12-02-2013 Regular MeetingRegular Meeting
December 2, 2013
Pittsylvania County Board of Supervisors
Monday, December 2, 2013
Regular Meeting
VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was
held on Monday, December 2, 2013 in the General District Courtroom of the Edwin R. Shields
Addition in Chatham, Virginia. James H. Snead, Chairman, called the meeting to order at 7:01
p.m. The following members were present:
Brenda H. Bowman Chatham-Blairs District
Coy E. Harville Westover District
James Snead Dan River District
Jessie L. Barksdale Banister District
Jerry A. Hagerman Callands-Gretna District
Tim Barber Tunstall District
Elton W. Blackstock Staunton River District
Mr. Otis S. Hawker, Interim County Administrator, Mr. J. Vaden Hunt, County Attorney,
Mr. Greg L. Side, Assistant County Administrator for Planning & Development, and Ms.
Rebecca Flippen, Deputy Clerk to the Board, were also present.
The Pledge of Allegiance was led by Brosville Boy Scout Troop #356.
Approval of Agenda
Motion was made by Mr. Barber, seconded by Mr. Barksdale, to approve the agenda with
the following additions:
Additions: (a) Reappointment of Mary Black to the Beautification Committee
(b) Additional Holiday Time
Mr. Barber’s motion was unanimously approved by the Board.
Hearing of the Citizens
Darlene Doss of the Staunton River District offered a word of prayer.
This concluded the Hearing of the Citizens.
Consent Agenda
Motion was made by Mr. Barber, seconded by Mr. Barksdale, to approve the Consent
Agenda.
Consent Agenda:
(a) Minutes: November 4, 2013 – Regular Meeting
November 19, 2013 – Adjourned Meeting
November 21, 2013 – Adjourned Meeting
(b) Bill List November 2013 (Online)
(c) Ratification of Resolution 2013-11-06; Bachelors Hall Volunteer Fire
Department-50th Anniversary
(d) Award of Appreciation - H. Blair Reynolds
(e) Award of Appreciation – Roy P. Byrd, Jr.
(f) Outstanding Achievement Award – Danville/Pittsylvania Chamber of
Commerce
Mr. Barber’s motion was unanimously approved by the Board.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2013-11-06
WHEREAS, the Bachelors Hall Volunteer Fire Department is celebrating fifty (50) years
of dedicated service in providing fire protection to the Bachelors Hall community; and
WHEREAS, the Bachelors Hall Volunteer Fire Department was chartered and formed in
1963; and
Regular Meeting
December 2, 2013
WHEREAS, the original location for the Bachelors Hall Volunteer Fire Department was
Route 863, Berry Hill Road; and
WHEREAS, the first active fire chief was Charlie Merchant and the fire department has
approximately 23 active members; and
WHEREAS, the department’s first call was for a brush fire on Melvin Gray’s farm; and
WHEREAS, the Bachelors Hall Volunteer Fire Department is presently located on 1301
Berry Hill Road, directly across from where the original station was; and
WHEREAS, the Bachelors Hall Volunteer Fire Department has twenty-two (22)
dedicated members with Allen Roberts serving as fire chief; and
WHEREAS, the Bachelors Hall Volunteer Fire Department, as of November 19, 2013,
has been officially recognized by the Pittsylvania County Board of Supervisors as a Medical
Transport Agency within Pittsylvania County, enabling the station to further broaden its services
to the citizens in the Bachelors Hall community; then
BE IT HEREBY RESOLVED that the Board of Supervisors of Pittsylvania County, on
the behalf of the citizens of Pittsylvania County, congratulate and thank the Bachelors Hall
Volunteer Fire Department and its members for providing 50 years of invaluable service to the
citizens of Pittsylvania County and the Board of Supervisors wishes the Bachelors Hall
Volunteer Fire Department and its members a safe and successful future providing protection to
the citizens of Pittsylvania County; and
BE IT FURTHER RESOLVED that a copy of this resolution be presented to the
Bachelors Hall Volunteer Fire Department at their Community Day celebration on Saturday,
November 23, 2013.
Presentations
Lisa Fultz, Executive Director of the West Piedmont WorkForce Investment Board
(WPWIB) presented the WPWIB’s 2013 annual report and updated the Board on new programs
being implemented into the program.
