07-01-2013 regular meetingRegular Meeting
July 1, 2013
Pittsylvania County Board of Supervisors
Monday, July 1, 2013
Regular Meeting
VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was
held on Monday, July 1, 2013 in the General District Courtroom of the Edwin R. Shields
Addition in Chatham, Virginia. Marshall A. Ecker, Chairman, called the meeting to order at 7:01
p.m. The following members were present:
Marshall Ecker Staunton River District
Brenda H. Bowman Chatham-Blairs District
Coy E. Harville Westover District
James Snead Dan River District
Jessie L. Barksdale Banister District
Jerry A. Hagerman Callands-Gretna District
Tim Barber Tunstall District
Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr.
Greg L. Sides, Assistant County Administrator for Planning and Development, and Ms. Rebecca
Flippen, Deputy Clerk to the Board, were also present.
Mr. Ecker led the Pledge of Allegiance.
Approval of Agenda
Motion was made by Mr. Barber, seconded by Mr. Harville, to approve the agenda with
the following addition:
Additions: (a) Extended Contract for Motorola
(b) Resolution of Support – Connection of Berry Hill Road and Danville
Expressway
(c) Resolution of Support from the Pittsylvania County on behalf of the City of
Danville’s application to the Strong Cities, Strong Communities Program
(d) Request to set Public Hearing – Virginia Department of Transportation
(VDOT) Six Year Plan for Fiscal Years 2014 through 2019 in Pittsylvania
County and on the Secondary System Construction Budget for FY 2014.
Mr. Barber’s motion was unanimously approved by the Board.
Hearing of the Citizens
Ann Ecker of the Staunton River District thanked the Board for all they do for the
citizens of Pittsylvania County, and offered a word of prayer.
Andrew Lester of the Dan River District informed everyone of a movie called “Hot
Water” in which issues concerning uranium mining in the western United States and how it
affected that area. Mr. Lester encouraged everyone to attend its showing at Halifax County High
School Auditorium at 7:00pm on Saturday, July 13, 2013, and that there would be a question and
answer session afterwards.
George Stanhope of the Callands-Gretna District made comments concerning the amount
of money spent on food at meetings board members attended, and recalled this being an item that
had been cut back on 3 to 4 years earlier. Mr. Stanhope also believed that people appointed to
serve as unpaid volunteers on committees, agencies and boards should be recognized when they
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July 1, 2013
retire or are no longer eligible for appointment, but citizens who are being paid to serve on such
entities should not be recognized.
Karen Maute of the Westover District made comments concerning potential changes in
the County ordinance in regards to mining and giving consideration in using the terms “non -fuel
mineral” and “fuel mineral” in the potential ordinance change. Ms. Maute also asked if the
Regional Industrial Facilities Authority (RIFA) covenants had been written, or had any
covenants been written for the Mega Park, and asked if mining occurred on that property, would
the Tobacco Commission take back any funds given for the development of the park.
This concluded the Hearing of the Citizens.
Consent Agenda
Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the Consent
Agenda (with the addition of the Business Appreciation Week Proclamation) and a correction to
the May 21, 2013 draft minutes as follows: Page 24 of the Board packet, Mr. Hagerman’s
addition to be added to the proposed Credit Card Policy should read as follows: “No part of this
document may be changed or altered without the Board of Supervisors’ vote of approval”. Mr.
Snead’s motion was unanimously approved by the Board.
Consent Agenda:
(a) Minutes: June 3, 2013 Regular Meeting
June 18, 2013 - Adjourned Meeting
June 24, 2013 – Joint Meeting of the Board of Supervisors
& the Pittsylvania County Industrial Development
Authority
(b) Bill List June 2013 (Online)
(c) Out of State Travel – Victim Witness
Unfinished Business
At the Board of Supervisors’ adjourned meeting on Tuesday, June 18, 2013, a motion
was made by Mr. Snead, seconded by Mr. Harville, to transfer the balance of the Orphanage Road
Waterline Project of $125,000.00 to Ringgold Volunteer Fire Department Ladder Truck; plus
$75,000.00 from Unappropriated Surplus, totaling $200,000.00 in order to approve a request from
the Ringgold Volunteer Fire & Rescue Department for the County to donate $200,000.00
towards the purchase of a ladder truck, with the remainder of funds needed for the purchase be
the responsibility of the Ringgold Volunteer Fire & Rescue Department. The remainder monies
needed for the purchase could come from private civic groups and/or local industries that would
benefit from the additional fire protection the ladder truck would offer, and that the Ringgold
Volunteer Fire & Rescue Department would make the truck available for mutual from any other
County department that called needing its use. Mr. Snead’s motion required a 10-Day Layover,
which had now been met. A Substitute Motion was made by Mr. Barksdale, seconded by Ms.
