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03-07-2016 Regular MeetingRegular Meeting March 7, 2016 Pittsylvania County Board of Supervisors Monday, March 7, 2016 Regular Meeting VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was held on Monday, March 7, 2016 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Jessie L. Barksdale, Chair, called the meeting to order at 7:00 p.m. The following members were present: Jessie L. Barksdale Banister District Elton W. Blackstock Staunton River District Tim Barber Tunstall District Ronald S. Scearce Westover District Jerry A. Hagerman Callands-Gretna District Robert W. Warren Chatham-Blairs District Joe B. Davis Dan River District Mr. Clarence C. Monday, County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Greg L. Sides, Assistant County Administrator for Planning and Development, Matthew Rowe, Director of Economic Development, and Ms. Rebecca Flippen, Deputy Clerk to the Board were also present. Mr. Barksdale led the Moment of Silence, and then the Pledge of Allegiance. Mr. Barksdale recognized the presence of Troopers Dickie and Jason Deal of Boy Scout Cub Pack #362 of Redwood Church. Approval of Agenda Motion was made by Mr. Blackstock, seconded by Mr. Hagerman, to approve the agenda with the following deletions: Item 8: Report from Agricultural Development Board (ADB) by Jay Calhoun, ADB Chairman Item 15: Firefighter Training Program – Discussion from the Honorable Jerry A. Hagerman Mr. Blackstock’s motion was unanimously approved by the Board. Hearing of the Citizens Hugh Mitchell of the Chatham/Blairs District made comments to the Board concerning the City of Danville Electric rates, as approximately 19,000 County residents are customers of it. Mr. Mitchell felt there should be more Pittsylvania County representation on the Utilities’ board, and Mr. Mitchell did not feel the Utility Company should not be using power generated dollars for the City of Danville’s budget. Grant Hearn, a Pittsylvania County resident who was diagnosed with autism in grade school and is a counselor at several autism camps in Virginia, said he wanted to create a setting where students could learn from those who specifically understood their needs and would like the Board of Supervisors to consider such a use for the National Guard Armory in Chatham that the U.S. Army Reserves had vacated. Karen Maute of the Westover District stated at the February Agricultural Development Board (ADB) meeting it was discussed by that board it wanted the Board of Supervisors to look at integrated poultry industries again. Ms. Maute asked that studies be made now on the water quality Regular Meeting March 7, 2016 so should such industries come into Pittsylvania County the water quality impact could be monitored. Ms. Maute asked that the Board work with the DEQ, the Dan River Basin and Roanoke Basis Associations in conducting these studies. Karen Maute of the Westover District again stated she felt the Agricultural Development Board was meeting illegally since member terms had not been approved by t he Board of Supervisors for 2016 and questioned the “Hold Over Rule” opinioned by the Attorney General’s office in that those in place would continue serving until new term appointments were made. She also asked the Board postpone discussion of the proposed Agricultural Development Board’s By-Laws on the night’s agenda until member seats/terms were appointed for 2016. Richard Shumate of the Westover District offered a word of prayer. Mr. Shumate again commented on the older county vehicles parked in the salvage yard and he not understanding why the County didn’t issue the cars to departments for use. Lastly, Mr. Shumate said he didn’t know why the County didn’t build the new animal pound facility on land the County had already owned instead of buying the property located on U.S. HWY 29. Mary Catherine Plaster of the Chatham/Blairs District stated she was concerned about the disposition of the Chatham Armory as it was across the street from her home. Debra Dix of the Chatham/Blairs District echoed Ms. Maute’s concerned with the ADB Bylaws and appointments, and she felt that Board should be made up of ½ members representing various agribusiness’ and ½ the members being county citizen representatives from each district. Ms. Dix also felt the waterways in the County were already compromised from farm storm water runoff and integrated poultry industries would only compound the problem. James Dehart of the Westover District stated that during the February 25, 2016 Finance Committee meeting, the question arose about the 3-year school bus lease the schools had entered into. Mr. Dehart said according to his calculations, another 4.5 