05-15-2018 Business Meeting Agenda
BOARD OF SUPERVISORS
BUSINESS MEETING
Tuesday, May 15, 2018 – 7:00 PM
Pittsylvania County General District Courtroom
Edwin R. Shields Courthouse Addition, 11 Bank Street
Chatham, Virginia 24531
AGENDA
(ALL VOTES SHALL BE ROLL CALL VOTES)
1. CALL TO ORDER (7:00 PM)
2. ROLL CALL
3. MOMENT OF SILENCE
4. PLEDGE OF ALLEGIANCE
5. AGENDA ITEMS TO BE ADDED
6. APPROVAL OF AGENDA
7. CONSENT AGENDA
a. Minutes: April 17, 2018, Work Session and Business Meeting; May 8, 2018
Legislative Committee Meeting; May 10, 2018, Solid Waste Committee Meeting
(Staff Contact: Kaylyn M. McCluster)
b. Proclamation: Business Appreciation Week (June 4-8, 2018); (Staff Contact:
Matthew D. Rowe); (Attending to accept will be: Paul Irwin, Chair, Danville
Pittsylvania County Chamber of Commerce; Chatham First Representative, Alisa
Davis; Gretna Merchants' Association Representative, Diana Burkholder; and Gary
Poindexter, Mayor, Town of Hurt)
c. Proclamation: National Dairy Month; June (Staff Contact: Kaylyn M. McCluster)
d. Resolution 2018-05-02: Ringgold Industrial Parkway and Kentuck Road Intersection
Improvement (Staff Contact: Matthew D. Rowe)
e. Resolution 2018-05-03: County EMS License (Staff Contact: Chris C. Slemp)
f. JT Minnie Maude Trust Application Authorization (Staff Contact: Chris C. Slemp)
g. Proposed Memo of Understanding (PIO); (Staff Contact: Jim E. Davis)
Business Meeting - May 15, 2018
h. Contract for Medical Services for Jail (Staff Contact: Richard N. Hicks)
i. Award of Bid on Courthouse Janitorial Services (Staff Contact: Richard N. Hicks)
j. Award of Bids for Lawn Maintenance (Staff Contact: Richard N. Hicks)
k. Vehicle Maintenance and Repair Contract (Staff Contact: Richard N. Hicks)
l. Bulldozer Purchase (Staff Contact: Richard N. Hicks)
m. Fire and EMS Department Services MOA (Staff Contact: Chris C. Slemp)
n. Amthor Revised Performance Agreement (Staff Contact: Matthew D. Rowe)
8. PRESENTATIONS
1. Amthor Expansion Update (Staff Contact: Matthew D. Rowe); (Presenter: Brian
Amthor)
9. HEARING OF THE CITIZENS
Each person addressing the Board under Hearing of the Citizens shall be a resident or
land owner of the County, or the registered agent of such resident or land owner. Each
person shall step up, give his/her name and district in an audible tone of voice for the
record, and unless further time is granted by the Chairman, shall limit his/her address to
three (3) minutes. No person shall be permitted to address the Board more than once
during Hearing of the Citizens. All remarks shall be addressed to the Board as a body
and not to any individual member thereof. Hearing of the Citizens shall last for a
maximum of forty-five (45) minutes. Any individual that is signed up to speak during
said section who does not get the opportunity to do so because of the aforementioned
time limit, shall be given speaking priority at the next Board meeting. Absent
Chairman’s approval, no person shall be able to speak who has not signed up.
10. PUBLIC HEARINGS
A. Rezoning Public Hearings
Pursuant to Article V, Division 6, of the Pittsylvania County Zoning Ordinance, the
Board of Supervisors have been empowered to hear and decide specific zoning issues
and zoning map changes in support of said Ordinance. In accomplishing this
important task, the Board is responsible for promoting the health, safety, and general
public welfare of the citizens of Pittsylvania County. The Board must ensure that all
of its decisions and regulations be directed to these goals and that each be consistent
with the environment, the comprehensive plan, and in the best interest of Pittsylvania
County, its citizens, and its posterity.
Case 1: Public Hearing: Rezoning Case R-18-008; Richard Adam Gillespie; Dan
River Election District; R-1, Residential Suburban Subdivision District to
A-1, Agricultural District (Staff Contact: Gregory L. Sides)
Case 2: Public Hearing: Rezoning Case R-18-009; Jo Ann Pyles; Banister
Election District R-1, Residential Suburban Subdivision District to RMF,
Residential Multi-Family District (Staff Contact: Gregory L. Sides)
Business Meeting - May 15, 2018
B. Other Public Hearings
Each person addressing the Board under a Public Hearing shall step up, give his/her
name and district, and/or his/her place of residency for non-County citizens, in an
audible tone of voice for the record, and unless further time is granted by the
Chairman, shall limit his/her address to three (3) minutes; speakers for a group shall be
limited to ten (10) minutes. Speakers shall conclude their remarks at that time, unless
the consent of the Board is affirmatively given to extend the speakers allotted time.
Absent Chairman’s approval, no person shall be able to speak who has not signed up.
1. Public Hearing: VDOT Secondary Six-Year Improvement Plan (Staff Contact:
Gregory L. Sides); (Presenter: Joseph A. Craddock, VDOT)
2. Public Hearing: Revisions to Chapter 9 (Vehicle License) of the Pittsylvania County
Code (Staff Contact: J. Vaden Hunt)
3. Public Hearing: Revisions to Chapter 17 (Solid Waste Disposal) of the Pittsylvania
County Code (Staff Contact: J. Vaden Hunt)
4. Public Hearing: Revisions to Chapter 25 (Procurement Policy) of the Pittsylvania
County Code (Staff Contact: J. Vaden Hunt)
5. Public Hearing: Revisions to Pittsylvania County Code Section 36-1 (Assessment for
Courthouse Construction, Renovation, or Maintenance) (Staff Contact: J. Vaden
Hunt)
6. Public Hearing: Solid Waste Enterprise Fund Budget Amendment (Staff Contact:
Kimberly G. Van Der Hyde)
11. UNFINISHED BUSINESS
12. NEW BUSINESS
a. Letter of Agreement: Tobacco Grant; Cane Creek Centre Shell Building (Staff
Contact: Gregory L. Sides)
b. Letter of Agreement: Tobacco Grant; Shell Building for Project Apple (Staff
Contact: Gregory L. Sides)
13. APPOINTMENTS
a. Appointment: CPMT Board (Staff Contact: Richard Hicks)
b. Re-appointment: Institute for Advanced Learning and Research Board of Trustees;
Joyce Wright (Staff Contact: Kaylyn M. McCluster)
14. MATTERS FROM WORK SESSION (IF ANY)
a. Gunn Garland CDBG Application (Staff Contact: Gregory L. Sides)
15. BOARD MEMBER REPORTS
16. COUNTY ADMINISTRATOR REPORTS
Business Meeting - May 15, 2018
17. CLOSED SESSION
1. Consultation with legal counsel employed or retained by a public body regarding
specific legal matters requiring the provision of legal advice by such counsel.
Nothing in this subdivision shall be construed to permit the closure of a meeting
merely because an attorney representing the public body is in attendance or is
consulted on a matter. (Staff Contact: J. Vaden Hunt)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Department of Social Services
Purpose: Discussion of Employment Issues/Concerns
2. Discussion concerning a prospective business or industry or the expansion of an
existing business or industry where no previous announcement has been made of the
business' or industry's interest in locating or expanding its facilities in the community.
(Staff Contact: Matthew D. Rowe)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Calcium
Purpose: Prospective Business Update
18. RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION
1. Closed Session Certification
19. ADJOURNMENT