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04-16-2013 Adjourned MeetingPittsylvania County Board of Supervisors Tuesday, April 16, 2013 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, April 16, 2013 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Marshall A. Ecker, Chairman, called the meeting to order at 7:01 p.m. The following members were present: Marshall Ecker Staunton River District Coy E. Harville Westover District James H. Snead Dan River District Jessie L. Barksdale Banister District Jerry A. Hagerman Callands-Gretna District Brenda H. Bowman Chatham-Blairs District Tim R. Barber Tunstall District Mr. William D. Sleeper, County Administrator, Mr. Greg L. Sides, Assistant County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Odie L. Shelton, Jr., Director of Code Compliance, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Ecker led the Pledge of Allegiance. Approval of Agenda Motion was made by Mr. Snead, seconded by Mr. Barber, to approve the agenda, with the following additions: (a) Gretna Volunteer Fire Department Vehicle (b) Charles Hawkins Research Building Mr. Snead’s motion was unanimously approved by the Board. Hearing of the Citizens Mr. Matthew Speck, of the Staunton River District, offered word of prayer for the Board and thanked the Board for their continued fight with the prayer issue. Mr. B.J. Green, of the Callands-Gretna District, made comments supporting the prayer issue and the school safety initiative and was opposed to any tax increase and any further funding of the Berry Hill Mega Park for the next year. Mr. Richard Shumate of the Westover District, made comments supporting Mr. Speck on the prayer issue and made comments opposing the school safety initiative, the recreation department and the Berry Hill Mega Park funds and that the Board needs to spend wisely. Mr. Gayland Motley of the Banister District, Member of the People for the Economic Disparity for Uranium, made comments supporting uranium mining in Pittsylvania County. Mr. Motley also made comments opposing any tax increases and the school safety initiative stating the parents should pay for the initiative. Mr. John Chaney of the Chatham-Blairs District made comments supporting Coles Hill uranium mining project for economic prosperity to boost County revenue instead of raising taxes. Mr. Phillip Lovelace passed on speaking. This concluded the Hearing of the Citizens. Adjourned Meeting April 16, 2013 Consent Agenda (a) Proclamation – Law Day – May 1, 2013 Motion was made by Mr. Barber, seconded by Mr. Snead, to approve the Consent Agenda as presented, which was unanimously approved by the Board. Adjourned Meeting April 16, 2013 Public Hearings Rezoning Cases Case 1: Midland IRA, Inc.; R-13-017 (Continued by the Planning Commission) Case 2: Dellis; R-13-018 (Continued by the Planning Commission) Case 3: Boyd E. Motley & Carol B. Motley – Banister District; R-13-019 Mr. Ecker opened the public hearing at 7:18pm. Mr. Shelton explained that Boyd E. Motley & Carol B. Motley had petitioned to rezone 79.81 acres, located on State Road 802/ Hodnetts Mill Road in the Banister Election District from M-1, Industrial District, Light to A- 1, Agricultural District. The Planning Commission, with no opposition, recommended granting the petitioner’s request. Mr. Jeff Davis was present to represent the petition and signed up to speak then declined to speak. Mr. Ecker closed the public hearing at 7:20pm. Motion was made by Mr. Barksdale, seconded by Mr. Harville, to approve Case R-13-019 to rezone 79.81 acres from M-1, Industrial District, Light to A-1, Agricultural District and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale- Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; and Mr. Ecker-Yes. Mr. Barksdale’s motion to rezone Case R-13-019 from M-1 to A-1 was unanimously approved by the Board. Case 4: Diane B. Harper – Chatham-Blairs District; R-13-020 Mr. Ecker opened the public hearing at 7:21pm. Mr. Shelton explained that Diane B. Harper had petitioned to rezone 4.84 acres located on U.S. Highway 41/Franklin Turnpike in the Chatham-Blairs Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District. The Planning Commission, with no opposition, recommended granting the petitioner’s