buses more could have been acquired if the schools had bought the buses at rates less than that being charged to lease them. This concluded the Hearing of the Citizens. Consent Agenda Motion was made by Mr. Barber, seconded by Mr. Blackstock, to approve the Consent Agenda, which was approved by the Board of Supervisors. . (a) Minutes: February 1, 2016 – Regular Meeting February 16, 2016 – Adjourned Meeting (b) Bill List – February 2016 (on line) (c) Proclamation – Boys & Girls Club Week, March 7-13, 2016 (d) Proclamation - National Agriculture Day, March 15, 2016 (e) Declaration of Surplus Property & Authorization for Sale Mr. Barber’s motion was unanimously approved by the Board. Pittsylvania County Board of Supervisors Proclamation BOYS & GIRLS CLUB WEEK March 7-13, 2016 Whereas, the young people of Pittsylvania County, Virginia, are tomorrow’s leaders; and Whereas, many such young people need professional youth services to help them cope with a wide range of social and financial hardships; and Regular Meeting March 7, 2016 Whereas, the Chatham Unit of the Boys & Girls Clubs of the Danville Area organization is providing services to more than 80 young people last year; and Whereas, the Boys & Girls Clubs are at the forefront of efforts in academic success, healthy lifestyles and good character and leadership; and Whereas, the Boys & Girls Club organizations in our state help ensure that our young people keep off the streets, offering them a safe and supportive place to go and providing them with quality programs; and Whereas, the Boys & Girls Clubs of Pittsylvania County will celebrate National Boys & Girls Club Week, along with some 4,100 Clubs and more than four million young children and teenagers; then Now, Therefore, Be It Resolved, that the Pittsylvania County Board of Supervisors do hereby proclaim March 7 through March 13, 2016 as Boys & Girls Club Week in Pittsylvania County, and call on our citizens to join in recognizing and commending the Boys & Girls Club organizations in our state for providing comprehensive, effective services to young people in our communities. Ms. Cindy Martin, Director for the Chatham branch of the Boys & Girls Club was present to accept the proclamation. Pittsylvania County Board of Supervisors Proclamation NATIONAL AGRICULTURE DAY March 15, 2016 "AGRICULTURE: STEWARDS OF A HEALTHY PLANET" WHEREAS, agriculture development in Pittsylvania County is one of the major economic resources of the County and ranks in the top 10 of Agribusiness Counties in the Commonwealth with over $62 million in agriculture receipts based on crops and livestock; and WHEREAS, the Virginia Department of Agriculture and Consumer Services suggests this a perfect opportunity to give credit to the farmers of our state and county; and WHEREAS, National Agriculture Day is an important celebration in Virginia because agriculture is the Commonwealth’s largest industry that contri butes $52 billion to the state’s economy each year, creates hundreds of thousands of jobs and involved more than 40,000 farms that occupy over 8 million acres of Virginia, constituting 33 percent of its total land area; and WHEREAS, agriculture in the Commonwealth is a diversified industry with products encompassing livestock, field crops, fruits, vegetables, poultry, dairy, aquaculture, vineyards, and more; and the mild climate and rich soil of Virginia provide an environment in which crops are harvested nearly year-around; and WHEREAS, the National Ag Day Program believes every American should understand how food, fiber and renewable resource products are produced and should value the essential role of agriculture in maintaining a strong economy, and appreciate the role Virginia agriculture plays in providing safe, abundant, and affordable products; and Regular Meeting March 7, 2016 WHEREAS, because only two percent of the population is engaged in production of agriculture, basic knowledge about and experience with the industry is on the decline, and National Agriculture Day helps young people to understand and consider career opportunities in the agriculture like farm productions, agribusiness management and marketing, agricultural research and engineering, food science, processing and retailing, banking, education, landscape agriculture, urban planning, energy, and many other fields; then BE IT HEREBY PROCLAIMED by the Pittsylvania County Board of Supervisors that March 15, 2016 be proclaimed “National Agriculture Day” in Pittsylvania County and all citizens of Pittsylvania County are encouraged to thank a farmer for the products they provide which enrich our daily lives and urges parents, grandparents, and educators to inform young children on the importance