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08-20-2019 Business Meeting Packet BOARD OF SUPERVISORS BUSINESS MEETING Tuesday, August 20, 2019 – 7:00 PM Pittsylvania County General District Courtroom Edwin R. Shields Courthouse Addition, 11 Bank Street Chatham, Virginia 24531 AGENDA 1. CALL TO ORDER (7:00 PM) 2. ROLL CALL 3. MOMENT OF SILENCE 4. PLEDGE OF ALLEGIANCE 5. AGENDA ITEMS TO BE ADDED 6. APPROVAL OF AGENDA 7. CONSENT AGENDA a. Minutes: June 24, 2019 Economic Development Committee Meeting; July 16, 2019 Finance Committee, Work Session, and Business Meeting; August 14, 2019 Finance Committee, Legislative Committee, and Called Meeting (Staff Contact: Kaylyn M. McCluster) b. RIFA Local Performance Agreement; Gefertec (Staff Contact: David M. Smitherman) c. County/DPCS Jail Medical Billing Evaluation MOU Approval (Staff Contact: Kimberly G. Van Der Hyde) d. Transfer Ownership of Canine Partner, Marvel (Contact: Sheriff Taylor) e. Resolution # 2019-08-01 SVMP Enhancement (Staff Contact: Matthew D. Rowe) f. Resolution # 2019-08-02 Library Expansion Support (Staff Contact: Lisa W. Tuite) g. Resolution # 2019-08-03 PCPL's 80th Anniversary (Staff Contact: Lisa W. Tuite) h. Resolution # 2019-08-04 Tunstall High School FFA (Supervisor Barber) i. Resolution # 2019-08-05 Logan Mills (Supervisor Farmer) Business Meeting - August 20, 2019 j. Resolution # 2019-08-06 SkillsUSA (Supervisor Warren) k. Resolution # 2019-08-07 Chatham High School Baseball (Supervisor Warren) 8. PRESENTATIONS a. Tunstall High School FFA (Supervisor Barber) b. Logan Mills (Supervisor Farmer) c. Pittsylvania Career and Technical Students (Supervisor Warren) d. Chatham High School Baseball Team (Supervisor Warren) 9. HEARING OF THE CITIZENS Each person addressing the Board under Hearing of the Citizens shall be a resident or land owner of the County, or the registered agent of such resident or land owner. Each person shall step up, give his/her name and district in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes. No person shall be permitted to address the Board more than once during Hearing of the Citizens. All remarks shall be addressed to the Board as a body and not to any individual member thereof. Hearing of the Citizens shall last for a maximum of forty-five (45) minutes. Any individual that is signed up to speak during said section who does not get the opportunity to do so because of the aforementioned time limit, shall be given speaking priority at the next Board meeting. Absent Chairman’s approval, no person shall be able to speak who has not signed up. 10. PUBLIC HEARINGS A. Rezoning Public Hearings Pursuant to Article V, Division 6, of the Pittsylvania County Zoning Ordinance, the Board of Supervisors have been empowered to hear and decide specific zoning issues and zoning map changes in support of said Ordinance. In accomplishing this important task, the Board is responsible for promoting the health, safety, and general public welfare of the citizens of Pittsylvania County. The Board must ensure that all of its decisions and regulations be directed to these goals and that each be consistent with the environment, the comprehensive plan, and in the best interest of Pittsylvania County, its citizens, and its posterity. Case 1: Public Hearing: Rezoning Case R-19-022 Daly & Others; Chatham- Blairs Election District; R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Staff Contact: Gregory L. Sides); (Supervisor Warren) Case 2: Public Hearing: Rezoning Case R-19-023 Maxey Properties, LLC; Tunstall Election District; A-1, Agricultural District, to R-1, Residential Suburban Subdivision District, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Staff Contact: Gregory L. Sides); (Supervisor Barber) Business Meeting - August 20, 2019 B. Other Public Hearings Each person addressing the Board under a Public Hearing shall step up, give his/her name and district, and/or his/her place of residency for non-County citizens, in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes; speakers for a group shall be limited to ten (10) minutes. Speakers shall conclude their remarks at that time, unless the consent of the Board is affirmatively given to extend the speakers allotted time. Absent Chairman’s approval, no person shall be able to speak who has not signed up. 1. Public Hearing: Disposition of Publicly Owned Property (Ford) (Staff Contact: J. Vaden Hunt, Esq.) 2. Public Hearing: FY2020 County Budget Amendments (Staff Contact: Kimberly G. Van Der Hyde) 11. UNFINISHED BUSINESS 12. NEW BUSINESS a. FY20 PSAP Education Grant (Staff Contact: Christopher C. Slemp) b. Rescue Squad Assistance Fund Grant (Staff Contact: Christopher C. Slemp) c. Pet Center Grants/Carryover Appropriations (Staff Contact: Kimberly G. Van Der Hyde) d. FEMA Public Assistance Appropriations (Hurricane Michael) (Staff Contact: Kimberly G. Van Der Hyde) e. MVP Grant for Public Safety Appropriation (Staff Contact: Kimberly G. Van Der Hyde) f. 2019 Year End Budget Amendments (Staff Contact: Kimberly G. Van Der Hyde) 13. APPOINTMENTS a. Appointment: Pittsylvania County Service Authority (Supervisor Scearce) 14. MATTERS FROM WORK SESSION (IF ANY) a. Approval of Legislative Committee Recommendations (Staff Contact: J. Vaden Hunt, Esq.) b. Approval of Finance Committee Recommendations (Staff Contact: Kimberly G. Van Der Hyde) 15. BOARD MEMBER REPORTS 16. COUNTY ADMINISTRATOR REPORTS 17. ADJOURNMENT Business Meeting - August 20, 2019 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Minutes: June 24, 2019 Economic Development Committee Meeting; July 16, 2019 Finance Committee, Work Session, and Business Meeting; August 14, 2019 Finance Committee, Legislative Committee, and Called Meeting (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: August 20, 2019 Item Number: 7.a Attachment(s): 06-24-2019 Economic Development Committee Meeting - DRAFT 07-16-2019 Finance Committee-DRAFT 07-16-2019 Work Session Minutes - DRAFT 07-16-2019 Business Meeting Minutes - DRAFT Reviewed By: 7.a Packet Pg. 5 Economic Development Committee Meeting June 24, 2019 Pittsylvania County Board of Supervisors Economic Development Committee Monday, June 24, 2019 VIRGINIA: The Economic Development Committee of the Pittsylvania County Board of Supervisors was held on Monday, June 24, 2019, in the Main Conference Room at 1 Center Street in Chatham, Virginia 24531. Robert W. “Bob” Warren, Chairman, called the Meeting to Order at 4:00 p.m. The following Committee Members were present: Robert W. “Bob” Warren Ronald S. Scearce The following Board of Supervisors Members were also present: Joe B. Davis Mr. David M. Smitherman, County Administrator and Clerk of the Board; Mr. J. Vaden Hunt Esq., County Attorney; Mr. Greg L. Sides, Assistant County Administrator for Planning & Administration; Mr. Richard N. Hicks, Assistant County Administrator for Operations; and Matthew D. Rowe, Economic Development Director, were also present. Approval of Agenda Motion by Mr. Scearce, second by Mr. Warren, to approve Agenda, which was unanimously approved by the Committee Members present. New Business (a) Shell Building Program Update Mr. Rowe stated the County was awarded a Grant for $1.6 Million to build a 33,000 square foot shell building. Over the past two and half (2.5) years, there have been about ten (10) buildings filled, and the County does not have any buildings left geared towards advanced manufacturing. The ones that are left, are so out of shape and do not fit the size needed. Mr. Rowe stated that he reached out to the private sector and was able to enter into an agreement with Marcus and Millichap. They have been very successful in introducing several developers into their marketplace. There was a very good visit with the CEO of one of those firms last week, and there has been word back that they are sold on the marketplace and are interested in going out and building two (2) shell buildings of 100,000 square feet each. This is about $10 million worth of investment. (b) Staff Reports i. Consultant Update Mr. Smitherman stated, as discussed during the Board’s Budget process, there were multiple complimenting consultant proposals that RIFA wanted to pursue. There was a meeting 7.a.a Packet Pg. 6 Attachment: 06-24-2019 Economic Development Committee Meeting - DRAFT (1708 : Minutes: June 24, 2019 Economic Development Economic Development Committee Meeting June 24, 2019 to narrow down the scope of work with Hunton Andrews Kurth, and there is an agreement that has been signed. They are committed to help work with other jurisdictions that may not be in the Commonwealth of Virginia to further the economic development strategy. ii. SR RIFA Update Mr. Rowe stated the second SR RIFA Meeting is scheduled for Friday. There are some budgetary and housekeeping items that are being taken care of to move the Authority forward. iii. DP RIFA Update Mr. Rowe stated this year has been a really big year at the Mega Site. The Connector Road is scheduled to be in place by 2025. County Staff is working towards additional certifications and expansions at the Mega Site to make it more marketable. There are about fifteen (15) prospects at the current time. AEP has chosen the corridor path its their transmission project. Closed Session Motion was made by Mr. Scearce, second by Mr. Warren, to enter into Closed Session Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (a) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject: Projects AF, Precision, Squared and 500 Purpose: Economic development updates/discussion concerning unannounced and/or prospective businesses and/or industries Discussion or consideration of the investment of public funds where competition or bargaining is involved, where, if made public initially, the financial interest of the governmental unit would be adversely affected. (b) Legal Authority: Virginia Code § 2.2-3711(A)(6) Subject: Project Incentives Matrix Purpose: Discussion or consideration of the investment of public funds where competition or bargaining is involved, where, if made public, the financial interest of the governmental unit would be adversely affected The Committee entered into Closed Session at 4:38 PM. The Committee returned to Open Session at 6:02 PM. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION 7.a.a Packet Pg. 7 Attachment: 06-24-2019 Economic Development Committee Meeting - DRAFT (1708 : Minutes: June 24, 2019 Economic Development Economic Development Committee Meeting June 24, 2019 BE IT RESOLVED that at the Economic Development Committee Meeting of the Pittsylvania County Board of Supervisors on June 24, 2019, the Committee hereby certifies by a recorded vote that to the best of each Committee Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Committee Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Committee’s Minutes. Vote Ronald S. Scearce Yes Robert W. “Bob” Warren Yes Adjournment The Meeting adjourned at 6:04 PM. 7.a.a Packet Pg. 8 Attachment: 06-24-2019 Economic Development Committee Meeting - DRAFT (1708 : Minutes: June 24, 2019 Economic Development Finance Committee July 16, 2019 Pittsylvania County Board of Supervisors Finance Committee Tuesday, July 16, 2019, Meeting VIRGINIA: The Finance Committee of the Pittsylvania County Board of Supervisors was held on Tuesday, July 16, 2019, in the Main Conference Room of the County Administration Building in Chatham, Virginia 24531. Charles H. Miller called the Meeting to Order at 3:00 p.m. The following Members were present: Ben L. Farmer (remote) Robert W. Warren The following Board Members were also present: Joe B. Davis Mr. Farmer remotely participated in the Meeting due to being on vacation. He called in from 328 Sandpiper Court, Nags Head, NC 27959. Ronald S. Scearce entered the Meeting at 3:10 PM. Mr. David M. Smitherman, County Administrator; Mr. J. Vaden Hunt Esq., County Attorney; Mr. Richard Hicks, Assistant County Administrator for Operations; Gregory L. Sides, Assistant County Administrator; Mrs. Kimberly Van Der Hyde, Finance Director; and Mrs. Kaylyn McCluster, Deputy Clerk, were also present. Approval of Agenda Motion made by Mr. Warren, seconded by Mr. Farmer, to approve Agenda, which was unanimously approved by the Finance Committee Members present. New Business (a) PCSA Support Resolution Mr. Smitherman stated the Pittsylvania County Service Authority is seeking revenue bonds for a project to extend from Highway 58 through the Westover, Banister, and Chatham-Blairs Districts, over to the Highway 29 vicinity. The Board of Supervisors is being asked to cover and overages by the Authority, and this is on an annualized basis. This is the first opportunity that Staff had to bring before the Committee for direction. Mr. Warren requested that Staff reach out to the PCSA and invite them to a future Finance Committee Meeting in order to further discuss this topic. Mr. Farmer agreed and would like to invite them for further conversation. Mr. Smitherman suggested that he could send a letter to Mr. Adcock with questions that need to be answered as well as an invitation to a future Finance Committee Meeting. (b) VFD Request to Redistribute Unearned FY19 “Bonus” Amounts 7.a.b Packet Pg. 9 Attachment: 07-16-2019 Finance Committee-DRAFT (1708 : Minutes: June 24, 2019 Economic Development Committee Meeting, July 16, 2019 Finance Committee July 16, 2019 Mr. Slemp stated there has been a request from the Fire and Rescue Association that the unused money, due to several Departments not meeting their response guidelines, be dispersed among those Departments that did perform well. The Departments who met their response guidelines received an additional 15% above their contracted amount for those additional primary responses. Mr. Scearce asked if Staff could measure how much extra the Departments did and check on the shortfalls as well. Mr. Smitherman also suggested possibly creating an application for the use of the money. Mr. Farmer pointed out that the ultimate goal is for the money to be less and less each year, due to each Department meeting their individual goals. Staff Reports (a) FY19 Year End Update Mrs. Van Der Hyde stated that she ran a report yesterday, but the Treasurer’s Office is still running June payments and she will report back when the numbers are complete. (b) Solid Waste Capital Report Mr. Hicks stated the FY2020 Capital amount totals $975,154.69. He explained to the Committee the need for modifications at the Brosville site. Mr. Warren stated he agreed that the Brosville site is a problem site, but does not want to lose the site, because there are other sites that need attention as well. (c) Extra Duty Overtime Reimbursement Update Mr. Smitherman stated that MVP has asked for extra security at the Oxford Road site and they are being very generous and are paying $50 per hour. This is considered extra time, but this does not cover FICA or use of the Sheriff’s vehicles. Mr. Smitherman, Mrs. Van Der Hyde, and Sheriff Taylor have a meeting scheduled the next day to discuss the possibility of a company that covers these costs and insurance. This company will do the scheduling, the pay, liability insurance, etc. They would cover anything that happens while the officer is working that extra time for MVP. This is no cost to the County or to the Sheriff’s Office. Mr. Smitherman stated he would update the Board at a later date once more details are known. Adjournment Mr. Scearce adjourned the Meeting at 4:02 PM. 7.a.b Packet Pg. 10 Attachment: 07-16-2019 Finance Committee-DRAFT (1708 : Minutes: June 24, 2019 Economic Development Committee Meeting, July 16, 2019 July 16, 2019 Work Session Pittsylvania County Board of Supervisors Work Session July 16, 2019 VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was held on July 16, 2019, in the Main Conference Room, County Administration Building, Chatham, Virginia 24531. Chairman, Dan River District, Joe B. Davis, called the Meeting to Order at 4:30 PM. The following Members were present: CALL TO ORDER (4:30 PM) Attendee Name Title Status Arrived Joe B. Davis Chairman - Dan River District Present 4:26 PM Charles H. Miller Vice Chairman - Banister District Present 4:22 PM Tim R. Barber Supervisor - Tunstall District Present 4:29 PM Elton W. Blackstock Supervisor - Staunton River District Present 4:29 PM Ben L. Farmer Supervisor - Callands-Gretna District Remote 4:28 PM Ronald S. Scearce Supervisor - Westover District Present 4:29 PM Robert W. "Bob" Warren Supervisor - Chatham-Blairs District Present 4:19 PM Mr. Farmer participated remotely due to being on vacation. He called in from 328 Sandpiper Court, Nags Head, NC 27959. AGENDA ITEMS TO BE ADDED Motion to Amend Item 8b to include Project 500, and to add a Closed Session regarding the Pittsylvania County Service Authority Board and the purpose of Discussion of Performance of Board of Supervisors’ Appointee. RESULT: ADOPTED [UNANIMOUS] MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District SECONDER: Charles H. Miller, Vice Chairman - Banister District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren APPROVAL OF AGENDA Motion to approve Agenda to include the proposed revisions and addition. RESULT: ADOPTED [UNANIMOUS] MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren PRESENTATIONS STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS 7.a.c Packet Pg. 11 Attachment: 07-16-2019 Work Session Minutes - DRAFT (1708 : Minutes: June 24, 2019 Economic Development Committee Meeting, July 16, Board of Supervisors July 16, 2019 Work Session a. Discussion of Approval of Strategic Plan (Staff Contact: David M. Smitherman); (30 minutes) Mr. Smitherman stated that County Staff brought this item before the Board at the beginning of the year, and it was decided to table the item to a later time. Mr. Blackstock stated his concerns about the Public Information Officer (“PIO”) and stated that he is opposed to this and feels that there are two (2) County Administrators and does not feel this is necessary. Mr. Barber asked if funding had become available to implement this Plan and Mr. Smitherman stated there is nothing that would be pursued within the next year that would require money since there is no new funding for these items. He feels this is a statement of goals and direction and the Board would not be committing to any of these items at this time. Mr. Warren does not want to commit to hiring anyone with this document either, but his interpretation is that County Staff would evaluate that need and only pursue when necessary and when funding is available. Mr. Warren recommended the PIO item being changed to year 2021, and Mr. Hunt agreed to revise for the evening’s Business Meeting. Motion to amend the Business Meeting item to revise section 4(b) to make the potential implementation thereof the year 2020; and to Add a statement to the Strategic Plan requiring County Staff to bring any action item contained in the Strategic Plan involving an appropriation to the Board of Supervisors for approval before implementation. RESULT: APPROVED [UNANIMOUS] MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District SECONDER: Ronald S. Scearce, Supervisor - Westover District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren b. Pet Center Update (Staff Contact: James P. McLaughlin); (15 minutes) Mr. James McLaughlin was present to give an FY9 update on the Pet Center. He stated in 2018, there was a 92% live release rate, and, for FY19, it stands at a 94% live release rate. Financials from January 1, 2019 through June 20, 2019, were $95,310 under Budget and there was a total revenue of $97,977. The Budget savings were due to revised staffing, updated protocols, animal transfers to partners, filling an Animal Care Manager, and over $45,000 in in-kind Grants and donations of supplies. The Pet Center is now partnering with PetSmart on adoptions. For every fifty (50) in store adoptions, PetSmart gives the Pet Center $1,000, on top of the regular adoption fee. Danville Toyota and the Pet Center have joined forces to promote the shelter dogs with the new Furry Friday Ride Along Program, and Wilson Lawn and Garden has agreed to participate in a Kioti Tractor Raffle. There will also be a Thrift Store at the Pet Center, which will be a joint operation with the SPCA. Some upcoming events Mr. McLaughlin has planned for the Pet Center are Wagfest, Tomahawk Mill Event, Golf Tournament, White Oak Mountain Music Festival, and a Fall Fundraising Event. Members of the Board commended Mr. McLaughlin for his hard work and dedication. c. Cascade E-911 Radio Coverage Update (Staff Contact: Richard N. Hicks); (15 minutes) Mr. Hicks stated that there are still two (2) towers, the Tunstall Fire Department and the Old 7.a.c Packet Pg. 12 Attachment: 07-16-2019 Work Session Minutes - DRAFT (1708 : Minutes: June 24, 2019 Economic Development Committee Meeting, July 16, Board of Supervisors July 16, 2019 Work Session Mayfield Tower, that are still under construction. Once these towers are completed, there will be significantly less coverage issue. It is anticipated that the completion of the Cascade E-911 Radio Coverage project will be around mid-November. d. Virginia Department of Health Changes (Staff Contact: Richard N. Hicks); 15 minutes) Mr. Hicks stated that he had a meeting with a representative with the Health Department and it was brought to his attention that House Bill 558 (HB558) mandated that the Health Department will no longer be the primary designer of septic systems. This law required the State Health Commissioner to develop a plan to reduce and eliminate evaluation and design services provided by VDH for onsite sewage system and private wells, shifting those direct services to the private sector. These services used to be free, but will now have a pretty substantial cost associated with them. The new State policy goes into effect July 11, 2019. e. Other Reports BUSINESS MEETING DISCUSSION ITEMS CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 5:24 PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren a. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. (Staff Contact: Richard N. Hicks) (1) Legal Authority: Virginia Code § 2.2-3711(A)(3) Subject Matter: Potential Solid Waste Convenience Center Site(s) Purpose: Discussion of Acquisition of Real Property for a Public Purpose b. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (Staff Contact: Matthew D. Rowe) (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: Projects Emotion and G4 7.a.c Packet Pg. 13 Attachment: 07-16-2019 Work Session Minutes - DRAFT (1708 : Minutes: June 24, 2019 Economic Development Committee Meeting, July 16, Board of Supervisors July 16, 2019 Work Session Purpose: Discussion of Prospective Business/ Economic Development Update c. Discussion, consideration, or interviews or prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: Pittsylvania County Service Authority Board Purpose: Discussion of Performance of Board of Supervisors’ Appointee RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION a. Closed Session Certification (Staff Contact: J. Vaden Hunt, Esq.) The Board returned to Open Session at 6:49 PM, and the following Certification was recorded: CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors on July 16, 2019, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board’s Minutes. Vote Tim R. Barber Yes Elton W. Blackstock Yes Joe B. Davis Yes Ben L. Farmer Yes Charles H. Miller, Jr. Yes Ronald S. Scearce Yes Robert W. Warren Yes ADJOURNMENT Mr. Davis adjourned the Meeting at 6:51 PM. 7.a.c Packet Pg. 14 Attachment: 07-16-2019 Work Session Minutes - DRAFT (1708 : Minutes: June 24, 2019 Economic Development Committee Meeting, July 16, July 16, 2019 Business Meeting Pittsylvania County Board of Supervisors Business Meeting July 16, 2019 VIRGINIA: The Business Meeting of the Pittsylvania County Board of Supervisors was held on July 16, 2019 in the Pittsylvania County General District Courtroom, Edwin R. Shields Courthouse Addition, Chatham, Virginia 24531. Chairman, Dan River District, Joe B. Davis, called the Meeting to Order at 7:00 PM. The following Members were present: CALL TO ORDER (7:00 PM) Attendee Name Title Status Arrived Joe B. Davis Chairman - Dan River District Present 6:30 PM Charles H. Miller Vice Chairman - Banister District Present 6:32 PM Tim R. Barber Supervisor - Tunstall District Present 6:36 PM Elton W. Blackstock Supervisor - Staunton River District Present 6:35 PM Ben L. Farmer Supervisor - Callands-Gretna District Remote 6:41 PM Ronald S. Scearce Supervisor - Westover District Present 6:39 PM Robert W. "Bob" Warren Supervisor - Chatham-Blairs District Present 6:32 PM Mr.Farmer remotely participated in the Meeting due to being on vacation. He called in from 328 Sandpiper Court, Nags Head, NC 27959. AGENDA ITEMS TO BE ADDED Motion to remove Item 7d from the Agenda, and add item 14b; Discussion of Performance of PCSA Board of Supervisors Appointee, to the Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Ronald S. Scearce, Supervisor - Westover District SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren APPROVAL OF AGENDA Motion to approve Agenda with amendments as presented. RESULT: ADOPTED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren CONSENT AGENDA Motion to approve Consent Agenda. 