06-06-2016 Regular MeetingRegular Meeting
June 6, 2016
Pittsylvania County Board of Supervisors
Monday, June 6, 2016
Regular Meeting
VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was
held on Monday, June 6, 2016 in the General District Courtroom of the Edwin R. Shields
Addition in Chatham, Virginia. Jessie L. Barksdale, Chair, called the meeting to order at 7:00
p.m. The following members were present:
Jessie L. Barksdale Banister District
Elton W. Blackstock Staunton River District
Tim Barber Tunstall District
Ronald S. Scearce Westover District
Jerry A. Hagerman Callands-Gretna District
Robert W. Warren Chatham-Blairs District
Joe B. Davis Dan River District
Mr. Clarence C. Monday, County Administrator, Mr. J. Vaden Hunt, County Attorney,
Ms. Kim Van Der Hyde, Director of Finance, Mr. Mark Moore, Director of Parks & Recreation,
Ms. Katie Millner, CSA Coordinator, Honorable Mike Taylor, Sheriff, and Ms. Rebecca Flippen,
Deputy Clerk to the Board were also present.
Mr. Barksdale led the Moment of Silence, and then the Pledge of Allegiance.
Approval of Agenda
There were no additions of items made to the agenda, but Mr. Blackstock asked that
consideration by the Board for Item 13 b, Appropriation of Federal Restricted Seizure Funds,
wait until after the Closed Session was held.
Motion was made by Mr. Davis, seconded by Mr. Barber, to approve the agenda with Mr.
Blackstock’s request of moving Item 13(b) until after the closed session was held, which was
unanimously approved by the Board.
Hearing of the Citizens
Richard Shumate of the Westover District offered a word of prayer, and commented he
felt that the new budget held a tax increase that needed to be lowered.
James Dehart of the Westover District commented that the County soliciting funds from
the Dan River Regional Foundation to help pay for the vendor hired to facilitate the search for a
new county administrator made it appear that outside entities have influence on who is hired for
the position. Mr. Dehart also questioned why the newly adopted budget appropriated $100,000
to Pittsylvania County Community Action.
No one else signed up to speak.
Consent Agenda
Motion was made by Mr. Barber, seconded by Mr. Warren to approve the Consent
Agenda, which was approved by the Board of Supervisors.
(a) Minutes: May 2, 2016 – BOS Regular Meeting
May 17, 2016 – BOS Adjourned Meeting
(b) Bill List – May 2016 (Online)
(c) Proclamation – Alzheimer’s Awareness Month; June 2016
Mr. Barber’s motion was unanimously approved by the Board.
Pittsylvania County Board of Supervisors
ALZHEIMER’S AWARENESS MONTH
JUNE 2016
Whereas, Alzheimer’s disease is an irreversible and progressive brain disease that
slowly erodes precious memories, thinking skills, and the ability to perform simple tasks; and
Whereas, every 66 seconds, someone develops Alzheimer’s, and by 2050 someone will
develop the disease every 33 seconds; and
Regular Meeting
June 6, 2016
Whereas, worldwide, nearly 44 million people have Alzheimer’s or related dementia;
and
Whereas, in the United States, there are 5.3 million people living with Alzheimer’s disease
and unless a cure is found it is estimated that as many as 16 million will have the disease by
2050; and
Whereas, nearly two-thirds of those with Alzheimer’s disease are women;
and
Whereas, Alzheimer’s is the 6th leading cause of death in the United States;
and
Whereas, the Alzheimer’s Association is the world’s leading voluntary health organization in
Alzheimer’s care, support and research, with the vision of a world without Alzheimer’s disease;
and
Whereas, The Longest Day on June 20th, a sunrise-to-sunset event symbolizing the
challenging journey of those living with the disease and their caregivers, offers everyone the
opportunity to get involved in the fight; and
Whereas, as Pittsylvania County offers its support to those living with Alzheimer’s disease,
we also recognize those who care and provide for them, sharing their loved one’s emotional,
physical and financial strains. We honor their compassion, remember those we have lost, and
press toward the next great scientific breakthrough; then
THEREFORE, BE IT PROCLAIMED by the Pittsylvania County Board of Supervisors that
the month of June 2016 is designated as Alzheimer’s Awareness Month, and calls upon its
citizens to learn more about Alzheimer’s disease and to support the individuals living with this
disease and their caregivers by supporting The Longest Day® on June 20th, 2016; and
BE IT FURTHER PROCLAIMED that a copy of this Proclamation be forwarded to
local media sources.
