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01-03-2019 Reorganizational Meeting BOARD OF SUPERVISORS REORGANIZATIONAL MEETING Thursday, January 3, 2019 – 7:00 PM Main Conference Room County Administration Building, 1 Center Street Chatham, Virginia 24531 AGENDA 1. CALL TO ORDER (7:00 PM) (SMITHERMAN) 2. ROLL CALL (MCCLUSTER) 3. MOMENT OF SILENCE (SMITHERMAN) 4. PLEDGE OF ALLEGIANCE (SMITHERMAN) 5. ITEMS TO BE ADDED TO AGENDA (SMITHERMAN) 6. APPROVAL OF AGENDA (SMITHERMAN) 7. CHAIRMAN ELECTION a. Chairman's Duties (Smitherman) b. Nomination and Chairman Election (Smitherman) c. Turn Meeting Over to New Chairman 8. VICE-CHAIR ELECTION 9. BOARD BYLAWS AND RULES OF ORDER ADOPTION a. Adoption of Board Bylaws b. Adoption of Robert's Rules of Order 10. SET DATE AND TIME OF REGULAR BOARD MEETINGS a. Proposed 2019 Meeting Schedule 11. STANDING COMMITTEES a. Finance/Insurance Committee (4 Board Members) 12. 13. 14. Reorganizational Meeting - January 3, 2019 b. Personnel Committee (3 Board Members) c. Property/Building Committee (3 Board Members) d. Legislative Committee (3 Board Members) SPECIAL COMMITTEES a. Solid Waste Committee (3 Board Members) b. Computer/Radio/Telecommunications Committee (3 Board Members) c. Board of Supervisors/School Board Liaison Committee (3 Board Members) d. Fire & Rescue Policies and Procedures Committee (3 Board Members) e. Economic Development Committee (3 Board Members) f. Animal Welfare Facility Committee (3 Board Members) OTHER CHAIRMAN APPOINTMENTS a. Danville-Pittsylvania County Regional Industrial Facility Authority (1 Board Member, 4-Year Term); (1 Board Member, 4-Year Term); (1 Alternate Board Member, 4-Year Term) ***No New Appointments*** b. Staunton River Regional Industrial Facility Authority (SR RIFA); (1 Board Member, 4-Year Term); (1 Board Member, 4-Year Term); (1 Alternate Board Member, 4-Year Term); (NOTE: SR RIFA APPOINTMENTS CONTINGENT ON SR RIFA’s FORMAL CREATION) c. Pittsylvania County Planning Commission (1 Board Member) d. Virginia Association of Counties (1 Board Member) e. Metropolitan Planning Organization (MPO); (3 Board Members); (Assistant County Administrator for Planning & Development is Alternate) f. SARA Title III (LEPC); (2 Board Members) g. Pittsylvania County Social Services Board (1 Board Member) h. Roanoke River Basin Association (1 Board Member) i. Dan River Business Development Center (DRBDC); (1 Board Member) j. West Piedmont Planning District Commission (2 Board Members) ***No New Appointments needed*** k. Fire/Rescue Emergency Medical Advisory Committee (EMAC); (1 Board Member) l. Local Elected Officials (LEO); (1 Board Member) m. Tri-County Lake Administrative Commission (TLAC); (1 Board Member) FULL BOARD APPOINTMENTS a. Community Policy Management Team (CPMT); Government Representative (1 Board Member) 15. 16. 17. Reorganizational Meeting - January 3, 2019 b. Tri-County Lakes Administrative Commission (3); (County Administrator; 1 Pittsylvania County Citizen Representative; 1 Leesville Lake Association Representative) ***No New Appointments needed*** MATTERS FROM THE BOARD COUNTY ADMINISTRATOR/COUNTY ATTORNEY REPORTS ADJOURNMENT Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Chairman's Duties (Smitherman) Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 7.a Attachment(s): Reviewed By: 7.a Packet Pg. 4 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Nomination and Chairman Election (Smitherman) Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 7.b Attachment(s): Reviewed By: 7.b Packet Pg. 5 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Turn Meeting Over to New Chairman Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 7.c Attachment(s): Reviewed By: 7.c Packet Pg. 6 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Adoption of Board Bylaws Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 9.a Attachment(s): BOS Bylaws Revisions December 2018 Reviewed By: 9.a Packet Pg. 7 Page 1 of 8 BY-LAWS AND RULES OF PROCEDURE OF THE PITTSYLVANIA COUNTY BOARD OF SUPERVISORS (B.S.M. 2/02/04, 4/15/08, 2/02/09, 2/01/10, 4/20/10, 9/20/11, 6/19/12, 2/4/13, 7/01/13, 10/06/14, 11/03/14, 6/06/16, 2/6/17, 3/20/18) Purpose: To establish and set forth certain rules to provide for the orderly conduct of Pittsylvania County, Virginia (“County”), business, to prescribe the manner and procedure by which the Pittsylvania County Board of Supervisors (“Board of Supervisors”) shall conduct matters of business, and to provide for the efficient handling thereof. General: The term “Board of Supervisors” shall also be understood to mean “the Board” wherein it appears. ARTICLE I. Board Election, Composition, and Function. 