Loading...
05-07-2012 regular meetingRegular Meeting May 7, 2012 Pittsylvania County Board of Supervisors Monday, May 7, 2012 Regular Meeting VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was held on Monday, May 7, 2012 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Tim R. Barber, Chairman, called the meeting to order at 7:04 p.m. The following members were present: Tim Barber Tunstall District James Snead Dan River District Coy E. Harville Westover District Jessie L. Barksdale Banister District Jerry A. Hagerman Callands-Gretna District Brenda H. Bowman Chatham-Blairs District Marshall Ecker Staunton River District Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Barber led the Pledge of Allegiance. Approval of Agenda Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the agenda with the following additions: (a) Update on Danville Regional Medical Center by Mr. Eric Deaton (b) Request to the Virginia Department of Transportation for Speed Limit Study on a portion of the Museville Road (c) County Owned Radio Towers (d) Application to the Virginia Association of Counties – 2012 Environmental Awards – Authorization to submit application (e) Set Public Hearing – Sale of County Owned Property Mr. Harville’s motion was unanimously approved by the Board. Hearing of the Citizens Ms. Barbara Hudson of the Callands-Gretna District commented to the Board that she had read public notices in the Danville Register & Bee Newspaper advertising board and commission board seat openings that citizens could apply for and that the County Board of Supervisors should consider moving towards posting their own board/commission openings so that citizens in the County could formall y apply for consideration to these openings. Furthermore, Ms. Hudson stated that none of these community boards/commissions/agencies should be paid positions but should instead be considered community service. Mr. Matthew Speck of the Staunton River District thanked the Board for all they do and offered a prayer. Mr. Richard Shumate of the Westover District made comments concerning the proposed budget, stating the Board should keep all funding for police and fire protection and finds ways to reduce the budget more in other areas and to not spend all their revenues received. Mr. George Stanhope of the Callands-Gretna District said the Board should stop making all payments/interest payments on moral obligation bonds issued by local authorities such as the Industrial Development Authority, the Regional Industrial Facilities Authority, the Pittsylvania County Service Authority and the Economic Development Authority and that the citizens of the Regular Meeting May 7, 2012 County should always have the right to vote on bonds that County money would be spent to repay. Mr. James Dehart of the Westover District thanked Mr. Hagerman’s efforts in getting a medical center for the Gretna community and thanked Ms. Bowman’s efforts in the recent county-wide cleanup project held on April 21, 2012. Mr. Dehart then stated that while Wingate did a good job on reassessment of property in the County, he found it more than coincidental that County property values increased the same time the school bonds were issued, and couldn’t understand why the Board allowed this to happened and that the citizens needed more explanation why Wingate was again awarded a contract for the upcoming County reassessment. Ms. Shelby Burnette of the Chatham-Blairs District stated she was not satisfied with the proposed budget; that citizens couldn’t afford increased taxes or new fees; she had heard from teachers who were concerned about wasteful spending of the school budget by the County School Board; she was concerned about the repayments over misspent Comprehensive Services Act money and asked that the Board not approve the 2012/2013 budget as presented and advertised. Mr. Joe Spence of the Dan River District made comments that he never agreed with the school bonds; that parents should be responsible for paying services provided through the Comprehensive Services Act and not County tax dollars; and that any extra activities aside from strictly educational programs that are offered within the schools should not be funded by tax dollars. This concluded the Hearing of the Citizens. Consent Agenda (a) Minutes: April 2, 2012 – Regular Meeting April 10, 2012 – Public Hearing – FY2012/13 Proposed School Budget and County Budget April 12, 2012 – Work Session with the Virginia Department of Transportation April 17, 2012 – Adjourned Meeting (b) Bill List – April 2012 (online) (c) Resolution – Mt. Airy Elementary School Title I Award (d) Music Festival Permit Application – Town of Gretna (e) Proclamation – National Police Week, May 13-19, 2012 (f) Ratify Letter of Appreciation – County-wide Clean-Up during Earth Week Motion was made by Mr. Ecker, seconded by Mr. Harville, to approve the Consent Agenda, which was unanimously approved by the Board. The following resolution was presented by the Board of Supervisors to Ms. Joyce Wright, Principal and representative for the Mt. Airy Elementary School. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2012-05-02 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on Monday, May 7, 2012, the following resolution was presented and adopted congratulating Mt. Airy Elementary School for receiving a 2012 Title I Distinguished School Award: WHEREAS, the Virginia Board of Education is honoring 92 of Virginia’s 729 schools for raising the academic achievement of economically disadvantaged students, with the awards Regular Meeting May 7, 2012 being based on student achievement on state assessments during the 2010-2011 and 2009-2010 school years; and WHEREAS, Mt. Airy Elementary School in Pittsylvania County has been recognized as a “Title I Distinguished School” for maintaining full state accreditation under the Commonwealth’s Standards of Learning Program for two consecutive years, meeting federal benchmarks in reading and mathematics and having average test scores in both subjects at the 60th percentile or higher without using the safe harbor provision; and WHEREAS, the students and teachers of Mt. Airy Elementary School have brought recognition not only to themselves for the exemplary accomplishments and expertise, but to their school and to their County and its citizens and the Renan community; THEN BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors, on behalf of all of the citizens of Pittsylvania County, express their sincere appreciation, admiration, and congratulations to Mt. Airy Elementary School for their dedication and achievement of academic excellence; and BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to Mt. Airy Elementary School. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PROCLAMATION NATIONAL POLICE WEEK May 13-19, 2012 Whereas, the Congress and President of the United States have designated May 15 as Peace Officers Memorial Day, and the week in which it falls as Police Week; and Whereas, the members of the law enforcement agency of Pittsylvania County plays an essential role in safeguarding the rights and freedoms of the citizens of Pittsylvania County; and Whereas, it is important that all citizens know and understand the problems, duties and responsibilities of their sheriff department, and that members of our sheriff department recognize their duty to serve the people by safeguarding life and property, by protecting them against violence or disorder, and by protecting the innocent against deception and the weak against oppression or intimidation; and Whereas, the Sheriff’s Department of Pittsylvania County has grown to be a modern and scientific law enforcement agency which unceasingly provides a vital public service; then Now, Therefore, the Pittsylvania County Board of Supervisors call upon all citizens of Pittsylvania County and upon all patriotic, civil, and educational organizations to observe the week of May 13 through May 19, 2012, as Police Week with appropriate ceremonies in which all of our people may join in commemorating police officers, past and present, who by their faithful and loyal devotion to their responsibilities have rendered a dedicated service to their communities and, in doing so, have established for themselves an enviable and enduring reputation for preserving the rights and security of all citizens; and Regular Meeting May 7, 2012 Furthermore, the Board of Supervisors calls upon all citizens of Pittsylvania County to observe Monday, May 14, 2012 as Peace Officers Memorial Day in Pittsylvania County in honor of those peace officers who, through their courageous deeds, have lost their lives or have become disabled in the performance of duty. Public Hearing: Public Hearing to receive citizen input on proposed amendment to Pittsylvania County Code Chapter 17. Pursuant to the provisions of and authority contained in Section 15.2-2159 of the Code of Virginia, 1950, as amended, the Pittsylvania County Board of Supervisors does hereby propose to establish a Solid Waste Disposal Fee. Mr. Barber opened the public hearing at 7:31pm. Mr. Sleeper explained the purpose of the public hearing was to receive citizen input on a proposed ordinance that is authorized by §15.2-2159 of the Code of Virginia, 1950, as amended. The Board has worked for several months on developing a solid waste fee as additional income to the 2012/2013 annual budget. The current proposed budget is recommending a $5 per household monthly fee for Solid Waste. This will add Article III to Chapter 17 of the Pittsylvania County Code. Following the public hearing, the Board of Supervisors may approve the ordinance, which would require a Roll Call Vote. The first person to speak was Mr. George Stanhope of the Callands-Gretna District who preferred the Board’s original idea of putting the $5 per month fee on the utility bills as opposed to the current proposal of the fees being placed on the bi-annual tax bills sent out by the County. Mr. Stanhope stated that he did approve of the County’s adopting the fee. Ms. Deborah Lovelace, also of the Callands-Gretna District, did not approve of the fee and felt it would burden those people who least could afford it. Ms. Lovelace felt the annual amount of the proposed solid waste fee would end up being higher than a 4 percent increase on real estate for those persons with modest homes-homes that were assessed at $75,000 or less, and asked the Board to at the very least postpone imposing the fee for at least another year. Mr. Phillip Lovelace of the Callands-Gretna District also opposed the solid waste fee. Mr. James Dehart of the Westover District felt the taxpayers were already paying for the landfill area and now it seemed the Board wanted the citizens to pay to use it and questioned exactly who would be allowed to use it. Mr. Dehart felt if all the waterline projects that the taxpayers were funding were to be cut, those dollars could be