12-18-2018 Business Meeting PKT
BOARD OF SUPERVISORS
BUSINESS MEETING
Tuesday, December 18, 2018 – 7:00 PM
Pittsylvania County General District Courtroom
Edwin R. Shields Courthouse Addition, 11 Bank Street
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (7:00 PM)
2. ROLL CALL
3. MOMENT OF SILENCE
4. PLEDGE OF ALLEGIANCE
5. AGENDA ITEMS TO BE ADDED
6. APPROVAL OF AGENDA
7. CONSENT AGENDA
a. Minutes: November 20, 2018, Work Session and Business Meeting; November 29,
2018, Legislative Committee Meeting; December 6, 2018, Strategic Planning
Discussion (Staff Contact: Kaylyn M. McCluster)
b. Resolution # 2018-12-01: Declaration of Emergency (Staff Contact: Christopher C.
Slemp)
c. Resolution # 2018-12-02: Tunstall High School Theatre Group, State Championship
(Contact: Supervisor Warren); (Kristen Williams and THS Theatre Group will be
present to accept)
d. Resolution # 2018-12-03: Legislative Priority List (Staff Contact: David M.
Smitherman)
e. NG 911 Grant (Staff Contact: Christopher C. Slemp)
f. Minnie Maude Charitable Trust Grant (Staff Contact: Christopher C. Slemp)
8. PRESENTATIONS
a. IDA Economic Development Announcement (Staff Contact: Matthew D. Rowe)
Business Meeting - December 18, 2018
9. HEARING OF THE CITIZENS
Each person addressing the Board under Hearing of the Citizens shall be a resident or
land owner of the County, or the registered agent of such resident or land owner. Each
person shall step up, give his/her name and district in an audible tone of voice for the
record, and unless further time is granted by the Chairman, shall limit his/her address to
three (3) minutes. No person shall be permitted to address the Board more than once
during Hearing of the Citizens. All remarks shall be addressed to the Board as a body
and not to any individual member thereof. Hearing of the Citizens shall last for a
maximum of forty-five (45) minutes. Any individual that is signed up to speak during
said section who does not get the opportunity to do so because of the aforementioned
time limit, shall be given speaking priority at the next Board meeting. Absent
Chairman’s approval, no person shall be able to speak who has not signed up.
10. PUBLIC HEARINGS
A. Rezoning Public Hearings
Pursuant to Article V, Division 6, of the Pittsylvania County Zoning Ordinance, the
Board of Supervisors have been empowered to hear and decide specific zoning issues
and zoning map changes in support of said Ordinance. In accomplishing this
important task, the Board is responsible for promoting the health, safety, and general
public welfare of the citizens of Pittsylvania County. The Board must ensure that all
of its decisions and regulations be directed to these goals and that each be consistent
with the environment, the comprehensive plan, and in the best interest of Pittsylvania
County, its citizens, and its posterity.
Case 1: Public Hearing: Rezoning Case R-18-027; EST Enterprises, LLC, &
James B. Hunt, Sr.; Westover Election District A-1, Agricultural District,
to R-1, Residential Suburban Subdivision District, and R-1, Residential
Suburban Subdivision District, to A-1, Agricultural District (Staff Contact:
Gregory L. Sides/Supervisor Scearce)
Case 2: Public Hearing: Rezoning Case R-18-028; Gerald Redd Roach; Tunstall
Election District, RC-1, Residential Combined Subdivision District, to B-
2, Business District, General (Staff Contact: Gregory L. Sides/Supervisor
Barber)
Case 3: Public Hearing: Rezoning Case R-18-029; Russell A. Eades; Staunton
River Election District, A-1, Agricultural District, to R-1, Residential
Suburban Subdivision District (Staff Contact: Gregory L.
Sides/Supervisor Blackstock)
Case 4: Public Hearing: Rezoning Case R-18-030; Charles S. Thornton, Trustee;
Callands-Gretna Election District; R-1, Residential Suburban Subdivision
District, to A-1, Agricultural District (Staff Contact: Gregory L.
Sides/Supervisor Farmer)
Business Meeting - December 18, 2018
B. Other Public Hearings
Each person addressing the Board under a Public Hearing shall step up, give his/her
name and district, and/or his/her place of residency for non-County citizens, in an
audible tone of voice for the record, and unless further time is granted by the
Chairman, shall limit his/her address to three (3) minutes; speakers for a group shall be
limited to ten (10) minutes. Speakers shall conclude their remarks at that time, unl ess
the consent of the Board is affirmatively given to extend the speakers allotted time.
Absent Chairman’s approval, no person shall be able to speak who has not signed up.
1. Public Hearing: PCC § 41-5(B), Noise Ordinance Revision (Staff Contact: J. Vaden
Hunt, Esq.)
2. Public Hearing: "Residential Addiction Treatment Group Home" Addition to PCC
Ch. 35 (Staff Contact: Gregory L. Sides)
3. Public Hearing: Indigent/Elderly Tax Exemption Revisions to PCC § Ch. 6-6 (Staff
Contact: J. Vaden Hunt, Esq.)
11. UNFINISHED BUSINESS
12. NEW BUSINESS
a. DSS Memorandum of Understanding (Staff Contact: Kimberly G. Van Der Hyde)
b. Transfer of Unused Local Grant Funds for Fire/Rescue Purchases (Staff Contact:
Kimberly G. Van Der Hyde)
c. Award of Shell Building Design-Build RFP and Appropriation of Grant Funds (Staff
Contact: Kimberly G. Van Der Hyde)
13. APPOINTMENTS
a. Appointment: Pittsylvania County Service Authority; Joe Rogers (Contact:
Supervisor Farmer)
14. MATTERS FROM WORK SESSION (IF ANY)
15. BOARD MEMBER REPORTS
16. COUNTY ADMINISTRATOR REPORTS
17. ADJOURNMENT
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Minutes: November 20, 2018, Work Session and Business Meeting;
November 29, 2018, Legislative Committee Meeting; December 6, 2018,
Strategic Planning Discussion (Staff Contact: Kaylyn M. McCluster)
Staff Contact(s): Kaylyn M. McCluster
Agenda Date: December 18, 2018 Item Number: 7.a
Attachment(s):
11-20-2018 Work Session Minutes - DRAFT
11-20-2018 Business Meeting Minutes - DRAFT
11-29-2018 Legislative Committee Meeting Minutes - DRAFT
12-06-2018 Strategic Plan Discussion - DRAFT
Reviewed By:
7.a
Packet Pg. 4
November 20, 2018
Work Session
Pittsylvania County Board of Supervisors
Work Session
November 20, 2018
VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was
held on November 20, 2018, in the Main Conference Room, County Administration Building,
Chatham, Virginia 24531. Chairman, Chatham-Blairs District, Robert W. "Bob" Warren, called
the Meeting to Order at 4:30 PM. The following Members were present:
CALL TO ORDER (4:30 PM)
Attendee Name Title Status Arrived
Robert W. "Bob" Warren Chairman - Chatham-Blairs District Present 4:27 PM
Ronald S. Scearce Vice Chair - Westover District Present 4:18 PM
Tim R. Barber Supervisor - Tunstall District Present 4:37 PM
Elton W. Blackstock Supervisor - Staunton River District Present 4:27 PM
Joe B. Davis Supervisor - Dan River District Present 4:23 PM
Ben L. Farmer Supervisor - Callands-Gretna District Present 4:22 PM
Charles H. Miller Supervisor - Banister District Present 4:14 PM
Also in attendance were Mr. David M. Smitherman, County Administrator; Mr. J. Vaden Hunt
Esq., County Attorney; Mr. Gregory L. Sides, Assistant County Administrator for Planning &
Administration; Mr. Richard N. Hicks, Assistant County Administrator for Operations; Mrs. Kimberly G.
Van Der Hyde, Director of Finance; Mrs. Lisa W. Tuite, Library Director; Mrs. Holly E. Stanfield,
Human Resource Manager; Mr. Chris C. Slemp, Director of Public Safety; Ms. Karen N. Hayes, Deputy
Director of Community Development; Mr. Michael L. Henderson, Chief Building Official; and Mrs.
Kaylyn M. McCluster, Deputy Clerk.
AGENDA ITEMS TO BE ADDED
a. Motion to add Memorandum regarding Solid Waste Fees under Other Reports.
RESULT: APPROVED [UNANIMOUS]
MOVER: Elton W. Blackstock, Supervisor - Staunton River District
SECONDER: Ronald S. Scearce, Vice Chair - Westover District
AYES: Warren, Scearce, Blackstock, Davis, Farmer, Miller
ABSENT: Barber
APPROVAL OF AGENDA
Motion to Approve Agenda.
7.a.a
Packet Pg. 5 Attachment: 11-20-2018 Work Session Minutes - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business Meeting; November
Board of Supervisors
November 20, 2018
Work Session
RESULT: ADOPTED [UNANIMOUS]
MOVER: Elton W. Blackstock, Supervisor - Staunton River District
SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District
AYES: Warren, Scearce, Blackstock, Davis, Farmer, Miller
ABSENT: Barber
PRESENTATIONS
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Lease Revenue Bond Update (Staff Contact: Kimberly G. Van Der Hyde); (10
minutes)
Mrs. Van Der Hyde briefed the Board on the Lease Revenue Bonds Report (Series 2018A-Tax
Exempt and Series 2018B-Taxable) that was issued on January 30, 2018, (attached). Mr.
Blackstock asked if this would be brought back before the Board before the money is allocated
and Mr. Smitherman stated that it would. Mr. Warren asked about retiring bond debts using
landfill revenue and Mrs. Van Der Hyde confirmed that.
b. General Discussion of Solid Waste and Other Code Violations (Staff Contact:
Gregory L. Sides); (15 minutes)
Mr. Sides stated that this is the start of a process to possibly change the ordinance and codes, or
to tighten restrictions that are already in place. Mr. Sides presented letters and pictures of
dilapidated structures that have been brought to the attention of County Staff. Mr. Blackstock
asked if the Judge would order the property owner to remove any property from yard that is
valuable, before the County send contractors out to look at the property to see what actually has
to be removed in order to come up with an accurate quote for cleanup. Mr. Scearce thanked staff
for their efforts due to these properties being in his District and him getting numerous calls from
citizens regarding these properties. Mr. Blackstock stated that several properties in his District
were looked at in the past, but did not get fixed due to local ordinances and the County Code and
suggested the possibility of looking to revise some of those ordinances and codes. Mr. Warren
agreed with Mr. Blackstock and stated this is owed to the citizens to help protect them. Things
such as this may cost, but it costs dearly when the structures are hurting our tax base with
property values being decreased. Mr. Davis stated that properties that have houses may be found
to be a problem as far as safety, but if it is approachable and the structure is repairable, the
individual who bids on the property would carry more value if there was a structure still there to
work with rather than working from the ground up. Mr. Barber wanted to clarify that if the
situation were to be that the County had to go in and take down the structure, a lien is put on the
property for the cost and then it would be sold instead of the County claiming the property. Mr.
Blackstock suggested being sure the County gets paid before allowing another building permit to
go out for that same property. Items such as these will be discussed in length at the Legislative
Committee Meeting on November 29, 2018.
c. Possible Revision to PCC Chapter 35, Addiction Recovery Group Home (Staff
Contact: Gregory L. Sides); (5 minutes)
7.a.a
Packet Pg. 6 Attachment: 11-20-2018 Work Session Minutes - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business Meeting; November
Board of Supervisors
November 20, 2018
Work Session
Mr. Sides made the Board aware that the Planning Commission recently held a Public Hearing
regarding revisions to Chapter 35 involving a group home for addiction recovery services that
will require a Public Hearing at the December Business Meeting.
d. Convenience Center Pilot Site Operating Hours (Staff Contact: Richard N. Hicks); (10
minutes)
Mr. Hicks presented to the Board an update on convenience center pilot site operating hours. He
stated that most traffic enters the site between 7:00 p.m. and 8:00 p.m., and it drops significantly
off the last hour. Mr. Barber suggests looking at opening earlier to allow people to stop on their
way to work. Mr. Warren would like to follow the same hours as Brosville for the Mt. Hermon
site, and also suggested closing both gates when the site is closed because it is difficult to turn
around if you go in and have to turn around. Mr. Warren also suggested putting out extra boxes
on Christmas day so there is not a huge problem with overflowing trash due to the holiday.
e. Legislative Priorities (Staff Contact: David M. Smitherman); (15 minutes)
Mr. Smitherman provided the Board with the below potential non-exhaustive Legislative
Priorities for the 2019 Virginia General Assembly:
1. Berry Hill Connector Road and Intermodal Funding
2. Cherrystone and Roaring Fork Dam Rehabilitation Funding
3. Repurposing of CPMT Fine for School’s Success Academy at Chatham Armory
4. County Ability to Tax same as Cities and Towns
5. Modification to School Funding Formula
6. Increase in Localities Ability to Tax Solar Projects
7. Increase in Court Cost Payments to be Used for Courthouse Facility Maintenance and/or
New Construction
8. Increase Rural VDOT Funding
9. Additional Funding for Local Comp Board Funding Positions
Mr. Blackstock stated the Cherrystone Lake Project may be something to look at seeking a
lobbyist for, due to the project being so costly. These items will be discussed in length at the
Legislative Committee Meeting on November 29, 2018.
f. Reorganizational Meeting Date Discussion (Staff Contact: David M. Smitherman); (10
minutes)
There was consensus of the Board to hold the Reorganizational Meeting on January 3, 2019, at
7:00 PM in the County Administration Main Conference Room.
g. Other Reports
Mr. Smitherman presented to the Board a Solid Waste fee Memorandum from himself
(attached). He presented two (2) recommendations which are for the exemption request be
granted and desk reviews be completed whenever possible, and to rescind the twenty (20) dollar
fee.
Motion to accept the Solid Waste recommendations from Mr. Smitherman.
7.a.a
Packet Pg. 7 Attachment: 11-20-2018 Work Session Minutes - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business Meeting; November
Board of Supervisors
November 20, 2018
Work Session
RESULT: APPROVED [UNANIMOUS]
MOVER: Tim R. Barber, Supervisor - Tunstall District
SECONDER: Charles H. Miller, Supervisor - Banister District
AYES: Warren, Scearce, Barber, Blackstock, Davis, Farmer, Miller
BUSINESS MEETING DISCUSSION ITEMS
CLOSED SESSION
Motion to enter into Closed Session.
