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07-16-2013 Adjourned MeetingAdjourned Meeting July 16, 2013 Pittsylvania County Board of Supervisors Tuesday, July 16, 2013 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, July 16, 2013 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Marshall A. Ecker, Chairman, called the meeting to order at 7:01 p.m. The following members were present: Marshall Ecker Staunton River District Brenda H. Bowman Chatham-Blairs District Coy E. Harville Westover District James Snead Dan River District Jessie L. Barksdale Banister District Jerry A. Hagerman Callands-Gretna District Tim Barber Tunstall District Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Odie H. Shelton, Jr., Director of Code Compliance, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Ms. Ecker led the Pledge of Allegiance. Approval of Agenda Motion was made by Mr. Snead, seconded by Mr. Barksdale to approve the agenda with the following deletions: Deletions: (a) Item #16 – Personnel Decisions (b) Item #19 - Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community. Authority:§2.2-3711(A)(5) of the Code of Virginia, 1950, as amended Subject Matter: Ringgold East Industrial Park Purpose: Unannounced Industry Mr. Snead’s motion was unanimously approved by the Board. Hearing of the Citizens Gerald Milliman of the Staunton River District offered a word of prayer. Phillip Lovelace of the Callands-Gretna District gave out copies of a news article on wells drying up in Campbell County and made comments about the need to protect water/wells within Pittsylvania County. Richard Shumate of the Westover District made comments opposing spending taxpayer money on the ladder truck for the Ringgold Fire & Rescue Department. This concluded the Hearing of the Citizens. Consent Agenda Motion was made by Mr. Harville, seconded by Mr. Barksdale to approve the Consent Agenda, which was unanimously approved by the Board. Adjourned Meeting July 16, 2013 Consent Agenda: (a) Resolution – Arlene Creasy (b) Resolution – Roy N. Ford, Jr. Ms. Arlene Creasy was in attendance of the meeting and was presented the following resolution from the Board of Supervisors, thanking her for her service on the Pittsylvania County Social Services Board of Directors. PITTSYLV ANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2013-07-05 VIRGINIA: At an adjourned meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom in Chatham, Virginia on Tuesday, July 16, 2013, the following resolution was presented and adopted. WHEREAS, Ms. Arlene Creasy has served on the Pittsylvania County Social Services Board; and WHEREAS, at their regular meeting on May 2, 2005, the Board of Supervisors appointed Ms. Arlene Creasy to represent the Banister District on the Pittsylvania County Social Services Board for a 4-year term, beginning on July 1, 2005 and ending on June 30, 2009; and WHEREAS, at their adjourned meeting on June 16, 2009, the Board of Supervisors re-appointed Ms. Arlene Creasy to continue serving as the Banister District representative on the Pittsylvania County Social Services Board for another 4-year term beginning July 1, 2009 and ending on June 30, 2013; WHEREAS, Ms. Arlene Creasy has served a total of eight (8) years as the Banister representative on the Pittsylvania County Social Services Board and has held the Chairmanship for a portion of her tenure on that board; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors express their sincere appreciation to Ms. Arlene Creasy for her outstanding leadership, counseling and expertise on the behalf of the citizens of Pittsylvania County for her service as the Banister District representative on the Pittsylvania County Social Services Board; and BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to Ms. Arlene Creasy on the behalf of the Pittsylvania County Board of Supervisors. Adjourned Meeting July 16, 2013 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2013-07-06 VIRGINIA: At an adjourned meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom in Chatham, Virginia on Tuesday, July 16, 2013, the following resolution was presented and adopted. WHEREAS, Mr. Roy N. Ford, Jr. has served on the Danville-Pittsylvania Community Services Board of Directors; and WHEREAS, in 2004, the Board of Supervisors appointed Mr. Roy N. Ford, Jr. to represent the Westover District on the Danville-Pittsylvania Community Services Board of Directors for a 3-year term, beginning on July 1, 2004 and ending on June 30, 2007; and WHEREAS, on May 7, 2007, the Board of Supervisors