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UntitledRegular Meeting May 7, 2012 Pittsylvania County Board of Supervisors Monday, May 7, 2012 Regular Meeting VIRGII~TIA: The Regulaz Meeting of the Pittsylvania County Boazd of Supervisors was held on Monday, May 7, 2012 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Tim R. Bazber, Chairman, called the meeting to order at 7:04 p.m. The following members were present: Tim Bazber James Snead Coy E. Harville Jessie L. Bazksdale Jerry A. Hagerman Brenda H. Bowman Marshall Ecker Tunstall District Dan River District Westover District Banister District Callands-Gretna District Chatham-Blairs District Staunton River District Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, and Ms. Rebecca Flippen, Deputy Clerk to the Boazd, were also present. Mr. Bazber led the Pledge of Allegiance. Auaroval of Agenda Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the agenda with the following additions: (a) Update on Danville Regional Medical Center by Mr. Eric Deaton (b) Request to the Virginia Department of Transportation for Speed Limit Study on a portion of the Museville Road (c) County Owned Radio Towers (d) Application to the Virginia Association of Counties - 2012 Environmental Awazds -Authorization to submit application (e) Set Public Hearing -Sale of County Owned Property Mr. Harville's motion was unanimously approved by the Boazd. Hearin¢ of the Citizens Ms. Bazbaza Hudson of the Callands-Gretna District commented to the Boazd that she had read public notices in the Danville Register & Bee Newspaper advertising boazd and commission boazd seat openings that citizens could apply for and that the County Boazd of Supervisors should consider moving towazds posting their own boazd/commission openings so that citizens in the County could formally apply for consideration to these openings. Furthermore, Ms. Hudson stated that none of these community boazds/commissions/agencies should be paid positions but should instead be considered community service. Mr. Matthew Speck of the Staunton River District thanked the Boazd for all they do and offered a prayer. Mr. Richard Shumate of the Westover District made comments concerning the proposed budget, stating the Boazd should keep all funding for police and fire protection and finds ways to reduce the budget more in other azeas and to not spend all their revenues received. Mr. George Stanhope of the Callands-Gretna District said the Boazd should stop making all payments/interest payments on moral obligation bonds issued by local authorities such as the Industrial Development Authority, the Regional Industrial Facilities Authority, the Pittsylvania County Service Authority and the Economic Development Authority and that the citizens of the P26 Regular Meeting May 7, 2012 County should always have the right to vote on bonds that County money would be spent to repay. Mr. James Dehazt of the Westover District thanked Mr. Hagerman's efforts in getting a medical center for the Gretna community and thanked Ms. Bowman's efforts in the recent county-wide cleanup project held on Apri121, 2012. Mr. Dehart then stated that while Wingate did a good job on reassessment of property in the County, he found it more than coincidental that County property values increased the same time the school bonds were issued, and couldn't understand why the Boazd allowed this to happened and that the citizens needed more explanation why Wingate was again awarded a contract for the upcoming County reassessment. Ms. Shelby Barnette of the Chatham-Blairs District stated she was not satisfied with the proposed budget; that citizens couldn't afford increased taxes or new fees; she had heazd from teachers who were concerned about wasteful spending of the school budget by the County School Boazd; she was concerned about the repayments over misspent Comprehensive Services Act money and asked that the Board not approve the 2012/2013 budget as presented and advertised. Mr. Joe Spence of the Dan River District made comments that he never agreed with the school bonds; that pazents should be responsible for paying services provided through the Comprehensive Services Act and not County tax dollars; and that any extra activities aside from strictly educational programs that are offered within the schools should not be funded by tax dollars. This concluded the Hearing of the Citizens. Consent Agenda (a) Minutes: Apri12, 2012 -Regular Meeting April 10, 2012 -Public Hearing - FY2012/13 Proposed School Budget and County Budget April 12, 2012 -Work Session with the Virginia Department of Transportation April 17, 2012 -Adjourned Meeting (b) Bill List -April 2012 (online) (c) Resolution - Mt. Airy Elementary School Title I Award (d) Music Festival Permit Application -Town of Gretna (e) Proclamation -National Police Week, May 13-19, 2012 (f) Ratify Letter of Appreciation -County-wide Clean-Up during Earth Week Motion was made by Mr. Ecker, seconded by Mr. Harville, to approve the Consent Agenda, which was unanimously approved by the Board. The following resolution was presented by the Boazd of Supervisors to Ms. Joyce Wright, Principal and representative for the Mt. Airy Elementary School. PITTSYLVANL4 COUNTYBOARD OFSUPERVISORS RESOLUTION 2012-OS-02 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on Monday, May 7, 2012, the following resolution was presented and adopted congratulating Mt. Airy Elementary School for receiving a 2012 Title I Distinguished School Award: WHEREAS, the Virginia Board of Education is honoring 92 of Virginia's 729 schools for raising the academic achievement of economically disadvantaged students, with the awards P27 Regular Meeting May 7, 2012 being based on student achievement on state assessments during the 2010-2011 and 2009-2010 school years; and WHEREAS, Mt. Airy Elementary School in Pittsylvania County has been recognized as a "Title I Distinguished School " for maintaining full state accreditation under the Commonwealth's Standards of Learning Program for two consecutive years, meeting federal benchmarks in reading and mathematics and having average test scores in both subjects at the 60`h percentile or higher without using the safe harbor provision; and WHEREAS, the students and teachers of Mt. Airy Elementary School have brought recognition not only to themselves for the exemplary accomplishments and expertise, but to their school and to their County and its citizens and the Renan community; THEN BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors, on behalf of all of the citizens of Pittsylvania County, express their sincere appreciation, admiration, and congratulations to Mt. Airy Elementary School for their dedication and achievement of academic excellence; and BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to Mt. Airy Elementary School. PITTSYLVANIA COUNTYBOARD OFSUPERVISORS PROCLAMATION NATIONAL POLICE WEE% May 13-19, 2012 Whereas, the Congress and President of the United States have designated May 15 as Peace Officers Memorial Day, and the week in which it falls as Police Week; and Whereas, the members of the law enforcement agency of Pittsylvania County plays an essential role in safeguarding the rights and freedoms of the citizens of Pittsylvania