The Board entered into Closed Session at 5:54 PM.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Elton W. Blackstock, Supervisor - Staunton River District
SECONDER: Tim R. Barber, Supervisor - Tunstall District
AYES: Warren, Scearce, Barber, Blackstock, Davis, Farmer, Miller
a. Discussion or consideration of the acquisition of real property for a public purpose, or of the
disposition of publicly held real property, where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public body. (Staff
Contact: Richard N. Hicks)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(3)
Subject Matter: Pittsylvania County Solid Waste
Purpose: Discussion of Potential Purchase of Real Property for Additional
Convenience Centers
b. Discussion concerning a prospective business or industr y or the expansion of an existing
business or industry where no previous announcement has been made of the business' or
industry's interest in locating or expanding its facilities in the community. (Staff Contact:
Matthew D. Rowe)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Sensor
Purpose: Discussion of Unannounced Prospective Industry
c. Consultation with legal counsel employed or retained by a public body regarding specific
legal matters requiring the provision of legal advice by such counsel. Nothing in this
subdivision shall be construed to permit the closure of a meeting merely because an attorney
representing the public body is in attendance or is consulted on a matter. (Staff Contact:
Matthew D. Rowe)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Ringgold East Industrial Park/Individual Lot
Purpose: Consultation with Legal Counsel Regarding
Proposed Letter of Intent to Purchase
7.a.a
Packet Pg. 8 Attachment: 11-20-2018 Work Session Minutes - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business Meeting; November
Board of Supervisors
November 20, 2018
Work Session
RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
a. Closed Session Certification
The Board returned to Open Session at 6:50 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors
on November 20, 2018, the Board hereby certifies by a recorded vote that to the best of each
Board Member’s knowledge only public business matters lawfully exempted from the Open
Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in
the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed
Meeting. If any Member believes that there was a departure from the requirements of the Act, he
shall so state prior to the vote indicating the substance of the departure. The Statement shall be
recorded in the Board’s Minutes.
Vote
Tim R. Barber Yes
Elton W. Blackstock Yes
Joe B. Davis Yes
Ben L. Farmer Yes
Charles H. Miller, Jr. Yes
Ronald S. Scearce Yes
Robert W. Warren Yes
ADJOURNMENT
Mr. Warren adjourned the Meeting at 6:52 PM.
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Packet Pg. 9 Attachment: 11-20-2018 Work Session Minutes - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business Meeting; November
Board of Supervisors
November 20, 2018
Work Session
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Board of Supervisors
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Work Session
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Board of Supervisors
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Work Session
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November 20, 2018
Business Meeting
Pittsylvania County Board of Supervisors
Business Meeting
November 20, 2018
VIRGINIA: The Business Meeting of the Pittsylvania County Board of Supervisors was
held on November 20, 2018, in the Pittsylvania County General District Courtroom, Edwin R.
Shields Courthouse Addition, Chatham, Virginia 24531. Chairman, Chatham-Blairs District,
Robert W. "Bob" Warren, called the Meeting to Order at 7:00 PM. The following Members
were present:
CALL TO ORDER (7:00 PM)
Attendee Name Title Status Arrived
Robert W. "Bob" Warren Chairman - Chatham-Blairs District Present 6:42 PM
Ronald S. Scearce Vice Chair - Westover District Present 6:45 PM
Tim R. Barber Supervisor - Tunstall District Present 6:45 PM
Elton W. Blackstock Supervisor - Staunton River District Present 6:44 PM
Joe B. Davis Supervisor - Dan River District Present 6:40 PM
Ben L. Farmer Supervisor - Callands-Gretna District Present 6:44 PM
Charles H. Miller Supervisor - Banister District Present 6:41 PM
Also in attendance were Mr. David M. Smitherman, County Administrator; Mr. J. Vaden Hunt
Esq., County Attorney; Mr. Gregory L. Sides, Assistant County Administrator for Planning &
Administration; Mr. Richard N. Hicks, Assistant County Administrator for Operations; and Mr s. Kaylyn
M. McCluster, Deputy Clerk.
AGENDA ITEMS TO BE ADDED
Motion to add the following items to tonight’s Business Meeting Agenda:
1.) Appointment: Department of Social Services Board; Phillip Adams (as item 13e); and
2.) Matters from Work Session: Solid Waste Recommendations (as item 14a).
RESULT: ADOPTED [UNANIMOUS]
MOVER: Elton W. Blackstock, Supervisor - Staunton River District
SECONDER: Tim R. Barber, Supervisor - Tunstall District
AYES: Warren, Scearce, Barber, Blackstock, Davis, Farmer, Miller
APPROVAL OF AGENDA
Motion to approve Agenda.
7.a.b
Packet Pg. 13 Attachment: 11-20-2018 Business Meeting Minutes - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business Meeting;
Board of Supervisors
November 20, 2018
Business Meeting
RESULT: ADOPTED [UNANIMOUS]
MOVER: Elton W. Blackstock, Supervisor - Staunton River District
SECONDER: Ronald S. Scearce, Vice Chair - Westover District
AYES: Warren, Scearce, Barber, Blackstock, Davis, Farmer , Miller
CONSENT AGENDA
Motion to approve the Consent Agenda.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Tim R. Barber, Supervisor - Tunstall District
SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District
AYES: Warren, Scearce, Barber, Blackstock, Davis, Farmer, Miller
a. Minutes: October 16, 2018, Work Session and Business Meeting; October 29, 2018, Solid
Waste Committee Meeting; November 1, 2018, Strategic Plan Meeting (Staff Contact:
Kaylyn M. McCluster)
b. Resolution # 2018-11-01: Matthew Arnold, VHSL Group 2A State Golf Champion
(Contact: Chairman Warren); (Matthew Arnold will be present to accept Resolution)
c. Purchase of Service Weapon (Staff Contact: Sheriff Michael W. Taylor)
d. Fire Prevention and Safety Grant (Staff Contact: Chris C. Slemp)
e. Ratification of Engagement Agreement (Staff Contact: J. Vaden Hunt, Esq.)
PRESENTATIONS
a. Annual Report; Danville Pittsylvania Community Services (Staff Contact: David M.
Smitherman); (Presenter: Dr. Julie Brown, Danville-Pittsylvania Community Services
Board Member)
Dr. Julie Brown, Danville-Pittsylvania Community Services Board Member, presented its
Annual Report to the Board.
HEARING OF THE CITIZENS
Mr. Warren opened the Hearing of the Citizens at 7:17 PM. Wayne Robertson, Chatham-Blairs
District, spoke in opposition of the Solid Waste Fee and suggested cutting the budget to resolve
this issue. Curtis Allen, Callands-Gretna District, also spoke in opposition of Solid Waste Fee,
and asked why no bids were taken on trash hauling. Katie Whitehead, Chatham-Blairs District,
spoke in opposition of the Southgate Pipeline, MVP extension. Phillip Hudson, Chatham -
Blairs District, also spoke in opposition of the Pipeline. Jene Richardson voiced his concerns on
a notice he received from Halifax that his property would be rezoned to Halifax one (1) week
prior to the election and was deeply concerned that his granddaughter may have to switch
schools. Julian Richardson also voiced his concerns about the mis-assigned voters’ situation and
stated that he lived at his current property over fifty (50) years in Sutherlin, and all of a sudden
7.a.b
Packet Pg. 14 Attachment: 11-20-2018 Business Meeting Minutes - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business Meeting;
Board of Supervisors
November 20, 2018
Business Meeting
voting had been switched around and is concerned that his children may have to switch schools.
Anita Royston, Callands-Gretna District, also spoke on the mis-assigned voters’ situation. Mr.
Warren closed the Hearing of the Citizens at 7:36 PM.
PUBLIC HEARINGS
Rezoning Public Hearings
Case 1: Public Hearing: Rezoning Case R-18-024; Donald R. Mustain; R-1, Residential
Suburban Subdivision District, to A-1, Agricultural District (Staff Contact: Gregory L.
Sides)
Mr. Warren opened the Public Hearing at 7:37 PM. Mr. Mustain was present to represent the
Petition. No one signed up to speak, and Mr. Warren closed the Public Hearing at 7:38 PM.
Motion to rezone a total of 9.33 acres, two (2) parcels of land, from R-1, Residential Suburban
Subdivision District, to A-1, Agricultural District.
RESULT: APPROVED [UNANIMOUS]
MOVER: Joe B. Davis, Supervisor - Dan River District
SECONDER: Charles H. Miller, Supervisor - Banister District
AYES: Warren, Scearce, Barber, Blackstock, Davis, Farmer, Miller
Case 2: Public Hearing: Rezoning Case R-18-025; Jesse M. Hancock; R-1, Residential
Suburban Subdivision District, to A-1, Agricultural District (Staff Contact: Gregory L.
Sides)
Mr. Warren opened the Public Hearing at 7:39 PM. Mr. Hancock was present to represent the
Petition. No one signed up to speak, and Mr. Warren closed the Public Hearing at 7:42 PM.
Motion to rezone 33.28 acres, four (4) parcels of land, from R-1, Residential Suburban
Subdivision District, to A-1, Agricultural District.
RESULT: APPROVED [UNANIMOUS]
MOVER: Charles H. Miller, Supervisor - Banister District
SECONDER: Tim R. Barber, Supervisor - Tunstall District
AYES: Warren, Scearce, Barber, Blackstock, Davi s, Farmer, Miller
Case 3: Public Hearing: Rezoning Case R-18-026; Larry Wayne Edwards & Tamara G.
Edwards; R-1, Residential Suburban Subdivision District, to A-1, Agricultural District
(Staff Contact: Gregory L. Sides)
Mr. Warren opened the Public Hearing at 7:43 PM. Mr. Edwards was present to represent the
Petition. Patricia Taylor signed up to speak, but was not present to speak. Mr. Warren closed
the Public Hearing at 7:45 PM.
Motion to rezone 2.84 acres from R-1, Residential Suburban Subdivision District, to A-1,
7.a.b
Packet Pg. 15 Attachment: 11-20-2018 Business Meeting Minutes - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business Meeting;
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November 20, 2018
Business Meeting
Agricultural District.
RESULT: APPROVED [UNANIMOUS]
MOVER: Elton W. Blackstock, Supervisor - Staunton River District
SECONDER: Joe B. Davis, Supervisor - Dan River District
AYES: Warren, Scearce, Barber, Blackstock, Davis, Farmer, Miller
Other Public Hearings
1. Public Hearing: Solid Waste Ordinance Change (Staff Contact: Richard N. Hicks)
Mr. Warren opened the Public Hearing at 7:46 PM. No one signed up to speak, and Mr. Warren
closed the Public Hearing at 7:48 PM.
Mr. Hicks presented proposed changes to the Solid Waste Ordinance, which includes the
following: (1) deletion of PCC § 17-3(K) previously only allowing bagged and/or wrapped
garbage to be disposed of at a County convenience center; (2) revision to PCC § 17 -4(E)
allowing tires to be disposed of at the County Landfill for a rate to be annually set by the Board;
and (3) revision to PCC § 17-9 allowing the disposal of solid waste originating outside the
County, if the disposer of said waste enters into a written Agreement with the County for a
disposal rate to be annually set by the Board.
Motion to adopt the revisions to PCC Chapter 17, Solid Waste Disposal, as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Charles H. Miller, Supervisor - Banister District
SECONDER: Tim R. Barber, Supervisor - Tunstall District
AYES: Warren, Scearce, Barber, Blackstock, Davis, Farmer, Miller
2. Public Hearing: Lease of Tower Space - Dan River Middle School Tower (Staff
Contact: Richard N. Hicks)
Mr. Warren opened the Public Hearing at 7:50 PM. Harold Arthur signed up to speak but he
realized he signed up under the wrong section. Mr. Warren closed the Public Hearing at 7:52
PM.
Mr. Hicks presented a proposed Lease at the Dan River Middle School Tower. The current
AT&T Towe Lease on the Chatham Tower is $1,825 per month. The original proposal from
GDN Sites was $1,700 per month, with a two percent (2%) escalator. The current proposal from
GDN Sites is $2,200 per month, with a two percent (2%) escalator.
Motion to authorize the County Administrator to finalize the Lease Terms for the two (2) cellular
carriers, and to execute any and all related necessary documents for said Leases.
7.a.b
Packet Pg. 16 Attachment: 11-20-2018 Business Meeting Minutes - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business Meeting;
Board of Supervisors
November 20, 2018
Business Meeting
RESULT: APPROVED [UNANIMOUS]
MOVER: Elton W. Blackstock, Supervisor - Staunton River District
SECONDER: Tim R. Barber, Supervisor - Tunstall District
AYES: Warren, Scearce, Barber, Blackstock, Davis, Farmer, Miller
3. Public Hearing: Procurement Policy Changes (Staff Contact: J. Vaden Hunt, Esq.)
Mr. Warren opened the Public Hearing at 7:56 PM. No one signed up to speak, and Mr. Warren
closed the Public Hearing at 7:57 PM.
Mr. Hunt presented potential revisions to Chapter 25, Procurement Policy, of the Pittsylvania
County Code, brought to the County’s attention recently by its Auditor. Said revisions, which
are legally required to be adopted, detail new standards for conducting procurement
transactions/contracts that are federally funded through direct federal aid, federal pass-through
aid, state categorical aid, and/or other grant sources.
Motion to adopt the revisions to Chapter 25 (Procurement Policy) of the Pittsylvania County
Code as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Ben L. Farmer, Supervisor - Callands-Gretna District
SECONDER: Charles H. Miller, Supervisor - Banister District
AYES: Warren, Scearce, Barber, Blackstock, Davis, Farmer, Miller
UNFINISHED BUSINESS
NEW BUSINESS
a. Approval of Federal Grant Administration Policy and Conflict of Interest Policy (Staff
Contact: J. Vaden Hunt, Esq.)
Mr. Hunt stated, based on the County’s Auditors recommendation, the County is required to
implement a Federal Awards Administration Policy, along with a Conflict of Interest Policy,
since the County receives federal funding. Since these policies are not part of the County Code,
they do not require a Public Hearing.
Motion to adopt the Federal Awards Administration Policy and the Conflict of Interest Policy as
required by the Office of Management and Budget.
7.a.b
Packet Pg. 17 Attachment: 11-20-2018 Business Meeting Minutes - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business Meeting;
Board of Supervisors
November 20, 2018
Business Meeting
RESULT: APPROVED [UNANIMOUS]
MOVER: Elton W. Blackstock, Supervisor - Staunton River District
SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District
AYES: Warren, Scearce, Barber, Blackstock, Davis, Farmer, Miller
b. Appropriation of the Tobacco Grant - SVMP Feasibility Study (Staff Contact:
Gregory L. Sides)
Mr. Sides stated that the County recently received a Grant in the amount of $140,000 from the
Tobacco Commission for the Southern Virginia Multimodal Park (“SVMP”) Feasibility Study
(the “Study”). The County has received these funds and the Study has already been completed
by Dewberry. Additional costs have been incurred over the original allotted amount. The
Tobacco Commission will be reviewing these costs and may be sending the County an Invoice
for the difference owed. To date, the County has only paid Dewberry the original agreed upon
amount.
Motion to authorize the appropriation of $140,000 for the SVMP Study, and authorize the
Finance Director to increase this appropriation to cover any additional costs approved and paid
for by the Tobacco Commission.
