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07-21-2020 Finance Packet BOARD OF SUPERVISORS FINANCE COMMITTEE MEETING Tuesday, July 21, 2020 – 2:30 PM Gallery Room - Chatham Community Center 115 South Main Street, Chatham, Virginia 24531 AGENDA 1. CALL TO ORDER (2:30 PM) 2. ROLL CALL 3. AGENDA ITEMS TO BE ADDED 4. APPROVAL OF AGENDA Please remember that the Committee Meeting is designed for internal Committee and County Staff communication, discussion, and work. It is not a question and answer session with the audience. Accordingly, during the Committee Meeting, no questions or comments from the audience will be entertained. Respectfully, any outbursts or disorderly conduct from the audience will not be tolerated and may result in the offending person’s removal from the Committee Meeting. As a reminder, all County citizens, and other appropriate parties as designated by the Board’s Bylaws, are permitted to make comments under the Hearing of the Citizens’ Section of tonight’s Business Meeting. 5. NEW BUSINESS a. FY20 Year End Report and Budget Adjustments b. FY21 Budget Adjustments and Carryover Requests c. FY21 Capital Appropriations d. Coronavirus Relief Fund (CRF) Application Review e. Fire and Rescue Commission Recommendations: Emergency Funding Requests f. Fire and Rescue Commission Recommendations: Annual Service Agreements g. Fire and Rescue Commission Recommendations: Volunteer Agency Annual Reporting Requirements h. Sheriff Longevity-Based Salary Adjustment i. 2022 Reassessment Project Budget Report Finance Committee - July 21, 2020 6. MATTERS FROM COMMITTEE MEMBERS 7. CLOSED SESSION a. Discussion of plans to protect public safety as it relates to terrorist activity or specific cybersecurity threats or vulnerabilities and briefings by staff members, legal counsel, or law-enforcement or emergency service officials concerning actions taken to respond to such matters or a related threat to public safety; discussion of information subject to the exclusion in subdivision (2) or (14) of § 2.2-3705.2, where discussion in an open meeting would jeopardize the safety of any person or the security of any facility, building, structure, information technology system, or software program; or discussion of reports or plans related to the security of any governmental facility, building or structure, or the safety of persons using such facility, building or structure. (1) Legal Authority: Virginia Code § 2.2-3711(A)(19) Subject Matter: County Building Purpose: Discussion of County Building Upfit/Build-Out for Law Enforcement Purposes 8. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION a. Closed Session Certification 9. ADJOURNMENT Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: FY20 Year End Report and Budget Adjustments Staff Contact(s): Kimberly G. Van Der Hyde Agenda Date: July 21, 2020 Item Number: 5.a Attachment(s): Budget Adjustments Reviewed By: SUMMARY: Finance Director Kim Van Der Hyde will provide a pre-audit FY20 budget report. Ms. Van Der Hyde will also present recommended budget adjustments to various line items to account for unanticipated expenses and revenues. The adjustments are to ensure that everything is in order for the coming FY20 audit. A full list of suggested adjustments is attached in this packet. RECOMMENDATION: Staff recommends that the FY19-20 end of year budget adjustments be approved. MOTION: “I make a Motion that the Finance Committee approve the presented FY19-20 budget adjustment and recommend approval by the Board of Supervisors.” 5.a Packet Pg. 3 Department Line Items Providing Funds Line Item Description Amount of Transfer/Appropriation Reason for Transfer/Appropriation 2020 Expense Line Item Amount of Transfer/Appropriation YEAR-END TRANSFERS: General Fund: TRANSFER Year-End Bookkeeping Budgetary Adjustments County Administration 100-4-012100-various County Administration-Various (16,851.07) 100-4-012520-8105 (Fleet-Cap Outlay-Veh)16,851.07 Library 265-4-various Memorial Gifts Fund (50,856.28) 100-4-073100-6021 (Library-Computer Supplies)50,856.28 Non-Departmental 100-4-091200-2300 BCBS Co. Share (386.45)100-4-012220-3115 (HR-Employ Screenings)386.45 Non-Departmental 100-4-091200-8109 Grants Local Match/Contingency (11,274.89)100-4-033000-3180 (CSU-Detention)11,274.89 Solid Waste Fund: Solid Waste Capital 520-4-094120-8146 Engineering (26,974.13)520-4-094120-8102 (Capital Outlay-Equipment)26,974.13 Solid Waste Capital 520-4-094110-8123 Roll-Off Truck (56,799.14)520-4-094110-8133 (Comp Site Improvements)56,788.14 TRANSFER Schools 205 School Transfers - Year-End Categorical Changes- See Attached Spreadsheet from the School Board 205-4-061000-1120 (Instruction) (398,087.45) 205-4-062000-1800 (General Support)29,087.84 205-4-063000-3400 (Pupil Transport)(286,355.24) 205-4-064000-3300 (Maintenance)838,460.90 205-4-065000-3179 (Non-Instructional)281,660.20 205-4-067000-5700 (Technology)(464,766.25) YEAR-END APPROPRIATIONS: APPROPRIATION Sale of Surplus Property 100-3-000000-150215 Sale of Surplus Vehicles 13,458.00 During FY2020, the County sold a total of 4 cars in the County's Fleet. This money needs to be appropriated to the Fleet budget to help cover fleet related costs for the year. 100-4-012520-8105 (Capital Outlay-Vehicle)11,054.98 100-4-012520-6031 (Fleet-Labor)2,403.02 Pittsylvania County FY 2020 Year-End Budget Adjustments 5.a.a Packet Pg. 4 Attachment: Budget Adjustments (2102 : FY20 Year End Report and Budget Adjustments) Pittsylvania County FY 2020 Year-End Budget Adjustments APPROPRIATION Donations-Project Lifesaver 100-3-000000-189903 Project Lifesaver Donations 900.00 We receive donations for the Project Lifesaver Program at the Sheriff's office. We received monies during the year that need to be appropriated back to the Project Lifesaver Expenditure line item 100-4-031200-5882 900.00 APPROPRIATION Donations-Halloween 100-3-000000-189913 Halloween-Contributions 100.00 We receive donations for the Trunk or Treat event that is sponsored by the Sheriff's office. We received monies during the year that need to be appropriated back to the Halloween Expenditure line item. 100-4-031200-5878 100.00 APPROPRIATION Donations-K-9 Program 100-3-000000-189916 K-9 Dog Donations 375.00 We received donations for the K- 9 program at the Sheriff's office this year. We need to appropriate these funds to be used for this program's expenses. 100-4-031200-6045 375.00 APPROPRIATION Donations-Iron Dog Event 100-3-000000-189923 Iron Dog Event 4,567.15 We received donations for the Iron Dog event that is being sponsored by the Sheriff's office this year. We need to appropriate these funds to be used for this event's expenses. 100-4-031200-60452 4,567.15 APPROPRIATION 5.a.a Packet Pg. 5 Attachment: Budget Adjustments (2102 : FY20 Year End Report and Budget Adjustments) Pittsylvania County FY 2020 Year-End Budget Adjustments Soil & Water Con Disrtrict 100-3-000000-240415 Soil and Water Conservation District 4,314.14 SWCD pays 100% of their payroll with Pittsylvania County. An estimated is used to determine budget for the year and SWCD was short of budget dollars by this amount. 100-4-082400 (SWCD budget-various)4,314.14 APPROPRIATION Unapprop Surplus 100-3-000000-410501 Unapprop Surplus-CSA Carryover 700,000.00 This is a portion of the amount that was remaining at the end of FY2019 for CSA. These funds were not carried over originally since we did not feel that these funds would be needed, however; prior year expenses paid from July to Sept 2019 consumed a large amount of the FY2020 budget. This covers this shortage and allows for funds that may be needed for the FY2021 budget for the same reason. 100-4-053500-7004 CSA-Pool Funds-Local)700,000.00 APPROPRIATION Grant Funds 250-3-000000-031774 E911-VITA Grant 21,076.52 This amount was received from the Virginia Information Technology Agency for E911 services and needs to be appropriated to be used by the E911 Center.250-4-031774-8102 21,076.52 APPROPRIATION Grant Funds 250-3-000000-180301 Expenditure Refunds 23,241.88 These funds were received due to an utility audit that was performed on our telephone, gas and electric invoices. This amount was for the E911 phone system that is charged to the PSAP-Wireless Grant.250-4-031775-5230 23,241.88 5.a.a Packet Pg. 6 Attachment: Budget Adjustments (2102 : FY20 Year End Report and Budget Adjustments) Pittsylvania County FY 2020 Year-End Budget Adjustments APPROPRIATION WIA Refunds 251-3-000000-180301 Expenditure Refunds 5,848.03 This total represents expenditure refunds that have been received by the WIB throughout FY2020. These funds need to be appropriated back to the line item that was affected. 251-4-353160-6012 1,776.00 251-4-353851-1100 2,000.00 251-4-353853-1100 2,000.00 251-4-353160-5500 72.03 APPROPRIATION Pathways Grant 251-3-000000-180315 Pathways Grant-Contractual Services 10,302.74 Amounts received by the WIB for contractual services not paid directly by the Grant 100-4-353884-5260 10,302.74 APPROPRIATION ED Fund 325-3-000000-180301 ED-Expenditure Refunds 7,083.33 We received grant funds from the City of Danville to cover 1/3 of the cost a joint economic development strategic plan. These funds need to be appropriated to cover these expenditures. 325-4-081500-82322 (ED Strategic Plan)7,083.33 APPROPRIATION School Bond/School Construction Fund 410-3-000000-410502 435-3-000000-410502 School Construction Funds 11,755.13 Amount requested by the School Board of residual school project funds to be used for the installation of school security equipment 410-4-094400-9102 ($9,355.13) 435-4-094400-9102 ($2,400.00)11,755.13 APPROPRIATION Solid Waste Enterprise Fund 520-3-000000-160802 Solid Waste Fees 71,817.64 Amount needed to cover additional costs for taking in additional trash from outside trash contractor 520-4-042400 (SW Disposal-Various)71,817.64 APPROPRIATION Rescue Billing Fund 530-3 Rescue Billing Accounts-Various 72,709.45 Amount needed to cover the cost of ambulance billing service. 530-4 (Rescue Billing (Various Agencies)72,709.45 TOTAL APPROPRIATION 947,549.01 947,549.01 5.a.a Packet Pg. 7 Attachment: Budget Adjustments (2102 : FY20 Year End Report and Budget Adjustments) Pittsylvania County FY 2020 Year-End Budget Adjustments TOTAL TRANSFERS - - TOTAL APPROPRIATION/TRANSFERS 947,549.01 947,549.01 5.a.a Packet Pg. 8 Attachment: Budget Adjustments (2102 : FY20 Year End Report and Budget Adjustments) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: FY21 Budget Adjustments and Carryover Requests Staff Contact(s): David M. Smitherman Agenda Date: July 21, 2020 Item Number: 5.b Attachment(s): FY21 Budget Adjustment Proposals Carryover Request Letter from Dr. Jones Reviewed By: SUMMARY: The April 2nd adopted FY21 budget needs adjustment due to changes in anticipated revenue (including grant awards) and the addition of PCSA operations to the General Fund. The Landfill Fund also requires adjustment to properly account for unanticipated revenue and cost allocation of General Fund Salaries. All FY21 budget adjustment proposals are outlined in the attached document. As is common practice, the Finance Committee is asked to recommend that the BOS approve certain unused FY20 appropriations for use in the FY21 budget. This year’s General Fund requests total $355,287,94 are to be utilized by the Sheriff, Volunteer Fire & Rescue Service, CSA and Animal Control (attached). The School Division has requested $1,599,963 of FY20 operating savings to be used for COVID19-realted expenses; it also requests $2,184,727 to be used for capital improvements to various facilities. The total School Division carryover request is $3,784,654 (attached Letter from Dr. Jones). RECOMMENDATION: Staff recommends that the FY21 General Fund budget adjustments and carryover requests be approved as presented. Staff offers no opinion regarding the School Division’s request. MOTION: “I make a Motion that the presented FY21 Budget adjustments and carryover requests be approved as presented.” “I make a Motion that the School Division’s carryover request of $_________ be appropriated to the FY21 Education budget.” 5.b Packet Pg. 9 5.b.a Packet Pg. 10 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 11 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 12 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 13 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 14 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 15 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 16 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.aPacket Pg. 17Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover 5.b.a Packet Pg. 18 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 19 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 20 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.aPacket Pg. 21Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover 5.b.a Packet Pg. 22 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 23 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 24 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 25 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 26 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 27 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 28 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 29 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 30 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 31 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 32 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 33 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 34 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 35 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 36 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 37 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 38 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 39 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 40 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 41 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 42 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 43 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 44 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 45 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 46 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 47 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 48 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 49 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.aPacket Pg. 50Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover 5.b.a Packet Pg. 51 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 52 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.a Packet Pg. 53 Attachment: FY21 Budget Adjustment Proposals (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.b Packet Pg. 54 Attachment: Carryover Request (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.c Packet Pg. 55 Attachment: Letter from Dr. Jones (2103 : FY21 Budget Adjustments and Carryover Requests) 5.b.c Packet Pg. 56 Attachment: Letter from Dr. Jones (2103 : FY21 Budget Adjustments and Carryover Requests) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: FY21 Capital Appropriations Staff Contact(s): David M. Smitherman Agenda Date: July 21, 2020 Item Number: 5.c Attachment(s): Capital Improvements Financial Assistance For EMS Grant 2020 Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06- 2020 Volunteer CIP MOU Reviewed By: SUMMARY: As aware, the County Administrator has placed all FY21 General Fund capital expenses “on hold” pending clarity around COVID19 financial impacts. It has been both formally and informally requested that a Gretna Rescue Squad appropriation ($90,000) be released to complete its purchase of a $268,827 ambulance. Currently, staff knows of no other critical or imminent capital fund use needs. The Board has previously expressed desire to utilize funding agreements for the future distribution of capital funds for volunteer agency apparatus purchase. The purpose of the agreement is largely to ensure that the County has pro-rata ownership of the vehicle, the right of first refusal if the apparatus is ever sold, and to pre-negotiate an end of life purchase price. County Attorney Vaden Hunt has drafted an agreement suitable for the Gretna request and all requests going forward (MOU attached). RECOMMENDATION: Staff recommends that the County Administrator’s current capital purchase “freeze” continue as is; however, it is recommended that the Finance Committee allow Gretna Rescue Squad’s $90,000 appropriation be released upon execution of the appropriate Memorandum of Agreement. MOTION: “I make a Motion that the Finance Committee recommend release of $90,000 in capital funds to the Gretna Rescue Squad upon execution of the presented Memorandum of Understanding.” 