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04-17-2018 Business Meeting PKT BOARD OF SUPERVISORS BUSINESS MEETING Tuesday, April 17, 2018 – 7:00 PM Pittsylvania Court General District Courtroom Edwin R. Shields Courthouse Addition 11 Bank Street Chatham, Virginia 24531 AGENDA (ALL VOTES SHALL BE ROLL CALL VOTES) 1. CALL TO ORDER 2. ROLL CALL 3. MOMENT OF SILENCE 4. PLEDGE OF ALLEGIANCE 5. AGENDA ITEMS TO BE ADDED 6. APPROVAL OF AGENDA 7. CONSENT AGENDA a. Minutes: March 20, 2018 - Work Session & Business Meeting; March 20, 2018 Joint Finance Committee and Fire & Rescue Policies and Procedures Committee; March 22, 2018 Building & Property Committee; April 9, 2018 Special Called Meeting; April 10, 2018 Finance Committee Meeting b. Cooperative Agreement with Treasurer's Office c. Personnel Policies Manual Update d. VHF Radio "Transmitter" - Mutual Aide Agreement; Danville Lifesaving Crew e. Proclamation - National Law Day: May 1, 2018 f. Proclamation - National Police Week: May 13 - 19, 2018 g. Proclamation - National Travel & Tourism Week: May 6 - 12, 2018 h. Proclamation - Teacher Appreciation Week: May 7 - 11, 2018 i. Purchase of iPad - Rebecca Flippen Business Meeting - April 17, 2018 8. PRESENTATIONS 9. HEARING OF THE CITIZENS The Board of Supervisors encourages citizens to voice their concerns during the Hearing of the Citizens portion of the Business Meeting, which are very important to the Board Members. However, it is not a question and answer session. Speakers will be called in the order in which they have signed up. Anyone wishing to speak will be allowed three (3) minutes. When the amber light comes on, the speaker has approximately one (1) minutes left to finish their topic. 10. PUBLIC HEARINGS A. Rezoning Public Hearings Pursuant to article V. Division 6 of the Pittsylvania County Zoning ordinance, we, the Board of Supervisors have been empowered to hear and decide specific zoning issues and zoning map changes in support of said ordinance. In accomplishing this important task, we are responsible for promoting the health, safety and general public welfare of the citizens of Pittsylvania County. We must ensure that all of our decisions and regulations be directed to these goals and that each be consistent with the environment. The comprehensive plan, and in the best interest of Pittsylvania County, its citizens and its prosperity Case 1: Rezoning Case R-18-006; Virginia Oakley and Sharon Gilbert; Dan River Election District R-1, Residential Suburban Subdivision District to A-1, Agricultural District (Greg Sides) Case 2: Rezoning Case R-18-007; Freddie L. Melton, Sr. & Dawn P. Melton; Callands-Gretna District R-1, Residential Suburban Subdivision District to A-1, Agricultural District (Greg Sides) B. Other Public Hearings The Board of Supervisors encourages citizens to voice their concerns during the Public Hearings portion of tonight’s meeting, which are very important to the Board Members. However, it is not a question and answer session. Speakers will be called in the order in which they have signed up. Anyone wishing to speak will be allowed three (3) minutes. When the amber light comes on, the speaker has approximately one (1) minutes left to finish their topic. 1. Public Hearing to Adopt SR RIFA Ordinance (Matt Rowe) 2. Public Hearing - Moving of Voting Precincts: 305-Riceville, 108-West Blairs, and 402-Keeling (Kelly Bailess) 11. UNFINISHED BUSINESS 12. NEW BUSINESS a. Gospel Tabernacle Ball Field Request Business Meeting - April 17, 2018 b. SR RIFA Cost and Revenue Sharing Agreement (Matt Rowe) c. Approval of School Budget (by Category) - (Kim Van Der Hyde) d. Approval of County Budget/Budget Resolution - (Kim Van Der Hyde) 13. APPOINTMENTS 14. MATTERS FROM WORK SESSION (IF ANY) 15. BOARD MEMBER REPORTS 16. COUNTY ADMINISTRATOR REPORTS 17. ADJOURNMENT Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Minutes: March 20, 2018 - Work Session & Business Meeting; March 20, 2018 Joint Finance Committee and Fire & Rescue Policies and Procedures Committee; March 22, 2018 Building & Property Committee; April 9, 2018 Special Called Meeting; April 10, 2018 Finance Committee Meeting Staff Contact(s): Kaylyn McCluster Agenda Date: April 17, 2018 Item Number: 7.a Attachment(s): 03-20-2018 WS Meeting - draft 03-20-2018 BOS Business Meeting - draft 03-20-2018 Joint Finance & Fire & Rescue Committee Meeting - Draft 03-22-2018 Property Building Committee Meeting Minutes - Draft 04-09-2018 Special Call Meeting - Draft 04-10-2018 Finance Committee - Draft Reviewed By: SUMMARY: FINANCIAL IMPACT AND FUNDING SOURCE: RECOMMENDATION: MOTION: 7.a Packet Pg. 4 Board of Supervisors Work Session March 20, 2018 Pittsylvania County Board of Supervisors Work Session March 20, 2018 VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors began at 4:34 PM on Tuesday, March 20, 2018 in the Main Conference Room of the County Administration Building, located at 1 Center Street in Chatham, Virginia 24531. The following members were present: Tim R. Barber Tunstall District Joe B. Davis Dan River District Ronald S. Scearce Westover District Ben L. Farmer Callands-Gretna District Elton W. Blackstock, Jr. Staunton River District Robert W. Warren Chatham-Blairs District The Honorable Charles H. Miller, Jr., Banister District, was absent from the meeting. Mr. David M. Smitherman, County Administrator and Clerk of the Board; Mr. J. Vaden Hunt Esq., County Attorney; Mr. Greg L. Sides, Assistant County Administrator for Planning & Administration, Mr. Richard Hicks, Assistant County Administrator for Operations, Mrs. Kim Van Der Hyde, Director of Finance, and Mrs. Kaylyn McCluster, Deputy Clerk, were also present. Approval of Agenda Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve the agenda, which was unanimously approved by the Board present. Presentations Mr. Don Thomas, Wingate Appraisal Service, gave a Reassessment Recap for the 2018 County reassessment. He stated that there was a total of 49,891 real estate parcels and 5,425 total manufactured homes. The overall percent change from the prior year was 6.3% (taxable property classes only). Thomas stated that the total parcels appealed was 1,077 (2.2% of total) and the total value adjustment from those hearings was $6,143,500 (0.1% of the total). Mr. Barber asked about the sales and the area that they were in and how were they based. Mr. Thomas stated that location is very unique to real estate and that they try to pull the sales in the communities that they are in to assess those particular properties. Mr. Blackstock said that he had been asked a question by a citizen, therefore he was going to ask for clarification, that when they started through the RFP, did anyone ask them to increase the tax value? Mr. Thomas stated that it was an unacceptable assignment condition and no such conversations occurred. Ms. Kelly Bailess presented to the Board the potential of moving some of the voting precincts; 305-Riceville, 108-West Blairs, 402-Keeling, and 704-Mt. Hermon. The 640 Rescue Squad is not ADA compliant, and also has no handicap parking. The Riceville Missionary Baptist Church offered to allow use of the Family Life Center for Elections. The Keeling precinct which is located in the Keeling Fire Department has moved elections into the bay because of a large conference table preventing the flow of voters, and in the bay area there is no 7.a.a Packet Pg. 5 Attachment: 03-20-2018 WS Meeting - draft (1113 : Minutes) Board of Supervisors Work Session March 20, 2018 air conditioning and the entrance is not ADA compliant. Within the same parking lot, is Oak Grove Baptist Fellowship Hall, which has ample parking, is handicap accessible, and has air conditioning. The Church has agreed to allow the use of the fellowship hall for elections. The Blairs precinct has had some issues with elections being held in the building due to the traffic pattern on Highway 29 not being safe. Since there is no crossover going southbound, there is one access road and very limited parking to the very busy fire station which now has a helicopter pad that causes further restrictions for signs and parking. Bailess stated that White Oak Worship Center has welcomed the opportunity of allowing the use of their facility for the precinct for elections. It has ample parking with handicap accessibility, as well as enough space to host elections. The Mt. Hermon precinct is located at Mt. Hermon Courtyard and now has roof leaks and the lighting and heat and air conditioning has been cut back. Bailess stated that the building managers are almost impossible to contact to coordinate with to schedule setup and delivery and each election costs $300 to rent. While looking for other options, Ms. Bailess stated that she has run into a lot of issues that include precinct boundaries, not enough space, or parking. She has not found a viable space for the Mt. Hermon precinct yet, but she has reached out to The Hughes Center to see about possibly using their gymnasium. Mr. Blackstock questioned if the state board would have a problem with voting in places of worship and Ms. Bailess said that they would not, that the Virginia code states that it is an allowable place. Mr. Farmer asked about the process of having to notify the citizens, and Bailess responded that when they find a new location, they have to hold a public hearing, vote on it, and then letters are sent out to the voters within two (2) weeks of the elections. Mr. Blackstock asked about adding the public hearing to the business meeting and Mr. Hunt said that there was a placeholder on there and that he would take care of it. Mr. Davis asked if the state had any consideration when it comes to a situation like this when you have to be within that one-mile radius, and Bailess said that there is another option of changing the precinct boundary lines which would cause redistricting for the County. Mr. Warren stated that if they went that route and adjusted those lines, we could have some real big adjustments in the numbers because of the condensed population and wide developments. Bailess agreed and also noted that you cannot have a precinct with more than 5,000 voters. Mr. Steve Nesbitt gave a presentation on the Preliminary Feasibility Analysis and Comprehensive Solid Waste Planning and Business Advisory Services. Nesbitt stated that there is opportunity for economies of scale and that there is a highly competitive/consolidated “waste- shed” with a modest commercialization potential. He stated that there is a revenue potential and they had it broken down by different cities/counties; although some of them were already in current contracts and would be several years before they were available. (Presentation can be viewed fully at https://www.pittsylvaniacountyva.gov/DocumentCenter/View/2801) Staff Reports Mr. Hicks spoke on the Green Box sites and stated that there had been advertisement for bids to pick up the remaining green boxes that the County has. Hicks recommended that the Board award the bid on the green box collections to First Piedmont for $245,559.60 yearly. Mr. Blackstock said that he has been receiving a tremendous amount of complaints about some of the sites and that there is trash is overflowing. Hicks said that it was possible that moving forward, there could be some additional boxes added to help offset that. Mr. Farmer echoed Mr. Blackstock in that he has gotten numerous phone calls because his area was hit with the green box removals. He also asked if this would cause an impact to employment and the reduction of jobs, and Mr. Smitherman stated that there would be a reduction of two (2) truck drivers due to the bid and one of them would be through retirement. Mr. Blackstock continued to speak on his 7.a.a Packet Pg. 6 Attachment: 03-20-2018 WS Meeting - draft (1113 : Minutes) Board of Supervisors Work Session March 20, 2018 concern of the overflowing green box sites due to the reduction. He stated that with social media and the way technology is now, it gets blasted all over very quick and looks very bad and that it is a problem that needs to be resolved. Mr. Warren questioned if it was a problem to be more flexible with our hours and holidays in order to minimize those problems and Hicks stated that he would be looking at the Landfill hours to try and fix some of these problems. Mr. Blackstock stated his concern about going to head to head with a private business, because we don’t have to make money and they do. Mr. Davis stated that the numbers don’t add up in order for the Board to make money, but Mr. Smitherman stated that the number shown was not gross, and could potentially be much more. Hicks then spoke on an unsolicited conceptual Landfill management proposal. He stated that there was a change in the law a few years ago, and it dealt with public and private partnerships and the Board of Supervisors had previously adopted a policy on unsolicited proposals and it sets out guidelines and a timetable. Hicks received a call from SANTEK Waste Services wanting to give the County an unsolicited proposal for operation of the Landfill. He stated that if the Board was interested, they would have to open it up for other vendors, but that it was totally up to them; and it was also no cost related to do this. Mr. Blackstock asked if Arcadis could have a hand in this, but Mr. Smitherman responded that they had already shown that the County was running a pretty lean operation with what we are already doing. Mr. Smitherman stated that it wouldn’t hurt to at least let them look at it and see if they could run it any more efficiently than we already are. Mr. Farmer asked if SANTEK would want to do more than just operate, and put their own trucks on the road, Mr. Smitherman said that this proposal was just to get them inside the gate. Mr. Smitherman said they were asking for a general consensus to look at this proposal. The Board agreed that there was a consensus to look at the proposal. Closed Session Motion was made by Mr. Davis, seconded by Mr. Blackstock to enter into Closed Session, which was unanimously approved by the Board present. 1. Legal Authority: Virginia Code §2.2-3711(A)(8) Subject Matter: Department of Social Services Purpose: Discussion of Employment Situation/Legal Implications The Board entered into Closed Session at 5:55pm. Upon a Motion by Mr. Blackstock, seconded by Mr. Davis, the Board re-entered Open Session and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Work Session of the Pittsylvania County Board of Supervisors on March 20, 2018, the Board hereby certifies by a recorded vote that to the best of 7.a.a Packet Pg. 7 Attachment: 03-20-2018 WS Meeting - draft (1113 : Minutes) Board of Supervisors Work Session March 20, 2018 each board member’s knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Vote Tim R. Barber Yes Elton W. Blackstock Yes Joe B. Davis Yes Ben L. Farmer Yes Charles H. Miller, Jr. Absent Ronald S. Scearce Yes Robert W. Warren Yes The Board re-entered Open Session at 6:47pm. Adjournment Mr. Warren adjourned the meeting at 6:48pm. __________________________________________ Robert W. “Bob” Warren, Chair Pittsylvania County Board of Supervisors __________________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.a.a Packet Pg. 8 Attachment: 03-20-2018 WS Meeting - draft (1113 : Minutes) March 20, 2018 Business Meeting Pittsylvania County Board of Supervisors Business Meeting March 20, 2018 VIRGINIA: The Business Meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, March 20, 2018, in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia 24531. Chairman Robert W. “Bob” Warren called the meeting to order at 7:00 p.m. The following members were present: Tim R. Barber Tunstall District Joe B. Davis Dan River District Ronald S. Scearce Westover District Ben L. Farmer Callands-Gretna District Elton W. Blackstock, Jr. Staunton River District Robert W. Warren Chatham-Blairs District Charles H. Miller, Jr., Banister District, was absent. Mr. David M. Smitherman, County Administrator and Clerk of the Board; Mr. J. Vaden Hunt Esq., County Attorney; Mr. Greg L. Sides, Assistant County Administrator for Planning & Administration, Mr. Richard Hicks, Assistant County Administrator for Operations, Mrs. Kim Van Der Hyde, Director of Finance, and Mrs. Kaylyn McCluster, Deputy Clerk were also present. Mr. Warren led the Moment of Silence, followed by the Pledge of Allegiance. Approval of Agenda Motion was made by Mr. Blackstock, seconded by Mr. Davis, to approve the agenda and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Farmer-Yes; Mr. Blackstock- Yes; Mr. Scearce-Yes; Mr. Davis-Yes; and Mr. Warren-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. Hearing of the Citizens Keith Myers from the Staunton River District spoke on the road conditions of Route 640 in the Grit area; referred to as Mansion Road. He stated that it was one of the most traveled roads in the County. Myers said that it has fallen into much disrepair and is one of the worst roads that he has to travel on as there are drop offs on that road that are as much as sixteen inches deep. He would appreciate any help they could get from the Board to assist in getting Mansion road fixed. Ben Davenport from the Chatham/Blairs District spoke and stated that he had lived here all his life. He commended the animal shelter and stated it had been needed for a long time. Davenport stated that he is on the Go Virginia State Board, and that Danville and Pittsylvania County are viewed as a model for the rest of Virginia. He said that Berry Hill is viewed as the best mega site in the state, and that the Board will be viewed as visionaries. Davenport encouraged them to continue to invest in marketing and site development. No one else signed up to speak. 7.a.b Packet Pg. 9 Attachment: 03-20-2018 BOS Business Meeting - draft (1113 : Minutes) Board of Supervisors Business Meeting March 20, 2018 Consent Agenda Motion was made by Mr. Barber, seconded by Mr. Davis, to approve the Consent Agenda, and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Farmer-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; and Mr. Warren-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. (a) Minutes (February 9-10, 2018 BOS Retreat; February 20, 2018 Board Meetings) (b) Ratify Resolution 2018-02-02; Carolyn Jarrett (c) Proclamation – National Agriculture Week: March 18 – 24, 2018 (d) Proclamation – National Red Cross Month, March 2018 (e) Proclamation – National Service Recognition Day – April 3, 2018 Mr. Farmer read Proclamation – National Service Recognition Day, and then presented the Proclamation to Ms. Jessica Beebe. Pittsylvania County Board of Supervisors RESOLUTION 2018-02-02 Carolyn Terrell Jarrett Brosville Volunteer Fire and Rescue Department’s First Female Fire Chief And First Female Fire Chief in Pittsylvania County, Virginia VIRGINIA: At the regularly scheduled meeting of the Pittsylvania County Board of Supervisors held on February 20, 2018, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following Resolution was presented and ratified: WHEREAS, Carolyn Terrell Jarrett was born on June 15, 1970 to Jimmie Stout Custer and David Sager Terrell, Sr., and was raised in the Cascade community by her mother, Jimmie, and step-father, the late Phillip Stout; and WHEREAS, for the past 30 years, Carolyn Jarrett has been married to Russell A. Jarrett, Jr., and is the mother of two children; Brandi Davis of Falls Church, Virginia, and Tyler Jarrett of Jacksonville, North Carolina; and WHEREAS, Carolyn Jarrett joined the Brosville Volunteer Fire and Rescue Department at the age of 21, and for the past 25 years has served in many capacities since being there, including Secretary, EMS Captain, Fire Captain, Emergency Medical Technician (EMT), Support Group member and sits on the Board of the Brosville Fire Department, and is certified in Emergency Extraction; and 7.a.b Packet Pg. 10 Attachment: 03-20-2018 BOS Business Meeting - draft (1113 : Minutes) Board of Supervisors Business Meeting March 20, 2018 WHEREAS, in December 2017, Carolyn Jarrett was elected as Fire Chief of the Brosville Volunteer Fire and Rescue Department by her peers; its first female Fire Chief since the department’s 1972 charter ; then BE IT RESOLVED, that the Pittsylvania County Board of Supervisors expresses its congratulations to Carolyn Terrell Jarrett for not only being elected as Brosville Volunteer Fire and Rescue Department’s first female Fire Chief, but also as Pittsylvania County’s first female Fire Chief. BE IT FURTHER RESOLVED that a copy of this Resolution was presented to Carolyn Terrell Jarrett at a ceremony held on Monday, February 19, 2018. Pittsylvania County Board of Supervisors Proclamation NATIONAL AGRICULTURE WEEK March 18-24, 2018 "FOOD FOR LIFE" WHEREAS, each year Virginia celebrates Agriculture Week starting the first day of spring, and the nation celebrates as a whole on March 20; and WHEREAS, agriculture development in Pittsylvania County is one of the major economic resources of the County and ranks in the top 10 of Agribusiness Counties in the Commonwealth with over $62 million in agriculture receipts based on crops and livestock, and it is also the Commonwealth’s largest industry, with an economic impact of $70 billion annually and employment of more than 334,000 people; and WHEREAS, on average, a Virginia farmer produces enough food to feed his or her own family and to feed 165 additional people each year; and WHEREAS, the world’s population is projected to reach 10 billion people by the year 2050, and farmers will face tremendous challenges in feeding the growing population; and WHEREAS, Virginia farmers are already rising to the challenge by utilizing new technologies to increase agricultural production, improve efficiency, and expand their world markets; and WHEREAS, farmers are the planet’s original environmental stewards, and they continue to apply the very best practices to protect valuable land and water resources; NOW, THEREFORE, the Pittsylvania County Board of Supervisors, does hereby recognize March 18-24, 2018, as VIRGINIA AGRICULTURE WEEK, and March 20, 2018, as NATIONAL AGRICULTURE DAY, in Pittsylvania County, and call these observances to the attention of all its citizens. 