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10-18-2016 Adjourned MeetingAdjourned Meeting October 18, 2016 Pittsylvania County Board of Supervisors Tuesday, October 18, 2016 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, October 18, 2016 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Jessie L. Barksdale, Chair, called the meeting to order at 7:00 p.m. The following members were present: Jessie L. Barksdale Banister District Elton W. Blackstock Staunton River District Tim Barber Tunstall District Ronald S. Scearce Westover District Jerry A. Hagerman Callands-Gretna District Robert W. Warren Chatham-Blairs District Joe B. Davis Dan River District Mr. Clarence C. Monday, County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Greg L. Sides, Assistant County Administrator for Planning and Development, Mr. Matthew Rowe, Director of Economic Development, Mr. Odie H. Shelton, Jr., Director of Code Compliance, and Ms. Rebecca Flippen, Deputy Clerk were also present. After a Moment of Silence, Mr. Barksdale led the Pledge of Allegiance. Approval of Agenda Motion was made by Mr. Warren, seconded by Mr. Blackstock, to approve the agenda, which was unanimously approved by the Board. Hearing of the Citizens Rebecca Pigg of the Tunstall – Callands/Gretna Districts addressed the Board with her concerns regarding the flooding incidents of SR 703 where it crosses Bearskin Creek. Ms. Pigg stated that the road flooded there anytime there was heavy rain, making it a critical safety issue that needed to be addressed. No one else signed up to speak. CONSENT AGENDA (a) Resolution – Logan Mills; National Tractor Operator Award (b) Resolution – Tunstall High School – Blue Ribbon Award Motion was made by Mr. Warren, seconded by Mr. Davis, to approve the Consent Agenda, which was unanimously approved by the Board. The Board of Supervisors then presented Resolution 2016-10-02 to Logan Mills, who was accompanied by his parents, Robert and Connie Mills. Adjourned Meeting October 18, 2016 Pittsylvania County Board of Supervisors RESOLUTION 2016-10-02 LOGAN MILLS Winner of the 2016 Future Farmers of America National Tractor Operator Contest VIRGINIA: At the adjourned meeting of the Pittsylvania County Board of Supervisors held on October 18, 2016, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following resolution was presented and adopted: WHEREAS, Logan Mills, son of Robert and Cindy Mills, is a resident of the Callands community in Pittsylvania County, and a sophomore at Chatham High School in the Future Farmers of America (FFA) program; and WHEREAS, on April 15, 2016 Logan Mills was named the state champion in the state FFA Tractor Operator’s Contest, earning him the opportunity to compete in the national contest held at Big E in Massachusetts in September 2016; and; WHEREAS, through the efforts of many months of practice and dedication, at the national contest held in September, Logan Mills was named the 2016 FFA National Champion Tractor Operator; and WHEREAS, Logan Mills carries on a Mills family tradition of FFA membership, and of winning FFA sponsored competitions. Logan Mills performed admirably throughout his competition, bringing recognition not only to himself but to his family’s tradition, his school and its FFA Program, and to Pittsylvania County; then BE IT RESOLVED, that the Pittsylvania County Board of Supervisors expresses its congratulations and admiration to Logan Mills on becoming the 2016 FFA National Champion Tractor Operator; and BE IT FURTHER RESOLVED that a copy of this resolution be presented to Logan Mills. The Board of Supervisors presented Resolution 2016-10-03 to Tunstall High School, represented by Principal Brian Boles and staff. Pittsylvania County Board of Supervisors RESOLUTION 2016-10-03 TUNSTALL HIGH SCHOOL 2016 NATIONAL BLUE RIBBON SCHOOL VIRGINIA: At the adjourned meeting of the Pittsylvania County Board of Supervisors held on October 18, 2016, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following resolution was presented and adopted: Adjourned Meeting October 18, 2016 WHEREAS, Tunstall High School, located in the Tunstall Electoral District and part of the Pittsylvania County Public Schools system, has been named as a National BLUE RIBBON School, the only school in the State of Virginia to receive this prestigious award; and WHEREAS, seven schools were nominated in Virginia and Tunstall High School was the only high school