04-07-2014 BOS PKTBOARD PACKET
BOARD OF SUPERVISORS
REGULAR MEETING
APRIL 7, 2014
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PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
REGULAR MEETING
MONDAY, APRIL 7, 2014
GENERAL DISTRICT COURTROOM
EDWIN R. SHIELDS COURTHOUSE ADDITION
AGENDA
1. Call to Order — 7:00 p.m.
2. Roll Call Harville Barber Snead Blackstock Bowman Hagerman Barksdale
3. Pledge of Allegiance
4. Items to be Added to the Agenda
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
(a) Pittsylvania County Youth Commission — Ms. Bowman
APPROVAL OF AGENDA
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
HEARING OF CITIZENS
CONSENT AGENDA
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
5. (a) Minutes — March 3, 2014; Regular Meeting — Pages 10 -16
Minutes — March 18, 2014; Adjourned Meeting — Pages 17 -29
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
(b) Bill List — March 2014 (online)
PUBLIC HEARINGS
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
6. Public Hearing to receive citizen input on a proposed amendment to the Pittsylvania County
Zoning Ordinance, Chapter 35, for the addition of Adult Uses under Industrial District (M -1)
Light Industry, Section 35 -384, Special Use Permits— Pages 31 -37
PRESENTATIONS
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
7. Presentation from E. W. Tibbs, CEO of Centra, on Medicaid Expansion — Page 39
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
8. Presentation from Get Fit! Danville and Resolution supporting The Get Fit 50,000 Pound
Challenge — Pages 40 -41
UNFINISHED BUSINESS
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
9. Proposed amendment to Chapter 1, Article III, Section 1.8 of Pittsylvania County Code.
The proposed amendment would incorporate a Revised Organizational Cooperative
Agreement that would expand TLAC's responsibilities to include Leesville Lake, and
incorporate Campbell County into the Agreement into Chapter 1, Article 11I, Section 1.8 of
Pittsylvania County Code. (Tabled from March 18, 2014 Adjourned Meeting)
— Pages 43 -54
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
10. Recommendations from Personnel Committee — The Personnel Committee will meet at 5:00
pm on Tuesday, April 1, 2014. Any recommendations from that committee meeting will be
presented to the full Board — Pages 56 -57
(a) Discussion, consideration, or interviews of prospective candidates for the
appointment of specific public officers or any public body.
Authority: §2.2- 3711(A)(1) of the Code of Virginia, 1950, as amended
Subject Matter: County Administrator
Purpose: Review Applications received for County Administrator Vacancy
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
11. Agriculture & Forestry Industries Development Fund (AFID) Grant and Resolution —
Pages 58 -61
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
12. Centra EMS Radio Communications Expansion Project - Federal Communications
Commission (FCC) Licensing — Pages 62 -65
13. Pool A';h Respl tiee — Postponed until April 22, 2014 BOS Adjourned Meeting
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
14. Expenditure Refund — Requires a Motion and a 10 -Day Layover — Pages 66 -68
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
15. J.T. Minnie Maude Recreation Grant — Roll Call Vote Required — Pages 69 -72
Roll Call Vote
Y N A
Barber
Snead
Blackstock
Bowman
Hagerman
Harville
Barksdale
(Roll Call Vote Y or N)
APPOINTMENTS
BOARD ANNOUNCEMENTS
REPORTS FROM LEGAL COUNSEL
REPORTS FROM INTERIM COUNTY ADMINISTRATOR
(a) Parks & Recreation Report — J.T. Minnie Maude Grants — Page 77
(b) Animal Control /Conservator of the Peace — March 2014 Reports — Pages 78 -79
(c) Building & Grounds March 2014 Reports — Pages 80 -81
(d) Code Compliance Monthly Report & Fees for March 2014 — Pages 82
ADJOURNMENT
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Time Adjourned:
TO BE ADDED
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HEARING OF
CITIZENS
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CONSENT
AGENDA
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Regular Meeting
March 3, 2014
Pittsylvania County Board of Supervisors
Monday, March 3, 2014
Regular Meeting
VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was
held on Monday, March 3, 2014 in the General District Courtroom of the Edwin R. Shields
Addition in Chatham, Virginia. Jessie L. Barksdale, Chairman, called the meeting to order at
7:00p.m. The following members were present:
Tim Barber
James Snead
Coy E. Harville
Jessie L. Barksdale
Jerry A. Hagerman
Brenda H. Bowman
Elton Blackstock
Tunstall District
Dan River District
Westover District
Banister District
Callands- Gretna District
Chatham - Blairs District
Staunton River District
Mr. Otis S. Hawker, Interim County Administrator, Mr. J. Vaden Hunt, County Attorney,
and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present.
Mr. Barksdale led the Pledge of Allegiance.
Approval of Agenda
Motion was made by Mr. Harville, seconded by Mr. Barber, to approve the agenda which
was unanimously approved by the Board.
Hearing of the Citizens
No one signed up to speak.
Consent Agenda
Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the Consent
Agenda, which was unanimously approved by the Board.
Consent Agenda:
(a) Minutes: February 3, 2014 — Regular Meeting
February 18, 2014 — Adjourned Meeting
(b) Bill List — February 2014 (on line)
(c) Resolution from Virginia Department of Transportation (VDOT) —
Abandonment old section/Addition of new section — SR 924 /West Hurt Road
and SR 1001 /Church Street
(d) VHF Radio "Transmitter" — Mutual Aide Agreement — Brosville Fire &
Rescue
(e) VHF Radio "Transmitter" — Mutual Aide Agreement — Callands Fire &
Rescue
(f) Proclamation for National Agriculture Week — March 23 -30, 2014
Mr. Harville's motion was unanimously approved by the Board.
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Regular Meeting
March 3, 2014
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RESOLUTION
2014 -03 -02
VIRGINIA: The Board of Supervisors of Pittsylvania County, in a regular meeting on the 3rd
day of March, 2014, adopted the following:
WHEREAS, the Virginia Department of Transportation (VDOT) has completed Project
0924 -071; and
WHEREAS, the project sketch and VDOT Form(s) AM4.3, attached and incorporated
herein as part of this resolution, defines adjustments required in the Secondary System of State
highways as a result of construction; and
WHEREAS, certain segments identified on the incorporated Form AM4.3 appear to no
longer serve public convenience and should be abandoned as part of the Secondary System of
State Highways; and
WHEREAS, certain segments identified on the incorporated Form AM4.3 are ready to
be accepted into the Secondary System of State Highways; then
NOW THERFORE, BE IT RESOLVED, this Board hereby requests the Virginia
Department of Transportation to take the necessary action to abandon those segments identified
on the attached AM4.3 Form and project sketch as part of the Secondary System of State
Highways, pursuant to §33.1 -155 of the Code of Virginia, 1950, as amended; and
BE IT FURTHER RESOLVED, this Board requests the Virginia Department of
Transportation to add the segments identified on the incorporated Form AM4.3 to the Secondary
System of State Highways, pursuant to §33.1 -229 of the Code of Virginia, 1950, as amended, for
which sections this Board hereby guarantees the right of way to be cleared and unrestricted,
including any necessary easements for cuts, fills, and drainage; and
BE IT FINALLY RESOLVED that a certified copy of this resolution be forwarded to
the Virginia Department of Transportation.
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V rodamatlon
NATIONAL AGRICULTURE WEEK/NATIONAL AGRICULTURE LITERACY WEEK
March 23rd — 30'x`, 2014
"AGRICULTURE: 365 SUNRISES AND 7 BILLIONMOUTHS TO FEED"
WHEREAS, agriculture development in Pittsylvania County is one of the major economic
resources of the County and ranks in the top 10 of Agribusiness Counties in the Commonwealth;
and
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Regular Meeting
March 3. 2014
WHEREAS, the Virginia Department of Agriculture and Consumer Services suggests
this a perfect opportunity to give credit to the farmers of our state and county; and
WHEREAS, National Agriculture Week is an important celebration in Virginia because
agriculture is the Commonwealth's largest industry that contributes $55 billion to the state's
economy each year, and over $62million in agriculture receipts based on crops and livestock in
Pittsylvania County; and
WHEREAS, agriculture in the Commonwealth is a diversified industry with products
encompassing livestock, field crops, fruits, vegetables, poultry, dairy, aquaculture, vineyards,
and more; and the mild climate and rich soil of Virginia provide an environment in which crops
are harvested nearly year - around, and
WHEREAS, every Virginian should understand how food, fiber and renewable resource
products are produced and should value the essential role of agriculture in maintaining a strong
economy, and appreciate the role Virginia agriculture plays in providing safe, abundant, and
affordable products; and
WHEREAS, because only two percent of the population is engaged in production of
agriculture, basic knowledge about and experience with the industry is on the decline, the
Agriculture in the Classroom Foundation is sponsoring Agriculture Literacy Week to increase
knowledge about agriculture with reading programs to children in kindergarten through Grade
2; and
WHEREAS, the 40th Anniversary of National Agriculture Day will be celebrated on
March 25, 2014; then
BE IT HEREBY PROCLAIMED by the Pittsylvania County Board of Supervisors that
the week of March 23rd through March 30th, 2014 be proclaimed "National Agriculture
Week/National Agriculture Literacy Week" in Pittsylvania County and all citizens of
Pittsylvania County are encouraged to thank a farmer for the products they provide which enrich
our daily lives and urges parents, grandparents, and educators to inform young children on the
importance of local agriculture and how it enriches all of our lives.
Presentations
Amy Childress, Comprehensive Services Act Coordinator for Pittsylvania County, presented a
summary report to the Board of Supervisors on the Office of Comprehensive Services (OCS)
preliminary audit opinions and presented Resolution 2014 -03 -02 that revises what the OSC
considered ambiguous Community Policy and Management Team (CPMT) member term limits
and member attendance policies that were not enforced. Ms. Childress explained that in order to
bring in line member terms, the following CPMT members would need to be appointed by the
Board of Supervisors for terms to run from March 3, 2014 until June 30, 2014, at which time Ms.
Childress would then seek new appointment terms for the entire CPMT. Motion was then made
by Mr. Hagerman, seconded by Mr. Blackstock, to approve Resolution 2014 -03 -02 and appoint
the following CPMT members for terms to run from March 3, 2014 until June 30, 2014:
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Regular Meeting
March 3, 2014
James Snead- County Government Official Representative
Kim Van Der Hyde — Parent Representative
Tonya Fowler — Representative of a Private Organization
Everlena Ross — Community Action, Inc. Representative
Mike Taylor, Sheriff
Kathryn Plumb, Director of the Department of Health CMPT member designee
Mr. Hagerman's motion was unanimously approved by the Board.
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RESOLUTION
2014 -03 -01
VIRGINIA: At the regular meeting of the Board of Supervisors of Pittsylvania County,
Virginia, held in the General District Courtroom of the Edwin R. Shields Courtroom Addition in
Chatham, Virginia, on Monday, March 3, 2014, the following Resolution was presented and
adopted:
WHEREAS, that the Board of Supervisors of the County of Pittsylvania, Virginia,
previously adopted Resolution #2012 -03 -02 in March, 2012, dissolving and disbanding the
previously existing joint Danville - Pittsylvania Community Policy and Management Board and
creating the Pittsylvania County Community Policy and Management Team.
WHEREAS, significant preliminary audit observations were noted to the Pittsylvania
County Community Policy and Management Team's Chair and Pittsylvania County
Comprehensive Services Act Coordinator on February 10, 2014, following an annual onsite audit
of the Pittsylvania County Comprehensive Services Act Program on February 7, 2014, by the
Office of Comprehensive Services.
WHEREAS, the Office of Comprehensive Services noted that the Pittsylvania County
Community Policy Team's By -laws and Policies and Procedures Manual's member term limits
are ambiguous and attendance policies are not adequately adhered to; Pittsylvania County
Community Policy and Management Team's By -laws and Policies and Procedures Manual's
Length of Tenure and Team Composition sections were adopted verbatim from Board of
Supervisors of the County of Pittsylvania, Virginia's, adopted Resolution #2012- 03 -02.
WHEREAS, §2.2 -5205 of the Code of Virginia, 1950, as amended, requires the
Community Policy and Management Teams to include a representative of a private organization
or association of providers for children's or family services, and a parent representative.
NOW, THEREFORE BE IT HEREBY RESOLVED, that the Board of Supervisors of
the County of Pittsylvania, Virginia, revise the Pittsylvania County's Community Policy
Management Team's Team Composition and Length of Tenure as indicated by the following.
TEAM COMPOSITION
The Pittsylvania County Community Policy and Management Team shall be composed of the
following members appointed by the Pittsylvania County Board of Supervisors:
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Regular Meeting
March 3, 2014
(1) County Government Official (elected or appointed)
(1) Representative of Pittsylvania County Sheriffs Office
(1) Parent Representative
(1) Director of Pittsylvania County Community Action Inc.
(1) Representative of a Private Organization
The following members may request to appoint designees, if approved by the
Pittsylvania County Board of Supervisors:
(1) Director of Community Services Board
(1) Director of Department of Social Services
(1) Director of Department of Health
(1) Director of 22nd District Court Services
(1) Superintendent of Pittsylvania County Public Schools
There may be an alternate member appointed by the designated member to represent their
Agency, only in emergencies. CPMT members shall attend at least 75% of regularly scheduled
meetings during each calendar year, unless mitigating circumstances are approved by the
Pittsylvania County Board of Supervisors. The Pittsylvania County Comprehensive Services
coordinator shall be an ex- officio member to provide information and services to the team.
LENGTH OF TENURE
The following representatives will be appointed, by the Board of Supervisors of
Pittsylvania County, Virginia, each June, to serve one (1) year renewable term from July 1 to
June 30: (a) a parent representative; (b) local government administrative representative; (c)
Community Action, Inc., representative; and (d) representative or a private organization all other
appointments representing services agencies will be on an ongoing basis, contingent upon the
continued employment in their respective positions.
TEAM PURPOSE
The purpose of the Pittsylvania County Community Policy and Management team shall
be to oversee the implementation of policies and procedures governing: (1) the receipt and
expenditures of State Pool and Trust funds earmarked for services to At -Risk and troubled youth;
(2) the words of interagency teams that assess and plan services for youth and families; (3) the
long -range planning and evaluation of services on a community -wide basis; and (4) the
development of a comprehensive data based tracking system to ensure a current, accurate
information exchange on all levels. The Team shall otherwise comply with all provisions of the
Virginia Comprehensive services Act for At -Risk Youth and Families.
BE IT FURTHER RESOLVED, that a copy of this Resolution be submitted to
Pittsylvania County Community Policy and Management Team
New Business
Motion was made by Mr. Blackstock, seconded by Ms. Bowman, to set a public hearing
to be held at 7pm on March 18, 2014 for citizen input on the proposed amendment to Chapter 1,
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Regular Meeting
March 3, 2014
Article III, Section 1.8: Joint Exercise of Powers, of the Pittsylvania County Code concerning a
proposed Revised Organizational Cooperative agreement with the Tri- County Lake
Administrative Commission. Mr. Blackstock's motion was unanimously approved by the Board.