7.a.b Packet Pg. 11 Attachment: 03-20-2018 BOS Business Meeting - draft (1113 : Minutes) Board of Supervisors Business Meeting March 20, 2018 Pittsylvania County Board of Supervisors Proclamation AMERICAN RED CROSS MONTH March 1-31, 2018 Whereas, March is American Red Cross Month – a special time to recognize and thank our heroes-those who volunteer, donate blood, take life-saving courses, or provide financial donations to support an organization whose mission is to help those in need; and Whereas, we would like to remember those who help all of us here in the County of Pittsylvania b giving their time to help their neighbor, and thank our heroes – our volunteers, blood donors, class takers and financial supporters who help us assist those in need; and Whereas, in the County of Pittsylvania, the Red Cross works tirelessly through its nine employees and 615 volunteers to help when disaster strikes, when someone needs lifesaving skills or the comfort of a helping hand. It provides 24-hour support to members of the military, veterans and their families, and provides training in CPR, aquatics safety, and first aid; and Whereas, across Virginia during 2017, the American Red Cross responded to nearly 1,437 local disasters including home fires, provided some 15,935 emergency services for 4,634 military members and their families, provided 137 international communication services for 50 families, mobilized 3,923 volunteers, enrolled 70,801 individuals in preparedness health and safety courses, and provided 405,349 total services in our communities, as well as collected and distributed about 40 percent of the nation’s blood supply; and Whereas, our communities can depend on the American Red Cross, which relies on donations of time, money and blood to fulfill its humanitarian mission. Despite these challenging economic times, the American Red Cross continues to offer help and comfort to those in need; and Whereas, March is Red Cross Month and the American Red Cross is asking people across the country to become a hero by giving blood, becoming a volunteer or making a donation to #help1family on Giving Day – March 28; and Whereas, the citizens of Pittsylvania County are encouraged, especially during this special month, to support the humanitarian mission of the American Red Cross and help their fellow citizens by donating their time and resources; then Now, Therefore, as the Board of Supervisors of Pittsylvania County, we hereby proclaim March 2018 as American Red Cross Month in Pittsylvania County. National Service Recognition Day Proclamation WHEREAS, service to others is a hallmark of the American character, and central to how we meet our challenges; and 7.a.b Packet Pg. 12 Attachment: 03-20-2018 BOS Business Meeting - draft (1113 : Minutes) Board of Supervisors Business Meeting March 20, 2018 WHEREAS, the nation’s communities are increasingly turning to national service and volunteerism as a cost-effective strategy to meet their needs; and WHEREAS, AmeriCorps members and volunteers address the most pressing challenges facin g our communities, from educating students for the jobs of the 21st century, to fighting the opioid epidemic, to responding to natural disasters, to supporting veterans and military families; and WHEREAS, national service expands economic opportunity by creating more sustainable, resilient communities and providing education, career skills, and leadership abilities for those who serve; and WHEREAS, AmeriCorps members and volunteers serve in more than 50,000 locations across the country, bolstering the civic, neighborhood, and faith-based organizations that are so vital to our economic and social well-being; and WHEREAS, national service participants increase the impact of the organizations they serve, both through their direct service and by managing millions of additional volunteers; and WHEREAS, national service represents a unique public-private partnership that invests in community solutions and leverages non-federal resources to strengthen community impact and increase the return on taxpayer dollars; and WHEREAS, national service participants demonstrate commitment, dedication, and patriotism by making an intensive commitment to service, a commitment that remains with them in their future endeavors; and WHEREAS, the Corporation for National and Community Service shares a priority with local leaders nationwide to engage citizens, improve lives, and strengthen communities; and is joining with the National League of Cities, the National Association of Counties, Cities of Service, and local leaders across the country for National Service Recognition Day on April 3, 2018. THEREFORE, BE IT RESOLVED that I, Robert Warren, Chair of the Pittsylvania County Board of Supervisors, along with my fellow Board members, do hereby proclaim April 3, 2018, as National Service Recognition Day, and encourage residents to recognize the positive impact of national service in our community, to thank those who serve; and to find ways to give back to their communities. Public Hearings Rezoning Public Hearings: Case 1: B.G. & Judy Haymore; Westover Election District; R-18-005 RC-1, Residential Combined Subdivision District to R-1, Redisential Suburban Subdivision District R-1, Residential Suburban Subdivision District to RC-1, Residential Combined Subdivision District Mr. Warren opened the hearing at 7:17pm. Mr. Sides explained that B.G. and Judy Haymore had petitioned to rezone a .096 of an acre from RC-1, Residential Combined 7.a.b Packet Pg. 13 Attachment: 03-20-2018 BOS Business Meeting - draft (1113 : Minutes) Board of Supervisors Business Meeting March 20, 2018 Subdivision District to R-1, Residential Suburban Subdivision District. They also petitioned to rezone 1.260 acres from R-1, Residential Suburban Subdivision District to RC-1, Residential Combined Subdivision District (to combine with the adjacent parcels. They are adjusting property lines). The parcels are located on Song Bird Lane in the Westover Election District and once the propertied are rezoned all uses listed under Sections 35 -222 & 35-267 are permitted. No one signed up to speak and Mr. Warren closed the hearing at 7:19pm. Motion was made by Mr. Scearce, seconded by Mr. Barber, to approve rezoning Case R-18-005 from RC-1 to R-1 and R-1 to RC-1, and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Farmer-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; and Mr. Warren-Yes. Mr. Scearce’s motion passed by a unanimous 6-0 vote of the Board, with Mr. Miller being absent. This concluded the Rezoning Cases. Hearing 1: Public hearing to receive citzen input on proposed revisions to the Pittsylvania County Board of Supervisor By-Laws Mr. Hunt explained that in the board packet were revisions to the current by-laws that had been reviewed and discussed and that the public hearing was for further discussion of these proposed amendments. Mr. Warren opened the public hearing at 7:21pm. No one signed up to speak and Mr. Warren closed the public hearing at 7:22pm. Motion was made by Mr. Barber, seconded by Mr. Scearce, to approve the amendments as submitted and advertised to the Board of Supervisors’ Bylaws. Mr. Blackstock stated that he attended some of the meetings and he didn’t remember discussing removing Article 3, and would like for it to stay in the bylaws. Mr. Hunt stated that he thought that was an early recommendation from the legislative committee, but there was no legal heartburn at all if they wanted to place that back into the bylaws. Mr. Barber made a motion to amend the motion to include Article 3 back into the bylaws, and it was seconded by Mr. Scearce. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Farmer-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; and Mr. Warren-Yes. Mr. Barber’s motion passed by a unanimous vote of the Board present. Hearing 2: Public hearing to receive citizen input on Master Lease Financing Program Mr. Warren opened the public hearing at 7:24pm. Mrs. Kim Van Der Hyde stated that the Board approved a resolution at their January 16, 2018 Meeting and the County successfully closed on this financing in the total amount of $2,883,000 on January 30, 2018. She stated that this was a done deal and this public hearing is required, because it totals more than 1% of the total budget and that it has to be opened up for the public to speak to the Board regarding the matter. No one signed up to speak, and the public hearing was closed at 7:25pm. Motion was made by Mr. Farmer, seconded by Mr. Davis, to approve and appropriate a total of $2,883,000 to the FY2017-2018 budget. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Farmer-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; and Mr. Warren-Yes. Mr. Farmer’s motion passed by a unanimous vote of the Board present. New Business Award of Bid for Chatham Train Depot Parking Lot Extension Mr. Hicks spoke and stated that a few years ago the County received a grant for renovations to the Chatham Train Depot. After the renovation, there were funds left in the project budget and approval was given for the extension of the parking lot behind the building. 7.a.b Packet Pg. 14 Attachment: 03-20-2018 BOS Business Meeting - draft (1113 : Minutes) Board of Supervisors Business Meeting March 20, 2018 The County received bids for the project on October 24, 2017. VDOT had finally signed off on the approval for the lowest bid to Adams Construction for $49,220. Motion was made by Mr. Blackstock, seconded by Mr. Barber, to award the bid for the paving of the Chatham Train Depot parking lot extension to Adams Construction in the amount of $49,220. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Farmer-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; and Mr. Warren-Yes. Mr. Blackstock’s motion passed by a unanimous vote of the Board present. Green Box Bids Mr. Hicks stated that we are in the process of taking out some of the County’s greenboxes. He stated that we are down to 19 school sites and 12 green box collection sites. There were two bids received and the lowest bid came from First Piedmont in the amount o f $245,559.60 for Option A (Mixed Waste). Motion was made by Mr. Barber, seconded by Mr. Blackstock, to award the bid to First Piedmont for Option A (Mixed Waste) for a yearly cost in the amount of $245,559.60. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Farmer-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; and Mr. Warren-Yes. Mr. Barber’s motion passed by a unanimous vote of the Board present. Mr. Blackstock also wanted to let the public know that this was discussed in depth earlier in the day at the work session before the business meeting. VDOT Stormwater Agreement Mr. Sides stated that at the Board’s last meeting, it approved a Resolution to accept Gloria Lane into the Virginia Department of Transportation Secondary Road System. He stated that a new VDOT requirement requires a Stormwater Agreement. Mr. Sides stated that the County has been working to create this Agreement, but one hurdle is that it must be approved by a certified engineer. Mr. Sides requested for this Agreement to be signed, contingent on addressing all other issues, instead of having to come back to another meeting. Mr. Blackstock asked Mr. Hunt if he felt comfortable with this, and he said that he did, and that it also buys the citizen a little more time. Motion was made by Mr. Davis, seconded by Mr. Farmer, to authorize the Chairman to sign the VDOT Stormwater Maintenance Agreement for Cedar Hill Subdivision, Section 4, contingent on a staff report that all outstanding issues have been addressed and legal assurance that no new County liability is created. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Farmer-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; and Mr. Warren-Yes. Mr. Davis’s motion passed by a unanimous vote of the Board present. Pet Center Projects – Appropriation of Grant Funds Mrs. Van Der Hyde stated that the County recently received a check from the Community Foundation for a total of $37,625. She stated that the grant does not require a local match and is just requesting that they appropriate that money to the grants fund so it can be placed in a pot called “Pet Center Projects.” There are currently three (3) projects taking place; The Bricks Project, The Dog Park Project, and the Washer & Dryer Project. Motion was made by Mr. Blackstock, seconded by Mr. Davis, to appropriate a total of $37,625 to the Community Foundation-Pet Center Projects Grant line item 250-4-094210-8216. Mr. Blackstock stated that this has never happened before with having money like this coming in. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Farmer-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; 7.a.b Packet Pg. 15 Attachment: 03-20-2018 BOS Business Meeting - draft (1113 : Minutes) Board of Supervisors Business Meeting March 20, 2018 Mr. Davis-Yes; and Mr. Warren-Yes. Mr. Blackstock’s motion passed by a unanimous vote of the Board present. Executive Coaching and Training – Danville Regional Foundation Grant Appropriation Mrs. Van Der Hyde stated that Pittsylvania County was recently awarded a grant through the Danville Regional Foundation “DRF” in the amount of $24,990 for executive coaching and leadership training from January 1, 2018 – December 31, 2018. She stated that this does not require a local match and just needs to be appropriated to the grants fund. Motion was made by Mr. Davis, seconded by Mr. Barber, to appropriate a total of $24,990 to the Danville Regional Foundation – BOS Grant line item 250-4-094253-5540. Mr. Warren thanked the Regional Foundation for this grant and for having confidence in the Board. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Farmer-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; and Mr. Warren-Yes. Mr. Davis’s motion passed by a unanimous vote of the Board present. CIT Assessment Site Program – Appropriation of Grant Funds Mrs. Van Der Hyde stated that the County was recently awarded a grant through the Commonwealth of Virginia Department of Behavioral Health and Developmental Services for a one-time funding in the amount of $80,000 to be used to provide additional on-call law enforcement for transportation of Danville-Pittsylvania Community Services “DPCS” clients. This requires no local match. Motion was made by Mr. Blackstock, seconded by Mr. Barber, to appropriate a total of $80,000 to the CIT Assessment Site Program Grant-Grant number 031721. Mr. Blackstock spoke on the importance of this CIT (crisis intervention team) program. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Farmer-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; and Mr. Warren-Yes. Mr. Blackstock’s motion passed by a unanimous vote of the Board present. Matters from Work Session A motion was made by Mr. Blackstock to authorize County staff to advertise the required public hearing to potentially move the 305 Riceville, 402 Keeling, 108 W Blairs, and 704 Mt. Hermon voting precincts to new voting locations, seconded by Mr. Davis. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Farmer-Yes; Mr. Blackstock-Yes; Mr. Scearce- Yes; Mr. Davis-Yes; and Mr. Warren-Yes. Mr. Blackstock’s motion passed by a unanimous vote of the Board present. Reports from County Administrator Mr. Smitherman spoke on the Community Meetings about the proposed 2019 Budget and how they had been very well attended. He mentioned the upcoming meetings and also stated that the information could be found in the County Administration Office and on the County’s Facebook page. Board Announcements Mr. Blackstock stated that he was proud of the community and the support was shown at the Rodeo that Daniel Lanier recently put on at the Olde Dominion Agriculture Center. 7.a.b Packet Pg. 16 Attachment: 03-20-2018 BOS Business Meeting - draft (1113 : Minutes) Board of Supervisors Business Meeting March 20, 2018 Mr. Davis thanked Laurel Grove fire personnel for staying for the Business Meeting and expressed his gratitude for what they do. He also thanked Mr. Davenport, Ms. Van Der Hyde, and Mr. Tommy Stump. He also thanked staff and Mr. Smitherman for the jobs that they do. Mr. Farmer reminded of the Gretna Fire Department would be holding a Community Meeting, and also that the Climax Fire Department would be hosting a fish fry. Mr. Warren called the Board down to the front of the dias and complimented Mr. Smitherman for his presentations at the community meetings. He also recognized Ms. Flippen’s retirement and expressed the Board’s appreciation for all of her hard work. The Board also presented her with a card and asked Mr. Hicks to take a picture. Adjournment Mr. Warren adjourned the meeting at 7:47 PM. __________________________________________ Robert W. “Bob” Warren, Chair Pittsylvania County Board of Supervisors __________________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.a.b Packet Pg. 17 Attachment: 03-20-2018 BOS Business Meeting - draft (1113 : Minutes) 1 MINUTES JOINT MEETING PITTSYLVANIA COUNTY BOARD OF SUPERVISORS FINANCE COMMITTEE AND THE PITTSYLVANIA COUNTY FIRE & RESCUE POLICIES AND PROCEDURES COMMITTEE MAIN CONFERENCE ROOM COUNTY ADMINISTRATION BUILDING TUESDAY, MARCH 20, 2018 3:00 PM The meeting was opened at 3:00 by Mr. Blackstock, Chairman of the Finance Committee of the Pittsylvania County Board of Supervisors. Present Mr. Blackstock, Chairman, Finance Committee and member of Fire & Rescue Committee, Board of Supervisors Mr. Ronald Scearce, Finance Committee & Fire & Rescue Committee, Board of Supervisors Absent Mr. Davis, Finance Committee, Pittsylvania County Board of Supervisors Mr. Warren, Finance Committee, Pittsylvania County Board of Supervisors Mr. Barber, Fire & Rescue Committee, Pittsylvania County Board of Supervisors Guests Mr. Farmer, Pittsylvania County Board of Supervisors Mr. Smitherman, County Administrator Mr. Hicks, Assistant County Administrator Kaylyn McCluster, Deputy Clerk J. Vaden Hunt, County Attorney The meeting was suspended at 3:03 because lack of attendance for quorum. Mr. Warren, Finance Committee, Pittsylvania County Board of Supervisors, arrived at 3:13 and the meeting was resumed. A motion was made by Mr. Warren, seconded by Mr. Blackstock to approve the agenda. 