Loading...
01-06-2014 BOS PKTBOARD PACKET BOARD OF SUPERVISORS RE- ORGANIZATIONAL MEETING JANUARY 6, 2014 P-1 1767 PI PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RE- ORGANIZATIONAL MEETING MONDAY, JANUARY 6, 2014 GENERAL DISTRICT COURTROOM EDWIN R. SHIELDS COURTHOUSE ADDITION AGENDA 1. Call to Order — 7:00 p.m. 2. Roll Call Barber Barksdale Blackstock Bowman Hagerman Harville Snead 3. Pledge of Allegiance Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead 4. Items to be Added to the Agenda (a) Appointment to the Dan River Alcohol Safety Action Program (ASAP) Policy Board —Pages 10 -11 REORGANIZATION OF THE BOARD: Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead 5. Election of Chairman (a) Duties of Chairman — Interim County Administrator (b) Nomination and Election of Chairman — Interim County Administrator (c) Turn Meeting Over to the New Chairman Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead 6. Election of Vice - Chairman Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead 7. By Laws and Rules of Order — (a) Adoption of By Laws — Pages 13 -23 (b) Robert's Rules of Order - Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead 8. Set Day and Time of Regular Meeting — Chairman — Page 24 APPOINTMENT OF COMMITTEES BY CHAIRMAN: 9. Standing Committees (a) Finance /Insurance Committee (4 members) (b) Personnel Committee (3 members) (c) Property /Building Committee (3 members) (d) Legislative Committee (3 members) 10. Special Committees (a) Solid Waste Committee (3 members) (b) Computer /Radio/Telecommunications Committee (3 members) (c) Board of Supervisors /School Board Liaison Committee (3 members) (d) Fire & Rescue Policies and Procedures Committee (3 members) (e) Economic Development Committee (3 members) (n Agricultural Development Board (1 member) (0 Animal Welfare Facility Committee (3 members) OTHER APPOINTMENTS BY CHAH2MAN: 11. Board Member (1) to the Tri County Lake Advisory Committee 12. Board Members (2) to the West Piedmont Planning District Commission 13. Board Member (1) to the Pittsylvania County Planning Commission 14. Board Member (1) to the Virginia Association of Counties 15. Board Members (3) to the Metropolitan Planning Organization (MPO) (County Administrator is the Alternate) 16. Elected Officials (2) to the SARA Title III (LEPC) 17. Board Member (1) to the Social Services Board 18. Board Member (1) to the Roanoke River Basin Association 19. Board Member (2) to the Tri- County AEP Re- Licensing Committee (TCRC) 20. Board Member (1) to the Dan River Business Development Center (DRBDC) 21. Board Member (1) to the Pittsylvania County Beautification Committee 22. 2 Board Members (1 for a 4 -year term and 1 as the Alternate for a 4 -year term) to the Danville - Pittsylvania Regional Industrial Facilities Authority APPOINTMENTS BY THE BOARD Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead 23. Appointment to the Set -Back Study Sub - Committee — Page 26 APPROVAL OF AGENDA Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Y N A Barber Barksdale Blackstock Bowman Hagerman Harville Snead (Roll Call Vole V or N) HEARING OF CITIZENS CONSENT AGENDA Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead 24. (a) Minutes: December 2, 2013 Regular Meeting — Pages 29 -33 December 17, 2013 Adjourned Meeting — Pages 34 -41 Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead (b) Bill List — December 2013 (online) — NEW BUSINESS REPORTS FROM LEGAL COUNSEL REPORTS FROM COUNTY ADMINISTRATOR (a) Code Compliance Monthly Report & Fees — December 2013 and 2013 Annual Report — Pages 46 -47 (b) Building & Grounds Monthly Report — December 2013 — Pages 48 -49 (c) Animal Pound Monthly Report & Conservators of the Peace Monthly Report — December 2013 - Pages 50 -51 ADJOURNMENT Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Time Adjourned: TO BE ADDED P9 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Appointment — Dan River Alcohol Safety Action Program (ASAP) Policy Board SUBJECT/PROPOSAL/REQUEST: Appointment STAFF CONTACT(S): Otis S. Hawker AGENDA DATE: 01 -06 -2014 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes ITEM NUMBER: 4(a) INFORMATION: INFORMATION: BACKGROUND: The Pittsylvania County Board of Supervisors makes political appointments to various committees, boards and commissions of Pittsylvania County. DISCUSSION: Board of Supervisors has requested before any nominations for appointments are made to any committees, boards, agencies or commissions, that the name be submitted to the Board of Supervisors prior to the board meeting of the proposed candidate to be nominated for an appointment to that board, agency, committee, or commission. Ms. Teresa Easley was appointed by the Board of Supervisors to serve a three year term to the Dan River ASAP Policy Board, beginning April 1, 2011 through March 31, 2014. Ms. Easley has tendered her resignation from the Dan River ASAP Policy Board, effective October 31, 2013. The Pittsylvania County Board of Supervisors will need to make an appointment to fulfill the remainder of this term, with the effective date beginning upon the approval vote of the Board until March 31, 2014. Attached is a description of meeting dates/times/location, term length, composition of the board, and the board's functions /duties. In the past it has been wish of the ASAP Policy Board that appointees come from professional groups such as law enforcement, educational, medical/and or civic groups concerned with highway safety. Attached is the current Dan Rive ASAP Policy Board membership. The Honorable Mike Taylor, Sheriff, as submitted the name of Deputy Ricky Luck for consideration of this appointment, and Dep. Luck agreed to serve in this capacity, should the Board approve this nomination. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration. P10 DAN RIVER ALCOHOL SAFETY ACTION PROGRAM DESCRIPTION Meeting Date /'Time /Location: Meets each Quarter (September, December, March, June) held at 6:00 p.m. at the Dutch Inn in Collinsville, Virginia. The meeting day is chosen by the board members. Term: 3 years Composition: Two (2) members appointed by Council to serve a three (3) year term. Ex- Officio member of the Board shall be the Dan River ASAP Director. The Board may select additional members from among professional groups such as law enforcement, educational, medical and /or civic groups concerned with highway safety. Function /Duties: Develops and implements the operational and personnel policies of the Dan River ASAP in keeping with the needs of the Courts as they relate to the drinking driver problem. This program provides services to the Courts of Franklin County, Henry County, Patrick County, Pittsylvania County, City of Danville, and City of Martinsville. This program also employs a Director who develops and submits the annual budget. Created under §18.2271.1 of the Code of Virginia, 1962, as amended. REVISED 01 -23 -2012 P88 I'll REORGANIZATION P12 BY -LAWS, RULES OF PROCEDURE AND STANDARDS OF CONDUCT OF THE BOARD OF SUPERVISORS PITTSYLVANIA COUNTY, VIRGINIA (B.S.M. 2/02/04, 4/15/08, 2/02/09, 2/01/10, 4/20/10, 9/20/11, 6/19/12, 2/4/13, 7/1/13) PURPOSE: To establish and set forth certain rules to provide for the orderly conduct of County business, to prescribe the manner and procedure by which the Board of Supervisors shall conduct matters of business, and to provide for the efficient handling thereof. GENERAL: The term `Board of Supervisors" shall also be understood to mean "the Board" wherein it appears. ARTICLE I. Election, Composition, and Function of the Board 1.1. The Board shall be composed of seven (7) members who shall be elected by the qualified voters of the County; one (1) member shall be elected from each of the seven (7) election districts for a concurrent term of four (4) years. 1.2. At the first regular meeting of the Board in January each year, there shall be elected a chairman to serve for a period of one (1) year expiring on December 30, or until replaced by the Board membership. The County Administrator, serving as temporary Chairman, shall take nominations. Nominations require a second, and the vote will be taken in the order the nominations are made. A majority vote is required; a majority shall mean four (4) votes. It shall be the Chairman's duty to preside at all Board meetings, to maintain the orderly conduct thereof, and rule on all matters of parliamentary procedure. He shall sign all voucher warrants of the County; and when the Board is not in session, he shall provide policy guidance to the County Administrator and the County Attorney. The Chairman shall continue to be a voting member of the Board. 1.3. The Board shall also elect a Vice - Chairman to serve a concurrent term with the Chairman. In absence or incapacity of the Chairman, the Vice - Chairman shall assume all the duties and functions of the Chairman. In the case where the Chairman and Vice Chairman are absent from a meeting, the members present shall choose one of their number as temporary Chairman. 1.4. The Board shall have both administrative and legislative responsibilities, some of which shall be discharged in their role as governing body and some of which they derive as an administrative political subdivision of the Commonwealth. The powers and duties of the Board shall include, but not be limited to, the following: preparation and adoption of the County Budget, levying of taxes, appropriating funds, constructing and maintaining County buildings, making and enforcing ordinances, providing for the general health safety and welfare of the public, and 1 P13 generally exercising all other powers and functions normally attributed to government and permitted by the Laws of the Commonwealth. ARTICLE Il. Meetings 2.1. The Board shall meet regularly on the first Monday and the third Tuesday of each month at 7:00 p.m. for the purpose of discharging their administrative and legislative responsibilities. 2.2. All such meetings shall be open to the public and shall be conducted in an orderly fashion with "Robert's Rules of Order" modified by State Law, being used as the parliamentary procedure. 