saved in the budget and this new fee would be necessary. Ms. Mary Catherine Plaster of the Chatham-Blairs District was also opposed to the proposed solid waste fee and stated the Towns of Chatham, Gretna, and Hurt should pay this fee for their residents since the residents were already being charged by the Towns for pickup services and believed it be a form of tax by another name. Mr. Darriel Burnette of the Chatham-Blairs District made comments against the proposed 2012/13 County budget, but stated his biggest complaint was concerning how tax moneys were being spent, particularly on industrial parks and waterlines that weren’t going towards industries and no one connecting to the service. Mr. Burnette felt departments should be reduced and entities that have outlived their purpose should be dissolved. Ms. Barbara Hudson of the Callands-Gretna District stated that the Commissioner of Revenue should be done away with; that parents need to pay their way in recreation; that the Industrial Development Authority, the Economic Development Authority and the County’s Office of Economic Development were redundant entities, that the Pittsylvania County Service Authority should be a department under County Administration and not an authority. Ms. Hudson felt a significant amount of money could be saved it some of those suggestions were implemented. Mr. Joe Spence of the Dan River District stated everyone should be recycling as much of their solid waste as possible; that the Institute for Advanced Learning and Research should be used to find a way to use the landfill solid waste for an energy source; and that the County should revert back to when people paid their own way through schools and get away from socialism. No one else signed up to speak and Mr. Barber closed the public hearing at 7:58pm. A motion was made by Mr. Snead, seconded by Mr. Barksdale, to approve the Regular Meeting May 7, 2012 proposed amendment to Chapter 17 of the Pittsylvania County Code, pursuant to the provisions of and authority contained in §15.2-2159 of the Code of Virginia, 1950, as amended, which will also include a monthly $5 solid waste fee, of which said fee would be placed on the County’s twice-a-year tax tickets. A substitute motion was made by Mr. Hagerman, seconded by Mr. Ecker, to send the entire proposed budget back to the Finance Committee. After discussion, Mr. Hagerman amended his substitute motion to only send back the proposed solid waste fee back to the Finance Committee, which Mr. Ecker seconded. The following roll call vote was recorded for the amended substitute motion: Mr. Harville-Yes; Mr. Snead-No; Mr. Barksdale-No; Mr. Hagerman-Yes; Ms. Bowman-No; Mr. Ecker-Yes; and Mr. Barber-No. Mr. Hagerman’s amended substitute motion failed by a 4-3 vote. The following roll call vote was recorded for Mr. Snead’s motion: Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-No; Ms. Bowman-Yes; Mr. Ecker-No; Mr. Harville-No; and Mr. Barber-Yes. Mr. Snead’s motion passed by a 4 to 3 vote. Mr. Ecker stated that he would like to see some funding going towards recycling programs by using some of the money collected from the solid waste fees and asked if the County Attorney could contact the Commonwealth’s Attorney General to see if this is possible. New Business Mr. Eric Deaton, Chief Executive Officer of the Danville Regional Medical Center, Danville, Virginia, gave a brief presentation to the Board on updates of the medical center and new programs/facilities in the County that included a synopsis of: a new residency program; working with the Danville Community College for 60 nursing scholarships; working similarly with Averett University on Nursing B.S. scholarships; four new medical clinics in the County; an urgent care center that is open during the weekends; child care programs; chairing the 2012 United Way program; and numerous other programs being developed to help citizens throughout Danville and Pittsylvania County. Mr. Deaton stated that Danville Regional Medical Center employs 1500 and slightly over 1000 are County residents. The Board commended Mr. Deaton his leadership and on how he and his staff have done a wonderful job in bringing all these services to citizens of the County and City of Danville. Recommendations from the Finance Committee: (1) The Finance Committee recommended the full Board of Supervisors approve the advertised School Budget by classification, totaling $87,170,899 with $14,790,922 in local funds, with an amendment to be made in June 2012 once the County receives all the final numbers from Richmond to approve the final 2012-2013 school budget. The following roll call vote was recorded: Mr. Ecker-yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; and Mr. Barber-Yes. The Board unanimously approved the Finance Committees recommendation regarding approval of the 2012/13 school budget. SCHOOL BOARD Adopted Proposed Budget Budget 2011-2012 2012-2013 REVENUES From Sales Tax 8,678,101 9,065,767 From State Funds 44,040,696 45,781,292 From Federal Funds 10,590,369 8,372,272 From Local Funds 13,696,012 14,790,922 Regular Meeting May 7, 2012 Cafeteria Receipts 4,899,467 4,957,312 From Other Funds 1,778,631 4,203,334 Total $ 83,683,276 $ 87,170,899 EXPENDITURES Instruction 56,211,097 60,435,200 Admn./Attend & Health Svcs 3,190,947 3,296,594 Pupil Transportation 5,983,750 5,790,314 Operation & Maintenance 6,601,876 6,638,528 Non-Instructional Operations 2,805,478 2,877,459 Facilities 