County; and Whereas, it is important that all citizens know and understand the problems, duties and responsibilities of their sheriff department, and that members of our sheriff department recognize their duty to serve the people by safeguarding life and property, by protecting them against violence or disorder, and by protecting the innocent against deception and the weak against oppression or intimidation; and Whereas, the Sheriff's Department of Pittsylvania County has grown to be a modern and scientific law enforcement agency which unceasingly provides a vital public service; then Now, Therefore, the Pittsylvania County Board of Supervisors call upon all citizens of Pittsylvania County and upon all patriotic, civil, and educational organizations to observe the week of May 13 through May 19, 2012, as Police Week with appropriate ceremonies in which all of our people may join in commemorating police oj~cers, past and present, who by their faithful and loyal devotion to their responsibilities have rendered a dedicated service to their communities and, in doing so, have established for themselves an enviable and enduring reputation for preserving the rights and security of all citizens; and P28 Regular Meeting May 7, 2012 Furthermore, the Board of Supervisors calls upon all citizens of Pittsylvania County to observe Monday, May 14, 2012 as Peace Officers Memorial Day in Pittsylvania County in honor of those peace oj~cers who, through their courageous deeds, have lost their lives or have become disabled in the performance of duty. Public Hearing: Public Hearing to receive citizen input on proposed amendment to Pittsylvania County Code Chapter 17. Pursuant to the provisions of and authority contained in Section 15.2-2159 of the Code of Virginia, 1950, as amended, the Pittsylvania County Board of Supervisors does hereby propose to establish a Solid Waste Disposal Fee. Mr. Barber opened the public hearing at 7:31pm. Mr. Sleeper explained the purpose of the public hearing was to receive citizen input on a proposed ordinance that is authorized by § 15.2-2159 of the Code of Virginia, 1950, as amended. The Board has worked for several months on developing a solid waste fee as additional income to the 2012/2013 annual budget. The current proposed budget is recommending a $5 per household monthly fee for Solid Waste. This will add Article III to Chapter 17 of the Pittsylvania County Code. Following the public hearing, the Boazd of Supervisors may approve the ordinance, which would require a Roll Call Vote. The first person to speak was Mr. George Stanhope of the Callands-Gretna District who preferred the Boazd's original idea of putting the $5 per month fee on the utility bills as opposed to the current proposal of the fees being placed on the bi-annual tax bills sent out by the County. Mr. Stanhope stated that he did approve of the County's adopting the fee. Ms. Deborah Lovelace, also of the Callands-Gretna District, did not approve of the fee and felt it would burden those people who least could afford it. Ms. Lovelace felt the annual amount of the proposed solid waste fee would end up being higher than a 4 percent increase on real estate for those persons with modest homes-homes that were assessed at $75,000 or less, and asked the Board to at the very least postpone imposing the fee for at least another year. Mr. Phillip Lovelace of the Callands-Gretna District also opposed the solid waste fee. Mr. James Dehart of the Westover District felt the taxpayers were already paying for the landfill area and now it seemed the Boazd wanted the citizens to pay to use it and questioned exactly who would be allowed to use it. Mr. Dehart felt if all the waterline projects that the taxpayers were funding were to be cut, those dollars could be saved in the budget and this new fee would be necessary. Ms. Mary Catherine Plaster of the Chatham-Blairs District was also opposed to the proposed solid waste fee and stated the Towns of Chatham, Gretna, and Hurt should pay this fee for their residents since the residents were already being chazged by the Towns for pickup services and believed it be a form of tax by another name. Mr. Darriel Barnette of the Chatham-Blairs District made comments against the proposed 2012/13 County budget, but stated his biggest complaint was concerning how tax moneys were being spent, particulazly on industrial parks and waterlines that weren't going towazds industries and no one connecting to the service. Mr. Barnette felt departments should be reduced and entities that have outlived their purpose should be dissolved. Ms. Barbara Hudson of the Callands-Gretna District stated that the Commissioner of Revenue should be done away with; that pazents need to pay their way in recreation; that the Industrial Development Authority, the Economic Development Authority and the County's Office of Economic Development were redundant entities, that the Pittsylvania County Service Authority should be a department under County Administration and not an authority. Ms. Hudson felt a significant amount of money could be saved it some of those suggestions were implemented. Mr. Joe Spence of the Dan River District stated everyone should be recycling as much of their solid waste as possible; that the Institute for Advanced Learning and Research should be used to find a way to use the landfill solid waste for an energy source; and that the County should revert back to when people paid their own way through schools and get away from socialism. No one else signed up to speak and Mr. Bazber closed the public hearing at 7:58pm. A motion was made by Mr. Snead, seconded by Mr. Bazksdale, to approve the P29 Regular Meeting May 7, 2012 proposed amendment to Chapter 17 of the Pittsylvania County Code, pursuant to the provisions of and authority contained in § 15.2-2159 of the Code of Virginia, 1950, as amended, which will also include a monthly $5 solid waste fee, of which said fee would be placed on the County's twice-a-yeaz tax tickets. A substitute motion was made by Mr. Hagerman, seconded by Mr. Ecker, to send the entire proposed budget back to the Finance Committee. After discussion, Mr. Hagerman amended his substitute motion to only send back the proposed solid waste fee back to the Finance Committee, which Mr. Ecker seconded. The following roll call vote was recorded for the amended substitute motion: Mr. Hazville-Yes; Mr. Snead-No; Mr. Bazksdale-No; Mr. Hagerman-Yes; Ms. Bowman-No; Mr. Ecker-Yes; and Mr. Bazber-No. Mr. Hagerman's amended substitute motion failed by a 4-3 vote. The following roll call vote was recorded for Mr. Snead's motion: Mr. Snead-Yes; Mr. Bazksdale-Yes; Mr. Hagerman-No; Ms. Bowman-Yes; Mr. Ecker-No; Mr. Hazville-No; and Mr. Bazber-Yes. Mr. Snead's motion passed by a 4 to 3 vote. Mr. Ecker stated that he would like to see some funding going towazds recycling programs by using some of the money collected from the solid waste fees and asked if the County Attorney could contact the Commonwealth's Attorney General to see if this is possible. New Business Mr. Eric Deaton, Chief Executive Officer of the Danville Regional Medical Center, Danville, Virginia, gave a brief presentation to the Boazd on updates of the medical center and new programs/facilities