1.1. The Board shall be composed of seven (7) members who shall be elected by the qualified voters of the County; one (1) member shall be elected from each of the seven (7) election districts. Pursuant to Section 24.2-219, Code of Virginia, 1950, as amended, beginning with the November 2015 General Election, the Board shall be elected to staggered terms as follows: the voters in the Banister, Callands-Gretna, and Dan River Election Districts shall elect a member of the Board for a two (2)-year term, and the voters in the Chatham-Blairs, Staunton River, Tunstall, and Westover Election Districts shall elect a member of the Board for a four (4)-year term. At the November 2017 General Election, the voters in the three (3) Election Districts in which a Supervisor was elected for a two (2)-year term, shall elect a Supervisor for a four (4)-year term, and thereafter elections for all Supervisors will be held on a biennial basis for four (4)-year terms. 1.2. At the Regular Board Meeting in January each year (the “Reorganizational Meeting”), or at any other time as determined by a majority of the Board, there shall be elected a Chairman to serve for a period of one (1) year expiring on December 31st, or until replaced by Board Membership. The County Administrator, serving as temporary Chairman, shall take nominations. Nominations require a second, and the vote will be taken in the order the nominations are made. A majority vote is required; a majority shall mean four (4) votes. It shall be the Chairman’s duty to preside at all Board meetings, and to maintain the orderly conduct thereof. He/she shall sign all voucher warrants of the County; and when the Board is not in session, he/she shall provide policy guidance to the County Administrator and the County Attorney. The Chairman shall continue to be a voting member of the Board. The Chairman, with guidance from County Staff and consultation with other Board Members, shall also have the ability to authorize the advertisement and conducting of Public Hearings. 1.3. The Board shall also elect a Vice-Chairman to serve a concurrent term with the Chairman. In the absence or incapacity of the Chairman, the Vice-Chairman shall assume all the duties and 9.a.a Packet Pg. 8 Attachment: BOS Bylaws Revisions December 2018 (1445 : Adoption of Board Bylaws) Page 2 of 8 functions of the Chairman. In the case where the Chairman and Vice-Chairman are absent from a meeting, the remaining Members present shall choose one (1) of their number as temporary Chairman. 1.4. The Board shall have both administrative and legislative responsibilities, some of which shall be discharged in their role as governing body, and some of which they derive as an administrative political subdivision of the Commonwealth. The powers and duties of the Board shall include, but not be limited to, the following: preparation and adoption of the County Budget, levying of taxes, appropriating funds, constructing and maintaining County buildings, making and enforcing Ordinances, providing for the general health safety and welfare of the public, and generally exercising all other powers and functions normally attributed to government and permitted by the laws of the Commonwealth. ARTICLE II. Meetings. 2.1. Regular Meetings The Board shall meet regularly on the third (3rd) Tuesday of each month in the County Administration Building, Main Conference Room, and 4:30 p.m. for a Work Session, and at 7:00 p.m., on the same day, for a Business Meeting in the Pittsylvania County General District Courtroom for the purpose of discharging their administrative and legislative responsibilities. The Board shall also be authorized to set other dates for Regular Meetings, and any and all other Meetings, at the Reorganizational Meeting, or at any other appropriate time(s). 2.2. Parliamentary Procedure All such Meetings shall be open to the public and shall be conducted in an orderly fashion with the most recent edition of Robert’s Rules of Order being used for parliamentary procedure. 2.3. Sergeant of Arms The County’s Sheriff, or his/her designee, shall act as “Sergeant of Arms” at all Board Meetings, and shall, when so directed by the Chairman, expel any person or persons from such Meetings. 