Motion was made by Mr. Snead, seconded by Mr. Barber, to approve a Planning Grant
Agreement for the Workforce Investment Board from the Virginia Department of Housing and
Community Development in the amount of $25,000.00 to be used to benefit low and moderate -
income families and includes activities which are designed to meet other community and
economic development needs, noting the local match of $3,500.00 required would come from
local contributions and not Pittsylvania County. Mr. Snead's motion was unanimously approved
by the Board.
Motion was made by Mr. Harville, seconded by Mr. Barber, for the reappropriation of
funds as follows: $199.67 to Clerk of Courts- Copier Lease (100 -4- 021600 - 60051), $100.00 to
Sheriff -DARE Supplies (100 -4- 031200 - 6002), $60.00 to Sheriff -Parts (100 -4- 031200- 6030),
$18.00 to VFD- United Way Contributions (100 -4- 032200 - 5667), $102.00 to Jail- Extradition
(100 -4- 033100 - 5550), $18,457.82 to WIA -Other Operating (251 -4- 353853- 6014). Mr.
Harville's motion required a 10 -Day Layover.
Board Announcements
Ms. Bowman stated there would be a Personnel Committee meeting at 4:00pm on March
10, 2014.
Mr. Harville and Mr. Blackstock asked the Chairman to discuss with the County Attorney
the issue of contracts /agreements being signed by the County Attorney prior to becoming part of
the Board packet.
Closed Session
Motion was made by Mr. Harville, seconded by Mr. Snead, to enter into Closed Session
for the following reason:
Consultation with legal counsel and briefings by staff members or consultants pertaining
to actual or probable litigation, where such consultation or briefing in open meeting would
adversely affect the negotiation and litigating posture of the public body.
Authority: 2- 2.371l(A)(7), Code of Virginia, 1950, as amended
Subject Matter: Barbara Hudson v. Pittsylvania County, Virginia and
Board of Supervisors of Pittsylvania County, Virginia
Purpose: Case Briefing by Legal Counsel
Mr. Snead's motion was unanimously approved by the Board and they entered into Closed
Session at 7:25pm.
Motion was made by Mr. Snead, seconded by Mr. Barber to re -enter into Open Session.
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Regular Meeting
March 3, 2014
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at the Regular Meeting of the Pittsylvania County Board of
Supervisors on Monday, March 3, 2014 the Board hereby certifies by a recorded vote that to the
best of each board member's knowledge only public business matters lawfully exempted from
the open meeting requirements of the Virginia Freedom of Information Act and identified in the
motion authorizing the closed meeting were heard, discussed or considered in the closed
meeting. If any member believes that there was a departure from the requirements of the Code,
he shall so state prior to the vote indicating the substance of the departure. The statement shall
be recorded in the minutes of the Board.
The Board returned to Open Session at 7:35pm.
Adjournment
Motion was made by Mr. Snead, seconded by Mr. Harville, to adjourn, which was
unanimously approved by the Board. The meeting adjourned at 7:35pm.
Jessie L. Barksdale, Chairman
Pittsylvania County Board of Supervisors
Otis S. Hawker, Interim County Administrator
Pittsylvania County Board of Supervisors
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Vote
Jerry A. Hagerman
Yes
Brenda Bowman
Yes
Elton Blackstock
Yes
Coy E. Harville
Yes
James H. Snead
Yes
Tim R. Barber
Yes
Jessie L. Barksdale
Yes
The Board returned to Open Session at 7:35pm.
Adjournment
Motion was made by Mr. Snead, seconded by Mr. Harville, to adjourn, which was
unanimously approved by the Board. The meeting adjourned at 7:35pm.
Jessie L. Barksdale, Chairman
Pittsylvania County Board of Supervisors
Otis S. Hawker, Interim County Administrator
Pittsylvania County Board of Supervisors
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Adjourned Meeting
March 18, 2014
Pittsylvania County Board of Supervisors
Tuesday, March 18, 2014
Adjourned Meeting
VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors
was held on Tuesday, March 18, 2014 in the General District Courtroom of the Edwin R. Shields
Addition in Chatham, Virginia. Jessie L. Barksdale, Chairman, called the meeting to order at
7:00 p.m. The following members were present:
Jessie L. Barksdale
Tim Barber
Coy E. Harville
James Snead
Brenda H. Bowman
Jerry A. Hagerman
Elton W. Blackstock
Banister District
Tunstall District
Westover District
Dan River District
Chatham - Blairs District
Callands- Gretna District
Staunton River District
Mr. Otis S. Hawker, Interim County Administrator, Mr. J. Vaden Hunt, County Attorney,
Mr. Odie Shelton, Jr., Director of Code Compliance, and Ms. Rebecca Flippen, Deputy Clerk to
the Board, were also present.
Mr. Barksdale led the Pledge of Allegiance.
Approval of Aeenda
Motion was made by Mr. Harville, seconded by Mr. Blackstock, to approve the agenda,
which was unanimously approved by the Board.
Hearin¢ of the Citizens
Darlene Doss of the Staunton River District offered a word of prayer.
Karen Maute of the Westover District again questioned if Virginia Uranium, Inc. (VUI)
advertisement on the billboard sign on US 29 North coming into Pittsylvania County was not
violation of its use of "Pittsylvania County" with in the ad under §33.1 -369 of the Code of
Virginia, 1950, as amended as VUI had not received written permission from the Board of
Supervisors to use "Pittsylvania County" in an advertisement, and seeks an answer to her
question.
Karen Maute of the Westover District asked if the current bio- solids spread in
Pittsylvania County is being performed in compliance with the county code and the state code,
and in compliance with the county's Solid Waste Code as well, and seeks answers to this
question.
Mollie Holmes, Chairman of the Pittsylvania County Beautification Committee,
recognized the 2014 members, made comments concerning the annual countywide spring
cleanup in April, and asked that the proclamation for consideration during the meeting be
amended to include a tipping fee waiver for Friday, April 25, 2014 as well as the current request
for Saturday, April 26, 2014.
This concluded the Hearing of the Citizens.
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Adjourned Meeting
March 18, 2014
Consent Agenda
Motion was made by Mr. Snead, seconded by Mr. Barber, to approve the Consent
Agenda, which was unanimously approved by the Board.
(a) Proclamation — National County Government Month - April
(b) Proclamation - National Animal Control Appreciation Week — April 13-
19, 2014
(c) Proclamation - National Public Safety Telecommunicators Week — April
13-19,2014
Vitt0lbauia County 38oarb of *uperbfooro
Vrodamatiou
NATIONAL COUNTY GOVERNMENT MONTH
APRIL 2014
"Ready and Resilient Counties: Prepare, Respond, Thrive."
VIRGINIA: AT THE ADJOURNED MEETING OF THE PITTSYLVANIA
COUNTY BOARD OF SUPERVISORS IN THE GENERAL DISTRICT COURTROOM IN
CHATHAM, VIRGINIA ON TUESDAY, MARCH 18, 2014, THE FOLLOWING
PROCLAMATION WAS PRESENTED AND ADOPTED:
WHEREAS, the nation's 3,069 counties serving more than 300 million Americans provide
essential services to create healthy, safe, vibrant and economically resilient communities; and
WHEREAS, counties build infrastructure, maintain roads and bridges, provide health care,
administer justice, keep communities safe, run elections, manage solid waste, keep records and
much more; and
WHEREAS, Pittsylvania County and all counties take pride in their responsibility to protect and
enhance the health, welfare and safety of its residents in sensible and cost - effective ways; and
WHEREAS, in order to remain healthy, vibrant, safe and economically competitive, America's
counties must be able to anticipate and adapt to all types of change; and
WHEREAS, through National Association of Counties President Linda Langston's Resilient
Counties initiative, NACo is encouraging counties to focus on how they prepare and respond to
natural disasters and emergencies or any situation that the counties may face, such as economic
recovery or public health and safety challenges; and
WHEREAS, each year since 1991 the National Association of Counties has encouraged
counties across the country to actively promote their own programs and services to the public
they serve; then
NOW, THEREFORE, BE IT RESOLVED THAT the Pittsylvania County Board of Supervisors
does hereby proclaim April 2014 as National County Government Month and encourages all
county officials, employees, schools and residents to participate in county government
celebration activities.
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Adjourned Meeting
March 18, 2014
Vittoptbania Countp JBoarb of Ouprrbioors
Proclamation
NATIONAL ANIMAL CONTROL APPRECIATION WEEK
April 1P —April 19`h, 2014
VIRGINIA: AT THE ADJOURNED MEETING OF THE PITTSYLVANIA
COUNTY BOARD OF SUPERVISORS IN THE GENERAL DISTRICT COURTROOM IN
CHATHAM, VIRGINIA ON TUESDAY, MARCH 18, 2014, THE FOLLOWING
PROCLAMATION WAS PRESENTED AND ADOPTED:
Whereas, the National Animal Control Association has designated the second week in
April each year as Animal Control Appreciation Week; and
Whereas, the various Federal, State, and Local Government Officials throughout the
Country takes this time to recognize, thank, and commend all Animal Control Officers for the
dedicated service they provide to the Citizens, various Public Safety, Public Service Agencies
and Departments throughout the Country; and
Whereas, the Pittsylvania County Board of Supervisors would like to express its sincere
thanks and appreciation for the outstanding service the Pittsylvania County Animal Control
Department who risk their lives and spend huge amounts of personnel resources including time
away from family and friends while serving the public like all other public safety and law
enforcement agencies involved and empowered with the same duties; and
Whereas, the Pittsylvania County Board of Supervisors recognizes and commends the
Animal Control Officers for the many dedicated and long hours of service they perform in
serving this community, and for fulfilling their commitment to providing the highest and most
efficient level of service; and
WHEREAS, the Pittsylvania County Board of Supervisors wishes to commend each and
every Animal Control Officer for their service, which is in keeping with the long and
distinguished tradition of the Animal Control Profession; and
Now, Therefore, Be It Hereby Resolved, by the Pittsylvania County Board of
Supervisors officially recognize and proclaim the week of April 13'x' through 19', 2014 as
National Animal Control Appreciation Week and respectfully asks all Citizens, Public Safety,
Health, and Public Service Personnel alike to join in expressing their sincere thanks, gratitude
and appreciation for the many long hours of outstanding service and quality performance these
outstanding individuals provide throughout the year to assure the safety and welfare of all.
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Adjourned Meeting
March 18, 2014
Vitt5ptballia Couutp 39Oarb Of Ouperbiooro
Proclamation
NATIONAL PUBLIC SAFETY TELECOMMUNICATIONS WEEK
April 13th —19th, 2014
VIRGINIA: AT THE ADJOURNED MEETING OF THE PITTSYLVANIA COUNTY
BOARD OF SUPERVISORS IN THE GENERAL DISTRICT COURTROOM IN CHATHAM,
VIRGINIA ON TUESDAY, MARCH 18, 2014, THE FOLLOWING PROCLAMATION WAS
PRESENTED AND ADOPTED:
WHEREAS, the Public Safety Dispatchers of the Pittsylvania County Emergency Communications
Center, who processed 174,859 emergency and non - emergency telephone calls in 2013, are the first and
most critical contact that our citizens have with Pittsylvania County's emergency services; and
WHEREAS, these dispatchers are the vital link to those calling for help and to police officers,
firefighters, and paramedics; and
WHEREAS, dispatchers monitor emergency personnel's activities by radio and telephone, and provide
them with life saving information to ensure their safety; and
WHEREAS, the safety of our police officers, firefighters, and paramedics is dependent upon the quality
and accuracy of information obtained by all Emergency Communications Technicians from the citizens
who telephone the Pittsylvania County Emergency Communications Center; and
WHEREAS, the Public Safety Dispatchers of the Pittsylvania County Emergency Communications
Center have contributed significantly to the apprehension of criminals, suppression of fire and the
treatment ofpatients in life threatening situations; and
WHEREAS, each dispatcher, the unseen individual providing a calm voice when emergencies arise, has
exhibited compassion, empathy, and professionalism, keeping our county and citizens safe;
WHEREAS, these individuals save countless lives by responding to emergency calls,
dispatching emergency personnel and equipment and providing moral support to citizens in
distress; and
WHEREAS, each dispatcher has exhibited compassion, understanding and professionalism
during the performance of their job in the past year; then
THEREFORE, BE IT HEREBY PROCLAIMED that the Pittsylvania County Board of
Supervisors proclaims the week of April 13th through 191h, 2014 to be National
Telecommunications Week in Pittsylvania County, Virginia, in honor of the men and women
whose diligence and professionalism keep our County and citizens safe.
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Adjourned Meeting
March 18, 2014
Public Hearines
Rezoning Cases
Case 8: Smith Mountain Dock & Lodge, LLC — Callands /Gretna Election District:
R -14 -011 RPD, Residential Planned Unit Development District to A4, Agricultural District
(Continued from February 4, 2014) Mr. Barksdale opened the public hearing at 7:16pm. Mr.
Shelton explained that Smith Mountain Dock & Lodge, LLC, had petitioned to rezone a total of
8.82 acres, three parcels of land, located on SR 626 /Smith Mountain Road, in the
Callands /Gretna Election District from RPD, Residential Planned Unit Development District to
A -1, Agricultural District for a future campground. The Planning Commission, with opposition,
recommended the case be continued until more information regarding the case was received.
According to the Pittsylvania County Zoning Ordinance, Section 35 -807, Subsection 2," after 60
days, the Planning Commission shall be deemed to approve the amendment with a
recommendation to the Board of Supervisors. " The Planning Commission, with opposition,
made a motion to deny the petitioner's request; however, the motion failed with a tie vote. Mr.
Dean Hawkins, landscape architect for Smith Mountain Dock & Lodge, LLC, was present to
represent the petition. Mr. Hawkins explained all the steps taken thus far to go through zoning
and health department requirements, in order to reach the Board of Supervisors, including 17
proffer conditions offered without ever being asked for a proffer. Furthermore, Mr. Hawkins
submitted a petition of support that contained 154 signatures in support of developing the high -
end RV campground to be developed. Mr. Hawkins also stated that a lot of work had been done
already to improve the site, including the removal of the old trailers /mobile homes that had been
there and significant landscaping, making the property very appealing from the lake. There
would be no tent camping, only RV camping. The following people signed up to speak in favor
the approving the rezoning request: Kenny Harris, Harry Hewitt, whose property is across from
the proposed campground and stated he would have no problem at all having the campground
there and commented the improvements made thus far, citing the trailer removals and grounds
improvements already made; Stanley Hawkins stated he had moved here after vacationing at the
lake and supported the proposed campground; Kevin Lankford and Carolyn Dodson. The
following persons spoke opposing rezoning the property: James Lockerman and Mollie
Holmes, both who felt it would devalue their property on Smith Mountain Road. Karen Maute
asked if the holding tanks that would be put in place for the convenience of the RV owners
would be in compliance with local ordinances. Mr. Hawkins explained that the holding tanks
were completely contained and not draining anywhere, were periodically pumped by
professional services, and that they have been working under the guidance and requirements of
the Department of Health concerning the actual sewage system/drainfills. Mr. Harville
suggested that an additional proffer be added, to ease the concerns of neighboring landowners,
that if the campground ceased to exist, the property would revert back to RPD, which Mr.
Hawkins agreed to and immediately added to the proffer, submitting a complete 18 -Item Proffer
with the rezoning request. Mr. Barksdale closed the public hearing at 8:34pm. Motion was
made by Mr. Hagerman to deny Case R -14 -011 request to rezone from RPD to A -1, but the
motion failed for lack of a second. Motion then came from Mr. Blackstock, seconded by Mr.