in the County that included a synopsis of: anew residency program; working with the Danville Community College for 60 nursing scholazships; working similazly with Averett University on Nursing B.S. scholazships; four new medical clinics in the County; an urgent caze center that is open during the weekends; child caze programs; chairing the 2012 United Way program; and numerous other programs being developed to help citizens throughout Danville and Pittsylvania County. Mr. Deaton stated that Danville Regional Medical Center employs 1500 and slightly over 1000 aze County residents. The Boazd commended Mr. Deaton his leadership and on how he and his staff have done a wonderful job in bringing all these services to citizens of the County and City of Danville. Recommendations from the Finance Committee: (1) The Finance Committee recommended the full Boazd of Supervisors approve the advertised School Budget by classification, totaling $87,170,899 with $14,790,922 in local funds, with an amendment to be made in June 2012 once the County receives all the final numbers from Richmond to approve the final 2012-2013 school budget. The following roll call vote was recorded: Mr. Ecker-yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Bazksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; and Mr. Bazber-Yes. The Boazd unanimously approved the Finance Committees recommendation regazding approval of the 2012/13 school budget. SCHOOL BOARD Adopted Proposed Budget Budget 2011-2012 2012-2013 f~~~1~1~`111~~1 From Sales Tax 8,678,101 9,065,767 From State Funds 44,040,696 45,781,292 From Federal Funds 10,590,369 8,372,272 From Local Funds 13,696,012 14,790,922 P30 Regular Meeting May 7, 2012 Cafeteria Receipts From Other Funds Total EXPENDITURES Instruction Admn./Attend & Health Svcs Pupil Transportation Operation & Maintenance Non-Instructional Operations Facilities Technology Cafeteria Total 4,899,467 4,957,312 1,778,631 4,203,334 $ 83,683,276 $ 87,170,899 56,211,097 60,435,200 3,190,947 3,296,594 5,983,750 5,790,314 6,601,876 6,638,528 2,805,478 2,877,459 1,563,363 648,229 2,427,298 2,527,263 4,899,467 4,957,312 $ 83,683,276 $ 87,170,899 (2) The Finance Committee recommended that the full Board of Supervisors, in accordance with §58.1-3912 of the Code of Virginia, 1950 as amended, extend the current due date for taxes under Section 6-1.2(A) of the Pittsylvania County Code from June 5~' to July 16~', 2012 for the 2012 yeaz only and declare it an emergency ordinance change but would become effective immediately, and have 60 days to have the required public hearing that modifies Section 6-1.2(A) of the Pittsylvania County Code, changing the first installment due date for taxes from June 5~' to July 16~' for the 2012 yeaz only. The following roll call vote was recorded: Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes; and Mr. Barber-Yes. The Finance Committee's motion concerning the aforementioned tax due date change was unanimously approved by the Boazd. Mr. Harville asked that Ms. Teresa Easley, Treasurer for Pittsylvania County, send a letter to the Boazd explaining why this needed to occur. (3) The Finance Committee recommended the full Boazd of Supervisors consider Budget Resolution 2012-OS-O1 after the public hearing on the Solid Waste Fee. Motion was made by Mr. Snead, seconded by Mr. Bazksdale, to approve Resolution 2012-OS-O1. A substitute motion was made by Mr. Ecker, seconded by Mr. Hagerman, to remove 310-4-094150-81825, the Orphanage Road-Jefferson Road Waterline Project, totaling $332,000, from the budget and pass the remainder of the advertised 2012/13 budget. The following roll call vote was recorded for Mr. Ecker's substitute motion: Mr. Snead-No; Mr. Bazksdale-No; Mr. Hagerman-No; Ms. Bowman-No; Mr. Ecker-Yes; Mr. Harville-No; and Mr. Bazber-No. Mr. Ecker's substitute motion failed by a 6-1 vote of the Board. The following roll call vote was recorded for the original motion: Mr. Barksdale-Yes; Mr. Hagerman-No; Ms. Bowman-Yes; Mr. Ecker-No; Mr. Harville-yes; Mr. Snead-Yes; and Mr. Barber-No. Mr. Snead's motion passed by a 4 to 3 vote of the Boazd. Presented: May 7, 2012 Adopted: May 7, 2012 P31 Regular Meeting May 7, 2012 RESOLUTION 2012-05-O1 VIRGINIA: At a regulaz meeting of the Pittsylvania County Board of Supervisors on Monday, May 7, 2012 in the General District Courtroom in the Edwin R. Shields Courthouse Addition in Chatham, Virginia, the following resolution on the annual budget for Fiscal Yeaz 2013 was presented and adopted. WHEREAS, the laws of the Commonwealth of Virginia require the governing body to prepaze and approve a budget for fiscal and planning purposes, not withstanding additional requirements for the schools, including revenues and expenditures for the ensuing yeaz by May 1, 2012; and WHEREAS, the laws of the Commonwealth of Virginia control the distribution of funds by appropriations giving the Boazd of Supervisors authority to set such appropriations at such periodic basis as outlined in Section 15.2-2506 of the Code of Virginia, being fiirther identified in this Resolution with Exhibit A and Exhibit B; and WHEREAS, a public hearing has been properly advertised and held on April 10, 2012, in accordance with state statute as shown by the affidavit of the publisher; then, BE IT HEREBY RESOLVED, by the Board of Supervisors of the County of Pittsylvania, that there be hereby adopted and appropriated a budget for Fiscal Yeaz 2013, the full and complete budget is contained in the document entitled: "PITTSYLVANIA COUNTY ADOPTED BUDGET" FISCAL YEAR 2013 JULY 1, 2012 -JUNE 30, 2013 TOTALING: $ 186,796,834 BE IT FURTHER RESOLVED, that the estimated budget total of $186,796,834 includes $14,790,922 total local effort for the Pittsylvania County Schools, and $2,010,002 in reallocated carryovers for Capital Improvements, $1,441,037 carryover for Industrial Development Local. Included in this budget is an approval of supplements for employees of the Sheriffs Department including the jail. In addition, it includes a continued supplement of $10,000 each for the Treasurer, Commissioner of Revenue and Clerk of Courts and $5,000 for the Commonwealth's Attorney for salary supplements. BE IT STILL FURTHER RESOLVED, that the funds of the School Budget, the Library Boazd, and the Welfaze Boazd shall be expended only by order and approval of those respective boards and that no money shall be paid out for such contemplated expenditures unless and until there has first been made an appropriation for such contemplated expenditures by the Board of Supervisors; and, BE IT STILL FURTHER RESOLVED that the School Budget estimate for FY 2012-2013 be set at $87,170,899 with the local funds provided by the Boazd of Supervisors set at $14,790,922 to be funded by classification as allowed by the Code of Virginia, 1950 as amended, and the school boazd to report back in amounts requested to be funded in each classification if different than shown in the approved budget. P32 Regulaz Meeting May 7, 2012 The local funds include the following: General Fund Local $14,790,922 (Includes $45,000 Solid Waste) BE IT STILL FURTHER RESOLVED, that the Board of Supervisors shall receive quarterly revenue and expenditure reports comparing receipts and expenditures