2.4. Meeting Seating For the purpose of address and order, the Board and County Staff shall sit in front of the “public rail” in the Courtroom, and all other persons shall sit behind the “public rail.” The Chairman shall sit in the middle of the dais, and all other seats shall be selected by Board Members based on longevity of Board membership. 2.5. Agendas Agendas shall be prepared by the Clerk and used at all Meetings. All items requested to be placed on the Agenda shall be submitted in writing to the Clerk, or his/her designee, ten (10) working days before the Meeting; however, Board Members may make oral requests. Any items received after that time shall appear on the next Regular Meeting Agenda, unless a majority of the Board present vote to place such items on the current Agenda. 9.a.a Packet Pg. 9 Attachment: BOS Bylaws Revisions December 2018 (1445 : Adoption of Board Bylaws) Page 3 of 8 2.6. Meeting Order The Meeting Order of all the Board’s Work Sessions and Business Meetings shall be as follows: Work Session Meeting Order: Call to Order (4:30 p.m.; County Administration Building; Main Conference Room) Roll Call Agenda Items to be Added Approval of Agenda Presentations Staff, Committee, and/or Constitutional Officer Reports Business Meeting Discussion Items Closed Session (if any) Return to Open Session & Closed Session Certification (if required) Adjournment Business Meeting Order: Call to Order (7:00 p.m.; Pittsylvania County General District Courtroom) Roll Call Moment of Silence Pledge of Allegiance Agenda Items to be Added Approval of Agenda Consent Agenda Presentations Hearing of the Citizens Public Hearings A. Zoning Public Hearings B. Other Public Hearings Unfinished Business New Business Appointments Matters from Work Session Board Member Reports County Administrator/County Attorney Reports Adjournment 2.7. Presentations All presentations to the Board shall be limited to a maximum of ten (10) minutes. 2.8. Recognitions 9.a.a Packet Pg. 10 Attachment: BOS Bylaws Revisions December 2018 (1445 : Adoption of Board Bylaws) Page 4 of 8 The particular method of recognition (i.e., Certificate, Resolution, and/or plaque) shall be governed by the Board’s Policy on Recognitions formally adopted on January 19, 2016, and made a part hereof. 2.9. Public Hearings All Public Hearings on Business Meetings shall be conducted as follows: Each person addressing the Board under a Public Hearing shall step up, give his/her name and district, and/or his/her place of residency for non-County citizens, in an audible tone of voice for the record, and, unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes; speakers for a group shall be limited to ten (10) minutes. Speakers shall conclude their remarks at that time, unless the consent of the Board is affirmatively given to extend the speakers allotted time. All remarks shall be addressed to the Board as a body and not to any individual member thereof. No person, other than the Board and the person having the floor, shall be permitted to enter into any discussion, either directly or indirectly or through a Board Member, without first being recognized by the Chairman. No question shall be asked a Board Member except through the Chairman. 2.10. Hearing of the Citizens All Hearing of the Citizens on Business Meetings shall be conducted as follows: Each person addressing the Board under Hearing of the Citizens shall be a resident or land owner of the County, or the registered agent of such resident or land owner. Each person shall step up, give his/her name and district in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes. No person shall be permitted to address the Board more than once during Hearing of the Citizens. All remarks shall be addressed to the Board as a body and not to any individual Member thereof. Hearing of the Citizens shall last for a maximum of forty-five (45) minutes. Any individual that is signed up to speak during said section who does not get the opportunity to do so because of the aforementioned time limit, shall be given speaking priority at the next Board Meeting. 2.11. Special Meetings The Board may from time-to-time hold special, called, adjourned, and/or informational meetings in accordance with the laws of the Commonwealth. 2.12. Motions/Resolutions Each oral Motion or Resolution shall be recorded by the Deputy Clerk, and may be read back to the whole Board by the Deputy Clerk, if so requested, before any vote is taken. 