7.a.d Packet Pg. 15 Attachment: 07-16-2019 Business Meeting Minutes - DRAFT (1708 : Minutes: June 24, 2019 Economic Development Committee Meeting, July Board of Supervisors July 16, 2019 Business Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District SECONDER: Elton W. Blackstock, Supervisor - Staunton River District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren a. Minutes: June 18, 2019, Solid Waste Committee Meeting, Work Session, and Business Meeting (Staff Contact: Kaylyn M. McCluster) b. Resolution #2019-07-02: VDOT Rural Rustic Roads (Staff Contact: Gregory L. Sides) c. Resolution #2019-07-03 VDOT Six-Year Plan (Staff Contact: Gregory L. Sides) d. School's Armory Playground Construction Approval Ratification (Staff Contact: Richard N. Hicks) e. Updated Resolution and Agreement for 911 Management and Control (Staff Contact: Chris C. Slemp) f. American Red Cross Chatham Community Center Facility Use Agreement (Staff Contact: Chris C. Slemp) g. Pet Smart Charities Adoption Partner Agreement Ratification (Staff Contact: Gregory L. Sides) h. Award of Bids For Roll Off Truck (Staff Contact: Richard N. Hicks) ITEMS REMOVED FROM CONSENT AGENDA i. Dam Rehabilitation Funding Agreement Approval (Staff Contact: Richard N. Hicks) PRESENTATIONS a. Executive Fire Officer Program; Chris C. Slemp (Staff Contact: David M. Smitherman) Mr. Smitherman stated Mr. Christopher Slemp has completed the Executive Fire Officer Program. This is a top tier achievement for those in fire service and is a very difficult process. Mr. Smitherman presented his framed completion certificate to him. HEARING OF THE CITIZENS Coy Harville, Westover District, stated that he had a meeting with Mr. Warren and Mr. Scearce on July 11, 2019. Mr. Harville publicly apologized for an incident that occurred seven (7) months ago. He requested that he be allowed to stay on the Service Authority to see Projects that they are working on through. Scottie Adams, Callands-Gretna District, spoke regarding an email that was sent from Mr. Dean Fowler to Mr. Smitherman regarding money that was not used for Fire and Rescue. He requested that the Board consider following the recommendation of the Fire and Rescue Association regarding where the unused money should go. PUBLIC HEARINGS 7.a.d Packet Pg. 16 Attachment: 07-16-2019 Business Meeting Minutes - DRAFT (1708 : Minutes: June 24, 2019 Economic Development Committee Meeting, July Board of Supervisors July 16, 2019 Business Meeting Rezoning Public Hearings Case 1: Public Hearing: Rezoning Case R-19-020, Ray L. Taylor & Eltha Jo Taylor; Dan River Election District, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Staff Contact: Gregory L. Sides); (Supervisor Davis) Mr. Davis opened the Public Hearing at 7:17 PM. Mr. Ray Taylor was present to represent the Petition. No one signed up to speak and Mr. Davis closed the Public Hearing at 7:19 PM. Motion to rezone 0.361 of an acre from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to combine with the adjacent 33 acres zoned A-1). RESULT: APPROVED [UNANIMOUS] MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren Case 2: Public Hearing: Rezoning Case R-19-021, Thomas Judson Brown, III, & Janet Holley Brown; Dan River Election District, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Staff Contact: Gregory L. Sides); (Supervisor Davis) Mr. Davis opened the Public Hearing at 7:20 PM. No one signed up to speak and Mr. Davis closed the Public Hearing at 7:22 PM. Motion to rezone 20.73 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to make the zoning consistent with their adjacent 91-acre farm). RESULT: APPROVED [UNANIMOUS] MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District SECONDER: Charles H. Miller, Vice Chairman - Banister District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren Other Public Hearings 1. Public Hearing: Enterprise Zone Amendments (Staff Contact: Matthew D. Rowe) Mr. Davis opened the Public Hearing at 7:23 PM. No one signed up to speak and Mr. Davis closed the Public Hearing at 7:24 PM. Ms. McCulloch stated that the Board previously tabled this item for further consideration and amendments have been made to the Enterprise Zone, which include Hargrave Military Academy. Motion to approve the Enterprise Zone Map, Resolution #2019-07-01, and incentive amendments as presented. 7.a.d Packet Pg. 17 Attachment: 07-16-2019 Business Meeting Minutes - DRAFT (1708 : Minutes: June 24, 2019 Economic Development Committee Meeting, July Board of Supervisors July 16, 2019 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren 2. Public Hearing: EMS Billing Fee Increase (Staff Contact: Chris C. Slemp) Mr. Davis opened the Public Hearing at 7:25 PM. Mr. Scottie Adams spoke on behalf of the Fire and Rescue Association and supports this change. No one else signed up to speak and Mr. Davis closed the Public Hearing at 7:28 PM. Mr. Slemp stated that EMAC recently met and reviewed the County’s EMS billing rates as compared to other localities. Currently the County’s billing rates are as follows: BLS $500 ALS 1 $650 ALS 2 $800 Mileage $14 Additionally, County EMS agencies do not currently bill for treatment/no transport and patient refusals. Insurance companies are now beginning to reimburse for these situations, and it was EMAC’s recommendation that the County adjust billing rates to allow for these services. After discussion and review, EMAC recommended that the County’s EMS billing rates be increased as follows: BLS $550 ALS1 $750 ALS2 $950 Treat/No Transport $400 Patient Refusal $75 Mileage $16 The Public Hearing was advertised in the Chatham Star Tribune on July 3, 2019, and July 10, 2019. Motion to approve the EMS billing rates as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Ronald S. Scearce, Supervisor - Westover District SECONDER: Charles H. Miller, Vice Chairman - Banister District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren 3. Public Hearing: Fire and Rescue Ordinance (Staff Contact: Chris C. Slemp) Mr. Davis opened the Public Hearing at 7:31 PM. Mr. Scottie Adams, Callands-Gretna District, 7.a.d Packet Pg. 18 Attachment: 07-16-2019 Business Meeting Minutes - DRAFT (1708 : Minutes: June 24, 2019 Economic Development Committee Meeting, July Board of Supervisors July 16, 2019 Business Meeting stated his concerns and desired for this to go back to the Fire and Rescue Association. No one else signed up to speak and Mr. Davis closed the Public Hearing at 7:35 PM. Due to this item not being reviewed by all parties involved, there was no action taken at this time. RESULT: TABLED [UNANIMOUS] MOVER: Joe B. Davis, Chairman - Dan River District SECONDER: Charles H. Miller, Vice Chairman - Banister District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren 4. Public Hearing: Building Height Revision (Staff Contact: Gregory L. Sides) Mr. Davis opened the Public Hearing at 7:36 PM. No one signed up to speak and Mr. Davis closed the Public Hearing at 7:38 PM. The Pittsylvania County Planning Commission was approached by the Director of Economic Development with a request to consider increasing the maximum allowed building height in the M-2, Industrial District, Heavy Industry. It was explained that the County has had prospects for large projects in the Southern Virginia Megasite at Berry Hill that would exceed the current building height limitation of 80 feet. Having to apply for a variance introduces a time and uncertainty element that can discourage prospects. At its meeting on June 4, 2019, the Planning Commission held a Public Hearing on an Ordinance Amendment that would allow a maximum height of 150 feet on M-2 parcels measuring 150 acres or greater in size. The Amendment was approved unanimously and referred to the Board. The Public Hearing was advertised in the Chatham Star Tribune on July 3, 2019, and July 10, 2019. Motion to approve the proposed Amendment to Section 35-406 of the Pittsylvania County Zoning Ordinance, as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren 5. Public Hearing: AEP Board Approval of Berry Hill Energy Connection Project (Staff Contact: Gregory L. Sides) Mr. Davis opened the Public Hearing at 7:39 PM. David Swisher, Appalachian Power (“AEP”), gave a presentation to the Board regarding the Berry Hill Energy Connection project. Waverly Cousin Jr. and Barbara Cousin spoke in support of this Project, but stated their concerns regarding their property. David Minter spoke in support of the project as well, but also has concerns on the impact to the small community. No one else signed up to speak and Mr. Davis closed the Public Hearing at 7:58 PM. 7.a.d Packet Pg. 19 Attachment: 07-16-2019 Business Meeting Minutes - DRAFT (1708 : Minutes: June 24, 2019 Economic Development Committee Meeting, July Board of Supervisors July 16, 2019 Business Meeting On April 16, 2019, the Board voted to amend Section 35-50 of the Pittsylvania County Zoning Ordinance to allow an exemption for electrical transmission lines constructed to serve properly zoned industrial park sites. This exemption to the Zoning Ordinance includes the language “with approval subject to a public hearing and vote by the Board of Supervisors”. AEP is proposing an approximate 5 mile 138 KV transmission line, and electrical substation, to supply power to the Southern Virginia Mega Site at Berry Hill. AEP has been through a rigorous design and public input process to develop a proposed route that minimizes overall impacts. The Public Hearing was advertised in the Chatham Star Tribune on July 3, 2019, and July 10, 2019. Motion that the Board approve the Berry Hill Energy Connection Project, confirm the finding of the Pittsylvania County Planning Commission that the project is substantially in accord with the adopted Comprehensive Plan, and approve Resolution #2019-07-04 as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren 6. Public Hearing: Sheriff's PCC, Chapter 11, Revisions (Staff Contact: Sheriff Taylor) Mr. Davis opened the Public Hearing at 8:00 PM. No one signed up to speak and Mr. Davis closed the Public Hearing at 8:04 PM. At the Board’s Legislative Committee Meeting that was held on June 4, 2019, The Honorable Michael Taylor, Sheriff, discussed and reviewed the following five (5) Virginia Code Sections that he desires to potentially add to the PCC: (1) Virginia Code § 15. 2- 1716. 1, Reimbursement of Expenses Incurred in Responding to Terrorism Hoax Incident, Bomb threat, or Malicious Activation of Fire Alarm; (2) Virginia Code § 15. 2- 1716.2, Methamphetamine Lab Cleanup Costs; Localities may Charge for Reimbursement; (3) Virginia Code § 15. 2- 1717, Preventing Interference with Pupils at Schools; (4) Virginia Code § 15. 2- 1717. 1, Designation of Police to Enforce Trespass Violations; and (5) Virginia Code § 15. 2- 1719, Disposal of Unclaimed Property in Possession of Sheriff or Police. Following discussion, the LC unanimously recommended to the full BOS that the above-referenced Virginia Code Sections be advertised for a Public Hearing for potential adoption at the July BOS Business Meeting. The Public Hearing has been advertised in the Chatham Star Tribune on July 3, 2019 and July 10, 2019. Motion to approve the Sheriff’s Chapter 11 Revisions as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren 7. Public Hearing: Lack of Control of Companion Animal (Staff Contact: J. Vaden Hunt, Esq.) 7.a.d Packet Pg. 20 Attachment: 07-16-2019 Business Meeting Minutes - DRAFT (1708 : Minutes: June 24, 2019 Economic Development Committee Meeting, July Board of Supervisors July 16, 2019 Business Meeting Mr. Davis opened the Public Hearing at 8:05 PM. No one signed up to speak and Mr. Davis closed the Public Hearing at 8:07 PM. On June 4, 2019, the Board’s Legislative Committee unanimously recommended the Lack of Control of Companion Animal Ordinance, proposed to be added to the Pittsylvania County Code as § 2-26, to the full Board for County Staff authorization to advertise the same for potential adoption. On June 18, 2019, at its Business Meeting, the full Board unanimously voted to authorize County Staff to advertise said Ordinance at its July Business Meeting. The Public Hearing was advertised in the Chatham Star Tribune on July 3, 2019, and July 10, 2019. Motion approving the addition of Section 2-26, Lack of Control of Companion Animal Ordinance, to the Pittsylvania County Code as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren UNFINISHED BUSINESS NEW BUSINESS a. Brosville/622 Convenience Center Site Construction Bid Award (Staff Contact: Richard N. Hicks) Mr. Hicks stated the Brosville/622 Convenience Center requires some paving and other maintenance issues. Traffic flow and convenience to the recycling containers are also an issue at this site. Once the County hired SCS Engineers, Ryan Duckett was asked to design the redevelopment of this site to repair the paving, provide a more desirable traffic flow, and provide better access to the compactor, open tops and recycling containers. The County issued IFB #20190611 for the Brosville Collection Site Re-Development on June 11, 2019. It was advertised in the Danville Register and Bee, the Star Tribune and posted on the County’s website. Three (3) bids were submitted and the low bid was by Crews Construction in the amount of $88,500.00. The County also requested a price on replacing most of the asphalt and apron at the entrance to the site due to its poor condition. The price by Crews for that work was $6,500.00. This results in a total project cost of $95,000.00. Mr. Hicks stated that after the previous Finance Committee Meeting, County Staff is requesting to delay the award of this bid until the August Meeting. b. Wayside Park Grant Agreements Approval (Staff Contact: Mark W. Moore) Mark Moore stated that there are two (2) Wayside Park Grant Agreements, both Grants will be dispersed over a two (2) year period in 2019 and 2020. The Danville Regional Foundation (“DRF”) Grant in the amount of $306,540 will be dispersed in equal half-installments in July 7.a.d Packet Pg. 21 Attachment: 07-16-2019 Business Meeting Minutes - DRAFT (1708 : Minutes: June 24, 2019 Economic Development Committee Meeting, July Board of Supervisors July 16, 2019 Business Meeting 2019 and July 2020. The first installment of $153,270 will be made to the County upon full execution of the Grant this month, pending County Board approval, and the remaining installment of $153,270 is payable to the County on July 1, 2020. The second grant is from J. T. - Minnie Maude Charitable Trust (“JTMM”) in the amount of $100,000 to be dispersed in equal half-payments in 2019 and 2020. The first installment of $50,000 will be made on or about September 15, 2019, with the second $50,000 installment made to the County on or about March 15, 2020. Motion to accept both the Danville Regional Foundation and J. T. - Minnie Maude Charitable Trust Grant Agreement, and allow the County Administrator to sign these documents on behalf of the County. RESULT: APPROVED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren c. WIA Year-End Grant Appropriations (Staff Contact: Kimberly G. Van Der Hyde) Mrs. Van Der Hyde stated that during the Budget process, that the Workforce Investment Board, (“WIB”) estimates the amount of Grant funding that will be available for the upcoming Budget year. At year-end, all accounts are reviewed to ensure that sufficient funds exist to cover expenditures for the year, and that all Grant funds have been properly appropriated. The WIA fund has been reviewed and it has been determined that three (3) Departments within the WIA fund require additional appropriation in 2019 to cover outstanding expenditures that have not been previously appropriated. The following grants need to appropriated to the WIA fund as of June 30, 2019: Youth: Out of School $441,911.56 Youth: In School $ 31,152.61 Pathways 2019 Grant $ 95,018.48 TOTAL $568,082.65 Motion to appropriate a total of $568,082.65 to the WIA fund as outlined above. RESULT: APPROVED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Ronald S. Scearce, Supervisor - Westover District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren APPOINTMENTS MATTERS FROM WORK SESSION a. Strategic Plan Approval (Staff Contact: David M. Smitherman) 7.a.d Packet Pg. 22 Attachment: 07-16-2019 Business Meeting Minutes - DRAFT (1708 : Minutes: June 24, 2019 Economic Development Committee Meeting, July Board of Supervisors July 16, 2019 Business Meeting Motion to approve the Board’s Strategic Plan with the following changes: (1) Revise Section 4(b) to make the potential implementation thereof the year 2020; and (2) Add a statement to the Strategic Plan requiring County Staff to bring any action item contained in the Strategic Plan involving an appropriation to the Board of Supervisors for approval before implementation. RESULT: APPROVED [UNANIMOUS] MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District SECONDER: Ronald S. Scearce, Supervisor - Westover District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren b. Discussion of Performance of PCSA Board of Supervisors Appointee Motion by Mr. Scearce, second by Mr. Warren, to remove Westover District Appointee from the Service Authority. Substitute motion by Mr. Blackstock, second by Mr. Barber, that the Westover District Appointee to the Service Authority be suspended for three (3) months. RESULT: DEFEATED [3 TO 4] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Barber, Blackstock, Farmer NAYS: Davis, Miller, Scearce, Warren Mr. Blackstock stated his opinion on the matter and feels that suspension is better than removal. Mr. Barber echoed Mr. Blackstock’s sentiments. Mr. Scearce stated had he known this before his re-appointment to the Service Authority, he would have not been appointed. Mr. Warren stated his deep concerns about the situation. Motion to remove Westover District Appointee from the Service Authority. RESULT: APPROVED [4 TO 3] MOVER: Ronald S. Scearce, Supervisor - Westover District SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District AYES: Davis, Miller, Scearce, Warren NAYS: Barber, Blackstock, Farmer BOARD MEMBER REPORTS Mr. Blackstock stated the rodeo in Grit was a success. Mr. Scearce stated the update given earlier from the Pet Center Director was great and thanked Mr. McLaughlin for his hard work. COUNTY ADMINISTRATOR REPORTS Mr. Smitherman thanked Mr. McLaughlin and the Pet Center Staff for their hard work and fundraising. 7.a.d Packet Pg. 23 Attachment: 07-16-2019 Business Meeting Minutes - DRAFT (1708 : Minutes: June 24, 2019 Economic Development Committee Meeting, July Board of Supervisors July 16, 2019 Business Meeting ADJOURNMENT Mr. Davis adjourned the Meeting at 8:36 PM. 7.a.d Packet Pg. 24 Attachment: 07-16-2019 Business Meeting Minutes - DRAFT (1708 : Minutes: June 24, 2019 Economic Development Committee Meeting, July Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: RIFA Local Performance Agreement; Gefertec (Staff Contact: David M. Smitherman) Staff Contact(s): David M. Smitherman Agenda Date: August 20, 2019 Item Number: 7.b Attachment(s): Gefertec Local Performance Reviewed By: SUMMARY: The Gefertec Local Performance Agreement, attached, provides free rent at the Institute of Advanced Learning and Rearch (“IALR”). The City of Danville, Virginia (the “City”), and the County’s share of said free rent totals $5,752, with the County’s portion at $2,876. FINANCIAL IMPACT AND FUNDING SOURCE: The City and County’s share totals $5,752, with the County’s portion at $2,876. RECOMMENDATION: County Staff recommends the Board approve the attached Local Performance Agreement for Gefertec as presented. MOTION: “I make a Motion to approve the Local Performance Agreement for Gefertec as presented.” 7.b Packet Pg. 25 1 LOCAL PERFORMANCE AGREEMENT THIS LOCAL PERFORMANCE AGREEMENT (this "Agreement"), made and entered into as of the 8th day of July 2019, by and among DANVILLE-PITTSYLVANIA REGIONAL INDUSTRIAL FACILITY AUTHORITY, a political subdivision of the Commonwealth of Virginia ("RIFA"); the CITY OF DANVILLE, VIRGINIA, a Virginia municipal corporation (the "City"); COUNTY OF PITTSYLVANIA, a political subdivision of the Commonwealth of Virginia (the "County"); and GEFERTEC LLC, a Virginia limited liability company (the "Company"); W I T N E S S E T H : NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties agree as follows: Section 1. - Recitals. The parties recite the following facts: a. RIFA, the City and the County, in order to stimulate economic growth and development of the community by creating jobs and infrastructure have agreed to provide incentives to new and expanding businesses which conduct industrial activity. b. The Company, headquartered in Berlin, Germany, is the manufacturer of modern arc welding, ready-to-use production machinery, employing 3DMP® technology. c. The Company has agreed to establish a North American Application Center for 3D Metal Printing/Additive Manufacturing within the Main Building of the Institute for Advanced Learning and Research (the “Institute”), located in Danville, Virginia. This space at the Institute would comprise of a total of 1,477 square feet of office, laboratory and production space (the “Facility Space”). The land upon which the Institute operates is owned by RIFA and is part of RIFA’s Cyber Park project. d. During the Performance Period described below, the Company plans to make capital investments in the Project Site of at least One Million Nine Hundred Thousand and 00/100 Dollars ($1,900,000.00) and to create eight (8) full-time jobs with an average yearly base wage of at least Sixty Thousand and 00/100 Dollars ($60,000.00), as set forth in this Agreement. e. Each of RIFA, the City and the County is willing to provide the Company with certain incentives described below, provided that the Company satisfies certain criteria relating to employment projections and capital investment. f. Each of RIFA, the City and the County finds that the provisions of this Agreement and the commitments of the Company will promote the growth of industry by 7.b.a Packet Pg. 26 Attachment: Gefertec Local Performance (1732 : RIFA Local Performance Agreement; Gefertec (Staff Contact: David M. Smitherman)) 2 inducing industrial development within the Cyber Park, and that such development will promote the safety, health, welfare, convenience and prosperity of the citizens of the City and the County. Section 2. - Definitions. For the purposes of this Agreement, the following terms shall have the following definitions: a. "Agreement" shall mean this Local Performance Agreement and shall have the same meaning as set forth in the header paragraph. b. "Capital Investment" means a capital expenditure by or on behalf of the Company in taxable real property, taxable tangible personal property, or both, at the Facility. A capital expenditure related to a leasehold interest in real property will be considered to be made "on behalf of the Company" if a lease between a developer and the Company is a capital lease, or is an operating lease having a term of at least ten (10) years, and the real property would not have been constructed or improved but for the Company's interest in leasing some or all of the real property. Only the capital expenditures allocated to the portion of the real property to be leased by the Company will count as Capital Investment. The purchase or lease of furniture, fixtures, machinery and equipment, including under an operating lease, will qualify as Capital Investment hereunder. c. "City" shall have the same meaning as that term in the header paragraph of this Agreement. d. "Company" shall have the same meaning as that term in the header paragraph of this Agreement. e. "County" shall have the same meaning as that term in the header paragraph of this Agreement. f. "Event of Default" shall have the same meaning as that term is used in Section 8 below. g. "Event of Force Majeure" shall mean without limitation, any of the following: acts of God; strikes, lockouts or other industrial disturbances; act of public enemies; orders of any kind of the government of the United States of America or of the Commonwealth or any of their respective departments, agencies, political subdivisions or officials, or any civil or military authority; insurrections; riots; epidemics; landslides; lightning; earthquakes; fires; hurricanes; tornadoes; storms; floods; washouts; droughts; arrests; restraint of government and people; civil disturbances; explosions; breakage or accident to machinery, transmission pipes or canals not caused by the Company; partial or entire failure of utilities; or any other cause or event not reasonably within the control of the Company. h. "Facility Space" shall have the same meaning as that term is used in Section 1(c) 7.b.a Packet Pg. 27 Attachment: Gefertec Local Performance (1732 : RIFA Local Performance Agreement; Gefertec (Staff Contact: David M. Smitherman)) 3 above. i. "Government Party" or "Government Parties" shall mean any one or more of RIFA, the City and the County. j. "Institute" shall have the same meaning as that term is used in Section 1(c) above. k. "Institute Lease" shall mean a lease for the Facility Space with the Institute as lessor and the Company as lessee. l. "Maintain", as it pertains to a New Job, shall mean that the New Job will continue without interruption from the date of creation through the Performance Date. Positions for the New Jobs will be treated as Maintained during periods in which such positions are not filled due to (i) temporary reductions in the Company's employment levels (so long as there is active recruitment for open positions), (ii) strikes and (iii) other temporary work stoppages not to exceed sixty (60) days. m. "Maintenance Period" shall have the same meaning as that term is used in Section 10 below. n. "New Job" shall mean new permanent full-time employment of an indefinite duration at the New Facility for which the standard fringe benefits are provided by the Company for the employee, and for which the Company pays an average annual wage of at least Sixty Thousand and 00/100 Dollars ($60,000.00), excluding standard fringe benefits, excluding standard fringe benefits. Each New Job must require a minimum of either (i) thirty-five (35) hours of an employee's time per week for the entire normal year of the Company's operations, which "normal year" must consist of at least forty-eight (48) weeks, or (ii) one thousand six hundred eighty (1,680) hours per year. Seasonal or temporary positions, positions created when a job function is shifted from an existing location in the Commonwealth of Virginia, and positions with construction contractors, vendors, suppliers and similar multiplier or spin-off jobs shall not qualify as New Jobs. o. "Performance Date" shall mean the date that is three (3) years after the date of this Agreement. p. "Performance Period" shall mean that period of time commencing on the date of this Agreement and ending on the Performance Date. q. "Project Site" shall mean the Facility Space and any other facility or space in the City, the County or both, in which the Company operates its North American production business. 