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04-21-2020 Business Meeting Packet BOARD OF SUPERVISORS BUSINESS MEETING Tuesday, April 21, 2020 – 7:00 PM Gallery Room - Chatham Community Center 115 South Main Street, Chatham, Virginia 24531 AGENDA 1. CALL TO ORDER (7:00 PM) 2. ROLL CALL 3. MOMENT OF SILENCE 4. PLEDGE OF ALLEGIANCE 5. AGENDA ITEMS TO BE ADDED 6. APPROVAL OF AGENDA 7. CONSENT AGENDA a. Minutes Approval (Staff Contact: Kaylyn M. McCluster) b. Proclamation: National Service Recognition Day (Staff Contact: Kaylyn M. McCluster) c. Proclamation: National Law Day (Staff Contact: Kaylyn M. McCluster) d. Proclamation: National Teacher Appreciation Week (Staff Contact: Kaylyn M. McCluster) e. Proclamation: National Police Week (Staff Contact: Kaylyn M. McCluster) f. Proclamation: Foster Care Awareness Month (Staff Contact: Kaylyn M. McCluster) g. Jefferson Subdivision Vacation Authorization (Staff Contact: Karen N. Hayes) h. Resolution # 2020-04-03: Mount Hermon Fire and Rescue Tax-Exempt Financing Utilization Approval (Staff Contact: Christopher C. Slemp) i. Proclamation: National Public Safety Telecommunicators Week (Staff Contact: Kaylyn M. McCluster) j. DRT Contract Amendment Approval (Staff Contact: Christopher C. Slemp) Business Meeting - April 21, 2020 k. Fire and Rescue Commission Resolution #2020-04-01 Approval Ratification and County Administrator Authorization to Offer Conditional Employment to Selected DRT Employees for Potential Future County EMS Employment (Staff Contact: Christopher C. Slemp) l. Intent to Abandon VDOT Right-of-Way at Old Blairs Middle School Declaration (Staff Contact: Richard N. Hicks) m. Altavista/Hurt Waste Hauling Commercial Hauler Contract Approval (Staff Contact: Richard N. Hicks) n. Contract Execution Approvals for: (1) Financial Advisory Services; (2) Auditing Services (Staff Contact: Connie M. Gibson) o. Generator Preventive Maintenance and Repairs (Staff Contact: Connie M. Gibson) p. Authorization to Sell Rescue 1 Vehicle (Staff Contact: Christopher C. Slemp) q. Solid Waste Enterprise Fund Appropriation (Requires 10-day Holdover); (Staff Contact: Kimberly G. Van Der Hyde) r. Budget Amendments: (1) WIA Grant and (2) Awards and Certificates Carry Over Funds (Staff Contact: Kimberly G. Van Der Hyde) s. BB&T Repayment Authorization (Staff Contact: Robin Goard) t. Resolution # 2020-04-04: Annual Leave Maximum Carryover Extension Approval (Staff Contact: Holly E. Stanfield) u. Sheriff Medical Billing Compliance Analyst Job Description Approval (Staff Contact: Holly E. Stanfield) v. Proclamation: National Animal Control Appreciation Week (Staff Contact: James P. McLaughlin) 8. PRESENTATIONS 9. HEARING OF THE CITIZENS Each person addressing the Board under Hearing of the Citizens shall be a resident or land owner of the County, or the registered agent of such resident or land owner. Each person shall step up, give his/her name and district in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes. No person shall be permitted to address the Board more than once during Hearing of the Citizens. All remarks shall be addressed to the Board as a body and not to any individual member thereof. Hearing of the Citizens shall last for a maximum of forty-five (45) minutes. Any individual that is signed up to speak during said section who does not get the opportunity to do so because of the aforementioned time limit, shall be given speaking priority at the next Board meeting. Absent Chairman’s approval, no person shall be able to speak who has not signed up. 10. PUBLIC HEARINGS Business Meeting - April 21, 2020 A. Rezoning Public Hearings Pursuant to Article V, Division 6, of the Pittsylvania County Zoning Ordinance, the Board of Supervisors have been empowered to hear and decide specific zoning issues and zoning map changes in support of said Ordinance. In accomplishing this important task, the Board is responsible for promoting the health, safety, and general public welfare of the citizens of Pittsylvania County. The Board must ensure that all of its decisions and regulations be directed to these goals and that each be consistent with the environment, the comprehensive plan, and in the best interest of Pittsylvania County, its citizens, and its posterity. Case 1: Public Hearing: Rezoning Case R-20-005; Ricky and Debra Dillion; Chatham-Blairs Election District, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Contact: Chairman Warren) Case 2: Public Hearing: Rezoning Case R-20-006; RE Blue Ridge, LLC; Banister, Callands-Gretna & Tunstall Election Districts, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Supervisors Warren, Miller, and Ingram) Case 3: Public Hearing: Rezoning Case R-20-007; Amos Wilson; Tunstall Election District; A-1, Agricultural District, to R-1, Residential Suburban Subdivision District (Contact: Supervisor Ingram) Case 4: Public Hearing: Rezoning Case R-20-008; Ralph & Dolores Rosenbaum, Staunton River Election District, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Contact: Supervisor Dudley) Case 5: Public Hearing: Rezoning Case R-20-009; Kimberly Wade; Staunton River Election District, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Contact: Supervisor Dudley) Case 6: Public Hearing: Rezoning Case R-20-010; Douglas Rogers; Staunton River Election District;R-1, Residential Suburban Subdivision District; to A-1, Agricultural District (Contact: Supervisor Dudley) B. Other Public Hearings Each person addressing the Board under a Public Hearing shall step up, give his/her name and district, and/or his/her place of residency for non-County citizens, in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes; speakers for a group shall be limited to ten (10) minutes. Speakers shall conclude their remarks at that time, unless the consent of the Board is affirmatively given to extend the speakers allotted time. Absent Chairman’s approval, no person shall be able to speak who has not signed up. 1. Public Hearing: Revisions to PCC § 35-50 (Staff Contact: J. Vaden Hunt, Esq.) 2. Public Hearing: Disposition of Publicly Owned Property/Building to PCCA (Staff Contact: Richard N. Hicks) 11. UNFINISHED BUSINESS Business Meeting - April 21, 2020 12. NEW BUSINESS 13. APPOINTMENTS 14. MATTERS FROM WORK SESSION (IF ANY) 15. BOARD MEMBER REPORTS 16. COUNTY ADMINISTRATOR REPORTS 17. ADJOURNMENT Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Minutes Approval (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: April 21, 2020 Item Number: 7.a Attachment(s): 03-05-2020 Finance Committee-DRAFT 03-05-2020 VDOT Road Funding Workshop-DRAFT 03-10-2020 Finance Committee - DRAFT 03-17-2020 Work Session - DRAFT 03-17-2020 Business Meeting - DRAFT 03-26-2020 Called Meeting - DRAFT 04-02-2020 Finance Committee - DRAFT 04-02-2020 Called Meeting - DRAFT Reviewed By: 7.a Packet Pg. 5 Finance Committee March 5, 2020 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS FINANCE COMMITTEE THURSDAY, MARCH 5, 2020, MEETING VIRGINIA: The Finance Committee of the Pittsylvania County Board of Supervisors was held on Thursday, March 5, 2020, in the Main Conference Room of the County Administration Building in Chatham, Virginia 24531. Ronald S. Scearce, Chairman, called the Meeting to Order at 4:00 PM. The following Committee Members were present: Joe B. Davis William (“Vic”) Ingram Ronald S. Scearce The following Board Members were also present: Timothy W. Dudley Robert (“Bob”) W. Warren Ben L. Farmer (joined the Meeting at 4:12 PM) David M. Smitherman, County Administrator; J. Vaden Hunt Esq., County Attorney; Richard N. Hicks, Deputy County Administrator; Kimberly Van Der Hyde, Finance Director; and Kaylyn M. McCluster, Deputy Clerk, were also present. Approval of Agenda Motion made by Mr. Davis, seconded by Mr. Ingram, to approve Agenda, which was unanimously approved by Committee Members present. New Business (a) FY2021 Proposed Budget Presentation Mr. Smitherman presented the proposed Budget to the Committee (can be found on the County’s website). The Budget highlights are as follows: $650K additional School Division appropriation, Gretna Library renovation, Wayside Park upgrade, 2.1% Cost-of-Living adjustment, $195,000 for Sheriff’s Department vehicles, 4.0 FTE’s; PR Manager, EMS Coordinator, Pet Center, Permitting (.5), Payroll Specialist (.5), and Community Based Correction Plan ($100,000). There is no tax increase proposed in this Budget and more than half of the Budget goes to Public Safety and Education (56%). Economic Development has been successful in the last thirty (30) months. There has been $466M of investment and 1,509 new jobs, with an average salary of $41,050. The Pet Center has raised $202,000 in cash and in-kind donations in the first eight (8) months of FY2020. There is a new position proposed for Community Engagement. The Friends of the Pet Center, an IRS 501(C)(3) entity is being formed and the Thrift Store is scheduled to open in two (2) weeks. The Landfill forecast is a one-hundred and fifty (150) year lifespan with only County trash. Tripling that flow with outside trash will net an eighty (80) year lifespan and $8.7M in profit. Without the new revenue, County citizens will bear these costs alone. The Convenience Centers have had improvements that include cameras at eleven (11) sites, which have made the sites much cleaner, 7.a.a Packet Pg. 6 Attachment: 03-05-2020 Finance Committee-DRAFT (1988 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Finance Committee March 5, 2020 better lighting, reduced out-of-County trash collection, and a reduced amount of Contactor use. There are nine (9) approved Solar Projects within the County valued at approximately $40M. The current Solar Project Permit Fee is $195. These Permits take approximately thirty-six (36) to forty- eight (48) hours of Staff review time. Mr. Smitherman proposed increasing this permit fee to $5,000. Mr. Warren stated there was mention of a Lease Program for the Sheriff’s Department vehicles. He stated this has proven to be beneficial to the School Division on their Bus Lease Program, and he believes it would be beneficial for the Sheriff’s Department as well. Mr. Smitherman agreed and would like to get the road cars on the Lease Program to get rid of those maintenance costs needed on those vehicles. The Sheriff is also on board with this idea. Mr. Warren also asked if the position ever filled for Medicaid assistance in the County Jail. Mr. Smitherman stated it has not been filled, but he did receive an update recently. The Sheriff desires someone to investigate that and has sent an MOU for Mrs. Van Der Hyde and Mr. Smitherman to review. There was also discussion about making the Landfill an Enterprise with accepting out-of-County trash. There could potentially still be over one hundred (100) years of life left in the Landfill and it would also be set up by contracts. If the time were to come where the County was producing more trash than usual due to business coming into the Industrial Parks, the current contracts would not have to be renewed. (b) Direction from Committee Motion made by Mr. Ingram, seconded by Mr. Davis, to advertise the Budgets as presented, which was unanimously approved by Committee Members present. (c) Future Committee Meeting Dates The Finance Committee will meet again on Tuesday, March 10, 2020, at 2:00 PM in the County Administration Conference Room Adjournment Motion made by Mr. Ingram, seconded by Mr. Davis, to adjourn the Meeting, which was unanimously approved by Committee Members present. Mr. Scearce adjourned the Meeting at 6:06 PM. 7.a.a Packet Pg. 7 Attachment: 03-05-2020 Finance Committee-DRAFT (1988 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) VDOT Road Funding Workshop March 5, 2020 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS VDOT ROAD FUNDING WORKSHOP THURSDAY, MARCH 5, 2020, MEETING VIRGINIA: The VDOT Road Funding Workshop was held on Thursday, March 5, 2020, in the Main Conference Room of the County Administration Building in Chatham, Virginia 24531. Robert “Bob” W. Warren, Chairman, called the Meeting to Order at 5:30 PM. The following Members were present: Joe B. Davis Timothy W. Dudley Ben L. Farmer William (“Vic”) Ingram Ronald S. Scearce Robert W. (“Bob”) Warren David M. Smitherman, County Administrator; J. Vaden Hunt Esq., County Attorney; Richard N. Hicks, Deputy County Administrator; and Kaylyn M. McCluster, Deputy Clerk, were also present. Approval of Agenda Motion made by Mr. Ingram, seconded by Mr. Davis, to approve Agenda, which was unanimously approved by the Board Members present. New Business (a) VDOT Road Funding and Proposed Projects Presentation Jay Craddock with VDOT was present to discuss proposed projects with the Board. He stated there is money from the Six (6)-Year Plan to be used, as well as extra money this year to be spent on projects from Telefees. This money does not have to be spent on unpaved road but can be used on other things. This money is a one-time thing and will not be available each year. Mr. Craddock identified seven (7) unpaved roads that would match the available funds for unpaved roads for 2026. They are as follows: Rt. 888, Rt. 842, Rt. 1052, Rt. 766, Rt. 1527, Rt. 1113, and Rt. 975. There is a road from each District included in his proposal. Mr. Warren suggested replacing Wiles Road with Eddies Lane. There is approximately $2.3M to also be used on road improvements. Mr. Craddock suggested the following four (4) items to use this money on: (1) Setting aside a Cost Center for drainage improvements (approximately $300,000); (2) Starting a Cost Center for road widening (approximately $400,000); (3) Starting a Cost Center for improving pavement section (approximately $600,000); and (4) Creating a project to straighten the hair-pin turn on Rt. 626 (approximately $1,000,000). This money is required to meet certain VDOT criteria to be used, and these Projects to meet said criteria. 7.a.b Packet Pg. 8 Attachment: 03-05-2020 VDOT Road Funding Workshop-DRAFT (1988 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) VDOT Road Funding Workshop March 5, 2020 Motion made by Mr. Dudley, seconded by Mr. Davis, to add these items for Public Hearing Authorization at the Board’s April Business Meeting, which was unanimously approved by the Board Members present. Adjournment Mr. Warren adjourned the Meeting at 6:21 PM. 7.a.b Packet Pg. 9 Attachment: 03-05-2020 VDOT Road Funding Workshop-DRAFT (1988 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Finance Committee Meeting March 10, 2020 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS FINANCE COMMITTEE TUESDAY, MARCH 10, 2020 VIRGINIA: The Finance Committee of the Pittsylvania County Board of Supervisors was held on Tuesday, March 10, 2020, in the Main Conference Room, 1 Center Street, Chatham, Virginia 24531. Ronald S. Scearce, Chairman, called the Meeting to Order at 2:00 PM. The following Committee Members were present: Joe B. Davis William (“Vic”) Ingram Ronald S. Scearce The following Board of Supervisors Members were also present: Timothy W. Dudley Robert W. “Bob” Warren Charles H. Miller, Jr. (joined the Meeting at 2:10 PM) David M. Smitherman, County Administrator; J. Vaden Hunt Esq., County Attorney; Richard N. Hicks, Deputy County Administrator; Kimberly G. Van Der Hyde, Finance Director; and Kaylyn M. McCluster, Deputy Clerk, were also present. Approval of Agenda Motion by Mr. Davis, seconded by Mr. Ingram, to approve Agenda, which was unanimously approved by the Committee Members present. New Business (a) Constitutional Officers and Outside Agency Appointments The Honorable Mark W. Scarce, Clerk of County Circuit Court, thanked the Board for their support. He stated the Clerk’s Office took in over $2M in 2019 in fees. Mr. Scearce also stated his Office issued 1,246 concealed weapons permit last year. Lisa Tuite, Library Director, thanked the Board for funding the second half of the Gretna Library Branch renovations. She also requested additional staffing for the Gretna Library Branch. The space will go from 3,910 square feet to 6,375 square feet after the renovation, and it currently only has two (2) full time employees and two (2) part-time employees. Mrs. Tuite desires for the Gretna Library Branch to have the same staffing level as the Mt. Hermon Library Branch once the renovations are completed. The Honorable Bryan Haskins, Commonwealth’s Attorney, thanked the Board for not cutting his Budget. He stated there may be a funding change next year with the Commonwealth’s Compensation Board. Kelly Bailess, Registrar, thanked the Board for adding to the Registrar’s Office funding request for this year. She also stated her concerns for needing extra employees and her need for extra space. Currently, her Office only has the front counter space to serve citizens and, since every room is a multipurpose room, her office does not have an area where individuals can confidentiality meet. (b) Budget Discussion and Direction from Committee 7.a.c Packet Pg. 10 Attachment: 03-10-2020 Finance Committee - DRAFT (1988 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Finance Committee Meeting March 10, 2020 After discussion, the Board decided on the contingency list is as follows: bulletproof vests, Sheriff’s pay study and COLA, recreational Master Plan Grant, Ringgold Trail Grant, Spectrum second half (if it meets performance criteria), EMS Coordinator, Jail land, and Courthouse boilers. Closed Session Motion was made by Mr. Ingram, seconded by Mr. Davis, to enter Closed Session, which was unanimously approved by the Committee Members present. Discussion of plans to protect public safety as it relates to terrorist activity or specific cybersecurity threats or vulnerabilities and briefings by staff members, legal counsel, or law-enforcement or emergency service officials concerning actions taken to respond to such matters or a related threat to public safety; discussion of information subject to the exclusion in subdivision 2 or 14 of § 2.2- 3705.2, where discussion in an open meeting would jeopardize the safety of any person or the security of any facility, building, structure, information technology system, or software program; or discussion of reports or plans related to the security of any governmental facility, building or structure, or the safety of persons using such facility, building or structure. (1) Legal Authority: Virginia Code § 2.2-3711(A)(19) Subject Matter: Sheriff’s Department Budget Purpose: Discussion of Budget Regarding Undercover Account The Committee entered Closed Session at 3:04 PM. The Committee returned to Open Session at 4:42 PM. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Finance Committee Meeting of the Pittsylvania County Board of Supervisors on March 10, 2020, the Committee hereby certifies by a recorded vote that to the best of each Committee Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Committee Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Committee’s Minutes. Vote Joe B. Davis Yes William (“Vic”) Ingram Yes Charles H. Miller, Jr. Yes Ronald S. Scearce Yes Mr. Scearce also stated there was consensus of the Committee to cut $44,100 from Spectrum and reduce the Jail land to $215,000. Adjournment 7.a.c Packet Pg. 11 Attachment: 03-10-2020 Finance Committee - DRAFT (1988 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Finance Committee Meeting March 10, 2020 Mr. Scearce adjourned the Meeting at 4:43 PM. 7.a.c Packet Pg. 12 Attachment: 03-10-2020 Finance Committee - DRAFT (1988 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) March 17, 2020 Work Session PITTSYLVANIA COUNTY BOARD OF SUPERVISORS WORK SESSION MARCH 17, 2020 VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was held on March 17, 2020, at the Chatham Community Center, 115 South Main Street, Chatham, Virginia 24531. Robert (“Bob”) W. Warren, Chairman, called the Meeting to Order at 4:30 PM. The following Members were present: CALL TO ORDER (4:30 PM) Attendee Name Title Status Arrived Robert ("Bob") W. Warren Chairman - Chatham Blairs District Present 3:51 PM Ronald S. Scearce Vice-Chairman - Westover District Present 4:05 PM Joe B. Davis Supervisor - Dan River District Present 4:28 PM Timothy W. Dudley Supervisor - Staunton River District Present 4:25 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 4:00 PM William ("Vic") Ingram Supervisor - Tunstall District Present 4:06 PM Charles H. Miller, Jr. Supervisor - Banister District Present 4:37 PM AGENDA ITEMS TO BE ADDED Motion to add Closed Sessions as items 8(b): Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject: County/Sheriff Cooperative Agreement Purpose: Consultation with Legal Counsel Regarding County Sheriff Cooperative Agreement (2) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject: Pittsylvania County Code § 35-50 Purpose: Consultation with Legal Counsel Regarding Potential Code Revision (3) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject: Delta Response Team General Contract for Services Purpose: Consultation with Legal Counsel Regarding Delta Response team General Contract for Services (4) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject: Potential Violation of County’s Fiscal Policy Purpose: Consultation with Legal Counsel 7.a.d Packet Pg. 13 Attachment: 03-17-2020 Work Session - DRAFT (1988 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors March 17, 2020 Work Session RESULT: ADOPTED [UNANIMOUS] MOVER: Ronald S. Scearce, VIce-Chairman - Westover District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram ABSENT: Miller APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Ronald S. Scearce, Vice-Chairman - Westover District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram ABSENT: Miller PRESENTATIONS a. SCS Broadband Update (Contact: Clay Stewart); (15 minutes) Clay Stewart, SCS Broadband, was present to update the Board on the SCS Broadband Project in the County. He stated they have lost money due to Chinese Tariffs but have not passed that cost onto any of their consumers. Regardless of the situation with the radio shortages and the previous radios that will no longer be able to be used as of April, 14, 2020, Mr. Stewart assured the Board that SCS will continue to provide services to all customers and will continue to expand as long as they can. Even if there is a total shutdown, SCS has confirmed it will still be able to get gas and other items that are needed. Mr. Stewart also apologized for the lack of Grant Reporting, since it is new to him but assured the Board it would henceforth receive a report at the beginning of each month. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Monthly Department Spotlight (Treasurer); (Staff Contact: Vincent Shorter); (15 minutes) The Honorable Vincent Shorter, Treasurer, presented the Monthly Department Spotlight for his Office. He stated, of the 131 total localities in Virginia, the Treasurer’s Association Accreditation put his County Office in the top half. As part of the accreditation process, offices must successfully pass an outside audit with no findings of material weakness. Accreditation also requires proof of continuing education, written policies in place for areas such as personnel, customer service, and delinquent collections. Mr. Shorter’s Office currently has four (4) Certified Employees, with three (3) more on track to be certified by the end of the year. Having Certified Personnel allows the Treasurer’s Office to receive more State funding. His Office conduct two (2) Real Estate auctions per year. In 2019, there were two (2) auctions selling eighteen (18) parcels of land. These auctions resulted in $127,704.15 being remitted to the 7.a.d Packet Pg. 14 Attachment: 03-17-2020 Work Session - DRAFT (1988 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors March 17, 2020 Work Session Circuit Court as excess funds. There has been a total of $121,243.56 recovered in excess funds from auctions over the past four (4) years. b. Building Maintenance Request (Pittsylvania County Community Action); (Staff Contact: Richard N. Hicks); (10 minutes) Richard N. Hicks, Deputy County Administrator, stated there was a significant sewer problem at the Pittsylvania County Community Action (“PCCA”) building. PCCA currently leases this building from the County for $200 per month. Mr. Warren suggested deferring this item to the Finance or Property and Building Committees. BUSINESS MEETING DISCUSSION ITEMS None. CLOSED SESSION a. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body (Staff Contact: J. Vaden Hunt, Esq.) (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: Pittsylvania County Service Authority (“PCSA”) Purpose: Discussion of Board’s PCSA Appointees b. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject: County/Sheriff Cooperative Agreement Purpose: Consultation with Legal Counsel Regarding County/Sheriff Cooperative Agreement (2) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject: Pittsylvania County Code § 35-50 Purpose: Consultation with Legal Counsel Regarding Potential Code Revision (3) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject: Delta Response Team General Contract for Services Purpose: Consultation with Legal Counsel Regarding Delta Response Team General Contract for Services (4) Legal Authority: Virginia Code § 2.2-3711(A)(8) 7.a.d Packet Pg. 15 Attachment: 03-17-2020 Work Session - DRAFT (1988 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors March 17, 2020 Work Session Subject: Potential Violation of County’s Fiscal Policy Purpose: Consultation with Legal Counsel Motion to enter Closed Session. The Board entered Closed Session at 5:45 PM RESULT: ADOPTED [UNANIMOUS] MOVER: William "Vic" Ingram, Supervisor - Tunstall District SECONDER: Charles H. Miller, Supervisor - Banister District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION a. Closed Session Certification The Board returned to Open Session at 6:54 and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors (the “Board”) on March 17, 2020, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Joe B. Davis Yes Timothy W. Dudley Yes William (“Vic”) Ingram Yes Ben L. Farmer Yes Charles H. Miller, Jr. Yes Ronald S. Scearce Yes Robert (“Bob”) W. Warren Yes ADJOURNMENT Mr. Warren adjourned the Meeting at 6:55 PM. 7.a.d Packet Pg. 16 Attachment: 03-17-2020 Work Session - DRAFT (1988 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) March 17, 2020 Business Meeting PITTSYLVANIA COUNTY BOARD OF SUPERVISORS BUSINESS MEETING MARCH 17, 2020 VIRGINIA: The Business Meeting of the Pittsylvania County Board of Supervisors was held on March 17, 2020, at the Chatham Community Center, 115 South Main Street, Chatham, Virginia 24531. Robert ("Bob") W. Warren, Chairman, called the Meeting to Order at 7:00 PM. The following Members were present: CALL TO ORDER (7:00 PM) Attendee Name Title Status Arrived Robert W. "Bob" Warren Chairman - Chatham Blairs District Present 5:59 PM Ronald S. Scearce Vice-Chairman - Westover District Present 6:00 PM Joe B. Davis Supervisor - Dan River District Present 6:00 PM Timothy W. Dudley Supervisor - Staunton River District Present 5:58 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 5:59 PM William "Vic" Ingram Supervisor - Tunstall District Present 5:58 PM Charles H. Miller Supervisor - Banister District Present 6:02 PM AGENDA ITEMS TO BE ADDED Motion to add Declaration of Local Emergency and Local Emergency Employee Work Plan Proclamation to the Agenda under New Business. RESULT: ADOPTED [UNANIMOUS] MOVER: Ronald S. Scearce, Vice-Chairman - Westover District SECONDER: William "Vic" Ingram, Supervisor - Tunstall District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Ronald S. Scearce, Vice-Chairman - Westover District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller CONSENT AGENDA Motion to approve Consent Agenda. 7.a.e Packet Pg. 17 Attachment: 03-17-2020 Business Meeting - DRAFT (1988 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors March 17, 2020 Business Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Joe B. Davis, Supervisor - Dan River District SECONDER: Charles H. Miller, Supervisor - Banister District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller a. Minutes Approval (Staff Contact: Kaylyn M. McCluster) b. County Government Month Proclamation (Staff Contact: Kaylyn M. McCluster) c. VDOT Road Funding Project May Public Hearing Authorization (Staff Contact: Kaylyn M. McCluster) d. Resolution # 2020-03-01: Creek Week 2020 (Staff Contact: Kaylyn M. McCluster) e. Resolution # 2020-03-02: Kentuck Volunteer Fire Department Tax Exempt Usage Approval (Staff Contact: Christopher C. Slemp) f. SCS Cell Tower Lease Approval (Staff Contact: Kimberly G. Van Der Hyde) g. BOS By-law Revisions Adoption (Staff Contact: J. Vaden Hunt, Esq.) h. Appointment of Acting Building Official (Staff Contact: Richard N. Hicks) i. Waiver of Solid Waste Tipping Fees (Staff Contact: Richard N. Hicks) j. Coles' Hill Pet Center Benefit Trail Ride Contract Approval (Staff Contact: James P. McLaughlin) k. Purchase of Service Weapon (Contact: Sheriff Taylor) ITEMS REMOVED FROM CONSENT AGENDA None. PRESENTATIONS a. Isaiah Griffin Recognition Presentation (Contact: Supervisor Farmer) Mr. Griffin was not in attendance, but Mr. Farmer read the Certificate and County Staff will get it to Gretna High School. b. Elijah Moshenek Recognition Presentation (Contact: Supervisor Davis) Mr. Moshenek was not in attendance, but Mr. Davis read the Certificate and County Staff will get it to Dan River High School. c. Arlene Davis Recognition Presentation (Contact: Supervisor Dudley) Ms. Arlene Davis was present to accept her Certificate of Excellence. HEARING OF THE CITIZENS John Harris was present and spoke on behalf of the Olde Dominion Agricultural 7.a.e Packet Pg. 18 Attachment: 03-17-2020 Business Meeting - DRAFT (1988 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors March 17, 2020 Business Meeting Complex. He stated last month they were able to host the National Tri-State Rodeo at their facility for West Virginia, North Carolina, and Virginia. There were 160 participants and approximately 200 families that came into the County for this event. They have already scheduled the same event for next year and invited the Board to come out to the facility for the many events they hold. Tonya Reynolds, Callands-Gretna District, with the SPCA spoke in support of the TNR Program and thanked the Board for their support of this Program. PUBLIC HEARINGS Rezoning Public Hearings Case 1: Public Hearing: Rezoning Case R-20-003; Julie M. Owen; Dan River Election District; R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Contact: Supervisor Davis) Mr. Warren opened the Public Hearing at 7:27 PM. Ms. Owen was present to represent the Petition. No one signed up to speak and Mr. Warren closed the Public Hearing at 7:28 PM. Mr. Davis asked about the plans for the property. Ms. Owens stated it adjoins their family farm and they plan to use it in the future for pastureland. Motion to rezone a total of 19.88 acres, two (2) parcels of land, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (for agricultural uses). RESULT: APPROVED [UNANIMOUS] MOVER: Joe B. Davis, Supervisor - Dan River District SECONDER: Charles H. Miller, Supervisor - Banister District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller Case 2: Public Hearing: Rezoning Case R-20-004; Derek T. Maddox; Staunton River Election District, RC-1, Residential Combined Subdivision District, to A-1, Agricultural District (Contact: Supervisor Dudley) Mr. Warren opened the Public Hearing at 7:31 PM. Mr. Maddox was present to represent the Petition. No one signed up to speak and Mr. Warren closed the Public Hearing at 7:32 PM. Motion to rezone 22.69 acres from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District (to allow for subdivision of the property for a family member and to raise cattle). 7.a.e Packet Pg. 19 Attachment: 03-17-2020 Business Meeting - DRAFT (1988 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors March 17, 2020 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Timothy W. Dudley, Supervisor - Staunton River District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller Other Public Hearings 1. Public Hearing: Land Use Forms Due Date Changes; PCC Chapter 6 Revisions (Staff Contact: J. Vaden Hunt, Esq.) Mr. Hunt stated that the Honorable Robin Goard, County Commissioner of the Revenue, has requested changes to Chapter 6 of the Pittsylvania County Code related to bringing the annual due dates for County Land Use Forms into compliance with the Board’s recent changes in the annual County Tax Due Dates from December 20th to December 10th and from June 20th to June 10th. Mr. Warren opened the Public Hearing at 7:36 PM. No one signed up to speak and he closed the Public Hearing at 7:36 PM. Motion to approve the revisions to Pittsylvania County Code Chapter 6 as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Ronald S. Scearce, Vice-Chairman - Westover District SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller UNFINISHED BUSINESS None. NEW BUSINESS a. Declaration of Local Emergency Motion to approve the Declaration of Local Emergency. RESULT: APPROVED [UNANIMOUS] MOVER: Timothy W. Dudley, Supervisor - Staunton River District SECONDER: William "Vic" Ingram, Supervisor - Tunstall District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller b. Local Emergency Employee Work Plan Proclamation Motion to approve the Local Emergency Employee Work Plan Proclamation. 7.a.e Packet Pg. 20 Attachment: 03-17-2020 Business Meeting - DRAFT (1988 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors March 17, 2020 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: William "Vic" Ingram, Supervisor - Tunstall District SECONDER: Timothy W. Dudley, Supervisor - Staunton River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller APPOINTMENTS None. MATTERS FROM WORK SESSION (IF ANY) a. Matters from Closed Session Motion to approve Resolution # 2020-03-03. RESULT: APPROVED [6 TO 1] MOVER: Ronald S. Scearce, Vice-Chairman - Westover District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Warren, Scearce, Davis, Dudley, Ingram, Miller NAYS: Farmer BOARD MEMBER REPORTS Mr. Dudley stated the Town of Hurt Mayor recently resigned and gave appreciation for his years of service to the community. Mr. Ingram stated he has received complaints about trash along the highways, as well as the absence of the internet. He suggested a future County-wide trash pickup day. Mr. Farmer stated the Gretna Community had three (3) deaths in a matter of days and sends many thoughts and prayers to those effected by these tragedies. He also thanked Fire and EMS workers for their hard work and sacrifice during these times and thanked local businesses for offering free lunches to students while schools are out due to the COVID-19 Pandemic. Mr. Scearce stated he hopes everyone takes care of themselves and their families during this Pandemic. Mr. Warren thanked all the Commissioners that have served on the Pittsylvania County Service Authority, as well as County Staff for their hard work on a regular basis and during this Pandemic. He appreciates keeping the safety of the employees a top priority. COUNTY ADMINISTRATOR REPORTS Mr. Smitherman stated that the County is working to increase cleanliness by supplying employees with Clorox wipes and installing hand sanitizer stations throughout County Offices. There is also communication with the School System to create public Wi-Fi hot spots to provide public drive-up internet for County citizens. ADJOURNMENT Mr. Warren adjourned the Meeting at 7:56 PM. 7.a.e Packet Pg. 21 Attachment: 03-17-2020 Business Meeting - DRAFT (1988 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) March 26, 2020 Called Meeting PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CALLED MEETING MARCH 26, 2020 VIRGINIA: The Called Meeting of the Pittsylvania County Board of Supervisors was held on March 26, 2020, in the Gallery Room of the Chatham Community Center, 115 South Main Street, Chatham, Virginia 24531. Robert (“Bob”) W. Warren, Chairman, called the Meeting to Order at 7:00 PM. The following Members were present: Attendee Name Title Status Robert ("Bob") W. Warren Chairman - Chatham-Blairs District Present Ronald S. Scearce Vice Chairman - Westover District Present William (“Vic) Ingram Supervisor - Tunstall District Via Phone Timothy W. Dudley Supervisor - Staunton River District Present Ben L. Farmer Supervisor - Callands-Gretna District Present Charles H. Miller Supervisor – Banister District Via Phone Joe B. Davis Supervisor – Dan River District Present Mr. Ingram called into the Meeting due to COVID-19 precautions from 1301 Deercrest Lane, Danville, Virginia, 24540. Mr. Miller also called into the Meeting due to medical issues from 181 Friendship Road, Chatham, Virginia 24531. APPROVAL OF AGENDA Motion to approve the Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Joe B. Davis, Supervisor – Dan River District SECONDER: Ben L. Farmer, Supervisor – Callands-Gretna District AYES: Davis, Miller, Ingram, Dudley, Farmer, Scearce, Warren PUBLIC HEARINGS FY2021 Proposed Pittsylvania County School Budget David M. Smitherman, County Administrator, gave a condensed version of the Budget Presentation. Mr. Warren opened the Public Hearing at 7:17 PM. No one signed up to speak, but Earl Glass had previously sent an email in regarding the Public Hearing and Mr. Hunt read the following. “To Mr. Smitherman and Board members Mr. Warren, Mr. Scearce, Mr. Ingram, Mr. Davis, Mr. Dudley, Mr. Farmer, and Dr. Miller, My name is Earl Glass, and I am a physical education teacher at Dan River Middle School in my 30th year of teaching. I want to start by saying “THANK YOU” to the board for all your support especially in recent years where since 2016 you have provided an additional $2.5 million in local funding to our school system. I am grateful for that. I come to you again(I spoke at the last two years meetings but unfortunately cannot make it tonight) to ask that you grant the Pittsylvania County Schools request of the 7.a.f Packet Pg. 22 Attachment: 03-26-2020 Called Meeting - DRAFT (1988 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors March 28, 2019 Called Meeting increase of 1.3 million which will be used not only for but especially the final phase of the Compensation Study. That will be such a great boost for our profession and our teachers. Pittsylvania County Schools has continued to excel in major areas like having 100% of our schools fully accredited; the state average is only 92%; also, the division’s pass rate on the reading, writing, mathematics, history, and science SOLs are all above the state average and PCS has on-time graduation rate of 90.9%. PCS is continually recognized in state and national BETA, DECA, FBLA, FFA, SkillsUSA, and band competitions, and VHSL activities; also our schools do many service projects of giving back like programs that honor veterans, first responders and has schools that raise money for projects like pediatric cancer, diabetes, and cardiovascular disease!! However, the division ranks at the bottom, 125 out of 132 school divisions in the state in total per pupil funding for education. Again thank you for what you have done, but respectfully I ask you to fully fund the PCS financial request. Stay well, stay healthy, and God bless each of you. Respectfully, Earl Glass.” Mr. Warren closed the Public Hearing at 7:20 PM. FY2021 Proposed Pittsylvania County Budget Mr. Warren opened the Public Hearing at 7:20 PM. No one signed up to speak and Mr. Warren closed the Public Hearing at 7:20 PM. Christopher C. Slemp, County Director of Public Safety, gave a COVID-19 Pandemic. Update. Mr. Slemp stated the virtual emergency operations center has been opened. He is also having conference calls at least twice a week with others in our region. Many citizens from the community have donated supplies that are needed, and employees have been notified to keep track of all expenses incurred due to this pandemic. The Honorable Mike Taylor, Sheriff, stated once the Federal, State, and Local Orders began coming in on March 5, 2020, they implemented a COVID-19 Task Force within the Sheriff’s Department. The “Shelter in Place” Order is helping with reduced calls and responses throughout the County. Sheriff Taylor also stated they have moved twenty-five (25) inmates to Blue Ridge Regional Jail to make space for isolation if needed. Dr. Mark Jones, County School Superintendent, also spoke and stated the School Division has put Feeding Programs into place for students and the offices are still operating, but not open to the public. ADJOURNMENT Mr. Warren adjourned the Meeting at 7:37 PM. 7.a.f Packet Pg. 23 Attachment: 03-26-2020 Called Meeting - DRAFT (1988 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Finance Committee Meeting April 2, 2020 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS FINANCE COMMITTEE THURSDAY, APRIL 2, 2020 VIRGINIA: The Finance Committee of the Pittsylvania County Board of Supervisors was held on Thursday, April 2, 2020, in the Gallery Room of the Chatham Community Center, 115 South Main Street, Chatham, Virginia 24531. Ronald S. Scearce, Chairman, called the Meeting to Order at 6:30 PM. The following Committee Members were present: Joe B. Davis William (“Vic”) Ingram (via phone from 1301 Deercrest Lane, Danville, Virginia 24540) Charles H. Miller, Jr. Ronald S. Scearce The following Board of Supervisors Members were also present: Timothy W. Dudley Ben L. Farmer Robert (“Bob”) W. Warren David M. Smitherman, County Administrator and Clerk of the Board; J. Vaden Hunt Esq., County Attorney; and Kimberly G. Van Der Hyde, Finance Director, were also present. Approval of Agenda Motion by Dr. Miller, seconded by Mr. Davis, to approve Agenda, which was unanimously approved by the Committee Members. New Business (a) Budget Discussion None. (b) Formal Committee Budget Recommendation Motion by Mr. Davis, seconded by Dr. Miller, to recommend approval of the School Budget in the amount of $101,049,739 to the full Board, which was unanimously approved by the Committee Members. Motion by Mr. Davis, seconded by Dr. Miller, to recommend approval of the County Budget in the amount of $186,116,529 to the full Board, which was approved by Committee Members. Adjournment Mr. Scearce adjourned the Meeting at 6:33 PM. 7.a.g Packet Pg. 24 Attachment: 04-02-2020 Finance Committee - DRAFT (1988 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Called Meeting April 2, 2020 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CALLED MEETING THURSDAY, APRIL 2, 2020 VIRGINIA: The Called Meeting of the Pittsylvania County Board of Supervisors was held on Thursday, April 2, 2020, in the Gallery Room of the Chatham Community Center, 115 South Main Street, Chatham, Virginia 24531. Robert “Bob” W. Warren, Chairman, called the Meeting to Order at 7:00 PM. The following Board Members were present: Joe B. Davis Timothy W. Dudley Ben L. Farmer William (“Vic”) Ingram (via phone from 1301 Deercrest Lane, Danville, Virginia 24540) Charles H. Miller, Jr. Ronald S. Scearce Robert (“Bob”) W. Warren David M. Smitherman, County Administrator and Clerk of the Board; Mr. J. Vaden Hunt Esq., County Attorney; and Kimberly G. Van Der Hyde, Finance Director, were also present. Approval of Agenda Motion by Mr. Dudley, seconded by Dr. Miller, to approve Agenda, which was unanimously approved by the Board. New Business (a) Approval of School Budget Motion by Mr. Scearce to recommend approval of the School Budget in the amount of $101,049,739. Second not required because Motion came from Finance Committee. Motion was unanimously approved by the Board. (b) Approval of County Budget/Budget Resolution Motion by Mr. Scearce to approve the County Budget in the amount of $186,116,529. Second not required because Motion came from Finance Committee. Substitute Motion by Mr. Ingram as follows: “I would like to make a Motion to reallocate $260,000 to supply one (1) quick response vehicle and two (2) paramedics. As you definitely well know, at this time in the state of our Country as well as our County, there is a dire need for emergency response, our County lacks that and we are going through a crisis right now and so I’d like to make that Motion.” Mr. Farmer seconded the Motion for discussion. Mr. Farmer stated, “So Mr. Ingram said $260,000 from the Pet Center? Is that what I heard?”