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12-13-2016 Adjourned MeetingAdjourned Meeting December 13, 2016 Pittsylvania County Board of Supervisors Tuesday, December 13, 2016 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, December 13, 2016 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Jessie L. Barksdale, Chair, called the meeting to order at 7:00 p.m. The following members were present: Jessie L. Barksdale Banister District Tim Barber Tunstall District Ronald S. Scearce Westover District Jerry A. Hagerman Callands-Gretna District Robert W. Warren Chatham-Blairs District Joe B. Davis Dan River District Mr. Elton Blackstock, representative for the Staunton River District, was absent from the meeting. Mr. David M. Smitherman, County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Greg L. Sides, Assistant County Administrator for Planning and Development, Mr. Otis S. Hawker, Assistant County Administrator for Operations, Mr. Odie H. Shelton, Jr., Director of Code Compliance, Mr. Jim Davis, Director of Emergency Management, Mr. Mark Narron, Animal Shelter Manager, and Ms. Rebecca Flippen, Deputy Clerk were also present. After a Moment of Silence, Chairman Barksdale led the Pledge of Allegiance. Approval of Agenda Motion was made by Mr. Barber, seconded by Mr. Hagerman, to approve the agenda which was unanimously approved by the Board with the exception of Mr. Blackstock who was absent. Hearing of the Citizens No on signed up to speak. CONSENT AGENDA (a) Support of Grant Application – FEMA Region III Hazard Mitigation Assistance Grant Motion was made by Mr. Barber, seconded by Mr. Hagerman, to approve the Consent Agenda, which was unanimously approved by the Board with the exception of Mr. Blackstock who was absent. Public Hearings Rezoning Cases Case 1: Diana Reynolds Black & Others – Callands/Gretna Election District R-16-031 A-1, Agricultural District to R-1, Residential Suburban Subdivision District Chairman Barksdale opened the public hearing at 7:05pm. Mr. Shelton explained that Diana Reynolds Blick and Others had petitioned to rezone 1.325 acre, located off State Road Adjourned Meeting December 13, 2016 817/Turkeycock Mountain Road in the Callands-Gretna Election District from A-1, Agricultural District to R-1, Residential Suburban Subdivision District. Once the property is rezoned to R -1, all uses listed under Section 35-222 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioners’ request. Margaret Mura was there to represent the petition. No one signed up to speak and Chairman Barksdale closed the hearing at 7:06pm. Motion was made by Mr. Hagerman, seconded by Mr. Barber, to approve the petitioners’ request to rezone Case R -16- 031 from A-1 to R-1 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Absent; Mr. Scearce-Yes; Mr. Davis- Yes; Mr. Warren-Yes; and Mr. Barkdale-Yes. Mr. Hagerman’s motion was unanimously approved by the Board with the exception of Mr. Blackstock, who was absent. Case 2: Olde Dominion Agricultural Foundation, Inc. – Banister Election District R-16-032 R-1, Residential Suburban Subdivision District to M-2, Industrial District, Heavy Industry Chairman Barksdale opened the public hearing at 7:08pm. Mr. Shelton explained that the Olde Dominion Agricultural Foundation, Inc., had petitioned to rezone 0.52 acre, located on U.S. Highway 29 in the Banister Election District from R-1, Residential Suburban Subdivision District to M-2, Industrial District, Heavy Industry. Once the property is rezoned to M-2, all uses listed under Section 35-402 are a permitted use. The Planning Commission, with opposition, recommended granting the petitioner’s request. Gretchen Clark, Agent for Olde Dominion Agricult ural Foundation, Inc., was there to represent the petition. No one signed up to speak and Chairman Barksdale closed the hearing at 7:10pm. Motion was made by Mr. Barber, seconded by Mr. Davis, to approve the petitioner’s request to rezone Case R-16-032 from R-1 to M-2 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Absent; Mr. Scearce-Yes; Mr. Davis- Yes; Mr. Warren-Yes; and Mr. Barkdale-Yes. Mr. Barber’s motion was unanimously approved by the Board with the exception of Mr. Blackstock, who was absent. This concluded the public hearings. New Business Mr. Otis Hawker, Assistant County Administrator for Operations, gave a brief update on the construction of the new Animal Shelter. Mr. Hawker stated that construction was slightly ahead of schedule and it was possible the new shelter may be open was early as May or June of 2017. Mr. Hawker stated Rachel Gatewood of the River District Group had been working with the Animal Shelter Manager, Mark Narron, on fund raising possibilities, and distributed information to the Board concerning ways citizens could purchase pavers and/or brinks that could be engraved. Mr. Hawker told the Board that all donations for the shelter went to the