request. Mr. Ramsey Yeatts was present to represent the petition and no one signed up to speak. Mr. Ecker closed the public hearing at 7:22pm. Motion was made by Ms. Bowman, seconded by Mr. Barber, to approve Case R-13-020 to rezone the property from R-1, Residential Suburban Subdivision District to A-1, Agricultural District. The following Roll Call Vote was recorded: Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman- Yes; Ms. Bowman-Yes; Mr. Barber-Yes; Mr. Harville-Yes; and Mr. Ecker-Yes. Ms. Bowman’s motion to rezone Case R-13-020 from R-1 to A-1 was unanimously approved by the Board. Case 5: David Ray Miller & Ruthanne Miller - Banister District; R-13-021 Mr. Ecker opened the public hearing at 7:23pm. Mr. Shelton explained that David Ray Miller & Ruthanne Miller had petitioned to rezone 20.56 acres (part of 42.45 acres) located on U.S. Highway 57/Callands Road in the Banister Election District from RC -1, Residential Combined Subdivision District to A-1, Agricultural District. The Planning Commission, with no opposition, recommended granting the petitioner’s request. Ms. Holmes was present to represent the petition and no one signed up to speak. Mr. Ecker closed the public hearing at 7:24pm. Motion was made by Mr. Barksdale, seconded by Mr. Harville, to approve Case R-13-021 to rezone 20.56 acres (part of 42.45 acres) of the property from RC-1, Residential Combined Subdivision District to A-1, Agricultural District. The following Roll Call Vote was recorded: Mr. Barksdale-Yes; Mr. Snead-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; Mr. Harville-Yes; and Mr. Ecker-Yes. Mr. Barksdale’s motion to rezone Case R-13-021 from RC-1 to A-1 was unanimously approved by the Board. Adjourned Meeting April 16, 2013 Case 6: Boswell Properties, Inc. - Banister District; R-13-022 (Formerly Wilkinson & Associates, Inc.) Mr. Ecker opened the public hearing at 7:25pm. Mr. Shelton explained that Boswell Properties, Inc., (formerly Wilkinson & Associates, Inc.) had petitioned to rezone a total 101.344 acres, five (5) parcels of land, located on State Road 802, Hodnetts Mill Road in the Banister Election District from M-1, Industrial District, Light Industry to A-1, Agricultural District. The Planning Commission, with no opposition, recommended granting the petitioner’s request. Mr. Jeff Davis was present to represent the petition and no one signed up to speak. Mr. Ecker closed the public hearing at 7:26pm. Motion was made by Mr. Barksdale, seconded by Mr. Harville, to approve Case R-13-022 to rezone 101.344 acres, including five (5) acres of the property from M-1, Industrial District, Light Industry to A-1, Agricultural District. The following Roll Call Vote was recorded: Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; and Mr. Ecker-Yes. Mr. Barksdale’s motion to rezone Case R-13-022 from M-1 to A-1 was unanimously approved by the Board. This concluded the Rezoning Cases Unfinished Business A public hearing was held on Monday, April 8, 2013 to hear citizen input on the proposed FY2013/2014 School Safety Initiative. Motion was made by Mr. Hagerman, seconded by Mr. Harville, to postpone any action on the school safety initiative until the end of the fiscal year, June 30, 2013, until the status of any rollover funds is available; responses from the grants that have been applied for has been received; and if there is any additional funding from nonprofit corporations, which was unanimously approved by the Board. A public hearing was held on Monday, April 08, 2013 to hear citizen input on the proposed FY2013/2014 Pittsylvania County School Budget with a total budget of $89,773,058. This public hearing was held at least 7 days after the notice of public hearing was advertised in the Chatham Star Tribune, which met the requirement of the State Code. Motion was made by Mr. Snead, seconded by Mr. Harville, to approve the School Board Budget for FY2013/2014 by Eight (8) Classifications in the total of $89,773,058 with no tax increase. The following Roll Call Vote was recorded: Ms. Bowman-Yes; Mr. Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman -Yes; and Mr. Ecker- Yes. Mr. Snead’s motion was approved unanimously by the Board. Adjourned Meeting April 16, 2013 APPROVED 2014 BUDGETS SCHOOL BOARD Adopted Adopted Budget Budget 2012-2013 2013-2014 REVENUES From Sales Tax 9,065,767 9,411,495 From State Funds 45,781,292 46,915,949 From Federal Funds 8,372,272 8,620,468 From Local Funds 14,790,922 15,630,178 Cafeteria Receipts 4,957,312 5,071,523 From Other Funds 4,203,334 4,123,445 Total $ 87,170,899 $89,773,058 EXPENDITURES Instruction 60,435,200 62,218,661 Admn./Attend & Health Svcs 3,296,594 3,136,135 Pupil Transportation 5,790,314 6,123,704 Operation & Maintenance 6,638,528 7,575,800 Non-Instructional Operations 2,877,459 3,075,922 Facilities 648,229 - Technology 2,527,263 2,571,313 Cafeteria 4,957,312 5,071,523 Total $ 87,170,899 $89,773,058 A public hearing was held on Monday, April 8, 2013 to hear citizen input on the proposed FY2013/2014 Pittsylvania County Budget with a total budget of $180,887.346. This public hearing was held at least 7 days after the notice of public hearing was advertised in the Chatham Star Tribune, which met the requirement of the State Code. Motion was made by Mr. Snead, seconded by Mr. Hagerman, to approve Resolution 2013-04-01, adopting the Pittsylvania County Budget for Fiscal Year 2013/2014 as presented at the April 8, 2013 public hearing with this exception: there would be no tax increase for the 2013/2014 County Budget and $724,492 would come from unappropriated surplus to balance the budget. The following Roll Call vote was recorded: Mr. Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-No; Mr. Hagerman-Yes; Ms. Bowman-Yes; and Mr. Ecker-No. Mr. Snead’s motion was approved by a majority vote of 5-2 of the Board, with Mr. Barksdale and Mr. Ecker in opposition, stating that they could not support this budget. Adjourned Meeting April 16, 2013 GOVERNMENT 2012-2013 2013-2014 EXPENDITURES ADOPTED ADOPTED General Gov’t Expense 3,340,694 3,629,115 Judicial Admin. Expense 1,515,612 1,561,206 Public Safety 14,147,596 14,443,819 Health Dept./Social Services 12,771,890 11,178,346 Public Works 3,004,765 3,217,483 Education Expense 87,179,680 89,781,839 Parks, Rec. & Cultural 1,309,545 1,450,585 Grants 4,674,001 4,325,389 Community Dev. Expense 11,394,786 10,142,697 Capital Projects 15,211,737 9,216,010 Debt Service 11,869,492 13,062,241 School Renovations 10,000 - Transfers 20,244,536 18,833,825 Misc/Non-Departmental 122,500 44,791 TOTAL $ 186,796,834 $ 180,887,346 2012-2013 2013-2014 REVENUES ADOPTED ADOPTED Local Funds 48,148,390 49,283,301 State Funds 82,549,453 81,891,402 Federal Funds 16,758,304 17,281,534 CIP Carryover 469,502 10,719,549 Carryover 3,056,537 1,231,832 Bond/Loan Proceeds 13,200,000 348,300 School Bonds 2,370,112 573,111 Fund Balance - 724,492 Transfers 20,244,536 18,833,825 TOTAL $ 186,796,834 $ 180,887,346 Presented: April 16, 2013 Adopted: April 16, 2013 RESOLUTION 2013-04-01 VIRGINIA: At an adjourned meeting of the Pittsylvania County Board of Supervisors on Monday, April 16, 2013 in the General District Courtroom in the Edwin R. Adjourned Meeting April 16, 2013 Shields Courthouse Addition in Chatham, Virginia, the following resolution on the annual budget for Fiscal Year 2014 was presented and adopted. WHEREAS, the laws of the Commonwealth of Virginia require the governing body to prepare and approve a budget for fiscal and planning purposes, not withstanding additional requirements for the schools, including revenues and expenditures for the ensuing year by May 1, 2013; and WHEREAS, the laws of the Commonwealth of Virginia control the distribution of funds by appropriations giving the Board of Supervisors authority to set such appropriations at such periodic basis as outlined in Section 15.2-2506 of the Code of Virginia, being further identified in this Resolution with Exhibit A and Exhibit B; and WHEREAS, a public hearing has been properly advertised and held on April 08, 2013, in accordance with state statute as shown by the affidavit of the publisher; then, BE IT HEREBY RESOLVED, by the Board of Supervisors of the County of Pittsylvania, that there be hereby adopted and appropriated a budget for Fiscal Year 2014, the full and complete budget is contained in the document entitled: "PITTSYLVANIA COUNTY ADOPTED BUDGET" FISCAL YEAR 2014 JULY 1, 2013 - JUNE 30, 2014 TOTALING: $ 180,887,346 BE IT FURTHER RESOLVED, that the estimated budget total of $180,887,346 includes $15,630,178 total local effort for the Pittsylvania County Schools, and $1,941,839 in reallocated carryovers for Industrial Development Local. Included in this budget is an approval of supplements for employees of the Sheriff’s Department including the jail. In addition, it includes a continued supplement of $10,000 each for the Treasurer, Commissioner of Revenue and Clerk of Courts and $5,000 for the Commonwealth’s Attorney for salary supplements. BE IT STILL FURTHER RESOLVED, that the funds of the School Budget, the Library Board, and the Welfare Board shall be expended only by order and approval of those respective boards and that no money shall be paid out for such contemplated expenditures unless and until there has first been made an appropriation for such contemplated expenditures by the Board of Supervisors; and, BE IT STILL FURTHER RESOLVED that the School Budget estimate for FY 2013-2014 be set at $89,773,058 with the local funds provided by the Board of Supervisors set at $15,630,178 to be funded by classification as allowed by the Code of Virginia, 1950 as amended, and the school board to report back in amounts requested to be funded in each classification if different than shown in the approved budget. The local funds include the following: Adjourned Meeting April 16, 2013 General Fund Local $15,630,178 (Includes $45,000 Solid Waste) BE IT STILL FURTHER RESOLVED, that the Board of Supervisors shall receive quarterly revenue and expenditure reports comparing receipts and expenditures to the approved budget from the Office of the County Administrator; and, BE IT STILL FURTHER RESOLVED that the unit tax levy for the year commencing January 1, 2013 shall be as follows: Real Property: $.56 per $100 of assessed value, 100% market value Mobile Homes and Barns: $.56 per $100 of assessed value, 100% market value Machinery and Tools: $ 4.50 per $100 of assessed value at 10% of original cost Contract Carrier: $4.50 per $100 of assessed value at fair market value Personal Property: $8.75 per $100 of assessed value, 30% of market value. In accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section 58.1- 3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly any qualifying vehicle sitused within the county commencing January 1, 2013, shall receive personal property tax relief in the following manner:  Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief;  Personal use vehicles valued at $1,001 to $20,000 will be eligible for 58% tax relief;  Personal use vehicles valued at $20,001 or more shall only receive 58% tax relief on the first $20,000 of value; and  All other vehicles which do not meet the definition of “qualifying” (business use vehicles, farm use vehicles, motor home, etc.) will not be eligible for any of tax relief under this program. Generating Equipment: $.56 per $100 of assessed value, 100% of market value Capital Merchant Tax: $ 2.75 per $100 of assessed value, 30% of inventory value Consumer Utility Tax: 20% of the first $15.00 monthly for residential users and 20% of the first $100.00 monthly for commercial or industrial users, except as required for Gas and Electricity, as defined by Chapter 6 Section 13 of the Pittsylvania County Code 1975 as amended Adjourned Meeting April 16, 2013 AND BE IT FURTHER RESOLVED that the following fees will also be collected by Pittsylvania County for tax year beginning January 1, 2013 and for the fiscal year beginning on July 1, 2013: Motor Vehicle Fee: $38.75 per vehicle, except as specified by ordinance Solid Waste Fee: $5.00 per household per month, except as specified by ordinance AND BE IT FURTHER RESOLVED by the Pittsylvania County Board of Supervisors that, for the fiscal year beginning on July 1, 2013, and ending on June 30, 2014, the following sections are hereby adopted. Section 1. The cost center shown on the attached table labeled Appropriations Resolution, Exhibit A, are hereby appropriated from the designated estimated revenues as shown on the attached table labeled Appropriations Resolution, Exhibit A. This appropriation does include the unappropriated surplus. Funds may be appropriated by the Board of Supervisors as needed during FY 2014 subject to the Board’s by-laws for appropriations. Section 2. Appropriations, in