Bowman, to add the ladder truck to the County’s Capital Improvement Plan (CIP) and allocate
$50,000.00 now, and an additional $50,000.00 for the next three (3) years until the funds reach a
total of $200,000.00. Both Mr. Barksdale and Ms. Bowman stated this was a worthy project, but
should go through the CIP and have input from the Fire & Rescue Committee. After continued
discussion, Mr. Snead called for the Question to end the debate and the Board unanimously
voted to end discussion. The following Roll Call Vote was recorded for Mr. Barksdale’s
Substitute Motion: Mr. Snead-No; Mr. Barksdale-Yes; Mr. Hagerman-No; Ms. Bowman-Yes;
Mr. Barber-No; Mr. Harville-No; and Mr. Ecker-Yes. Mr. Barksdale’s Substitute Motion failed
by a 3 to 4 vote of the Board. A Substitute Motion then came from Ms. Bowman, seconded by
Mr. Barksdale, to refer the matter back to the Legislative Committee and the following Roll Call
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July 1, 2013
Vote was recorded: Mr. Hagerman-No; Ms. Bowman-Yes; Mr. Barber-No; Mr. Harville-No;
Mr. Snead-No; Mr. Barksdale-Yes; and Mr. Ecker-Yes. Ms. Bowman’s Substitute Motion failed
by a 3-4 vote of the Board. The following Roll Call Vote was recorded for the Main Motion
made by Mr. Snead on June 18, 2013: Ms. Bowman-No; Mr. Barber-Yes; Mr. Harville-Yes; Mr.
Snead-Yes; Mr. Barksdale-No; Mr. Hagerman-Yes; and Mr. Ecker-No. Mr. Snead’s motion
passed by a 4-3 majority vote of the Board.
At the Board of Supervisors’ adjourned meeting on June 18, 2013, a Motion was made by
Mr. Harville, seconded by Mr. Snead, to amend the Board of Supervisors’ Bylaws for the following:
(1) Each member present when a question is put shall vote “yes” or “no.” No member shall be
excused from voting except on matters involving the consideration of his own official
conduct or where his own financial interests are involved or where he may have a conflict of
interest, pursuant to the Virginia State and Local Government Conflict of Interests Act (Title
2.2, Chapter 31 of the Code of Virginia, Section 2.2-3100, 1950, as amended).
(2) Delete Section 2.11 concerning only matters of emergency nature may be added to an
agenda and acted upon at that same meeting.
Ms. Bowman made a Substitute Motion, seconded by Mr. Barksdale, that the matter be referred
to the Legislative Committee. Ms. Bowman’s Substitute Motion failed by a 3-4 majority vote of
the Board, with Mr. Harville, Mr. Barber, Mr. Snead and Mr. Hagerman in oppositio n. The
Main Motion carried which required a 10-Day Layover that had now been met. The following
Roll Call Vote was recorded for the Main Motion: Mr. Hagerman-Yes; Ms. Bowman-No; Mr.
Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-No; and Mr. Ecker-No. Mr.
Harville’s Main Motion from June 18, 2013 passed by a 4 to 3 majority vote of the Board.
New Business
Motion came from the Legislative Committee to request the County’s local legislator’s
add Pittsylvania County to §15.2-1215 - Authority to cut growth of grass or lawn area in certain
counties. The Legislative Committee’s motion passed by a majority 4 to 3 vote of the Board,
with Mr. Barber, Mr. Hagerman and Mr. Snead opposing the motion.
Motion came from the Legislative Committee to have the Commissioner of Revenues’
Office adopt a permanent affidavit form for the Solid Waste Fee concerning property vacancy.
The Chairman requested that this form include language inserted that once the residence has
been occupied the landowner was to notify the Commissioner of Revenues’ office, and once the
Commissioner of Revenue had reviewed this proposed form, it was to be brought back to the
Board of Supervisors for their approval. This was unanimously approved by the Board.
Motion was made by the Legislative Committee to have the Director of Finance draft a
proposed Credit Card Policy, and once drafted, submit back to the Legislative Committee for the
committee’s review, which was unanimously approved by the Board.
Motion was made by Mr. Snead, seconded by Mr. Harville, to approve Amendment
Number 1in order to extend the ongoing services contract with Federal Engineering to assist the
County with the oversight of the current radio communications system upgrade project, and to
authorize the County Administrator to sign the State of Work in the additional amount of
$40,000.00, which was unanimously approved by the Board.
