10-03-2016 Regular MeetingRegular Meeting
October 3, 2016
Pittsylvania County Board of Supervisors
Monday, October 3, 2016
Regular Meeting
VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was
held on Monday, October 3, 2016 in the General District Courtroom of the Edwin R. Shields
Addition in Chatham, Virginia. Jessie L. Barksdale, Chair, called the meeting to order at 7:00
p.m. The following members were present:
Jessie L. Barksdale Banister District
Elton W. Blackstock Staunton River District
Tim Barber Tunstall District
Ronald S. Scearce Westover District
Jerry A. Hagerman Callands-Gretna District
Robert W. Warren Chatham-Blairs District
Joe B. Davis Dan River District
Mr. Clarence C. Monday, County Administrator, Mr. J. Vaden Hunt, County Attorney,
Ms. Kim Van Der Hyde, Director of Finance, Mr. Greg Sides, Assistant County Administrator,
Mr. Matthew Rowe, Economic Development Director, Mr. Mike Taylor, Sheriff, Lisa Tuite,
Library Director, and Ms. Kaylyn McCluster, Administrative Assistant III, were also present.
Mr. Barksdale led the Moment of Silence, and then the Pledge of Allegiance.
Approval of Agenda
Motion was made by Mr. Davis, seconded by Mr. Warren, to approve the agenda, which
was unanimously approved by the Board.
Hearing of the Citizens
Dan Hayes of the Chatham-Blairs District was there to represent Averett University and
to invite the Board to Averett’s Homecoming on Saturday, October 15, 2016
This concluded the Hearing of the Citizens.
Consent Agenda
Motion was made by Mr. Barber, seconded by Mr. Davis, to approve the Consent
Agenda, which was approved by the Board of Supervisors.
(a) Minutes: September 6, 2016 – Regular Meeting
September 20, 2016 – Adjourned Meeting
(b) Bill List – September (Online)
(c) Proclamation – Countywide Cleanup Month; October 2016
(d) Proclamation – National Fire Prevention Week; October 9 – 15, 2016
Mr. Barber’s motion was unanimously approved by the Board.
Regular Meeting
October 3, 2016
Pittsylvania County Board of Supervisors
Proclamation
COUNTYWIDE CLEANUP
During October 2016
“Keeping Our Communities Clean”
Whereas, Pittsylvania County is rich in beauty and natural resources; and
Whereas, the Board of Supervisors of Pittsylvania County and the Pittsylvania County
Beautification Committee strive to improve the quality of life in our community through
enhanced community awareness, education, and public/private partnerships working together on
projects that keep our environment clean and free of debris, beautify our neighborhoods and
public spaces, and instill pride and a sense of ownership in our community; and
Whereas, every citizen can contribute to the protection and preservation of the beauty of
Pittsylvania County by participating in a countywide cleanup campaign; and
Whereas, Pittsylvania County Citizens realize a cleanup effort is needed to display pride
in our community for ourselves, our visitors, and for industrial prospects; and
Whereas, a countywide cleanup campaign will engage individuals to take greater
responsibility for improving their community’s environment through the three main focus areas
of litter prevention, waste reductions and recycling, and beautification; then
Now, Therefore, Be It Proclaimed, that the Pittsylvania County Board of Supervisors
proclaims October 2016 as Countywide Cleanup Month in Pittsylvania County, Virginia, and
encourages all communities, civic and professional groups, businesses, churches, schools,
families and individual citizens to take an active role in making the communities in Pittsylvania
County a more beautiful place to live, work and play.
Given under my hand this day 3rd day of October, 2016.
Pittsylvania County Board of Supervisors
Proclamation
NATIONAL FIRE PREVENTION WEEK
OCTOBER 9-15, 2016
“DON’T WAIT - CHECK THE DATE! REPLACE SMOKE ALARMS EVERY 10
YEARS”
WHEREAS, Pittsylvania County is committed to ensuring the safety and security of all
those living in and visiting Pittsylvania County; and
WHEREAS, fire is a serious public safety concern both locally and nationally, and homes
are where people are at greatest risk from fire; and
WHEREAS, U.S. fire departments responded to 369,500 home fires in 2014, according to
the National Fire Protection Association (NFPA); and
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October 3, 2016
WHEREAS, U.S. home fires resulted in 2,745 civilian deaths in 2014, representing the
majority (84 percent) of all U.S. fire deaths;
WHEREAS, in one-fifth of all homes with smoke alarms, the smoke alarms are not working;
and
WHEREAS, three out of five home fire deaths result from fires in properties without smoke
alarms (38 percent) or with no working smoke alarms (21 percent); and
WHEREAS, working smoke alarms cut the risk of dying in reported home fires in half; and
WHEREAS, many Americans don’t know how old the smoke alarms in their homes are, or
how often they need to be replaced; and
WHEREAS, all smoke alarms should be replaced at least once every ten years; and
WHEREAS, the age of a smoke alarm can be determined by the date of its manufacture,
which is marked on the back of the smoke alarm;
WHEREAS, Pittsylvania County’s first responders are dedicated to reducing the occurrence
of home fires and home fire injuries through prevention and protection education; and
WHEREAS, Pittsylvania County’s residents are responsive to public education measures
and are able to take personal steps to increase their safety from fire, especially in their
homes; and
WHEREAS, the 2016 Fire Prevention Week theme, “Don’t Wait – Check the Date!
