02-19-2019 Business Meeting Agenda Packet
BOARD OF SUPERVISORS
BUSINESS MEETING
Tuesday, February 19, 2019 – 7:00 PM
Pittsylvania County General District Courtroom
Edwin R. Shields Courthouse Addition, 11 Bank Street
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (7:00 PM)
2. ROLL CALL
3. MOMENT OF SILENCE
4. PLEDGE OF ALLEGIANCE
5. AGENDA ITEMS TO BE ADDED
6. APPROVAL OF AGENDA
7. CONSENT AGENDA
a. Minutes: January 15, 2019, Finance Committee Meeting; January 15, 2019, Work
Session and Business Meeting; January 28, 2019, Legislative Committee Meeting;
February 4, 2019, Economic Development Committee Meeting and Property/Building
Committee Meeting; and February 12, 2019, Animal Welfare Committee Meeting
(Staff Contact: Kaylyn M. McCluster)
8. PRESENTATIONS
a. Department of Social Services Update (Staff Contact: David M. Smitherman);
(Presenter: Christopher Spain)
9. HEARING OF THE CITIZENS
Each person addressing the Board under Hearing of the Citizens shall be a resident or
land owner of the County, or the registered agent of such resident or land owner. Each
person shall step up, give his/her name and district in an audible tone of voice for the
record, and unless further time is granted by the Chairman, shall limit his/her address to
three (3) minutes. No person shall be permitted to address the Board more than once
during Hearing of the Citizens. All remarks shall be addressed to the Board as a body
Business Meeting - February 19, 2019
and not to any individual member thereof. Hearing of the Citizens shall last for a
maximum of forty-five (45) minutes. Any individual that is signed up to speak during
said section who does not get the opportunity to do so because of the aforementioned
time limit, shall be given speaking priority at the next Board meeting. Absent
Chairman’s approval, no person shall be able to speak who has not signed up.
10. PUBLIC HEARINGS
A. Rezoning Public Hearings
Pursuant to Article V, Division 6, of the Pittsylvania County Zoning Ordinance, the
Board of Supervisors have been empowered to hear and decide specific zoning issues
and zoning map changes in support of said Ordinance. In accomplishing this
important task, the Board is responsible for promoting the health, safety, and general
public welfare of the citizens of Pittsylvania County. The Board must ensure that all
of its decisions and regulations be directed to these goals and that each be consistent
with the environment, the comprehensive plan, and in the best interest of Pittsylvania
County, its citizens, and its posterity.
B. Other Public Hearings
Each person addressing the Board under a Public Hearing shall step up, give his/her
name and district, and/or his/her place of residency for non-County citizens, in an
audible tone of voice for the record, and unless further time is granted by the
Chairman, shall limit his/her address to three (3) minutes; speakers for a group shall be
limited to ten (10) minutes. Speakers shall conclude their remarks at that time, unless
the consent of the Board is affirmatively given to extend the speakers allotted time.
Absent Chairman’s approval, no person shall be able to speak who has not signed up.
11. UNFINISHED BUSINESS
12. NEW BUSINESS
a. Resolution # 2019-02-01: Kylewood Court VDOT Resolution Adoption (Staff
Contact: J. Vaden Hunt, Esq.)
b. Resolution # 2019-02-02: Gretna Fire and Rescue Merger Resolution Approval (Staff
Contact: Christopher C. Slemp)
c. Resolution # 2019-02-03: VIR RIFA Adoption (Staff Contact: David M.
Smitherman)
d. Resolution # 2019-02-04: Oakhill Road Relocation Resolution Adoption (Staff
Contact: Gregory L. Sides)
e. CEDS Economic Development Projects Priority List Approval (Staff Contact:
Gregory L. Sides)
f. Danville Regional Foundation Grant Appropriation; Wayside Park (Staff Contact:
Kimberly G. Van Der Hyde)
13. APPOINTMENTS
Business Meeting - February 19, 2019
a. Appointment: DSS Board; Banister District (Contact: Supervisor Miller)
b. Appointment: West Piedmont Planning District Commission; Gregory L. Sides (Staff
Contact: Supervisor Farmer)
14. MATTERS FROM WORK SESSION (IF ANY)
a. Legislative Committee Recommendations (Staff Contact: J. Vaden Hunt, Esq.)
b. Pet Center Budget Approval (Staff Contact: Kimberly G. Van Der Hyde)
15. BOARD MEMBER REPORTS
16. COUNTY ADMINISTRATOR REPORTS
17. ADJOURNMENT
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Minutes: January 15, 2019, Finance Committee Meeting; January 15,
2019, Work Session and Business Meeting; January 28, 2019, Legislative
Committee Meeting; February 4, 2019, Economic Development
Committee Meeting and Property/Building Committee Meeting; and
February 12, 2019, Animal Welfare Committee Meeting (Staff Contact:
Kaylyn M. McCluster)
Staff Contact(s): Kaylyn M. McCluster
Agenda Date: February 19, 2019 Item Number: 7.a
Attachment(s):
01-15-2019 Finance Committee-DRAFT
01-15-2019 Work Session Minutes - DRAFT
01-15-2019 Business Meeting Minutes - DRAFT
01-28-2019 Legislative Committee Meeting Minutes -DRAFT
02-04-2019 Economic Development Committee Meeting - DRAFT
02-04-2019 Property-Building Committee Meeting - DRAFT
02-12-2019 Animal Welfare Committee Meeting Minutes - DRAFT
Reviewed By:
7.a
Packet Pg. 4
Finance Committee
January 15, 2019
Pittsylvania County Board of Supervisors
Finance Committee
Tuesday, January 15, 2019, Meeting
VIRGINIA: The Finance Committee of the Pittsylvania County Board of Supervisors was
held on Tuesday, January 15, 2019, in the Main Conference Room of the County Administration
Building in Chatham, Virginia 24531. Ronald S. Scearce., Chair, called the Meeting to Order at 3:30
p.m. The following Members were present:
Ronald S. Scearce
Charles H. Miller, Jr.
Ben L. Farmer
Robert W. Warren
The following Board of Supervisors Members were also present:
Elton W. Blackstock
Joe B. Davis
Supervisor Tim R. Barber joined the meeting at 3:37 pm.
Mr. David M. Smitherman, County Administrator; Mr. J. Vaden Hunt Esq., County Attorney;
Mr. Greg L. Sides, Assistant County Administrator for Planning & Administration, Mr. Richard
Hicks, Assistant County Administrator for Operations, the Honorable Vincent Shorter, Treasurer,
Mrs. Kim Van Der Hyde, Director of Finance, and Mrs. Kaylyn McCluster, Deputy Clerk, were also
present.
Approval of Agenda
Motion made by Mr. Farmer, seconded by Mr. Warren, to approve Agenda, which was
unanimously approved by the Finance Committee Members present.
New Business
(a) Budget Calendar
Mrs. VanDerHyde presented the Budget FY 2019-2020 (attached at the end of these
Minutes). Mr. Warren suggested scheduling a Finance Committee Meeting before the
regular Board Meeting in February. There was consensus from the Committee to
schedule the Joint Meeting with the School Board on February 19, 2019, at 2:00 pm, and
hold a Finance Committee Meeting afterwards at 3:30 pm.
(b) Review of Revenues
Mrs. VanDerHyde reviewed the 2019 County Revenues (attached at the end of these
Minutes) VanDerHyde stated the County leveled a total of $3.5 million in the Solid Waste
Household Revenue. Roughly 800 parcels have had the $120 fee abated, making the new
target collection amount $3,100,668. As of December 31, 2018, the total net collected
7.a.a
Packet Pg. 5 Attachment: 01-15-2019 Finance Committee-DRAFT (1516 : Minutes)
Finance Committee
January 15, 2019
amount totaled $1,951,470, or 63% of the Budgeted amount. She also went over the
definition of Unassigned Fund Balance.
(c) Animal Shelter 2018/2019 Budget Discussion
Mrs. VanDerHyde presented the Animal Shelter Budget for January 1, 2019 – June 30,
2019. The highlighted items in the PowerPoint are items that the County was already
paying for, but other listed items are items that the Lynchburg Humane Society was
covering while they were running the Pet Center. Mr. McLaughlin is planning fundraising
and outreach to help fund some of the Pet Center’s operations. There will also be a donate
button on the Pet Center’s Facebook page, as well as other measures to help generate
money for operations.
(d) Economic Development Fund Review
Mrs. VanDerHyde reviewed the Economic Development Fund, and stated the purpose of
the Economic Development Fund is to cover expenses directly related to locating
businesses in the County. Tobacco Grants associated with Economic Development are
also housed in the Economic Development Fund.
Adjournment
Mr. Scearce adjourned the Meeting at 4:27 PM.
7.a.a
Packet Pg. 6 Attachment: 01-15-2019 Finance Committee-DRAFT (1516 : Minutes)
Finance Committee
January 15, 2019
Review of
2019 Revenue
7.a.a
Packet Pg. 7 Attachment: 01-15-2019 Finance Committee-DRAFT (1516 : Minutes)
Finance Committee
January 15, 2019
7.a.a
Packet Pg. 8 Attachment: 01-15-2019 Finance Committee-DRAFT (1516 : Minutes)
January 15, 2019
Work Session
Pittsylvania County Board of Supervisors
Work Session
January 15, 2019
VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was
held on January 15, 2019, in the Main Conference Room, County Administration Building,
Chatham, Virginia 24531. Chairman, Dan River District, Joe B. Davis, called the Meeting to
Order at 4:35 PM. The following Members were present:
CALL TO ORDER (4:30 PM)
Attendee Name Title Status Arrived
Joe B. Davis Chairman - Dan River District Present 4:31 PM
Charles H. Miller Vice Chairman - Banister District Present 4:32 PM
Tim R. Barber Supervisor - Tunstall District Present 4:27 PM
Elton W. Blackstock Supervisor - Staunton River District Present 4:35 PM
Ben L. Farmer Supervisor - Callands-Gretna District Present 4:28 PM
Ronald S. Scearce Supervisor - Westover District Present 4:29 PM
Robert W. "Bob" Warren Supervisor - Chatham-Blairs District Present 4:34 PM
AGENDA ITEMS TO BE ADDED
APPROVAL OF AGENDA
RESULT: ADOPTED [UNANIMOUS]
MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District
SECONDER: Ronald S. Scearce, Supervisor - Westover District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
PRESENTATIONS
a. VDOT Road Closings Update and Recovery Efforts from Tropical Storm Michael
Discussion (Staff Contact: Gregory L. Sides); (Presenter: Jay Craddock, VDOT)
Mr. Craddock discussed the roads closed throughout the County due to storm damage. The list
Mr. Craddock provided is attached at the end of these Minutes.
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Introduction of Economic Development Project Manager (Staff Contact: Matthew D.
Rowe)
Director of Economic Development, Matthew D. Rowe, was present to introduce the County’s
new Economic Development Project Manager, Susan McCulloch. Ms. McCulloch is excited to
be here, and is ready to get started assisting Mr. Rowe on Economic Development Projects.
b. Introduction of Department of Social Services Director (Staff Contact: David M.
Smitherman)
7.a.b
Packet Pg. 9 Attachment: 01-15-2019 Work Session Minutes - DRAFT (1516 : Minutes)
Board of Supervisors
January 15, 2019
Work Session
Mr. Smitherman introduced the new Department of Social Services Director, Christopher Spain,
to the Board. Mr. Spain is excited to be here and is off to a great start at the local DSS office.
BUSINESS MEETING DISCUSSION ITEMS
Mr. Barber requested to briefly discuss the Strategic Plan that is on the night's Business Meeting.
Mr. Barber stated that there are items in the Strategic Plan that require funding, and that he
would like to wait to discuss adopting this Strategic Plan until after the budget has been
established. Mr. Barber stated that he would like to table this item at the night’s Business
Meeting.
CLOSED SESSION
Motion to enter into Closed Session.
