11-20-2018 Work Session PKT
BOARD OF SUPERVISORS
WORK SESSION
Tuesday, November 20, 2018 – 4:30 PM
Main Conference Room
County Administration Building, 1 Center Street
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (4:30 PM)
2. ROLL CALL
3. AGENDA ITEMS TO BE ADDED
4. APPROVAL OF AGENDA
For the citizens’ convenience, all Work Session and Committee Meetings are now being
recorded and can be viewed on the same YouTube location as the Board of Supervisor’s
Business Meetings. Please remember that the Board’s Work Session is designed for
internal Board and County Staff communication, discussion, and work. It is not a
question and answer session with the audience. Accordingly, during the Work Session,
no questions or comments from the audience will be entertained. Respectfully, any
outbursts or disorderly conduct from the audience will not be tolerated and may result in
the offending person’s removal from the Work Session. As a reminder, all County
citizens, and other appropriate parties as designated by the Board’s Bylaws, are permitted
to make comments under the Hearing of the Citizens’ Section of tonight’s Business
Meeting.
5. PRESENTATIONS
6. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Lease Revenue Bond Update (Staff Contact: Kimberly G. Van Der Hyde); (10
minutes)
b. General Discussion of Solid Waste and Other Code Violations (Staff Contact:
Gregory L. Sides); (15 minutes)
c. Possible Revision to PCC Chapter 35, Addiction Recovery Group Home (Staff
Contact: Gregory L. Sides); (5 minutes)
d. Convenience Center Pilot Site Operating Hours (Staff Contact: Richard N. Hicks);
(10 minutes)
Work Session - November 20, 2018
e. Legislative Priorities (Staff Contact: David M. Smitherman); (15 minutes)
f. Reorganizational Meeting Date Discussion (Staff Contact: David M. Smitherman);
(10 minutes)
g. Other Reports
7. BUSINESS MEETING DISCUSSION ITEMS
8. CLOSED SESSION
a. Discussion or consideration of the acquisition of real property for a public purpose, or
of the disposition of publicly held real property, where discussion in an open meeting
would adversely affect the bargaining position or negotiating strategy of the public
body. (Staff Contact: Richard N. Hicks)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(3)
Subject Matter: Pittsylvania County Solid Waste
Purpose: Discussion of Potential Purchase of Real Property
for Additional Convenience Centers
b. Discussion concerning a prospective business or industry or the expansion of an
existing business or industry where no previous announcement has been made of the
business' or industry's interest in locating or expanding its facilities in the community.
(Staff Contact: Matthew D. Rowe)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Sensor
Purpose: Discussion of Unannounced Prospective Industry
c. Consultation with legal counsel employed or retained by a public body regarding
specific legal matters requiring the provision of legal advice by such counsel.
Nothing in this subdivision shall be construed to permit the closure of a meeting
merely because an attorney representing the public body is in attendance or is
consulted on a matter. (Staff Contact: Matthew D. Rowe)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Ringgold East Industrial Park/Individual Lot
Purpose: Consultation with Legal Counsel Regarding
Proposed Letter of Intent to Purchase
9. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
a. Closed Session Certification
10. ADJOURNMENT
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Lease Revenue Bond Update (Staff Contact: Kimberly G. Van Der
Hyde); (10 minutes)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: November 20, 2018 Item Number: 6.a
Attachment(s): Equipment-Actual Costs and Categories
Reviewed By:
Kimberly G Van Der Hyde, Finance Director, will brief the Board on the attached
information/report concerning the Lease Revenue Bonds (Series 2018A-Tax Exempt and Series
2018B-Taxable) that were issued on January 30, 2018.
6.a
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Master Lease Financing Program
Equipment Descriptions
1.) Landfill Equipment Needs:
a. 30-yard articulating off road truck $ 400,000
b. Track loader to fill off road truck 200,000
c. Bulldozer for Landfill cover 280,000
$ 880,000
2.) 135-ton centrifugal water-cooled chiller for the Courthouse $ 250,000
3.) Library Needs:
a. Purchase of Building for use as the Mt. Hermon Library Branch $ 475,000
b. Improvement to convert building to a library 150,000
$ 625,000
4.) Economic Development Needs:
a. Purchase and up-fit a 12,000-sq. ft. industrial facility located
in Ringgold VA $1,050,000
b. Local match for a grant to provide a pad ready site (approx. 80
Acres) for a company locating in the Berry Hill Industrial Park.