Replace Smoke Alarms Every 10 Years” effectively serves to educate the public about the
vital importance of replacing the smoke alarms in their homes at least every ten years, and to
determine the age of their smoke alarms by checking the date of manufacture on the back of
the alarms.
THEREFORE, the Pittsylvania County Board of Supervisors does hereby proclaim October
9-15, 2016, as Fire Prevention Week throughout this county and urges all the people of
Pittsylvania County to find out how old the smoke alarms in their homes are, to replace them
if they’re more than 10 years old, and to participate in the many public safety activities and
efforts of Pittsylvania County’s fire and emergency services during Fire Prevention Week
2016.
Given under my hand this 3rd day of October 2016.
Public Hearings
Public hearing to receive citizen input on the proposed amendment to Pittsylvania
County Code Section 31-3.1(3)(b)(iii), to potentially allow the funding distribution of fees
generated by the fee-for-service medical transport program by EMAC to participating
medical transport agencies to change from “quarterly” to “monthly.”
Mr. Barksdale opened the public hearing at 7:07pm. Mr. Monday explained that the
revision would allow the funding distribution to change from “quarterly” to “monthly.” Under
the current PCC ordinance, EMAC funds are withheld for an entire quarter before allowing the
agencies to receive its distribution of audited funds from the County Finance Department.
Making the proposed PCC change will provide funding on a monthly basis, rather than the
present quarter distribution. It was noted by Mr. Monday and Mr. Hunt the public hearing had
Regular Meeting
October 3, 2016
been duly advertised. No one signed up to speak and Mr. Barksdale closed the hearing at
7:07pm. Motion was made by Mr. Blackstock, seconded by Mr. Barber, to approve the proposed
amendment to the Emergency Medical Advisory Committee Pittsylvania County Code as
advertised and presented, and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr.
Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and
Mr. Barksdale-Yes. Mr. Blackstock’s motion was unanimously approved by the Board.
Public hearing to receive citizen input on potentially revising Resolution 2016 -04-01
(the County’s FY 2017 Budget Resolution) by changing the County’s current Merchants’
Capital Tax assessment method from $2.75 per $100 of assessed value, 30% of original
value; to the following:
MERCHANTS’ CAPITAL TAX
$2.75 rate (applied to all below tiers; effective January 1, 2016)
Tier 1 Tier 2 Tier 3
30% of original inventory cost 10% of original inventory cost 5% of original inventory cost
$1 to $1,000,000 $1,000,001 to $5,000,000 $5,000,001 to unlimited
No action was required at this meeting per Virginia Code Section 15.2-2506, which states that
the BOS is legally required to wait at least seven (7) days before approving any amendment to
the County’s FY 2017 Budget Resolution (Resolution 2016-04-01). Mr. Barksdale opened the
public hearing at 7:10pm. No one signed up to speak and Mr. Barksdale closed the hearing at
7:10pm. Mr. Hagerman requested that they postpone this matter so that he could go over it with
the finance director and Mr. Hunt confirmed that no action would take place now and that it
would be on the next agenda.
Unfinished Business
At the September 20, 2016 meeting a motion was made by Mr. Warren, seconded by Mr.
Barber, to appropriate $190,000 from unappropriated funds for the renovations of the Mount
Hermon Library. This motion required a 10-Day Layover that had now been met and the
following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-
Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr. Warren’s
motion was unanimously approved by the Board.
New Business
Motion was made by Mr. Barber, seconded by Mr. Warren, to approve the expenditure
refunds for September 2016 to reappropriate $122,739.99 as follows: $100.00 to Clerk of Court-
Copier Lease, $232.39 to Sheriff-Subsistence & Lodging (100-4-031200-5530), $200.00 to
Sheriff-Undercover Work (100-4-031200-6024), $2,093.51 to VFD-Communication Equipment,
$10,293.28 to E911-Telephone (100-4-035500-5230), $800.00 to Recreation-Field Maintenance
(100-4-071100-6006), $1,282.00 to Library-Office Supplies (100-4-073100-6001), $65.00 to Ag
Development-Farmer’s Market (100-4-082500-6014), $300.38 to WIA-Office Supplies (251-4-
353661-6001), $107,373.43 to WIA-Rent (251-4-353853-6014).This motion required a 10-day
layover.