. Mr. Ingram replied, “No sir, what I said was to reallocate $260,000. That was under the discretion of Mr. Smitherman and Mrs. Van Der Hyde. Uh, I did focus on the Pet Center because that was the obvious place I felt like that we could make a transfer, but I’m just desperately asking for us to consider providing more rescue services for our citizens and this is just the way to get started. I know this is a bad time, but it’s never, uh, it’s never too late to get started.” Mr. Warren stated, “I’m going to respectfully say that I’m going to stick with the Budget as presented due to the fact that I looked back and in 7.a.h Packet Pg. 25 Attachment: 04-02-2020 Called Meeting - DRAFT (1988 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Called Meeting April 2, 2020 2018 we provided $3,319,061 for Public Safety. In 2019 we provided $4,343,100 for Public Safety. Um, the 2020 Budget carries $4,638,393. This year Budget carries $5,075,208. I do agree that we may need some adjustments following the COVID-19, however as I looked at this Budget we’re already $1.7M ahead of where we were in 2018 for Public Safety because that has been a focus of the Board since I came on the Board and we will continue to supply these folks with every one of their needs, but we have a Fire Commission and I think it would be inappropriate for us to do that before it goes to the Fire Commission for their vetting and their process and we may need to make some adjustments, that’s why we said from our Finance Chairman that there will probably be adjustments going forward, so for that reason I am going to, um, not support the recommendation from Mr. Ingram.” Mr. Scearce then stated, “I’d like to say to my friends as well, I serve on the Fire and Rescue Commission and I know that our Public Safety Director, Chris Slemp, has been working on a lot of issues through this crisis, and this has been one of the issues that we’ve had to deal with renewing, uh, revising the contract with DRT, and he’s working hand in glove with the Fire and Rescue Commission Chairman and Vice- Chairman, I know, and I know we will probably be addressing this, but I know there’s one thing we’ve been trying to work on for a few years now, is to get more paid EMS services out there to the public and that is still an ongoing process which will be looked at again by the Fire and Rescue Commission when it is appropriate. Thank you, sir.” There was no further discussion and the vote for Mr. Ingram’s Motion failed by a 6-1 vote. The votes were as follows: Davis, no; Miller, no; Scearce, no; Farmer, no; Dudley, no; and Ingram, yes. The next vote was back to the original Motion by Mr. Scearce to approve the County Budget in the amount of $186,116,529. The votes we as follows: Davis, yes; Miller, yes; Scearce, yes; Farmer, yes; Dudley; Warren, yes; and Ingram, no. Mr. Scearce’s Motion passed by a 6-1 vote. (b) Resolution # 2020-04-02 Buy Local Mr. Smitherman stated this COVID-19 Pandemic is causing very trying times and the County is trying to secure supplies needed. The Resolution states that the Board supports buying local during this time. Motion by Mr. Scearce, seconded by Mr. Farmer, to approve Resolution # 2020-04-02, which was unanimously approved by the Board. Adjournment Mr. Warren adjourned the Meeting at 7:11 PM. 7.a.h Packet Pg. 26 Attachment: 04-02-2020 Called Meeting - DRAFT (1988 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Proclamation: National Service Recognition Day (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: April 21, 2020 Item Number: 7.b Attachment(s): 04-21-2020 National Service Recognition Day Reviewed By: SUMMARY: The Nation’s mayors and county officials are increasingly turning to National Service as a cost- effective strategy to address local challenges. By unleashing the power of citizens, AmeriCorps and Senior Corps Programs have a positive and lasting impact – making our cities and counties better places to live. To spotlight the impact of National Service and thank those who serve, mayors and county officials acknowledge the annual Recognition Day for National Service on April 7, 2020. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board approve the attached Proclamation. MOTION: “I make a Motion to approve the attached Proclamation declaring April 7, 2020, as National Service Recognition Day. “ 7.b Packet Pg. 27 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PROCLAMATION NATIONAL SERVICE RECOGNITION DAY; APRIL 7, 2020 WHEREAS, service to others is a hallmark of the American character, and central to how we meet our challenges; and WHEREAS, the nation’s elected leaders are increasingly turning to national service and volunteerism as a cost-effective strategy to meet their needs; and WHEREAS, AmeriCorps and Senior Corps participants address the most pressing challenges facing our communities; they educate students for 21st century jobs, fight the opioid epidemic, respond to natural disasters, and support veterans and military families; and WHEREAS, national service expands economic opportunity by creating more sustainable, resilient communities and providing education, career skills, and leadership abilities for those who serve; and WHEREAS, AmeriCorps and Senior Corps participants serve in more than 45,000 locations across the country, bolstering the civic, neighborhood, and faith-based organizations that are so vital to our economic and social well-being; and WHEREAS, national service participants increase the impact of the organizations they serve, both through their direct service and by managing millions of additional volunteers; and WHEREAS, national service represents a unique public-private partnership that invests in community solutions and leverages non-federal resources to strengthen community impact and increase the return on taxpayer dollars; and WHEREAS, national service participants demonstrate commitment, dedication, and patriotism by making an intensive commitment to service, a commitment that remains with them in their future endeavors; and WHEREAS, the Corporation for National and Community Service shares a priority with local leaders nationwide to engage citizens, improve lives, and strengthen communities; and is joining with the National League of Cities, the National Association of Counties, and local leaders across the country for National Service Recognition Day on April 7, 2020. NOW, THEREFORE, the Board hereby proclaims April 7, 2020, as National Service Recognition Day, and encourages residents to recognize the positive impact of national service in our community; to thank those who serve; and to find ways to give back to their communities. Given under my hand this 21st day of April, 2020. _____________________________________ Robert W. “Bob” Warren, Chairman Pittsylvania County Board of Supervisors _______________________________________ David M. Smitherman Clerk, Pittsylvania County Board of Supervisors 7.b.a Packet Pg. 28 Attachment: 04-21-2020 National Service Recognition Day (1980 : Proclamation: National Service Recognition Day (Staff Contact: Kaylyn M. Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Proclamation: National Law Day (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: April 21, 2020 Item Number: 7.c Attachment(s): 04-21-2020 National Law Day Reviewed By: SUMMARY: Each year, the Board establishes and proclaims a Law Day for the celebration of the practice of law in the Commonwealth of Virginia and its heritage for liberty and equality. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends that the Board approve the attached Proclamation. MOTION: “I make a Motion to approve the attached Proclamation declaring May 1, 2020, as National Law Day throughout Pittsylvania County, Virginia.” 7.c Packet Pg. 29 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PROCLAMATION --------------------------------------------------------------------------------------------------------------------- NATIONAL LAW DAY May 1, 2020 “Your Vote, Your Voice, Our Democracy: The 19th Amendment at 100” ______________________________________________________________________________ WHEREAS, the United States is commemorating the centennial of the 19th Amendment to the U.S. Constitution, which guarantees that “the right of citizens of the United States to vote shall not be denied or abridged by the United States or by any State on account of sex;” and WHEREAS, the text that would become the 19th Amendment in 1920 was first proposed in Congress in 1878; and WHEREAS, many States granted women the right to vote in advance of the ratification of the 19th Amendment. They included Wyoming, Utah, Colorado, Idaho, Washington, California, Oregon, Montana, Arizona, Kansas, Alaska, Illinois, North Dakota, Indiana, Nebraska, Michigan, Arkansas, New York, South Dakota, and Oklahoma; and WHEREAS, Wisconsin, Illinois, and Michigan were the first states to ratify the 19th Amendment, all on June 10, 1919, six (6) days after it was approved by Congress. Tennessee was the 36th state to ratify the 19th Amendment, the number then required to incorporate it into the U.S. Constitution and make it the law of the land; and WHEREAS, although formal voting rights could no longer be denied because of race or sex after ratification of the 15th and 19th Amendments, many voters still faced ballot restrictions, including registration rules, literacy tests, poll taxes, and moral and residency requirements; and WHEREAS, there were 81.3 million women registered to vote in the United States as of 2018, comprising 53% of the electorate; and WHEREAS, American women fought for, and won, the vote through their voice and action. The women’s suffrage movement forever changed America, expanding representative democracy and inspiring other popular movements for constitutional change and reform. NOW, THEREFORE, BE IT RESOLVED that the Pittsylvania County Board of Supervisors declare May 1, 2020, to be Law Day in Pittsylvania County, Virginia. Given under my hand this 21st day of April, 2020. ___________________________________ Robert “Bob” W. Warren, Chairman Pittsylvania County Board of Supervisors ATTEST: ___________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.c.a Packet Pg. 30 Attachment: 04-21-2020 National Law Day (1975 : Proclamation: National Law Day (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Proclamation: National Teacher Appreciation Week (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: April 21, 2020 Item Number: 7.d Attachment(s): 04-21-2020 Teacher Appreciation Week Reviewed By: SUMMARY: National Teacher Appreciation Day, also known as National Teacher Day, is celebrated on Tuesday of the first full week in May. This day is part of Teacher Appreciation Week, which is the first full week in May of each year. The National Education Association describes National Teacher Day “as day for honoring teachers and recognizing the lasting contributions they make to our lives.” FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board approve the attached Proclamation. MOTION: “I make a Motion to approve the attached Proclamation declaring May 4 – 8, 2020, as Teacher Appreciation Week, and May 5, 2020, as Teacher Appreciation Day in Pittsylvania County, Virginia.” 7.d Packet Pg. 31 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PROCLAMATION ______________________________________________________________________________ TEACHER APPRECIATION WEEK May 4 - 8, 2020 ______________________________________________________________________________ VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) Business Meeting on Tuesday, April 21, 2020, the following Proclamation was adopted celebrating Teacher Appreciation Week May 4 - 8, 2020, and Teacher Appreciation Day May 5, 2020. WHEREAS, teachers mold in a positive direction the future citizens and leaders of our Country through guidance and education; and WHEREAS, teachers encounter students of widely differing backgrounds and we entrust our children with the teachers, and they affect the lives of our children daily; and WHEREAS, our Country’s future depends upon providing quality education to all students; and WHEREAS, teachers spend countless hours preparing lessons, evaluating progress, counseling, and coaching students and performing community service; and WHEREAS, the Board recognizes and supports its teachers in educating the children of Pittsylvania County, Virginia; then NOW, THEREFORE, BE IT RESOLVED that the Board proclaims May 4 - 8, 2020, to be Teacher Appreciation Week and observes Tuesday, May 5, 2020, as Teacher Appreciation Day; and BE IT FURTHER RESOLVED that the Board strongly encourages all County citizens to join me in personally expressing appreciation to our teachers for their dedication and devotion to their work. Given under my hand this 21st day of April, 2020. ___________________________________ Robert W. “Bob” Warren, Chairman Pittsylvania County Board of Supervisors ATTEST: ____________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.d.a Packet Pg. 32 Attachment: 04-21-2020 Teacher Appreciation Week (1978 : Proclamation: National Teacher Appreciation Week (Staff Contact: Kaylyn M. Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Proclamation: National Police Week (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: April 21, 2020 Item Number: 7.e Attachment(s): 04-21-2020 National Police Week Reviewed By: SUMMARY: Each year, the Board, in cooperation with the County’s Sheriff Department and Virginia State Police, prepare a Proclamation to provide awareness for National Police Week and Peace Officers Memorial Day. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board approve the attached Proclamation. MOTION: “I make a Motion to approve the attached Proclamation declaring May 10 – 16, 2020, as National Police Week, and May 15, 2020, as Peace Officers Memorial Day throughout Pittsylvania County, Virginia.” 7.e Packet Pg. 33 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PROCLAMATION __________________________________________________________________ NATIONAL POLICE WEEK May 10 - 16, 2020 _____________________________________________________________________________________ To recognize National Police Week 2020, and May 15th as Peace Officers Memorial Day, by honoring the service and sacrifice of those law enforcement officers killed in the line of duty while protecting our communities and safeguarding our democracy. _____________________________________________________________________________________ WHEREAS, the Congress and the President of the United States have declared law enforcement officer safety and wellness a top priority, and the International Association of Chiefs of Police’s Center for Officer Safety and Wellness promotes the importance of individual, agency, family, and community safety and wellness awareness; and WHEREAS, the members of the Pittsylvania County Sheriff’s Department play an essential role in safeguarding the rights and freedom of the citizens of Pittsylvania County, Virginia (“County”); and WHEREAS, it is important that all citizens know and understand the problems, duties, and responsibilities of their sheriff’s department, and that members of the County’s Sheriff’s Department recognize their duty to serve the people by safeguarding life and property, by protecting them against violence or disorder, and by protecting the innocent against deception and the weak against oppression or intimidation; and WHEREAS, the County’s Sheriff’s Department has grown to be a modern and scientific law enforcement agency which unceasingly provides a vital public service. NOW, THEREFORE, the Pittsylvania County Board of Supervisors (“Board”) calls upon all County citizens, and upon all patriotic, civil, and educational organizations to observe the week of May 10 - 16, 2020 as Police Week with appropriate recognition and thanks for the police officers, past and present, who by their faithful and loyal devotion to their responsibilities have rendered a dedicated service to their communities and, in doing so, have established for themselves an enviable and enduring reputation for preserving the rights and security for all citizens; and THE BOARD FURTHER calls upon all County citizens to observe May 15, 2020, as Peace Officers Memorial Day to honor those peace officers who, through their courageous deeds, have lost their lives or have become disabled in the performance of duty. Given under my hand this 21st day of April, 2020. ___________________________________ Robert “Bob” Warren, Chairman Pittsylvania County Board of Supervisors ATTEST: __________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.e.a Packet Pg. 34 Attachment: 04-21-2020 National Police Week (1976 : Proclamation: National Police Week (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Proclamation: Foster Care Awareness Month (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: April 21, 2020 Item Number: 7.f Attachment(s): 04-21-2020 Foster Care Awareness Month Reviewed By: SUMMARY: Children are key to our community’s future success, prosperity, and quality of life and more than 5,300 children in Virginia’s foster care system have a right to thrive, learn, and grow in a safe and loving environment. Foster parents provide love, safety, and stability that children need to overcome past traumatic experiences to reach their full potential. There are numerous individuals, businesses, organizations, associations, religious groups, and public servants who are dedicated to raising awareness about the needs of children and youth in foster care. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board adopt the attached Proclamation as presented. MOTION: “I make a Motion to adopt the attached Proclamation as presented declaring May 2020, as Foster Care Awareness Month.” 7.f Packet Pg. 35 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PROCLAMATION NATIONAL FOSTER CARE AWARENESS MONTH; MAY 2020 WHEREAS, children are key to our community’s future success, prosperity, and quality of life; and WHEREAS, more than 5,300 children in Virginia’s foster care system have a right to thrive, learn, and grow in a safe and loving environment; and WHEREAS, foster parents provide love, safety, and stability that children need to overcome past traumatic experiences to reach their full potential; and WHEREAS, Pittsylvania County, Virginia (“County”), foster parents are caring for and nurturing children and youth in foster care today; and WHEREAS, the County must come together as a community to recognize the important role foster parents play in caring for children who have experienced abuse and neglect, supporting family reunification, and building strong communities; and WHEREAS, a need exists to identify more foster parents in order to ensure children, older youth, children with complex needs, and siblings have a safe and stable home in their community; and WHEREAS, there are numerous individuals, businesses, organizations, associations, religious groups, and public servants who are dedicated to raising awareness about the needs of children and youth in foster care; and WHEREAS, Foster Care Awareness Month is celebrated nationally to raise awareness about foster care and to encourage community involvement as foster families, volunteers, and mentors. NOW, THEREFORE, the County Board of Supervisors hereby proclaims May 2020, as Foster Care Awareness Month in the County and urges all citizens to come forward and take action that will positively impact the life of a child in foster care. Given under my hand this 21st day of April, 2020. _____________________________________ Robert “Bob” W. Warren, Chairman Pittsylvania County Board of Supervisors ATTEST: _______________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.f.a Packet Pg. 36 Attachment: 04-21-2020 Foster Care Awareness Month (1989 : Proclamation: Foster Care Awareness Month (Staff Contact: Kaylyn M. Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Jefferson Subdivision Vacation Authorization (Staff Contact: Karen N. Hayes) Staff Contact(s): Karen N. Hayes Agenda Date: April 21, 2020 Item Number: 7.g Attachment(s): Plat Sheet 3 Subdivsion Vacation Virginia Code Reviewed By: SUMMARY: Recently, Phillip and Deborah Anderson sold Roger Jefferson, via through his LLC, real estate located in the County on the South side of Anderson Mill Road that had been previously subdivided into lots, but never developed. Jefferson, through his attorney, Jessica Burgess, desires to have those subdivided lots vacated and merged back in to the larger, original parcel. All lot owners have agreed in writing to the subdivision lot vacation. For your reference and review, a new plat evincing vacated lot lines and mergers is attached. Karen N. Hayes, Deputy Community Development Director, has approved the plat pending vacation. Virginia Code § 15.2-2272, also attached, requires plat vacation, agreed to by all lot owners in writing where lots been subdivided but not developed, to be approved by the local governing body. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: As authorized by Virginia Code § 15.2-2272, County Staff recommends the Board approve the Jefferson Subdivision Vacation as presented. MOTION: “I make a Motion to approve the Jefferson Subdivision Vacation as presented.” 7.g Packet Pg. 37 7.g.a Packet Pg. 38 Attachment: Plat Sheet 3 (2002 : Jefferson Subdivision Vacation Authorization (Staff Contact: Karen N. Hayes)) Virginia Code § 15.2-2272. Vacation of plat after sale of lot. In cases where any lot has been sold, the plat or part thereof may be vacated according to either of the following methods: 1. By instrument in writing agreeing to the vacation signed by all the owners of lots shown on the plat and also signed on behalf of the governing body of the locality in which the land shown on the plat or part thereof to be vacated lies for the purpose of showing the approval of the vacation by the governing body. In cases involving drainage easements or street rights-of-way where the vacation does not impede or alter drainage or access for any lot owners other than those lot owners immediately adjoining or contiguous to the vacated area, the governing body shall only be required to obtain the signatures of the lot owners immediately adjoining or contiguous to the vacated area. The word "owners" shall not include lien creditors except those whose debts are secured by a recorded deed of trust or mortgage and shall not include any consort of an owner. The instrument of vacation shall be acknowledged in the manner of a deed and filed for record in the clerk's office of any court in which the plat is recorded. 