Harville, to approve the Case R -14 -011 request to rezone from RPD to A -1 and the following
Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr.
Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman-No; and Mr. Barksdale -Yes. Mr.
Blackstock's motion to approve the petitioner's request to rezone Case R -14 -011 from RPD to
A -1 passed by a 6 -1 majority vote of the Board, with Mr. Hagerman opposing.
P21
Adjourned Meeting
March 18, 2014
Smith Mountain Dock & Lodge, LLC
Proffered Conditions of Development
The following Conditions of Development are hereby proffered by the applicant and
made a part of Case No.: R -14 -01 1:
1) The permitted land use on the request parcels, which are being rezoned from the
current Residential Planned Development (RPD) District to Agriculture (A -1) District,
shall be limited to the following, as described in Sec. 35 -179 necial Use Permits of-the
Pittsylvania County Code:
a) campground (private)
2) The development of the request site shall be in compliance with the requireents as
described in Sec. 35 -138 Campgrounds and Recreational /Camper Areas of the
Pittsylvania County Code.
3) All internal access roads shall be paved and be of a minimum width of fifteen
(15') feet.
4) All lighting, where provided, shall be positioned at a height of no greater than
fifteen (15') above adjacent grade, and be of a concealed source type Iuminaire and be
fitted with cut- otTshields to avoid glare.
5) Additional landscaping shall be provided adjacent to public right -of -ways to
provide visual buffering at a density of, per distance of adjacent road frontage:
a) At least one (1) deciduous tree. 10' -1T high or 2 1/2" caliper, per fifty (50)
linear feet;
b) At least one (1) evergreen tree. 8' -10' in height, per fifty (50) linear feet;
c) At least one (I) medium shrub, 2' -3' in height, per twenty (20) linear feet,
and;
d) Low shrubs and groundcover, used appropriately throughout the frontage.
6) The number, location and geometric design of vehicular access points to the site
from Smith Mountain Road (State Route 626) shall be coordinated with and approved by
the Virginia Department of Transportation.
7) A separate, freestanding structure shall be provided to house restrooms, showers
and laundry facilities for the benefit and use of the campground.
8) A children's playground amenity shall be provided on site as a part of the
campground development.
9) A series of paved, internal, pedestrian walkways shall be provided throughout the
campground to facilitate the safe and easy access in consideration of and separation from
vehicular traffic.
10) A sanitary sewer pump -out and holding facility for the recreational vehicles and
campers on site shall be provided on site for the exclusive use of campground guests.
This facility shall be constantly monitored to assure the required periodic disposal of
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Adjourned Meeting
March 18, 2014
stored effluent to an approved disposal site by an authorized septic tank service company
as required by the laws of the Commonwealth of Virginia.
11) All existing septic tanks. distribution boxes and drainfields and their associated
apputenances on the request site. which are to be used by the campground, shall be
inspected, approved and maintained as required by the Pittsylvania County Health
Department.
12) All utility services, such as gas, telephone, cable TV, water and sanitary sewer
lines shall be installed underground, as permitted by law.
13) All building or pole mounted meters. junction boxes, tanks, vents, etc., shall be
painted to match the color of the adjacent or associated structure.
14) All trash dumpster or other container used for the storage and disposal of refuse
shall be located, enclosed or otherwise screened from view by a fence, wall and/or
landscaping.
15) All ground mounted electrical transformers, utility pedestals, etc., shall be
screened on three (3) sides with landscaping, walls, etc.
16) No outdoor speakers or paging systems shall be penmitted
17) All site identification signs shall conform to the standards of the Pittsylvania
Code. In addition. if sign lighting is proposed, only indirectly illuminated signs are
permitted. No electronic, flashing or changing copy signs, sound making devices, moving
components, banners or pennants are be permitted.
18) In the event
that the campground as located on
the request parcel(s)
and as
described and enumerated in Case No. R-14-011 ceases and desists operation the
current
owner shall. at that
time and immediately upon request
by the Pittsylvania
County
Department of Code
Compliance, apph for a reversion
of the then current
zoning
classification of the
subject site to Residential Planned
Development (RPD)
at the
owner's expense.
These proffered Conditions of Development are hereby respectfully submitted for your
approval and acceptance and shall be made a legally enforceable pan of Case No.: R -14-
011 by recordation in the Clerk's Office of the Circuit Court of Pittsylvania County,
Virginia.
—t---� y�wv, 1a 1/27
Dean E. Hawkins (agent for Smith Mountain Dock & Lodge, LI -C Date
Dean E. Hawkins, L.A., ASLA
Landscape Architect & Land Development Planner
5741 Elfinwood Road
Chester. VA 23831
T: (804) 748 -6519
F: (804) 748 -0234
P23
Adjourned Meeting
March 18, 2014
Case 1: Kay Suzanne Geyer— ChathamBlairs Election District: R -11 -013 R -1, Residential
Suburban Subdivision District to B -2, Business District, General Mr. Barksdale opened the
public hearing at 8:48pm. Mr. Shelton explained that Kay Suzanne Geyers had petitioned to
rezone 4.981 acres (per plat), located on US Hwy 29 North, in the ChathamBlairs Election
District from R -1, Residential Suburban Subdivision District to B -2, Business District, General
for a store for sale of hunting and fishing goods, pet supplies, etc. The Planning Commission,
with no opposition, recommended granting the petitioner's request. Ms. Geyer and John Hunt
were present to represent the petition. No one signed up to speak and Mr. Barksdale closed the
public hearing at 8:49pm. Motion was made by Ms. Bowman, seconded by Mr. Snead, to
approve the petitioner's request to rezone R -I1 -013 from R -I to B -2 District and the following
Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr.
Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale -Yes. Ms.
Bowman's motion to approve rezoning Case R -14 -013 from R -I to B -2 District was
unanimously approved by the Board.
Case 2: JRayl/Rayl Properties — Westover Election District: R -14 -014, R -1, Residential
Suburban Subdivision District and B -2, Business District, General to M -2, Industrial District,
Heavy Industry Mr. Barksdale opened the public hearing at 8:51pm. Mr. Shelton explained
JRayl/Rayl Properties had petitioned to rezone a total of 9.34 acres, three parcels of land, located
on State Road 1140 /Princeton Road, in the Westover Election District, from R -1, Residential
Suburban Subdivision District and B -2, Business District, General to M -2, Industrial District,
Heavy Industry(for a trucking terminal).The petitioner had submitted a proffer stating the 9.34
acres will not be used for any permitted uses, listed by right, under Section 35 -402 that are not
solely related to the trucking business. The petitioner had proffered any other uses, other than
the uses permitted in M -2, Industrial District, Heavy Industry use, will require a new petition
with a Public Hearing and approval by the Board of Supervisors. The petitioner had also
proffered should the trucking terminal cease operation, the petitioner will petition the
Pittsylvania County Board of Supervisors to rezone the properties back to B -2, Business District,
General. The Planning Commission, with opposition, recommended denying the petitioner's
request. JRayl trucking business is a pre - existing, grandfathered nonconforming business. Should
the Board of Supervisors deny this rezoning request, JRayl trucking would be allowed to
continue its operation in accordance with Nonconformities Section 35 -161 Continuation. The
business would have to discontinue its operation for a period of two (2) years to lose its
grandfather clause to continue operation. Rodney Poole was here to represent the petition. Mr.
Poole requested to withdraw his petition without penalty. The following persons signed up to
speak in opposing of granting the petitioner's request to rezone: Ronnie Dejannete, Kenneth
Hood, Alfreda Bennett and James Price -all citing concerns rezoning would be detrimental to the
environment of the community and all agreed with Mr. Poole's request to withdraw his petition
without penalty. Mr. Barksdale closed the public hearing at 9:00pm. Motion was made by Mr.
Harville, seconded by Mr. Barber, to accept the petitioner's request to withdraw the rezoning
application for R -14 -014 without penalty and the following Roll Call Vote was recorded: Mr.
Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr.
Hagerman-Yes; and Mr. Barksdale -Yes. Mr. Harville's motion to approve the withdrawal of
petition without penalty for Case R -14 -014 was unanimously approved by the Board.
Case 3: Peek -A -View Farm, LCC- Staunton River District: R -14 -015, R -1, Residential
Suburban Subdivision District to A4, Agricultural District Mr. Barksdale opened the public
hearing at 9:05pm. Mr. Shelton explained that Peek -A -View Farm, LCC had petitioned to
rezone 56.55 acres, located on SR 634/Blue Ridge Drive, in the Staunton River Election District
from R -1, Residential Suburban Subdivision District to A -1, Agricultural District, for
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Adjourned Meeting
March 18, 2014
agricultural use. The Planning Commission, with no opposition, recommended granting the
petitioner's request. Marion Reth was present to represent the petition and no one signed up to
speak. Mr. Barksdale closed the public hearing at 9:06pm. Motion was made by Mr.
Blackstock, seconded by Mr. Barber, to approve the petitioner's request to rezone Case R -14 -015
from R -1 to A -1 and the following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -
Yes; Mr. Snead -Yes; Mr. Blackstoek -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr.
Barksdale -Yes. Mr. Blackstock's motion to approve rezoning Case R -14 -015 from R -1 to A -1
District was unanimously approved by the Board.
This concluded the Rezoning Cases.
Presentations
Kay C. Crane, PATHS CEO, made a presentation to the Board of Supervisors, asking for
their support on Medicaid Expansion in Virginia.
The Honorable Delegates Danny Marshall and Les Adams appeared before the Board of
Supervisors support by approving Resolution #2014- 03 -03, which respectfully requests the
Governor of Virginia and the Virginia General Assembly to timely pass a clean budget. Motion
was made by Mr. Snead, seconded by Mr. Blackstock, to approve Resolution 2014- 03 -03. Mr.
Barksdale stated that he could not support the resolution due to information he had received. Mr.
Snead's motion was approved by a 6 -1 majority vote of the Board with Mr. Barksdale in
opposition.
Vitt- Wbania Couutp 38oarb of 6uperbi orb
RESOLUTION
2014 -03 -03
VIRGINIA: At an adjourned meeting of the Board of Supervisors of Pittsylvania County,
Virginia, held on Tuesday, March 18, 2014, the following resolution was presented and adopted:
WHEREAS, each year the foremost duty of the Virginia General Assembly to pass a
budget or budget amendments that serve as Virginia's financial blueprint for each fiscal year;
and
WHEREAS, Virginia is constantly recognized for its sound fiscal management and
budgetary practices as illustrated by its AAA bond rating and the strong bond ratings of many
local government divisions throughout the Commonwealth; and
WHEREAS, Pittsylvania County is currently in the process of developing and adopting
its budget for the upcoming fiscal year; and
WHEREAS, the Pittsylvania County Board of Supervisors relies on the timely passage
of a budget to allocate funding to local government services and make policy and hiring
decisions for the upcoming fiscal year; and
WHEREAS, 62,807 residents of Pittsylvania County depend on county government to
provide critical services such as education and public safety; and
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Adjourned Meeting
March 18, 2014
WHEREAS, failure to pass a timely budget will result in uncertainty for the County of
Pittsylvania, which receives 45% of its funding as direct aid from the Commonwealth; and
WHEREAS, the Pittsylvania County School Board relies on the timely passage of the
state budget in order to see its budget and make staffing decisions, which includes teacher
contracts; and
WHEREAS, interruption of the provision of educational services to Pittsylvania County
students will have a significant negative impact on students and families; and
WHEREAS, the interruption of public safety services would likely result in the loss of
property, serious injury or loss of life for Pittsylvania County citizens; and
WHEREAS, critical mental health services to Pittsylvania County residents are provided
via funds that flow from the state budget through county budgets; and
WHEREAS, the Virginia General Assembly adjourned sine die on Saturday, March 8,
2014 without adopting a budget for the two year biennium beginning July 1, 2014; then
BE IT RESOLVED by the Pittsylvania County Board of Supervisors that the Governor
of Virginia and the Virginia General Assembly are urged to pass a budget as soon as practicable
to ensure the continued functioning of state and local governments; and
BE IT FURTHER RESOLVED that the issue of Medicaid Expansion under the
Affordable Care Act should be decoupled from budget negotiations and considered a separate
legislative session to facilitate prompt passage of a state budget; and
BE IT FURTHER RESOLVED that the Pittsylvania County Board of Supervisors shall
transmit copies of this resolution to the Honorable Terence R. McAuliffe, Governor of the
Commonwealth of Virginia and members of the Virginia General Assembly so they may be
apprised of the sense of the Pittsylvania County Board of Supervisors in this matter.
Public Hearings
Public Hearing to receive citizen input on a proposed amendment to the Pittsylvania
County Zoning Ordinance, Chapter 35, for the addition of Adult Uses under Industrial
District (M -1) Light Industry, Section 35 -384, Special Use Permits. Mr. Barksdale opened
the public hearing at 9:28pm. Mr. Hawker and Mr. Hunt explained the Planning Commission
had sent back the revised proposed amendment with the Board of Supervisors requested
revisions stated in the December 17, 2013 board meeting that No Adult Use permit would be
issued (1) within three (3) miles of any other existing Adult Use: and (2) Within two - thousand
five- hundred (2500) feet of any existing residential use or residentially zoned district, or any
existing religious places, public or private schools /institutions up to and including twelfth (12"')
grade, and their adjunct playgrounds, community swimming pools, day -care centers, public
parks and public libraries. The remainder of the proposed ordinance was the same as advertised
in December 2013. Carol Miller, a certified massage therapist and instructor, pointed out the
proposed ordinance as written would prohibit legitimate massage therapy from state certified
therapists as herself and/or similar therapeutic procedures recommended and/or administered by
the medical profession. Susan Lunquist supported the ordinance. No one else signed up to
speak and Mr. Barksdale closed the public hearing at 9:40pm. After discussion by the Board, the
Chairman directed the County Attorney to amend the proposed ordinance so that it does not
P26
Adjourned Meeting
March 18, 2014
exclude health professionals from doing their jobs, or any other professional occupations that
may be inadvertently criminalized by the way the ordinance currently reads, and to re- advertise
the public hearing for April 7, 2014.
Public Hearing to receive citizen input on a proposed amendment to Chapter 1, Article I11,
Section 1.8 of Pittsylvania County Code. The proposed amendment would incorporate a
Revised Organizational Cooperative Agreement that would expand the Tri -County Lake
Administrative Commission (TLAC). TLAC's responsibilities to include Leesville Lake,
and incorporate Campbell County into the Agreement into Chapter 1, Article 111, Section
1.8 of Pittsylvania County Code. Mr. Barksdale opened the public hearing at 9:49pm. Mr.