Motion was made by Mr. Snead, seconded by Mr. Harville, for the reappropriation of the
funds as follows: $199.67 to Clerk of Court-Copier Lease (100-4-021600-60051), $200.00 to
Sheriff-Wrecker Service (100-4-031200-3170), $60.00 to Sheriff-Parts (100-4-031200-6030),
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July 1, 2013
$27.03 to VFD-United Way Contributions (100-4-032200-5567), $216.61 to Jail-Extradition
(100-4-033100-5550), $2,551.00 to E911-Telephone (100-4-035500-5230), $3,093.28 to
Library-Furniture & Fixtures (100-4-073100-6003), $31,353.87 to WIA-Other Operating
Activities (251-4-353853-6014), $275.00 to WIA-Other Operating Activities (251-4-353853-
6014). Mr. Snead’s motion required a 10-Day Layover.
Motion was made by Mr. Barber, seconded by Mr. Hagerman, to appropriate a total of
$787,690.00 in the 2013 budget to line item 325-4-081004-3163, the newly established Vo-Tech
Equipment line. (These funds were awarded to Pittsylvani a County as a TIC grant for the
implementation of precision machining equipment and tools for the Vo-Tech Center). The
following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes;
Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; and Mr. Ecker-Yes. Mr. Barber’s
motion was unanimously approved by the Board.
Motion was made by Ms. Bowman, seconded by Mr. Snead, to approve 2012/13 Year-
End Adjustments as presented by the Director of Finance reports. This motion required a 10-
Day Layover.
Motion was made by Mr. Harville, seconded by Mr. Barber, to approve a transfer of
$16,234.75 from the Jail Architect line item 310-4-094150-8186 to the Jail-Repairs and
Maintenance Line item 100-4-033100-2210 to cover the current cost of underground pipe system
repairs, which was unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Mr. Snead, to amend the approved
agenda to include adding a resolution for Dr. Carlyle Ramsey, which was unanimously approved
by the Board.
Items Added
Motion came from Mr. Harville, seconded by Mr. Barber, to approve a resolution for
Dr., Carlyle Ramsey, who was retiring as President of Danville Community College, which was
unanimously approved by the Board.
Pittsylvania County Board of Supervisors
RESOLUTION
2013-07-02
WHEREAS, Dr. Berkley Carlyle Ramsey has served with distinction as the President of the Danville
Community College for more than two decades providing exemplary leadership and instituting new innovative
programs that serve both the college and the community; and
WHEREAS, Dr. Ramsey previously served as the Assistant Vice-Chancellor for Instructional
Programs and Student Services for the Virginia Community College System; 1987-1988, Dr. Ramsey was the
Dean of Instruction and Student Development at the Danville Community College; 1984- 1987, he was the
Vice-President of Academic Affairs for Union College in Barbourville, Kentucky; and
WHEREAS, Dr. Ramsey is a graduate of the University of Florida where he earned a Master’s
Degree and a Doctorate from Florida State University; he also served as a Faculty Member from the Albany
Junior College and as the Assistant Academic Dean at Southern Georgia University, as well as, Vice-President
of Academic Affairs at Union College before coming to Danville Community College in 1987; and
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WHEREAS, Dr. Ramsey’s outstanding leadership has provided numerous graduates from Danville
Community College the ability to move forward to four-year degrees and other professional development with
the knowledge and confidence that they will be successful in whatever adventure that they move forward on;
and
WHEREAS, Dr. Ramsey has overseen more than $34 million in renovation and expansion of the
central campus and the regional facilities of the Danville Community College allowing them to provide
additional services to their students, staff and faculty; and
WHEREAS, Dr. Ramsey has worked with regional and state government and business leaders, as
well as, industrial leaders to insure that Danville Community College, faculty and staff provide the necessary
development for the innovative programs and approaches that were necessary to meet the demands of these
businesses and industries and prepare the students to enter the workforce and serve their community with
excellence; and
WHEREAS, Dr. Ramsey lead the development of the establishment of the Danville Community
College Regional Center for Advanced Technology and Training; this has become one of the most outstanding
facilities in the Danville-Pittsylvania County area providing new skills for robotics and technology and making
the students competitive in the workforce; and
WHEREAS, Dr. Ramsey has developed successful programs at Danville Community College for
raising funds, developing new innovative ideas, and providing new technologies and programs to improve, not
only the college curriculum, but the life and development of the community around Danville and Pittsylvania
County; then
BE IT HEREBY RESOLVED, by the Pittsylvania County Board of Supervisors, that they commend
Dr. Berkley Carlyle Ramsey for his distinguished career and exemplary service to the citizens of Pittsylvania
County and the Danville community as President of the Danville Community College upon the occasion of his
retirement; and
BE IT FURTHER RESOLVED, that the Board of Supervisors express their sincere admiration and
gratitude for his dedication to the community and wish him well in the future.