2.13. Board Member Reports Board Member Reports shall be used for individual Board Members to share information with other Board Members and/or the public. No official action may take place during Board Member Reports. 9.a.a Packet Pg. 11 Attachment: BOS Bylaws Revisions December 2018 (1445 : Adoption of Board Bylaws) Page 5 of 8 2.14. Closed Meetings Closed Meetings of the Board shall be requested in the same manner as prescribed in Section 2.5, or added as allowed by the Virginia Freedom of Information Act. 2.15. Quorum and Method of Voting At any Board Meeting, a majority of the Supervisors present shall constitute a quorum. All questions submitted to the Board for decision shall be determined by a viva voce vote or approved electronic voting method of a majority of the Board present voting on any such question, unless otherwise provided by law. The name of each Member voting and how he/she voted must be recorded. The Board has elected not to have a tie breaker as provided for by the Code of Virginia, and a tie vote on any Motion shall be considered defeated as provided for in Section 15.2-1420, Code of Virginia, 1950, as amended. Each Board Member present when a question is put shall vote “yes” or “no.” No Board Member shall be excused from voting, except on matters involving the consideration of his/her own official conduct, where his/her own financial interests are involved, or where he/she may have a conflict of interest, pursuant to the Virginia State and Local Government Conflict of Interests Act. 2.16. Roll Call Procedure (1) Board Members shall either cast votes in District order on a rotating basis, or simultaneously if using an approved electronic voting method. (2) The Board Chairman shall cast the last vote, unless using an approved electronic voting method. 2.17. Remote Participation in Board Meeting As authorized by Section 2.2-3708.1, Code of Virginia, 1950, as amended, the Board shall allow the participation of Board Members in a Meeting through electronic communication means from a remote location that is not open to the public subject to complying with all parts of the following written policy: 1. On or before the day of a Meeting, the Supervisor shall notify the Board Chairman that the Supervisor is unable to attend the meeting due a personal matter, and the Supervisor shall identify with specificity the nature of the personal matter, or the Supervisor shall notify the Board Chairman that the Supervisor is unable to attend a meeting due to a temporary or permanent disability or other medical condition that prevents the Supervisor’s physical attendance. The Board shall record the specific nature of the personal matter or fact of temporary or permanent disability, and the remote location from which the absent Supervisor participated in its minutes. 2. If the absent Supervisor’s remote participation is disapproved, because such participation would violate the strict and uniform application of this written policy, such disapproval shall be recorded in the Board’s Minutes. 3. Such participation by the absent Supervisor shall be limited in each calendar year to two (2) meetings. 9.a.a Packet Pg. 12 Attachment: BOS Bylaws Revisions December 2018 (1445 : Adoption of Board Bylaws) Page 6 of 8 4. A quorum of the Board shall be physically assembled at the primary or central meeting location. 5. The Board shall make arrangements for the voice of the absent Supervisor to be heard by all persons in attendance at the primary or central meeting location. ARTICLE III. County Administrator. 3.1. The Board may appoint a County Administrator who shall serve at the pleasure of the Board. Once appointed, the County Administrator shall be the Chief Administrative Officer of the County and shall perform his/her duties in accordance with the laws of the Commonwealth and the policies of the County as established by the Board for that purpose. When the Board is not in session, the County Administrator shall receive guidance concerning policy from the Chairman, and in his/her absence, the Vice-Chairman. 3.2. The County Administrator shall be in complete charge of personnel of the County and shall, in accordance with established policy, hire and fire. Any action of the County Administrator concerning dismissal of personnel is subject to review by the Board, and can be reversed by a two- thirds (2/3) vote of the Board. Such review shall be limited to charges of discrimination and failure to follow personnel policies on the part of the County Administrator in the conduct of dismissal. 