selected for this honor; and; WHEREAS, of the 329 public and private schools nationally selected as National BLUE RIBBON Schools, only 54 recipients were high schools, making Tunstall High School’s selection even more impressive; and WHEREAS, as a BLUE RIBBON School recipient in the Exemplary High Performing Schools category, Tunstall High School is among Virginia’s highest performing schools as measured by state assessments or nationally normed test; and WHEREAS, this award affirms the hard work of students, educators, families, and communities in creating a safe and welcoming place at Tunstall High School where s tudents master challenging content, and is a symbol of exemplary teaching and learning; and WHEREAS, in achieving this level of educational excellence, Tunstall High School has become a shining star of Pittsylvania County, bringing positive national recognition to our superlative educators and students, our Tunstall community, and to our County; then BE IT RESOLVED, that the Pittsylvania County Board of Supervisors expresses its congratulations and admiration to Tunstall High School being named a 2016 National BLUE RIBBON School; and BE IT FURTHER RESOLVED that a copy of this resolution be presented to representatives from Tunstall High School. Public Hearings Rezoning Cases Case 1: S & B Associates – Tunstall Election District R-16-025 M-1, Industrial District, Light Industry to M-2, Industrial District, Heavy Industry Mr. Barksdale opened the public hearing at 7:25 pm. Mr. Shelton explained S & B Associates had petitioned to rezone 8.50 acres, located on State Road 1438/Tightsqueeze Industrial Road in the Tunstall Election District from M-1, Industrial District, Light Industry to M-2, Industrial District, Heavy Industry. Mr. Shelton stated that once the property is rezoned to M-2, all uses listed under Section 35-402 would be a permitted use. The Planning Commission, with no opposition, recommended granting the petitioner’s request. Bill Nuckols, Agent for S & B Associates, and Kevin Owen, Realtor, were there to represent the petition. No one signed up to speak and Mr. Barksdale closed the hearing at 7:27 pm. Motion was made by Mr. Barber, seconded by Mr. Davis, to approve rezoning Case R-16-025 from M-1 to M-2 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren- Yes; and Mr. Barksdale-Yes. Mr. Barber’s motion was unanimously approved by the Board. Adjourned Meeting October 18, 2016 Case 2: Barbara R. Moorefield & Sherri Mayhew – Staunton River Election District R-16-026 R-1, Residential Suburban Subdivision District & B-2, Business District, General to A-1, Agricultural District Mr. Barksdale opened the public hearing at 7:29pm. Mr. Shelton explained that Barbara Moorefield and Sheri Mayhew had petitioned to rezone a total of 1.16 acres, two (2) parcels of land, located on State Road 668/Grit Road in the Staunton River Election District from R-1, Residential Suburban Subdivision District and B-2, Business District, General to A-1, Agricultural District. Once the properties are rezoned to A-1, all uses listed under Section 35-178 are a permitted use. The Planning Commission, with no opposition, recommended granting the petitioners’ request. Sherri Mayhew and Ed Shelton were there to represent the petition. No one signed up to speak and Mr. Barksdale closed the hearing at 7:30pm. Motion was made by Mr. Blackstock, seconded by Mr. Davis, to approve rezoning Case R-16-026 from R-1 & B-2 to A-1 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. This concluded the public hearings. Unfinished Business At the October 3, 2016 meeting a motion was made by Mr. Barber, seconded by Mr. Warren, to approve the expenditure refunds for September 2016 to reappropriate $122,739.99 as follows: $100.00 to Clerk of Court-Copier Lease, $232.39 to Sheriff-Subsistence & Lodging (100-4-031200- 5530), $200.00 to Sheriff-Undercover Work (100-4-031200-6024), $2,093.51 to VFD- Communication Equipment, $10,293.28 to E911-Telephone (100-4-035500-5230), $800.00 to Recreation-Field Maintenance (100-4-071100-6006), $1,282.00 to Library-Office Supplies (100-4- 073100-6001), $65.00 to Ag Development-Farmer’s Market (100-4-082500-6014), $300.38 to WIA- Office Supplies (251-4-353661-6001), $107,373.43 to WIA-Rent (251-4-353853-6014). This motion required a 10-Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr. Barber’s motion was unanimously approved by the Board. New Business Motion was made by Mr. Davis, seconded by Mr. Barber, to approve and appropriate a total of $10,0000 to the Workforce Investment Act (WIA) budget received from the Harvest Foundation Grant for a Home For the Holidays Job Grant project. The purpose of the program will be to help promote job opportunities in the region by creating a website that will not only show job opportunities but will also include cost of living calculators, links to real estate listings and recreational activities in the area. The site will also be used in advance to promote a job fair that will be held during the holidays. