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02-01-2016 Regular MeetingRegular Meeting February 1, 2016 Pittsylvania County Board of Supervisors Monday, February 1, 2016 Regular Meeting VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was held on Monday, February 1, 2016 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Jessie L. Barksdale, Chair, called the meeting to order at 7:00 p.m. The following members were present: Jessie L. Barksdale Banister District Elton W. Blackstock Staunton River District Tim Barber Tunstall District Ronald S. Scearce Westover District Jerry A. Hagerman Callands-Gretna District Robert W. Warren Chatham-Blairs District Joe B. Davis Dan River District Mr. Clarence C. Monday, County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Otis S. Hawker, Assistant County Administrator for Operations, and Ms. Rebecca Flippen, Deputy Clerk to the Board were also present. Mr. Barksdale led the Moment of Silence, and then the Pledge of Allegiance . Approval of Agenda Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve the agenda with the following addition: (a) Appointment to the West Piedmont Planning District Executive Committee Mr. Blackstock’s motion was unanimously approved by the Board. Hearing of the Citizens Jimmy Wilkerson of the Dan River District commented on how high he felt the tax on motor homes was and asked the Board of Supervisors to consider lowering those tax rates. Richard Shumate of the Westover District offered a word of prayer; commented he felt the Board could be using some of cars parked as surplus; and commented on the motor home tax rates and that he too felt it was too high. This concluded the Hearing of the Citizens. Consent Agenda Motion was made by Mr. Barber, seconded by Mr. Hagerman, to approve the Consent Agenda, which was approved by the Board of Supervisors. (a) Minutes: January 4, 2016 – Re-organizational Meeting January 19, 2016 – Regular Meeting (b) Bill List – January 2016 (c) Ratify Declaration of Emergency – Effective January 22, 2016 Mr. Barber’s motion was unanimously approved by the Board. Regular Meeting February 1, 2016 Presentations The Board of Supervisors presented 2016 Black History Month Proclamation approved at their January 19, 2016 meeting to Mr. Willie Fitzgerald, President of the local chapter of the National Association for the Advancement of Colored People (NAACP). Mr. Fitzgerald thanked the Board. Unfinished Business At their Regular Meeting on January 19, 2016, a motion was made by Mr. Barber, seconded by Mr. Scearce, for the reappropriation of the following Expenditure Refunds for December 2015: reappropriation of $39,075.51 as follows: $100.00 to Clerk of Court-Copier Lease (100-4-021600- 60051), $301.72 to Sheriff-Subsistence & Lodging (100-4-031200-5530), $50.00 to Sheriff-Parts (100-4-031200-6030), $350.00 to Sheriff-Halloween Contributions (100-4-031200-5878), $4,000.00 to Sheriff-DARE Supplies (100-4-031200-6002), $20.11 to Sheriff-Fuel (100-4-031200-6008), $3,375.00 to Sheriff-Capital Outlay Vehicle (100-4-031200-8105), $4,414.52 to VFD- Communication Equip. (100-4-032200-6004), $43.30 to VFD-United Way Contribution, $15.85 to Building Inspections-Training (100-4-034000-5540), $65.10 to Animal Control-Professional Health Services (100-4-035100-3110), $25.00 to Animal Control-Donations (100-4-035100-5883), $1,105.65 to Recreation-Rec. Supplies (100-4-071100-6014), $260.00 to Library-Postage (100-4- 073100-5210), $110.13 to Library-Office Supplies (100-4-073100-6001), $26.00 to Library-Books & Subscriptions (100-4-073100-6012), $285.47 to Youth Commission (100-4-081200-5696), $30.00 to Non-Departmental-Awards & Certificates (100-4-091200-5840), $500.00 to SOVA AMP Tour- Administrative Expense (250-4-094227-5899), $22,747.66 to WIA-Rent (251-4-353853-6014), $1,250.00 to WIA-Other Operating (251-4-353878-6014). This motion required a 10-Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr. Barber’s motion was unanimously approved by the Board. New Business The Finance Committee met at 5:30pm on February 1, 2016. No recommendations were submitted. Motion was made by Mr. Blackstock, seconded by Mr. Warren, to approve a contract amendment with Dominion 7, provider for architectural/engineering services on the proposed animal welfare facility, amount of $270,450 for additional architectural and engineering services to include construction documents/detailed blueprints and schematics, site analysis, to bid out for construction and contract administration for the proposed animal welfare facility; and to authorize the County Administrator to sign all necessary documentation, which was unanimously approved by the Board. Motion was made by Mr. Blackstock, seconded by Mr. Barber, to appropriate $270,450 from unappropriated General Funds to line item #310-4-094130-316300, for the Dominion 7 contract amendment, which required a 10-Day Layover. Appointments Motion was made by Mr. Hagerman, seconded by Mr. Barber, to appoint Henry “Hank” Davis, Jr. as the Pittsylvania County Citizen Representative to the Tri-County Lake Administrative Commission for a one-year term beginning February 1, 2016 thru January 31, 2017, which was unanimously approved by the Board. Regular Meeting February 1, 2016 Motion was made by Mr. Warren, seconded by Mr. Barber, to appoint Mr. Ronald Scearce to the West Piedmont Planning District’s Executive Committee for a one-year term, which was unanimously approved by the Board. Adjournment Motion was made by Mr. Barber, seconded by Mr. Blackstock, to adjourn the meeting, which was unanimously approved by the Board. The meeting ended at 7:45 pm.