Community Foundation of the Dan River Region, who were contracted by the County to serve as the fiscal agent of the donated funds and that the County applies to the Foundation for funds to be dispersed. The Board stated they would like to see more involvement by the County in fundraising for the shelter as well as looking for any grants the County might be eligible to receive to help offset the cost. Motion was made by Mr. Barber, seconded by Mr. Warren, to award Moore’s Electrical & Mechanical Construction, Inc. a contract to furnish, deliver, and install a water cooled chiller for the Pittsylvania County Courthouse in the amount of $130,500, which was unanimously approved by the Board with the exception of Mr. Blackstock who was absent. Adjourned Meeting December 13, 2016 Motion was made by Mr. Warren, seconded by Mr. Davis, for the appropriation of $146,100, from Unappropriated Surplus, for the base bid of the Courthouse Chiller Project ($130,500) plus $15,600 for a 5-year warranty. Mr. Warren’s motion required a 10-Day Layover. Mr. Greg Sides, Assistant County Administrator for Planning & Development, explained the Intertape Polymer Group, Inc. (IPG) is expanding its Pittsylvania County facility in Ringgold and will need to temporarily close its private access road located between the Ringgold Industrial Parkway and Eagle Springs Road, creating a burden on the operation of the company due to the inability of large trucks to access portions of the complex. IPG has contacted the County about possibly using a piece of property owned by Pittsylvania County (GPIN 2338-50-3839, approximately 10.72 acres) on Eagle Springs Road for a temporary truck turn around area. Only a small portion of the property would be needed by IPG for a temporary easement. Because this is public property, said Mr. Sides, a public hearing would be required before taking any action relating to use of the property. Mr. Sides said that prior to the public hearing, the County Attorney would need to draft an agreement stipulating the temporary use of the property along with addressing stabilization and liability issues. Motion was made by Mr. Davis, seconded by Mr. Warren, to authorize staff to advertise the necessary public hearing to be held at the adjourned meeting in January 2017, which was unanimously approved by the Board with the exception of Mr. Blackstock who was absent. Motion was made by Mr. Davis, seconded by Mr. Warren, to send submitted recommendations from the Planning Commission concerning a proposed amendment to the Pittsylvania County Zoning Ordinance for Solar Energy Facilities t o the Legislative Committee for the committee’s review and recommendations, which was unanimously approved by the Board with the exception of Mr. Blackstock who was absent. Motion was made by Mr. Warren, seconded by Mr. Davis, to approve a Virginia Business Ready Sites Program Site Characterization Grant Performance Agreement for Southern Virginia Multimodal Park and accept the $5,000.00 grant and authorize the County Administrator to sign the Performance Agreement, which was unanimously approved by the Board. VIRGINIA BUSINESS READY SITES PROGRAM SITE CHARACTERIZATION GRANT PERFORMANCE AGREEMENT This PERFORMANCE AGREEMENT made and entered this 1st day of November, 2016, by and between the VIRGINIA ECONOMIC DEVELOPMENT PARTNERSHIP AUTHORITY (“VEDP”), a political subdivision of the Commonwealth of Virginia (the “Commonwealth”) and the COUNTY OF PITTSYLVANIA, VIRGINIA (the “Grantee”), a political subdivision of the Commonwealth. WITNESSETH: WHEREAS, the Virginia Business Ready Sites Program (“VBRSP”) was established pursuant to § 2.2-2238 C. of the Code of Virginia of 1950, as amended, to identify and assess the readiness of potential industrial or commercial sites in the Commonwealth for marketing for economic development purposes; Adjourned Meeting December 13, 2016 WHEREAS, the initial step under the VBRSP for a potential industrial or commercial site is (i) an assessment to quantify the level of existing development at the site and the additional development required to bring the site to a level that will enable such site to be marketed for economic development purposes, and (ii) a designation of a tier level of readiness to the site (“Site Characterization”); WHEREAS, the Grantee has submitted an application for a grant to assist with the costs associated with Site Characterization at the Southern Virginia Multi-Modal Park, also known as the Burlington Hurt Industrial Site, located in Hurt, Virginia (the “Site”) and has been awarded a grant in the amount of $5,000 (the “Site Characterization Grant”); WHEREAS, VEDP and the Grantee desire to set forth their understanding and agreement as to the payout of the Site Characterization Grant, the use of the Site Characterization Grant proceeds, the obligations of the Grantee, and the repayment by the Grantee of all or