At the 9/20/2016 Pittsylvania County Board of Supervisors’ (“BOS”) meeting, the BOS,
as authorized by Virginia Code Section 2.2-3712(B), announced it, within fifteen (15) days of
said announcement, would be interviewing potential County Administrator candidate(s), in
Closed Session, at undisclosed time(s) and location(s).
Regular Meeting
October 3, 2016
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at meetings of the Pittsylvania County Board of Supervisors
(“BOS”) to interview candidates for the position of County Administrator on Monday,
September 26, 2016 and Wednesday, September 28, 2016, the BOS members hereby certify, by
a recorded vote, that to the best of each BOS member’s knowledge only public business matters
lawfully exempted from the open meeting requirements of the Virginia Freedom of Information
Act were heard, discussed or considered in the closed meeting. If any BOS member believes that
there was a departure from the requirements of the Virginia Code, he shall so state prior to the
vote indicating the substance of the departure. The following Roll Call Vote was recorded for the
Closed Session Certification: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr.
Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes.
Appointments
Motion was made by Mr. Warren, seconded by Mr. Blackstock, to reappoint Richard
Motley to the Planning Commission for the term beginning December 1, 2016 through
November 30, 2020. Mr. Warren’s motion was unanimously approved by the Board.
Motion was made by Mr. Hagerman, seconded by Mr. Barber, to reappoint Charlie
Mahan to the Industrial Development Authority for the term beginning December 1, 2016
through November 30, 2020. Mr. Hagerman’s motion was unanimously approved by the Board.
Motion was made by Mr. Blackstock, seconded by Mr. Barber, to reappoint Randy
Anderson to the Industrial Development Authority for the term beginning December 1, 2016
through November 30, 2020. Mr. Blackstock’s motion was unanimously approved by the Board.
Closed Session
Motion was made by Mr. Warren, seconded by Mr. Barber, to enter into Closed Session
and to include Mr. Hunt, Mr. Sides and Mr. Rowe in Closed Session for discussion of the
following:
a) Discussion of the expansion of an existing business or industry where no
previous announcement has been made of the business’ or industry’s interest in
expanding its facilities in the community.
Legal Authority: Virginia Code §2.2-3711(A)(5)
Subject: Project Optimization
Purpose: Discussion of Potential Economic Development
Incentive Package
(b) Discussion concerning a prospective business or industry where no
previous announcement has been made of the business’ or industry’
interest in locating its facilities in the community; and Discussion /
consideration of records excluded under Virginia Code §2.2-3705.6(3),
including without limitation those certain confidential proprietary records
voluntarily provided by a private business pursuant to a promise of
confidentiality from the Pittsylvania County Board of Supervisors (the
“BOS”), and used by the BOS for business and trade development.
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October 3, 2016
Legal Authority: Virginia Code §§ 2.2-3711(A)(5) and 2.2-3711(A)(40)
Subject: Project S8
Purpose: Discussion concerning a prospective business or
industry where no previous announcement has been
made of the business’ or industry’s interest in locating
its facilities in the community; and Discussion /
consideration of Non-Disclosure Agreement
The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr.
Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Blackstock-Yes.
Mr. Warren’s motion was unanimously approved by the Board.
The Board entered into Closed Session at 7:22 PM.
Motion was made by Mr. Barber seconded by Mr. Davis, to re-enter into Open Session.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors
on Monday, October 3, 2016, the Board members hereby certifies by a recorded vote that to the
best of each board member’s knowledge only public business matters lawfully exempted from
the open meeting requirements of the Virginia Freedom of Information Act and identified in the
motion authorizing the closed meeting were heard, discussed or considered in the closed
meeting. If any member believes that there was a departure from the requirements of the Code,
he shall so state prior to the vote indicating the substance of the departure. The statement shall
be recorded in the minutes of the Board.
Vote
Tim R. Barber Yes
Jerry A. Hagerman Yes
Elton W. Blackstock Yes
Joe B. Davis Yes
Ronald S. Scearce Yes
Robert W. Warren Yes
Jessie L. Barksdale Yes
The Board re-entered into Open Session at 7:45 PM.
No action was taken by the Board.
Adjournment
Motion was made by Mr. Barber, seconded by Mr. Scearce, to adjourn the meeting,
which was unanimously approved by the Board. The meeting ended at 7:46 pm.
__________________________________________
Jessie L. Barksdale, Chair
Pittsylvania County Board of Supervisors
__________________________________________
Clarence C. Monday, Clerk
Pittsylvania County Board of Supervisors