Hawker explained that is a proposed Revised Organizational Cooperative Agreement that would
expand TLAC's responsibilities to include Leesville Lake, and incorporate Campbell County
into the Agreement. Because this is an intergovernmental agreement, before the Board of
Supervisors can vote on this proposal, a public hearing for citizen input is required in accordance
with §15.2- 1300(B) of the Code of Virginia, 1950, as amended, and Chapter 1, Article III,
Section 1.8 of Pittsylvania County Code. The Counties of Bedford, Campbell and Franklin had
held their public hearings and had approved the attached agreement. Sherwood Zimmerman,
representative for the Leesville Lake Association spoke to the Board with concerns over some
wording of the agreement as written would currently allow only a part-time employee of TLAC
to make recommendations to TLCA concerning Leesville Lake. The Leesville Lake Association
felt they should also have that ability and had spoken with TLAC on this issue. Mr. Zimmerman
said they were told by TLAC the wording could be amended. Upon hearing this, motion came
from Mr. Harville, seconded by MR. Blackstock, to table the issue until TLAC sent a revised
agreement with approved wording that met both TLAC's and the Leesville Lake Association's
needs. Mr. Harville's motion was unanimously approved by the Board.
Unfinished Business
At the Board of Supervisors meeting held on March 3, 2014, a Motion was made by Mr.
Harville, seconded by Mr. Barber, for the reappropriation of funds as follows: $199.67 to Clerk
of Courts- Copier Lease (100 -4- 021600 - 60051), $100.00 to Sheriff -DARE Supplies (100 -4-
031200- 6002), $60.00 to Sheriff -Parts (100 -4- 031200 - 6030), $18.00 to VFD- United Way
Contributions (100 -4- 032200 - 5667), $102.00 to Jail- Extradition (100 -4- 033100 - 5550),
$18,457.82 to WIA -Other Operating (251 -4- 353853- 6014). This motion required a 10 -Day
Layover that had now been met and the following Roll Call Vote was recorded: Mr. Harville-
Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman-
Yes; and Mr. Barksdale -Yes. Mr. Harville's motion was unanimously approved by the Board.
New Business
No recommendations came from the Finance Committee or Personnel Committee.
Mr. Hawker stated the Board of Supervisors has received a letter of consideration from
the Ringgold Volunteer Fire Department concerning the purchase of a ladder truck. Currently,
the Ringgold VFD stated between the $200,000.00 they had already received from the County
and a commitment of funds totaling approximately $160,000.00 from businesses the fire
department provides fire protection. A used truck of the type needed was approximately
$425,000.00 and a new one approximately $500,000.00. The Ringgold VFD was therefore
asking the Board of Supervisors for consideration on how the fire department should move
forward with this purchase. Bobby Gene Atkinson, Chairman of the Ringgold VFD was present.
Mr. Hagerman stated that the fire department had received the $200,000.00 from the County in
August 2013, and felt in this time period, they should have been able to find a truck to meet their
P27
Adjourned Meeting
March 18, 2014
needs. Furthermore, Mr. Hagerman felt this money could have remained with the County during
the search and drew interest in the County's account until such time the fire department found a
truck and then the County could have issued the $200,000.00. Mr. Hagerman then made a
motion, seconded by Mr. Blackstock, request that the Pittsylvania County Board of Supervisors
(1) give the Ringgold Volunteer Fire Department ninety (90) days to either purchase the ladder
truck or submit proof of purchasing terms through a lawful financial institution and if that has
not been met in ninety (90) days, then the Pittsylvania County Board of Supervisors lawfully
seek the return of the $200,000.00 in the possession of the Ringgold Volunteer Fire Department
since it had not been used as originally stated. Mr. Hagerman's motion was approved by a 4 -3
majority vote of the Board with Mr. Snead, Mr. Harville and Mr. Barber opposing.
Motion was made by Mr. Harville, seconded by Mr. Barber, to approve the appropriation
of $145,500.00 to line item 310 -4- 094150- 818612, Jail Shower Renovations from the following:
$20,000.00 from Jail Telephone Commissions (100 -3- 000000 - 160501), $50,000.00 from Jail
Procession Fund (Fund 315), and $75,000.00 from Jail Inmate Management Fund (Fund 311).
This motion required a 10 -Day Layover.
Motion was made by Mr. Harville, seconded by Mr. Barber, to award Daniel & Co. as the
apparent low bidder with a bid price of $145,500.00 for the Jail Shower Renovations Project and
authorize the Interim County Administrator to sign all necessary documentation, which was
unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Ms. Bowman, to approve waiving the
tipping fees for citizens to bring their trash to the landfill, limited only by the County's Solid
Waste and DEQ ordinances concerning hazardous and non - hazardous items for Friday, April 25,
2014 between the hours of 7:30am thru 3:30pm and Saturday, April 26, 2014 between the hours
of 10:00am and 2:OOpm, and to approve a Proclamation declaring the month of April as
Countywide Spring Cleanup in Pittsylvania County, which was unanimously approved by the
Board.
Vitt5vlbania Countp A-Boarb of *uperbiooro
i3rodamation
COUNTYWIDE SPRING CLEANUP
During April 2014
VIRGINIA: AT THE ADJOURNED MEETING OF THE PITTSYLVANIA
COUNTY BOARD OF SUPERVISORS IN THE GENERAL DISTRICT COURTROOM IN
CHATHAM, VIRGINIA ON TUESDAY, MARCH 18, 2014, THE FOLLOWING
PROCLAMATION WAS PRESENTED AND ADOPTED:
Whereas, Pittsylvania County is rich in beauty and natural resources; and
Whereas, the Board of Supervisors of Pittsylvania County and the Pittsylvania County
Beautification Committee strive to improve the quality of life in our community through
enhanced community awareness, education, and public /private partnerships working together on
projects that keep our environment clean and free of debris, beautify our neighborhoods and
public spaces, and instill pride and a sense of ownership in our community; and
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Adjourned Meeting
March 18, 2014
Whereas, Pittsylvania County Citizens realize a cleanup effort is needed to display pride in our
community for ourselves, our visitors, and for industrial prospects; and
Whereas, all people, regardless of race, gender, income, or geography, have a moral right to a
healthy, sustainable environment with economic growth; and
Whereas, all residents of Pittsylvania County have a citizenship responsibility to protect and
care for the beauty and natural resources of Pittsylvania County, and a countywide cleanup
campaign will encourage individuals to participate in the improvement of their community's
environment through the three main focus areas of litter prevention, waste reductions and
recycling, and beautification; and
Whereas, the Pittsylvania County Board of Supervisors will sponsor a "Take Your Trash to the
Landfill On Us" from 7.•30am until 3 :30pm on Friday, April 25, 2014 AND from 10.00am
until 2:06pm on Saturday, April 26, 2014, waiving tipping fees for citizens bringing their trash
to the landfill on that day; then
Now, Therefore, Be It Proclaimed, that the Pittsylvania County Board of Supervisors proclaims
April 2014 as Countywide Spring Cleanup Month in Pittsylvania County, Virginia, and
encourages all communities, civic and professional groups, businesses, churches, schools,
families and individual citizens to take an active role in making the communities in Pittsylvania
County a more beautiful place to live, work and play.
Motion was made by Mr. Blackstock, seconded by Ms. Bowman, to approve an Out of
State Travel request for the Director of Agriculture, which was unanimously approved by the
Board.
Board Appointments
Motion was made by Mr. Harville, seconded by Mr. Blackstock, to re- appoint Deputy
Ricky Luck as the Pittsylvania County representative of the Dan River ASAP Policy Board for a
3 -year period beginning April 1, 2014 thru March 31, 2017, which was unanimously approved
by the Board.
Adiournment
Motion was made by Mr. Snead, seconded by Mr. Barber, to adjourn, which was
unanimously approved by the Board. The meeting adjourned at 10:46pm.
Jessie L. Barksdale, Chairman
Pittsylvania County Board of Supervisors
Otis S. Hawker, Interim County Administrator
Pittsylvania County Board of Supervisors
P29
PUBLIC HEARINGS
P30
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER:
Public Hearing - Proposed Amendment to the Pittsylvania 04 -07 -2014 6
County Code Zoning Ordinance; Section 35- 384 - Special
Use Permits -Adult Use ACTION: INFORMATION:
Yes
Public Hearing- (Continued from 03 -18 -2014) CONSENT AGENDA:
ACTION: INFORMATION:
STAFF CONTACTS
ATTACHMENTS•
Otis S. Hawker Yes
REVIEWED BY:
BACKGROUND:
At their Adjourned Meeting on Tuesday, March 18, 2014, the Board of Supervisors held a lawfully advertised
public hearing to receive citizen input on a proposed amendment to the Pittsylvania County Zoning Ordinance,
Chapter 35, for the addition of Adult Uses under Industrial District (M -1) Light Industry, Section 35 -384, Special
Use Permits. During the public hearing, Carol Miller, a certified massage therapist and instructor, pointed out the
proposed ordinance as written would also prohibit legitimate massage therapy from state certified therapists as
herself and/or similar therapeutic procedures recommended and/or administered by the medical profession. The
Board of Supervisors requested the County Attorney to amend the proposed ordinance ensure the exemptions were
in place to exclude legitimate professions from penalties under this ordinance. The Board then state the public
hearing would be continued until their Regular Meeting on Monday, April 7, 2014.
DISCUSSION:
Attached hereto is the revised proposed ordinance that includes Section 35- 395.3- Exemptions.
Staff submits this to the Board of Supervisors for their review and consideration.
P31
The Pittsylvania County Board of Supervisors will hold a public hearing on Monday,
April 7, 2014 at 7P.m. to receive citizen input on a proposed amendment to the
Pittsylvania County Zoning Ordinance, Chapter 35, for the addition of Adult Uses under
Industrial District (M -i) Light Industry, Section 35-384, Special Use Permits. The
meeting will be at 7:00pm in the General District Courtroom, second floor, of the Edwin
R. Shields Courthouse Addition in Chatham, Virginia. A copy of the proposed change
will be available for review in the Office of the County Administrator located at 1 Center
Street in Chatham, Virginia between the hours of 8a.m.- 5P.m., Monday- Friday and on
the County's website,1 wwp tteov.orQ.
P32
SEC. 35 -395. ADULT USES.
SEC. 35-395.1. APPLICATION.
In any district in which a use is otherwise permitted, if such use constitules,4_q "adult
use," as defined herein, the minimum requirements and standards set out in this di* ion shall
apply to such use.
SEC. 35-395.2. DEFINITIONS.
In this section, unless the context otherwise requires, the folkgng wpt'ds or terms are
defined as set out herein:
^c;
Adult bookstore: An establishment that devotes mote tl Y ,,. percent (15 %) of the
total floor area utilized for the display of books and periq` * V the display and sale of the
following:
a. Books, magazines,
films, motion pictures, video cassettes,
representations which are characterize(
"specified sexual activities" or "specie
printed matter, or photographs,
or other forms of visual or audio
hasis upon the depiction or description of
areas;" or
b. Instruments, dei±ic 'br paraphernalia which are designed for use in
connection with "specifiedo9exual acti ies."
An adult bookst e�oC iltclude an establishment that sells books or periodicals as an
incidental or ac essory pa 9 its principal stock -in -trade and does not devote more than 15
percent (15 %) o � (*I floor area of the establishment to the sale of books and periodicals.
u adult bookstore, adult motion picture theatre, adult mini- motion picture
Lion picture arcade, adult model studio, adult drive -in theatre, or massage
herein.
h motion picture theatre: An establishment, with a capacity of fifty (50 ) or more
persons, where, for any form of consideration, films, motion pictures, video cassettes, slides or
similar photographic reproductions are shown; and in which a substantial portion of the total
presentation time is devoted to the showing of material which is distinguished or characterized
by an emphasis upon the depiction of description of "specified sexual activities' or "specified
anatomical areas' for observation by patrons. Movies rated "G," "PG," "PG -13," or "R" by the
Page 1 of 5
P33
Motion Picture Association of America shall be exempted from Adult Use
standards /regulations.
Adult mini- motion Picture theatre: An establishment, with a capacity of more than five
but less than fifty (50) persons, where, for any form of consideration, films, motion pictures,
video cassettes, slides or similar photographic reproductions are shown, and in which a
substantial portion of the total presentation time is devoted to the showing of material, which is
distinguished or characterized by an emphasis upon the depiction or description WsO�Ocified
sexual activities" or "specified anatomical areas" for observation by patrons. Mpeic�,;jW "G,"
,,
"PG," "PG -13," or "R" by the Motion Picture Association of America se 4qxeied from
Adult Use standards /regulations.
Adult motion - Picture arcade: Any place to which the publ�'is ,Permitted or invited
wherein coin or slug- operated or electronically, electrically or m curly controlled still or
motion picture machines, projectors, or other image producigg ,t% are maintained to show
images to five or fewer persons per machine at
displayed are distinguished or characterized '
"specified sexual activities" or specified " anatomst
13," or "R" by the Motion Picture Associati )*f
standards /regulations. w`z,
and where the images so
this on depicting or describing
Movies rated "G," "PG," "PG-
shall be exempted from Adult Use
Adult drive -in- theatre: A " Idk or- :°dart thereof, with appurtenant facilities, devoted
primarily to the presentation of motif Aires, films, theatrical productions and other forms of
visual productions, for any "form of c6isideration, to persons in motor vehicles or on outdoor
seats, and presenting ttitial'`- distinguished or characterized by an emphasis on matter
Nil
depicting, describing or reti�n `to "specified sexual activities" or "specified anatomical areas"
for observation bi,, `"' ons. Movies rated "G," "PG," "PG -13," or "R" by the Motion Picture
3 q
Association ofinertt g shall be exempted from Adult Use standards /regulations.
dr ., i` et4tudio: Any establishment open to the public where, for any form of
cdnsrjo gratuity, figure models who display "specified anatomical areas" are provided
to rVed, sketched, drawn, painted, sculptured, photographed, or similarly depicted by
person`s ,other than the proprietor, paying such consideration or gratuity. This provision shall
not apply to any school of art which is operated by an individual, firm, association, partnership,
corporation or institution which meets the requirements established in the Code of Virginia,
1950, as amended, for the issuance or conferring of, and is in fact authorized thereunder to issue
and confer, a diploma.
Page 2 of 5
P34
Certified massage therapist: Any person who administers a massage to a client, in
exchange for consideration, and who is qualified as a certified massage therapist pursuant to the
requirements of the § 54.1 -3029, Code of Virginia, 1950, as amended.
Massage: A method of treating the external parts of the human body for comfort or the
general well -being of the body, consisting of rubbing, stroking, kneading, tapping, or vibrating
with the hand or any instrument.
Massage par /or. Any establishment, whether private or public, that is nq en or
certified by the Commonwealth of Virginia, operated as a massage salon, bath porlor, or similar
type of business where any physical or mechanical contact is made to a reiertt's body by
another person or mechanical device for the purpose of massaging or _ "stimulating the recipient's
body. This definition shall not be construed to include a hospital, nur 'n ' ome, medical clinic,
or the office of a physician, surgeon, physical therapist, chi rt teopath, or certified
message therapist, or any employees thereof, working under tg n and supervision of the
above - referenced individuals duly licensed and /or certifiet#t h ommonwealth of Virginia.
Specired anatomical areas:
a. Less than completely agdbV covered:
1. Human genibtF,, p
n egion;
2. Buttock ,d
3. Fen si elow a point immediately above the top of the
areola.
b. Hum*�n male genkls in discernibly turgid state, even if completely and
O tman genitals in a state of sexual stimulation or arousal;
fr: Acts of human masturbation, sexual intercourse or sodomy; and
c, Fondling or other erotic touching of human genitals, pubic region, buttock
or female breast.