2.3. The Sheriff of the County or his designee shall act as "Sergeant of Arms" at all meetings of the Board and shall, when so directed by the Chairman, expel any person or persons from such meetings. 2.4. For the purpose of address and order, the Board and its staff shall sit in front of the "public rail" in the Courtroom and all other persons shall sit behind the "public rail ". 2.5. Agendas shall be prepared by the Board's staff and used at all meetings. All items requested to be placed on the agenda shall be submitted in writing to the County Administrator five (5) working days before the meeting; however, members of the Board of Supervisors may make oral requests. Any items received after that time shall appear on the next regular meeting agenda unless all members of the Board are present and by a unanimous vote to place such items upon the agenda. 2.6. The order of business at all regular meetings of the Board shall be as follows. No additional items of business shall be considered after the agenda is approved. Call to Order Moment of Silence and /or Silent Prayer Roll Call Pledge of Allegiance Items to be Added to the Agenda Approval of Agenda Consent Agenda Public Hearing (if any) Presentations/Recognition s P14 2 Hearing of Citizens Unfinished Business New Business Appointments Reports from Board Members Reports from Officers, Committees, and Staff Reports from County Attorney Reports from County Administrator Closed Meeting (if needed) Adjournment 2.7. All presentations to the Board shall normally be limited to no more than ten (10) minutes, except as herein provided. 2.8. Public hearings shall be conducted as follows and any person wishing to address the Board shall do so in this manner: Each person addressing the Board shall step up, give his/her name and district in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes; speakers for a group shall be limited to ten (10) minutes. Speakers shall conclude their remarks at that time unless the consent of the Board is affirmatively given to extend the speakers allotted time. No person shall be permitted to address the Board more than once on the same subject in any one (1) meeting, but may also address the Board once on more than one (1) subject. All remarks shall be addressed to the Board as a body and not to any individual member thereof. No person, other than the Board and the person having the floor, shall be permitted to enter into any discussion, either directly or indirectly or through a member of the Board, without first being recognized by the Chairman. No question shall be asked a Board member except through the Chairman. 2.8.1. Hearing of Citizens shall be indentified on the agenda of regular meetings of the Board of Supervisors. Each person addressing the Board shall be a resident or land owner of Pittsylvania County, or the registered agent of such resident or land owner. Each person shall step up, give his/her name and district in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes. Speakers shall conclude their remarks at that time, unless the consent Pls of the Board is affirmatively given to extend the speaker's allotted time. All remarks shall be addressed to the Board as a body and not to any individual member thereof. No person, other than the Board and the person having the floor, shall be permitted to enter into any discussion, either directly or indirectly or through a member of the Board, without first being recognized by the Chairman. No question shall be asked a Board member except through the Chairman. 2.9. The Board may from rime -to -time hold special, adjourned, and informational meetings in accordance with the laws of the Commonwealth. 2.10. Each oral motion or resolution shall betaken down by the Deputy Clerk or Chairman and read back to the whole Board by the Deputy Clerk or the Chairman before any vote is taken. 2.11. Matters presented by the Board are generally used for individual Board members to share information with other members of the Board and the public. Prior to the agenda being prepared, a member of the Board may contact the Clerk or Deputy Clerk and have an item included under this heading. The County Administrator shall prepare an Executive summary which will inform other members of the Board of the particulars pertaining to this item. 2.12. Closed Meetings of the Board shall be requested in the same manner as prescribed in Section 2.5, or by a motion to suspend the rules carried by a majority of the Board; provided all Board members are present. 2.13. Quorum and Method of Voting At any meeting a majority of the supervisors shall constitute a quorum. All questions submitted to the Board for decision shall be determined by a viva voce vote of a majority of the supervisors voting on any such question, unless otherwise provided by law. The name of each member voting and how he or she voted must be recorded. The Board of Supervisors has elected not to have a tie breaker as provided for by the Code of Virginia, and a tie vote on any motion shall be considered defeated as provided for in Section 15.2 -1420 of the Code of Virginia, 1950, as amended. Each member present when a question is put shall vote "yes" or "no." No member shall be excused from voting except on matters involving the consideration of his own official conduct or where his own financial interests are involved or where he may have a conflict of interest, pursuant to the Virginia State and Local Government Conflict of Interests Act (Title 2.2, Chapter 31 of the Code of Virginia, Section 2.2 -3100, 1950, as amended). 2.14. Procedure for Roll Call for Board Members (1) The Members of the Board shall cast votes in district order on a rotating basis. (2) The Chairman of the Board of Supervisors shall cast the last vote. Cl P16 Article III. County Administrator 3.1. The Board may appoint a County Administrator who shall serve at the pleasure of the Board. Once appointed, the County Administrator shall be the Chief Administrative Officer of the County and shall perform his/her duties in accordance with the laws of the commonwealth and the policies of the County as established by the Board in regular or special session for that purpose. When the Board is not in session, the County Administrator shall receive guidance concerning policy from the Chairman, and in his absence, the Vice - Chairman. 3.2. The County Administrator shall be in complete charge of personnel of the County and shall, in accordance with established policy, hire and fire. Any action of the County Administrator concerning dismissal of personnel is subject to review by the Board and can be reversed by two- thirds vote of the Board. Such review shall be limited to charges of discrimination and failure to follow personnel policies on the part of the Administrator in the conduct of dismissal. 3.3. The County Administrator shall serve as the purchasing agent for the County as defined by Chapter 26, Section 2, of the Pittsylvania County Code. 3.4. He shall have charge of the administration of the financial affairs of the County and to that end shall have authority and be required to: (a) Cooperate with the Board of Supervisors in compiling estimates for the current expense and capital budgets. (b) Supervise and control all encumbrances, expenditures, and disbursements to insure that budget appropriations are not exceeded; and keep the Board of Supervisors advised as to the financial needs of the County. (c) Require at such intervals as he may deem expedient or as instructed by the Board of Supervisors, report of receipts from each of the departments, boards, commissions, agencies, and he may prescribe the times at, and the manner in which, money is received by them shall be paid to the County Treasurer or deposited subject to modifications as prescribed and set forth in the general laws of the Commonwealth of Virginia. (d) Examine all contracts, purchase orders, and other documents, which create financial obligations against the County, and approve the same only upon ascertaining that money has been appropriated and allotted therefore, subject, however, to the provision that the Board of Supervisors may in its discretion and judgment, amend, modify, and alter this requirement to meet a specific need or requirement of a particular piece of legislation approved by the Board of Supervisors. 5 P17 ARTICLE IV. Standing Committees 5.1. The Standing Committees of the Board shall be as follows: (a) Finance/Insurance: To aid and advise in the preparation on the County Budget and make recommendations concerning Fiscal Policy. (b) Personnel: To review policies and practices and make recommendations regarding the same. (c) Property /Building: To view buildings and grounds and make recommendations regarding the same. (d) Legislative Committee: The Legislative Committee, in collaboration with the County Attorney, shall review, propose changes, and maintain current revisions to the Bylaws, Rules of Order and Standards of Conduct of the Pittsylvania County Board of Supervisors; review, propose changes and maintain current revisions to the Pittsylvania County Board of Supervisors Policies and Procedures Manual; and review, propose changes, set public hearings for any proposed changes, and maintain current revisions to the Pittsylvania County Codes and Compliances. 5.2. Membership to the above - committees shall be appointed by the Board Chairman from the membership of the Board and may include citizen membership. Any appointment so made shall be for a specific term of office as determined by the Chairman. 5.3. The Board may, from time -to -time, direct that the Chairman appoint committees for a specific purpose with a limited duration. 5.4. The Chairman shall be authorized to temporarily participate, including voting, in any committee of the Board of Supervisors for the purpose of creating a quorum and/or taking action. ARTICLE V. Certain Ordinances and Resolutions to Lie Over 6.1. No ordinance or resolution imposing taxes or appropriating money from general fund balances, not included in the adopted budget, in excess of $5,000, shall be passed until after ten (10) days from the introduction thereof. This shall not restrict the appropriation of State, Federal, or other funds not in the current General Fund balances. 