to the approved budget from the Office of the County Administrator; and, BE IT STILL FURTHER RESOLVED, that the unit tax levy for the year commencing January 1, 2012 shall be as follows: Real Property: Mobile Homes and Barns: Machinery and Tools: Contract Carrier: Personal Property: $.56 per $100 of assessed value, 100% mazket value $.56 per $100 of assessed value, 100% mazket value $ 4.50 per $100 of assessed value at 10% of original cost $4.50 per $100 of assessed value at fair market value $8.75 per $100 of assessed value, 30% of market value. In accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly any qualifying vehicle sitused within the county commencing January 1, 2012, shall receive personal property tax relief in the following manner: ^ Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief; ^ Personal use vehicles valued at $1,001 to $20,000 will be eligible for 56% tax relief; ^ Personal use vehicles valued at $20,001 or more shall only receive 56% tax relief on the first $20,000 of value; and ^ All other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use vehicles, motor home, etc.) will not be eligible for any of tax relief under this program. Generating Equipment: Capital Merchant Tax: Consumer Utility Tax: $.56 per $100 of assessed value, 100% of market value $ 2.75 per $100 of assessed value, 30% of inventory value 20% of the first $15.00 monthly for residential users and 20% of the first $100.00 monthly for commercial or industrial users, except as required for Gas and Electricity, as defined by P33 Regulaz Meeting May 7, 2012 Chapter 6 Section 13 of the Pittsylvania County Code 1975 as amended AND BE IT FURTHER RESOLVED that the following fees will also be collected by Pittsylvania County for tax yeaz beginning January 1, 2012 and for the fiscal year beginning on July 1, 2012: Motor Vehicle Fee: $38.75 per vehicle, except as specified by ordinance Solid Waste Fee: $5.00 per household per month, except as specified by ordinance AND BE IT FURTHER RESOLVED by the Pittsylvania County Board of Supervisors that, for the fiscal year beginning on July 1, 2012, and ending on June 30, 2013, the following sections are hereby adopted. Section 1. The cost center shown on the attached table labeled Appropriations Resolution, Exhibit A, are hereby appropriated from the designated estimated revenues as shown on the attached table labeled Appropriations Resolution, Exhibit A. This appropriation does include the unappropriated surplus. Funds may be appropriated by the Board of Supervisors as needed during FY 2013 subject to the Boazd's by-laws for appropriations. Section 2. Appropriations, in addition to those contained in this general Appropriations Resolution, may be made by the Board of Supervisors only if there is available in the fund unencumbered or unappropriated sums sufficient to meet such appropriations. Section 3. All appropriations herein authorized shall be on the basis of cost centers for all departments and agencies excluding schools. The regular school fund is specifically appropriated by category as listed on Exhibit A. Section 4. The School Boazd and the Social Services Board are sepazately granted authority for implementation of the appropriated funds for their respective operations. By this resolution the School Boazd and the Social Services Boazd are authorized to approve the transfer of any unencumbered balance or portion thereof from one line item of expenditure to another within the same classification in their respective funds in any amount. Transfers between classification or funds require approval of the Board of Supervisors. Section 5. The County Administrator is expressly authorized to transfer any unencumbered balance or portion thereof from one line item of expenditure to another within the same cost center for the efficient operation of government. Section 6. All outstanding encumbrances, both operating and capital, at June 30, 2012 shall be reappropriated to the FY 2013 fiscal yeaz to the same cost P34 Regular Meeting May 7, 2012 center and account for which they aze encumbered in the previous year. A report of which shall be submitted to the Boazd. Section 7. At the close of the fiscal yeaz, all unencumbered appropriations lapse for budget items other than the School Cafeteria Receipts Fund 209, the State Restricted Seizure Fund -Sheriff 241, the Federal Restricted Seizure Fund 242, the State Restricted Seizure Fund -Commonwealth's Attorney 243, the Federal Restricted Seizure Fund -Commonwealth's Attorney 244, the Animal Friendly Plates Fund 245, the Grants Fund 250, the Work Force Investment Act Fund 251, Law Library Fund 260, the Library Memorial Gift Fund 265, Cash Bonds Fund 305, the County Capital Improvements Fund 310, the Jail Inmate Management Fund 311, the Courthouse Maintenance Fund 312, the Jail Operating Fund 313, the Courthouse Security Fund 314, the Jail Processing Fund 315, the Rural Roads Fund 320, the Industrial Development Local Fund 325, the Industrial Development Cyclical Fund 330, the School Bond Fund 410, the Landfill Bond Fund 415, the E911 Bond Fund 416, the Social Services Bond Fund 420, the Debt Service Reserve Fund 425, the Bond Fund-Schools 435, the Landfill Enterprise Fund 520, the Rescue Billing Fund 530, the Special Welfaze Fund 733 and the Pittsylvania County Employees Health Plan 734. Thus, all cancelled cash balances shall revert back to the General Fund. Section 8. Appropriations designated for capital projects will not lapse at the end of the fiscal yeaz but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate ordinance or resolution, changes or eliminates the appropriation. Upon completion of a capital project, the County Administrator is hereby authorized to close out the project and transfer to the funding source any remaining balances. This section applies to all existing appropriations for capital projects at June 30, 2012 and appropriations in the FY 2013 Budget. The County Administrator is hereby authorized to approve construction change orders to contracts up to an increase of $10,000.00 and approve all change order for reduction of contracts. Section 9. The approval of the Boazd of Supervisors of any grant of funds to the County shall constitute the appropriation of both the revenue to be received from the grant and the County's expenditure required by the terms of the grant, if any. The appropriation of grant funds will not lapse at the end of the fiscal yeaz but shall remain appropriated until completion of the project or until the Board of Supervisors, by appropriate resolution, changes or eliminates the appropriation. The County Administrator may increase or reduce any grant appropriation to the level approved by the granting agency during the fiscal year. The County Administrator may approve necessary accounting transfers between cost centers and funds to enable the grant to be accounted for the in correct manner. Upon completion of a grant project, the County Administrator is authorized to close out the grant and transfer back to the funding source any remaining balance. This section applies to appropriations for grants outstanding at June 30, 2012 and appropriations in the FY 2013 Budget. P35 Regulaz Meeting May 7, 2012 Section 10. The County