RESULT: APPROVED [UNANIMOUS]
MOVER: Elton W. Blackstock, Supervisor - Staunton River District
SECONDER: Ronald S. Scearce, Vice Chair - Westover District
AYES: Warren, Scearce, Barber, Blackstock, Davis, Farmer, Miller
c. Danville Regional Foundation Grant Appropriation; Sheriff's Salary Study and
Library Study (Staff Contact: Gregory L. Sides)
Mr. Sides stated there were two (2) projects that the Board believed to be worthy of funding,
which are the Library Feasibility Study and the Classification and Compensation Study for the
Sheriff’s Department. The County Sheriff’s Office and the County Library have both received
Grant funding from the Danville Regional Foundation (“DRF”). The Sheriff received
notification that DRF has granted a total of $6,000 to offset the cost of a Classification and
Compensation Study. The Library has also received notification that DRF has granted a total of
$15,425 to offset the cost of conducting a Feasibility Study for future library expansion.
Motion to accept the DRF Grants in the amount of $6,000 for the Sheriff and $15,425
for the Library, and appropriate this amount, along with the remaining $21,425 from local funds
already existing in the Grants Fund from completed Grant Projects.
7.a.b
Packet Pg. 18 Attachment: 11-20-2018 Business Meeting Minutes - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business Meeting;
Board of Supervisors
November 20, 2018
Business Meeting
RESULT: APPROVED [UNANIMOUS]
MOVER: Charles H. Miller, Supervisor - Banister District
SECONDER: Joe B. Davis, Supervisor - Dan River District
AYES: Warren, Scearce, Barber, Blackstock, Davis, Farmer, Miller
d. Health Department Carryover (Staff Contact: David M. Smitherman)
Mr. Smitherman brought to the Board the request from the Health Department asking permission
to retain local monies remaining at June 30, 2018. The amount requested was $61,827.27. Mr.
Smitherman recommended the Board deny the Health Department’s request to retain FY 18
funds in the requested amount, and allow the funds to remain in the general fund, making it clear
that if the funds were needed, the Health Department can come before the Board to request
additional funding if necessary.
Motion to deny the Health Department’s request to retain FY 18 funds in the amount of
$61,827.27 for FY 19 usage.
RESULT: APPROVED [6 TO 1]
MOVER: Joe B. Davis, Supervisor - Dan River District
SECONDER: Ronald S. Scearce, Vice Chair - Westover District
AYES: Warren, Scearce, Blackstock, Davis, Farmer, Miller
NAYS: Barber
e. New Open Space Land Use Agreement for 2019 (Staff Contact: J. Vaden Hunt, Esq.)
Mr. Hunt presented to the Board a new Open Space Agreement for 2019 for Jimmy and Amie
Blanks. 36.30 acres of the 121.00 acres is currently enrolled with the Environmental Quality
Incentives Program, administered by the USDA’s Natural Resources Conservation Service. If
the Agreement is granted, as confirmed by the Honorable Shirley Hammock, the County’s
Commissioner of the Revenue, the current deferment is $1,155.68 and the new open space
deferment will be $998.20. This is a net gain for the County in the amount of $157.48 annually.
Motion to approve the Open Space Agreement for 2019 for Jimmy and Amie Blanks, and
authorize the County Administrator to sign any necessary related documentation.
RESULT: APPROVED [UNANIMOUS]
MOVER: Elton W. Blackstock, Supervisor - Staunton River District
SECONDER: Tim R. Barber, Supervisor - Tunstall District
AYES: Warren, Scearce, Barber, Blackstock, Davis, Farmer, Miller
f. Meals Tax Refund Request for Mountain Food Services, LLC (Staff Contact: J.
Vaden Hunt, Esq.)
Mr. Hunt stated, for several years, Mountain Food Services, LLC, over reported their gross
receipt amounts and paid meals tax on these amounts. They have provided the County’s
Commissioner of the Revenue with corrected figures for all years in question. Pursuant to
7.a.b
Packet Pg. 19 Attachment: 11-20-2018 Business Meeting Minutes - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business Meeting;
Board of Supervisors
November 20, 2018
Business Meeting
Pittsylvania County Code § 6-6.2, Refund of Local Taxes Assessed and Paid in Error, Mountain
Food Services, LLC, is due and owing a meals tax overpayment refund. The Honorable Vincent
Shorter determined that Mountain Food Services, LLC, did not qualify for interest payment on
their refund, so the total meals tax overpayment refund amount would be $30,922.34.
Motion to approve the refund of $30,922.34 to Mountain Food Services, LLC, due to meals tax
overpayment, and authorize the County Administrator to sign any and all related necessary
documentation.
RESULT: APPROVED [UNANIMOUS]
MOVER: Tim R. Barber, Supervisor - Tunstall District
SECONDER: Charles H. Miller, Supervisor - Banister District
AYES: Warren, Scearce, Barber, Blackstock, Davis, Farmer, Miller
g. Award of Pay and Classification Study for Sheriff's Department (Staff Contact: Holly
E. Stanfield)
Mrs. Stanfield stated, at the Board’s July 25, 2018, Personnel Committee Meeting, there was
discussion to address salary compression issues within the County Sheriff’s Department. The
County received a quote from Springsted, Inc., in the amount of $12,000. Springsted completed
the County’s previous Salary Study in 2017. The Personnel Committee requested County Staff
check locally for Grants to cover the cost of this Study. The Sheriff was able to find Grant
money in the amount of $6,000 from the Danville Regional Foundation. The total cost of the
Sheriff’s Classification and Compensation Study is $12,000. Sheriff Taylor has secured a local
Grant that will cover fifty percent (50%) of the total cost. The remaining cost for the Study will
come from local funds remaining in the Grants Fund from completed Grant Project s. If there are
additional costs in excess of $12,000, they will be paid from the Sheriff’s Budget.
Motion to award the Classification and Compensation Study to Springsted Inc., and allow the
current contract to be amended to include the Sheriff Department’s Classification and
Compensation Study.
RESULT: APPROVED [UNANIMOUS]
MOVER: Tim R. Barber, Supervisor - Tunstall District
SECONDER: Elton W. Blackstock, Supervisor - Staunton River District
AYES: Warren, Scearce, Barber, Blackstock, Davis, Farmer, Miller
APPOINTMENTS
a. Appointment: Pittsylvania County Service Authority; Coy Harville (Contact:
Supervisor Scearce)
Motion to reappoint Mr. Harville to the PCSA for a four (4)-year term starting on January 1,
2019.
7.a.b
Packet Pg. 20 Attachment: 11-20-2018 Business Meeting Minutes - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business Meeting;
Board of Supervisors
November 20, 2018
Business Meeting
RESULT: APPROVED [UNANIMOUS]
MOVER: Ronald S. Scearce, Vice Chair - Westover District
SECONDER: Tim R. Barber, Supervisor - Tunstall District
AYES: Warren, Scearce, Barber, Blackstock, Davis, Farmer, Miller
b. Appointment: Pittsylvania Soil and Water Conservation District Board of Directors;
Tom Keatts (Staff Contact: Kaylyn M. McCluster)
Motion to reappoint Mr. Keatts to the Pittsylvania Soil and Water Conservation District Board of
Directors for a four (4)-year term beginning on January 1, 2019.
RESULT: APPROVED [UNANIMOUS]
MOVER: Tim R. Barber, Supervisor - Tunstall District
SECONDER: Ronald S. Scearce, Vice Chair - Westover District
AYES: Warren, Scearce, Barber, Blackstock, Davis, Farmer, Miller
c. Appointment: Ratification of TLAC's Election of its Leesville Lake Associate
Representative; Dave Rives (Staff Contact: Kaylyn M. McCluster)
Motion to ratify TLAC’s appointment of Mr. Rivers as its Leesville Lake Association
Representative for a one (1)-year term beginning on January 1, 2018.
RESULT: APPROVED [UNANIMOUS]
MOVER: Joe B. Davis, Supervisor - Dan River District
SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District
AYES: Warren, Scearce, Barber, Blackstock, Davis, Farmer, Miller
d. Appointment: Library Study Advisory Committee (Staff Contact: Lisa W. Tuite)
Motion to appoint the listed individuals (attached) to the Library Advisory Committee as
presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Elton W. Blackstock, Supervisor - Staunton River District
SECONDER: Ronald S. Scearce, Vice Chair - Westover District
AYES: Warren, Scearce, Barber, Blackstock, Davis, Farmer, Miller
e. Appointment: Department of Social Services Board; Phillip Adams
Motion to appoint Phillip Adams to the Department of Social Services Board to fulfill Gracie
Mays' term.
7.a.b
Packet Pg. 21 Attachment: 11-20-2018 Business Meeting Minutes - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business Meeting;
Board of Supervisors
November 20, 2018
Business Meeting
RESULT: APPROVED [UNANIMOUS]
MOVER: Tim R. Barber, Supervisor - Tunstall District
SECONDER: Ronald S. Scearce, Vice Chair - Westover District
AYES: Warren, Scearce, Barber, Blackstock, Davis, Farmer, Miller
MATTERS FROM WORK SESSION (IF ANY)
a. Solid Waste Recommendations
Motion to grant exemption requests, via desk review where possible, and that the on-site
inspection fee be rescinded and refunded, and that the Board refer the Elderly and Disabled
Exemption Ordinance to the Legislative Committee for review and adjustment
recommendations.
RESULT: APPROVED [UNANIMOUS]
MOVER: Ben L. Farmer, Supervisor - Callands-Gretna District
SECONDER: Elton W. Blackstock, Supervisor - Staunton River District
AYES: Warren, Scearce, Barber, Blackstock, Davis, Farmer, Miller
BOARD MEMBER REPORTS
Mr. Scearce wished everyone a Happy Thanksgiving. Mr. Farmer stated his concerns about the
mis-assigned voters’ issue and urged Staff to look into matter. Mr. Blackstock also stated his
concerns about the voters’ issue. He also sent condolences about Mr. Shumate's passing and
encouraged citizens to be involved, participate, and vote. Mr. Davis was concerned about those
in his District, especially the Sutherlin area, regarding the voters’ issue. Dr. Miller also
expressed his deep concerns about the mis-assigned voters’ situation. He stated he received a
phone call from Lester Holt's producer at NBC regarding uranium stating they are planning to
come to the area for interviews on both sides of the issue. Mr. Warren apologized to Mr.
Richardson, and directed Staff to get back to the citizens with some answers. He also wished
Staff and everyone else a Happy Thanksgiving and shared his thankfulness for the entire Board
with individual sentiments to each Board Member about his thankfulness.
COUNTY ADMINISTRATOR REPORTS
Mr. Smitherman stated he was part of a group invited to speak to the North Carolina rural center
and other localities wanted to know how the County is doing so well and spoke very highly of
our area. He also stated that Staff is taking the matter of running the Pet Center on January 1,
2019, very seriously and are currently in the interview stage of Pet Center Manager. The
Employee Satisfaction Survey has been sent out and he is looking forward to seeing the results.
Mr. Smitherman also spoke on the mis-assigned voters’ issue and feels that it could have been
handled better and more professionally. He encouraged the Board to send a letter to the Board of
Elections asking why this happened and why it could not have been handled better.
Mr. Hunt echoed Mr. Smitherman’s comments regarding the mis-assigned voters project and
7.a.b
Packet Pg. 22 Attachment: 11-20-2018 Business Meeting Minutes - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business Meeting;
Board of Supervisors
November 20, 2018
Business Meeting
plans to gather as much information as possible on this issue to bring back to the Board for
clarity.
CLOSED SESSION
Motion to enter into Closed Session.
The Board entered into Closed Session at 9:09 PM.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Elton W. Blackstock, Supervisor - Staunton River District
SECONDER: Ronald S. Scearce, Vice Chair - Westover District
AYES: Warren, Scearce, Barber, Blackstock, Davis, Farmer, Miller
a. Discussion, consideration, or interviews of prospective candidates for employment;
assignment, appointment, promotion, performance, demotion, salaries, disciplining, or
resignation of specific public officers, appointees, or employees of any public body. (Staff
Contact: David M. Smitherman)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: County Administrator
Purpose: Discussion of a Potential New Employment Agreement
RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION
a. Closed Session Certification
The Board returned to Open Session at 9:28 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors
on November 20, 2018, the Board hereby certifies by a recorded vote that to the best of each
Board Member’s knowledge only public business matters lawfully exempted from the Open
Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in
the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed
Meeting. If any Member believes that there was a departure from the requirements of the Act, he
shall so state prior to the vote indicating the substance of the departure. The Statement shall be
recorded in the Board’s Minutes.
Vote
Tim R. Barber Yes
Elton W. Blackstock Yes
Joe B. Davis Yes
7.a.b
Packet Pg. 23 Attachment: 11-20-2018 Business Meeting Minutes - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business Meeting;
Board of Supervisors
November 20, 2018
Business Meeting
Ben L. Farmer Yes
Charles H. Miller, Jr. Yes
Ronald S. Scearce Yes
Robert W. Warren Yes
MATTERS FROM CLOSED SESSION
Motion to approve the Employment Contract as presented for David Smitherman, County
Administrator.
RESULT: APPROVED [4 TO 3]
MOVER: Joe B. Davis, Supervisor - Dan River District
SECONDER: Ronald S. Scearce, Vice Chair - Westover District
AYES: Warren, Scearce, Davis, Miller
NAYS: Barber, Blackstock, Farmer
ADJOURNMENT
Mr. Warren adjourned the Meeting at 9:31 PM.
7.a.b
Packet Pg. 24 Attachment: 11-20-2018 Business Meeting Minutes - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business Meeting;
Board of Supervisors
November 20, 2018
Business Meeting
7.a.b
Packet Pg. 25 Attachment: 11-20-2018 Business Meeting Minutes - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business Meeting;
Legislative Committee
November 29, 2018
Legislative Committee
Thursday, November 29, 2018, Meeting
VIRGINIA: The Legislative Committee of the Pittsylvania County Board of Supervisors
was held on Thursday, November 29, 2018, in the Main Conference Room of the County
Administration Building in Chatham, Virginia 24531. Ronald S. Scearce, Chairman, called the
Meeting to Order at 4:30 p.m. The following Committee Members were present:
Ronald S. Scearce
Joe B. Davis
Ben L. Farmer
The following Board of Supervisors Members were also present:
Robert W. Warren
Dr. Charles H. Miller, Jr.
Mr. David M. Smitherman, County Administrator/Clerk of the Board; Mr. J. Vaden Hunt
Esq., County Attorney; Mr. Greg L. Sides, Assistant County Administrator for Planning &
Administration; Mr. Richard Hicks, Assistant County Administrator for Operations; Honorable
Shirley Y. Hammock, Commissioner of the Revenue; Mrs. Susan Dillon, Chief Animal Control
Officer; Mrs. Karen N. Hayes, Deputy Director of Community Development; Mr. Michael
Henderson, Chief Building Official; and Mrs. Kaylyn M. McCluster, Deputy Clerk, were also
present.