0 Pis ARTICLE vi. Recordation of Ordinances and Resolutions 7.1. Every resolution upon its final passage shall be recorded in a book kept for that purpose, and shall be authenticated by the signature of the presiding officer and the County Administrator. 7.2. Every resolution shall be authenticated and recorded in the same manner as in 7.1- above. 7.3. Every motion appropriating funds or adopting an ordinance shall be by roll call vote. 7.4. Every ordinance passed by the Board of Supervisors shall be incorporated into the Pittsylvania County Code. ARTICLE VII. Standards of Conduct Preamble The citizens and businesses of Pittsylvania County, Virginia, are entitled to have fair, ethical, and accountable local government, which has earned the public's full confidence for integrity. The effective functioning of democratic government requires that public officials, both elected and appointed, comply with both the letter and spirit of the laws and policies affecting the operations of government; that public officials be independent, impartial, and fair in their judgment and actions; that public office be used for the public good, not for personal gain; and that public deliberations and processes be conducted openly, unless legally confidential, in an atmosphere of respect and civility. To this end, the Pittsylvania County Board of Supervisors has adopted this Standards of Conduct for members of the Board and of the County's boards, commissions, and committees, to assure public confidence in the integrity of local government and its effective and fair operation. 1. Act in the Public Interest Recognizing that stewardship of the public interest must be their primary concern, members will work for the common good of the people of Pittsylvania County and not for any private or personal interest, and they will assure fair and equitable treatment of all persons, claims, and transactions coming before the Pittsylvania County Board of Supervisors, boards, commissions, and committees. 7 P19 2. Comply with the Law Members shall comply with the laws of the nation, the Commonwealth of Virginia, and the County of Pittsylvania, Virginia, in the performance of their public duties. These laws include, but are not limited to: the United States and Virginia constitutions; the Code of the County of Pittsylvania, Virginia; laws pertaining to conflicts of interest, election campaigns, financial disclosures, employer responsibilities, and open processes of government; and County ordinances and policies. 3. Conduct of Members The professional and personal conduct of members must be above reproach and avoid even the appearance of impropriety. Members shall refrain from abusive conduct, personal charges, or verbal attacks upon the character or motives of other members of the Board of Supervisors, boards, commissions, and committees, the staff or public. 4. Respect for Process Members shall perform their duties in accordance with the processes and rules of order established by the Board of Supervisors and boards, committees, and commissions governing the deliberation of public policy issues, meaningful involvement of the public, and implementation of policy decisions of the Board of Supervisors by County staff. 5. Conduct of Public Meetings Members shall prepare themselves for public issues, listen courteously and attentively to all public discussions before the body, and focus on the business at hand. They shall refrain from interrupting other speakers, making personal comments not germane to the business of the body, or otherwise interfering with the orderly conduct of meetings. 6. Decisions Based on Merit Members shall base their decisions on the merits and substance of the matter at hand, rather than on unrelated considerations. 7. Communication Members shall publicly share substantive information that is relevant to a matter under consideration by the Board of Supervisors or boards, committees, and commissions, which they may have received from sources outside of the public decision - making process. 8. Conflict of Interest In order to assure their independence and impartiality on behalf of the common good, members shall not use their official positions to influence government decisions in which they have a material financial interest and shall disclose any substantial organizational responsibility or personal or business relationship to the parties in any matter coming before them. This paragraph is not intended to unduly restrict members who have minor business or professional dealings with clients whose matters come before them. In accordance with the law, members shall disclose investments, interests in real property, sources of income, 8 P20 and gifts; and they shall abstain from participating in deliberations and decision - making where conflicts may exist. 9. Gifts and Favors A member should never accept for himself or herself or for family members, favors or benefits under circumstances which might be construed by reasonable persons as influencing the performance of governmental duties. 10. Confidential Information Members shall respect the confidentiality of information concerning the property, personnel, or affairs of the County. They shall neither disclose confidential information without proper legal authorization, nor use such information to advance their personal, financial, or other private interests. 11. Use of Public Resources Members shall not use public resources that are not available to the public in general, such as County staff time, equipment, supplies, or facilities, for private gain or personal purposes. 12. Representation of Private Interests In keeping with their role as stewards of the public interest, members of the Board shall not appear on behalf of the private interests of third parties before the Board of Supervisors or any board, committee, commission, or proceeding of the County, nor shall members of boards,-committees, or commissions appear before their own bodies or before the Board of Supervisors on behalf of the private interests of third parties on matters related to the areas of service of their bodies. 13. Advocacy Members shall represent the official policies or positions of the Board of Supervisors, boards, commissions, or committees to the best of their ability when designated as delegates for this purpose. When representing their individual opinions and positions, members shall explicitly state they do not represent their body or Pittsylvania County, nor will they allow the inference that they do. 14. Policy Role of Members The Board of Supervisors determines the policies of the County with the advice, information, and analysis provided by the public, boards, commissions, and committees, and County staff. The Board of Supervisors delegates authority for the administration of the County to the County Administrator. Members, therefore, shall not interfere with the administrative functions of the County or the professional duties of County staff, nor shall they impair the ability of staff to implement Board policy decisions. Inquiries to staff shall be made through the County Administrator or the appropriate department manager or director. P21 15. Independence of Board and Commissions Because of the value of the independent advice of boards, committees, and commissions to the public decision - making process, members of the Board of Supervisors shall refrain from using their positions to unduly influence the deliberations or outcomes of board, committee, or commission proceedings. 16. Positive Work Place Environment Members shall support the maintenance of a positive and constructive workplace environment for County employees and for citizens and businesses dealing with the County. Members shall recognize their special role in dealings with County employees and in no way create the perception of inappropriate direction to staff. 17. Implementation As an expression of the standards of conduct for members expected by the County, the Pittsylvania County Standards of Conduct is intended to be self - enforcing. Therefore, it becomes most effective when members are thoroughly familiar with and embrace its provisions. For this reason, ethical standards shall be included in the regular orientations for candidates for the Board of Supervisors, applicants to boards, committees, commissions, and newly elected and appointed officials. Members entering office shall sign a statement affirming they have read and understood the Pittsylvania County Standards of Conduct. In addition, the Board of Supervisors, boards, committees, and commissions, shall annually review the Standards of Conduct and the Board of Supervisors shall consider recommendations from boards, committees, and commissions to update it as necessary. 18. Compliance and Enforcement The Pittsylvania County Standards of Conduct expresses standards of ethical conduct expected of members of the Pittsylvania County Board of Supervisors, boards, committees, and commissions. Members themselves have the primary responsibility to assure that ethical standards are understood and met, and that the public can continue to have full confidence in the integrity of government. The chairs of boards, committees, and commissions and the Chairman of the Board of Supervisors have the additional responsibility to intervene when actions of members that appear to be in violation of the Standards of Conduct are brought to their attention. As allowed by law, the Board of Supervisors may impose sanctions and fines on members whose conduct does not comply with the County's ethical standards, such as public or private reprimand, formal censure, loss of seniority or committee assignment, or budget restriction. Where allowed by law, the Board of Supervisors also may remove members of Board- appointed boards, committees, and commissions from office. A violation of this Standards of Conduct shall not be considered a basis for challenging the validity of a Board of Supervisors, board, committee, or commission's decision. 