2. By ordinance of the governing body of the locality in which the land shown on the plat or part thereof to be vacated lies on motion of one of its members or on application of any interested person. The ordinance shall not be adopted until after notice has been given as required by § 15.2- 2204. The notice shall clearly describe the plat or portion thereof to be vacated and state the time and place of the meeting of the governing body at which the adoption of the ordinance will be voted upon. Any person may appear at the meeting for the purpose of objecting to the adoption of the ordinance. An appeal from the adoption of the ordinance may be filed within thirty days with the circuit court having jurisdiction of the land shown on the plat or part thereof to be vacated. Upon appeal the court may nullify the ordinance if it finds that the owner of any lot shown on the plat will be irreparably damaged. If no appeal from the adoption of the ordinance is filed within the time above provided or if the ordinance is upheld on appeal, a certified copy of the ordinance of vacation may be recorded in the clerk's office of any court in which the plat is recorded. Roads within the secondary system of highways may be vacated under either of the preceding methods and the action will constitute abandonment of the road, provided the land shown on the plat or part thereof to be vacated has been the subject of a rezoning or special exception application approved following public hearings required by § 15.2-2204 and provided the Commissioner of Highways or his agent is notified in writing prior to the public hearing, and provided further that the vacation is necessary in order to implement a proffered condition accepted by the governing body pursuant to §§ 15.2-2297, 15.2-2298 or 15.2-2303 or to implement a condition of special exception approval. All abandonments of roads within the secondary system of highways sought to be effected according to either of the preceding methods before July 1, 1994, are hereby validated, notwithstanding any defects or deficiencies in the proceeding; however, property rights which have vested subsequent to the attempted vacation are not impaired by such validation. The manner of reversion shall not be affected by this section. Code 1950, §§ 15-793, 15-967.17; 1950, p. 722; 1962, c. 407, § 15.1-482; 1975, c. 641; 1990, c. 719; 1994, c. 341; 1997, c. 587. 7.g.b Packet Pg. 39 Attachment: Subdivsion Vacation Virginia Code (2002 : Jefferson Subdivision Vacation Authorization (Staff Contact: Karen N. Hayes)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Resolution # 2020-04-03: Mount Hermon Fire and Rescue Tax-Exempt Financing Utilization Approval (Staff Contact: Christopher C. Slemp) Staff Contact(s): Christopher C. Slemp Agenda Date: April 21, 2020 Item Number: 7.h Attachment(s): 2020-04-03 Mount Hermon Fire and Rescue Reviewed By: SUMMARY: The Federal Government, via the Internal Revenue Service (“IRS”), grants local governments up to $10 million dollars annually in Tax-Exempt Bonds (“TEB”) for financing public needs. Mount Hermon Fire and rescue desires to utilize TEB in an amount not to exceed $750,000 to refinance its Fire and Rescue Station. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: Subject to legal review by Mount Hermon’s attorney, County Staff recommends the Board approve attached Resolution # 2020-04-03 as presented. MOTION: “I make a Motion to approve attached Resolution # 2020-04-03 as presented allowing Mount Hermon to utilize up to, but not exceeding, $750,000 to refinance its Fire and Rescue Station.” 7.h Packet Pg. 40 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2020-04-03 WHEREAS, the Pittsylvania County Board of Supervisors (the “Board”), under the United States Internal Revenue Service (“IRS”) Code, receives a ten (10) million-dollar allocation for tax-exempt bonds each year beginning January 1; and WHEREAS, said tax-exempt bonds cover boards, agencies, and commissions serving under or at the Board’s authorization; and WHEREAS, Mount Hermon Fire and Rescue (“Mount Hermon”) is an authorized Volunteer Fire and Rescue Department identified in Chapter 11, Public Safety, of the Pittsylvania County Code; thereby, authorizing it to participate in tax-exempt financing for equipment utilized by it for a public use; and WHEREAS, Mount Hermon desires to utilize tax-exempt bonds in an amount not to exceed $750,000 to refinance its Fire and Rescue Station; and WHEREAS, Mount Hermon held a public hearing on March 12, 2020, on the potential utilization of said tax-exempt financing, after legally publishing the notice as required by IRS Code. NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Board hereby approves Mount Hermon’s utilization of tax-exempt bonds for financing in an amount not to exceed $750,000 to refinance its Fire and Rescue Station; and BE IT FURTHER RESOLVED, that a copy of this Resolution be forwarded to Mount Hermon to supplement its financing requirements. Given under my hand this 21st day of April, 2020. __________________________________________ Robert (“Bob”) W. Warren, Chairman Pittsylvania County Board of Supervisors ATTEST: __________________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.h.a Packet Pg. 41 Attachment: 2020-04-03 Mount Hermon Fire and Rescue (1987 : Resolution # 2020-04-03: Mount Hermon Fire Tax Exempt Financing Utilization Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Proclamation: National Public Safety Telecommunicators Week (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: April 21, 2020 Item Number: 7.i Attachment(s): 04-21-2020 National Public Safety Telecommunicators Week Reviewed By: SUMMARY: National Public Safety Telecommunicators Week is recognized the week of April 12 - 18, 2020. Public Safety Telecommunicators have a tremendous impact in helping to keep Pittsylvania County, Virginia, and its citizens safe. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board approve the attached Proclamation. MOTION: “I make a Motion to approve the attached Proclamation declaring April 12 - 18, 2020, as National Public Safety Telecommunicators Week in Pittsylvania County, Virginia.” 7.i Packet Pg. 42 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PROCLAMATION ______________________________________________________________________________ NATIONAL PUBLIC SAFETY TELECOMMUNICATORS WEEK April 12-18, 2020 ______________________________________________________________________________ WHEREAS, emergencies can occur at any time that require police, fire, or emergency medical services (“EMS”); and WHEREAS, when an emergency occurs, the prompt response of police officers, firefighters, and paramedics is critical to the protection of life and preservation of property; and WHEREAS, the safety of our communities’ law enforcement officers, firefighters, and EMS providers is dependent upon the quality and accuracy of information obtained from Pittsylvania County, Virginia (the “County”), citizens who telephone the County’s Emergency Communications Center; and, WHEREAS, County Public Safety Telecommunicators are the first and most critical contact County citizens have with emergency services; and WHEREAS, County Public Safety Telecommunicators are the single, vital link for the County’s law enforcement officers, firefighters, and EMS providers by monitoring their activities by radio, providing them information and ensuring their safety; and WHEREAS, County Public Safety Telecommunicators have contributed substantially to the apprehension of criminals, suppression of fires, and treatment of patients; and WHEREAS, each County Public Safety Telecommunicator has exhibited compassion, understanding, and professionalism during the performance of their job in the past year. NOW, THEREFORE, the Pittsylvania County Board of Supervisors, does hereby recognize April 12-18, 2020, as NATIONAL PUBLIC SAFETY TELECOMMUNICATIOS WEEK, in the County, in honor of the men and women whose diligence and professionalism keep our County and her citizens safe. Given under my hand this 21st day of April, 2020. ___________________________________ Robert (“Bob”) W. Warren, Chairman Pittsylvania County Board of Supervisors ATTEST: ___________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.i.a Packet Pg. 43 Attachment: 04-21-2020 National Public Safety Telecommunicators Week (1977 : Proclamation: National Public Safety Telecommunicators Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: DRT Contract Amendment Approval (Staff Contact: Christopher C. Slemp) Staff Contact(s): Christopher C. Slemp Agenda Date: April 21, 2020 Item Number: 7.j Attachment(s): DRT Contract Amendment Reviewed By: SUMMARY: In September 2018, the County entered into a contract with Delta Response Team (“DRT”) to provide three (3) ambulances for EMS back up in the County. On March 27, 2020, County Staff received formal notification that DRT could no longer staff three (3) ambulances due to a loss in staff. After discussion with DRT and in coordination with the County’s Fire and Rescue Commission, County Staff has negotiated the attached amendment to the DRT contract to terminate DRT and the County’s contractual relationship on July 1, 2020. DRT will also operate with only two (2) staffed ambulances for the remainder of the contract. FINANCIAL IMPACT AND FUNDING SOURCE: The amendment decreases the cost of the DRT contract to $49,300 per month. RECOMMENDATION: County Staff recommends the Board approve the DRT contract amendment as presented. MOTION: “I make a Motion to approve the DRT contract amendment as presented.” 7.j Packet Pg. 44 AMENDMENT TO DELTA RESPONSE TEAM GENERAL CONTRACT FOR SERVICES For valuable consideration, receipt of which is hereby acknowledged and confirmed, Delta Response Team, LLC (“DRT”), a Virginia Limited Liability Company, and the County of Pittsylvania, Virginia, a political subdivision of the Commonwealth of Virginia (the “County”), parties to the Delta Response Team General Contract for Services (the “Original Contract”), executed on August 14, 2018, and made a part fully hereof, agree to modify and amend said Original Contract, as authorized in Section 12 therein, effective April 1, 2020 (the “Effective Date’), in the following ways: (1) Section 1 (Description of Services; EMS Staffing Shifts) shall be amended to two (2) ALS/BLS Crew, twenty-four (24) hours per day (7:00 A.M. shift change), seven (7) days a week; (2) Section 2 (Payment) shall be amended to obligate the County to pay DRT a total of $49,300.00 per month for the remaining Amended Term of the Contract; and (3) Section 3 (Term; Termination) shall be amended to create an Amended Term that shall be from the Effective Date to July 1, 2020, at 7:00 A.M., at which time the Original Contract, as changed by this Amendment, shall expire and cease to have any legal force and effect; thereby, allowing both the County and DRT to discharge and be released from its legal obligations to each other without penalty. All other terms, conditions, and covenants of the Original Contract shall remain in full legal force and effect. IN WITNESS WHEREOF, the parties have signed this Amendment to the Delta Response Team General Contract for Services effective as of the first date written below: DELTA RESPONSE TEAM, LLC By: ____________________________________________ Susan L. Walton Title: President Date: ___________________________________________ COMMONWEALTH OF VIRGINIA COUNTY/CITY OF ________________________________ The foregoing instrument was acknowledged before me this _____ day of _______________, 2020, by Susan L. Walton, in her capacity as President of Delta Response Team, LLC. ________________________________ Notary Public My commission expires: _____________________________ 7.j.a Packet Pg. 45 Attachment: DRT Contract Amendment (2009 : DRT Amendment to General Contract for Services Approval Ratification (Staff Contact: COUNTY OF PITTSYLANIA, VIRGINIA By: _____________________________________________ David M. Smitherman Title: County Administrator Date: ____________________________________________ APPROVED AS TO FORM: ___________________________________ J. Vaden Hunt, Esq. Pittsylvania County Attorney COMMONWEALTH OF VIRGINIA COUNTY OF PITTSYLVANIA The foregoing instrument was acknowledged before me this _____ day of _______________, 2020, by David M. Smitherman, in his capacity as County Administrator of the County of Pittsylvania, Virginia. ________________________________ Notary Public My commission expires: _____________________________ 7.j.a Packet Pg. 46 Attachment: DRT Contract Amendment (2009 : DRT Amendment to General Contract for Services Approval Ratification (Staff Contact: Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Fire and Rescue Commission Resolution #2020-04-01 Approval Ratification and County Administrator Authorization to Offer Conditional Employment to Selected DRT Employees for Potential Future County EMS Employment (Staff Contact: Christopher C. Slemp) Staff Contact(s): Christopher C. Slemp Agenda Date: April 21, 2020 Item Number: 7.k Attachment(s): Fire and Rescue Commission Resolution 2020-04-01 Reviewed By: SUMMARY At the Pittsylvania County Fire and Rescue Committee (“Committee”) on April 10, 2020, the Committee adopted the attached Resolution # 2020-04-01. In said Resolution, the Commission outlined steps to improve the performance of existing volunteer agencies to reduce reliance on a back-up provider. Additionally, in the Resolution, the Committee formally recommended that the Board authorize the County Administrator to offer conditional County employment to employees of the County's present back-up EMS provider. Further, the Commission memorialized its intent to recommend updated performance standards, to be implemented July 1, 2020, for all contracted volunteer EMS providers. Finally, the Commission, in Resolution # 2020-04-01, determined that all contracted service providers answering less than thirty percent (30%) of its service calls be provided notice that continued performance deficiencies may be met with Agreement termination. FINANCIAL IMPACT AND FUNDING SOURCE: Unknown at this time. RECOMMENDATION County Staff recommends the Board approve/ratify Resolution # 2020-04-01, attached, as presented, and authorize the County Administrator to offer conditional employment to selected current DRT employees for potential future County EMS employment. MOTION “I make a Motion to approve/ratify Resolution # 2020-04-01, attached, as presented, and authorize the County Administrator to offer conditional employment to selected current DRT employees for potential future County EMS employment.” 7.k Packet Pg. 47 7.k.a Packet Pg. 48 Attachment: Fire and Rescue Commission Resolution 2020-04-01 (2010 : Fire and Rescue Commission Resolution #2020-04-01 Approval Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Intent to Abandon VDOT Right-of-Way at Old Blairs Middle School Declaration (Staff Contact: Richard N. Hicks) Staff Contact(s): Richard N. Hicks Agenda Date: April 21, 2020 Item Number: 7.l Attachment(s): Final Subdivision Plat Lofts @ Blairs Notice of Abandonment Old Blairs Middle School Reviewed By: SUMMARY: For several months, County Staff has been working with Landmark Development (“Landmark”) on a proposed redevelopment project of the Old Blairs Middle School Property (“Property”). Once funding is in place, the County will transfer ownership of the Property to Landmark. During the survey of the Property it was discovered that in 1954, the driveway to the school was dedicated to VDOT as a public right-of-way. County Staff has determined that no public necessity exists for the continuation of this public right-of-way, which is shown on the attached survey. County Staff is requesting that the Board determine that no public necessity exists and accordingly, authorize the County Staff to send a Notice of Intent to Abandon to the Virginia Department of Transportation (“VDOT”) Commissioner, post notice of same for a thirty (30) day period, and run newspaper ads as required by Virginia Code § 33.2-909. If during said posting period no objections are received, County Staff will submit a Resolution at the Board’s May Business Meeting for the Board’s approval. If any objections are received, a request for a Public Hearing will be submitted at the Board’s May Business Meeting. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board approve the attached Notice of Intent to Abandon and authorize the County Staff to send a Notice of Intent to Abandon said right-of-way to the VDOT Commissioner, post notice of same for a thirty (30) day period, and run newspaper ads as required by Virginia Code § 33.2-909.” MOTION: “I make a Motion to determine that no pubic necessity exists for the existing driveway at the Property and do hereby authorize the County Staff to send a Notice of Intent to Abandon said right-of-way to the VDOT Commissioner, post notice of same for a thirty (30) day period, and run newspaper ads as required by Virginia Code § 33.2-909.” 7.l Packet Pg. 49 7.l.a Packet Pg. 50 Attachment: Final Subdivision Plat Lofts @ Blairs (2000 : Intent to Abandon VDOT Right-of-Way at Old Blairs Middle School Declaration (Staff Contact: Richard) NOTICE OF INTENT TO ABANDON ROAD Pursuant to §33.2-909 of the Code of Virginia, 1950, as amended, the Pittsylvania County Board of Supervisors (“BOS”), at its regularly scheduled meeting on Tuesday, April 21, 2020, unanimously determined that no public necessity exists for the continuation of the following public road and right-of- way, and therefore directed its notice of willingness to abandon the same be sent to the Virginia Department of Transportation Commissioner. The road and public right-of-way the Board of Supervisors intends to abandon is described as follows: the 30 foot VDOT right-of-way that served as the circular driveway for the Old Blairs Middle School in Blairs, Virginia, as shown on the plat drawn by B&B Consultants, Inc. and Jones & Associates and dated February 17, 2020 and entitled “Boundary Survey of a New Lot Totaling 5.93 Acres, Located in The Blairs District, Pittsylvania County, Virginia.” The complete road abandonment file, including a detailed plat, is available for inspection in the Office of the Pittsylvania County Administrator, 1 Center Street, Chatham, Virginia, Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m. If any individual wishes to petition for a public hearing before the Board of Supervisors of or related to the above referenced road abandonment, please contact the Pittsylvania County Administrator at David.Smitherman@pittgov.org, or (434)432-7710. 7.l.b Packet Pg. 51 Attachment: Notice of Abandonment Old Blairs Middle School (2000 : Intent to Abandon VDOT Right-of-Way at Old Blairs Middle School Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Altavista/Hurt Waste Hauling Commercial Hauler Contract Approval (Staff Contact: Richard N. Hicks) Staff Contact(s): Richard N. Hicks Agenda Date: April 21, 2020 Item Number: 7.m Attachment(s): Reviewed By: SUMMARY: Effective July 1, 2020, the Town of Altavista, Virginia (“Altavista”), will be collecting solid waste for the Town of Hurt, Virginia (“Hurt”). In accordance with Chapter 17, § 17-4(B) of the Pittsylvania County Code, “No commercial hauler shall be permitted to dispose of solid waste in the Pittsylvania County Landfill without having first entered into a written contract for such disposal with the Board of Supervisors of Pittsylvania County, Virginia acting through its duly authorized County Administrator or his/her designee.” Since Altavista will be doing this work for a fee, County Staff believes they meet the designation of a “Commercial Hauler.” According to the Hurt Public Works Director, the truck will arrive empty from Altavista and then complete the necessary routes and dispose of the load at the County Landfill. There will be no fees paid to the County since the residents of Hurt pay the same solid waste fee as other County residents. County Staff will be comparing the new loads with historical data from previous years and will periodically inspect the waste being dumped. Altavista will be required to complete a County solid waste application and contract, as other haulers. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board authorize the County Administrator to execute a contract with Altavista for the disposal of Hurt’s solid waste. MOTION: “I make a Motion to authorize the County Administrator to execute a contract with Altavista for the disposal of Hurt’s solid waste.” 7.m Packet Pg. 52 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Contract Execution Approvals for: (1) Financial Advisory Services; (2) Auditing Services (Staff Contact: Connie M. Gibson) Staff Contact(s): Connie M. Gibson Agenda Date: April 21, 2020 Item Number: 7.n Attachment(s): PFM-Financial Advisory Contract (eff. April 2020) Proposed Pittsylvania County Audit Contract 2020-2022 (amended) Reviewed By: SUMMARY: Since the current contracts for these services were expiring, Request for Proposals (“RFP’s”) were recently issued for both Financial Advisory Services and Auditing Services. Financial Advisory Services: The County Purchasing Department issued an RFP on December 18, 2020. It was advertised in the local newspaper, posted on the County’s Public Notice Board, County’s website, and the Virginia Business Opportunity’s website. Proposals were received Tuesday, January 16, 2020. The County received three (3) responses: Public Financial Management Advisors (“PFM”), Davenport & Company, and First Tryon. The Evaluation Committee, consisting of David M. Smitherman, Kim Van Der Hyde, and Richard N. Hicks, evaluated all proposals. The top two (2) highest ranking vendors, Davenport & Company, and PFM, gave presentations. The Evaluation Committee found PFM the best choice for the County. This contract will be for five (5) years. Auditing Services: An RFP was issued for Auditing Services to perform the County and County Schools Audits. The Contractor shall perform the annual audit of the financial operations of the County, which shall include the Pittsylvania County Public Schools, and all related funds as specified herein. The County Purchasing Department mailed four (4) copies of the RFP. The County also advertised in the local newspaper, posted on the County’s Public Notice Board, County’s website, and the Virginia Business Opportunity’s website. The County received three (3) responses: Robinson, Farmer, Cox and Associates, Brown, Edwards & Company, and Creedle, Jones and Associates. The Evaluation Committee, consisting of Kim Van Der Hyde, Tracie Worley, and Amy Hardy, evaluated all proposals and found Robinson, Farmer, Cox and Associates the best choice for the County. The contract will be for three (3) years with two (2), one(1)-year optional renewals. FINANCIAL IMPACT AND FUNDING SOURCE: Financial Advisory Services: 7.n Packet Pg. 53 The County currently has a retainer of $30,000 budgeted for FY2021. This amount is paid to the financial advisors on a quarterly basis. In addition to regular financial inquiries and analyses that are performed by PFM when requested, the firm will also be developing a budget forecasting model and a capital planning model along with assisting county staff in forecasting Return on Investment of Economic Development projects Auditing Services: First Fiscal Year: $71,000 School Activity Fund: $23,750 Second Fiscal Year: $73,475 School Activity Fund: $24,500 Third Fiscal Year: $76,000 School Activity Fund: $25,250 RECOMMENDATION: County Staff recommends the Board award Financial Advisory Services to PFM, Inc., for five (5) years and Auditing Services to Robinson, Farmer, Cox and Associates for three (3) years with two (2), one (1)- year optional renewals. MOTION: “I make a Motion to award Financial Advisory Services contract to PFM, Inc., for a five (5)-year period and Auditing Services to Robinson, Farmer, Cox and Associates for a three (3)-year period with two (2), one (1)-year renewals.” 