A. No Adult use shall be permitted:
1. Within three (3) miles of any other existing Adult Use; and
2. Within two thousand five hundred (2,500) feet of any existing residential use or
residentially zoned district, or any of the following uses:
Page 3 of 5
P35
a. Churches, monasteries, chapels, synagogues, convents, or other places of worship;
b. Public and sprivate schools, or other educational institutions, up to and including
twelfth (12`) grade, and their adjunct play areas, and colleges; and
c. Public playgrounds, community swimming pools, day -care center, public parks,
and public libraries; and
3. All distances specified in this section shall be measured from the property line of one
use to another. The distance between an Adult Use and a residentially zas - district
shall be measured from the property line of the use to the nearest point o€'the
boundary line of the residentially zoned district; and
4. The "establishment" of an Adult Use as referred to herein s�hall nccludit the opening of
such business as a new business, the relocation of such buss, [1ihenlargement of
such business in either scope or area, or the conversiopl in Whole or part, of an
existing business to any Adult Use;
5. In addition to the requirements set forth in t#ii;6s' @Ja Y, all Adult Uses shall be
required to comply with any and all othist`Ioih; state, or federal ordinances,
regulations, and law applicable to the se ai%t y,
B. Signs and other visible messages.d',�
1. Signs:
a. Sign messages shalt make reference to specified anatomical areas or specified
sexual activit s; and z-
b. Sign messag 94ay not include any graphic or pictorial depiction of material or
services a a on the premises; and
c. Signs shall aIi�o i-'i 4t all additional requirements contained in this ordinance.
2. Other Ytse *ssages.
a, less which are visible or intended to be visible from outside the property
as on or within doors or windows) shall not display materials, items,
x lications, pictures, films, or printed material available on the premises; or
pictures, films, or live presentations of persons performing or services offered on
the premises.
SEC. 35- 395.3. EXEMPTIONS
The provisions of this Chapter shall not be applicable to the following persons, while
such persons are engaged in the performance of the duties of their respective professions:
Page 4 of 5
P36
1. Physicians, surgeons, chiropractors, osteopaths, physical therapists, and certified
massage therapists, duly licensed to practice in the Commonwealth of Virginia;
2. Any employees, working under the direction and supervision of the individuals listed
in § 35- 396.3.1;
3. Nurses duly licensed by the Commonwealth of Virginia;
4. Trainers of any amateur, semi - professional, or professional athlete or athleati"am;
5. Barbers and beauticians duly licensed by the Commonwealth of YJ i'ak-*ho
administer massages only to the scalp, face, neck, or shoulders of clie*ts;.
6. Students of state - approved massage therapy programs, rove d s 'tudents are
acting under the direction and supervision of a certified mas a th ist.
Page 5 of 5
P37
PRESENTATIONS
P38
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE•
Presentation by E.W. Tibbs, CEO of Centra
SUBJECT/PROPOSAL/REOUEST:
Presentation on Medicaid Expansion in Virginia
STAFF CONTACT(S):
Mr. Hawker
BACKGROUND:
AGENDA DATE:
04 -07 -2014
ACTION:
No
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
No
ITEM NUMBER:
7
INFORMATION:
INFORMATION:
E.W. Tibbs, CEO for Centra, will speak to the Board of Supervisors concerning support for Medicaid Expansion in
Virginia.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review and consideration.
P39
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: I AGENDA DATE:
Presentation by Stephanie Ferrugia from Get Fit Dan 04 -07 -2014
River Region and Resolution of Support
SUBJECT/PROPOSAL/REOUEST:
ACTION:
Yes
ITEM NUMBER:
8
INFORMATION:
Resolution #2014- 04 -02, The Get Fit 50,000 Pound CONSENT AGENDA:
Challenge ACTION: INFORMATION:
STAFF CONTACT(S): ATTACHMENTS:
Otis S. Hawker Yes
REVIEWED BY:
Ms. Stephanie Ferrugia from "Get Fit Dan River Region" will give a brief presentation on The Get Fit 50, 000
Pound Challenge to be held April 4 -July 7, 2014 that is a unique community- driven approach to weight loss and
meeting the health needs of the people of the Dan River Region. The Board of Supervisors for Pittsylvania County
is asked to adopt Resolution #2014- 04 -02, (attached) supporting The Get Fit 50,000 Pound Challenge in
Pittsylvania County.
RECOMMENDATION:
Staff recommends that the Board of Supervisors adopt Resolution #2014- 04 -02, supporting The Get Fit 50, 000
Pound Challenge from April 4, 2014 through July 7, 2014, and authorize the Interim County Administrator to
forward a copy to all local media.
P40
pitt!6pCbania Countp A8oarb of �buperbiars
RESOLUTION
2014 -04 -02
Get Fit 50,000 Pound Challenge
VIRGINIA: At a regular meeting of the Board of Supervisors of Pittsylvania County, Virginia,
held on Monday, April 7, 2014, the following resolution was presented and adopted:
WHEREAS, the promotion and development of the health of our overall community are
fundamental necessities to the future progress and welfare of the Dan River Region; and
WHEREAS, the conservation and promotion of Pittsylvania County's health and
reducing the high rates of obesity is of paramount importance to the vitality of the community
and economy; and
WHEREAS, it is appropriate that April 4a' through July 4a' should be set apart and
recognized to direct our thoughts towards the health and well -being of our community; and
WHEREAS, the Get Fit 50,000 Pound Challenge, through its unique community-
driven approach to weight loss and meeting the health needs of the people of the Dan River
Region ensures a healthier workforce, family unit and community; then
BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors do
hereby proclaim April 4rh though July 7`h, 2014 to be the Get Fit 50,000 Pound Challenge time
and urge our citizens and all agencies and organizations to unite in the observance of such
exercises as will acquaint the people of the Dan River Region with healthy habits for the
development, longevity and wellness of the citizens of Pittsylvania County, Virginia; and
BE IT FURTHER RESOLVED, that a copy of this resolution be distributed to all local
media sources.
Given under my hand this 7a' day of April, 2014.
Jessie L. Barksdale, Chairman
Pittsylvania County Board of Supervisors
Otis S. Hawker, Interim Clerk
Pittsylvania County Board of Supervisors
P4L
UNFINISHED
BUSINESS
P42
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE:
Public Hearing — Amend Chapter 1, Article III, 04 -07 -2014
Section 1.8 — Joint Exercise of Powers
SUBJECT/PROPOSAL/REQUEST:
Public Hearing
STAFF CONTACT(S):
Mr. Hawker
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
REVIEWED BY:
ITEM NUMBER:
9
INFORMATION:
INFORMATION:
BACKGROUND:
At their adjourned meeting on Tuesday, March 18, 2014, the Board of Supervisors held a public hearing to receive
citizen input on a proposed amendment to Chapter 1, Article III, Section 1.8 of Pittsylvania County Code. The
proposed amendment would incorporate a Revised Organizational Cooperative Agreement that would expand
TLAC's responsibilities to include Leesville Lake, and incorporate Campbell County into the Agreement into
Chapter 1, Article III, Section 1.8 of Pittsylvania County Code. Sherwood Zimmerman, representing the Leesville
Lake Association, had concerns on wording of the proposed agreement under "Methods (Concept) of Operation (e):
Any activities, programs, or initiative which pertain only to LVL (Leesville Lake) must be recommended by the
LVL sta to TLAC for approval... " Mr. Zimmerman stated the Leesville Lake Association was concerned with this
wording in the agreement because as it currently reads, only the part-time staff appointed to Leesville Lake by
TLAC could make any recommendations, and thus excluding the Leesville Lake Association all together. Mr.
Zimmerman also stated that TLAC had told the association this wording could be changed. A motion was then
made by Mr. Harville, seconded by Mr. Blackstock, to table the issue until a revised agreement was sent that
contained the changes agreed upon between TLAC and the Leesville Lake Association, and once it was received,
the Board would then vote on this issue.
Attached hereto is (a) the proposed amendment to Chapter 1, Article III, Section 1.8 of Pittsylvania County Code,
and, (b) the proposed Final Revised Organizational Cooperative Agreement that would expand TLAC's
responsibilities to include Leesville Lake, and incorporate Campbell County into the Agreement, which includes the
proposed changes requested by the Leesville Lake Association.
RECOMMENDATION:
Staff submits this proposed amendment to Chapter 1, Article III, Section 1.8 of Pittsylvania County Code that
would incorporate a Revised Organizational Cooperative Agreement, expanding TLAC's responsibilities to include
Leesville Lake, and incorporate Campbell County into the Agreement into Chapter 1, Article III, Section 1.8 of
Pittsylvania County Code for the Board of Supervisors' review and consideration.
P43
ORGANIZATIONAL COOPERATIVE AGREEMENT
CREATING THE
TRI- COUNTY LAKES ADMINISTRATIVE COMMISSION (TLAC)
Creation of the Tri- County Lakes Administrative Commission ( "TLAC')
This Cooperative Agreement is among the counties of Bedford, and Campbell, and
Franklin, and Pittsylvania, for a joint administrative organization under the provisions of Section
15.2.1300 of the Code of Virginia, and is:
• to be known as the Tri- County Lakes Administrative Commission
PURPOSE: The purpose of the Tri- County Lakes Administrative Commission is to serve as an
administrative department for the four counties surrounding Smith Mountain Lake and
Leesville Lake, and is established to carry out lake planning duties as may be assigned by the
respective Boards of Supervisors. Such duties may also include, but are not limited to,
navigation marker issues, aquatic vegetation issues, debris cleanup issues, monitoring of
License requirements, and coordination with American Electric Power on lake- related issues.
The Tri- County Lakes Administrative Commission may also be directed by the Boards of
Supervisors from time to time to perform specific projects which will require the coordination
of lake volunteers in order to accomplish such activities. The Tri- County Lakes Administrative
Commission shall serve as the first point of contact for lake- related issues and concerns and
shall forward such concerns as are appropriate to the body or agency best able to respond to
the citizen. Notwithstanding the above, the Tri- County Lakes Administrative Commission is
authorized only to perform those duties as approved in the annual Work Plan and as amended,
by its Board of Directors and which are not the responsibility of Appalachian Power
Company /American Electric Power or its assigns and successors by virtue of its License with the
Federal Energy Regulatory Commission.
MISSION: The mission of the Tri- County Lakes Administrative Commission is to assist in the
development of a harmonious community at the lakes through the administration of the
programs and projects delegated to it by the Boards of Supervisors of the affected counties and
to study and advise the Boards of Supervisors on issues related to the overall well being of the
lakes as directed by the member counties. It is the mission of the Tri- County Lakes
Administrative Commission to do for the four counties in a more efficient and effective manner
what any one of the member counties could do for themselves individually; and, to perform
such duties and to exercise such appropriate powers and authority as may be delegated by the
Boards of Supervisors of the member counties to the "TLAC' and not exceeding the limits of
delegation as prescribed under the Code of Virginia.
Fin aI Revised CoopAgmtMar2014 Page 1
P44
GUIDING PRINCIPLES: (1) The "TLAC" shall serve at the direction of the member counties with
input from the lakes community at large, and such other citizens who may wish to offer input
into the public process of guiding lakes area concerns. (2) The four member counties shall
agree as to a fiscal agent for the 'TLAC" who will process all income and expenditures of the
entity under the guidelines established by the fiscal agent and shall be reimbursed by the TLAC
budget for reasonable costs experienced in providing this service. Employees assigned to staff
the "TLAC" shall be employees of the fiscal agent and function in the same manner as all other
employees of the fiscal agent. (3) A work program shall be approved annually by the 'TLAC"
Board and shall guide the activities of the 'TLAC ".
DURATION OF COOPERATIVE AGREEMENT: This Cooperative Agreement shall become
effective immediately on approval and adoption of resolutions by Bedford, and Campbell, and
Franklin, and Pittsylvania counties, and shall run for two year terms beginning July 1, 2014 or as
the Cooperative Agreement may be amended or extended by action of parties to the
Cooperative Agreement. This provision is to assure that the 'TLAC's" effectiveness is regularly
reviewed by member counties and recognizes that member counties may choose to supplant
the TLAC with a modified organization or terminate the TLAC in favor of a new organization or
entity. In the event written notice of termination is not given by any party to this agreement as
provided herein, then this contract shall automatically renew for a term of twenty -four (24)
months, and shall automatically renew at the end of each successive term thereafter, unless
such notice is given.
ORGANIZATION OF THE TRI- COUNTY LAKES ADMINISTRATIVE COMMISSION: The 'TLAC" shall
be comprised of the three members each from the participating political subdivisions of
Bedford, and Franklin, and Pittsylvania Counties. One member from each political subdivision
shall be a member of the Board of Supervisors of that political subdivision whose voting district
borders Leesville or Smith Mountain Lakes, or his /her alternate; the alternate for the Board of
Supervisors from Bedford and Franklin and Pittsylvania Counties shall be another member of
the respective Board of Supervisors: one member shall be a citizen at large who shall reside in a
voting precinct whose area shall include the shoreline of Leesville or Smith Mountain Lakes; one
member shall be the County Administrator, or his designee.
Campbell County, because of its smaller area involvement and financial responsibility, shall
have two members appointed by its Board of Supervisors annually; these shall include: a county
Board of Supervisors member whose voting district borders Leesville Lake, or his /her alternate.
The other member shall be the County Administrator, or his designee.
There shall also be one member each from the Smith Mountain Lake Association (SMLA) and
the Leesville Lake Association (LVLA) which shall annually recommend a member representative
to the local Board of Supervisors.
There shall also be one member appointed by American Electric Power Company who will be an
ex- officio, non- voting member.
There shall be a total of 13 voting members and 1 non - voting member.
FinalRevisedCoopAgmtMar2014 Page 2
P45
a) Appointments to ' ?LAC ". The citizen members and Board members of the Tri- County
Lakes Administrative Commission will be appointed by the Boards of Supervisors of the
county which they represent. The SMLA and LVLA members shall be appointed by the
Board of Supervisors of the county in which they reside. These members shall serve at
the pleasure of the respective Boards of Supervisors. Appointments should be made at
annual Board of Supervisors reorganization meetings and terms shall run from February
1 through January 31.
b) Members of the "TLAC" shall elect a member as "TLAC" chairman, and a member as vice
chairman, and a member as secretary at its next regularly scheduled meeting following
February 1.
c) Compensation of "TLAC" members. The respective member jurisdiction's Board of
Supervisors shall determine compensation, if any, to be received by their respective
appointed "TLAC" members.
FUNDING: The percentage of shoreline for each of the lakes, as it relates to the four counties,
is as follows:
SMITH MOUNTAIN LAKE (SML)
Franklin 288 miles
-57.5%
Bedford 192 miles
-38.3%
Pittsylvania 21 miles
- 4.2%
100%
LEESVILLE LAKE (LVL)
Bedford 26 miles
-25.0%
Campbell 12 miles
-11.0%
Pittsylvania 67 miles
-64.0%
100%
The budget amount for the Executive Director will be funded 80% by the SML counties
according to the above percentages, and 20% by the LVL counties according to the above
percentages, and be contained in each budget.
Funding for the SML budget and the LVL budget shall be the responsibility of the applicable
counties in the proportion as set forth above. The lowest approved budget by each of these
applicable counties for each lake shall be used. It is expressly understood however, that any
County can fund the budget in a greater amount.