The estimated total cost of this project is $5,615,625. The
county’s share will be $1.1 million, the City of Danville’s
share will be $1.1 million and the remainder will come
from the Tobacco Indemnification and Revitalization
Commission. $1,100,000
TOTAL COUNTY NEEDS $3,905,000
6.a.a
Packet Pg. 4 Attachment: Equipment-Actual Costs and Categories (1396 : Lease Revenue Bond Update)
Master Lease Financing Program
Actual Expenditures and Categorical Changes
Library Costs:
a.) Actual cost to purchase Mt Hermon Library Branch $469,725.05
b.) Improvement to convert building to a library 78,941.31
TOTAL ACTUAL LIBRARY COSTS $548,666.36
AMOUNT ALLOTTED $625,000.00
AMOUNT ALLOCATED TO LANDFILL EQUIP $ 76,333.64
135-ton centrifugal water-cooled chiller for the Courthouse $162,642.00
TOTAL ACTUAL CHILLER COSTS $162,642.00
AMOUNT ALLOTTED $250,000.00
AMOUNT ALLOCATED TO LANDFILL EQUIP $ 87,358.00
Landfill Equipment Costs (to date):
a.) Used Caterpillar D6N bulldozer $217,500.00
b.) 1999 Caterpillar Pan Scraper 627F $285,000.00
c.) Grappler Truck-2020 Freightliner M2-106 (Currently on Order) $129,987.00
d.) Roll Off Truck 2020 Freightliner 114SD (Currently on Order) $146,838.00
e.) Extended Warranties on Grappler Truck and Roll Off Truck (Encumbered) $ 10,110.00
TOTAL ACTUAL LANDFILL EQUIP COSTS $789,435.00
AMOUNT ALLOTTED $880,000.00
AMOUNT RE-ALLOCATED FROM CLOSING $ 1,663.19
AMOUNT RE-ALLOCATED FROM ABOVE $163,691.64
AMOUUNT REMAING FOR FUTURE NEEDS $255,919.83
Economic Development Costs:
a.) Purchase and up-fit a 12,000-sq. ft. industrial facility located $906,463.00
in Ringgold VA
b.) Upfit Costs $284,455.00
TOTAL ACTUAL COSTS $1,190,918.00
AMOUNT ALLOTTED $1,050,000.00
AMOUNT RE-ALLOCATED FROM CLOSTING$ 173.41
AMOUNT OF COUNTY CONTRIBUTION $ 6,289.59
AMOUNT OF PANACEA’S CONTRIBUTION $ 134,455.00
BALANCE REMAINING $ 0.00
6.a.a
Packet Pg. 5 Attachment: Equipment-Actual Costs and Categories (1396 : Lease Revenue Bond Update)
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: General Discussion of Solid Waste and Other Code Violations (Staff
Contact: Gregory L. Sides); (15 minutes)
Staff Contact(s): Gregory L. Sides
Agenda Date: November 20, 2018 Item Number: 6.b
Attachment(s):
Reviewed By:
Gregory L. Sides, Assistant County Administrator, will brief the Board on Solid Waste violations
and other relevant Code violations.
6.b
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Possible Revision to PCC Chapter 35, Addiction Recovery Group Home
(Staff Contact: Gregory L. Sides); (5 minutes)
Staff Contact(s): Gregory L. Sides
Agenda Date: November 20, 2018 Item Number: 6.c
Attachment(s): PUBLIC HEARING NOTICE REVISIONS TO COUNTY CODE
CHAPTER 35
Reviewed By:
Gregory L. Sides, Assistant County Administrator, will brief the Board on a possible revision to
Pittsylvania County Code Chapter 35 involving a group home for addiction recovery services
that will require a Public Hearing at a future Board Business Meeting.