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr. Davis’s motion was unanimously approved by the Board. Mr. Monday explained that the Department of Social Services had received a notification of additional state funding in the amount of $13,616. Social Services, in turn, submitted a budget amendment request for the same amount, noting the $13,616 would be used for legal services. This additional funding would not require any local match. Motion was made by Mr. Blackstock, Adjourned Meeting October 18, 2016 seconded by Mr. Warren, to appropriate $13,616 to the Social Services Department FY2017 budget for Line item #2014-053100-3150 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr. Blacktock’s motion was unanimously approved by the Board. Mr. Monday explained that at their September 6, 2016 meeting, the Board of Supervisors unanimously voted to change the way the County assesses it’s Merchants’ Capital Tax to the following: MERCHANTS’ CAPITAL TAX $2.75 rate (applied to all below tiers; effective January 1, 2016) Tier 1 Tier 2 Tier 3 30% of original inventory cost 10% of original inventory cost 5% of original inventory cost $1 to $1,000,000 $1,000,001 to $5,000,000 $5,000,001 to unlimited Mr. Monday further explained that at the October 3, 2016 meeting, the Board of Supervisors conducted a duly advertised public hearing as required by §15.2-1427 of the Code of Virginia, 1950, as amended, to begin the process of amending the County’s FY2017 Budget Resolution (Resolution 2016-04-01), following the required seven (7) day waiting period, which had now been met. Motion was made by Mr. Davis, seconded by Mr. Blackstock, to approve Resolution 2016-10- 01, amending the Count’s FY2017 Budget and incorporating the change of assessing the County’s Merchant Capital Tax. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman- Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale- Yes. Mr. Davis’s motion was unanimously approved by the Board. RESOLUTION 2016-10-01 A RESOLUTION TO AMEND RESOLUTION 2016-04-01 ______________________________________________________________________________ WHEREAS, on April 4, 2016, the Pittsylvania County Board of Supervisors (the “Board”) approved Resolution 2016-04-01, adopting and appropriating a County budget for Fiscal Year 2016, that included a tax levy for “Capital Merchant Tax” at “$2.75 per $100 of assessed value, 30% of inventory value;” and WHEREAS, on September 6, 2016, the Board, following a duly advertised and lawfully conducted public hearing, by an affirmative majority vote, approved the following revision to the County’s Merchants’ Capital Tax assessment methodology, effective January 1, 2016: MERCHANTS’ CAPITAL TAX $2.75 rate (applied to all below tiers; effective January 1, 2016) Tier 1 Tier 2 Tier 3 30% of original inventory cost 10% of original inventory cost 5% of original inventory cost $1 to $1,000,000 $1,000,001 to $5,000,000 $5,000,001 to unlimited Adjourned Meeting October 18, 2016 NOW THEREFORE, BE IT RESOLVED BY THE PITTSYLVANIA COUNTY BOARD OF SUPERVISORS, that Resolution 2016-10-01 hereby amends Resolution 2016-04-01 as described above. Adopted this 18th day of October, 2016. _________________________________ Jessie L. Barksdale, Chair Pittsylvania County Board of Supervisors ATTEST: ________________________________ Clarence C. Monday, Clerk Pittsylvania County Board of Supervisors APPROVED AS TO FORM: _________________________________ J. Vaden Hunt, Esq. Pittsylvania County Attorney Vote Jessie L. Barksdale, Chair Aye Elton W. Blackstock, Vice Chair Aye Ronald S. Scearce Aye Joe B. Davis Aye Robert W. “Bob” Warren Aye Jerry A. Hagerman Aye Tim R. Barber Aye Ayes 7 Nays 0 Abstentions 0 Mr. Monday explained the Pittsylvania County School Board recently entered a lease with First Citizens Bank to purchase 10 passenger buses and 4 