7.a.c Packet Pg. 18 Attachment: 03-20-2018 Joint Finance & Fire & Rescue Committee Meeting - Draft (1113 : Minutes) 2 Mr. Smitherman started by saying that Fire & Rescue adds about $1 million and one employee to the budget and also states that in the new proposed budget there are certain basic minimum requirements such as using our purchasing policy, using the incident command system, maintaining an active duty roster, and maintaining a 70% response rate. He then directed discussion to Mr. Slemp regarding the proposed budget for Fire & Rescue Agencies and the feedback that he has gotten from that matter. Mr. Slemp spoke about how him and some of the fire and rescue agencies had been going around and doing needs assessments in the County to try and determine things that the different agencies needed, and also things that they didn’t need. There were certain places where they were able to save money by lending out supplies from one agency to the other. He spoke highly of how they were all coming together and working together more every day. He said that he was able to tweak the budget some and save some money in certain line items. He did point out that not all fire stations are able to provide their firefighters with their own masks, which is a major health and safety issue. Mr. Slemp states that there are some concerns with the new budget, but that they are all in agreement that they are all in the same place and they all want to get better. He turns discussion over to Scottie Adams. Mr. Adams spoke and requested for support of their budget if they could stay within the budget and work with Mr. Slemp on areas that needed improvement. He also thanked the County Administrator for putting that into the budget. He stated that he felt that the needs assessment needed to be done across the board so they had visited every fire and rescue squad in the County. He stated that there were currently 156 vehicles on the insurance, not counting the SOT trailers. After visiting all agencies, they were able to find savings and recommendations for the insurance and will be presenting them to the Fire/Rescue Association and then get it back to the Board. An example was given of one fire station having 14 trucks, but the County only insuring 10 of them. The other 4 would be left up to the agency to either get rid of or pay for the insurance themselves. There are 21 fire stations and 12 rescue squads within the County, and the argument was made that depending on the location and call volumes, not every station would need the same amount of trucks to be insured. Mr. Blackstock asked for clarification on the trucks that would be paid for by the agency, and Mr. Adams stated that they would like to keep the trucks on the County insurance but would like for it to come off the block funding. Mr. Hunt said that he thought that could be worked out legally. Mr. Warren said that he’s understanding it that each department is falling below the 7 trucks per locality on average, and Mr. Adams confirmed that. Mr. Adams requested that they present their proposal to Fire and Rescue and then present it back to the Board. Mr. Slemp said that very little would change since they are already on the insurance policy and Mr. Adams said that they were planning to meet on Tuesday to adjust the value on some of the trucks to reflect what they are really worth, and hopefully that will reduce some of that cost as well. Mr. Adams stated that there were 11 agencies present at their workshop and no one wanted to sign the service agreement. He said that their goal is a 12-minute response time. They do not have members who stay at their rescue buildings and they also don’t want their members running 100mph down the road to try and make that response time. 7.a.c Packet Pg. 19 Attachment: 03-20-2018 Joint Finance & Fire & Rescue Committee Meeting - Draft (1113 : Minutes) 3 He stated that they do want accountability, but that they don’t agree with the service contract. They want to work with Mr. Slemp and also report back to the Board monthly. Mr. Blackstock made a suggestion that the Fire and Rescue agencies sit down with Mr. Slemp and have a working document for the Board to go through so that they can look at it and work through their differences. Mr. Adams agreed and said that they were for that. Mr. Slemp said that he felt that the agencies are worried about the “contract” part, and that is their fear. Mr. Smitherman suggested that a memorandum of agreement be made instead of a contract. Mr. Warren questioned the mechanism of being able to count the first 10-minute responses and Mr. Adams stated that they don’t have a system that will record that. Mr. Scearce asks if there was any way to put a note in the system to record who was actually the first to respond, even in personal vehicles, but Mr. Adams said that they can’t input that into the system that they currently have. Mr. Warren states that it seems that the responders are actually doing a better job than the numbers are really reflecti ng and he is more concerned about actual on the scene time versus response time. The downfall is that there is no where in the CAD system to input this information. Mr. Slemp said that right now they do not have a centralized system that can do this type of thing but does want that type of system in the future. Mr. Adams then spoke on the titling of vehicles. There is a vehicle going to Renan any day and there is a concern titling the vehicle to the County and to Renan and would rather have an agreement versus a joint title. He gave a handout from Campbell County Board of Supervisors as an example. Mr. Blackstock voiced his concern that the taxpayer previously has no claim that the equipment that has been bought as a board. He thinks it’s not fair and just not smart and that there could be some hang ups with the County’s name on every vehicle title. He stated that he wouldn’t have a problem if a document were developed where it was signed by the appropriate officials from the agency as well as the County Attorney and County Administrator saying that the County would be able to get the money back legally if something were to happen. Mr. Warren agreed with Mr. Blackstock’s statement and he commended Fire and Rescue for their cooperation and collaboration. Mr. Adams stated that he wants to come up with a set of specs to report back and Mr. Warren stated that he wants to be kept in the loop on purchases, because Economic Development could affect the need for services in certain areas. Mr. Smitherman said that they could work with Mr. Hunt and Mr. Slemp on the document for titling. Mr. Scearce asked if grant money would be available for the mask issue and Mr. Slemp said that the money that was put into the budget was for new air bottles, but some of those people were able to find grant money for that so they are hoping they will be able to use that money for the masks. Mr. Farmer commended Fire & Rescue for all their hard work. 7.a.c Packet Pg. 20 Attachment: 03-20-2018 Joint Finance & Fire & Rescue Committee Meeting - Draft (1113 : Minutes) 4 A motion to adjourn was made by Mr. Blackstock, seconded by Mr. Warren. The meeting was adjourned at 4:02 p. m. 7.a.c Packet Pg. 21 Attachment: 03-20-2018 Joint Finance & Fire & Rescue Committee Meeting - Draft (1113 : Minutes) 1 MINUTES PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PROPERTY/BUILDING COMMITTEE MAIN CONFERENCE ROOM COUNTY ADMINISTRATION BUILDING THURSDAY, MARCH 22, 2018 4:00 PM The meeting was opened at 4:00 by Mr. Joe B. Davis, Chairman of the Property and Building Committee of the Pittsylvania County Board of Supervisors. Present Joe Davis, Chairman, Property and Building Committee, Board of Supervisors Dr. Charles Miller, Jr., Property and Building Committee, Board of Supervisors Absent Mr. Robert Warren, Property and Building Committee, Board of Supervisors Guests Mr. Ronald S. Scearce, Vice Chairman, Board of Supervisors David Smitherman, County Administrator Richard Hicks, Assistant County Administrator Kaylyn McCluster, Deputy Clerk J. Vaden Hunt Esq., County Attorney Ceillie Simkiss, Danville Register & Bee Motion was made by Dr. Miller and a second by Mr. Davis to approve the agenda. Mr. Hicks started with reviewing the proposals for the Armory. He spoke on 4 proposed uses and had a handout that showed what they were, as follows: Pittsylvania County Schools – Ready for Success Chatham First – Local Arts, Community and Commerce Pittsylvania County – Public Safety Training Center and Emergency Operations Center – E-911 Center Pittsylvania County Parks and Recreation – Fitness and Youth Practice Facility Mr. Hicks explained that the Ready for Success program was hoping to be able to work with troubled youth instead of having them go through the County’s CSA program. Chatham First is a locally based arts and farmer’s market. Hicks stated that the Public Safety Training Center does need to be addressed because of the current flooding issues, 7.a.d Packet Pg. 22 Attachment: 03-22-2018 Property Building Committee Meeting Minutes - Draft (1113 : Minutes) 2 but that is a longer-term project. The last option was for Pittsylvania County Parks and Recreation to use it as a fitness and youth practice facility. The Armory is currently being used by the Parks and Recreation department for youth basketball practice. Hicks stated that if the schools were to use it for their Ready for Success program, that the gym portion could still be used by the Parks and Recreation department. Mr. Davis stated that he was hoping that would be the case, for it to still be used by Parks and Recreation. Hicks pointed out the current zoning of the property, and the fact that if the property was used for a school it would need a Conditional Use Permit by the Town Council by the Town of Chatham. Dr. Miller stated that anything that would help to get away from the CSA debt would be agreeable to him. Mr. Scearce asked if there was any knowledge of the cost savings of CSA if the school were to use the facility, and he also asked if it were used for a youth facility, if there would be any equipment installed and the cost to the County for that. Mr. Smitherman added that he had spoken with Mark Moore about the need for a fitness facility in the community, but all of that would be 100% County cost; unless someone wanted to make a charitable contribution. The schools initial run would be to have two small classrooms. Mr. Smitherman said that he and Dr. Jones had walked through the Armory and saw very minimal costs to get up and going; especially since they don’t see the need for A/C. Although, they are required to have a playground for CSA type services. Mr. Smitherman also stated that if the school were to use the facility, they were still able to incorporate some of the other proposals. They would still be able to have recreation uses being that the kids wouldn’t be there after school hours. Mr. Davis asked how that would be written into a proposal with other facilities that could use the space. Mr. Smitherman noted that there are other things there that could be used in other ways, such as the building pad that could potentially be used for Public Safety in the future; and the schools could also use the building in the back for their maintenance shop. Mr. Hunt stated that the County could enter into some kind of contractual joint use agreement which would outline that it could be used for multiple things and Mr. Davis stated that he liked that the best so far and he felt that it was the best overall pick. Mr. Davis recommended to ask the schools to come up with a proposal agreement so that we could see what it would save the County and then to take the matter to the full Board at a work session. Dr. Miller made the motion to reach out to the schools for further information, and it was seconded by Mr. Davis. Mr. Hunt suggested that staff make it a point to set up a meeting with the schools and with Mr. Cocke, Chatham Town Manager, in the near future. Mr. Davis also asked if there would be any additional maintenance costs, although we have been maintaining it for years. Mr. Smitherman said that there is a little fence work needed and equipment for the playground. Also, A/C in classrooms at some point, but only the split units. The classrooms need paint and wax on the floors as well, but hopefully these could be a shared cost. Dr. Miller stated that the local arts could be contracted out as well and that this could be built into the lease agreement, as making the building available for community activity. A motion was made by Dr. Miller, with a second from Mr. Davis to adjourn at 4:16 pm. 7.a.d Packet Pg. 23 Attachment: 03-22-2018 Property Building Committee Meeting Minutes - Draft (1113 : Minutes) Special Call Meeting April 9, 2018 Pittsylvania County Board of Supervisors Monday, April 9, 2018 Special Called Meeting VIRGINIA: The Special Called Meeting of the Pittsylvania County Board of Supervisors was held on Monday, April 9, 2018, in the Pittsylvania County Educational and Cultural Center Auditorium, located at 39 Bank Street, Chatham, Virginia 24531. Robert W. “Bob” Warren, Chairman, called the meeting to order at 7:00 p.m. The following members were present: Tim R. Barber Tunstall District Joe B. Davis Dan River District Ronald S. Scearce Westover District Ben L. Farmer Callands-Gretna District Charles H. Miller, Jr. Banister District Elton W. Blackstock, Jr. Staunton River District Robert W. “Bob” Warren Chatham-Blairs District Mr. David M. Smitherman, County Administrator, J. Vaden Hunt Esq., County Attorney, Mrs. Kim Van Der Hyde, Director of Finance, and Mrs. Kaylyn McCluster, Deputy Clerk, were also present. Approval of Agenda Motion was made by Mr. Blackstock, seconded by Mr. Miller, to approve the agenda, which was unanimously approved by the Board. Public Hearings 4A.) PROPOSED REAL PROPERTY TAX INCREASE PUBLIC HEARING A Public Hearing was held tonight to hear citizen input on a proposed real estate tax increase; details of said proposed real estate tax increase are as follows: 1. Assessment Increase: Total assessed value of real property, excluding additional assessments due to new construction or improvements to property, exceeds last year’s total assessed value of real property by 6.68 %. 2. Lowered Rate Necessary to Offset Increased Assessment: The tax rate which would levy the same amount of real estate tax as last year, when multiplied by the new total assessed value of real estate with the exclusions mentioned above, would be $.55 per $100 of assessed value. This rate will be known as the “lowered tax rate.” 3. Effective Rate Increase: The Pittsylvania County Board of Supervisors proposes to adopt a tax rate of $.70 per $100 of assessed value. The difference between the lowered tax rate and the proposed rate would be $.15 per $100, or 27%. This 7.a.e Packet Pg. 24 Attachment: 04-09-2018 Special Call Meeting - Draft (1113 : Minutes) Special Call Meeting April 9, 2018 difference will be known as the “effective tax rate increase.” However, individual property taxes may increase at a percentage greater than or less than the above percentage. 4. Proposed Total General Fund Budget Increase: Based on the proposed real property tax rate and changes in other revenues, the total General Fund Budget of Pittsylvania County, Virginia, will exceed last year’s General Fund Budget by 7%. Mr. Warren opened the public hearing at 7:03 pm. Charles Turner, Tunstall District, was the first signed up to speak and he was in objection to the tax increase. Mike Turner, Tunstall District, spoke next and he wanted to offer solutions to the tax increase. LaVan Bowman, Chatham-Blairs District, spoke on behalf of Willie Fitzgerald, also of the Chatham-Blairs District, and they were there to represent the NAACP in objection of the tax increase. Mary Catherine Plaster, Chatham-Blairs District, spoke in objection to the property tax increase. Coy Harville, Westover District, spoke in opposition of the tax increase. Kathy Hodges, Callands- Gretna District, spoke in opposition of the tax increase, but also offered solutions. No one else signed up to speak and Mr. Warren closed the public hearing at 7:22 pm. 4B). PROPOSED PERSONAL PROPERTY TAX INCREASE PUBLIC HEARING A Public Hearing was held to hear citizen input on potentially changing the County’s current personal property rate from $8.75 of assessed value, 30% of fair market value, to $12.00 of assessed value, 30% of fair market value. In addition to this change, the Board of Supervisors will also consider potentially changing the Vehicle License Fee from $38.75 per vehicle to $40.75 per vehicle. Mr. Warren opened the public hearing at 7:22 pm. Jeffrey Reynolds, Callands-Gretna District, spoke first and he was in support of the personal property tax increase. Kathy Hodges, Callands-Gretna District, spoke in opposition of the personal property tax increase, and again voiced her solutions. No one else signed up to speak and Mr. Warren closed the public hearing at 7:29 pm. 4C). FY2019 PROPOSED PITTYSLVANIA COUNTY SCHOOL BUDGET PUBLIC HEARING The Pittsylvania County Board of Supervisors held a Public Hearing to hear citizen input on the proposed School Budget for fiscal year 2019. The School Budget is part of the overall County Budget, which proposes a 15¢ tax increase, making an effective real estate tax rate of 70¢ per $100 of assessed value. Below is a brief synopsis of the School Budget, which shall be for informative and fiscal planning purposes only: SCHOOL BOARD Adopted Proposed Budget Budget 7.a.e Packet Pg. 25 Attachment: 04-09-2018 Special Call Meeting - Draft (1113 : Minutes) Special Call Meeting April 9, 2018 2017-2018 2018-2019 REVENUES From Sales Tax 10,070,955 10,027,437 From State Funds 51,828,892 50,664,677 From Federal Funds 7,866,361 8,537,507 From Local Funds 17,236,709 18,336,709 Cafeteria Receipts 5,255,000 5,362,025 From Other Funds 1,445,024 1,985,683 Total $ 93,702,941 $94,914,038 EXPENDITURES Instruction 64,241,523 64,772,199 Admn./Attend & Health Svcs 3,370,527 3,735,358 Pupil Transportation 6,634,246 6,676,716 Operation & Maintenance 7,964,335 8,023,163 Non-Instructional Operations 3,412,865 3,476,047 Technology 2,824,445 2,868,530 Cafeteria 5,255,000 5,362,025 Total $ 93,702,941 $94,914,038 Mr. Warren opened the public hearing at 7:29 pm. Rev. Joan Tarpley-Robinson, Banister District, was the first to speak and she stated her support of the Board’s efforts and support of the school system. Kathy Hodges had also signed up to speak but declined when it was her turn. No one else signed up to speak and Mr. Warren closed the meeting at 7:32 pm. 4D). FY2018/19 PROPOSED PITTYSLVANIA COUNTY BUDGET PUBLIC HEARING The Pittsylvania County Board of Supervisors held a Public Hearing to hear citizen input on the proposed 2018-2019 County Budget. Said Budget will not be considered for adoption until seven (7) days after tonight’s Public Hearing. Below is a brief synopsis of the Budget, which shall be for informative and fiscal planning purposes only. Said Budget proposes a tax increase of 15¢, making the effective real estate tax rate of 70¢ per $100 of assessed value. GOVERNMENT 2017-2018 2018-2019 EXPENDITURES ADOPTED PROPOSED General Gov’t Expense 4,452,452 4,204,062 Judicial Admin. Expense 1,672,305 1,710,216 7.a.e Packet Pg. 26 Attachment: 04-09-2018 Special Call Meeting - Draft (1113 : Minutes) Special Call Meeting April 9, 2018 Public Safety 16,481,558 16,649,749 Health Dept./Social Services 12,292,658 13,726,345 Public Works 3,051,515 3,191,033 Education Expense 93,712,715 94,924,358 Parks, Rec. & Cultural 1,715,704 2,083,471 Grants 6,755,441 5,816,366 Community Dev. Expense 8,112,899 8,739,529 Capital Projects 604,963 3,433,077 Debt Service 10,767,972 10,605,577 Transfers 18,845,836 22,400,301 Misc/Non-Departmental 1,116,025 323,782 TOTAL $ 179,582,043 $ 187,807,866 2017-2018 2018-2019 REVENUES ADOPTED PROPOSED Local Funds 48,060,384 55,669,209 State Funds 88,739,378 87,677,490 Federal Funds 18,753,335 18,941,297 CIP Carryover 1,939,474 2,202,944 Carryover 236,483 291,625 Fund Balance 3,007,153 625,000 Transfers 18,845,836 22,400,301 TOTAL $ 179,582,043 $ 187,807,866 Mr. Warren opened the public hearing at 7:33 pm. Mary Catherine Plaster, Chatham- Blairs District, was the first to speak and stated that she would like to see the taxes placed fairly, and not just on the land owners. Coy Harville, Westover District, spoke in opposition of raising the taxes. Kathy Hodges, Callands-Gretna District, spoke on the opposition of raising the taxes and again gave her options for solutions to the debt problem. No one else signed up to speak and Mr. Warren closed the public hearing at 7:41 pm. Adjournment Mr. Warren adjourned the meeting at 7:42 pm. _______________________________________ Robert W. “Bob” Warren, Chair Pittsylvania County Board of Supervisors _______________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.a.e Packet Pg. 27 Attachment: 04-09-2018 Special Call Meeting - Draft (1113 : Minutes) Finance Committee April 10, 2018 Finance Committee Tuesday, April 10, 2018 Meeting VIRGINIA: The Finance Committee of the Pittsylvania County Board of Supervisors was held on Tuesday, April 10, 2018 in the Main Conference Room of the County Administration Building in Chatham, Virginia 24531. Elton W. Blackstock, Jr., Chair, called the meeting to order at 6:00 p.m. The following members were present: Elton W. Blackstock Joe B. Davis Robert W. Warren Ronald S. Scearce The following