6.c
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6.c.a
Packet Pg. 8 Attachment: PUBLIC HEARING NOTICE REVISIONS TO COUNTY CODE CHAPTER 35 (1407 : Possible Revisions to PCC Chapter 35)
6.c.a
Packet Pg. 9 Attachment: PUBLIC HEARING NOTICE REVISIONS TO COUNTY CODE CHAPTER 35 (1407 : Possible Revisions to PCC Chapter 35)
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Convenience Center Pilot Site Operating Hours (Staff Contact: Richard
N. Hicks); (10 minutes)
Staff Contact(s): Richard N. Hicks
Agenda Date: November 20, 2018 Item Number: 6.d
Attachment(s): Brosville Convenience Center Traffic Count
Reviewed By:
With the closing of the gates at the proposed five (5) Convenience Center Pilot Sites, County
Staff recommended to the Board operating hours from 7:00 a.m. to 7:00 p.m. The Board
approved the hours of 7:00 a.m. to 9:00 p.m. Since we have a camera at the Brosville/622 site,
we have been monitoring the traffic counts at this site from the hours from 7:00 p.m. to 9:00 p.m.
A spreadsheet is attached showing the number of vehicles that enter the site during those hours.
As you can see by the attached spreadsheet, most of the traffic enters the site from 7:00 p.m. to
8:00 p.m., and it drops significantly the last hour. Chairman Warren and Supervisor Barber have
suggested that we take a look at possibly shifting those hours to allow for an earlier opening and
an earlier closing of the site to accommodate people on their way to work in the mornings.
County Staff recommends the following options for the Board’s discussion:
A. Continue current operations for the next 90 - 120 days to give County Staff time to
evaluate all of the Pilot Sites once the cameras are installed. We may find out that traffic
at Mt. Hermon or another site is much heavier in the evening hours, and standard hours
across the board might not meet the needs of the residents in that area; or
B. Shift the hours at the Brosville/622 Convenience Center to 6:30 a.m. to 8:30 p.m., and
continue the traffic count to evaluate this site. Maintain the current hours at the othe r
sites pending further analysis; or
C. Change the operating hours at all five (5) of the Pilot Sites to be consistent.
6.d
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Traffic Counts - Brosville/622 Convenience Center
Date 7 pm to 8 pm 8 pm to 9 pm Date 7 pm to 8 pm 8 pm to 9 pm 8 pm to 8:30 pm 8:30pm to 9 pm
Tuesday, September 25, 2018 23 10 Thursday, October 25, 2018 16 6
Wednesday, September 26, 2018 8 9 Friday, October 26, 2018 3 3
Friday, September 28, 2018 24 5 Saturday, October 27, 2018 14 6
Saturday, September 29, 2018 Sunday, October 28, 2018 11 4
Monday, October 1, 2018 26 5 Monday, October 29, 2018 10 4
Tuesday, October 2, 2018 21 8 Tuesday, October 30, 2018 19 3
Wednesday, October 3, 2018 20 10 Wednesday, October 31, 2018 8 3
Thursday, October 4, 2018 18 8 Thursday, November 1, 2018 11 8
Friday, October 5, 2018 24 9 Friday, November 2, 2018 6 2
Saturday, October 6, 2018 19 4 Saturday, November 3, 2018 9 0
Sunday, October 7, 2018 17 5 Sunday, November 4, 2018 9 5
Monday, October 8, 2018 18 5 Monday, November 5, 2018 5 3
Tuesday, October 9, 2018 16 5 Tuesday, November 6, 2018 2 5
Wednesday, October 10, 2018 15 3 Wednesday, November 7, 2018 8 1 2
Thursday, October 11, 2018 Closed due to storm Thursday, November 8, 2018 9 2 2
Friday, October 12, 2018 17 5 Friday, November 9, 2018 7 1 1
Saturday, October 13, 2018 11 10 Saturday, November 10, 2018 8 0 2
Sunday, October 14, 2018 14 5 Sunday, November 11, 2018 5 2 1
Monday, October 15, 2018 19 6 Monday, November 12, 2018 5 1 1
Tuesday, October 16, 2018 21 5 Tuesday, November 13, 2018 14 1 1
Wednesday, October 17, 2018 13 4 Wednesday, November 14, 2018
Thursday, October 18, 2018 16 4 Thursday, November 15, 2018
Friday, October 19, 2018 13 5 Friday, November 16, 2018
Saturday, October 20, 2018 19 4 Saturday, November 17, 2018
Sunday, October 21, 2018 18 6 Sunday, November 18, 2018
Monday, October 22, 2018 16 6 Monday, November 19, 2018
Tuesday, October 23, 2018 16 4 Tuesday, November 20, 2018
Wednesday, October 24, 2018 10 6
6.d.a
Packet Pg. 11 Attachment: Brosville Convenience Center Traffic Count (1401 : Convenience Center Pilot Site Operating
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Legislative Priorities (Staff Contact: David M. Smitherman); (15