PUBLIC HEARINGS
The Virginia Department of Transportation and the Board of Supervisors of Pittsylvania
County, in accordance with Section 33.2-331 of the Code of Virginia, will conduct a joint
public hearing in the General District Courtroom of the Edwin R. Shields Courthouse
Addition located in Chatham, Virginia at 7:00pm on Monday, June 6, 2016. The purpose
of this public hearing is to receive public comment on the proposed Secondary Six -Year
Plan for Fiscal Years 2016/17 through 2021/22 and the Secondary System Construction and
Budget for Fiscal Year 2017 in Pittsylvania County.
Mr. Barksdale opened the public hearing at 7:21pm. Joseph Craddock, Assistant Residency
Maintenance Manager and Area Land Use Engineer for Halifax and Pittsylvania Counties,
VDOT, and Nishant Patel fromVDOT’s Core Development Program, presented the proposed
Secondary Six-Year Plan for Fiscal Years 2016/17 through 2021/22 and the Secondary System
Construction and Budget for Fiscal Year 2017 in Pittsylvania County that comprised
improvements to portions of the following roads: Mercury Road/SR 755; Cooksburg Road/SR
644; Straightstone Road/SR 761; Jacobs Road/SR 637; Rigney Circle/SR 800; Thompsons
Road/SR 845; Turkeycock Mountain Road/SR 817; Abbot Place/SR 706; Mac Road/SR 707;
Lester Road/SR 713; Hickey Road/SR 927; Rodgers Road/SR 1070; Farmers Road/SR 618;
Bailess Drive/SR 738; Church Lane/SR 1062; Brights Road/SR 609; Robertson Road/SR 607;
Happy Lane/SR 995; Stone Road/SR 698; Toshes Road/SR 605; Cox’s Store Road/SR 707;
Gandy Road/SR 687; and Ed Hardy Road/SR 821. No one signed up to speak and Mr. Barksdale
closed the hearing at 7:25pm.
Motion was made by Mr. Blackstock, seconded by Mr. Hagerman, to approve the
proposed Secondary Six-Year Plan for Fiscal Years 2016/17 through 2021/22 and the Secondary
System Construction and Budget for Fiscal Year 2017 in Pittsylvania County as presented and
the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr.
Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes.
Mr. Blackstock’s motion was unanimously approved by the Board.
Regular Meeting
June 6, 2016
The Board of Supervisors of Pittsylvania County, Virginia, will hold a public hearing on
Monday, June 6, 2016, at 7:00 p. m., in the General District Courtroom, located on the
second floor of the Edwin R. Shields Courthouse Addition in Chatham, Virginia, to receive
citizen input on the proposed amendment to Chapter 43 (Statement of Economic Interest)
of the Pittsylvania County Code.
Mr. Barksdale opened the public hearing at 7:26pm. Mr. Monday and Mr. Hunt
explained that after a Legislative Committee held on April 21, 2016, the committee
recommended to the Board of Supervisors proposed revisions to Chapter 43 of the Pittsylvania
County Code (Disclosure Statements) that would have the County’s ordinance mirror
requirements in accordance with the Virginia State and Local Governments Conflicts of Interest
Act. It was noted by Mr. Monday and Mr. Hunt the public hearing had been duly advertised. No
one signed up to speak and Mr. Barksdale closed the hearing at 7:27pm. Motion was made by
Mr. Barber, seconded by Mr. Warren, to approve the proposed revision to Chapter 43 of the
Pittsylvania Code as advertised and presented, and the following Roll Call Vote was recorded:
Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr.