of local agriculture and to consider career opportunities in the agriculture, food and fiber industries. Ms. Jessica Jones, Agricultural Educator/FFA Advisor with Pittsylvania County Schools, was present to accept the Proclamation. Ms. Jones thanked the Board of Supervisors for their support of agricultural education and the FFA students in Pittsylvania County. Pittsylvania County Board of Supervisors RESOLUTION 2016-03-02 DECLARATION OF SURPLUS PROPERTY AND AUTHORIZATION FOR SALE _____________________________________________________________ VIRGINIA: At a regular meeting of the Board of Supervisors of Pittsylvania County, Virginia, held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, March 7, 2016, the following resolution was presented and adopted: WHEREAS, § 15.2-951, Code of Virginia, 1950, as amended, provides broad authority for counties to dispose of personal property for the purpose of exercising their powers and duties; and WHEREAS, various personal property and loose fittings owned by Pittsylvania County (the “County”) located in the old Theatre, 25 Pruden Street, Chatham, Virginia, 24531, Quonset hut, 25 Pruden Street, Chatham, Virginia, 24531, and the old Piedmont Chevrolet Building (not including property of the Sheriff’s Office), 11880 U.S. Highway 29, Chatham, Virginia, 24531 (collectively the “premises”), are obsolete and no longer serve any useful purposes; and WHEREAS, the Pittsylvania County Board of Supervisors (“BOS”) is of the opinion that it i s in the best interest of the County to dispose of said property. NOW, THEREFORE, BE IT RESOLVED by the BOS that the above-referenced property is hereby declared surplus property; and NOW, THEREFORE, BE IT FURTHER RESOLVED that the County Administrator is directed and authorized to proceed with the sale of said items placing them for public auction to be held in the Spring or Summer of 2016; and Regular Meeting March 7, 2016 NOW, THEREFORE, BE IT FURTHER RESOLVED that no County employees may participate in the bidding on any surplus property described herein; and NOW, THEREFORE, BE IT FURTHER RESOLVED that the proceeds from the sale of this property shall be deposited in the County’s General Fund; and NOW, THEREFORE, BE IT FURTHER RESOLVED that all property for which no bid is received, or for which such property is not removed from the above-referenced premises by the successful bidder, under authorization from the County Administrator, said appropriate property shall be disposed of in the County’s landfill, and the BOS shall waive all associated tipping fees. Presentations Matthew Rowe, Director of Economic Development for Pittsylvania County, presented the Board of Supervisors with an update on economic development in Pittsylvania County. His PowerPoint presentation gave an overview of the process associated with the Board’s work session, “A Strategic Conversation on Economic Development” in October 2014; the Board’s creation of the Economic Development Department that included the hiring of an Economic Development Director; the need for additional infrastructure within the County to attract new businesses; and the Mr. Rowe’s thoughts on the need create strategies to focus towards small businesses, agribusinesses, tourism, and advanced manufacturing. New Business The Finance Committee met on February 25, 2016, March 4, 2016, and March 7, 2016. No recommendations for the Board came from the February 25th and March 7th meetings. Motion came from the Finance Committee to approve the proposed school and county budgets presented at the Committee’s meeting to advertise for a public hearing to receive citizen input on March 21, 2016 as follows: SCHOOL BOARD Adopted Proposed Budget Budget 2015-2016 2016-2017 REVENUES From Sales Tax 9,638,784 10,185,738 From State Funds 48,056,835 50,189,397 From Federal Funds 8,195,423 7,866,361 From Local Funds 16,910,298 16,736,709 Cafeteria Receipts 5,175,138 5,066,404 From Other Funds 1,697,663 1,445,024 Total $ 89,674,141 $ 91,489,633 Regular Meeting March 7, 2016 COUNTY 2015-2016 2016-2017 EXPENDITURES ADOPTED PROPOSED General Gov’t Expense 3,477,553 3,953,532 Judicial Admin. Expense 1,603,931 1,631,627 Public Safety 15,735,991 16,014,035 Health Dept./Social Services 10,596,526 10,838,399 Public Works 3,289,084 3,062,347 Education Expense 89,683,146 91,499,245 Parks, Rec. & Cultural 1,784,975 1,667,827 Grants 3,503,949 5,461,638 Community Dev. Expense 10,082,174 8,383,865 Capital Projects 875,656 1,402,901 Debt Service 12,707,348 12,857,171 Transfers 19,649,496 18,652,420 Misc/Non-Departmental 319,525 375,025 TOTAL $ 173,309,354 $175,800,032 2015-2016 2016-2017 REVENUES ADOPTED PROPOSED Local Funds 49,929,224 48,307,107 State Funds 