The Board entered into Closed Session at 5:20 PM.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Charles H. Miller, Vice Chairman - Banister District
SECONDER: Tim R. Barber, Supervisor - Tunstall District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
a. Discussion concerning a prospective business or industry or the expansion of an existing
business or industry where no previous announcement has been made of the business' or
industry's interest in locating or expanding its facilities in the community. (Staff Contact:
Matthew D. Rowe)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project PE
Purpose: Economic Development Update on Unannounced
Prospective Industry
b. Consultation with legal counsel employed or retained by a public body regarding specific
legal matters requiring the provision of legal advice by such counsel. (Staff Contact: J.
Vaden Hunt, Esq.)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Department of Social Services
Purpose: Consultation with Retained Outside Legal Counsel
Regarding DSS HR Issues
RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
a. Closed Session Certification
The Board returned to Open Session at 6:50 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
7.a.b
Packet Pg. 10 Attachment: 01-15-2019 Work Session Minutes - DRAFT (1516 : Minutes)
Board of Supervisors
January 15, 2019
Work Session
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors
on January 15, 2019, the Board hereby certifies by a recorded vote that to the best of each Board
Member’s knowledge only public business matters lawfully exempted from the Open Meeting
requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the
Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed
Meeting. If any Member believes that there was a departure from the requirements of the Act, he
shall so state prior to the vote indicating the substance of the departure. The Statement shall be
recorded in the Board’s Minutes.
Vote
Tim R. Barber Yes
Elton W. Blackstock Yes
Joe B. Davis Yes
Ben L. Farmer Yes
Charles H. Miller, Jr. Yes
Ronald S. Scearce Yes
Robert W. Warren Yes
ADJOURNMENT
Mr. Davis adjourned the Meeting at 6:51 PM.
7.a.b
Packet Pg. 11 Attachment: 01-15-2019 Work Session Minutes - DRAFT (1516 : Minutes)
Board of Supervisors
January 15, 2019
Work Session
7.a.b
Packet Pg. 12 Attachment: 01-15-2019 Work Session Minutes - DRAFT (1516 : Minutes)
Board of Supervisors
January 15, 2019
Work Session
7.a.b
Packet Pg. 13 Attachment: 01-15-2019 Work Session Minutes - DRAFT (1516 : Minutes)
January 15, 2019
Business Meeting
Pittsylvania County Board of Supervisors
Business Meeting
January 15, 2019
VIRGINIA: The Business Meeting of the Pittsylvania County Board of Supervisors was
held on January 15, 2019, in the Pittsylvania County General District Courtroom, Edwin R.
Shields Courthouse Addition, Chatham, Virginia 24531. Chairman, Dan River District Joe B.
Davis, called the Meeting to Order at 7:00 PM. The following Members were present:
CALL TO ORDER (7:00 PM)
Attendee Name Title Status Arrived
Joe B. Davis Chairman - Dan River District Present 6:48 PM
Charles H. Miller Vice Chairman - Banister District Present 6:50 PM
Tim R. Barber Supervisor - Tunstall District Present 6:47 PM
Elton W. Blackstock Supervisor - Staunton River District Present 6:52 PM
Ben L. Farmer Supervisor - Callands-Gretna District Present 6:50 PM
Ronald S. Scearce Supervisor - Westover District Present 6:47 PM
Robert W. "Bob" Warren Supervisor - Chatham-Blairs District Present 6:49 PM
AGENDA ITEMS TO BE ADDED
Motion to Add 13g under Appointments, TLAC, move item 7d, Strategic Plan, to New Business,
and add 12f, Economic Development Resolution ,to New Business.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Ben L. Farmer, Supervisor - Callands-Gretna District
SECONDER: Tim R. Barber, Supervisor - Tunstall District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
APPROVAL OF AGENDA
Motion to approve the Agenda.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District
SECONDER: Elton W. Blackstock, Supervisor - Staunton River District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
CONSENT AGENDA
Motion to approve Consent Agenda.
7.a.c
Packet Pg. 14 Attachment: 01-15-2019 Business Meeting Minutes - DRAFT (1516 : Minutes)
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Business Meeting
RESULT: ADOPTED [UNANIMOUS]
MOVER: Tim R. Barber, Supervisor - Tunstall District
SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
a. Minutes: December 18, 2018, Work Session and Business Meeting; January 3, 2019,
Reorganizational Meeting (Staff Contact: Kaylyn M. McCluster)
b. Resolution # 2019-01-01: Preston Turner (Contact: Supervisor Dr. Charles H. Miller, Jr.)
c. Resolution # 2019-01-02: Resolution of Support for Berry Hill Mega Park (Staff Contact:
David M. Smitherman)
PRESENTATIONS
Mr. Preston Turner and his family were present to accept Resolution # 2019-01-01, recognizing
his football accomplishments at Chatham High School.
HEARING OF THE CITIZENS
Connie Wright, Banister District, expressed her concerns about her house on the North end of the
Town of Chatham and the garbage. She questioned who is exempt to not pay the fee and stated
she went to the Town Council Meeting and was directed to speak to the Board of Supervisors.
She also expressed her concerns about the Solid Waste Fee and having to use the sites at a
particular time. Willie Fitzgerald, Banister District, stated that he is no longer president of the
NAACP in the County and he is now the area Chair over a few Counties in the State of Virginia.
He expressed his concerns regarding Mountain Valley Pipeline putting mud in the roads and
making gulleys on the highways; particularly in the Mill Creek Road area.
PUBLIC HEARINGS
Rezoning Public Hearings
Case 1: Public Hearing: Rezoning Case R-19-001; Kemmy G. Lackey; Tunstall Election
District, B-2, Business District, General, to R-1, Residential Suburban Subdivision District (Staff
Contact: Gregory L. Sides/Supervisor Barber)
Mr. Davis opened the Public Hearing at 7:23 PM. Mr. Lackey was present to represent the
Petition. No one signed up to speak, and Mr. Davis closed the Public Hearing at 7:24 PM.
Motion to rezone 1.90 acres from B-2, Business District, General, to R-1, Residential Suburban
Subdivision District.
7.a.c
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Business Meeting
RESULT: APPROVED [UNANIMOUS]
MOVER: Tim R. Barber, Supervisor - Tunstall District
SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
Case 2: Public Hearing: Rezoning Case R-19-002; Thomas D. Crawford; Staunton River
Election District, RC-1, Residential Combined Subdivision District, to A-1, Agricultural
District (Staff Contact: Gregory L. Sides/Supervisor Blackstock)
Mr. Davis opened the Public Hearing at 7:25 PM. Mr. Crawford was present to represent the
Petition. No one signed up to speak, and Mr. Davis closed the Public Hearing at 7:25 PM.
Motion to rezone 13.19 acres from RC-1, Residential Combined Subdivision District, to A-1,
Agricultural District (for agricultural purposes - grow hops and produce beer).
RESULT: APPROVED [UNANIMOUS]
MOVER: Elton W. Blackstock, Supervisor - Staunton River District
SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
Case 3: Public Hearing: Rezoning Case R-19-003; Piney Fork Farms, LLC; Callands-
Gretna Election District, R-1, Residential Suburban Subdivision District, to A-1,
Agricultural District (Staff Contact: Gregory L. Sides/Supervisor Farmer)
Mr. Davis opened the Public Hearing at 7:28 PM. Mr. Fred Elliot was present to represent the
Petition. No one signed up to speak, and Mr. Davis closed the Public Hearing at 7:29 PM.
Motion to rezone 0.50 acre from R-1, Residential Suburban Subdivision District, to A-1,
Agricultural District (to combine with the adjacent parcel of land zoned A-1).
RESULT: APPROVED [UNANIMOUS]
MOVER: Ben L. Farmer, Supervisor - Callands-Gretna District
SECONDER: Elton W. Blackstock, Supervisor - Staunton River District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
Case 4: Public Hearing: Rezoning Case R-19-004; Suzy Q Etc., LLC; Banister Election
District, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Staff
Contact: Gregory L. Sides/Supervisor Miller)
Mr. Davis opened the Public Hearing at 7:30 PM. Ms. Susan Brown was present to represent the
Petition. No one signed up to speak, and Mr. Davis closed the Public Hearing at 7:40 PM.
Due to missing the Planning Commission’s Meeting because of sickness, the Petitioner requested
to withdraw without penalty.
7.a.c
Packet Pg. 16 Attachment: 01-15-2019 Business Meeting Minutes - DRAFT (1516 : Minutes)
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Motion to accept the Petitioner's request to withdraw without penalty.
RESULT: APPROVED [UNANIMOUS]
MOVER: Charles H. Miller, Vice Chairman - Banister District
SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
Other Public Hearings
UNFINISHED BUSINESS
NEW BUSINESS
a. Emergency Purchase of Roll Off Truck (Staff Contact: Richard N. Hicks)
Mr. Hicks stated, to collect Solid Waste in the County, the County utilizes six (6) roll-off trucks
to collect the open top boxes and the compactors from each site. An older truck is in reserve as a
spare. The engine for that truck recently malfunctioned and is no longer available for use. Due to
the age and mileage of the other six (6) trucks, the County is having a difficult time keeping an
entire fleet on the road. The County’s trucks are constantly down for repairs, which impacts the
County’s ability to meet the needs of its citizens. The County fell behind on replacing these
trucks, and the conditions of the existing trucks are negatively impacting the County’s
operations. The County’s FY 18/19 Budget includes the purchase of one (1) new truck. That
truck has been ordered and is scheduled to be delivered in March or April of this year. Mrs.
VanDerHyde was able to cover the cost of this truck utilizing bond funds that were set aside for
equipment purchases. This leaves the original funds available to purchase an additional truck in
this fiscal year.
Motion to approve an emergency purchase of a 2019 Mack Roll-Off truck from Worldwide
Equipment in the amount of $155,514.00.
RESULT: APPROVED [UNANIMOUS]
MOVER: Elton W. Blackstock, Supervisor - Staunton River District
SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
b. Community Foundation Grants Appropriation (Staff Contact: Kimberly G. Van Der
Hyde)
Mrs. VanDerHyde stated that the County received notification award letters from the
Community Foundation concerning the approval of the three (3) following Grants in the County:
Pittsylvania Pet Center Spay and Neuter Program $ 2,000
Ringgold Rail Trail Surface Project $25,000
Fire/Rescue Grant for the purchase of an OHD
QuantiFit Respirator Fit Tester System $ 9,100
7.a.c
Packet Pg. 17 Attachment: 01-15-2019 Business Meeting Minutes - DRAFT (1516 : Minutes)
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TOTAL GRANT AMOUNT AWARDED $36,100
These Grants require no local match, and she requested the Board accept the Community
Foundation Grants in the amount of $2,000 for the Pittsylvania Pet Center Spay and Neuter
Program, $25,000 for the Ringgold Rail Trail Surface Project, and $9,100 for the purchase of an
OHD QuantiFit Respirator Fit Tester System for Fire/Rescue.
Motion to accept the Community Foundation Grants in the total amount of $36,100 for the Grant
Projects as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Elton W. Blackstock, Supervisor - Staunton River District
SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
c. Animal Shelter Budget Appropriation (January - June 2019) (Staff Contact: Kimberly
G. Van Der Hyde)
Mrs. VanDerHyde stated the County recently assumed the operational duties of the Pet Center
from the Lynchburg Humane Society. As such, a Budget is required to ensure that adequate
funding existed to cover Pet Center costs for the remainder of FY 2019. The Finance Committee
reviewed the attached Budget at a meeting held earlier this afternoon. James McLaughlin, Pet
Center Manager, submitted the six (6)-month Pet Center Budget covering the period of January
1, 2019, through June 30, 2019. This Budget totals $492,529. Current funding of $74,300 exists
in the Animal Services Budget that can be transferred to offset a portion of this cost. The
remaining $418,229 can be transferred from the Children’s Services Act (“CSA”) Local Pool
Program line item.
There was no desire from the Board to take action, therefore, this item failed for a lack of
Motion.
d. Expenditure Refunds Appropriation (Mid-Year) (Staff Contact: Kimberly G. Van
Der Hyde)
Mrs. VanDerHyde stated, during the County’s Budget process, expenditure refunds are budgeted
for the entire year in certain funds. Appropriation of these refunds/donations allows for these
funds to be properly expended. The request was for the Board to approve the below list of
expenditure refunds/donations totaling $195,809.72.