5.c Packet Pg. 57 ACCOUNT NUMBER DESCRIPTION BUDGET _____________________________________________________________ 310-4-094100-812100 IT SERVER/NETWORK UPGRADE 10,000.00 ============= TOTAL COMPUTER - CAPITAL OUTLAY 10,000.00 ============= 310-4-094130-815800 BUILDING & GROUNDS IMP 70,000.00 ============= TOTAL B & G - CAPITAL OUTLAY 70,000.00 ============= 310-4-094135-810200 MEDICAL EQUIPMENT 10,000.00 310-4-094135-810211 SCBA CYLINDER REPLACEMENT 15,000.00 310-4-094135-810212 PERSONAL PROTECTIVE EQUIPMENT 13,000.00 310-4-094135-810510 FIRE ENGINE-VOLUNTEER 280,000.00 310-4-094135-810511 AMBULANCE-VOLUNTEER 180,000.00 ============= TOTAL FIRE & RESCUE - CAPITAL OUTLAY 498,000.00 ============= 310-4-094150-818620 COMMUNITY BASED CORRRECTION P 100,000.00 310-4-094150-819175 VOTING EQUIPMENT 8,500.00 310-4-094150-819190 GRETNA LIBRARY RENOVATIONS 121,200.00 ============= TOTAL COMMUNITY - CAPITAL OUTLAY 229,700.00 ============= 310-4-094175-810200 RECREATION EQUIPMENT 15,000.00 310-4-094175-819188 SCHOOL PARKS IMPROVEMENTS 15,000.00 310-4-094175-819189 WAYSIDE PARK IMPROVEMENTS 78,000.00 ============= TOTAL RECREATION-CAPITAL OUTLAY 108,000.00 ============= ============= ************* TOTAL CAPITAL OUTLAY 915,700.00 ************* CAPITAL IMPROVEMENT BUDGET - FY2021 5.c.a Packet Pg. 58 Attachment: Capital Improvements (2104 : FY21 Capital Appropriations) Gretna, VA 24557 Alan Casper Po Box 14 Gary R. Brown, Director Gretna Rescue Squad Dear Grant Administrator: The Office of Emergency Medical Services (OEMS) is pleased to announce that your agency has been awarded funding from the Financial Assistance for Emergency Medical Services Grant Program, known as the Rescue Squad Assistance Fund (RSAF). The attached Award Page itemizes the actual dollar value, quantity, funding level and item(s) your agency has been awarded under this program. The following documents can be completed and submitted via E-Gift: Memorandum of Agreement: Must be submitted by September 1, 2020. Instructions for Grant Reimbursement: All items must be submitted in order to process your reimbursement. Equipment Status/Final Report Form: This form must be submitted sixty (60) days after the grant cycle deadline. If your agency has had special conditions placed on your grant award, any and all conditions must be met in order to receive reimbursement. Items awarded may be available by state contract, www.eva.virginia.gov, OEMS recommends your agency purchase under state contract if applicable. Any funding your agency receives through Return to Localities funding cannot be used as the matching share of Rescue Squad Assistance Fund grants or any grants offered using Four-For-Life funds. "Any funds received from Section 16.2- 694 by a non-state agency cannot be used to match any other funds derived from Section 46.2-691 by that same non- state agency". All items awarded funding must be ordered from the vendor by September 1, 2020 invoices for all items awarded funding must be submitted to OEMS by December 31, 2020. You must contact OEMS prior to the September 1, 2020 deadline if your agency has encountered difficulties in meeting these deadlines. If you have any questions, please contact Luke Parker, OEMS Grant Program Manager at (804) 888-9106, luke.parker@vdh.virginia.gov or Linwood P. Pulling, Grant Specialist at (804) 888-9105, Linwood.Pulling@vdh.virginia.gov or 1-800-523-6019 for additional grant information. July 01, 2020 Congratulations, 5.c.b Packet Pg. 59 Attachment: Financial Assistance For EMS Grant 2020 (2104 : FY21 Capital Appropriations) Office of Emergency Medical Services Consolidated Grant Program AWARD PAGE July 1, 2020 - June 30, 2021 Grant Period Agency Name: Grant Number: Gretna Rescue Squad PI-C11/06-20 F550 Road Rescue Ultramedic FUNDED 1 50 / 50 $96,500.00 Item Type (Item) Status Funding % Level Quantity Funded Amount Funded Conditions: 1-Vehicle must be available for service 24 hours a day, 7 days a week. 13-Acknowledgment must be provided on any printed material, equipment or vehicle as follows: "Funding was made possible by a grant from the Virginia Office of Emergency Medical Services, Virginia Department of Health." 32-Agency must complete all vehicle information in the "manage vehicles" section of the VPHIB system, including all data elements within the vehicle information, station, purchase information, and vehicle status sections. If this vehicle is replacing another vehicle, the vehicle being replaced must be marked as "inactive" in the VPHIB system. 35-All ambulances must be compliant with Virginia Emergency Medical Services Regulations 12VAC5-31- 810, Ground ambulance specifications. $96,500.00Total: 5.c.b Packet Pg. 60 Attachment: Financial Assistance For EMS Grant 2020 (2104 : FY21 Capital Appropriations) Gretna Fire Rescue Atlantic Emergency Solutions Alan Casper Steven Meador 122 East Gretna Road 845 3rd Street Gretna, VA 24557 Vinton, VA 24179 434-656-2621 540-343-3323 434-656-8006 540-343-8077 hokiefireman@gmail.com smeador@atlanticemergency.com Exp. Date:08/05/2020 Quote No:10111-0009 07/06/2020 19:39:13 Page 1 PART NO S DESCRIPTION QTY ID S == Road Rescue Boilerplate - 1.041 02/26/20 == 1 RRI 00-01-0999 Information - Scope, Purpose and Classification 1 RRI WARRANTY 1 RRI 00-02-8100 Warranty - Documentation 1 RRI 00-02-8200 Warranty - Module Structural 1 RRI 00-02-8300 Warranty - Electrical, Standard System 1 RRI 00-02-8400 Warranty - Paint 1 RRI 00-02-8500 Warranty - Conversion 1 RRI == Ford, F-Series, 189" WB - 168" Bodies - 1.013 12/22/16 == 1 RRI 01- CHASSIS REQUIREMENTS 1 RRI 01-01-2611 <2020 Ford F550 XLT 4X4, , 193"W/B, 18,000 GVWR (Special Order) 2020-3 1 RRI 193" wheelbase. Autothrottle OEM Ford Alternator OEM Ford Mirrors, OEM, Heated/Remote Cab Seats OEM Captains Chairs (no armrests) New for 2020- Sync 3 -Enhanced voice recognition communication and entertainment system - 8" LCD Capacitive Touchscreen in center stack w/swipe Capability - Pinch to Zoom capability -AppLink - 911 assist - Apple carPlay and Andriod Auto - Smart-charging USB-C Ports (2) 01-02-0100 Domestic Chassis 1 RRI CHASSIS OPTIONS 1 RRI 01-03-1001 Alternator - Standard OEM 1 RRI 01-07-0120 Front Suspension - Ford F-Series (4x4)1 RRI 01-07-1000 Sway Bar, Front - OEM 1 RRI 01-07-8006 <Rear Suspension - Liquid Spring- 2017+ F550 1 RRI Per KKK, the rear suspension shall only lower the module when the vehicle is in park and the parking brake is set. 01-07-9020 <Dump - Circuit, Dump W/ enable switch in cab.1 RRI State Location: Cab console 5.c.c Packet Pg. 61 Attachment: Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06-2020 (2104 : FY21 Capital Appropriations) 07/06/2020 19:39:13 Page 2 PART NO S DESCRIPTION QTY ID (PC System) Enable switch to override auto dump with rear door open. Only to reset when switch is deactivated. (Multiplex Electrical) To reset by pressing dump switch again if Ignition has not cycled, if battery disconnect has timed out then it will default 'On' with ignition. 01-17-4900 <Block Heater - With OEM Plug (STANDARD)1 RRI This option does not include a switch. (STANDARD). CAB EXTERIOR OPTIONS 1 RRI 01-20-0100 Mirrors - OEM Standard 1 RRI CAB INTERIOR OPTIONS 1 RRI 01-21-3500 Cab Insulation - Thinsulate in Cab Ceiling (STANDARD)1 RRI TIRES / WHEELS 1 RRI 01-23-4100 >Spare Tire Bracket - Delete 1 RRI 01-24-2003 SS Wheel Simulators - Phoenix w/ Lug Nut covers, F-Series 1 RRI == Type 1 - UM 168" Module, F-Series - 1.013 12/22/16 == 1 RRI 00-00-0247 <******* OUTSIDE GRAPHICS- 24/7 ******1 RRI HAVE PICTURES TAKEN PRIOR TO THE UNIT ENTERING THE FINAL LINE FOR GRAPHICS 00-05-0100 <This unit built in accordance with KKK-A1822-F CN 10 1 RRI This unit as specified meets all requirements of KKK-A1822-F Change notice 10. All cabinets shall be labeled as to their capacity Rating. 02-01-7003 S < >Ultramedic - 168"L x 96"W Type 1 Module 20-1 1 RRI Ultramedic - 168"L x 96"W Type I. Aisle width to be 46". The interior headroom shall be 72". 02-01-9500 Interior Headroom - 72"1 RRI 02-01-9622 >Standard Aisle Width = 46"1 RRI 02-02-1000 Materials, Type I & Type III 1 RRI 03 - MODULE EXTERIOR 1 RRI 03-02-0200 Module Undercoating (STANDARD)1 RRI EXTERIOR MODULE CONSTRUCTION 1 RRI 03-03-1400 >Module Roof Radius, 3 Inch High (STANDARD)1 RRI 03-03-1500 >Extreme Bonding Tape (STANDARD)1 RRI 03-03-1600 >Sub-floor Gusset Supports (STANDARD)1 RRI 03-03-1700 >One Piece Side Body Panels (STANDARD)1 RRI 03-03-1800 >Reinforce Rear Header (STANDARD)1 RRI 03-03-1900 >Single Sheet Module Roof Sheet (STANDARD)1 RRI 03-03-2010 < >Drop Curbside Forward Body Skirt - 5", Add Double Step, Light Duty Chassis 1 RRI Drop Curbside Forward Body Skirt, Add Double Step ahead of the Curbside Wheelwell - Drop curbside forward body skirt a total of 5 Inches lower than the rearward skirt and Incorporate a Double Step in the Side Entry Step well. Increase the depth of stepwell inboard as far as sub structure permits. Side surfaces to be Diamond Plate. Both steps to be fabricated of NFPA Diamond Plate and installed so that the step surface is midway between the step well floor surface and the module floor (Ultramedic, Promedic only) The bottom step will be closed out. 5.c.c Packet Pg. 62 Attachment: Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06-2020 (2104 : FY21 Capital Appropriations) 07/06/2020 19:39:13 Page 3 PART NO S DESCRIPTION QTY ID 03-03-2110 >Drop Streetside Forward Body Skirt - 5", Light Duty Chassis 1 RRI 03-03-8005 Fuel Fill - Standard Pocket -Square 1 RRI 03-03-8401 DEF Fill - Standard Pocket, For Ford F series 1 RRI MODULE ENTRANCE 1 RRI 03-05-0100 >Module Access - Standard 1 RRI 03-06-0100 <Entry Doors - Hidden Hinge, Seal on Door ,W/Fail Safe Latching,STD 1 RRI This includes the Fail Safe Latching mechanisms on all three entrance doors. 03-06-0700 Door Restraints - Rear, Polished Cast Aluminum, Pin & Slot Style 1 RRI 03-06-0800 <Door Restraints - Side, Heavy Duty Gas Spring Hold Opens 1 RRI Curbside Door Restraint - Heavy Duty gas spring hold opens. Attached by 1/4" x 20 SS Machine Screws with 1/4" x 20 Nut Inserts into Corner Gusset in Door Side entrance door to open to 90+ degrees. (STANDARD) 03-06-1480 <Entry Door Handles, Trimark Chrome/Black, (Interiors relocated to top of door)1 RRI Relocate the Standard Interior Side and Rear Entrance Door Paddle Handles and Lock Boxes to the TOP of the doors. 03-06-1500 Door Panel, Inner - Stainless Steel (STANDARD)1 RRI 03-06-2200 Magnetic Entry Door Switches (STANDARD)1 RRI 03-06-4010 >Lock Boxes, White Diamond Grade (STANDARD)1 RRI 03-06-4200 Coil Cords for Electrical Circuits (STANDARD)1 RRI 03-06-4400 Door Panel Mounting Screws (STANDARD)1 RRI 03-06-6065 < >Power Door Locks - Module Entry Doors,W/Hidden Switch 1 RRI Install power door locks in side and rear entrance doors. Includes two (2) lock/unlock switches, one (1) at side door and one (1) at rear door. Also includes one (1) hidden switch in rear license frame for unlock function only. System will be tied to OEM chassis power locks so that both systems operate as one. Does not include wireless remote. 03-06-6105 < >Intermotive CAN module for 2017+ Ford F-series 1 RRI Allows the stealth switch to function when the ECM is in sleep mode. 03-06-9997 Safety Walk Grip on Exterior Door Paddle Latches.1 RRI SIDE DOOR STEP 1 RRI 03-08-2020 <(2) Step Well, Side Entry - Increased Depth, Diamond Plate Upper and Lower steps 1 RRI The bottom step will be closed out. 03-08-3010 Stepwell Light - LED, Whelen OS Mini, Clear (STANDARD)1 RRI WINDOWS 1 RRI 03-09-0030 Module Window Requirements 1 RRI 03-09-1130 Window - Side Entry Door, 18X18, Slider - Limo Tint 1 RRI 03-09-1230 Window - Rear Entry Doors, 18X24, Fixed - Limo Tint 1 RRI MODULE TO CHASSIS MOUNTING SYSTEM 1 RRI 03-10-5000 Module to chassis mounting system-Light Duty Type 1 (10)1 RRI 03-11-6000 Connecting Bellows, Type I 1 RRI REAR BUMPER AND REAR STEP CONSTRUCTION 1 RRI 03-12-1800 Rear Bumper - Recessed 9" Pocket, Flip-up 1 RRI 03-12-3020 < >Bumper Pods, CPI Cast Aluminum w/RR Logo. (UM & PM)1 RRI Cast Products Bumper Pods, High Polish Finish. Mounted on the outboard rear step bumper frame members. The CPI cast aluminum pod shall include a RR Logo embossed in the cast pattern on the step tread. 5.c.c Packet Pg. 63 Attachment: Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06-2020 (2104 : FY21 Capital Appropriations) 07/06/2020 19:39:13 Page 4 PART NO S DESCRIPTION QTY ID 03-12-5010 Dock Bumpers - Black Rubber,Rear 2.5"H x 16"W 1 RRI 03-12-5600 <Tow Eyes - Rear Chrome with 6" x 6"x 6" Deep Box 1 RRI Mounted to Steel Reinforcement Plate bolted to the OEM Chassis Frame Rails. Tow Eyes to be Recessed In Rear Kick Panel in cast aluminum box's that are 6" x 6" x 6" deep. (Ultramedic, Promedic Only) INSULATION 1 RRI 03-13-2220 < >Whisper Quiet - Sound Dampening/Thermal Insulation Package (UM & PM)1 RRI Whisper Quiet - Sound Dampening/Thermal Insulation Package. (ULTRAMEDIC AND PROMEDIC) Spray foam underbody insulation prior to undercoat application, full subfloor coverage where applicable. Includes curbside step well area. ELECTROLYSIS PREVENTION 1 RRI 03-14-4000 <Electrolysis Prevention, Fluid Film (STANDARD)1 RRI Fluid Film is used at Every Point Where the Mounting Process has the Propensity to Break Paint (STANDARD) COMBINATION RUB RAIL AND FENDER RING 1 RRI 03-15-2000 <Crash Rail and Fender Ring (STANDARD)1 RRI Extruded Black Rubber Crash Rail and Fender Ring - The lower body Rub Rail/Crash Rail and Fender Ring to be Black extruded rubber. The rubber rail will be snap-on mount with no fasteners. The extrusion that the rubber rail fastens to will be secured to the body with aluminum rivets for ease of replacement. The lower body crash rail and the transition to the Fender Ring will have Polished Aluminum end caps. The extrusion to accept multiple color inserts. (STANDARD) 03-15-5112 Red Scotchlite 1 RRI SPLASH GUARDS AND RUNNING BOARDS 1 RRI 03-16-1800 <Mud Flaps - Rear, Black w/ RR Logo (Standard)1 RRI Heavy Duty Rubber Mud Flaps w/ RR Logo Heavy Duty Rubber Mud Flaps to be bolted to the wheel liner behind the rear duals with with 1/4" x 20 Stainless Steel bolts, washer and nylon locknut for ease of maintenance and repair (STANDARD) 03-16-3110 Running Board Inserts - 7" Grip Strut , 2017+ F series Type I 1 RRI 03-17-1000 <Drip Rails 1 RRI Polished Aluminum Drip Rails - Above All Doors, Entry and Compartment (Standard) 03-18-1000 S <Wheel Well Liners 1 RRI Aluminum Wheelwell Liners - Extending to Bottom of Skirt (Standard) CAB TO MODULE ACCESS 1 RRI 03-19-1200 >Crawl Thru Opening (Cab Height)- Type I 1 RRI 03-19-2100 <Cab to Module Fluid Dam, (STANDARD)1 RRI Cab to Module Fluid Dam - A formed fluid dam, 4" tall to be installed below the cab to module walk through door to prevent fluids from contaminating the cab. The floor and fluid dam to be fully sealed. (STANDARD) 5.c.c Packet Pg. 64 Attachment: Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06-2020 (2104 : FY21 Capital Appropriations) 07/06/2020 19:39:14 Page 5 PART NO S DESCRIPTION QTY ID 03-19-2300 Cab to Module, Crawl Through Door, ILOS 1 RRI LICENSE PLATE HOLDER 1 RRI 03-20-0550 Rear License Holder Location - Center Recessed in Bumper Pocket 1 RRI EXTERIOR COMPARTMENT CONSTRUCTION 1 RRI 04-01-0100 Exterior Compartment Construction, Heavy Duty 1 RRI 04-01-3000 <Door Sill Protection, Stainless Steel. (STANDARD)1 RRI Door Sill Protection - Install Stainless Steel sill protector on lower edge of all door frames to prevent paint damage. (STANDARD) EXTERIOR COMPARTMENT DOORS 1 RRI 04-02-0100 Compartment Door - Hidden Hinge, Seal on Door (UM)1 RRI 04-02-0715 < >Compartment Handles, Exterior - TriMark 2015 Chrome/Black (UM)1 RRI TriMark Two-Point Cast w/Polished Chrome Paddle Handle and Housing, Locking and Non-Locking, with floating cam - Mounted in CNC Cut Opening in Each Compartment Door Skin w/OEM Clamp Assembly. (STANDARD ULTRAMEDIC) 04-02-0741 < >Compartment Handle, TriMark 2015 Chrome/Black, Street side, locking 3 RRI For single doors or leading doors on the streetside. 