Board of Supervisors members were also present: Charles H. Miller Jr. Ben L. Farmer Board of Supervisor member Tim R. Barber joined the meeting at 6:04 pm. Mr. David M. Smitherman, County Administrator and Clerk of the Board; Mr. J. Vaden Hunt Esq., County Attorney; Mr. Greg L. Sides, Assistant County Administrator for Planning & Administration, Mr. Richard Hicks, Assistant County Administrator for Operations, the Honorable Mike Taylor, Sheriff, the Honorable Vincent Shorter, Treasurer, the Honorable Shirley Hammock, Commissioner of the Revenue, Mrs. Kim Van Der Hyde, Director of Finance, and Mrs. Kaylyn McCluster, Deputy Clerk, were also present. Approval of Agenda Motion was made by Mr. Warren, seconded by Mr. Davis, to approve the agenda, which was unanimously approved by the Finance Committee. New Business Mr. Smitherman gave a short presentation reviewing the revenue options, that included the implementation of the Solid Waste Fee and potential cuts. Smitherman stated that the feedback received at the Community Budget Meetings was not that revenue should not be raised, but was more centered around how it should be raised. He stated that some of the revenue options were personal property, real estate, and the Solid Waste Fee. To implement the Solid Waste Fee, there is a required public hearing that must be held, and it is also too late to be put on the June billing. Smitherman stated that he made contact with KeyStone and confirmed that it can be added to the December billing, and they can collect the entire yearly fee. Some potential cuts that Smitherman spoke about were cutting two (2) compactor sites that would save $280K, the Landfill Reserve that would save $450K, a two (2) week non-public safety furlough that would save $240K, five (5) deputies with a savings of $240K, Wayside Park with $72K in savings, COLA that would save $300K, the Salary Study Phase II that would save $140K, and a new Public Safety Position that would save $80K. 7.a.f Packet Pg. 28 Attachment: 04-10-2018 Finance Committee - Draft (1113 : Minutes) Finance Committee April 10, 2018 A motion was made by Mr. Davis, seconded by Mr. Scearce, that the Finance Committee recommend the approval of the FY2018-19 budget as presented with the following changes: Real Estate Tax Rate at .62, Personal Property Tax Rate at $9, and the Vehicle Registration Fee at $40.75, $100,000 to be budgeted for a recruitment and retention incentive program for Sheriff’s Deputies, and a Public Hearing be scheduled as soon as possible to consider the establishment of a $10 per month Solid Waste Fee. Mr. Blackstock asked about the total revenue of the .62¢ real estate tax rate and Smitherman stated that it would be $1.2 million additional revenue. Mr. Farmer stated that he doesn’t feel comfortable going above the number that was advertised. Mr. Barber stated to put the Sheriff positions back in if there is additional money. Mr. Blackstock stated that the money from the Sheriff’s vacancy savings would, most of the time, be there. Mr. Barber also stated his concern about Fire & Rescue being upset again. Mr. Scearce stated that the proposed agreements were put out and that is what they are upset about, but there would be a meeting on Wednesday, April 11, 2018, to sit down and discuss all of that with the Fire & Rescue Association and hopefully that would help to clarify things and get them back to being satisfied. Mr. Barber then brought up the Land Use Program, and he feels that agriculture is the backbone of our County, and does not want to make large changes to that Program. Mr. Warren stated that he did not want to see the budget balanced on the backs of the County employees by doing the furloughs, and he also did not want to see any compactor sites cuts in order to balance the budget; which is why he will be supporting the motion on the table. Mr. Blackstock stated the need for a new compactor site and Mr. Warren asked if they could accelerate the compactor site that Mr. Blackstock was speaking of, and also asked if they could use part of the $450K in landfill reserve next year to go ahead and get three (3) compactor sites. Then, the next year, just drop that amount down to cover that cost. Mr. Barber stated that Berry Hill had been brought up a lot in the public meetings, and Berry Hill really is the key to reducing taxes in the future. Mr. Warren stated that he had just attended a RIFA meeting and that Berry Hill is now the number one viewed site in the State of Virginia, and the State is helping to market that area as well. Mr. Blackstock stated that the motion is basically about revenue, and on the expenditure side, they want to make some changes to include three (3) compactor sites versus two (2). With the extra revenue that is generated above the 4.4 million they should guarantee the Sheriff that he gets his five (5) positions. The $100,000 that Mr. Davis mentioned for retention will come off of vacancy savings and make a change in the budget for that, since you have to cut somewhere to include $100,000 more in the budget. Mrs. Van Der Hyde recommended the Budget Resolution include what the Board is doing for Real Estate, Personal Property, and the License Fee; and, that they advertise for the Solid Waste Fee. The County budget will have to be re-advertised, because it changes. The changes can be part of the amendment, and if it does happen to spill over the amount that it just spills over, but it’s being advertised and will be a new figure. The Honorable Shirley Hammock, Commissioner of Revenue, asked if the Board was proposing picking up where they left off two (2) years ago with the same Ordinance. She stated that right now there are 868 permanent affidavits on file. When the Board last adopted, they allowed citizens to come in and say that the house is vacant and that they will never rent it, they then signed a permanent affidavit and took that fee off. Mr. Hunt suggested that a Legislative Committee be held to discuss that matter and Mr. Smitherman agreed. Blackstock asked if the Public Hearing for the Solid Waste Fee had to be on May 3, 2018. Mrs. Van Der Hyde stated that her only concern with waiting and not holding it on that day is that the Constitutional Officers have to go ahead with the software in order for the billing to be correct. Mr. Hunt said there was no magic number about May 7.a.f Packet Pg. 29 Attachment: 04-10-2018 Finance Committee - Draft (1113 : Minutes) Finance Committee April 10, 2018 3, but made it clear to the Board that they need to follow through with agreeing to put the Solid Waste Fee in place. Blackstock stated that they could hold that Public Hearing at the May Business Meeting and Mr. Hunt agreed. Blackstock stated that he would like for the Board to commit to leaving Land Use alone, and the rest of the Board agreed. Mr. Davis asked how much of the vehicle registration fee the County receives and Mrs. Van Der Hyde stated that it all comes to the County. The increase from $38.75 to $40.75 is really a $2 increase across the board on all registrations. A motion was made by Mr. Davis, seconded by Mr. Scearce, to amend his motion to include a $2 increase to all registrations, which was unanimously approved by the Committee. Adjournment Mr. Blackstock adjourned the meeting at 7:22 PM. 7.a.f Packet Pg. 30 Attachment: 04-10-2018 Finance Committee - Draft (1113 : Minutes) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Cooperative Agreement with Treasurer's Office Staff Contact(s): Ms. Jordan Agenda Date: April 17, 2018 Item Number: 7.b Attachment(s): Treasurer_4-17-18 Meeting Reviewed By: SUMMARY: In order to memorialize an understanding of the working relationship between Constitutional Officers and the County, the County enters into Cooperative Agreements to clarify said relationship, and ensure all employees of Constitutional Offices are made a part of, and are subject to, the County's personnel system and policies. Each Constitutional Office was provided an opportunity to review personnel options in the best interests of their employees, and opt into the County's personnel system, or opt out, while abiding to mandated employment laws. The Cooperative Agreements are also a means by which the Board of Supervisors can ensure that Constitutional Officers operate in accordance with policies and procedures established by the Board of Supervisors, in light of supplemental funding provided by the County. FINANCIAL IMPACT AND FUNDING SOURCE: The approximate cost associated with the Treasurer’s Office following the County’s pay plan is $20,000 for FY2018. This amount is already budgeted in the salary increase line item and will not require an additional appropriation. RECOMMENDATION: Staff recommends the Board of Supervisors approve the Cooperative Agreement between the County and the Treasurer’s Office, and authorize appropriate signatures where required. MOTION: Motion to approve the Cooperative Agreement between the County and Treasurer, and authorize appropriate signatures where required. 7.b Packet Pg. 31 7.b.a Packet Pg. 32 Attachment: Treasurer_4-17-18 Meeting (1099 : Cooperative Agreement with Treasurer's Office) 7.b.a Packet Pg. 33 Attachment: Treasurer_4-17-18 Meeting (1099 : Cooperative Agreement with Treasurer's Office) 7.b.a Packet Pg. 34 Attachment: Treasurer_4-17-18 Meeting (1099 : Cooperative Agreement with Treasurer's Office) 7.b.a Packet Pg. 35 Attachment: Treasurer_4-17-18 Meeting (1099 : Cooperative Agreement with Treasurer's Office) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Personnel Policies Manual Update Staff Contact(s): Ms. Jordan Agenda Date: April 17, 2018 Item Number: 7.c Attachment(s): Personnel Sections_4-17-18%20%20 Reviewed By: SUMMARY: The Pittsylvania County Personnel Policies Manual is a living document that requires continuous review and from time to time modifications. Therefore, the recommendation outlines modifications deemed necessary to increase efficiency and consistency throu ghout county departments. FINANCIAL IMPACT AND FUNDING SOURCE: N/A RECOMMENDATION: The Personnel Committee reviewed the following sections in the Pittsylvania County Personnel Policies Manual and request approval to modify the following sections: 5.1C (Part-time), 6.3 (Hybrid Leave Program; sick time), 6.5 (Injury Leave), 6.8 (Compensatory Time Off), 7.8 (Retirement), 6.13 (Holidays) and 19.4 (Workers’ Compensation). Revisions are attached. MOTION: Staff recommends the Board of Supervisors approve the requested modifications as outlined in recommendation. 7.c Packet Pg. 36 7.c.a Packet Pg. 37 Attachment: Personnel Sections_4-17-18%20%20 (1094 : Personnel Policies Manual Update) 7.c.a Packet Pg. 38 Attachment: Personnel Sections_4-17-18%20%20 (1094 : Personnel Policies Manual Update) 7.c.a Packet Pg. 39 Attachment: Personnel Sections_4-17-18%20%20 (1094 : Personnel Policies Manual Update) 7.c.a Packet Pg. 40 Attachment: Personnel Sections_4-17-18%20%20 (1094 : Personnel Policies Manual Update) 7.c.a Packet Pg. 41 Attachment: Personnel Sections_4-17-18%20%20 (1094 : Personnel Policies Manual Update) 7.c.a Packet Pg. 42 Attachment: Personnel Sections_4-17-18%20%20 (1094 : Personnel Policies Manual Update) 7.c.a Packet Pg. 43 Attachment: Personnel Sections_4-17-18%20%20 (1094 : Personnel Policies Manual Update) 7.c.a Packet Pg. 44 Attachment: Personnel Sections_4-17-18%20%20 (1094 : Personnel Policies Manual Update) 7.c.a Packet Pg. 45 Attachment: Personnel Sections_4-17-18%20%20 (1094 : Personnel Policies Manual Update) 7.c.a Packet Pg. 46 Attachment: Personnel Sections_4-17-18%20%20 (1094 : Personnel Policies Manual Update) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: VHF Radio "Transmitter" - Mutual Aide Agreement; Danville Lifesaving Crew Staff Contact(s): Jim Davis Agenda Date: April 17, 2018 Item Number: 7.d Attachment(s): Radio Agreement Danville Lifesaving Crew (002) Reviewed By: SUMMARY: Pittsylvania County’s Emergency 911 Center has installed new tower sites throughout the County for the new P25 700Mhz Radio System. Mr. Davis has had discussion with the Chief Robbie Woodall to enter into an Agreement concerning mutual aid with regard to the provision of emergency radio communications in times of disaster, either man-made or natural, and in times of E-911 telephone and/or Radio communications failure within Pittsylvania County. In this Agreement, the County will provide tower space to Danville Lifesaving Crew and which will benefit the County by providing a backup emergency radio communications system for the Southern-end emergency responders. In exchange, the County will have access within the Dispatch Consoles to communicate on their radio systems in an emergency. Danville Lifesaving Crew will be locating their VHF Transmitting Repeater at their own cost. This Agreement may be terminated at any time by either party with a thirty (30) day written notice. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: Staff recommends that the Board of Supervisors authorize the County Administrator to enter into the provided Mutual Aide Agreement with Danville Lifesaving Crew. The County Attorney has approved to form the same for signature. MOTION: Motion to approve the Agreement between the Board of Supervisors and Danville Lifesaving Crew, and authorize County Administrator to sign the same. 7.d Packet Pg. 47 Page 1 of 2 EMERGENCY RADIO EMERGENCY SERVICES ANTENNA AGREEMENT This EMERGENCY RADIO ANTENNA AGREEMENT (“the Agreement”) is made and entered into this _____day of ________, 2018, by and between the COUNTY OF PITTSYLVANIA, VIRGINIA (the “County”), a political subdivision of the Commonwealth of Virginia, and the DANVILLE LIFESAVING & FIRST AID CREW, INC, DANVILLE, VIRGINIA, (the “DLSC” and/or “KCV411 Station Members”). WITNESSETH WHEREAS, it is deemed to be mutually beneficial to both the County and KCV411 Station Members to enter into this Agreement concerning mutual aid with regard to the provision of emergency radio communications in times of a disaster, either man-made or natural, and in times of E-911 telephone and/or Radio communications failure within the County, said equipment that is owned and operated by the Pittsylvania County Board of Supervisors (“BOS”) under the direct control of the Pittsylvania County Department of Emergency Management; WHEREAS, the County and KCV411 Station Members desire that the terms and conditions of the Agreement be established; WHEREAS, this repeater will be for the exclusive use of the Fire and Rescue Members and the Pittsylvania County Department of Emergency Management. NOW, THEREFORE, that for and in consideration of the mutual benefits to be derived by the County and KCV411 Station Members from this Agreement, said parties hereby covenant and agree, each with the other, as follows: 1. The DLSC owns a repeater with FCC Call Sign KCV411 Emergency Radio Station; 2. The DLSC will allow the County free and unlimited open access to the use of the repeater in times of a disaster, either man-made or natural, and in situations where the E-911 telephone and/or radio communications has failed, or in daily use for tactical operations to utilize in radio communications and authorized usage; 3. Notwithstanding anything to the contrary contained in this Agreement, nothing herein is intended or shall be construed to require either party to indemnify or save or hold harmless the other party, including, its officers, agents, and employees, from any liability for any act or omission occurring during or in connection with the performance of this Agreement; and 4. This Agreement may be amended only in writing, signed by an authorized representative of each party, and may be terminated at any time by either party giving thirty (30) days written notice to the other party. IN WITNESS WHEREOF, David M. Smitherman County Administrator, County of Pittsylvania, Virginia, and Robbie Woodall, Chief, Danville Lifesaving Crew, 7.d.a Packet Pg. 48 Attachment: Radio Agreement Danville Lifesaving Crew (002) (1105 : VHF Radio "Transmitter") Page 2 of 2 Danville, Virginia, have caused this Agreement to be executed by authority granted by their respective organization herein detailed all as of the day and year first above written. COUNTY OF PITTSYLVANIA, VIRGINIA ___________________________________ David M. Smitherman Title: County Administrator DANVILLE LIFESAVING & FIRST AID CREW _______________________________________ Robbie Woodall Title: Chief APPROVED AS TO FORM: _______________________ J. Vaden Hunt, Esq. Pittsylvania County Attorney 7.d.a Packet Pg. 49 Attachment: Radio Agreement Danville Lifesaving Crew (002) (1105 : VHF Radio "Transmitter") Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Proclamation - National Law Day: May 1, 2018 Staff Contact(s): Kaylyn McCluster Agenda Date: April 17, 2018 Item Number: 7.e Attachment(s): Reviewed By: SUMMARY: Each May the Pittsylvania County Board of Supervisors establishes and proclaims a Law Day for the celebration of the practice of law in the Commonwealth of Virginia and its heritage for liberty and equality FINANCIAL IMPACT AND FUNDING SOURCE: None RECOMMENDATION: Staff recommends that the Board of Supervisors approve the attached proclamation and declare May 1, 2018 as Law Day in Pittsylvania County. MOTION: Motion to approve the submitted Proclamation declaring May 1, 2018 as National Law Day throughout Pittsylvania County, and authorize Staff to forward said Proclamation to local media. 7.e Packet Pg. 50 Pittsylvania County Board of Supervisors Proclamation Law Day May 1, 2018 “Separation of Powers: Framework for Freedom” WHEREAS Law Day is an occasion of public acknowledgement of our Nation’s and the County of Pittsylvania’s heritage of justice, liberty, and equality under the law; and WHEREAS the United States Congress has statutorily designated May 1 as the annual day for commemoration of Law Day; and WHEREAS the American Bar Association has designated the 2018 Law Day theme to be “Separation of Powers: Framework for Freedom” in recognition of how The U.S. Constitution sets out a system of government with distinct and independent branches-Congress, the Presidency, and a Supreme Court; and WHEREAS it also defines legislative, executive, and judicial powers and outlines how they interact; and WHEREAS these three separate branches share power, and each branch serves as a check on the power of the others; and WHEREAS “Ambition must be made to counteract ambition,” James Madison explained in Federalist 51 because Madison believed that the Constitution’s principles of separation of powers and checks and balances preserve political liberty and provide a framework for freedom; and WHEREAS we the people must continually act to ensure that our constitutional democracy endures, preserving our liberties and advancing our rights and enables us to reflect on the separation of powers as fundamental to our constitutional purpose and to consider how our governmental system is working for ourselves and our posterity; and WHEREAS promoting public understanding of the roots of our freedom are an important component in the civic education of the citizens of the United States and of County of Pittsylvania, Virginia; and NOW THEREFORE, WE, The Board of Supervisors, declare May 1, 2018, to be Law Day in the County of Pittsylvania, Virginia this 17thday of April in the year 2018. 7.e Packet Pg. 51 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Proclamation - National Police Week: May 13 - 19, 2018 Staff Contact(s): Kaylyn McCluster Agenda Date: April 17, 2018 Item Number: 7.f Attachment(s): Reviewed By: SUMMARY: Each year the Board of Supervisors, in cooperation with the Pittsylvania County Sheriff’s Department and Virginia State Police, prepare a Proclamation to provide awareness for the National Police Week, and Peace Officers Memorial Day. FINANCIAL IMPACT AND FUNDING SOURCE: None RECOMMENDATION: Staff recommends the Board of Supervisors approve the attached proclamation and authorize distribution to all local media sources. MOTION: Motion to approve the submitted Proclamation declaring May 13 – 19, 2018 as National Police Week, and May 15, 2018, as Peace Officers Memorial Day throughout Pittsylvania County, and authorize Staff to forward said Proclamation to local media. 