04-17-2018 Work Session PKT
BOARD OF SUPERVISORS
WORK SESSION
Tuesday, April 17, 2018 – 4:30 PM
Conference Room #1
County Administration Building
1 Center Street
Chatham, Virginia 24531
AGENDA
(ALL VOTES SHALL BE ROLL CALL VOTES)
1. CALL TO ORDER
2. ROLL CALL
3. AGENDA ITEMS TO BE ADDED
4. APPROVAL OF AGENDA
For the citizens’ convenience, all work session and committee meetings are now being
recorded and can be viewed on same YouTube location as the board’s business meetings.
Please remember that the Board of Supervisors’ work session is designed for internal
board and county staff communication, discussion, and work. It is not a question and
answer session with the audience. Accordingly, during the work session, no questions or
comments from the audience will be entertained. Respectfully, any outbursts or
disorderly conduct from the audience will not be tolerated, and may result in the
offending person’s removal form the work session. As a reminder, all county citizens
and other appropriate parties as designated by the board’s bylaws, are permitted to make
comments under the hearing of the citizens’ section of tonight’s business meeting.
5. PRESENTATIONS
1. VDOT Secondary Road Six Year Improvement Plan - G. Sides, J. Craddock (15
mins)
2. School Board Proposal for Armory Utilization - R. Hicks, M. Jones (15 mins)
6. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Cherrystone Dam Economic Analysis - R. Hicks (5 mins)
7. BUSINESS MEETING DISCUSSION ITEMS
Work Session - April 17, 2018
8. CLOSED SESSION
a. Closed Session - Discussion concerning a prospective business or industry or the
expansion of an existing business or industry where no previous announcement has
been made of the business' or industry's interest in locating or expanding its facilities
in the community.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Alphabet
Purpose: Prospective Business Update
(2) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Big Sky
Purpose: Prospective Business Update
(3) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Homeland
Purpose: Prospective Business Update
(4) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project 1200
Purpose: Prospective Business Update
(5) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Calcium
Purpose: Prospective Business Update
b. Closed Session - Consultation with legal counsel employed or retained by a public
body regarding specific legal matters requiring the provision of legal advice by such
counsel. Nothing in this subdivision shall be construed to permit the closure of a
meeting merely because an attorney representing the public body is in attendance or
is consulted on a matter.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Mountain Valley Pipeline
Purpose: Discussion of Pipeline Legal Issues
9. RETURN TO OPEN SESSION & CERTIFICATION OF CLOSED SESSION
1. Closed Session Certification
10. ADJOURNMENT (6:30 PM)
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: VDOT Secondary Road Six Year Improvement Plan - G. Sides, J.
Craddock (15 mins)
Staff Contact(s): Greg Sides
Agenda Date: April 17, 2018 Item Number: 5.1
Attachment(s): Rural rustic schedule
Roads already on 6 yr plan
Reviewed By:
The Virginia Department of Transportation's Six Year Improvement Plan (SYIP) is a document
that outlines planned spending for transportation projects proposed for construction development
or study for the next six years. The SYIP is updated annually.
The Board of Supervisors recommends Secondary Road improvements for inclusion in the plan,
which is ultimately approved by the Commonwealth Transportation Board.
Mr. Jay Craddock, Assistant Resident Engineer for the VDOT Halifax Residency, has asked to
speak with the Board of Supervisors about the current projects on the SYIP, and the possible
addition of limited new unpaved roads to the plan. Attached is a list of the currently scheduled
unpaved road projects and Mr. Craddock's proposal to add three roads to the list and hear other
Board suggestions.
The SYIP, with any recommended revisions, will come back before the Board of Supervisors at
the May 15, 2018 meeting for a Public Hearing and approval.