83,695,184 84,548,740 Federal Funds 16,086,532 18,272,794 CIP Carryover 1,563,324 2,526,564 Carryover 579,594 239,700 Fund Balance 1,806,000 3,252,707 Transfers 19,649,496 18,652,420 TOTAL $ 173,309,354 $175,800,032 The Finance Committee’s motion passed by a 4 to 3 majority vote of the Board, with Mr. Barber, Mr. Hagerman, and Mr. Scearce opposing. Motion was made by Mr. Barber, seconded by Mr. Hagerm an, for the reappropriation of $41,184.32 as follows: $200.00 to Clerk of Court-Copier Lease (100-4-021600-60051), $538.50 to Sheriff-Printing (100-4-031200-3500), $74.63 to Sheriff-Postage (100-4-031200-5210), $43.74 to Sheriff-Office Supplies (100-4-031200-6001), $4,700.00 to Sheriff-Rental (100-4-031200-6005), $240.49 to Sheriff-Fuel, $697.80 to Sheriff-Parts (100-4-031200-6030), $380.00 to Sheriff-Labor (100-4-031200-6031), $33.23 to VFD-United Way Contribution (100-4-032200-5667), $418.10 to Extradition (100-4-033100-5550), $106.90 to Jail-Food Supplies (100-4-033100-6002), $10,542.54 to E911-Telephone (100-4-035500-5230), $507.00 to B&G-Boiler Insurance (100-4-043100-5301), $3,933.00 to B&G-Fire Insurance (100-4-043100-302), $250.00 to CSA-Training & Education (100- 4-053500-5540), $260.00 Library-Postage (100-4-073100-5210), $797.00 to Library-Office Supplies (100-4-073100-6001), $11.08 to Library-Furniture &Fixtures (100-4-073100-6003), $500.00 to Library-Books & Subscriptions (100-4-073100-6012), $14,429.42 to WIA-Rent (251-4-353853- 6014), $2,500.00 to WIA-Other Operating (251-4-353878-6014), $20.89 to SW Disposal-Telephone (520-4-042400-5230). This motion required a 10-Day Layover. Regular Meeting March 7, 2016 Motion was made by Mr. Blackstock, seconded by Mr. Barber, to appropriate $37,934 from unappropriated funds to line item 520-4-042400-603400 for repairs to the 836G Caterpillar Compactor as this is the machine used as a backup machine to achieve the compaction rates and provide the daily cover required by the Department of Environmental Quality. Mr. Blackstock’s motion required a 10-Day Layover. Dean Fowler, President of the Fire & Rescue Association and a member of the Fire & Rescue Study Committee, told the Board the Study Committee was made up of the following: Dean Fowler, Jim Davis – Director of Emergency Management for Pittsylvania County; Ron Merricks-Mt Hermon VFD, Gracie Mays, Mike Neal-Chief of the Ringgold VFD; Scott Hutcherson - Chief of the Renan VFD; Scottie Adams-Captain of the Cool Branch VFD; Steve Bowman-Pittsylvania County Fire Marshal; Anthony Eric Colbert-Hurt VFD. Mr. Fowler stated the Study Committee would report back to the Board of Supervisors with updates sometime mid-summer. Mr. Fowler also gave the Board the Study Committee’s Mission and Vision Statements as follows: Mission Statement: “The Mission Statement of the Pittsylvania County Fire and Rescue Association is "To provide equitable fire, rescue, and emergency services to all residents and locations of Pittsylvania County through an organized and sustainable structure of fire and emergency volunteers.” Vision Statement: “We envision a unified network of volunteer fire and rescue departments that will provide uniform services to the entire area of Pittsylvania County. To accomplish this, we feel a need to review the organizational structure of the existing system including training, reporting, budgeting, and delivery of services, and communication procedures that will ensure Pittsylvania County receives the best level of service available. We envision all departments operating under an adopted set of Standard Operating Guidelines. These guidelines will be county wide and also adopted by the governing body of the County. We envision an equitable system for allocating funds to departments. We envision a centralized purchasing department for all departments to ensure proper management of limited resources. We envision all departments willingly participating in a comprehensive county wide structure that will move the County forward in services and accountability. We envision accountability at all levels of departmental management. We envision the fire and rescue program of Pittsylvania County to be funded primarily by County funds, relieving the individual departments from excessive fund raising. We envision an aggressive recruitment and retention program to ensure adequate service volunteers for all emergency needs, both present and future.” No action by the Board was taken. Regular Meeting March 7, 2016 Greg Sides, Assistant County Administrator for Planning & Development, presented the Agricultural Development Board’s proposed revised By-Laws. Mr. Sides states some of the proposed revisions were: 1) that the name be changed from Pittsylvania County