part of the Grant under certain circumstances; and WHEREAS, Site Characterization constitutes a valid public purpose for the expenditure of public funds and is the animating purpose for the Site Characterization Grant: NOW, THEREFORE, in consideration of the foregoing, the mutual benefits, promises and undertakings of the parties to this Agreement, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties covenant and agree as follows. Section 1. Disbursement of Grant; Use of Proceeds; Responsibility for Costs (a) Disbursement: The Site Characterization Grant will be paid to the Grantee promptly after the execution and delivery of this Agreement. (b) Use of Proceeds: The Grantee will use the Site Characterization Grant proceeds to pay or reimburse itself for costs associated with Site Characterization at the Site. The proceeds of the Site Characterization Grant must be expended within 30 days of the expected completion date set forth in Section 2(a) below. (c) Responsibility for Costs: The Grantee is responsible for one-to-one cash match of the amount of the Site Characterization Grant (“Local Match”). This Local Match may be made from public and/or private sources. The Grantee is responsible for any remaining costs of the Site Characterization. Section 2. Performance; Reporting (a) Performance: The Grantee is expected to cause the completion of Site Characterization at the Site on or before February 1, 2017 (the “Completion Date”). If VEDP, in consultation with the VBRSP Review Committee, deems that good faith and reasonable efforts have been made by the Grantee to have Site Characterization completed, the Completion Date may be extended by up to 60 days. If it is determined that the Grantee is unable or unwilling to cause Site Characterization to be completed by the Completion Date, then the entire Site Characterization Grant must be repaid to VEDP in accordance with Section 3(d). Adjourned Meeting December 13, 2016 (b) Reporting: Within 30 days of the completion of Site Characterization, but no later than 30 days after the Completion Date, as such date may be extended, the Grantee must submit to VEDP a report summarizing the results of Site Characterization, indicating that the Site Characterization Grant proceeds have been expended and demonstrating that the balance of the costs associated with Site Characterization at the Site, including the Local Match, has been paid (the “Grant Report”). Section 3. Reduction of Grant Amount; Repayment Obligation. (a) If Costs are Less than Anticipated: If the Grant Report indicates that the costs of Site Characterization were less than anticipated, such that the amount of the Site Characterization Grant proceeds exceeds the Local Match made by the Grantee or that the Grantee will not need all of the Site Characterization Grant proceeds disbursed to the Grantee, the Grantee shall repay to VEDP an amount equal to the excess amount or the amount of the proceeds no longer required. (b) If Grant Proceeds are Misspent: If the Site Characterization Report indicates, or any evidence gathered by VEDP reveals, that any Site Characterization Grant proceeds have been expended on anything other than the costs associated with Site Characterization at the Site, the Grantee shall repay to VEDP the amount of the proceeds so misspent. (c) Failure to Complete by Completion Date: As noted in Section 2(a), if it is determined that the Grantee is unable or unwilling to cause Site Characterization to be completed by the Completion Date, the Grantee shall repay to VEDP the entire Site Characterization Grant. (d) Repayment Date; Cure Period: VEDP will provide written notification to the Grantee if any repayment is due from the Grantee to VEDP under this Agreement. Within 60 days of receiving such notification, the Grantee will make the repayment to VEDP. Section 4. Notices. Formal notices and communications among the Parties shall be given either by (i) personal service, (ii) delivery by a reputable document delivery service that provi des a receipt showing date and time of delivery, (iii) mailing utilizing a certified or first class mail postage prepaid service of the United States Postal Service that provides a receipt showing date and time of delivery or (iv) delivery by facsimile or electronic mail (email) with transmittal confirmation and confirmation of delivery, addressed as noted below. Notices and communications personally delivered or delivered by document delivery service shall be deemed effective upon receipt. Notices and communications mailed shall be deemed effective on the second business day following deposit in the United States mail. Notices and communications delivered by facsimile or email shall be deemed effective the next business day, not less than 24 hours, following the date of transmittal and confirmation of delivery to the intended recipient. Such written notices and communications