5.1
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Area Route
Road Name Length
Begin
Date
Rondo 644 Cooksburg Rd 2.3 Jul-16 (finish up this summer)
Gretna 637 Jacobs Rd 1.3 Apr-17 (finish up this summer)
Rondo 800 Rigney Circle 1.1 Jul-17 (finish up this summer)
Rondo 817 Turkeycock Mtn Rd 2.3 Jul-17 (finish up this summer)
Kentuck 706 Abbott Place 1.1 Jul-18
Kentuck 707 Mac Rd 1.2 Jul-18
Kentuck 713 Lester Rd 1.9 Jul-19
Mt. Airy 927 Hickey Rd 3.2 Jul-19
Kentuck 1070 Rodgers Rd 0.3 Jul-19
Mt. Airy 618 Farmers Rd 2.3 Jul-20
Mt. Airy 738 Bailess Dr 0.7 Jul-20
Kentuck 1062 Church Ln 0.3 Jul-20
Kentuck 656 Wiles Rd 0.4 Jul-20
Gretna 609 Brights Rd 1.3 Jul-21
Mt. Airy 607 Robertson Rd 0.5 Jul-21
Mt. Airy 995 Happy Ln 0.7 Jul-21
Mt. Airy 698 Stone Rd 1.6 Jul-21
Rondo 644 Cooksburg Rd 0.9 Jul-21
Gretna 605 Toshes Rd 1.1 Jul-22
Gretna 605 Toshes Rd 1.4 Jul-22
Kentuck 707 Cox's Store Rd 1.1 Jul-22
Mt. Airy 886 Gandy Rd 1.4 Jul-22
Brosville 621 Ed Hardy Rd 1.7 Jul-22
Volens 921 Clements Trail 0.3 Jul-23
Mt. Airy 669 Melon Road 1.3 Jul-23
Mt. Airy 602 Moons Road 0.56 Jul-23
Rondo 793 Cherrystone Lake Rd 2.4 Jul-23
5.1.a
Packet Pg. 4 Attachment: Rural rustic schedule (1108 : VDOT Secondary Road Six Year Improvement Plan)
Roads already on 6 yr plan
From:Craddock, Joseph <joseph.craddock@vdot.virginia.gov>
Sent:Friday, April 06, 2018 1:17 PM
To:Greg Sides
Subject:Roads already on 6 yr plan
Attachments:Rural rustic schedule.pdf
Greg,
Here's a list of roads already on the plan. This year, I propose we add Roarks
Mill, Hudson, and
Darby roads. We may be able to add more when we get the final budget numbers, so
I'd like to
hear others that the Board has in mind.
Thanks,
Jay
--
Jay Craddock
VDOT - Halifax Residency
Assistant Resident Engineer - Land Use
434-433-3142
Page 1
5.1.b
Packet Pg. 5 Attachment: Roads already on 6 yr plan (1108 : VDOT Secondary Road Six Year Improvement Plan)
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: School Board Proposal for Armory Utilization - R. Hicks, M. Jones (15
mins)
Staff Contact(s): Richard N. Hicks
Agenda Date: April 17, 2018 Item Number: 5.2
Attachment(s): 4-17-2018 Dr. Jones, School Board Proposal for Armory
Reviewed By:
Dr. Jones will be in attendance to present the schools proposal for the Armory
5.2
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5.2.aPacket Pg. 7Attachment: 4-17-2018 Dr. Jones, School Board Proposal for Armory (1100 : School Board Proposal for Armory Utilization)
5.2.aPacket Pg. 8Attachment: 4-17-2018 Dr. Jones, School Board Proposal for Armory (1100 : School Board Proposal for Armory Utilization)
5.2.a
Packet Pg. 9 Attachment: 4-17-2018 Dr. Jones, School Board Proposal for Armory (1100 : School Board Proposal for Armory Utilization)
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Cherrystone Dam Economic Analysis - R. Hicks (5 mins)
Staff Contact(s): Richard N. Hicks
Agenda Date: April 17, 2018 Item Number: 6.a
Attachment(s): 3-30-2018 Cherrystone Creek Watershed
Reviewed By:
The Town Attorney for the Town of Chatham has certified that the original sponsors of the
Cherrystone Dam Projects (Pittsylvania County, the Town of Chatham and the Pittsylvania
County Soil and Water Conservation District) still retain all of the necessary easements to the top
of the auxiliary spillway for both dams.