04-02-0746 < >Compartment Handle, TriMark 2015 Chrome/Black, Street side, Non-Locking 1 RRI For compartment #2, trailing door on the streetside. 04-02-0751 < >Compartment Handle, TriMark 2015 Chrome/Black, Curbside, locking 2 RRI For single doors or leading doors on the curbside. 04-02-0805 <Compartment Door Locks - 2015 TriMark 1 RRI Compartment Door Handle Manual Locks. - All doors shall incorporate double cut, non-directional tumbler assemblies that are keyed alike (STANDARD) 04-02-1000 Compartment Door Nader Pin - (STANDARD)1 RRI 04-02-1200 Compartment Door Lubrication - Door Handles and Latches (STANDARD)1 RRI 04-02-1300 Compartment Door Reflectors - (STANDARD)1 RRI 04-02-1500 Magnetic Compartment Door Switches - (STANDARD)1 RRI 04-02-2010 Compartment Door Panel, Inner - Diamond Plate (STANDARD)1 RRI 04-02-2300 Compartment Door, Gas Struts - (STANDARD)1 RRI 04-02-2500 Compartment Door Panel Mounting Screws - (STANDARD)1 RRI 04-02-5999 >Power Door Locks - Exterior Compartment(s)1 RRI 04-02-6010 Exterior Compartment #'s 1, 2, 4, 6 & 8, Only 1 RRI 04-03-0410 Compartment Light Locations - Ultramedic 1 RRI 04-03-1550 <Door Open Indicators, (STANDARD VMUX)1 RRI Door Open Indicators, - Magnetic Proximity Switches located at the top of the door between the jamb and the door frame will activate a door open indicator on the driver's control panel. The Vista display screen will include a digital layout with door open indicators for each module door and activate the corresponding Interior compartment light. NOTE- OPEN CAB DOOR WILL NOT BE SHOWN ON DISPLAY. (STANDARD) 04-03-2400 <Compartment Lights - LED, Flexible Strip,1 RRI All compartments shall be illuminated by Kinequip Flexible LED strip lighting in lieu of 5.c.c Packet Pg. 65 Attachment: Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06-2020 (2104 : FY21 Capital Appropriations) 07/06/2020 19:39:14 Page 6 PART NO S DESCRIPTION QTY ID the standard 4" halogen lights. Two (2) Vertical strips in each exterior compartment installed one (1) on each side of the opening. EXTERIOR COMPARTMENT INTERIOR 1 RRI 04-04-1000 <Exterior Compartment - Interior Finish, Polyurethane Coated 1 RRI Exterior Compartment Interior Scorpion Rubberized Liner Color Choice. Scorpion rubberized polyurethane coating applied to the surfaces of ALL exterior compartment walls and dividers. Does not include slide out battery tray or mounting angles. Battery Tray to be raw aluminum. NOTE: If there is not a slide out battery compartment in the order the #8.5 exterior compartment area will be Scorpion lined. 04-04-1001 Color = Dark Gray 1 RRI 04-04-2600 Exterior Compartment - Floor Matting "Dri Dek"1 RRI 04-04-2601 Color = Black 1 RRI 04-05-0001 <Exterior Compartment Shelving and Unistrut - Standard 1 RRI All exterior shelving Unistrut shall be welded to the walls prior to any compartment wall finish. Where specified, exterior adjustable shelves shall be box pan formed of a minimum .125 inch Aluminum Diamond Plate and corners shall be welded. Shelves shall be infinitely adjustable, and securely mounted to heavy gauge aluminum Unistrut track. (Standard) 04-05-1000 <Compartment Shelving - Diamond Plate (STANDARD)1 RRI Diamond Plate Exterior Compartment Shelving. (STANDARD) EXTERIOR - COMPARTMENT #1 1 RRI 04-06-0010 <Electrical Storage - Compartment #1 1 RRI #1 Compartment Electrical Storage - Recessed into the bulkhead side of compartment #1 shall be an enclosed area for the installation of miscellaneous electrical components. The aluminum cover for this area to be installed with 'J' molding The "J" molding to be full length of panel on bottom and inboard side. Outboard side of panel to be secured with mechanical fasteners. (STANDARD) 04-06-0020 Compartment #1 - Full Height, Standard Configuration (UM)1 RRI 04-06-1510 <Shelf, Adjustable - First shelf, Compartment #1 1 RRI Adjustable removable shelf for #1 exterior compartment. Wall #1 to wall #3. 04-06-1700 >Delete Divider, Fixed - Compartment #1 1 RRI EXTERIOR - COMPARTMENT #2 1 RRI 04-07-0600 <Compartment #2 - Standard Configuration, (UM)1 RRI #2 Compartment to be directly behind the #1 compartment and below the interior action area shelf on the street side of the module. Includes (1) adjustable shelf on Unistrut track. (STANDARD Ultramedic) 04-07-2610 <Shelf Adjustable - Compartment #2 1 RRI Standard (Ultramedic). EXTERIOR - COMPARTMENT #4 1 RRI 04-09-3120 S < >Compartment #4 - Reduced Height, for S/S Counter 1 RRI SR #2020289F 5.c.c Packet Pg. 66 Attachment: Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06-2020 (2104 : FY21 Capital Appropriations) 07/06/2020 19:39:14 Page 7 PART NO S DESCRIPTION QTY ID Reduced Height #4 Compartment for Center Left #4 cabinet and counter top to extend from CPR seat to rear of module. Compartment to be the same height as the #2 compartment. Does not include an adjustable shelf. This option will provide space for a Center Left #4 cabinet with sliding Plexiglas doors and (1) adjustable shelf. Note: See proposal drawings. 04-09-4985 < >Equipment Strap - (1),Seat Belt Style, Metal Buckle 1 RRI One (1) equipment restraint strap with quick release buckle Location: Wall #1 to wall #3 - mid height. (wall #1 near wall #2 to wall #3 near wall #2.) EXTERIOR - COMPARTMENT #6 1 RRI 04-11-0600 Compartment #6 - Standard Configuration (UM)1 RRI 04-11-07SR X <Gas Strut for #6 Compartment Door 1 SR #2020289F Reference: SR #2018944F Reference: (SO.STRUT.3R6197) Reference: SR #2016897F Install 120 degree gas strut in the #6 compartment. 04-11-4510 <Shelf Adjustable - Compartment #6 1 RRI Locate forward of the fixed divider. See exact location on proposal drawings. 04-11-4520 < >Shelf Adjustable - (1) Additional, Compartment #6 1 RRI Locate forward of the fixed divider. See exact location on proposal drawings. 04-11-4560 < >Divider, Fixed - Compartment #6 (UM)1 RRI The divider will be placed so that there is room for a stair chair in the forward section of the compartment. Stair Chair - Ferno 59T EZ Glide Power Track. 04-11-460S X <Backboard Safety Bar 1 SR #2020289F Reference: SR #2018944F Reference: (SO.COMP6.3R4083) At top of compartment #6 for Backboard. Attached with bolts for easy removal. Wall #1 to the divider. 04-11-4635 < >Equipment Strap - (1),Seat Belt Style, Metal Buckle- (Specify Location)2 RRI One (1) seatbelt style strap with metal buckle. (Push button) Locations: One (1) in the stair chair area. 5.c.c Packet Pg. 67 Attachment: Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06-2020 (2104 : FY21 Capital Appropriations) 07/06/2020 19:39:14 Page 8 PART NO S DESCRIPTION QTY ID One (1) mid height for the back boards (aft of divider). EXTERIOR - COMPARTMENT #8 1 RRI 04-14-2900 <Compartments#8 & 8.5 - Full Height, Combined Configuration 1 RRI Note: Only as high as the IS/OS access to "L8" cabinet. < INTERIOR TRIM AND FEATURES 1 RRI New Interior Trim - All cabinet and wall panel aluminum trim to be Gray anodized. (No Black trim to be used). All protective corner trim will be Opaque and will include a matching domed end cap. (STANDARD) INTERIOR ADJUSTABLE SHELVES 1 RRI INTERIOR TRIM 1 RRI 05-05-1000 Interior Trim - Standard 1 RRI HEADLINER 1 RRI 05-06-1100 Ceiling Medical Device Rail (STANDARD)1 RRI 05-06-1610 Headliner - PVC, White 1 RRI 05-06-1802 White LED Strip Lights, Ceiling Medical Device Rail. (UM & PM)1 RRI 05-06-1902 Red/Amber LED Turn/Brake Strip Lights, Ceiling Medical Device Rail. (UM & PM)1 RRI FLOORING 1 RRI 05-07-1000 Aluminum Floor/Wall Cove Molding. (STANDARD)1 RRI 05-07-1400 Stainless Steel Rear Threshold, 45 Degree Chamfered (STANDARD)1 RRI 05-07-5000 Loncoin II Flecks Flooring Choice (STANDARD)1 RRI 05-07-5001 Color - 150 Onyx 1 RRI 05-07-6100 Curbside Stainless Steel Threshold,4" wide,W/Safety Walk Anti-Skid Tape 1 RRI HEAD BUMPERS 1 RRI < BACKRESTS 1 RRI Back rest mounting strips must be mechanically affixed to the wall Rear Entry Door Grab Bars 1 RRI 05-10-1302 <Rear Entry Door Grab Bars - "L" Bars, 16" Anti-Microbial, Yellow 1 RRI "L" Bars - 16" Anti-Microbial Yellow. 1.25" Diameter stainless steel "L" Bars mounted to each rear door. Approximately 16" wide by 24" high. Yellow Anti-Microbial finish. 05-10-1402 Side Entry Door Grab Bars - "L" Bar - 19" Anti-Microbial Yellow 1 RRI 05-10-1902 Ceiling Grab Rail - Center 96" Anti-Microbial Yellow 1 RRI 05-10-2102 Ceiling Grab Rail - Streetside72" Anti-Microbial Yellow 1 RRI 05-10-7300 <Additional 18" Grab Bar - Antimicrobial 1 RRI Yellow 05-10-7304 <(1) 18" Bar, ANTIMICROBIAL YELLOW (SPECIFY LOCATION)1 RRI 45 degree angle on squad bench crash wall / side door step. PLASMA HANGER 1 RRI 05-11-4000 IV Hangers - CPI #IV2008 (STANDARD)1 RRI 05-11-4002 <Quantity (2)1 RRI One (1) curbside between the middle and rear dome over the squad bench. One (1) In the center medical device rail between the two rearmost domes. See Drawings. INTERIOR STREETSIDE #1 - LEFT STACK and BULKHEAD 1 RRI 5.c.c Packet Pg. 68 Attachment: Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06-2020 (2104 : FY21 Capital Appropriations) 07/06/2020 19:39:14 Page 9 PART NO S DESCRIPTION QTY ID 05-12-1610 <Left Stack - Storage Area #1 - 45 Deg Angled -CN 10 Certified 1 RRI A two (2) section vertical cabinet shall be provided behind the attendant seat on the streetside forward corner on a 45 degree bevel that includes the access doors to the cabinet. The lower cabinet door shall be aluminum with plastic laminate and the upper cabinet shall be a hinged Polycarbonite door with full perimeter extruded aluminum frame and integral latching handles. 05-12-16SR X <Modifications to Left Stack, Due to Installation of MK747 1 SR #2020289F Reference: SR #2020185F Increase the width of the right stack approximately 1" to accommodate the MK747. Decrease depth of Left Stack by 1" to accommodate the Mermaid MK 747-SS. 05-12-1810 <Shelf Adjustable - Left Stack 1 RRI C1 cabinet. 05-12-1855 < >Upper Bulkhead Cabinet, 17"D with Sliding Polycarbonite Doors- CN 10 certified 1 RRI The upper bulkhead cabinet shall have a sliding polycarbonate doors with self latching sliding handles and restocking feature with integral exterior latch installed in addition to the electrical power distribution cabinet. The cabinet will be approximately 17" D. Includes one (1) adjustable shelf. INTERIOR STREETSIDE #2 - ACTION AREA 1 RRI 05-13-0700 Medical Device Rail - Action Area Wall 1 RRI 05-13-1205 S <Cabinet - UL2 & UL2.5 Comb- Single ANGLED Restocking Cabinet - N10 1 RRI SR #2020289F Angled Upper Left #2 to extend from the upper left #3 cabinet depth and extend forward to the upper section of the left front cabinet. The UL2 and UL2.5 cabinets shall share a single door with sliding polycarbonate doors with spring actuated latching handles and have restocking feature with integral exterior spring actuated latch. The interior of the cabinet shall shall have (1) adjustable shelf . The attendant switch panel and environmental controls shall be built into a separate 6" high section below the restocking door and tilted slightly down for ease of accessibility to the attendant. 05-13-2200 >Countertop - Forward Action Area and Rear Monitor Area.1 RRI 05-13-2203 Avonite Black Ice, K3-7100 1 RRI INTERIOR STREETSIDE #3 - CPR SEAT 1 RRI 05-14-05SR X <Streetside - CPR Seat, Widened to Approximately 50"1 SR #2020289F Reference: (10169882) The CPR seat shall include a flip up seat equipped with two gas strut hold open devices and positive latch for securing the lid when closed. The CPR seat shall include a 2.5" foam seat and backrest, the upper and lower sections will be padded on both sides for added protection. 5.c.c Packet Pg. 69 Attachment: Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06-2020 (2104 : FY21 Capital Appropriations) 07/06/2020 19:39:14 Page 10 PART NO S DESCRIPTION QTY ID See proposal drawings and 05-14-10SR below. 05-14-09SR X <Latch, CPR Seat Lid Hold Down, Stainless ILOS 1 SR #2020289F 5.14.9.1 One (1) for CPR seat. 05-14-10SR X <Custom Streetside Lower Left and CPR Seat Belts for (1) Person.1 SR #2020289F Reference: (10156587) Reference: SO.SSSB.R343012 Reference: SR #2016791F Line 91 Approximately 50" wide x 15" high in CPR seat area and 20.50" HIGH on rear section x 20.50" deep. * Install CPR seat lid to be hinged with pneumatic hold open. Lid is to open approximately 80 degrees. * Install a 1" hip pad cushion to the front of the lower left. * INSTALL STAINLESS STEEL OVERLAY UP THE STREETSIDE WALL FROM TOP OF THE BENCH UP PAST THE SEAT BELT AREA AND ACROSS THE TOP OF THE SQUAD BENCH FROM THE HINGE OF THE BENCH LID TO THE STREETSIDE WALL PANEL. * The interior of the storage area is to be DARK GRAY SCORPION ZBG. * There will be rearward counter top area The interior of the CPR seat storage area shall be completely box pan formed aluminum and painted using the DARK GRAY SCORPION ZBG process that was used for the exterior compartments. This will create a seamless interior for added infection control purposes. The lid shall extend 2-1/2 inches over the face of the lower left and the corners shall be ANGLED, 1.50" outboard x 3" in length. 05-14-12SR X <Cabinet - Upper Left U3, 12"H x 50"W x 7.50" Deep.1 SR #2020289F Reference: (SO.UL3.3R6148) Reference: SR #2016791F Line 93 - UPDATED TO CN10 Custom Upper left #3 Cabinet with Restocking Sliding Polycarbonate Doors, One (1) Fixed Divider and an Adjustable Shelf on Each Side of the Fixed Divider. Cabinet shall be approximately 12"H x 7.50" D x 54"W. Sweep out bottom design. NOTE: The wire harnesses will be routed over the top of this cabinet. THE CLOSE OUTS FOR THE WIRE HARNESSES ARE TO BE ANGLED UP AT A 45 DEGREE ANGLE. THIS IS TO ACCOMMODATE THE MOUNTING OF 2.50"W X 30"L. BOTTOM EDGE LITE LIGHT RAIL. 05-14-255S X <Stainless Steel Backing Plates for 4 Point Seatbelts 1 SR #2020289F Reference: SR #2018944F Add stainless steel backing plates behind each seatbelt bolt assembly. 5.c.c Packet Pg. 70 Attachment: Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06-2020 (2104 : FY21 Capital Appropriations) 07/06/2020 19:39:14 Page 11 PART NO S DESCRIPTION QTY ID One (1) at CPR seat & one (1) at Squad Bench Reference Salisbury 1R6097-99 05-14-2560 <Seat Belt, CPR Seat - 4 Point-(Per4Max) Black, Change Notice 8- Compliant 1 RRI Mounted Above Lid. 05-14-3901 X <"U" Barrier Bar, Padded, 6 7/8 x 7 1/2, 1.5 inch SS, CPR Seat, Ash Gray 1 Mounted at the front of the CPR side seat vertically in line with the Padded head cushion on the "U2" cabinets. INTERIOR STREETSIDE #4 - REAR AREA 1 RRI 05-15-1020 S <Cabinet - Upper Left U4, Custom Configuration- CN 10 Certified 1 RRI SR #2020289F Reference: (SO.UL4.3R6148) Reference: SR #2016791F line 95 Custom Angled Upper left U4 cabinet with sliding polycarbonate doors with spring loaded latching handles, restocking feature with spring loaded exterior integral latch and (1) adjustable shelf.. Exhaust vent in rear section. To be approximately. 12" high x 7.50" deep in the forward section and extend out near rear door opening. THE CLOSE OUTS FOR THE WIRE HARNESSES ARE TO BE ANGLED UP AT A 45 DEGREE ANGLE. THIS IS TO ACCOMMODATE THE MOUNTING OF 2.50"W X 30"L. BOTTOM EDGE LITE LIGHT RAIL. 05-15-45SR X <Custom, Angled C4 Restocking Cabinet.1 SR #2020289F Reference: SR #20161143F Line 1 C4 to have sliding polycarbonate doors with spring loaded latching handles, restocking feature with spring loaded exterior integral latch and one (1) adjustable shelf, 18" high x 7.50" deep in the forward section and extend out near rear door opening. Cabinet Shelf depth to be 6". The return on the rear portion of the shelf has to be bent downward to achieve this (see reference pictures on server). SEE DRAWINGS - There shall be a 19.5" space from the bottom of this cabinet to the counter top for space for a monitor. 