shall be addressed to: if to the Grantee, to: Matthew D. Rowe Director of Economic Development Adjourned Meeting December 13, 2016 County of Pittsylvania, Virginia 1 Center Street Chatman, Virginia 24531 Email: Matthew.Rowe@pittgov.org if to VEDP, to: with a copy to: Virginia Economic Development Partnership 901 East Cary Street, Suite 900 Post Office Box 798 (zip: 23218-0798) Richmond, Virginia 23219 Facsimile: 804.545.5611 Email: dgundersen@yesvirginia.org Attention: Interim President & CEO and COO Virginia Economic Development Partnership 901 East Cary Street, Suite 900 Post Office Box 798 (zip: 23218-0798) Richmond, Virginia 23219 Facsimile: 804.545.5617 Email: smcninch@yesvirginia.org Attention: General Counsel Section 5. Miscellaneous. (a) Entire Agreement; Amendments: This Agreement constitutes the entire agreement between the parties hereto as to the Site Characterization Grant, and may not be amended or modified, except in writing, signed by each of the parties hereto. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. The Grantee may not assign its rights and obligations under this Agreement without the prior written consent of VEDP. (b) Governing Law; Venue: This Agreement is made, and is intended to be performed, in the Commonwealth and shall be construed and enforced by the laws of the Commonweal th. Jurisdiction and venue for any litigation arising out of or involving this Agreement shall lie in the Circuit Court of the City of Richmond, and such litigation shall be brought only in such court. In the event this Agreement is subject to litigation, each party shall be responsible for its own attorney’s fees. (c) Counterparts: This Agreement may be executed in one or more counterparts, each of which shall be an original, and all of which together shall be one and the same instrument. (d) Severability: If any provision of this Agreement is determined to be unenforceable, invalid or illegal, then the enforceability, validity and legality of the remaining provisions will not in any way be affected or impaired, and such provision will be deemed t o be restated to reflect the original intentions of the parties as nearly as possible in accordance with applicable law. [THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] Adjourned Meeting December 13, 2016 IN WITNESS WHEREOF, the parties hereto have executed this Performance Agreement as of the date first written above. VIRGINIA ECONOMIC DEVELOPMENT PARTNERSHIP AUTHORITY By Name: Daniel C. Gundersen Title: Interim President & CEO and COO Date: , 2016 COUNTY OF PITTSYLVANIA, VIRGINIA By Name: Title: Date: , 2016 Motion was made by Mr. Barber, seconded by Mr. Warren, to approve and accept the $1,400.00 Virginia Business Ready Sites Program Characterization Grant Performance Agreement for the Berry Hill Industrial Park and authorize the County Administrator to sign the agreement, which was unanimously approved by the Board with the exception of Mr. Blackstock, who was absent. VIRGINIA BUSINESS READY SITES PROGRAM SITE CHARACTERIZATION GRANT PERFORMANCE AGREEMENT This PERFORMANCE AGREEMENT made and entered this 1st day of November, 2016, by and between the VIRGINIA ECONOMIC DEVELOPMENT PARTNERSHIP AUTHORITY (“VEDP”), a political subdivision of the Commonwealth of Virginia (the “Commonwealth”) and the DANVILLE-PITTSYLVANIA REGIONAL INDUSTRIAL FACILITY AUTHORITY (the “RIFA”), a political subdivision of the Commonwealth, the COUNTY OF PITTSYLVANIA, VIRGINIA (the “County”), a political subdivision of the Commonwealth, and the CITY OF DANVILLE, VIRGINIA (the “City”), a political subdivision of the Commonwealth (RIFA, the County and the City together, jointly and severally, the “Grantee”). WITNESSETH: WHEREAS, the Virginia Business Ready Sites Program (“VBRSP”) was established pursuant to § 2.2-2238 C. of the Code of Virginia of 1950, as amended, to identify and assess the readiness of potential industrial or commercial sites in the Commonwealth for marketing for economic development purposes; WHEREAS, the initial step under the VBRSP for a potential industrial or com mercial site is (i) an assessment to quantify the level of existing development at the site and the additional Adjourned Meeting December 13, 2016 development required to bring the site to a level that will enable such site to be marketed for economic development purposes, and (ii) a designation of a tier level of readiness to the site (collectively, “Site Characterization”); WHEREAS, the Grantee has submitted an application for a grant to assist with the costs associated with Site Characterization at the Berry Hill Industrial Park, which is owned by the RIFA and located in the County (the “Site”) and has been awarded a grant in the amount of $1,400 (the “Site Characterization Grant”); WHEREAS, VEDP and the Grantee desire to set forth their understanding and agreement as to the payout of the Site Characterization