7.n Packet Pg. 54 Rev. 28.10.2018 - 1 - PFM FINANCIAL ADVISORS LLC AGREEMENT FOR FINANCIAL ADVISORY SERVICES This agreement (“Agreement”), made and entered into this 22 day of April, 2020, by and between Pittsylvania County (“Client”) and PFM Financial Advisors LLC (hereinafter called “PFM”), sets forth the terms and conditions under which PFM shall provide services. WHEREAS, Client desires to obtain the services of a financial advisor to develop and assist in implementing Client’s strategies to meet its current and long-term operations, financial obligations, capital financing needs and render assistance in respect to debt transactions; and WHEREAS, PFM is capable of providing the necessary financial advisory services. NOW, THEREFORE, in consideration of the above mentioned premises and intending to be legally bound hereby, Client and PFM agree as follows: I. SCOPE OF SERVICES PFM shall provide, upon request of the Client, services related to financial planning, budget and strategic advice and planning, policy development and services related to debt issuance, as applicable and set forth in Exhibit A to this Agreement. Client acknowledges and agrees that most tasks requested by Client will not require all services provided for in Exhibit A and as such the specific scope of services for such task shall be limited to just those services required to complete the task. Any material changes in or additions to the scope of services described in Exhibit A shall be promptly reflected in a written supplement or amendment to this Agreement. Services provided by PFM which are not specifically referenced in the scope of services set forth in Exhibit A of this Agreement shall be completed as agreed in writing in advance between the Client and PFM. Upon request of Client, PFM or an affiliate of PFM may agree to additional services to be provided by PFM or an affiliate of PFM, by a separate agreement between the Client and PFM or its respective affiliate. II. WORK SCHEDULE The services of PFM are to commence as soon as practicable after the execution of this Agreement and a request by the Client for such service. III. REGISTERED MUNICIPAL ADVISOR; REQUIRED DISCLOSURES 1. PFM is a registered municipal advisor with the Securities and Exchange Commission (the “SEC”) and the Municipal Securities Rulemaking Board (the “MSRB”), pursuant to the Securities Exchange Act of 1934 Rule 15Ba1-2. If Client has designated PFM as its independent registered municipal advisor (“IRMA”) for purposes of SEC Rule 15Ba1- 1(d)(3)(vi) (the “IRMA exemption”), then services provided pursuant to such designation shall be the services described in Exhibit A hereto, subject to any limitations provided therein. PFM shall not be responsible for, or have any liability in connection with, verifying that PFM is independent from any other party seeking to rely on the IRMA exemption (as such independent status is required pursuant to the IRMA exemption, as interpreted from time to time by the SEC). Client acknowledges and agrees that any reference to PFM, its personnel and its role as IRMA, including in the written representation of Client required under SEC Rule 15Ba1-1(d)(3)(vi)(B) 7.n.a Packet Pg. 55 Attachment: PFM-Financial Advisory Contract (eff. April 2020) (1972 : Contract Execution Approvals for: 1.) Financial Advisory Services & 2.) Rev. 28.10.2018 - 2 - shall be subject to prior approval by PFM. Client further agrees not to represent that PFM is Client’s IRMA with respect to any aspect of a municipal securities issuance or municipal financial product, outside of the scope of services without PFM’s prior written consent. 2. MSRB Rules require that municipal advisors make written disclosures to their clients of all material conflicts of interest, certain legal or disciplinary events and certain regulatory requirements. Such disclosures are provided in PFM’s Disclosure Statement delivered to Client together with this Agreement. IV. FINANCIAL ADVISORY COMPENSATION For the services provided under this Agreement, PFM’s professional fees shall be paid as provided in Exhibit B to this Agreement and Client shall pay expenses and fees for other services not set forth in Exhibit A as provided below. 1. Reimbursable Expenses In addition to fees for services, PFM will be reimbursed for necessary, reasonable, and documented out-of-pocket expenses incurred, including travel, meals, lodging, telephone, mail, and other ordinary cost and any actual extraordinary cost for graphics, printing, data processing and computer time which are incurred by PFM. Upon request of Client, documentation of such expenses will be provided. 2. Other Services Any services which are not included in the scope of services set forth in Exhibit A of this Agreement will be subject to separate, mutually acceptable fee structures. V. TERMS AND TERMINATION This Agreement shall be effective from April 22, 2020 through April 21, 2023 (the “Initial Term”) with the option for one additional 3-year renewal period (“Renewal Term”), and together with the Initial Term, the “Term”, unless terminated in writing by either party upon thirty (30) days written notice to the other party. Upon any such termination, PFM will be paid for all services performed and costs and expenses incurred up to the termination date. This Agreement shall consist of the following documents, all of which are incorporated herein by reference: a. This Agreement; b. Pittsylvania County RFP #2019-12-18 dated 12.17.2019, and specifically the General Terms and Conditions, and Special Terms and Conditions; c. PFM Financial Advisors Proposal for Financial Advisory Services submitted in response, dated 1.16.2020. 7.n.a Packet Pg. 56 Attachment: PFM-Financial Advisory Contract (eff. April 2020) (1972 : Contract Execution Approvals for: 1.) Financial Advisory Services & 2.) Rev. 28.10.2018 - 3 - VI. ASSIGNMENT PFM shall not assign any interest in this Agreement or subcontract any of the work performed under the Agreement without the prior written consent of the Client; provided that upon notice to Client, PFM may assign this Agreement or any interests hereunder to a municipal advisor entity registered with the SEC that directly or indirectly controls, is controlled by, or is under common control with, PFM. VII. INFORMATION TO BE FURNISHED TO PFM All information, data, reports, and records in the possession of the Client or any third party necessary for carrying out any services to be performed under this Agreement (“Data”) shall be furnished to PFM and the Client shall, and shall cause its agent(s) to, cooperate with PFM in its conduct of reasonable due diligence in performing the services, including with respect to the facts that are necessary in its recommendation(s) to the Client in connection with a municipal securities transaction or municipal financial product and/or relevant to the Client’s determination whether to proceed with a course of action. To the extent Client requests that PFM provide advice with regard to any recommendation made by a third party, Client will provide to PFM written direction to do so as well as any Data it has received from such third party relating to its recommendation. Client acknowledges and agrees that while PFM is relying on the Data in connection with its provision of the services under this Agreement, PFM makes no representation with respect to and shall not be responsible for the accuracy, adequacy or completeness of such Data. VIII. NOTICES All notices given under this Agreement shall be in writing, sent by registered United States mail, with return receipt requested, addressed to the party for whom it is intended, at the designated below. The parties designate the following as the respective places for giving notice, to wit: PITTSYLVANIA COUNTY P.O. Box 426 Chatham, VA 24531 Attention: Kimberly Van Der Hyde, Director of Finance PFM FINANCIAL ADVISORS LLC 1735 Market Street 43rd Floor Philadelphia, PA 19103 Attention: Chief Executive Officer PFM FINANCIAL ADVISORS LLC 3200 Lauderdale Drive, Suite 102 Richmond, VA 23233 Attention: Kevin Rotty, Managing Director 7.n.a Packet Pg. 57 Attachment: PFM-Financial Advisory Contract (eff. April 2020) (1972 : Contract Execution Approvals for: 1.) Financial Advisory Services & 2.) Rev. 28.10.2018 - 4 - IX. TITLE TRANSFER All materials, except functioning or dynamic financial models, prepared by PFM pursuant exclusively to this Agreement shall be the property of the Client. Subject to the exception described above, upon termination of this Agreement, at Client’s reasonable request no later than three (3) years after the termination of this Agreement PFM shall deliver to the Client copies of any deliverables pertaining to this Agreement. X. PFM’S REPRESENTATIVES 1. Assignment of Named Individuals The professional employees of PFM set forth below will provide the services set forth in this Agreement; provided that PFM may, from time to time, supplement or otherwise amend the team members set forth below. • Kevin Rotty, Managing Director • Kristy Choi, Senior Managing Consultant 2. Changes in Staff Requested by the Client The Client has the right to request, for any reason, PFM to replace any member of the advisory team. Should the Client make such a request, PFM shall promptly suggest a substitute for approval by the Client. XI. INSURANCE PFM shall maintain insurance coverage with policy limits not less than as stated in Exhibit C. XII. LIMITATION OF LIABILITY Except to the extent caused by willful misconduct, bad faith, gross negligence or reckless disregard of obligations or duties under this Agreement on the part of PFM or any of its associated persons, neither PFM nor any of its associated persons shall have liability to any person for (i) any act or omission in connection with performance of its services hereunder; (ii) any error of judgment or mistake of law; (iii) any loss arising out of any issuance of municipal securities, any municipal financial product or any other financial product, or (iv) any financial or other damages resulting from Client’s election to act, or not to act, contrary to or, absent negligence on the part of PFM or any of its associated persons, upon any advice or recommendation provided by PFM to Client. XIII. INDEPENDENT CONTRACTOR; NO THIRD-PARTY BENEFICIARY PFM, its employees, officers and representatives at all times shall be independent contractors and shall not be deemed to be employees, agents, partners, servants and/or joint venturers of Client by virtue of this Agreement or any actions or services rendered under this Agreement. Nothing in this Agreement is intended or shall be construed to give any person, other than the Parties hereto, their successors and permitted assigns, any legal or equitable rights, remedy or claim under or in respect of this Agreement or any provisions contained herein. In no 7.n.a Packet Pg. 58 Attachment: PFM-Financial Advisory Contract (eff. April 2020) (1972 : Contract Execution Approvals for: 1.) Financial Advisory Services & 2.) Rev. 28.10.2018 - 5 - event will PFM be liable for any act or omission of any third party or for any circumstances beyond PFM’s reasonable control including, but not limited to, fire, flood, or other natural disaster, war, riot, strike, act of terrorism, act of civil or military authority, software and/or equipment failure, computer virus, or failure or interruption of electrical, telecommunications or other utility services. XIV. APPLICABLE LAW This Agreement shall be construed, enforced, and administered according to the laws of the Commonwealth of Virginia. PFM and the Client agree that, should a disagreement arise as to the terms or enforcement of any provision of this Agreement, each party will in good faith attempt to resolve said disagreement prior to pursuing other action. XV. ENTIRE AGREEMENT; SEVERABILITY This Agreement represents the entire agreement between Client and PFM and may not be amended or modified except in writing signed by both parties. For the sake of clarity, any separate agreement between Client and an affiliate of PFM shall not in any way be deemed an amendment or modification of this Agreement. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision. XVI. EXECUTION; COUNTERPARTS Each party to this Agreement represents and warrants that the person or persons signing this Agreement on behalf of such party is authorized and empowered to sign and deliver this Agreement for such party. This Agreement may be signed in any number of counterparts, each of which shall be an original and all of which when taken together shall constitute one and the same document. [remainder of page intentionally left blank] 7.n.a Packet Pg. 59 Attachment: PFM-Financial Advisory Contract (eff. April 2020) (1972 : Contract Execution Approvals for: 1.) Financial Advisory Services & 2.) Rev. 28.10.2018 - 6 - IN WITNESS THEREOF, the Client and PFM have executed this Agreement as of the day and year herein above written. PITTSYLVANIA COUNTY By: Name, Title Date: PFM FINANCIAL ADVISORS LLC By: Kevin Rotty, Managing Director Date: 7.n.a Packet Pg. 60 Attachment: PFM-Financial Advisory Contract (eff. April 2020) (1972 : Contract Execution Approvals for: 1.) Financial Advisory Services & 2.) Rev. 28.10.2018 - 7 - PITTSYLVANIA COUNTY, VIRGINIA EXHIBIT A SCOPE OF SERVICES 1. Services related to the Financial Planning upon request of the Client: • Assist the Client in the regular review of Financial and Debt Policies and Administrative Procedures. • Review current debt structure, identifying strengths and weaknesses of structure so that future debt issues can be designed to maximize ability to finance future capital needs. This will include, but not be limited to, reviewing existing debt for the possibility of refunding that debt to provide the Client with savings. • Analyze future debt capacity to determine the Client’s ability to raise future debt capital. • Assist the Client in the development of the Client’s Capital Improvement Program by identifying sources of capital funding. • Assist the Client with the development of the Client’s financial planning efforts and process by assessing capital needs, identifying potential revenue sources, analyze financing alternatives such as pay-as-you-go, lease/purchasing, short-term vs. long-term financings, assessments, user fees, impact fees, developer contributions, public/private projects, and grants and provide analysis of each alternative as required as to the budgetary and financial impact. • Review the reports of accountants, independent engineers and other project feasibility consultants to ensure that such studies adequately address technical, economic, and financial risk factors affecting the marketability of any proposed revenue debt issues; provide bond market assumptions necessary for financial projections included in these studies; attend all relevant working sessions regarding the preparations, review and completion of such independent studies; and provide written comments and recommendations regarding assumptions, analytic methods, and conclusions contained therein. • Develop, manage and maintain computer models for long-term capital planning which provide for inputs regarding levels of ad valorem and non-ad valorem taxation, growth rates by operating revenue and expenditure item, timing, magnitude and cost of debt issuance, and project operating and capital balances, selected operating and debt ratios and other financial performance measures as may be determined by the Client. • Conduct strategic modeling and planning and related consulting. • Attend meetings with Client’s staff, consultants and other professionals and the Client. 7.n.a Packet Pg. 61 Attachment: PFM-Financial Advisory Contract (eff. April 2020) (1972 : Contract Execution Approvals for: 1.) Financial Advisory Services & 2.) Rev. 28.10.2018 - 8 - • Undertake financial planning and policy development assignments made by the Client regarding financings, and financial policy including budget, tax, cash management issues and related fiscal policy and programs. • Assist the Client in preparing financial presentations for public hearings and/ or referendums. • Provide special financial services as requested by the Client. 2. Services Related to Debt Transactions (Includes short term financings, notes, loans, letters of credit, line of credit and bonds); provided that if the transaction is competitive, the services of the financial advisor will be modified in advance in writing to reflect that process. Upon the request of the Client: • Analyze financial and economic factors to determine if the issuance of bonds is appropriate. • Develop a financing plan in concert with Client’s staff which would include recommendations as to the timing and number of series of bonds to be issued. • Assist the Client by recommending the best method of sale, either as a negotiated sale, private placement or a public sale. In a public sale, make recommendation as to the determination of the best bid. In the event of a negotiated sale, assist in the solicitation, review and evaluation of any investment banking proposals, and provide advice and information necessary to aid in such selection. • Advise as to the various financing alternatives available to the Client. • Develop alternatives related to debt transaction including evaluation of revenues available, maturity schedule and cash flow requirements. • Evaluate benefits of bond insurance and/or security insurance for debt reserve fund. • If appropriate, develop credit rating presentation and coordinate with the Client the overall presentation to rating agencies. • Review underwriter’s proposals and submit a written analysis of same to the Client. • Assist the Client in the procurement of other services relating to debt issuance such as printing, paying agent, registrar, etc. • Identify key bond covenant features and advise as to the financial consequences of provisions to be included in bond indentures, resolutions or other governing documents regarding security, creation of reserve funds, flow of funds, redemption provisions, additional parity debt tests, etc.; review and comment on successive drafts of bond governing documents. 7.n.a Packet Pg. 62 Attachment: PFM-Financial Advisory Contract (eff. April 2020) (1972 : Contract Execution Approvals for: 1.) Financial Advisory Services & 2.) Rev. 28.10.2018 - 9 - • Review the requirements and submit analysis to bond insurers, rating agencies and other professionals as they pertain to the Client’s obligation. • Review the terms, conditions and structure of any proposed debt offering undertaken by the Client and provide suggestions, modifications and enhancements where appropriate and necessary to reflect the constraints or current financial policy and fiscal capability. • Coordinate with Client’s staff and other advisors as respects the furnishing of data for offering documents, it being specifically understood that PFM is not responsible for the inclusion or omission of any material in published offering documents. • As applicable, advise the Client on the condition of the bond market at the time of sale, including volume, timing considerations, competing offerings, and general economic considerations. • Assist and advise the Client in negotiations with investment banking groups regarding fees, pricing of the bonds and final terms of any security offering, and make recommendations regarding a proposed offering to obtain the most favorable financial terms based on existing market conditions. • Arrange for the closing of the transaction including, but not limited, to bond printing, signing and final delivery of the bonds. 7.n.a Packet Pg. 63 Attachment: PFM-Financial Advisory Contract (eff. April 2020) (1972 : Contract Execution Approvals for: 1.) Financial Advisory Services & 2.) Rev. 28.10.2018 - 10 - EXHIBIT B COMPENSATION FOR SERVICES PITTSYLVANIA COUNTY, VIRGINIA 1. Transaction Fees For bond sale related activities, PFM proposes a flat transaction fee that would depend upon the complexity and nature of the transaction and other factors as shown in the following matrix. Pittsylvania County, Virginia Credit Type Base Transaction Fee(1) If Refunding Component(2), add Depending on Credit Meeting Format(3), add If Variable Rate, add General Obligation Public Offering $60,000 $15,000 $10,000 $15,000 Revenue Bond Public Offering $75,000 $15,000 $10,000 $15,000 Direct Bank Loan(4) $25,000 $5,000 N/A N/A Pooled Bond Programs (e.g., VRA)(6) $15,000 N/A Likely N/A N/A Notes: (1) Assumes that the County and/or legal counsel are responsible for the processing of the preliminary and final official statements with PFM providing review and comments. (2) For a stand-alone refunding transaction, the base amount would be determined by the type of transaction described above, whether a general obligation bond or revenue bond, plus the amount indicated for a refunding. (3) Applies to in-person rating meetings held on-site (NYC, site visit or other location) and not to conference call formats. (4) Assumes a direct placement of an existing investment-grade credit. Participation in pooled bond programs such as the Virginia Resources Authority’s Pooled Financing Program and the Virginia Public School Authority’s (“VPSA”) Pooled Financing Program. Stand-alone financings through VPSA would be considered “General Obligation Public Offerings.” 7.n.a Packet Pg. 64 Attachment: PFM-Financial Advisory Contract (eff. April 2020) (1972 : Contract Execution Approvals for: 1.) Financial Advisory Services & 2.) Rev. 28.10.2018 - 11 - 2. Non-Transaction Services For services or task orders which warrant an hourly rate schedule, the following PFM hourly rates will apply. 3. Retainer For general advice between financings, PFM shall receive an annual fee in the amount of $30,000.00 (“Retainer”), payable in quarterly installments, billed in arrears. In addition, the following specific tasks will be included in the Pittsylvania County Retainer: • Development of a Budget Forecasting Model; • Development of a Capital Planning Model; • Assistance with forecasting the Return on Investment (ROI) of Economic Development projects. The Retainer shall be reviewed and revised upon mutual agreement. Standard Hourly Rate Schedule Experience Level Rate per Hour Managing Director $325 Director $300 Senior Managing Consultant $275 Senior Analyst $250 Analyst $225 Associate / Intern $135 7.n.a Packet Pg. 65 Attachment: PFM-Financial Advisory Contract (eff. April 2020) (1972 : Contract Execution Approvals for: 1.) Financial Advisory Services & 2.) Rev. 28.10.2018 - 12 - EXHIBIT C INSURANCE See proof of insurance certificates attached. 