Agricultural Development Board to Pittsylvania County Agricultural Advisory Committee (PCAAC), to emphasize its advisory role; 2) that the eleven non-voting members be eliminated, with PCAAC membership consisting of 13 members representing identified sectors of agricultural activities and agribusinesses. The PCAAC would continue to submit membership nominees to the Board of Supervisors for appointment. Mr. Sides stated that staff recommended the following amendment to the presented draft revisions for Article II: Purpose; Item 6: that Chairman, or his designee, shall serve on the County will oversee the forming of a search committee to recruit, interview and recommend a replacement for said vacancy, in accordance with all applicable Pittsylvania County policies and procedures. that will submit a recommendation to the CA (County Administrator) to fill said vacancy. Motion was made by Mr. Warren, seconded by Mr. Barber, to approve the bylaws are presented, and to include staff recommendations brought forth by Mr. Sides. After discussion, a substitute motion was made by Mr. Blackstock, seconded by Mr. Hagerman, to include the following revisions:  Under Article II; Purpose; Provide feedback on the Director of Agribusiness’ job performance in accomplishing the PCAAC’s goals as part of his/her annual performance evaluation conducted by the County’s Director of Economic Development. Periodically evaluate the performance of the Director of Agribusiness Developing in accomplishing the goals of the PCAAC and submit an evaluation to the Pittsylvania County Administrator (“CA”).  In the event of a vacancy in the position of Director of Agribusiness Development, the PCAAC Chair, or his designee will serve on the County will oversee the forming of a search committee to recruit, interview, and recommend a replacement for said vacancy, in accordance with the all applicable County policies and procedures. that will submit a recommendation to the CA to fill said vacancy. and to bring the final draft back on the March 15, 2016 Consent Agenda for the Board to consider . Mr. Blackstock’s motion passed by a majority 5 to 2 vote of the Board, with Mr. Barber and Mr. Warren opposing. Mr. Monday explained the bill known as House Resolution 2929, Supporting Home Owner’s Rights Enforcement Act (hereinafter H.R. 2929, SHORE Act) was included in the North American Energy Security and Infrastructure Act of 2015, H.R. 8, as Section 1201, for the purpose to require the Federal Energy Regulatory Commission (hereinafter FERC) to minimize infringement on the exercise and enjoyment of private property rights when issuing hydro -electric power licenses, and for other purposes. The Tri-County Lakes Administrative Commission (TLAC) has respectfully requested the Counties of Bedford, Campbell, Franklin and Pittsylvania endorse the provisions of H.R. 2929 as being essential for the protection of private property rights for owners of shoreline property along the nation’s hydro-electric property. Submitted to the Board of their consideration was Resolution 2016-03-01; acknowledging the Pittsylvania County Board of Supervisors’ support of H.R. 2929; Supporting Home Owners Rights Enforcement (SHORE) Act. Motion was made by Mr. Hagerman, seconded by Mr. Barber, to approve Resolution 2016-03-01 and authorize the County Administrator to forward an executed copy to TLAC. Mr. Hagerman’s motion was unanimously approved by the Board. Regular Meeting March 7, 2016 Pittsylvania County Board of Supervisors RESOLUTION 2016-03-01 A RESOLUTION AUTHORIZING THE SUPPORT OF THE S.H.O.R.E. ACT ______________________________________________________________________________ VIRGINIA: At a regular meeting of the Board of Supervisors of Pittsylvania County, Virginia, held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, March 7, 2016, the following resolution was presented and adopted: WHEREAS, Congressman Robert Hurt has introduced into the House of Representatives, House Resolution 2929 (“HR 2929”), known as the Supporting Home Owner Rights Enforcement Act (“S.H.O.R.E. Act”); and WHEREAS, the Tri-County Lake Administration Commission (‘TLAC”), at its meeting held on February 9, 2016, passed a resolution authorizing TLAC to submit to Congress a letter in support of HR 2929. TLAC further suggested that the four (4) TLAC Count ies sign letters in support of the Bill; and WHEREAS, through the relicensing process for the Smith Mountain Lake hydro project, as well as the amendments to the Shoreline Management Plan, the localities were hampered by the failure of the Federal Power Act to minimize the infringement on the exercise and enjoyment of property rights; and WHEREAS, because of this the Federal Energy