It is the intent of the parties that the historic function of TLAC continue, and that the budget for
the SML counties continue to reflect primarily matters concerning SML and only those LVL
issues relevant thereto. Therefore, the LVL budget shall include matters exclusive to LVL
counties, including the expense for the LVL staff, as well as an estimate of any additional
Fin aIRevisedCoopAgmtMar2014 Page 3
P46
expense (including time and mileage) of other TLAC staff devoted to LVL matters beyond the
expense for the Executive Director. The LVL counties (in the proportions set forth above) shall
be responsible for said cost for other TLAC staff.
EXECUTIVE COMMITTEE: The Executive Committee includes the four County Administrators.
The purpose of the Executive Committee shall be to present an annual budget for the LVL
counties and for the SML counties for the approval of their respective counties, to assist the
Executive Director in addressing essential business between regular Board meetings, to take
action on all matters which cannot or should not be deferred until the Board's next meeting,
review of potential Board meeting topics when appropriate, support the Executive Director and
assess his /her performance. The Executive Committee shall meet as often as necessary. A
majority of the voting members shall constitute a quorum.
METHODS (CONCEPT) OF OPERATION: It is the intent of the parties hereto that TLAC operate
under the following parameters:
a) TLAC shall create citizen committees devoted to SML matters, and separate citizen
committees devoted to LVL matters.
b) The Executive Director shall segregate staff time devoted to LVL matters for accounting
purposes.
c) The TLAC representatives from Campbell County shall abstain from discussion or voting
on matters regarding SML; and likewise, Franklin County representatives from matters
regarding LVL.
d) Only two Pittsylvania County representatives may vote on SML matters, in the following
order: supervisor, administrator, citizen -at- large.
e) Any activities, programs, or initiatives which pertain only to LVL shall be submitted to
the LVL staff to be placed on the agenda for TLAC approval, and shall be funded by the
LVL counties according to the aforesaid formula.
WITHDRAWALS FROM THIS COOPERATIVE AGREEMENT: Any party to this Cooperative
Agreement shall have the right to withdraw from this Cooperative Agreement at any time after
written notification to the "TLAC" of the party's intention to withdraw from the "TLAC ". Written
notification of intent to withdraw shall be tendered to the "TLAC" at least 180 days before the
date of official withdrawal. This is restricted in that notice must be given at least 180 days
before the end of the "TLAC's" then current fiscal year. In the event that any of the counties
withdraw from the agreement, then the agreement will be terminated.
DISPOSITION OF PROPERTIES AND FUNDS OF THE TRI- COUNTY LAKES ADMINISTRATIVE
COMMISSION UNDER TERMINATION: In the event of termination, funds, records, and tangible
property, real and personal, that are held by the "TLAC ", or are in custody of its administrative
entity, its agents or assigns, shall be returned to the participating political subdivision pro rata
FinalRevisedCoopAgmtMar2014 Page 4
P47
to their annual rates of contributions, or as otherwise agreed to by the member counties.
Participating political subdivisions shall be defined as those that are members to the
Cooperative Agreement on the day before termination shall become effective. Annual rate shall
be that which the termination of this Cooperative Agreement shall occur.
COMMITTEES: The "TLAC" shall from time to time establish such special committees as
deemed necessary for aiding in the effective implementation of the "TLAC's" responsibilities,
duties and authorities. Committees shall report to the "TLAC ". The Executive
Committee of the "TLAC" may be utilized in communications between the "TLAC" and
committees and between the committees and outside persons. The chair of any such
committee need not be a member of "TLAC ", unless deemed necessary by the Executive
Committee, and all committee appointments shall be approved by the TLAC. The chairs are
expected to attend TLAC Board meetings on a regular basis.
EFFECTIVE DATE OF THIS COOPERATIVE AGREEMENT: This Cooperative Agreement between
the counties of Bedford and Campbell and Franklin and Pittsylvania shall be effective beginning
on the 1st day of July, 2014.
BEDFORD COUNTY BOARD OF SUPERVISORS
BY
CHAIRMAN OF THE BOARD
ATTEST:
CLERK
APPROVED AS TO FORM:
COUNTY ATTORNEY
CAMPBELL COUNTY BOARD OF SUPERVISORS
BY
CHAIRMAN OF THE BOARD
ATTEST:
CLERK
APPROVED AS TO FORM:
COUNTY ATTORNEY
Final RevisedCoopAgmtMar2014 Page 5
P48
FRANKLIN COUNTY BOARD OF SUPERVISORS
BY
CHAIRMAN OF THE BOARD
ATTEST:
CLERK
APPROVED AS TO FORM:
COUNTY ATTORNEY
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
BY
CHAIRMAN OF THE BOARD
ATTEST:
CLERK
APPROVED AS TO FORM:
COUNTY ATTORNEY
FinalRevisedCoopAgmtMar2014 Page 6
P49
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE:
Public Hearing — Amend Chapter 1, Article II1, 03 -18 -2014
Section 1.8 — Joint Exercise of Powers
SUBJECT/PROPOSAL/REQUEST:
Public Hearing
STAFF CONTACT(S):
Mr. Hawker
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENT'S:
Yes
ITEM NUMBER:
7
INFORMATION:
INFORMATION:
�t --
BACKGROUND:
At their March 3, 2014 meeting, the Board of Supervisors voted to hold a public hearing at 7:00 p.m. on Tuesday,
March 18, 2014 in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham,
Virginia to receive citizen input on a proposed amendment to Chapter 1, Article III, Section 1.8 of Pittsylvania
County Code. The proposed amendment would incorporate a Revised Organizational Cooperative Agreement that
would expand TLAC's responsibilities to include Leesville Lake, and incorporate Campbell County into the
Agreement into Chapter 1, Article III, Section 1.8 of Pittsylvania County Code.
DISCUSSION:
Attached hereto is (a) the proposed amendment to Chapter 1, Article III, Section 1.8 of Pittsylvania County Code,
and, (b) the proposed Revised Organizational Cooperative Agreement that would expand TLAC's responsibilities
to include Leesville Lake, and incorporate Campbell County into the Agreement.
RECOMMENDATION:
Staff submits this proposed amendment to Chapter 1, Article III, Section 1.8 of Pittsylvania County Code that
would incorporate a Revised Organizational Cooperative Agreement, expanding TLAC's responsibilities to include
Leesville Lake, and incorporate Campbell County into the Agreement into Chapter 1, Article III, Section 1.8 of
Pittsylvania County Code for the Board of Supervisors' review and consideration.
P50
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Request for Public Hearing — Revised Organizational
Cooperative Agreement -Tri- County Lake
Administrative Commission
Request for Public Hearing
STAFF CONTACT(S):
Mr. Hawker
BACKGROUND: y
Pittsylvania County currently is in a Cooperative t with Franklin and Bedford Counties that forms the
Tri- County Lake Administrative Commissi n (TLA eat has responsibilities at Smith Mountain Lake.
DISCUSSION: N
Attached hereto, is a proposed Revi am tonal Cooperative Agreement that would expand TLAC's
responsibilities to include Leesville jcce, Incorporate Campbell County into the Agreement. Because this is an
intergovernmental agreement,
citizen input is required in aq4
1, Article III, Section LWA
Franklin have held their p
ofBoard of Supervisors can vote on this proposal, a public hearing for
th § 15.2- 1300(B) of the Code of Virginia, 1950, as amended, and Chapter
County Code. (See Attached) The Counties of Bedford, Campbell and
and have approved the attached agreement.
of Supervisors set a public hearing for citizen input on the proposed Revised
.greement with TLAC for 7pm on March 18, 2014.
P51
PUBLIC HEARING NOTICE
The Pittsylvania County Board of Supervisors will hold a public hearing at 7:00 p.m. on
Tuesday, March 18, 2014 in the General District Courtroom of the Edwin R. Shields
Courthouse Addition in Chatham, Virginia to receive citizen input on a proposed
amendment to Chapter 1, Article III, Section 1.8 of Pittsylvania County Code. The
proposed amendment would incorporate a Revised Organizational Cooperative
Agreement that would expand TLAC's responsibilities to include Leesville Lake, and
incorporate Campbell County into the Agreement into Chapter 1, Article III, Section 1.8
of Pittsylvania County Code. A complete text of the proposed changes are available in
the Office of the County Administrator, 1 Center Street, Chatham, Virginia, Monday
through Friday between the hours of 8:00 a. m. and 5:00 p. m, as well as on the County's
website at www.pittgov.org
.P52
requires the seal of the county shall be valid unless the seal described herein, shall be
duly affixed thereto, attested by the county clerk. The clerk shall be the custodian of the
county seal. An imprint of the seal is hereby approved and adopted is attached to the
original draft of this ordinance. This ordinance shall become effective on and
all other ordinances or parts of ordinances in conflict herewith are hereby repealed on
January 1, 1975.
SEC. 1-8. JOINT EXERCISE OF POWERS
The Board of Supervisors of Pittsylvania County may enter into an interg rr n,1M
agreement where two or more political subdivisions share joint action to e
authority of Chapter 13, Section 15.2 -1300, Code of Virginia, 195 d
provided that all requirements of Section 15.2 -1300 are meW
identified herein.
(a) Agreement between Pittsylvania County, Virginia, the P \ /i%Qounty Industrial
Development Authority, and the Pittsylvania Econ ve ment Organization,
February 18, 1986.
(b) Agreement entitled "Tri -County Lake A i tt e ommission" between the
Pittsylvania County, Virginia, Frankli rginia and Bedford County,
Virginia, October 2, 2000.
(c) Agreement entitled "Reg.
Revenue sharing between
Virginia, October 1, 2001.
(d) Agreement entitled
Purchasing Gover&W
Authority" for Cost sharing and
Virginia, and Pittsylvania County,
Association Agreement" Virginia Energy
(e) Agreement e i "I
#t Exercise of Powers Agreement for Broadband Internet
Services" en he Pittsylvania County, City of Danville, Danville Public
School aria County Schools. (B.S.M. 05- 18 -04)
(f) kime a fled "Boundary Adjustment — Town of Hurt" between Pittsylvania
the own of Hurt. (B.S.M. 02- 04 -08)
ent between Town of Chatham — Pittsylvania County for Booster Station and
ervice Area North of the Town of Chatham. (B.S.M. 11- 16 -10)
(h) Agreement entitled "Memorandum of Understanding; Southern Virginia Regional
Alliance" between the Virginia Economic Development Partnership Authority, the
Future of the Piedmont Foundation, the City of Danville, Virginia, the City of
Martinsville, Virginia, the County of Pittsylvania, Virginia, the County of Halifax,
Virginia, the County of Henry, Virginia, and the County of Patrick, Virginia.
(B.S.M. 05- 17 -11)
P53
(i) Agreement entitled "Organizational Cooperative Agreement Creating the Tri-
County Lakes Administrative Commission (TLAC)" between the Counties of
Bedford, and Campbell, and Franklin, and Pittsylvania, for a joint
administrative organization under the provisions of §15.2.1300 of the Code of
Virginia, 1950, as amended, and is: to be known at the Tri- County Lakes
Administrative Commission. (B.S.M. 03 -18 -2014)
P54
NEW BUSINESS
P55
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE:
Recommendations from Personnel Committee 04 -07 -2014
SUBJECT /PROPOSAL/REOUEST•
Recommendations from Committee
STAFF CONTACT(S):
Mr. Hawker
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
ITEM NUMBER:
10
INFORMATION:
INFORMATION:
BACKGROUND:
The Personnel Committee of the Board of Supervisors met at 6:00pm on March 24, 2014 for the following:
CLOSED SESSION:
Discussion, consideration, or interviews of prospective candidates for the appointment of
specific public officers of any public body.
Authority: §2.2- 3711(A)(1) of the Code of Virginia, 1950, as amended
Subject Matter: County Administrator
Purpose: Review Applications received for County Administrator Vacancy
DISCUSSION:
RECOMMENDATION:
Recommendations, if any, will be received by the full Board of Supervisors from the Personnel Committee on
Monday, April 4, 2014.
P56
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
PERSONNEL COMMITTEE
3:00 P.M.
MONDAY, MARCH 24, 2014
MAIN CONFERENCE
CAPTAIN MARTIN BUILDING
1 CENTER STREET
CHATHAM, VIRGINIA
AGENDA
1. Call to Order — 3:00 P.m.
2. Roll Call
3. Approval of Agenda
CLOSED SESSION
4. Discussion, consideration, or interviews of prospective candidates for the appointment of
specific public officers of any public body.
Authority: §2.2- 3711(A)(1) of the Code of Virginia, 1950, as amended
Subject Matter: County Administrator
Purpose: Review Applications received for County Administrator Vacancy
ADJOURNMENT
P57
PITTSYLVANIA COUNTY
EXECUTIVE SUMMARY
AGENDA TITLE:
AFID Grant — Feasibility Study
SUBJECT/PROPOSAL/REQUEST:
Submit an Agriculture and Forestry Industries
Development Fund (AFID) grant application for an
Integrated Poultry Industry Feasibility Study.
STAFF CONTACT(S):
Mr. Hawker
Mr. Sides
AGENDA DATE:
04 -07 -2014
ACTION:
YES
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
0
ITEM NUMBER:
11
INFORMATION:
INFORMATION:
BACKGROUND:
The Board of Supervisors created an Agriculture Development Board to support existing agriculture related
industries in the County and to promote new agri- business opportunities.
DISCUSSION:
The Agriculture Development Board has identified the integrated poultry industry as a potential opportunity to
increase employment and income within the agriculture sector in the County. The Pittsylvania County Agriculture
Director has made some preliminary inquiries into the opportunities associated with this industry and has identified
a funding source for a Feasibility Study to help determine the potential of an integrated poultry industry in
Pittsylvania County and whether the County can provide the assets necessary for this market. If the findings of this
study determine that a mutually beneficial economic development opportunity exists for the poultry industry, then
the study materials will be useful in a marketing and promotion effort. The Agriculture and Forestry Industries
Development Fund (AFID) provides matching funds to local governments to fund feasibility studies. In order to
apply for $10,000 from this Fund, Pittsylvania County must commit to match this request with $10,000 in local
funds. The application being prepared by the Agriculture Director proposes the following local contribution: $5000
in cash funding and $5000 of in -kind services by County staff.
RECOMMENDATION:
Staff recommends that the Board review and approve the attached Resolution of support for the AFID grant and
authorize the Interim County Administrator to provide a letter of support for the application committing that the
required funds will be provided prior to project completion.
P58
Vittolbania Couutp 36oarb of Ouperbi org
RESOLUTION
2014 -04 -01
VIRGINIA: At a regular meeting of the Board of Supervisors of Pittsylvania County, Virginia,
held on Monday, April 7, 2014, the following resolution was presented and adopted:
WHEREAS, the Governor's Agriculture and Forestry Industries Development Fund
(AFID) is designed to encourage efforts by local governments to support their agriculture and
forestry based businesses; and
WHEREAS, the AFID program provides matching funds to local governments to fund
feasibility studies, business plans and other pre - development work for projects that will have a
significant and lasting positive impact on the local agriculture sector; and
WHEREAS, the Pittsylvania County Board of Supervisors created and appointed a
Pittsylvania County Agriculture Development Board to promote and support the agriculture and
forestry industry in the County; and
WHEREAS, the Pittsylvania County Agriculture Development Board has identified the
integrated poultry industry as a primary agribusiness development opportunity for the County;
and
WHEREAS, the Agriculture Development Board has determined that an in -depth and
independent feasibility study that will evaluate the integrated poultry market requirements and
growth opportunities, identify target companies and help develop marketing materials is a critical
first step in pursuing this agribusiness opportunity; then
BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors
supports an application to the Agriculture and Forestry Industries Development Fund for an
Integrated Poultry Industry Feasibility Study grant in the amount of $10,000 and that the County
agrees to match these funds with $5,000 of in -kind services and $5,000 in cash funding; and
BE IT FURTHER RESOLVED, that the Interim County Administrator is directed to
provide a letter of support for the application committing that the required funds will be provided
prior to project completion.