05-15-48SR X <Equipment Strap - (1) Seat Belt Style, Metal Buckle 2 SR #2020289F Two (2) seat belt style straps with four (4) footman loops that will be installed at the street side rear counter area. Installed day of delivery. INTERIOR CABINETS- SQUAD BENCH AREA 1 RRI 05-16-01SR X <Custom Curbside Squad Bench with Seat Belts for (2) People.1 SR #2020289F 5.c.c Packet Pg. 71 Attachment: Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06-2020 (2104 : FY21 Capital Appropriations) 07/06/2020 19:39:14 Page 12 PART NO S DESCRIPTION QTY ID Reference: (10128666) Reference: (SO.CSSB.R343012) Reference: SR #2016791F Line 105 * Bench height to match HCMC specifications. measuring approximately 72" wide 15" high x 20.5" deep, - A squad bench shall be provided on the curbside with seating for two people. Includes a two piece hinged lid for internal storage and will have pneumatic lifting supports on each side. Lids are to open approximately 80 degrees. - Install Stainless Steel overlay up the curbside wall from top of the bench up past the seat belt area and across the top of the squad bench from the hinge of the bench lid to the curbside wall panel. interior of the squad bench shall be completely box pan formed aluminum and painted using the DARK GRAY SCORPION ZBG process that was used for the exterior compartments. Lids to have a 2.5" over hang See part number 05-20-SR01 FOR BACKREST CUSHION. THE FORWARD LEFT LID/SEAT CUSHION TO BE ANGLED ILO RADIUS, 1.5" outboard x 3" in length. THE REARWARD LEFT LID/SEAT CUSHION TO BE RADIUS, 1.5". THE FORWARD RIGHT LID/SEAT CUSHION TO BE RADIUS, 1.5". THE REARWARD LEFT LID/SEAT CUSHION TO BE ANGLED ILO RADIUS, 1.5" outboard x 3" in length. 05-16-06SR X <Latch, Squad Bench Lid Hold Down, Stainless ILOS 2 SR #2020289F 5.14.9.1 Two (2) for Squad Bench. 05-16-1021 <Seat Belts, Squad Bench - Two 4-Point belts (Per4Max) Black- Change Notice 8-1 RRI Above the Lid Mounted. ***NOTE*** See option 05-20-5300. 05-16-1323 X Storage, Resessed (2) O2 Brackets - Open, Head of Squad Bench 1 05-16-9901 <Impact Wall - Head of Squad Bench No vertical Rail 1 RRI No vertical grab rail. Cushion to be mechanically fastened to the impact wall utilizing christmas trees to minimize the potential of movement. INTERIOR - BIOHAZARD 1 RRI 05-17-1000 >DELETE - Standard Squad Bench "A" Bar Grab Bar 1 RRI 05-17-2000 >Glove Butler(s)1 RRI 05-17-2120 < >Glove Butler (4) Total - Over Curbside Entry, Drop Down Door 1 RRI Four (4) Glove Butler II glove boxes installed above the side module entrance door with drop down door and one (1) locking latch. Door to be Kydex Thermoplastic or multi-spec and bottom hinged to tip out for restocking. Access holes to be cut in door for glove removal. 05-17-2310 S < >Glove Butler (4) Total - Lower Left Below C4 Cabinet, Recessed in drop down 1 RRI Four (4) Glove Butler II glove boxes recessed in lower left with drop down door for restocking. Access door to be stainless steel with a locking latch. Access holes to be 5.c.c Packet Pg. 72 Attachment: Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06-2020 (2104 : FY21 Capital Appropriations) 07/06/2020 19:39:14 Page 13 PART NO S DESCRIPTION QTY ID cut in door for glove removal. Below the C4 cabinet at the street side rear wall. 05-17-3000 < >Drawer - Waste and Sharps, Slide-out, Head of Squad Bench, 14" Slides 1 RRI The squad bench shall include a slide out combination Waste/Sharps storage drawer at head of squad bench, Supplied with a 5 quart Sharps container and an 8 quart Waste container. Face of slide out drawer to be stainless steel and will include a locking latch. Must use M1 latches for CN 10 certification 05-17-3900 < >Drawer - 14" Waste and Sharps,Slide-out, Forward of CPR Seat 1 RRI The Lower left cabinet shall include a pull out drawer Forward of the CPR Seat. This will include a slide out combination Waste/Sharps storage drawer. Supplied with a 5 quart Sharps container and an 8 quart Waste container. Face of slide out drawer to be stainless steel and will include a locking latch. NOTE: Depth of drawer to 12" to allow 12" slides to give full access to the sharps and waste containers. Must use M1 latches for CN 10 certification INTERIOR CURBSIDE - RIGHT STACK STORAGE #8 1 RRI 05-18-0600 Right Stack - Upper Heater-A/C Unit, Standard Configuration (UM & PM)1 RRI 05-18-0800 Right Stack - Hidden Air Intake (STANDARD)1 RRI 05-18-1126 < >Right Stack-"N2" Style, 2 OHO Polycarbonate, 2 Alum, 1 Drawer, 22" Deep -CN 10 1 RRI Right Stack ALS, with Locking Middle Drug Drawer. 22"deep for applications with STANDARD or NO CAB RECESS. A 6 Inch high locking drug drawer with gas strut assist shall be installed in the middle portion of the right stack. The drawer shall have 22" slides. The remainder of the right stack shall be split into two (2) sections. The lower section shall have framed Gen II OHO polycarbonate double doors with spring loaded latching handles with interior and exterior access. The upper section shall have aluminum double doors with interior access only. Both sections shall have one (1) shelf in each. Must use M1 latches on Aluminum doors for CN 10 certification. Note: The interior walls of "L8" cabinet to be lined with flooring material and the floor of this section shall incorporate an angled stainless steel threshold designed to facilitate removal of equipment from the floor of the cabinet without catching on the lower frame edge. 05-18-24SR X <Modifications to Right Stack, Due to Installation of MK747 1 SR #2020289F Reference: SR #2020185F Increase the width of the right stack approximately 1" to accommodate the MK747. Decrease depth of Left Stack by 1" to accommodate the Mermaid MK 747-SS. ATTENDANT SEAT 1 RRI 05-19-5900 Attendant Seat - EVS Vac Form, 3-Point Belt W/ Child Seat, Swivel Base 1 RRI 05-19-5901 Color - Ash 1 RRI INTERIOR COLORS 1 RRI 05-20-5205 Thermoplastic, anti-microbial, Standard Interior Finish 1 RRI 5.c.c Packet Pg. 73 Attachment: Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06-2020 (2104 : FY21 Capital Appropriations) 07/06/2020 19:39:14 Page 14 PART NO S DESCRIPTION QTY ID 05-20-5210 <Thermoplastic, anti-microbial,Sterile Linen,cabinet finish 1 RRI Part Number #KD18800 05-20-5300 <Upper Band Vinyl Color - Cabinets and Stitched Cushions 1 RRI Upper Band Vinyl Color Choice for cabinets and stitched cushions. ****NOTICE**** BACKREST AT CURBSIDE WALL TO BE FULL WIDTH. 05-20-5328 Color - Ash Gray 1 RRI 05-20-5500 Lower Band Vinyl Color - Vacuum Formed Cushions 1 RRI 05-20-5502 Color - Ash Gray 1 RRI 05-20-55SR X <All Bench Lid Cushions Foam Shall be 2-1/2" Thick, 18".W x 41".L.1 SR #2020289F Reference: (10128682 ) Reference: SO.LIDS.R343012 Reference: SR# 2016791F line 121 SEAT AND BACKREST CUSHIONS MUST BE HIGH DENSITY FOAM. USE SAME FOAM AS USED IN VAC FORMED CUSHIONS ON ALL SEAT POSITIONS. * The lids are to extend over the squad bench bases by a maximum of 2.5". * ANGLED exposed outer corners ANGLED, 1.5" outboard x 3" in length. Squad bench inside corners to have 1.5" radius. * Each lift up lid is to have a stainless steel recessed paddle latch. * BACKREST STRUCTURE FOR THE STREETSIDE CPR SEAT TO ACCOMMODATE (1) RECESSED 4-POINT SEAT BELT HARNESSES AND CURBSIDE BENCHES ARE TO ACCOMMODATE (2) RECESSED 4-POINT SEAT BELT HARNESSES AND DOES NOT NEED REMOVABLE COVERS. * BACKREST CUSHIONS WILL BE MOUNTED ON RISERS. RISERS TO BE APPROXIMATELY 4" DEEP. SEAT BELT SHOULDER HARNESSES WILL PASS BEHIND THE BACK REST CUSHION IN THE SPACES BETWEEN THE RISERS. HEAD BUMPER CUSHION WILL BE A TWO PIECE CUSHION ON AN APPROXIMATE 4" DEEP RISER. HEAD BUMPER AND BACK REST CUSHION WILL UTILIZE 3.5" FOAM. CUSHION FACES SHOULD EXTEND A MINIMUM OF 0.5" PAST THE FACE OF THE UPPER CABINET. 05-20-9000 Acrylic Glass Color Choice 1 RRI 05-20-9001 Color - Clear 1 RRI MISC. INTERIOR OPTIONS 1 RRI 05-21-20SR X <Inventory Control - Chrome Eyelets 5 SR #2020289F Reference: SR #20181151F Add inventory control seals to the following cabinets. Chrome Eyelets. U2, U3, C4, U4, and Upper Bulkhead. Five (5) cabinets total. 5.c.c Packet Pg. 74 Attachment: Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06-2020 (2104 : FY21 Capital Appropriations) 07/06/2020 19:39:14 Page 15 PART NO S DESCRIPTION QTY ID 05-21-25SR X <Round 900 Series Simplex Lock - 5 Button Programmable Combination 1 SR #2020289F Reference: SR #20181151F Round 900 series Simplex Lock - 5 Button Programmable Combination - Installed on the U8 door. Locate on U8 door near latch. See drawings. 05-21-5000 Squad Bench & Lower Left, 4 Inch Brushed Stainless Kickpanels (STANDARD)1 RRI 05-21-8400 Cabinet Latch - Southco 2" Round, Stainless Non-Locking- CN 10 -Rated at 10lbs 1 RRI 05-21-8400 <Cabinet Latch - Southco 2" Round, Stainless Non-Locking- CN 10 -Rated at 10lbs 1 RRI One (1) on L1 door Two (2) on U 2.75 Two (2) On U3 Two (2) on U4.75 One (1) on Glove box over CS door Two (2) on U7,5 Two (2) on U7 One (1) on Tip out waste at head of squad bench Two (2) on U-8 door One (1) on Glove box at street side rear lower left wall 06-01-0100 General Wiring - General Harness Standard 1 RRI COMMUNICATION 1 RRI 06-06-1000 <Camera - Exterior Back-Up, Over Rear Doors for Multi-plex 1 RRI Install one (1) Audiovox, ASA Voyager VCCS-155 color camera. Exterior mounted and connected to vehicle's main video display (VMUX panel). 06-06-1600 Two Way Radio Routing Path Cab to Module. (STANDARD)1 RRI 06-06-1700 <Two Way Radio Prewire, 12VDC Power and Ground (STANDARD)1 RRI The vehicle shall be equipped with #8 gauge Red power and Black ground wiring will be labeled appropriately for future installation by a radio technician. The Black ground wire to be connected to a main ground point, the Red power wire to be left unconnected near a direct to battery connection point inside the power distribution cabinet. Both wires to route to the lower section of the Left Stack/Radio Cabinet and be of sufficient length to allow routing to the Cab Console as an alternate radio installation location. Wires to be labeled at both ends. 06-06-3002 < >Antenna UHF/VHF - (2) Bases and Cables 1 RRI #1 Antenna base location: Module Roof Coax termination: Action Area switch panel #2 Antenna base location: Module Roof Coax termination: Front Console 06-06-6600 S <Radio Power - (2) Power Post (1) Ground Post. EACH.2 RRI There will be two (2) 8 gauge power cables, one (1) direct to battery and one (1) "On" with ignition and one (1) ground cable wired to two (2) power posts and one (1) ground post. 5.c.c Packet Pg. 75 Attachment: Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06-2020 (2104 : FY21 Capital Appropriations) 07/06/2020 19:39:15 Page 16 PART NO S DESCRIPTION QTY ID Make the final connection at the power distribution area and at each stud in the locations listed below. Label studs accordingly. One (1) behind radio access panel under U2 cabinet One (1) under rear portion of front console. RADIO AND CLOCKS 1 RRI 06-07-6000 Clock - Digital DDS 12/24 Hour 2.5" LED, Over Rear Doors 1 RRI 07 - ELECTRICAL 12 VOLT DC 1 RRI 07-01-0010 <Crct Pwr Accs.,Ign/Shrline,1-20 amp 12VDC to 2 locs,W/O,PD9130 chrgr 1 RRI One (1) 10 amp lead shall be coiled up behind the A./A panel for future use. One (1) 10 amp lead shall be coiled up behind the drivers seat in the cab, for future use. Note: This code will be used when and additional battery charger has already been installed, the PD9130 will not be used with this option. 07-02-1000 Voltmeter - Standard 1 RRI 07-02-1100 Alarm,Low Voltage,With Buzzer and Indicator,in cab console 1 RRI 07-03-2000 Ammeter - for multiplex system 1 RRI BATTERY SYSTEM 1 RRI 07-04-5305 Ignition Battery Shut off Timer, 5 minute, (Standard)1 RRI 07-05-040S X <Batteries - Type I UM/PM, Ford or Dodge Ram (2) OEM Total 1 SR #2020289F Reference: SR #2018944F Delete one (1) battery. System will use the two (2) OEM batteries under the hood. 07-07-0500 Module Disconnect - Multiplex System,1 RRI 07-08-0100 Battery Ground 1 RRI 07-09-6000 Battery Charger - Prewire only, 12V. (STANDARD)1 RRI 07-10-1500 <Power Outlets 12V, (2) Power Point Style, Direct to Battery 1 RRI One (1) in action area. One (1) in L8 above shelf. 07-10-5301 <(1) Additional 12V Outlet, Direct to Battery 2 RRI One (1) in medical device rail, in action area, down low, next to rear wall. One (1) in medical device rail, in rear telemetry area. down low, at rear. 07-10-7200 <Outlet, Dual USB Port, 5VDC, 2.1Amp output, Standard 1 RRI Located on the passenger side of the center console, per Electrical Engineering FRONT CONSOLE 1 RRI 08-01-3105 <Driver's Switch Panel/Radio Console - VMUX, Custom, CN11 1 RRI Black Polyurea Coated Console shall be a minimum of 14" Wide and the length shall be as long as possible from the back wall of the cab to as close to the OEM dash without interfering with the OEM switches. 5.c.c Packet Pg. 76 Attachment: Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06-2020 (2104 : FY21 Capital Appropriations) 07/06/2020 19:39:15 Page 17 PART NO S DESCRIPTION QTY ID The right front (passenger side) of the center console will need to be reinforced for a future install monitor bracket. There will be armrests on the sides of the console. :::FRONT SECTION::: The top section will be for the VMUX panel. On the front face of the console (facing dash) will be a 110v outlet on the passenger side. :::MIDDLE SECTION::: The Joystick will be in the upper left and to the right will be a blank space, that will be used for future install of FD Radio. Do not cut any holes out in the blank space. Below the joystick will be the siren head which will be shifted as far left as possible. The USB ports will be to the right of the siren head. At the bottom of this section it will be unused (blank space), so that the customer can install any future equipment they need. :::BOTTOM SECTION::: There will be two cup holders (No Handles). Holes to be separated by 3". Cup holders shall have NO drain holes. Below that will be map storage with (2) dividers and at the very bottom will be glove storage. Two boxes of gloves (standing up). The cutouts provided shall be (5.5" x 3.5" ). The clear opening is to be a minimum of 5.5" x 3.5" x as deep as possible. ***********NOTICE********** THE INSIDE POCKETS OF THE GLOVE BOX AND MAP BOX SHOULD BE BLACK ILO WHITE!!!!!! The console is very similar to 1R6183 which should be used as a reference. 