special needs buses. The Auditor of Public Accounts requires that local governing bodies approve such financings. The Code of Virginia, 1950 as amended does not allow for School Boards to establish and maintain such accounts outside of the County Treasurer’s custody. As such, this lease would need to be maintained on the County’s books and an appropriation would need to be made for the purchase of these school buses. The School Board received sealed bids to ensure receiving the best interest rate for purchasing a total of 14 school buses. First Citizens Bank was the bank providing the lowest rate of 1.12%. The total amount financed was $972,924.00 and will be financed for 3 years. The 2016 lease payment has already been appropriated to the School Board’s 2017 budget. Motion was made by Mr. Barber, seconded by Mr. Warren, for auditing purposes, that the Board ratify the lease and appropriate $972,924.00 to Fund 210 for the purpose of purchasing 14 school buses and have these funds maintained by the Treasurer’s Office, which was unanimously approved by the Board. Matt Rowe, Director of Economic Development, explained that in July 2016, the County announced that Runk and Pratt Senior Living Communities would be constructing a $6M assisted living and memory care facility near the Town of Hurt, resulting in the creation of 60 jobs. To assist in the site development for the project, the Tobacco Commission awarded the County a $155,000 Adjourned Meeting October 18, 2016 Tobacco Regional Opportunity Fund. This award was based upon job creation and capital investment within a defined time period (5 years for this project), and requires no local match. The Company has agreed to provide a letter of credit for the awarded amount prior to it being distributed to the Company to eliminate any potential liability and risk to the County. The awarded money must be appropriated to the County’s economic development fund – Fund 325. Motion was made by Mr. Blackstock, seconded by Mr. Davis, to appropriate $155,000 to Fund 325 from the Tobacco Regional Opportunity Fund (TROF) funds received and authorize the County Administrator to sign any necessary document. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman- Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale- Yes. Mr. Blackstock’s motion was unanimously approved by the Board. Mr. Monday explained that only one (1) bid was submitted to the County for construction of the Mt. Tabor Road Compactor Site, which was from White’s Construction Company, Inc., in the amount of $438,680.62. Funds were already available for this project. Motion was made by Mr. Davis, seconded by Mr. Warren, to award the bid to White’s Construction Com pany, Inc., in the amount of $438,680.62 and authorize the County Administrator to sign any necessary documentation. Mr. Davis’ motion was unanimously approved by the Board. Motion was made by Mr. Blackstock, seconded by Mr. Warren, to adopt a Philanth ropic Naming Rights Policy, which was unanimously approved by the Board. PITTSYLVANIA COUNTY PHILANTHROPIC NAMING RIGHTS POLICY I. SCOPE OF POLICY: The Pittsylvania County Board of Supervisors ("B 0 S ") establishes the following naming rights policy to provide guidance in approving philanthropic naming rights for County owned or controlled property or facilities, recognizing financial contributions by any individual or entity. This policy shall not apply to corporate naming rights, which may be addressed as provided in a Pittsylvania County Sponsorship Policy, or honorary naming rights, which may be addressed as provided in a Pittsylvania County Honorary Naming Rights Policy. II. DEFINITIONS: The following words will have the meaning ascribed to them herein: A. "civic or charitable group" shall mean a nonprofit entity, family, or group that has made a substantial contribution to the community, either through civic involvement, involvement in historic events relevant to specific County property, or to the geographical location of specific County property; or made a financial and/or in-kind donation to support a specific public service or County property. For-profit entities of any type shall not be considered a civic or charitable group. B. "individual" shall mean a person who has made a financial and/or in-kind donation to support a specific public service or County property. Adjourned Meeting October 18, 2016 C. "honorary naming rights" shall mean the naming of County