2014-10-02 Community Policy Management TeamPITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2014 -10 -02
VIRGINIA: At the regular meeting of the Board of Supervisors of Pittsylvania County,
Virginia, held in the General District Courtroom of the Edwin R. Shields Courtroom Addition in
Chatham, Virginia, on Monday, October 6, 2014, the following Resolution was presented and
adopted:
WHEREAS, that the Board of Supervisors of the County of Pittsylvania, Virginia,
previously adopted Resolution #2012 -03 -02 in March, 2012, dissolving and disbanding the
previously existing joint Danville- Pittsylvania Community Policy and Management Board and
creating the Pittsylvania County Community Policy and Management Team.
WHEREAS, significant preliminary audit observations were noted to the Pittsylvania
County Community Policy and Management Team's Chair and Pittsylvania County
Comprehensive Services Act Coordinator on February 10, 2014, following an annual onsite audit
of the Pittsylvania County Comprehensive Services Act Program on February 7, 2014, by the
Office of Comprehensive Services.
WHEREAS, the Office of Comprehensive Services noted that the Pittsylvania County
Community Policy Team's By -laws and Policies and Procedures Manual's member term limits
are ambiguous and attendance policies are not adequately adhered to; Pittsylvania County
Community Policy and Management Team's By -laws and Policies and Procedures Manual's
Length of Tenure and Team Composition sections were adopted verbatim from Board of
Supervisors of the County of Pittsylvania, Virginia's, adopted Resolution #2012- 03 -02.
WHEREAS, the Board of Supervisors of the County of Pittsylvania, Virginia, previously
adopted Resolution #2014 -03 -01 in March, 2014; which indicated concrete attendance policies
and term limits for Community Policy Management Team Members.
WHEREAS, §2.2 -5205 of the Code of Virginia, 1950, as amended, requires the
Community Policy and Management Teams to include a representative of a private organization
or association of providers for children's or family services, and a parent representative.
NOW, THEREFORE BE IT HEREBY RESOLVED, that the Board of Supervisors of
the County of Pittsylvania, Virginia, revise the Pittsylvania County's Community Policy
Management Team's Team Composition and Length of Tenure to remove Director of
Pittsylvania County Community Action, Inc. as a member.
TEAM COMPOSITION
The Pittsylvania County Community Policy and Management Team shall be composed of
the following members appointed by the Board of Supervisors of Pittsylvania County, Virginia:
(1) County Government Official (elected or appointed)
(1) Representative of Pittsylvania County Sheriff's Office
(1) Parent Representative
(1) Representative of a Private Organization
The following members may request to appoint designees, if approved by the
Pittsylvania County Board of Supervisors:
(1) Director of Community Services Board
(1) Director of Department of Social Services
(1) Director of Department of Health
(1) Director of 22 "d District Court Services
(1) Superintendent of Pittsylvania County Public Schools
There may be an alternate member appointed by the designated member to represent their
Agency, only in emergencies. CPMT members shall attend at least 75% of regularly scheduled
meetings during each calendar year, unless mitigating circumstances are approved by the
Pittsylvania County Board of Supervisors. The Pittsylvania County Comprehensive Services Act
Coordinator, Office Manager, and Utilization Management / Utilization Review Specialist shall
be ex- officio members to provide information and services to the team.
LENGTH OF TENURE
The following representatives will
Pittsylvania County, Virginia, each June, to
June 30: (a) a parent representative; (b)
representative or a private organization; all
will be on an ongoing basis, contingent u
positions.
be appointed, by the Board of Supervisors of
serve a one (1) year renewable term from July 1 to
local government official representative; and (c)
other appointments representing services agencies
ion the continued employment in their respective
TEAM PURPOSE
The purpose of the Pittsylvania County Community Policy and Management Team
( "Team ") shall be to oversee the implementation of policies and procedures governing: (1) the
receipt and expenditures of State Pool and Trust funds earmarked for services to At -Risk and
troubled youth; (2) the words of interagency teams that assess and plan services for youth and
families; (3) the long -range planning and evaluation of services on a community -wide basis; and
(4) the development of a comprehensive data based tracking system to ensure a current, accurate
information exchange on all levels. The Team shall otherwise comply with all provisions of the
Virginia Comprehensive services Act for At -Risk Youth and Families.
BE IT FURTHER RESOLVED, that a copy of this Resolution be submitted to
Pittsylvania County Community Policy and Management Team.
Given under my hand this 6th day of March, 2014.
Approved as to form
Pittsylvania County Attorney
Mdssie L. Barksdale, Chairman
Board of Supervisors of Pittsylvania County, Virginia
Clalence C. Moriday, Clerk
Board of Supervisors of Pittsylvania County, Virginia