Unfinished Business
At the November 19, 2013 meeting of the Board of Supervisors a motion was made by
Mr. Barksdale, seconded by Mr. Blackstock, to approve and appropriate $16,084.56 from
unappropriated surplus for fuel reimbursement submitted by the Altavista EMS that required a
10-Day Layover that had now been met. The following Roll Call Vote was recorded: Mr.
Harville-Yes; Mr. Barber-Yes; Mr. Barksdale-Yes; Mr. Blackstock-Yes; Ms. Bowman-Yes; Mr.
Hagerman-Yes; and Mr. Snead-Yes. Mr. Barksdale’s motion was unanimously approved by the
Board.
New Business
Motion was made by Mr. Harville, seconded by Mr. Barber, (1)directing the Interim County
Administrator and County Attorney to notify the Circuit Court of Pittsylvania County to appoint a
Board of Equalization (BOE) in accordance with §58.1-3370 of the Code of Virginia, 1950, as
amended; and (2) set the compensation for members of the BOE at $150.00 per day for the days the
BOE convenes in order to carry out their required duties, including any training days that may be
required, which was unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Mr. Barber, to approve a contract with
CivicPlus for a completely new County website and an independent but coordinated subsite for
Economic Development, noting the project costs in the contract are divided over three annual
payments of $20,625.00, with no interest or financing costs, and to fund the initial annual payment of
$20,625, to transfer the remaining funds in the Orphanage Road Project, (line item 310 -4-094150-
818125), in the amount of $9,563.09, to the Computer Consultant line (line item 310-4-094100-
3163), where the remaining $11,061.91 is already budgeted, and authorize the Interim County
Administrator to sign all necessary documentation. Ms. Bowman made a substitute motion to wait
on this project until a new county administrator is hired. Ms. Bowman’s substitute motion failed for
a lack of a second. Mr. Harville’s motion was approved by a 6 -1 majority vote of the Board, with
Ms. Bowman opposing.
Motion was made by Mr. Barksdale, seconded by Mr. Hagerman, to reappropriate the
following funds: $40.00 to County Administrator – Travel (100-4-012100-5500), $1,700.00 to
Regular Meeting
December 2, 2013
Electoral Board – Furniture & Fixtures (100-4-013100-6003), $199.67 to Clerk of Courts-Copier
Lease (100-4-021600-60051), $4,220.00 to Sheriff-DARE Supplies (100-4-031200-6002), $60.00 to
Sheriff-Parts (100-4-031200-6030), $30.00 to Sheriff-Labor (100-4-031200-6031), $2,808.53 to
VFD-Communications Equipment (100-4-032200-6004), $435.00 to Recreation –Recreation Related
Supplies (100-4-071100-6014), $29,472.00 to Library-Employment Contract (100-4-073100-3171),
$4,089.14 to Library-Telephone (100-4-073100-5230), $7,610.65 to WIA-Other Operating (251-4-
353853-6014); for a total fund reappropriation of $50,664.99. Mr. Barksdale’s motion required a 10 -
Day Layover.
Motion was made by Mr. Hagerman, seconded by Mr. Barber, to approve an appropriation of
$28,000.00 for a J.T. Minnie Maude Grant and authorize the Interim County Administrator to sign
the grant acceptance form for these funds. The following Roll Call Vote was recorded: Mr.
Harville-Yes; Mr. Barber-Yes; Mr. Barksdale-Yes; Mr. Blackstock-Yes; Ms. Bowman-Yes; Mr.
Hagerman-Yes; and Mr. Snead-Yes. Mr. Hagerman’s motion was unanimously approved by the
Board.
Motion was made by Mr. Barksdale, seconded by Mr. Barber, to approve the Pittsylvania
County Health Department’s request to retain their local portion, totaling $26,520.03 of their 2012/13
budget year-end balance, which was unanimously approved by the Board.
Motion was made by Mr. Barber, seconded by Mr. Harville, to appropriate a total of
$14,787.80 remaining unspent funds from the 2012/13 Virginia Juvenile Community Crime Control
Act (VJCCCA) Grant and return the funds to the Commonwealth of Virginia. The following Roll
Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Barksdale-Yes; Mr.