08-01-33SR X <Utilize Metal Nutserts to Fasten All Screws to Console Face Plates 1 SR #2020289F Reference: SR #2018944F Reference: (SO.PANEL.1R6215) Reference: SR #2016641F Utilize metal nutserts to fasten all screws to console face plate, action area face plate and squad bench face plate 08-02-1150 Driver's Control Panel - V-Mux, Touch Screen 1 RRI 08-02-1153 <Console Mount with bezel and USB charging port.1 RRI Console Mount 08-02-8000 <Warning Lights - Cab Ceiling "Open Door", "Emergency Brake"1 RRI There shall be two (2) flashing LED lights in cab ceiling forward of OEM dome light with chrome accent rings. One (1) Amber to flash when the emergency brake is applied and one (1) Red to flash when compartment or module entrance door is open. Included shall be a Black plaque with White lettering that says 'OPEN DOOR' and one that say's 'EMERGENCY BRAKE APPLIED'. ATTENDANT CONTROL PANEL 1 RRI 08-03-1150 <Attendant's Control Panel V-MUX, Touch Screen, with bezel and USB charging port. 1 RRI All dome lights shall default to high position first from screen tab 5.c.c Packet Pg. 77 Attachment: Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06-2020 (2104 : FY21 Capital Appropriations) 07/06/2020 19:39:15 Page 18 PART NO S DESCRIPTION QTY ID 08-04-6002 <Power Distribution - Weldon V-MUX, Video Inputs (UM & PM)1 RRI Weldon V-Mux Multiplex System W/7" LCD VGA Touch Screen on front and rear switch panels with V-Mux Nodes. Includes an O2 Regulator/Transducer Mounted in #1 Compartment. INCLUDES VIDEO INPUTS FOR BACK-UP CAMERA. NOTE: The battery shut-off circuit to remain on for 5 minutes after the ignition has been shut off. Shutting off the ignition will activate a timer that will leave the batteries on for five minutes so that the module dome lights can be left on for patient unloading/vehicle restocking. Clock - Digital, Rear Control Panel, V-Mux display Electrical System 12V - V-MUX Multiplex System. Voltmeter - Standard for V-Mux Alarm, Low Voltage. Console, V-MUX Ammeter - for MULTIPLEX ELECTRIC SYSTEM. V-MUX Module Disconnect - V-Mux Multiplex Electrical System 08-04-6020 Joystick Control - Weldon V-MUX with quick buttons 1 RRI EMERGENCY SYSTEMS - Ford F-Series 1 RRI WARNING AUDIBLE - SIREN, SPEAKERS, AIR HORNS 1 RRI 09-03-1010 <Siren Electronic - Whelen 295SLSA1 1 RRI T3 programmed to Power Call Slow/Warble 09-03-2512 X <(2) Speakers, Federeal Dynamax ES100, 100W, ILOS 1 Speakers for Ali Arc Bumper - Federal Dynamax ES100 (Pair) 09-05-0200 Backup Alarm (STANDARD)1 RRI 09-06-0200 Emergency Sequencer/Load Manager (STANDARD)1 RRI 09-50-1333 Visual Warning Front Upper - (5) "Cool Bar" (2) Front Wall Configuration 1 RRI AUXILLARY EMERGENCY LIGHTS 1 RRI 09-70-5100 <Traffic Pre-Empt - Pre-wire for Customer Supplied / Installed, Front Wall 1 RRI Wire shall terminate within the Coolbar. Button on front display - ON/OFF, enabled with Emergency Lights and only in-gear. 09-80-2500 < >EEV,M-series Flash Pattern, No External Flasher 1 RRI Install two (2) grounding studs near the terminal strips. Connect all of the scan lock wires to one (1) stud and all Sync wires to one (1) stud. ALL WIRES TO BE LABELED LIGHTHEAD SPECIFIC 09-80-3700 < >Warning Light Flasher - Whelen ULF44 Flasher 1 RRI NOTE: In vehicles where the emergency lights are operating on their own internal flashers and the standard module emergency flasher has been deleted, A ULF44 flasher is required to accommodate the standard option 10-01-5020 (Rear Flashers Wired to Brake Lights". Set to Comet Flash 5.c.c Packet Pg. 78 Attachment: Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06-2020 (2104 : FY21 Capital Appropriations) 07/06/2020 19:39:15 Page 19 PART NO S DESCRIPTION QTY ID 09-95-1504 <Whelen M9 LED, w/Chrome Flange LED - WHITE (Internal Flasher)2 RRI Front Body - Upper Curbside outboard Front Body - Upper Streetside outboard Set lights to Comet Flash 75 L/R Pri Only 09-95-1504 <Whelen M9 LED, w/Chrome Flange LED - WHITE (Internal Flasher)1 RRI Front Body - Upper Center = ILOS Set light to Signal Alert I/O Pri Only 09-95-1505 <Whelen M9 LED, w/Chrome Flange - RED / Clear Lens (Internal Flasher)2 RRI Front Body - Upper Curbside Inner = IATS Front Body - Upper Streetside Inner = IATS Set lights to Comet Flash 75 L/R Pri Sec 09-95-1505 <Whelen M9 LED, w/Chrome Flange - RED / Clear Lens (Internal Flasher)9 RRI Front Body - Upper Curbside Corner = ILOS Front Body - Upper Streetside Corner= ILOS Set lights to Come Alert 150 L/R Pri/Sec Streetside Body - Upper Forward = ILOS Streetside Body - Upper Rear = ILOS Set lights to Pinwheel (Variable) Pri/Sec Curbside Body - Upper Forward = ILOS Curbside Body - Upper Rear = ILOS Set lights to Pinwheel (Variable) Pri/Sec Rear Body - Upper Streetside Corner = ILOS Rear Body - Upper Curbside Corner = ILOS Set these lights to steady burn, these are wired to flasher/brake lights and will work though the ULF44 flasher. Pri/Sec 5.c.c Packet Pg. 79 Attachment: Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06-2020 (2104 : FY21 Capital Appropriations) 07/06/2020 19:39:15 Page 20 PART NO S DESCRIPTION QTY ID 09-95-1508 <Whelen M9 LED, w/Chrome Flange - RED/AMBER Split Clear Lens (Internal Flasher) 2 RRI Rear Body - Center Streetside Window = IATS Rear Body - Center Curbside Window = IATS Set lights to Comet Flash 75 L/R Ph.1 and Ph.2 (Reds flash together and then ambers flash together) Pri/Sec 09-95-2407 <Whelen M7 LED - AMBER , Clear Lens (Internal Flasher)1 RRI Rear Body - Upper Center = ILOS Set light to Signal Alert I/O Pri/Sec 09-95-2410 <Whelen M7 LED - RED/WHITE Split Clear Lens (Internal Flasher)2 RRI Centered over rear axle Set lights to Comet Flash 75 L/R Pri/Sec 09-95-250S X LED Series -M6 1 09-95-25SR X <Whelen M6V2R with M6FC 2 SR #2020289F Reference: SR #2018944F Reference: SR #20161319F This has a red lens over the warning light. (1) each rear body under brake light Comet Flash 75 Red to flash with master warning White set to steady burn and wired to reverse, rear module doors and rear flood. Pri/Sec X LED Series - M4 2 09-95-42SR X <Whelen M4D LED, with M4FC - Red/White/Clear Lens (Internal Flasher)2 SR #2020289F Reference: SR #2018944F Reference: SO.M4D.9R5054 Front Fender Comet Flash 75 L/R 5.c.c Packet Pg. 80 Attachment: Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06-2020 (2104 : FY21 Capital Appropriations) 07/06/2020 19:39:15 Page 21 PART NO S DESCRIPTION QTY ID Pri Only ILOS 09-95-430S X LED Series - M2 1 09-95-43SR X <Whelen M2RC LED, with M2FC - Red, Clear Lens ILOS 2 SR #2020289F Reference: SR #2018944F Lower street side on grille guard Upper curbside on grille guard X pattern Comet Flash Phase 2 Pri Only 09-95-44SR X <Whelen M2C LED, with M2FC - White IATS 2 SR #2020289F Reference: SR #2018944F Upper street side on grille guard Lower curbside on grille guard X pattern Comet Flash Phase 1 Pri Only 09-95-9300 S < >Bracket, Custom Stainless, Mounting Lights to Grille Guard, Each 4 RRI SR #2020289F Grille light brackets for the grille guard. EXTERIOR AUTOMOTIVE LIGHTING 1 RRI 10-01-1050 Tail Lights, Brake/Turn - Whelen M6-Series LED,1 RRI 10-01-1240 Back-up Lights - Whelen M6-Series LED Rear,1 RRI 10-01-2010 Marker/Clearance Lights, Front - Whelen OS Mini LED, Amber 1 RRI 10-01-2110 Marker/Clearance Lights, Side and Rear - Whelen OS Mini LED, Red/Amber 1 RRI 10-01-3002 Chrome Flange,(1) Whelen M6 (Standard M6)6 RRI 10-01-5020 <Outboard Rear Flashers, Wired to OEM Brake Lights (STANDARD)1 RRI Brake portion wired to the low power and the warning to high power. This would eliminate the blinding brake issue. 10-01-7300 <Front Turn - Whelen M6-Series LED Amber Arrow w/Flange 1 RRI On front under upper outer warning lights. FLOOD AND LOAD SYSTEMS 1 RRI 10-02-1020 Scene Lighting - (4) Whelen M9 Series Super LED 1 RRI 10-02-2040 Rear Load Lights - (2) Whelen M7 Series Super LED, Gradient Scene Light 1 RRI 5.c.c Packet Pg. 81 Attachment: Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06-2020 (2104 : FY21 Capital Appropriations) 07/06/2020 19:39:15 Page 22 PART NO S DESCRIPTION QTY ID 10-02-3010 <Lighting Operation - Side Scene, Rear Load and Back-Up Lights, Standard 1 RRI Rear module load lights and the lower back-up lights will operate when the rear doors are open, the switch on the front panel is activated, or when the vehicle is placed in reverse. With the module power switch "off", both the lower back-up lights and the upper load lights will operate when the vehicle is placed in reverse. The curbside scene lights will operate when the curbside door is opened. 10-02-3020 < >Lighting Operation, Feature - Side Scene, Activated in Reverse 1 RRI Rear most street side and curbside scene lights shall be activated, in conjunction with the standard rear back-up/load lights, when the vehicle is placed in reverse. Cab Entry - Lighting 1 RRI INTERIOR LIGHTING - CEILING 1 RRI 11-01-1215 < >Dome Light -Road Rescue, 10" Edge illuminated LED, (1) ILOS 4 RRI Three (3) Cot lights In Device Rail over the primary cot, and one (1) dome light over the walkway. 11-01-1420 < >Dome Lights - (7) Kinequipe 8" Round LED (Ultramedic)1 RRI The interior lighting system shall consist of seven (7) Kinequipe 8" Round LED Dome Lights fixtures in the following configuration: Three (3) Bench lights over the squad bench Three (3) Dome lights Streetside One (1) Dome light Curbside rear The four (4) outside corner lights and one (1) light near the CPR seat area shall be designated module dome lights and be activated when the side or rear module entrance doors are opened or by a three-way circuit allowing these lights to be turned on and off from cab or module. The lights over the primary cot and squad bench shall have switches in the module that will allow independent high/low/off control. The lights shall produce at least 35 foot candles of light over ninety percent of the cot surface area in the high setting. 11-01-30SR X <LED Bottom Edge Lit Light Rail. 2.50" H x 30" L. EACH.6 SR #2020289F Reference: (10226258) Reference: (SO.CABLT.106409) Reference: SR#2016817F Install a LED Edge Lit Light Rail, 2.5" high X 30" L. #KFA-RREL-30-2.5-1 Installed on the following wire routing angled section on the upper band cabinets. One (1) over action area and left front area. One (1) on front bulkhead (angled to match other lights) One (1) over the CPR seat. One (1) over the upper left #4 area. Two (2) over the squad bench. EACH. 11-01-9000 Timer -15 minute- Restocking (STANDARD)1 RRI 5.c.c Packet Pg. 82 Attachment: Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06-2020 (2104 : FY21 Capital Appropriations) 07/06/2020 19:39:15 Page 23 PART NO S DESCRIPTION QTY ID SPOTLIGHTS / HANDHELD LIGHTS 1 RRI 11-02-1998 Delete Standard Handheld Spotlight 1 RRI ATTENDANT LIGHT 1 RRI 11-03-1010 <Attendant Light - 6" x 14" Diffusion Plate Light (Standard)1 RRI The cabinet above the light will have a sweep out cover panel over the wiring on the floor of the cabinet if the switch panel is not part of the design of the upper two (2) cabinets. SHORELINE INLET 1 RRI 12-01-5400 Shore Inlet - Kussmaul Super Auto-Eject, 20Amp 1 RRI 12-01-6300 Kussmaul, Eject,Cover,15 or 20A,Red 1 RRI 12-01-8000 (1) Shore Indicator, "ON" Green Indicator Light 1 RRI 12-02-0200 <Receptacles, Interior - 125V-15A (1) Action Wall, (1) Right Stack 1 RRI One (1) in medical device rail, in action area. One (1) L8 above shelf. 12-02-2049 <Receptacles, Interior - (1) Addtional 125V-15A, Aft CPR Seat Counter 1 RRI One (1) in medical device rail, in action area, aft CPR seat counter. 12-02-2051 <Receptacles, Interior - (1) Addtional 125V-15A, Upper Right Stack 1 RRI One (1) U8 above shelf. 12-02-2100 < >Receptacles, Interior - (1) Additional 125V-15A, Custom Location (each)2 RRI One (1) in medical device rail, in rear telemetry area. down low, next to rear wall. One (1) on the front face of the cab console (facing dash) on the passenger side. POWER SUPPLY - 125VAC 1 RRI 12-03-1000 < >Inverter Charger - Prewire, Standard 1 RRI Wiring only for 1200 watt maximum 'UL' listed inverter with internal transfer relay and battery charger. Wiring setup is for installation in bottom section of Left Stack/Radio Cabinet. Includes remote on/off switch in the rear switch panel. (STANDARD) ENVIROMENTAL CLIMATE CONTROL SYSTEM 1 RRI 13-01-1200 HVAC - Central Air Flow Discharge (UM & PM)1 RRI 13-01-2000 Climate Control - Standard (UM & PM)1 RRI 13-02-0100 Exhaust Fan - 100 CFM Standard Location 1 RRI 13-02-5611 >HVAC Aux Front Wall COOLBAR - Hoseline, Ford F-series MULTIPLEX 1 RRI 13-02-56SR X <Summer/Winter Switch for Cool-Bar 1 SR #2020289F Reference: (10363129) Reference: SR# 2016791F Line 155 !!!! Cool-Bar to have summer/winter switch in power distribution. This will allow the fans to shut down in case the truck is set to defrost, preventing damage to the fans !!!!! 13-02-5702 <Cover,Cool Bar, (5) M9 Series lights 1 RRI Drawing # 303347 Five (5) M9 series lights only. Note: Will be painted same color as the mount location on box front. 5.c.c Packet Pg. 83 Attachment: Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06-2020 (2104 : FY21 Capital Appropriations) 07/06/2020 19:39:15 Page 24 PART NO S DESCRIPTION QTY ID 13-02-9000 <Heater Valves, (2) Manual Shut-off Valves 1 RRI The module heater - A/C system shall be plumbed with two (2) manual hot water cut off valves. 13-03-1000 Return Air System 1 RRI 13-03-2000 Return Air Central Plenum 1 RRI 13-03-3000 Heat /AC Cabinet 1 RRI COT MOUNTING PROVISIONS 1 RRI 14-01-1010 Cot Mounting - Hardware 1 RRI 14-01-1110 Post & Wheel Cups - None (STANDARD)1 RRI 14-01-1623 <Stryker Power Load, No Wheel guide - Change Notice 8- COMPLIANT 1 RRI Includes constant hot power supply for battery charging. 14-01-3097 Center Mount 1 RRI OXYGEN AND AIR SYSTEMS 1 RRI 14-02-0100 <Oxygen System - Multiplex 1 RRI All O2 loom in compartment #1 shall be mechanically affixed to the wall 14-02-1000 <O2 Cylinder Wrench - (STANDARD)1 RRI Utilize screw head. No Velcro 14-02-2000 O2 Cylinder Bracket - Zico #QR-MV (STANDARD)1 RRI 14-02-2010 Standard Zico O2 Bracket to be Adjustable 1 RRI 14-02-3000 O2 Control - Electric with Manual Bypass on Action Wall. (STANDARD)1 RRI 14-02-4000 <O2 Outlets - Ohio Style, (2) Action Wall, (1) Squad Bench (STANDARD)1 RRI The squad bench O2 outlet will be up high forward of the U7.5 cabinet. 14-02-4211 O2 Outlet, Additional - Ohio Style in Ceiling 1 RRI 14-02-6150 < >O2 Cylinder Holder - (1) Zico QR-D-2 Strapless "D" Bracket 2 RRI Installed at the head of the squad bench. VACUUM SYSTEM 1 RRI 14-03-1010 >Suction System - SSCOR On-Board (STANDARD)1 RRI MISC MEDICAL 1 RRI 14-04-1000 <Fire Extinguisher - 5# (ABC) w/ Mounting Bracket. (STANDARD)1 RRI Both fire extinguishers will be mounted day of delivery. 14-04-1010 <Fire Extinguisher, (1) Additional - 5# Fire Extinguisher(s), Ship Loose 1 RRI HD Amerex Bracket #861H with Amerex 5LB fire extinguisher. Both fire extinguishers will be mounted day of delivery. PAINT AND FINISH 1 RRI 15-00-0100 Road Rescue Paint Process - Standard 1 RRI 15-01-2010 < >Module Paint - Single Color, Paint other than OEM 1 RRI Sikkens Red Note: Must state color with paint code and request a paint spray-out for approval. NOTE: When requesting a dark module color, Road Rescue recommends option 5.c.c Packet Pg. 84 Attachment: Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06-2020 (2104 : FY21 Capital Appropriations) 07/06/2020 19:39:15 Page 25 PART NO S DESCRIPTION QTY ID 15-01-4010 to paint the roof sheet White. This will reduce heat transfer into the module and increase A/C system efficiency. 15-01-5600 <Cab Paint - Single Color, Repaint other than OEM, Type I 1 RRI Note: Must state color with paint code and request a paint spray-out for approval. THE CAB INSERT MUST MATCH THE AREA THAT IT IS INSERTED INTO GRAPHICS AND LETTERING 1 RRI 15-02-80SR X <Custom Graphics and Lettering 1 SR # Gold Leaf Reflective Lettering W/Black Shade and Outline. "GRETNA" - 6" high letters - arched line on side of module. "FIRE & RESCUE" - 4" high letters - straight line on side of module. Black Reflective Stripe 1" black reflective stripe 1" wide space 4" wide black reflective stripe. 1" wide space 1" wide black reflective stripe Window in left rear patient entry door - black perforation with "Company Badge". Window in right rear patient entry door - black perforation with "Faith In God", "Trust In Training", and Purple Eagle with Yellow Fire Helmet. 