re-appointed Mr. Roy N. Ford, Jr. to continue serving as the Westover District representative on the Danville- Pittsylvania Community Services Board of Directors for another 3-year term beginning July 1, 2007 and ending on June 30, 2010; WHEREAS, at their Adjourned Meeting on May 18, 2010, the Board of Supervisors re-appointed Mr. Roy N. Ford, Jr. to continue serving as the Westover District representative on the Danville-Pittsylvania Community Services Board of Directors for a third 3-year term beginning July 1, 2010 and ending on June 30, 2013; WHEREAS, Mr. Roy N. Ford, Jr. has served a total of nine (9) years as the Westover representative on the Danville-Pittsylvania Community Services Board of Directors; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors express their sincere appreciation to Mr. Roy N. Ford, Jr. for his outstanding leadership, counseling and expertise on the behalf of the citizens of Pittsylvania County for his service as the Westover District representative on the Danville-Pittsylvania Community Services Board of Directors; and BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to Mr. Roy N. Ford, Jr. on the behalf of the Pittsylvania County Board of Supervisors. Public Hearings Rezoning Cases Case 1: Anthony Dawson Puccio – Dan River Election District: R-13-034 Mr. Ecker opened the public hearing at 7:16pm. Mr. Shelton explained that Anthony Puccio had petitioned to rezone a total of 17.67 acres, six parcels of land, located on State Road 640/Spring Garden Road and State Road 825/Chestnut Level Lane, in the Dan River Election District from R-1, Residential Suburban Subdivision to A-1, Agricultural District (for agricultural use- livestock). The Planning Commission, with opposition, recommended denying the petitioner’s request. Mr. Puccio was not present to represent the petition and the following persons signed Adjourned Meeting July 16, 2013 up to speak. Larry Brumfield opposed to the rezoning stating he felt noise would be an issue and having livestock next to his property would lower his property value, and Mr. Brumfield submitted a petition with 18 names on it of persons who were opposed to rezoning this property. Barbara Jarman was opposed to rezoning the property from R-1 to A-1 because she felt it would devalue her property and under certain conditions, it would smell badly. Mark Adams also was opposed to rezoning the property, noting his property was downstream from Mr. Puccio’s and was concerned about being downstream from the livestock. No one else signed up to speak and Mr. Ecker closed the property at 7:20pm. Motion was made by Mr. Snead, seconded by Mr. Harville, to deny rezoning the property, noting the subdivision had several restrictions and the property needed to remain zoned as R-1. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; and Mr. Ecker-Yes. Mr. Snead’s motion to deny rezoning Case 1; R-13-034, from R-1 to A-1 was unanimously approved by the Board. Case 2: William T. Willis, Jr. – Tunstall Election District: R-13-035 Mr. Ecker opened the public hearing at 7:21pm. Mr. Shelton explained that William T. Willis, Jr. has petitioned to rezone 0.785 acre (part of 13.11 acres) located on Highway 41/Franklin Turnpike, in the Tunstall Election District from A-1, Agricultural District to M-2, Industrial District, Heavy Industry (for a distillery). The Planning Commission, with opposition, recommended granting the petitioner’s request. Mr. Willis was present to represent the petition and no one signed up to speak. Mr. Ecker closed the hearing at 7:22pm. Motion was made by Mr. Barber, seconded by Mr. Snead, to deny rezoning the property as it could be considered spot zoning and was not in the County’s Comprehensive Plan. The following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; and Mr. Ecker-Yes. Mr. Barber’s motion to deny rezoning Case 2, R-13-035 from R-1 to M-2 was unanimously approved by the Board. Case 3: Mark Allen Martin – Dan River Election District: R-13-036 Mr. Ecker opened the public hearing at 7:24pm. Mr. Shelton explained that Mark Martin had petitioned to rezone a total of 29.43 acres, two parcels of land, located of State Road 963/Mountain Lane, in the Dan River Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District ( to make the zoning consistent and to combine with the adjacent parcels of land zoned A-1). The Planning Commission, with no opposition, recommended granting the petitioner’s request. No one signed up to speak and Mr. Ecker closed the hearing at 7:25pm. Motion was made by Mr. Snead, seconded by