7.n.a Packet Pg. 66 Attachment: PFM-Financial Advisory Contract (eff. April 2020) (1972 : Contract Execution Approvals for: 1.) Financial Advisory Services & 2.) 7.n.bPacket Pg. 67Attachment: Proposed Pittsylvania County Audit Contract 2020-2022 (amended) (1972 : Contract Execution Approvals for: 1.) Financial 7.n.bPacket Pg. 68Attachment: Proposed Pittsylvania County Audit Contract 2020-2022 (amended) (1972 : Contract Execution Approvals for: 1.) Financial 7.n.bPacket Pg. 69Attachment: Proposed Pittsylvania County Audit Contract 2020-2022 (amended) (1972 : Contract Execution Approvals for: 1.) Financial Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Generator Preventive Maintenance and Repairs (Staff Contact: Connie M. Gibson) Staff Contact(s): Connie M. Gibson Agenda Date: April 21, 2020 Item Number: 7.o Attachment(s): Bid Tabulation IFB 2020-03-06 Reviewed By: SUMMARY: Pittsylvania County, Virginia (“County”), issued an Invitation for Bid for a qualified company to provide on-site inspections, annual, and/or preventative maintenance, and repair services for generators at various County locations. This was posted on the County’s website, the Virginia Business Opportunity’s website, and advertised it in the Chatham Star Tribune. County Staff received six (6) bids. The low bid was Fidelity Power Systems for $9,350 per year for five (5) years. The contract will begin on July 1, 2020. Attached is the bid sheet. FINANCIAL IMPACT AND FUNDING SOURCE: Funds will be coming from Building and Grounds, 100-4-043100-332000, $9,350 per year for five (5) years, total amount for contract, $46,750.00. RECOMMENDATION: County Staff recommends the Board award the contract to Fidelity Power Systems. MOTION: “I make a Motion to award the contract to Fidelity Power Systems.” 7.o Packet Pg. 70 Generator Maintenance and Services 4/6/2020 4:00PM Vendor Addendum Eligibility Disclaimer Total Bay Diesel Corp X X X $11,000.00 Cummins Altantic X X X $19,774.00 Fidelity Power Systems X X X $9,350.00 Carter Machinery X X X $18,458.00 Power Secure X X X $15,620.00 Clarke Power Services X X X $17,840.00 7.o.a Packet Pg. 71 Attachment: Bid Tabulation IFB 2020-03-06 (1973 : Generator Preventive Maintenance and Repairs (Staff Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Authorization to Sell Rescue 1 Vehicle (Staff Contact: Christopher C. Slemp) Staff Contact(s): Christopher C. Slemp Agenda Date: April 21, 2020 Item Number: 7.p Attachment(s): Brindlee Mountain contract Reviewed By: SUMMARY: Per the County’s applicable Purchasing Policy, the County’s Purchasing Department issued on govdeals.com the auction of the Rescue One Truck. The County received a bid of $25,000. County Staff feels that amount is not an adequate bid for what the truck is worth. Accordingly, County Staff is seeking to engage a dealer try to sell the truck for a more appropriate amount. Brindlee Mountain Fire Apparatus (“Brindlee”) will post the truck on firetruckmall.com. There is no time limit as to how long a truck can be posted thereon, there is no cost to advertise, and the agreement is non-exclusive. If the truck were to be sold to someone that Brindlee referred to the County, Brindlee gets a commission based on the final sales price. If the truck is sold to someone who was not referred by Brindlee, it would pull the listing at no cost to the County. Brindlee’s commissions are as follows: 10% (or $500 minimum) commission upon the sale of any truck sold under $125,000, 7% commission on the sale of trucks from $125,000 - under $200,000, and 5% commission for any truck at or above $200,000. For your reference and review, an Agreement detailing the same is attached. FINANCIAL IMPACT AND FUNDING SOURCE: Unknown at this time. RECOMMENDATION: County Staff recommends the Board approve the above-described dealer sales request and authorize the County Administrator to execute the attached-related Contract as presented. MOTION: “I make a Motion to approve the above-described dealer sales request and authorize the County Administrator to execute the attached-related Contract as presented.” 7.p Packet Pg. 72 15410 US Highway 231 Union Grove, AL 35175 Phone: (256) 776-7786 Fax: (256) 498-0924 www.FireTruckMall.com Engine: Make: ________________ Model: _______________HP: _________ Diesel or Gas: ____________ Transmission: Make: _________________Model:___________________Automatic or Manual: __________ Pump: Make:______________________ Model:_________GPM: __________Pump and Roll (y/n): _______ Date of Last Pump Certification:_______________ Foam System (make and model): ____________________ Water Tank: Gallons:_________ Material: __________________Foam Tank(s):________________________ Listing and Marketing Commission Agreement This is an agreement between the seller and Brindlee Mountain Fire Apparatus. If Brindlee Mountain is unable to refer a buyer to the seller for the apparatus, no payment will be owed to Brindlee Mountain. We are only paid if we refer a buyer for your apparatus. Brindlee will refer to Agent/Owner all qualified inquires we receive regarding the specified apparatus. If Agent/Owner sells the marketed apparatus or any other apparatus or equipment to the customer referred by Brindlee, or anyone acting on behalf of the referred customer, the Agent/Owner will pay the agreed commission to Brindlee within 10 days of the sale. Interest in the amount of 1.5% will be charged on any outstanding invoice that is not paid within 30 days of the invoice date. Any additional costs incurred as part of collection efforts will also be the responsibility of the seller. Agent/Owner agrees to notify Brindlee, at the time of sale, as to the sale price and the name and address of the buyer regardless of whether or not Brindlee referred the buyer. Agent/Owner acknowledges failure to provide this information will result in fees payable to Brindlee as if the lead was referred by Brindlee and sold at the listed price. Either party may terminate this offer at any time by notifying the other party in writing. If any sale takes place subsequent to termination, to a party previously referred by Brindlee, the same commission will be paid as if the agreement were still in effect. Brindlee Mountain Fire Apparatus charges 10% (or $500 minimum) commission upon the sale of any truck sold under $125,000, 7% commission on the sale of trucks from $125,000 - under $200,000, and 5% commission for any truck at or above $200,000. Asking Price: $________________ Date this truck is available: _________________ Signed _________________________________________ Date _________________ Customer Information:Fire Department/Owner:______________________________ Name of Contact: _____________________________ Phone Number: ________________Fax: _________________Email: ______________________________________ Where the truck currently located (Address): __________________________________________________________ Apparatus: Year:_______________ VIN:___________________________________ Shop Order #/Build #: ________________ Chassis: Manufacturer: _______________________ Model_____________4x4(y/n):___________ Fire Body: Manufacturer:______________________ Model______________ Aerial:Manufacturer:___________________Model:___________________________Length:________ Aerial Hours:___________________ Date of Last Aerial Certification:_________________ Max MPH:_____ Mileage:__________ Engine Hours: __________ # Cab Seating__________ # SCBA Seats:__________ Dimensions: Length:____________ Height:______________ GVWR:______________ Wheelbase: _____________ 7.p.a Packet Pg. 73 Attachment: Brindlee Mountain contract (2007 : Authorization to Sell Rescue 1 Vehicle (Staff Contact: Christopher C. Slemp)) Crosslays (# and size): ______________________ Booster Reels:________ Piped for Deck Gun (y/n):________ Deck Gun Included (y/n):________ □Electric Reels:____________________________ □Telescoping Lights: _______________________ □Light Tower: ____________________________□Ground Ladders: _________________________□Air Conditioning□Aluminum Hose Bed Cover □Arrowstick □Automatic Tire Chains□Federal Q Siren □Hydraulic Ladder Rack Discharges (number and size): Driver's Side: ______________________________________ Officer's Side:______________________________________ Front:______________________________________ Rear:______________________________________ Suctions (number and size): Driver's Side: ______________________________________ Officer's Side:______________________________________ Front:______________________________________ Rear:______________________________________ □ H ydr aul ic R eel s: __ ___ ____ _____________________ □ LE D Li ghti ng: _ ____ ___________________________ □ C asc a d e S yst em :_ ___ ____ _____________________□ B r eat hin g A ir ( a eri als o n ly) :___________________ □Interior EMS Cabinet□Jake Brake □Pump Heat Pan Generator: Brand:_______________ Wattage:_______________ Fuel Type:_______________ Hours:_______________ Check All that Apply: Tires: Manufacture Year:_______________ * Condition:_______________________________________________ ______________________________________________________________________________________________ *Please annotate any tires that have cuts in the sidewall that penetrate the cord, OR tires that have a tread depth of less than 4/32 inch on any steer axle or 2/32 inch on any non-steering axle. Overall Condition of Vehicle: __________________________________________________________________________________________________ __________________________________________________________________________________________________ Additional Features or Loose Equipment: __________________________________________________________________________________________________ __________________________________________________________________________________________________ Maintenance/Repairs Needed: __________________________________________________________________________________________________ __________________________________________________________________________________________________ Reason for Selling: __________________________________________________________________________________________________ 7.p.a Packet Pg. 74 Attachment: Brindlee Mountain contract (2007 : Authorization to Sell Rescue 1 Vehicle (Staff Contact: Christopher C. Slemp)) The following are types of photos that will be beneficial in advertising your vehicle: 1.Overall shots of your truck from every side. These are best taken outside in an open area to get a full view of each side. 2.Photos of special features on the truck – i.e. the pump panel, opened compartment doors, interior layout, light tower, hydraulic ladder racks, etc. Thank you for allowing us the opportunity to work with you! If you have any questions, please call us at 256-776-7786 15410 US Highway 231 Union Grove, AL 35175 Phone: (256) 776-7786 Fax: (256) 498-0924 www.FireTruckMall.com Taking Pictures of your Apparatus: Brindlee Mountain Picture Guide: https://www.firetruckmall.com/photoguide 7.p.a Packet Pg. 75 Attachment: Brindlee Mountain contract (2007 : Authorization to Sell Rescue 1 Vehicle (Staff Contact: Christopher C. Slemp)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Solid Waste Enterprise Fund Appropriation (Requires 10-day Holdover); (Staff Contact: Kimberly G. Van Der Hyde) Staff Contact(s): Kimbelry G. Van Der Hyde Agenda Date: April 21, 2020 Item Number: 7.q Attachment(s): Reviewed By: SUMMARY: After carefully reviewing the financial reports for the County’s 3rd Quarter, it is necessary to appropriate additional funds to the Solid Waste Enterprise Fund. When the FY2020 County Budget was adopted, County Staff was not fully aware that it would be accepting outside garbage at the County’s Landfill in this fiscal Year; therefore, County Staff did not originally include the funds that would be generated from this new endeavor. In addition, there have been some additional costs that have been incurred because of the increased Landfill traffic. The cost of gravel and additional maintenance on equipment has been become necessary. FINANCIAL IMPACT AND FUNDING SOURCE: The County will be earning approximately $100,000 more in revenue from the acceptance of outside trash from Bays Trash Removal, Henry County, and Precision Pipeline. These additional funds need to be appropriated to cover costs associated with Solid Waste’s collections and disposal. RECOMMENDATION: County Staff recommends the Board approve an appropriation of $100,000 to the FY2020 Solid Waste Enterprise Fund Budget to cover operating costs associated with the County’s Solid Waste operation. MOTION: “I make a Motion to appropriate a total of $100,000 to the FY2020 Solid Waste Enterprise Fund Budget to cover additional costs associated with County Solid Waste.” (This motion requires a 10-day holdover before a vote can be taken. It will be placed for action on the Od Business Agenda of the Board’s May Business Meeting.) 7.q Packet Pg. 76 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Budget Amendments: (1) WIA Grant and (2) Awards and Certificates Carry Over Funds (Staff Contact: Kimberly G. Van Der Hyde) Staff Contact(s): Kimberly G. Van Der Hyde Agenda Date: April 21, 2020 Item Number: 7.r Attachment(s): Go Viriginia Region 3 Economic Equity Initiative Grant Reviewed By: SUMMARY: WIA-Go Virginia Region 3 Economic Equity Initiative Grant: The Workforce Investment Board (“WIB”) recently received notification of a Grant Award in the amount of $500,000 for the Go Virginia Region 3 Economic Equity Initiative. This Grant is being utilized to target certain out-of-work subpopulations, such as members of the community with disabilities, individuals on adult probation, individuals with low-income, as well as the homeless population. This total Grant provides funding to both the Area 8 and Area 17 WIB’s. Area 17’s portion of this Grant totals $222,500 as referenced by the attached Budget. Awards and Certificates Carryover Funds: Each year, the Board appropriates monies to be used for awards and certificates for County employees. These funds are used to offset costs associated with employee recognition events throughout the year including the County’s Annual Service Awards. In addition to the funds that are appropriated by the Board, employee concessions are also appropriated to cover these events. At the end of FY2019, a total of $3,753.89 remained in this Line Item and needs to carry over to the FY2020. This is needed because the FY19 Service Award costs were not billed until FY2020. Without this carry over, this line item will be short of funds by year-end. FINANCIAL IMPACT AND FUNDING SOURCE: WIA-Go Virginia Region 3 Economic Equity Initiative Grant: This is a federal Grant that is being administered by Virginia’s Community Colleges. This Grant does not require a local match. Awards and Certificates Carryover Funds: A total of $3,753.89 of carry over funds needs to be added to the FY2020 County Budget. These were funds not spent from the FY2019 Budget year. RECOMMENDATION: 7.r Packet Pg. 77 County Staff recommends the Board appropriate a total of $222,500 as referenced in the attached Budget, to the WIA Fund (Fund 251) and appropriate a total of $3,753.89 of carry over funds to the Awards and Certificates Line Item (100-4-091200-5840). MOTION: “I make a Motion to appropriate a total of $222,500 to the WIA Fund and a total of $3,753.89 of carry over funds to the Awards and Certificate Line Item.” 7.r Packet Pg. 78 7.r.a Packet Pg. 79 Attachment: Go Viriginia Region 3 Economic Equity Initiative Grant (1974 : Budget Amendments: 1.) WIA Grant and 2.) Awards and 7.r.a Packet Pg. 80 Attachment: Go Viriginia Region 3 Economic Equity Initiative Grant (1974 : Budget Amendments: 1.) WIA Grant and 2.) Awards and 7.r.a Packet Pg. 81 Attachment: Go Viriginia Region 3 Economic Equity Initiative Grant (1974 : Budget Amendments: 1.) WIA Grant and 2.) Awards and Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: BB&T Repayment Authorization (Staff Contact: Robin Goard) Staff Contact(s): Robin Goard Agenda Date: April 21, 2020 Item Number: 7.s Attachment(s): BB&T Letter Reviewed By: SUMMARY: BB&T Bank, now Truist Bank, filed bank franchise tax returns in 2013, 2014, and 2015 for tax years 2012, 2013, and 2014, and paid the amount of monies indicated on those returns. BB&T then filed amended returns for those years. The Virginia Department of Taxation originally denied the amended filings. In October 2019, the Tax Commissioner overruled the denials and sided with BB&T. As a result of this ruling, localities have been notified of the corrections and amount of tax that was paid in error. FINANCIAL IMPACT AND FUNDING SOURCE: Per Pittsylvania County Code § 6-6.2, County Staff notified the County Administrator of a pending refund to Truist Bank in the amount of $17,426.00 that may have an adverse effect on County finances. The money would be refunded from the Bank Franchise Tax monies in General Fund Line Item # 100-3-000000-120600. RECOMMENDATION: County Staff recommends the Board authorize the Honorable Vincent Shorter, County Treasurer, to refund Truist Bank in the amount of $17,426.00 for bank franchise taxes overpaid in error for tax years 2012, 2013, and 2014. MOTION: “I make a Motion to authorizes the Honorable Vincent Shorter, County Treasurer, to refund Truist Bank in the amount of $17,426.00 for bank franchise taxes overpaid in error for tax years 2012, 2013, and 2014.” 7.s Packet Pg. 82 7.s.a Packet Pg. 83 Attachment: BB&T Letter (1982 : BB&T Repayment Authorization (Staff Contact: Robin Goard)) 7.s.a Packet Pg. 84 Attachment: BB&T Letter (1982 : BB&T Repayment Authorization (Staff Contact: Robin Goard)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Resolution # 2020-04-04: Annual Leave Maximum Carryover Extension Approval (Staff Contact: Holly E. Stanfield) Staff Contact(s): Holly E. Stanfield Agenda Date: April 21, 2020 Item Number: 7.t Attachment(s): 2020-04-04 Annual Leave Maximum Carryover Extension Reviewed By: SUMMARY: Some essential County employees are foregoing vacations during the Local COVID-19 Emergency and could be faced with losing vacation hours on July 1, 2020, if they exceed the maximum carry over accrual allowed under the County Personnel Plan. Essential employees are those that are required to report to work during the Local Emergency Period to continue critical County business operations. Resolution # 2020-04-04, attached, seeks Board authority to grant essential County employees, who work a minimum of one-hundred and twenty (120) hours during the COVID-19 Local Emergency Period, the ability/eligibility for a one (1)-time carry over of accumulated vacation hours in excess of the maximum carry over hours as outlined in the County Personnel Plan, with any accumulated vacation time in excess of the limits after January 1, 2021, being forfeited. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board approve Resolution # 2020-04-04 as presented. MOTION: “I make a Motion to approve Resolution # 2020-04-04 as presented.” 7.t Packet Pg. 85 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2020-04-04 _____________________________________________________________________________ ANNUAL LEAVE MAXIMUM CARRYOVER EXTENSION VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) Business Meeting on Tuesday, April 21, 2020, in the Gallery Room of the Chatham Community Center, the following Resolution was presented and adopted: WHEREAS, the Board is grateful for the commitment of all County employees during the COVID-19 Pandemic, especially the essential employees that are working to allow the continuity of County government; and WHEREAS, the Board recognizes that some essential County employees are foregoing vacations during this uncertain time and could be faced with losing vacation hours on July 1, 2020, if they exceed the maximum carry over accrual allowed under the County Personnel Plan. NOW THEREFORE, BE IT HEREBY OFFICIALLY RESOLVED, that the Board grants essential County employees, who work a minimum of one-hundred and twenty (120) hours during the COVID-19 Local Emergency Period, the ability/eligibility for a one (1)-time carryover of accumulated vacation in excess of the maximum carry-over hours as outlined in the County’s Personnel Manual; and BE IT FURTHER RESOLVED, that the Board defines essential employees, for the purposes of this Resolution, are those that are required to report to work during the Local Emergency Period to continue critical County business operations; and BE IT ALSO RESOLVED, that the Board finds that this one (1)-time carry over period will be extended to January 1, 2021; and BE IT FINALLY RESOLVED, that the Board determines that any accumulated vacation in excess of the limits after January 1, 2021, shall be forfeited. Given under my hand this 21st day of April, 2020. __________________________________________ Robert (“Bob”) W. Warren, Chairman Pittsylvania County Board of Supervisors ATTEST: __________________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.t.a Packet Pg. 86 Attachment: 2020-04-04 Annual Leave Maximum Carryover Extension (1983 : Resolution # 2020-04-04: Annual Leave Maximum Carryover Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Sheriff Medical Billing Compliance Analyst Job Description Approval (Staff Contact: Holly E. Stanfield) Staff Contact(s): Holly E. Stanfield Agenda Date: April 21, 2020 Item Number: 7.u Attachment(s): Medical Billing Compliance Analyst Reviewed By: SUMMARY: The Pittsylvania County Sheriff’s Office is proposing to add a new part-time position, Medical Billing Compliance Analyst, in the Pittsylvania County, Virginia Jail (“County Jail”). This new position identifies and collects unpaid medical costs accrued by inmates housed in the County Jail and inmates recently releases therefrom. FINANCIAL IMPACT AND FUNDING SOURCE: Proposed compensation for this part-time position is $35.00 per hour. This position is not eligible for participation in any benefits. RECOMMENDATION: County Staff recommends the Board approve the part-time position of Medical Billing Compliance Analyst for the Sheriff’s Office be approved. MOTION: “I make a Motion to approve the part-time position of Medical Billing Compliance Analyst for the Sheriff’s Office as presented.” 