Regulatory Commission has failed to give due consideration of private property and private use and enjoyment of land adjoining the Smith Mountain Lake Project. NOW, THEREFORE, BE IT RESOLVED, that the Pittsylvania County Board of Supervisors does hereby approve this resolution and authorize the County Administrator to prepare a letter to be signed by the Chairman of the Board of Supervisors; and further directs the County Administrator to forward the letter to the sponsors of the Bill, the Clerk of the House of Representatives, and to the Chairman of the Committee on Energy and Commerce. Mr. Davis stated to the Board of Supervisors that the County was poised for new technology and opportunities for solar energy. Given that, the Board needed to implement legality and put zoning regulations in place for solar farms, particularly covering decommission of such as most sol ar farms are obsolete after approximately 20 years. Motion was then made by Mr. Davis, seconded by Mr. Blackstock, to refer this subject to the Legislative Committee, which was unanimously approved by the Board. Mr. Monday explained on April 28, 1954 the Pittsylvania County Board of Supervisors passed a resolution and entered into an agreement with the Commonwealth of Virginia to construct a standard one unit Armory in Pittsylvania County. The Board also conveyed to the Commonwealth a lot not less than 5 acres known as part of the Old Chatham Elementary School lot situated on the western side of South Main Street in the Town of Chatham, Pittsylvania County, Virginia. The Board of Supervisors also contributed $20,000 toward the construction of the Armory. The anticipated cost of the Armory was not to exceed $160,000. The Board also agreed to assume costs of repair, Regular Meeting March 7, 2016 maintenance and operation of said armory, landscaping, supplying necessary facilities such as water, electricity, sewers and sewage disposal, to a point designated by the architects within five (5) feet of the building, and such caretaker and/or janitorial personnel as may be necessary. An amendment was made to the original agreement on the 22nd day of April 1985. Mr. Monday continued that over the past five years the approximate cost to the County for water, sewer, electrical, gas, janitorial supplies, and labor has averaged around $30,000 per year. Of that cost, the Department of Military Affairs has reimbursed the County 25%. Mr. Monday said Armory was in relatively good condition considering the age. The roof has been recently replaced, a new boiler system has been installed, and it has a new gas backup generator. The Armory consisted of approximately 13,500 square feet with the dominant space of approximately 7,500 square feet as the gymnasium set up for basketball. Well over 50% of the facility is gymnasium. Since 1985, the upkeep of the Armory has been included in the Building and Grounds budget. All necessary repairs has been provided by Building & Grounds or contracted out and that department has continued to maintain the facility. Mr. Monday said on 02-04-2016, the Virginia National Guard announced closure of the Chatham Armory. Disposition of the property w ill be decided by the Commonwealth of Virginia. It is believed that the County may have the right of first refusal. The Virginia National Guard’s leadership has asked the Board of Supervisors if the County wants to own the building and grounds that it donated for the construction of the same. Mr. Monday the Board of Supervisors needed to decide if it wishes to own the property by a simple majority vote by the Board. If the Board does decided it wished to own the property, Staff would notify the Virginia National Guard leadership. Mr. Monday said the next steps for the County would include adoption of a resolution authorizing the acceptance of the property by the County and approval of an Interim Agreement to occupy the property prior to final transfer of the property to the County. Motion was made by Mr. Warren, seconded by Mr. Barber, which the Board wished to own the property, and authorized staff to notify the Virginia National Guard leadership of the Board’s wishes. Mr. Warren’s motion was unanimously approved by the Board. Mr. Blackstock stated that he wished for an environmental assessment on the property prior to accepting it. Mr. Monday explained the Wildlife Foundation of Virginia now owned 845 Georges Lane in Blairs, GPIN 2421-35-4527, and measuring 212.7 acres in size. The Foundation intended to operate the property as a wildlife management area with restricted access to the public. The current state maintained Georges Lane extends over 650 feet into the Foundation property before it dead ends. In order to place a