Mr. Harville, to approve rezoning Case 3, R-13-036 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; Mr. Harville-Yes; and Mr. Ecker-Yes. Mr. Snead’s motion to rezone Case R-14-036 from R-1 to A- 1 was unanimously approved by the Board. Case 4: Marcus Dane Martin & Nancy Louise Martin: Dan River Election District R-13-037 Mr. Ecker opened the public hearing at 7:26pm. Mr. Shelton explained that Marcus & Nancy Martin had petitioned to rezone a total of 16.61 acres, two parcels of land, located off State Road 963/Mountain Lane, in the Dan River Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District to make the zoning consistent and to combine with the adjacent parcels of land zoned A-1). The Planning Commission with no opposition recommended granting the petitioner’s request. No one signed up to speak and Mr. Ecke r closed the hearing at 7:26pm. Motion was made by Mr. Snead, seconded by Mr. Barksdale, to approve rezoning Case 4, R-13-037 from R-1 to A-1 and the following Roll Call Vote was recorded. Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; Mr. Harville-Yes; Mr. Adjourned Meeting July 16, 2013 Snead-Yes; and Mr. Ecker-Yes. Mr. Snead’s motion rezoned Case R-13-037 from R-1 to A-1 was unanimously approved by the Board. Case 5: White I. Gatewood Estate-Callands/Gretna Election District: R-13-038 Mr. Ecker opened the public hearing at 7:27pm. Mr. Shelton explained that the White I. Gatewood Estate had petitioned to rezone 8.89 acres located on State Road 612/Union Hall School Road, in the Callands-Gretna Election District from R-1, Residential Suburban Subdivision District to C-1, Conservation District (to make the zoning consistent and to combine with the adjacent parcel of land zoned C-1). The Planning Commission, with no opposition, recommended granting the petitioner’s request. Mr. Robert Gatewood, Jr. was present t o represent the petition and no one signed up to speak. Mr. Ecker closed the hearing at 7:28pm. Motion was made by Mr. Hagerman, seconded by Mr. Barber, to approve rezoning Case 5; R- 13-038 from R-1 to C-1 and the following Roll Call Vote was recorded: Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; and Mr. Ecker-Yes. The Board unanimously approved Mr. Hagerman’s motion to rezone Case R-13- 038 from R-1 to C-1. Case 6: Charles F. Edwards & Nancy M. Edwards-Chatham/Blairs Election District: R-13-039 Mr. Ecker opened the public hearing at 7:29pm. Mr. Shelton explained that Charles and Nancy Edwards had petitioned to rezone 1.643 acre (part of 1.96 acre) located on U.S. Highway 41/Franklin Turnpike, in the Chatham-Blairs Election District from B-1; Business District, Limited to RMF, Residential Multi-Family District (for a twelve (12) unit apartment building.) The Planning Commission, with opposition, recommended denying the petitioners’ request. Ms. Phyllis Marshall was present to represent the petition. Ms. Marshall stated the intent for rezoning the property to RMF was to be able to building twelve (12) apartment units on the property for senior housing. Ms. Marshall presented examples of other senior housing apartments her company had built that would be representative of those built on the property currently before the board for rezoning. The following persons from the Jackson Heights community signed up to speak who were against rezoning this property because of the problems they were already experiencing due to storm water, that they did not wish a Multi-Family Dwelling right up against their properties, felt it would devalue their property and would disturb the peaceful nature of their subdivision, didn’t want the increase in traffic and wanted to keep the safety of the area that currently exists: Judy Adkins, Jodi Stone, Cindy Nichols, JoAnn Atkinson, Charles Edwards, Darren Reeves, Tom Worley, Mike Heogan, Allen Hollie, Wanda Hollie, Woodrow Hancock, Barry Lewis, Eric Hancock, Donald Adkins, Kitty Stone, Faye Brandon, Jean Worley, Mr. Calvin Oakes was in support of rezoning the property, noting how it could contribute to the tax base without increasing taxes to the citizens, how it would be beneficial for senior citizens looking to downsize their living arrangements, and could be considered part of the long range plan of helping people who wanted to invest in the area. Ms. Marshall stated that detailed site plans from Mr. Frank Shanks showed a retention pond for runoff water that the Jackson Heights residents spoke with concerns about, and that if the property were rezoned from B-1 to RMF, the apartments would have to be at least 30 feet from the property