10 P22 MODEL OF EXCELLENCE PITTSYLVANIA COUNTY BOARD OF SUPERVISORS, BOARDS, COMMITTEES, AND COMMISSIONS MEMBER STATEMENT As a member of the Pittsylvania County Board of Supervisors, or of a Pittsylvania County board, committee, or commission, I agree to uphold the Standards of Conduct for elected and appointed officials adopted by the County. I affirm that I have read and understand the Pittsylvania County Standards of Conduct. Date: Name Office/Board/Committee /Commission: ARTICLE VIII. Amendments and Adoptions 8.1. Amendments to these By -Laws, Rules of Procedure, and Standards of Conduct may be made at any meeting of the board by a majority vote of the Board present, after a notice of intent to amend has been given to each Board member not less than ten (10) days prior to such meeting. 8.2. Adoption of the By -Laws and procedures shall be by simple majority vote of the Board and shall be in force and effect on the day after their passage. Amended this I" day of July, 2013, by a recorded vote of Ayes Na.Ls Tim R. Barber Brenda H. Bowman James H. Snead Jessie L. Barksdale Jerry A. Hagerman Marshall A. Ecker Coy E. Harville 11 P23 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS SCHEDULE OF MEETINGS 2014 Re- organizational Meeting January 6, 2014 Monday 7:00 p. m. General District Courtroom Adjourned Meeting January 21, 2014 Tuesday 7:00 p. m. General District Courtroom Regular Meeting February 3, 2014 Monday 7:00 p. m. General District Courtroom Adjourned Meeting February 18, 2014 Tuesday 7:00 p. m. General District Courtroom Regular Meeting March 3, 2014 Monday 7:00 p. m. General District Courtroom Adjourned Meeting March 18, 2014 Tuesday 7:00 p. m. General District Courtroom Regular Meeting April 7, 2014 Monday 7:00 p. m. General District Courtroom *Adjourned Meeting April 22, 2014 Tuesday 7:00 p. m. General District Courtroom Regular Meeting May 5, 2014 Monday 7:00 p. m. General District Courtroom Adjourned Meeting May 20, 2014 Tuesday 7:00 p. m. General District Courtroom Regular Meeting June 2, 2014 Monday 7:00 p. m. General District Courtroom Adjourned Meeting June 17, 2014 Tuesday 7:00 p. m. General District Courtroom Regular Meeting July 7, 2014 Monday 7:00 p. m. General District Courtroom *Adjourned Meeting July 22, 2014 Tuesday 7:00 p. m. General District Courtroom Regular Meeting August 4, 2014 Monday 7:00 p. m. General District Courtroom Adjourned Meeting August 19, 2014 Tuesday 7:00 p. m. General District Courtroom Regular Meeting September 2, 2014 Tuesday 7:00 p. m. General District Courtroom Adjourned Meeting September 16, 2014 Tuesday 7:00 p. m. General District Courtroom Regular Meeting October 6, 2014 Monday 7:00 p. m. General District Courtroom Adjourned Meeting October 21, 2014 Tuesday 7:00 p. m. General District Courtroom Regular Meeting November 3, 2014 Monday 7:00 p. m. General District Courtroom Adjourned Meeting November 18, 2014 Tuesday 7:00 p. m. General District Courtroom Regular Meeting December 1, 2014 Monday 7:00 p. m. General District Courtroom Adjourned Meeting December 16, 2014 Tuesday 7:00 p. m. General District Courtroom Note: Regular meetings are held on the first Monday of every month. Adjourned meetings are held on the third Tuesday of every month. Exception: If a meeting falls on a holiday, it is scheduled for the next day of business. *Adjourned meeting rescheduled to have full two weeks between meetings. P24 APPOINTMENTS P25 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Nomination — Subcommittee for Setback Study SUBJECT/PROPOSAL/REOUEST: Subcommittee nomination STAFF CONTACT(S): Mr. Hawker AGENDA DATE: 01 -06 -2014 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: No REVIEWED BY: ITEM NUMBER: 23 INFORMATION: INFORMATION: The Pittsylvania County Board of Supervisors makes political appointments to various committees, boards and commissions of Pittsylvania County. The Board of Supervisors has requested before any nominations for appointments are made to any committees, boards, agencies or commissions, that the name be submitted to the Board of Supervisors prior to the board meeting of the proposed candidate to be nominated for an appointment to that board, agency, committee, or commission. DISCUSSION: At their August 5, 2013 meeting, the Board of Supervisors approved a motion from the Legislative Committee that the Board of Supervisors and the Planning Commission form a Joint Study Sub - Committee, along with strategic partners, to review the Set Back Progress Report and make recommendations concerning ordinance changes. At their meeting on December 2, 2013, the Board of Supervisors unanimously appointed Mr. Coy Harville and Mr. Elton Blackstock as the Board's representatives on this subcommittee. The Planning Commission has appointed Mr. Richard Motley and Mr. Curtis Arthur as its representatives. At their meeting on December 17, 2013, the Board of Supervisors appointed the following as strategic partners to serve on the subcommittee: have been nominated to serve on this subcommittee: Mr. Roger Jefferson and Mr. George Winn to represent the agricultural community; and Mr. Tim Clark to represent the real estate /development community. Mr. Robert Anderson has been nominated to serve as the second representative of the real estate /development community. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration. P26 HEARING OF CITIZENS P27 CONSENT AGENDA P28 Regular Meeting December 2, 2013 Pittsylvania County Board of Supervisors Monday, December 2, 2013 Regular Meeting VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was held on Monday, December 2, 2013 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. James H. Snead, Chairman, called the meeting to order at 7:01 p.m. The following members were present: Brenda H. Bowman Chatham - Blairs District Coy E. Harville Westover District James Snead Dan River District Jessie L. Barksdale Banister District Jerry A. Hagerman Callands- Gretna District Tim Barber Tunstall District Elton W. Blackstock Staunton River District Mr. Otis S. Hawker, Interim County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Greg L. Side, Assistant County Administrator for Planning & Development, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. The Pledge of Allegiance was led by Brosville Boy Scout Troop #356. Approval of Agenda Motion was made by Mr. Barber, seconded by Mr. Barksdale, to approve the agenda with the following additions: Additions: (a) Reappointment of Mary Black to the Beautification Committee (b) Additional Holiday Time Mr. Barber's motion was unanimously approved by the Board. Hearing of the Citizens Darlene Doss of the Staunton River District offered a word of prayer. This concluded the Hearing of the Citizens. Consent Agenda Motion was made by Mr. Barber, seconded by Mr. Barksdale, to approve the Consent Agenda. Consent Agenda: (a) Minutes: November 4, 2013 — Regular Meeting November 19, 2013 — Adjourned Meeting November 21, 2013 — Adjourned Meeting (b) Bill List November 2013 (Online) (c) Ratification of Resolution 2013- 11 -06; Bachelors Hall Volunteer Fire Department -50u' Anniversary (d) Award of Appreciation - H. Blair Reynolds (e) Award of Appreciation — Roy P. Byrd, Jr. P29 Regular Meeting December 2, 2013 (f) Outstanding Achievement Award — Danville/Pittsylvania Chamber of Commerce Mr. Barber's motion was unanimously approved by the Board. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2013 -11 -06 WHEREAS, the Bachelors Hall Volunteer Fire Department is celebrating fifty (50) years of dedicated service in providing fire protection to the Bachelors Hall community; and WHEREAS, the Bachelors Hall Volunteer Fire Department was chartered and formed in 1963; and WHEREAS, the original location for the Bachelors Hall Volunteer Fire Department was Route 863, Berry Hill Road; and WHEREAS, the first active fire chief was Charlie Merchant and the fire department has approximately 23 active members; and WHEREAS, the department's first call was for a brush fire on Melvin Gray's farm; and WHEREAS, the Bachelors Hall Volunteer Fire Department is presently located on 1301 Berry Hill Road, directly across from where the original station was; and WHEREAS, the Bachelors Hall Volunteer Fire Department has twenty -two (22) dedicated members with Allen Roberts serving as fire chief, and WHEREAS, the Bachelors Hall Volunteer Fire Department, as of November 19, 2013, has been officially recognized by the Pittsylvania County Board of Supervisors as a Medical Transport Agency within Pittsylvania County, enabling the station to further broaden its services to the citizens in the Bachelors Hall community; then BE IT HEREBY RESOLVED that the Board of Supervisors of Pittsylvania County, on the behalf of the citizens of Pittsylvania County, congratulate and thank the Bachelors Hall Volunteer Fire Department and its members for providing 50 years of invaluable service to the citizens of Pittsylvania County and the Board of Supervisors wishes the Bachelors Hall Volunteer Fire Department and its members a safe and successful future providing protection to the citizens of Pittsylvania County; and BE IT FURTHER RESOLVED that a copy of this resolution be presented to the Bachelors Hall Volunteer Fire Department at their Community Day celebration on Saturday, November 23, 2013. Presentations Lisa Fultz, Executive Director of the West Piedmont WorkForce Investment Board (WPWIB) presented the WPWIB's 2013 annual report and updated the Board on new programs being implemented into the program. P30 Regular Meeting December 2, 2013 Unfinished Business At the November 19, 2013 meeting of the Board of Supervisors a motion was made by Mr. Barksdale, seconded by Mr. Blackstock, to approve and appropriate $16,084.56 from unappropriated surplus for fuel reimbursement submitted by the Altavista EMS that required