100-4-031200-5878 Halloween-Contributions 6,145.00
Donation for the Sheriff’s
annual Halloween Event
(100-3-000000-189913)
201-4-053100-3310 DSS-Repairs & Maintenance 950.80
Insurance Claim
(201-3-000000-180301)
7.a.c
Packet Pg. 18 Attachment: 01-15-2019 Business Meeting Minutes - DRAFT (1516 : Minutes)
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325-4-081500-8223 Economic Dev-Ind Prospects 150.30
Trip Reimbursement
(325-3-000000-180301)
325-4-081500-8223 Economic Dev-Ind Prospects 5,614.86
DRF Grant Reimbursement
(325-3-000000-180313)
330-4-081500-8223 Eco Dev (Cyclical)-Ind Pros 150,000.00
COF Funds-Amthor
(330-3-000000-190212)
520-4-094110-8133 Landfill-Compactor Site Imp 32,948.76
Gov Deals-Sale of Equipment
(520-3-000000-150215)
TOTAL MID-YEAR EXPENDITURE REFUNDS $195,809.72
Motion to appropriate a total of $195,809.72 as presented in the Memorandum.
RESULT: APPROVED [UNANIMOUS]
MOVER: Elton W. Blackstock, Supervisor - Staunton River District
SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
e. FY 2020 Budget Calendar Adoption (Staff Contact: Kimberly G. Van Der Hyde)
At the Finance Committee held earlier this afternoon, there was consensus to add to the proposed
Budget Calendar (attached to the end of these Minutes) a Joint Meeting on February 19, 2019, at
2:00 PM with the Board and the Pittsylvania County School Board, as well as a Finance
Committee Meeting at 3:30 PM on February 19, 2019.
Motion to approve the FY 2020 Budget Calendar with the two (2) additions discussed at the
Finance Committee Meeting earlier in the day.
RESULT: APPROVED [UNANIMOUS]
MOVER: Charles H. Miller, Vice Chairman - Banister District
SECONDER: Ronald S. Scearce, Supervisor - Westover District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
f. Economic Development Resolution
Motion to direct County Staff to draft a Resolution that states that the Pittsylvania County Board
of Supervisors shall approve the relocation and/or abandonment of the southern portion of Oak
Hill Road that traverses through the Southern Virginia Megasite at Berry Hill, should such action
be needed to accommodate the location of a large tier 1 manufacturer. Such Resolution shall be
presented at the next Board Meeting for consideration of approval.
7.a.c
Packet Pg. 19 Attachment: 01-15-2019 Business Meeting Minutes - DRAFT (1516 : Minutes)
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RESULT: APPROVED [UNANIMOUS]
MOVER: Tim R. Barber, Supervisor - Tunstall District
SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
g. Strategic Plan (Staff Contact: David M. Smitherman)
Mr. Warren stated that the Strategic Plan is a working document and does not bind this Board or
any future Board to any items in there; it is just a working template. Mr. Scearce stated he would
like to have a little more time to review the document.
Motion to table item until after the FY 2019 Budget is approved.
RESULT: APPROVED [UNANIMOUS]
MOVER: Tim R. Barber, Supervisor - Tunstall District
SECONDER: Ronald S. Scearce, Supervisor - Westover District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
APPOINTMENTS
a. Appointments: CPMT (Staff Contact: Cheryl J. Boswell)
Mrs. Boswell stated that Virginia Code § 2.2-5205 authorizes the Board to appoint Members to
the Pittsylvania County Community Policy and Management Team (“CPMT”).
Motion to appoint Ms. Amy Edwards as Parent Representative to CPMT and Monica Karavanic
as Private Provider to CPMT, for terms effective January 15, 2019, through January 15, 2020.
RESULT: APPROVED [UNANIMOUS]
MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District
SECONDER: Tim R. Barber, Supervisor - Tunstall District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
b. Appointment: Metropolitan Planning Organization (“MPO”) (Staff Contact:
Gregory L. Sides)
Mr. Davis appointed himself to serve as a Member of the MPO.
c. Appointment: SR RIFA Appointments (Staff Contact: Matthew D. Rowe)
Motion to appoint Supervisors Blackstock and Farmer to the SR RIFA Board, and Supervisor
Miller as an alternate.
7.a.c
Packet Pg. 20 Attachment: 01-15-2019 Business Meeting Minutes - DRAFT (1516 : Minutes)
Board of Supervisors
January 15, 2019
Business Meeting
RESULT: APPROVED [UNANIMOUS]
MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District
SECONDER: Tim R. Barber, Supervisor - Tunstall District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
d. Appointment: Planning Commission (Contact: Supervisor Dr. Charles H. Miller, Jr.)
Motion to appoint Ms. Colette Henderson as the Banister District representative on the Planning
Commission to fulfill Supervisor Miller’s unexpired term, which expires on November 30, 2019.
RESULT: APPROVED [UNANIMOUS]
MOVER: Charles H. Miller, Vice Chairman - Banister District
SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
e. Appointment: DSS Board; Banister District (Supervisor Miller)
Motion to appoint Juanita Clark to the Pittsylvania County Department of Social Services Board
to fill an unexpired term that is set to expire in July of 2021.
RESULT: APPROVED [UNANIMOUS]
MOVER: Charles H. Miller, Vice Chairman - Banister District
SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
f. Appointment Reaffirmation: Danville-Pittsylvania Community Services Board; Jackie
Satterfield (Staff Contact: Kaylyn M. McCluster)
Motion to reappoint Ms. Satterfield to the Danville-Pittsylvania Community Services Board for a
second term expiring in June 2021.
RESULT: APPROVED [UNANIMOUS]
MOVER: Elton W. Blackstock, Supervisor - Staunton River District
SECONDER: Tim R. Barber, Supervisor - Tunstall District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
g. Appointment: TLAC; Dennis Benhoff as the citizen representative
Motion to appoint Mr. Dennis Benhoff as the citizen representative for TLAC with a term
starting on February 1, 2019, and ending on January 31, 2020.
7.a.c
Packet Pg. 21 Attachment: 01-15-2019 Business Meeting Minutes - DRAFT (1516 : Minutes)
Board of Supervisors
January 15, 2019
Business Meeting
RESULT: APPROVED [UNANIMOUS]
MOVER: Ben L. Farmer, Supervisor - Callands-Gretna District
SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
MATTERS FROM WORK SESSION (IF ANY)
BOARD MEMBER REPORTS
Mr. Barber directed Mr. Fitzgerald to call VDOT or the State Police to assist with road clean up
issues. Dr. Miller stated his appreciation to the Board for the Resolution recognizing Preston
Turner, and he looks forward to serving the entire County. Mr. Scearce congratulated Mr. Spain,
DSS Director, as he has heard good things from workers and foster parents as well. He stated
that previous issues will be a thing of the past and he is looking forward to working with the
State. Mr. Warren thanked everyone for coming to the Meeting, and he also thanked Boy Scout
Troop 372 for their attendance at the Meeting. He also requested that everyone remember all of
the victims of the recent tragedies in our area and the responding officers. Mr. Davis echoed Mr.
Warren's sentiments and thanked Boy Scout Troop 372 for attending the Meeting. He also
thanked County Staff for assisting in his transition to Chairman.
COUNTY ADMINISTRATOR REPORTS
Mr. Smitherman stated that County Staff has begun the intense portion of the Budget season.
Good news as reported by Mrs. VanDerHyde that things have stabilized, but it will still be hard.
The Pet Center and EMS are two (2) areas that will require a lot of work.
ADJOURNMENT
Mr. Davis adjourned the Meeting at 8:20 PM.
7.a.c
Packet Pg. 22 Attachment: 01-15-2019 Business Meeting Minutes - DRAFT (1516 : Minutes)
Board of Supervisors
January 15, 2019
Business Meeting
7.a.c
Packet Pg. 23 Attachment: 01-15-2019 Business Meeting Minutes - DRAFT (1516 : Minutes)
Legislative Committee
January 28, 2019
Pittsylvania County Board of Supervisors
Legislative Committee
Monday, January 28, 2019, Meeting
VIRGINIA: The Legislative Committee of the Pittsylvania County Board of Supervisors
was held on Monday, January 28, 2019, in the Main Conference Room of the County Administration
Building in Chatham, Virginia 24531. Ben L. Farmer, Chairman, called the Meeting to Order at 5:00
p.m. The following Committee Members were present:
Ben L. Farmer
Ronald S. Scearce
The following Board of Supervisors Members were also present:
Joe B. Davis
Supervisor Tim R. Barber arrived at 5:01 pm and Supervisor Robert W. Warren arrived at
5:03 pm.
Mr. David M. Smitherman, County Administrator/Clerk of the Board; Mr. J. Vaden Hunt
Esq., County Attorney; Mr. Greg L. Sides, Assistant County Administrator for Planning &
Administration; Mr. Richard Hicks, Assistant County Administrator for Operations; Honorable
Shirley Y. Hammock, Commissioner of the Revenue; Mrs. Susan Dillon, Chief Animal Control
Officer; Mrs. Karen N. Hayes, Deputy Director of Community Development; Mr. Christopher C.
Slemp, Director of Public Safety; and Mrs. Kaylyn M. McCluster, Deputy Clerk, were also present.
Approval of Agenda
Motion made by Mr. Scearce, seconded by Mr. Farmer, to approve Agenda, which was
unanimously approved by the Legislative Committee Members present.
New Business
(a) Elderly/Indigent Tax Exemption Proration
Honorable Shirley Y. Hammock stated the Virginia State Code allows for proration of the
Elderly/Indigent Tax Exemption. The proposed language was taken straight from said Code. This
allows for the relief to be prorated in the event of change of ownership, such as in the event of a
death. This change does require a Public Hearing to be held. The County Application does have to
be modified by the Commissioner’s Office. Motion by Mr. Barber, seconded by Mr. Scearce, to
recommend the full Board hold a Public Hearing to adopt the new language that allows for proration
at the March Meeting; which was unanimously approved by the Legislative Committee.
(b) Land Use Application Late Filing (with Penalty)
There was discussion regarding potentially allowing late Land Use Application filing with a
penalty. County Staff is recommending to add 6-12.2(B) that states the Board will allow late Land
Use filing within sixty (60) days of the deadline, if you pay a penalty of one-hundred dollars ($100)
7.a.d
Packet Pg. 24 Attachment: 01-28-2019 Legislative Committee Meeting Minutes -DRAFT (1516 : Minutes)
Legislative Committee
January 28, 2019
per parcel. This mirrors the revalidation late filing fee that is already in place. This also requires a
Public Hearing. Motion by Mr. Scearce, seconded by Mr. Barber, to recommend the full Board hold
a Public Hearing to potentially adopt this at the March Meeting, which was unanimously approved by
the Legislative Committee.
(c) “Farming Definition” Expansion/Clarification for Taxation Purposes
Honorable Shirley Y. Hammock suggested bringing the current County Ordinance up to the
Virginia State Code. Said Code currently exempts thirteen (13) items, and the County only exempts
six (6) items. There was also discussion regarding a past situation with a nursery being considered a
farm. Mr. Barber suggested adopting all thirteen (13) items to mirror the Virginia Code. He also
stated his concerns about what exactly is an agricultural product, and, if a nursery is in the definition
of a farm, because he sees it both ways. There was no direction in the packet for the farming
definition. County Staff is seeking direction to expand the Section to the thirteen (13) items, as
opposed to six (6), and what the Committee’s pleasure is about including nurseries. Motion by Mr.
Barber, seconded by Mr. Scearce, to draft potential revisions to mirror Virginia Code on items one (1)
through ten (10) on exemptions, and take before the full Board for consideration, which was
unanimously approved by the Legislative Committee. The Legislative Committee also directed
County Staff to bring back a definition of farming to include the production of plant material
(horticultural products), and exempt that, but not the retail side.
(d) Hylton Rezoning (to be initiated by BOS)
Mr. Sides informed the Legislative Committee about a unique zoning situation involving a
County resident. Since 1991, Mr. Hylton’s property has been listed as being zoned R-1 on the
County’s Official Zoning Map. There were interns working in the Zoning Office in 1992, and they
forwarded inaccurate information to the Commissioner’s Office showing Mr. Hylton’s property
zoned as A-1. Due to the confusion, Mr. Hylton has requested that his property be rezoned to A-1 at
no charge. Virginia Code allows the Board to do this. Motion by Mr. Scearce, seconded by Mr.
