06-03-2013 regular meetingRegular Meeting
June 3, 2013
Pittsylvania County Board of Supervisors
Monday, June 3, 2013
Regular Meeting
VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was
held on Monday, June 3, 2013 in the General District Courtroom of the Edwin R. Shields
Addition in Chatham, Virginia. Marshall A. Ecker, Chairman, called the meeting to order at 7:01
p.m. The following members were present:
Marshall Ecker Staunton River District
Brenda H. Bowman Chatham-Blairs District
Coy E. Harville Westover District
James Snead Dan River District
Jessie L. Barksdale Banister District
Jerry A. Hagerman Callands-Gretna District
Tim Barber Tunstall District
Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, and
Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present.
Mr. Ecker led the Pledge of Allegiance.
Approval of Agenda
Motion was made by Mr. Barber, seconded by Mr. Barksdale, to approve the agenda with
the following addition:
Additions: (a) Proclamation – Business Appreciation Week
and that this addition would be placed under the Consent Agenda.
Mr. Barber’s motion was unanimously approved by the Board.
Hearing of the Citizens
Jessie Rutherford, of the Westover District and manager of the Hillcrest Trailer Park,
made comments concerning being billed under the Solid Waste Fee and stated that he provided
his own dumpsters for this trailer park and that First Republic picks up the solid waste from that
park, and felt he should be exempt.
George Stanhope of the Callands-Gretna District stated that he had made a Freedom of
Information Act (FOIA) Request for copies of credit card receipts made by Ken Bowman when
he was employed as Director of Economic Development for Pittsylvania County, and made
comments concerning several of the expenditures.
Ken Bowman, of the Chatham-Blairs District and former Director of Economic
Development for Pittsylvania County, made comments concerning a letter written by Greg Sides,
Assistant County Administrator for Planning and Development for Pittsylvania County to Karim
Salehmohammed.
Phillip Lovelace of the Callands-Gretna District commented on uranium
mining/exploration, and that when Marlin did exploratory drilling in the mid-1980s, if a well was
contaminated, it resulted in being at the owner’s expense. Mr. Lovelace inquired at the potential
increase in property tax if the County had to run waterlines in all the districts to provide drinking
water to homes where wells were contaminated.
Regular Meeting
June 3, 2013
This concluded the Hearing of the Citizens.
Consent Agenda
Motion was made by Mr. Snead, seconded by Mr. Barksdale, to approve the Consent
Agenda (with the addition of the Business Appreciation Week Proclamation) and a correction to
the May 21, 2013 draft minutes as follows: Page 24 of the Board packet, Mr. Hagerman’s
addition to be added to the proposed Credit Card Policy should read as follows: “No part of this
document may be changed or altered without the Board of Supervisors’ vote of approval”. Mr.
Snead’s motion was unanimously approved by the Board.
Consent Agenda:
(a) Minutes: May 6, 2013 Regular Meeting
May 21, 2013 - Adjourned Meeting
(b) Bill List May 2013 (Online)
(c) Out of State Travel – Director of Emergency Management
(d) Proclamation – Business Appreciation Week
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
PROCLAMATION
Business Appreciation Week
June 3-7, 2013
WHEREAS, Governor Robert F. McDonnell has recognized June 3-7, 2013 as Business
Appreciation Week in the Commonwealth of Virginia, and called this observance to the attention
of all citizens; and
WHEREAS, Virginia and its localities recognize the many charitable, civic, and
philanthropic contributions made by businesses and support their involvement in sustaining
communities; and
WHEREAS, the County of Pittsylvania has joined the Commonwealth in developing a
supportive business climate to encourage investment, job growth and community involvement;
and
WHEREAS, businesses in the County of Pittsylvania play a significant role in growing
the economy of the Commonwealth by providing employment opportunities, contributing to the
County’s tax base, offering convenient products and services within the community, and
supporting charitable and civic organizations; and
WHEREAS, Business Appreciation Week increases public awareness of the valuable
contributions that businesses make in our community; then
BE IT PROCLAIMED by the Pittsylvania County Board of Supervisors that June 3-7,
2013 be and is hereby recognized as Business Appreciation Week, and calls this observance to
the attention of all our citizens.
Regular Meeting
June 3, 2013
New Business
Motion was made by Mr. Hagerman, seconded by Mr. Snead, to approve the current
2012-2013 Local Government Agreement with the Pittsylvania-Danville Health District of the
Virginia Department of Health. During discussing, some board members inquired to the services
provided locally by the Health Department. A Substitute Motion was made by Mr. Harville,
seconded by Mr. Barber, to have Mr. Chris Mitchell, Pittsylvania-Danville Health District
Manager, to attend the June 18, 2013 Board of Supervisors meeting to explain services offered in
Pittsylvania County, and to postpone voting on this matter until that time, which was
unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Ms. Bowman, to approve a pending
refund due to the Betty R. Edwards Estate concerning nine (9) parcels that were inadvertently
assessed at their fair market rate value by the Commissioner of Revenues’ Office after proper
application for Land Use had been submitted and filed in the Commissioner of Revenues’ Office.