a 10 -Day Layover that had now been met. The following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Barksdale -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Snead -Yes. Mr. Barksdale's motion was unanimously approved by the Board. New Business Motion was made by Mr. Harville, seconded by Mr. Barber, (1)directing the Interim County Administrator and County Attorney to notify the Circuit Court of Pittsylvania County to appoint a Board of Equalization (BOE) in accordance with §58.1 -3370 of the Code of Virginia, 1950, as amended; and (2) set the compensation for members of the BOE at $150.00 per day for the days the BOE convenes in order to carry out their required duties, including any training days that may be required, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Barber, to approve a contract with CivicPlus for a completely new County website and an independent but coordinated subsite for Economic Development, noting the project costs in the contract are divided over three annual payments of $20,625.00, with no interest or financing costs, and to fund the initial annual payment of $20,625, to transfer the remaining funds in the Orphanage Road Project, (line item 310- 4- 094150- 818125), in the amount of $9,563.09, to the Computer Consultant line (line item 310- 4- 094100- 3163), where the remaining $11,061.91 is already budgeted, and authorize the Interim County Administrator to sign all necessary documentation. Ms. Bowman made a substitute motion to wait on this project until a new county administrator is hired. Ms. Bowman's substitute motion failed for a lack of a second. Mr. Harville's motion was approved by a 6 -1 majority vote of the Board, with Ms. Bowman opposing. Motion was made by Mr. Barksdale, seconded by Mr. Hagerman, to reappropriate the following funds: $40.00 to County Administrator — Travel (100 -4- 012100 - 5500), $1,700.00 to Electoral Board — Furniture & Fixtures (100 -4- 013100 - 6003), $199.67 to Clerk of Courts- Copier Lease (100 -4- 021600- 60051), $4,220.00 to Sheriff -DARE Supplies (100 -4- 031200 - 6002), $60.00 to Sheriff -Parts (100 -4- 031200 - 6030), $30.00 to Sheriff -Labor (100 -4- 031200 - 6031), $2,808.53 to WD-Communications Equipment (100 -4- 032200- 6004), $435.00 to Recreation — Recreation Related Supplies (100 -4- 071100- 6014), $29,472.00 to Library- Employment Contract (100 -4- 073100 - 3171), $4,089.14 to Library- Telephone (100 -4- 073100 - 5230), $7,610.65 to WIA -Other Operating (251 -4- 353853- 6014); for a total fund reappropriation of $50,664.99. Mr. Barksdale's motion required a 10- Day Layover. Motion was made by Mr. Hagerman, seconded by Mr. Barber, to approve an appropriation of $28,000.00 for a J.T. Minnie Maude Grant and authorize the Interim County Administrator to sign the grant acceptance form for these funds. The following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Barksdale -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Snead -Yes. Mr. Hagerman's motion was unanimously approved by the Board. Motion was made by Mr. Barksdale, seconded by Mr. Barber, to approve the Pittsylvania County Health Department's request to retain their local portion, totaling $26,520.03 of their 2012/13 budget year -end balance, which was unanimously approved by the Board. P31 Regular Meeting December 2, 2013 Motion was made by Mr. Barber, seconded by Mr. Harville, to appropriate a total of $14,787.80 remaining unspent funds from the 2012/13 Virginia Juvenile Community Crime Control Act (VJCCCA) Grant and return the funds to the Commonwealth of Virginia. The following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Barksdale -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Snead -Yes. Mr. Barber's motion was unanimously approved by the Board. Mr. Harville asked the Interim County Administrator to contact the director of the local juvenile court service unit and arrange for the director to attend a future meeting of the Board of Supervisors so the Board could better understand how grant funds would not always be completely used. Appointments Motion was made by Mr. Harville, seconded by Mr. Barber, to appoint Larry Estes as the Westover District representative on the Pittsylvania County Road Viewers, for a 4 -year term that would begin December 1, 2013 through November 30, 2017, which was unanimously approved by the Board. Motion was made by Mr. Barksdale, seconded by Mr. Barber, to re- appoint Mollie Holmes as the Banister District to the Pittsylvania County Beautification Committee for a 1 -year term that would begin January 1, 2014 through December 31, 2014, which was unanimously approved by the Board. Motion was made by Ms. Bowman, seconded by Mr. Blackstock, to re- appoint Mary Lee Black as the Chatham - Blairs District representative the Pittsylvania County Beautification Committee for a 1 -year term that would begin January 1, 2014 through December 31, 2014, which was unanimously approved by the Board. Added Items Motion was made by Mr. Barber, seconded by Mr. Harville, to approve the additional holiday time of Monday, December 23, 2013 and authorize the Interim County Administrator to notify all departments and the media of this additional time, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Barber, to amend the agenda and add a Letter of Resignation from the Board of Building Code of Appeals received from Joseph Craddock, which was unanimously approved by the Board. Motion was then made by Mr. Harville, seconded by Mr. Blackstock, to accept Mr. Craddock's Letter of Resignation from the Board of Building Code Appeals, noting Mr. Craddock was resigning because by serving on the Board of Zoning Appeals, he is not allowed to serve on any other Board. The Board of Supervisors unanimously accepted Mr. Craddock's Letter of Resignation from the Board of Building Code Appeals. Board Announcements Ms. Bowman announced there would be a Solid Waste Committee meeting on Tuesday, December 17, 2013 at 5:30pm. Closed Session Motion was made by Mr. Harville, seconded by Mr. Barber, to enter into Closed Session for the following: Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiation and litigating posture of the public body. P32 Regular Meeting December 2, 2013 Authority: §2.2- 3711(A)(7) of the Code of Virginia, 1950, as amended Subject Matter: Barbara Hudson v. Pittsylvania County, Virginia and the Board of Supervisors of Pittsylvania County, Virginia Purpose: Briefing by Legal Counsel The Board unanimously approved Mr. Harville's motion and entered into Closed Session at 8:13pm. Motion was made by Mr. Harville, seconded by Mr. Barber, to re -enter into Open Session. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Regular Meeting of the Pittsylvania County Board of Supervisors on Monday, December 2, 2013 the Board hereby certifies by a recorded vote that to the best of each board member's knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. The Board returned to Open Session at 8:42pm. Adiournment Motion was made by Mr. Harville, seconded by Mr. Barber, to adjourn, which was unanimously approved by the Board. The meeting ended at 8:45pm. James H. Snead, Chairman Pittsylvania County Board of Supervisors Otis S. Hawker, Interim Clerk Pittsylvania County Board of Supervisors P33 Vote Jerry A. Hagerman Yes Brenda Bowman Yes Elton Blackstock Yes Coy E. Harville Yes Jessie L. Barksdale Yes Tim R. Barber Yes James H. Snead Yes The Board returned to Open Session at 8:42pm. Adiournment Motion was made by Mr. Harville, seconded by Mr. Barber, to adjourn, which was unanimously approved by the Board. The meeting ended at 8:45pm. James H. Snead, Chairman Pittsylvania County Board of Supervisors Otis S. Hawker, Interim Clerk Pittsylvania County Board of Supervisors P33 Adjourned Meeting December 17, 2013 Pittsylvania County Board of Supervisors Tuesday, December 17, 2013 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, December 17, 2013 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. James H. Snead, Chairman, called the meeting to order at 7:00 p.m. The following members were present: Brenda H. Bowman Coy E. Harville Jessie L. Barksdale Jerry A. Hagerman Tim Barber James Snead Elton W. Blackstock, Jr. Chatham - Blairs District Westover District Banister District Callands- Gretna District Tunstall District Dan River District Staunton River District Mr. Otis S. Hawker, Interim County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Odie H. Shelton, Jr., Director of Code Compliance, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Barksdale led the Pledge of Allegiance. Approval of Agenda Motion was made by Mr. Harville, seconded by Mr. Barber, to approve the agenda, which was unanimously approved by the Board. Hearing of the Citizens Deborah Lovelace of the Callands- Gretna District made comments questioning the legality of imposing setback regulations on residential property that was adjacent to agricultural property spreading bio- solids and considered the idea of as removing property rights of residential property owners, felt an setback restrictions imposed on a residential property owner would devalue their property; and furthermore opposed even the forming of the setback study committee. Jason Andrew of the Callands- Gretna District offered a word of prayer. This concluded the Hearing of the Citizens. Consent Agenda Motion was made by Mr. Barber, seconded by Mr. Harville, to approve the Consent Agenda with the added items, which was unanimously approved by the Board. Consent A eg nda: (a) Out of State Travel Mr. Barber's motion was unanimously approved by the Board. Public Hearings Rezoning Cases Case 1: Danny Ray Miller & Ruthann Miller- Callands /Gretna Election District: R -13 -063 R -1, Residential Suburban Subdivision District to A -1, Agricultural District P34 Adjourned Meeting December 17, 2013 Mr. Snead opened the public hearing at 7:10pm. Mr. Shelton explained that David and Ruthann Miller had petitioned to rezone 3.90 acres, located on U.S. Highway 57 /Callands Road, in the Callands /Gretna Election