Approval of Agenda
Motion was made by Mr. Davis, seconded by Mr. Farmer, to approve the Agenda, which was
unanimously approved by the Legislative Committee.
New Business
(a) Discussion of Potential Revision to Elderly and Indigent Partial Real Estate
Tax/Solid Waste Fee Exemptions
There was discussion to potentially raise the total annual household income threshold for
elderly/indigent partial real estate tax exemption from $18,000 to $25,000 with a cap of $450 on said
exemption. Honorable Shirley Y. Hammock was able to explain how she arrived at the new figure of
$25,000 for the Board using census information. Motion by Mr. Davis, seconded by Mr. Farmer, to
suggest a cap of $450 for the exemption and support the recommendation to the full Board to raise
the total annual household income threshold from $18,000 to $25,000. Unanimously approved by the
Legislative Committee.
(b) Discussion of Potential Revision to County Code Allowing Late (with Penalty) Land
Use Application Filing
7.a.c
Packet Pg. 26 Attachment: 11-29-2018 Legislative Committee Meeting Minutes - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business
Legislative Committee
November 29, 2018
There was discussion regarding potentially allowing late Land Use Application filing with a
penalty. Due to time constraints, it would be near impossible to make this effective this year, and the
Legislative Committee decided to put this item on hold until the Summer to consider putting this item
in place for next year’s filings.
(c) Discussion of Potential Revisions to BOS Bylaws
Mr. Hunt stated the BOS Bylaws were revised last year and are pretty clean. Mr. Hunt asked
the Legislative Committee if there was anything in the Bylaws that they desire to change, and if so,
the changes need to be brought before the full Board at the December Meeting to allow for the ten
(10) day layover before they can be adopted at the January Reorganizational Meeting. There was
discussion regarding the potential change to starting the Work Session at 4:00 PM instead of 4:30 PM
to allow for more time. There was also discussion regarding Appointments to Board Committees.
This would allow the Board the authority to remove Board appointees if necessary. Mr. Hunt asked if
the Legislative Committee desired a vetting process for anyone interested in being appointed to any
Boards and Committees. There are localities that handle their appointments in Closed Session and/or
do an application process. Mr. Davis likes the idea of the Board being able to remove appointees, but
does not really like the idea of vetting the appointees due to the Supervisor for that District being in
control of that. Mr. Farmer stated he is open to starting the Work Session at 4:00 PM. Mr. Warren
likes the idea of an application of the appointees. Dr. Miller also likes the application process and the
ability to remove if necessary. Mr. Hunt will get these items on the December Work Session to
present before the full Board.
(d) Discussion/Review of Proposed Legislative Priority List and Discussion of Potential
Retention of Lobbyist for 2019 Virginia General Assembly Session(s)
Mr. Hunt presented a Legislative Priority List to the Legislative Committee. Staff is looking
for direction from the Board on whether they desire to hire a lobbyist to assist in several key areas.
VACo is lobbying on the State level, but there may be things that are beneficial if we hire a lobbyist,
especially on the Cherrystone Dam Project. Mr. Warren suggested researching other localities to see
which are already lobbying on things such as the Dam Project to possibly partner with them on that
topic. Motion by Mr. Davis, second by Mr. Farmer, to authorize Staff to put this list in the form of a
Resolution to be brought before the full Board at their December Meeting.
(e) Discussion of Potential Revision to Noise Ordinance
Mr. Hunt explained that Mr. Haskins, Commonwealth’s Attorney, recently had a case where
he was unable to prosecute a particular charge relating to our Noise Ordinance due to a missing link
in the current Code. The current Code references 40-60, which is wrong and should be 41-6. This
will enable him to charge people for violations of the Noise Ordinance, and the way it is now he is
unable to do so, because the Code is referencing a broken link. Motion by Mr. Davis, second by Mr.
Farmer, to authorize Staff to advertise for a Public Hearing and bring before the full Board at their
December Meeting.
(f) Discussion of Potential Nuisance Animals Ordinance
Mr. Hunt stated there have been several situations brought to Board Members’ attention
concerning nuisance animals. This will only apply to domestic animals, and it will allow the Animal
7.a.c
Packet Pg. 27 Attachment: 11-29-2018 Legislative Committee Meeting Minutes - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business
Legislative Committee
November 29, 2018
Control officers to have some authority to do something, without an actual attack. This will be at the
discretion of the Animal Control Officer and unique to each situation. There was consensus of the
Legislative Committee to bring back to the Board during a Work Session in the future to review.
(g) Discussion of Potential Grass and Weeds Ordinance
Mr. Hunt brought before the Committee a potential Grass and Weeds Ordinance, which is
allowed by the State. This is just to see if the Board has an appetite for something such as this, or to
leave as is. This was attempted several years ago, and it was not successful in coming out of the
Committee and being brought before the full Board. The proposed Ordinance would be limited to R-
1 only, and would also be based on phone complaints that are not anonymous. After some
discussion, there was consensus from the Legislative Committee to bring this item back in the new
year for future discussion.
(h) Discussion of Potential Revisions to Inoperable Vehicles Ordinance
Mr. Hunt stated the County currently allows three (3) or fewer inoperable vehicles to be kept
on a property provided that each vehicle is shielded or screened for view by covers or vegetation.
There have been suggestions by Board Members to potentially revise the inoperable vehicles
ordinance, because the three (3) vehicle limit may fit some Districts, but not others. This would be
complaint-based and could be restricted to R-1. After discussion, there was consensus from the
Legislative Committee to bring this item back in the new year for discussion at a future Work
Session.
Adjournment
Motion to adjourn made by Mr. Farmer, seconded by Mr. Davis.
Mr. Scearce adjourned the Meeting at 5:50 PM.
7.a.c
Packet Pg. 28 Attachment: 11-29-2018 Legislative Committee Meeting Minutes - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business
December 6, 2018
Thursday, December 6, 2018 Meeting
VIRGINIA: The Pittsylvania County Board of Supervisors Strategic Planning Meeting was
held on Thursday, December 6, 2018, in Room 206 of the Institute for Advanced Learning and
Research, 150 Slayton Avenue, Danville, Virginia 24540. Robert W. Warren, Chairman, called the
Meeting to Order at 5:30 PM. The following Members were present:
Elton W. Blackstock Staunton River District
Tim R. Barber Tunstall District
Ben L. Farmer Callands-Gretna District
Ronald S. Scearce Westover District
Robert W. “Bob” Warren Chatham-Blairs District
Charles H. Miller, Jr. Banister District
Mr. Joe B. Davis was absent.
Mr. David M. Smitherman, County Administrator and Clerk of the Board; Mr. J. Vaden Hunt
Esq., County Attorney; Mr. Greg L. Sides, Assistant County Administrator for Planning &
Administration; Mr. Richard Hicks, Assistant County Administrator for Operations; and Mrs. Kim
Van Der Hyde, Director of Finance, were present.
Motion to Approve the Agenda made by Dr. Miller, seconded by Mr. Barber.
Dr. Joey Faucette continued the Board’s year-long Strategic Planning Discussion for the next
year and beyond. A draft of said plan is attached hereto. Plans concerning future Board retreats were
discussed.
Adjournment
Mr. Warren adjourned the Meeting at 8:10 PM.
__________________________________________
Robert W. “Bob” Warren, Chair
Pittsylvania County Board of Supervisors
__________________________________________
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors
7.a.d
Packet Pg. 29 Attachment: 12-06-2018 Strategic Plan Discussion - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business Meeting;
December 6, 2018
Pittsylvania County Board of Supervisors
Strategic Plan Objectives-Action Plan
1. Economic Development
a. Clearly define ED metrics for excellence and focus efforts there, e.g.,
type and quality of jobs, multiplier effect, environmental impact.
Educate BOS and RIFAs better.
2019 – Community ED Strategy Report (Spring-May)
Adopt incentive matrix by RIFA’s/City of Danville
b. Examine workforce development re. “next big thing” (prompt
DCC/PCS partnership).
2019 – ED meet with schools to determine workforce needs
(completing of ED study will shed light on these needs)
Expand partners to determine the “next big thing”
i. Grant for internships, professional development, and
mentorships 2020
ii. Increase the number and percentage of bachelor’s degrees
and specialized certificates among County citizens 2021
(TFN)
c. Assess, develop strategy, and then address infrastructure needs. Build
a better relationship with PCSA re. ED
2019 – Joint meeting with BOS, PCSA, IDA, and Planning
Commission to plan collaborative partnerships
Status update of infrastructure in the County for ED with a
report being presented to group listed above
d. Evaluate and build sports parks and facility:
i. 2019 – Complete Regional Study with Danville and
evaluate results
ii. 2021 – Based on evaluation of results, begin
implementation or re-strategize and update
Recreation Master Plan
-Seek Public/Private Partnerships with churches
and colleges/universities (i.e. Liberty and
Thomas Road Baptist Church) who may be
7.a.d
Packet Pg. 30 Attachment: 12-06-2018 Strategic Plan Discussion - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business Meeting;
December 6, 2018
interested in helping to create a sports complex
in the area
iii. 2029 – Project completed
e. Evaluate current state of tourism efforts, strategize, and address
specifically:
i. 2019 – Effectiveness of Chamber of commerce tourism
contribution.
ii. Marketing of Pittsylvania County as tourist destination (I did
not have a year on this one)
iii. 2021 – Assess, capture, and include in Recreation Master
Plan all-natural environment assets, e.g., river and bike
trails. Update recreation Master Plan
Develop strategies to identify events that put us on the map-
bike trails, Sparta races, kayaking, canoeing, etc.
7.a.d
Packet Pg. 31 Attachment: 12-06-2018 Strategic Plan Discussion - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business Meeting;
December 6, 2018
2. Financial Stability
a. Define metrics, accountabilities, and funding priorities for financial
stability in 2029, 2024, with projections between, and include audits
and guidelines.
2019 – Establish funding priorities before budget process
(January/February)
-Establish guidelines for a funding strategy to establish
a CIP Reserve Fund. (An idea was to review debt service
payments annually and as debt is paid off, the difference in
this reduction could be rolled into a CIP reserve fund)
-Update FMA (Financial Management & Accounting
Policy)(January/February) and adopt changes to policy in
February (maybe include COLA guidelines)
-Identify refunding opportunities
-Create timeline for debt needs and use of debt thru 2024
-Adopt CIP based on the current debt capacity
-Identify Long-term CIP-funded by debt
-Identify Annual CIP-funded by annual appropriation
-Identify Schools CIP Enhanced request thru 2029-
Joint meeting with BOS and School Bd (Staffs meet
1st Quarter 2019 and joint meeting with Board 3rd
Quarter 2019
-Review and establish fund balance reserve requirements
b. Develop a better strategy for getting and implementing funding
from state and national sources.
2019 – Create Legislative priorities and adopt priorities by October
2019 for 2020.
2020 – Affirmation of support for the pay plan and evaluation
System
-Review employee benefits
2021 – Hire and fund a lobbyist
-Establish target goals for fund balance amounts for each
year
2024 – Review and re-establish fund balance priorities
2029 – Review and re-establish fund balance priorities
7.a.d
Packet Pg. 32 Attachment: 12-06-2018 Strategic Plan Discussion - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business Meeting;
December 6, 2018
3. Strategically partner with education providers that include and aren’t limited
to PCS, DCC, Averett University, IALR, Haas Center, and Liberty University
a. Provide infrastructure support for education that includes
broadband/internet provision for all households.
2019 – Identify partners and work with them to develop (write) a
plan and access funds set aside by the governor
2021 – Establish broadband authority commission and consider
establishing an entity to own the plan
2024 – Provide broadband availability to 90% of the County
Citizens (Dr. Joey to get % from Matt concerning current
numbers utilizing available broadband)
b. Prioritize educational opportunities more by promoting partnerships.
Begin and/or strengthen relationship immediately.
2019 – Develop a plan to meet with each of the colleges with PCS and
hold a stakeholder kick-off meeting
2021 – Identify areas to collaborate together
2024 – Put in place areas that have been previously established
c. Review School assets/staff (i.e. Career and Technical Center) to be
utilized to teach adults during evenings and in the summer.
7.a.d
Packet Pg. 33 Attachment: 12-06-2018 Strategic Plan Discussion - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business Meeting;
December 6, 2018
4. Increase and improve citizen engagement
a. Re-examine the appointed Boards process to raise the level of
excellence through professional development.
2019 – Quarter 1 (CY) -Develop a calendar of Boards to
make presentations to the BOS
-Quarter 3 (CY) -Begin presentations
-Require a formal application for all appointed boards
-Set a preferred threshold for board service based on
certain qualifications that factor in the duties and
responsibilities for these boards
-Review term limits for Board appointees so that BOS board
members can determine who they would like to appoint
since many board appointees are inherited as new BOS
members are elected
2021 – Require annual professional development for Board
members and provide/identify funding for this training
b. Develop strategy for reaching those who want to be engaged using
best media.
2019 – Evaluate the need for a Public Information Officer and
identify funding for the position/maybe use a college
intern to help with this work
TBD – Hire as soon as funding is secured
c. Develop strategy for and create Citizens Academy.
2021 – Develop strategy and develop curriculum of Citizens
Academy
2024 – Create Citizens Academy
d. Engage PCS government and other social science classes to include
mentoring, shadowing, and internships.
2019 - Utilize Youth Commission to give ideas to strategize
-Build a mentor relationship between the School Board
high school liaisons and the county’s Youth Commission
2021 – Begin the program
2024 – Full implementation
7.a.d
Packet Pg. 34 Attachment: 12-06-2018 Strategic Plan Discussion - DRAFT (1422 : Minutes: November 20, 2018, Work Session and Business Meeting;
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Resolution # 2018-12-01: Declaration of Emergency (Staff Contact:
Christopher C. Slemp)
Staff Contact(s): Chris C. Slemp
Agenda Date: December 18, 2018 Item Number: 7.b
Attachment(s): 2018-12-01 Declaration of Emergency - Winter Storm
Reviewed By:
SUMMARY:
Due to the Winter Storm on December 9, 2018, a Local County Declaration of Emergency was
issued.
FINANCIAL IMPACT AND FUNDING SOURCE:
The storm created minimal financial impact.
RECOMMENDATION:
County Staff recommends the Board approve Resolution # 2018-12-01 (attached) as presented.
MOTION:
“I make a Motion to approve Resolution # 2018-12-01 as presented.”
7.b
Packet Pg. 35
DEPARTMENT OF PUBLIC SAFETY
P.O. Box 426
Chatham, Virginia 24531
Phone (434) 432-7920
_______________________________________________________________________________________________________
BUSINESS SAVVY. PEOPLE FRIENDLY.
DECLARATION OF LOCAL EMERGENCY
RESOLUTION # 2018-12-01
December 8, 2018
WHEREAS, Christopher C. Slemp, Pittsylvania County’s Director of Emergency Services, finds the
following:
1. That due to severe winter weather on December 9th, Pittsylvania County, Virginia (the “County”), is
facing dangerous conditions;
2. The National Weather Service in Blacksburg, Virginia, issued a winter storm warning on December
8, 2018; and
3. That due to excessive snow accumulation, roads are impassable, and power outages are very possible,
a condition of extreme peril to life and property necessitates the proclamation of the existence of a
local emergency.