line, but it if remained B-1, as it was now, any business allowable could build within 10 feet of their properties. No one else signed up to speak and Mr. Ecker closed the hearing at 8:07pm. Motion was made by Ms. Bowman, seconded by Mr. Hagerman, to deny the petitioners’ request to rezoning the property from B-1 to RMF, citing while she supports business growth along U.S. Highway 41, that the private subdivision of Jackson Heights was established in the 1950s and the largest portion of the property under consideration for rezoning was not on U.S. Hwy 41, but butts up to the Jackson Heights area, and due to the already existing property of water runoff and erosion, Ms. Bowman did not feel this area was suitable for RMF zoning. The following Roll Adjourned Meeting July 16, 2013 Call Vote was recorded: Ms. Bowman-Yes; Mr. Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes and Mr. Ecker-Yes. Ms. Bowman’s motion to deny rezoning Case R-13-039 from B-1 to RMF was unanimously approved by the Board. Case 7: Shaneaka Minter-Chatham/Blairs Election District: R-13-040 Mr. Ecker opened the public hearing at 8:21pm. Mr. Shelton explained that Shaneaka Minter had petitioned to rezone 1.34 acre, located on State Road 718/Dry Fork Road, in the Chatham- Blairs Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District (for a Home Occupation, Class B-foreclosure business). The Planning Commission, with no opposition, recommended granting the petitioner’s request. Ms. Shaneaka Minter Dodson was present represent the petition. No one signed up to speak and Mr. Ecker closed the hearing at 8:22pm. Motion was made by Ms. Bowman, seconded by Mr. Barber, to approve rezoning Case R-13-040 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; and Mr. Ecker-Yes. The Board unanimously approved Ms. Bowman’s motion to rezone Case R-13-040 from R-1 to A-1. Case 8: Jason Miller & Marianne Ruth Miller-Callands/Gretna Election District: R-13-041 Mr. Ecker opened the public hearing at 8:23pm. Mr. Shelton explained that Jason and Marianne Miller had petitioned to rezone 5.08 acres, located on State Road 605/Walkers Well Road, in the Callands-Gretna Election District from C-1, Conservation District to M-1, Industrial District, Light Industry (for construction of portable storage buildings). The Planning Commission, with no opposition, recommended granting the petitioners’ request. Mollie Holmes was represent to represent the petitioners and no on signed up to speak. Mr. Ecker closed the hearing at 8:24pm. Motion was made by Mr. Hagerman, seconded by Mr. Barber, to rezone Case R -13-041 from C- 1 to M-1 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes and Mr. Ecker-Yes. The Board unanimously approved Mr. Hagerman’s motion to rezone Case R -13-041 from C-1 to M-1. Case 9: James Green & Gwendolyn A. Green-Tunstall Election District: R-13-042 Mr. Ecker opened the public hearing at 8:25pm. Mr. Shelton explained that James & Gwendolyn Green had petitioned to rezone 23.45 acres of land, located on State Road 703/Cross Stitch Road, in the Tunstall Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District (for agricultural use-a tree farm). The Planning Commission, with no opposition, recommended granting the petitioners’ request. James Green was present to represent the petition. No one signed up to speak and Mr. Ecker closed the hearing at 8:26pm. Motion was made by Mr. Barber, seconded by Mr. Barksdale, to rezone Case R-13-042 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; Mr. Harville-Yes; and Mr. Ecker-Yes. Mr. Barber’s motion to rezone Case R-13-042 from R-1 to A-1 was unanimously approved by the Board. Case 10: Greg T. Haymore & Amy H. Haymore-Chatham/Blairs Election District: R-13-043 Mr. Ecker opened the public hearing at 8:27pm. Mr. Shelton explained that Greg and Amy Haymore had petitioned to rezone 16.28 acres, located off State Road 1672/Sycamore Circle, in the Chatham-Blairs Election District from R-1, Residential Suburban Subdivision District to A- 1, Agricultural District (to combine with the adjacent property of land zoned A-1). The Planning Commission, with no opposition, recommended approving the petitioners’ request. Greg Haymore was present to represent the petition. No one signed up to speak and Mr. Ecker closed the hearing at 8:28pm. Motion was made by Ms. Bowman, seconded by Mr. Snead, to approve Adjourned Meeting July 16, 2013 rezoning Case R-13-043 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; and Mr. Ecker-Yes. Ms. Bowman’s motion to approve rezoning R-13-043 from R-1 to A-1 