3.3. The County Administrator shall serve as the Purchasing Agent for the County as defined by/under the County Code. 3.4. He/She shall have charge of the administration of the financial affairs of the County, and to that end, shall have authority and be required to: (a) Cooperate with the Board in compiling estimates for the current expense and Capital Budgets. (b) Supervise and control all encumbrances, expenditures, and disbursements to ensure that Budget appropriations are not exceeded; and keep the Board advised as to the financial needs of the County. (c) Require, at such intervals as he may deem expedient or as instructed by the Board, a Report of Receipts from each of the departments, boards, commissions, agencies, and he/she may prescribe the times at, and the manner in which money is received by them, shall be paid to the County Treasurer or deposited subject to modifications as prescribed and set forth in the general laws of the Commonwealth. He/she may also examine all contracts, purchase orders, and other documents which create financial obligations against the County, and approve the same only upon ascertaining that money has been appropriated and allotted; therefore, subject however, to the provision that the Board may in its discretion and judgment, amend, modify, and alter this requirement to meet a specific need or requirement of a particular piece of legislation approved by the Board. ARTICLE IV. Board Committees. 4.1. The Board Standing Committees shall be as follows: (a) Finance/Insurance: To aid and advise in the preparation on the County Budget and make recommendations concerning Fiscal Policy. 9.a.a Packet Pg. 13 Attachment: BOS Bylaws Revisions December 2018 (1445 : Adoption of Board Bylaws) Page 7 of 8 (b) Personnel: To review policies and practices and make recommendations regarding the same. (c) Property/Building: To view buildings and grounds and make recommendations regarding the same. (d) Legislative Committee: The Legislative Committee, in collaboration with the County Attorney, shall review, propose changes, and maintain current revisions to the Board of Supervisors’ Bylaws and Rules of Procedure; review, propose changes, and maintain current revisions to the Pittsylvania County Board of Supervisors Policies and Procedures Manual; and review, propose changes, set public hearings for any proposed changes, and maintain current revisions to the Pittsylvania County Code. 4.2. At the Board’s Reorganizational Meeting, or at any other appropriate time(s), membership to the above-committees, and other specified committees, shall be appointed by the Board Chairman from the Board Membership. Any appointment so made shall be for a specific term of office as determined by the Chairman. 4.3. The Board may, from time-to-time, direct that the Chairman appoint committees for a specific purpose with a limited duration. 4.4. The Chairman shall be authorized to temporarily participate, including voting, in any committee for the purpose of creating a quorum and/or taking action. 4.5. The Board shall be authorized, to the extent allowed by law, to remove any of its appointees to any board, committee, or any similar entity/organization. ARTICLE V. Certain Ordinances and Resolutions to Lie Over. 5.1. No Ordinance or Resolution imposing taxes or appropriating money from General Fund balances, not included in the adopted Budget, in excess of $50,000, shall be passed until after ten (10) days from the introduction thereof. This shall not restrict the appropriation of State, Federal, or other funds not in the current General Fund balances. ARTICLE VI. Recordation of Ordinances and Resolutions. 6.1. Every Resolution upon its final passage shall be recorded in a book kept for that purpose and shall be authenticated by the signature of the Chairman and the County Administrator. 6.2. Every Resolution shall be authenticated and recorded in the same manner as in 6.1-above. 6.3. Every Motion appropriating funds or adopting an Ordinance shall be by Roll Call vote. 6.4. Every Ordinance passed by the Board shall be incorporated into the Pittsylvania County Code. ARTICLE VII. Amendments and Adoptions. 