2014-03-01 CPMTJMtsp(banta Countp Jgoarb of 6uperbi!6org
RESOLUTION
2014 -03 -01
VIRGINIA: At the regular meeting of the Board of Supervisors of Pittsylvania County,
Virginia, held in the General District Courtroom of the Edwin R. Shields Courtroom Addition in
Chatham, Virginia, on Monday, March 3, 2014, the following Resolution was presented and
adopted:
WHEREAS, that the Board of Supervisors of the County of Pittsylvania, Virginia,
previously adopted Resolution #2012 -03 -02 in March, 2012, dissolving and disbanding the
previously existing joint Danville - Pittsylvania Community Policy and Management Board and
creating the Pittsylvania County Community Policy and Management Team.
WHEREAS, significant preliminary audit observations were noted to the Pittsylvania
County Community Policy and Management Team's Chair and Pittsylvania County
Comprehensive Services Act Coordinator on February 10, 2014, following an annual onsite audit
of the Pittsylvania County Comprehensive Services Act Program on February 7, 2014, by the
Office of Comprehensive Services.
WHEREAS, the Office of Comprehensive Services noted that the Pittsylvania County
Community Policy Team's By -laws and Policies and Procedures Manual's member term limits
are ambiguous and attendance policies are not adequately adhered to; Pittsylvania County
Community Policy and Management Team's By -laws and Policies and Procedures Manual's
Length of Tenure and Team Composition sections were adopted verbatim from Board of
Supervisors of the County of Pittsylvania, Virginia's, adopted Resolution #2012- 03 -02.
WHEREAS, §2.2 -5205 of the Code of Virginia, 1950, as amended, requires the
Community Policy and Management Teams to include a representative of a private organization
or association of providers for children's or family services, and a parent representative.
NOW, THEREFORE BE IT HEREBY RESOLVED, that the Board of Supervisors of
the County of Pittsylvania, Virginia, revise the Pittsylvania County's Community Policy
Management Team's Team Composition and Length of Tenure as indicated by the following.
TEAM COMPOSITION
The Pittsylvania County Community Policy and Management Team shall be composed of
the following members appointed by the Pittsylvania County Board of Supervisors:
(1) County Government Official (elected or appointed)
(1) Representative of Pittsylvania County Sheriff's Office
(1) Parent Representative
(1) Director of Pittsylvania County Community Action Inc.
(1) Representative of a Private Organization
The following members may request to appoint designees, if approved by the
Pittsylvania County Board of Supervisors:
(1) Director of Community Services Board
(1) Director of Department of Social Services
(1) Director of Department of Health
(1) Director of 22 "d District Court Services
(1) Superintendent of Pittsylvania County Public Schools
There may be an alternate member appointed by the designated member to represent their
Agency, only in emergencies. CPMT members shall attend 75% of regularly scheduled
meetings during each calendar year; unless mitigating circumstances are approved by the
Pittsylvania County Board of Supervisors. The Pittsylvania County Comprehensive Services
coordinator shall be an ex- officio member to provide information and services to the team.
LENGTH OF TENURE
The following representatives will be appointed, by the Board of Supervisors of
Pittsylvania County, Virginia, each June, to serve one (1) year renewable term from July 1 to
June 30: (a) a parent representative; (b) local government administrative representative; (c)
Community Action, Inc., representative; and (d) representative or a private organization all other
appointments representing services agencies will be on an ongoing basis, contingent upon the
continued employment in their respective positions.
TEAM PURPOSE
The purpose of the Pittsylvania County Community Policy and Management team shall
be to oversee the implementation of policies and procedures governing: (1) the receipt and
expenditures of State Pool and Trust funds earmarked for services to At -Risk and troubled youth;
(2) the words of interagency teams that assess and plan services for youth and families; (3) the
long -range planning and evaluation of services on a community -wide basis; and (4) the
development of a comprehensive data based tracking system to ensure a current, accurate
information exchange on all levels. The Team shall otherwise comply with all provisions of the
Virginia Comprehensive services Act for At -Risk Youth and Families.
BE IT FURTHER RESOLVED, that a copy of this Resolution be submitted to
Pittsylvania County Community Policy and Management Team.
Given under my hand this 3`d day of March, 2014.
dLx X, z&j -
essie L. Barksdale, Chairman
Pittsylvania County Board of Supervisors
Otis S. Hawker, Clerk
Pittsylvania County Board of Supervisors
Approved as to form
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County Attorney