Warren-Yes; and Mr. Barksdale-Yes. Mr. Barber’s motion was unanimously approved by the
Board.
The Board of Supervisors of Pittsylvania County, Virginia, will hold a public hearing on
Monday, June 6, 2016, at 7:00 p. m., in the General District Courtroom, located on the
second floor of the Edwin R. Shields Courthouse Addition in Chatham, Virginia, to receive
citizen input on the proposed amendment to the Board of Supervisors’ Bylaws/Code of
Ethics.
Mr. Barksdale opened the public hearing at 7:28. Mr. Monday and Mr. Hunt explained
the Legislative Committee had met on April 21, 2016 and recommended to the Board of
Supervisors revisions of the Code of Ethics/Board of Supervisors’ Bylaws that would remove the
last paragraph of Section 18 under Article VII and remove the Model of Excellence Statement.
After reviewing the Legislative Committee’s recommendations, the Board of Supervisors, at
their May 2, 2016 meeting, directed Mr. Hunt to revise Section 8.1 thereof to include a public
hearing requirement for any Board of Supervisors Bylaw revision. At their May 17, 2016
meeting, the Board of Supervisors approved the final draft of proposed revisions for public
advertisement. Mr. Hunt noted this public hearing had been duly advertised. No one signed up
so speak and Mr. Barksdale closed the hearing at 7:29pm. Motion was made by Mr. Barber,
seconded by Mr. Blackstock, to approve the proposed revisions of the Code of Ethics/Board of
Supervisors’ Bylaws that would remove the last paragraph of Section 18 under Article VII and
remove the Model of Excellence Statement, and require a public hearing for citizen input to any
future revisions for any Board of Supervisors Bylaw revision, as presented. Mr. Hagerman made
a substitute motion that he would like this item permanently tabled as he felt it was illegal and
unenforceable. Mr. Hagerman’s substitute motion failed for lack of a second. The following
Roll Call Vote was recorded for Mr. Barber’s motion to approve the proposed revisions of the
Code of Ethics/Board of Supervisors’ Bylaws that would remove the last paragraph of Section 18
under Article VII and remove the Model of Excellence Statement, and require a public hearing
for citizen input to any future revisions for any Board of Supervisors Bylaw revision, as
presented: Mr. Barber-Yes; Mr. Hagerman-No; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr.
Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr. Barber’s motion passed by a majority
6-1 vote of the Board, with Mr. Hagerman opposing.
This concluded the Public Hearings.
Presentations
Laurie Moran, Executive Director for the Danville-Pittsylvania County Chamber of
Commerce, was present to accept the Business Appreciation Week, June 6-10, 2016 that the
Board of Supervisors approved at their May 17, 2016 meeting.
Katie Millner, CSA Coordinator for Pittsylvania County, presented the Community
Policy Management Team (CPMT) Quarterly Report, noting all Team members’ attendance to
meetings was in compliance. Ms. Miller also presented recommendations for the Board’s annual
appointments to the CPMT. Motion was made by Mr. Blackstock, seconded by Mr. Barber, for
the following annual appointments, each having an effective term date of July 1, 2016 – June 30,
2017:
Parent Representative – Jennifer Cooper
Government Representative – Robert Warren
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June 6, 2016
Representative of a Private Organization – Tonya Fowler
Representative of the Pittsylvania County Sheriff’s Office – the Honorable Michael
Taylor, Sheriff
Mr. Blackstock’s motion was unanimously approved by the Board.
New Business
Mr. Monday explained that the Honorable Vincent Shorter, Treasurer, and the Honorable
Shirley Hammock, Commissioner of the Revenue, informed the County Administrator’s Office
of a pending refund in the amount of $5811.50 for real estate taxes paid by Ed Neal’s Farm, LLC
for Parcel #2309-65-4768. The Commissioner of the Revenue’s Office did not receive the
landowner’s 2016 Land Use Program application before real estate taxes were sent out by the
Treasurer’s Office. As a result, Mr. Neal mailed in his real estate tax before the parcel was
reinstated back into the Land Use Program. The Treasurer’s Office is requesting approval by the
Board of Supervisors to refund $5811.50 to Mr. Neal; the amount of taxes that should have been
deferred under the land use assessment. Motion was made by Mr. Warren, seconded by Mr.