7.f Packet Pg. 52 Pittsylvania County Board of Supervisors Proclamation NATIONAL POLICE WEEK May 13-19, 2018 TO RECOGNIZE NATIONAL POLICE WEEK 2018, AND MAY 15TH AS PEACE OFFICERS MEMORIAL DAY, BY HONORING THE SERVICE AND SACRIFICE OF THOSE LAW ENFORCEMENT OFFICERS KILLED IN THE LINE OF DUTY WHILE PROTECTING OUR COMMUNITIES AND SAFEGUARDING OUR DEMOCRACY. WHEREAS, The Congress and the President of the United States has declared law enforcement officer safety and wellness a top priority, and the International Association of Chiefs of Police’s Center for Officer Safety and Wellness promotes the importance of individual, agency, family, and community safety and wellness awareness; and WHEREAS, the members of the Pittsylvania County Sheriff’s Department play an essential role in safeguarding the rights and freedom of the citizens of Pittsylvania County; and WHEREAS, it is important that all citizens know and understand the problems, duties and responsibilities of their sheriff’s department, and that members of our sheriff’s department recognize their duty to serve the people by safeguarding life and property, by protecting them against violence or disorder, and by protecting the innocent against deception and the weak against oppression or intimidation; and WHEREAS, the Sheriff’s Department of Pittsylvania County has grown to be a modern and scientific law enforcement agency which unceasingly provides a vital public service; then NOW, THEREFORE, the Board of Supervisors calls upon all citizens of Pittsylvania County, Virginia, and upon all patriotic, civil and educational organizations to observe the week of May 13-19, 2018 as Police Week with appropriate recognition and thanks for our police officers, past and present, who by their faithful and loyal devotion to their responsibilities have rendered a dedicated service to their communities and, in doing so, have established for themselves an enviable and enduring reputation for preserving the rights and security for all citizens; and THE BOARD OF SUPERVISORS FURTHER calls upon all citizens of Pittsylvania County, Virginia, to observe May 15, 2018 as Peace Officers Memorial Day to honor those peace officers who, through their courageous deeds, have lost their lives or have become disabled in the performance of duty. 7.f Packet Pg. 53 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Proclamation - National Travel & Tourism Week: May 6 - 12, 2018 Staff Contact(s): Kaylyn McCluster Agenda Date: April 17, 2018 Item Number: 7.g Attachment(s): Reviewed By: SUMMARY: In the past, the Pittsylvania County Board of Supervisors has established a National Travel & Tourism Week for the celebration of travel and how it has a positive effect on the County, State, and Nation’s economic prosperity and image abroad, and also impacts business productivity. FINANCIAL IMPACT AND FUNDING SOURCE: None RECOMMENDATION: Staff recommends the Board of Supervisors approve the attached proclamation and authorize distribution to all local media sources. MOTION: Motion to approve the submitted Proclamation declaring May 6 – 12, 2018 as National Travel & Tourism Week throughout Pittsylvania County, and authorize Staff to forward said Proclamation to local media. 7.g Packet Pg. 54 Pittsylvania County Board of Supervisors Proclamation National Travel & Tourism Week May 6 - 12, 2018 Whereas travel has a positive effect on Virginia and the nation’s economic prosperity and image abroad, it also impacts business productivity and individual travelers’ well-being. Whereas travel to and within the United States provides significant economic benefits for the nation, generating more than $2.3 trillion in economic output in 2016, with $990.3 billion spent directly by travelers. Whereas travel is among the largest private-sector employers in the United States, supporting 15.3 million jobs in 2016, including 8.6 million directly in the travel industry and 6.7 million in other industries. Whereas travelers’ spending directly generated tax revenues of $157.8 billion for federal, state and local governments, funds used to support essential services and programs. Whereas tourism continues to have a positive impact on Pittsylvania County, with over $73 million in travel related expenditures, 657 people employed in local tourism positions, over $2 million in local tax receipts, and $14 million in local payroll in 2016. Whereas international travel to the United States is the nation’s No. 1 services export. In 2016, travel generated $245 billion in exports, creating a $84 billion trade surplus for the United States. Whereas meetings, events and incentive travel are core business functions that help companies strengthen business performance, educate employees and customers and reward business accomplishments-which in turn boosts the U.S. economy. In 2016, domestic and international business travelers spent $307.2 billion. Whereas leisure travel, which accounts for more than three-quarters of all trips taken in the United States, spurs countless benefits to travelers’ health and wellness, creativity, cultural awareness, education, happiness, productivity and relationships. Whereas travel is a pillar of economic growth, creating jobs at a faster rate than other sectors. Now, therefore, the Board of Supervisors does hereby proclaim May 6-12, 2018 as National Travel and Tourism Week in Pittsylvania County, Virginia, and urge the citizens of Pittsylvania County, Virginia, to join me in this special observance with appropriate events and commemorations. 7.g Packet Pg. 55 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Proclamation - Teacher Appreciation Week: May 7 - 11, 2018 Staff Contact(s): Kaylyn McCluster Agenda Date: April 17, 2018 Item Number: 7.h Attachment(s): Reviewed By: SUMMARY: National Teacher Appreciation Day, also known as National Teacher Day, is celebrated on Tuesday of the first full week in May. This day is part of Teacher Appreciation Week which is the first full week in May of each year. The National Education Association describes National Teacher Day “as day for honoring teachers and recognizing the lasting contributions they make to our lives”. FINANCIAL IMPACT AND FUNDING SOURCE: None RECOMMENDATION: Staff recommends the Board of Supervisors approve the attached proclamation and direct the County Administrator to submit it to local news media. MOTION: Motion to approve the submitted Proclamation declaring May 7 – 11, 2018 as Teacher Appreciation Week, and May 8, 2018 as Teacher Appreciation Day throughout Pittsylvania County, and authorize Staff to forward said Proclamation to Local media. 7.h Packet Pg. 56 Pittsylvania County Board of Supervisors Proclamation Teacher Appreciation Week May 7-11, 2018 VIRGINIA: At the business meeting of the Pittsylvania County Board of Supervisors held on Tuesday, April 17, 2018, the following proclamation was adopted celebrating Teacher Appreciation Week May 7-11, 2018 and Teacher Appreciation Day May 8, 2018. WHEREAS, teachers mold in a positive direction the future citizens and future leaders of our country through guidance and education; and WHEREAS, teachers encounter students of widely differing backgrounds and we entrust our children with the teachers and they affect the lives of our children on a daily basis; and WHEREAS, our country’s future depends upon providing quality education to all students; and WHEREAS, teachers spend countless hours preparing lessons, evaluating progress, counseling and coaching students and performing community service; and WHEREAS, the Board of Supervisors recognizes and supports its teachers in educating the children of Pittsylvania County; then NOW, THEREFORE, BE IT RESOLVED that the Pittsylvania County Board of Supervisors proclaims May 7-11, 2018 to be Teacher Appreciation Week and observes Tuesday, May 8, 2018 as Teacher Appreciation Day; and BE IT FURTHER RESOLVED that the Pittsylvania County Board of Supervisors strongly encourages all citizens of Pittsylvania County to join in with personally expressing app reciation to our teachers for their dedication and devotion to their work. 7.h Packet Pg. 57 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Purchase of iPad - Rebecca Flippen Staff Contact(s): David Smitherman Agenda Date: April 17, 2018 Item Number: 7.i Attachment(s): 04-17-2018 Ipad Purchase - Rebecca Flippen Reviewed By: SUMMARY: Retired Deputy Clerk, Rebecca Flippen, is requesting to purchase the iPad that she has used for the past four (4) years. It is a fifth (5th ) generation iPad Air, and it currently sells for between $150 to $250 used. By action, the Board of Supervisors may dispose of such item by declaring it surplus and transferring ownership to Mrs. Flippen in an exchange for $1. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: Staff recommends the Board of Supervisors approve Mrs. Flippen’s request and be allowed to purchase the iPad, contingent on her returning all other County property in her possession. MOTION: Motion to declare the iPad surplus, and authorize the disposal of the same for $1 to the Mrs. Flippen, contingent on her returning all County property in her possession. 7.i Packet Pg. 58 7.i.a Packet Pg. 59 Attachment: 04-17-2018 Ipad Purchase - Rebecca Flippen (1126 : Purchase of iPad - Rebecca Flippen) 7.i.a Packet Pg. 60 Attachment: 04-17-2018 Ipad Purchase - Rebecca Flippen (1126 : Purchase of iPad - Rebecca Flippen) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Rezoning Case R-18-006; Virginia Oakley and Sharon Gilbert; Dan River Election District R-1, Residential Suburban Subdivision District to A-1, Agricultural District (Greg Sides) Staff Contact(s): Karen Hayes Agenda Date: April 17, 2018 Item Number: 10.A.1 Attachment(s): RICH CASE R-18-006 Reviewed By: SUMMARY: Case R-18-006, Virginia Elizabeth Oakley Rich and Sharon Oakley Gilbert are requesting to rezone the properties from R-1, Residential Suburban Subdivision District to A-1, Agricultural District on a total of 2.60 acres, four (4) parcels of land, located on State Road 810/McNeely Lane in the Dan River Election District. The parcels are shown on our records as GPIN #s 2460- 48-5032 (0.72 acre), 2460-47-7836 (0.76 acre), 2460-47-9537 (0.53 acre), and 2460-57-1229 (0.59 acre). The staff summary has been summitted in the Board Packet FINANCIAL IMPACT AND FUNDING SOURCE: N/A RECOMMENDATION: Staff submits this item to the Board of Supervisors for their review and consideration. 10.A.1 Packet Pg. 61 10.A.1.a Packet Pg. 62 Attachment: RICH CASE R-18-006 (1119 : Rezoning Case; R-18-006 RICH) 10.A.1.a Packet Pg. 63 Attachment: RICH CASE R-18-006 (1119 : Rezoning Case; R-18-006 RICH) 10.A.1.a Packet Pg. 64 Attachment: RICH CASE R-18-006 (1119 : Rezoning Case; R-18-006 RICH) 10.A.1.a Packet Pg. 65 Attachment: RICH CASE R-18-006 (1119 : Rezoning Case; R-18-006 RICH) 10.A.1.a Packet Pg. 66 Attachment: RICH CASE R-18-006 (1119 : Rezoning Case; R-18-006 RICH) 10.A.1.a Packet Pg. 67 Attachment: RICH CASE R-18-006 (1119 : Rezoning Case; R-18-006 RICH) 10.A.1.a Packet Pg. 68 Attachment: RICH CASE R-18-006 (1119 : Rezoning Case; R-18-006 RICH) 10.A.1.a Packet Pg. 69 Attachment: RICH CASE R-18-006 (1119 : Rezoning Case; R-18-006 RICH) 10.A.1.a Packet Pg. 70 Attachment: RICH CASE R-18-006 (1119 : Rezoning Case; R-18-006 RICH) 10.A.1.a Packet Pg. 71 Attachment: RICH CASE R-18-006 (1119 : Rezoning Case; R-18-006 RICH) 10.A.1.a Packet Pg. 72 Attachment: RICH CASE R-18-006 (1119 : Rezoning Case; R-18-006 RICH) 10.A.1.a Packet Pg. 73 Attachment: RICH CASE R-18-006 (1119 : Rezoning Case; R-18-006 RICH) 10.A.1.a Packet Pg. 74 Attachment: RICH CASE R-18-006 (1119 : Rezoning Case; R-18-006 RICH) 10.A.1.a Packet Pg. 75 Attachment: RICH CASE R-18-006 (1119 : Rezoning Case; R-18-006 RICH) 10.A.1.a Packet Pg. 76 Attachment: RICH CASE R-18-006 (1119 : Rezoning Case; R-18-006 RICH) 10.A.1.a Packet Pg. 77 Attachment: RICH CASE R-18-006 (1119 : Rezoning Case; R-18-006 RICH) 10.A.1.a Packet Pg. 78 Attachment: RICH CASE R-18-006 (1119 : Rezoning Case; R-18-006 RICH) 10.A.1.a Packet Pg. 79 Attachment: RICH CASE R-18-006 (1119 : Rezoning Case; R-18-006 RICH) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Rezoning Case R-18-007; Freddie L. Melton, Sr. & Dawn P. Melton; Callands-Gretna District R-1, Residential Suburban Subdivision District to A-1, Agricultural District (Greg Sides) Staff Contact(s): Karen Hayes Agenda Date: April 17, 2018 Item Number: 10.A.2 Attachment(s): MELTON CASE R-18-007 Reviewed By: SUMMARY: Freddie Leroy Melton, Sr., and Dawn May Perkins Melton have petitioned to rezone from R-1, Residential Suburban Subdivision District to A-1, Agricultural District on a total of 22.15 acres (5) parcels of land, located on State Road 626/Museville Road in the Callands-Gretna Election District. The parcels are shown our records as GPIN #s 1467-77-0733 (10.47 acres), 1467-77- 4611 (0.69 acres), 1467-77-4688 (0.71 acre), 1467-77-5756 (0.76 acre), and 1467-88-3952 (9.52 acres). The Planning Commission, with no opposition, recommended granting the petitioners’ request. The staff summary has been submitted in the Board Packet FINANCIAL IMPACT AND FUNDING SOURCE: N/A RECOMMENDATION: Staff submits this item to the Board of Supervisors for their review and consideration. 10.A.2 Packet Pg. 80 10.A.2.a Packet Pg. 81 Attachment: MELTON CASE R-18-007 (1120 : Rezoning Case R-18-007; Freddie L. Melton, Sr. & Dawn P. Melton) 10.A.2.a Packet Pg. 82 Attachment: MELTON CASE R-18-007 (1120 : Rezoning Case R-18-007; Freddie L. Melton, Sr. & Dawn P. Melton) 10.A.2.a Packet Pg. 83 Attachment: MELTON CASE R-18-007 (1120 : Rezoning Case R-18-007; Freddie L. Melton, Sr. & Dawn P. Melton) 10.A.2.a Packet Pg. 84 Attachment: MELTON CASE R-18-007 (1120 : Rezoning Case R-18-007; Freddie L. Melton, Sr. & Dawn P. Melton) 10.A.2.a Packet Pg. 85 Attachment: MELTON CASE R-18-007 (1120 : Rezoning Case R-18-007; Freddie L. Melton, Sr. & Dawn P. Melton) 10.A.2.a Packet Pg. 86 Attachment: MELTON CASE R-18-007 (1120 : Rezoning Case R-18-007; Freddie L. Melton, Sr. & Dawn P. Melton) 10.A.2.a Packet Pg. 87 Attachment: MELTON CASE R-18-007 (1120 : Rezoning Case R-18-007; Freddie L. Melton, Sr. & Dawn P. Melton) 10.A.2.a Packet Pg. 88 Attachment: MELTON CASE R-18-007 (1120 : Rezoning Case R-18-007; Freddie L. Melton, Sr. & Dawn P. Melton) 10.A.2.a Packet Pg. 89 Attachment: MELTON CASE R-18-007 (1120 : Rezoning Case R-18-007; Freddie L. Melton, Sr. & Dawn P. Melton) 10.A.2.a Packet Pg. 90 Attachment: MELTON CASE R-18-007 (1120 : Rezoning Case R-18-007; Freddie L. Melton, Sr. & Dawn P. Melton) 10.A.2.a Packet Pg. 91 Attachment: MELTON CASE R-18-007 (1120 : Rezoning Case R-18-007; Freddie L. Melton, Sr. & Dawn P. Melton) 10.A.2.a Packet Pg. 92 Attachment: MELTON CASE R-18-007 (1120 : Rezoning Case R-18-007; Freddie L. Melton, Sr. & Dawn P. Melton) 10.A.2.a Packet Pg. 93 Attachment: MELTON CASE R-18-007 (1120 : Rezoning Case R-18-007; Freddie L. Melton, Sr. & Dawn P. Melton) 10.A.2.a Packet Pg. 94 Attachment: MELTON CASE R-18-007 (1120 : Rezoning Case R-18-007; Freddie L. Melton, Sr. & Dawn P. Melton) 10.A.2.a Packet Pg. 95 Attachment: MELTON CASE R-18-007 (1120 : Rezoning Case R-18-007; Freddie L. Melton, Sr. & Dawn P. Melton) 10.A.2.a Packet Pg. 96 Attachment: MELTON CASE R-18-007 (1120 : Rezoning Case R-18-007; Freddie L. Melton, Sr. & Dawn P. Melton) 10.A.2.a Packet Pg. 97 Attachment: MELTON CASE R-18-007 (1120 : Rezoning Case R-18-007; Freddie L. Melton, Sr. & Dawn P. Melton) 10.A.2.a Packet Pg. 98 Attachment: MELTON CASE R-18-007 (1120 : Rezoning Case R-18-007; Freddie L. Melton, Sr. & Dawn P. Melton) 10.A.2.a Packet Pg. 99 Attachment: MELTON CASE R-18-007 (1120 : Rezoning Case R-18-007; Freddie L. Melton, Sr. & Dawn P. Melton) 10.A.2.a Packet Pg. 100 Attachment: MELTON CASE R-18-007 (1120 : Rezoning Case R-18-007; Freddie L. Melton, Sr. & Dawn P. Melton) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing to Adopt SR RIFA Ordinance (Matt Rowe) Staff Contact(s): Matt Rowe Agenda Date: April 17, 2018 Item Number: 10.B.1 Attachment(s): 04-17-2018 Pittsylvania County - SR RIFA Ordinance Reviewed By: SUMMARY: On February 23, 2017, a Letter of Intent signing ceremony was held in Hurt, Virginia, during which Pittsylvania County, the Town of Hurt, the Town of Altavista, and the City of Danville, signed a letter stating that the locales would work together to create a new regional industrial facility authority to market and develop the Southern Virginia Multimodal Park in Hurt. This Authority would be named the Staunton River Regional Industrial Facility Authority (“SR RIFA”). After the signing ceremony, Staff from the locales have been working together, with input from their governing bodies, to negotiate the terms of a SR RIFA Cost and Revenue Sharing Agreement. In addition to the Cost and Revenue Sharing Agreement, the County must codify their membership in the proposed Authority by adopting a local Ordinance. The provided Ordinance has been approved by legal counsel and is before the Board of Supervisors for consideration. This document must be approved by all “member” locales; as of April 4, 2018, Altavista has already approved the document. FINANCIAL IMPACT AND FUNDING SOURCE: None (see SR RIFA Cost and Revenue Sharing Agreement for financial impact). RECOMMENDATION: County Staff recommends the Board of Supervisors approve the provided SR RIFA Ordinance. MOTION: Motion to approve the provided SR RIFA Ordinance. 10.B.1 Packet Pg. 101 PRESENTED: April 17, 2018 ADOPTED: April 17, 2018 ORDINANCE NO. O-2018-04-01 AN ORDINANCE TO CREATE THE STAUNTON RIVER REGIONAL INDUSTRIAL FACILITY AUTHORITY AND TO ADD SECTION 7-6 TO THE CODE OF PITTSYLVANIA COUNTY, VIRGINIA CREATING THIS REGIONAL INDUSTRIAL FACILITY AUTHORITY. WHEREAS, the Board of Supervisors of the County of Pittsylvania, Virginia (the “Board”) has determined that the economic growth and development of Pittsylvania County, Virginia (“Pittsylvania County”) and the comfort, convenience, and welfare of its citizens require the development of industrial facilities; and, WHEREAS, the Board has determined that joint action through a regional industrial facility authority by Pittsylvania County, and the Town of Hurt, Virginia, the Town of Altavista, Virginia, and the City of Danville, Virginia (collectively, the “Other Member Localities”) will facilitate the development of the needed facilities; and WHEREAS, the Board has determined that regional cooperation in industrial development will assist Pittsylvania County and the Other Member Localities to achieve a greater degree of economic stability; and, WHEREAS, the Board has further determined that joint action through a regional industrial facility authority by Pittsylvania County and the Other Member Localities will facilitate the development of needed facilities and enhance the economic base for the member localities by developing, owning, and operating one or more facilities on a cooperative basis; and, WHEREAS, the Board has further determined that formation of a regional industrial facility authority in cooperation with the Other Member Localities and in compliance with the Virginia Regional Industrial Facilities Act, Chapter 64 of Title 15.2 of the Code of Virginia, 1950, as amended, will benefit the inhabitants of the region and other areas of the Commonwealth, for the increase of their commerce, and for the promotion of their safety, health, welfare, convenience and prosperity; NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Pittsylvania, Virginia, that: In accord with Title 15.2, Chapter 64 of the 1950 Code of Virginia, as amended, there is hereby created the Staunton River Regional Industrial Facility Authority, provided: THAT this ordinance shall become effective upon adoption of a similar ordinance by all of the Other Member Localities, and the adoption of a Cost and Revenue Sharing 10.B.1.a Packet Pg. 102 Attachment: 04-17-2018 Pittsylvania County - SR RIFA Ordinance (1125 : Adoption of SR RIFA Local Ordinance) Ordinance No. O-2018-04-01 2 Agreement by Pittsylvania County and the Other Member Localities (the “Agreement”), and THAT this ordinance shall become effective no later than December 31, 2018, or it shall be considered void, and THAT the adopting ordinance of Pittsylvania County shall contain provisions regarding the Staunton River Regional Industrial Facility Authority identical or substantially similar to the provisions as stated in the following amendment to the respective codes or ordinances of the Other Member Localities, which are made a part of this ordinance, and THAT should any section or provision of this ordinance be decided to be invalid or unconstitutional by a court of competent jurisdiction, such decision shall not affect the validity or constitutionality of any other section or provision of this ordinance or the Code of the County of Pittsylvania, Virginia 1976, as amended (the “Code”), and BE IT FURTHER ORDAINED that: 1. The County Administrator for Pittsylvania County, is authorized, upon review and majority vote of the members of the Board in favor of the Agreement, to execute an agreement establishing the respective rights and obligations of Pittsylvania County and the Other Member Localities with respect to the Staunton River Regional Industrial Facility Authority, consistent with Title 15.2, Chapter 64 of the 1950 Code of Virginia, as amended, and 2. That Section 7-6, entitled “Regional Industrial Facility Authority,” of Chapter 7, entitled “Industrial Development Authority”, of The Code of the County of Pittsylvania, Virginia, be, and the same is hereby, adopted as a new section of the Code to read as follows: SEC. 7-6.1 ESTABLISHMENT; DESIGNATION. There is hereby established a Regional Industrial Facilit y Authority to be known as the “Staunton River Regional Industrial Facility Authority”. SEC. 7-6.2 DEFINITIONS. A. “Act” shall mean the Regional Industrial Facilities Act, Chapter 64 of Title 15.2 of the Code of Virginia, 1950, as amended. B. “Agreement” shall mean the “Staunton River Cost and Revenue Sharing Agreement” by and among the County of Pittsylvania, Virginia, the Town of Hurt, Virginia, the Town of Altavista, Virginia, and the City of Danville, Virginia. 