9.a.a Packet Pg. 14 Attachment: BOS Bylaws Revisions December 2018 (1445 : Adoption of Board Bylaws) Page 8 of 8 7.1. Amendments to these By-Laws and Rules of Procedure may be made at any Board Meeting by a majority vote of the Board present, after a notice of intent to amend has been given to each Board member not less than ten (10) days prior to such Meeting. 7.2. Adoption of the By-Laws and Rules of Procedures shall be by simple majority vote of the Board present, and shall be in force and effect on the day after their passage. 9.a.a Packet Pg. 15 Attachment: BOS Bylaws Revisions December 2018 (1445 : Adoption of Board Bylaws) Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Adoption of Robert's Rules of Order Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 9.b Attachment(s): Reviewed By: 9.b Packet Pg. 16 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Proposed 2019 Meeting Schedule Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 10.a Attachment(s): Reviewed By: Proposed 2019 Meeting Schedule January 15, 2019 February 19, 2019 March 12, 2019 April 16, 2019 May 14, 2019 June 18, 2019 July 16, 2019 August 20, 2019 September 17, 2019 October 15, 2019 November 19, 2019 December 17, 2019 *All Work Sessions to begin at 4:30 PM in the Main Conference Room of the County Administration Building, 1 Center Street, Chatham, Virginia 24531, and all Business Meetings to be held at 7:00 PM in the Pittsylvania County General District Courtroom, Edwin R. Shields Courthouse Addition, 11 Bank Street, Chatham, Virginia 24531. 10.a Packet Pg. 17 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Finance/Insurance Committee (4 Board Members) Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 11.a Attachment(s): Reviewed By: 1. __________________ 2. __________________ 3. __________________ 4. __________________ 11.a Packet Pg. 18 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Personnel Committee (3 Board Members) Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 11.b Attachment(s): Reviewed By: 1. ___________________ 2. ___________________ 3. ___________________ 11.b Packet Pg. 19 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Property/Building Committee (3 Board Members) Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 11.c Attachment(s): Reviewed By: 1. ___________________ 2. ___________________ 3. ___________________ 11.c Packet Pg. 20 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Legislative Committee (3 Board Members) Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 11.d Attachment(s): Reviewed By: 1. ___________________ 2. ___________________ 3. ___________________ 11.d Packet Pg. 21 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Solid Waste Committee (3 Board Members) Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 12.a Attachment(s): Reviewed By: 1. ___________________ 2. ___________________ 3. ___________________ 12.a Packet Pg. 22 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Computer/Radio/Telecommunications Committee (3 Board Members) Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 12.b Attachment(s): Reviewed By: 1. ___________________ 2. ___________________ 3. ___________________ 12.b Packet Pg. 23 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Board of Supervisors/School Board Liaison Committee (3 Board Members) Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 12.c Attachment(s): Reviewed By: 1. ___________________ 2. ___________________ 3. ___________________ 12.c Packet Pg. 24 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Fire & Rescue Policies and Procedures Committee (3 Board Members) Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 12.d Attachment(s): Reviewed By: 1. ___________________ 2. ___________________ 3. ___________________ 12.d Packet Pg. 25 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Economic Development Committee (3 Board Members) Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 12.e Attachment(s): Reviewed By: 1. ___________________ 2. ___________________ 3. ___________________ 12.e Packet Pg. 26 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Animal Welfare Facility Committee (3 Board Members) Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 12.f Attachment(s): Reviewed By: 1. ___________________ 2. ___________________ 3. ___________________ 12.f Packet Pg. 27 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Danville-Pittsylvania County Regional Industrial Facility Authority (1 Board Member, 4-Year Term); (1 Board Member, 4-Year Term); (1 Alternate Board Member, 4-Year