7.b.a Packet Pg. 28 Attachment: Gefertec Local Performance (1732 : RIFA Local Performance Agreement; Gefertec (Staff Contact: David M. Smitherman)) 4 r. "Recruitment Documents" shall mean any one or more of this Agreement, the Institute Lease, any and all performance grant agreements executed by the Company pertaining to State Grants and any other document(s) executed, at the request of RIFA, by the Company in connection with this Agreement. s. "RIFA" shall have the same meaning as that term in the header paragraph of this Agreement. t. "State Grants" shall mean the Tobacco Region Opportunity Fund Grant and any other grant that any Government Party applies to or for the benefit of the Company. u. "Tobacco Commission" shall mean the Virginia Tobacco Region Revitalization Commission, a political subdivision of the Commonwealth of Virginia, as created in Chapter 31 of Title 3.2 of the Code of Virginia, 1950, as amended. Section 3. - Capital Investment and New Job Creation by the Company. a. $1.9M Capital Investment. On or before the Performance Date, the Company shall make Capital Investment in the minimum aggregate amount of One Million Nine Hundred Thousand and 00/100 Dollars ($1,900,000.00) at the Project Site. Notwithstanding the foregoing, it shall not constitute an Event of Default under Section 7 below if the Company during the Performance Period shall make a Capital Investment of at least One Million Seven Hundred Ten Thousand and 00/100 Dollars ($1,710,000.00) on or before the Performance Date. b. 8 New Jobs. The Company shall create and employ eight (8) New Jobs on or before the Performance Date and shall Maintain these New Jobs until at least the Performance Date. Beginning October 1, 2019, on October 1 and April 1 of each year during the Performance Period, the Company shall produce and deliver to RIFA a New Jobs roster itemizing, at a minimum, each New Job and the base pay (excluding fringe benefits), as described in Section 2(n) above and any other information pertaining to such New Job employees as may be reasonably requested by RIFA. The Company shall redact from the New Jobs roster any personally identifiable information of its employees. The Company hereby authorizes each of the City Economic Development Director, the County Economic Development Director and the RIFA Treasurer or his respective designees to obtain and to verify the information contained in the New Jobs roster from the Virginia Employment Commission. Notwithstanding the foregoing, it shall not constitute an Event of Default under Section 7 below if the Company during the Performance Period shall create and Maintain at least seven (7) New Jobs on or before the Performance Date. c. Financial Report. On April 1 of each year during the Performance Period, the Company shall produce and deliver to RIFA a general financial report on the status of the Company's business since the Company took possession of the Facility Space at the Institute. 7.b.a Packet Pg. 29 Attachment: Gefertec Local Performance (1732 : RIFA Local Performance Agreement; Gefertec (Staff Contact: David M. Smitherman)) 5 Section 4. - Funds Extended to or for the Company. a. State Grant Applications. As part of the construction of the New Facility, RIFA or other Government Parties shall apply for and accept State Grants as follows: i. Up to $45,000 Tobacco Region Opportunity Fund. As a condition to and as a part of the application for the Tobacco Region Opportunity Fund Grant, RIFA and the Company shall enter into a performance grant agreement with the Tobacco Commission. If the application for such grant is approved, RIFA shall disburse the funds to the Company upon the Company's satisfaction or achievement of certain performance metrics as set forth in such performance grant agreement. However, should this grant be advanced to the Company in the form of payment of base rent under the Institute Lease prior to the satisfaction or achievement of those performance metrics, this grant is subject to recapture by RIFA or any other Government Party in the event the Company fails to make the Capital Investment and/or create and Maintain the New Jobs on or before the Performance Date and the Maintenance Period. The Company shall reasonably cooperate with the Government Parties in connection with the applications for the State Grants, including without limitation providing financial information about the Company, the Company's planned Capital Investments, and the creation schedule of the New Jobs. b. Up to $50,752 Payment of Base Rent under the Institute Lease. So long as there is no Event of Default, RIFA shall pay to IALR up to an aggregate of Twenty Five Thousand Three Hundred Seventy Six and 00/100 Dollars ($25,376.00) per lease year for base rent under the Institute Lease (or up to an aggregate maximum of Fifty Thousand Seven Hundred Fifty Two and 00/100 Dollars ($50,752.00) for the first twenty four (24) months of the lease term for base rent under the Institute Lease). Nothing in this Section 4(b) shall be deemed or construed to create a guaranty relationship or principal-agent relationship between RIFA and the Company. Moreover, in no event shall IALR be deemed or construed to be a third-party beneficiary of this Section 4(b). After these funds is disbursed by RIFA, these funds are subject to recapture by RIFA in the event the Company fails to make the Capital Investment and/or create and Maintain the New Jobs on or before the Performance Date and/or the Maintenance Period. c. Danville Enterprise Zone Grant. The City acknowledges that under the City’s Enterprise Zone program, the Company could qualify for cash payments exemption from City permit fees, reimbursement of water and sewer connection fees and business and professional license fee rebates. The City shall disburse such grant according to the terms and conditions of its Enterprise Zone program. After this grant is disbursed, this grant is not subject to recapture by the City or any other Government Party in the event the Company fails to make the Capital Investment and/or create and Maintain the New Jobs on or before the Performance Date. 7.b.a Packet Pg. 30 Attachment: Gefertec Local Performance (1732 : RIFA Local Performance Agreement; Gefertec (Staff Contact: David M. Smitherman)) 6 Section 5. - Capital Investment Report and Unaudited Annual Financial Statements. The Company shall provide a signed report to RIFA annually, beginning November 1, 2019, documenting the Company's progress in Capital Investment and in maintenance of the Capital Investment. The Company further agrees that each of the City Economic Development Director, the County Economic Development Director and the RIFA Treasurer or his respective designees are authorized to verify all taxable Capital Investment and related information through the Office of the Commissioner of Revenue for the City. Along with the report in this Section, the Company shall provide to RIFA (i) unaudited financial statements covering the previous twelve (12) month period, prepared under generally accepted accounting principles (GAAP) as used in the United States of America and (ii) documentation or other information reasonably satisfactory to RIFA demonstrating the Company’s plans to have sufficient working capital to operate its business for at least the next eighteen (18) months and to meet its required Capital Investment as set forth in this Agreement. Section 6. - Representations and Warranties of the Company. As of the date of this Agreement and continuing until the Performance Date, the Company hereby represents and warrants to each Government Party the following: a. The Company is a limited liability company duly organized, validly existing, and in good standing under the laws of the Commonwealth of Virginia as of the date of this Agreement and is authorized to transact business in the Commonwealth of Virginia and all other jurisdictions in which it is required by law. b. This Agreement, the transactions contemplated herein, and the other Recruitment Documents to be executed by the Company have been or shall have been approved by all necessary company action by the Company; and the persons executing this Agreement and any of the other Recruitment Documents to be executed by the Company have or shall have full and complete authority to execute and deliver the same for and on behalf of the Company. c. The execution, delivery, and performance of this Agreement, the other Recruitment Documents, and the consummation of the transactions contemplated hereby and thereby by the Company will not violate, conflict with, or result in any default under, or cause any acceleration of any obligation under, any (i) Articles of Organization, Operating Agreement, Buy-Sell Agreement, or other organizational documents of the Company; (ii) any existing contract, agreement, note, or other document to which the Company is a party, or by which the Company is bound; or (iii) any orders, decrees, or laws of any jurisdiction applicable to and binding upon the Company. d. This Agreement and all other Recruitment Documents constitute the legal, binding and enforceable obligations of the Company in accordance with the terms contained herein or therein. 7.b.a Packet Pg. 31 Attachment: Gefertec Local Performance (1732 : RIFA Local Performance Agreement; Gefertec (Staff Contact: David M. Smitherman)) 7 e. There is no pending or threatened litigation or proceeding against the Company which may materially adversely affect the financial condition, business operations, or business prospects of the Company. f. The Company is not in material default with respect to any existing indebtedness incurred by it. g. All financial statements, certificates, resolutions, and other information or documentation furnished to any one or more of the Government Parties prior to the date of this Agreement by the Company are true, correct, and accurate, and no such information fails to disclose or misrepresents any information which could materially or adversely affect the transactions contemplated in this Agreement; and the Company has not failed to disclose any information which could materially and adversely affect the business or financial condition of the Company. Section 7. - Event of Default. It shall be an Event of Default upon the occurrence of any one or more of the following events: a. The occurrence of any material default under this Agreement, or any other Recruitment Document which is not cured within thirty (30) days after written notice to the Company of such default (or if such default cannot reasonably be cured within such thirty (30) day period, then if the Company fails to substantially begin such cure within such thirty (30) day period or fails thereafter to diligently pursue such cure); b. The Company discontinues business for a period of sixty (60) days or more, or materially changes the nature of the Company's business; c. The Company (i) files a petition or has a petition filed against it under the Bankruptcy Code or any proceeding for the relief of insolvent debtors which is not dismissed within sixty (60) days of such filing; (ii) is subject to the entry of an order for relief by any court of insolvency; (iii) makes an admission of insolvency seeking the relief provided in the Bankruptcy Code or any other insolvency law; (iv) makes an assignment for the benefit of creditors; (v) has a receiver appointed, voluntarily or otherwise, for its property; or (vi) becomes insolvent, however otherwise evidenced; d. The controlling owner of the Company (i) files a petition or has a petition filed against it under the Bankruptcy Code or any proceeding for the relief of insolvent debtors which is not dismissed within sixty (60) days of such filing; (ii) is subject to the entry of an order for relief by any court of insolvency; (iii) makes an admission of insolvency seeking the relief provided in the Bankruptcy Code or any other insolvency law; (iv) makes an assignment for the benefit of creditors; (v) has a receiver appointed, voluntarily or otherwise, for its property; or (vi) becomes insolvent, however otherwise evidenced; 7.b.a Packet Pg. 32 Attachment: Gefertec Local Performance (1732 : RIFA Local Performance Agreement; Gefertec (Staff Contact: David M. Smitherman)) 8 e. The Company is not in good standing with the Virginia State Corporation Commission after having received at least sixty (60) days written notice from the Commission; or f. An officer or controlling owner of the Company (i) is convicted of a felony, or (ii) is convicted of any other crime involving lying, cheating, stealing, fraud, misappropriation, or other similar acts of dishonesty. Section 8. - Upon Occurrence of an Event of Default. In addition to and not in lieu of any other remedies or relief made available to any one or more of the Government Parties under this Agreement, at law or in equity, upon the occurrence of an Event of Default, irrespective of whether any Government Party has terminated this Agreement, each Government Party (as the case may be) may elect any one or more of the following: a. The Government Party may immediately cease to disburse any further payments to or for the Company under this Agreement or the Recruitment Documents; b. The Government Party may give written notice to the Company exercising the right to accelerate the Company's obligation to repay its unpaid indebtedness of the Company to that Government Party, declaring the outstanding balance to be immediately due and payable; c. If the Event of Default is based on the Company’s failure to make and to maintain the Capital Investment and/or to create and Maintain New Jobs as required in this Agreement, the amount of the refund shall be calculated as set forth below in Section 9 below; Upon giving written notice to the Company, the Government Party shall have the right, but not the obligation, to offset any amounts owed by the Government Party against amounts owed or claimed to be owed by the Company; and/or d. The Government Party may pursue any and all other remedies available to it under this Agreement, any one or more of the Recruitment Documents or applicable law. Section 9. - Repayment of Grants for Failure to make the Capital Investment and/or to create and Maintain New Jobs. In the event the Company fails to make and to maintain the Capital Investment and/or to create and Maintain New Jobs as required under this Agreement and such failure constitutes an Event of Default, the Company shall repay to the Government Parties portions of the State Grants as follows: a. Failure to make the Capital Investment. In the event the Company fails to make and to maintain the Capital Investment as required under this Agreement and such failure constitutes an Event of Default, the Company shall repay to the Government Parties an amount equal to the following: 7.b.a Packet Pg. 33 Attachment: Gefertec Local Performance (1732 : RIFA Local Performance Agreement; Gefertec (Staff Contact: David M. Smitherman)) 9 i. Repayment of a portion of the Danville-Pittsylvania County Industrial Enhancement Grant. An amount equal to fifty percent (50%) of the total amount of the State Grant actually disbursed as of the Performance Date, minus the following calculation: an amount equal to the Capital Investment actually made by the Company as of the Performance Date multiplied by a fraction, (A) the numerator of which is fifty percent (50%) of the total amount of the State Grant actually disbursed as of the Performance Date, and (B) the denominator of which is One Million Seven Hundred Ten Thousand and 00/100 Dollars ($1,710,000.00). b. Failure to Create and Maintain New Jobs. In the event the Company fails to create and Maintain New Jobs as required under this Agreement and such failure constitutes an Event of Default, the Company shall repay to RIFA an amount equal to the following: i. Repayment of a portion of the Danville-Pittsylvania County Industrial Enhancement Grant. An amount equal to fifty percent (50%) of the total amount of the State Grant actually disbursed as of the Performance Date, minus the following calculation: an amount equal to the New Jobs actually Maintained by the Company as of Performance Date multiplied by a fraction, (A) the numerator of which is fifty percent (50%) of the total amount of the Danville-Pittsylvania County Industrial Enhancement Grant actually disbursed as of the Performance Date, and (B) the denominator of which is eight (8) New Jobs. c. The Company shall pay the sums described in this Section 9 no later than sixty (60) days after the date on which the Company is given written notice of such Event(s) of Default described in this Section. Section 10. - 2-Year Maintenance Period after the Performance Period. Beginning at the end of the Performance Period and continuing for a period of two (2) years (the "Maintenance Period"), the Company shall (i) maintain its level of Capital Investment; (ii) Maintain its New Jobs at least at the same level as of the Performance Date; and (iii) operate a Project Site located in the City, the County or both. It shall be an Event of Default if the Company fails to maintain such levels during the Maintenance Period. Section 11. - Audit and Guideline Requirements. Upon reasonable prior written request, the Company shall allow each of the City Economic Development Director, the County Economic Development Director and the RIFA Treasurer (or his respective designees) reasonable access during regular business hours to all records pertaining to the Company's employment and investment at the Facility, and the Company shall cooperate with RIFA in any audit of such records by furnishing all information necessary to verify the Company's performance under this Agreement. In return, each of RIFA, the City and the County agrees to maintain the confidentiality of any and all proprietary, confidential and/or sensitive information, 7.b.a Packet Pg. 34 Attachment: Gefertec Local Performance (1732 : RIFA Local Performance Agreement; Gefertec (Staff Contact: David M. Smitherman)) 10 including without limitation personal payroll earnings or similar information that those Government Parties or its designees may receive or access. Section 12. - Force Majeure. Notwithstanding the foregoing, if the Company does not meet the New Job and Capital Investments requirements because of an Event of Force Majeure, the Performance Date will be extended day-for-day by the delay in meeting the targets caused by the Event of Force Majeure. Section 13. - Subject to Annual Appropriations. As provided under Virginia law, the obligations of the Government Parties to pay the cost of performing its obligations under this Agreement are subject to and dependent upon annual appropriations being made from time to time by the governing body of such Government Party, for such purpose. Section 14. - Non-waiver. No waiver of any term or condition of this Agreement by any party shall be deemed a continuing or further waiver of the same term or condition or a waiver of any other term or condition of this Agreement. Section 15. - Attorneys' Fees. Each of the parties shall be solely responsible for their respective attorneys' fees in the negotiating, drafting, and execution of this Agreement and any of the transactions contemplated hereby. Section 16. - Other Documents. The parties agree that they shall execute, acknowledge, and deliver all such further documents as may be reasonably required to carry out and consummate the transactions contemplated by this Agreement. Section 17. - Default. In the event that a party to this Agreement incurs attorneys' fees and/or costs in pursuing or defending an alleged breach of this Agreement, the non-prevailing party, in addition to any other remedy, shall be responsible for the reasonable attorneys' fees and costs incurred by the prevailing party. The parties retain all rights at law and in equity to enforce the provisions of this Agreement in accordance with applicable law. Section 18. - Entire Agreement. This Agreement and the schedules hereto contain the entire agreement and understanding of the parties to this Agreement with respect to the transactions contemplated hereby; and this Agreement and the schedules hereto supersede all prior understandings and agreements of the parties with respect to the subject matter hereof. Section 19. - Headings. The descriptive headings in this Agreement are inserted for convenience only and do not constitute a part of this Agreement. Section 20. - Notices. Any notice required or contemplated to be given to any of the parties by any other party shall be in writing and shall be given by hand delivery, certified or registered United States mail, or a private courier service which provides evidence of receipt as part of its service, as follows: 7.b.a Packet Pg. 35 Attachment: Gefertec Local Performance (1732 : RIFA Local Performance Agreement; Gefertec (Staff Contact: David M. Smitherman)) 11 If to RIFA: Danville-Pittsylvania Regional Industrial Facility Authority Attn.: Susan M. DeMasi, Secretary 427 Patton Street P.O. Box 3300 (zip code 24543) Danville, VA 24541 With a copy to: Michael C. Guanzon, Esq. Christian & Barton, L.L.P. 909 E. Main St., Suite 1200 Richmond, VA 23219-3095 If to the City: Attn.: Telly D. Tucker Director of Economic Development 427 Patton Street P.O. Box 3300 (zip code 24543) Danville, VA 24541 With a copy to: W. Clarke Whitfield, Jr., Esq. City Attorney 427 Patton Street, Room 421 P.O. Box 3300 (zip code 24543) Danville, VA 24541 If to the County: Attn.: Matthew D. Rowe Director of Economic Development 1 Center Street P.O. Box 426 Chatham, VA 24531 With a copy to: J. Vaden Hunt, Esq. County Attorney 1 Center Street P.O. Box 426 Chatham, VA 24531 If to the Company: Gefertec LLC Gefertec GmbH Attn.: Tobias Röehrich, CEO Schwarze-Pumpe-Weg 16 12681 Berlin Germany Any party may change the address to which notices hereunder are to be sent to it by giving written notice of such change in the manner provided herein. A notice given hereunder shall be deemed given on the date of hand delivery, deposit with the United States Postal Service properly addressed and postage prepaid, or delivery to a courier service properly addressed with all charges prepaid, as appropriate. Copies as set forth in this Section 20 are provided as a courtesy and shall not be required to effectuate notice as provided herein. Section 21. - Governing Law. This Agreement shall be governed by and construed in 7.b.a Packet Pg. 36 Attachment: Gefertec Local Performance (1732 : RIFA Local Performance Agreement; Gefertec (Staff Contact: David M. Smitherman)) 12 accordance with the laws of the Commonwealth of Virginia. The parties hereby submit to the exclusive jurisdiction of the state court located in Danville, Virginia, or the U.S. District Court for the Western District of Virginia (Danville Division), in any action or proceeding arising out of, or related to this Agreement, and the parties hereby agree that all claims in respect of any action or proceeding shall be heard or determined only in either of these courts. The parties agree that a final judgment in any action or proceeding shall, to the extent permitted by applicable law, be conclusive and may be enforced in other jurisdictions by suit on the judgment, or in any other manner provided by applicable law related to the enforcement of judgments. If any ambiguity or question of intent or interpretation arises, this Agreement shall be construed as if drafted jointly by the parties and no presumptions or burden of proof shall arise favoring or disfavoring any party by virtue of authorship of any of the provisions of this Agreement. Section 22. - Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors, assigns, and legal representatives. Section 23. - Amendment, Modification and/or Supplement. The parties may amend, modify, and/or supplement this Agreement in such manner as may be agreed upon by the parties, provided such amendments, modifications, and/or supplement are reduced to writing and signed by the parties or their successors in interest. Section 24. - Gender and Number. Throughout this Agreement, wherever the context requires or permits, the neuter gender shall be deemed to include the masculine and feminine, and the singular number to include the plural, and vice versa. Section 25. - Counterparts. This Agreement may be executed in one (1) or more counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same Agreement. Section 26. - Severability. The invalidity or unenforceability of any particular provision of this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed in all respects as if such invalid or unenforceable provisions were omitted. Section 27. - Survival. Any termination, cancellation or expiration of this Agreement notwithstanding, provisions which are by their terms intended to survive and continue shall so survive and continue. Section 28. - No Third-Party Beneficiaries. Nothing in this Agreement is intended, nor will be deemed, to confer any rights or remedies upon any person or legal entity not a party to this Agreement. [SIGNATURES ARE ON FOLLOWING PAGES.] 