Grant, the use of the Site Characterization Grant proceeds, the obligations of the Grantee, and the repayment by the Grantee of all or part of the Grant under certain circumstances; and WHEREAS, Site Characterization constitutes a valid public purpose for the expenditure of public funds and is the animating purpose for the Site Characterization Grant: NOW, THEREFORE, in consideration of the foregoing, the mutual benefits, promises and undertakings of the parties to this Agreement, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties covenant and agree as follows: Section 1. Disbursement of Grant; Use of Proceeds; Responsibility for Costs (a) Disbursement: Disbursement of the Site Characterization Grant will be made promptly after the execution and delivery of this Agreement. For purposes of administration, the Site Characterization Grant will be disbursed to the County for the benefit of the Grantee. (b) Use of Proceeds: The Grantee will use the Site Characterization Grant proceeds to pay or reimburse itself for costs associated with Site Characterization at the Site. The proceeds of the Site Characterization Grant must be expended within 30 days of the expected completion date set forth in Section 2(a) below. (c) Responsibility for Costs: The Grantee is responsible for one-to-one cash match of the amount of the Site Characterization Grant (“Local Match”). This Local Match may be made from public and/or private sources. The Grantee is responsible for any remaining costs of the Site Characterization. Section 2. Performance; Reporting (a) Performance: The Grantee is expected to cause the completion of Site Characterization at the Site on or before February 1, 2017 (the “Completion Date”). If VEDP, in consultation with the VBRSP Review Committee, deems that good faith and reasonable efforts have been made by the Grantee to have Site Characterization completed, the Completion Date may be extended by up to 60 days. If it is determined otherwise that the Grantee is unable or unwilling to cause Site Characterization to be completed by the Completion Date, then the entire Site Characterization Grant must be repaid to VEDP in accordance with Section 3(c) below. Notwithstanding anything herein to the contrary, the Completion Date shall be extended as set forth herein if the Site Characterization is not completed by the original Completion Date, due to causes Adjourned Meeting December 13, 2016 beyond the Grantee’s control, including labor disputes, civil commotion, war, fires, floods, inclement weather, governmental regulations or controls, casualty, government authority, strikes, or acts of God. (b) Reporting: Within 30 days of the completion of Site Characterization, but no later than 30 days after the Completion Date, as the same may be extended, the Grantee must submit to VEDP a report summarizing the results of Site Characterization, indicating that the Site Characterization Grant proceeds have been expended and demonstrating that the balance of the costs associated with Site Characterization at the Site, including the Local Match, has been paid (the “Grant Report”). Section 3. Reduction of Grant Amount; Repayment Obligation. (a) If Costs are Less than Anticipated: If the Grant Report indicates that the costs of Site Characterization were less than anticipated, such that the amount of the Site Characterization Grant proceeds exceeds the Local Match made by the Grantee or that the Grantee will not need all of the Site Characterization Grant proceeds disbursed to the Grantee, the Grantee shall repay to VEDP an amount equal to the excess amount or the amount of the proceeds no longer required. (b) Failure to Complete by Completion Date: As noted in Section 2(a) above, if it is determined that the Grantee is unable or unwilling to cause Site Characterization to be completed by the Completion Date, the Grantee shall repay to VEDP the entire Site Characterization Grant. (c) Repayment Date; Cure Period: VEDP will provide written notification to the Grantee if any repayment is due from the Grantee to VEDP under this Agreement. Within 60 days of receiving such notification, the Grantee will make the repayment to VEDP. Section 4. Notices. Formal notices and communications among the Parties shall be given either by (i) personal service, (ii) delivery by a reputable document delivery service that provides a receipt showing date and time of delivery, (iii) mailing utilizing a certified or first class mail postage prepaid service of the United States Postal Service that provides a receipt showing date and time of delivery or (iv) delivery by facsimile or electronic mail (email) with transmittal confirmation and confirmation of delivery, addressed as noted below. Notices and communications personally delivered or delivered by document delivery service shall be deemed effective upon receipt. Notices and communications mailed shall be deemed