Barber, to allow the two (2) parcels to be rezoned without any cost to the applicant, which was
unanimously approved by the Legislative Committee.
(e) Animal Public Nuisance Ordinance
Mr. Hunt presented a potential Animal Public Nuisance Ordinance for inclusion in the
Pittsylvania County Code. Motion by Mr. Scearce, seconded by Mr. Farmer, to recommend the
Animal Public Nuisance Ordinance to the full Board for review and Public Hearing authorization for
potential adoption at the March Business Meeting. Mr. Barber stated that he does not like the barking
and excessive noise statement in the Ordinance.
(f) Dilapidated Structure Removal Matrix
Mr. Sides was directed at the January Work Session to create a Dilapidated Structure Removal
Matrix. He presented the draft version of the Matrix to the Legislative Committee, and there was a
Motion by Mr. Scearce, seconded by Mr. Barber, to recommend the presented Matrix to the full
Board, which was unanimously approved by the Legislative Committee.
(g) Fire and Rescue Ordinance Update
7.a.d
Packet Pg. 25 Attachment: 01-28-2019 Legislative Committee Meeting Minutes -DRAFT (1516 : Minutes)
Legislative Committee
January 28, 2019
Mr. Slemp, Director of Public Safety, informed the Legislative Committee that a draft of the
new Fire and Rescue Ordinance is currently being worked on and is close to being completed. Once
the draft is finalized, he will present it to the Committee at a future meeting for recommendation to
the full Board for potential action. Their next Ad-hoc committee meeting is scheduled for February
8, 2019, to see if there are any additional comments.
Old Business
(a) Potential Grass and Weeds Ordinance
Mr. Hunt asked if there was a desire to entertain a potential Grass and Weed Ordinance.
Following discussion, the Legislative Committee directed Mr. Hunt to bring back a draft of a
potential Grass and Weeds Ordinance (to be only applicable to R-1 zoned properties in the County) to
a future Legislative Committee Meeting for a potential recommendation to the full Board.
(b) Potential Revision to Inoperable Vehicles Ordinance
Mr. Hunt asked if there was a desire to entertain potential revisions to the County’s Inoperable
Vehicles Ordinance. After discussion, the Legislative Committee directed Mr. Hunt to bring back a
draft of revisions allowing fewer inoperable vehicles in R-1 zoned properties in the County to a future
Legislative Committee Meeting for potential recommendation to the full Board.
Adjournment
Mr. Farmer adjourned the Meeting at 6:35 PM.
7.a.d
Packet Pg. 26 Attachment: 01-28-2019 Legislative Committee Meeting Minutes -DRAFT (1516 : Minutes)
Economic Development Committee Meeting
February 4, 2019
Pittsylvania County Board of Supervisors
Economic Development Committee
Monday, February 4, 2019
VIRGINIA: The Economic Development Committee of the Pittsylvania County Board
of Supervisors was held on Monday, February 4, 2019 in the Pittsylvania County Main
Conference Room at 1 Center Street in Chatham, Virginia 24531. Robert W. “Bob” Warren,
Chairman, called the Meeting to Order at 5:00 p.m. The following Members were present:
Robert W. “Bob” Warren
Tim R. Barber
Ronald S. Scearce
The following Board of Supervisors members were also present:
Elton W. Blackstock
Joe B. Davis
Charles H. Miller, Jr.
Mr. David M. Smitherman, County Administrator and Clerk of the Board; Mr. J. Vaden
Hunt Esq., County Attorney; Mr. Greg L. Sides, Assistant County Administrator for Planning &
Administration; Mr. Richard N. Hicks, Assistant County Administrator for Operations; and
Kimberly G. VanDerHyde, Finance Director, were also present.
Approval of Agenda
Motion by Mr. Scearce, second by Mr. Barber, to approve Agenda, which was
unanimously approved by the Committee.
New Business
(a) Halifax RIFA Discussion
Mr. Smitherman stated the County was approached by Halifax County requesting to
partner and create a RIFA for the VIR Motorplex. Connie Nyholm with VIR was present and
spoke to the Board explaining VIR’s economic impacts on the region. Motion by Mr. Barber,
second by Mr. Scearce, to recommend that County Staff develop a Resolution for the Business
Meeting on February 19, 2019, directing County Staff pursue conversations and negotiations
involving the potential creation of a VIR RIFA, which was unanimously approved by the
Committee.
(b) CEDS Priority Projects List
Mr. Sides stated this is a routine thing done every year. Each locality develops a CEDS
Priority List that is taken before the Board (attached at the end of these minutes). Motion by Mr.
Scearce, second by Mr. Barber, to send the CEDS Priority List to the full Board for potential
adoption, which was unanimously approved by the Committee.
(c) Staff Reports
7.a.e
Packet Pg. 27 Attachment: 02-04-2019 Economic Development Committee Meeting - DRAFT (1516 : Minutes)
Economic Development Committee Meeting
February 4, 2019
Closed Session
Motion was made by Mr. Scearce, second by Mr. Barber, to enter into Closed Session
Discussion concerning a prospective business or industry or the expansion of an existing
business or industry where no previous announcement has been made of the business' or
industry's interest in locating or expanding its facilities in the community.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject: Unannounced or Prospective Businesses or Industries
Purpose: Economic Development Updates on unannounced and/or
prospective businesses and/or industries in the Advanced
Manufacturing and Logistics Field
The Committee entered into Closed Session at 5:57 PM.
Motion made by Mr. Warren, second by Mr. Barber, to enter into Open Session.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Economic Development Committee Meeting of the
Pittsylvania County Board of Supervisors on February 4, 2019, the Committee hereby certifies
by a recorded vote that to the best of each Committee Member’s knowledge only public business
matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of
Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were
heard, discussed, or considered in the Closed Meeting. If any Member believes that there was a
departure from the requirements of the Act, he shall so state prior to the vote indicating the
substance of the departure. The Statement shall be recorded in the Board's Minutes.
Vote
Tim R. Barber Yes
Elton W. Blackstock Yes
Joe B. Davis Yes
Charles H. Miller, Jr. Yes
Ronald S. Scearce Yes
Robert W. “Bob” Warren Yes
The Committee entered into Open Session at 6:30 PM.
Adjournment
The Meeting adjourned at 6:32 PM.
7.a.e
Packet Pg. 28 Attachment: 02-04-2019 Economic Development Committee Meeting - DRAFT (1516 : Minutes)
Economic Development Committee Meeting
February 4, 2019
7.a.e
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Economic Development Committee Meeting
February 4, 2019
7.a.e
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Economic Development Committee Meeting
February 4, 2019
7.a.e
Packet Pg. 31 Attachment: 02-04-2019 Economic Development Committee Meeting - DRAFT (1516 : Minutes)
Property/Building Committee Meeting
February 4, 2019
Pittsylvania County Board of Supervisors
Property/Building Committee
Monday, February 4, 2019
VIRGINIA: The Property/Building Committee of the Pittsylvania County Board of
Supervisors was held on Monday, February 4, 2019, in the Pittsylvania County Main Conference
Room at 1 Center Street in Chatham, Virginia 24531. Tim R. Barber, Chairman, called the
Meeting to Order at 6:34 p.m. The following Members were present:
Tim R. Barber
Elton W. Blackstock
Charles H. Miller, Jr.
The following Board of Supervisors Members were also present:
Joe B. Davis
Ronald S. Scearce
Robert W. “Bob” Warren
Mr. David M. Smitherman, County Administrator; Mr. J. Vaden Hunt Esq., County
Attorney; Mr. Gregory L. Sides, Assistant County Administrator for Planning; Mr. Richard N.
Hicks, Assistant County Administrator for Operations; and Kimberly G. VanDerHyde, Finance
Director, were also present.
Approval of Agenda
Motion by Mr. Blackstock, second by Dr. Miller, to approve Agenda, which was
unanimously approved by the Committee.
New Business
(a) Courthouse and Jail Facility Update
Mr. Hicks stated that there was a meeting with the architects a few weeks ago to look at
a smaller jail with the possibility of sending inmates to the Blue Ridge Regional Jail. At this
point, County Staff is still waiting for a response from the architects with the numbers, but a
meeting with Judge Moreau affirmed that she liked the idea. County Staff is hopeful to have the
numbers from the architects back within two (2) or three (3) weeks. There are several
possibilities as to what can be done, including building a new jail and relocating some of the
other courthouse facilities.
(b) Staff Reports
Matters from Committee Members
Mr. Barber asked about the 622 Compactor Site timeline, and Mr. Hicks stated that it
would be completed around March.
7.a.f
Packet Pg. 32 Attachment: 02-04-2019 Property-Building Committee Meeting - DRAFT (1516 : Minutes)
Property/Building Committee Meeting
February 4, 2019
Closed Session
Motion by Mr. Blackstock, second by Dr. Miller, to enter into Closed Session
Discussion or consideration of the acquisition of real property for a public purpose,
or of the disposition of publicly held real property, where discussion in an open
meeting would adversely affect the bargaining position or negotiating strategy of
the public body
(1) Legal Authority: Virginia Code § 2.2-3711(A)(3)
Subject: Old Blairs Middle School
Purpose: Discussion of Potential Disposition of Property
The Committee entered into Closed Session at 6:42 PM.
The Committee entered Open Session at 7:37 PM, and the following Certification was recorded.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Property/Building Committee Meeting of the Pittsylvania
County Board of Supervisors on February 4, 2019, the Committee hereby certifies by a recorded
vote that to the best of each Committee Member’s knowledge only public business matters
lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information
Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard,
discussed, or considered in the Closed Meeting. If any Member believes that there was a
departure from the requirements of the Act, he shall so state prior to the vote indicating the
substance of the departure. The Statement shall be recorded in the Board's Minutes.
Vote
Tim R. Barber Yes
Elton W. Blackstock Yes
Charles H. Miller, Jr. Yes
Adjournment
The Meeting adjourned at 7:38 PM.
7.a.f
Packet Pg. 33 Attachment: 02-04-2019 Property-Building Committee Meeting - DRAFT (1516 : Minutes)
Animal Welfare Committee
February 12, 2019
Pittsylvania County Board of Supervisors
Animal Welfare Committee
Tuesday, February 12, 2019, Meeting
VIRGINIA: The Animal Welfare Committee of the Pittsylvania County Board of
Supervisors was held on Tuesday, February 12, 2019, in the Main Conference Room of the County
Administration Building in Chatham, Virginia 24531. Elton W. Blackstock, Chair, called the
Meeting to Order at 5:04 p.m. The following Members were present:
Elton W. Blackstock
Charles H. Miller, Jr.
The following Board of Supervisors Members were also present:
Ronald S. Scearce
Robert W. Warren
Joe B. Davis.
Supervisor Barber was not present due to the recent passing of his mother.
Mr. David M. Smitherman, County Administrator and Clerk of the Board; Mr. J. Vaden Hunt
Esq., County Attorney; Mr. Greg L. Sides, Assistant County Administrator for Planning &
Administration; Mr. Richard N. Hicks, Assistant County Administrator for Operations; Kimberly G.
VanDerHyde, Finance Director; Mrs. Kaylyn M. McCluster, Deputy Clerk; and James McLaughlin,
Pet Center Director, were also present.
Approval of Agenda
Motion made by Dr. Miller, seconded by Mr. Blackstock, to approve Agenda, which was
unanimously approved by the Committee Members present.
New Business
Animal Shelter Update:
Mr. McLaughlin gave an informational presentation to the Committee regarding Pet Center
operational costs. He was able to show a breakdown of some of the current and anticipated costs of
the Pet Center (which is attached at the end of these Minutes). Mr. McLaughlin pointed out, that
although the costs are higher than previous costs when Lynchburg Humane Society was running the
Pet Center, there are certain things that you cannot cut corners on and they are still required to be in
compliance with the State when running the Pet Center. Mr. Sides commended Mr. McLaughlin on
his hard work so far in his short time with the County.