10.B.1.a Packet Pg. 103 Attachment: 04-17-2018 Pittsylvania County - SR RIFA Ordinance (1125 : Adoption of SR RIFA Local Ordinance) Ordinance No. O-2018-04-01 3 C. “Authority” shall mean the regional industrial facility authority created hereby by cooperative action of Pittsylvania County and the Other Member Localities and named herein, the “Staunton River Regional Industrial Facility Authority”. D. “Board of Directors” shall mean the Board of Directors of the Staunton River Regional Industrial Facility Authority. E. “Governing Body” shall mean the Board of Supervisors of Pittsylvania County, the Town Council of the Town of Hurt, the Town Council of the Town of Altavista, and the City Council of the City of Danville as members of the Authority. F. “Member Localities” shall mean all members of the Staunton River Regional Industrial Facility Authority, which initially include Pittsylvania County and the Other Member Localities. G. “Other Member Localities” shall mean the Town of Hurt, Virginia, the Town of Altavista, Virginia, and the City of Danville, Virginia. SEC. 7-6.3 CREATION, NAME, POWERS, DISSOLUTION AND FISCAL YEAR. A. There is hereby created, pursuant to the Act and in conjunction with the adoption of an identical or substantially similar ordinance by the Other Member Localities named the “Staunton River Regional Industrial Facility Authority”. B. The Authority is vested with the powers of a body corporate, including the power to sue and be sued in its own name, plead and be impleaded, and adopt and use a common seal and alter the same as may be deemed expedient. The Authority shall have all rights, duties and powers provided by provision of the Act, and including such powers, rights, and duties as may hereafter be set forth from time to time in the Act. C. The Authority may be dissolved by resolution of the Board of Directors in compliance with provisions for dissolution stated in the Act. D. The fiscal year for the Authority shall be the same as that of the Commonwealth. 10.B.1.a Packet Pg. 104 Attachment: 04-17-2018 Pittsylvania County - SR RIFA Ordinance (1125 : Adoption of SR RIFA Local Ordinance) Ordinance No. O-2018-04-01 4 SEC. 7-6.4 PURPOSE. The Authority is charged with the specific purpose to develop a regional industrial park containing approximately 603.98 acres, located in Hurt, Virginia, commonly known as the Southern Virginia Multi-Modal Park and any one or more other parcels of land located in any of the Member Localities regions as regional industrial parks and for the additional purpose of future development of other industrial properties or other reasons as permitted by the Act and as agreed upon by the Member Localities. SEC. 7-6.5 MEMBERSHIP. The Member Localities of the Authority are Pittsylvania County and the Other Member Localities, each of which is a political subdivision of the Commonwealth of Virginia, and each of which is authorized by the Act to participate in the Authority. The membership may, with the approval of the Board of Directors, be expanded in compliance with provision for expansion as stated in the Act. SEC. 7-6.6. MEMBER LOCALITY AGREEMENT. The Authority shall be governed by the Act, this article, and by the agreement executed by the Governing Body of each Member Locality. The Agreement shall establish the respective rights and obligations of the Member Localities and shall provide for revenue and economic growth-sharing arrangements with respect to tax revenues and other income and revenues generated by any facility owned by the Authority. SEC. 7-6.7. BOARD OF DIRECTORS. A. The powers, rights, and duties conferred by the Act upon the Authority shall be exercised by a Board of Directors, which shall consist of two (2) members appointed by the Governing Body of each member locality plus one (1) alternate appointed by the Governing Body of each member locality. The number of directors of the Authority may be supplemented by decision of and appointment by the Governing Bodies as permitted by the Act. B. Each Member Locality shall appoint to the Board of Directors two (2) members from its Governing Body to serve an initial four (4) year term pursuant to the Act. Each Member Locality shall also appoint one (1) 10.B.1.a Packet Pg. 105 Attachment: 04-17-2018 Pittsylvania County - SR RIFA Ordinance (1125 : Adoption of SR RIFA Local Ordinance) Ordinance No. O-2018-04-01 5 member from its Governing Body to serve an initial four (4) year term as an alternate director. C. In order to remain a director or alternate director of the Authority such director or alternate director must also be a current member of the Governing Body. Once a director or alternate director of the Authority is no longer a member of the Governing Body, the locality will appoint a new member from its Governing Body to fill the unexpired term of the vacating director. The alternate director shall serve until a new director is appointed. D. Each director and alternate director of the Board of Directors, before entering upon the discharge of the duties of the office, shall take and subscribe to the oath prescribed in Section 49-1 of the Code of Virginia, 1950, as amended, and shall serve in compliance with the Act, this section, and the Agreement. E. The Board of Directors shall adopt bylaws, rules and/or regulations to carry out the provisions of the Act. The bylaws, rules, or regulations shall, among other things, specify the principal office for the Authority, identify the schedule and place for meetings of the Board of Directors, and provide for the general administration of the operations of the Authority. F. The alternate director may act in place of the director of the same Member Locality if such director is not present at any meeting of the Authority. If the other two (2) directors for a Member Locality are present, the alternate does not have the right to vote. G. It shall require a simple majority of the Board of Directors to act unless a greater number is specified in such bylaws, rules and/or regulations, and a simple majority shall constitute a quorum. H. Each director of the Board of Directors shall be reimbursed for actual expenses incurred in the performance of their duties from funds available to the Authority. SEC. 7-6.8. PRINCIPAL OFFICE LOCATION, RECORDS, AND TITLE TO PROPERTY. The principal office of the Authority shall be located in Pittsylvania County. All records shall be kept at such office. The title to all property of every kind 10.B.1.a Packet Pg. 106 Attachment: 04-17-2018 Pittsylvania County - SR RIFA Ordinance (1125 : Adoption of SR RIFA Local Ordinance) Ordinance No. O-2018-04-01 6 belonging to the Authority shall be titled in the name of the Authority, which shall hold such title for the benefit of its Member Localities. SEC. 7-6.9. FUNDING. Funding of the Authority shall be by appropriation as decided from time-to-time by the Governing Bodies of the Member Localities and from such other sources as are identified in the Agreement. SEC. 7-6.10. REQUIRED REPORTS. A. Annual reports. The Board of Directors shall report to the Governing Body of each Member Locality annually, on or before the last March meeting of the Governing Body, on the activities of the Authority. In addition to oral presentation at the meeting, a written annual report shall be provided prior to the meeting and shall contain, at a minimum, the following information: 1. A financial update through December 31 of the current fiscal year; 2. After completion of the first fiscal year, an audited financial report showing expenditures and revenues and a statement showing the operating and financial condition at the end of the preceding fiscal year; 3. A written report, approved by the Board of Directors, of the activities and accomplishments of the Authority and recommendations regarding future activities of the Authority; and 4. A list of tenants, purchasers or other persons occupying the Southern Virginia Multi-Modal Park or any other regional industrial facilities developed by the Authority. B. Special reports. Upon written request of the Governing Body of any Member Locality, the Board of Directors shall report to the Governing Body within thirty (30) days of receipt of the request or within a longer period if so provided in the written request. The special report shall describe the activities and financial status of the Authority within the six (6) month period 10.B.1.a Packet Pg. 107 Attachment: 04-17-2018 Pittsylvania County - SR RIFA Ordinance (1125 : Adoption of SR RIFA Local Ordinance) Ordinance No. O-2018-04-01 7 immediately preceding the request, or as otherwise specified in the written request and shall be furnished to each Member Locality. A written report shall be provided if requested. 3. All other paragraphs, subsections, sections, divisions, articles, and provisions of said Chapter and Code be, and the same are hereby, continued in full force and effect unless and until the same are hereafter amended or repealed. APPROVED: _______________________________________ Title: _________________________________ ATTEST: ________________________________ KAYLYN M. MCCLUSTER Deputy Clerk County of Pittsylvania, Virginia APPROVED AS TO FORM: ________________________________ 10.B.1.a Packet Pg. 108 Attachment: 04-17-2018 Pittsylvania County - SR RIFA Ordinance (1125 : Adoption of SR RIFA Local Ordinance) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing - Moving of Voting Precincts: 305-Riceville, 108-West Blairs, and 402-Keeling (Kelly Bailess) Staff Contact(s): Kelly Bailess Agenda Date: April 17, 2018 Item Number: 10.B.2 Attachment(s): 4-17-2018 Public Hearing; Kelly Bailess, Moving Voting Precincts 4-17-2018 Public Hearing; Moving of Polling Precincts Reviewed By: SUMMARY: 1. 305-Riceville: In May of 2017, Mike Shelton, 640/Riceville Fire Chief, contacted the Registrar’s Office and notified it that his Board had met and voted to no longer allow the County to use the squad building as the 305- Riceville voting precinct. Upon further inspection, it has been determined that the building is not ADA compliant, has no handicap parking, and does not have enough parking to accommodate the seven (7) Election Officials and 1,100 registered voters. The Riceville Missionary Baptist Church has offered to allow the County to use the Family Life Center as a voting precinct. The Family Life Center has four (4) handicap parking spaces, meets all ADA requirements, and is located at 1444 Riceville Road, Java, Virginia 24565, within sight of the current voting precinct. Mr. Shelton has allowed us to continue to use the Rescue Sq uad until a new facility has been chosen. For the reasons previously stated, the Family Life Center has ample space and amenities to be a voting precinct and is the ideal location. 2. 402-Keeling: The 402-Keeling precinct, with 1,381 registered voters, located in the Keeling Fire Department, has moved elections into the bay, because of a large conference table preventing the flow of voters. The bay has no air conditioning and its entrance is not ADA compliant. Within the same parking lot, is Oak Grove Baptist Fellowship Hall, which has ample parking, is handicap accessible, has air conditioning, and has an open area for setup, which is an ideal place to server the voters and the election officials. Oak Grove Baptist Fellowship Hall is located at 2217 Oak Grove Road, Keeling, Virginia 24566. The Church has agreed to allow the County to use the Fellowship Hall for elections. 3. 108-Blairs: The 108 -Blairs voting precinct, has 828 registered voters, and is located at the Blairs Fire Station. Recently, it was brought to the Registrar’s attention by the Blairs’ Fire Chief that the Blairs Fire Station has had some issues with elections being held in the building, that the traffic pattern on U.S. Highway 29 is not safe, with no crossover going southbound (there is one access road). it has very limited parking to a very busy fire 10.B.2 Packet Pg. 109 station, and, now that it has a helicopter pad there are further restrictions for signs and parking. White Oak Worship Center, located at 8465 U.S. Highway 29, Blairs, Virginia 24527, has welcomed the opportunity of allowing the County to use its facility as a voting precinct for Elections. Upon first inspection, it has ample parking with handicap accessibility, as well as enough space to host Elections. FINANCIAL IMPACT AND FUNDING SOURCE: $1,650 for postage to mail noticed to voters. $310 for required advertisements in local paper. RECOMMENDATION: Following the lawfully conducted public hearing, approve attached amendment to Pittsylvania County Code Section 8-7 moving the following voting precincts: 305-Riceville Precinct to Riceville Missionary Baptist Church Family Life Center; 402-Keeling Precinct from Keeling Fire Station to Oak Grove Baptist Church Fellowship Hall; and 108-Blairs Precinct to White Oak Worship Center MOTION: Motion to approve the amendments to Pittsylvania Code Section 8-7 moving the following voting precincts: 305-Riceville Precinct to Riceville Missionary Baptist Church Family Life Center; 402-Keeling Precinct from Keeling Fire Station to Oak Grove Baptist Church Fellowship Hall; and 108-Blairs Precinct to White Oak Worship Center. 10.B.2 Packet Pg. 110 10.B.2.a Packet Pg. 111 Attachment: 4-17-2018 Public Hearing; Kelly Bailess, Moving Voting Precincts (1118 : Moving of Voting Precincts) 10.B.2.a Packet Pg. 112 Attachment: 4-17-2018 Public Hearing; Kelly Bailess, Moving Voting Precincts (1118 : Moving of Voting Precincts) 10.B.2.a Packet Pg. 113 Attachment: 4-17-2018 Public Hearing; Kelly Bailess, Moving Voting Precincts (1118 : Moving of Voting Precincts) 10.B.2.a Packet Pg. 114 Attachment: 4-17-2018 Public Hearing; Kelly Bailess, Moving Voting Precincts (1118 : Moving of Voting Precincts) 10.B.2.a Packet Pg. 115 Attachment: 4-17-2018 Public Hearing; Kelly Bailess, Moving Voting Precincts (1118 : Moving of Voting Precincts) 10.B.2.a Packet Pg. 116 Attachment: 4-17-2018 Public Hearing; Kelly Bailess, Moving Voting Precincts (1118 : Moving of Voting Precincts) 10.B.2.a Packet Pg. 117 Attachment: 4-17-2018 Public Hearing; Kelly Bailess, Moving Voting Precincts (1118 : Moving of Voting Precincts) 10.B.2.a Packet Pg. 118 Attachment: 4-17-2018 Public Hearing; Kelly Bailess, Moving Voting Precincts (1118 : Moving of Voting Precincts) 10.B.2.a Packet Pg. 119 Attachment: 4-17-2018 Public Hearing; Kelly Bailess, Moving Voting Precincts (1118 : Moving of Voting Precincts) 10.B.2.a Packet Pg. 120 Attachment: 4-17-2018 Public Hearing; Kelly Bailess, Moving Voting Precincts (1118 : Moving of Voting Precincts) 10.B.2.a Packet Pg. 121 Attachment: 4-17-2018 Public Hearing; Kelly Bailess, Moving Voting Precincts (1118 : Moving of Voting Precincts) 10.B.2.a Packet Pg. 122 Attachment: 4-17-2018 Public Hearing; Kelly Bailess, Moving Voting Precincts (1118 : Moving of Voting Precincts) PITTSYLVANIA COUNTY CODE SEC. 8-7. PRECINCTS. The precinct for each election district and the polling place for each precinct shall be set forth below: (B.S.M. 6/5/89), (B.S.M. 1/2/90), (Dept. Justice (10/12/91), (B.S.M. 9/3/96), (B.S.M. 12/16/03), (B.S.M. 1/5/03), (B.S.M. 3/16/04), (B.S.M. 7/20/04), (B.S.M. 4/19/05), (B.S.M. 5/16/06) (B.S.M. 6/19/07), (B.S.M. 8/04/08), (B.S.M. 8/19/08) (B.S.M. 3/16/10) (B.S.M. 5/17/11) PRECINCT POLLING PLACE CHATHAM-BLAIRS ELECTION DISTRICT Twin Springs Precinct Twin Springs Elementary School Chatham Precinct Old Chatham Elem. School (Old Library Building) Tunstall Precinct Tunstall High School West Blairs Precinct White Oak Worship CenterBlairs Volunteer Fire & Rescue CALLANDS-GRETNA ELECTION DISTRICT Bearskin Precinct Union Hall Elementary School Callands Precinct Callands Volunteer Fire Department Climax Precinct Climax Ruritan Club Gretna Precinct Gretna Senior High School Sandy Level Precinct Cool Branch Volunteer Rescue Squad BANISTER ELECTION DISTRICT Central Precinct Chatham Elementary School Riceville Precinct Riceville Missionary Baptist Church Family Life Center640 Rescue Squad Building East Blairs Precinct Southside Elementary School Mt. Airy Precinct Mt. Airy Elementary School East Gretna Precinct Gretna Elementary School DAN RIVER ELECTION DISTRICT Keeling Precinct Oak Grove Baptist Church Fellowship Hall Keeling Volunteer Fire Department 10.B.2.b Packet Pg. 123 Attachment: 4-17-2018 Public Hearing; Moving of Polling Precincts (1118 : Moving of Voting Precincts) Kentuck Precinct Dan River High School Ringgold Precinct Ringgold Volunteer Fire & Rescue STAUNTON RIVER ELECTION DISTRICT Hurt Precinct John L. Hurt, Jr., Elementary School Motley-Sycamore Precinct Motley Community Center Renan Renan Volunteer Fire Department TUNSTALL ELECTION DISTRICT Brosville Precinct Brosville Middle School Stony Mill Precinct Stony Mill Elementary School Swansonville Precinct Katies, Inc., Store Whitmell Precinct Tunstall Volunteer Fire Department Dry Fork Precinct Dry Fork Volunteer Fire Department WESTOVER ELECTION DISTRICT Bachelors Hall Precinct Bachelors Hall Volunteer Fire Department Ferry Road Precinct River Bend Volunteer Fire Department Mt. Hermon Precinct Mt. Hermon Courtyard Mt. Cross Precinct Mt. Cross Volunteer Fire Department CENTRAL ABSENTEE PRECINCT Central Absentee Precinct Old Chatham Elementary School (Old Library Building) 10.B.2.b Packet Pg. 124 Attachment: 4-17-2018 Public Hearing; Moving of Polling Precincts (1118 : Moving of Voting Precincts) Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Gospel Tabernacle Ball Field Request Staff Contact(s): Richard Hicks Agenda Date: April 17, 2018 Item Number: 12.a Attachment(s): 4-17-2018 Ball Field Request 04-17-2018 Gospel Tabernacle Outreach Center - Ball Field Request Reviewed By: The County has been contacted about the baseball field across from 203 Northside Drive in Gretna by the Gospel Tabernacle Outreach Center. Mr. Stone will be present to speak to the Board about his desires for this property. The County does currently own this property, and according to Mr. Darrell Dalton, the only maintenance performed on this property is mowing the field and trimming the bank on an average of 5 times per year. 12.a Packet Pg. 125 DISCLAIMER: This data is provided without warranty of any kind, either expressed or implied, including but not limited to, the implied warrantiesof merchantability and fitness for a particular purpose. Any person, firm or corporation which uses this map or any of the enclosed information assumes allrisk for the inaccuracy thereof, as Pittsylvania County expressly disclaims any liability for loss or damage arising from the use of said information by anythird party. April 09, 2018 Pittsylvania County, Virginia Parcel ID:2530-37-4789 Account Number:059A0-24-00-0145-B Property Address N/A General Information Owner Name:BOARD OF SUPERVISORS PITTS CO Owner Address:P O BOX 426 CHATHAM, VA 24531 Property Description:SOUTH OF NORTHSIDE/792 Use Description:N/A Total Acreage:7.55 Square Footage:N/A Zoning Description:TZ TOWN ZONING Township Description:12 TOWNSHIP OF GRETNA Neighborhood Description:100 0% Map Sheet:N/A Current Owner Deed Book/Page:DB1503/569 Deed Date:7/8/2005 General Remarks:N/A Previous Sold Price:$ Building Details Year Built:N/A Effective Year Built:N/A Number of Stoies :N/A Building Area:N/A Building Class:N/A Building Description:N/A Building Remarks:N/A Building Grade Factor:N/A Building Grade Amount:N/A Interior Basement Area:N/A Basement Finished Percentage:N/A Main Attic - Finished Area SqFt:N/A Main Attic - Unfinished Area SqFt: N/A Attic Area:N/A Attic Finished Percentage:N/A Number of Rooms:N/A Number of Bedrooms:N/A