effective on the second business day following deposit in the United States mail. Notices and communications delivered by facsimile or email shall be deemed effective the next business day, not less than 24 hours, following the date of transmittal and confirmation of delivery to the intended recipient. Such written notices and communications shall be addressed to: if to the Grantee, to: Matthew D. Rowe Director of Economic Development County of Pittsylvania, Virginia 1 Center Street Telly D. Tucker, CEcD Director of Economic Development City of Danville, Virginia 427 Patton Street Adjourned Meeting December 13, 2016 Chatman, Virginia 24531 Email: Matthew.Rowe@pittgov.org Danville, Virginia 24541 E-mail: telly.tucker@danvilleva.gov Danville-Pittsylvania Regional Industrial Facility Authority Attention: Chairman 427 Patton Street Danville, Virginia 24541 if to VEDP, to: with a copy to: Virginia Economic Development Partnership 901 East Cary Street, Suite 900 Post Office Box 798 (zip: 23218-0798) Richmond, Virginia 23219 Facsimile: 804.545.5611 Email: dgundersen@yesvirginia.org Attention: Interim President & CEO and COO Virginia Economic Development Partnership 901 East Cary Street, Suite 900 Post Office Box 798 (zip: 23218-0798) Richmond, Virginia 23219 Facsimile: 804.545.5617 Email: smcninch@yesvirginia.org Attention: General Counsel Section 5. Miscellaneous. (a) Entire Agreement; Amendments: This Agreement constitutes the entire agreement between the parties hereto as to the Site Characterization Grant, and may not be amended or modified, except in writing, signed by each of the parties hereto. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. The Grantee may not assign its rights and obligations under this Agreement without the prior written consent of VEDP. (b) Governing Law; Venue: This Agreement is made, and is intended to be performed, in the Commonwealth and shall be construed and enforced by the laws of the Comm onwealth. Jurisdiction and venue for any litigation arising out of or involving this Agreement shall lie in the Circuit Court of the City of Richmond, and such litigation shall be brought only in such court. In the event this Agreement is subject to litigation, each party shall be responsible for its own attorney’s fees. (c) Counterparts: This Agreement may be executed in one or more counterparts, each of which shall be an original, and all of which together shall be one and the same instrument. (d) Severability: If any provision of this Agreement is determined to be unenforceable, invalid or illegal, then the enforceability, validity and legality of the remaining provisions will not in any way be affected or impaired, and such provision will be deemed to be restated to reflect the original intentions of the parties as nearly as possible in accordance with applicable law. [THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] Adjourned Meeting December 13, 2016 IN WITNESS WHEREOF, the parties hereto have executed this Performance Agreement as of the date first written above. VIRGINIA ECONOMIC DEVELOPMENT PARTNERSHIP AUTHORITY By Name: Daniel C. Gundersen Title: Interim President & CEO and COO Date: , 2016 DANVILLE-PITTSYLVANIA REGIONAL INDUSTRIAL FACILITY AUTHORITY By Name: Title: Date: , 2016 COUNTY OF PITTSYLVANIA, VIRGINIA By Name: Title: Date: , 2016 CITY OF DANVILLE, VIRGINIA By Name: Title: Date: , 2016 Motion was made by Mr. Barber, seconded by Mr. warren, to authorize the County Attorney to draft an amendment to the current contract with Regional One Emergency Medical Services (ROEMS) that provides backup EMS transport service to the County’s Volunteer EMS agencies which would increase the annual amount of payment for ROEMS’ service to $98,000, for the remainder of current Fiscal Year, ending June 30, 2017, with monthly payments being $8,166.66, and to include an option within the agreement allowing the County to expend said contract for one (1) additional year, ending June 30, 2018 with an increase not to exceed 8%. Mr. Hagerman requested information from Mr. Jim Davis, Director of Emergency Management, on how many calls had ROEMS responded to for the last 3 years; where was the ROEMS vehicle that was supposed to be stationed in Gretna; a copy of the current ROEMS contract; and who are the members on the Emergency Medical Advisory Committee (EMAC). Mr. Barber’s motion was unanimousl y approved by the Board with the exception of Mr. Blackstock, who was absent. Board Announcements All of the Board members wished everyone a safe and happy holiday season, thanked the students from Tunstall High School in attendance, and thanked the media services for their coverage of the Board meetings. ADJOURNMENT Motion was made by Mr. Barber, seconded by Mr. Warren to adjourn the meeting, which was unanimously approved by the Board with the exception of Mr. Blackstock who was absent. The meeting adjourned at 8:30pm.