NOW, THEREFORE, IT IS HEREBY PROCLAIMED that an Emergency does now/or did exist
throughout the County; and
IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said Emergency, the
powers, functions, and duties of the County’s Emergency Management Organization shall be/were those
prescribed by State Law and the County’s Ordinances, Resolutions, and approved plans to mitigate the effects of
said Emergency.
Effective: December 8, 2018
_____________________________________
Robert W. (“Bob”) Warren
Chairman, Pittsylvania County Board of
Supervisors
ATTEST:
_________________________
David M. Smitherman
Clerk, Pittsylvania County Board of
Supervisors/County Administrator
7.b.a
Packet Pg. 36 Attachment: 2018-12-01 Declaration of Emergency - Winter Storm (1416 : Resolution # 2018-12-01: Declaration of Emergency)
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Resolution # 2018-12-02: Tunstall High School Theatre Group, State
Championship (Contact: Supervisor Warren); (Kristen Williams and THS
Theatre Group will be present to accept)
Staff Contact(s): Supervisor Warren
Agenda Date: December 18, 2018 Item Number: 7.c
Attachment(s): 2018-12-02 THS Theatre Group Resolution
Reviewed By:
SUMMARY:
Tunstall High School’s Theatre Group has been recognized for its success at the State Theatre
Festival. The Group traveled to Monticello High School on December 3, 2018, where they won
the Class 3 Virginia High School League State Champion Title for its performance of This Side
of Heaven. The Group’s hard work and dedication is admirable, and the Group has brought great
pride to the County.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff recommends the Board approve Resolution #2018-12-02 honoring Tunstall High
School’s Theatre Group for its accomplishment at the State Competition.
MOTION:
“I make a Motion to approve Resolution #2018-12-02 honoring Tunstall High School’s Theatre
Group for its accomplishment at the State Competition.”
7.c
Packet Pg. 37
Pittsylvania County Board of Supervisors
RESOLUTION
#2018-12-02
VIRGINIA: At the Pittsylvania County Board of Supervisors’ Business Meeting on Tuesday,
December 18, 2018, the following Resolution was adopted honoring Tunstall High School’s
Theatre Group:
WHEREAS, on December 3, 2018, Tunstall High School students traveled to Monticello
High School in Charlottesville for the State Theatre Festival , where they won the Class 3 Virginia
High School League State Champion Title for their performance of This Side of Heaven; and
WHEREAS, this State Championship is the first that Tunstall High School has received in
Theatre; and
WHEREAS, after competing in the Regional Competition on October 27, 2018, in
Christiansburg, Virginia, the Theatre Group qualified for the State Championship; and
WHEREAS, under the direction of Kristen Williams, Theatre Arts Teacher at Tunstall High
School, the Theatre Group consists of Mary-Catherine Jones, Camron Beale, Carter Mills,
Kimberly Shogan, and Gavin Draughn; and
WHEREAS, since the shows were “mobile,” each school had to “load in” their sets and
props and wait for their set up. They had a set up time of five (5) minutes, thirty-five (35) minutes
of show run time, and five (5) minutes to clear the stage of sets and props; and
WHEREAS, they competed alongside William Monroe High School from Standardsville,
Virginia, Brookville High School from Lynchburg, Virginia, and New Kent High School from New
Kent, Virginia, and were able to win the State Championship Title.
NOW, THEREFORE, BE IT RESOLVED, that the Pittsylvania County Board of Supervisors does
hereby express their deepest congratulations and admiration to the Tunstall High School
Theatre Group for its accomplishments at the State Competition; and
BE IT FURTHER RESOLVED that a copy of this Resolution be presented to Tunstall High
School.
Given under my hand this 18th day of December, 2018.
________________________________
Robert W. Warren, Chairman
Pittsylvania County Board of Supervisors
7.c.a
Packet Pg. 38 Attachment: 2018-12-02 THS Theatre Group Resolution (1433 : Resolution # 2018-12-02: Tunstall High School Theatre Group, State
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Resolution # 2018-12-03: Legislative Priority List (Staff Contact: David
M. Smitherman)
Staff Contact(s): David M. Smitherman
Agenda Date: December 18, 2018 Item Number: 7.d
Attachment(s): 2018-12-03 Legislative Priority List Resolution
Reviewed By:
SUMMARY:
At a recent Legislative Committee (“LC”) Meeting, the LC recommended the Board adopt the
attached 2019 Legislative Priority List.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff recommends the Board approve Resolution # 2018-12-03 containing the Board’s
2019 Legislative Priority List as presented.
MOTION:
“I make a recommendation to approve and adopt Resolution # 2018-12-03 containing the
Board’s 2019 Legislative Priority List as presented and forward a copy to all local State
Legislators.”
7.d
Packet Pg. 39
Pittsylvania County Board of Supervisors
RESOLUTION
# 2018-12-03
VIRGINIA: At the Business Meeting of the Pittsylvania County Board of Supervisors (the
“Board”) held on Tuesday, December 18, 2018, the following Resolution was adopted:
WHEREAS, the Board has proposed the following for its 2019 Legislative Priority List:
1. Berryhill Connector Road and Intermodal Funding;
2. Cherrystone and Roaring Fork Dam Rehabilitation Funding;
3. Repurposing of CPMT Fine for School’s Success Academy at Chatham Armory;
4. County Ability to Tax same as Cities and Towns;
5. Modification to School Funding Formula;
6. Increase in Localities Ability to Tax Solar Projects ;
7. Increase in Court Cost Payments to be Used for Courthouse Facility Maintenance and/or
New Construction;
8. Increase Rural Addition VDOT Funding; and
9. Additional Funding for Local Comp Board Funding Positions.
NOW, THEREFORE, BE IT RESOLVED, that the Board supports and formally adopts the 2019
Legislative Priority List contained herein.
Given under my hand this 18th day of December, 2018.
______________________________________
Robert W. Warren, Chairman
Pittsylvania County Board of Supervisors
ATTEST:
________________________________
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors
Approved As To Form:
_________________________________
J. Vaden Hunt, Esq.
Pittsylvania County Attorney
7.d.a
Packet Pg. 40 Attachment: 2018-12-03 Legislative Priority List Resolution (1435 : Resolution # 2018-12-03: Legislative Priority List)
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: NG 911 Grant (Staff Contact: Christopher C. Slemp)
Staff Contact(s): Christopher C. Slemp
Agenda Date: December 18, 2018 Item Number: 7.e
Attachment(s):
Reviewed By:
SUMMARY:
The Commonwealth of Virginia has been discussing and planning for Next Generation 911 (“NG
911”) for nearly a decade. With significant advances of the technology, capabilities, and
functionality of an NG network, now is the time to move from planning to implementation. A
primary goal of NG 911 is to ensure calls and information received in one (1) locality can be
transferred to any surrounding locality, even if it is to another state. NG 911 also includes the
technology to allow text to 911, which is required to be implemented under Senate Bill 418. The
County is scheduled to upgrade to NG 911 during the July 2020 to December 2020 time frame.
Said upgrade cost has been estimated at $58,177.03. It is also estimated that there will be a
monthly recurring costs of $9,146.63 (an estimated monthly increase of $1,176.27). The current
monthly recurring cost for the legacy E 911 solution is $7,970.36.
The Commonwealth’s 911 Services Board has committed to funding the transitional costs for
NG 911 deployment, so it is important that all such costs are identified and made part of the
overall Budget. This increase will be covered by said Board for a period of twenty-four (24)
months after completed deployment. This is being accomplished under a Grant being offered by
said Board. At the end of this period, the entire cost will be the County’s responsibility.
County Staff is requesting the Board give approval to start the process of applying for and
securing the NG 911 Grant. The implementation of NG 911 will not start until mid-2020, and
the County will not see any increase in its monthly recurring cost until twenty-four (24) months
after NG 911 implementation. However, County Staff desires to act now to secure the Grant
funding with the 911 Services Board. Said Board has determined the County’s cost after a study
of the County’s 911 System, and based the cost estimates on a Fairfax County contract that
authorizes the County’s eligibility to purchase the NG 911 services via Cooperative
Procurement.
FINANCIAL IMPACT AND FUNDING SOURCE:
There is no immediate financial impact. The majority of impact will come twelve (12) months
after NG 911 implementation as described above.
7.e
Packet Pg. 41
RECOMMENDATION:
County Staff recommends the Board authorize County Staff to move forward with potentially
securing the above-referenced NG 911 Grant.
MOTION:
“I make a Motion authorizing County Staff to move forward with potentially securing the above -
referenced NG 911 Grant.”
7.e
Packet Pg. 42
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Minnie Maude Charitable Trust Grant (Staff Contact: Christopher C.
Slemp)
Staff Contact(s): Christopher C. Slemp
Agenda Date: December 18, 2018 Item Number: 7.f
Attachment(s):
Reviewed By:
SUMMARY:
The Public Safety Department is requesting to proceed with applying for a Grant from The JT
Minnie Maude Trust to fund two (2) sets of gear extractors (large commercial washing machines
and dryers) for the purpose of cleaning fire fighter turn out gear. Multiple studies have shown
that fire fighter’s protective clothing can hold cancer causing carcinogens found as by-products
of fires. If the County is awarded two (2) sets of gear extractors this will allow its volunteers to
be able to clean their gear. The County will strategically place these at two (2) fire stations in the
County that will allow all volunteers to use them.
FINANCIAL IMPACT AND FUNDING SOURCE:
This will require no matching funds to purchase the machines.
RECOMMENDATION:
It is recommended that the Board approve the request as presented.
MOTION:
“I make a Motion to approve the JT Minnie Maude Grant application and authorize the County
Administrator to sign all related necessary documentation.”
7.f
Packet Pg. 43
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: IDA Economic Development Announcement (Staff Contact: Matthew D.
Rowe)
Staff Contact(s): Matt D. Rowe
Agenda Date: December 18, 2018 Item Number: 8.a
Attachment(s):
Reviewed By:
Matthew D. Rowe, Economic Development Director, and IDA Members will be present for a
significant IDA\ Economic Development announcement.
8.a
Packet Pg. 44
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Public Hearing: Rezoning Case R-18-027; EST Enterprises, LLC, &
James B. Hunt, Sr.; Westover Election District A-1, Agricultural District,
to R-1, Residential Suburban Subdivision District, and R-1, Residential
Suburban Subdivision District, to A-1, Agricultural District (Staff
Contact: Gregory L. Sides/Supervisor Scearce)
Staff Contact(s): Gregory L. Sides
Agenda Date: December 18, 2018 Item Number: 10.A.1
Attachment(s): EST ENTERPRISES, LLC - CASE R-18-027
EST ENTERPRISES, LLC - CASE R-18-027 MAP
Reviewed By:
SUMMARY:
In Case R-18-027, EST Enterprises, LLC, & James B. Hunt, Sr., Petitioners, have petitioned to
rezone 1.944 acres (part of 132.24 acres), shown as part of GPIN # 1368-90-4686, from A-1,
Agricultural District, to R-1, Residential Suburban Subdivision District. They are also
petitioning to rezone 0.715 acre (part of 2.24 acres), shown as part of GPIN # 1368-71-7143,
from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to combine
with the adjacent parcels zoned R-1 and A-1, respectively). The parcels are located on
Horseshoe Road and Gemstone Lane in the Westover Election District. The Planning
Commission, with no opposition, recommended granting the Petitioners’ request. The County
Staff Summary is contained in the Board Packet.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff submits this item to the Board for its review and consideration.
10.A.1
Packet Pg. 45
10.A.1.a
Packet Pg. 46 Attachment: EST ENTERPRISES, LLC - CASE R-18-027 (1412 : Rezoning Case R-18-027)
10.A.1.a
Packet Pg. 47 Attachment: EST ENTERPRISES, LLC - CASE R-18-027 (1412 : Rezoning Case R-18-027)
10.A.1.a
Packet Pg. 48 Attachment: EST ENTERPRISES, LLC - CASE R-18-027 (1412 : Rezoning Case R-18-027)
10.A.1.a
Packet Pg. 49 Attachment: EST ENTERPRISES, LLC - CASE R-18-027 (1412 : Rezoning Case R-18-027)
10.A.1.a
Packet Pg. 50 Attachment: EST ENTERPRISES, LLC - CASE R-18-027 (1412 : Rezoning Case R-18-027)
10.A.1.a
Packet Pg. 51 Attachment: EST ENTERPRISES, LLC - CASE R-18-027 (1412 : Rezoning Case R-18-027)
10.A.1.a
Packet Pg. 52 Attachment: EST ENTERPRISES, LLC - CASE R-18-027 (1412 : Rezoning Case R-18-027)
10.A.1.a
Packet Pg. 53 Attachment: EST ENTERPRISES, LLC - CASE R-18-027 (1412 : Rezoning Case R-18-027)
10.A.1.a
Packet Pg. 54 Attachment: EST ENTERPRISES, LLC - CASE R-18-027 (1412 : Rezoning Case R-18-027)
10.A.1.a
Packet Pg. 55 Attachment: EST ENTERPRISES, LLC - CASE R-18-027 (1412 : Rezoning Case R-18-027)
10.A.1.a
Packet Pg. 56 Attachment: EST ENTERPRISES, LLC - CASE R-18-027 (1412 : Rezoning Case R-18-027)
10.A.1.a
Packet Pg. 57 Attachment: EST ENTERPRISES, LLC - CASE R-18-027 (1412 : Rezoning Case R-18-027)
10.A.1.a
Packet Pg. 58 Attachment: EST ENTERPRISES, LLC - CASE R-18-027 (1412 : Rezoning Case R-18-027)
10.A.1.a
Packet Pg. 59 Attachment: EST ENTERPRISES, LLC - CASE R-18-027 (1412 : Rezoning Case R-18-027)
10.A.1.a
Packet Pg. 60 Attachment: EST ENTERPRISES, LLC - CASE R-18-027 (1412 : Rezoning Case R-18-027)
10.A.1.a
Packet Pg. 61 Attachment: EST ENTERPRISES, LLC - CASE R-18-027 (1412 : Rezoning Case R-18-027)
10.A.1.a
Packet Pg. 62 Attachment: EST ENTERPRISES, LLC - CASE R-18-027 (1412 : Rezoning Case R-18-027)
10.A.1.a
Packet Pg. 63 Attachment: EST ENTERPRISES, LLC - CASE R-18-027 (1412 : Rezoning Case R-18-027)
10.A.1.a
Packet Pg. 64 Attachment: EST ENTERPRISES, LLC - CASE R-18-027 (1412 : Rezoning Case R-18-027)
Legend
Parcels
Parcel ID Number
Address Points
Route Numbers
Appeals
Rezoning
Signs
Special Uses
Variances
Zoning
Unknown
A-1 = Agricultural District
B-1 = Business District, Limited
B-2 = Business District, General
C-1 = Conservation District
DZ = Double Zoned Parcels
M-1 = Industrial District, Light
Industry
M-2 = Industrial District, Heavy
Industry
MHP = Residential Manuf. Housing
Park District
R-1 = Residential Suburban
Subdivision District
RC-1 = Residential Combined
Subdivision Distric
RE = Residential Estates District
RMF = Residential Multi-Family
Subdivision Distric
RPD = Residential Planned
Development District
TZ = Town Zoning
UK = Unknown
County Boundary
Title: EST ENTERPRISES, LLC - CASE R-18-027 Date: 10/31/2018
DISCLAIMER:This drawing is neither a legally recorded map nor a survey and is not intended to be used as such. The information displayed is a
compilation of records, information, and data obtained from various sources, and Pittsylvania County is not responsible for its accuracy or how current
it may be.