District from R -1, Residential Suburban Subdivision District to A -1, Agricultural District (for agricultural use - farming). The Planning Commission, with no opposition, recommended granting the petitioner's request. No one signed up to speak. Mr. Miller was present to represent the petition. Mr. Snead closed the hearing at 7:10 pm. Motion was made by Mr. Hagerman, seconded by Mr. Harville, to approve rezoning Case R -13 -063 from R -1 to A -1 and the following Roll Call Vote was recorded: Mr. Harville =Yes; Mr. Barber - Yes; Mr. Barksdale -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Snead -Yes. Mr. Hagerman's motion to rezone Case R -13 -063 from R -1 to A -1 was unanimously approved by the Board. Case 2: Delbert L. Yoder & Miriam E. Yoder- Banister District: R -13 -064 R -1, Residential Suburban Subdivision District to A -1, Agricultural District Mr. Snead opened the public hearings at 7:12pm. Mr. Shelton explained that Delbert and Miriam Yoder had petitioned to rezone 27.20 acres, located of SR 802/Hodnetts Mill Road, in the Banister Election District, from R -1, Residential Suburban Subdivision District to A -1, Agricultural District (to make the zoning consistent and to combine with the adjacent parcel of land zoned A -1. The Planning Commission, with no opposition, recommended granting the petitioner's request. Mr. Yoder was present to represent the petition. No one signed up to speak and Mr. Snead closed the public hearings at 7:13pm. Motion was made by Mr. Barksdale, seconded by Mr. Barber, to approve rezoning Case R -13 -064 from R -1 to A -1, and the following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Barksdale -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Snead -Yes. Mr. Barksdale's motion to rezone Case R -13 -064 from R -1 to A -1was unanimously approved by the Board. Case 3: Hyltons Investments, LLC — Westover Election District; R -13 -065 R -1, Residential Suburban Subdivision District to B -2, Business District, General Mr. Snead opened the public hearing at 7:14pm. Mr. Shelton explained that Hyltons Investments, LLC, had petitioned to rezone 2.51 acres, located on U.S. Highway 58 /Martinsville Highway, in the Westover Election District from Residential Suburban Subdivision District to B- 2, Business District, General (for future commercial development). The Planning Commission, with opposition, recommended granting the petitioners' request. Donald and Roger Hylton were present to represent the case. The following residents living on Breezewood Drive spoke in opposition of rezoning the property: Nell Hylton and John Hylton opposed rezoning the property noting a concern for increased traffic. Steve Merricks opposed rezoning the property, also commenting on his concern of potential increased traffic, and mentioning 6 years earlier someone else had wanted to rezone property near that area and the Board had denied that request. Frank Klatt also opposed the rezoning - also over his concern for increased traffic. Peter Ferguson opposed and was concerned about a business being adjacent to his backyard, and asked for some kind of proffers to help protect the existing community. A petition with signatures from 13 residents of Breezewood Drive, 2 residents from R & L Smith Drive (who own property on Breezewood Drive) and 2 residents from Church Avenue (who own property on Breezewood Drive) that opposed the rezoning was submitted to the Board. Mark Moore, whose property adjoins the petitioners', was in favor of rezoning the property. Donald Hylton, one of the petitioner's, stated it was the intent of Hyltons Investment, LLC, to eventually open a restaurant/small grocery store on the property in question, and pointed out that the adjacent property was already zoned B -2. Mr. Hylton submitted a petition with 6 signatures of property P35 Adjourned Meeting December 17, 2013 owners on Martinsville Highway who supported the petitioners' request to rezone the property, as well as a second petition that had 83 signatures from residents in that community who were in favor of rezoning the property, feeling the community would greatly benefit by having a restaurant/small grocery store/ family business, etc, local to them and help instill growth in their community. Their petition further noted that the rezoning of the property is in the county's comprehensive plan. Snead closed the public hearing at 7:43pm. Motion was made by Mr. Harville, seconded by Mr. Barber, to approve rezoning Case R -13 -065 from R -1 to B -2 and the following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Barksdale -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Snead -Yes. Mr. Harville's motion to rezone Case R -13 -065 from R -1 to B -2 was unanimously approved by the Board. Case 4: Joseph R. Burdette & Terri A. Powell — Dan River Election District; R -13 -066 A -1, Agricultural District to B -2, Business District, General Mr. Snead opened the public hearing at 7:49pm. Mr. Shelton explained that Joseph & Terri Burdette had petitioned to rezone 0.763 acre, located off U.S. Highway 58 East/South Boston Highway, in the Dan River Election District, from A -1, Agricultural District to B -2, Business District, General (to allow for sales and service of used cars). The Planning Commission, with no opposition, recommended granting the property. Mr. Burdette was present to represent the case and no one signed up to speak. Mr. Snead closed the hearing at 7:50pm. Motion was made by Mr. Barber, seconded by Mr. Barksdale, to approve rezoning Case R -13- 066 from A -1 to B -2 and the following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Barksdale -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Snead -Yes. Mr. Barber's motion to rezone Case R -13 -066 from A -1 to B -2 was unanimously approved by the Board. Case 5: Ronnie M. Holley & Linda C. Holley - Tunstall Election District; R -13 -067 A -1, Agricultural District to R -1, Residential Suburban Subdivision District Mr. Snead opened the public hearing at 7:51pm. Mr. Shelton explained that Ronnie & Linda Holley had petitioned to rezone 2.01 acres, located on SR 750 /Whitmell School Road, in the Tunstall Election District, from A -1, Agricultural District to R -1, Residential Suburban Subdivision District (to combine with the adjacent parcel of land zoned R -1). The Planning Commission, with no opposition, recommended granting the property. Mr. Holley was present to represent the case and no one signed up to speak. Mr. Snead closed the hearing at 7:52pm. Motion was made by Mr. Barber, seconded by Mr. Harville, to approve rezoning Case R -13 -067 from A -1 to R -1 and the following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber - Yes; Mr. Barksdale -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Snead -Yes. Mr. Hagerman's motion to rezone Case R -13 -067 from A -1 to A -1 was unanimously approved by the Board. This concluded the Rezoning Cases. Unfinished Business At the Board of Supervisors' December 2, 2013 meeting, a motion was made by Mr. Barksdale, seconded by Mr. Hagerman, to reappropriate the following funds: $40.00 to Interim County Administrator — Travel (100 -4- 012100 - 5500), $1,700.00 to Electoral Board — Furniture & Fixtures (100 -4- 013100 - 6003), $199.67 to Clerk of Courts- Copier Lease (100 -4- 021600 - 60051), $4,220.00 to Sheriff -DARE Supplies (100 -4- 031200 - 6002), $60.00 to Sheriff -Parts (100- 4- 031200- 6030), $30.00 to Sheriff -Labor (100 -4- 031200 - 6031), $2,808.53 to WD- Communications P36 Adjourned Meeting December 17, 2013 Equipment (100 -4- 032200 - 6004), $435.00 to Recreation — Recreation Related Supplies (100 -4- 071100- 6014), $29,472.00 to Library- Employment Contract (100 -4- 073100 - 3171), $4,089.14 to Library- Telephone (100 -4- 073100 - 5230), $7,610.65 to WIA -Other Operating (251 -4- 353853- 6014); for a total fund reappropriation of $50,664.99. Mr. Barksdale's motion required a 10 -Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Barksdale -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Snead -Yes. Mr. Barksdale's motion was unanimously approved by the Board. New Business Motion was made by Mr. Barksdale, seconded by Mr. Blackstock, to approve Resolution 2013- 12 -01, for the Honorable Marshall A. Ecker, which was unanimously approved by the Board. i3ittOP(bania County jgoarb of 6uperbi5or5 RESOLUTION 2013 -12 -01 WHEREAS, after retiring from Verizon, Mr. Ecker and his wife, Ann, moved from Maryland to Pittsylvania County in 2000 to the Staunton River District. Mr. Ecker was quoted innumerable times in stating Pittsylvania County was his home that he loved; and WHEREAS, the Honorable Marshall Albert Ecker started his term on Pittsylvania County Board of Supervisors on January 1, 2008, providing representation to the Staunton River District citizens and Pittsylvania County; and WHEREAS, in the November 2007 General Election, Marshall Ecker was elected as the Staunton River District Representative for the Pittsylvania County Board of Supervisors and on January 1, 2008, Mr. Ecker began his first 4 -year term as the Staunton River District Representative for the Board of Supervisors. In the November 2011 General Election, Mr. Ecker was re- elected to serve a second 4 -year term to represent the Staunton River District on the Board of Supervisors for Pittsylvania County, and in January 2013, was elected by the Board to serve as Chairman for the Board of Supervisors; and WHEREAS, during his tenure on the Board of Supervisors, the Honorable Marshall A. Ecker was a very active representative who was appointed to the Pittsylvania County Service Authority Board of Commissioners, the Metropolitan Planning Organization, and numerous committees, including all of the Board of Supervisors' Standing Committees; and WHEREAS, the Honorable Marshall A. Ecker, was a dedicated and loyal public servant who faithfully performed his duties diligently and in a dependable manner as the Staunton River District Representative on the Board of Supervisors for Pittsylvania County, giving support and guidance to