Motion was made by Mr. Barksdale, seconded by Mr. Snead, to approve a 90-day extension with
Motorola and authorize taking $15,270.45 from FY2012/2013 E-911 Budget Line item 100-4-035500-332000
and carry over to FY 2013/2014 and authorize the County Administrator to sign the contract with Motorola
Solutions, Inc., which was unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Mr. Barksdale, to approve Resolution 2013-07-01,
supporting the Berry Hill Road/Danville Expressway Connector Road, which was unanimously approved by
the Board.
Pittsylvania County Board of Supervisors
RESOLUTION SUPPORTING INTERCONNECTION BETWEEN ROUTE 863 (BERRY
HILL ROAD) AND U.S. Route 58 (DANVILLE EXPRESSWAY)
RESOLUTION
2013-07-01
WHEREAS, Virginia Route 863 (Berry Hill Road), from the Virginia/North Carolina
state line to U.S. Route 58, is an important regional transportation corridor connecting the
Commonwealth of Virginia and the State of North Carolina; and
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WHEREAS, Route 863 connects the communities and employment centers of North
Carolina to the communities and employment centers of Pittsylvania County and the City of
Danville, Virginia; and
WHEREAS, Pittsylvania County and the City of Danville are jointly developing the
Berry Hill Mega Park, a regional industrial park of approximately 3,500 acres, to promote
regional economic development and job creation; and
WHEREAS, the Virginia Commonwealth Transportation Board has ordered by
Resolution the transfer of Route 863 in Pittsylvania County, from the state line to U.S. Route 58,
from the Secondary System of Highways to the Primary System of Highways; and
WHEREAS, the safe and efficient flow of commercial and public traffic along Route
863 to U.S. Route 58 is important to regional economic and commercial development and the
connection of Route 863 to U.S. 58 (Danville Expressway) is critical to the safe and efficient
flow of regional traffic; then
NOW, THEREFORE, BE IT RESOLVED: That the Board of Supervisors of
Pittsylvania County supports the connection of Virginia Route 863 to U.S. Route 58, the
Danville Expressway, through the construction of new access ramps, or any other means of
access, interchange or connection deemed most appropriate by the Virginia Department of
Transportation; and
BE IT FURTHER RESOLVED: That a copy of this Resolution be forwarded to the
Virginia Department of Transportation and the Virginia Secretary of Transportation.
Motion was made by Mr. Harville, seconded by Mr. Barber, to support and approve a
resolution of support from the Pittsylvania County on behalf of the City of Danville’s a pplication to
the Strong Cities, Strong Communities Program, which was unanimously approved by the Board.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2013-07-03
RESOLUTION OF SUPPORT FROM PITTSYLVANIA COUNTY ON BEHALF OF THE
CITY OF DANVILLE’S APPLICATION TO THE STRONG CITIES, STRONG COMMUNITIES PROGRAM.
VIRGINIA: At regular meeting of the Pittsylvania County Board of Supervisors held in the
General District Courtroom in Chatham, Virginia on Monday, July 1, 2013, the following
resolution was presented and adopted.
WHEREAS, the City of Danville has been invited to apply to the Strong Cities, Strong
Communities Program; and
WHEREAS, Pittsylvania County and the City of Danville actively work together to better
promote the region, to create a thriving community, and to overcome economic hardships; and
WHEREAS, the utilization of regional partnerships and public-private partnerships to address
the needs of our shared community and to address the future needs of our area are seen as
beneficial; and
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WHEREAS, the programs goals to strengthen the capacity of local governments by providing
necessary technical assistance and access to federal agency expertise are advantageous to our
region moving forward;
NOW, THEREFORE, BE IT RESOLVED, that Pittsylvania County supports this application;
and hopes that this federal program will positively impact this region.
Motion was made by Mr. Snead, seconded by Mr. Barksdale, to approve setting a public
hearing date of Tuesday, July 16, 2013 to receive citizen input during a joint public hearing between
the Virginia Department of Transportation and the Board of Supervisors of Pittsylvania County on
VDOT’s proposed Six Year Plan for Fiscal Years 2014 through 2019 in Pittsylvania County and
on the Secondary System Construction Budget for FY 2014, which was unanimously approved
by the Board.
Adjournment
Motion was made by Mr. Barber, seconded by Mr. Snead to adjourn, which was
unanimously approved by the Board. The meeting ended at 8:07pm.
_______________________________________
Marshall A. Ecker, Chairman
Pittsylvania County Board of Supervisors
_______________________________________
William D. Sleeper, Clerk
Pittsylvania County Board of Supervisors