Administrator may reduce revenue and expenditure appropriations related to programs funded all or in part by the Commonwealth of Virginia and/or the Federal Government to the level approved by the responsible state or federal agency. Section 11. The County Administrator is authorized to make transfers to the various funds for which there aze transfers budgeted. The County Administrator shall transfer funds only as needed up to amounts budgeted or in accordance with any existing bond resolutions that specify the matter in which transfers are to be made. Section 12. The Treasurer may advance monies to and from the various funds of the County to allow maximum cash flow efficiency. The advances must not violate County bond covenants or other legal restrictions that would prohibit an advance. Section 13. All purchases with funds appropriated herein shall be made in accordance with the County purchasing ordinance and applicable state statutes. Section 14. It is the intent of this resolution that funds be expended for the purposes indicated in the budget; therefore, budgeted funds may not be transferred from operating expenditures to capital projects or from capital projects to operating expenses without the prior approval from the Board of Supervisors. Also, funds may not be transferred from one capital project to another without the prior approval of the Board of Supervisors. Section 15. The County Administrator is authorized, pursuant to state statute, to issue orders and warrants for payments where funds have been budgeted, appropriated, and where sufficient funds are available. A warrant register shall be presented to the Boazd of Supervisors not less frequently than monthly. Section 16. Subject to the qualifications in this resolution contained, all appropriations are declazed to be maximum, conditional and proportionate appropriations - the purpose being to make the appropriations payable in full in the amount named herein if necessary and then only in the event the aggregate revenues collected and available during the fiscal yeaz for which the appropriations are made are sufficient to pay all the appropriations in full. Otherwise, the said appropriations shall be deemed to be payable in such proportion as the total sum of all realized revenue of the respective funds is to the total amount of revenue estimated to be available in the said fiscal yeaz by the Board of Supervisors. Section 17. All revenue received by any agency under the control of the Board of Supervisors or by the School Board or by the Social Services Boazd not included in its estimate of revenue for the financing of the fund budget as submitted to the Boazd of Supervisors may not be expended by said agency under the control of the Board of Supervisors or by the School Boazd or by the Social Services Board without the consent of the Board of Supervisors being first obtained. Nor may any of these agencies or boazds make expenditures, which will exceed a specific item of an appropriation. P36 Regular Meeting May 7, 2012 Section 18. Allowances out of any of the appropriations made in this resolution by any or all county departments, bureaus or agencies under the control of the Board of Supervisors to any of their officers and employees for expense on account of the use of such officers and employees of their personal automobiles in the dischazge of their official duties shall be paid at the same rate as that established by the Internal Revenue Service and shall be subject to change from time to time to maintain like rates. Section 19. The County Administrator is directed to establish eight (8) petty-cash accounts under non-departmental from funds in this budget for central purchasing, the landfill, building inspections, zoning and recreation in accordance with Section 15.2-1229 of the Code of Virginia as amended, 1950 with management plans as directed by the County Auditor. Section 20. All previous appropriation ordinances or resolutions to the extent that they are inconsistent with the provisions of this resolution shall be and the same aze hereby repealed. Section 21. This resolution shall be effective on July 1, 2012. Motion was made by Mr. Barksdale, seconded by Mr. Harville, to approve the Deed of Bazgain and Sale transferring the railroad spur from Norfolk Southern Railway to the Intertape Polymer Corporation Building in the Ringgold West Industrial Pazk and authorize the Chairman of the Boazd of Supervisors to sign on the behalf of Pittsylvania County in order to transfer this property. The Board unanimously approved Mr. Bazksdale's motion. Motion was made by Mr. Ecker, seconded by Mr. Harville, to approve an agreement with Norfolk Southem Railway Company, subject to legal review, that requires fee of $11,200 from Pittsylvania County to Norfolk Southern Railway Company for the rights to cross the Norfolk Southern Railway to install a force main under the railway that will continue to the Town of Altavista, of which funds for this fee payment would come from the grand fund for the Hurt Water and Sewer line project, and motion further authorizes the Chairman of the Boazd of Supervisors to sign on the behalf of Pittsylvania County. Mr. Ecker's motion passed by a 6-1 majority vote of the Boazd, with Mr. Bazber opposing. Motion was made by Mr. Harville, seconded by Mr. Ecker, to approve a request from the Riverbend Volunteer Fire Department to authorize the transfer of the first available surplus vehicle from the Sheriff s Department fleet, to be utilized by the fire department for emergency and transportation needs, with the requirement that if the fire department no longer needs this vehicle, it is to be returned to the Pittsylvania County Board of Supervisors to be surplused to the public. Mr. Harville's motion was unanimously approved by the Boazd. Motion was made by Mr. Harville, seconded by Mr. Bazksdale, to authorize the County Administrator to sign the required contract dated April 30, 2012 for a total of $29,950 with the firm of Reynolds-Clazk Development, Inc. of Gretna, Virginia for the necessary engineering of the Orphanage RoadlJefferson Road waterline, which was unanimously approved by the Boazd. Motion was made by Mr. Harville, seconded by Mr. Ecker, to approve the reassessment contract with Wingate Appraisal Service at $11.50 per pazcel of real estate in Pittsylvania County and $5.75 for manufactured mobile homes, with an estimated total cost for pazcels and P37 Regular Meeting May 7, 2012 manufactured homes at $613,847. Mr. Harville's motion was unanimously approved by the Board. Motion was made by Mr. Bazksdale, seconded by Ms. Bowman, to approve sending a letter to the Virginia Department of Conservation and Recreation requesting they evaluate for Scenic River Designations both the Banister River (from its headwaters at Beazskin Creek and Strawberry Creek, to the Halifax County line) and the Staunton River (from the Leesville Dam to the Halifax County Line) in Pittsylvania County. This request would join a same request from Halifax County. Mr. Bazksdale's motion was unanimously approved by the Boazd. Motion was made by Mr. Harville, seconded by Mr. Ecker, to approve the reappropriation of funds as follows: $279.13 to Boazd of Supervisors-Travel (100-4-011010- 5500), $190.00 