15-02-8300 Chevron Striping - Entire Rear 1 RRI 15-02-8305 <Material - 6" Scotchlite - Specify Colors 1 RRI Red and Black 15-03-3900 RR Badge Logos (STANDARD)1 RRI 15-03-4000 RR Logos and Model Name (STANDARD)1 RRI 15-03-4001 Ultramedic - Black Logos 1 RRI 15-04-1000 Nomenclature Plaques. DIESEL. (STANDARD)1 RRI 16 - REFERENCES AND STANDARDS 1 RRI 16-01-0200 Owner's Manual (STANDARD)1 RRI ZZ-ZZ-0A00 <Indemnification Statement 1 RRI The purchaser agrees to defend, indemnify and hold Rev Ambulance Group harmless from any claims, costs (including actual attorneys' fees), damages and liabilities caused in whole or in part by any alteration or modification of, or changes or additions to the purchased products OR use of product for purposes it was not designed or intended for. == Dealer Provided - EMS Equipment - 1.013 12/22/16 == 1 RRI 5.c.c Packet Pg. 85 Attachment: Revised Quote - Gretna Fire Rescue - 2020 Ford F-550 4x4 - 07-06-2020 (2104 : FY21 Capital Appropriations) Page 1 of 5 CIP FUNDED VECHICLE PURCHSE MEMORANDUM OF AGREEMENT This CIP FUNDED VEHICLE PURCHASE MEMORANDUM OF AGREEMENT (“MOA”), made this ___ day of ______, 20___, by and between the PITTSYLVANIA COUNTY BOARD OF SUPERVISORS (“Board”), a political subdivision of the Commonwealth of Virginia, party of the first part, acting through its agent, the County Administrator; and ______________ (“Receiving Entity”), party of the second part; (individually “Party;” collectively “Parties”). WITNESSETH WHEREAS, the Board provides Capital Improvement Funds, when available, to support emergency service delivery County-wide and to assist the Volunteer Rescue Entities in Pittsylvania County, Virginia (“County”), with demonstrated needs; and WHEREAS, said funds are requested through a collaborative Capital Improvement Planning (“CIP”) process consisting of Volunteer Fire and Rescue Entity Representatives, County Department of Public Safety Staff Representatives and the County’s Fire and Rescue Commission; and WHEREAS, the County Department of Public Safety is responsible for managing and distributing CIP funds regarding Public Safety purchases and will serve as the point of contact concerning these Funds to the Volunteer Fire and Rescue Entity Representatives. NOW THEREFORE, to sustain emergency response capabilities in the County and to provide equity, consistency, and to protect the interests of all involved parties, this MOA is executed with the following conditions, all or which must be fully and completely followed and abided to: 1. When applicable, the Receiving Entity will seek and apply for eligible Grant Funds for the purchase of an Emergency Services vehicle. Said Frant Funds, if awarded, shall be used to offset CIP Fund investment in the base spec vehicle. Any unused CIP Funds shall remain in the CIP. Any remaining Grant Funds over the cost of the base spec vehicle may be used for vehicle enhancements, if allowed in accordance with the Grant’s rules and procedures. 2. The County reserves the right to assume ownership of the vehicle purchased with County Funds, if the Receiving Entity ceases to provide services in the County for any reason and/or loses its ability to operate. The purpose for this contingency is for the ability to sustain emergency response capabilities within the County if any unforeseen issue inhibits the ability of the Receiving Entity to provide County service. 3. The Receiving Entity acknowledges, if County Funds are being utilized to replace a current CIP-funded vehicle, that the Receiving Entity is required to render and title over the replaced vehicle to the County Department of Public Safety. Said vehicle 5.c.d Packet Pg. 86 Attachment: Volunteer CIP MOU (2104 : FY21 Capital Appropriations) Page 2 of 5 may be sold by the County, with generated funds being allocated back to the CIP, or said vehicle may be re-assigned to another County Agency or Public Safety Entity within the County and/or retained as reserve County apparatus. The amount of funds allocated back to the CIP shall be consistent with the percentage of the vehicle’s total costs paid for with CIP Funds (e.g. if fifty percent (50%) of the cost of said vehicle was paid for with CIP Funds, then fifty percent (50%) of the vehicle’s sale proceeds shall be allocated for future CIP use, with fifty percent (50%) returned to the Receiving Agency turning in or transferring the vehicle to the County). Any such co-funding split shall be documented via an addendum to this MOA. 4. The Receiving Entity acknowledges that no vehicle purchased with County CIP Funds may be sold, traded, or disposed of without authorization from and/or recommendation of the County Department of Public Safety and the County Fire and Rescue Commission, subject to final approval by the Board. The County shall also possess the right of first refusal to purchase said vehicle. Said purchase price of the vehicle by the County shall be based on the generally accepted IRS Depreciation amount/schedule of the vehicle at the time of sale. Funds generated as a result said sale are to be submitted to the Board (not to exceed the original amount given to the Receiving Entity) for appropriation to the CIP. 5. The Receiving Entity agrees that minimum vehicle specs/standards established by the County Department of Public Safety shall apply and be adhered to for all vehicle purchases. 6. No CIP Funds will be distributed to the Receiving Entity, unless the Receiving Entity submits an invoice for the vehicle to the County and agrees to house/garage said vehicle in the County. 7. The Receiving Entity agrees, for all CIP Fund purchases, it shall strictly comply with all County Procurement and State Procurement policies, laws, and regulations. It shall be the responsibility of the Receiving Entity to maintain records demonstrating compliance with this requirement, which shall be provided to the County Department of Public Safety upon request. 8. The County agrees to provide insurance coverage for said vehicles authorized for purchase with CIP Funds, if funding is available, minimum specs/standards are adhered to, the Receiving Entity agrees to, implements, and enforces all County Department of Public Safety established safety, driver, and response related policies, regulations, rules, and guidelines. 9. The Receiving Entity agrees to grant County Department of Public Safety career personnel and other trained members of other Public Safety Volunteer Entities access to and use of any CIP funded vehicle in exigent circumstances as determined by the County’s Public Safety Director. In such situations, the Receiving Entity shall be notified as soon as practicable. This access is not intended to preclude the Receiving Entity 5.c.d Packet Pg. 87 Attachment: Volunteer CIP MOU (2104 : FY21 Capital Appropriations) Page 3 of 5 maintaining a normal established rotation of vehicles as part of its normal operating procedures. 10. The Parties agree that the term of this MOA shall be for so long as the Receiving Entity is license to and/or provides Emergency Services in the County. 11. The Parties agree that this MOA contains the entire agreement of the Parties with respect to the subject matter of this MOA, and supersedes all prior negotiations, agreements, and understandings with respect thereto. This MOA may only be amended/modified by a written document duly executed by all Parties 12. The Parties agree that this MOA shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia. 13. The Parties agree, if legal action by either Party is necessary for or with respect to the enforcement of any or all of the terms and conditions hereof, then exclusive venue therefore shall lie in the County of Pittsylvania, Virginia. 14. The Parties agree that good faith mediation shall be a condition precedent to the filing of any litigation in law or equity by either Party against the other Party relating to this MOA. Before the remedies provided for in this Section may be exercised by either Party, such Party shall give written notice to the other Party that such Party believes that an event of default or impasse under this MOA may have occurred, specifying the circumstances constituting the event of default or impasse in sufficient detail that the other Party will be fully advised of the nature of the event of default or impasse. The responding Party shall prepare and serve a written response thereto within ten (10) business days of receipt of such notice. A meeting shall be held within ten (10) business days after the response between the Parties to attempt in good faith to negotiate a resolution of the dispute. If the Parties are unable to resolve the dispute through the above- process, the Parties shall attempt to resolve the controversy by engaging a single mediator, experienced in the subject matter, to mediate the dispute. The mediator shall be mutually selected by the Parties, to the controversy and conduct mediation at a location to be agreed upon by the Parties or absent agreement, by the mediator. Within two (2) business days of selection, the mediator shall be furnished copies of the notice, this MOA, response, and any other documents exchanged by the Parties. If the Parties and the mediator are unable to settle the same within thirty (30) days from selection, or such other time as the Parties agree, the mediator shall make a written recommendation as to the resolution of the dispute. Each Party, in its sole discretion, shall accept or reject such recommendation in writing within ten (10) days. Should the Parties be unable to agree upon a single mediator within five (5) business days of the written response of the responding Party, the Parties jointly, shall agree upon the selection of a neutral third-party agreed upon by the Parties, to appoint a mediator, experienced and knowledgeable in the matters which are the subject of the dispute. The costs of the Mediator and the mediation shall be shared equally by the Parties to the dispute. 5.c.d Packet Pg. 88 Attachment: Volunteer CIP MOU (2104 : FY21 Capital Appropriations) Page 4 of 5 Notwithstanding the preceding paragraphs, the Parties reserve the right to file suit or pursue litigation. The Parties consent to selection of a mediator by any Court shall not constitute consent to jurisdiction of such court or waiver of defenses as to venue or jurisdiction. 15. The Parties agree, at all times under this MOA, each Party shall be responsible for its own legal fees and costs. 16. The Parties agree that the failure of the Board to enforce one (1) or more of the terms or conditions of the MOA, from time-to-time, shall not constitute a waiver of such terms or conditions upon subsequent or continuing breach 17. The Parties agree that this MOA shall inure to the benefit of, and shall bind the heirs, successors, and assigns of the Parties. IN WITNESS WHEREOF, the Parties have caused this MOA to be executed by their duly authorized representative, all as of the day and year first above written. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS By: _________________________________ Print Name: _________________________________ Title: County Administrator Date: _______________________________________ APPROVED AS TO FORM ________________________ J. Vaden Hunt, Esq. Pittsylvania County Attorney COMMONWEALTH OF VIRGINIA County of Pittsylvania, to-wit: I, _______________________, a Notary Public for the Commonwealth of Virginia at large, do hereby certify that David M. Smitherman, County Administrator, whose name is signed to the foregoing MOA, bearing date of the ____ day of ________, 2020, has acknowledged the same before me in the jurisdiction aforesaid. Given under my hand this ____ day of _________________, 2020. _______________________________ Notary Public My commission expires: ________________________________ 5.c.d Packet Pg. 89 Attachment: Volunteer CIP MOU (2104 : FY21 Capital Appropriations) Page 5 of 5 ______________________________________________ By: _________________________________ Print Name: _________________________________ Title: _________________________________ Date: _________________________________ COMMONWEALTH OF VIRGINIA County of Pittsylvania, to-wit: I, _______________________, a Notary Public for the Commonwealth of Virginia at large, do hereby certify that ____________, ___________, whose name is signed to the foregoing MOA, bearing date of the ____ day of ________, 2020, has acknowledged the same before me in the jurisdiction aforesaid. Given under my hand this ____ day of _________________, 2020. _______________________________ Notary Public My commission expires: _________________________________ 5.c.d Packet Pg. 90 Attachment: Volunteer CIP MOU (2104 : FY21 Capital Appropriations) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Coronavirus Relief Fund (CRF) Application Review Staff Contact(s): David M. Smitherman Agenda Date: July 21, 2020 Item Number: 5.d Attachment(s): Public Safety - Three ambulances Schools - Chromebooks DSS - Financial Relief for citizens Reviewed By: SUMMARY: The County’s CRF Committee received approximately $3.8M of requests to receive a grant from the County’s $5.3M CARES Act provided Coronavirus Relief Fund (CRF). The Committee and Executive Team have approved $1.4M of submitted projects. This evening the Committee is asked to consider recommending award of submitted applications over the County Administrator’s $100,000 expense ceiling as outlined below and in the attachment. Department Item Requested Amount Requested DSS Financial Relief for Citizens Experiencing Past Due Electrical Service Debt100,000.00 Public Safety Ambulances (3), stretcher lift and stretcher 800,000.00 Schools 3,000 Chromebooks 955,660.70 Staff is currently soliciting bids for the three requested ambulances. These would be County owned and will replace end of life vehicles within the County fleet and an ambulance for volunteer agency use. We are hoping to save money by purchasing at least one remounted or slightly used vehicle. The School Division desires to purchase 3,000 Chromebooks for student take-home use. Superintendent Mark Jones will be in attendance to further present the request. DSS Director Chris Spain has asked to increase funds available to assist citizens with utility bills under the existing utility assistance program. These payments would be for families negatively affected by COVID19 impacts. RECOMMENDATION: County Staff recommends that the Finance Committee approve the submitted CRF requests. MOTION: 5.d Packet Pg. 91 “I make a Motion to approve the three (3) requested CRF projects as presented.” 5.d Packet Pg. 92 7/17/2020 CARES Act Fund Application https://docs.google.com/forms/d/1aS5WqDYxAmC2nKQu9wboIgV88fDBLpk_XJfLT5-JNDY/edit#response=ACYDBNjhfebRG7diWjSvL5M4aMsRPygh…1/3 MM / DD / YYYY Public Safety Chris Slemp chris.slemp@pittgov.org 3 Ambulances with stretcher and stretcher lift Replace 2 Ambulances and purchase additional ambulance for County staff/volunteer use CARES Act Fund Application The CARES Act provides that payments from the Coronavirus Relief Funds only may be used to cover costs that: 1. are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease (COVID- 19); 2. were not accounted for in the budget most recently approved as of March 27, 2020 (the date of enactment of the CARES Act) for the State or government; and 3. were incurred during the period that begins on March 1, 2020 and ends on December 30, 2020. Date * 07 17 2020 Department * Requester * Requester's email * Requested Item * What do you hope to accomplish with this purchase? * 5.d.a Packet Pg. 93 Attachment: Public Safety - Three ambulances (2105 : Coronavirus Relief Fund (CRF) Application Review) 7/17/2020 CARES Act Fund Application https://docs.google.com/forms/d/1aS5WqDYxAmC2nKQu9wboIgV88fDBLpk_XJfLT5-JNDY/edit#response=ACYDBNjhfebRG7diWjSvL5M4aMsRPygh…2/3 15000 800000 Ambulance for response to EMS calls and COVID-19 patients. Yes No Will replace two end of life vehicles and add more to fleet MM / DD / YYYY Will replace two vehicles Will have to be purchased off of cooperative language contract. No local dealers. How many citizens and/or County staff will change effect? * Cost of requested item * How does this item connect to the COVID-19 pandemic? * Is this a recurring expense? * Does it enhance an existing service? If so, how? * What is the anticipated project implementation date? * 08 01 2020 Will this replace an existing item/project/service? If yes, how? * Business where item could be purchased (local first) * 5.d.a Packet Pg. 94 Attachment: Public Safety - Three ambulances (2105 : Coronavirus Relief Fund (CRF) Application Review) 7/17/2020 CARES Act Fund Application https://docs.google.com/forms/d/1aS5WqDYxAmC2nKQu9wboIgV88fDBLpk_XJfLT5-JNDY/edit#response=ACYDBNjhfebRG7diWjSvL5M4aMsRPygh…3/3 This content is neither created nor endorsed by Google. Forms 5.d.a Packet Pg. 95 Attachment: Public Safety - Three ambulances (2105 : Coronavirus Relief Fund (CRF) Application Review) 5.d.b Packet Pg. 96 Attachment: Schools - Chromebooks (2105 : Coronavirus Relief Fund (CRF) Application Review) 5.d.b Packet Pg. 97 Attachment: Schools - Chromebooks (2105 : Coronavirus Relief Fund (CRF) Application Review) 5.d.b Packet Pg. 98 Attachment: Schools - Chromebooks (2105 : Coronavirus Relief Fund (CRF) Application Review) 5.d.c Packet Pg. 99 Attachment: DSS - Financial Relief for citizens (2105 : Coronavirus Relief Fund (CRF) Application Review) 5.d.c Packet Pg. 100 Attachment: DSS - Financial Relief for citizens (2105 : Coronavirus Relief Fund (CRF) Application Review) 5.d.c Packet Pg. 101 Attachment: DSS - Financial Relief for citizens (2105 : Coronavirus Relief Fund (CRF) Application Review) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Fire and Rescue Commission Recommendations: Emergency Funding Requests Staff Contact(s): David M. Smitherman Agenda Date: July 21, 2020 Item Number: 5.e Attachment(s): 08-20-2019 Business Meeting - FINAL Brosville request of Reserve CIP Cool Branch FD request for Reserve CIP Reviewed By: SUMMARY: The Fire & Rescue Commission forwarded recommendations that Brosville Fire and Rescue and Cool Branch Fire be allowed to access the recently created Volunteer Capital Reserve Emergency Fund to replace a failed ambulance engine and a failed air conditioning unit. There is presently about $46,000 available in the Emergency Fund. RECOMMENDATION: Staff has no opinion regarding these requests. MOTION: “I make a Motion to recommend approval of the Brosville and Cool Branch requests.” 