Given under my hand this 7`h day of April, 2014.
Jessie L. Barksdale, Chairman
Pittsylvania County Board of Supervisors
Otis S. Hawker, Interim Clerk
Pittsylvania County Board of Supervisors
P59
PITTSYLVANIA COUNTY
AGRICULTURE
DEVELOPMENT BOARD
George Winn
Chairman, Agriculture Development Board
19783 US Hwy. 29 South, Suite B
Chatham, VA 24531
March 27, 2014
Otis Hawker
Acting County Administrator
1 Center Street
Chatham, VA 24531
Interim County Administrator Hawker:
As you are aware, agriculture and forestry comprise the largest single industry in Pittsylvania
County. Directly and indirectly employing over 7,500 local residents and providing a catalyst of
$1.2 billion dollars to our economic infrastructure, agriculture and forestry are notably the
strongest facets for potential development within the county.
Recently, the Intensive Agriculture subcommittee of our Agriculture Development Board has
identified the integrated poultry industry as a primary agribusiness development opportunity
for our area. There are numerous aspects that could make our county attractive to an
integrated poultry conglomerate. As citizens and board members, we realize these advantages.
However, the Agriculture Development Board would like to conduct an in -depth and
independent feasibility study focusing on attracting these integrated poultry companies to our
area. We would like to know what companies are considering expanding, how and where could
a poultry complex be located, what attributes of an area are attractive to poultry companies,
and how we can enhance our profile and marketing strategies to lobby these poultry
companies. This feasibility study and the data it produces will be utilized to develop
promotional pieces and to assist the county in the manner best suited to invite an integrator to
the Southside of Virginia.
P60
Therefore, the Agriculture Development Board is requesting a Resolution of Support from the
Board of Supervisors to accompany an AFID Planning Grant application in the amount of
$10,000.00 to perform such a feasibility study. The total estimated cost of the study would
total approximately $20,000.00. As required by the AFID Planning Grant Guidelines, the
county's financial commitment will consist of a blend of in -kind contributions and monetary
infusion. The budget for this grant would consist of the following:
Our county is uniquely poised to significantly expand our agriculture infrastructure with a
unified approach from the county, the leaders in our local agriculture sector which help to
frame the Agriculture Development Board, and through the unceasing efforts of the Office of
Agriculture Development. Likewise, our farmer base is looking for diversified opportunities to
keep their farming enterprises profitable. Focusing our efforts on attracting and landing a
poultry integrator could very well be the opportunity that continues our progressive march
towards enhancing our rural agri -based economic structure.
Thank you in advance for considering this request for a Resolution of Support from the Board of
Supervisors to accompany an AFID Planning Grant application. We look forward to working
with you and your staff to answer any questions that may arise.
Sincerely,
George Winn, Chairman
Agriculture Development Board
Pittsylvania County
P61
In -Kind or Monetary
Agency
Contribution
Pittsylvania County —Cash
$5,000.00
Pittsylvania County— In -Kind
$5,000.00
Staff Support
AFID Planning Grant
10 000.00
Total:
$20,000.00
Our county is uniquely poised to significantly expand our agriculture infrastructure with a
unified approach from the county, the leaders in our local agriculture sector which help to
frame the Agriculture Development Board, and through the unceasing efforts of the Office of
Agriculture Development. Likewise, our farmer base is looking for diversified opportunities to
keep their farming enterprises profitable. Focusing our efforts on attracting and landing a
poultry integrator could very well be the opportunity that continues our progressive march
towards enhancing our rural agri -based economic structure.
Thank you in advance for considering this request for a Resolution of Support from the Board of
Supervisors to accompany an AFID Planning Grant application. We look forward to working
with you and your staff to answer any questions that may arise.
Sincerely,
George Winn, Chairman
Agriculture Development Board
Pittsylvania County
P61
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER:
Centra EMS Radio Communications Expansion 04 -07 -2014 12
Project – Federal Communications Commission
(FCC) Licensing ACTION: INFORMATION:
Yes
SUBJECT/PROPOSAL/REOUEST• I CONSENT AGENDA:
Request by Centra to use GPS Coordinates –White ACTION: INFORMATION:
Oak Mountain and Gretna Towers
ATTACHMENTS:
STAFF CONTACT(S): Yes
Mr. Hawker ,,.. ,, ..,, – — I
BACKGROUND:
In order to provide reliable communications with Centra's patient transport vehicles traveling between Centra
facilities and other healthcare providers; located in the City of Danville, Virginia, new Gretna Medical Center
(currently under construction) and Lynchburg General Hospital, will require Centra to expand the current
Lynchburg area EMS communications system south along US Route 29 from Altavista, Virginia to White Oak
Mountain in Pittsylvania County.
DISCUSSION:
In order to meet Federal Communications Commission (FCC) licensing processing (5 to 6 months) and meet
Centra's communications systems placement by third quarter of 2014, Centra would like to request permission to
list the GPS coordinates of the Gretna and White Oak Mountain towers in their FCC license application. This
request does not imply the use of the sites, only to utilize the coordinates to start the application process. If
approval is not given by the Board of Supervisors, Centra would remove the coordinates from the application.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review and consideration.
P62
1920 o Road
C C A T t 1 Lync hburg, Vir ginia 2
4501
PHONE: 434.200.4700
WEB: www.centrahealth.com
April 2, 2014
Otis Hawker — Interim
P.O. Box 426
Chatham, VA 24531
Pittsylvania County Administrator
On March 20, 2014 Centra submitted a request to present to the Pittsylvania
County Communications Committee a plan for the utilization of two Pittsylvania County
EMS radio sites /towers: one located in Gretna, Virginia and the other on White Oak
Mountain in Pittsylvania County. The purpose of this communication expansion is to
provide reliable communications between EMS patient transport vehicles traveling
between Centra facilities and other healthcare providers. Providing this radio
communications system along the US 29 corridor into Pittsylvania County to Danville,
Virginia will ensure those patients transported to a higher level of care (the healthcare
provider accepting their care) is prepared to act upon arrival.
In order to meet Centra's communications system placement by third quarter of
2014, address the anticipated Federal Communications Commission (FCC) lead time of
five to six months for processing radio site licensing for new projects, and pending
discussions /approval by the Pittsylvania County Board of Supervisors, Centra would like
to request permission to list the GPS coordinates of these two sites in our FCC license
application.
This request does not imply the use of the sites approval nor any terns agreed
upon at this time. The request is to utilize the coordinates to start the license application
process pending formal review by the Pittsylvania County Board of Supervisors
regarding site utilization. If approval is not given by the Pittsylvania County Board of
Supervisors, then Centra would remove the coordinates from the application.
We greatly appreciate your consideration of the request and look forward to your
response.
Respectfully requested,
H. Lee Gilley, Jr
Centra Director, Centra Clinical Engineering
Shannon H. Knight
Centra Managing Director of Radiology /Site Administrator Gretna Medical Center
CENTRA
Lynchburg General Hospital
March 18, 2014
Otis Hawker — Interim
P.O. Box 426
Chatham, VA 24531
Pittsylvania County Administrator
Re: Centra EMS radio communications expansion project
1901 Tate Springs Road
Lynchburg, Virginia 24501
PHONE: 434.200.3000
WEB: centrahealth.com
In order to provide reliable communications with Centra's patient transport vehicles
traveling between Centra facilities and other healthcare providers; located in the City of
Danville, Virginia, new Gretna Medical Center (currently under construction) and Lynchburg
General Hospital, will require Centra to expand the current Lynchburg area EMS
communications systems south along US Route 29 from Altavista, Virginia to White Oak
Mountain in Pittsylvania county. Enclosed is a more detailed objective and overview of this
project.
Centra would like to request permission to present this project in detail to the County
Board of Supervisors via the Radio /Telecommunications Committee.
Centra would welcome the opportunity to have this system operational by October,
2014. Lead time for the Federal Communications Commission (FCC) licensing and construction
approval is approximately six months meaning our applications will need to be filed by April
2014 to ensure communication expansion is operational for the citizens of Pittsylvania County.
We greatly appreciate your consideration of the request and look forward to your
response.
Sincerely,
H. Lee Gilley, Jr
Director, Clinical l Engineering
Shannon Knight
Managing Director Radiology /Site Director Gretna Medical Center
Nathan
a:
Campbell
Director, Emergency Services
4
March 18, 2014
CENTRA
Lynchburg General Hospital
Otis Hawker — Interim
P.O. Box 426
Chatham, VA 24531
Objective:
1901 Tate Springs Road
Lynchburg, Virginia 24501
PHONE: 434.200.3000
WEB: CentraHealth.com
Gretna / Rte 29 Centra Communications
The objective of this communications expansion is to extend the BREMS Med 9, Med 1 and Med 2
Lifeline radio channels (450 Mhz) south from the Altavista, Virginia area along US 29 south into the City of
Danville, Virginia in order to provide adequate communications with Centra ambulances that will be traveling
between Centra and other healthcare facilities located; Danville, Virginia, new Gretna Medical Center (under
construction) and the Emergency Department (ED) at Lynchburg General Hospital (LGH) in Lynchburg, Virginia.
Reliable communications with these vehicles allow for pre - hospital transmission of 12 lead EKG's
(standard of care within the region) as well as additional medically related information.
Overview:
In order to establish this line of communication it is necessary to create a microwave link from existing
Lynchburg repeaters to an area that ensure coverage into Danville. Using propagation mapping it has been
determined that this can be accomplished with a tower in the Gretna area and another on White Oak
Mountain in Pittsylvania County. Two paths have been mapped to accomplish this microwave link. (Maps to
be presented)
In addition to the microwave links on each of these sites, we will also need to install 450 Mhz
transmitters for direct communications with the ambulances.
Furthermore a General Devices CAREPoint controller system will need to be installed at the Gretna
Medical Center to replicate communication management. The CAREPoint can manage communications from
any source via a single touch screen device. Included are telephone, email, two -way radio systems (any
freque cy) and paging.
Shannon Knight, MBA, RTR, (CT), CRA
Managing Director of Radiology/
Site Director of Gretna Medical Center
H. Lee Gilley,JR
Director of Clinical Engineering
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA DATE:
AGENDA TITLE: 1 4 -07 -14
Expenditure Refunds- Requires a motion and a 10 -day I ACTION:
layover Yes
SUBJECT/PROPOSAL/REQUEST:
Budget Amendment for expenditure refunds
STAFF CONTACT(S):
BACKGROUND:
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
ITEM NUMBER:
14
INFORMATION:
INFORMATION:
REVIEWED BY:
DISCUSSION:
Attached is a list of expenditure refunds for the month of March 2014 for review. As discussed earlier with
the Board, the simple routine of putting every refund back in the budget is extremely time consuming and
leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the
budget so the budget would increase with every expenditure refund.
RECOMMENDATION:
Staff recommends the reappropriation of funds as follows: $199.67 to Clerk of Courts- Copier Lease (100 -4-
021600- 60051), $234.87 to Jail- Extradition (100 -4- 033100 - 5550), $35.00 to Animal Control- Donations
(100 -4- 035100 - 5883), $10,175.28 to E911- Telephone (100 -4- 035500 - 5230), $4,319.52 to Library-Full -Time
Salaries (100 -4- 073100- 1100), $260.00 to Library- Postage (100 -4- 073100 - 5210), $1,331.60 to Library -
Computer Supplies (100 -4- 073100 - 6021), $1,311.75 to Ag Development - Travel (100 -4- 082500 - 5500),
$2600.00 to Memorial Gifts Fund -Books (265 -4- 073310 - 6012), $12,893.14 to WIA -Other Operating (251 -4-
353853- 6014). THIS ITEM REQUIRES A MOTION AND A 10 -DAY LAYOVER.
P66
PITTSYLVANIA COUNTY
VIRGINIA
Finance Department
Phone (434) 432 -7740
P.O. Box 426 * * * Fax (434) 432 -7746
Chatham, Virginia 24531 4( p Gretna /Hurt (434) 656 -6211
* * + + * * Bachelors Hall/`Whitmell (434) 797 -9550
* 1787
MEMO TO: Otis S. Hawker, Interim ounty Administrator
FROM: Kim Van Der Hyde
Finance Director
SUBJECT: March Expenditure Refunds
DATE: April 2, 2014
The list below shows all expenditure refunds that were sent to the Finance Department
during the month of March. I am recommending that all of the following expenditure
refunds be reappropriated by the Board of Supervisors:
100 -4- 021600 -60051 Clerk of Court- Copier Lease 199.67
Reimbursement
100 -4- 033100 -5550 Extradition 234.87
100 -4- 035100 -5883 Animal Control- Donations 35.00
Donations
100 -4- 035500 -5230 E911- Telephone 10,175.28
Reimbursement
100 -4- 073100 -1100 Library -Full -Time Salaries 4,319.52
E -rate Reimbursement Check
100 -4- 073100 -5210 Library- Postage 260.00
Donation
100 -4- 073100 -6021 Library- Computer Supplies 1,331.60
Refund Check
100 -4- 082500 -5500 Ag Development - Travel 1,311.75
Airline Reimbursement
P67
265 -4- 073310 -6012 Memorial Gifts Fund -Books 2,600.00
Donation
251 -4- 353853 -6014 WIA -Rent 12,893.14
Reimbursement
(251 -3- 000000 - 150201)
TOTAL EXPENDITURE REFUNDS — MAR $ 33,360.83
P68
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
J.T. Minnie Maude Grant — Requires a Roll Call Vote
SUBJECT/PROPOSAL/REOUEST:
Appropriation of J.T. Minnie Maude Grant Funds
STAFF CONTACT(S):
Hawker, Van Der Hvde
BACKGROUND:
AGENDA DATE:
4 -07 -14
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
ITEM NUMBER:
15
INFORMATION:
INFORMATION:
DISCUSSION:
Mark Moore, Pittsylvania County Recreation Director, recently received notification of a grant awarded by
the J.T. Minnie Maude Charitable Trust in the amount of $32,500 for the Recreation Department. This grant
is to be used for "installation of two new youth baseball fields in the Gretna district." This grant does not
require a local match.
RECOMMENDATION:
Staff recommends that the Board of Supervisors approve an appropriation of $32,500 for J.T. Minnie Maude
Grant and give authority to the Interim County Administrator to sign the grant acceptance form. THIS
MOTION REQUIRES A ROLL CALL VOTE.
P69
App# 5399
March 13, 2014
Mark Moore
Pittsylvania County Parks & Recreation
PO Box 426
Chatham, VA 24531
Dear Mr. Moore:
T IM
Providing the means to succeed
We are pleased to inform you that the Trustees of the J.T. — Minnie Maude Charitable Trust have reviewed your recent
grant request and have made an award to your organization in the amount of $32,500.00. It is the intention of the
Trustees that this grant be used for "installation of two new youth baseball fields in the Gretna district ".