Blackstock, to authorize the Treasurer to issue a refund in the amount of $5811.50 to Ed Neal’s
Farm, LLC; Parcel #2309-65-4768. The following Roll Call Vote was recorded for Mr.
Warren’s motion: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes;
Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes. Mr. Warren’s motion was
unanimously approved by the Board.
Mr. Monday explained that each year the CPMT Coordinator estimates the number of
children that will need comprehensive services for the budget year. The number of children
requiring services has increased over the last few years. Additional monies are required for the
CSA programs that have been approved by the State. The total supplemental amount required
and approved by the State is $2,238,573. This amount includes $1,838,534 of state money and a
local match of $400,039. Based on estimates for budgeting purposes, an additional amount of
$520,000 of state funds needs to be appropriated to cover anticipated expenditures before 6-30-
16. The required local match difference of $130,000 needs to be appropriated from unassigned
fund balance to cover the local share of these expenditures before year-end. This is a mandated
program from the State of Virginia. This appropriation requires a 10-day layover. Motion was
made by Mr. Blackstock, seconded by Mr. Warren, for the total appropriation of $650,000 t o the
CPMT Budget Pool Funds, which includes local funds of $130,000 from unassigned fund
balance (100-4-053500-7004) and $520,000 from State CSA Funds (100-4-053500-7003). Mr.
Blackstock’s motion required a 10-Day Layover.
Mr. Monday explained that during the budget process, an estimated amount of funds are
budgeted in the restricted seizure fund accounts. The State Restricted Seizure Fund for the
Sheriff had an original appropriation of $120,091.00. The Sheriff is planning to use state
restricted funds for the purchase of computer equipment and other items for the Sheriff’s Office.
In addition, the Sheriff’s Office was required to send a total of $121,371.89 back to the
Department of Justice resulting in a budgetary deficit. The State Restricted Seizure Fund has a
current cash balance of $187,109.27. Staff recommends that $80,000 be appropriated to the
following line items:
$ 51,280.89 to Refunds (241-4-031700-5830)
28,719.11 to Police Supplies (241-4-031700-6010)
$ 80,000.00 TOTAL
Motion was made by Mr. Blackstock, seconded by Mr. Warren, to appropriate a total of $80,000
to the State Restricted Seizure Fund from their fund balance as listed above, noting that this
request did not require a 10-day layover because these funds were not from the General Fund.
The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr.
Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes.
Mr. Blackstock’s motion was unanimously approved by the Board.
Motion was made by Mr. Blackstock, seconded by Mr. Barber, for the reappropriation of
$36,551.17 as follows: $222.60 to Board of Supervisors-Advertising (100-4-011010-3600),
$498.40 to Clerk of Court-Telephone (100-4-021600-5230), $275.00 to Clerk of Court-Copier
Lease (100-4-021600-60051), $21.70 to Sheriff-Subsistence & Lodging (100-4-031200-5530),
$2,105.60 to Sheriff-Project Lifesaver (100-4-031200-5882), $220.00 to Sheriff-Undercover
Work (100-4-031200-6024), $1,166.28 to Sheriff-Parts (100-4-031200-6030), $1,030.70 to
Sheriff-Labor (100-4-031200-6031), $24.30 to VFD-United Way Contribution (100-4-032200-
5667), $628.90 to Extradition (100-4-033100-5550), $80.00 to Jail-Food Supplies (100-4-
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June 6, 2016
033100-6002), $10,529.82 to E911-Telephone (100-4-035500-5230), $75.00 to B&G-Builidng
Supplies (100-4-043100-6048), $275.00 to CSA-Training & Education (100-4-053500-5540),
$1,907.83 to CSA-Pool Program (100-4-053500-7003), $2,000.00 to Recreation-Part-time
Salaries (100-4-071100-1300), $260.00 to Library-Postage (100-4-073100-5210), $35.49
Library-Office Supplies (100-4-073100-6001), $474.80 to Library-Furniture & Fixtures (100-4-
073100-6003), $125.00 to Ag Development-Farmer’s Market (100-4-082500-6014), $11,349.75
to WIA-Rent (251-4-353853-6014), $2,500.00 to WIA-Other Operating Supplies (251-4-
353878-6014), $745.00 to Landfill Collections-Wrecker Service (520-4-042300-3170). This
motion required a 10-Day Layover.