10.A.1.b
Packet Pg. 65 Attachment: EST ENTERPRISES, LLC - CASE R-18-027 MAP (1412 : Rezoning Case R-18-027)
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Public Hearing: Rezoning Case R-18-028; Gerald Redd Roach; Tunstall
Election District, RC-1, Residential Combined Subdivision District, to B-
2, Business District, General (Staff Contact: Gregory L. Sides/Supervisor
Barber)
Staff Contact(s): Gregory L. Sides
Agenda Date: December 18, 2018 Item Number: 10.A.2
Attachment(s): ROACH - CASE R-18-028
ROACH - CASE R-18-028 MAP
Reviewed By:
SUMMARY:
In Case R-18-028, Gerald Redd Roach, Petitioner, has petitioned to rezone 0.71 of an acre from
RC-1, Residential Combined Subdivision District, to B-2, Business District, General (for sales,
service, and repair of vehicles (a used car lot)). The parcel is located on Martinsville Highway
in the Tunstall Election District. Once the property is rezoned to B-2, all uses listed under
Pittsylvania County § 35-365 are permitted. The Planning Commission, with no opposition,
recommended granting the Petitioner’s request. The County Staff Summary is contained in the
Board Packet.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff submits this item to the Board for its review and consideration.
10.A.2
Packet Pg. 66
10.A.2.a
Packet Pg. 67 Attachment: ROACH - CASE R-18-028 (1413 : Rezoning Case R-18-028 Gerald Redd Roach)
10.A.2.a
Packet Pg. 68 Attachment: ROACH - CASE R-18-028 (1413 : Rezoning Case R-18-028 Gerald Redd Roach)
10.A.2.a
Packet Pg. 69 Attachment: ROACH - CASE R-18-028 (1413 : Rezoning Case R-18-028 Gerald Redd Roach)
10.A.2.a
Packet Pg. 70 Attachment: ROACH - CASE R-18-028 (1413 : Rezoning Case R-18-028 Gerald Redd Roach)
10.A.2.a
Packet Pg. 71 Attachment: ROACH - CASE R-18-028 (1413 : Rezoning Case R-18-028 Gerald Redd Roach)
10.A.2.a
Packet Pg. 72 Attachment: ROACH - CASE R-18-028 (1413 : Rezoning Case R-18-028 Gerald Redd Roach)
10.A.2.a
Packet Pg. 73 Attachment: ROACH - CASE R-18-028 (1413 : Rezoning Case R-18-028 Gerald Redd Roach)
10.A.2.a
Packet Pg. 74 Attachment: ROACH - CASE R-18-028 (1413 : Rezoning Case R-18-028 Gerald Redd Roach)
10.A.2.a
Packet Pg. 75 Attachment: ROACH - CASE R-18-028 (1413 : Rezoning Case R-18-028 Gerald Redd Roach)
10.A.2.a
Packet Pg. 76 Attachment: ROACH - CASE R-18-028 (1413 : Rezoning Case R-18-028 Gerald Redd Roach)
10.A.2.a
Packet Pg. 77 Attachment: ROACH - CASE R-18-028 (1413 : Rezoning Case R-18-028 Gerald Redd Roach)
10.A.2.a
Packet Pg. 78 Attachment: ROACH - CASE R-18-028 (1413 : Rezoning Case R-18-028 Gerald Redd Roach)
10.A.2.a
Packet Pg. 79 Attachment: ROACH - CASE R-18-028 (1413 : Rezoning Case R-18-028 Gerald Redd Roach)
10.A.2.a
Packet Pg. 80 Attachment: ROACH - CASE R-18-028 (1413 : Rezoning Case R-18-028 Gerald Redd Roach)
10.A.2.a
Packet Pg. 81 Attachment: ROACH - CASE R-18-028 (1413 : Rezoning Case R-18-028 Gerald Redd Roach)
10.A.2.a
Packet Pg. 82 Attachment: ROACH - CASE R-18-028 (1413 : Rezoning Case R-18-028 Gerald Redd Roach)
10.A.2.a
Packet Pg. 83 Attachment: ROACH - CASE R-18-028 (1413 : Rezoning Case R-18-028 Gerald Redd Roach)
10.A.2.a
Packet Pg. 84 Attachment: ROACH - CASE R-18-028 (1413 : Rezoning Case R-18-028 Gerald Redd Roach)
10.A.2.a
Packet Pg. 85 Attachment: ROACH - CASE R-18-028 (1413 : Rezoning Case R-18-028 Gerald Redd Roach)
Legend
Parcels
Parcel ID Number
Route Numbers
Appeals
Rezoning
Signs
Special Uses
Variances
Zoning
Unknown
A-1 = Agricultural District
B-1 = Business District, Limited
B-2 = Business District, General
C-1 = Conservation District
DZ = Double Zoned Parcels
M-1 = Industrial District, Light
Industry
M-2 = Industrial District, Heavy
Industry
MHP = Residential Manuf. Housing
Park District
R-1 = Residential Suburban
Subdivision District
RC-1 = Residential Combined
Subdivision Distric
RE = Residential Estates District
RMF = Residential Multi-Family
Subdivision Distric
RPD = Residential Planned
Development District
TZ = Town Zoning
UK = Unknown
County Boundary
Title: ROACH - CASE R-18-028 Date: 10/31/2018
DISCLAIMER:This drawing is neither a legally recorded map nor a survey and is not intended to be used as such. The information displayed is a
compilation of records, information, and data obtained from various sources, and Pittsylvania County is not responsible for its accuracy or how current
it may be.
10.A.2.b
Packet Pg. 86 Attachment: ROACH - CASE R-18-028 MAP (1413 : Rezoning Case R-18-028 Gerald Redd Roach)
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Public Hearing: Rezoning Case R-18-029; Russell A. Eades; Staunton
River Election District, A-1, Agricultural District, to R-1, Residential
Suburban Subdivision District (Staff Contact: Gregory L.
Sides/Supervisor Blackstock)
Staff Contact(s): Gregory L. Sides
Agenda Date: December 18, 2018 Item Number: 10.A.3
Attachment(s): EADES - CASE R-18-029
EADES - CASE R-18-029 MAP
Reviewed By:
SUMMARY:
In Case R-18-029, Russell A. Eades, Petitioner, has petitioned to rezone 3.821 acres, (part of
26.61 acres), from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District
(to combine with the adjacent parcels of land zoned R-1). The parcel is located on Clover Road
in the Staunton River Election District. Once the property is rezoned, all uses listed under
Pittsylvania County § 35-222 are permitted. The Planning Commission, with no opposition,
recommended granting the Petitioner’s request. The County Staff Summary is contained in the
Board Packet.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff submits this item to the Board for its review and consideration.
10.A.3
Packet Pg. 87
10.A.3.a
Packet Pg. 88 Attachment: EADES - CASE R-18-029 (1414 : Rezoning Case R-18-029 Russell A. Eades)
10.A.3.a
Packet Pg. 89 Attachment: EADES - CASE R-18-029 (1414 : Rezoning Case R-18-029 Russell A. Eades)
10.A.3.a
Packet Pg. 90 Attachment: EADES - CASE R-18-029 (1414 : Rezoning Case R-18-029 Russell A. Eades)
10.A.3.a
Packet Pg. 91 Attachment: EADES - CASE R-18-029 (1414 : Rezoning Case R-18-029 Russell A. Eades)
10.A.3.a
Packet Pg. 92 Attachment: EADES - CASE R-18-029 (1414 : Rezoning Case R-18-029 Russell A. Eades)
10.A.3.a
Packet Pg. 93 Attachment: EADES - CASE R-18-029 (1414 : Rezoning Case R-18-029 Russell A. Eades)
10.A.3.a
Packet Pg. 94 Attachment: EADES - CASE R-18-029 (1414 : Rezoning Case R-18-029 Russell A. Eades)
10.A.3.a
Packet Pg. 95 Attachment: EADES - CASE R-18-029 (1414 : Rezoning Case R-18-029 Russell A. Eades)
10.A.3.a
Packet Pg. 96 Attachment: EADES - CASE R-18-029 (1414 : Rezoning Case R-18-029 Russell A. Eades)
10.A.3.a
Packet Pg. 97 Attachment: EADES - CASE R-18-029 (1414 : Rezoning Case R-18-029 Russell A. Eades)
10.A.3.a
Packet Pg. 98 Attachment: EADES - CASE R-18-029 (1414 : Rezoning Case R-18-029 Russell A. Eades)
10.A.3.a
Packet Pg. 99 Attachment: EADES - CASE R-18-029 (1414 : Rezoning Case R-18-029 Russell A. Eades)
10.A.3.a
Packet Pg. 100 Attachment: EADES - CASE R-18-029 (1414 : Rezoning Case R-18-029 Russell A. Eades)
10.A.3.a
Packet Pg. 101 Attachment: EADES - CASE R-18-029 (1414 : Rezoning Case R-18-029 Russell A. Eades)
10.A.3.a
Packet Pg. 102 Attachment: EADES - CASE R-18-029 (1414 : Rezoning Case R-18-029 Russell A. Eades)
10.A.3.a
Packet Pg. 103 Attachment: EADES - CASE R-18-029 (1414 : Rezoning Case R-18-029 Russell A. Eades)
10.A.3.a
Packet Pg. 104 Attachment: EADES - CASE R-18-029 (1414 : Rezoning Case R-18-029 Russell A. Eades)
10.A.3.a
Packet Pg. 105 Attachment: EADES - CASE R-18-029 (1414 : Rezoning Case R-18-029 Russell A. Eades)
10.A.3.a
Packet Pg. 106 Attachment: EADES - CASE R-18-029 (1414 : Rezoning Case R-18-029 Russell A. Eades)
Legend
Parcels
Parcel ID Number
Address Points
Route Numbers
Appeals
Rezoning
Signs
Special Uses
Variances
Zoning
Unknown
A-1 = Agricultural District
B-1 = Business District, Limited
B-2 = Business District, General
C-1 = Conservation District
DZ = Double Zoned Parcels
M-1 = Industrial District, Light
Industry
M-2 = Industrial District, Heavy
Industry
MHP = Residential Manuf. Housing
Park District
R-1 = Residential Suburban
Subdivision District
RC-1 = Residential Combined
Subdivision Distric
RE = Residential Estates District
RMF = Residential Multi-Family
Subdivision Distric
RPD = Residential Planned
Development District
TZ = Town Zoning
UK = Unknown
County Boundary
Title: EADES - CASE R-18-029 Date: 11/5/2018
DISCLAIMER:This drawing is neither a legally recorded map nor a survey and is not intended to be used as such. The information displayed is a
compilation of records, information, and data obtained from various sources, and Pittsylvania County is not responsible for its accuracy or how current
it may be.
10.A.3.b
Packet Pg. 107 Attachment: EADES - CASE R-18-029 MAP (1414 : Rezoning Case R-18-029 Russell A. Eades)
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Public Hearing: Rezoning Case R-18-030; Charles S. Thornton, Trustee;
Callands-Gretna Election District; R-1, Residential Suburban Subdivision
District, to A-1, Agricultural District (Staff Contact: Gregory L.
Sides/Supervisor Farmer)
Staff Contact(s): Gregory L. Sides
Agenda Date: December 18, 2018 Item Number: 10.A.4
Attachment(s): THORNTON - CASE R-18-030
THORNTON - CASE R-18-030
Reviewed By:
SUMMARY:
Case R-18-030, Charles S. Thornton, Trustee and Petitioner, has petitioned to rezone 4.60 acres
from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to combine
with adjacent parcels of land zoned A-1 (the family farm)). The parcel is located on Museville
Road in the Callands-Gretna Election District. Once the property is rezoned, all uses listed under
Pittsylvania County Code § 35-178 are permitted. The Planning Commission, with no
opposition, recommended granting the Petitioner’s request. The County Staff Summary is
contained in the Board Packet.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff submits this item to the Board for their review and consideration.
10.A.4
Packet Pg. 108
10.A.4.a
Packet Pg. 109 Attachment: THORNTON - CASE R-18-030 (1415 : Rezoning Case R-18-030 Charles S. Thornton, Trustee)
10.A.4.a
Packet Pg. 110 Attachment: THORNTON - CASE R-18-030 (1415 : Rezoning Case R-18-030 Charles S. Thornton, Trustee)
10.A.4.a
Packet Pg. 111 Attachment: THORNTON - CASE R-18-030 (1415 : Rezoning Case R-18-030 Charles S. Thornton, Trustee)
10.A.4.a
Packet Pg. 112 Attachment: THORNTON - CASE R-18-030 (1415 : Rezoning Case R-18-030 Charles S. Thornton, Trustee)
10.A.4.a
Packet Pg. 113 Attachment: THORNTON - CASE R-18-030 (1415 : Rezoning Case R-18-030 Charles S. Thornton, Trustee)
10.A.4.a
Packet Pg. 114 Attachment: THORNTON - CASE R-18-030 (1415 : Rezoning Case R-18-030 Charles S. Thornton, Trustee)
10.A.4.a
Packet Pg. 115 Attachment: THORNTON - CASE R-18-030 (1415 : Rezoning Case R-18-030 Charles S. Thornton, Trustee)
10.A.4.a
Packet Pg. 116 Attachment: THORNTON - CASE R-18-030 (1415 : Rezoning Case R-18-030 Charles S. Thornton, Trustee)
10.A.4.a
Packet Pg. 117 Attachment: THORNTON - CASE R-18-030 (1415 : Rezoning Case R-18-030 Charles S. Thornton, Trustee)
10.A.4.a
Packet Pg. 118 Attachment: THORNTON - CASE R-18-030 (1415 : Rezoning Case R-18-030 Charles S. Thornton, Trustee)
10.A.4.a
Packet Pg. 119 Attachment: THORNTON - CASE R-18-030 (1415 : Rezoning Case R-18-030 Charles S. Thornton, Trustee)
10.A.4.a
Packet Pg. 120 Attachment: THORNTON - CASE R-18-030 (1415 : Rezoning Case R-18-030 Charles S. Thornton, Trustee)
10.A.4.a
Packet Pg. 121 Attachment: THORNTON - CASE R-18-030 (1415 : Rezoning Case R-18-030 Charles S. Thornton, Trustee)
10.A.4.a
Packet Pg. 122 Attachment: THORNTON - CASE R-18-030 (1415 : Rezoning Case R-18-030 Charles S. Thornton, Trustee)
10.A.4.a
Packet Pg. 123 Attachment: THORNTON - CASE R-18-030 (1415 : Rezoning Case R-18-030 Charles S. Thornton, Trustee)
10.A.4.a
Packet Pg. 124 Attachment: THORNTON - CASE R-18-030 (1415 : Rezoning Case R-18-030 Charles S. Thornton, Trustee)
10.A.4.a
Packet Pg. 125 Attachment: THORNTON - CASE R-18-030 (1415 : Rezoning Case R-18-030 Charles S. Thornton, Trustee)
Legend
Parcels
Parcel ID Number
Route Numbers
Appeals
Rezoning
Signs
Special Uses
Variances
Zoning
Unknown
A-1 = Agricultural District
B-1 = Business District, Limited
B-2 = Business District, General
C-1 = Conservation District
DZ = Double Zoned Parcels
M-1 = Industrial District, Light
Industry
M-2 = Industrial District, Heavy
Industry
MHP = Residential Manuf. Housing
Park District
R-1 = Residential Suburban
Subdivision District
RC-1 = Residential Combined
Subdivision Distric
RE = Residential Estates District
RMF = Residential Multi-Family
Subdivision Distric
RPD = Residential Planned
Development District
TZ = Town Zoning
UK = Unknown
County Boundary
Title: THORNTON - CASE R-18-030 Date: 10/31/2018
DISCLAIMER:This drawing is neither a legally recorded map nor a survey and is not intended to be used as such. The information displayed is a
compilation of records, information, and data obtained from various sources, and Pittsylvania County is not responsible for its accuracy or how current
it may be.