Full Baths:N/A Half Bath:N/A Fireplace:N/A Chimneys:N/A Floor Description:N/A Interior Description:N/A 12.a.a Packet Pg. 126 Attachment: 4-17-2018 Ball Field Request (1121 : Gospel Tabernacle Ball Field Request) DISCLAIMER: This data is provided without warranty of any kind, either expressed or implied, including but not limited to, the implied warrantiesof merchantability and fitness for a particular purpose. Any person, firm or corporation which uses this map or any of the enclosed information assumes allrisk for the inaccuracy thereof, as Pittsylvania County expressly disclaims any liability for loss or damage arising from the use of said information by anythird party. Exterior Condition Description:N/A Road Description:01 PAVED Found Description:N/A Structure Description:N/A Style Description:N/A Exterior Wall Description:N/A Roof Description:N/A Utilities Fuel Description:N/A Heat Description:N/A Air Description:N/A Fire Description:N/A Main Heating Area SqFt:N/A Main Air Conditioned Area SqFt:N/A Main Fire Place Area SqFt:N/A Assessments Information Last Appraiser:N/A Last Appraised Date:N/A Building Undepreciated Value:N/A Building Physical:N/A Active Building Value:N/A Building Subtotal:N/A Total Land Value:$75,500 Total Building Value:$ Total Market Value:$75,500 Total Use Deferment:0 Total Net Value:$75,500 Previous Land Value:$75,500 Previous Building Value:$ Previous Use Deferment:$ Previous Net Value:$75,500 Total Improvement:$ 12.a.a Packet Pg. 127 Attachment: 4-17-2018 Ball Field Request (1121 : Gospel Tabernacle Ball Field Request) Pittsylvania County, Virginia Legend Parcels County Boundary Title: Parcels Date: 4/9/2018 DISCLAIMER:This drawing is neither a legally recorded map nor a survey and is not intended to be used as such. The information displayed is a compilation of records,information, and data obtained from various sources, and Pittsylvania County is not responsible for its accuracy or how current it may be. 12.a.a Packet Pg. 128 Attachment: 4-17-2018 Ball Field Request (1121 : Gospel Tabernacle Ball Field Request) 12.a.b Packet Pg. 129 Attachment: 04-17-2018 Gospel Tabernacle Outreach Center - Ball Field Request (1121 : Gospel Tabernacle Ball Field Request) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: SR RIFA Cost and Revenue Sharing Agreement (Matt Rowe) Staff Contact(s): Matt Rowe Agenda Date: April 17, 2018 Item Number: 12.b Attachment(s): SR RIFA Cost and Revenue Sharing Agreement11 from CW (002) Reviewed By: SUMMARY: On February 23, 2017, a Letter of Intent signing ceremony was held in Hurt during which Pittsylvania County, Town of Hurt, Town of Altavista, and City of Danville, signed a letter stating that the locales would work together to create a new regional industrial facility authority to market and develop the Southern Virginia Multimodal Park in Hurt. This authority would be named the Staunton River Regional Industrial Facility Authority (“SR RIFA”). After the s igning ceremony, Staff from the locales have been working together, with input from their governing bodies, to negotiate the terms of a SR RIFA Cost and Revenue Sharing Agreement. Said document has been approved by legal counsel and is before the Board for consideration. This document must be approved by all “member” locales; as of April 4, 2018, Altavista has already approved the document. FINANCIAL IMPACT AND FUNDING SOURCE: The SR RIFA Cost and Revenue Sharing Agreement contains the following cost -revenue sharing percentages: 50% Pittsylvania County; 4% Town of Hurt; 23% Town of Altavista; and 23% City of Danville. The initial fee of creating SR RIFA and contributing towards a potential land option is $100,000; of which Pittsylvania County is responsible for paying $50,000 or 50% (as stated in the Revenue-Cost Sharing Agreement). RECOMMENDATION: County Staff recommends the Board approve the attached SR RIFA Cost and Revenue Sharing Agreement. MOTION: I make a Motion to approve the execution of the SR RIFA Cost and Revenue Sharing Agreement. 12.b Packet Pg. 130 1 STAUNTON RIVER COST AND REVENUE SHARING AGREEMENT THIS STAUNTON RIVER COST AND REVENUE SHARING AGREEMENT (this "Agreement"), made and entered into as of the _____ day of _______________ 2018, by and among the COUNTY OF PITTSYLVANIA, VIRGINIA ("Pittsylvania"), a political subdivision of the Commonwealth of Virginia; (ii) the TOWN OF HURT, VIRGINIA, a Virginia municipal corporation ("Hurt"); (iii) the TOWN OF ALTAVISTA, VIRGINIA, a Virginia municipal corporation ("Altavista"); and (iv) the CITY OF DANVILLE, VIRGINIA, a Virginia municipal corporation ("Danville"); W I T N E S S E T H : NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties agree as follows: Section 1. - Recitals. The parties recite the following facts: a. Pittsylvania, Hurt, Altavista, Danville and others executed that certain letter of intent dated February 23, 2017 (the "LOI"), under which the parties hereto desire to work cooperatively to create a regional industrial facility authority pursuant to the Virginia Regional Industrial Facilities Act, Virginia Code '' 15.2-6400 et seq., as amended (the "Act"), that will develop (i) a regional industrial park containing approximately 603.98 acres (Tax GPINs: 2546- 30-5577, 2545-69-2418, 2546-83-6444 and 2545-48-6913), located in Hurt, Virginia, commonly known as the Southern Virginia Multi-Modal Park (the "SVMP") and (ii) other projects as may be agreed upon from time to time by the parties. b. Under the LOI, the regional industrial facility authority would be created to improve the regional economy through the attraction of global industry to the SVMP and the establishment of an intermodal facility at the SVMP that will serve the geographic regions of the parties hereto and that will be publicly recognized as Virginia's second inland port. c. Each party finds that the economic growth and development of its own locality and the comfort, convenience and welfare of its own citizens require the development of facilities and that joint action through a regional industrial facility authority by Pittsylvania, Hurt, Altavista and Danville as its member localities will facilitate the development of the needed facilities. d. The purpose of the regional industrial facility authority is to enhance the economic base for Pittsylvania, Hurt, Altavista and Danville by developing, owning, and 12.b.a Packet Pg. 131 Attachment: SR RIFA Cost and Revenue Sharing Agreement11 from CW (002) (1124 : SR RIFA Cost and Revenue Sharing Agreement) 2 operating the SVMP and other agreed upon projects on a cooperative basis involving each of them. e. In furtherance and support of the LOI, the parties enter into this Agreement as a revenue and economic growth-sharing arrangement, pursuant to Virginia Code ' 15.2-6407, as amended, with respect to tax revenues and other income and revenues generated by any facility owned by the regional industrial facility authority. Section 2. - Creation of Staunton River Regional Industrial Facility Authority. The parties have established a regional industrial facility authority through adoption of respective ordinances, as allowed by and in compliance with the Act. The terms and duties of the members of the Board of Directors are specified in such ordinances and in the Act. The regional industrial facility authority of which each of the parties is a member locality shall be named the "Staunton River Regional Industrial Facility Authority" (the "SR RIFA" or the "Authority"). Section 3. - Definitions. a. "Act" shall have the same meaning set forth in Section 1(a) above. b. "Agreement" shall mean this Agreement or this Staunton River Cost and Revenue Sharing Agreement. c. "Authority" (or "SR RIFA") shall have the same meaning set forth in Section 2 above or Staunton River Regional Industrial Facility Authority, a political subdivision of the Commonwealth of Virginia. d. "Authority Facility" (or "Authority Facilities") shall mean any industrial project of the Authority as agreed by all the Member Localities. As of the date of this Agreement, the Authority does not hold an interest to any portion of the SVMP except as provided in the Development Agreement (as defined in this Section 3); however, the parties acknowledge and agree that the Authority's performance under the Development Agreement and the acquisition of one or more lots of the SVMP shall be deemed to be an Authority Facility. e. "Development Agreement" shall mean a SR RIFA Development and Option Agreement that the Authority may enter into with the land owners of the SVMP whereby the Authority shall have the option to purchase one or more lots of the SVMP for development as an Authority Facility. f. "Dissolution of Authority" shall be mean the procedures and division of assets in connection with the dissolution of a regional industrial facility authority as set forth in Virginia Code ' 15.2-6415, as amended. 12.b.a Packet Pg. 132 Attachment: SR RIFA Cost and Revenue Sharing Agreement11 from CW (002) (1124 : SR RIFA Cost and Revenue Sharing Agreement) 3 g. "Facility Generated Income and Revenues" shall mean any and all identifiable tax revenues generated from property owned currently or at some time by the Authority, which may have been sold, leased, conveyed or transferred to any third party. h. "Grant Applicant Member Locality" shall have the same meaning set forth in Section 7 below. i. "Host Locality", with respect to a specific Authority Facility, shall be defined as the Member Locality in which that Authority Facility is physically located. j. "LOI" shall have the same meaning set forth in Section 1(a) above. k. "Member" or "Member Locality" shall mean a member locality of the Authority. As of the date of this Agreement, Member or Member Locality shall include Pittsylvania, Hurt, Altavista and Danville. l. "Member Controversy" shall mean a controversy or claim arising of or related to this Agreement or breach hereof. m. "Member Locality Obligation" shall have the same meaning set forth in Section 16 below. n. "Member Share" or "Member Shares" shall mean the following percentages: (i) for Pittsylvania, fifty percent (50%); (ii) for Hurt, four percent (4%) (iii) for Altavista, twenty-three percent (23%); and (iv) for Danville, twenty-three percent (23%). o. "Non-Appropriating Member Locality" shall have the same meaning set forth in Section 16 below. p. "Non-Host Locality" shall be defined as the Member or Member Locality that is not the Host Locality. q. "SR RIFA" (or "Authority") shall have the same meaning set forth in Section 2 above or Staunton River Regional Industrial Facility Authority. r. "SVMP" shall have the same meaning set forth in Section 1(a) above. s. "Utility Extension Costs" shall have the same meaning set forth in Section 4(c) below. 12.b.a Packet Pg. 133 Attachment: SR RIFA Cost and Revenue Sharing Agreement11 from CW (002) (1124 : SR RIFA Cost and Revenue Sharing Agreement) 4 Section 4. - Project Costs; Contributions. a. Generally. In order to receive and as a condition of receiving its respective Member Share of Facility Generated Income and Revenues under this Agreement, each Member Locality (i) shall make an initial contribution as set forth in Section 8 below and (ii) shall make additional contributions according to its Member Share, as such contributions may be unanimously agreed upon by the Members from time to time in conformance with the provisions of Section 4(b), in the form of adopting an annual budget for the Authority or passing a specific resolution of the Authority for each such additional contribution by all Members. The budget shall include funds for the acquisition, construction and development of any Authority Facility, as well as for marketing and promotion of any Authority Facility. In the event that a Member does not agree, or for whatever other reason, fails to contribute its Member Share as set forth in a unanimously adopted budget or resolution by the Authority, the Authority, by unanimous vote of the remaining Members, shall have the right to waive such additional contribution obligation by that non-contributing Member, and the Member Shares of all of the Members shall be recalculated based on the additional contributions actually made by the other Members. However, no such waiver may be made by the Authority, if doing so shall cause the Member Share of the non-contributing Member to be equal to or less than zero percent (0%). If such waiver is not made by the Authority, the procedures under Section 16 below shall be employed - - the non-contributing Member shall be deemed to be a Non-Appropriating Member Locality and the amount not contributed by that Member shall be deemed to be a Member Locality Obligation. Notwithstanding any other provision of this Agreement, any future contributions by a Member Locality to the Authority shall be voluntary and subject to an appropriation by the governing body of the Member Locality. The failure of the governing body of a Member Locality to appropriate funds for any future contribution to the Authority shall not be a breach of this Agreement. b. Recruitment Incentives; Additional Recruitment Incentives. As part of the Authority’s mission, the Authority may offer, from time to time, grants or incentives (collectively, the “Recruitment Incentives”) to an industry or business client in order to recruit such industry or business to locate within any of the Authority Facilities. The cost value of the Recruitment Incentives offered by the Authority shall be solely determined and based upon expected direct taxes paid by the project via the taxable value of machine, tools and real property. The total value of the Recruitment Incentives offered by the Authority shall be dependent upon the targeted return on investment years as unanimously agreed upon by the Members; however, this provision shall not preclude any Member Locality, on its own behalf and expense, from voluntarily offering additional incentives for a particular project’s Recruitment Incentives package. In the event of such additional incentives by a Member Locality (the “Additive Member Locality”), the Authority, by unanimous consent of the 12.b.a Packet Pg. 134 Attachment: SR RIFA Cost and Revenue Sharing Agreement11 from CW (002) (1124 : SR RIFA Cost and Revenue Sharing Agreement) 5 Member Localities, may deem the value of such additional incentives as a credit toward the Additive Member Locality’s Member Share of the Recruitment Incentives offered for a future project, and the provisions of Section 7 below shall apply. c. “Opt Out” of Additional Contributions for a Proposed Project. In the event that a proposed project would require additional contributions (whether in cash or other property) from every Member according to its respective Member Share, and one or more Members wish to opt- out from such additional contributions for that project, the Authority, prior to engaging in that project, shall determine by unanimous vote and resolution by its Board of Directors whether one or more of the following would apply: (i) the opting-out Member's share of the revenue from that particular project would be reduced by a fixed dollar amount or by a fixed percentage of up to one hundred percent (100%); (ii) the opting-out Member's share of the revenue from all, but not less than all, Authority projects would be reduced by a fixed dollar amount; and/or (iii) the percentages of the Member Shares would be adjusted based on the value of each such additional contribution made. d. Utility Extensions. With respect to utility extension installations to an Authority Facility, the costs of any such installation ("Utility Extension Costs") shall be deemed to be the exclusive cost of the Member Locality whose service jurisdiction includes the area of such installation. Utility Extension Costs shall be excluded from a cost of the Authority that otherwise would be shared by the Member Localities according to the respective Member Share. Accordingly, Utility Extension Costs shall be disregarded for purposes of any Dissolution of Authority; however, if the Authority, in its sole discretion, advanced Utility Extension Costs for the benefit of a Member Locality and such advance is unpaid, the value of assets of the Authority to be distributed to that Member Locality shall be reduced by an amount equal to the unpaid balance of the advance. Notwithstanding the foregoing, the costs of utility extension installations to the SVMP shall be at the exclusive cost of Pittsylvania (or the Pittsylvania County Service Authority, a political subdivision of the Commonwealth of Virginia, as the case may be). Notwithstanding any other provision of this Agreement, Altavista shall have no obligation to provide utility services to the SVMP. Any future extensions of utility lines or expansions in treatment or supply capacity by Altavista shall be addressed in a future agreement according to the terms and conditions stated in any such future agreement. Notwithstanding any other provision of this Agreement, Hurt shall have no obligation to provide utility services to the SVMP. Any future extensions of utility lines or expansions in treatment or supply capacity by Hurt shall be addressed in a future agreement according to the terms and conditions stated in any such future agreement. Section 5. - Income and Revenues. 12.b.a Packet Pg. 135 Attachment: SR RIFA Cost and Revenue Sharing Agreement11 from CW (002) (1124 : SR RIFA Cost and Revenue Sharing Agreement) 6 a. Income Generated by the Authority. The parties agree that any and all income generated as a result of sales, leases, conveyances, and/or interest on funds held by the Authority shall constitute income generated by the Authority. Such income generated by the Authority shall be held and utilized by the Authority in accordance with the Act to further promote economic development within the localities of the Members, as the Authority in its discretion deems appropriate. b. Additional Funding Contributions by all Member Localities. The parties agree that additional funding shall be necessary for the acquisition, construction and development of the SVMP and other Authority Facilities designated from time to time. The parties further agree that in the event the Member Localities unanimously determine that such additional funding for such purposes needs to be contributed to the Authority, then each Member Locality shall contribute its respective Member Share of such funding, subject to the provisions of Section 4 above and Section 16 below. As provided in Section 4(a) above, any future contributions by a Member Locality to the Authority shall be voluntary and subject to an appropriation by the governing body of the Member Locality. The failure of the governing body of a Member Locality to appropriate funds for any future contribution to the Authority shall not be a breach of this Agreement. Section 6. - Administration of the Funding for Projects. The parties agree that the administration and support given to each Authority Facility as well as support given to the Authority shall be allocated and determined by the Authority. Unless otherwise determined by resolution of the Authority, Pittsylvania shall serve as fiscal agent of the Authority for the development of the SVMP and all other Authority Facilities. Section 7. - Pursuit of Other Funding. Nothing in this Agreement shall preclude any one or more Member Localities from pursuing, and successfully receiving, other funding sources to pay for site development of, or Recruitment Incentives for, any Authority Facility ("Grant Applicant Member Locality"). However, one Member Locality cannot and shall not bind any of the other Member Localities (or the Authority, as the case may be) to any grants without the express written approval of all Member Localities (or the Authority, as the case may be). Moreover, in the event that a Grant Applicant Member Locality is obligated to return grant monies or to make other reimbursements to the grant source or its designee, the amount of such returned monies or reimbursements shall be deemed to be a cost of the Authority and subject to the cost-sharing provisions of Section 4 above, so long as (i) the Grant Applicant Member Locality had obtained written approval from all Member Localities (or the Authority, as the case may be) of the Grant Applicant Member Locality's grant conditions; and (ii) the purposes of the grant were in furtherance of the acquisition, construction or development of an Authority Facility, including without limitation Recruitment Incentives. 