Mr. Monday explained the Purchasing Department mailed six (6) IFBs to uniform
providers on the County’s bid list on April 15, 2016. The IFB was duly advertised and sent to
1334 vendors via electronic means. The County received three responses; Galls, LLC, BKT, and
Southern Police Supply. The apparent low bidder, based on the price per item aggregated was
Galls, LLC. The annual estimated bid was $47,225.00 per year, noting this was an estimated
amount of usage for one year and was for the Sheriff’s Office and Jail employees’ uniforms. The
Galls, LLC proposed contract was for one (1) year, with four (4) optional one-year renewals,
depending upon appropriation of funds. Mr. Monday said funds were appropriated under line
item 6011 (Uniforms) in the Sheriff’s Office and the Jail budgets. Life of the contract is
estimated at $236,125.00.
Motion was made by Mr. Barber, seconded by Mr. Scearce, for a bid award for Sheriff’s
Office uniforms to Galls, LLC, which was unanimously approved by the Board.
Mr. Monday explained a Request for Proposals (RFP) for Emergency Medical Services
(EMS) Billing Services for the County’s recognized fire and rescue agencies was mailed out on
March 29, 2016, noting the previous RFP expires June 16, 2016. Proposals were received by the
Purchasing Department up until 2:00 PM, April 28, 2016. The County received seven (7)
responses. An Evaluation Committee comprised of representatives from the Emergency Medical
Advisory Committee (EMAC) reviewed the seven proposals and ranked them, selecting the top
two. On May 19,m 2016, the Evaluation Committee attended presentations for EMS Billing
Services and selected PST Services, Inc. McKesson Company as the best fit for EMS Billing
Services for Pittsylvania County. McKesson’s met all the requirements of the RFP as issued and
has offered a new contract at 5.25%, a lower rate than the previous contract. Furthermore,
McKesson has agreed that the Fire & Rescue may add other agencies to the contract at any time.
Motion was made by Mr. Barber, seconded by Mr. Blackstock, to award the contract to
PST Services, Inc., McKesson Company, which was unanimously approved by the Board.
Mr. Monday explained that during the 2016 budget process, the Board of Supervisors
committed a total of $150,000 as leverage for Mark Moore, Director of Parks & Recreation, to
secure grant funds to construct parks at the 4 middle schools in Pittsylvania County. Mr.
Monday stated that Mr. Moore has been successful in partnering with 8 different community and
business organizations to completely fund the middle school park project at $625,000. One of
those organizations, said Mr. Monday, is GameTime Playgrounds, who committed to a 50%
matching-grant allowance on playground equipment for this project. Through the US
Communities Cooperative Purchasing Agreement (Contract #110179.05), Pittsylvania County is
able to purchase four playgrounds from GameTime Playgrounds c/o Cunningham Recreation to
be installed at Tunstall, Dan River, Chatham, and Gretna Middle School parks, for a total
purchase amount of $283,792.09, which includes GameTime’s matching grant of $124,063.92
Mr. Monday stated funds had already been budgeted for this project.
Motion was made by Mr. Warren, seconded by Mr. Scearce, to award the contract to
GameTime Playgrounds c/o Cunningham Recreation in the amount of $283,792.09, which was
unanimously approved by the Board.