1,563,363 648,229 Technology 2,427,298 2,527,263 Cafeteria 4,899,467 4,957,312 Total $ 83,683,276 $ 87,170,899 (2) The Finance Committee recommended that the full Board of Supervisors, in accordance with §58.1-3912 of the Code of Virginia, 1950 as amended, extend the current due date for taxes under Section 6-1.2(A) of the Pittsylvania County Code from June 5th to July 16th, 2012 for the 2012 year only and declare it an emergency ordinance change but would become effective immediately, and have 60 days to have the required public hearing that modifies Section 6-1.2(A) of the Pittsylvania County Code, changing the first installment due date for taxes from June 5th to July 16th for the 2012 year only. The following roll call vote was recorded: Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes; and Mr. Barber-Yes. The Finance Committee’s motion concerning the aforementioned tax due date change was unanimously approved by the Board. Mr. Harville asked that Ms. Teresa Easley, Treasurer for Pittsylvania County, send a letter to the Board explaining why this needed to occur. (3) The Finance Committee recommended the full Board of Supervisors consider Budget Resolution 2012-05-01 after the public hearing on the Solid Waste Fee. Motion was made by Mr. Snead, seconded by Mr. Barksdale, to approve Resolution 2012-05-01. A substitute motion was made by Mr. Ecker, seconded by Mr. Hagerman, to remove 310-4-094150-81825, the Orphanage Road-Jefferson Road Waterline Project, totaling $332,000, from the budget and pass the remainder of the advertised 2012/13 budget. The following roll call vote was recorded for Mr. Ecker’s substitute motion: Mr. Snead-No; Mr. Barksdale-No; Mr. Hagerman-No; Ms. Bowman-No; Mr. Ecker-Yes; Mr. Harville-No; and Mr. Barber-No. Mr. Ecker’s substitute motion failed by a 6-1 vote of the Board. The following roll call vote was recorded for the original motion: Mr. Barksdale-Yes; Mr. Hagerman-No; Ms. Bowman-Yes; Mr. Ecker-No; Mr. Harville-yes; Mr. Snead-Yes; and Mr. Barber-No. Mr. Snead’s motion passed by a 4 to 3 vote of the Board. Presented: May 7, 2012 Adopted: May 7, 2012 Regular Meeting May 7, 2012 RESOLUTION 2012-05-01 VIRGINIA: At a regular meeting of the Pittsylvania County Board of Supervisors on Monday, May 7, 2012 in the General District Courtroom in the Edwin R. Shields Courthouse Addition in Chatham, Virginia, the following resolution on the annual budget for Fiscal Year 2013 was presented and adopted. WHEREAS, the laws of the Commonwealth of Virginia require the governing body to prepare and approve a budget for fiscal and planning purposes, not withstanding additional requirements for the schools, including revenues and expenditures for the ensuing year by May 1, 2012; and WHEREAS, the laws of the Commonwealth of Virginia control the distribution of funds by appropriations giving the Board of Supervisors authority to set such appropriations at such periodic basis as outlined in Section 15.2-2506 of the Code of Virginia, being further identified in this Resolution with Exhibit A and Exhibit B; and WHEREAS, a public hearing has been properly advertised and held on April 10, 2012, in accordance with state statute as shown by the affidavit of the publisher; then, BE IT HEREBY RESOLVED, by the Board of Supervisors of the County of Pittsylvania, that there be hereby adopted and appropriated a budget for Fiscal Year 2013, the full and complete budget is contained in the document entitled: "PITTSYLVANIA COUNTY ADOPTED BUDGET" FISCAL YEAR 2013 JULY 1, 2012 - JUNE 30, 2013 TOTALING: $ 186,796,834 BE IT FURTHER RESOLVED, that the estimated budget total of $186,796,834 includes $14,790,922 total local effort for the Pittsylvania County Schools, and $2,010,002 in reallocated carryovers for Capital Improvements, $1,441,037 carryover for Industrial Development Local. Included in this budget is an approval of supplements for employees of the Sheriff’s Department including the jail. In addition, it includes a continued supplement of $10,000 each for the Treasurer, Commissioner of Revenue and Clerk of Courts and $5,000 for the Commonwealth’s Attorney for salary supplements. BE IT STILL FURTHER RESOLVED, that the funds of the School Budget, the Library Board, and the Welfare Board shall be expended only by order and approval of those respective boards and that no money shall be paid out for such contemplated expenditures unless and until there has first been made an appropriation for such contemplated expenditures by the Board of Supervisors; and, BE IT STILL FURTHER RESOLVED that the School Budget estimate for FY 2012-2013 be set at $87,170,899 with the local funds provided by the Board of Supervisors set at $14,790,922 to be funded by classification as allowed by the Code of Virginia, 1950 as amended, and the school board to report back in amounts requested to be funded in each classification if different than shown in the approved budget. Regular Meeting May 7, 2012 The local funds include the following: General Fund Local $14,790,922 (Includes $45,000 Solid Waste) BE IT STILL FURTHER RESOLVED, that the Board of Supervisors shall receive quarterly revenue and expenditure reports comparing receipts and expenditures to the approved budget from the Office of the County Administrator; and, BE IT STILL FURTHER RESOLVED, that the unit tax levy for the year commencing January 1, 2012 shall be as follows: Real Property: $.56 per $100 of assessed value, 100% market value Mobile Homes