5.e Packet Pg. 102 5.e.a Packet Pg. 103 Attachment: 08-20-2019 Business Meeting - FINAL (2106 : Fire and Rescue Commission Recommendations: Emergency Funding Requests) 5.e.b Packet Pg. 104 Attachment: Brosville request of Reserve CIP (2106 : Fire and Rescue Commission Recommendations: Emergency Funding Requests) 5.e.b Packet Pg. 105 Attachment: Brosville request of Reserve CIP (2106 : Fire and Rescue Commission Recommendations: Emergency Funding Requests) 5.e.b Packet Pg. 106 Attachment: Brosville request of Reserve CIP (2106 : Fire and Rescue Commission Recommendations: Emergency Funding Requests) 5.e.c Packet Pg. 107 Attachment: Cool Branch FD request for Reserve CIP (2106 : Fire and Rescue Commission Recommendations: Emergency Funding Requests) 5.e.c Packet Pg. 108 Attachment: Cool Branch FD request for Reserve CIP (2106 : Fire and Rescue Commission Recommendations: Emergency Funding Requests) 5.e.c Packet Pg. 109 Attachment: Cool Branch FD request for Reserve CIP (2106 : Fire and Rescue Commission Recommendations: Emergency Funding Requests) 5.e.c Packet Pg. 110 Attachment: Cool Branch FD request for Reserve CIP (2106 : Fire and Rescue Commission Recommendations: Emergency Funding Requests) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Fire and Rescue Commission Recommendations: Annual Service Agreements Staff Contact(s): David M. Smitherman Agenda Date: July 21, 2020 Item Number: 5.f Attachment(s): FY21 Fire and Rescue Service agreement Volunteer Dept Contributions FY21 Reviewed By: SUMMARY: The Fire and Rescue Commission recommends that the Annual Volunteer Agency Service Agreement be approved as presented in the attachment. Also attached is the Volunteer Dept. Contributions for FY21. RECOMMENDATION: Staff has no opinion regarding these requests. MOTION: “I make a Motion to recommend approval of the presented Annual Service Agreement.” 5.f Packet Pg. 111 Page 1 of 6 FY 21 FIRE AND EMS DEPARTMENT SERVICE MEMORANDUM OF AGREEMENT This Fire and EMS Department Service Memorandum of Agreement (the “MOA”) is hereby made and entered into on the ___ day of ________, 2020, by and between the County of Pittsylvania, Virginia (the “County”), and ______________ (the “Volunteer Agency”); (individually the “Party,” collectively the “Parties”). A. PURPOSE: The purpose of this MOA is to outline in reasonable detail the mutual obligations of the County and the Volunteer Agency in regard to the eligibility by the Volunteer Agency for County funds/contributions related to Fire and EMS provision/response in the County. The Parties to this MOA hereby agree to be fully legally bound in all aspects to the below terms and conditions contained in this MOA. B. THE COUNTY/VOLUNTEER AGENCY’S OBLIGATIONS: 1. The County shall provide property and casualty insurance for the Volunteer Agency; however, the County will only cover the cost of insuring those apparatus recommended by the County’s Public Safety Department. 2. The County shall maintain accident and sickness insurance coverage on the Volunteer Agency’s Members. 3. The County shall allocate direct funds/contributions to the Volunteer Agency in three (3) allocations as described more fully below. 4. The County’s first (1st) fiscal year allocation of funds/contributions to the Volunteer Agency shall occur in August and contain fifty percent (50%) of the Volunteer Agency’s annual funds/contributions. Said first (1st) allocation shall only be given to the Volunteer Agency by the County, if the following conditions/milestones are fully and completely met and satisfied: a. The Volunteer Agency has maintained a current roster on file with the County’s Public Safety Department with the name, current certifications, and radio number of each Member. b The Volunteer Agency is current with all applicable State and Federal laws, Virginia Office of EMS Rules and Regulation, and the County’s standard operating guidelines and procedures. 5.f.a Packet Pg. 112 Attachment: FY21 Fire and Rescue Service agreement (2108 : Fire and Rescue Commission Recommendations: Annual Service Agreements) Page 2 of 6 c. The Volunteer Agency has complied with Section 22 of the County’s Board of Supervisors’ FY21 Budget Resolution. d. The Volunteer Agency is in good standing as determined by the County’s Fire and Rescue Commission. 5. The County’s second (2nd) fiscal year allocation of funds/contributions to the Volunteer Agency shall occur in January and contain thirty-five percent (35%) of the Volunteer Agency’s annual funds/contributions. Said second (2nd) allocation shall only be given to the Volunteer Agency by the County, if the following conditions/milestones are fully and completely met: a. The Volunteer Agency is in compliance with the conditions/milestones contained in Section B(4) herein. b. All the Volunteer Agency’s equipment and apparatus is maintained in good working order and a readiness condition. c. When the County Capital Improvement Plan is used to purchase equipment for the Volunteer Agency, it fully and completely complies with the Virginia Public Procurement Act and all other County Purchasing guidelines; d. The Volunteer Agency, if it conducts EMS response, will have an annual review with the County’s appointee of the EMS Agency’s Response Plan as provided to the Virginia Office of EMS. e. The Volunteer Agency practices the proper Incident Command System while responding to and mitigating emergency scenes. 6. The County’s third (3rd) fiscal year allocation of funds/contributions to the Volunteer Agency shall occur in June and contain fifteen percent (15%) of the Volunteer Agency’s annual funds/contributions. Said third (3rd) allocation shall only be given to the Volunteer Agency by the County, if the following conditions/milestones are fully and completely met: a. The Volunteer Agency continues to comply with all provisions/conditions contained in Sections B(4) and(B)(5) herein. b. To date in the current fiscal year, the Volunteer Agency has responded to at least seventy percent (70%) of its first due calls (agencies that provide both fire and EMS service who fail to obtain the seventy percent (70%) response rate overall can 5.f.a Packet Pg. 113 Attachment: FY21 Fire and Rescue Service agreement (2108 : Fire and Rescue Commission Recommendations: Annual Service Agreements) Page 3 of 6 receive fifty percent (50%) of their fund if it maintains a seventy percent (70%) response rate in either the fire service or the EMS service); and c. To date in the current fiscal year, for a dispatched call, the Volunteer Agency must respond with the appropriate ambulance or fire truck (depending on the type call) within eight (8) minutes of the call being dispatched to the Agency. 7. The County shall also reimburse EMS Transport Agencies fifteen dollars ($15.00) per call responded to on a quarterly basis. C. IT IS MUTUALLY UNDERSTOOD AND AGREED BY AND BETWEEN THE PARTIES THAT: 1. ENTIRE AGREEMENT/MODIFICATION. This MOU contains the entire agreement of the Parties with respect to the subject matter of this MOU, and supersedes all prior negotiations, agreements, and understandings with respect thereto. This MOU may only be amended/modified by a written document duly executed by all Parties. 2. PRINCIPAL CONTACTS. The principal contacts for this MOA are: David M. Smitherman, Pittsylvania County Administrator, c/o Christopher C. Slemp, Pittsylvania County Public Safety Coordinator (for the County), and ____________ (for the Volunteer Agency). 3. COMMENCEMENT/EXPIRATION DATE/TERMINATION. This MOA is executed as of the date of the last signature below and is effective through ________________at which time it will expire, unless extended for another fiscal year. Either party may terminate this MOA by providing ___ days’ notice to the other Party. In the event that said termination notice provided by ___________ is during a current fiscal year, __________ shall reimburse to County any unexpended funds allocated to it within thirty (30) days’ receipt by County of termination notice. 4. GOVERNING LAW, VENUE, MEDIATION, LEGAL FEES/COSTS: a. Governing Law: This MOA shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia. b. Venue: If legal action by either party is necessary for or with respect to the enforcement of any or all of the terms and conditions hereof, then exclusive venue therefore shall lie in the County of Pittsylvania, Virginia. c. Mediation: i. Good faith mediation shall be a condition precedent to the filing of any litigation in law or equity by either Party against the other Party relating to this MOA. Before the remedies provided for in this Section may be exercised by 5.f.a Packet Pg. 114 Attachment: FY21 Fire and Rescue Service agreement (2108 : Fire and Rescue Commission Recommendations: Annual Service Agreements) Page 4 of 6 either Party, such Party shall give written notice to the other Party that such Party believes that an event of default or impasse under this MOA may have occurred, specifying the circumstances constituting the event of default or impasse in sufficient detail that the other Party will be fully advised of the nature of the event of default or impasse. The responding Party shall prepare and serve a written response thereto within ten (10) business days of receipt of such notice. A meeting shall be held within ten (10) business days after the response between the Parties to attempt in good faith to negotiate a resolution of the dispute. ii. If the Parties are unable to resolve the dispute through the above- process, the Parties shall attempt to resolve the controversy by engaging a single mediator, experienced in the subject matter, to mediate the dispute. The mediator shall be mutually selected by the Parties, to the controversy and conduct mediation at a location to be agreed upon by the Parties or absent agreement, by the mediator. Within two (2) business days of selection, the mediator shall be furnished copies of the notice, this MOA, response, and any other documents exchanged by the Parties. If the Parties and the mediator are unable to settle the same within thirty (30) days from selection, or such other time as the Parties agree, the mediator shall make a written recommendation as to the resolution of the dispute. Each Party, in its sole discretion, shall accept or reject such recommendation in writing within ten (10) days. Should the Parties be unable to agree upon a single mediator within five (5) business days of the written response of the responding Party, the Parties jointly, shall agree upon the selection of a neutral third-party agreed upon by the Parties, to appoint a mediator, experienced and knowledgeable in the matters which are the subject of the dispute. The costs of the Mediator and the mediation shall be shared equally by the Parties to the dispute. iii. Notwithstanding the preceding paragraphs, the Parties reserve the right to file suit or pursue litigation. The Parties consent to selection of a mediator by any Court shall not constitute consent to jurisdiction of such court or waiver of defenses as to venue or jurisdiction. d. Legal Fees/Costs: At all times under this MOA, each Party shall be responsible for its own legal fees and costs. 5. WAIVER OF BREACH. The failure of the County to enforce one (1) or more of the terms or conditions of the MOA, from time-to-time, shall not constitute a waiver of such terms or conditions upon subsequent or continuing breach. 6. BENEFIT. This MOA shall inure to the benefit of, and shall bind the heirs, successors, and assigns of the Parties. 5.f.a Packet Pg. 115 Attachment: FY21 Fire and Rescue Service agreement (2108 : Fire and Rescue Commission Recommendations: Annual Service Agreements) Page 5 of 6 IN WITNESS WHEREOF, the parties hereto have executed this MOA as of the last date written below. Witness following signatures and seals: THE COUNTY OF PITTSYLVANIA, VIRGINIA By: ___________________________________ Title: _________________________________ Print Name: ___________________________ COMMONWEALTH OF VIRGINIA County of Pittsylvania, to-wit: I, _______________________, a Notary Public for the Commonwealth of Virginia at large, do hereby certify that ________________, whose name is signed to the foregoing MOA, bearing date of the ____ day of ________, 2020, has acknowledged the same before me in the jurisdiction aforesaid. Given under my hand this ____ day of _________________, 2020. _______________________________ Notary Public My commission expires: _________________________________ APPROVED AS TO FORM ________________________ J. Vaden Hunt, Esq. Pittsylvania County Attorney 5.f.a Packet Pg. 116 Attachment: FY21 Fire and Rescue Service agreement (2108 : Fire and Rescue Commission Recommendations: Annual Service Agreements) Page 6 of 6 DEPARTMENT: ______________________________________ By: ___________________________________ Title: _________________________________ Print Name: ___________________________ COMMONWEALTH OF VIRGINIA County of Pittsylvania, to-wit: I, _______________________, a Notary Public for the Commonwealth of Virginia at large, do hereby certify that ________________, whose name is signed to the foregoing MOA, bearing date of the ____ day of ________, 2020, has acknowledged the same before me in the jurisdiction aforesaid. Given under my hand this ____ day of _________________, 2020. _______________________________ Notary Public My commission expires: _________________________________ 5.f.a Packet Pg. 117 Attachment: FY21 Fire and Rescue Service agreement (2108 : Fire and Rescue Commission Recommendations: Annual Service Agreements) 5.f.b Packet Pg. 118 Attachment: Volunteer Dept Contributions FY21 (2108 : Fire and Rescue Commission Recommendations: Annual Service Agreements) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Fire and Rescue Commission Recommendations: Volunteer Agency Annual Reporting Requirements Staff Contact(s): David M. Smitherman Agenda Date: July 21, 2020 Item Number: 5.g Attachment(s): Fire and Rescue Commission meeting 6.23.20 Breakdown of Stations not Receiving Final Payout I-990 Reviewed By: SUMMARY: As aware, the Board of Supervisors approved the Financial Reporting Requirements at their June 16, 2020 Meeting, which stated that the IRS-990 form must be submitted annually. The Fire and Rescue Commission ratified the Board’s policy at its June 23, 2020 Meeting (minutes attached). Attached is a list of all agencies with I-990 forms on file as of this date. Also attached is a list of the Agencies not meeting 100% of the performance standards for 2020. The $29,421.76 unused portion payments will be transferred to the Volunteer Capital Reserve Emergency Fund per the Board of Supervisors Policy. RECOMMENDATION: County Staff recommends for letters to be sent to each agency informing them of the requirements and that the 2018 IRS 990 forms must be received prior to the first payment under the FY21 Service Agreement. MOTION: “I make a Motion to approve letters being sent to each agency informing them of the Financial Reporting Requirements and that the 2018 IRS 990 forms must be received prior to the first payment under the FY21 Service Agreement.” 