addition to those contained in this general Appropriations Resolution, may be made by the Board of Supervisors only if there is available in the fund unencumbered or unappropriated sums sufficient to meet such appropriations. Section 3. All appropriations herein authorized shall be on the basis of cost centers for all departments and agencies excluding schools. The regular school fund is specifically appropriated by category as listed on Exhibit A. Section 4. The School Board and the Social Services Board are separately granted authority for implementation of the appropriated funds for their respective operations. By this resolution the School Board and the Social Services Board are authorized to approve the transfer of any unencumbered balance or portion thereof from one line item of expenditure to another within the same classification in their respective funds in any amount. Transfers between classification or funds require approval of the Board of Supervisors. Section 5. The County Administrator is expressly authorized to transfer any unencumbered balance or portion thereof from one line item of expenditure to another within the same cost center for the efficient operation of government. Adjourned Meeting April 16, 2013 Section 6. All outstanding encumbrances, both operating and capital, at June 30, 2013 shall be reappropriated to the FY 2014 fiscal year to the same cost center and account for which they are encumbered in the previous year. A report of which shall be submitted to the Board. Section 7. At the close of the fiscal year, all unencumbered appropriations lapse for budget items other than the School Cafeteria Receipts Fund 209, the State Restricted Seizure Fund - Sheriff 241, the Federal Restricted Seizure Fund 242, the State Restricted Seizure Fund – Commonwealth’s Attorney 243, the Federal Restricted Seizure Fund – Commonwealth’s Attorney 244, the Animal Friendly Plates Fund 245, the Grants Fund 250, the Work Force Investment Act Fund 251, Law Library Fund 260, the Library Memorial Gift Fund 265, Cash Bonds Fund 305, the County Capital Improvements Fund 310, the Jail Inmate Management Fund 311, the Courthouse Maintenance Fund 312, the Jail Operating Fund 313, the Courthouse Security Fund 314, the Jail Processing Fund 315, the Rural Roads Fund 320, the Industrial Development Local Fund 325, the Industrial Development Cyclical Fund 330, the School Bond Fund 410, the Landfill Bond Fund 415, the E911 Bond Fund 416, the Social Services Bond Fund 420, the Debt Service Reserve Fund 425, the Bond Fund-Schools 435, the Landfill Enterprise Fund 520, the Rescue Billing Fund 530, the Special Welfare Fund 733 and the Pittsylvania County Employees Health Plan 734. Thus, all cancelled cash balances shall revert back to the General Fund. Section 8. Appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate ordinance or resolution, changes or eliminates the appropriation. Upon completion of a capital project, the County Administrator is hereby authorized to close out the project and transfer to the funding source any remaining balances. This section applies to all existing appropriations for capital projects at June 30, 2013 and appropriations in the FY 2014 Budget. The County Administrator is hereby authorized to approve construction change orders to contracts up to an increase of $10,000.00 and approve all change order for reduction of contracts. Section 9. The approval of the Board of Supervisors of any grant of funds to the County shall constitute the appropriation of both the revenue to be received from the grant and the County’s expenditure required by the terms of the grant, if any. The appropriation of grant funds will not lapse at the end of the fiscal year but shall remain appropriated until completion of the project or until the Board of Supervisors, by appropriate resolution, changes or eliminates the appropriation. The County Administrator may increase or reduce any grant appropriation to the level approved by the granting agency during the fiscal year. The County Administrator may Adjourned Meeting April 16, 2013 approve necessary accounting transfers between cost centers and funds to enable the grant to be accounted for the in correct manner. Upon completion of a grant project, the