7.b.a Packet Pg. 37 Attachment: Gefertec Local Performance (1732 : RIFA Local Performance Agreement; Gefertec (Staff Contact: David M. Smitherman)) 13 WITNESS our signature and seal to this LOCAL PERFORMANCE AGREEMENT as of the date first above written: DANVILLE-PITTSYLVANIA REGIONAL INDUSTRIAL FACILITY AUTHORITY, a political subdivision of the Commonwealth of Virginia By: _______________________________ Fred O. Shanks, III, Chairman (SEAL) ATTEST: ______________________________ Susan M. DeMasi Corporate Secretary Danville-Pittsylvania Regional Industrial Facility Authority COMMONWEALTH OF VIRGINIA, AT LARGE CITY/COUNTY OF _______________________, to-wit: The foregoing instrument was acknowledged before me this _____ day of _______________ 2019, by FRED O. SHANKS, III, in his capacity as Chairman of DANVILLE-PITTSYLVANIA REGIONAL INDUSTRIAL FACILITY AUTHORITY, a political subdivision of the Commonwealth of Virginia, on behalf of such entity. My commission expires: ________________________________. ________________________________________ Notary Public Registration No. ____________________ 7.b.a Packet Pg. 38 Attachment: Gefertec Local Performance (1732 : RIFA Local Performance Agreement; Gefertec (Staff Contact: David M. Smitherman)) 14 WITNESS our signature and seal to this LOCAL PERFORMANCE AGREEMENT as of the date first above written: CITY OF DANVILLE, VIRGINIA, a Virginia municipal corporation By: _______________________________ Kenneth F. Larking City Manager (SEAL) ATTEST: ______________________________ Susan M. DeMasi City Clerk City of Danville, Virginia COMMONWEALTH OF VIRGINIA, AT LARGE CITY/COUNTY OF _______________________, to-wit: The foregoing instrument was acknowledged before me this _____ day of _______________ 2019, by KENNETH F. LARKING, in his capacity as City Manager of CITY OF DANVILLE, VIRGINIA, a political subdivision of the Commonwealth of Virginia, on behalf of such entity. My commission expires: ________________________________. ________________________________________ Notary Public Registration No. ____________________ 7.b.a Packet Pg. 39 Attachment: Gefertec Local Performance (1732 : RIFA Local Performance Agreement; Gefertec (Staff Contact: David M. Smitherman)) 15 WITNESS our signature and seal to this LOCAL PERFORMANCE AGREEMENT as of the date first above written: COUNTY OF PITTSYLVANIA, VIRGINIA, a political subdivision of the Commonwealth of Virginia By: _______________________________ Joe B. Davis, Chairman Board of Supervisors (SEAL) ATTEST: ______________________________ David M. Smitherman Clerk Pittsylvania County Board of Supervisors COMMONWEALTH OF VIRGINIA, AT LARGE CITY/COUNTY OF _______________________, to-wit: The foregoing instrument was acknowledged before me this _____ day of _______________ 2019, by JOE B. DAVIS, in his capacity as Chairman of the Board of Supervisors of COUNTY OF PITTSYLVANIA, VIRGINIA, a political subdivision of the Commonwealth of Virginia, on behalf of such entity. My commission expires: ________________________________. ________________________________________ Notary Public Registration No. ____________________ 7.b.a Packet Pg. 40 Attachment: Gefertec Local Performance (1732 : RIFA Local Performance Agreement; Gefertec (Staff Contact: David M. Smitherman)) 16 WITNESS our signature and seal to this LOCAL PERFORMANCE AGREEMENT as of the date first above written: GEFERTEC LLC, a Virginia limited liability company By: _________________________________ Tobias Röehrich CEO (SEAL) STATE OF ______________________________________________ CITY/COUNTY OF _______________________, to-wit: The foregoing instrument was acknowledged before me this _____ day of _______________ 2019, by TOBIAS RÖEHRICH, in his capacity as CEO of GEFERTEC LLC., a Virginia limited liability company, on behalf of such entity. My commission expires: ________________________________. ________________________________________ Notary Public Registration No. ____________________ 7.b.a Packet Pg. 41 Attachment: Gefertec Local Performance (1732 : RIFA Local Performance Agreement; Gefertec (Staff Contact: David M. Smitherman)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: County/DPCS Jail Medical Billing Evaluation MOU Approval (Staff Contact: Kimberly G. Van Der Hyde) Staff Contact(s): Kimberly G. Van Der Hyde Agenda Date: August 20, 2019 Item Number: 7.c Attachment(s): DPCS-PCSO MOU.FINAL SIGNED Reviewed By: SUMMARY: During the County Budget process, the Sheriff requested that a Medical Specialist position be added to the Jail Staff to aid the Jail in filing Medicaid claims for County inmates. It was determined that Medical Billing Staff from Danville-Pittsylvania Community Services (“DPCS”) may be willing to offer their expertise in evaluating the need for the position and establish a plan for the Jail to follow when filing these claims and setting up medical records for said inmates. DPCS has graciously agreed to allow its Staff from their agency to help the Sheriff in this evaluation process. The attached Memorandum of Understanding (“MOU”) between the County and DPCS outlines the purpose and terms of DPCS’ service to the County. FINANCIAL IMPACT AND FUNDING SOURCE: Funds to cover the cost of the evaluation process have been included in the FY2020 Jail Budget. RECOMMENDATION: County Staff recommends that the Board approve the attached MOU. MOTION: “I make a Motion to approve the attached MOU between the County and DPCS.” 7.c Packet Pg. 42 7.c.aPacket Pg. 43Attachment: DPCS-PCSO MOU.FINAL SIGNED (1721 : County/DPCS Jail Medical Billing Evaluation MOU Approval) 7.c.aPacket Pg. 44Attachment: DPCS-PCSO MOU.FINAL SIGNED (1721 : County/DPCS Jail Medical Billing Evaluation MOU Approval) 7.c.aPacket Pg. 45Attachment: DPCS-PCSO MOU.FINAL SIGNED (1721 : County/DPCS Jail Medical Billing Evaluation MOU Approval) 7.c.aPacket Pg. 46Attachment: DPCS-PCSO MOU.FINAL SIGNED (1721 : County/DPCS Jail Medical Billing Evaluation MOU Approval) 7.c.aPacket Pg. 47Attachment: DPCS-PCSO MOU.FINAL SIGNED (1721 : County/DPCS Jail Medical Billing Evaluation MOU Approval) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Transfer Ownership of Canine Partner, Marvel (Contact: Sheriff Taylor) Staff Contact(s): Sheriff Taylor Agenda Date: August 20, 2019 Item Number: 7.d Attachment(s): Letter of Request to Mr. Smitherman re Jerry Riggins and Marvel 12 August 2019 Reviewed By: SUMMARY: The Sheriff’s Office requests consideration from the Board to relinquish the County’s ownership of canine partner Marvel to the recently retired Deputy Jerry Riggins. Deputy Riggins retired in good standing on July 31, 2019, after serving five (5) years with the Sheriff’s Office. Combined with other law enforcement and overseas deployment, Deputy Riggins has faithfully served over thirty-five (35) years. Among Deputy Riggins many assignments since joining the Sherriff’s Office in March 2014, was to serve as a canine handler for the Region’s fire investigators with canine partner, Marvel. Due to the number of fire scene investigations Marvel came to the Sheriff’s Office via a partnership between the Sheriff’s Office and State Farm Insurance Company (“State Farm”). Marvel was granted to the Sheriff’s Office in 2017 through a Program within State Farm. Marvel’s annual recertification comes through the Connecticut State Police, wherein Marvel receives his training in Connecticut’s Fire Service Program. Marvel is certified to identify many types of accelerants at suspicious fire scenes. Unlike other canine partners, Marvel’s training is based solely on food rewards. Because of this specific training requirement, Deputy Riggins has become quite attached to Marvel. State Farm’s representatives’ position is that Marvel is County property, and that all Grant objectives have been fulfilled. Should the Board agree to transfer ownership of Marvel to Deputy Riggins, Deputy Riggins would become responsible for all care and associated costs of Marvel. Until a decision is made, Deputy Riggins has volunteered to kennel Marvel at his residence. The Sheriff’s Office continues to maintain Marvel’s health and care needs. FINANCIAL IMPACT AND FUNDING SOURCE: The reduced food, medical, and care costs associated with the in-house reduction of one (1) canine in the Sheriff’s Canine Program. RECOMMENDATION: As the Sheriff’s Office has no objection, County Staff recommends the Board authorize the transfer of ownership of Marvel to Deputy Riggins. MOTION: 7.d Packet Pg. 48 “I make a Motion to approve the transfer of ownership of Marvel to Deputy Riggins as presented.” 7.d Packet Pg. 49 7.d.a Packet Pg. 50 Attachment: Letter of Request to Mr. Smitherman re Jerry Riggins and Marvel 12 August 2019 (1734 : Transfer Ownership of Canine Partner, Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Resolution # 2019-08-01 SVMP Enhancement (Staff Contact: Matthew D. Rowe) Staff Contact(s): Matthew D. Rowe Agenda Date: August 20, 2019 Item Number: 7.e Attachment(s): 2019-08-01 Tobacco Commission Resolution - SVMP Enhancement Reviewed By: SUMMARY: County Staff requested funding of $500,000 from the Virginia Tobacco Indemnification and Community Revitalization Commission for the purposes of enhancing the Southern Virginia Multimodal Park (“SVMP”) by enabling space to be shovel-ready for targeted occupants, which would provide incentive to locate in the SVMP in the distressed town of Hurt. Since the application was due July 25, 2019, Staff applied and this Resolution will be added to the Application Packet to formalize said action. FINANCIAL IMPACT AND FUNDING SOURCE: $500,000 from the Virginia Tobacco Indemnification and Community Revitalization Commission from the Southside Economic Development Grant Funds. The matching funds for the Tobacco Commission grant will be provided by Samet, Corporation. There will be no County funds required. RECOMMENDATION: County Staff recommends the Boards support the Grant Application for $500,000 from the Virginia Tobacco Indemnification and Community Revitalization Commission for SVMP enhancement and approve Resolution # 2019-08-01, attached. MOTION: “I make a Motion to approve Resolution # 2019-08-01 and authorize the County Administrator, or his designee, to execute the Application, and sign all necessary Grant documents, Grant Reports, and the Grant Contract for the request for $500,000 from the Virginia Tobacco Indemnification and Community Revitalization Commission for the proposed Southern Virginia Multimodal Park Enhancement Project.” 7.e Packet Pg. 51 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2019-08-01 VIRGINIA TOBACCO INDEMNIFICATION AND COMMUNITY REVITALIZATION COMMISSION PROJECT ENDORSEMENT RESOLUTION VIRGINIA: At the Business Meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Tuesday, August 20, 2019, the following Resolution was presented and adopted: WHEREAS, the Virginia Tobacco Indemnification and Community Revitalization Commission was created to help foster economic development and improved infrastructure development in the tobacco dependent communities of Southwest and Southside Virginia; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia, would like to submit a grant application for $500,000 to the Virginia Tobacco Indemnification and Community Revitalization Commission from the “Southside Economic Development Grant Fund” due by July 25, 2019; NOW, BE IT RESOLVED, that the Board of Supervisors of Pittsylvania County, Virginia, does hereby support a Grant Application to the Virginia Tobacco Indemnification and Community Revitalization Commission for the purposes of enhancing the Southern Virginia Multimodal Park to enable the space to be shovel-ready for targeted occupants, which would provide incentive to locate in the Park in the distressed Town of Hurt; BE IT FURTHER RESOLVED, that the Board of Supervisors of Pittsylvania County, Virginia, does hereby authorize the County Administrator, or his designee, to execute the application, and sign all necessary Grant documents, Grant reports, and the Grant contract. Given under my hand this 20th day of August 2019. ___________________________________ Joe B. Davis, Chairman Pittsylvania County Board of Supervisors ___________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.e.a Packet Pg. 52 Attachment: 2019-08-01 Tobacco Commission Resolution - SVMP Enhancement (1719 : Resolution #2019-08-01 SVMP Enhancement (Staff Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Resolution # 2019-08-02 Library Expansion Support (Staff Contact: Lisa W. Tuite) Staff Contact(s): Lisa W. Tuite Agenda Date: August 20, 2019 Item Number: 7.f Attachment(s): 2019-08-02 Library Expansion Support Reviewed By: SUMMARY: The attached Resolution outlines the findings of recent reports studying the demand for additional Library facilities in under-served areas of the County and expanded hours of operation and facilities at existing Library Branches. The 2019 Feasibility Study confirmed the findings of the 2019 Library Expansion Report and recommended expansion of existing Gretna Library and construction of up to three (3) new Library Branches of 11,000 - 12,000 square feet each in the Dan River, Staunton River, and Banister Districts. Expanded Library services to under-served County areas would support the increasing needs of the high technology, information-based economy in the County, which require greater print and digital literacy and support for distance education and lifelong learning. FINANCIAL IMPACT AND FUNDING SOURCE: Partial funding for the Gretna Library expansion was included in the FY2019 County Budget and the remainder of the $200,000 total County investment is planned for in the FY2020 County Budget. County investment will be matched by fundraising efforts by the PPL Foundation, a 501(C)(3) organization that supports the Library. Funding for new Library Branch construction and funding needs would be included in future Budgets, Capital Investment Plans, and Strategic Planning Documents. The timing and funding sources for those projects would be subject to Board of Supervisors decisions in relation to other capital projects and funding. The PPL Foundation, Friends of the Library, and Feasibility Study Implementation Committee are prepared to initiate a major capital campaign to match or support County investments in Library facilities. RECOMMENDATION: Adopting the findings of the attached Resolution and including Library expansion plans in the overall County Capital Investment and Strategic Planning documents supports the most effective Budget and Planning Strategy to maximize cost-effective construction and matching independent fundraising by the PPL Foundation, Friends of the Library, and Feasibility Study Implementation Committee. 7.f Packet Pg. 53 MOTION: “I make a motion to approve Resolution # 2019-08-02 as presented.” 7.f Packet Pg. 54 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2019-08-02 RESOLUTION ON LIBRARY EXPANSION IN PITTSYLVANIA COUNTY WHEREAS, since 1939, the Pittsylvania County Public Library (“PCPL”) has grown from a single building in the Town of Chatham, to, in 2019, a system with branches in Brosville/Cascade, Chatham, Gretna, and Mt. Hermon; and WHEREAS, since the 1970s the PCPL has also sought to establish a Library Branch in the Town of Hurt in the Staunton River District; and WHEREAS, in 2018, a group of interested citizens formed an ad hoc committee to explore the expansion of Library services to under-served County areas, including the Banister, Dan River, and Staunton River Districts; and WHEREAS, in July 2018, the PCPL and the ad hoc committee delivered a report, Expanding the Reach, to the Pittsylvania County Board of Supervisors (the “Board”) outlining their findings that new libraries were needed in the Banister, Dan River, and Staunton River Districts, and that existing Library Branches in the Town of Gretna and the Brosville/Cascade community merited expansion and increased hours of service; and WHEREAS, in August 2018, the Board approved a Resolution calling for a Feasibility Study (the “2019 Study”) to explore the need for additional County Libraries, and established a Library Advisory Committee to provide support to said Study; and WHEREAS, in May 2019, the Board received the findings of the 2019 Study conducted by Enteros Design of Richmond, Virginia, and endorsed by the Library Advisory Committee and PCPL Board of Trustees; and WHEREAS, the 2019 Study indicated a high demand for additional access to Library services in the County, including expansion of existing facilities and/or construction of up to three (3) new Library Branches, of 11,000-12,000 square feet each, in the Dan River, Staunton River, and Banister Districts, and the renovation of the Gretna Library Branch; and WHEREAS, expanding Library services to under-served County areas would support the transformation of the County by addressing the increasing needs of the high technology, information-based economy, which demands greater print and digital literacy and support for distance education and lifelong learning; THEREFORE, BE IT RESOLVED THAT THE PITTSYLVANIA COUNTY BOARD OF SUPERVISORS: (1) Values the long-term needs of County residents and the positive impact of new libraries in attracting new residents and businesses to the County, as well as supporting existing residents and businesses; (2) Endorses the findings of the 2019 Study; and (3) To the extent financially allowed, supports including Library construction and funding needs in future budgets, capital investment, and strategic planning documents. ___________________________________ Joe B. Davis, Chairman Pittsylvania County Board of Supervisors ___________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.f.a Packet Pg. 55 Attachment: 2019-08-02 Library Expansion Support (1717 : Resolution # 2019-08-02 Library Expansion Support (Staff Contact: Lisa W. Tuite)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Resolution # 2019-08-03 PCPL's 80th Anniversary (Staff Contact: Lisa W. Tuite) Staff Contact(s): Lisa W, Tuite Agenda Date: August 20, 2019 Item Number: 7.g Attachment(s): 2019-08-03 Library 80th Anniversary Reviewed By: SUMMARY: The attached Resolution outlines the history of the Pittsylvania County Public Library since its opening on August 30, 1939, and recognizes the positive role played by the Library in promoting literacy, education, lifelong learning, digital access, civic engagement, career transition, employment, and community and individual development in the County since its founding. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board adopt the attached Resolution. MOTION: “I make a Motion to adopt Resolution # 2019-08-03 as presented.” 7.g Packet Pg. 56 Pittsylvania County Board of Supervisors RESOLUTION # 2019-08-03 RESOLUTION ON THE 80TH ANNIVERSARY OF THE PITTSYLVANIA COUNTY PUBLIC LIBRARY WHEREAS, in 1913, a Library staffed by volunteers was first established in Chatham through the efforts of the Federation of Women’s Clubs and the Rotary Club, who formed the Chatham Library Association; and WHEREAS, on November 16, 1938, the Pittsylvania County Board of Supervisors (the “Board”) accepted the offer of Mr. and Mrs. David K. Bruce to donate a library building equipped with books and agreed to make an annual appropriation to operate the Library in accordance with State law, to include the services of a trained librarian; and WHEREAS, in 1938, the Board fully realized “the importance of such a building and the great benefits which would be derived by the people of this County through the erection and maintenance of the library;” and WHEREAS, on Wednesday, August 30, 1939, the Pittsylvania County Public Library opened to the public; and WHEREAS, in 1939, the sculpture, Charioteer and Horses, was donated and presented to the Library by its sculptor, Anna Hyatt Huntington; and WHEREAS, on April 27, 1940, the first Bookmobile arrived on loan from the federally funded Works Progress Administration Statewide Library Project to provide Library services throughout the County; and WHEREAS, in 1964 the Gretna Town Library “Station” was organized and dedicated as an independent Library Unit through the efforts of Dr. Lester Bond and the Gretna Chamber of Commerce; and WHEREAS, in 1990, the Chatham Library Branch moved to its current location, the site being donated by the Kerr Evans family and funded by the Board, Friends of the Library, and Virginia State Library Grants; and WHEREAS, in 1992, the Brosville/Cascade Library Branch opened in its current location through the efforts of the Brosville Friends of the Library, the Library Board of Trustees, the PPL Foundation, and the Board; and WHEREAS, in 1999, the Northern Pittsylvania Learning Center opened in Gretna, housing classrooms for Danville Community College and the Gretna Library Branch; and WHEREAS, in 2008, the Mt. Hermon Library Branch opened in leased space; and 7.g.a Packet Pg. 57 Attachment: 2019-08-03 Library 80th Anniversary (1718 : Resolution # 2019-08-03 PCPL's 80th Anniversary (Staff Contact: Lisa W. Tuite)) WHEREAS, in 2013, the History Research Center & Library opened in the former Chatham Rail Depot, the restoration of which was led by Frances Hallam Hurt and the Pittsylvania Historical Society; and WHEREAS, in 2018, the Mt. Hermon Library Branch moved to its current location, an effort funded through the efforts of the Board, the Library Board of Trustees, and the PPL Foundation; and WHEREAS, the Pittsylvania County Public Library, a Committee of community members, and the Board, continue to examine opportunities to expand Library services to underserved County areas; and WHEREAS, Library services and programs continue to support and expand citizens access to print and digital literacy for all ages, support lifelong learning and career development, and community development. NOW THEREFORE, BE IT RESOLVIED THAT THE PITTSYVLANIA COUNTY BOARD OF SUPERVISORS: (1) Recognizes the value of libraries is promoting literacy, education, lifelong learning, digital access, civic engagement, career transition, employment, and community development, while answering the informational and personal goals of County citizens; (2) Commemorates the establishment of the Pittsylvania County Public Library on August 30, 1939; (3) Salutes the Library Staff and Supporters of the Pittsylvania County Public Library for their long and distinguished record of service to the people of the County and for their contributions to the literacy, educational, informational, and community needs of County citizens; and (4) Calls upon the people of the County to observe the 80th Anniversary of the Pittsylvania County Public Library with appropriate recognition and continued support for the Library. ___________________________________ Joe B. Davis, Chairman Pittsylvania County Board of Supervisors ___________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.g.a Packet Pg. 58 Attachment: 2019-08-03 Library 80th Anniversary (1718 : Resolution # 2019-08-03 PCPL's 80th Anniversary (Staff Contact: Lisa W. Tuite)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Resolution # 2019-08-04 Tunstall High School FFA (Supervisor Barber) Staff Contact(s): Supervisor Barber Agenda Date: August 20, 2019 Item Number: 7.h Attachment(s): 2019-08-04 Tunstall FFA.doc Reviewed By: SUMMARY: Future Farmers of America (“FFA”) Chapter Members Jacob Bowden, Megan Pollok, and Casey Toney, along with Chapter Advisor, Dr. Jessica M. Jones from Tunstall High School, attended the 93rd Virginia FFA State Convention at Virginia Tech from June 17 - 20, 2019, where these students medaled in their respective competitions. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board approve Resolution # 2019-08-04, attached, honoring Tunstall High Schools FFA and their students for their accomplishments. MOTION: “I make a Motion to approve Resolution # 2019-08-04 honoring Tunstall High Schools FFA and their students for their accomplishments.” 7.h Packet Pg. 59 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2019-08-04 TUNSTALL HIGH SCHOOL FFA VIRGINIA: At the Business Meeting of the Pittsylvania County Board of Supervisors on August 20, 2019, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following Resolution was presented and adopted: WHEREAS, Chapter Members Jacob Bowden, Megan Pollok, and Casey Toney, along with Chapter Advisor, Dr. Jessica M. Jones from Tunstall High School’s Future Farmers of America (“FFA”), attended the 93rd Virginia FFA State Convention at Virginia Tech from June 17 - 20, 2019; and WHEREAS, Chapter Member, Toney, Chapter Secretary Bowden, and Chapter President Pollok, served as Tunstall High FFA Convention Delegates. Toney, Bowden, and Pollok provided input and voted on the FFA’s Audit, Budget, and Dues; Program of Activities; and Constitution and Bylaws proposed changes; and WHEREAS, Pollok was recognized during the Convention’s First General Session on June 17 for the State Senior Horticulture Demonstration Career Development Event, held at the Virginia State Fair on October 3, where Pollok placed third (3rd) overall.; and WHEREAS, the Tunstall High FFA Farm and Agribusiness Management Team of Bowden, Pollok, and Toney placed seventh (7th) in the State Career Development Event. The Farm and Agribusiness Management Career Development Event develops the abilities to apply the economic principles and concepts used in analyzing farm-ranch business management decisions. Bowden placed 27th, Toney placed 26th, and Pollok placed 11th overall in the Contest; and WHEREAS, Bowden competed in the Computer Applications State Career Development Event. Said Event is designed for FFA members to develop, practice, and demonstrate skills needed for basic word processing, spreadsheet, and database in the agricultural industry. Each Event part represents real world processes needed in any type of job. Bowden placed as the third (3rd) high individual overall; and WHEREAS, Bowden also was the recipient of the Virginia Tech Collegiate FFA Jacket Scholarship. The Collegiate FFA Chapter at Virginia Tech awarded only four (4) FFA Jacket Scholarships, including the Halifax County FFA, Liberty FFA, and Smith Mountain FFA Chapters.; and WHEREAS, the Tunstall High FFA Turf Management Team of Bowden, Pollok, and Toney placed second (2nd) overall in the State Career Development Event. Individually, Bowden placed fifth (5th), Toney placed fourth (4th), and Pollok placed second (2nd) overall in the Contest. Pollok also competed in the Employment Skills Leadership Development Event, and placed first (1st) in the State Event and advanced to the National Competition held in conjunction with the 92nd National FFA Convention and Expo in Indianapolis, Indiana, in October; and WHEREAS, Virginia Neal of the Tunstall High FFA Chapter was awarded the State FFA Degree by the Virginia FFA Association; then BE IT RESOLVED, that the Pittsylvania County Board of Supervisors does hereby express its deepest congratulations and admiration to the Tunstall High School FFA for its accomplishments at the State Competition. Given under my hand this 20th day of August, 2019. __________________________________ Joe B. Davis, Chairman Pittsylvania County Board of Supervisors 7.h.a Packet Pg. 60 Attachment: 2019-08-04 Tunstall FFA.doc (1715 : Resolution # 2019-08-04 Tunstall High School FFA (Supervisor Barber)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Resolution # 2019-08-05 Logan Mills (Supervisor Farmer) Staff Contact(s): Supervisor Farmer Agenda Date: August 20, 2019 Item Number: 7.i Attachment(s): 2019-08-05 Logan Mills Reviewed By: SUMMARY: Logan Mills was named the Winner of the 2019 Virginia Future Farmers of America (“FFA”) State Star Farmer Award (the “Award”) during the Virginia FFA convention that was held June 17-20, 2019, at Virginia Tech. For the Star Farmer Award, six (6) State Finalists are chosen, one (1) from each area of Virginia, and then the award is presented to one (1) of the six (6) finalists. This prestigious Award recognizes achievement in both Career and Leadership Development and is one of the highest achievable awards in the Virginia FFA. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board approve Resolution # 2019-08-05, attached, honoring Logan Mills. MOTION: “I make a Motion to approve Resolution # 2019-08-05 honoring Logan Mills.” 7.i Packet Pg. 61 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2019-08-05 LOGAN MILLS Winner of the 2019 Virginia FFA State Star Farmer Award VIRGINIA: At the Business Meeting of the Pittsylvania County Board of Supervisors held on August 20, 2019, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following Resolution was presented and adopted: WHEREAS, Logan Mills, son of Robert and Cindy Mills, is a Pittsylvania County (the “County”) resident, and an 18-year-old, second generation farmer in the Callands Community; and WHEREAS, during the Virginia the Future Farmers of America (“FFA”) Convention, held June 17-20, 2019 at Virginia Tech, Logan was presented with the prestigious Virginia FFA State Star Farmer Award; and WHEREAS, the Virginia FFA presents its Star Awards to the “best of the best” according to their website, www.vaffa.org, and, to qualify, FFA Members must earn their FFA Degree; and WHEREAS, for the Star Farmer Award, six (6) State Finalists are chosen, one (1) from each area of Virginia, and then the Award is then presented to one (1) of the six (6) Finalists; and WHEREAS, this Award recognizes achievement in both Career and Leadership Development and is one of the highest achievable Awards in the Virginia FFA; and WHEREAS, in addition to the Star Farmer Award, Logan won the Diversified Crop Production Proficiency Award for obacco, hemp, grain, and hay, and is the first person to win an FFA Award for tobacco since 2008, and the first for hemp; and WHEREAS, through his efforts and dedication, Logan was granted the 2019 Virginia FFA State Star Farmer Award; and WHEREAS, Logan carries on a Mills family tradition of FFA membership, and in winning FFA sponsored competitions, he performed admirably, bringing recognition not only to himself, but to his family’s tradition, his school, and its FFA Program, and to the County; then BE IT RESOLVED, that the Pittsylvania County Board of Supervisors expresses its congratulations and admiration to Logan Mills on being granted the 2019 Virginia FFA State Star Farmer Award; and Given under my hand this 20th day of August, 2019. __________________________________ Joe B. Davis, Chairman Pittsylvania County Board of Supervisors __________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.i.a Packet Pg. 62 Attachment: 2019-08-05 Logan Mills (1714 : Resolution #2019-08-05 Logan Mills (Supervisor Farmer)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Resolution # 2019-08-06 SkillsUSA (Supervisor Warren) Staff Contact(s): Supervisor Warren Agenda Date: August 20, 2019 Item Number: 7.j Attachment(s): 2019-08-06 SkillsUSA Competition Reviewed By: SUMMARY: The Pittsylvania Career and Technical Center (“PCTC”) has been recognized for attending the 2019 SkillsUSA National Leadership and Skills Conference and had several students medal in their respective Competitions. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board approve Resolution # 2019-08-06, attached, honoring the PCTC and their students for their accomplishments. MOTION: “I make a Motion to approve Resolution #2019-08-06 honoring the Pittsylvania Career and Technical Center and their students for their accomplishments.” 7.j Packet Pg. 63 Pittsylvania County Board of Supervisors RESOLUTION # 2019-08-06 Pittsylvania Career and Technical Center Skills USA WHEREAS, SkillsUSA, headquartered in Leesville, Virginia, is a National Career and Technical Student Organization that prepares leadership in the world of work; and WHEREAS, students from the Pittsylvania Career and Technical Center attended the 2019 SkillsUSA National Leadership and Skills Conference, joining approximately 6,500 student contestants from 1,500 high school at the Competition; and WHEREAS, Trent Oswald, a Chatham High School graduate, won a gold medal in CNC Milling; and WHEREAS, Breanna Mell, a Chatham High School graduate, won a bronze medal in First Aid/CPR; and WHEREAS, Adam Ilconich placed sixth (6th) place in CNC Technician, and Jacob Edwards placed seventh (7th) in CNC Turning; and WHEREAS, these students demonstrated leadership skills, represented their school well, on and off campus, going above and beyond expectations, and distinguishing themselves by setting future career goals; and WHEREAS, much appreciation is also sent to the instructors who work hard to support and promote these opportunities for their students; then BE IT RESOLVED, that the Pittsylvania County Board of Supervisors does hereby express its deepest congratulations and admiration to the Pittsylvania Career and Technical Center for its accomplishments at the National Competition. Given under my hand this 20th day of August, 2019. ___________________________________ Joe B. Davis, Chairman Pittsylvania County Board of Supervisors ___________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.j.a Packet Pg. 64 Attachment: 2019-08-06 SkillsUSA Competition (1712 : Resolution #2019-08-06 SkillsUSA (Supervisor Warren)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Resolution # 2019-08-07 Chatham High School Baseball (Supervisor Warren) Staff Contact(s): Supervisor Warren Agenda Date: August 20, 2019 Item Number: 7.k Attachment(s): 2019-08-07 Chatham High Baseball Reviewed By: SUMMARY: The Chatham High School Baseball Team won the 2019 VHSL 2A State Championship. In the Championship Game, the Cavaliers achieved the record-breaking feat of 23 runs off of 22 hits, and the Cavalier sluggers managed to reach base a total of 39 times. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board approve Resolution # 2019-08-07, attached, recognizing the Chatham High School Baseball Team’s great accomplishments. MOTION: “I make a Motion to approve Resolution # 2019-08-07 recognizing the Chatham High School Baseball Team’s great accomplishments.” 7.k Packet Pg. 65 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2019-08-07 CHATHAM HIGH SCHOOL BASEBALL VIRGINIA: At the Business Meeting of the Pittsylvania County Board of Supervisors held on August 20, 2019, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following Resolution was presented and adopted: WHEREAS, the Chatham High School Cavalier Baseball Team won the 2019 VHSL 2A State Championship in dominant fashion by breaking the state record for runs scored in a championship contest; and WHEREAS, the Cavaliers pounded the Lebanon Pioneers 23 to 5 to capture their third state baseball title; and WHEREAS, the Cavaliers achieved this record-breaking feat of 23 runs off of 22 hits, as the Cavalier sluggers managed to reach base a total of 39 times; and WHEREAS, leadoff hitter, Graham Dalton, was 2 for 4 and scored three runs. Second-place hitter, Grayson Reed went 4 for 6 with 3 RBI(s) and scored three times. Third place hitter, Matt Arnold, was 4 for 6 with 4 RBI(s). Cleanup hitter and VHSL record – setting RBI leader Brae Adkins, went 3 for 6 with 3 RBI(s). Fifth place hitter, Andrew Potojecki, reached base in all six plate appearances with one hit, five walks, and he scored twice. Sixth place hitter, Hunter Adkins, was 2 for 4 with 4 RBI(s) and two runs scored. Contributing in the seventh spot was designated hitters, Luke Martin and Christian Lancaster. Eighth place hitter Jacob Miller, went 2 for 5 with 2 RBI(s) and scored twice. Ninth place batter, Grant Reynolds, was 4 for 5 with 3 RBI(s) and scored five times; and WHEREAS, Andrew Potojecki was the championship game’s winning pitcher striking out eight in six innings. He gave up four unearned runs on three hits. Leading up to the championship game, Andrew pitched a shutout in the State Quarterfinals, and he also closed the State Semi-final game to secure the Cavalier’s spot in the championship; and WHEREAS, several players were awarded with accomplishments: 2nd Team All-Dogwood District and 2nd Team All- Region was awarded to Grant Reynolds; 1st team All-Dogwood District was awarded to Graham Dalton, Brae Adkins, Matt Arnold, Luke Martin, and Andrew Potojecki; Andrew Potojecki was also the district Pitcher of the Year; 1st Team All-Region was awarded to Brae Adkins, Graham Dalton, Matt Arnold, Luke Martin, and Andrew Potojecki; Andrew Potojecki was also the Region Player of the Year; and WHEREAS, four Cavaliers were selected to the VHSL 1st team All-State team, and one was named to the second team. First team selections were Brae Adkins at first base, Graham Dalton at second base, Matthew Arnold at third base, and Andrew Potojecki was selected as both an outfielder and as a pitcher. Luke Martin was selected to the second team All-State as the designated hitter. Andrew Potojecki was named the VHSL 2A State Player of the Year, the Dogwood District Pitcher of the Year, and the Region 2C Player of the year (for the second straight year). Head Coach Chad Anderson collected his second state championship as the Cavalier head coach and his second award as the VHSL 2A State Coach of the Year; and WHEREAS, Samuel “Brae” Adkins set a new Single-Season RBI Record with 61 on the year. The previous record was 52. Brae was also named 1st Team all Dogwood District, 1st team All Region, and 1st Team All-State in this record-breaking season; then BE IT RESOLVED, that the Pittsylvania County Board of Supervisors does hereby express its deepest congratulations and admiration to the Chatham High School Baseball Team for its 2019 State Championship win. Given under my hand this 20th day of August, 2019. ________________________________________ Joe B. Davis, Chairman Pittsylvania County Board of Supervisors 7.k.a Packet Pg. 66 Attachment: 2019-08-07 Chatham High Baseball (1725 : Resolution # 2019-08-07 Chatham High School Baseball (Supervisor Warren)) Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Tunstall High School FFA (Supervisor Barber) Staff Contact(s): Supervisor Barber Agenda Date: August 20, 2019 Item Number: 8.a Attachment(s): Reviewed By: Staff and students from Tunstall High School’s FFA will be present to accept Resolution # 2019- 08-04. 8.a Packet Pg. 67 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Logan Mills (Supervisor Farmer) Staff Contact(s): Supervisor Farmer Agenda Date: August 20, 2019 Item Number: 8.b Attachment(s): Reviewed By: Logan Mills will be present to accept Resolution # 2019-08-05. 8.b Packet Pg. 68 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Pittsylvania Career and Technical Students (Supervisor Warren) Staff Contact(s): Supervisor Warren Agenda Date: August 20, 2019 Item Number: 8.c Attachment(s): Reviewed By: Staff and students from the Pittsylvania Career and Technical Center will be present to accept Resolution # 2019-08-06. 8.c Packet Pg. 69 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Chatham High School Baseball Team (Supervisor Warren) Staff Contact(s): Supervisor Warren Agenda Date: August 20, 2019 Item Number: 8.d Attachment(s): Reviewed By: Staff and students from Chatham High School's Baseball Team will be present to accept Resolution # 2019-08-07. 8.d Packet Pg. 70 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Rezoning Case R-19-022 Daly & Others; Chatham- Blairs Election District; R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Staff Contact: Gregory L. Sides); (Supervisor Warren) Staff Contact(s): Gregory L. Sides Agenda Date: August 20, 2019 Item Number: 10.A.1 Attachment(s): DALY & OTHERS CASE R-19-022 DALY & OTHERS CASE R-19-022 MAP Reviewed By: SUMMARY: In Case R-19-022, April Daly et al., Petitioners, have petitioned to rezone 0.94 of an acre from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to consolidate with the adjacent A-1 land (family farm)). The parcel is located on Pinecroft Road in the Chatham- Blairs Election District. Once the property is rezoned, all uses listed under Pittsylvania County Code § 35-178 are permitted. The Planning Commission, with no opposition, recommended granting the Petitioners’ request. The County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff submits this item to the Board for its review and consideration. 10.A.1 Packet Pg. 71 10.A.1.a Packet Pg. 72 Attachment: DALY & OTHERS CASE R-19-022 (1711 : Rezoning Case R-19-022 Daly & Others (Staff Contact: Gregory L. Sides); (Supervisor 10.A.1.a Packet Pg. 73 Attachment: DALY & OTHERS CASE R-19-022 (1711 : Rezoning Case R-19-022 Daly & Others (Staff Contact: Gregory L. Sides); (Supervisor 10.A.1.a Packet Pg. 74 Attachment: DALY & OTHERS CASE R-19-022 (1711 : Rezoning Case R-19-022 Daly & Others (Staff Contact: Gregory L. Sides); (Supervisor 10.A.1.a Packet Pg. 75 Attachment: DALY & OTHERS CASE R-19-022 (1711 : Rezoning Case R-19-022 Daly & Others (Staff Contact: Gregory L. Sides); (Supervisor 10.A.1.a Packet Pg. 76 Attachment: DALY & OTHERS CASE R-19-022 (1711 : Rezoning Case R-19-022 Daly & Others (Staff Contact: Gregory L. Sides); (Supervisor 10.A.1.a Packet Pg. 77 Attachment: DALY & OTHERS CASE R-19-022 (1711 : Rezoning Case R-19-022 Daly & Others (Staff Contact: Gregory L. Sides); (Supervisor 10.A.1.a Packet Pg. 78 Attachment: DALY & OTHERS CASE R-19-022 (1711 : Rezoning Case R-19-022 Daly & Others (Staff Contact: Gregory L. Sides); (Supervisor 10.A.1.a Packet Pg. 79 Attachment: DALY & OTHERS CASE R-19-022 (1711 : Rezoning Case R-19-022 Daly & Others (Staff Contact: Gregory L. Sides); (Supervisor 10.A.1.a Packet Pg. 80 Attachment: DALY & OTHERS CASE R-19-022 (1711 : Rezoning Case R-19-022 Daly & Others (Staff Contact: Gregory L. Sides); (Supervisor 10.A.1.a Packet Pg. 81 Attachment: DALY & OTHERS CASE R-19-022 (1711 : Rezoning Case R-19-022 Daly & Others (Staff Contact: Gregory L. Sides); (Supervisor 10.A.1.a Packet Pg. 82 Attachment: DALY & OTHERS CASE R-19-022 (1711 : Rezoning Case R-19-022 Daly & Others (Staff Contact: Gregory L. Sides); (Supervisor 10.A.1.a Packet Pg. 83 Attachment: DALY & OTHERS CASE R-19-022 (1711 : Rezoning Case R-19-022 Daly & Others (Staff Contact: Gregory L. Sides); (Supervisor 10.A.1.a Packet Pg. 84 Attachment: DALY & OTHERS CASE R-19-022 (1711 : Rezoning Case R-19-022 Daly & Others (Staff Contact: Gregory L. Sides); (Supervisor 10.A.1.a Packet Pg. 85 Attachment: DALY & OTHERS CASE R-19-022 (1711 : Rezoning Case R-19-022 Daly & Others (Staff Contact: Gregory L. Sides); (Supervisor 10.A.1.a Packet Pg. 86 Attachment: DALY & OTHERS CASE R-19-022 (1711 : Rezoning Case R-19-022 Daly & Others (Staff Contact: Gregory L. Sides); (Supervisor 10.A.1.a Packet Pg. 87 Attachment: DALY & OTHERS CASE R-19-022 (1711 : Rezoning Case R-19-022 Daly & Others (Staff Contact: Gregory L. Sides); (Supervisor 10.A.1.a Packet Pg. 88 Attachment: DALY & OTHERS CASE R-19-022 (1711 : Rezoning Case R-19-022 Daly & Others (Staff Contact: Gregory L. Sides); (Supervisor 10.A.1.a Packet Pg. 89 Attachment: DALY & OTHERS CASE R-19-022 (1711 : Rezoning Case R-19-022 Daly & Others (Staff Contact: Gregory L. Sides); (Supervisor Legend Parcels Parcel ID Number Route Numbers Appeals Rezoning Signs Special Uses Variances Zoning Unknown A-1 = Agricultural District B-1 = Business District, Limited B-2 = Business District, General C-1 = Conservation District DZ = Double Zoned Parcels M-1 = Industrial District, Light Industry M-2 = Industrial District, Heavy Industry MHP = Residential Manuf. Housing Park District R-1 = Residential Suburban Subdivision District RC-1 = Residential Combined Subdivision Distric RE = Residential Estates District RMF = Residential Multi-Family Subdivision Distric RPD = Residential Planned Development District TZ = Town Zoning UK = Unknown County Boundary Title: DALY & OTHERS - CASE R-19-022 Date: 6/25/2019 DISCLAIMER:This drawing is neither a legally recorded map nor a survey and is not intended to be used as such. The information displayed is a compilation of records, information, and data obtained from various sources, and Pittsylvania County is not responsible for its accuracy or how current it may be. 10.A.1.b Packet Pg. 90 Attachment: DALY & OTHERS CASE R-19-022 MAP (1711 : Rezoning Case R-19-022 Daly & Others (Staff Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Rezoning Case R-19-023 Maxey Properties, LLC; Tunstall Election District; A-1, Agricultural District, to R-1, Residential Suburban Subdivision District, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Staff Contact: Gregory L. Sides); (Supervisor Barber) Staff Contact(s): Gregory L. Sides Agenda Date: August 20, 2019 Item Number: 10.A.2 Attachment(s): MAXEY PROPERTIES, LLC - CASE R-19-023 MAXEY PROPERTIES, LLC - CASE R-19-023 MAP Reviewed By: SUMMARY: In Case R-19-023, Maxey Properties, LLC, and Jessica A. Driver and Brandon Hall Driver, Petitioners, have petitioned to rezone 0.169 of an acre from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District. They are also petitioning to rezone 0.168 of an acre from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to combine with the adjacent parcels; they are swapping property lines.). The parcels are located on Jones Mill Road in the Tunstall Election District. Once the properties are rezoned, all uses listed under Pittsylvania County Code §§ 35-222 and 35-178 are permitted. The Planning Commission, with no opposition, recommended granting the Petitioners’ request. The County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff submits this item to the Board for its review and consideration. 