Animal Shelter Budget Discussion:
Mrs. VanDerHyde presented a copy of the proposed Pet Center Budget to the Committee (attached at
the end of these Minutes). Mrs. VanDerHyde stated that the biggest difference in the money needed
for the County to run the Pet Center is the employees’ salaries, including their benefits. Lynchburg
7.a.g
Packet Pg. 34 Attachment: 02-12-2019 Animal Welfare Committee Meeting Minutes - DRAFT (1516 : Minutes)
Animal Welfare Committee
February 12, 2019
Humane Society had their own employees and that was not a County expense. After a lot of
discussion regarding the Pet Center Budget, the Committee requested more breakdown of the
numbers to better understand the Budget needed. Mrs. VanDerHyde stated she would get these
numbers together and make sure they are sent out in the Friday Update for them to review before the
Business Meeting on February 19, 2019.
Adjournment
Mr. Blackstock adjourned the Meeting at 6:18 PM.
7.a.g
Packet Pg. 35 Attachment: 02-12-2019 Animal Welfare Committee Meeting Minutes - DRAFT (1516 : Minutes)
Animal Welfare Committee
February 12, 2019
7.a.g
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Animal Welfare Committee
February 12, 2019
7.a.g
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Animal Welfare Committee
February 12, 2019
7.a.g
Packet Pg. 38 Attachment: 02-12-2019 Animal Welfare Committee Meeting Minutes - DRAFT (1516 : Minutes)
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Department of Social Services Update (Staff Contact: David M.
Smitherman); (Presenter: Christopher Spain)
Staff Contact(s): David M. Smitherman
Agenda Date: February 19, 2019 Item Number: 8.a
Attachment(s):
Reviewed By:
Christopher Spain, Department of Social Services ("DSS") Director, will update the Board on
DSS operations.
8.a
Packet Pg. 39
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Resolution # 2019-02-01: Kylewood Court VDOT Resolution Adoption
(Staff Contact: J. Vaden Hunt, Esq.)
Staff Contact(s): J. Vaden Hunt, Esq.
Agenda Date: February 19, 2019 Item Number: 12.a
Attachment(s): 2019-02-01 Kylewood Court
Reviewed By:
SUMMARY:
Kylewood Court is currently a privately-maintained road in the County’s Chatham-Blairs
Magisterial District. Its residents have requested the County assist them in requesting the
Virginia Department of Transportation (“VDOT”) take Kylewood Court into the State Roadway
System for maintenance purpose. Attached is Resolution # 2019-02-01 detailing the same. Said
Resolution has been approved by VDOT.
FINANANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff recommends the Board approve the adoption of Resolution # 2019-02-01 as
presented.”
MOTION:
“I make a Motion approving the adoption of Resolution # 2019-02-01 as presented.”
12.a
Packet Pg. 40
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION 2019-02-01
RESOLUTION FOR RURAL ADDITIONS PER VIRGINIA CODE § 33.2-335; NO
SPECULATIVE INTEREST INVOLVED
The Board of Supervisors of Pittsylvania County, Virginia (the “Board”), on the
19th day of February, 2019, adopted the following:
WHEREAS, the street described below currently serves at least three (3) families and
was established more than twenty (20) years ago, at which time it was used by motor vehicles as
a public access; and
WHEREAS, Pittsylvania County, Virginia, has determined its subdivision ordinance
satisfies § 33.2-336, Code of Virginia, 1950, as amended, and is therefore eligible to make
qualifying additions to the secondary system of state highways maintained by the Virginia
Department of Transportation (“VDOT”) and fund necessary improvements as setout therein,
except as otherwise prohibited by § 33.2-335, Code of Virginia, 1950, as amended; and
WHEREAS, after examining the ownership of all property abutting this street, this Board
finds that speculative interest does not exist; and
WHEREAS, the residents of the street have agreed to make any repairs to the road needed
at their own expense, and these repairs will be made prior to final acceptance by VDOT.
NOW, THEREFORE, BE IT RESOLVED, pursuant § 33.2-335, Code of Virginia, 1950,
as amended, this Board requests the following street be added to the secondary system of state
highways maintained by VDOT, and hereby guarantees the right-of-way of the street to be clear,
unencumbered, and unrestricted, which right-of-way guarantee shall, including any necessary
easements required for cuts, fills, and drainage:
Name of Street: Kylewood Court
From: Route 1150
To: 0.19 miles south of Route 1150
Right-of-Way Width: 60 feet
Plat Reference: Map Book 20, Page 76
Recorded Vote
Moved By: ______________________________
Seconded By: ______________________________
Yeas: _______________________________
12.a.a
Packet Pg. 41 Attachment: 2019-02-01 Kylewood Court (1517 : Resolution # 2019-02-01:Kylewood Court VDOT Resolution Adoption)
Nays: _______________________________
Abstentions: _______________________________
A Copy Teste:
Signed: ______________________________
Printed Name: ______________________________
Title: ______________________________
Approved as to Form:
_________________________
Pittsylvania County Attorney
12.a.a
Packet Pg. 42 Attachment: 2019-02-01 Kylewood Court (1517 : Resolution # 2019-02-01:Kylewood Court VDOT Resolution Adoption)
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Resolution # 2019-02-02: Gretna Fire and Rescue Merger Resolution
Approval (Staff Contact: Christopher C. Slemp)
Staff Contact(s): Chris C. Slemp
Agenda Date: February 19, 2019 Item Number: 12.b
Attachment(s): 2019-02-02 RESOLUTION Merger of Gretna Fire Dept and Gretna
Rescue
Reviewed By:
SUMMARY:
Currently, the Gretna Rescue Squad is the licensed EMS Agency for the Gretna area. Recently,
the Gretna Fire Department and the Gretna Rescue Squad have agreed to merge their operations.
This merger will be of benefit to Gretna citizens and give both entities more trained volunteers.
Currently, the Gretna Fire Department has nine (9) members in EMT class. In order for this
merger to move forward with the Virginia Office of EMS, a Resolution from the Board
approving the merger is required. Said Resolution will allow the newly merged Agency to apply
for a State EMS license up to the level of Advanced Life Support Transport. For your reference
and review, a copy of the proposed Merger Resolution is attached.
FINANANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff recommends the Board approve the attached Gretna Fire Department and Gretna
Rescue Squad Merger Resolution as presented.
MOTION:
“I make a Motion approving the attached Gretna Fire Department and Gretna Rescue Squad
Merger Resolution as presented.”
12.b
Packet Pg. 43
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION # 2019-02-02
A RESOLUTION IN SUPPORT OF MERGER OF GRETNA FIRE DEPARTMENT AND
GRETNA RESCUE SQUAD
_____________________________________________________________________________________
WHEREAS, the Pittsylvania County Board of Supervisors (the “Board”) wishes to ensure
county-wide Emergency Medical Services (“EMS”); and
WHEREAS, the Board fully supports Gretna Fire Department and Gretna Rescue Squad
in their pursuit of a merger and application for an EMS license through the Virginia Office of EMS
up to the level of Advanced Life Support Transport (“ALS”) as may be needed, with the ability to
bill for services within a time frame that has not yet been established; and
WHEREAS, the Board acknowledges the compelling need for both non-ground and
ground transport at the BLS and ALS levels to serve the County; and
WHEREAS, by enabling Gretna Fire Department and Gretna Rescue Squad to merge,
EMS service to the Gretna area will be greatly enhanced and improved.
NOW, THEREFORE, BE IT RESOLVED, that the Board, through the adoption of this
Resolution, fully supports the potential merger Gretna Fire Department and Gretna Rescue Squad
and their application for an EMS license up to the ALS level; and
BE IT FURTHER RESOLVED, if the aforementioned merger and application is
successful, that the Board shall recognized the resulting merged entity as an official and authorized
Fire and Rescue Agency within the County.
Given under my hand this 19th day of February, 2019.
__________________________________________
Joe B. Davis, Chairman
Pittsylvania County Board of Supervisors
ATTEST:
________________________
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors
APPROVED AS TO FORM:
_________________________________
J. Vaden Hunt, Esq.
Pittsylvania County Attorney
12.b.a
Packet Pg. 44 Attachment: 2019-02-02 RESOLUTION Merger of Gretna Fire Dept and Gretna Rescue (1518 : Resolution # 2019-02-02: Gretna Fire and Rescue
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Resolution # 2019-02-03: VIR RIFA Adoption (Staff Contact: David M.
Smitherman)
Staff Contact(s): David M. Smitherman
Agenda Date: February 19, 2019 Item Number: 12.c
Attachment(s): 2019-02-03 VIR RIFA
Reviewed By:
SUMMARY:
Halifax County, Virginia, requested that the County and the City of Danville, Virginia, consider
entering into negotiations to form a Regional Industrial Faculties Authority (“RIFA”) to jointly
invest in infrastructure improvements to the Virginia International Raceway (“VIR”).
Additionally, said proposed RIFA would jointly market and share in revenue generated by the
VIR Industrial Park. Virginia Code § 15.2-6400 authorizes two (2) or more Counties or Cities to
develop a RIFA. For your reference and review, attached please find Resolution # 2019-02-03
detailing the same.
FINANCIAL IMPACT AND FUNDING SOURCE:
There is no financial impact to the passage of the attached Resolution. The Board will have
additional opportunities to consider future financial impacts prior to any formal agreement to
create the aforementioned RIFA.
RECOMMENDATION:
Following direction at the Board’s Economic Development Committee, County Staff
recommends approval of Resolution # 2019-02-03 authorizing County Staff to commence
negotiating a proposed agreement to develop the aforementioned RIFA and the corresponding
required revenue sharing agreement.
MOTION:
“I make a Motion to approve Resolution # 2019-02-03 and authorize County Staff to commence
negotiating a proposed agreement to develop a RIFA and the required corresponding revenue
sharing agreement for the proposed governing bodies involved.”
12.c
Packet Pg. 45
Pittsylvania County Board of Supervisors
RESOLUTION
2019-02-03
VIRGINIA: At the regularly scheduled meeting of the Pittsylvania County Board of Supervisors on
February 19, 2019, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following
Resolution was presented and adopted:
WHEREAS, the Virginia International Raceway is in need of infrastructure improvements to enhance the
ability to grow support facilities and new economic growth in the Motorplex which requires additional assistance
to extend and improve the required infrastructure, where grants and low interest loans are needed to insure the
ability to grow and expand the economic base of the VIR Motorplex area; and
WHEREAS, the Pittsylvania County Board of Supervisors believes that providing a mechanism for the
localities in the region to cooperate in the development of facilities that will assist the region in overcoming
barriers to economic growth; and
WHEREAS, the localities in the region believe that the mechanism to develop a successful economic
development plan is a cooperative agreement wherein the participating localities establish a priority to develop a
marketable park or property within the area covered by a joint authority; and
WHEREAS, the Regional Industrial Development Authority, identified in Section 15.2-6400 of the Code
of Virginia, is the mechanism that will provide the tools necessary to enhance the economic base of the region
allowing the participating localities to share in the new income brought from the industrial development; therefore
BE IT HEREBY RESOLVED, by the Pittsylvania County Board of Supervisors that a Regional
Industrial Facilities Authority should be established by the County of Pittsylvania, the County of Halifax, and the
City of Danville to assist in the economic development of the Virginia International Raceway and Motorplex in
accordance with Section 15.2-6400 of the Code of Virginia; and
BE IT FURTHER RESOLVED, that the Pittsylvania County Board of Supervisors directs the Chairman
of the Board, Legal Counsel, and the County Administrator to negotiate a proposed agreement to establish a
Regional Industrial Development Authority (RIFA) for the VIR Motorplex including a revenue sharing agreement
with the County of Halifax and the City of Danville.
Given under my hand this 19th day of February, 2019.