gate at the entrance to the Foundation property, the last approximately 650 foot section of the road needed to be abandoned and removed from the public highway system. There are no other properties served by the section of road proposed for abandonment, Mr. Monday said. Furthermore, Mr. Monday said the required procedure for the Board of Supervisors to abandon an existing road, or portion of a road, is as follows: 1) The Board of Supervisors must decide that no public necessity exists for the continuance of the public road; 2) After an affirmative majority vote, the Board of Supervisors must send a formal notice of its intent to abandon the road to the VDOT Commissioner; 3) The Board of Supervisors must post notice in at least three (3) places on and along the road sought to be abandoned for at least thirty (30) days; 4) The Board of Supervisors must publish notice of its intent to abandon the road in two (2) or more issues of a newspaper having general circulation in the County; 5) The Board of Supervisors must then wait thirty (30) days for any interested party to request a public hearing of or related to the road abandonment; and 6) If a request for a public hearing does not occur, the Board of Supervisors, within the four (4) Regular Meeting March 7, 2016 months of the thirty (30) day posting period, must pass an ordinance or resolution requesting VDOT to abandon the road. Motion was made by Mr. Warren, seconded by Mr. Barber, that the Board of Supervisors has determined that no public necessity exists for the continuance of the public road, as delineated on the attached plat, and authorizing posting and publishing a Notice of Intent to Abandon, including a willingness to hold a public hearing, and authorizing the County Administrator to forward the required documentation to VDOT. Mr. Warren’s motion was unanimously approved by the Board. Mr. Monday stated that as directed by the Board at their February 16, 2016 meeting, staff contacted the County’s local VDOT Residency office with the Board’s inquiry on whether the County was required to have a local Road Viewers Board. Staff was told that according to §33.2-706 of the Code of Virginia, 1950, as amended, the Board is not required to appoint Road Viewers. Furthermore, said Mr. Monday, staff has not located any activity of the Road Viewers Board since 2009. Prior to that time, it appeared the Road Viewers met with VDOT representatives in the fall to review petitioners’ requests for roads to be taken into the Secondary System. The last located report/recommendation from the Road Viewers was in 2007. Some contributing factors to this appeared to be: 1) with better subdivision ordinances that are enforced, development of less than standard roads in subdivisions has diminished; and 2) most of the roads eligible under Rural Addit ion have already been constructed. Motion was then made by Mr. Blackstock, seconded by Mr. Scearce, to dissolve the Pittsylvania County Road Viewers Board and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis- Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. Closed Session Motion was made by Mr. Warren, seconded by Mr. Barber, to enter into Closed Session, with the inclusion of Mr. Sides and Mr. Rowe, for the following: Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating its facilities in the community. Legal Authority: §2.2-3711(A)(5), Code of Virginia, 1950, as amended Subject: Project Bell Propose: Discussion of Potential Economic Development Incentive Package Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating its facilities in the community. Legal Authority: §2.2-3711(A)(5), Code of Virginia, 1950, as amended Subject: Project 950 Propose: Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating its facilities in the community The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock- Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr. Warren’s motion was unanimously approved by the Board and the Board entered into Closed Session at 9:05 PM. Regular Meeting March 7, 2016 Motion was made by Mr. Blackstock, seconded by Mr. Barber, to re-enter into Open Session. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors on March 7, 2016, the Board hereby certifies by a recorded vote that to the best of each board member’s knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Vote Tim R. Barber Yes Jerry A. Hagerman Yes Elton W. Blackstock Yes Joe B. Davis Yes Ronald S. Scearce Yes Robert W. Warren Yes Jessie L. Barksdale Yes The Board re-entered into Open Session at 9:42 PM. Adjournment Motion was made by Mr. Barber, seconded by Mr. Blackstock, to adjourn the meeting, which was unanimously approved by the Board. The meeting ended at 9:43 pm.