10.A.4.b
Packet Pg. 126 Attachment: THORNTON - CASE R-18-030 (1415 : Rezoning Case R-18-030 Charles S. Thornton, Trustee)
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Public Hearing: PCC § 41-5(B), Noise Ordinance Revision (Staff
Contact: J. Vaden Hunt, Esq.)
Staff Contact(s): J. Vaden Hunt, Esq.
Agenda Date: December 18, 2018 Item Number: 10.B.1
Attachment(s): 12-18-2018 Public Hearing Notice -Noise Ordinance
Noise Ordinance Revision 2018
Reviewed By:
SUMMARY:
At the recent Legislative Committee (“LC”) Meeting, the LC, following a request from Bryan
Haskin, Commonwealth’s Attorney, unanimously voted to recommend the attached revision to
PCC § 41-5(B) to the full Board for action following the conducting of the legally required
Public Hearing. Said change to PCC § 41-5(B) would replace the reference therein of Section
40-60 to Section 41-6; thereby, removing a “dead” PCC Section and replacing it with a “live”
PCC Section containing a chart entitled “Maximum Sound Pressure Levels” that will allow
Haskins to fully prosecute potential future Noise Ordinance violations.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff recommends approval of the revision to PCC § 41-5(B) as presented.
MOTION:
“I make a Motion to approve the revision to PCC § 41-5(B) as presented.”
10.B.1
Packet Pg. 127
PUBLIC HEARING NOTICE
The Board of Supervisors of Pittsylvania County, Virginia, will hold a Public Hearing on Tuesday,
December 18, 2018, at 7:00 p.m., in the General District Courtroom of the Edwin R. Shields
Courtroom Addition, Chatham, Virginia, 24531, to receive citizen input on the proposed
amendment to the Pittsylvania County Code (“PCC”) § 41-5(B) to reflect the correct referenced
table entitled “Maximum Sound Pressure Levels” is in PCC § 41-6 and not “Section 40-60.” A
full text of the proposed PCC amendment is available in the Office of the County Administrator,
County Administration Building, 1 Center Street, Chatham, Virginia, 24531, Monday through
Friday, 8:00 a.m. to 5:00 p.m., and on the County’s website, www.pittsylvaniacountyva.gov.
10.B.1.a
Packet Pg. 128 Attachment: 12-18-2018 Public Hearing Notice -Noise Ordinance (1430 : Public Hearing: Noise Ordinance Revision)
PCC SEC. 41-5. PROHIBITED NOISE, GENERALLY.
A. It shall be unlawful for any person to make, continue to make, or cause to be made or continued,
a noise disturbance in the County.
B. No person shall operate or permit to be operated or participate in the operation of any stationary
noise source or any source of sound or noise which generates a sound pressure level exceeding the
limits set forth in the table entitled "Maximum Sound Pressure Levels", contained in Section 41-
640-60 of this Chapter, when measured at or outside the property boundary of the noise source or
at any point within any other property affected by the noise. When a noise source can be identified
and its noise measured in more than one (1) zoning district classification, the limits of the most
restrictive classification shall apply.
C. No person shall operate or permit to be operated a motor vehicle on a public right -of-way which
generates a sound pressure level exceeding the limits set forth in the table entitled
"Motor Vehicle Maximum Sound Pressure Levels", contained in Section 40-70 of this Chapter,
when measured at a distance of thirty (30) feet or more away from and off of the public right -of-
way.
D. No person shall operate or permit to be operated any stationary noise source or any source zone,
which disturbs or annoys the occupants thereof, or unreasonably workings or functions of the
normal noise Sensitive zone.
E. No person shall engage in any of the following among others, which are declared to be loud,
disturbing and unnecessary noise in Chapter, but such enumeration shall exclusive:
(1) Radios, phonographs, etc. No person shall operate or permit the playing of any radio,
phonograph, music sound system, or similar device which produces, reproduces, or
amplifies sound or any musical instrument on any public sidewalk or right-of-way or on
any other publicly owned property or on any privately-owned property in such a manner
or with such volume to disturb or annoy the quiet, comfort or repose of reasonable persons.
(2) Yelling, shouting, etc. No person on or in any public sidewalk, street or right-of-way
or on any other publicly owned property or on any privately-owned property shall engage
in yelling, shouting, hooting, whistling or singing in such a manner or with such volume
as to disturb or annoy the quiet, comfort or repose of reasonable persons.
(3) Loudspeakers, amplifiers, etc. for advertising. No person shall use or permit the use of
any musical instrument, radio, phonograph, sound amplifier or device of any kind whereby
sound is cast on any highway, street or across property boundaries for the purpose of
advertising or attracting the attention of the public to any performance, show, sale or
display or merchandise or to any building or structure between the hours of 9:00 p.m. and
7:00 a.m. The use of such devices shall be permitted at other times provided they are not
operated in such a manner or with such volume as to disturb or annoy the quiet, peace or
repose of reasonable persons.
10.B.1.b
Packet Pg. 129 Attachment: Noise Ordinance Revision 2018 (1430 : Public Hearing: Noise Ordinance Revision)
(4) Shouting and crying of peddlers, etc. The shouting and crying of peddlers, hawkers and
vendors, which disturbs the peace and quiet of the neighborhood, is prohibited.
(5) Animals. No person shall keep or permit the keeping of any animal which, by causing
frequent or long continued noise, shall disturb the quiet, comfort or repose of the
neighborhood to such an extent as to constitute a nuisance.
(6) Motor vehicle amplified sound. No person shall operate or permit the use or operation
of any radio receiving set or any tape player or any other device which produces,
reproduces or amplifies sound in a motor vehicle in such a manner that the sound is plainly
audible by a human being of normal sensitivity more than seventy-five (75) feet from the
motor vehicle. (7) Motor vehicle horns. Sound or permit the sounding of any horn, whistle
or other device on or in a motor vehicle that can be heard more than seventy-five (75) feet
from the motor vehicle, except as a warning of danger.
10.B.1.b
Packet Pg. 130 Attachment: Noise Ordinance Revision 2018 (1430 : Public Hearing: Noise Ordinance Revision)
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Public Hearing: "Residential Addiction Treatment Group Home"
Addition to PCC Ch. 35 (Staff Contact: Gregory L. Sides)
Staff Contact(s): Gregory L. Sides
Agenda Date: December 18, 2018 Item Number: 10.B.2
Attachment(s):
12-18-2018 Public Hearing Notice -PCC Code Ch 35
Chapter 35 Proposed amendments to the following sections of the
Pittsylvania County Code
Reviewed By:
SUMMARY:
The County’s Planning Commission (“PC”) held a Public Hearing on November 8, 2018, on a
proposed change to Chapter 35 of the Pittsylvania County Code (“PCC”) to permit a Residential
Addiction Treatment Group Home as a Special Use. The definition to be added to the Ordinance
is: Residential Addiction Treatment Group Home – Residential group homes for the treatment of
recovering drug and alcohol addictions. The proposed revision would allow these homes, with a
Special Use Permit, in the following zoning districts: A-1, Agricultural District, R-1, Residential
Suburban Subdivision District, and RC-1, Residential Combined Subdivision District. The PC
unanimously recommended approval of this proposed Ordinance revision to the Board. The
Board is now legally required to conduct a Public Hearing and vote on whether to approve the
proposed revision.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
There is a demonstrated need for addiction treatment facilities in the County. With these
revisions, no Residential Addiction Treatment Group Home could be approved without going
through the Special Use Permit process, which requires a Public Hearing by both the PC and the
BZA. County Staff recommends approval of the proposed revisions to PCC Chapter 35.
MOTION:
“I make a Motion to approve the proposed amendments to PCC Chapter 35, as advertised,
allowing a Residential Addiction Treatment Group Home as a Special Use in the A-1, R-1, and
RC-1 zoning districts.”
10.B.2
Packet Pg. 131
PUBLIC HEARING NOTICE
The Board of Supervisors of Pittsylvania County, Virginia, will hold a Public Hearing on Tuesday,
December 18, 2018, at 7:00 p.m., in the General District Courtroom of the Edwin R. Shields
Courtroom Addition, Chatham, Virginia, 24531, to receive citizen input on proposed amendments
to the following sections of the Pittsylvania County Code (“PCC”) for a “Residential Addiction
Treatment Group Home:” PCC § 35-35 (Definitions); PCC § 35-179 (Special Uses; A-1); PCC §
35-223 (Special Uses; R-1); and PCC § 35-268 (Special Uses; RC-1). A full text of the proposed
PCC amendments is available in the Office of the County Administrator, County Administration
Building, 1 Center Street, Chatham, Virginia, 24531, on Monday through Friday, 8:00 a.m. to 5:00
p.m., and on the County’s website, www.pittsylvaniacountyva.gov.
10.B.2.a
Packet Pg. 132 Attachment: 12-18-2018 Public Hearing Notice -PCC Code Ch 35 (1431 : Public Hearing: "Residential Addiction Treatment Group Home"
PROPOSED AMENDMENTS TO PITTSYLVANIA COUNTY
CODE CHAPTER 35
Proposed addition to Pittsylvania County Code, Chapter 35, Section 35-
35, General Usage Terms:
Residential Addiction Treatment Group Home – Residential group
homes for the treatment of recovering drug and alcohol addictions.
This use to be added to the following sections to be permitted only by
special use permit:
35-179 Special Uses – A-1, Agricultural District;
35-223 Special Uses – R-1, Residential Suburban Subdivision District;
35-268 Special Uses – RC-1, Residential Combined Subdivision
District,
10.B.2.b
Packet Pg. 133 Attachment: Chapter 35 Proposed amendments to the following sections of the Pittsylvania County Code (1431 : Public Hearing: "Residential
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Public Hearing: Indigent/Elderly Tax Exemption Revisions to PCC § Ch.
6-6 (Staff Contact: J. Vaden Hunt, Esq.)
Staff Contact(s): J. Vaden Hunt, Esq.
Agenda Date: December 18, 2018 Item Number: 10.B.3
Attachment(s):
12-18-2018 Public Hearing Notice -Elderly and Indigent Partial Real
Estate Tax Exemptions
Elderly Exemption 2018 Revisions
Reviewed By:
SUMMARY:
At the recent Legislative Committee (“LC”) Meeting, the LC unanimously a pproved
recommending to the full Board a revision to Pittsylvania County Code (“PCC”) § 6 -6 raising
the current elderly/indigent real estate tax exemption annual income threshold from $18,000 to
$25,000, and raising the total exemption cap from $300 to $450.
FINANCIAL IMPACT AND FUNDING SOURCE:
The raising of the of the indigent/elderly tax exemption threshold will have a negative financial
impact on the County’s tax revenue; however, its full extent is unknown at this time.
RECOMMENDATION:
County Staff recommends approval of the revisions to PCC § 6-6 as presented.
MOTION:
“I make a Motion to approve the revisions to PCC § 6-6 as presented.”
10.B.3
Packet Pg. 134
PUBLIC HEARING NOTICE
The Board of Supervisors of Pittsylvania County, Virginia, will hold a Public Hearing on Tuesday,
December 18, 2018, at 7:00 p.m., in the General District Courtroom of the Edwin R. Shields
Courtroom Addition, Chatham, Virginia, 24531, to receive citizen input on proposed amendment
to Pittsylvania County Code (“PCC”) § 6-6 raising the Elderly and Indigent Partial Real Estate
Tax Exemption threshold from $18,000 to $25,000 annual household income with a cap at $450
for total annual tax relief. A full text of the proposed PCC amendment is available in the Office
of the County Administrator, County Administration Building, 1 Center Street, Chatham, Virginia,
24531, Monday through Friday, 8:00 a.m. to 5:00 p.m., and on the County’s website,
www.pittsylvaniacountyva.gov.
10.B.3.a
Packet Pg. 135 Attachment: 12-18-2018 Public Hearing Notice -Elderly and Indigent Partial Real Estate Tax Exemptions (1429 : Public Hearing: Indigent/Elderly
Page 1 of 4
PITTSYLVANIA COUNTY CODE SEC. 6-6. EXEMPTION ON REAL ESTATE OF
CERTAIN ELDERLY AND DISABLED PERSONS.
1. Purpose.
In accordance with Virginia Code § 58.1-321, 1950, as amended, the Board of Supervisors hereby
deems those elderly persons or permanently and totally disabled persons who fall within the
provisions of this article to be bearing an extraordinary tax burden on the real estate and
manufactured homes defined herein in relation to their income and net worth.