property to honor the service, commitment, or other type of participation by an individual or civic or charitable group. Honorary naming rights may be addressed as provided in a Pittsylvania County Honorary Naming Rights Policy. D. "philanthropic naming rights" shall mean the naming of County property due to a charitable donation from an individual, civic or charitable group, or other entity or organization that is intended to enhance the community by financial and/or in-kind support for a specific public service or County property. E. "corporate naming rights" shall mean a mutually beneficial business arrangement between the County and an external entity (individual, for-profit, or not-for-profit organization), wherein the external entity provides goods, services, or financial support to the County in return for access to the commercial and/or marketing potential associated with the public display of the external entity's name on Pittsylvania County property. Corporate naming rights are addressed as may be provided in a Pittsylvania County Sponsorship Policy. F. "County\property" shall mean County owned or controlled real property, public facilities such as buildings or parks, features or attributes of a facility such as a bench, tree, bridge, walkway, hallway or room, or other public venue. III. PROCESS: The process to establish philanthropic naming rights for County property shall be as follows: County departments, boards, or agencies may develop philanthropic naming rights opportunity plans, in conjunction with the County Administrator or his/her designee, to be implemented as approved by the BOS by resolution. For philanthropic naming rights not covered by an approved naming rights opportunity plan, a philanthropic naming rights plan shall be developed. In developing said plans, or in reviewing nominations for philanthropic naming rights as provided herein, the following criteria shall be complied with: A. Philanthropic naming rights opportunity plans shall establish an aggregrate campaign goal. Factors to be considered in development of the goal shall include, but not be limited to, capital costs, annual operating and maintenance costs, and desirability and marketability of the opportunity. Each campaign goal shall be developed on a case-by-case basis. B. All assets for which naming opportunities will be offered shall be valued as a function of the aggregate campaign goal within the philanthropic naming rights opportunity plan. Factors to be considered in the valuation of each asset shall include desirability and marketability, exposure associated with the naming of the asset, and relative value as compared with other assets that are part of the campaign. Adjourned Meeting October 18, 2016 C. In-kind donations of real property shall be valued at the fair market value of the real property. In-kind donations of personal property shall be valued at 50% of the retail cost of the personal property; provided, however, if the property donated was budgeted for acquisition by the County, the personal property shall be valued at the County's cost to acquire the personal property. D. All naming rights shall be approved for a specific term, which shall not be longer than the useful life of the property or facility, as determined by the County, unless otherwise established in the naming rights opportunity plan or in a donor contract approved by the County and the donor. E. Naming rights opportunity plans shall establish a review process either by a standing committee (the composition shall be identified in the plan) or by department employee(s), and shall be approved by the County BOS by resolution before implementation of the plan. F. The review committee established in the plan shall consider compliance with the established naming rights policy; whether the donation is from a potentially controversial source (e.g. tobacco, alcohol, etc.); appropriate signage; compliance with the required approval process for accepting donations; whether a donor contract is appropriate, and if so, the terms thereof; citizen input; and any other relevant factors. In addition, upon notice to the BOS, the County Administrator, or his/her designee, may refuse any financial and/or in-kind donation if it is deemed to not be in the best interests of the County. Motion was made by Mr. Warren, seconded by Mr. Barber, to approve Mr. Barksdale as the Voting Delegate for the Board of Supervisors at the