7.u Packet Pg. 87 POSITION TITLE: MEDICAL BILLING COMPLIANCE ANALYST FLSA: NON-EXEMPT REPORTS TO: CAPTAIN SUMMARY OF POSITION: Under the general supervision of the Captain; the Medical Billing Compliance Analyst identifies and collects unpaid medical costs accrued by inmates housed in the Pittsylvania County, Virginia jail and returning citizens released from the Pittsylvania County, Virginia jail. ESSENTIAL JOB FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position- specific tasks. • Utilize Sheriff’s Office’s Jail Management System and Pittsylvania County’s jail medical staff to collect personal/medical information of inmates with outstanding debts; • Identify those outstanding debts of $500 or more; • Research available data basis to determine if the inmate has the ability to repay for medical services rendered; • Contact inmates with balances and negotiate payment terms and schedules; • Minimize objections for payment and suggest available customer-friendly payment options; • Negotiate payment plans and the best course of action for inmates seeking to avoid civil litigation; • Use software to keep detailed notes regarding conversations with inmates and outcomes; • Offer inmates several payment options and arrange for the prompt repayment of balances; • Communicate with Sheriff’s executive staff and other team members, monthly, about methods and strategies to ensure a positive rate of inmates agreeing to repay their debts; • Prepare and mail certified letters to inmates concerning their unpaid balances; • Prepare Court documents, if necessary, for Warrants in Detinue; • File Warrants in Detinue with appropriate Courts; • Testify in Court, if necessary, regarding Warrants in Detinue; • Coordinate with the Civil Process Division of the Sheriff’s Office regarding civil procedure. CORE COMPETENCIES: • Customer Focus • Communication • Collaboration/Teamwork • Personal Accountability/Delivering Results • Diversity and Inclusion 7.u.a Packet Pg. 88 Attachment: Medical Billing Compliance Analyst (1998 : Sheriff Medical Billing Compliance Analyst Job Description Approval (Staff Contact: Equal Opportunity Employer Rev 2019 EDUCATION AND EXPERIENCE: Bachelor’s degree preferred. Minimum of two (2) years of business and /or auditing related experience in medical setting preferred. REQUIRED KNOWLEDGE AND SKILL: • Excellent communication and negotiation skills; • Ability to read, analyze, and interpret complex financial documents; • Ability to positively connect with inmates and encourage them to make payments toward debts owed Possesses time management skills that are essential to complete all required client calls daily • Has established his basic computer software skills and possesses the ability to work within relevant data spreadsheets • Has demonstrated his ability to work well in a fast-paced, stress filled environment • Attention to detail and the ability to reason and think quickly is essential for negotiating a positive outcome. CERTIFICATIONS AND LICENSES: Possession of an appropriate valid driver’s license issued by the Commonwealth of Virginia. ENVIRONMENTAL FACTORS AND CONDITIONS/PHYSICAL REQUIREMENTS: This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting and using hands to finger, handle or feel, frequently requires walking, speaking or hearing and repetitive motions and occasionally requires standing, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). This description provides information regarding the essential functions of the designated job, and the general nature and level of work associated with the job. It should not be interpreted to describe all the duties and performance that may be required of employees or be used to limit the nature and extent of assignments an employee may be given. The County reserves the right to modify the job description as deemed appropriate. SIGNATURES AND COMMENTS: I have read this description and understand the requirements and responsibilities of the position. ______________________________________ ______________________ Signature of Employee Date 7.u.a Packet Pg. 89 Attachment: Medical Billing Compliance Analyst (1998 : Sheriff Medical Billing Compliance Analyst Job Description Approval (Staff Contact: Equal Opportunity Employer Rev 2019 __________________________________________ ______________________ Signature/Job Title of Supervisor Date Comments: 7.u.a Packet Pg. 90 Attachment: Medical Billing Compliance Analyst (1998 : Sheriff Medical Billing Compliance Analyst Job Description Approval (Staff Contact: Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Proclamation: National Animal Control Appreciation Week (Staff Contact: James P. McLaughlin) Staff Contact(s): James P. McLaughlin Agenda Date: April 21, 2020 Item Number: 7.v Attachment(s): 04-21-2020 ANIMAL CONTROL OFFICER APPRECIATION WEEK Reviewed By: SUMMARY: The National Animal Care and Control Association (“NACA”) is committed to setting the standard of professionalism in animal welfare and public safety through training, networking, and advocacy. NACA has designated the second week of April each year as Animal Control Officer Appreciation Week. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board approve the attached Proclamation declaring April 12 - 18, 2020, as National Animal Control Officer Appreciation Week in the County. MOTION: “I make a Motion to approve the attached Proclamation declaring April 12 - 18, 2020, as National Animal Control Officer Appreciation Week in Pittsylvania County, Virginia.” 7.v Packet Pg. 91 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PROCLAMATION ANIMAL CONTROL OFFICER APPRECIATION WEEK; APRIL 12 – 18, 2020 WHEREAS, the National Animal Care and Control Association (“NACA”) is committed to setting the standard of professionalism in animal welfare and public safety through training, networking, and advocacy; and WHEREAS, NACA has designated the second week of April each year as Animal Control Officer Appreciation Week; and WHEREAS, Animal Control Officers dedicate their lives to the health and safety of at-risk, helpless animals, and to the protection of the citizens in the community; and WHEREAS, Animal Control Officers respond to calls for service to protect the welfare of helpless animals and pets and rescue them from injury, disease, abuse, and starvation; and WHEREAS, Animal Control Officers provide essential community functions, including the enforcement of animal control laws, protecting the public from diseases such as rabies, and educating the public on the proper care of the community's pets; and WHEREAS, federal, state, and local government officials throughout the country take this time of the year to recognize, thank, and commend all Animal Control Officers for the dedicated service they provide to the citizens of the Commonwealth of Virginia (“Commonwealth”); and WHEREAS, the Commonwealth recognizes and commends Animal Control Officers for the many dedicated and long hours of service they perform, and for fulfilling the commitment to providing the highest and most efficient level of customer service; and NOW THEREFORE, the Pittsylvania County Board of Supervisors (“Board”) hereby proclaims April 12 - 18, 2020, as Animal Control Officer Appreciation Week in Pittsylvania County, Virginia, and the Board extends its gratitude and appreciation to the County’s Animal Control Officers. Given under my hand this 21st day of April, 2020. _______________________________________ Robert “Bob” W. Warren, Chairman Pittsylvania County Board of Supervisors ATTEST: _______________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.v.a Packet Pg. 92 Attachment: 04-21-2020 ANIMAL CONTROL OFFICER APPRECIATION WEEK (2011 : Proclamation: National Animal Control Appreciation Week Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Rezoning Case R-20-005; Ricky and Debra Dillion; Chatham-Blairs Election District, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Contact: Chairman Warren) Staff Contact(s): Emily Ragsdale/Karen Hayes Agenda Date: April 21, 2020 Item Number: 10.A.1 Attachment(s): DILLION - CASE R-20-005 DILLION - CASE R-20-005 MAP Reviewed By: SUMMARY: In rezoning Case R-20-005, Ricky and Debra Dillion, Petitioners, have petitioned to rezone .603 of an acre from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to combine with their adjacent parcel of land zoned A-1). The parcel is located on Pinecroft Road in the Chatham-Blairs Election District. Once the property is rezoned, all uses listed under Pittsylvania County Code § 35-178 are permitted. The Planning Commission, with no opposition, recommended granting the Petitioners’ request. The County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff submits this item to the Board for its review and consideration. 10.A.1 Packet Pg. 93 10.A.1.a Packet Pg. 94 Attachment: DILLION - CASE R-20-005 (1997 : Rezoning Case R-20-005 Ricky & Debra Dillion) 10.A.1.a Packet Pg. 95 Attachment: DILLION - CASE R-20-005 (1997 : Rezoning Case R-20-005 Ricky & Debra Dillion) 10.A.1.a Packet Pg. 96 Attachment: DILLION - CASE R-20-005 (1997 : Rezoning Case R-20-005 Ricky & Debra Dillion) 10.A.1.a Packet Pg. 97 Attachment: DILLION - CASE R-20-005 (1997 : Rezoning Case R-20-005 Ricky & Debra Dillion) 10.A.1.a Packet Pg. 98 Attachment: DILLION - CASE R-20-005 (1997 : Rezoning Case R-20-005 Ricky & Debra Dillion) 10.A.1.a Packet Pg. 99 Attachment: DILLION - CASE R-20-005 (1997 : Rezoning Case R-20-005 Ricky & Debra Dillion) 10.A.1.a Packet Pg. 100 Attachment: DILLION - CASE R-20-005 (1997 : Rezoning Case R-20-005 Ricky & Debra Dillion) 10.A.1.a Packet Pg. 101 Attachment: DILLION - CASE R-20-005 (1997 : Rezoning Case R-20-005 Ricky & Debra Dillion) 10.A.1.a Packet Pg. 102 Attachment: DILLION - CASE R-20-005 (1997 : Rezoning Case R-20-005 Ricky & Debra Dillion) 10.A.1.a Packet Pg. 103 Attachment: DILLION - CASE R-20-005 (1997 : Rezoning Case R-20-005 Ricky & Debra Dillion) 10.A.1.a Packet Pg. 104 Attachment: DILLION - CASE R-20-005 (1997 : Rezoning Case R-20-005 Ricky & Debra Dillion) 10.A.1.a Packet Pg. 105 Attachment: DILLION - CASE R-20-005 (1997 : Rezoning Case R-20-005 Ricky & Debra Dillion) 10.A.1.a Packet Pg. 106 Attachment: DILLION - CASE R-20-005 (1997 : Rezoning Case R-20-005 Ricky & Debra Dillion) Legend Assessed Parcels Parcel ID Number Parcels Route Numbers Appeals Rezoning Signs Special Uses Variances Zoning Unknown A-1 = Agricultural District B-1 = Business District, Limited B-2 = Business District, General C-1 = Conservation District DZ = Double Zoned Parcels M-1 = Industrial District, Light Industry M-2 = Industrial District, Heavy Industry MHP = Residential Manuf. Housing Park District R-1 = Residential Suburban Subdivision District RC-1 = Residential Combined Subdivision Distric RE = Residential Estates District RMF = Residential Multi-Family Subdivision Distric RPD = Residential Planned Development District TZ = Town Zoning UK = Unknown County Boundary Title: DILLION - CASE R-20-005 Date: 3/2/2020 DISCLAIMER:This drawing is neither a legally recorded map nor a survey and is not intended to be used as such. The information displayed is a compilation of records, information, and data obtained from various sources, and Pittsylvania County is not responsible for its accuracy or how current it may be. 10.A.1.b Packet Pg. 107 Attachment: DILLION - CASE R-20-005 MAP (1997 : Rezoning Case R-20-005 Ricky & Debra Dillion) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Rezoning Case R-20-006; RE Blue Ridge, LLC; Banister, Callands-Gretna & Tunstall Election Districts, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Supervisors Warren, Miller, and Ingram) Staff Contact(s): Emily Ragsdale/Karen Hayes Agenda Date: April 21, 2020 Item Number: 10.A.2 Attachment(s): RE BLUE RIDGE, LLC - CASE R-20-006 RE BLUE RIDGE, LLC - CASE R-20-006 MAP Reviewed By: SUMMARY: In Rezoning Case R-20-006, RE Blue Ridge, LLC, Petitioner, has petitioned to rezone a total of 132.56 acres, eight (8) parcels of land, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (for a solar energy facility, which will also require a Special Use Permit). The parcels are located off West Giles Road, on Irish Road, and on Deep Run Road in the Banister, Callands-Gretna, and Tunstall Election Districts. Once the properties are rezoned, all uses listed under Pittsylvania County § 35-178 are permitted. The Planning Commission, with no opposition, recommended granting the Petitioner’s request. The County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff submits this item to the Board for its review and consideration. 10.A.2 Packet Pg. 108 10.A.2.a Packet Pg. 109 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 110 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 111 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 112 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 113 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 114 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 115 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 116 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 117 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 118 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 119 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 120 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 121 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 122 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 123 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 124 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 125 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 126 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 127 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 128 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 129 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 130 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 131 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 132 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 133 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 134 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 135 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 136 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 137 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 138 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 139 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 140 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 141 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 142 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 143 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 144 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 145 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 146 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 147 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 148 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 149 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 150 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 151 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 152 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 153 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 154 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 155 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 156 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 157 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 158 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 159 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 160 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) 10.A.2.a Packet Pg. 161 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 (1999 : Rezoning Case R-20-006 RE Blue Ridge, LLC) Legend Assessed Parcels Parcels Zoning Unknown A-1 = Agricultural District B-1 = Business District, Limited B-2 = Business District, General C-1 = Conservation District DZ = Double Zoned Parcels M-1 = Industrial District, Light Industry M-2 = Industrial District, Heavy Industry MHP = Residential Manuf. Housing Park District R-1 = Residential Suburban Subdivision District RC-1 = Residential Combined Subdivision Distric RE = Residential Estates District RMF = Residential Multi-Family Subdivision Distric RPD = Residential Planned Development District TZ = Town Zoning UK = Unknown County Boundary Title: RE BLUE RIDGE, LLC - CASE R-20-006 Date: 2/12/2020 DISCLAIMER:This drawing is neither a legally recorded map nor a survey and is not intended to be used as such. The information displayed is a compilation of records, information, and data obtained from various sources, and Pittsylvania County is not responsible for its accuracy or how current it may be. 10.A.2.b Packet Pg. 162 Attachment: RE BLUE RIDGE, LLC - CASE R-20-006 MAP (1999 : Rezoning Case R-20-006 RE Blue Ridge, Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Rezoning Case R-20-007; Amos Wilson; Tunstall Election District; A-1, Agricultural District, to R-1, Residential Suburban Subdivision District (Contact: Supervisor Ingram) Staff Contact(s): Emily Ragsdale/Karen Hayes Agenda Date: April 21, 2020 Item Number: 10.A.3 Attachment(s): WILSON - CASE R-20-007 WILSON - CASE R-20-007 MAP Reviewed By: SUMMARY: In Rezoning Case R-20-007, Amos Wilson, Petitioner, has petitioned to rezone .398 of an acre from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District (to be combined with his adjacent parcel of land zoned R-1). The parcel is located on Locust Drive in the Tunstall Election District. Once the property is rezoned, all uses listed under Pittsylvania County § 35-222 are permitted. The Planning Commission, with no opposition, recommended granting the Petitioner’s request. The County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff submits this item to the Board for its review and consideration. 10.A.3 Packet Pg. 163 10.A.3.a Packet Pg. 164 Attachment: WILSON - CASE R-20-007 (2001 : Rezoning Case R-20-007 Amos Wilson) 10.A.3.a Packet Pg. 165 Attachment: WILSON - CASE R-20-007 (2001 : Rezoning Case R-20-007 Amos Wilson) 10.A.3.a Packet Pg. 166 Attachment: WILSON - CASE R-20-007 (2001 : Rezoning Case R-20-007 Amos Wilson) 10.A.3.a Packet Pg. 167 Attachment: WILSON - CASE R-20-007 (2001 : Rezoning Case R-20-007 Amos Wilson) 10.A.3.a Packet Pg. 168 Attachment: WILSON - CASE R-20-007 (2001 : Rezoning Case R-20-007 Amos Wilson) 10.A.3.a Packet Pg. 169 Attachment: WILSON - CASE R-20-007 (2001 : Rezoning Case R-20-007 Amos Wilson) 10.A.3.a Packet Pg. 170 Attachment: WILSON - CASE R-20-007 (2001 : Rezoning Case R-20-007 Amos Wilson) 10.A.3.a Packet Pg. 171 Attachment: WILSON - CASE R-20-007 (2001 : Rezoning Case R-20-007 Amos Wilson) 10.A.3.a Packet Pg. 172 Attachment: WILSON - CASE R-20-007 (2001 : Rezoning Case R-20-007 Amos Wilson) 10.A.3.a Packet Pg. 173 Attachment: WILSON - CASE R-20-007 (2001 : Rezoning Case R-20-007 Amos Wilson) 10.A.3.a Packet Pg. 174 Attachment: WILSON - CASE R-20-007 (2001 : Rezoning Case R-20-007 Amos Wilson) 10.A.3.a Packet Pg. 175 Attachment: WILSON - CASE R-20-007 (2001 : Rezoning Case R-20-007 Amos Wilson) 10.A.3.b Packet Pg. 176 Attachment: WILSON - CASE R-20-007 MAP (2001 : Rezoning Case R-20-007 Amos Wilson) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Rezoning Case R-20-008; Ralph & Dolores Rosenbaum, Staunton River Election District, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Contact: Supervisor Dudley) Staff Contact(s): Emily Ragsdale/Karen Hayes Agenda Date: April 21, 2020 Item Number: 10.A.4 Attachment(s): ROSENBAUM - CASE R-20-008 ROSENBAUM - CASE R-20-008 MAP Reviewed By: SUMMARY: In Rezoning Case R-20-008, Ralph and Dolores Rosenbaum, Petitioners, have petitioned to rezone a total of 15.01 acres, three (3) parcels of land, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (for agricultural uses). The parcels are located off Telegraph Road (on Camellia Lane) in the Staunton River Election District. Once the properties are rezoned, all uses listed under Pittsylvania County § 35-178 are permitted. The Planning Commission, with no opposition, recommended granting the Petitioners’ request. The County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff submits this item to the Board for its review and consideration. 10.A.4 Packet Pg. 177 10.A.4.a Packet Pg. 178 Attachment: ROSENBAUM - CASE R-20-008 (2003 : Rezoning Case R-20-008 Ralph & Dolores Rosenbaum) 10.A.4.a Packet Pg. 179 Attachment: ROSENBAUM - CASE R-20-008 (2003 : Rezoning Case R-20-008 Ralph & Dolores Rosenbaum) 10.A.4.a Packet Pg. 180 Attachment: ROSENBAUM - CASE R-20-008 (2003 : Rezoning Case R-20-008 Ralph & Dolores Rosenbaum) 10.A.4.a Packet Pg. 181 Attachment: ROSENBAUM - CASE R-20-008 (2003 : Rezoning Case R-20-008 Ralph & Dolores Rosenbaum) 10.A.4.a Packet Pg. 182 Attachment: ROSENBAUM - CASE R-20-008 (2003 : Rezoning Case R-20-008 Ralph & Dolores Rosenbaum) 10.A.4.a Packet Pg. 183 Attachment: ROSENBAUM - CASE R-20-008 (2003 : Rezoning Case R-20-008 Ralph & Dolores Rosenbaum) 10.A.4.a Packet Pg. 184 Attachment: ROSENBAUM - CASE R-20-008 (2003 : Rezoning Case R-20-008 Ralph & Dolores Rosenbaum) 10.A.4.a Packet Pg. 185 Attachment: ROSENBAUM - CASE R-20-008 (2003 : Rezoning Case R-20-008 Ralph & Dolores Rosenbaum) 10.A.4.a Packet Pg. 186 Attachment: ROSENBAUM - CASE R-20-008 (2003 : Rezoning Case R-20-008 Ralph & Dolores Rosenbaum) 10.A.4.a Packet Pg. 187 Attachment: ROSENBAUM - CASE R-20-008 (2003 : Rezoning Case R-20-008 Ralph & Dolores Rosenbaum) 10.A.4.a Packet Pg. 188 Attachment: ROSENBAUM - CASE R-20-008 (2003 : Rezoning Case R-20-008 Ralph & Dolores Rosenbaum) 10.A.4.a Packet Pg. 189 Attachment: ROSENBAUM - CASE R-20-008 (2003 : Rezoning Case R-20-008 Ralph & Dolores Rosenbaum) 10.A.4.a Packet Pg. 190 Attachment: ROSENBAUM - CASE R-20-008 (2003 : Rezoning Case R-20-008 Ralph & Dolores Rosenbaum) 10.A.4.a Packet Pg. 191 Attachment: ROSENBAUM - CASE R-20-008 (2003 : Rezoning Case R-20-008 Ralph & Dolores Rosenbaum) Legend Assessed Parcels Parcel ID Number Parcels Route Numbers Appeals Rezoning Signs Special Uses Variances Zoning Unknown A-1 = Agricultural District B-1 = Business District, Limited B-2 = Business District, General C-1 = Conservation District DZ = Double Zoned Parcels M-1 = Industrial District, Light Industry M-2 = Industrial District, Heavy Industry MHP = Residential Manuf. Housing Park District R-1 = Residential Suburban Subdivision District RC-1 = Residential Combined Subdivision Distric RE = Residential Estates District RMF = Residential Multi-Family Subdivision Distric RPD = Residential Planned Development District TZ = Town Zoning UK = Unknown County Boundary Title: ROSENBAUM - CASE R-20-008 Date: 3/3/2020 DISCLAIMER:This drawing is neither a legally recorded map nor a survey and is not intended to be used as such. The information displayed is a compilation of records, information, and data obtained from various sources, and Pittsylvania County is not responsible for its accuracy or how current it may be. 10.A.4.b Packet Pg. 192 Attachment: ROSENBAUM - CASE R-20-008 MAP (2003 : Rezoning Case R-20-008 Ralph & Dolores Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Rezoning Case R-20-009; Kimberly Wade; Staunton River Election District, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Contact: Supervisor Dudley) Staff Contact(s): Emily Ragsdale/Karen Hayes Agenda Date: April 21, 2020 Item Number: 10.A.5 Attachment(s): WADE - CASE R-20-009 WADE - CASE R-20-009 MAP Reviewed By: SUMMARY: In rezoning Case R-20-009, Kimberly Wade, Petitioner, has petitioned to rezone a total of 10.09 acres, two (2) parcels of land, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (for agricultural uses). The parcels are located off Telegraph Road (on Camellia Lane) in the Staunton River Election District. Once the properties are rezoned, all uses listed under Pittsylvania County § 35-178 are permitted. The Planning Commission, with no opposition, recommended granting the Petitioner’s request. The County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff submits this item to the Board for its review and consideration. 