Enclosed you will find a Grant Agreement formalizing our grant relationship. This Grant Agreement explains the
responsibilities and expectations of both parties. In order to acknowledge receipt of this agreement, accept its
conditions, and be eligible to receive payment of grant funds, PLEASE RETURN TWO SIGNED COPIES TO THE TRUST. A
countersigned copy of the Agreement will be returned with the check payment for your organization's records. Once
the Grant Agreement is received in our office, the grant monies will be dispersed according to the following schedule:
$32,500.00 -- around May 15, 2014
As the Grant Agreement indicates, the Trust requests that the enclosed Post -Grant Report be completed and returned
within one year following the receipt of grant funds. Supporting documentation for expenditures should be included
with the report.
On behalf of the Board of Trustees, the office staff and the late James T. Emerson, whose generosity makes all our
awards possible, please know that we are proud to support the important work you are doing to benefit the residents of
Danville / Pittsylvania County, Virginia. We wish you much success in your efforts as you undertake the responsibilities of
this grant.
Sincerely,
Fred K. Webb, Jr.
Executive Director
Enclosures
223 Riverview Drive, Suice G • Danville, VA 24541 • 434 - 797 -3330 • Fax 434 - 797 -3343
www.jtmrn.org
P70
GRANTAGREEMENT
App# 5399 Ser# 2260
The grant to Pittsylvania County Parks & Recreation from the J.T. — Minnie Maude Charitable
Trust is for the purpose(s) described below and is subject to your organization's acceptance of
the terms and conditions herein. To acknowledge this agreement, to accept its conditions, and
to be eligible to receive payment of the grant funds, PLEASE RETURN TWO SIGNED COPIES TO
THE TRUST. A countersigned copy will be returned to you for your organization's records.
GRANTEE:
Amount of Grant: $32,500.00
Grant Request Date: 2/1/2014
Grant Purpose: installation of two new youth baseball fields in the Gretna district
Payment Schedule:
$32,500.00 -- around May 15, 2014
Grantee further agrees:
1. The grant monies must be spent within one year of award, for the grant purposes stated
within this grant agreement and must be for the benefit of the residents of
Danville / Pittsylvania County, Virginia.
2. The Trust requires documentation of three (3) bids for every construction /renovation
project and copies of permits where required by local jurisdictions.
3. To repay to Grantor any portion of the grant funds not used within one year or which
were not used for the purpose(s) stated above.
4. To submit to Grantor a "Post -Grant Report", with supporting documentation such as
purchase receipts, paid invoices, deposit slips, cancelled checks, etc., within one year
following the receipt of grant funds awarded under this agreement, concerning the
matter in which said funds were spent and the progress made in accomplishing the
purpose(s) herein.
5. To keep adequate records of expenditures to enable such records to be readily
reviewed.
6. To keep records of such expenditures, as well as copies of any and all reports submitted
to Grantor, for at least four years following the completion of the expenditure of grant
funds.
7. To notify Grantor if any changes occur which could lead to a change in the Grantee's tax
exempt status or public charity classification and to repay to Grantor any unspent grant
funds if the Grantee's tax exempt status is revoked or it ceases to be a public charity.
8. To notify Grantor if any changes occur in the program or project for which funding is
given, as specifically set out in the purposes and conditions of this grant agreement.
P71
9. To fully cooperate with a representative of Grantor in evaluation of the effective use of
the funds awarded.
10. To use no portion of the grant funds to: 1) influence the outcome of any specific public
election, or to carry on directly or indirectly any voter registration drive; 2) carry on
propaganda otherwise to attempt to influence legislation (within the meaning of the IRC
Section 4945 (d)(1); or 3) undertake any activity for any purpose other than a charitable,
educational, etc. purpose described in IRC Section 170 (c)(2)(B).
11. To repay to Grantor upon demand the full amount of the grant funds if there is a failure
to comply with any provision of this Grant Agreement.
12. Grantee understands that renewal of this grant is not automatic.
13. The Grantee may acknowledge the Trust's support of this project in any or all
announcements and written materials. Please list any such acknowledgements as the
"J.T. — Minnie Maude Charitable Trust."
Grantor:
J.T. — Minnie Maude Charitable Trust
By (Fred K. Webb Jr., Executive
The terms and conditions of this Grant Agreement have been read, are understood and are
accepted, and it is confirmed that there has been no change in the tax exempt status and public
charity classification of Grantee.
Grantee:
Name of organization: Pittsylvania County Parks & Recreation
By (signature of Officer or Trustee):
Printed Name:
Date:
P72
9. To fully cooperate with a representative of Grantor in evaluation of the effective use of
the funds awarded.
10. To use no portion of the grant funds to: 1) influence the outcome of any specific public
election, or to carry on directly or indirectly any voter registration drive; 2) carry on
propaganda otherwise to attempt to influence legislation (within the meaning of the IRC
Section 4945 (d)(1); or 3) undertake any activity for any purpose other than a charitable,
educational, etc. purpose described in IRC Section 170 (c)(2)(B).
11. To repay to Grantor upon demand the full amount of the grant funds if there is a failure
to comply with any provision of this Grant Agreement.
12. Grantee understands that renewal of this grant is not automatic.
13. The Grantee may acknowledge the Trust's support of this project in any or all
announcements and written materials. Please list any such acknowledgements as the
"J.T. — Minnie Maude Charitable Trust."
Grantor:
J.T. — Minnie Maude Charitable Trust
By (Fred K. Webb Jr., Executive Director)
The terms and conditions of this Grant Agreement have been read, are understood and are
accepted, and it is confirmed that there has been no change in the tax exempt status and public
charity classification of Grantee.
Grantee:
Name of organization: Pittsylvania County Parks & Recreation
By (signature of Officer or Trustee):
Printed
Date:
P73
REPORTS FROM
MEMBERS
P74
REPORTS FROM
LEGAL COUNSEL
P75
REPORTS FROM
INTERIM
COUNTY
ADMINISTRATOR
P76
PITTSYLVANIA i
VIRGINIA
�SYLy�
l
C 9
4
AlpW Y
PittsyIvania County • 776
�RG1N�P
Parks & Itetrration
DOUNTY
Mark D. Moore
Director of Parks & Recreation
P.O. Box 426
Chatham, Virginia 24531
mark.mgore&pittgov ore
Telephone (434) 432 -7736
Fax (434) 432 -7714
Memorandum
To: Otis S. Hawker, Interim County Administrator
From: Mark Moore, Director of Parks and Recreation
Date: March 4, 2014
Subject: Board of Equalization Compensation for January and February 2014
With the $32,500 Gretna ballfield grant awarded in March, I am pleased to report the Parks
and Recreation Department has been able to secure $100,500 in grant funding to date for the
renovation and addition of recreational fields in the Tunstall, Chatham, Dan River and Gretna
communities. This includes the renovation of 3 existing baseball fields in Tunstall and Dan River,
the addition of 4 new baseball fields in Chatham and Gretna and numerous other improvements
including bleachers, concrete sidewalks and pads, sideline fencing, and baseball dugouts. I plan to
continue prioritizing needs throughout each area and applying for grants to help address those
needs.
MM/rf
P77
PITTSYLVANIA COUNTY
Otis Hawker, Interim
County Administrator
P.O. Box 426
Chatham, Virginia 24531
e -mail: dsleeper @pittgov.org
VIRGINIA
� W'F 4\
wn�
L
MEMORANDUM
To: Otis S. Hawker, Interim County Administrator
From: Pete Boswell., Chief Animal Control Officer
Date: April 1, 2014 Subject: Animal Control Activity Report
Phone (434) 432 -7710
Fax (434) 432 -7714
Gretna /Hurt (434) 656 -6211
During the period of February 28, 2014 through March 31, 2014, the Animal Control Officers responded
to 277 calls; _45_ follow up calls as per Pete Boswell, Chief Animal Control Officer, resulting in the
following:
Description
Number
Remarks
Animals taken into custody:
92
Dogs
68
Cats
20
Other
4
3 opossum 1 raccoon
Animals on hand at month end
7
Animals dispatched
29
1 -cat,l found dead in tree, 25 -dos 3 - others
Licenses checked
106
Court cases
15
Summons
18
Animals Adopted
1
Animals returned to owners
12
Cats taken to the Humane Society
18
Animals Transferred
21
FC —18 MHC -3
Injured animals pic ked up
3
Animals found in traps
29
Exposures: Human/Saliva
3
Exposures: Does/Cats/Wildlife
0
Dog Bites
5
Cat Bites
1
Cruelty Checks
3
Well -being Checks
12
CaVDog Fights
4
Investigated killings by dogs/cats
1
Investigate killings by Coyotes
0
If you have any questions concerning this, please do not hesitate to contact me.
P78
PITTSYLVANIA COUNTY
VIRGINIA
5 Y L
Otis Hawker, Interim
Ph
County Administrator o one ( 434 ) 432 -7710
'`�I 434
P.O. Box 426 a ��'r � c Fax ( ) 432 -7714
Chatham, Virginia 24531 u; w o tir y Gretna /Hurt (434) 656 -6211
e -mail: dsleeper @pittgov.org J b
1767
MEMORANDUM
To: Otis S. Hawker, Interim County Administrator
From: Pete Boswell., Chief Animal Control Officer
Date: April 1, 2014
Subject: Conservators of the Peace
Solid Waste Monitoring Report
The Animal Control Officers whom have been appointed to the position of Conservators of the Peace
monitoring solid waste sites in Pittsylvania County, as per Pete Boswell, Chief Animal Control Officer,
for the period of February 28, 2014 through March 31, 2014
iption
Number
Remarks
13 hrs
s monitored
Echicles
196
113
nterin sites
11
5
Vehicl es checked
0
Summons' issued
0
Court Cases
0
Convictions
If you have any questions concerning this, please do not hesitate to contact me.
P79
PITTSYLVANIA COUNTY
VIRGINIA
Darrell W. Dalton, Superintendent ¢� y
Building & Grounds Department p n Phone (434) 432 -1768
51 N. Main St. ,� t� r� q Fax (434) 432 -2294
P.O. Box 426 .` O w Gretna /Hurt (434) 656 -6211
Chatham, Virginia 24531 Bachelors Hall/Whitmell (434) 797 -9550
1 767
E -mail: darrell.dalton @pittgov.org
MEMORANDUM
To: Otis S. Hawker, Interim County Administrator
From: Kaylyn Giles, Administrative Assistant 11, County Administration —Qt�
Date: April 3, 2014
Subject: COMPLETED WORK ORDERS —March 2014
Attached please find a listing, by department, of completed work orders for the month of
March. This list does not reflect work orders in progress but not yet completed, actual
expenses incurred, or routine maintenance necessary for the smooth operation of the County
facilities. However, it does reflect the total number of man - hours.
Presently, there are approximately 33 work orders still outstanding.
If you have any questions concerning this, please do not hesitate to contact me.
KG
Attachment
cc: Darrell W. Dalton, Director of Buildings and Properties
P80
WORK ORDERS COMPLETED FOR MONTH OF MARCH 2014
NO. W/O MAN -HOURS
ANIMAL CONTROL
- -
ARMORY
A S C S /EXTENSION/ USDA -FSA
BOARD OF SUPERVISORS
BUILDING & GROUNDS
BUIDINGINSPECTIONS
CAPTANMARTNBLDG
CENTRAL.ACCOUTNG
CENTRAL PURCHASING
CIRCUIT COURT
2
y
CLERK OF COURT
4
8
CODE COMPLIANCE (PLANNING COMNOSSSION &ZONING
3
4
COMMISSIONEROFREVENUE
1
4
COMMONWEALTH ATTORNEY
2
18
CORBNUMTYPOISCY AND MGMT. BOARD
COMPACTOR SITE
COUNTYADMINSTRATOR =MST COUNTYAOMIN.
COUNTY ATTORNEY
COURTHOUSE (1%8 ANNEX)
COURTHOUSE (EDWMR SIIBiLDS)
CSA -CPMB
DEPOT BL DMG
ECONOMIC DEVELOPMENT
EMERGENCY911 FACRITY
ENVIRONMENTAL HEALTH
FINANCE
4
FIREMARCHAI
GENERALDISTRICTCOURT
)
GRANTS ADMISTRATION
HEALTH DEPARTMENT
10
23
HUMAN SERVICES FACILITY
INDUSTRIAL PARRS
INFORMATION TECHNOLOGY
1AI6
24
24
) SNME & DOMESTIC COURT
2
3
N NLE& DDMESTFC COURT SERVICES UNT
LANDFIS
LIBRARY
3
10
LITERACY
MAGISTRATE
MOSES BUMI NG
OLD DOh ON AG. COMPLEX
PCED BUIDING
REASSESSMENT
RECREATION: ROB. -T &WAYSIDE PARK
RECREATIONAL
iEGISTRAR- VOTMGPItECINCiS
2
16
'HEM
2
S
30C SHRWCES
4
3
CREASURER
1
I
JICTIM WITNESS
)THER: 4380 BERRY RILL RD
RNGGOLDDEPOT
CALLANDS CLERKS OFFICE
OLD CHATHAM ELEISffNTARYSCHOOL
YATES TAVERN
IOTAL WORK ORDERS COMPLETER -MARCH 2014
62
133
YEAR To DATE 07MI2013 -06J 14
651
7,18R
P81
PITTSYLVANIA COUNTY CODE COMPLIANCE
MONTHLY REPORT & FEES
March 2014
TYPES OF PERMITS
78
BUILDING PERMIT FEES COLLECTED
$6,924.02
78
LEVY COLLECTED
$138.67
0
SUBDIVISION FEES COLLECTED
$0.00
25
ZONING PERMIT FEES COLLECTED
$120.00
0
REINSPECTION FEES COLLECTED
$0.00
12
LAND DISTURBING FEES COLLECTED
$155.00
193
TOTAL FEES COLLECTED
$7,337.69
MONTHLY BUILDING VAI.ITFS
8
NEW DWELLINGS
$1,319,440.00
2
MOBILE HOMES /OFFICE TRAILERS
12,500.00
0
DOUBLE -WIDE MOBILE HOMES
0.00
0
MODULAR
0.00
20
COMMERCIAL CONSTRUCTION
737,429.00
47
MISCELLANEOUS
459,416.00
77
TOTAL
$2,528,785.00
NONTAXABLE: $311,080.00
$6,215,047.00
MONTHLY ACTIVITY REPORT
BER OF BUILDING IN
NUMBER OF REJECTIONS OF WORK 39
NUMBER OF E & S INSPECTIONS 32
NUMBER OF MILES INSPECTORS TRAVELED 3,31
MONTHI.Y ZONING FFF.S
1
1
REZONING FEES COLLECTED
$166.10
1
SPECIAL USE PERMIT FEES COLLECTED
159.61
0
VARIANCE & APPEAL FEES COLLECTED
0.00
0
SIGN PERMIT FEES COLLECTED
0.00
2
TOTAL
$325.71
Respectfully Submitted,
���
Odie H. Shelton, Jr.
Director of Code Compliance/
Zoning Administrator
P82
ADJOURNMENT
P83