minutes)
Staff Contact(s): David M. Smitherman
Agenda Date: November 20, 2018 Item Number: 6.e
Attachment(s):
Reviewed By:
David M. Smitherman, County Administrator, will brief the Board on the below potential non-
exhaustive Legislative Priority List for the 2019 Virginia General Assembly:
1. Berry Hill Connector Road and Intermodal Funding
2. Cherrystone and Roaring Fork Dam Rehabilitation Funding
3. Repurposing of CPMT Fine for School’s Success Academy at Chatham Armory
4. County Ability to Tax same as Cities and Towns
5. Modification to School Funding Formula
6. Increase in Localities Ability to Tax Solar Projects
7. Increase in Court Cost Payments to be Used for Courthouse Facility Maintenance and/or
New Construction
8. Increase Rural VDOT Funding
9. Additional Funding for Local Comp Board Funding Positions
6.e
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Reorganizational Meeting Date Discussion (Staff Contact: David M.
Smitherman); (10 minutes)
Staff Contact(s): David M. Smitherman
Agenda Date: November 20, 2018 Item Number: 6.f
Attachment(s):
Reviewed By:
David M. Smitherman, County Administrator, will lead a discussion to determine the best date
for the Board's Reorganizational Meeting to be held in January, 2019.
6.f
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Other Reports
Staff Contact(s):
Agenda Date: November 20, 2018 Item Number: 6.g
Attachment(s):
Reviewed By:
6.g
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Discussion or consideration of the acquisition of real property for a public
purpose, or of the disposition of publicly held real property, where
discussion in an open meeting would adversely affect the bargaining
position or negotiating strategy of the public body. (Staff Contact:
Richard N. Hicks)
Staff Contact(s): Richard N. Hicks
Agenda Date: November 20, 2018 Item Number: 8.a
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(3)
Subject Matter: Pittsylvania County Solid Waste
Purpose: Discussion of Potential Purchase of Property
for Solid Waste Purposes
8.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Discussion concerning a prospective business or industry or the expansion
of an existing business or industry where no previous announcement has
been made of the business' or industry's interest in locating or expanding
its facilities in the community. (Staff Contact: Matthew D. Rowe)
Staff Contact(s): Matthew D. Rowe
Agenda Date: November 20, 2018 Item Number: 8.b
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Sensor
Purpose: Discussion of Unannounced Prospective Industry
8.b
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Consultation with legal counsel employed or retained by a public body
regarding specific legal matters requiring the provision of legal advice by
such counsel. Nothing in this subdivision shall be construed to permit the
closure of a meeting merely because an attorney representing the public
body is in attendance or is consulted on a matter. (Staff Contact:
Matthew D. Rowe)
Staff Contact(s): Matthew D. Rowe
Agenda Date: November 20, 2018 Item Number: 8.c
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Ringgold East Industrial Park/Individual Lot
Purpose: Consultation with Legal Counsel Regarding
Proposed Letter of Intent to Purchase
8.c
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Closed Session Certification
Staff Contact(s): Kaylyn M. McCluster
Agenda Date: November 20, 2018 Item Number: 9.a
Attachment(s):
Reviewed By:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors
on November 20, 2018, the Board hereby certifies by a recorded vote that to the best of each
Board Member’s knowledge only public business matters lawfully exempted from the Open
Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in
the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed
Meeting. If any Member believes that there was a departure from the requirements of the Code,
he shall so state prior to the vote indicating the substance of the departure. The Statement shall
be recorded in the Minutes of the Board.
Vote
Tim R. Barber Yes/No
Elton W. Blackstock Yes/No
Joe B. Davis Yes/No
Ben L. Farmer Yes/No
Charles H. Miller, Jr. Yes/No
Ronald S. Scearce Yes/No
Robert W. “Bob” Warren Yes/No
9.a
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