and Barns: $.56 per $100 of assessed value, 100% market value Machinery and Tools: $ 4.50 per $100 of assessed value at 10% of original cost Contract Carrier: $4.50 per $100 of assessed value at fair market value Personal Property: $8.75 per $100 of assessed value, 30% of market value. In accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly any qualifying vehicle sitused within the county commencing January 1, 2012, shall receive personal property tax relief in the following manner:  Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief;  Personal use vehicles valued at $1,001 to $20,000 will be eligible for 56% tax relief;  Personal use vehicles valued at $20,001 or more shall only receive 56% tax relief on the first $20,000 of value; and  All other vehicles which do not meet the definition of “qualifying” (business use vehicles, farm use vehicles, motor home, etc.) will not be eligible for any of tax relief under this program. Generating Equipment: $.56 per $100 of assessed value, 100% of market value Capital Merchant Tax: $ 2.75 per $100 of assessed value, 30% of inventory value Consumer Utility Tax: 20% of the first $15.00 monthly for residential users and 20% of the first $100.00 monthly for commercial or industrial users, except as required for Gas and Electricity, as defined by Regular Meeting May 7, 2012 Chapter 6 Section 13 of the Pittsylvania County Code 1975 as amended AND BE IT FURTHER RESOLVED that the following fees will also be collected by Pittsylvania County for tax year beginning January 1, 2012 and for the fiscal year beginning on July 1, 2012: Motor Vehicle Fee: $38.75 per vehicle, except as specified by ordinance Solid Waste Fee: $5.00 per household per month, except as specified by ordinance AND BE IT FURTHER RESOLVED by the Pittsylvania County Board of Supervisors that, for the fiscal year beginning on July 1, 2012, and ending on June 30, 2013, the following sections are hereby adopted. Section 1. The cost center shown on the attached table labeled Appropriations Resolution, Exhibit A, are hereby appropriated from the designated estimated revenues as shown on the attached table labeled Appropriations Resolution, Exhibit A. This appropriation does include the unappropriated surplus. Funds may be appropriated by the Board of Supervisors as needed during FY 2013 subject to the Board’s by-laws for appropriations. Section 2. Appropriations, in addition to those contained in this general Appropriations Resolution, may be made by the Board of Supervisors only if there is available in the fund unencumbered or unappropriated sums sufficient to meet such appropriations. Section 3. All appropriations herein authorized shall be on the basis of cost centers for all departments and agencies excluding schools. The regular school fund is specifically appropriated by category as listed on Exhibit A. Section 4. The School Board and the Social Services Board are separately granted authority for implementation of the appropriated funds for their respective operations. By this resolution the School Board and the Social Services Board are authorized to approve the transfer of any unencumbered balance or portion thereof from one line item of expenditure to another within the same classification in their respective funds in any amount. Transfers between classification or funds require approval of the Board of Supervisors. Section 5. The County Administrator is expressly authorized to transfer any unencumbered balance or portion thereof from one line item of expenditure to another within the same cost center for the efficient operation of government. Section 6. All outstanding encumbrances, both operating and capital, at June 30, 2012 shall be reappropriated to the FY 2013 fiscal year to the same cost Regular Meeting May 7, 2012 center and account for which they are encumbered in the previous year. A report of which shall be submitted to the Board. Section 7. At the close of the fiscal year, all unencumbered appropriations lapse for budget items other than the School Cafeteria Receipts Fund 209, the State Restricted Seizure Fund - Sheriff 241, the Federal Restricted Seizure Fund 242, the State Restricted Seizure Fund – Commonwealth’s Attorney 243, the Federal Restricted Seizure Fund – Commonwealth’s Attorney 244, the Animal Friendly Plates Fund 245, the Grants Fund 250, the Work Force Investment Act Fund 251, Law Library Fund 260, the Library Memorial Gift Fund 265, Cash Bonds Fund 305, the County Capital Improvements Fund 310, the Jail Inmate Management Fund 311, the Courthouse Maintenance Fund 312, the Jail Operating Fund 313, the Courthouse Security Fund 314, the Jail Processing Fund 315, the Rural Roads Fund 320, the Industrial Development Local Fund 325, the Industrial Development Cyclical Fund 330, the School Bond Fund 410, the Landfill Bond Fund 415, the E911 Bond Fund 416, the Social Services Bond Fund 420, the Debt Service Reserve Fund 425, the Bond Fund-Schools 435, the Landfill Enterprise Fund 520, the Rescue Billing Fund 530, the Special Welfare Fund 733 and the Pittsylvania County Employees Health Plan 734. Thus, all cancelled cash balances shall revert back to the General Fund. Section 8. Appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate ordinance or resolution, changes or eliminates the appropriation. Upon completion of a capital project, the County Administrator is hereby authorized to close out the project and transfer to the funding source any