Lisa Tuite, Director for the Pittsylvania County Public Libraries, updated the Board of
Supervisors on the needs of the Mount Hermon and Gretna sites projects. Ms. Tuite stated that
since it opened in 2006 in one of the faster-growing areas of the County, the Mount Hermon
branch library has rapidly outgrew its leased space. In 2015, then Director Diane Adkins sought
support from the Board of Supervisors to conduct a search for a new library location. In
February 2016, Ms. Adkins reported to the Board that the Centra Rivermont School, located at
4058 Franklin Turnpike, would be available in the summer of 2016, and since Ms. Adkins report,
the owner of that facility said the school would be vacating the space August 1, 2016 to relocate
to its new location. The Rivermont School building is approximately 2.5 larger than the current
Regular Meeting
June 6, 2016
Mount Hermon branch, and would accommodate that branch’s need for meeting space, a large
children’s area and separate children’s programming space, and man y other needs sought by the
branch’s patrons. As for the Gretna Library branch, Ms. Tuite stated that with Danville
Community College vacating the Riddle Center building, the Gretna Library branch has the
opportunity to expand and provide its patrons with more space and services to northern
Pittsylvania County. Ms. Tuite invited the Board of Supervisors to consider having a walk
through tour of both facilities and asked them to consider supporting the proposed expansions of
these two facilities discussed at this meeting.
Mr. Monday explained the Board packet before the Board of Supervisors contacted the
Workforce Innovation and Opportunity Act (WIOA) Title I Grant Award Agreement between
the Virginia Community College System & Local Workforce Development Area 17. WIOA
Title 1 funds are allocated to the Local Workforce Development Area 17 for the purpose of
improving job and career options of local workers and jobseekers through an integrated, job-
driven public workforce system that links diverse talent to businesses. Lisa Fultz, Director of the
West Piedmont Workforce was present, Mr. Monday said, if the Board had any questions they
would like to ask her. No questions were submitted to Ms. Fultz. Motion was made by Mr.
Warren, seconded by Mr. Blackstock, approve the WIOA Title I Grant Award Agreement
between the Virginia Community College System & Local Workforce Development Area 17.
WIOA Title 1 for the 2016/17 Performance Year and authorize the County Adminis trator to
execute the agreement, which was unanimously approved by the Board.
The Honorable Tim Barber stated that he had been approached by many constituents
regarding the proposed increase by Danville Utilities, feeling that they were in reality paying
taxes to the City of Danville since the City uses profits from Danville Utilities to balance its
fiscal budget. Mr. Barber made a motion, seconded by Mr. Scearce, for the County Attorney to
draft a resolution that would be brought back to the Board for review and approval at their June
21, 2016 meeting that voiced opposition by the Board in a rate increase by Danville Utilities,
which was unanimously approved by the Board.
Board Appointments
Mr. Barksdale stated the Portia Fitzgerald, although eligible for re-appointment as a
Pittsylvania County representative to the Danville Community College Board of Trustees, asked
she not be nominated for re-appointment. Mr. Barksdale asked this item be placed on the July
19, 2016 meeting of the Board of Supervisors for a nomination consideration.
Motion was made by Mr. Warren, seconded by Mr. Barber, to re-appoint Jessie
Barksdale as the Board of Supervisor representative on the Danville-Pittsylvania Community
Services Board for a 3-year term beginning July 1, 2016 through June 30, 2019, noting this will
be Mr. Barksdale’s third consecutive term for this Board. Mr. Warren’s motion was
unanimously approved by the Board.
Motion was made by Mr. Barber, seconded by Mr. Scearce, to re-appoint Debra Turner
as the Tunstall District representative to the Pittsylvania County Public Library Board of
Trustees for a new 4-year term beginning July 1, 2016 and ending June 30, 2020. Mr. Barber’s
motion was unanimously approved by the Board.
Motion was made by Mr. Hagerman, seconded by Mr. Blackstock, to re-appoint Janet
Mease as the Callands-Gretna representative on the Planning Commission for a new 4-year term
beginning August 1, 2016 through July 31, 2020.
