08-18-2020 Business Meeting Agenda
BOARD OF SUPERVISORS
BUSINESS MEETING
Tuesday, August 18, 2020 – 7:00 PM
Gallery Room - Chatham Community Center
115 South Main Street,
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (7:00 PM)
2. ROLL CALL
3. MOMENT OF SILENCE
4. PLEDGE OF ALLEGIANCE
5. AGENDA ITEMS TO BE ADDED
6. APPROVAL OF AGENDA
7. CONSENT AGENDA
a. Minutes Approval (Staff Contact: Kaylyn M. McCluster)
b. 2020 Year End Budget Amendments (Staff Contact: Kimberly G. Van Der Hyde)
c. Cherrystone Dams #1 and #2A Dam Break Inundation Zone Analysis, Mapping, and
Digitization Grant Acceptance and Emergency Plan Development/Emergency
Preparedness Plan Grant Acceptance (Staff Contact: Richard N. Hicks)
d. Resolution # 2020-08-01 (VDOT Road Distance Changes) Adoption (Staff Contact:
Richard N. Hicks)
e. Resolution # 2020-08-02 (SVMP Site Improvement Grant #2 Support) Adoption
(Staff Contact: Matthew D. Rowe)
f. Resolution # 2020-08-04 (Acceptance and Acknowledgment of PCSA
Dissolution/Termination Intention) Adoption (Staff Contact: J. Vaden Hunt, Esq.)
g. Award of Roll Off Truck Purchase Approval (Staff Contact: Connie M. Gibson)
h. Roll Off Truck IFB Rejection Approval (Staff Contact: Connie M. Gibson)
i. Proclamation: Pet Center Recognition (Staff Contact: Kaylyn M. McCluster)
Business Meeting - August 18, 2020
j. Revised Local Emergency Declaration Approval (Staff Contact: David M.
Smitherman)
8. PRESENTATIONS
9. HEARING OF THE CITIZENS
Each person addressing the Board under Hearing of the Citizens shall be a resident or
land owner of the County, or the registered agent of such resident or land owner. Each
person shall step up, give his/her name and district in an audible tone of voice for the
record, and unless further time is granted by the Chairman, shall limit his/her address to
three (3) minutes. No person shall be permitted to address the Board more than once
during Hearing of the Citizens. All remarks shall be addressed to the Board as a body
and not to any individual member thereof. Hearing of the Citizens shall last for a
maximum of forty-five (45) minutes. Any individual that is signed up to speak during
said section who does not get the opportunity to do so because of the aforementioned
time limit, shall be given speaking priority at the next Board meeting. Absent
Chairman’s approval, no person shall be able to speak who has not signed up.
10. PUBLIC HEARINGS
A. Rezoning Public Hearings
Pursuant to Article V, Division 6, of the Pittsylvania County Zoning Ordinance, the
Board of Supervisors have been empowered to hear and decide specific zoning issues
and zoning map changes in support of said Ordinance. In accomplishing this
important task, the Board is responsible for promoting the health, safety, and general
public welfare of the citizens of Pittsylvania County. The Board must ensure that all
of its decisions and regulations be directed to these goals and that each be consistent
with the environment, the comprehensive plan, and in the best interest of Pittsylvania
County, its citizens, and its posterity.
Case 1: Public Hearing: Rezoning Case R-20-015; Joseph and Robin Motley;
Banister Election District, A-1, Agricultural District, to R-1, Residential
Suburban Subdivision District (Supervisor Miller)
B. Other Public Hearings
Each person addressing the Board under a Public Hearing shall step up, give his/her
name and district, and/or his/her place of residency for non-County citizens, in an
audible tone of voice for the record, and unless further time is granted by the
Chairman, shall limit his/her address to three (3) minutes; speakers for a group shall be
limited to ten (10) minutes. Speakers shall conclude their remarks at that time, unless
the consent of the Board is affirmatively given to extend the speakers allotted time.
Absent Chairman’s approval, no person shall be able to speak who has not signed up.
1. Public Hearing: Hope Ministries Tax Exemptions (Staff Contact: Robin C. Goard)
2. Public Hearing: Fiber Easement Under County Railway (Staff Contact: Richard N.
Hicks)
Business Meeting - August 18, 2020
3. Public Hearing: County/DHCD COVID-19 Small Business Recovery Assistance
Grant Program Application (Staff Contact: Matthew D. Rowe)
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. APPOINTMENTS
a. Appointment: DPCS (Contact: Chariman Warren)
14. MATTERS FROM WORK SESSION (IF ANY)
15. BOARD MEMBER REPORTS
16. COUNTY ADMINISTRATOR REPORTS
17. ADJOURNMENT