remaining balances. This section applies to all existing appropriations for capital projects at June 30, 2012 and appropriations in the FY 2013 Budget. The County Administrator is hereby authorized to approve construction change orders to contracts up to an increase of $10,000.00 and approve all change order for reduction of contracts. Section 9. The approval of the Board of Supervisors of any grant of funds to the County shall constitute the appropriation of both the revenue to be received from the grant and the County’s expenditure required by the terms of the grant, if any. The appropriation of grant funds will not lapse at the end of the fiscal year but shall remain appropriated until completion of the project or until the Board of Supervisors, by appropriate resolution, changes or eliminates the appropriation. The County Administrator may increase or reduce any grant appropriation to the level approved by the granting agency during the fiscal year. The County Administrator may approve necessary accounting transfers between cost centers and funds to enable the grant to be accounted for the in correct manner. Upon completion of a grant project, the County Administrator is authorized to close out the grant and transfer back to the funding source any remaining balance. This section applies to appropriations for grants outstanding at June 30, 2012 and appropriations in the FY 2013 Budget. Regular Meeting May 7, 2012 Section 10. The County Administrator may reduce revenue and expenditure appropriations related to programs funded all or in part by the Commonwealth of Virginia and/or the Federal Government to the level approved by the responsible state or federal agency. Section 11. The County Administrator is authorized to make transfers to the various funds for which there are transfers budgeted. The County Administrator shall transfer funds only as needed up to amounts budgeted or in accordance with any existing bond resolutions that specify the matter in which transfers are to be made. Section 12. The Treasurer may advance monies to and from the various funds of the County to allow maximum cash flow efficiency. The advances must not violate County bond covenants or other legal restrictions that would prohibit an advance. Section 13. All purchases with funds appropriated herein shall be made in accordance with the County purchasing ordinance and applicable state statutes. Section 14. It is the intent of this resolution that funds be expended for the purposes indicated in the budget; therefore, budgeted funds may not be transferred from operating expenditures to capital projects or from capital projects to operating expenses without the prior approval from the Board of Supervisors. Also, funds may not be transferred from one capital project to another without the prior approval of the Board of Supervisors. Section 15. The County Administrator is authorized, pursuant to state statute, to issue orders and warrants for payments where funds have been budgeted, appropriated, and where sufficient funds are available. A warrant register shall be presented to the Board of Supervisors not less frequently than monthly. Section 16. Subject to the qualifications in this resolution contained, all appropriations are declared to be maximum, conditional and proportionate appropriations – the purpose being to make the appropriations payable in full in the amount named herein if necessary and then only in the event the aggregate revenues collected and available during the fiscal year for which the appropriations are made are sufficient to pay all the appropriations in full. Otherwise, the said appropriations shall be deemed to be payable in such proportion as the total sum of all realized revenue of the respective funds is to the total amount of revenue estimated to be available in the said fiscal year by the Board of Supervisors. Section 17. All revenue received by any agency under the control of the Board of Supervisors or by the School Board or by the Social Services Board not included in its estimate of revenue for the financing of the fund budget as submitted to the Board of Supervisors may not be expended by said agency under the control of the Board of Supervisors or by the School Board or by the Social Services Board without the consent of the Board of Supervisors being first obtained. Nor may any of these agencies or boards make expenditures, which will exceed a specific item of an appropriation. Regular Meeting May 7, 2012 Section 18. Allowances out of any of the appropriations made in this resolution by any or all county departments, bureaus or agencies under the control of the Board of Supervisors to any of their officers and employees for expense on account of the use of such officers and employees of their personal automobiles in the discharge of their official duties shall be paid at the same rate as that established by the Internal Revenue Service and shall be subject to change from time to time to maintain like rates. Section 19. The County Administrator is directed to establish eight (8) petty-cash accounts under non-departmental from funds in this budget for central purchasing, the landfill, building inspections, zoning and recreation in accordance with Section 15.2-1229 of the Code of Virginia as amended, 1950 with management plans as directed by the County Auditor. Section 20. All previous appropriation ordinances or resolutions to the extent that they are inconsistent with the