__________________________________________
Joe B. Davis, Chairman
Pittsylvania County Board of Supervisors
12.c.a
Packet Pg. 46 Attachment: 2019-02-03 VIR RIFA (1522 : Resolution # 2019-02-03: VIR RIFA Adoption (Staff Contact: David M. Smitherman))
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Resolution # 2019-02-04: Oakhill Road Relocation Resolution Adoption
(Staff Contact: Gregory L. Sides)
Staff Contact(s): Gregory L. Sides
Agenda Date: February 19, 2019 Item Number: 12.d
Attachment(s): 2019-02-04 Oakhill Road
Reviewed By:
SUMMARY:
At the recent Economic Development Committee Meeting, the Committee directed County Staff
draft a Resolution indicating that the Board would support the future relocation and/or
abandonment of the southern portion of Oak Hill Road that traverses through the Southern
Virginia Megasite at Berry Hill, should such action be needed to accommodate the location of a
large Tier 1 manufacturer. Resolution #2019-02-04, detailing the same, is attached and is
presented for consideration of approval.
FINANCIAL IMPACT AND FUNDING SOURCE:
Currently, none. Future financial impacts are unknown at this time.
RECOMMENDATION:
County Staff recommends the Board to approve Resolution # 2019-02-04 as presented.
MOTION:
“I make a Motion to approve Resolution # 2019-02-04 as presented.”
12.d
Packet Pg. 47
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2019-02-04
VIRGINIA: At the regularly scheduled meeting of the Pittsylvania County Board of Supervisors (the
“Board”) on February 19, 2019, in the General District Courtroom of the Edwin R. Shields Courthouse
Addition, the following Resolution was presented and adopted:
WHEREAS, the Southern Virginia Megasite at Berry Hill (the “Megasite”) incorporates more than
3,500 acres and is the premier large-scale industrial site in Virginia; and
WHEREAS, Virginia has also supported the Megasite through its designation as an Enterprise Zone, an
Opportunity Zone and through the national and international marketing efforts of the Virginia Economic
Development Partnership; and
WHEREAS, both the City of Danville and Pittsylvania County (the “County”), through its partnership
in the Danville – Pittsylvania County Regional Industrial Facilities Authority, recognize that the Megasite
represents the area’s largest local economic development investment and creates the best opportunity for a
large-scale, transformative industrial project; and
WHEREAS, the Megasite currently accessed by U.S. Route 311, Berry Hill Road, and State Route 862,
Oak Hill Road, and approximately 7,500 feet of Oak Hill Road is located within the Megasite boundaries,
measured from its southern intersection with Berry Hill Road; and
WHEREAS, the County’s Director of Economic Development has explained, to attract a transformative
new industry to the Megasite, a very large building pad is required, as well as flexibility to act quickly to meet
industry’s needs.
NOW THEREFORE, BE IT RESOLVED, that the Board recognizes the importance of meeting the
needs of new industries to be located within the Megasite and expresses its willingness to approve the relocation
and/or abandonment of the southern portion of Oak Hill Road, should such action be necessary to accommodate
a major new industry bringing a high level of both private investment and employment; and
BE IT FURTHER RESOLVED, that the Board will make its ultimate decision on the relocation route
or abandonment of Oak Hill Road based on an appropriate study of the local roadway system and community
needs
Given under my hand this 19th day of February, 2019.
__________________________________________
Joe B. Davis, Chairman
Pittsylvania County Board of Supervisors
ATTEST:
__________________________________________________________
David M. Smitherman, Clerk, Pittsylvania County Board of Supervisors
Approved As To Form:
_________________________________________
J. Vaden Hunt, Esq., Pittsylvania County Attorney
12.d.a
Packet Pg. 48 Attachment: 2019-02-04 Oakhill Road (1526 : Resolution # 2019-02-04: Oakhill Road Relocation Resolution Adoption (Staff Contact: Gregory L.
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: CEDS Economic Development Projects Priority List Approval (Staff
Contact: Gregory L. Sides)
Staff Contact(s): Gregory L. Sides
Agenda Date: February 19, 2019 Item Number: 12.e
Attachment(s): Project Solicitation - 2019
2019 - 2020 CEDS Project List Pittsylvania County
Reviewed By:
SUMMARY:
Each year, the County works with the West Piedmont Planning District Commission in
developing a list of projects to be included in the regional Comprehensive Economic
Development Strategy (“CEDS”). This project list has been reviewed by Matthew Rowe,
Director of Economic Development and the Board’s Economic Development Committee. For
your reference and review, attached is the proposed 2019/2020 CEDS List.
FINANCIAL IMPACT AND FUNDING SOURCE:
None. There are no funding commitments involved in approval of the proposed project list.
RECOMMENDATION:
County Staff recommends the Board approve the proposed CEDS Priority Projects list and
authorize the County Administrator to send the list and required EDA submittal letter to the West
Piedmont Planning District Commission to be incorporated into their Regional 2019/2020 CEDS
Update.
MOTION:
“I make a Motion to approve the proposed CEDS Priority Projects list and authorize the County
Administrator to send the list and required EDA submittal letter to the West Piedmont Planning
District Commission to be incorporated into their Regional 2019/2020 CEDS Update.”
12.e
Packet Pg. 49
WEST PIEDMONT ECONOMIC DEVELOPMENT DISTRICT
P.O. Box 5268 - Martinsville, VA 24115-5268
Telephone: 276-638-3987 Fax: 276-638-8137 Email: lmanning@wppdc.org
____________________________________________________________________________
September 4, 2018
M E M O R A N D U M
TO: County Administrators, Counties of Franklin, Henry, Patrick, and Pittsylvania
City Managers, Cities of Danville and Martinsville
Manager, Town of Rocky Mount
FROM: Leah Manning, Regional Economic Development Planner
RE: Year 2019 Regional Comprehensive Economic Development Strategy
Work on the 2019 CEDS update is underway. Once again, our CEDS target date is March 31, 2019, to
align with our planning grant. One of the first steps will be for all localities to begin planning and compiling
their list of prioritized projects. A listing of the projects for the current CEDS is attached, along with blank
forms on which to prepare your list for next year (April 1, 2019 - March 31, 2020) to coincide with this
schedule. If additional pages are needed, please make extra copies of the enclosed sheets.
To get the process started, we request that you and your staff carefully review the attached 2018 list to see if
projects need to be added, revised, or deleted. Then, we ask that you update your list and indicate whether
the projects are Priority I, II, and III projects, as well as an indication of Type I, II, III, IV, and V projects.
Please combine the Project Type with the Project Priority column (see template included on separate tab
within the file). Please note that, as with previous CEDS updates, EDA Project Types are incorporated as
part of the project information since EDA has requested a more detailed breakdown with regard to project
priorities. Since 2011, this methodology has been implemented. A guideline for the Project Types is also
included for your convenience. Additionally, you may notice the “Environmental Impact” column is no longer
part of the spreadsheet in order to make the list more concise.
In order to keep the CEDS development on track with the current schedule, we need your completed
project list, along with a letter of endorsement from your locality (sample form letter enclosed) no
later than Friday, December 21, 2018. We realize this is some time away; however, we want to make sure
you have adequate time for planning since EDA will not consider funding projects not included on this list. In
addition to EDA-eligible projects, please include CDBG, Rural Development, Appalachian Regional
Commission, VDOT/Smart Scale grants, and any other grants or projects for which your jurisdiction plans to
apply for funding during the period from April 1, 2019 - March 31, 2020. We also encourage localities to
work together on regional projects for inclusion on the list and as potential GO Virginia
opportunities.
With regard to Priority I projects, please remember, if you are invited to submit an EDA preapplication/grant
proposal, you will need a Preliminary Engineering Report and detailed project information. EDA sometimes
invites Priority II and III projects as well as Priority I projects if the project planning progresses.
If you have questions or need assistance, please let us know. Please remember that a project must be
included on the project list to be eligible for EDA funding. If you have a grant underway at this time,
be sure to include it on the list for next year in case there is a carryover to the next year by EDA for
some reason. If you have projects in the planning stage, be sure to include them as well. As you are
aware, things can change during the year with regard to funding availability.
Attachments
12.e.a
Packet Pg. 50 Attachment: Project Solicitation - 2019 (1521 : CEDS Economic Development Projects Priority List Approval (Staff Contact: Gregory L. Sides))
(Please return this to WPPD,
along with list of prioritized projects,
by December 21, 2018)
SAMPLE LETTER
TO SUBMIT WITH
CEDS PRIORITIZED PROJECT LIST
(Please return this letter to the West Piedmont Planning District Commission with your
list of prioritized projects which your local governing body approves; the letter will be
included as an attachment to the Regional Comprehensive Economic Development Strategy
document. (DO NOT SEND THIS DIRECTLY TO EDA.)
(date)
Ms. Linda Cruz-Carnall, Regional Director
U.S. Department of Commerce
Economic Development Administration
Philadelphia Regional Office
Robert N.C. Nix Federal Building
900 Market Street, Room 602
Philadelphia, PA 19107
Dear Ms. Cruz-Carnall:
Whereas the local governing body of ______(name of locality)______ supports the West
Piedmont Economic Development District Designation, this is to advise that we have elected to
be covered by the Year 2019 Comprehensive Economic Development Strategy for the West
Piedmont Planning District in its capacity as an EDA Economic Development District. The
projects included in the document's prioritized project list have been endorsed by the local
governing body at its meeting on ____(date)____ for assistance in improving the economy of
our area.
On behalf of my community, thank you for the opportunity to participate in the Economic
Development Administration's Economic Development District Program.
Sincerely,
(local administrator)
cc: Leah Manning, WPPDC
12.e.a
Packet Pg. 51 Attachment: Project Solicitation - 2019 (1521 : CEDS Economic Development Projects Priority List Approval (Staff Contact: Gregory L. Sides))
EDA PROJECT PRIORITIES:
Priority I Projects:
Those construction or implementation projects which are in the advanced stages of planning or
"ready to go" (i.e., preliminary engineering and environmental audit available or underway,
matching funding available).
Priority II Projects:
Construction or implementation projects will be in formative stages of planning and which are
not otherwise proceeding towards immediate implementation.
Priority III Projects:
Non-construction, non-implementation projects of a special economic development purpose
which may include special issues studies, basic data collection and analysis, feasibility studies,
and technical assistance projects.
12.e.a
Packet Pg. 52 Attachment: Project Solicitation - 2019 (1521 : CEDS Economic Development Projects Priority List Approval (Staff Contact: Gregory L. Sides))
EDA PROJECT TYPES:
Type I: (Shovel-Ready)
Project Title
Project Description
Eligible Applicant(s)
Project Impact Area Own Property
Preliminary Engineering Report Available
Matching Funds Status (funds currently available and documented; sources)
Phase I Environmental Report Available
Project has clearance documentation from State Historic Preservation Office
Permit Status
Estimated Number of Jobs to be Created/Retained Estimated Private Investment
Type II: (Project is in Final Planning Stage)
Project Title
Project Description Eligible Applicant(s)
Project Impact Area
Own Property
Preliminary Engineering Report in Development
Matching Funds Committed (funds not available but applicant can provide resolution/letter of commitment at time of application)
Phase I Environmental Report in Process State Historic Preservation Office Clearance in Process
Permit Status
Estimated Number of Jobs to be Created/Retained
Estimated Private Investment
Type III: (Project in Early Planning Stage)
Project Title
Project Description
Eligible Applicant(s)
Project Impact Area
Do not own Property (option on property; other)
Status of Preliminary Engineering Matching Funds Status
Phase I Environmental Report Not Available
State Historic Preservation Office Clearance in Process
Estimated Number of Jobs to be Created/Retained
Estimated Private Investment
Type IV: (Requests for Other Types of Projects—USDA-Rural Development, CDBG, ARC, VDOT
Enhancement Program, GO Virginia):
Project Title
Project Description
Eligible Applicant(s) Project Impact Area
Matching Funding Status
Estimated Number of Jobs to be Created/Retained, if applicable
Estimated Private Investment, if applicable
Type V (Technical Assistance; Technical Studies)
Project Title
Project Description
Eligible Applicant(s)
Project Impact Area
Matching Funding Status
Other Pertinent Information
12.e.a
Packet Pg. 53 Attachment: Project Solicitation - 2019 (1521 : CEDS Economic Development Projects Priority List Approval (Staff Contact: Gregory L. Sides))
COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY
PRIORITY PROJECTS
April 1, 2019 - March 31, 2020
ENVIRON-NO.