Mr. Monday told the Board they would need to make appointments for the 2016 Board of
Assessors by the July 19, 2016 meeting in order to have the complete Board set prior to training
they will need by the State the first part of August 2016.
Board Announcements
Mr. Barber stated the stoplight was now installed and operational in Brosville at the
intersection of Whispering Pines and US Highway 58, cautioning people to be mindful that it
was now there.
Regular Meeting
June 6, 2016
Reports from County Administrator
Mr. Monday stated that a representative from Springsted, Inc. would be in attendance at
the June 21, 2016 Board of Supervisors’ meeting to receive input from the Board concerning the
profile for the new county administrator search they were conducting on behalf of the Board.
Closed Session
Motion was made by Mr. Barber, seconded by Mr. Blackstock, to enter into Closed
Session for the following purpose:
Discussion or consideration of the acquisition of real property for a public purpose where
discussion in an open meeting would adversely affect the bargaining position or
negotiating strategy of the public body.
Legal Authority: Virginia Code Section 2.2-3711(A)(3)
Subject: Sheriff’s Office Storage Facility
Purpose: Review/Discussion of Deed of Sale and/or Sales Agreement
The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr.
Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes.
Mr. Barber’s motion was unanimously approved by the Board and the Board entered into Closed
Session at 8:54 PM.
Motion was made by Mr. Barber, seconded by Mr. Hagerman, to return to Open Session
and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors
on Monday, June 6, 2016, the Committee hereby certifies by a recorded vote that to the best of
each board member’s knowledge only public business matters lawfully exempted from the open
meeting requirements of the Virginia Freedom of Information Act and identified in the motion
authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any
member believes that there was a departure from the requirements of the Code, he shall so state
prior to the vote indicating the substance of the departure. The statement shall be recorded in the
minutes of the Board.
Vote
Tim R. Barber Yes
Jerry A. Hagerman Yes
Elton W. Blackstock Yes
Joe B. Davis Yes
Ronald S. Scearce Yes
Robert W. Warren Yes
Jessie L. Barksdale Yes
Mr. Barber’s motion was unanimously approved by the Board and they returned to Open Session
at 9:15 PM.
Motion was made by Mr. Warren, seconded by Mr. Barber, to approve the purchase of 2
parcels of property; the first being located at SR 1438 Chatham, Virginia with a GPIN# 2414-57-
7694 and the second parcel located at 121 Tightsqueeze Industrial Road with a GPIN$ 2414-57-
9395; which are to be purchased with Federal Restricted Seizure Funds; no funds from the
County would be involved in the purchase; and the Board authorized the purchase to move
forward. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr.
Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and Mr. Barksdale-Yes.
Mr. Warren’s motion was unanimously approved by the Board.
Mr. Monday explained the balance of the Federal Restricted Seizure (FRS) fund was
$909,668.16 as of 5-27-16. The Sheriff’s Department is requesting an additional $300,000 in
FRS be appropriated to this fund (242-4-031710-8250).. Mr. Monday stated this request does not
require a 10-day layover because these funds are not from the General Fund. Motion was made
by Mr. Blackstock, seconded by Mr. Warren for the additional appropriation of FRS in the
amount of $300,000 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr.
Hagerman-Yes; Mr. Blackstock-Yes; Mr. Scearce-Yes; Mr. Davis-Yes; Mr. Warren-Yes; and
Mr. Barksdale-Yes. Mr. Blackstock’s motion was unanimously approved by the Board.
Regular Meeting
June 6, 2016
Adjournment
Motion was made by Mr. Barber, seconded by Mr. Hagerman, to adjourn the meeting,
which was unanimously approved by the Board. The meeting ended at 9:22 pm.
__________________________________________
Jessie L. Barksdale, Chair
Pittsylvania County Board of Supervisors
__________________________________________
Clarence C. Monday, Clerk
Pittsylvania County Board of Supervisors