During discussion of the matter, several questions arose concerning the Land Use application by
the estate, and Mr. Harville withdrew his motion and Ms. Bowman withdrew her second to the
motion. Mr. Harville then made another motion, seconded by Mr. Barber, to direct the County
Administrator to send a request to the Honorable Samuel Swanson, Jr., Commissioner of the
Revenues for him to appear before the Board of Supervisors at their June 18, 2013 meeting to
answer questions they had concerning this estate’s application for Land Use, prior to the Board
voting on this issue, which was unanimously approved by the Board.
Motion was made by Mr. Snead, seconded by Ms. Bowman, to approve the financial
contract with Ned Smither of Edge Municipal Advisors of Richmond, Virginia, for one year,
ending on May 14, 2014 and authorize the County Administrator to sign all necessary
documentation subject to approval by the County Attorney, which was unanimously approved by
the Board.
Motion was made by Mr. Barksdale, seconded by Mr. Barber, to approve a transfer of
$11,142.35 from the jail architect line item (310-4-094150-8186) to the generator consultant line
item (250-4-032437-3163) to cover engineering and advertising costs associated with the
standby generator project for the Moses Building as a generator backup for the E911 Center,
which was unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Mr. Barber, to award the a contract to
Carter Machinery Company, Inc. for a Caterpillar 826A Landfill Compactor that was offered
through NJPA (National Joint Powers Alliance) Contract #060311, at a price of $559,625 and is
currently budgeted in line item #520-4-094401-8102 (Landfill-Capital Outlay-Equipment),
which was unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Mr. Snead, to reappropriate the
following funds: $199.67 to Clerk of Court-Copier Lease (100-4-021600-60051), $60.00 to
Sheriff-Parts (100-4-031200-6030), $381.80 to Sheriff-Labor (100-4-031200-6031), $302.00
VFD-United Way Contributions (100-4-032200-5567), $871.91 to Fire & Rescue-Fuel (100-4-
032200-6008), $404.22 to Jail-Extradition (100-4-033100-5550), $80.00 to Animal Control-
Donations (100-4-035100-80.00). $2,551.00 to E911-Telephone (100-4-035500-5230),
12,984.98 to WIA-Rent (251-4-353160-5420). Mr. Harville’s motion required a 10-Day
Layover.
Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the Regional
Industrial Facilities Authority (RIFA) Support Agreement to refinance RIFA’s 2005
variable rate revenue bonds with a principal amount of $5,700,000.00, approving Option 2,
for a three-year term with a fixed interest rate of 1.85%, which was unanimously approved by the
Board. Motion was then made by Mr. Snead, seconded by Mr. Barber, to approve Resolution
2013-06-01, approving the Support Agreement with the Danville-Pittsylvania Regional Industrial
Regular Meeting
June 3, 2013
Facilities Authority, pending approval by Bond Counsel, and the following Roll Call Vote was
recorded: Ms. Bowman-Yes; Mr. Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-
Yes; Mr. Hagerman-Yes; and Mr. Ecker-Yes. Mr. Snead’s motion was unanimously approved
by the Board. Mr. Hagerman asked Mr. Sleeper to provide him with a report on RIFA owned
industrial parks, County owned industrial parks, bond costs for any of them, and exactly what is
owned by which.
The Honorable Gary Poindexter, Mayor for the Town of Hurt, asked that Item 14,
Sanitary Sewer- Town of Hurt, be postponed until the Board of Supervisors’ June 18, 2013
meeting and that this item be placed on that meeting’s agenda under Closed Session.
Motion was made by Mr. Snead, seconded by Ms. Bowman, to approve a contract with
Municode, subject to County Attorney approval, to provide recodification of the County Code
and to authorize the County Administrator to sign all necessary documentation, which was
approved by a 6-1 majority vote of the Board, with Mr. Hagerman in opposition.
Appointments
Motion was made by Mr. Hagerman to re-appoint Ms. Carol Cooper as the Callands-Gretna
representative to the Pittsylvania County Public Library Board of Trustees for a new 4 -year term
beginning July 1, 2013 through June 30, 2017, which was unanimously approved by the Board.
Board Announcements
Ms. Bowman announced there would be a Legislative Committee meeting held at 4:00pm on
Monday, June 18, 2013 in the main conference room of the Captain Martin Building.
Mr. Harville said there would be a Metropolitan Planning Organization m eeting on
Wednesday, June 19, 2013 at 6:45pm at the Danville Regional Airport Terminal Building.
Mr. Ecker reminded everyone of the Chamber of Commerce breakfast and the State of the
County presentation beginning at 7:30am on Wednesday, June 19, 2013 to b e held at the Boys &
Girls Club in Chatham.
County Administrator Announcements
Mr. Sleeper reminded Board members of the upcoming Virginia Department of
Transportation 6-Year Plan and that a date for that public hearing would be set soon.
Adjournment
Motion was made by Mr. Harville, seconded by Mr. Barber, to adjourn, which was
unanimously approved by the Board. The meeting ended at 8:10pm.
_______________________________________
Marshall A. Ecker, Chairman
Pittsylvania County Board of Supervisors
_______________________________________
William D. Sleeper, Clerk
Pittsylvania County Board of Supervisors