to Sheriff-Wrecker Service (100-4-031200-3170), $21.97 to Sheriff-Fuel (100-4- 031200-6008), $60.00 to Sheriff-Parts (100-4-031200-6030), $1,187.55 to Extradition (100-4- 033100-5550), $260.00 to Library-Postage (100-4-073100-5210), $784.31 to Library-Computer Supplies (100-4-073100-6021), $12,883.06 to WIA-Rent (251-4-353160-5420). Mr. Harville's motion required a 10-Day Layover. Motion was made by Mr. Ecker, seconded by Mr. Snead, to approve appropriation of $312.02 to the Employee Fund line item in the Sheriffls FY 2012 budget (100-4-031200-6029). The following roll call vote was recorded: Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker- Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Bazksdale-Yes; and Mr. Barber-Yes. Mr. Ecker's motion was unanimously approved by the Boazd. Motion was made by Mr. Snead, seconded by Mr. Harville, to approve an appropriation of $1,494 for the Byrne Justice Assistance Grant. The following roll call vote was recorded: Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Bazksdale-Yes; Mr. Hagerman-Yes; and Mr. Bazber-Yes. Mr. Snead's motion was unanimously approved by the Boazd. Mr. Gary Thomas of the Callands-Gretna District spoke to the Boazd of Supervisors, asking for them to consider using potential money they may acquire if the old Chatham Elementary School is sold to take those funds to Ashland and bid to buy the name of the State Fair of Virginia. Added Items Motion was made by Mr. Hagerman, seconded by Mr. Harville, to approve Resolution 2012-OS-03, requesting that the Virginia Department of Transportation (VDOT) do a speed study and reduce the speed limit as necessary on a portion of the Museville Road (SR 626) from the intersection of Sago Road (SR 969) and the Museville Road to the intersection of Anderson Mill Road (SR 649) and the Museville Road; approximately 1.5 miles, and authorize the County Administrator to forwazd the resolution to VDOT for its review and consideration, which was unanimously approved by the Boazd. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2012-05-03 P38 Regular Meeting May 7, 2012 VIRGINIA: At the regulaz meeting of the Pittsylvania County Board of Supervisors held on Monday, May 7, 2012, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following resolution was presented and adopted: WHEREAS, the Virginia Department of Transportation is charged with the responsibility of insuring that the speed limits established on these secondary roads provide both the protection, consideration of the public and posting of those speeds; and WHEREAS, the Museville Road (SR 626), from the intersection of the Sago Road (SR 969) and Museville Road to the intersection of Anderson Mill Road (SR 649) and the Museville Road, a distance of approximately 1.5 miles, in the Callands-Gretna District appeazs to have a need for reduction in speed to 35 miles per hour due to safety factors, heavy traffic use and congestion in a residential azea; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors respectfully request the Virginia Department of Transportation to review the speed limit on Museville Road (SR 626), from the intersection of the Sago Road (SR 969) and Museville Road to the intersection of Anderson Mill Road (SR 649) and the Museville Road, a distance of approximately 1.5 miles. Motion was made by Mr. Snead, seconded by Mr. Harville, to pass a motion invoking the exemptions under Section 35-40 of the Pittsylvania County for the designated sites for the radio towers, which include: the Grit compactor site, the Mt. Airy compactor site; Rockford School Road compactor site; the Callands compactor site; the Cascade compactor site; and the Dan River Middle School site, that states "Property owned by Pittsylvania County or any designated agent of Pittsylvania County which is devoted to or intended for government uses is exempt from this Zoning Ordinance ". Mr. Snead's motion was unanimously approved by the Boazd. Motion was made by Ms. Bowman, seconded by Mr. Harville, to submit an application for the Virginia Association of Counties (VACo) 2012 Achievement Awards under the environmental category concerning the efforts of the Pittsylvania County Beautification Committee, and the communities within Pittsylvania County in their involvement of the County's cleanup day, April 21, 2012, and to authorize the County Administrator to sign the completed application and forward it to VACo, which was unanimously approved by the Boazd. Ms. Bowman stated she would draft all the documents necessary for the application to submit to the County Administrator for his review and signature. Motion was made by Mr. Harville, seconded by Mr. Snead, to approve setting a public hearing in accordance with § 15.2-1800 of the Code of Virginia, 1950, as amended, for the public or private sale of property located on Sydenham Street in Pittsylvania County that the County took over in 2009, and for the public hearing to be held in June, which was unanimously approved by the Boazd. Board Announcements Mr. Harville suggested to the other members of the Board to look in their respective areas to see if there was any dormant County owned properties that can be moved. Mr. Snead thanked everyone for their hard work on the 2012/13 budget process. Ms. Bowman stated she was excited over all the economic development occurring, mentioning the opening of the Virginia Candle wazehouse, 2 new General Dollar Stores opening and the groundbreaking of the new medical center at Mt. Hermon. P39 Regular Meeting May 7, 2012 Mr. Ecker reminded everyone that academic achievements were even more important that athletic achievements of schools and students and the Boazd needs to continue recognizing them as they did tonight. He also inquired on whether the Board was still going to have a defense fund in relation to the ACLU case. Mr. Barber also thanked everyone for their work on the budget process, and added that O'Kelley's would also be another new business to open in the Brosville azea. Reports from County Administrator Mr. Sleeper reminded the Boazd members of the May 22 Boazd and City of Danville Council members BBQ; of the flag ceremony on May 26 at the Chatham Train Depot; of the Peace Officers' Memorial Service on May 14 and the candlelight service on May 17; and of Ms. Bowman's Town Hall meeting to be held at the Twins Springs Elementary School on Thursday, May 31, 2012 at 7pm. Closed Meeting Motion was made by Mr. Harville, seconded by Mr. Barksdale, to enter into Closed Meeting under the following: Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bazgaining position or negotiating strategy of the public body. Authority: §2.2-3711(A)(3) Code of Virginia, 1950, as amended Subject Matter: old Chatham Elementary School Purpose: Discussion of Proposal Mr. Harville's motion was unanimously approved by the Boazd. The Boazd entered into Closed Meeting at 9:56pm. Motion was made by Mr. Snead, seconded by Mr. Ecker, to re-enter into Open Meeting. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Regulaz Meeting of the Pittsylvania County Boazd of Supervisors on May 7, 2012 the Board hereby certifies by a recorded vote that to the best of each boazd member's knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heazd, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Boazd. Vote Jerry A. Hagerman Yes Mazshall A. Ecker Yes Brenda H. Bowman Yes Coy E. Harville Yes James H. Snead Yes Jessie L. Bazksdale Yes Tim R. Bazber Yes The Board re-entered Open Meeting at 10:13pm P40 Regular Meeting May 7, 2012 Motion was made by Ms. Bowman, seconded by Mr. Snead, to authorize the County Administrator to sign a contract of sale between the Board of Supervisors and Echelon for the sale of the old Chatham Elementary School, which passed by a 6-1 majority vote of the Board, with Mr. Harville in opposition. Adiournment Motion was made by Mr. Harville, seconded by Mr. Snead to adjourn the meeting, which was unanimously approved by the Board. The meeting adjourned at 10:15pm. P41 Adjourned Meeting May 15, 2012 Pittsylvania County Board of Supervisors Tuesday, May 15, 2012 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Boazd of Supervisors was held on Tuesday, May 15, 2012 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Tim R. Bazber, Chairman, called the meeting to order at 7:07p.m. The following members were present: Tim Bazber James Snead Jessie L. Bazksdale Jerry A. Hagerman Mazshall Ecker Brenda H. Bowman Tunstall District Dan River District Banister District Callands-Gretna District Staunton River District Chatham-Blairs District Mr. Coy E. Harville, Westover District, was absent and therefore nothing could be added to the agenda. Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Greg L. Sides, Assistant County Administrator for Planning and Development, Odie H. Shelton, Jr., Director of Code Compliance, Kenneth L. Bowman, Director of Economic Development, and Ms. Rebecca Flippen, Deputy Clerk to the Boazd, were also present. Mr. Bazber led the Pledge of Allegiance. Aauroval of Agenda Motion was made by Mr. Snead, seconded by Ms. Bowman, to approve the agenda with the following items to postpone until the June 19, 2012 meeting as requested by Ms. Bowman; Under Appointments, postpone: Item 13(a): Dan River Small Business Development Center Boazd of Directors Mr. Glenn Giles holds a seat that will expire on June 30, 2012. This is a 2 year term seat and Mr. Giles is eligible for re-appointment; Item 14: Danville Airport Commission - Mr. Eugene F. Jackson holds a seat that will expire on June 30, 2012. This is a 3 year term position and Mr. Jackson is eligible for re-appointment; and Item 15(c): Danville-Pittsylvania Community Services Boazd- Ms. Gayla R. Wood holds a seat that will expire on June 30, 2012. At the end of her current term, Ms. Wood has indicated she will be moving out of state and therefore cannot be re-appointed. This position represents the Chatham-Blairs District; And to postpone Item 17 Closed Session until the June 4, 2012 Board meeting: Consultation with Legal Counsel and Briefings by Staff Members or Consultants pertaining to actual or probable litigation, where such consultations or briefings in open meeting would adversely affect the negotiating or litigation posture of the Public Body; and consultation with Legal Counsel employed or retained by a Public Body regazding specific legal matters requiring provision of legal advice to such counsel. Authority: §2.2-3711(A)(7) of the Code of Virginia, 1950, as amended Subject Matter: Bazbaza Hudson vs. Pittsylvania County Purpose: Briefing on Litigation Status P42 Adjourned Meeting May 15, 2012 Mr. Snead's motion was unanimously approved by the Boazd with the exception of Mr. Harville, who was absent. Hearing of the Citizens Mr. Gerald Milkman of the Staunton River District made comments on constitutional rights and encouraged the Boazd to be considerate of representing what local people wanted; felt there was spiritual erosion going on in the country and offered a moment of prayer. Ms. Bazbaza Hudson of the Callands-Gretna District had comments concerning matters that arose at the last Board meeting (1)that the Boazd mentioned that renters don't pay tax and they do pay taxes in the means of rent increases passed on by the owners to the renters; (2) that it was mentioned that residents on Orphanage Road had bad water problems and only 2 residents came at a previous meeting, and said the water had been tested and was found nothing wrong with it, other than they don't like the taste of it; (3) it was mentioned by the Board that an aging population is not good for economic development. There is a difference between an aging community and migration . Pazents how moved into the azea as retirees also have children of working age who on occasion also move here after visiting their parents, obtaining jobs, etc. Ms. Nancy Smith of the Tunstall District made comments concerning the County budget, comments against the payment/interest payments by the County on moral obligation bonds made by authorities, and felt the Pittsylvania County Service Authority and its commission should be dissolved and the Service Authority should report under County Administration. The Reverend John Clazk of the Tunstall District thank the Board for allowing his to serve on various boards and agencies over the yeazs, and now serves on the Southern Area Agency for the Aging. Rev. Clazk offered a prayer for the board and the community. Mr. George Stanhope of the Callands-Gretna District made comments on authority bonds and was opposed to the Boazd paying anything against these moral obligation bonds, and would like to see the Commonwealth remove these authorities ability to issue bonds. Ms. Kazen Maute of the Westover District stated she would like to see the Boazd of Supervisors respond when the Uranium Working Group (LJWG) releases its reports late this yeaz, and wants the Boazd to think about creating a citizens group for making reports and brining back information to the Boazd and to the citizens on the findings of the UWG. Mr. David Grisham, a resident of Franklin County, made comments supporting the Americans Civil Liberties Union (ACLU) filing the case of Bazbaza Hudson vs. Pittsylvania County, and that any prayer singling out specific religious believes is illegal. This concluded the Hearing of the Citizens. Consent Agenda Motion was made by Mr. Snead, seconded by Ms. Bowman, to approve the Consent Agenda, which was unanimously approved with the exception of Mr. Harville, who was absent. (a) Regional One -June 2012 (b) Out of State Travel to Cary, North Carolina -Economic Development Public Hearings Rezoning Cases Case 1: Ricky Dale Carter And Others -Chatham-Blairs District; R-12-018 DZ (R-1, Residential Suburban Subdivision District & B-2, Business District, General) to B-2, Business District, General Mr. Barber opened the public hearing at 7:35pm. Mr. Shelton explained that Ricky Carter and Others had petitioned to rezone 0.97 acre, located on U.S. Highway 29, in the Chatham-Blairs Election District from DZ (R-1, Residential Suburban Subdivision District andB-2, Business District, General) to B-2, Business District, General (to make the zoning consistent with the adjoining parcels of land and for future sale of the property).The Planning Commission, with no P43 Adjourned Meeting May 15, 2012 opposition, recommended granting the- petitioners' request. Ramsey Yeatts was there to represent the petition. No one signed up to speak