Blackstock-Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Snead-Yes. Mr. Barber’s
motion was unanimously approved by the Board. Mr. Harville asked the Interim County
Administrator to contact the director of the local juvenile court service unit and arrange for the
director to attend a future meeting of the Board of Supervisors so the Board could better
understand how grant funds would not always be completely used.
Appointments
Motion was made by Mr. Harville, seconded by Mr. Barber, to appoint Larry Estes as the
Westover District representative on the Pittsylvania County Road Viewers, for a 4-year term that
would begin December 1, 2013 through November 30, 2017, which was unanimously approved
by the Board.
Motion was made by Mr. Barksdale, seconded by Mr. Barber, to re-appoint Mollie
Holmes as the Banister District to the Pittsylvania County Beautification Committee for a 1-year
term that would begin January 1, 2014 through December 31, 2014, which was unanimously
approved by the Board.
Motion was made by Ms. Bowman, seconded by Mr. Blackstock, to re-appoint Mary Lee
Black as the Chatham-Blairs District representative the Pittsylvania County Beautification
Committee for a 1-year term that would begin January 1, 2014 through December 31, 2014,
which was unanimously approved by the Board.
Added Items
Motion was made by Mr. Barber, seconded by Mr. Harville, to approve the additional holiday
time of Monday, December 23, 2013 and authorize the Interim County Administrator to notify all
departments and the media of this additional time, which was unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Mr. Barber, to amend the agenda and add
a Letter of Resignation from the Board of Building Code of Appeals received from Joseph
Craddock, which was unanimously approved by the Board.
Motion was then made by Mr. Harville, seconded by Mr. Blackstock, to accept Mr.
Craddock’s Letter of Resignation from the Board of Building Code Appeals, noting Mr.
Craddock was resigning because by serving on the Board of Zoning Appeals, he is not allowed
to serve on any other Board. The Board of Supervisors unanimously accepted Mr. Craddock’s
Letter of Resignation from the Board of Building Code Appeals.
Board Announcements
Ms. Bowman announced there would be a Solid Waste Committee meeting on Tuesday,
December 17, 2013 at 5:30pm.
Regular Meeting
December 2, 2013
Closed Session
Motion was made by Mr. Harville, seconded by Mr. Barber, to enter into Closed Session
for the following:
Consultation with legal counsel and briefings by staff members or consultants pertaining to
actual or probable litigation, where such consultation or briefing in open meeting would
adversely affect the negotiation and litigating posture of the public body.
Authority: §2.2-3711(A)(7) of the Code of Virginia, 1950, as amended
Subject Matter: Barbara Hudson v. Pittsylvania County, Virginia and the Board of Supervisors
of Pittsylvania County, Virginia
Purpose: Briefing by Legal Counsel
The Board unanimously approved Mr. Harville’s motion and entered into Closed Session
at 8:13pm.
Motion was made by Mr. Harville, seconded by Mr. Barber, to re-enter into Open
Session.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at the Regular Meeting of the Pittsylvania County Board of
Supervisors on Monday, December 2, 2013 the Board hereby certifies by a recorded vote that to
the best of each board member’s knowledge only public business matters lawfully exempted
from the open meeting requirements of the Virginia Freedom of Information Act and identified
in the motion authorizing the closed meeting were heard, discussed or considered in the closed
meeting. If any member believes that there was a departure from the requirements of the Code,
he shall so state prior to the vote indicating the substance of the departure. The statement shall
be recorded in the minutes of the Board.
Vote
Jerry A. Hagerman Yes
Brenda Bowman Yes
Elton Blackstock Yes
Coy E. Harville Yes
Jessie L. Barksdale Yes
Tim R. Barber Yes
James H. Snead Yes
The Board returned to Open Session at 8:42pm.
Adjournment
Motion was made by Mr. Harville, seconded by Mr. Barber, to adjourn, which was
unanimously approved by the Board. The meeting ended at 8:45pm.
_______________________________________
Jessie L. Barksdale, Chairman
Pittsylvania County Board of Supervisors
_______________________________________
Otis S. Hawker, Interim Clerk
Pittsylvania County Board of Supervisors