2. Definitions.
a. “dwelling" shall mean the full-time residence and domiciliary, including a manufactured or
mobile home, of the person claiming the exemption.
b. "elderly" shall mean a person not less than sixty-five (65) years of age as of December 31 of the
year prior to the year for which exemption is requested.
c. "fair market value" shall mean, when applied to real estate, based upon the appraised value, and
not the assessed value, as shown on the records of the Commissioner of Revenue. When applied
to personal prop
b. "elderly" shall mean a person not less than sixty-five (65) years of age as of December 31 of the
year prior to the year for which exemption is requested.
c. "fair market value" shall mean, when applied to real estate, based upon the appraised value, and
not the assessed value, as shown on the records of the Commissioner of Revenue. When applied
to personal property, fair market value shall mean the actual value as appraised by the
Commissioner of Revenue.
d. "income" shall mean total gross income from all sources, without regard to whether a tax return
is actually filed. Income shall not include life insurance benefits or receipts from borrowing or
other debt. e. "manufactured or mobile home" means a structure subject to federal regulation,
which is transportable in one or more sections; is eight (8) body feet or more in width and forty
(40) body feet or more in length in the traveling mode; or is three-hundred and twenty (320) or
more square feet when erected on site; is built on a permanent chassis; and is designed to be used
as a single family dwelling, with or without a permanent foundation.
f. "permanently and totally disabled" shall mean unable to engage in any substantially gainful
activity by means of any medically determinable physical or mental impairment or deformity
which can be expected to result in death or can be expected to last for the duration of the person's
life.
g. "real estate" shall mean real property and dwelling structures, and shall include manufactured
or mobile homes which are presently being used as a dwelling, and are connected to the required
utilities including plumbing, heating, air conditioning, and electrical utilities.
h. "relative" shall mean any relation by blood or marriage.
10.B.3.b
Packet Pg. 136 Attachment: Elderly Exemption 2018 Revisions (1429 : Public Hearing: Indigent/Elderly Tax Exemption Revision)
Page 2 of 4
i. “taxable year" shall mean the calendar year, from January 1 until December 31, for which
exemption is claimed.
3. General Provisions.
A. Real estate owned and occupied as the sole dwelling of a person or persons who are not less
than sixty-five (65) years of age or who are determined to be permanently and totally disabled are
exempted from so much of the County Real Estate Taxes as provided for in Section 4 hereof,
subject however to the following restrictions and conditions, in addition to those set out elsewhere
in this section:
1. The combined annual income shall be based on adding together the income received
during the preceding calendar year, without regard to whether a tax return is actually filed,
by (i) owners of the dwelling who use it as their principal residence, (ii) owners' relatives
who live in the dwelling, except for those relatives living in the dwelling and providing
bona fide caregiving services to the owner whether such relatives are compensated or not,
and (iii) nonrelatives of the owner who live in the dwelling except for bona fide tenants or
bona fide caregivers of the owner, whether compensated or not, shall not exceed eighteen
thousand (18,000.00) dollars per year; provided that the first four thousand ($4,000.00)
dollars of annual income of each relative/nonrelative, other than the spouse of the owner,
shall not be included in such totals; and
2. That the net combined financial worth, including equitable interests, of the owners and
of the spouse of any owner, excluding the value of the dwelling and the land upon which
it sits, not exceeding one acre, does not exceed sixty thousand ($60,000.00) dollars as of
the 31st day of December of the immediatel y preceding calendar year, and through the
taxable year to which such exemption is to apply.
B. The person or persons claiming such exemptions shall file annually, after the (1st) day of
January but not later than the fifteenth day of February, with the Commissioner of Revenue of
Pittsylvania County, Virginia, or such other agent or officer as may be designated by the
commissioner, on forms supplied by the County, an Affidavit setting forth the names of related
persons occupying the real estate for which the exemption is claimed, their total combined net
worth, including equitable interests and the combined income from all sources of all persons
specified. The application deadline may be extended on the approval of the Commissioner of
Revenue, if the applicant is applying for the exemption for the first time or in cases of hardship,
and if proper application is made along with a sworn affidavit that failure to apply by the fifteenth
day of February was due to reasons beyond the applicant's control. The Commissioner of Revenue
shall require that the applicant, spouse, and any and all relatives living in the dwelling supply proof
of age in the form of Birth Certificates or Passports or Drivers License; and proof of income in the
form of copies of their W-2s, 1099-DIV, 1099- INT, 1099-MISC, 1099-R, SSA-1099 Social
Security Statements, and such other documents as may be required by the Commissioner of
Revenue to determine income and total combined net worth. (B.S.M. 12-19-06)
C. If the person claiming the exemption is under sixty-five (65) years of age, the Affidavit filed
under this section shall have attached thereto a Certification by the Social Security Administration,
10.B.3.b
Packet Pg. 137 Attachment: Elderly Exemption 2018 Revisions (1429 : Public Hearing: Indigent/Elderly Tax Exemption Revision)
Page 3 of 4
the Veterans Administration or the Railroad Retirement Board, or if such person is not eligible for
certification by any of these agencies, a sworn affidavit by two (2) medical doctors licensed to
practice medicine in the Commonwealth of Virginia, to the effect that such person is permanently
and totally disabled. The affidavit of at least one such doctor shall be based upon a physical
examination of such person by such doctor. The affidavit of one such doctor may be based upon
medical information contained in the records of the Civil Service Commission which is relevant
to the standards for determining permanent and total disability, as defined herein.
D. The fact that persons who are otherwise qualified for tax exemption are residing in hospitals,
nursing homes, convalescent homes, or other facilities for physical or mental care for extended
periods of time shall not be construed to mean that the real estate for which tax exemption or
deferral is sought does not continue to be the sole dwelling of such person during such extended
periods of other residence so long as such real estate is not used by or leased to others for
consideration.
4. Exemption.
(a) The exemption shall be as follows:
Total Income from All Sources Tax Exemption
$ 0 to $10,000 90%
$10,001 to $11,000 80%
$11,001 to $12,000 70%
$12,001 to $13,000 60%
$13,001 to $14,000 50%
$14,001 to $15,000 40%
$15,001 to $16,000 30%
$16,001 to $18,000 20%
$0 – $15,400 100%
$15,401 - $16,600 90%
$16,601 - $17,800 80%
$17,801 - $19,000 70%
$19,001 - $20,200 60%
$20,201 - $21,400 50%
$21,401 - $22,600 40%
10.B.3.b
Packet Pg. 138 Attachment: Elderly Exemption 2018 Revisions (1429 : Public Hearing: Indigent/Elderly Tax Exemption Revision)
Page 4 of 4
$22,601 - $23,800 30%
$23,801- $25,000 20%
(b) The total annual exemptions shall not exceed fourthree-hundred and fifty ($45300.00) dollars.
(c) The tax exemption herein permitted may be granted for any year following the year of the
taxpayer occupying such dwelling and owning title or partial title thereto reaches the age of sixty-
five (65) years or is determined to be permanently and totally disabled.
(d) If the ownership of the property for which application for exemption is made is not held solely
by the applicant, or jointly with the applicant's wife, then the amount of the tax exemption
percentage as provided for herein shall be in proportion to the applicant's ownership interest.
5. Changes - Ownership, income or financial worth.
Any change in respect of total combined income, net combined financial worth, ownership of the
dwelling exempted, or other factors, which occur during the taxable year for which the affidavit is
filed, and which has the effect of a reduction or termination of any exemption, shall nullify or
reduce any exemption for the then current taxable year, and the taxable year immediately
following.
6. Certification to the Treasurer.
The Commissioner of Revenue shall certify to the Treasurer of Pittsylvania County, Virginia,
annually those persons who qualify under this article for an exemption and the amount thereof.
The Treasurer shall deduct the amount of exemption from the applicant's real estate tax for that
year.
7. Penalty.
Any person who knowingly gives false information to support a claim for an exemption under this
article, or any person who willfully fails to notify the Commissioner of Revenue or other
designated officer of changes in conditions which would result in a reduction or termination of the
exemption,
10.B.3.b
Packet Pg. 139 Attachment: Elderly Exemption 2018 Revisions (1429 : Public Hearing: Indigent/Elderly Tax Exemption Revision)
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: DSS Memorandum of Understanding (Staff Contact: Kimberly G. Van
Der Hyde)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: December 18, 2018 Item Number: 12.a
Attachment(s): DSS MOU
Reviewed By:
SUMMARY:
The County, in conjunction with the Department of Social Services (“DSS”) Board, is working
collaboratively to streamline some of their financial functions, including payroll and purchasing,
as well as to provide a Grievance Procedure to allow DSS employees the ability to discuss HR
related issues with a non-biased third (3rd) party. The attached Memorandum of Understanding
(“MOU”) outlines the services that will be provided by DSS and/or the County, along with a
timeline showing when these changes will be effective. This MOU has been previously
approved by the DSS Board.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff recommends that the attached MOU be approved.
MOTION:
“I make a Motion to approve the attached DSS MOU as presented.”
12.a
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Page 1 of 2
MEMORANDUM OF UNDERSTANDING BY AND BETWEEN THE BOARD
OF SUPERVISORS OF PITTSYLVANIA COUNTY, VIRGINIA, AND THE
PITTSYLVANIA COUNTY INDUSTRIAL DEVELOPMENT AUTHORITY
This MEMORANDUM OF UNDERSTANDING (“MOU”) is hereby made and entered into by
and between the Board of Supervisors of Pittsylvania County, Virginia (“BOS”), and the Pittsylvania
County Department of Social Services (“DSS”).
A. PURPOSE:
The purpose of this MOU is to outline in reasonable detail the mutual obligations of the County
and DSS regarding certain DSS functions, including, but not limited to, payroll, grievances, and
procurement. The parties to this MOU hereby agree to be fully legally bound in all aspects to the below
terms and conditions contained in this MOU.
B. THE COUNTY AND/OR DSS SHALL:
1. Effective January 1, 2019, the DSS shall fully and completely follow and be bound by all
aspects of the County’s Procurement Policy, including the Small Purchas e Credit Card
Program.
2. Effective January 1, 2019, the DSS shall fully and completely follow and be bound by the
County’s Grievance Policy contained in the County’s Personnel Plan.
3. The County and DSS mutually agree to assume all DSS employees into the County’s payroll
system effective July 1, 2019.
C. IT IS MUTUALLY UNDERSTOOD AND AGREED BY AND BETWEEN THE PARTIES
THAT:
1. MODIFICATION. Modifications of this MOU shall be made by mutual consent of the
parties, by the issuance of a written modification, signed and dated by all parties, prior to any
changes being made.
2. PRINCIPAL CONTACTS. The principal contacts for this MOU are:
A. For the County:
Kimberly G. Van Der Hyde, Finance Director
Kathy Yeatts, Payrolll and Benefits Specialist
Connie Gibson, Procurement Manager
Holly Stanfield, Human Resources Manager
B. For the DSS:
Christopher Spain, Department of Social Services Director
Renee Shumate, Business Manager
12.a.a
Packet Pg. 141 Attachment: DSS MOU (1420 : DSS Memorandum of Understanding (MOU))
Page 2 of 2
3. COMMENCEMENT/EXPIRATION DATE. This MOU is executed as of the date of the last
signature below, and is effective until terminated by either party by giving the other party at
least ninety (90) days’ written notice.
IN WITNESS WHEREOF, the parties hereto have executed this MOU as of the last date written
below.
WITNESS the following signatures and seals:
THE BOARD OF SUPERVISORS OF THE COUNTY OF
PITTSYLVANIA, VIRGINIA
BY:_________________________________________________
PRINT NAME:________________________________________
TITLE:______________________________________________
DATE:______________________________________________
PITTSYLVANIA COUNTY DEPARTMENT OF SOCIAL
SERVICES
BY:_________________________________________________
PRINT NAME:________________________________________
TITLE:______________________________________________
DATE:______________________________________________
12.a.a
Packet Pg. 142 Attachment: DSS MOU (1420 : DSS Memorandum of Understanding (MOU))
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Transfer of Unused Local Grant Funds for Fire/Rescue Purchases (Staff
Contact: Kimberly G. Van Der Hyde)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: December 18, 2018 Item Number: 12.b
Attachment(s):
Reviewed By:
SUMMARY:
During Hurricane Michael, it was found that the County’s Special Operations Team (“SOT”)
was not adequately equipped to handle all of the medical emergencies that arose during said
event. In addition to additional safety equipment and tools required by SOT, major, unexpected
repairs were necessary to the Rescue One vehicle.
FINANCIAL IMPACT AND FUNDING SOURCE:
A total of $10,000 is needed for the purchases and repairs listed in the summary-above. These
funds can be utilized from remaining local funds that are currently housed in the Grants Fund.
RECOMMENDATION:
County Staff recommends that the Board approve and appropriate a total of $10,000 from the
Grants Fund to the Fire/Rescue FY19 Budget to cover the costs of additional SOT safety
equipment and tools and for repairs to the Rescue One vehicle.
MOTION:
“I make a Motion to approve a transfer of $10,000 from the Grants Fund and appropriate this
amount to the Fire/Rescue FY19 Budget to be used for the purchase of SOT safety equipment
and tools and for repairs to the Rescue One vehicle.”
12.b
Packet Pg. 143
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Award of Shell Building Design-Build RFP and Appropriation of Grant
Funds (Staff Contact: Kimberly G. Van Der Hyde)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: December 18, 2018 Item Number: 12.c
Attachment(s):
Reviewed By:
SUMMARY:
The County’s Purchasing Department issued an RFP for A/E Services for the design, contracting
services, and contract administration for the construction of a 30,000 square foot building.
Purchasing ran an ad in The Chatham Star Tribune, Danville Register and Bee, posted this
matter on the Virginia Business Opportunity’s website, posted it on the County’s website, and
posted it on the County’s public bulletin board. The County received four (4) proposal
responses. Each proposal was evaluated independently by an Evaluation Committee that ranked
Dewberry and Solex Architecture as the top two (2) firms to complete presentations. The
Committee unanimously voted Dewberry to be the best choice for the County.
FINANCIAL IMPACT AND FUNDING SOURCE:
The total cost for the A/E Services is $128,200. The County has received a Southside Economic
Development Grant from the Tobacco Commission in the amount of $1.5 million for this Project.
This is a dollar-for-dollar matching Grant. The local share of $1.5 million will come from the
selected builder for construction of the Project. Funds to cover any remaining local obligation
for this Project will come from the County’s Economic Development Fund.
RECOMMENDATION:
County Staff recommends the Board award the above-referenced proposal to Dewberry as
presented.
MOTION:
“I make a Motion to award the above-referenced proposal to Dewberry as presented, and
appropriate a total of $1,500,000 of Grant Funds for this Project.”
12.c
Packet Pg. 144
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Appointment: Pittsylvania County Service Authority; Joe Rogers
(Contact: Supervisor Farmer)
Staff Contact(s): Supervisor Farmer
Agenda Date: December 18, 2018 Item Number: 13.a
Attachment(s):
Reviewed By:
SUMMARY:
The Callands-Gretna District has a vacant position on the Pittsylvania County Service Authority
(“PCSA”) beginning on January 1, 2019.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
Callands-Gretna District Supervisor Farmer recommends the appointment of Mr. Joe Rogers to
the PCSA for a four (4)-year term starting on January 1, 2019.
MOTION:
“I make a Motion to appoint Mr. Rogers to the PCSA for a four (4)-year term starting on January
1, 2019.”
13.a
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