County Administrator is authorized to close out the grant and transfer back to the funding source any remaining balance. This section applies to appropriations for grants outstanding at June 30, 2013 and appropriations in the FY 2014 Budget. Section 10. The County Administrator may reduce revenue and expenditure appropriations related to programs funded all or in part by the Commonwealth of Virginia and/or the Federal Government to the level approved by the responsible state or federal agency. Section 11. The County Administrator is authorized to make transfers to the various funds for which there are transfers budgeted. The County Administrator shall transfer funds only as needed up to amounts budgeted or in accordance with any existing bond resolutions that specify the matter in which transfers are to be made. Section 12. The Treasurer may advance monies to and from the various funds of the County to allow maximum cash flow efficiency. The advances must not violate County bond covenants or other legal restrictions that would prohibit an advance. Section 13. All purchases with funds appropriated herein shall be made in accordance with the County purchasing ordinance and applicable state statutes. Section 14. It is the intent of this resolution that funds be expended for the purposes indicated in the budget; therefore, budgeted funds may not be transferred from operating expenditures to capital projects or from capital projects to operating expenses without the prior approval from the Board of Supervisors. Also, funds may not be transferred from one capital project to another without the prior approval of the Board of Supervisors. Section 15. The County Administrator is authorized, pursuant to state statute, to issue orders and warrants for payments where funds have been budgeted, appropriated, and where sufficient funds are available. A warrant register shall be presented to the Board of Supervisors not less frequently than monthly. Section 16. Subject to the qualifications in this resolution contained, all appropriations are declared to be maximum, conditional and proportionate appropriations – the purpose being to make the appropriations payable in full in the amount named herein if necessary and then only in the event the aggregate revenues collected and available during the fiscal year for which the appropriations are made are sufficient to pay all the appropriations in full. Otherwise, the said Adjourned Meeting April 16, 2013 appropriations shall be deemed to be payable in such proportion as the total sum of all realized revenue of the respective funds is to the total amount of revenue estimated to be available in the said fiscal year by the Board of Supervisors. Section 17. All revenue received by any agency under the control of the Board of Supervisors or by the School Board or by the Social Services Board not included in its estimate of revenue for the financing of the fund budget as submitted to the Board of Supervisors may not be expended by said agency under the control of the Board of Supervisors or by the School Board or by the Social Services Board without the consent of the Board of Supervisors being first obtained. Nor may any of these agencies or boards make expenditures, which will exceed a specific item of an appropriation. Section 18. Allowances out of any of the appropriations made in this resolution by any or all county departments, bureaus or agencies under the control of the Board of Supervisors to any of their officers and employees for expense on account of the use of such officers and employees of their personal automobiles in the discharge of their official duties shall be paid at the same rate as that established by the Internal Revenue Service and shall be subject to change from time to time to maintain like rates. Section 19. The County Administrator is directed to establish eight (8) petty-cash accounts under non-departmental from funds in this budget for central purchasing, the landfill, building inspections, zoning and recreation in accordance with Section 15.2-1229 of the Code of Virginia as amended, 1950 with management plans as directed by the County Auditor. Section 20. All previous appropriation ordinances or resolutions to the extent that they are