To continue moving this project forward, NCRS completed an economic analysis to evaluate the
costs and benefits of purchasing flood easements or land rights to the top of the dam versus the
crest of the auxiliary spillway. This was to fully understand the issues surrounding the potential
for induced damages arising from flood water that backs up behind the dam during major storm
events.
The basic conclusion of the analysis was that for every $1 in benefits (damages avoided), the
sponsors would have to spend $10 to acquire full extension of easements to the top of the dam.
The sponsors must select a plan of action from 5 different alternatives to move the project
forward to the next step, which would include plans and specifications for the project. The
alternatives are as follows:
1. Do nothing, i.e., accept the potential flood risk for flood events greater than the elevation
of the crest of the auxiliary spillway;
2. Acquire easements to the top of the dam;
3. Procure an insurance policy explicitly for the floodpool risk;
4. Attempt to acquire a waiver of the risk from all of the landowners for the 70 existing
parcels with property below the top of the dam;
5. Pass a setback ordinance preventing further development below the top of the dam
elevation.
At a minimum, Pittsylvania County will have to pass a setback ordinance preventing future
development below the crest of the auxiliary spillway to participate in the Federal Dam
Rehabilitation Program. The County will need to provide NCRS with your decision by April
6.a
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30, 2018. Attached for your review and information is a copy of an email from Wade Biddix
providing more detail on the economic analysis.
6.a
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6.a.a
Packet Pg. 12 Attachment: 3-30-2018 Cherrystone Creek Watershed (1093 : Cherrystone Dam Economic Analysis)
6.a.a
Packet Pg. 13 Attachment: 3-30-2018 Cherrystone Creek Watershed (1093 : Cherrystone Dam Economic Analysis)
6.a.a
Packet Pg. 14 Attachment: 3-30-2018 Cherrystone Creek Watershed (1093 : Cherrystone Dam Economic Analysis)
6.a.a
Packet Pg. 15 Attachment: 3-30-2018 Cherrystone Creek Watershed (1093 : Cherrystone Dam Economic Analysis)
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Closed Session - Discussion concerning a prospective business or industry
or the expansion of an existing business or industry where no previous
announcement has been made of the business' or industry's interest in
locating or expanding its facilities in the community.
Staff Contact(s): Matt Rowe
Agenda Date: April 17, 2018 Item Number: 8.a
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Alphabet
Purpose: Prospective Business Update
(2) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Big Sky
Purpose: Prospective Business Update
(3) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Homeland
Purpose: Prospective Business Update
(4) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project 1200
Purpose: Prospective Business Update
(5) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Calcium
Purpose: Prospective Business Update
8.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Closed Session - Consultation with legal counsel employed or retained by
a public body regarding specific legal matters requiring the provision of
legal advice by such counsel. Nothing in this subdivision shall be
construed to permit the closure of a meeting merely because an attorney
representing the public body is in attendance or is consulted on a matter.
Staff Contact(s): Vaden Hunt
Agenda Date: April 17, 2018 Item Number: 8.b
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Mountain Valley Pipeline
Purpose: Discussion of Pipeline Legal Issues
8.b
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Closed Session Certification
Staff Contact(s): Kaylyn McCluster
Agenda Date: April 17, 2018 Item Number: 9.1
Attachment(s):
Reviewed By:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors
on April 17, 2018, the Board hereby certifies by a recorded vote that to the best of each board
member’s knowledge only public business matters lawfully exempted from the open meeting
requirements of the Virginia Freedom of Information Act and identified in the motion
authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any
member believes that there was a departure from the requirements of the Code, he shall so state
prior to the vote indicating the substance of the departure. The statement shall be recorded in the
minutes of the Board.
Vote
Tim R. Barber Yes/No
Elton W. Blackstock Yes/No
Joe B. Davis Yes/No
Ben L. Farmer Yes/No
Charles H. Miller, Jr. Yes/No
Ronald S. Scearce Yes/No
Robert W. Warren Yes/No
9.1
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