06-19-2018 Business Meeting Agenda
BOARD OF SUPERVISORS
BUSINESS MEETING
Tuesday, June 19, 2018 – 7:00 PM
Pittsylvania County General District Courtroom
Edwin R. Shields Courthouse Addition, 11 Bank Street
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (7:00 PM)
2. ROLL CALL
3. MOMENT OF SILENCE
4. PLEDGE OF ALLEGIANCE
5. AGENDA ITEMS TO BE ADDED
6. APPROVAL OF AGENDA
7. CONSENT AGENDA
a. Minutes: May 15, 2018, Work Session and Business Meeting; May 21, 2018 Property
Building Committee Meeting (Staff Contact: Kaylyn M. McCluster)
b. Proclamation: Tyler Jarrett (Staff Contact: Kaylyn M. McCluster)
c. Resolution 2018-06-01: VDOT Six-Year Plan (Staff Contact: Gregory L. Sides)
d. Resolution 2018-06-02: James E. Davis (Staff Contact: David M. Smitherman);
(Presenter: Robert W. Warren)
e. Resolution 2018-06-03: Chris C. Slemp; Interim Emergency Services Coodinator
(Staff Contact: James E. Davis)
f. Livestock Claim (Staff Contact: James E. Davis)
g. Community Foundation Grant Request for FIT Testing Machine (Staff Contact: Chris
C. Slemp)
h. Fire and Rescue Service Agreement Amendment (Staff Contact: Chris C. Slemp)
i. EMS Transport Backup Agreements (Staff Contact: Chris C. Slemp)
Business Meeting - June 19, 2018
8. PRESENTATIONS
9. HEARING OF THE CITIZENS
Each person addressing the Board under Hearing of the Citizens shall be a resident or
land owner of the County, or the registered agent of such resident or land owner. Each
person shall step up, give his/her name and district in an audible tone of voice for the
record, and unless further time is granted by the Chairman, shall limit his/her address to
three (3) minutes. No person shall be permitted to address the Board more than once
during Hearing of the Citizens. All remarks shall be addressed to the Board as a body
and not to any individual member thereof. Hearing of the Citizens shall last for a
maximum of forty-five (45) minutes. Any individual that is signed up to speak during
said section who does not get the opportunity to do so because of the aforementioned
time limit, shall be given speaking priority at the next Board meeting. Absent
Chairman’s approval, no person shall be able to speak who has not signed up.
10. PUBLIC HEARINGS
A. Rezoning Public Hearings
Pursuant to Article V, Division 6, of the Pittsylvania County Zoning Ordinance, the
Board of Supervisors have been empowered to hear and decide specific zoning issues
and zoning map changes in support of said Ordinance. In accomplishing this
important task, the Board is responsible for promoting the health, safety, and general
public welfare of the citizens of Pittsylvania County. The Board must ensure that all
of its decisions and regulations be directed to these goals and that each be consistent
with the environment, the comprehensive plan, and in the best interest of Pittsylvania
County, its citizens, and its posterity.
Case 1: Public Hearing: Rezoning Case R-18-010; Donny W. Hylton & Juanita D.
Hylton; Dan River Election District A-1, Agricultural District to R-1,
Residential Suburban Subdivision District (Staff Contact: Gregory L.
Sides)
Case 2: Public Hearing: Rezoning Case R-18-011; David Miller & Diane Miller
Chatham-Blairs Election District RC-1, Residential Combined
Subdivision District, to A-1, Agricultural District (Staff Contact: Gregory
L. Sides)
Case 3: Public Hearing: Rezoning Case R-18-012; Bradley Nace Boswell;
Callands-Gretna Election District R-1, Residential Suburban Subdivision
District, to RC-1, Residential Combined Subdivision District (Staff
Contact: Gregory L. Sides)
B. Other Public Hearings
Each person addressing the Board under a Public Hearing shall step up, give his/her
name and district, and/or his/her place of residency for non-County citizens, in an
audible tone of voice for the record, and unless further time is granted by the
Chairman, shall limit his/her address to three (3) minutes; speakers for a group shall be
Business Meeting - June 19, 2018
limited to ten (10) minutes. Speakers shall conclude their remarks at that time, unless
the consent of the Board is affirmatively given to extend the speakers allotted time.
Absent Chairman’s approval, no person shall be able to speak who has not signed up.
1. Public Hearing: Proposed Amendment to Chapter 6.6-3, Property Exempt by
Classification or Designation, of the Pittsylvania County Code, to include tangible
personal property owned by the Climax Ruritan Club (Staff Contact: J. Vaden Hunt)
2. Public Hearing: Proposed Amendment to Chapter 6.6-3, Property Exempt by
Classification or Designation, of the Pittsylvania County Code, to include tangible
personal property owned by the Blue and Gray Education Society (Staff Contact: J.
Vaden Hunt)
11. UNFINISHED BUSINESS
12. NEW BUSINESS
a. Purchase of Service Weapon (Staff Contact: Sheriff Michael W. Taylor)
b. Appropriation of Funds (Staff Contact: Sheriff Michael W. Taylor)
c. 9-1-1 Road Name Addition Request (Staff Contact: Chris C. Slemp)
d. Cherrystone Creek Dam No. 2A (Roaring Fork Lake) Economic Analysis (Staff
Contact: Richard N. Hicks)
e. Award of Radio Tower Construction Bids (Staff Contact: Richard N. Hicks)
f. Authorize Execution Solid Waste Engineering Services Contracts (Staff Contact:
Richard N. Hicks)
g. County/School System Chatham Armory Lease (Staff Contact: Richard N. Hicks)
13. APPOINTMENTS
a. DSS Board Appointment: Ronald Merricks (Contact: Supervisor Joe B. Davis)
b. DSS Appointment: Patricia Evans (Contact: Supervisor Ronald S. Scearce)
c. Re-appointment: Public Library Board of Trustees; Janice Fitts (Contact: Supervisor
Joe. B. Davis)
d. Re-appointment: Public Library Board of Trustees; Portia Fitzger ald (Contact:
Supervisor Charles H. Miller, Jr.)
e. Public Library Board of Trustees Appointment: Sandra Rinkle (Contact: Supervisor
Elton W. Blackstock)
f. Tourism Board Appointment: Mary Smith (Contact: Supervisor Ben L. Farmer)
14. MATTERS FROM WORK SESSION (IF ANY)
15. BOARD MEMBER REPORTS
16. COUNTY ADMINISTRATOR REPORTS
Business Meeting - June 19, 2018
17. CLOSED SESSION
1. Discussion, consideration, or interviews of prospective candidates for employment;
assignment, appointment, promotion, performance, demotion, salaries, disciplining,
or resignation of specific public officers, appointees, or employees of any public
body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: County Administrator
Purpose: Performance Evaluation
18. RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION
1. Closed Session Certification
19. ADJOURNMENT