inconsistent with the provisions of this resolution shall be and the same are hereby repealed. Section 21. This resolution shall be effective on July 1, 2013. At their regular meeting on April 1, 2013, a motion was made by Mr. Barksdale, seconded by Ms. Bowman, for the cost sharing request from the Town of Chatham in the amount of $14,750 for the preliminary engineering report necessary for new requirements on dam maintenance for the reservoir facilities at the Cherrystone and Roaring Fork Dams. This motion required a 10-Day Layover that had now been met. The following Roll Call Vote was recorded: Mr. Harville-No; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-No; and Mr. Ecker-Yes. Mr. Barksdale’s motion passed by a 5-2 majority vote of the Board. At their regular meeting on April 1, 2013, a motion was made by Mr. Snead, seconded by Mr. Barber to amend the Jail’s operating budget and approve an appropriation of $33,977.99 received by the Jail for telephone commissions. This motion required a 10-Day Layover that had now been met. The following Roll Call Vote: Mr. Snead -Yes; Mr. Adjourned Meeting April 16, 2013 Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; Mr. Harville-Yes; Mr. Ecker-Yes. Mr. Snead’s motion passed, which was unanimously approved by the Board. At their regular meeting on April 1, 2013, a motion was made by Ms. Bowman, seconded by Mr. Barber, for the reappropriation of funds as follows: $490.83 to Circuit Court-Books & Subscriptions (100-4-021100-6012), $199.67 to Clerk of Court-Copier Lease (100-4-021600-60051), $788.24 to Sheriff-Vehicle Fuels (100-4-031200-6008), $1,961.43 to Sheriff-Parts (100-4-031200-6030), $2,831.14 to Sheriff-Labor (100-4-031200-6031), $130.10 to Jail-Extradition (100-4-033100-5550), $2,551.00 to E911-Telephone (100-4- 035500-5230), $11,962.59 to CPMB-CSA Pool Program (100-4-053500-7003), $942.99 to WIA-Electricity (251-4-0353160-5110), $17,725.17 to WIA-Rent (251-4-353160-5420), $3,981.52 to Memorial Gifts Fund-Furniture (265-4-073320-6003). This motion required a 10-Day Layover that had now been met. The following Roll Call Vote: Mr. Barksdale -Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Ecker-Yes. Ms. Bowman’s motion passed, which was unanimously approved by the Board. New Business Motion was made by Mr. Hagerman, seconded by Mr. Harville, for the County Administrator to negotiate a contract with the Virginia Department of Transportation (VDOT) to allow Pittsylvania County to install and maintain Watch for Children signs in any district of the County. Mr. Harville suggested including Neighborhood Watch signs. Mr. Hagerman’s motion was passed, which was unanimously approved by the Board. Motion was made by Mr. Barber, seconded by Mr. Snead, to approve the formal resolution required by the Virginia Retirement System (VRS) and authorize the County Administrator to sign all necessary documentation and submit the resolution to the Virginia Retirement System. Mr. Barber’s motion was passed, which was unanimously approved by the Board. Adjourned Meeting April 16, 2013 Adjourned Meeting April 16, 2013 Adjourned Meeting April 16, 2013 Motion was made by Mr. Snead, seconded by Mr. Barber, to authorize the County Administrator to sign Change Order #4 from Gamewood/Kimbanet in the amount of $60,313 to be paid from the E-911 Loan Proceeds for the relocation of an existing shelter from the Adjourned Meeting April 16, 2013 Smith Mountain AEP Site to the Smith Mountain Williams Pipeline-Transco Tower Site. Mr. Snead’s motion was passed, which was unanimously approved by the Board. Motion was made by Mr. Snead, seconded by Mr. Hagerman, to authorize the County Administrator and the County Attorney to execute the E-911 Lease Agreement with Williams Pipeline for the Smith Mountain Tower Site for $12.00 per year throughout the term of the lease agreement. Mr. Snead’s motion was passed, which was unanimously approved by the Board. Motion was made by Mr. Snead, seconded by Mr. Harville, to authorize the County Administrator enter into a zero dollar agreement with Ringgold Fire & Rescue, recommend that the Board of Supervisors pay for installation of the antennas on the towers at the Dan River Middle School at a cost not to exceed $2,000 to be paid from the E-911 