10.A.2 Packet Pg. 91 10.A.2.a Packet Pg. 92 Attachment: MAXEY PROPERTIES, LLC - CASE R-19-023 (1713 : Rezoning Case R-19-023 Maxey Properties, LLC (Staff Contact: Gregory L. 10.A.2.a Packet Pg. 93 Attachment: MAXEY PROPERTIES, LLC - CASE R-19-023 (1713 : Rezoning Case R-19-023 Maxey Properties, LLC (Staff Contact: Gregory L. 10.A.2.a Packet Pg. 94 Attachment: MAXEY PROPERTIES, LLC - CASE R-19-023 (1713 : Rezoning Case R-19-023 Maxey Properties, LLC (Staff Contact: Gregory L. 10.A.2.a Packet Pg. 95 Attachment: MAXEY PROPERTIES, LLC - CASE R-19-023 (1713 : Rezoning Case R-19-023 Maxey Properties, LLC (Staff Contact: Gregory L. 10.A.2.a Packet Pg. 96 Attachment: MAXEY PROPERTIES, LLC - CASE R-19-023 (1713 : Rezoning Case R-19-023 Maxey Properties, LLC (Staff Contact: Gregory L. 10.A.2.a Packet Pg. 97 Attachment: MAXEY PROPERTIES, LLC - CASE R-19-023 (1713 : Rezoning Case R-19-023 Maxey Properties, LLC (Staff Contact: Gregory L. 10.A.2.a Packet Pg. 98 Attachment: MAXEY PROPERTIES, LLC - CASE R-19-023 (1713 : Rezoning Case R-19-023 Maxey Properties, LLC (Staff Contact: Gregory L. 10.A.2.a Packet Pg. 99 Attachment: MAXEY PROPERTIES, LLC - CASE R-19-023 (1713 : Rezoning Case R-19-023 Maxey Properties, LLC (Staff Contact: Gregory L. 10.A.2.a Packet Pg. 100 Attachment: MAXEY PROPERTIES, LLC - CASE R-19-023 (1713 : Rezoning Case R-19-023 Maxey Properties, LLC (Staff Contact: Gregory L. 10.A.2.a Packet Pg. 101 Attachment: MAXEY PROPERTIES, LLC - CASE R-19-023 (1713 : Rezoning Case R-19-023 Maxey Properties, LLC (Staff Contact: Gregory L. 10.A.2.a Packet Pg. 102 Attachment: MAXEY PROPERTIES, LLC - CASE R-19-023 (1713 : Rezoning Case R-19-023 Maxey Properties, LLC (Staff Contact: Gregory L. 10.A.2.a Packet Pg. 103 Attachment: MAXEY PROPERTIES, LLC - CASE R-19-023 (1713 : Rezoning Case R-19-023 Maxey Properties, LLC (Staff Contact: Gregory L. 10.A.2.a Packet Pg. 104 Attachment: MAXEY PROPERTIES, LLC - CASE R-19-023 (1713 : Rezoning Case R-19-023 Maxey Properties, LLC (Staff Contact: Gregory L. 10.A.2.a Packet Pg. 105 Attachment: MAXEY PROPERTIES, LLC - CASE R-19-023 (1713 : Rezoning Case R-19-023 Maxey Properties, LLC (Staff Contact: Gregory L. 10.A.2.a Packet Pg. 106 Attachment: MAXEY PROPERTIES, LLC - CASE R-19-023 (1713 : Rezoning Case R-19-023 Maxey Properties, LLC (Staff Contact: Gregory L. 10.A.2.a Packet Pg. 107 Attachment: MAXEY PROPERTIES, LLC - CASE R-19-023 (1713 : Rezoning Case R-19-023 Maxey Properties, LLC (Staff Contact: Gregory L. 10.A.2.a Packet Pg. 108 Attachment: MAXEY PROPERTIES, LLC - CASE R-19-023 (1713 : Rezoning Case R-19-023 Maxey Properties, LLC (Staff Contact: Gregory L. Legend Parcels Parcel ID Number Route Numbers Appeals Rezoning Signs Special Uses Variances Zoning Unknown A-1 = Agricultural District B-1 = Business District, Limited B-2 = Business District, General C-1 = Conservation District DZ = Double Zoned Parcels M-1 = Industrial District, Light Industry M-2 = Industrial District, Heavy Industry MHP = Residential Manuf. Housing Park District R-1 = Residential Suburban Subdivision District RC-1 = Residential Combined Subdivision Distric RE = Residential Estates District RMF = Residential Multi-Family Subdivision Distric RPD = Residential Planned Development District TZ = Town Zoning UK = Unknown County Boundary Title: MAXEY PROPERTIES, LLC - CASE R-19-023 Date: 7/9/2019 DISCLAIMER:This drawing is neither a legally recorded map nor a survey and is not intended to be used as such. The information displayed is a compilation of records, information, and data obtained from various sources, and Pittsylvania County is not responsible for its accuracy or how current it may be. 10.A.2.b Packet Pg. 109 Attachment: MAXEY PROPERTIES, LLC - CASE R-19-023 MAP (1713 : Rezoning Case R-19-023 Maxey Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Disposition of Publicly Owned Property (Ford) (Staff Contact: J. Vaden Hunt, Esq.) Staff Contact(s): J. Vaden Hunt, Esq. Agenda Date: August 20, 2019 Item Number: 10.B.1 Attachment(s): 08-20-2019 PH Disposition of public property - Fowler Property County to Ford deed Ford to County Deed 2 Reviewed By: SUMMARY: Ford Brothers LLC has offered to swap land with the County that will mutually benefit both parties. It is proposed that the County would be gifted property (at no cost) by Ford Brothers LLC located at the Old Chatham Middle School containing a portion of a soccer field currently being used by an active local soccer club. In exchange, it is proposed that Ford Brothers LLC would be gifted two (2) lots in the Ringgold Community by the County (at no cost). Said lots were recently gifted to the County (at no cost) by their owner for taxation avoidance purposes. For your reference and review, a copy of Deeds evincing the above-referenced land swap are attached. Virginia Code § 15.2-1800 requires the County hold a Public Hearing to dispose of publicly owned property. This matter was duly and legally advertised in the Chatham Star Tribune. FINANCIAL IMPACT AND FUNDING SOURCE: None; land swap of land gifted to County. RECOMMENDATION: Following the holding of the duly advertised and legally required related Public Hearing, County Staff recommends the Board authorize the transfer of ownership of the property indicated on the relevant attached Deed to Ford Brothers LLC, contingent on Ford Brothers LLC’s transfer of ownership of the property at the Old Chatham Middle School containing a portion of the soccer field to the County for no cost. MOTION: “I make a Motion to authorize the transfer of ownership of the property indicated on the relevant attached Deed to Ford Brothers LLC, contingent on Ford Brothers LLC’s transfer of ownership of the property at the Old Chatham Middle School containing a portion of the soccer field to the County at no cost.” 10.B.1 Packet Pg. 110 PUBLIC HEARING NOTICE As required by Virginia Code § 15.2-1800(B), the Board of Supervisors of Pittsylvania County, Virginia, will hold a Public Hearing on Tuesday, August 20, 2019, at 7:00 p.m., in the General District Courtroom, Edwin R. Shields Courthouse Addition, 11 Bank Street, Chatham, Virginia, 24531, to receive citizen input on the potential disposition of the following two (2) parcels of publicly owned real property: Lot 21, Fowler Subdivision (0.63 acres), Parcel ID 2347-79-3926; and Lot 22, Fowler Subdivision (0.83 acres), Parcel ID 2348-70-4045; both located in the Dan River Magisterial District, Ringgold Community. A full text and related documents/materials are available at the County Administration Building, 1 Center Street, Chatham, Virginia, 24531, on Monday through Friday, 8:00 a.m. to 5:00 p.m., and on the County’s website, www.pittsylvaniacountyva.gov. 10.B.1.a Packet Pg. 111 Attachment: 08-20-2019 PH Disposition of public property - Fowler Property (1710 : Public Hearing: Disposition of Publicly Owned Property Exempt from Recordation Taxes and Fees under Sections 58.l-822(A) (3), 58.1-81l(C) (4J), 58.1- 811(C) (5), 58.1-3315, 42.1-70, 17.1-266 and 17.1-279(E) of the Code of Virginia, 1950, as amended. The existence of title insurance is unknown to the Preparer. This Deed was Prepared by: J. Vaden Hunt, Esq. Pittsylvania County Attorney 1 Center Street P.O. Box 426 Chatham, Virginia 24531 VSB #: 65574 Parcel IDs: 2348-70-4045 & 2347-79-3926 DEED OF BARGAIN AND SALE THIS DEED OF BARGAIN AND SALE is made this ___ day of _________, 2019, by and between THE BOARD OF SUPERVIOSRS OF PITTSYLVANIA COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, Grantor, and FORD BROTHERS LLC, a Virginia Limited Liability Company, Grantee. WITNESSETH THAT for and in consideration of the sum of TEN DOLLARS ($1.00), cash in hand paid, and other good and valuable consideration, receipt of which is hereby acknowledged and deemed fully sufficient, Grantor does hereby grant, bargain, sell, and convey, with General Warranty and English Covenants of title unto Grantee the following property more particularly described as follows: All that certain tracts or parcels of land, with improvements thereon, and all appurtenances thereunto pertaining, lying, and being situated in the Dan River Magisterial District, Ringgold Community, County of Pittsylvania, Virginia, part of the Fowler Subdivision, Parcel ID 2347-79-3926, Lot 21, 0.63 acres, and Parcel ID 2348-70-4045, Lot 22, 0.83 acres, more fully described in Deed Book 699-21 contained in the Pittsylvania County Circuit Court Clerk’s Office and as follows: All of Lots Nos. 21 and 22, as shown on Map contained in Map Book 29, Pgs. 29- 37 in the Pittsylvania County Circuit Court Clerk’s Office, and more particularly described as BEGINNING at a point on the northern side of State Road No. 734, on the dividing line between Lots Nos. 20 and 21; thence with said dividing line, N. 34° 46’ W. 210 feet to a point; thence N. 55° 14’ E. 301.08 feet to a point; thence S. 34° 46’ E. 210 feet to a point on the northern margin of said State Road No. 734; thence along said margin of said road, S. 55° 14’ W. 301.08 feet to the point and place of beginning. [THE REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK] 10.B.1.b Packet Pg. 112 Attachment: County to Ford deed (1710 : Public Hearing: Disposition of Publicly Owned Property (Childs Property to Ford) (Staff Contact:) Witness the following signatures and seals: GRANTOR THE BOARD OF SUPERVISORS OF PITTSYLVANIA COUNTY, VIRGINIA _____________________________(SEAL) Joe B. Davis Chairman To wit: STATE OF WASHINGTON COUNTY/CITY OF __________________________ I, _______________________________, a Notary Public in and for the County of Pittsylvania, Virginia, do hereby certify that Joe B. Davis, Chairman, Pittsylvania County Board of Supervisors, signed the foregoing Deed bearing the date of ____the of ____________, 2019, and personally appeared before me and acknowledged the same. Given under my hand this _____ day of _______________, 2019. My commission expires: ___________________________________ _______________________________ Notary Public APPROVED AS TO FORM: ________________________ J. Vaden Hunt, Esq. Pittsylvania County Attorney 10.B.1.b Packet Pg. 113 Attachment: County to Ford deed (1710 : Public Hearing: Disposition of Publicly Owned Property (Childs Property to Ford) (Staff Contact:) GRANTEE FORD BROTHERS LLC (SEAL) By:____________________________ Its:_____________________________ To wit: COMMONWEALTH OF VIRGINIA COUNTY OF PITTSYLVANIA I, _______________________________, a Notary Public in and for the County of Pittsylvania, Virginia, do hereby certify that ___________________, ______________ of Grantor, signed the foregoing Deed bearing the date of ____the of ____________, 2019, and personally appeared before me and acknowledged the same. Given under my hand this _____ day of _______________, 2019. My commission expires: ___________________________________ _______________________________ Notary Public 10.B.1.b Packet Pg. 114 Attachment: County to Ford deed (1710 : Public Hearing: Disposition of Publicly Owned Property (Childs Property to Ford) (Staff Contact:) Exempt from Recordation Taxes and Fees under Sections 58.l-822(A) (3), 58.1-81l(C) (4J), 58.1- 811(C) (5), 58.1-3315, 42.1-70, 17.1-266 and 17.1-279(E) of the Code of Virginia, 1950, as amended. The existence of title insurance is unknown to the Preparer. This Deed was Prepared by: J. Vaden Hunt, Esq. Pittsylvania County Attorney 1 Center Street P.O. Box 426 Chatham, Virginia 24531 VSB #: 65574 Parcel IDs: Part of GPIN 2421-72-2766 & GPIN 2421-71-5701 DEED OF BARGAIN AND SALE THIS DEED OF BARGAIN AND SALE is made this ___ day of _________, 2019, by and between FORD BROTHERS LLC, a Virginia Limited Liability Company, Grantor, and THE BOARD OF SUPERVIOSRS OF PITTSYLVANIA COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, Grantee. WITNESSETH THAT for and in consideration of the sum of TEN DOLLARS ($10.00), cash in hand paid, and other good and valuable consideration, receipt of which is hereby acknowledged and deemed fully sufficient, Grantor does hereby grant, bargain, sell, and convey, with General Warranty and English Covenants of title unto Grantee the following property more particularly described as follows: All that certain tracts or parcels of land, with improvements thereon, and all appurtenances thereunto pertaining, lying, and being situated in the Blairs Magisterial District, Pittsylvania, County of Pittsylvania, Virginia, 0.885 acres, currently part of GPIN 2421-72-2766, to be combined with Tract B, GPIN 2421- 71-5701, 14.886 acres, creating a new Tract B1, totaling 15.771 acres, more fully described in Deed Book 1503, Page 580, Deed Book 630, Page 740, Map Book 43, Page 398A contained in the Pittsylvania County Circuit Court Clerk’s Office and illustrated on the “Plat of Survey For Pittsylvania, Virginia Board of Supervisors of an Additional 0.885 acres to be Combined with Tract B (D.B. 1503, Pg. 580) Along Northern Margin of State Route 719 Also Known as GPIN 2421-71-5701 & Park of GPIN 2421-72-2766, Blairs Magisterial District Pittsylvania County, Virginia,” created by Fred O. Shanks, III, Land Surveyor, Shanks Associates, PC, License No. 1544, and dated July 12, 2019; said Plat is attached hereto and made a part fully hereof. Witness the following signatures and seals: [THE REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK] 10.B.1.c Packet Pg. 115 Attachment: Ford to County Deed 2 (1710 : Public Hearing: Disposition of Publicly Owned Property (Childs Property to Ford) (Staff Contact:) GRANTOR FORD BROTHERS LLC _____________________________(SEAL) By:___________________________ Its:____________________________ To wit: STATE OF WASHINGTON COUNTY/CITY OF __________________________ I, _______________________________, a Notary Public in and for the County of Pittsylvania, Virginia, do hereby certify _____________, ___________ of Ford Brothers LLC, Grantor, signed the foregoing Deed bearing the date of ____the of ____________, 2019, and personally appeared before me and acknowledged the same. Given under my hand this _____ day of _______________, 2019. My commission expires: ___________________________________ _______________________________ Notary Public 10.B.1.c Packet Pg. 116 Attachment: Ford to County Deed 2 (1710 : Public Hearing: Disposition of Publicly Owned Property (Childs Property to Ford) (Staff Contact:) GRANTEE THE BOARD OF SUPERVISORS OF PITTSYLVANIA COUNTY, VIRGINIA (SEAL) Joe B. Davis Chairman To wit: COMMONWEALTH OF VIRGINIA COUNTY OF PITTSYLVANIA I, _______________________________, a Notary Public in and for the County of Pittsylvania, Virginia, do hereby certify that Joe B. Davis, Chairman of the Board of Supervisors of Pittsylvania County, Virginia, signed the foregoing Deed bearing the date of ____the of ____________, 2019, and personally appeared before me and acknowledged the same. Given under my hand this _____ day of _______________, 2019. My commission expires: ___________________________________ _______________________________ Notary Public APPROVED AS TO FORM: ________________________ J. Vaden Hunt, Esq. Pittsylvania County Attorney 10.B.1.c Packet Pg. 117 Attachment: Ford to County Deed 2 (1710 : Public Hearing: Disposition of Publicly Owned Property (Childs Property to Ford) (Staff Contact:) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: FY2020 County Budget Amendments (Staff Contact: Kimberly G. Van Der Hyde) Staff Contact(s): Kimberly G. Van Der Hyde Agenda Date: August 20, 2019 Item Number: 10.B.2 Attachment(s): NOTICE OF PUBLIC HEARING-COUNTY AMENDED-8.20.19 2020 BUDGET ADJUSTMENT-PUBLIC HEARING-RECOMMENDED Carryover Letters of Request Reviewed By: SUMMARY: Virginia Code § 15.2-2507 states that “Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by section 15.2-2504. However, any such amendment which exceeds one percent of the total expenditures shown in the currently adopted budget must be accomplished by publishing a notice of a meeting and a public hearing once in a newspaper having general circulation in that locality at least seven days prior to the meeting date.” An advertisement of this Budget Amendment appeared in the Chatham Star Tribune on August 7, 2019, which satisfies the seven (7)-day requirement. Attached is a copy of said advertisement. Finally, also attached is a list of carryovers and other Budget Amendments for FY 2020. FINANCIAL IMPACT AND FUNDING SOURCE: The Budget Amendments being requested total $2,109,937.56, which includes $1,366,422 of school carryovers, $150,000 for an additional School Appropriation and $593,515.56 of County carryovers and other Budget Amendments. RECOMMENDATION: County Staff recommends the Board approve and appropriate a total of $1,905,487.56 to the FY 2020 County Budget, which includes a total of $1,366,422 for School carryovers, $150,0000 for an additional School Appropriation, and a total of $389,065.56 for County carryovers and other Budget Amendments. MOTION: “I make a Motion to approve the appropriation of the Budget Amendments totaling $1,905,487.56 to the FY2020 County Budget as presented.” 10.B.2 Packet Pg. 118 NOTICE OF PUBLIC HEARING Pursuant to §15.2-2507, Code of Virginia, 1950, as amended, the Pittsylvania County Board of Supervisors will hold a public hearing on Tuesday, August 20, 2019, at 7:00 p.m., in the General District Courtroom, located on the second floor of the Edwin R. Shields Courthouse Addition, at 11 Bank Street, Chatham, Virginia, 24531, to hear citizen input on proposed amendments to the FY 2020 County Budget. A complete copy of said amendments are available for public examination at the County Administrator’s Office, 1 Center Street, Chatham, Virginia, 24531, Monday through Friday, 8:00 a.m. to 5:00 p.m., and on the County’s website at: www.pittsylvaniacountyva.gov. Proposed Budget Amendments 2019 - 2020 REVENUES Current Budgeted Revenues $ 179,904,353.00 School Carryovers 1,366,422.00 Unassigned Fund Balance (Includes Carryovers) 743,515.56 Proposed Amended Revenues $ 182,014,290.56 EXPENDITURES Current Budgeted Expenditures $ 179,904,353.00 School Operating Budget 1,516,422.00 County Operating Budget 593,515.56 Proposed Amended Expenditures $ 182,014,290.56 10.B.2.a Packet Pg. 119 Attachment: NOTICE OF PUBLIC HEARING-COUNTY AMENDED-8.20.19 (1724 : Public Hearing: FY2020 County Budget Amendments) Department Amount Reason for Addition Line Item Description Account Number Recommended Amount SCHOOL AMENDMENTS Keystone Applicant 16,420.00 State Funds-Remained Unspent at 6/30 School Operating Fund 205 16,420.00 Project Graduation 21,132.90 State Grant Funds-Remained Unspent at 6/30 School Operating Fund 205 21,132.90 PBIS Grant 9,681.84 State Grant Funds-Remained Unspent at 6/30 School Operating Fund 205 9,681.84 PBIS/VTSS Grant 28,292.45 State Grant Funds-Remained Unspent at 6/30 School Operating Fund 205 28,292.45 Distance Learning Grant-Rural Development (IT)173,912.00 Federal Grant Funds-Remained Unspent at 6/30 School Operating Fund 205 173,912.00 United Way Grant-Book Buddies 4,597.79 Local Grant Funds-Remained Unspent at 6/30 School Operating Fund 205 4,597.79 Danville Regional Foundation- Stem Academy 41,133.38 Local Grant Funds-Remained Unspent at 6/30 School Operating Fund 205 41,133.38 Virginia Preschool Program 154,273.93 State Funds-Remained Unspent at 6/30-Emcumbered projects School Operating Fund 205 154,273.93 PALS Tutors 969.68 State Funds-Remained Unspent at 6/30 School Operating Fund 205 969.68 Textbooks 321,604.39 State/Local Funds-Remained Unspent at 6/30 School Operating Fund 205 321,604.39 Roof-Kentuck Elementary School 313,826.00 State Funds-Remained Unspent at 6/30-Emcumbered projects School Operating Fund 205 313,826.00 On-going Contracted Maintenance Projects 245,577.64 State Funds-Remained Unspent at 6/30-Emcumbered projects School Operating Fund 205 245,577.64 Ready for Success-MEDICAID 35,000.00 State Funds-Remained Unspent at 6/30 School Operating Fund 205 35,000.00 TOTAL SCHOOL CARRYOVER 1,366,422.00 TOTAL SCHOOL CARRYOVER 1,366,422.00 ADDITIONAL SCHOOL INCREASE LOCAL FUNDS 150,000.00 Amount returned by the School Board at the end of FY2019 with the understanding that the Board would approve this funding be allocated for salary increases in FY2020 School Operating Fund 205-4-061000-1120 (Instruction)(180,244.00) 205-4-062000-1800 (General Instruction)268,850.00 Pittsylvania County FY 2020 Budget Amendments 10.B.2.b Packet Pg. 120 Attachment: 2020 BUDGET ADJUSTMENT-PUBLIC HEARING-RECOMMENDED (1724 : Public Hearing: Department Amount Reason for Addition Line Item Description Account Number Recommended Amount Pittsylvania County FY 2020 Budget Amendments 205-4-063000-3400 (Pupil Transportation Services)(80,310.00) 205-4-064000-3300 (Operation and Maint. Services)140,257.00 205-4-065000-3179 (Non-Instructional Operations)43,798.00 205-4-006700-5700 (Technology)(42,351.00) TOTAL SCHOOL ADDITIONAL INCREASE 150,000.00 150,000.00 COUNTY AMENDMENTS Health Insurance Increase- 100-4-091200-2300 6,050.00 Carryover funds to cover the expense of the employee benefits interface with the Keystone Financial System Human Resources-Svc Contracts 100-4-012220-3320 6,050.00 Independent Audit 3,170.19 Cost Allocation Plan Cost for FY2018 Consultant-Auditor 100-4-012240-3120 3,170.19 Information Technology 7,412.73 Carryover of funds to cover FY2019 purchases that were not invoiced until FY2020 Computer Supplies 100-4-012510-6021 7,412.73 Clerk of Court 13,039.69 Carryover of Clerk's Office Contribution for Office Supplies Office Supplies 100-4-021600-6001 13,039.69 Sheriff 870.23 Carryover of Donations for Halloween Halloween-Contributions 100-4-031200-5878 870.23 Sheriff 318.90 Carryover of Donations for Project Lifesaver Expenses Project Lifesaver Expenses 100-4-031200-5882 318.90 Sheriff 6,549.31 Carryover of Donations for the Dare Program DARE Supplies 100-4-031200-6002 6,549.31 Sheriff 31,000.00 Retention and Recruitment Bonus Retention and Recruitment Bonus 100-4-031200-110100 - Sheriff - Overtime Salaries & Wages - Overtime 100-4-031200-120000 50,000.00 Sheriff 10,000.00 Part-time Salaries Part-time Salaries and Wages 100-4-031200-130000 - Sheriff 3,200.00 Clothes for Investigators Clothing Allowance 100-4-031200-281000 - 10.B.2.b Packet Pg. 121 Attachment: 2020 BUDGET ADJUSTMENT-PUBLIC HEARING-RECOMMENDED (1724 : Public Hearing: Department Amount Reason for Addition Line Item Description Account Number Recommended Amount Pittsylvania County FY 2020 Budget Amendments Sheriff 2,500.00 Legal Fees Rewrite Policies 100-4-031200-315000 2,500.00 Sheriff 10,000.00 Water Damage in Moses Bldg Repairs and Maintenance 100-4-031200-331000 (10,000.00) Sheriff 9,000.00 Service Contracts actual amt Service Contract - Office Equipment 100-4-031200-332000 1,400.00 Sheriff 2,500.00 Telephone - acutal amount Telephone 100-4-031200-523000 2,500.00 Sheriff 5,000.00 Required Certifications Training and Education 100-4-031200-554000 2,500.00 Sheriff 6,500.00 Increase in upcoming year Dues and Memberships 100-4-031200-581000 6,500.00 Sheriff 1,000.00 Price increase for facility National Night Out 100-4-031200-588000 - Sheriff 2,500.00 Hosting Assessors Accreditation 100-4-031200-588100 - Sheriff 2,500.00 Number serving increased Project Lifesaver Expenses 100-4-031200-588200 2,500.00 Sheriff 2,500.00 5 year average of expenses Office Supplies 100-4-031200-600100 2,500.00 Sheriff 1,000.00 Expand DARE Program Dare Supplies 100-4-031200-600200 1,000.00 Sheriff 3,000.00 New Office Furniture Furniture and Fixtures 100-4-031200-600300 - Sheriff 5,000.00 Equipment for new vehicles Communication Equipment 100-4-031200-600400 5,000.00 Sheriff 8,000.00 Avg first 6 months Vehicles-Supplies 100-4-031200-600900 - Sheriff 3,000.00 Replace "expired" equipment Police Supplies 100-4-031200-601000 - Sheriff 7,000.00 Replace Uniforms Uniforms 100-4-031200-601100 - 10.B.2.b Packet Pg. 122 Attachment: 2020 BUDGET ADJUSTMENT-PUBLIC HEARING-RECOMMENDED (1724 : Public Hearing: Department Amount Reason for Addition Line Item Description Account Number Recommended Amount Pittsylvania County FY 2020 Budget Amendments Sheriff 15,000.00 Update Mobile Data terminals Computer Supplies 100-4-031200-602100 10,100.00 Sheriff 1,500.00 Supplies - actual amount Fingerprint Supplies 100-4-031200-602300 1,500.00 Sheriff 25,000.00 Investigating Drug Complaints Undercover Work 100-4-031200-602400 2,500.00 Sheriff 30,000.00 First 6 month average SVC Costs-Parts 100-4-031200-603000 30,000.00 Sheriff 136,250.00 Have removed older vehicles from fleet Cap. Outlay - Vehicles 100-4-031200-810500 100,000.00 Sheriff 40,000.00 Communication Equip for loaned Federal vehicles Capital Outlay - Emer Equipment 100-4-031200-811300 - Sheriff 31,500.00 Retention and Recruitment Bonus Retention and Recruitment Bonus 100-4-033100-110100 - Sheriff - Overtime Pay Salaries and Wages - Overtime 100-4-033100-120000 - Sheriff 10,000.00 Mandated PREA repairs and modifications Repairs and Maintenance 100-4-033100-331000 5,000.00 Sheriff 2,500.00 Adding Palms to livescan fingerprinting SVC Contract - Office Equip 100-4-033100-332000 2,500.00 Sheriff 3,000.00 Bring to actual cost Electricity 100-4-033100-511000 3,000.00 Sheriff 12,000.00 Bring to actual expense Telephone 100-4-033100-523000 - Sheriff 3,500.00 Additional training required Training & Education 100-4-033100-554000 - Sheriff 1,000.00 Meet actual cost Office Supplies 100-4-033100-600100 1,000.00 Fire & Rescue 2,000.00 Carryover requested to cover the cost of a part-time admin assistant in the coming year Part-time Salaries and Wages 100-4-032200-1300 2,000.00 10.B.2.b Packet Pg. 123 Attachment: 2020 BUDGET ADJUSTMENT-PUBLIC HEARING-RECOMMENDED (1724 : Public Hearing: Department Amount Reason for Addition Line Item Description Account Number Recommended Amount Pittsylvania County FY 2020 Budget Amendments Fire & Rescue 5,000.00 Carryover requested to cover recruitment and retention needs in the coming year Volunteer Recruitment/Retention 100-4-032200-56611 5,000.00 Fire & Rescue 17,215.75 Carryover of Volunteer Contributions to establish a Capital needs line item for volunteer agencies Fire & Rescue Capital Reserve 310-4-094135-810215 17,215.75 Fire & Rescue 40,140.90 Carryover requested to cover Capital outlay Medical Equipment needs in the coming year Medical Equipment & Supplies 100-4-032200-8102 10,000.00 Capital Outlay-Medical Equipment 310-4-094135-8102 30,140.90 Fire & Rescue 52,529.94 Carryover to required to cover the housing of DRT crews in the County Building Construction 100-4-032200-8128 52,529.94 Animal Control 580.98 Carryover of Animal Services Donations Animal Control Donations 100-4-035100-5883 580.98 Pet Center 2,000.00 Carryover of funds to cover expenses associated with marketing and fundraising efforts at the Pet Center Marketing/Fundraising 100-4-035110-5656 2,000.00 Pet Center 4,000.00 Carryover of remaining funds to be used as the local match required to receive a Roper Foundation Grant that will be granted in FY2020 Non-departmental-Grants Local Match/Contingency 100-4-091200-8109 4,000.00 Pet Center 765.74 Carryover of Emergency Medical Donations made by County Citizens for emergency medical treatment of animals in need Emergency Medical 100-4-035110-58492 765.74 CPMT 421.20 Real Life Donations Real Life Program 100-4-053500-5883 421.20 Community & Industrial Development- 100-4-081200-5697 5,000.00 Carryover funds to cover the cost of a part-time attendant at Wayside Park Part-time Salaries 100-4-071100-1300 5,000.00 10.B.2.b Packet Pg. 124 Attachment: 2020 BUDGET ADJUSTMENT-PUBLIC HEARING-RECOMMENDED (1724 : Public Hearing: Department Amount Reason for Addition Line Item Description Account Number Recommended Amount Pittsylvania County FY 2020 Budget Amendments TOTAL COUNTY AMENDMENTS 593,515.56 TOTAL COUNTY AMENDMENTS 389,065.56 TOTAL ALL 2020 BUDGET AMENDMENTS 2,109,937.56 GRAND TOTAL-2020 AMENDMENTS 1,905,487.56 10.B.2.b Packet Pg. 125 Attachment: 2020 BUDGET ADJUSTMENT-PUBLIC HEARING-RECOMMENDED (1724 : Public Hearing: 10.B.2.c Packet Pg. 126 Attachment: Carryover Letters of Request (1724 : Public Hearing: FY2020 County Budget Amendments) 10.B.2.c Packet Pg. 127 Attachment: Carryover Letters of Request (1724 : Public Hearing: FY2020 County Budget Amendments) 10.B.2.c Packet Pg. 128 Attachment: Carryover Letters of Request (1724 : Public Hearing: FY2020 County Budget Amendments) 10.B.2.c Packet Pg. 129 Attachment: Carryover Letters of Request (1724 : Public Hearing: FY2020 County Budget Amendments) 10.B.2.c Packet Pg. 130 Attachment: Carryover Letters of Request (1724 : Public Hearing: FY2020 County Budget Amendments) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: FY20 PSAP Education Grant (Staff Contact: Christopher C. Slemp) Staff Contact(s): Christopher C. Slemp Agenda Date: August 20, 2019 Item Number: 12.a Attachment(s): Reviewed By: SUMMARY: The PSAP Grant Program is a multi-million-dollar Grant Program (the “Program”) administered by the Virginia 9-1-1 Services Board. The purpose of the Program is to financially assist Virginia primary PSAPs with the purchase of equipment and services that support the continuity and enhancement of wireless E-911. The Education Grant is to fund additional education opportunities for 911 Centers. The County received $3,000 annually from this Grant in FY20. In FY21, the County will have an opportunity to receive up to $3,000 as well. FINANCIAL IMPACT AND FUNDING SOURCE: No financial impact and no County match required. This Grant is used to send dispatchers to out-of-County educational opportunities. RECOMMENDATION: County Staff recommends the Board authorize the County to apply for the aforementioned PSAP Grant Program. MOTION: “I make a Motion to authorize the County to apply for the PSAP Grant Program as presented.” 