provisions of this resolution shall be and the same are hereby repealed. Section 21. This resolution shall be effective on July 1, 2012. Motion was made by Mr. Barksdale, seconded by Mr. Harville, to approve the Deed of Bargain and Sale transferring the railroad spur from Norfolk Southern Railway to the Intertape Polymer Corporation Building in the Ringgold West Industrial Park and authorize the Chairman of the Board of Supervisors to sign on the behalf of Pittsylvania County in order to transfer this property. The Board unanimously approved Mr. Barksdale’s motion. Motion was made by Mr. Ecker, seconded by Mr. Harville, to approve an agreement with Norfolk Southern Railway Company, subject to legal review, that requires fee of $11,200 from Pittsylvania County to Norfolk Southern Railway Company for the rights to cross the Norfolk Southern Railway to install a force main under the railway that will continue to the Town of Altavista, of which funds for this fee payment would come from the grand fund for the Hurt Water and Sewer line project, and motion further authorizes the Chairman of the Board of Supervisors to sign on the behalf of Pittsylvania County. Mr. Ecker’s motion passed by a 6-1 majority vote of the Board, with Mr. Barber opposing. Motion was made by Mr. Harville, seconded by Mr. Ecker, to approve a request from the Riverbend Volunteer Fire Department to authorize the transfer of the first available surplus vehicle from the Sheriff’s Department fleet, to be utilized by the fire department for emergency and transportation needs, with the requirement that if the fire department no longer needs this vehicle, it is to be returned to the Pittsylvania County Board of Supervisors to be surplused to the public. Mr. Harville’s motion was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Barksdale, to authorize the County Administrator to sign the required contract dated April 30, 2012 for a total of $29,950 with the firm of Reynolds-Clark Development, Inc. of Gretna, Virginia for the necessary engineering of the Orphanage Road/Jefferson Road waterline, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Ecker, to approve the reassessment contract with Wingate Appraisal Service at $11.50 per parcel of real estate in Pittsylvania County and $5.75 for manufactured mobile homes, with an estimated total cost for parcels and Regular Meeting May 7, 2012 manufactured homes at $613,847. Mr. Harville’s motion was unanimously approved by the Board. Motion was made by Mr. Barksdale, seconded by Ms. Bowman, to approve sending a letter to the Virginia Department of Conservation and Recreation requesting they evaluate for Scenic River Designations both the Banister River (from its headwaters at Bearskin Creek and Strawberry Creek, to the Halifax County line) and the Staunton River (from the Leesville Dam to the Halifax County Line) in Pittsylvania County. This request would join a same request from Halifax County. Mr. Barksdale’s motion was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Ecker, to approve the reappropriation of funds as follows: $279.13 to Board of Supervisors-Travel (100-4-011010- 5500), $190.00 to Sheriff-Wrecker Service (100-4-031200-3170), $21.97 to Sheriff-Fuel (100-4- 031200-6008), $60.00 to Sheriff-Parts (100-4-031200-6030), $1,187.55 to Extradition (100-4- 033100-5550), $260.00 to Library-Postage (100-4-073100-5210), $784.31 to Library-Computer Supplies (100-4-073100-6021), $12,883.06 to WIA-Rent (251-4-353160-5420). Mr. Harville’s motion required a 10-Day Layover. Motion was made by Mr. Ecker, seconded by Mr. Snead, to approve appropriation of $312.02 to the Employee Fund line item in the Sheriff’s FY 2012 budget (100-4-031200-6029). The following roll call vote was recorded: Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker- Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; and Mr. Barber-Yes. Mr. Ecker’s motion was unanimously approved by the Board. Motion was made by Mr. Snead, seconded by Mr. Harville, to approve an appropriation of $1,494 for the Byrne Justice Assistance Grant. The following roll call vote was recorded: Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Mr. Barber-Yes. Mr. Snead’s motion was unanimously approved by the Board. Mr. Gary Thomas of the Callands-Gretna District spoke to the Board of Supervisors, asking for them to consider using potential money they may acquire if the old Chatham Elementary School is sold to take those funds to Ashland and bid to buy the name of the State Fair of Virginia. Added Items Motion was made by Mr. Hagerman, seconded by Mr. Harville, to approve Resolution 2012-05-03, requesting that the Virginia Department of Transportation (VDOT) do a speed study and reduce the speed limit as necessary on a portion of the Museville Road (SR 626) from the intersection of Sago Road (SR 969) and the Museville Road to the intersection of Anderson Mill Road (SR 649) and the Museville Road; approximately 1.5 miles, and authorize the County Administrator to forward the resolution to VDOT for its review and consideration, which was unanimously approved by the Board. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2012-05-03 Regular Meeting May 7, 2012 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on Monday, May 7, 2012, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following resolution was presented and adopted: WHEREAS, the Virginia Department of Transportation is charged with the responsibility of insuring that the speed limits established on these secondary roads provide both the protection, consideration of the public and posting of those speeds; and WHEREAS, the Museville Road (SR 626), from the intersection of the Sago Road (SR 969) and Museville Road to the intersection of Anderson Mill Road (SR 649) and the Museville Road, a distance of approximately 1.5 miles, in the Callands-Gretna District appears to have a need for reduction in speed to 35 miles per hour due to safety factors, heavy traffic use and congestion in a residential area; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors respectfully request the Virginia Department of Transportation to review the speed limit on Museville Road (SR 626), from the intersection of the Sago Road (SR 969) and Museville Road to the intersection of Anderson Mill Road (SR 649) and the Museville Road, a distance of approximately 1.5 miles. Motion was made by Mr. Snead, seconded by Mr. Harville, to pass a motion invoking the exemptions under Section 35-40 of the Pittsylvania County for the designated sites for the radio towers, which include: the Grit compactor site, the Mt. Airy compactor site; Rockford School Road compactor site; the Callands compactor site; the Cascade compactor site; and the Dan River Middle School site, that states “Property owned by Pittsylvania County or any designated agent of Pittsylvania County which is devoted to or intended for government uses is exempt from this Zoning Ordinance”. Mr. Snead’s motion was unanimously approved by the Board. Motion was made by Ms. Bowman, seconded by Mr. Harville, to submit an application for the Virginia Association of Counties (VACo) 2012 Achievement Awards under the environmental category concerning the efforts of the Pittsylvania County Beautification Committee, and the communities within Pittsylvania County in their involvement of the County’s cleanup day, April 21, 2012, and to authorize the County Administrator to sign the completed application and forward it to VACo, which was unanimously approved by the Board. Ms. Bowman stated she would draft all the documents necessary for the application to submit to the County Administrator for his review and signature. Motion was made by Mr. Harville, seconded by Mr. Snead, to approve setting a public hearing in accordance with §15.2-1800 of the Code of Virginia, 1950, as amended, for the public or private sale of property located on Sydenham Street in Pittsylvania County that the County took over in 2009, and for the public hearing to be held in June, which was unanimously approved by the Board. Board Announcements Mr. Harville suggested to the other members of the Board to look in their respective areas to see if there was any dormant County owned properties that can be moved. Mr. Snead thanked everyone for their hard work on the 2012/13 budget process. Ms. Bowman stated she was excited over all the economic development occurring, mentioning the opening of the Virginia Candle warehouse, 2 new General Dollar Stores opening and the groundbreaking of the new medical center at Mt. Hermon. Regular Meeting May 7, 2012 Mr. Ecker reminded everyone that academic achievements were even more important that athletic achievements of schools and students and the Board needs to continue recognizing them as they did tonight. He also inquired on whether the Board was still going to have a defense fund in relation to the ACLU case. Mr. Barber also thanked everyone for their work on the budget process, and added that O’Kelley’s would also be another new business to open in the Brosville area. Reports from County Administrator Mr. Sleeper reminded the Board members of the May 22 Board and City of Danville Council members BBQ; of the flag ceremony on May 26 at the Chatham Train Depot; of the Peace Officers’ Memorial Service on May 14 and the candlelight service on May 17; and of Ms. Bowman’s Town Hall meeting to be held at the Twins Springs Elementary School on Thursday, May 31, 2012 at 7pm. Closed Meeting Motion was made by Mr. Harville, seconded by Mr. Barksdale, to enter into Closed Meeting under the following: Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Authority: §2.2-3711(A)(3) Code of Virginia, 1950, as amended Subject Matter: old Chatham Elementary School Purpose: Discussion of Proposal Mr. Harville’s motion was unanimously approved by the Board. The Board entered into Closed Meeting at 9:56pm. Motion was made by Mr. Snead, seconded by Mr. Ecker, to re-enter into Open Meeting. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Regular Meeting of the Pittsylvania County Board of Supervisors on May 7, 2012 the Board hereby certifies by a recorded vote that to the best of each board member’s knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Vote Jerry A. Hagerman Yes Marshall A. Ecker Yes Brenda H. Bowman Yes Coy E. Harville Yes James H. Snead Yes Jessie L. Barksdale Yes Tim R. Barber Yes The Board re-entered Open Meeting at 10:13pm Regular Meeting May 7, 2012 Motion was made by Ms. Bowman, seconded by Mr. Snead, to authorize the County Administrator to sign a contract of sale between the Board of Supervisors and Echelon for the sale of the old Chatham Elementary School, which passed by a 6-1 majority vote of the Board, with Mr. Harville in opposition. Adjournment Motion was made by Mr. Harville, seconded by Mr. Snead to adjourn the meeting, which was unanimously approved by the Board. The meeting adjourned at 10:15pm.