5.g Packet Pg. 119 Fire and Rescue Commission Minutes of June 23, 2020 Chatham Community Center 115 South Main St, Chatham, VA 24531 1.) Call to order at 6:30 p.m. by Bryan Fox, Chairman 2.) Roll Call Member Present Absent Chuck Angier X Tim Duffer X Bryan Fox X Brian Garrett X Ben Meeks X Ron Scearce X Keith Scruggs X Bert Sellers X Billy Talbott X Staff members present: Chris Slemp, Michael Lee Association Representative: Dean Fowler 3.) Additions or Revisions to the agenda. Ron Scearce made motion to add Bylaws to unfinished business from last meeting. Chuck Angier second monition. Motion passed with no discussion. 4.) Approval of the agenda: Motion made by Ron Scearce, Seconded by Tim Duffer. All in favor, no opposes. 5.g.a Packet Pg. 120 Attachment: Fire and Rescue Commission meeting 6.23.20 (2111 : Fire and Rescue Commission Recommendations: Volunteer Agency Annual 5.) Approval of previous meeting minutes: Motion made by Ron Scearce, Seconded by Tim Duffer. No discussion. Motion passed. 6.) Presentations: No presentations 7.) Fire and Rescue Association report: Dean Fowler: Association meeting was in May. Discussion is being brought to the commission from the Association in reference to no communication with Fire Commission, Fire and Rescue Association, and BOS. Discussion from Bryan Fox in reference to BOS calling him in reference to miss communication. Discussion from Bryan Fox about BOS contacting him with not remember voting on Items for Fire and Rescue in BOS meetings. Mr. Sellers asked that in the future that this fire commission bring topics like the Financial report request and other topics be brought to the commission so they can voice their concerns before it goes to the board. Ben Meeks asked for better communications from the county, commission, and also BOS. Mike Neal also talked about the financial report to the commission. He does not want any department penalized for doing good by the county getting these reports. Ron Scearce advised this is only for accountability so the citizens know where the money is going. 8.) Other Fire or Rescue Agency report: Scottie Adams advised both agencies he is a part of does not mind sending the financial form. Thank you for the BOS, members of the fire and rescue commission and Mr. Smitherman for meeting with Franklin Co. 9.) County Staff Report: A. Update on Rescue Squad I, Chatham Rescue Squad has improved greatly after meeting with them. II. 640 Rescue: Has suspended operations by their Board. PS has a meeting scheduled. • Ben Meeks asked that 640 funds be disputed to the agencies that are picking up their territory. Sq 22, Sq12, and Sq34. Chris said he would look into this. • Ron Scearce made motion to dispute 640 remaining funds to the agencies that are running the 640 territory. Motion second by Tim Duffer. All in favor, no one opposed. Motion Passed. B. County Staffing starts July 1, 2020. Kasey Seay will be promoted to EMS Coordinator. News Letter will be sent out at 8:00pm tonight introducing the staff. 5.g.a Packet Pg. 121 Attachment: Fire and Rescue Commission meeting 6.23.20 (2111 : Fire and Rescue Commission Recommendations: Volunteer Agency Annual C. 1. Brosville Fire and Rescue has requested to use the Capital Reserve for their ambulance. Motor replacement. Cost is around $19,000. They have 1 ambulance left and are also using Callands second ambulance. Ben reflects that their call coverage is outstanding. Chris advised $4,000 is the max they can take out of this fund. This will also have to go to BOS to be voted on. Carlyon advised the warranty is not valid. Ben Meeks made motion to recommend giving them the funds and Tim Duffer seconded the motion. Motion passed. 2. Cool Branch Fire Department has requested to use the Capital Reserve for their AC unit at their station be replaced. Air Condition went out and are unable to fix it due to it being an older unit. $7,050 is the quote they were giving to replace the unit. Due to covid their fundraisers are postponed. Mr. Scruggs asked for if a quote from a company in Pittsylvania County was obtained. They can have the unit in placed within 30 days. Chuck Angier asked how old the air condition is. Scottie advised 12- 15 years old. Billy Talbott made motion to approve Second motion made by Tim Duffer. Motion passed. D. Agency FY21 Funding: Chris still needs to meet with some agencies and then come back to the commission meeting with the report. E. Bryan Fox asked how does the drawing of the financial report work. 2 will be automatic drawn each year. F. Fire and Rescue Service Agreement: 1st payment was changed by to August as requested by the fire and rescue association. The Fire and Rescue Commission will determine what is “In good standing” as an agency. Last 15 %. Wording changed to covering 70 percent of Fire and EMS. If you struggle with Fire or EMS as a dual agency you will still get funding for half. Responding time changed back to 8 minutes. August, January, and June are the months funding will be sent. Tim Duffer made motion to approve the Fire and Rescue Service Agreement changes, Motion second by Ron Scearce. Discussions: Chuck Angier Section B.4 typo, also 4.C Clarify the Financial Report to 9-90 and Random Audit. All in favor of the motion. Motion passed. G. CARES Funding: County received this funding from COVID-19. Mr. Slemp requested more PPE for agencies. We also got approved for 35,000 medical supplies for all the county agencies. Target Solutions was purchased for the Volunteers. It will take us some time to get everyone accounts. This will provide training to volunteers. We are also working on a contract with ESO and purchasing this for all the agencies. It will be CAD Interfaced. We are hoping to have ESO by September. Hire a part time training position to help with training for volunteers. Cardiac Monitors will be purchased 1 monitor for each agency that needs upgraded monitors from the Phillips monitors. RFP has been put out for 4 ambulances. Ben 5.g.a Packet Pg. 122 Attachment: Fire and Rescue Commission meeting 6.23.20 (2111 : Fire and Rescue Commission Recommendations: Volunteer Agency Annual Meeks asked if it would be a 50/50 deal with the County assisting 50/50 for the new ambulances/fire trucks. 10.) Unfinished business: Bylaws Amendment: Article 5: changes. Attendance and remote access for meeting due to Covid. Chuck Angier made motion to retroactive to the first meeting. Second by Tim Duffer. Chuck Angier discussion was the wording of “calendar year”, and the BOS recommendation members being added, and or resigning. 11.) New Business: None 12.) Other matters from Commission members Ron Scearce: BOS has made a commitment to provide more funding to Fire and Rescue. Keep in mind that Mr. Smitherman is part of this as well. I fully support Mr. Smitherman and Fire and EMS and also want to be accountable to Fire/Rescue, and also the citizens. Mr. Smitherman has been a friend and advocate for Fire and Rescue. We are trying to do more. Brian Garrett: N/A Chuck Angier: Hats off to the volunteers for their service Tim Duffer: We voted on 2 departments that needed emergency funding. There is around $17,000 in this fund. This fund will continue to build. Also, would like to look at Agencies, Commission, and Volunteers have some kind of standard speck sheet on equipment. Ben Meeks: As a commissioner, volunteer, citizen spoken on rumors, downing agencies, and etc. to remember we are here to uplift and approve services. We bring items to this commission and vote weather we agree or not but we need to stick together. Also, thank you to Dean, DFD, St 34, Public safety for the wreck on Rt 40. Bryan Fox: Thank everyone, chiefs, deputy chiefs, Mr. Ingram. Thank you for your input. I want to hear from you all personally. We are here to represent you all. We do not take it lightly. We are part of you all. Thank you for being here tonight. Bert Sellers: None Keith Scruggs: None Chris Slemp: Thanked the agency that assisted with the protest. 5.g.a Packet Pg. 123 Attachment: Fire and Rescue Commission meeting 6.23.20 (2111 : Fire and Rescue Commission Recommendations: Volunteer Agency Annual 13.) Adjournment at: Ben made motion to adjourn. Tim second motion. Motion passed. Meeting adjourned at 6:23pm. 5.g.a Packet Pg. 124 Attachment: Fire and Rescue Commission meeting 6.23.20 (2111 : Fire and Rescue Commission Recommendations: Volunteer Agency Annual Breakdown of Stations not Receiving Final Payout Chatham Rescue $18,535.17 640 Rescue $ 3,988.48 Mt. Cross Fire $ 2,577.37 Bachelor’s Hall $ 2,604.74 Callands $ 1,716.00 TOTAL $29,421.76 Amount in Capital Reserves as of 6-30-20 $16,352.96 5.g.b Packet Pg. 125 Attachment: Breakdown of Stations not Receiving Final Payout (2111 : Fire and Rescue Commission Recommendations: Volunteer Agency Agency Total Revenue Total Expenses Available Cash Salaries 640 Rescue 14,959.00$ 41,279.00$ 219,236.00$ -$ Bachlors Hall FD 133,677.00$ 76,756.00$ 13,449.00$ -$ Blairs F&R 276,478.00$ 321,326.00$ 222,764.00$ 5,368.00$ Brosville F&R 210,742.00$ 211,348.00$ 220,501.00$ -$ Callands F&R 104,372.00$ 123,976.00$ 112,900.00$ -$ Cascade FD 25,145.00$ 6,582.00$ 74,187.00$ -$ Chatham FD Chatham Rescue 196,399.00$ 149,867.00$ 86,035.00$ -$ Climax FD Cool Branch Fire 286,661.00$ 172,991.00$ 191,983.00$ -$ Cool Branch Rescue 205,244.00$ 287,605.00$ 230,169.00$ 57,392.00$ Dry Fork FD 76,178.00$ 25,897.00$ 49,541.00$ -$ Gretna Fire 109,089.00$ 94,272.00$ 150,203.00$ -$ Gretna Rescue 79,588.00$ 99,147.00$ 908,777.00$ -$ Hurt FD x 121,126.00$ Java FD 35,623.00$ 8,610.00$ 56,891.00$ -$ Keeling FD 65,345.00$ 39,233.00$ 133,689.00$ -$ Kentuck FD 28,518.00$ 113,755.00$ 58,254.00$ -$ Laural Grove 96,949.00$ 61,618.00$ 256,127.00$ -$ Mt. Cross F&R 84,782.00$ 118,779.00$ 47,909.00$ -$ Mt. Hermon Fire 556,769.00$ 212,438.00$ 232,238.00$ -$ Renan FD 285,377.00$ 241,689.00$ 275,551.00$ -$ Ringgold F&R 403,218.00$ 313,157.00$ 448,915.00$ -$ RiverBend x x 16,000.00$ x Tunstall F&R 174,344.00$ 145,320.00$ 353,843.00$ -$ Agency Total Revenue Total Expenses Available Cash Salaries 640 Rescue x x x x Bachlors Hall FD $194,572 $88,303 $29,031 - Blairs F&R $468,527 $341,272 $149,945 $50,767 Brosville F&R $188,055 $197,320 $208,957 - Callands F&R $74,758 $117,161 $120,554 - Cascade FD x x x x Chatham FD x x x x Chatham Rescue x x x x Climax FD x x x x Cool Branch Fire $115,763 $169,355 $222,059 - Cool Branch Rescue x x x x Dry Fork FD $62,434 $24,702 $74,491 - Gretna Fire x x x x Gretna Rescue $179,929 $93,488 $1,008,699 - Hurt FD x x x x Java FD $150,536 $130,943 $171,105 - Keeling FD $58,703 $31,577 $111,115 - Kentuck FD $57,431 $106,457 $71,170 - Laural Grove $53,765 $63,306 $271,238 - Mt. Cross F&R $96,594 $74,550 $66,658 - Mt. Hermon Fire $361,229 $265,457 $311,731 - Renan FD $88,772 $107,250 $258,910 - Ringgold F&R $728,308 $405,620 $325,734 - RiverBend x x x x Tunstall F&R $258,041 $223,225 $388,704 - * No information available past 2018 at IRS.gov * X means no data submitted 2017 2018 5.g.c Packet Pg. 126 Attachment: I-990 (2111 : Fire and Rescue Commission Recommendations: Volunteer Agency Annual Reporting Requirements) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Sheriff Longevity-Based Salary Adjustment Staff Contact(s): David M. Smitherman Agenda Date: July 21, 2020 Item Number: 5.h Attachment(s): Reviewed By: SUMMARY: The Finance Committee is asked to consider including Sheriff Mike Taylor in the recently approved Salary Study as it relates to his County-service prior to becoming a Constitutional Officer. Mr. Taylor served as a Deputy for 32 years, 11 months. If approved, Sheriff Taylor’s salary would increase by 8.25% (retroactive) July 1, 2020 and again by 8.25% on July 1, 2021. RECOMMENDATION: Staff offers no opinion regarding this matter. MOTION: “I make a Motion that Sheriff Mike Taylor’s salary be adjusted on the same schedule as all Sheriff’s Department employees considering his 33 years of County service prior to election.” 5.h Packet Pg. 127 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: 2022 Reassessment Project Budget Report Staff Contact(s): Kimberly G. Van Der Hyde Agenda Date: July 21, 2020 Item Number: 5.i Attachment(s): Reassessment Comparisons Reviewed By: Finance Director Kim Van Der Hyde will provide a report on anticipated costs of the 2022 Reassessment Project. 5.i Packet Pg. 128 100-4-012320-101100 BOARD MEMBERS-COMPENSATION 41,250.00 100-4-012320-130000 PART-TIME SALARIES AND WAG 68,147.18 100-4-012320-210000 FICA 5,160.99 100-4-012320-230000 BCBS-CO. SHARE 14,918.92 100-4-012320-260000 UNEMPLOYMENT INSURANCE 344.24 100-4-012320-270000 WORKMAN'S COMPENSATION 58.70 100-4-012320-316000 CONSULTANTS-APPRAISERS 739,852.00 100-4-012320-317200 CONTRACT SERVICES 22,498.00 100-4-012320-317500 COMPUTER SERVICES 12,243.55 100-4-012320-360000 ADVERTISING 932.40 100-4-012320-521000 POSTAGE 9.80 100-4-012320-523000 TELEPHONE 1,300.75 100-4-012320-542000 RENTAL - BUILDINGS 935.00 100-4-012320-600100 OFFICE SUPPLIES 11,373.69 TOTAL 919,025.22 100-4-012320-101100 BOARD MEMBERS-COMPENSATION 16,500.00 100-4-012320-210000 FICA 1,263.00 100-4-012320-316000 CONSULTANTS-APPRAISERS 274,872.38 100-4-012320-317500 COMPUTER SERVICES 8,000.00 TOTAL - YEAR 1 300,635.38 100-4-012320-101100 BOARD MEMBERS-COMPENSATION 24,750.00 100-4-012320-210000 FICA 1,894.00 100-4-012320-316000 CONSULTANTS-APPRAISERS 274,872.38 TOTAL - YEAR 2 301,516.38 TOTAL REASSESSMENT 602,151.75 316,873.50 SAVINGS OVER FY2019 REASSESSMENT FY2023 Reassessment Cost Estimates FY2019 Reassessment Costs Reassessment Comparison FY2021 Budget-Year 1 FY2022 Budget-Year 2 5.i.a Packet Pg. 129 Attachment: Reassessment Comparisons (2110 : 2022 Reassessment Project Budget Report) Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Discussion of plans to protect public safety as it relates to terrorist activity or specific cybersecurity threats or vulnerabilities and briefings by staff members, legal counsel, or law-enforcement or emergency service officials concerning actions taken to respond to such matters or a related threat to public safety; discussion of information subject to the exclusion in subdivision (2) or (14) of § 2.2-3705.2, where discussion in an open meeting would jeopardize the safety of any person or the security of any facility, building, structure, information technology system, or software program; or discussion of reports or plans related to the security of any governmental facility, building or structure, or the safety of persons using such facility, building or structure. Staff Contact(s): Agenda Date: July 21, 2020 Item Number: 7.a Attachment(s): Reviewed By: (1) Legal Authority: Virginia Code § 2.2-3711(A)(19) Subject Matter: County Building Purpose: Discussion of County Building Upfit/Build-Out for Law Enforcement Purposes 7.a Packet Pg. 130 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Closed Session Certification Staff Contact(s): J. Vaden Hunt, Esq. Agenda Date: July 21, 2020 Item Number: 8.a Attachment(s): Reviewed By: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Finance Committee Meeting of the Pittsylvania County Board of Supervisors on July 21, 2020, the Committee hereby certifies by a recorded vote that to the best of each Committee Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Committee’s Minutes. Vote Joe B. Davis Yes/No William “Vic” Ingram Yes/No Charles H. Miller, Jr. Yes/No Ronald S. Scearce Yes/No 8.a Packet Pg. 131