Term) ***No New Appointments*** Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 13.a Attachment(s): Reviewed By: 1. Robert Warren, does not expire until 12/31/21 2. Ronald Scearce, does not expire until 12/31/21 Alternate: Elton Blackstock, does not expire until 12/31/21 13.a Packet Pg. 28 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Staunton River Regional Industrial Facility Authority (SR RIFA); (1 Board Member, 4-Year Term); (1 Board Member, 4-Year Term); (1 Alternate Board Member, 4-Year Term); (NOTE: SR RIFA APPOINTMENTS CONTINGENT ON SR RIFA’s FORMAL CREATION) Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 13.b Attachment(s): Reviewed By: 1. ____________________ 2. ____________________ Alternate: ______________ 13.b Packet Pg. 29 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Pittsylvania County Planning Commission (1 Board Member) Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 13.c Attachment(s): Reviewed By: 1. _____________________ 13.c Packet Pg. 30 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Virginia Association of Counties (1 Board Member) Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 13.d Attachment(s): Reviewed By: 1. _____________________ 13.d Packet Pg. 31 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Metropolitan Planning Organization (MPO); (3 Board Members); (Assistant County Administrator for Planning & Development is Alternate) Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 13.e Attachment(s): Reviewed By: 1. ____________________ 2. ____________________ 3. ____________________ Alternate: Gregory Sides, Assistant County Administrator 13.e Packet Pg. 32 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: SARA Title III (LEPC); (2 Board Members) Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 13.f Attachment(s): Reviewed By: 1. ____________________ 2. ____________________ 13.f Packet Pg. 33 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Pittsylvania County Social Services Board (1 Board Member) Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 13.g Attachment(s): Reviewed By: 1. _____________________ 13.g Packet Pg. 34 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Roanoke River Basin Association (1 Board Member) Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 13.h Attachment(s): Reviewed By: 1. _____________________ 13.h Packet Pg. 35 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Dan River Business Development Center (DRBDC); (1 Board Member) Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 13.i Attachment(s): Reviewed By: 1. _____________________ 13.i Packet Pg. 36 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: West Piedmont Planning District Commission (2 Board Members) ***No New Appointments needed*** Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 13.j Attachment(s): Reviewed By: 1. Ronald Scearce, does not expire until 01/2020 2. Ben Farmer, does not expire until 01/2020 13.j Packet Pg. 37 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Fire/Rescue Emergency Medical Advisory Committee (EMAC); (1 Board Member) Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 13.k Attachment(s): Reviewed By: 1. _____________________ 13.k Packet Pg. 38 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Local Elected Officials (LEO); (1 Board Member) Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 13.l Attachment(s): Reviewed By: 1. _____________________ 13.l Packet Pg. 39 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Tri-County Lake Administrative Commission (TLAC); (1 Board Member) Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 13.m Attachment(s): Reviewed By: 1. _____________________ 13.m Packet Pg. 40 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Community Policy Management Team (CPMT); Government Representative (1 Board Member) Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 14.a Attachment(s): Reviewed By: 1. _____________________ 14.a Packet Pg. 41 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Tri-County Lakes Administrative Commission (3); (County Administrator; 1 Pittsylvania County Citizen Representative; 1 Leesville Lake Association Representative) ***No New Appointments needed*** Staff Contact(s): Agenda Date: January 03, 2019 Item Number: 14.b Attachment(s): Reviewed By: 1. David Smitherman, County Administrator 2. Dave Rives - Citizen Representative and Leesville Lake Representative 14.b Packet Pg. 42