12.a Packet Pg. 131 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Rescue Squad Assistance Fund Grant (Staff Contact: Christopher C. Slemp) Staff Contact(s): Christopher C. Slemp Agenda Date: August 20, 2019 Item Number: 12.b Attachment(s): Reviewed By: SUMMARY: The Rescue Squad Assistance Fund (“RSAF”) allows EMS Agencies to apply for equipment and vehicles twice a year. The next deadline is September 15, 2019. With the increasing cost of using Delta Response Team (“DRT”) ambulances, County Staff wishes to pursue funding for an ambulance that DRT could presently operate in the County’s Hurt area. County Staff wishes to pursue an ambulance and EMS equipment Grant in the current grant cycle (September). The Board approved this same Grant application attempt last year, but the Grant was not awarded. This is a second attempt. The Grant award date is January 1, 2020, with twelve (12) months to acquire the ambulance and spend the funds. FINANCIAL IMPACT AND FUNDING SOURCE: County Staff will pursue one-hundred percent (100%) hardship funding. If the Grant is awarded in this Cycle at less than 100%, the funds to cover the County’s portion would be rolled over into the FY21 County Budget Cycle if budgetary constraints dictate said action. RECOMMENDATION: County Staff recommends the Board authorize the pursuit of the RSAF Grant. MOTION: “I make a Motion authorizing County Staff to pursue the Rescue Squad Assistant Fund Grant as presented.” 12.b Packet Pg. 132 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Pet Center Grants/Carryover Appropriations (Staff Contact: Kimberly G. Van Der Hyde) Staff Contact(s): Kimberly G. Van Der Hyde Agenda Date: August 20, 2019 Item Number: 12.c Attachment(s): Reviewed By: SUMMARY: Mr. James McLaughlin, Pet Center Director, has been working diligently to secure grants to help offset Pet Center operational costs. To that end, he has been successful in obtaining three (3) Grants totaling $81,254. The first grant is from PETCO in the amount of $75,000 and will be used primarily for the Community Spay/Neuter Program. This Grant will also cover Pet Center medical supplies, outreach/advertising efforts, animal transportation costs, and building upgrades. The second grant is from the Roper Foundation in the amount of $5,984, and will be used to purchase Pet Center supplies and provide animal medical care. The third grant is from the St. Hubert’s Animal Welfare Center in the amount of $270, and will be used to help with the Community Spay/Neuter Program and animal vaccinations. In addition to the above-Grants, a total of $405 has been received from owners of dogs deemed dangerous dogs in the County by the local Courts. These funds were received in 2019 and have not been previously appropriated by the Board. FINANCIAL IMPACT AND FUNDING SOURCE: The Pet Center Grants totaling $81,254 need to be appropriated in the following manner: • 250-4-094501-584900 Roper-Spay/Neuter $ 2,992.00* • 250-4-094501-600430 Roper-Pet Supplies $ 2,992.00* • 250-4-094501-331000 PETCO-Repairs & Maint. $ 5,000.00 • 250-4-094503-360000 PETCO-Outreach/Advertising $ 5,000.00 • 250-4-094503-550100 PETCO-Transportation $ 5,000.00 • 250-4-094503-584900 PETCO-Spay/Neuter $50,000.00 • 250-4-094503-600410 PETCO-Medical Supplies $10,000.00 • 250-4-094504-584900 St. Hubert’s-Spay/Neuter $ 150.00 • 250-4-094504-584910 St. Hubert’s-Vet Expense $ 120.00 *The Board will be considering a carryover of $4,000 from the Pet Center 2019 budget to cover 12.c Packet Pg. 133 the local required match. A total of $405 was received by the County in FY2019 to cover the dangerous dog fees that will need to be paid to the State in FY2020. Therefore, these funds require an appropriation to the Veterinary Expense Fund’s FY2020 County Budget. RECOMMENDATION: County Staff recommends that the Board appropriate a total of $81,254 to the Grants Fund and $405 to Veterinary Expense Fund as shown above. A local match of $4,000 for the Roper Foundation Grant will be considered with the approval of carryover funds from FY2019. MOTION: “I make a Motion to appropriate a total of $81,254 to the Grants Fund and $405 to the Veterinary Expense Fund as presented.” 12.c Packet Pg. 134 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: FEMA Public Assistance Appropriations (Hurricane Michael) (Staff Contact: Kimberly G. Van Der Hyde) Staff Contact(s): Kimberly G. Van Der Hyde Agenda Date: August 20, 2019 Item Number: 12.d Attachment(s): FEMA Award Letter Reviewed By: SUMMARY: The County recently received an award notification from the Commonwealth of Virginia Department of Emergency Management for FEMA public assistance to cover damages and County manpower efforts experienced during Hurricane Michael. The total amount to be received by the County totals $17,985.21, which consists of $14,349.91 of Federal Funds and $3,635.30 of State Funds. FINANCIAL IMPACT AND FUNDING SOURCE: The award amount has been designated into 2 (two) categories: Storm Debris Disposal and reimbursement for manpower efforts of the Public Safety and Sheriff’s Departments. The amounts should be appropriated as follows: Storm Debris Disposal: 520-4-042400-3165 Contractual Services $10,080.43 Manpower Reimbursement: 100-4-091200-8109 Contingencies (Non-Departmental) $7,904.78 TOTAL $17,985.21 This award shows a 6% local match, which equates to $1,147.99. Said match will be covered within each Department’s respective Operating Budget. RECOMMENDATION: County Staff recommends that the Board appropriate a total of $17,985.21 as presented. MOTION: “I make a Motion to accept the FEMA public assistance funds from the Commonwealth of Virginia Department of Emergency Management in the amount of $17,985.21, and appropriate the funds as presented.” 12.d Packet Pg. 135 Commonwealth of Virginia Public Assistance Program FEMA- -DR-VA State Recipient/Sub-recipient Disaster Assistance Agreement CFDA# 97.036 Section 1 – Purpose This Agreement is made on by and between the State/Recipient, the Virginia Department of Emergency Management, hereinafter “VDEM,” and , hereinafter “Sub-recipient.” This Agreement shall apply to all assistance funds provided by or through VDEM to the Sub-recipient as a result of the disaster called from through , and pursuant to the disaster declaration made by the President of the United Sates numbered FEMA- -DR-VA. Section 2 – General Statement of Terms and Conditions This Agreement is subject to the general conditions that follow and any special conditions attached hereto. This award is also subject to all applicable rules, regulations, and conditions prescribed by the Federal Emergency Management Agency (FEMA) and the Commonwealth of Virginia. Section 3 – Term of the Agreement and Effective Date This Agreement between VDEM and the Sub-recipient shall be effective upon execution of the Agreement by both VDEM and Sub-recipient and is effective upon the date the fully executed Award Acceptance Agreement is received by VDEM. Section 4 – Scope of the Agreement This Agreement shall apply to all Public Assistance disaster funds provided through VDEM to the Sub- recipient as a result of the above referenced disaster. Section 5 – Conflicts of Interest 1.The Sub-recipient must disclose, in a timely manner and in writing to FEMA and VDEM, any potential conflict of interest in the federal award cycle.2.The Sub-recipient must disclose, in a timely manner and in writing to the FEMA and VDEM, allviolations of federal criminal law involving fraud, bribery, or gratuity potentially affecting the federalaward. 4411 8/05/2019 Pittsylvania County Hurricane Michael 10/16/201810/09/2018 4411 1 of 9 August 5, 2019 12.d.a Packet Pg. 136 Attachment: FEMA Award Letter (1701 : FEMA Public Assistance Appropriations (Hurricane Michael)) Section 8 – Procurement The Sub-recipient agrees to abide by its respective procurement rules, policies, and/or procedures as outlined in 2 CFR §§ 200.318–200.326. If there are no written rules, the Sub-recipient agrees to abide by the Commonwealth of Virginia’s procurement rules, policies, and/or procedures. A copy of the Sub- recipient procurement policy will be provided to VDEM upon request. Section 9 – Audit The Sub-recipient is aware that under the conditions of 2 CFR §§ 200.500–200.521, a non‐federal entity that expends $750,000 or more during the non‐federal entity’s fiscal year in federal awards must have a single or program‐specific audit conducted for that year. Section 10 – Governing Laws, Regulations, and Statutes The Sub-recipient hereby assures and certifies compliance with all applicable statutes, regulations, policies, guidelines, and requirements, including, but not limited to those listed in Appendix A. Section 11 – General Conditions and Standard Assurances The designated agent of the Sub-recipient certifies that: 1.The Sub-recipient’s designated agent has legal authority to apply for assistance on behalf of the Sub-recipient and is authorized to execute all required forms on behalf of the Sub-recipient. 2.The Sub-recipient shall provide all necessary financial and managerial resources to meet the terms and conditions of receiving federal and state disaster assistance. 3.The Sub-recipient certifies that all costs claimed under this application are for actual costs incurred by the Sub-recipient in the performance of authorized work as defined in the eligibility criteria established by the FEMA. 4.The total grant award from VDEM for is , provided through the FEMA Public Assistance Grant Program, FEMA-DR- -VA. FEMA shall provide funds for of the eligible costs, VDEM shall provide funds for of eligible costs, and the Sub-recipient agrees to provide cost share in the amount of . The state share is derived from the Commission on Local Government’s fiscal stress index (Code of Virginia §44-146.28) and will be disbursed upon authorization and appropriation of fund from the Virginia Department of Planning and Budget. Private non-profits will not receive a state share. Section 6 – Failure to Comply Failure to comply with the conditions and requirements set forth in this Agreement will result in the suspension of and/or recovery by VDEM of funding for projects under this sub-award under the above referenced disaster and may affect the Sub-recipient’s eligibility for future funding under the Public Assistance Program. Section 7 – Accounting and Record Keeping The Sub-recipient shall establish and maintain a proper accounting system to record expenditures of disaster assistance funds in accordance with generally accepted accounting standards and shall maintain all records and supporting documentation associated with the disaster in accordance with 2 CFR § 200.333. The Sub-recipient shall retain documentation supporting each claim for a period of not less than three years from the date of the final payment and; the Sub-recipient shall give state and federal agencies designated by the Governor’s Authorized Representative (GAR) or Alternate GAR access to and the right to examine all records and documents related to the use of disaster assistance funds. Pittsylvania County $19,133.20 $14,349.91 $3,635.30 $1,147.99 4411 2 of 9 12.d.a Packet Pg. 137 Attachment: FEMA Award Letter (1701 : FEMA Public Assistance Appropriations (Hurricane Michael)) PW#Version Eligible Amount Federal Share % Federal Obligated Amount State Share % State Obligated Amount Local Share % Local Amount 141 0 $8,409.34 75.00%$6,307.01 19.00%$1,597.77 6.00%$504.56 143 0 $10,723.86 75.00%$8,042.90 19.00%$2,037.53 6.00%$643.43 Total:$19,133.20  $14,349.91  $3,635.30  $1,147.99 3 of 9 12.d.a Packet Pg. 138 Attachment: FEMA Award Letter (1701 : FEMA Public Assistance Appropriations (Hurricane Michael)) 5.The Sub-recipient is aware that limited funding may be made available for mitigation of future disaster damages, which requires cost-sharing on the basis of 75% federal and 25% non-federal contribution, and that the Sub-recipient may be required to provide the full non-federal share for such mitigation activities. 6.The Sub-recipient shall establish and maintain a proper accounting system to record expenditures of disaster assistance funds in accordance with federally accepted accounting standards or as directed by the GAR or Alternate GAR. 7.Sub-recipient shall not deviate from the Scope of Work as provided and described in the Project Worksheet(s), without first receiving written approval from the FEMA through VDEM. 8.The Sub-recipient shall begin and complete all items of work within the time limits established bythe GAR or Alternate GAR. a.Emergency Work (Categories A and B) shall be completed within six months from , the date of the Federal Disaster Declaration. Period of Performance date is .b.Permanent Work (Categories C – G) shall be completed within 18 months from , the date of the Federal Disaster Declaration: Period of Performance date is . c.Extensions may be granted, upon request, for those factors that are out of the span of control of the Sub-recipient. The Sub-recipient must write a letter to the GAR or Alternate GAR atVDEM, requesting an official extension and supplying valid documentation/reasoning as towhy the project cannot be completed on time. This request must be submitted through the in VirginiaPA.org through the time extension request workflow. Authorization for an extensionremains at the discretion of VDEM and/or FEMA and will be made in writing by VDEM orFEMA depending on the agency’s respective extension authority. 9.Sub-recipient will submit to VDEM quarterly updates on all open projects. These updates will be due onApril 15, July 15, October 15, and January 15 and must be submitted in VirginiaPA.org through the quarterly reporting workflow. 10.The Sub-recipient shall, upon the request of VDEM, participate in initial, interim, and final site inspections with the State Public Assistance Officer or designee. 11.The Sub-recipient shall comply with all applicable codes and standards in completion of eligible repairor replacement of damaged public facilities. 12.The Sub-recipient shall comply with any requirement by FEMA to obtain and maintain any insurance coverage prior to receipt of funding. The Sub-recipient shall produce evidence anddocumentation of said insurance coverage. The Sub-recipient shall ensure that all applicable local, state, and federal permits have been obtained prior to starting any construction and that all projects are consistent with current codes and standards. 13.The Sub-recipient will engage VDEM and FEMA as soon as it identifies a change to the Statement ofWork, in order to allow FEMA time to review changes for eligibility and environmental and historicpreservation (EHP) compliance requirements prior to commencement of work. If the Sub-recipientbegins work associated with a change before FEMA’s review and approval, it will jeopardize public assistance funding. 14.The Sub-recipient shall comply with all federal and state statutes and regulations relating tonon-discrimination 12/18/2018 6/18/2019 12/18/20186/18/2020 4 of 9 12.d.a Packet Pg. 139 Attachment: FEMA Award Letter (1701 : FEMA Public Assistance Appropriations (Hurricane Michael)) The Sub-recipient shall comply, as applicable, with the provisions of the Davis-Bacon Act relating to labor standards. The Sub-recipient agrees to establish internal personnel safeguards, which will prohibit employees from using their positions for a purpose that creates, or gives the appearance of creating, a desire for private gain for themselves or for others, particularly those persons who have a family, business, or other tie to the employee. The Sub-recipient agrees to comply with provisions of the Drug-Free Workplace Act as set forth in Attachment B and incorporated herein. 15. 16. 17. 18.The Sub-recipient agrees that it will not use any federal funds for lobbying and will disclose the use ofnon-federal funds for lobbying by filing any documentation and/or forms that are required by either thefederal government or the Commonwealth as set forth in Attachment A and incorporated herein. 19.The Sub-recipient agrees to comply with the Assurances Non-Construction Programs requirements,which are attached hereto as Attachment C and incorporated herein. 20.The Sub-recipient certifies that the federal and state disaster assistance requested through the submissionof this application does not and will not duplicate any financial assistance or cost reimbursementreceived for the same disaster cost or loss under any other program or from insurance or any other source. 21.The Sub-recipient shall not enter into cost plus percentage of cost contracts for completion of disaster restoration or repair work projects. 22.The Sub-recipient shall not enter into any contracts for which payment is contingent upon receipt of state or federal funds. 23.The Sub-recipient shall not enter into any contract with any party that is debarred or suspended from participating in federal assistance programs. 24.The Sub-recipient shall return to the state, within 30 days of such request by the GAR or AlternateGAR, any advance funds that are not supported by audit or other federal or state review ofdocumentation maintained by the Sub-recipient. If the Sub-recipient fails to refund the monies, theCommonwealth reserves the right to offset the amount due against any existing or future sums ofmoney owed to the Sub-recipient by any Commonwealth agency or department. Section 12 ‐ Amendment This Agreement may be modified, amended, altered, or changed at any time by VDEM. All amendments will be made in writing to the Sub-recipient. Amendments may also be made by mutual consent between VDEM and Sub-recipient, if agreed to in writing and executed by both parties. Section 13 – Termination of Agreement Termination of this Agreement can occur as an effect of the following results: 5 of 9 12.d.a Packet Pg. 140 Attachment: FEMA Award Letter (1701 : FEMA Public Assistance Appropriations (Hurricane Michael)) 1. Proper completion and closeout of this project;2. Termination for Breacha.In the event of breach by the Sub-recipient of this Agreement, VDEM shall providewritten notice to the Sub-recipient specifying the manner in which the Agreement hasbeen breached. If a notice of breach is given and the Sub-recipient has not substantiallycorrected the breach within 60 days of receipt of the written notice, VDEM shall havethe right to terminate the Agreement. The Sub-recipient shall be paid for no servicerendered or expense incurred after receipt of the notice of termination, except such feesand expenses incurred prior to the effective date of termination that are necessary forcurtailment of its work under the Agreement. 3. Termination for Convenience or other termination as allowed or required by 44 CFR for projectswhich cannot be completed as described in the FEMA-approved grant project application and theScope of Services – Attachment D, herein. a.Communication of this decision and information related to the project termination willbe provided to the Sub-recipient in coordination with FEMA through registered mail. 6 of 9 12.d.a Packet Pg. 141 Attachment: FEMA Award Letter (1701 : FEMA Public Assistance Appropriations (Hurricane Michael)) Article XIV – Entire Agreement This Agreement represents the complete and final understanding of VDEM and the Sub-recipient. No other understanding, oral, or written, regarding the subject matter of this Agreement, may be deemed to exist or to bind the parties at the time of execution. Signed for the Sub-recipient: Authorized Agent Name and Title Date Sub-recipient's Authorized Agent (Signature) Signed for the State/Recipient: Virginia Department of Emergency Management Jeffrey D. Stern, State Coordinator Typed Name and Title Alternate Governor's Authorized Representative (Signature) Date 7 of 9 8/05/2019 12.d.a Packet Pg. 142 Attachment: FEMA Award Letter (1701 : FEMA Public Assistance Appropriations (Hurricane Michael)) Attachment A CERTIFICATION REGARDING LOBBYING Certification for Contracts, Grants, Loans, and Cooperative Agreements This certification is required by the regulations implementing the New Restrictions on Lobbying, 44 CFR Part 18. The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, toany person for influencing or attempting to influence an officer or employee of an agency, a Memberof Congress, an officer or employee of Congress, or an employee of a Member of Congress inconnection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation,renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2.If any funds other than Federal appropriated funds have been paid or will be paid to any person forinfluencing or attempting to influence an officer or employee of any agency, a Member of Congress,an officer or employee of Congress, or an employee of a Member of Congress in connection with thisFederal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submitStandard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. 3.The undersigned shall require that the language of this certification be included in the awarddocuments for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants,loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Authorized Agent Date ____________________________________________________________________________ 8 of 9 12.d.a Packet Pg. 143 Attachment: FEMA Award Letter (1701 : FEMA Public Assistance Appropriations (Hurricane Michael)) ATTACHMENT B Administrative Requirements and Guidance •Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, asamended, and as implemented by 44 CFR §§ 13, 206. •Flood insurance purchase requirements of the Flood Disaster Protection Act, 42 U.S.C. §§ 4001 et seq., as amended. •National Environmental Policy Act, 42 U.S.C. §§ 4321 et seq., as amended, and its applicable Federal Regulations found at 44 CFR Part 10. •Clean Air Act, 42 U.S.C. §§ 7401 et seq., as amended. •Resource Conservation and Recovery Act, 42 U.S.C. §§ 6901 et seq., as amended. •Endangered Species Act of 1973, 7 U.S.C. § 136, 16 U.S.C. §§ 1531 et seq., as amended. •National Historic Preservation Act, 16 U.S.C. § 469, 470 et seq., as amended, and itsapplicable Federal Regulations found at 36 CFR § 800 and 44 CFR § 208. •Executive Order 11593, Protection and Enhancement of the Cultural Environment •Hatch Act, 5 U.S.C. § 7324 et seq., as amended, which limits the political activities of public employees. •2 CFR § 200 (Uniform Guidance) 9 of 9 12.d.a Packet Pg. 144 Attachment: FEMA Award Letter (1701 : FEMA Public Assistance Appropriations (Hurricane Michael)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: MVP Grant for Public Safety Appropriation (Staff Contact: Kimberly G. Van Der Hyde) Staff Contact(s): Kimberly G. Van Der Hyde Agenda Date: August 20, 2019 Item Number: 12.e Attachment(s): Reviewed By: SUMMARY: Recently, the County received a check in the amount of $5,000 from MVP Pipeline as a Public Safety Grant. Said Grant will be used by the County’s Public Safety Department to purchase public safety software to improve the Fire Marshal’s field technology and Reporting Program, as well as improve its hazardous materials response capabilities. FINANCIAL IMPACT AND FUNDING SOURCE: The MVP Pipeline Grant totaling $5,000 needs to appropriated in the following manner: • 250-4-032418-584100 Software Support Expense $5,000 RECOMMENDATION: County Staff recommends that the Board appropriate a total of $5,000 to the Grants Fund as listed above. There is no local match required for this Grant. MOTION: “I make a Motion to accept the MVP Pipeline Grant, and appropriate a total of $5,000 to the Grants Fund as presented.” 