PRIORITY FUNDING MENTAL OF
PROJECT /TYPE DESCRIPTION SOURCE AMOUNT TOTAL IMPACT JOBS
Southern Virginia Multimodal Park 1/II Engineering and construction of infrastructure development for USDA-RD $2,000,000 $27,000,000 Positive 1,500 onsite
Intermodal Facility and Infrastructure 800 acre industrial park. Infrastructure development includes EDA $5,000,000 8,000 indirect
Development-- Town of Hurt / Pitt. Co.water/sewer systems, internal roads, and regional intermodal VTC $10,000,000 offsite
facility Local $10,000,000
Regional Industrial Mega Park 1/I Engineering, master planning, mega park certification,USDA-RD $2,000,000 $24,218,000 N/A 2,000
Infrastructure Development--and infrastructure development for 3,500 acre mega EPA/STAG $5,000,000
City of Danville & Pittsylvania park to serve Danville, Pittsylvania County, Southside EDA $5,000,000
County VA & North Central NC. Infrastructure development in-VTC $5,000,000
cludes regional and interstate water and sewer systems.Local $7,218,000
Future infrastructure improvements will include land, rail,
and road
Regional Industrial Mega Park 1/II Economic Adjustment Strategy - study to develop target EDA $50,000 $100,000 Positive Indirect
Economic Adjustment Strategy--industry and marketing strategy for sustainable manufac-VTC $50,000
City of Danville & Pittsylvania turing to replace traditional manufacturing employment lost
County in the Regional Mega Park area of Southern VA and
Northern NC
Site Improvements at Cane 1/II Site improvements to include grading and sanitary sewer EDA $3,000,000 $4,900,000 Positive 500
Creek Industrial Park--City for Tracts 6, 7b, 7c, and Lot 10 VTC $1,500,000
of Danville and Pittsylvania Local $400,000
County (Lots 6, 7b,7c, 10)
Gretna Area Water Supply 1/I Engineering and construction of a new public water EDA/EPA $1,340,000 $2,775,000 Positive NA
System--Town of Gretna/supply source and distribution system VTC $1,300,000
Pittsylvania County Local $135,000
Olde Dominion Agricultural 1/I Regional, multi-purpose agricultural complex including USDA-RD $100,000 $5,200,000 Positive 25 onsite
Complex--Pittsylvania County office space, conference facilities, educational space,VTC $2,000,000 Indirect offsite
livestock facilities and ag. related commercial sites Local $3,100,000
Gretna Industrial Park--Town 1/I Construct industrial park road and lots with on-site and EDA $400,000 $2,050,000 N/A 200
of Gretna/Pittsylvania County off-site utility improvements VTC $1,500,000
Local $150,000
Graded Industrial Park Pad 1/I Create graded pad sites at existing Industrial Park EDA $700,000 $3,000,000 N/A 200
Sites--Pittsylvania County sites. Gretna, Hurt VTC $2,000,000
Local $300,000
Energy Efficiency Improvements 1/I Retrofit existing County buildings to make them State $450,000 $1,000,000 Positive Indirect
Public Buildings--Pittsylvania more energy efficient DOE $450,000
12.e.b
Packet Pg. 54 Attachment: 2019 - 2020 CEDS Project List Pittsylvania County (1521 : CEDS Economic Development
ENVIRON-NO.
PRIORITY FUNDING MENTAL OF
PROJECT /TYPE DESCRIPTION SOURCE AMOUNT TOTAL IMPACT JOBS
County Local $100,000
Regional Industrial Mega Park-- 1/II Extension of electric service to the Mega Park through EDA $1,462,800 $4,300,000 ------
Danville & Pittsylvania County AEP. Relocation of an existing 69kV line on Lot 4 Local $186,400
and grade pad. Conduct a routing analysis, acquire VTC $1,279,800
permit and ROW for new electric service to the park.MEI $371,000
City $500,000
County $500,000
Regional Industrial Mega Park--1/II Natural gas engineering and infrastructure development EDA $3,000,000 $6,000,000 ------
Danville & Pittsylvania County Local $2,000,000
VTC $1,000,000
Regional Industrial Mega Park 1/II Construct an industrial access road, make interchange FHWA $10,000,000 $35,000,000 None 5,000
Industrial Access Improvements modifications, and existing road improvements to improve VDOT $10,000,000
City of Danville and Pittsylvania traffic flow to regional industrial Mega Park EDA $1,000,000
County Local $13,000,000
VTC $1,000,000
Commerce Center/Industrial Park,1/II Route 58 West Industrial Park development add 120 EDA $1,500,000 $3,000,000 N/A 250-300
Park Development--Pittsylvania acres to existing Brosville Park Local $500,000
County VTC $1,000,000
Extend Water Service for 1/II 863 to Dry Fork Commercial/Industrial area and to serve EDA $1,000,000 $2,100,000 Unknown Unknown
Brosville to Dry Fork--Pittsylvania Tunstall Middle School and Tunstall High School Local $500,000
County VTC $600,000
Key Industrial Park - Hurt--1/II Purchase additional land and infrastructure to 157-acre EDA $1,000,000 $3,000,000 N/A 150-200
Pittsylvania County industrial park VTC $1,500,000
Local $500,000
Hurt Industrial Park - Hurt--1/II Develop 600-acre site of former Klopman Mills. Master EDA $1,000,000 $3,000,000 N/A 150-200
Pittsylvania County Plan for property, site and access improvements USDA-RD $1,500,000
VTC $500,000
Richmond Danville Trail Connector--1/II Construction of 12-ft wide natural surface multi-purpose EDA $700,000 $950,000 None Indirect
City of Danville & Pittsylvania trail to connect 6-mile Richmond-Danville Rail Trail in FHWA-DCR $150,000
County Pittsylvania County with Dan River Trail System (Danville's Local $100,000
Riverwalk) to create 25-mile destination trail
Revolving Loan Fund--1/II Establish revolving loan fund to help create and EDA $500,000 $1,000,000 N/A Indirect
Pittsylvania County recruit new economic development projects VTC $250,000
USDA $200,000
IDA $50,000
Industrial Site Assessments--1/III Engineering site assessments for new local and EDA $50,000 $100,000 N/A N/A
Pittsylvania County regional industrial park projects Local $50,000
Gretna Area Water System 1/III Nine mile pipeline raw water intake from Leesville Lake EDA $1,000,000 $3,000,000 NA Unknown
Improvement (Leesville Lake)--to Gretna Reservoir VTC $1,500,000
Pittsylvania County Local $500,000
Water and Sewer System 1/III 1M gallon storage tank Cherrystone Park 12" water line Local $3,900,000 $8,900,000 NA 300-500
Improvements - Chatham--Upgrade water and wastewater plant - gravity sewer EDA $2,000,000
Pittsylvania County VTC $2,000,000
12.e.b
Packet Pg. 55 Attachment: 2019 - 2020 CEDS Project List Pittsylvania County (1521 : CEDS Economic Development
ENVIRON-NO.
PRIORITY FUNDING MENTAL OF
PROJECT /TYPE DESCRIPTION SOURCE AMOUNT TOTAL IMPACT JOBS
Local $1,000,000
Commerce Center Industrial 1/III Purchase land off U.S. Route 29 & infrastructure Local $500,000 $3,500,000 NA 300-400
Park - Blairs--Pittsylvania development EDA $1,000,000
County VTC $1,000,000
Local $1,000,000
Cloverdale Regional Industrial 2/III Infrastructure and access to develop a regional technology EDA $4,000,000 $12,900,000 Unknown 1,500
Park--Pittsylvania County,park adjacent to VIR on U.S. Route 58. Infrastructure develop-VTC $2,000,000
Halifax County, Danville ment to include water system interconnection with VIR.VDOT $3,500,000
Local $3,400,000
Leesville Lake Treatment 2/III Water treatment plant of 6.0 MGD USDA-RD $1,000,000 $3,000,000 N/A NA
Facility--Pittsylvania County EDA $1,000,000
Local $1,000,000
Water System Integration -2/III Integrate regional water system between the towns of USDA-RD $1,000,000 $3,000,000 N/A 400-600
Hurt-Chatham-Gretna--Hurt, Chatham, and Gretna to provide water sources VTC $1,000,000
Pittsylvania County along U.S. Route 29 corridor Local $1,000,000
Agricultural Development Plan-- 2/III Develop a comprehensive agricultural development and VADACS $100,000 $200,000 N/A Indirect
Pittsylvania County marketing plan with implementation strategy USDA $50,000
Local $50,000
Economic Development Plan--2/III Develop a comprehensive economic plan with marketing EDA $50,000 $200,000 N/A Indirect
Pittsylvania County and implementation strategy VTC $130,000
Local $20,000
Career Development Center 2/III Create a center to promote and facilitate career EDA $1,000,000 $3,000,000 N/A Indirect
Workforce Training--development, including higher education and VTC $1,600,000
Pittsylvania County workforce skills training USDA-RD $100,000
Local $300,000
Regional Industrial Mega Park, 2/III New on-site rail construction and off-site improvements VA-RPT $5,000,000 $20,000,000 None 5,000
New On and Off-Site Rail Con-for Regional Industrial Mega Park Norfolk-Southern $5,000,000
struction--Danville and VTC $1,000,000
Pittsylvania County EDA $1,000,000
Local $8,000,000
ABBREVIATIONS: PROJECT TYPES:
12.e.b
Packet Pg. 56 Attachment: 2019 - 2020 CEDS Project List Pittsylvania County (1521 : CEDS Economic Development
ENVIRON-NO.
PRIORITY FUNDING MENTAL OF
PROJECT /TYPE DESCRIPTION SOURCE AMOUNT TOTAL IMPACT JOBS
ARC = Appalachian Regional Commission TBD = to be determined USDA-RD = U.S. Dept of Agriculture, Rural Development
CDBG = Community Development Block Grant TEA-21 = VDOT Transportation Enhancement Act Program VDA = Virginia Department of Aviation
CIT = Center for Innovative Technology for the 21st Century (Replaced with MAP 21 Program)VASBI = Virginia Shell Building Initiative
CORD = Center on Rural Development VDBA = VA Department of Business Assistance VA-DOA = Virginia Dept of Aviation
EDA = Economic Development Administration WIA = Workforce Investment Act VDOT = VA Department of Transportation
EPA STAG = Environmental Protection Agency State VTC/TICR =Virginia Tobacco Indemnification and VDH = VA Department of Health
& Tribal Assistance Grant Community Revitalization Commission VHDA = Virginia Housing Development Authority Studies
DCR = Dept of Conservation & Recreation SERCAP = Southeast Rural Community Assistance Project, Inc.VHPF = Virginia Housing Partnership Fund
FAA = Federal Aviation Administration USACE = US Army Corps of Engineers VRA = Virginia Resources Authority
FHWA = Federal Highway Administration ISDF = Industrial Site Development Fund (VDHCD)VATC = Virginia Tourism Corporation
GO Bonds = General Obligation Bonds LWCF = Land & Water Conservation Fund VWP = Virginia Water Projects
RBEG = Rural Business Enterprise Grant SWCB = State Water Control Board WQIF = Water Quality Improvement Funds (VA)
RD = Rural Development WVWA = Western VA Water Authority HUD = Housing and Urban Development
USCAIP = US Community Adjustment & Investment ProgramMEI = Major Employment Investment (VEDP/VTC)VA-RPT = Virginia Department of Rail & Public Transit
PRVT = Private Investment NSF = National Science Foundation VCC = Virginia Community Capital
DHCD = VA Dept of Housing & Community Development
Type V - Technical Assistance/
Type I - Shovel Ready
Type II - Final Planning Stage
Type III - Early Planning Stage
Type IV - Other Projects
(USDA, CDBG, VDOT, etc.)
12.e.b
Packet Pg. 57 Attachment: 2019 - 2020 CEDS Project List Pittsylvania County (1521 : CEDS Economic Development
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Danville Regional Foundation Grant Appropriation; Wayside Park (Staff
Contact: Kimberly G. Van Der Hyde)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: February 19, 2019 Item Number: 12.f
Attachment(s): Wayside Park Plan
Reviewed By:
SUMMARY:
The County Recreation Department was recently awarded a Grant from the Danville Regional
Foundation (“DRF”) totaling $15,000. Said Grant is being awarded by DRF to support a Master
Plan for the Wayside Park Project located in Hurt, Virginia.