Virginia Association of Counties (VACo) 2016 Annual Meeting, and to approve Mr. Davis as the Alternate Delegate for the same said annual meeting, which was unanimously approved by the Board. Mr. Monday explained that County staff received a letter from the Commissioner of the Revenue on 10-13-2016 concerning a request for refund of an overpayment of real property tax made by Lightower Fiber Networks II, LLC to Pittsylvania County. Lightower Fiber Networks II, LLC had paid its real property tax for 2016 in full, based on the preceding year’s assessment received from the State Corporation Commission (SCC). Once the Commissioner’s office received the 2016 SCC report with the correct assessment values, the Commissioner’s office corrected the assessment on Lightower Fiber Networks II, LLC’s account. The tax refund amount is $5,565.67, and interest on that amount for four (4) months is $185.52, bringing a total refund amount of $5,751.19 due to Lightower Fiber Networks II, LLC. Motion was made by Mr. Barber, seconded by Mr. Davis, to approve the refund request of $5,751.19 in real property tax overpayment, which includes interest due, to Lightower Fiber Networks II, LLC and authorize the Treasurer to issue this refund, which was unanimously approved by the Board. Adjourned Meeting October 18, 2016 Board Appointments Mr. Monday explained Mr. Tim Duffer is the current representative from Pittsylvania County to Western Virginia Emergency Medical Services Council, Inc., and his term will expire December 31, 2016. Terms to this council are for 3 years and the new term will begin January 1, 2017 and will last until December 31, 2019. Mr. Duffer is eligible for re-appointment and has indicated his willingness to continue serving on this council. Motion was made by Mr. Davis, seconded by Mr. Hagerman, to re-appointment Tim Duffer as the Pittsylvania County representative to the Western Virginia Emergency Medical Services Council, Inc., which was unanimously approved by the Board. Motion was made by Mr. Blackstock, seconded by Mr. Davis, to re-appoint Stanley Simpson for a four-year (4 year) term as the Staunton River Representative to the Pittsylvania County Industrial Development Authority, for a term beginning January 1, 2017 thru December 31, 2020, which was unanimously approved by the Board. Board Announcements Mr. Barksdale reminded everyone of the Board of Supervisors Strategic Planning Session on Thursday, October 20, 2016 from 10 AM – 4 PM at the Gallery Room of the Community Center of Chatham, Virginia. Reports from County Administrator Mr. Monday reminded everyone of the Ribbon Cutting Ceremony at 10 AM on October 27, 2016 for the new Industrial Maintenance Program at the Pittsylvania Career and Technical Center in Chatham, Virginia. Closed Session Motion was made by Mr. Blackstock, seconded by Mr. Barber, to enter into Closed Session and to include Mr. Hunt, Mr. Sides and Mr. Rowe in Closed Session for discussion of the following: Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. Legal Authority: Virginia Code Section 2.2-3711(A)(5) Subject Matter: Project Little Light Purpose: Discussion of Potential Economic Development Incentive Package Legal Authority: Virginia Code Section 2.2-3711(A)(5) Subject Matter: Project Emoji Purpose: Discussion concerning a prospective business or industry where no previous announcement has been made of the business' or industry's interest in locating its facilities in the community The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Blackstock-Yes. Mr. Blackstock’s motion was unanimously approved by the Board. Adjourned Meeting October 18, 2016 The Board entered into Closed Session at 8:10 PM. Motion was made by Mr. Barber, seconded by Mr. Blackstock, to re-enter into Open Session. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors on October 18, 2016, the Board hereby certifies by a recorded vote that to the best of each board member’s knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeti ng. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Vote Tim R. Barber Yes Jerry A. Hagerman Yes Elton W. Blackstock Yes Joe B. Davis Yes Ronald S. Scearce Yes Robert W. Warren Yes Jessie L. Barksdale Yes The Board re-entered into Open Session at 8:45 PM. No action was taken. Adjournment Motion was made by Mr. Barber, seconded by Mr. Warren, to adjourn the meeting, which was unanimously approved by the Board. The meeting ended at 8:46 pm.