his fellow Board members and County's staff, as well as to the citizens of Pittsylvania; then NOW, THEREFORE, BE IT RESOLVED, that the Pittsylvania County Board of Supervisors expresses its sincere regret and grief over the loss of the Honorable Marshall A. Ecker, an honored and respected citizen and member of the Pittsylvania County Board of Supervisors, and for the outstanding representation he provided for the citizens of Pittsylvania County and, the Board of Supervisors expresses its condolences to the family of the Honorable Marshall A. Ecker for their loss; and P37 Adjourned Meeting December 17, 2013 BE IT FURTHER RESOLVED that the Board of Supervisors directs that a copy of this resolution be given to the family of the Honorable Marshall A. Ecker. Motion was made by Mr. Harville, seconded by Mr. Barksdale, to approve Resolution 2013- 12 -02, asking the Virginia Department of Game and Inland Fisheries to consider amending either -sex deer hunting days in Pittsylvania County to be with no breaks from beginning (this year November 23, 2013) until the first Saturday in January, allowing for an extended number of doe to be removed, and to forward a copy of the resolution to the County's local legislators, and to Mr. Ben Davenport. Mr. Blackstock made a substitute motion to table the issue until the adjourned meeting of the Board on January 21, 2014 so he would have time to discuss the matter with hunters in his district, which was seconded by Mr. Hagerman. The Board opposed tabling the issue by a majority vote of 5 -2, with Mr. Blackstock and Mr. Barksdale voting in favor. The Board then passed Mr. Harville's motion by a 5 -2 majority vote, with Mr. Blackstock and Mr. Barksdale opposing. Pittsplbauia (fouutp �3oarb of 6uperbiooro RESOLUTION 2013 -12 -02 VIRGINIA: At an adjourned meeting of the Board of Supervisors of Pittsylvania County, Virginia, held on Tuesday, December 17, 2013, the following resolution was presented and adopted: WHEREAS, the Board of Supervisors of Pittsylvania County requests the Department of Game and Inland Fisheries to consider either -sex deer hunting days be amended to begin November 23 through January 4, with no break; and WHEREAS, it appears to be a significant increase in the deer population throughout Pittsylvania County, requiring the consideration of allowing an extended number of doe to be removed; then BE IT RESOLVED, that the Pittsylvania County Board of Supervisors expresses its strong recommendation to the Department of Game and Inland Fisheries to consider Pittsylvania County's request to amend either -sex deer hunting days to begin November 23 through January 4, with no break; and BE IT STILL FURTHER RESOLVED that a copy of this resolution be forwarded to the Department of Game and Inland Fisheries and Pittsylvania County's local representatives in the General Assembly to express the Board of Supervisors' strong support of this issue. Motion came from the Solid Waste Committee to hold a public hearing for citizen input on Tuesday, January 21, 2014, on changes to the Solid Waste Ordinances, Chapters 17 and 29, of the Pittsylvania County Code, cleaning up wording on what may and may not be placed at collection sites for clarification purposes, which was unanimously approved by the Board. Motion was made by Mr. Barksdale, seconded by Mr. Barber, to approve the current 2013/14 Local Government Agreement between the Pittsylvania — Danville Health District and Pittsylvania County, and to authorize the Interim County Administrator to sign any necessary documentation, which was unanimously approved by the Board. P38 Adjourned Meeting December 17, 2013 Motion was made by Mr. Harville, seconded by Mr. Barber, to support the City of Danville's proposed Enterprise Zone amendment and authorize the Interim County Administrator to sign the Joint Application Amendment Agreement, which was unanimously approved by the Board. PRESENTED: ADOPTED: RESOLUTION NO 2013 -%,. e-,- 3 A RESOLUTION AUTHORIZING THE CITY MANAGER TO SUBMIT TO THE VIRGINIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT AN ENTERPRISE ZONE INCENTIVE AMENDMENT APPLICATION FOR THE CITY'S PORTION OF THE JOINT ZONE WITH PITTSYLVANIA COUNTY (ENTERPRISE ZONE #57). WHEREAS. the City of Danville, Virginia, desires to amend the incentives for the City of Danville's portion of the joint zone with Pittsylvania County (Enterprise Zone #57); and WHEREAS, the Enterprise Zone Program guidelines restrict total amount of available acreages to include no more than seven (7) percent of the jurisdictions land area, which in Danville totals 1.657 acres in Zone #57; and WHEREAS, as at this time City staff is requesting the Council to approve boundary additions and deletions to bring the City's portion of Enterprise Zone #57 more in line with the State's incentive goals. NOW THEREFORE, BE IT RESOLVED by the Council of the City of Danville, Virginia, that the City Manager be, and he is hereby, authorized to submit to the Virginia Department of Housing and Community Development an application to amend the boundaries of the City of Danville's portion of the joint zone with Pittsylvania County (Enterprise Zone #57); and BE IT FURTHER RESOLVED by the Council of the City of Danville, Virginia that the boundary additions of land located within the City and suitable for development consistent with the goals of the Enterprise Zone Program be, and are hereby authorized and consist of the following properties: • 2174 South Boston Road - First Piedmont Corporation AND BE IT FURTHER RESOLVED by the Council of the City of Danville. Virginia, that the boundary, which are less suitable for development and less consistent with the goals of the Enterprise Zone Program and are located within the City of Danville be, and are hereby, authorized consisting of the following properties. 601 Eagle Springs Rd - Evan's Park /Ormond Farm • A portion of Parcel 78436 AND BE IT FURTHER RESOLVED by the Council of the City of Danville. Virginia, that connector corrections need to be made in order to maximize Enterprise Zone acreage, and are hereby, authorized consisting of Highway 29 at Little Creek Road; AND BE IT FINALLY RESOLVED by the Council of the City of Danville, Virginia, that that the City Manager, Joseph C. King, be, and he is hereby, authorized to submit all information needed to apply for the Enterprise Zone boundary amendments and to carry out all program administrative reporting requirements. APPROVED. MAYOR 3 ATTEST- CLERK Approved as to Form and Lagal SuHiGancy P39 Adjourned Meeting December 17, 2013 Appendix 1: Joint Application Agreement Each jurisdiction participating in a joint application must complete the following form. This form insures that all jurisdictions are in agreement with the application being submitted by the amending jurisdiction. Completed joint application amendment agreements should be attached at the end of the amendment application. JOINT APPLICATION AMENDMENT AGREEMENT As the representative of the local governing body of Pittsylvania County , I hereby certify that: (locality) 1. The aforementioned locality is in agreement with the other participating localities in filing this amendment; 2. Any local enterprise zone incentives proposed by the aforementioned locality in this amendment application represent a firm commitment; 3. It is understood that if at any time the aforementioned locality is unable or unwilling to fulfill a commitment to provide local enterprise zone incentives listed in this application, the zone shall be subject to termination; and 4. A public hearing was held by the City of Danville on 11 -19 -2013 to solicit comments on application. (date) Chief Administrator's signature Name: Title: uace Motion was made by Mr. Barber, seconded by Mr. Barksdale, to approve the Regional Comprehensive Economic Development Strategy (CEDS) Priority Projects list from the West Piedmont Planning District and authorize the Interim County Administrator to sign any necessary documentation and send the list and required Economic Development Authority submittal letter to the West Piedmont Planning District Commission to be incorporated into their regional 2014/15 CEDS update, which was unanimously approved by the Board. Motion was made by Mr. Barksdale, seconded by Mr. Barber, to appropriate a total of $150,000.00 received from a Governor's Agricultural & Forestry Industries Development Strategy (AFID) Grant for Dan River Plants, LLC, to the Industrial Development Authority (IDA) Fund and approve a payment of these funds to the IDA so that the IDA may send these funds to Dan River Plants, LLC. The following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Barksdale -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman- Yes; and Mr. Snead -Yes. Mr. Barksdale's motion was unanimously approved by the Board. Motion was made by Mr. Barksdale, seconded by Ms. Bowman, to set a public hearing for citizen input on January 21, 2014 for a proposed amendment to 2 -22; Running At Large, of the Pittsylvania County Code that would allow Lakeside Drive to be included, which was unanimously approved by the Board. P40 Adjourned Meeting December 17, 2013 Motion was made by Mr. Blackstock, seconded by Ms. Bowman, to award a contract to Dewberry Engineers in the amount of $12,200.00 for engineering and design services for jail showers, and authorize the Interim County Administrator to sign any necessary documentation, which was unanimously approved by the Board. Motion was made by Mr. Barber, seconded by Ms. Bowman, to set a public hearing for citizen input on a proposed amendment to the Pittsylvania County Zoning Ordinance for the addition of Adult Uses under Industrial District (M -1) Light Industry, Section 35 -384, Special Use Permits. Ms. Bowman then made a substitute motion, seconded by Mr. Barksdale, to amend from 2 to 3 miles of adult use within an existing adult us, and amend from 1,000 feet to 2,500 feet from any existing residential use or residentially zoned district, as well as places of workshop, and schools - private or