12.b.a Packet Pg. 136 Attachment: SR RIFA Cost and Revenue Sharing Agreement11 from CW (002) (1124 : SR RIFA Cost and Revenue Sharing Agreement) 7 Section 8. - Initial Contributions. The Member Localities hereby acknowledge the initial contributions to the Authority as follows: Member Locality Contribution Pittsylvania $50,000.00 Hurt $4,000.00 Altavista $23,000.00 Danville $23,000.00 Total $100,000.00 All other contributions from a Member Locality to the Authority shall be acknowledged by the Treasurer of the Authority, who shall update the respective Member Shares of the Member Localities. Section 9. - Sharing of Machinery and Tools Tax Revenues. Once one or more industries or businesses have located within any Authority Facility, the Host Locality will begin to realize tax revenues from such industries or businesses for machinery and tools tax. The Host Locality alone shall determine the rate at which machinery and tools are taxed and the due date of such taxes. The Host Locality agrees that subject to Section 16 below, upon receipt of machinery and tools tax remitted by an industry or business located within an Authority Facility, the Host Locality shall appropriate the total of taxes so received, pay the same to each of the Non-Host Localities according to the respective Member Share, and retain the remaining amount. Section 10. - Sharing of Real Property and Personal Property Tax Revenue. Once one or more industries or businesses have located within any Authority Facility or purchased real property in any Authority Facility, the Host Locality will begin to realize tax revenues from such industries or businesses for real property and personal property. The Host Locality alone shall determine the rate at which real and personal property is taxed and the due date of such taxes. The Host Locality agrees that subject to Section 16 below, upon receipt of such real property taxes, personal property taxes or both remitted by an industry or business located within an Authority Facility, the Host Locality shall appropriate the total of taxes so received, pay the same to each of the Non-Host Localities according to the respective Member Share, and retain the remaining amount. Section 11. - Sharing of Miscellaneous Tax Revenues. Once one or more industries or businesses have located within any Authority Facility, the Host Locality will begin to realize 12.b.a Packet Pg. 137 Attachment: SR RIFA Cost and Revenue Sharing Agreement11 from CW (002) (1124 : SR RIFA Cost and Revenue Sharing Agreement) 8 other tax revenues from business license tax, meals tax, lodging tax and any alcohol tax or any income and other Facility Generated Income and Revenues in addition to those described in Sections 9 and 10 above. The Host Locality alone shall determine the tax rates for these taxes and their due dates. The Host Locality agrees that subject to Section 16 below, upon receipt of such taxes remitted shall appropriate the total taxes so received from these industries or businesses located in the Authority Facility, pay the same to each of the Non-Host Localities according to the respective Member Share, and retain the remaining amount. The parties further agree that should the General Assembly of the Commonwealth of Virginia authorize a locality to levy and collect a new local tax and should the Host Locality choose to implement such future tax on property located within a Host Locality, then the parties agree that such new tax revenues realized from a joint regional authority will be shared equally in the same manner and fashion as other taxes within this Agreement. Section 12. - Payment of Tax Revenues; No Pledge of the Credit or Taxing Power. All tax revenues due to the Non-Host Locality under this Agreement shall be paid by the Host Locality within sixty (60) days after receipt and appropriation of such tax revenues. If any tax delinquencies occur, each Non-Host Locality will pay its respective Member Share of the cost of collecting past due taxes, and will receive its respective Member Share of the penalties and interest accrued and paid. In accordance with Virginia Code ' 15.2-6406, as amended, the sharing of tax revenues of the governing body of a Member Locality pursuant to this Agreement shall not constitute a pledge of the credit or taxing power of such Member Locality. Section 13. - Decisions by or Consent from the Member Localities. Except for decisions or consents pertaining to Dissolution of Authority, the amendment of this Agreement, or additional contributions to the Authority, or except as otherwise required by law, the requirement of any decision or consent of a Member Locality under this Agreement may be satisfied, but shall not be required to be satisfied, by a writing executed by those certain directors of the Authority who were appointed by that Member Locality. Section 14. - Dissolution of Authority. In the event of Dissolution of Authority, Dissolution of Authority shall be made pursuant to Virginia Code ' 15.2-6415, as amended. Reference is here made to Section 4(c) above with respect to Utilities Extension Costs and Section 16 below. Section 15. - Limitation of Liability. The Authority shall ensure the payment of all obligations, costs, and expenses for the implementation of any Authority Facility anticipated under this Agreement. The parties acknowledge that no Member Locality shall be liable or responsible for the financing or for any debts of any Authority Facility, except with the prior express, written consent of that Member Locality or except as expressly provided in this Agreement. 12.b.a Packet Pg. 138 Attachment: SR RIFA Cost and Revenue Sharing Agreement11 from CW (002) (1124 : SR RIFA Cost and Revenue Sharing Agreement) 9 Section 16. - Non-Appropriation Provision. Notwithstanding any other provision in this Agreement to the contrary, if any Member Locality fails during any fiscal year to appropriate or allocate sufficient funds to pay the amounts to be paid by that Member Locality (the "Non- Appropriating Member Locality") pursuant to this Agreement which become due and payable during such fiscal year (the "Member Locality Obligation"), then the Member Locality Obligation of that Non-Appropriating Member Locality shall terminate at the end of the fiscal year in which such non-appropriation occurs. However, unless the Member Locality Obligation is waived by the Authority and the Member Shares of the Member Localities are recalculated as set forth in Section 4 above, the unpaid balance of the Member Locality Obligation shall be applied against the Non-Appropriating Member Locality's Member Share of all sums otherwise payable and due to such Non-Appropriating Member under this Agreement. As provided in Section 4(a) above, the failure of the governing body of a Member Locality to appropriate funds for any future contribution to the Authority shall not be a breach of this Agreement. Section 17. - Non-waiver. No waiver of any term or condition of this Agreement by any party shall be deemed a continuing or further waiver of the same term or condition or a waiver of any other term or condition of this Agreement. Section 18. - Attorneys' Fees. Except for the attorneys' fees of Clement & Wheatley, A Professional Corporation, pertaining to the formation of the Authority and the negotiating, drafting, and execution of the Development Agreement which shall be the responsibility of the Authority, each Member shall be solely responsible for its respective attorneys' fees in the negotiating, drafting, and execution of this Agreement and any of the transactions contemplated hereby. Section 19. - Other Documents. The parties agree that they shall execute, acknowledge, and deliver all such further documents as may be reasonably required to carry out and consummate the transactions contemplated by this Agreement. Section 20. - Mediation. a. If the parties are unable to resolve a Member Controversy, the parties shall attempt to resolve the same by mediation by a mediator of The McCammon Group, who is experienced and knowledgeable in the subject matter of such Member Controversy, in accordance with the rules of such mediator or such other rules as the parties in dispute may then agree. If a party fails to respond to a written request for mediation within thirty (30) days after service or fails to participate in any scheduled mediation conference, that party shall be deemed to have waived its right to mediate the issues in dispute, and any unresolved Member Controversy may be submitted to a court of competent jurisdiction, so long as the venue is 12.b.a Packet Pg. 139 Attachment: SR RIFA Cost and Revenue Sharing Agreement11 from CW (002) (1124 : SR RIFA Cost and Revenue Sharing Agreement) 10 located outside the geographic area of the Member Localities in dispute. b. The mediator from The McCammon Group shall be selected by the parties in dispute. The mediator shall conduct mediation at the location to be agreed upon by the parties in dispute or absent such agreement, by the mediator, so long as the location is not within the geographic area of the Member Localities in dispute. Within two (2) days after selection, the parties in dispute shall furnish the mediator with copies of the notice, this Agreement, the party's (or parties') response, and any other documents exchanged by the parties in dispute. If the mediation does not result in settlement of the Member Controversy within thirty (30) days after the initial mediation conference, then the mediator shall make a written recommendation as to the resolution of the Member Controversy. Each party in dispute, in its sole discretion, shall accept or reject such recommendation in writing within ten (10) days after receipt of such recommendation. If such recommendation is not so accepted by both parties in dispute or a settlement is not so reached within such ten (10) day period, any remaining Member Controversy may be submitted to a court of competent jurisdiction, so long as the venue is located outside the geographic area of the Member Localities in dispute. c. Notwithstanding anything contained herein to the contrary, the provisions of this Section 20 shall not preclude any party, prior to an election for or pending mediation of a matter, from pursuing in a court of competent jurisdiction temporary injunctive or other equitable relief to protect the parties' respective interests under this Agreement or under the Act. d. The compensation and expenses of the mediation and any administrative fees or costs of mediation shall be borne equally by the parties in dispute. Section 21. - Default. The parties retain all rights at law and in equity to enforce the provisions of this Agreement in accordance with applicable law. Section 22. - Headings. The descriptive headings in this Agreement are inserted for convenience only and do not constitute a part of this Agreement. Section 23. - Notices. Any notice required or contemplated to be given to a party by any of the parties by any other party shall be in writing and shall be given by hand delivery, certified or registered United States mail, or a private courier service which provides evidence of receipt as part of its service, to the Clerk of that Member, with a copy to that Member's attorney and to the attorney of the Authority. Any party may change the address to which notices hereunder are to be sent to it by giving written notice of such change in the manner provided herein. A notice given hereunder shall be deemed given on the date of hand delivery, deposit with the United States Postal Service properly addressed and postage prepaid, or delivery to a courier service properly addressed with all charges prepaid, as appropriate. 12.b.a Packet Pg. 140 Attachment: SR RIFA Cost and Revenue Sharing Agreement11 from CW (002) (1124 : SR RIFA Cost and Revenue Sharing Agreement) 11 Section 24. - Governing Law; Interpretation. This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia. The parties have participated jointly in the negotiation and drafting of this Agreement. If any ambiguity or question of intent or interpretation arises, this Agreement shall be construed as if drafted jointly by the parties and no presumptions or burden of proof shall arise favoring or disfavoring any party by virtue of authorship of any of the provisions of this Agreement. In addition, this Agreement is to be interpreted to the fullest extent possible as a revenue sharing agreement permitted under Virginia Code ' 15.2-6407, as amended, and the obligations of the parties shall not be construed to be a debt within the meaning of Article VII, Section 10 of the Constitution of Virginia. Section 25. - Amendment, Modification and/or Supplement. The parties may amend, modify, and/or supplement this Agreement in such manner as may be agreed upon by the parties, provided such amendments, modifications, and/or supplement are reduced to writing and signed by the parties or their successors in interest. Section 26. - Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors, assigns, and legal representatives. Section 27. - Gender and Number. Throughout this Agreement, wherever the context requires or permits, the neuter gender shall be deemed to include the masculine and feminine, and the singular number to include the plural, and vice versa. Section 28. - Severability. The invalidity or unenforceability of any particular provision of this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed in all respects as if such invalid or unenforceable provisions were omitted. Section 29. - Survival. Any termination, cancellation or expiration of this Agreement notwithstanding, provisions which are by their terms intended to survive and continue shall so survive and continue. [SIGNATURES ON FOLLOWING PAGES.] 12.b.a Packet Pg. 141 Attachment: SR RIFA Cost and Revenue Sharing Agreement11 from CW (002) (1124 : SR RIFA Cost and Revenue Sharing Agreement) 12 WITNESS the following signature to this STAUNTON RIVER COST AND REVENUE SHARING AGREEMENT as of the date first above written: COUNTY OF PITTSYLVANIA, VIRGINIA, a political subdivision of the Commonwealth of Virginia By: _________________________________ ROBERT W. WARREN, Chairman Board of Supervisors ATTEST: ________________________________ KAYLYN M. MCCLUSTER Deputy Clerk County of Pittsylvania, Virginia APPROVED AS TO FORM: ________________________________ J. VADEN HUNT County Attorney County of Pittsylvania, Virginia 12.b.a Packet Pg. 142 Attachment: SR RIFA Cost and Revenue Sharing Agreement11 from CW (002) (1124 : SR RIFA Cost and Revenue Sharing Agreement) 13 WITNESS the following signature to this STAUNTON RIVER COST AND REVENUE SHARING AGREEMENT as of the date first above written: TOWN OF HURT, VIRGINIA, a Virginia municipal corporation By: _________________________________ GARY N. POINDEXTER, Mayor Town Council ATTEST: ________________________________ SUSAN NICHOLS Clerk Town of Hurt, Virginia APPROVED AS TO FORM: ________________________________ RUSSELL O. SLAYTON, ESQ. Special Counsel to Town of Hurt, Virginia 12.b.a Packet Pg. 143 Attachment: SR RIFA Cost and Revenue Sharing Agreement11 from CW (002) (1124 : SR RIFA Cost and Revenue Sharing Agreement) 14 WITNESS the following signature to this STAUNTON RIVER COST AND REVENUE SHARING AGREEMENT as of the date first above written: TOWN OF ALTAVISTA, VIRGINIA, a Virginia municipal corporation By: _________________________________ MICHAEL E. MATTOX, Mayor Town Council ATTEST: ________________________________ J. WAVERLY COGGSDALE, III Town Manager and Clerk Town of Altavista, Virginia APPROVED AS TO FORM: ________________________________ GREGORY J. HALEY, ESQ. Special Counsel to Town of Altavista, Virginia 12.b.a Packet Pg. 144 Attachment: SR RIFA Cost and Revenue Sharing Agreement11 from CW (002) (1124 : SR RIFA Cost and Revenue Sharing Agreement) 15 WITNESS the following signature to this STAUNTON RIVER COST AND REVENUE SHARING AGREEMENT as of the date first above written: CITY OF DANVILLE, VIRGINIA, a Virginia municipal corporation By: _________________________________ JOHN B. GILSTRAP, Mayor City Council ATTEST: ________________________________ SUSAN M. DeMASI Clerk City of Danville, Virginia APPROVED AS TO FORM: ________________________________ W. CLARKE WHITFIELD, JR. City Attorney City of Danville, Virginia 12.b.a Packet Pg. 145 Attachment: SR RIFA Cost and Revenue Sharing Agreement11 from CW (002) (1124 : SR RIFA Cost and Revenue Sharing Agreement) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Approval of School Budget (by Category) - (Kim Van Der Hyde) Staff Contact(s): Kim Van Der Hyde Agenda Date: April 17, 2018 Item Number: 12.c Attachment(s): SCHOOL BUDGET AFFADAVIT Reviewed By: SUMMARY: It is a statutory requirement that the Pittsylvania County Board of Supervisors hold a public hearing for citizen input on the school’s budget. A public hearing was held of Monday, April 9, 2018 to allow citizens to comment on the proposed FY 2019 Pittsylvania County School Budget with a proposed total of $94,914,038. This public hearing was advertised in the Chatham Star Tribune on March 7, 2018, which met the requirement of State Code section 15.2-2506 concerning publication and notice. A copy of the affidavit and advertisement is attached. FINANCIAL IMPACT AND FUNDING SOURCE: The attached summary school budget outlines the categories associated with the total school budget of $94,914,038 and contains local funding of $18,336,709. RECOMMENDATION: Staff recommends the Board of Supervisors consider the approval of the FY 2019 Pittsylvania County School Budget in the amount of $94,914,038, which includes a local appropriation of $18,336,709. Since more than seven days has passed from the budget public hearing, the statutory requirement has been satisfied in order to approve the FY 2019 budget. MOTION: Motion to approve the FY2019 Pittsylvania County Schools Budget in the amount of $94,914,038, which includes a local appropriation of $18,336,709. 12.c Packet Pg. 146 12.c.a Packet Pg. 147 Attachment: SCHOOL BUDGET AFFADAVIT (1097 : Approval of School Budget (by Category)) 12.c.a Packet Pg. 148 Attachment: SCHOOL BUDGET AFFADAVIT (1097 : Approval of School Budget (by Category)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Approval of County Budget/Budget Resolution - (Kim Van Der Hyde) Staff Contact(s): Kim Van Der Hyde Agenda Date: April 17, 2018 Item Number: 12.d Attachment(s): COUNTY BUDGET AFFADAVIT REAL PROPERTY TAX INCREASE AFFADAVIT PERSONAL PROPERTY TAX INCREASE AFFADAVIT Reviewed By: SUMMARY: It is a statutory requirement that the Pittsylvania County Board of Supervisors hold a public hearing for citizen input on the county budget. A public hearing was held on Monday, April 9, 2018 to allow citizens to comment on the proposed FY 2019 Pittsylvania County Budget with a proposed total of $187,807,866. This public hearing was advertised in the Chatham Star Tribune on March 7, 2018, which met the requirement of State Code section 15.2-2506 concerning publication and notice. A copy of all affidavits and advertisements concerning the budget are attached. FINANCIAL IMPACT AND FUNDING SOURCE: The summary county budget which totals $187,807,866 is attached for your review. This budget also incorporates the school budget of $94,914,038. The county budget being considered for approval tonight totals $183,762,465, which has all solid waste expenditures and revenues removed for consideration at a later date. RECOMMENDATION: Staff recommends the Board of Supervisors consider the approval of the FY 2019 Pittsylvania County Budget in the amount of $183,762,465, which includes the school budget of $94,914,038. Since more than seven days has passed from th e budget public hearing, the statutory requirement has been satisfied in order to approve the FY 2019 budget. A copy of the budget resolution will be handed out at the meeting for review and approval. MOTION: Motion to approve the FY 2019 Pittsylvania County Budget and Budget Resolution in the amount of $183,762,465, which includes the school budget of $94,914,038. 12.d Packet Pg. 149 12.d.a Packet Pg. 150 Attachment: COUNTY BUDGET AFFADAVIT (1098 : Approval of County Budget/Budget Resolution) 12.d.a Packet Pg. 151 Attachment: COUNTY BUDGET AFFADAVIT (1098 : Approval of County Budget/Budget Resolution) 12.d.b Packet Pg. 152 Attachment: REAL PROPERTY TAX INCREASE AFFADAVIT (1098 : Approval of County Budget/Budget Resolution) 12.d.b Packet Pg. 153 Attachment: REAL PROPERTY TAX INCREASE AFFADAVIT (1098 : Approval of County Budget/Budget Resolution) 12.d.c Packet Pg. 154 Attachment: PERSONAL PROPERTY TAX INCREASE AFFADAVIT (1098 : Approval of County Budget/Budget Resolution) 12.d.c Packet Pg. 155 Attachment: PERSONAL PROPERTY TAX INCREASE AFFADAVIT (1098 : Approval of County Budget/Budget Resolution)