was unanimously approved by the Board. This concluded the Rezoning Cases. Public Hearings The Virginia Department of Transportation and the Board of Supervisors of Pittsylvania County, in accordance with Section 33.1-70.01 of the Code of Virginia, will conduct a joint public hearing in the General District Courtroom of the Edwin R. Shields Courthou se Addition located in Chatham, Virginia at 7:00pm on Tuesday, July 16, 2013. The purpose of this public hearing is to receive public comment on the proposed Secondary Six -Year Plan for Fiscal Years 2014 through 2019 in Pittsylvania County and on the Seco ndary System Construction Budget for Fiscal Year 2014. Mr. Ecker opened the public hearing at 8:29pm. Kenneth Martin, Residency Maintenance Manager; Jay Craddock, Area Land Use Engineer and Assistant Residency Administrator, and Jay Brown, Engineer, representatives for the Virginia Department of Transportation (VDOT) presented the Secondary Six-Year Plan for FY 2014-2019, and the Secondary System Construction Budget for FY2014 for Pittsylvania County. The following residents of Henry Drive in the Ringgold area spoke concerning the condition of their road and the problem with it washing out and/or creating impassable ditches during heavy rains, and were asking that VDOT consider taking the road into their rural additions: Mildred Ferguson, Joyce Fitzgerald, Virginia Woods and Odutdami Adaramola. Barbara Hudson made comments concerning the Berry Hill connector road and questioned why it was on the six-year plan before a feasibility study had been done. No one else signed up to speak and Mr. Ecker closed the hearing at 8:57pm. During discussion between VDOT and the Board of Supervisors, Mr. Ecker directed Mr. Sleeper to draft resolutions for the following roads to be added to the Rural Rustic Road: Rose Street/SR758; Mercury Road/SR755; Cooksburg Road/SR644 and Cedar Road/SR749. Ms. Bowman asked that Whitetail Avenue be included with Henry Drive for the Rural Addition request. Motion then came from Mr. Harville, seconded by Mr. Barksdale, to approve the VDOT Secondary Six -Year Plan for FY2014-2019 and the Secondary System Construction Budget for FY2014 as presented by VDOT and authorize the County Administrator to sign all necessary documentation, and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes and Mr. Ecker-Yes. Mr. Harville’s motion was unanimously approved by the Board. Unfinished Business At the Board of Supervisors’ regular meeting on July 1, 2013, a motion was made by Mr. Snead, seconded by Mr. Harville, for the reappropriation of the funds as follows: $199.67 to Clerk of Court-Copier Lease (100-4-021600-60051), $200.00 to Sheriff-Wrecker Service (100-4- 031200-3170), $60.00 to Sheriff-Parts (100-4-031200-6030), $27.03 to VFD-United Way Contributions (100-4-032200-5567), $216.61 to Jail-Extradition (100-4-033100-5550), $2,551.00 to E911-Telephone (100-4-035500-5230), $3,093.28 to Library-Furniture & Fixtures (100-4-073100-6003), $31,353.87 to WIA-Other Operating Activities (251-4-353853-6014), $275.00 to WIA-Other Operating Activities (251-4-353853-6014). Mr. Snead’s motion required a 10-Day Layover which had now been met and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes and Mr. Ecker-Yes. Mr. Snead’s motion was unanimously approved by the Board. Adjourned Meeting July 16, 2013 At the Board of Supervisors’ regular meeting on July 1, 2013, a Motion was made by Ms. Bowman, seconded by Mr. Snead, to approve 2012/13 Year-End Adjustments as presented by the Director of Finance reports, appropriating a total of $151,747.98 and approve transfers of $48,529.34 as discussed in the Director of Finance report. This motion required a 10-Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; Mr. Harville-Yes; and Mr. Ecker-Yes. Ms. Bowman’s motion was unanimously approved by the Board. New Business Motion was made by Mr. Snead, seconded by Mr. Barber, to direct the County Administrator to send out a Request For Proposals (RFP) for a vendor to develop a County Web Page as an Option A, and to develop an Economic Development Web Page as an alternate option B. A Substitute Motion came from Ms. Bowman to send out a Request For Proposals for a vendor to development and maintain the County Webpage that would include links to all departments and to obtain permission from said vendor for limited personnel to update and maintain changes to the website. Ms. Bowman’s Substitute Motion failed to receive a second and the Board then voted and unanimously approved Mr. Snead’s Motion. Motion was made by