public, including public playgrounds, community swimming pools, public parks and libraries, and day -care centers. After some discussion, Ms. Bowman and Mr. Barksdale withdrew their substitute motion, and Mr. Barber withdrew his motion as did Ms. Bowman on her second. Motion was then made by Ms. Bowman, seconded by Mr. Harville, to send the proposed ordinance back to the Planning Commission with the Board's recommended changes, which was unanimously approved by the Board. Appointments Motion was made by Mr. Barksdale, seconded by Mr. Harville, to appointment Roger Jefferson and George Winn to represent the agricultural community and appoint Tim Clark to represent the real estate /development community on the Subcommittee for Setback Study, which was approved by a 6 -1 majority vote of the Board, with Mr. Hagerman opposing. Motion was made by Mr. Harville, seconded by Mr. Barber, to appoint Valeria Nozzi as the Dan River representation and re- appoint Diane Donnelly as the Staunton River representative to the Beautification Board, for one -year terms each beginning January 1, 2014 until December 31, 2014, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Barber, to appoint the Honorable Elton Blackstock as the Staunton River District representative to the Pittsylvania County Service Authority for a 4 -year term beginning January 1, 2014 until December 31, 2017, which was unanimously approved by the Board. Motion was made by Mr. Barber, seconded by Mr. Barksdale, to approve and appoint the submitted proposed slate of Directors to the 2014/15 Pittsylvania County Agricultural Development Board, which was unanimously approved by the Board. Adiournment Motion was made by Mr. Barber, seconded by Mr. Harville, to adjourn the meeting, which was unanimously approved by the Board. The meeting adjourned at 8:43pm. P41 NEW BUSINESS P42 REPORTS FROM MEMBERS P43 REPORTS FROM LEGAL COUNSEL P44 REPORTS FROM INTERIM COUNTY ADMINISTRATOR P45 PITTSYLVANIA COUNTY CODE COMPLIANCE MONTHLY REPORT & FEES (CORRECTED) November 2013 TYPES OF PERMITS 88 BUILDING PERMIT FEES COLLECTED $7,912.28 88 LEVY COLLECTED $158.45 0 SUBDIVISION FEES COLLECTED $0.00 28 ZONING PERMIT FEES COLLECTED $135.00 0 REINSPECTION FEES COLLECTED $0.00 14 LAND DISTURBING FEES COLLECTED $175.00 218 TOTAL FEES COLLECTED $8,380.73 MONTHLY BUILDING VALUES 6 NEW DWELLINGS $957,000.00 6 MOBILE HOMES /OFFICE TRAILERS 88,499.00 1 DOUBLE -WIDE MOBILE HOMES 72,000.00 4 MODULAR 658,400.00 14 COMMERCIAL CONSTRUCTION 399,278.00 57 MISCELLANEOUS 482,354.00 88 TOTAL $2,657,531.00 NONTAXABLE: $3,925,411.00 1 $46,473,153.00 MONTHLY ACTIVITY REPORT NUMBER OF BUILDING INSPECTIONS MADE 374 NUMBER OF REJECTIONS OF WORK 35 NUMBER OF E & S INSPECTIONS 52 NUMBER OF MILES INSPECTORS TRAVELED 5,227 MONTHLY ZONING FEES 8 REZONING FEES COLLECTED $1,425.29 2 SPECIAL USE PERMIT FEES COLLECTED 327.30 0 VARIANCE & APPEAL FEES COLLECTED 0.00 0 APPEALS 0.00 10 TOTAL $1,752.59 Respectfully Submitted, ®die H.H. She Director of Code Compliance/ Zoning Administrator P46 PITTSYLVANIA COUNTY CODE COMPLIANCE MONTHLY REPORT & FEES December 2013 TYPES OF PERMITS 56 BUILDING PERMIT FEES COLLECTED $4,720.91 56 LEVY COLLECTED $94.53 0 SUBDIVISION FEES COLLECTED $0.00 8 ZONING PERMIT FEES COLLECTED $40.00 0 REINSPECTION FEES COLLECTED $0.00 8 LAND DISTURBING FEES COLLECTED $70.00 128 TOTAL FEES COLLECTED $4,925.44 MONTHLY BUILDING VALUES 1 NEW DWELLINGS $154,000.00 5 MOBILE HOMES /OFFICE TRAILERS 34,100.00 0 DOUBLE -WIDE MOBILE HOMES 0.00 2 MODULAR 328,100.00 13 COMMERCIAL CONSTRUCTION 2,224,985.00 35 MISCELLANEOUS 193,105.00 56 TOTAL $2,934,290.00 NONTAXABLE: $5,893,941.00 $50,434,592.00 MONTHLY ACTIVITY REPORT DING INSPECTIONS MADE NUMBER OF REJECTIONS OF WORK NUMBER OF E & S INSPECTIONS NUMBER OF MILES INSPECTORS TRAVELED MONTHLY ZONING FEES 229 29 9 REZONING FEES COLLECTED $1,619.49 1 SPECIAL USE PERMIT FEES COLLECTED 157.54 0 VARIANCE & APPEAL FEES COLLECTED 0.00 0 APPEALS 0.00 10 TOTAL $1,777.03 Respectfully Submitted, 6M OF Shelton, Jr. Director of Code Compliance/ Zoning Administrator P47 PITTSYLVANIA COUNTY CODE COMPLIANCE ANNUAL REPORT & FEES 01/12 THRU 12/13 TYPES OF PERMITS 1039 BUILDING PERMIT FEES COLLECTED $107,840.81 1039 LEVY COLLECTED $2,159.16 1 SUBDIVISION FEES COLLECTED $25.00 322 ZONING PERMIT FEES COLLECTED $1,480.00 2 REINSPECTION FEES COLLECTED $40.00 1 FIRE PREVENTION $450.00 133 LAND DISTURBING FEES COLLECTED $1,625.00 2537 TOTAL FEES COLLECTED $113,619.97 ANNUAL BUILDING VALUES 68 NEW DWELLINGS $11,457,255.00 48 MOBILE HOMES /OFFICE TRAILERS $563,799.00 24 DOUBLE -WIDE MOBILE HOMES $1,525,881.00 28 MODULAR $4,285,658.00 220 COMMERCIAL CONSTRUCTION $26,501,442.00 650 MISCELLANEOUS $6,100,557.00 1038 TOTAL $50,434,592.00 NONTAXABLE: $3,844,858.00.00 $50,434,592.00 ANNUAL ACTIVITY REPORT NUMBER OF BUILDING INSPECTIONS MADE 3,116 NUMBER OF REJECTIONS OF WORK 496 NUMBER OF E & S INSPECTIONS 839 NUMBER OF MILES INSPECTORS TRAVELED 50,116 ANNUAL ZONING FEES 65 REZONING FEES COLLECTED $11,225.23 11 SPECIAL USE PERMIT FEES COLLECTED 1,908.02 2 VARIANCE & APPEAL FEES COLLECTED 336.27 0 SIGN PERMIT FEES COLLECTED 0.00 78 TOTAL $13,469.52 Respectfully Submitted, Odie H. Shelton, Jr. Director of Code Compliance/ Zoning Administrator P48 PITTSYLVAINIA COUNTY VIRGINIA Darrell W. Dalton, Superintendent a fv Building & Grounds Department o n Phone (434) 432 -1768 51 N. Main St. tL c Fax (434) 432 -2294 P.O. Box 426 ��,, w C) w ,y Gretna /Hurt (434) 656 -6211 Chatham, Virginia 24531 Bachelors Hall/Whitmell (434) 797 -9550 1767 E -mail: darrell.dalton@pittgov.org din �P li' 1IItY(1 F7 7 \�f 17i1T7 To: Otis S. Hawker, Interim County Administrator From: Kaylyn Giles, Administrative Assistant II, County Administration��J� Date: January 2, 2014 Subject: COMPLETED WORK ORDERS — December 2013 Attached please find a listing, by department, of completed work orders for the month of December. This list does not reflect work orders in progress but not yet completed, actual expenses incurred, or routine maintenance necessary for the smooth operation of the County facilities. However, it does reflect the total number of man- hours. Presently, there are approximately 24 work orders still outstanding. If you have any questions concerning this, please do not hesitate to contact me. KG Attachment cc: Darrell W. Dalton, Director of Buildings and Properties P49 BUILDING & GROUNDS MAINTENANCE WORK ORDERS COMPLETED FOR MONTH OF DECEMBER 2013 NO, W/O MAN -HOURS ANIMAL CONTROL I 6 ARMORY A S C S / EXTENSION / USDA -FSA BOARD OF SUPERVISORS BUILDING & GROUNDS BUILDING INSPECTIONS CAPTAIN MARTIN BLDG 2 2 CENTRAL ACCOUTINC CENTRAL PURCHASING CIRCUIT COURT CLERK OF COURT CODE COMPLIANCE (PLANNING COMMISSSION & ZONING 2 3 COMMISSIONER OF REVENUE 1 2 COMMONWEALTH ATTORNEY COMMUNITY POLICY AND MGMT. BOARD COMPACTOR SITE COUNTY ADMINISTRATOR AND ASST. COUNTY ADMIN. I 1 COUNTY ATTORNEY COURTHOUSE (1968 ANNEX) COURTHOUSE (EDWIN R_ SHIELDS) 'SA -CPMB I I DEPOT BUILDING 2 3 ECONOMIC DEVELOPMENT EMERGENCY 911 FACILITY 2 4 ENVIRONMENTAL HEALTH FINANCE FIRE MARSHAL GENERAL DISTRICT COURT GRANTS ADMISTRATION HEALTH DEPARTMENT 6 12 HUMAN SERVICES FACILITY INDUSTRIAL PARKS INFORMATION TECHNOLOGY All 12 14 IUVENILE &DOMESTIC COURT 2 5 IUVENILE& DOMESTIC COURT SERVICES UNIT LANDFILL LIBRARY 8 15 LITERACY MAGISTRATE MOSES BUILDING 1 2 OLD DOMENION AG. COMPLEX PCED BUILDING REASSESSMENT RECREATION: RAIL -TRAIL & WAYSIDE PARK RECREATIONAL REGISTRAR - VOTING PRECINCTS 1 2 SHERIFF 3 5 SOCIAL SERVICES 1 1 TREASURER I I VICTIM WITNESS OTHER: 4380 BERRY HILL RD RINGGOLD DEPOT CALLANDS CLERKS OFFICE OLD CHATHAM ELEMENTARY SCHOOL YATESTAVERN TOTAL WORK ORDERS COMPLETED- DECEMBER 2013 47 79 YEAR TO DATE 0710112013 - 0613012014 460 823 P50 PITTSYLVANIA COUNTY VIRGINIA Otis Hawker, Interim (cl County Admi nistrator P.O. Box 426 Chatham, Virginia 24531 e -mail: dsleeper @pittgov.org � / 1767 To: Otis S. Hawker, Interim County Administrator From: Pete Boswell., Chief Animal Control Officer Date: January 3, 2014, Subject: Animal Control Activity Report Phone (434) 432 -7710 Fax (434) 432 -7714 Gretna /Hurt (434) 656 -6211 During the period of November 26, 2013 through December 31, 2013, the Animal Control Officers responded to 296 calls; 59 follow up calls as per Pete Boswell, Chief Animal Control Officer, resulting in the following: Description Number Remarks Animals taken into custody: 130 Dogs 63 Cats 64 Other 3 3- opossums Animals on hand at month end 13 Animals dispatched 17 2-cats 14-dogs 1- o ossum Licenses checked 51 Court cases 8 Summons 11 Animals Adopted 3 Animals returned to owners 15 Cats taken to the Humane Society 62 Animals Transferred 17 DAHS 1 FCHS 16 Injured animals picked up 3 1 cat 2 dogs Animals found in traps 59 3 opossum's 47 cats 9 dogs Exposures: Human /Saliva I Exposures: Dogs/Cats/Wildlife 0 Dog Bites 2 Cat Bites 0 Cruelty Checks 3 Well -being Checks 15 Cat/Dog Fights 2 Investigated killings by dogs/cats 2 Investigate killings by Coyotes 0 It you have any questions concerning this, please do not hesitate to contact me. P51 PITTSYLVANIA COUNTY VIRGINIA SYLvq� 1 Otis Iist County Administrator ¢ 9 Phone (434) 432 -7710 p Fax 434 432 -7714 P.O. Box 426 a C ( ) a z Chatham, Virginia 24531 w � O N �. Gretna /Hurt (434) 656 -6211 e -mail: dsleeper @pittgov.org iP b 1767 ' To: Otis S. Hawker, Interim County Administrator From: Pete Boswell., Chief Animal Control Officer Date: January 3, 2014, Subject: Conservators of the Peace Solid Waste Monitoring Report The Animal Control Officers whom have been appointed to the position of Conservators of the Peace monitoring solid waste sites in Pittsylvania County, as per Pete Boswell, Chief Animal Control Officer, for the period of November 26, 2013 through December 31,2013 Description Number Remarks Total hours monitored 17 hrs Only 19 working days this period Vehicles entering sites 162 Vehicles checked 10 Summons' issued 0 Court Cases 1 Case 11 -18 -2013 nolle prosequi by Commonwealth Convictions 0 If you have any questions concerning this, please do not hesitate to contact me. P52 ADJOURNMENT P53