line item 100-4- 035500-810700 – Capital Outlay and to remove Mt. Herman Fire & Rescue due to a conflict. Mr. Snead’s motion was unanimously approved by the Board. Motion was made by Mr. Barksdale, seconded by Mr. Harville, to approve the reimbursement of $37,198.88 to Altavista Life Saving Crew for fuel and request the Board to ask the Fire & Rescue Committee to establish a more detailed policy for reimbursements of fuel and take into account that a majority of the emergency medical service facilities in Pittsylvania County are doing ambulance billing based on loaded miles. Mr. Barksdale’s motion was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Barber, to award the bid for the Brosville/Cascade Library sign to Power Signs, Inc., in the amount of $26,993 and to appropriate $16,000 that will be received by the County from the PPL Foundation and the Brosville Friends of the Library. Motion will require a 10-Day Layover. Motion was made by Mr. Harville, seconded by Mr. Barber, to reject al l bids for the Landfill Compactor in accordance with State law due to a protest on the bids and authorize the County Administrator to seek new bids and/or other governmental bid contracts with this equipment and bring back to the Board of Supervisors for their approval. The County Attorney stated that there may be a nationally bid contract that the County could buy off of that has already been approved by State procurement that may lead to an increased cost savings for the County. Mr. Harville’s motion was unanimously approved by the Board. Motion was made by Mr. Snead, seconded by Mr. Harville, to amend the budget for the Commonwealth’s Attorney office in the form of a transfer of $5,000 from Non- Department and appropriate an additional $1,500 for the shortage of sufficient funds in their office for office supplies in order to finish the FY 2013 budget year, totaling $6,500. The following Roll Call Vote: Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Ecker-Yes. Mr. Snead’s motion was unanimously approved by the Board. Added Items Motion was made by Mr. Barber, seconded by Ms. Bowman, to approve the authorization of a surplus vehicle to the Gretna Volunteer Fire Department for non- emergency purposes, for training, meetings and picking up equipment and supplies , and the Gretna Volunteer Fire Department will be responsible for all gas, insurance and maintenance and upkeep of this vehicle and they do have to return this vehicle back to Pittsylvania County Adjourned Meeting April 16, 2013 when they finish using the car or want another vehicle, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Snead, to recommend to the Regional Industrial Facility Authority (RIFA) to retain ownership of the Charles Hawkins Research Building and to be subject to reviewing the operational costs of this building with RIFA. Mr. Harville’s motion was unanimously approved by the Board. Board Announcements Mr. Snead stated that he attended the VACO Budget Committee meeting in Richmond, balanced the budget with no increases to any of the counties in Virginia and has the itinerary for review. The only cost to the County was the use of a County vehicle. Ms. Bowman stated that she was out of town during the public hearings and that she prepared ahead of time and received summaries of everyone that spoke and what their issues were and the positions that they took. She stated she received an audio of the public hearings which she could listen to. A reminder that Saturday, April 20, 2013 is the official County- wide Clean-up Day. On Tuesday, April 17, 2013, Ms. Bowman, Ron Brown of Chatham First and Edmond Giles of the Town of Chatham will be part of a video that is going to be recorded on Tuesday in Chatham to be featured on YouTube and YouTube Channel which is being created to feature the new Chatham Lofts and will be promoting Chatham. Mr. Barber thanked the School Board for participating in the public hearings and working with the Board and that it was productive in the willingness to help with the School Safety Initiative. Mr. Harville inquired about Chemical Hazards Week. Adjournment Motion was made by Mr. Snead, seconded by Mr. Barksdale, to adjourn, which was unanimously approved by the Board. The meeting adjourned at 8:37pm.