12.e Packet Pg. 145 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: 2019 Year End Budget Amendments (Staff Contact: Kimberly G. Van Der Hyde) Staff Contact(s): Kimberly G. Van Der Hyde Agenda Date: August 20, 2019 Item Number: 12.f Attachment(s): 2019 Amendments Schools-2019 Budget Amendments Reviewed By: SUMMARY: Each year, Departmental/Fund Budgets are reviewed to determine if sufficient Budget amounts exist to cover expenses until year-end. Most of these items are bookkeeping entries required by the County’s Auditors. The attached list shows the amount needed/requested and the reason for the need/request. Said list also contains suggested appropriations for year-end, as well as the categorical changes requested by the School Board. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board approve the attached 2019 Budget Amendments as presented. Please note a ten (10)-day layover is not required, since the amount being appropriated only includes $25,725.82 of General Fund monies, which falls below the layover threshold of $50,000. MOTION: “I make a Motion to appropriate a total of $760,882.31, and approve the suggested Budget transfers for the County and categorical changes for the School Board for the FY2019 Budget.” 12.f Packet Pg. 146 Department Line Items Providing Funds Line Item Description Amount of Transfer/Appropriation Reason for Transfer/Appropriation 2019 Expense Line Item Amount of Transfer/Appropriation YEAR-END TRANSFERS: General Fund:TRANSFER Year-End Bookkeeping Budgetary Adjustments Non-Departmental 100-4-091200-8109 Grants Local Match/Contingency (25,927.58) 100-4-012210-3150 (Cty Atty-Legal Services)25,927.58 Building and Grounds 100-4-043100-5230 Telephone (960.30) 100-4-021200-5230 (General Dis-Telephone)960.30 Community Donations 100-4-081200-5644 Soil & Water Conservation (774.60) 100-4-071500-5666 (State Forestry Contrib)774.60 Jail 100-4-033100-3174 Boarding of External Prisoners (96,782.69)100-4-031200-1200 (Sheriff-Overtime)96,782.69 Non-Departmental 100-4-091200-8109 Grants Local Match/Contingency (182,416.42)100-4-032200-8130 (EMS Backup Transport)431,194.62 CPMB 100-4-053500-7004 CSA-Pool Programs (63,559.44) Reassessment 100-4-012320-31601 Reassessment Tax Appraisal Res (185,218.76) Solid Waste Capital 520-4-094120-8145 Phase II-Recycling (200,000.00)520-4-042300 (SW Collections-Operations)200,000.00 Solid Waste Capital 520-4-094110-8123 Roll-Off/Front Loader Truck (190,000.00)520-4-042300 (SW Collections-Operations)190,000.00 Solid Waste Capital 520-4-094110-8125 Roll-Off with Boom (125,000.00)520-4-042300 (SW Collections-Operations)87,836.91 520-4-042400 (SW Disposal-Operations)37,163.09 Solid Waste Capital 520-4-094110-8142 Reserve-Landfill Compactor (41,312.33)520-4-042400 (SW Disposal-Operations)41,312.33 TRANSFER Schools 205 School Transfers - Year-End Categorical Changes- See Attached Letter from the School Board 205-4-061000-1120 (Instruction)(1,609,144.78) 205-4-062000-1800 (General Support)53,346.09 205-4-063000-3400 (Pupil Transport)86,327.16 205-4-064000-3300 (Maintenance)1,078,163.51 205-4-065000-3179 (Non-Instructional)3,281.87 205-4-067000-5700 (Technology)388,026.15 YEAR-END APPROPRIATIONS: APPROPRIATION Donations-Halloween 100-3-000000-189913 Halloween-Contributions 400.00 We receive donations for the Trunk or Treat that is sponsored by the Sheriff's office. We received monies during June for the Fall 2019 Halloween event.100-4-031200-5878 400.00 APPROPRIATION Pittsylvania County FY 2019 Year-End Budget Adjustments 12.f.a Packet Pg. 147 Attachment: 2019 Amendments (1700 : 2019 Year End Budget Amendments) Pittsylvania County FY 2019 Year-End Budget Adjustments Project Lifesaver 100-3-000000-189903 Project Lifesaver Expenses 500.00 We receive donations for the Project Lifesaver program. This program is currently run by the Sheriff's Department. These funds need to be appropriated to cover Project Lifesaver supplies.100-4-031200-5882 500.00 APPROPRIATION DARE Donations 100-3-000000-189915 DARE Supplies 4,000.00 We receive donations for the DARE program. This program is currently run by the Sheriff's Department. These funds need to be appropriated to cover DARE related supplies.100-4-092100-5834 4,000.00 APPROPRIATION Donations K-9 100-3-000000-189916 DARE Supplies 1,750.00 We receive donations for the K-9 program. This program is currently run by the Sheriff's Department. These funds need to be appropriated to cover K-9 related supplies.100-4-031200-6045 1,750.00 APPROPRIATION Various-General Fund 100-3-000000-180301 Expenditure Refunds 20,075.82 During the FY19 budget process, a total of $260,000 was estimated to cover expenditure refunds received during the year. This amount only covered refunds thru the month of May. June's Expenditure Refunds must be approved by BOS.100-4-012520-6030 (Fleet-Parts)1,376.39 100-4-012520-6031 (Fleet-Labor)1,093.60 100-4-021100-1100 (Circuit Court-Salaries)500.00 100-4-021600-6001 (Clerk of Court-Office)2,407.00 100-4-021600-60051 (Clerk of Court-Copier)422.00 100-4-031200-6024 (Sheriff-Undercover)596.07 100-4-031200-6030 (Sheriff-Parts)5,697.65 100-4-031200-6031 (Sheriff-Labor)225.00 100-4-033100-5550 (Sheriff-Extradition)2,159.54 12.f.a Packet Pg. 148 Attachment: 2019 Amendments (1700 : 2019 Year End Budget Amendments) Pittsylvania County FY 2019 Year-End Budget Adjustments 100-4-035500-7003 (CSA-Pool Funds)3,342.55 100-4-082510-5500 (Ec Development-Travel)2,256.02 APPROPRIATION Schools 205-3-000000-330201 205-3-000000-240202 Schools-Additional Appropriation School Revenue (Fed)-266,160.67 School Revenue (State)- 28,388.35 294,549.02 This amount needs to be appropriated to the School fund. This figure represents additional revenue that the School Board received during FY 2019 that have not been previously appropriated. See attached letter from the School Board. 205-4-065000-3179 (Non-Instructional)294,549.02 APPROPRIATION Schools-Nutrition 207-3-000000-161204 School Cafeteria Receipts 253,767.72 This amount needs to be appropriated to the Cafeteria Expense fund. This figure represents additional revenue that the School Board received during FY 2019 that have not been previously appropriated. See attached letter from the School Board. 207-4-065100-5700 18,092.76 207-4-065100-3179 235,674.96 APPROPRIATION Donations-Emergency Medical 245-3-000000-189924 245-4-035200-910000 Transfers to Other Funds-(Cash will transfer in July)1,363.61 We received conation for the medical treatment of a puppy names "Crouton". These funds were received in the Veterinary Fund and expended out the General Fund. A physical transfer of funds will be required in July to complete this transaction. 100-3-000000-410503 Transfers from other funds 100-4-035110-58492 Emergency Medical 1,363.61 APPROPRIATION 12.f.a Packet Pg. 149 Attachment: 2019 Amendments (1700 : 2019 Year End Budget Amendments) Pittsylvania County FY 2019 Year-End Budget Adjustments WIA 251-3-000000-180301 WIA-Expenditure Refunds 1,518.63 We received expenditure refunds to cover the costs associated with advertising, food and disallowed costs. These amounts were received as reimbursements from other entities.251-4-353160-3600 (WIA-Advertising)992.60 251-4-353160-6002 (WIA-Food)92.19 251-4-353160-5830 (WIA-Refunds)433.84 APPROPRIATION Capital Improvements Fund 310-3-000000-180301 CIP-Expenditure Refunds 1,100.00 We received an insurance claim to cover damages sustained to the Chatham Library. These funds need to be appropriated to cover these expenditures.310-4-094130-8158 1,100.00 APPROPRIATION Courthouse Maintenance Fund 312-3-000000-410501 Carryover Funds 5,626.50 The sidewalk at the Courthouse had to be repaired. This repair was unforseen and therefore had not been previously budgeted. There is sufficient funds in the Courthouse Maintenance Fund to cover the budget overage.312-4-043200-3310 5,626.50 APPROPRIATION ED Fund 325-3-000000-180301 ED-Expenditure Refunds 29,579.26 We received grant funds from the City of Danville to cover 1/3 of the cost a joint economic development strategic plan. These funds need to be appropriated to cover these expenditures.325-4-081500-82322 (ED Strategic Plan)12,041.66 325-4-081500-8233 (SR-RIFA Shared Costs)17,537.60 12.f.a Packet Pg. 150 Attachment: 2019 Amendments (1700 : 2019 Year End Budget Amendments) Pittsylvania County FY 2019 Year-End Budget Adjustments DRF-Regional Ec Dev 325-3-000000-180313 ED Strategic Plan 12,041.66 We received grant funds from the Danville Regional Foundation to cover 1/3 of the cost a joint economic development strategic plan. These funds need to be appropriated to cover these expenditures.325-4-081500-82322 12,041.66 APPROPRIATION ED Fund (Cyclical)330-3-000000-190212 Commonwealth's Opportunity Fund 105,000.00 We received Commonwealth Opportunity Funds for Panacea that must be appropriated so that funds will be available to the company when performance goals are met.330-4-081500-8223 (Industrial Dev-COF)105,000.00 APPROPRIATION Solid Waste Enterprise Fund 520-3-000000-180301 SW Fund-Expenditure Refunds 23,265.09 Insurance claim monies have been received in the Solid Waste Enterprise Fund that must be allocated to cover damages that have occurred to landfill equipment 520-4-042300-3310 (SW Collections-Repairs & Maint)1,120.00 520-4-042400-3310 (SW Disposal-Repairs & Maint)3,790.00 520-4-042400-6030 (SW Disposal-Parts)10,455.09 520-4-042400-6031 (SW Disposal-Labor)7,900.00 APPROPRIATION Solid Waste Enterprise Fund 520-3-000000-180301 Sale of Surplus Property 6,345.00 Several pieces of landfill equipment were sold on GovDeals that needs to be appropriated so that these funds can be used to offset future capital needs at the landfill 520-4-094110-8133 (SW-Capital Outlay)6,345.00 TOTAL APPROPRIATION 760,882.31 760,882.31 TOTAL TRANSFERS - - TOTAL APPROPRIATION/TRANSFERS 760,882.31 760,882.31 12.f.a Packet Pg. 151 Attachment: 2019 Amendments (1700 : 2019 Year End Budget Amendments) 12.f.bPacket Pg. 152Attachment: Schools-2019 Budget Amendments (1700 : 2019 Year End Budget Amendments) 12.f.bPacket Pg. 153Attachment: Schools-2019 Budget Amendments (1700 : 2019 Year End Budget Amendments) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Appointment: Pittsylvania County Service Authority (Supervisor Scearce) Staff Contact(s): Supervisor Scearce Agenda Date: August 20, 2019 Item Number: 13.a Attachment(s): Reviewed By: SUMMARY: Currently, the Pittsylvania County Service Authority Board (“PCSA”) has a vacancy in its Westover District seat. Accordingly, an appointment by the Board is required to fulfill said vacancy for an unexpired Term ending on December 31, 2022. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff submits this item to the Board for consideration of Supervisor Scearce’s appointment recommendation for the PCSA’s Westover District seat. 13.a Packet Pg. 154 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Approval of Legislative Committee Recommendations (Staff Contact: J. Vaden Hunt, Esq.) Staff Contact(s): J. Vaden Hunt, Esq. Agenda Date: August 20, 2019 Item Number: 14.a Attachment(s): Dog Control Area PCC Redline Reviewed By: SUMMARY: On August 14, 2019, the Board’s Legislative Committee unanimously recommended the attached proposed revisions to Pittsylvania County Code §2-22, Running at Large Restrictions in Designated Areas, for a Public Hearing and potential related action at the Board’s September Business Meeting. FINANCIAL IMPACT AND FUNDING SOURCE: None (other than cost of advertisement). RECOMMENDATION: County Staff recommends the Board authorize it to advertise the proposed revisions to Pittsylvania County Code §2-22, Running at Large Restrictions in Designated Areas, for a Public Hearing and potential related action at the Board’s September Business Meeting. MOTION: “I make a Motion authorizing County Staff to advertise the proposed revisions to Pittsylvania County Code §2-22, Running at Large Restrictions in Designated Areas, for a Public Hearing and potential related action at the Board’s September Business Meeting.” 14.a Packet Pg. 155 PITTSYLVANIA COUNTY CODE SEC. 2-22. RUNNING AT LARGE RESTRICTIONS IN DESIGNATED AREAS. (a) Notwithstanding the provisions of Section 2-13, it shall be unlawful for any dogs, licensed or unlicensed to run at large within certain designated subdivisions, towns, villages, or other defined areas. (B.S.M. 4/19/05). (b) At least seventy-five percent (75%) majority of the property owners in any R-1 zoned subdivision, town, village, or other defined area within Pittsylvania County may petition the Board of Supervisors to be included among those areas within which it is unlawful for dogs to run at large. Only one (1) owner per property shall be counted towards the above-required percentage. The Petitioner shall be required to fully pay for any and all advertising costs associated with the Public Hearing on their petition. Upon receipt of such petition, the Board shall consider (1) whether the petition is signed by at least seventy-five (75%) percent a majority of the property owners within the area, and (2) whether the area is well enough defined to permit adequate enforcement by the Animal Control Officer. Thereafter, the Board shall vote upon the petition. If a majority of the members of the Board vote in favor of the petition, the area designated therein shall be added to those on file in the County Administrator’s Office. If the Board approves the petition, the Petitioner shall pay the County for all costs associated with producing and installing the “no dogs running at large” signs.. (c) The following areas shall be designated areas restricting dogs running at large. (1) Quailwood Subdivision, off Orphanage Road in the Mt. Hermon area as recorded in Map Book 43, Page 67 H, Section 2, Lots 1-26, 28 and 29. (2) Fairfield Park Subdivision, off Highway 41 in the Mt. Hermon area as shown on maps recorded in Map Book 14, Pg. 84, Sec. A, B, C, D; Pg. 31, Map Book 20, Pg. 65; Map Book 31, Pg. 98. (3) Ridgecrest Park Subdivision, off Highway 41 in the Mt. Hermon area as shown on maps recorded in Map Book 15, Pg. 51, Sec. A, B, C, D, E; Map Book 22, Pg. 17, Sec. A, B, C; Map Book 33, Page 41, Sec. B, F; Map Book 33, Pg. 42, Sec. G. (4) Olde Hunting Hills Subdivision, off Mt. Cross Road, Secondary Highway 750 as shown on maps recorded in Map Book 23, Pg. 93, Sec. K., Sec. L-Lt. 7A, Sec. B-Lt. 18A; Map Book 13; Pg. 94 Sec's A-1A-3A, B-1-6, C-1-3; Map Book 16, Pg. 8, Sec's A-4, 5, B- 18-24, L-1-7; Map Book 26, Pg. 25, Sec's A, L, M; Map Book 37, Pg. 49, Sec's L, M, N; Map Book 39, Pg. 12, Sec's A, M, N, P; Map Book 40, Pg. 188, Sec's A, P; Map Book 14, Pg. 65, Sec's D, E. (5) Laurel Woods Subdivision, off Golf Club Road in the Mt. Hermon area as recorded in Map Book 21, Page 7, Sections A, B; Map Book 40, Page 17. (B.S.M. 7/19/05; effective 9/1/05). 14.a.a Packet Pg. 156 Attachment: Dog Control Area PCC Redline (1731 : Approval of Legislative Committee Recommendations (Staff Contact: J. Vaden Hunt, Esq.)) (6) Mountain View Place Subdivision, off R & L Smith Drive, State Route 863, as recorded in Deed Book 848, Page 748, Sections A & B, Plat Book 43, Page 148-L, Tax I.D. #125-A-47, Zoning R-1. (B.S.M. 9/20/05 effective 10/21/05). (7) Stoneridge Subdivision, off Pinecroft Road, State Road 747, as recorded in Deed Book 1176, Page 102; DB 1309, Pg 651; DB 1324, Pg 662; DB 1330, Pg 490; DB 1332, Pg 729; DB 1352, Pg 090; DB 1353, Pg 124; DB 1354, Pg 457; DB 1402, Pg 140; DB 1403, Pg 858; DB 1431, Pg 623; DB 1443, Pg 406; DB 1452, Pg 400; DB 1455, Pg 622; DB 1461, Pg 219; DB 1475, Pg 009; DB 1478, Pg 617; DB 1499, Pg 646; DB 1511, Pg 605; DB 1513, Pg 488; DB 1522, Pg 850. (B.S.M. 7/18/06). (8) A portion of Stony Mill Road, beginning at the intersection of SR 869 & SR 844 and ending at the Stony Mill Bridge at Sandy River. A map is available for viewing in the office of the County Administrator, 21 North Main Street, Chatham, Virginia. (9) Mt. Hermon Place Subdivision, from Samuel Road to the end of Pepper Lane, and the cul-de-sacs of Samuel Road, Samuel Ct., Samuel Bend, and Franklin Place as recorded in MB 39, Pg 199; DB 840, Pg 323; MB 40, Pg 84; MB 43, Pg 139B; MB 43, Pg 26J; MB 39, Pg 55; MB 40, Pg 13; MB 42, Pg 193; MB 43, Pg 21C; MB 43, Pg 30G; MB 43, Pg 170B; MB 42, Pg 142. A map is available for viewing in the office of the County Administrator, 21 North Main Street, Chatham, Virginia. (B.S.M. 10/21/08; effective 11/03/08). (10) Huckleberry Hills Subdivision, from Blue Ridge Drive/SR 634 to end of Banley Street/SR 980, as recorded in DB 1191, Pg 581; DB 1191, Pg 578; DB 606, Pg 164; DB 587, Pg 113; DB 1268, Pg 052; DB 1463, Pg 643; DB 1202, Pg 782; DB 586, Pg 46; DB 998, Pg 609; DB 533, Pg 583; DB 557, Pg 487; DB 1025, Pg 004; DB 894, Pg 124; DB 551, Pg 547; WF 09, Pg 00134; including 250 feet around 125 Banleys Street #2532-73- 2915 in the Staunton River District. A map is available for viewing in the office of the County Administrator, 21 North Main Street, Chatham, Virginia. (B.S.M. 5/19/09). (11) Dogwood Estates Subdivision, including the entire subdivision from Ridgecrest Drive (SR 744), along Dogwood Lane (SR 1540), along all of Maple Drive (SR 1541), along all of John Drive (SR 1558) and to the end of Allen Place (SR 1559) as recorded in MB 43, Pg 63C; MB 29, Pg 53 MB 43, Pg 156K; MB 43, Pg 156J; Plat Cabinet 2, Pg 232C. A map is available for viewing in the office of the County Administrator, 21 North Main Street, Chatham, Virginia. (B.S.M. 4/17/12). (12) Wayside Acres Subdivision, from Hillside Road (Route 1115), to Hogan Street, to Ridgeview Road (Route 1114) MB 2, Pg 100, including Ollie S. Short Subdivision, DB 415, Pg 344 and Pg 345. A Map is available for viewing in the Office of the County Administrator, located at 1 Center Street, Chatham, Virginia. (B.S.M. 11/05/12). (13) Sunset Bay Subdivision, from Rose Street (SR 758) to the Sandy Court cul-de-sac, along Sunset Bay Road to the Crestview Lane cul-de-sac as recorded in MB 43, Pg. 287E; MB 43, Pg. 251G and MB 43, Pg. 251H. A Map is available for viewing in the Office of 14.a.a Packet Pg. 157 Attachment: Dog Control Area PCC Redline (1731 : Approval of Legislative Committee Recommendations (Staff Contact: J. Vaden Hunt, Esq.)) the County Administrator, located at 1 Center Street, Chatham, Virginia. (B.S.M. 2/19/2013). (14) Lakeside Drive the entire length Lakeside Drive coming off U.S. 29N thru its entire length of 2051.18 feet upon reaching the dead-end, in the Banister Electoral District. A Map is available for viewing in the Office of the County Administrator, located at 1 Center Street, Chatham, Virginia. (B.S.M. 1/21/14). (15) Restriction in Designated Areas, to include Jasper Woods Road in Hurt, Virginia, with a controlled area defined as from Highway View Road/SR 988 to Jasper Wood Road/ SR 753, and ending at Shula Drive/SR 642. (B.S.M. 12/15/2015) (16) Restriction to include the entirety of Green Farm Road/SR 719 in the Banister and Dan River Election Districts. (B.S.M. 12/09/2017). 14.a.a Packet Pg. 158 Attachment: Dog Control Area PCC Redline (1731 : Approval of Legislative Committee Recommendations (Staff Contact: J. Vaden Hunt, Esq.)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Approval of Finance Committee Recommendations (Staff Contact: Kimberly G. Van Der Hyde) Staff Contact(s): Kimberly G. Van Der Hyde Agenda Date: August 20, 2019 Item Number: 14.b Attachment(s): 8-14-19 Finance - FINAL Reviewed By: SUMMARY: The Finance Committee held a meeting on August 14, 2019. Matters requiring full Board approval include the following: (1) the FY2019 Budget Carryover Requests; (2) the establishment of a Fire & Rescue Capital Reserve Fund; (3) and Funding for Rescue 1 repairs. FINANCIAL IMPACT AND FUNDING SOURCE: (1) A recommendation was made to the Finance Committee by Mr. David M. Smitherman, County Administrator, to approve a carryover total of $1,905,487.56, which included a total of $1,366,422 of School Carryovers, a total of $150,000 for an additional School Appropriation, and $359,065.56 of County Carryovers. These funds would come from unspent fund balance from FY2019. The Finance Committee unanimously voted to recommend the approval of these carryover requests to the full Board after tonight’s related Public Hearing. (2) The Finance Committee unanimously voted to recommend to the full Board the establishment of a Fire & Rescue Capital Reserve Fund. Funding for this new Capital Fund totaling $17,215.75, would come from unspent volunteer contributions and are included in the Carryover requests in item #1. (3) A request was made by Mr. Christopher C. Slemp, Public Safety Director, to appropriate Public Safety stale Grant funds to cover the cost of repairs to Rescue 1. This appropriation of totals $17,001.11 and needs to be approved by the Board to cover this expense. RECOMMENDATION: County Staff recommends the Board approve the Finance Committee recommendations listed above. MOTION: “I make a Motion to approve the Finance Committee recommendations as presented.” 14.b Packet Pg. 159 14.b.a Packet Pg. 160 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 161 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 162 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 163 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 164 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 165 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 166 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 167 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 168 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 169 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.aPacket Pg. 170Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.aPacket Pg. 171Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.aPacket Pg. 172Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.aPacket Pg. 173Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 174 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 175 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 176 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.aPacket Pg. 177Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.aPacket Pg. 178Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.aPacket Pg. 179Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.aPacket Pg. 180Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.aPacket Pg. 181Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.aPacket Pg. 182Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 183 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 184 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 185 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 186 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 187 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.aPacket Pg. 188Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.aPacket Pg. 189Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.aPacket Pg. 190Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 191 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 192 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 193 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 194 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 195 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 196 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 197 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 198 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 199 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 200 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 201 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 202 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 203 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations) 14.b.a Packet Pg. 204 Attachment: 8-14-19 Finance - FINAL (1733 : Approval of Finance Committee Recommendations)