10.A.5 Packet Pg. 193 10.A.5.a Packet Pg. 194 Attachment: WADE - CASE R-20-009 (2004 : Rezoning Case R-20-009 Kimberly Wade) 10.A.5.a Packet Pg. 195 Attachment: WADE - CASE R-20-009 (2004 : Rezoning Case R-20-009 Kimberly Wade) 10.A.5.a Packet Pg. 196 Attachment: WADE - CASE R-20-009 (2004 : Rezoning Case R-20-009 Kimberly Wade) 10.A.5.a Packet Pg. 197 Attachment: WADE - CASE R-20-009 (2004 : Rezoning Case R-20-009 Kimberly Wade) 10.A.5.a Packet Pg. 198 Attachment: WADE - CASE R-20-009 (2004 : Rezoning Case R-20-009 Kimberly Wade) 10.A.5.a Packet Pg. 199 Attachment: WADE - CASE R-20-009 (2004 : Rezoning Case R-20-009 Kimberly Wade) 10.A.5.a Packet Pg. 200 Attachment: WADE - CASE R-20-009 (2004 : Rezoning Case R-20-009 Kimberly Wade) 10.A.5.a Packet Pg. 201 Attachment: WADE - CASE R-20-009 (2004 : Rezoning Case R-20-009 Kimberly Wade) 10.A.5.a Packet Pg. 202 Attachment: WADE - CASE R-20-009 (2004 : Rezoning Case R-20-009 Kimberly Wade) 10.A.5.a Packet Pg. 203 Attachment: WADE - CASE R-20-009 (2004 : Rezoning Case R-20-009 Kimberly Wade) 10.A.5.a Packet Pg. 204 Attachment: WADE - CASE R-20-009 (2004 : Rezoning Case R-20-009 Kimberly Wade) 10.A.5.a Packet Pg. 205 Attachment: WADE - CASE R-20-009 (2004 : Rezoning Case R-20-009 Kimberly Wade) 10.A.5.a Packet Pg. 206 Attachment: WADE - CASE R-20-009 (2004 : Rezoning Case R-20-009 Kimberly Wade) 10.A.5.a Packet Pg. 207 Attachment: WADE - CASE R-20-009 (2004 : Rezoning Case R-20-009 Kimberly Wade) 10.A.5.a Packet Pg. 208 Attachment: WADE - CASE R-20-009 (2004 : Rezoning Case R-20-009 Kimberly Wade) 10.A.5.a Packet Pg. 209 Attachment: WADE - CASE R-20-009 (2004 : Rezoning Case R-20-009 Kimberly Wade) 10.A.5.a Packet Pg. 210 Attachment: WADE - CASE R-20-009 (2004 : Rezoning Case R-20-009 Kimberly Wade) Legend Assessed Parcels Parcel ID Number Parcels Route Numbers Appeals Rezoning Signs Special Uses Variances Zoning Unknown A-1 = Agricultural District B-1 = Business District, Limited B-2 = Business District, General C-1 = Conservation District DZ = Double Zoned Parcels M-1 = Industrial District, Light Industry M-2 = Industrial District, Heavy Industry MHP = Residential Manuf. Housing Park District R-1 = Residential Suburban Subdivision District RC-1 = Residential Combined Subdivision Distric RE = Residential Estates District RMF = Residential Multi-Family Subdivision Distric RPD = Residential Planned Development District TZ = Town Zoning UK = Unknown County Boundary Title: WADE - CASE R-20-009 Date: 3/3/2020 DISCLAIMER:This drawing is neither a legally recorded map nor a survey and is not intended to be used as such. The information displayed is a compilation of records, information, and data obtained from various sources, and Pittsylvania County is not responsible for its accuracy or how current it may be. 10.A.5.b Packet Pg. 211 Attachment: WADE - CASE R-20-009 MAP (2004 : Rezoning Case R-20-009 Kimberly Wade) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Rezoning Case R-20-010; Douglas Rogers; Staunton River Election District;R-1, Residential Suburban Subdivision District; to A-1, Agricultural District (Contact: Supervisor Dudley) Staff Contact(s): Emily Ragsdale/Karen Hayes Agenda Date: April 21, 2020 Item Number: 10.A.6 Attachment(s): ROGERS - CASE R-20-010 ROGERS - CASE R-20-010 MAP Reviewed By: SUMMARY: In Rezoning Case R-20-010, Douglas Rogers, Petitioner, has petitioned to rezone a total of 82.96 acres, twelve (12) parcels of land, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (for agricultural uses). The parcels are located off Telegraph Road (on Camellia Lane) in the Staunton River Election District. Once the properties are rezoned, all uses listed under Pittsylvania County § 35-178 are permitted. The Planning Commission, with no opposition, recommended granting the Petitioner’s request. The County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff submits this item to the Board for its review and consideration. 10.A.6 Packet Pg. 212 10.A.6.a Packet Pg. 213 Attachment: ROGERS - CASE R-20-010 (2005 : Rezoning Case R-20-010 Douglas Rogers) 10.A.6.a Packet Pg. 214 Attachment: ROGERS - CASE R-20-010 (2005 : Rezoning Case R-20-010 Douglas Rogers) 10.A.6.a Packet Pg. 215 Attachment: ROGERS - CASE R-20-010 (2005 : Rezoning Case R-20-010 Douglas Rogers) 10.A.6.a Packet Pg. 216 Attachment: ROGERS - CASE R-20-010 (2005 : Rezoning Case R-20-010 Douglas Rogers) 10.A.6.a Packet Pg. 217 Attachment: ROGERS - CASE R-20-010 (2005 : Rezoning Case R-20-010 Douglas Rogers) 10.A.6.a Packet Pg. 218 Attachment: ROGERS - CASE R-20-010 (2005 : Rezoning Case R-20-010 Douglas Rogers) 10.A.6.a Packet Pg. 219 Attachment: ROGERS - CASE R-20-010 (2005 : Rezoning Case R-20-010 Douglas Rogers) 10.A.6.a Packet Pg. 220 Attachment: ROGERS - CASE R-20-010 (2005 : Rezoning Case R-20-010 Douglas Rogers) 10.A.6.a Packet Pg. 221 Attachment: ROGERS - CASE R-20-010 (2005 : Rezoning Case R-20-010 Douglas Rogers) 10.A.6.a Packet Pg. 222 Attachment: ROGERS - CASE R-20-010 (2005 : Rezoning Case R-20-010 Douglas Rogers) 10.A.6.a Packet Pg. 223 Attachment: ROGERS - CASE R-20-010 (2005 : Rezoning Case R-20-010 Douglas Rogers) 10.A.6.a Packet Pg. 224 Attachment: ROGERS - CASE R-20-010 (2005 : Rezoning Case R-20-010 Douglas Rogers) 10.A.6.a Packet Pg. 225 Attachment: ROGERS - CASE R-20-010 (2005 : Rezoning Case R-20-010 Douglas Rogers) 10.A.6.a Packet Pg. 226 Attachment: ROGERS - CASE R-20-010 (2005 : Rezoning Case R-20-010 Douglas Rogers) 10.A.6.a Packet Pg. 227 Attachment: ROGERS - CASE R-20-010 (2005 : Rezoning Case R-20-010 Douglas Rogers) 10.A.6.a Packet Pg. 228 Attachment: ROGERS - CASE R-20-010 (2005 : Rezoning Case R-20-010 Douglas Rogers) Legend Assessed Parcels Parcel ID Number Parcels Address Points Zoning Unknown A-1 = Agricultural District B-1 = Business District, Limited B-2 = Business District, General C-1 = Conservation District DZ = Double Zoned Parcels M-1 = Industrial District, Light Industry M-2 = Industrial District, Heavy Industry MHP = Residential Manuf. Housing Park District R-1 = Residential Suburban Subdivision District RC-1 = Residential Combined Subdivision Distric RE = Residential Estates District RMF = Residential Multi-Family Subdivision Distric RPD = Residential Planned Development District TZ = Town Zoning UK = Unknown County Boundary Title: ROGERS - CASE R-20-010 Date: 3/3/2020 DISCLAIMER:This drawing is neither a legally recorded map nor a survey and is not intended to be used as such. The information displayed is a compilation of records, information, and data obtained from various sources, and Pittsylvania County is not responsible for its accuracy or how current it may be. 10.A.6.b Packet Pg. 229 Attachment: ROGERS - CASE R-20-010 MAP (2005 : Rezoning Case R-20-010 Douglas Rogers) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Revisions to PCC § 35-50 (Staff Contact: J. Vaden Hunt, Esq.) Staff Contact(s): J. Vaden Hunt, Esq. Agenda Date: April 21, 2020 Item Number: 10.B.1 Attachment(s): 04-21-2020 Public Hearing Notice - PCC 35-50 CURRENT PCC 35-50 PCC 35-50 Exemptions PCC 35-50 COP Reviewed By: SUMMARY: Pittsylvania County Code (“PCC”) § 35-50, attached, currently provides exemptions to the County’s Zoning Ordinance for various structures and uses. The proposed revision to PCC § 35- 50, attached, seeks to add the following additional exemption: “5. Interstate natural gas transmission pipelines, compressor stations, metering stations, and related facilities certified by the Federal Energy Regulatory Commission under the Natural Gas Act.” This exemption affects related industries that have previously complied with an intensive and comprehensive federal vetting, notice, public comment, and review process. This proposed PCC revision has been duly and legally advertised and noticed. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: Following the conducting of the lawfully required Public Hearing, County Staff recommends the Board approved the revisions to PCC § 35-50 as presented. MOTION: “I make a Motion to approve the revision to Pittsylvania County Code § 35-50 as presented.” 10.B.1 Packet Pg. 230 PUBLIC HEARING NOTICE The Board of Supervisors of Pittsylvania County, Virginia, will hold a Public Hearing on Tuesday, April 21, 2020, at 7:00 p.m., in the Gallery Room of the Chatham Community Center, 115 South Main Street, Chatham, Virginia 24531, to receive citizen input on the proposed revisions to Pittsylvania County Code § 35-50 exempting structures relating to interstate natural gas transmission pipelines, compressor stations, metering stations, and related facilities certified by the Federal Energy Regulatory Commission under the Natural Gas Act from the County’s Zoning Ordinance. By appointment, a full text of the proposed revisions is available in the Pittsylvania County Administration Building, 1 Center Street, Chatham, Virginia, 24531, and on the County’s website, www.pittsylvaniacountyva.gov. 10.B.1.a Packet Pg. 231 Attachment: 04-21-2020 Public Hearing Notice - PCC 35-50 (1984 : Public Hearing: Revisions to PCC § 35-50 (Staff Contact: J. Vaden Hunt, CURRENT PITTSLVANIA COUNTY CODE SEC. 35-50. EXEMPTIONS. The following structures and uses shall be exempt from the regulations of this Ordinance. 1. Wires, cables, conduits, vaults, laterals, pipes, mains, valves or other similar equipment for the distribution to consumers of telephone or other communications, electricity, gas, water or the collection of sewage or surface water operated or maintained by a governmental entity or a public utility or public service corporation including customer, meter pedestals, telephone pedestals, distribution transformers and temporary utility facilities required during building construction, whether any such facility is located underground or above ground, but only when such facilities are located in a street right-of-way or in an easement less that forty (40) feet in width. The exemption shall not include any substation located on or above the surface of the ground or any such distribution facility located in an easement of forty (40) feet or more in width. 2. Railroad tracks, signals, bridges and similar facilities and equipment located on a railroad right- of-way, and maintenance and repair work on such facilities and equipment. 3. Property owned by Pittsylvania County or any designated agent of Pittsylvania County which is devoted to or intended for government uses is exempt from this Zoning Ordinance. 4. Electrical transmission lines sized 138kv or less, constructed to serve a properly zoned industrial park shall be exempt from this Zoning Ordinance, with approval subject to a public hearing and vote by the Board of Supervisors. (B.S.M. 4/16/19) The following structures shall be exempt from the minimum yard requirements set forth in this Ordinance: telephone booth and pedestals, underground utility equipment, mail boxes, or any similar structure or equipment which in the opinion of the Zoning Administrator is obviously intended to be otherwise located in the public interest and are not incongruent with the aesthetic standards of the surrounding area 10.B.1.b Packet Pg. 232 Attachment: CURRENT PCC 35-50 (1984 : Public Hearing: Revisions to PCC § 35-50 (Staff Contact: J. Vaden Hunt, Esq.)) PROPOSED PITTSLVANIA COUNTY CODE SEC. 35-50. EXEMPTIONS. The following structures and uses shall be exempt from the regulations of this Ordinance. 1. Wires, cables, conduits, vaults, laterals, pipes, mains, valves or other similar equipment for the distribution to consumers of telephone or other communications, electricity, gas, water or the collection of sewage or surface water operated or maintained by a governmental entity or a public utility or public service corporation including customer, meter pedestals, telephone pedestals, distribution transformers and temporary utility facilities required during building construction, whether any such facility is located underground or above ground, but only when such facilities are located in a street right-of-way or in an easement less that forty (40) feet in width. The exemption shall not include any substation located on or above the surface of the ground or any such distribution facility located in an easement of forty (40) feet or more in width. 2. Railroad tracks, signals, bridges and similar facilities and equipment located on a railroad right- of-way, and maintenance and repair work on such facilities and equipment. 3. Property owned by Pittsylvania County or any designated agent of Pittsylvania County which is devoted to or intended for government uses is exempt from this Zoning Ordinance. 4. Electrical transmission lines sized 138kv or less, constructed to serve a properly zoned industrial park shall be exempt from this Zoning Ordinance, with approval subject to a public hearing and vote by the Board of Supervisors. (B.S.M. 4/16/19) 5. Interstate natural gas transmission pipelines, compressor stations, metering stations, and related facilities certified by the Federal Energy Regulatory Commission under the Natural Gas Act. The following structures shall be exempt from the minimum yard requirements set forth in this Ordinance: telephone booth and pedestals, underground utility equipment, mail boxes, or any similar structure or equipment which in the opinion of the Zoning Administrator is obviously intended to be otherwise located in the public interest and are not incongruent with the aesthetic standards of the surrounding area. 10.B.1.c Packet Pg. 233 Attachment: PCC 35-50 Exemptions (1984 : Public Hearing: Revisions to PCC § 35-50 (Staff Contact: J. Vaden Hunt, Esq.)) 10.B.1.d Packet Pg. 234 Attachment: PCC 35-50 COP (1984 : Public Hearing: Revisions to PCC § 35-50 (Staff Contact: J. Vaden Hunt, Esq.)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Disposition of Publicly Owned Property/Building to PCCA (Staff Contact: Richard N. Hicks) Staff Contact(s): Richard N. Hicks Agenda Date: April 21, 2020 Item Number: 10.B.2 Attachment(s): 348 North Main Street Chatham VA 24531 PCCA Fully Executed Lease Agreement 04-21-2020 Public Hearing Notice - PCCA PCCA COP Reviewed By: SUMMARY: At the Board’s March Business Meeting, County Staff made the Board aware of a significant plumbing issue at the County-owned building at 348 North Main Street, Chatham, Virginia 24531 (“Property”). The Property is currently being leased by the Pittsylvania County Community Action, Inc. (“PCCA”). For your reference and review, a copy of the current Lease is attached. The Board instructed County Staff to schedule a Public Hearing at its April Business Meeting to consider the transfer of ownership of the Property to the PCCA. The Property being considered includes the following: two (2) parcels consisting of the building and land (GPIN #’s 2426-04-8699 and 2426-04-9763). For your reference and review, a map of the two (2) parcels is also attached. In accordance with Virginia Code § 15.2-1800(B), the Public Hearing has been duly and legally advertised. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: Following the conclusion of the legally required Public Hearing, County Staff recommends the Board transfer the ownership of the Property to the PCCA. MOTION: “I make a Motion to transfer ownership of the Property as presented to the PCCA and authorize the County Attorney to prepare all necessary legal transfer documents.” 10.B.2 Packet Pg. 235 DISCLAIMER: This data is provided without warranty of any kind, either expressed or implied, including but not limited to, the implied warrantiesof merchantability and fitness for a particular purpose. Any person, firm or corporation which uses this map or any of the enclosed information assumes allrisk for the inaccuracy thereof, as Pittsylvania County expressly disclaims any liability for loss or damage arising from the use of said information by anythird party. March 26, 2020 Parcel ID:2426-04-9763 Account Number:098B0-02-00-0002-0 Property Address 348 N MAIN STREET General Information Owner Name:PITTSYLVANIA CO HEALTH DEPT Owner Address:CHATHAM, VA 24531 Property Description:N MAIN ST Use Description:0203 OFFICES Total Acreage:0.31 Square Footage:3384 Zoning Description:TZ TOWN ZONING Township Description:11 TOWNSHIP OF CHATHAM Neighborhood Description:100 0% Map Sheet:N/A Current Owner Deed Book/Page:0/623/ Deed Date:N/A General Remarks:(A): 348 N MAIN ST (R): 348 N MAIN ST Previous Sold Price:$ Building Details Year Built:1960 Effective Year Built:N/A Number of Stoies :1 Building Area:3,384 Building Class:N/A Building Description:PITTSYLVANIA CO.COMMUNITY ACTI Building Remarks:DEP RATE Building Grade Factor:N/A Building Grade Amount:0 Interior Basement Area:0 Basement Finished Percentage:0 Main Attic - Finished Area SqFt:N/A Main Attic - Unfinished Area SqFt: N/A Attic Area:0 Attic Finished Percentage:0 Number of Rooms:8 Number of Bedrooms:N/A Full Baths:5 Half Bath:N/A Fireplace:0 Chimneys:0 Floor Description:N/A Interior Description:N/A 10.B.2.a Packet Pg. 236 Attachment: 348 North Main Street Chatham VA 24531 (1995 : Public Hearing: Disposition of Publicly Owned Property/Building to PCCA Public DISCLAIMER: This data is provided without warranty of any kind, either expressed or implied, including but not limited to, the implied warrantiesof merchantability and fitness for a particular purpose. Any person, firm or corporation which uses this map or any of the enclosed information assumes allrisk for the inaccuracy thereof, as Pittsylvania County expressly disclaims any liability for loss or damage arising from the use of said information by anythird party. Exterior Condition Description:02 AVERAGE Road Description:13 PAVED/CURB & GUTR/SDWK Found Description:07 BRICK Structure Description:01 WOOD Style Description:N/A Exterior Wall Description:BRICK Roof Description:01 COMPOSITION SHINGLE Utilities Fuel Description:N/A Heat Description:CENTRAL Air Description:CENTRAL OR HEAT PUMP Fire Description:N/A Main Heating Area SqFt:N/A Main Air Conditioned Area SqFt:N/A Main Fire Place Area SqFt:N/A Assessments Information Last Appraiser:SS Last Appraised Date:12/5/2016 Building Undepreciated Value:$372,240 Building Physical:-$126,562 Active Building Value:245,700 Building Subtotal:$372,240 Total Land Value:$25,000 Total Building Value:$251,200 Total Market Value:$276,200 Total Use Deferment:0 Total Net Value:$276,200 Previous Land Value:$25,000 Previous Building Value:$251,200 Previous Use Deferment:$ Previous Net Value:$276,200 Total Improvement:$5,500 10.B.2.a Packet Pg. 237 Attachment: 348 North Main Street Chatham VA 24531 (1995 : Public Hearing: Disposition of Publicly Owned Property/Building to PCCA Public Legend Assessed Parcels Parcel ID Number Parcels Address Points County Boundary Title: Assessed Parcels Date: 3/26/2020 DISCLAIMER:This drawing is neither a legally recorded map nor a survey and is not intended to be used as such. The information displayed is a compilation of records,information, and data obtained from various sources, and Pittsylvania County is not responsible for its accuracy or how current it may be. 10.B.2.a Packet Pg. 238 Attachment: 348 North Main Street Chatham VA 24531 (1995 : Public Hearing: Disposition of Publicly 10.B.2.b Packet Pg. 239 Attachment: PCCA Fully Executed Lease Agreement (1995 : Public Hearing: Disposition of Publicly Owned Property/Building to PCCA Public 10.B.2.b Packet Pg. 240 Attachment: PCCA Fully Executed Lease Agreement (1995 : Public Hearing: Disposition of Publicly Owned Property/Building to PCCA Public 10.B.2.b Packet Pg. 241 Attachment: PCCA Fully Executed Lease Agreement (1995 : Public Hearing: Disposition of Publicly Owned Property/Building to PCCA Public 10.B.2.b Packet Pg. 242 Attachment: PCCA Fully Executed Lease Agreement (1995 : Public Hearing: Disposition of Publicly Owned Property/Building to PCCA Public 10.B.2.b Packet Pg. 243 Attachment: PCCA Fully Executed Lease Agreement (1995 : Public Hearing: Disposition of Publicly Owned Property/Building to PCCA Public 10.B.2.b Packet Pg. 244 Attachment: PCCA Fully Executed Lease Agreement (1995 : Public Hearing: Disposition of Publicly Owned Property/Building to PCCA Public 10.B.2.b Packet Pg. 245 Attachment: PCCA Fully Executed Lease Agreement (1995 : Public Hearing: Disposition of Publicly Owned Property/Building to PCCA Public 10.B.2.b Packet Pg. 246 Attachment: PCCA Fully Executed Lease Agreement (1995 : Public Hearing: Disposition of Publicly Owned Property/Building to PCCA Public PUBLIC HEARING NOTICE As required by Virginia Code Section 15.2-1800(B), the Board of Supervisors of Pittsylvania County, Virginia, will hold a Public Hearing on Tuesday, April 21, 2020, at 7:00 p.m., in the Gallery Room of the Chatham Community Center, 115 South Main Street, Chatham, Virginia 24531, to receive citizen input on the proposed transfer of ownership of the County-owned real property and building located at 348 North Main Street, Chatham, Virginia 24531 (GPIN #s 2426- 04-8699 and 2426-04-9763), to Pittsylvania County Community Action, Inc. By appointment, a full text of the proposed related documentation is available for review in the Pittsylvania County Administration Building, 1 Center Street, Chatham, Virginia, 24531, and on the County’s website, www.pittsylvaniacountyva.gov. 10.B.2.c Packet Pg. 247 Attachment: 04-21-2020 Public Hearing Notice - PCCA (1995 : Public Hearing: Disposition of Publicly Owned Property/Building to PCCA Public 10.B.2.d Packet Pg. 248 Attachment: PCCA COP (1995 : Public Hearing: Disposition of Publicly Owned Property/Building to PCCA Public Hearing (Staff C)