Mr. Barber, seconded by Mr. Hagerman, to approve the donation of a County surplus vehicle to the Cool Branch Rescue Squad, which was unanimously approved by the Board. Mark Moss, Chief of the Altavista EMS made a presentation to the Board of Supervisors and requested that Altavista EMS be given nine (9) Unity XG -100P portable radios; one for each vehicle and the ninth for the supervisor. After discussion between Mr. Moss, Jim Davis, the Director of Emergency Management, and the Board, a Motion came from Mr. Barksdale, seconded by Ms. Bowman, to approve the purchase of nine (9) XG-100P portable radios for Altavista EMS at an approximate cost of $29,700.00 and that they be purchased out of the radio upgrades project funds, if funds are available. Mr. Barksdale’s motion passed by a 5 to 2 majority vote of the Board, with Mr. Snead and Mr. Barber opposing. Following the vote, Mr. Moss read a letter of grievance against Mr. Snead concerning the manner in which Mr. Snead spoke with Mr. Moss during a telephone conversation between the two on July 10, 2013. Motion was made by Mr. Harville, seconded by Mr. Barksdale, for appropriations necessary to complete FY2013, totaling $932,260.12 that affect the following departments: Sheriff, Jail, Library, Schools and Capital Improvements, as outlined in the report provided by the Director of Finance. Mr. Barksdale’s motion required a 10-Day Layover. Motion was made by Mr. Harville, seconded by Mr. Snead, to approve and appropriate the carryover funds from FY2013 budget to the FY2014 budget, totaling $1,009,326.96 and affects the following departments: Board of Supervisors, Independent Audit, Sheriff, Fire & Rescue, Jail, Animal Control, E911, Economic Development and Schools, as outlined in the report provided by the Director of Finance. Mr. Harville’s motion required a 10-Day Layover. Motion was made by Mr. Harville, seconded by Mr. Barber, to accept the four (4) School Resource Officer Grants and authorize the County Administrator to sign all necessary documentation related to the grant award process, which was unanimously approved by the Board. It is noted that the grant requires the County to pick up the full costs of all four (4) positions for one (1) year after the end of the grant. Adjourned Meeting July 16, 2013 Motion came from Mr. Barksdale, seconded by Ms. Bowman, that pursuant to By-Laws and Rules of Order of the Board of Supervisors of Pittsylvania County, Virginia, specifically Article V, Standing Committee, Paragraph 5.3, that the Chairman appoint a special Disciplinary Committee, effective July 16, 2013 through December 31, 2015, consisting of two (2) Board members and two (2) citizens appointed at the discretion of the Chairman. Mr. Barksdale’s motion passed by a 4 to 3 vote of the Board, with Mr. Barber, Mr. Harville, and Mr. Snead opposing. Mr. Ecker then appointed Mr. Barksdale as Chairman of the Disciplinary Committee, appointed Ms. Bowman to the Disciplinary Committee and appointed Mr. Phillip Lovelace and Ms. Karen Maute as the citizen representatives on the Disciplinary Committee. Board Announcements Closed Session Motion was made by Mr. Harville, seconded by Mr. Bowman, to enter into Closed Session for the following: (a) Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body. Authority: §2-2.3711(A)(7) of the Code of Virginia, 1950, as amended Subject Matter: Zoning Appeal, Case No. A-13-001-772 Purpose: Briefing by Legal Counsel Mr. Harville’s Motion was unanimously approved by the Board and they entered into Closed Session at 10:18pm. Motion was made by Mr. Harville, seconded by Mr. Barber, to re-enter into Open Session. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Adjourned Meeting of the Pittsylvania County Board of Supervisors on Tuesday, July 16, 2013 the Board hereby certifies by a recorded vote that to the best of each board member’s knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Vote Jerry A. Hagerman Yes Brenda Bowman Yes Marshall Ecker Yes Coy E. Harville Yes James H. Snead Yes Jessie L. Barksdale Yes Tim R. Barber Yes Adjourned Meeting July 16, 2013 The Board unanimously approved Mr. Harville’s motion and re-entered into Open Session at 10:32pm. Adjournment Motion was made by Mr. Harville, seconded by Mr. Snead, to adjourn, which was unanimously approved by the Board. The meeting ended at 10:33pm. _______________________________________ Marshall A. Ecker, Chairman Pittsylvania County Board of Supervisors _______________________________________ William D. Sleeper, Clerk Pittsylvania County Board of Supervisors