FINANCIAL IMPACT AND FUNDING SOURCE:
There is no local match for this Grant, but the intention is to provide $150,000 of local funds
over a two (2)-year period to help fund the Wayside Park Project. A total of $72,000 has already
been budgeted in the FY2019 County Budget for said purpose.
RECOMMENDATION:
County Staff recommends the Board accept the DRF Grant in the amount of $15,000 for the
Wayside Park Project.
MOTION:
“I make a Motion to accept the DRF Grant in the amount of $15,000 for the Wayside Park
Project, and appropriate these funds to the FY2019 County Budget.”
12.f
Packet Pg. 58
12.f.a
Packet Pg. 59 Attachment: Wayside Park Plan (1506 : Danville Regional Foundation Grant Appropriation; Wayside Park)
12.f.a
Packet Pg. 60 Attachment: Wayside Park Plan (1506 : Danville Regional Foundation Grant Appropriation; Wayside Park)
12.f.a
Packet Pg. 61 Attachment: Wayside Park Plan (1506 : Danville Regional Foundation Grant Appropriation; Wayside Park)
12.f.a
Packet Pg. 62 Attachment: Wayside Park Plan (1506 : Danville Regional Foundation Grant Appropriation; Wayside Park)
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Appointment: DSS Board; Banister District (Contact: Supervisor Miller)
Staff Contact(s): Supervisor Dr. Charles H. Miller, Jr.
Agenda Date: February 19, 2019 Item Number: 13.a
Attachment(s):
Reviewed By:
SUMMARY:
Juanita Clark (“Clark”) was appointed to serve on the County’s Department of Social Services
(“DSS”) Board at the January Board Meeting. Due to personal reasons, Clark is unable to fulfill
her term and there needs to be a representative appointed for the Banister District to fulfill the
unexpired term that expires in July of 2021.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
Supervisor Miller recommends the appointment of Lee Cameron as the Bannister representative
to the DSS Board to fill an unexpired term that expires in July of 2021.
MOTION:
“I make a Motion to appoint Lee Cameron as the Bannister representative to the County’s DSS
Board to fill an unexpired term that expires in July of 2021.”
13.a
Packet Pg. 63
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Appointment: West Piedmont Planning District Commission; Gregory L.
Sides (Staff Contact: Supervisor Farmer)
Staff Contact(s): Supervisor Farmer
Agenda Date: February 19, 2019 Item Number: 13.b
Attachment(s):
Reviewed By:
SUMMARY:
The County has a vacant position on the West Piedmont Planning District Commission.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
Supervisor Farmer recommends the appointment of Gregory L. Sides to the West Piedmont
Planning District Commission.
MOTION:
“I make a Motion to appoint Gregory L. Sides to the West Piedmont Planning District
Commission.”
13.b
Packet Pg. 64
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Legislative Committee Recommendations (Staff Contact: J. Vaden Hunt,
Esq.)
Staff Contact(s): J. Vaden Hunt, Esq.
Agenda Date: February 19, 2019 Item Number: 14.a
Attachment(s): 02-06-2019-Legislative Committee After-Action Report
Reviewed By:
SUMMARY:
As detailed on the attached After-Action Report, J. Vaden Hunt, Esq., County Attorney, and/or
Gregory L. Sides, Assistant County Administrator, presented the Legislative Committee’s
(“LC”) recommendations to the full Board at the Work Session earlier today from the January
28, 2019, Legislative Committee Meeting on the following:
(1) Elderly/Indigent Tax Exemption Proration (Hunt);
(2) Land Use Application Law Filing (with Penalty); (Hunt);
(3) Hylton Rezoning (to be initiated by BOS); (Hunt);
(4) Animal Public Nuisance Ordinance; (Hunt); and
(5) Dilapidated Structure Removal Matrix (Sides).
FINANCIAL IMPACT AND FUNDING SOURCE:
Unknown at this time.
RECOMMENDATION:
County Staff recommends the Board approve the Legislative Committee’s recommendations as
presented.
MOTION:
“I make a Motion to approve the Legislative Committee’s recommendations as presented.”
14.a
Packet Pg. 65
14.a.a
Packet Pg. 66 Attachment: 02-06-2019-Legislative Committee After-Action Report (1523 : Legislative Committee Recommendations (Staff Contact: J. Vaden Hunt, Esq.))
14.a.a
Packet Pg. 67 Attachment: 02-06-2019-Legislative Committee After-Action Report (1523 : Legislative Committee Recommendations (Staff Contact: J. Vaden Hunt, Esq.))
14.a.a
Packet Pg. 68 Attachment: 02-06-2019-Legislative Committee After-Action Report (1523 : Legislative Committee Recommendations (Staff Contact: J. Vaden Hunt, Esq.))
14.a.a
Packet Pg. 69 Attachment: 02-06-2019-Legislative Committee After-Action Report (1523 : Legislative Committee Recommendations (Staff Contact: J. Vaden Hunt, Esq.))
14.a.a
Packet Pg. 70 Attachment: 02-06-2019-Legislative Committee After-Action Report (1523 : Legislative Committee Recommendations (Staff Contact: J. Vaden Hunt, Esq.))
14.a.a
Packet Pg. 71 Attachment: 02-06-2019-Legislative Committee After-Action Report (1523 : Legislative Committee Recommendations (Staff Contact: J. Vaden Hunt, Esq.))
14.a.a
Packet Pg. 72 Attachment: 02-06-2019-Legislative Committee After-Action Report (1523 : Legislative Committee Recommendations (Staff Contact: J. Vaden Hunt, Esq.))
14.a.a
Packet Pg. 73 Attachment: 02-06-2019-Legislative Committee After-Action Report (1523 : Legislative Committee Recommendations (Staff Contact: J. Vaden Hunt, Esq.))
14.a.a
Packet Pg. 74 Attachment: 02-06-2019-Legislative Committee After-Action Report (1523 : Legislative Committee Recommendations (Staff Contact: J. Vaden Hunt, Esq.))
14.a.a
Packet Pg. 75 Attachment: 02-06-2019-Legislative Committee After-Action Report (1523 : Legislative Committee Recommendations (Staff Contact: J. Vaden Hunt, Esq.))
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Pet Center Budget Approval (Staff Contact: Kimberly G. Van Der Hyde)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: February 19, 2019 Item Number: 14.b
Attachment(s): PET CENTER VS LHS
Animal Shelter Request
Reviewed By:
SUMMARY:
The County recently assumed the operational duties of the Pet Center from the Lynchburg
Humane Society (“LHS”). As such, a budget is required to ensure that adequate funding exists
to cover Pet Center costs for the remainder of FY 2019. James McLaughlin, Pet Center
Manager, submitted the six (6)-month Pet Center Budget covering the period of January 1, 2019
through June 30, 2019. Mr. McLaughlin made a presentation to the Animal Welfare Committee
on Tuesday, February 12, 2019, to explain the State requirements of operating an animal shelter,
to discuss the budgetary needs of the Pet Center, and share exiting news about the valuable
partnerships that will help the Pet Center succeed.
FINANCIAL IMPACT AND FUNDING SOURCE:
Attached is an annualized line item budget from the Pet Center compared with the costs from
LHS. It is important to note that County Staff did not receive complete data from LHS and as
such, County Staff has estimated some of these costs so that there is a more accurate comparison.
It is County Staff’s intention to continue to cut costs whenever possible. For example, it is the
hope to start reducing employee costs through attrition by hiring part-time workers instead of full
benefited workers in the future. County Staff has taken a hard look at the numbers that were
provided at last month’s Meeting and have attached a much leaner budget for the last half of
FY2019 (January 1, 2019 - June 30, 2019) totaling $437,831 for the Board’s consideration at
tonight’s Business Meeting. These funds will be transferred from other line items that have
already been previously appropriated in the FY2019 Budget. A total of $75,000 will come from
the Animal Services Budget, and the remaining $362,831 from the CPMT Budget.
RECOMMENDATION:
County Staff recommends the Board approve the attached Budget as presented, and approve the
transfer of funds from the Animal Services Budget (in the amount of $75,000) and from the CSA
Local Pool Program Budget (in the amount of $362,831).
MOTION:
“I make a Motion to approve the attached Pet Center Budget as presented in the amount of
14.b
Packet Pg. 76
$437,831, and approve the transfers as listed above.”
14.b
Packet Pg. 77
Account Number Description Budget
Reported by LHS
(7/1/17 - 6/30/18)Difference
100-4-035110-110000 SALARIES AND WAGES - REGULAR 334,817.00 336,066.00 *210,473.00
MANAGEMENT FOR LHS - 30,000.00 ***
100-4-035110-120000 SALARIES AND WAGES - OVERTIME 10,000.00 N/A
100-4-035110-130000 SALARIES AND WAGES - PART-TIME 93,119.00 N/A
100-4-035110-210000 FICA 33,503.00 N/A
100-4-035110-221000 VRS 32,779.00 N/A
100-4-035110-230000 BCBS-CO. SHARE 54,314.00 N/A
100-4-035110-230100 DENTAL 720.00 N/A
100-4-035110-240000 VRS-LIFE INSURANCE 4,387.00 N/A
100-4-035110-260000 UNEMPLOYMENT INSURANCE 653.00 N/A
100-4-035110-270000 WORKMAN'S COMP-INSURANCE 10,271.00 N/A
100-4-035110-280000 LT DISABILITY INSURANCE 1,976.00 N/A
100-4-035110-332000 SVC CONTRACT-PEST CONTROL 600.00 600.00 **-
100-4-035110-360000 ADVERTISING 2,800.00 2,000.00 ***800.00
100-4-035110-511000 ELECTRICITY 50,000.00 45,696.00 **4,304.00
100-4-035110-513000 WATER & SEWER 7,500.00 4,132.00 **3,368.00
100-4-035110-521000 POSTAGE 1,200.00 1,500.00 ***(300.00)
100-4-035110-523000 TELEPHONE / INTERNET 5,000.00 4,853.00 147.00
100-4-035110-530200 FIRE INSURANCE 3,000.00 2,852.00 **148.00
100-4-035110-554000 TRAINING AND EDUCATION 4,000.00 500.00 ***3,500.00
100-4-035110-583999 MISCELLANEOUS 600.00 5,191.00 (4,591.00)
100-4-035110-584100 SOFTWARE SUPPORT EXPENSE 3,000.00 2,400.00 ***600.00
100-4-035110-584900 VET EXPENSE-SPAY/NEUTER 60,000.00 39,610.00 20,390.00
100-4-035110-584910 VETERINARY EXPENSE 32,000.00 120,633.00 ***(88,633.00)
100-4-035110-600100 OFFICE SUPPLIES 4,800.00 5,256.00 (456.00)
100-4-035110-600200 FOOD SUPPLIES 24,000.00 11,051.00 12,949.00
100-4-035110-600210 LITTER 3,200.00 3,200.00 -
100-4-035110-600400 CLEANING SUPPLIES 7,200.00 93,136.00 (85,936.00)
100-4-035110-600410 MEDICAL SUPPLIES 64,000.00 65,710.00 (1,710.00)
100-4-035110-600420 MICROCHIPS 11,388.00 6,000.00 ***5,388.00
100-4-035110-600510 COPIER LEASE 1,800.00 1,800.00 ***-
100-4-035110-601100 UNIFORMS 2,000.00 2,500.00 ***(500.00)
100-4-035110-602300 RETAIL 2,000.00 3,000.00 ***(1,000.00)
VEHICLES - 3,035.00 (3,035.00)
INSURANCE (LHS)- 5,200.00 (5,200.00)
FUND RAISING - 21,715.00 (21,715.00)
866,627.00 817,636.00 48,991.00
Pittsylvania Pet Center Budget
FY2020 Budget Estimate vs LHS Expenses
* The amount for salaries under LHS is Payroll and Health Insurance combined
**Amounts Paid by Pittsylvania County
***Estimated Cost
14.b.a
Packet Pg. 78 Attachment: PET CENTER VS LHS (1527 : Pet Center Budget Approval)
14.b.b
Packet Pg. 79 Attachment: Animal Shelter Request (1527 : Pet Center Budget Approval)