and Mr. Bazber closed the public hearing at 7:36pm. Ms. Bowman made a motion, seconded by Mr. Ecker, to approve rezoning R-12-018 from DZ to B-2. The following Roll Call Vote was recorded: Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-Absent; Mr. Snead-Yes; and Mr. Bazber-Yes. The Boazd unanimously approved Ms. Bowman's motion to rezone R-12-018 from DZ to B-2, with the exception of Mr. Harville who was absent. Case 2: Ricky D. Carter -Chatham-Blairs District; R-12-019 R-1, Residential Suburban Subdivision District to B-2, Business District, General Mr. Barber opened the public hearing at 7:36pm. Mr. Shelton explained that Ricky Dale Carter had petitioned to rezone 0.60 acre, located on U.S. Highway 29, in the Chatham-Blairs Election District from R-1, Residential Suburban Subdivision District to B-2, Business District, General (to make the zoning consistent with the adjoining parcel of land and for future sale of the property). The Planning Commission, with no opposition, recommended granting the petitioner's request. Ramsey Yeatts was there to represent the petition and no one signed up to speak. Mr. Barber closed the public hearing at 7:37pm. Motion was made by Ms. Bowman, seconded by Mr. Snead, to approve rezoning R-12-019 from R-1 to B-2. The following Roll Call Vote was recorded: Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Bazksdale-Yes; and Mr. Barber-Yes. The Boazd unanimously approved Ms. Bowman's motion to rezone R-12-019 from R-1 to B-2 with the exception of Mr. Harville who was absent.. Case 3: Richard A. Dill & Amy M. Dill -Callands-Gretna District; R-12-020 B-1, Business District, Limited to RC-1, Residential Combined Subdivision District Mr. Barber opened the public hearing at 7:38pm. Mr. Shelton explained that Richazd and Amy Dill had petitioned to rezone 0.93acre, located at Harts Landing Subdivision, Lot 12, in the Callands-Gretna Election District from B-1, Business District, Limited to RC-1, Residential Combined Subdivision District (to allow for construction of their personal residence). The Planning Commission, with no opposition, recommended granting the petitioners' request. Richazd Dill was there to represent the petition. No one signed up to speak and Mr. Barber closed the public hearing at 7:39pm. Motion was made by Mr. Hagerman, seconded by Mr. Ecker, to approve rezoning R- 12-020 from B-1 to RC-1. The following Roll Call Vote was recorded: Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-Absent; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Mr. Bazber-Yes. The Board unanimously approved Mr. Hagerman's motion to rezone R-12-020 from B-1 to RC-1 with the exception of Mr. Harville who was absent. Case 4: James K. Reynolds & Patsy M. Reynolds -Staunton River District; R-12-021 R-1, Residential Suburban Subdivision District & B-1, Business District, Limited to A-1, Agricultural District Mr. Barber opened the public hearing at 7:40pm. Mr. Shelton explained that James and Patsy Reynolds had petitioned to rezone a total of 2.36 acres, two parcels, located on State Road 631/Dews Road in the Staunton River Election District from R-1, Residential Suburban Subdivision District and B-1, Busness District, Limited to A-1, Agricultural District (to allow for placement of a single-wide mobile home for their step-granddaughter's residence on GPIN # 2565-42-9352 which contains 2.06 acres). The Planning Commission, with no opposition, recommended granting the petitioners' request. Teddie Reynolds was there to represent the petition and no one signed up to speak. Mr. Barber closed the public hearing at 7:41 pm. Motion was made by Mr. Ecker, seconded by Mr. Barber, to approve rezoning R-12-021 from R-1 and B-1 to A-1. The following Roll Call Vote was recorded: Mr. Ecker-Yes; Mr. Harville-Absent; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; and Mr. Barber-Yes. Mr. Ecker's motion to rezone R-12-021 P44 Adjowned Meeting May 15, 2012 from DZ to RFM was unanimously approved by the Board with the exception of Mr. Harville who was absent. Case 5: Lawrence A. Weiss, Jr., & Stephanie R. Weiss -Callands-Gretna District; R-12-022 R-1, Residential Suburban Subdivision District to A-1, Agricultural District Mr. Bazber opened the public heazing at 7:42pm. Mr. Shelton explained that Lawrence and Stephanie Weiss had petitioned to rezone 1.00 acre, located on State Road 805/Tomahawk Creek Road, in the Callands-Gretna Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District (to make the zoning consistent with the adjacent parcels of land). The Planning Commission, with no opposition, recommended granting the petitioners' request. Stephanie Weiss was there to represent the petition. No one signed up to speak and Mr. Barber closed the public heazing at 7:43pm. Motion was made by Mr. Hagerman, seconded by Mr. Bazksdale, to rezone R-12-022 from R-1, Residential Suburban Subdivision District to A-1, Agricultural District. The following Roll Call Vote was recorded: Mr. Harville-Absent; Mr. Snead-Yes; Mr. Bazksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-yes; and Mr. Barber-Yes. Mr. Hagerman's motion was unanimously approved by the Board with the exception of Mr. Harville who was absent. Case 6: Calvin C. Oakes &Zada P. Oakes -Chatham-Blairs District; R-12-023 R-1, Residential Suburban Subdivision District to B-2, Business District, General Mr. Bazber opened the public hearing at 7:44pm. Mr. Shelton explained that Calvin and Zada Oakes had petitioned to rezone 5.33 acres, located on U.S. Highway 41/Franklin Turnpike, in the Chatham-Blairs Election District from R-1, Residential Suburban Subdivision District to B-2, Business District, General (for future sale of the property). The Planning Commission, with opposition, recommended granting the petitioners' request with proffer. Calvin Oakes was there to represent the petition. STATE OF VIRGINIA COUN'T'Y OF PITTSl'I.VANIA A EFORE THE PTTTSYI-VANIA COUNTY BOARD OF Si7PERVISORS RE: CASE 6; R-]2-023 ILZonr /hr p,oprrlyJSom R-l, Reridrntr'e/.Swbridissr .Srbdisr.rio» District ro B-2, B:vsinrsr Dirsrctt. C~rwern/ an p prsy Ios~ond on U..T. Highawy 41 /Frvu.klr'n T piAea, aam ~ T Mop Nrmsbsr 2410- 34-8278/ 137 A-30B ron[~ i»g 5-33 oc,a.r. PROFY'FiR OY' CONDCTIC)NS: Wc, Calvin C. Oaker and Zada P. Oakes, hereby voluntarily pro E£cr to the Pittcylvaava County Board of Supervisors the following conditions Eor tlx above-r<f<r<nc<d peopercy: 1. All deeds shall have a ces cricsion aloud the Ksidential pmperttes zoned Y41 regasirin~ the plllcemeat of a burger irf eccordaace wiW rife PitOyivaaaia Cotmty ZoniaQ OMi[ience, c_.Ig,-CrI"cSl1~a ;~3,,t FS75I!..I~x-.Sf.8E8~LG. Mwrf-tnrde Gssacin~ of netuewl •crcarltryY tYaap be rcgvited a. cottdiNow for the issuance o[soain~ peetntts and special vas permtu. Utaless oWaewLe required, fcaciaQ required of wppWcaars [oc zoafa~ permit sheII mean ao sppmved fetlce whlcir prev<nu viewirraa~~ Som otfa side to the oWoc, which is of utfi8osm coaatrucrfon tad color, artd satatoh to not Ics• rlrlfa .ix (6) [cat is hat~Eat. Scseenirlit ahafi lures a pleated 6ttnEs strip o[ trees or shevbs o[ tfot lase th,a !;!lees (7S) feet is w[deh sari sot less Wee eiQlat (B) Feet to hetgho Rerpeccfvlly submitted: A,pp~ttcanr _ t7arc Oafw~ai f~ Y~sie Swog}t-0 3is sfybs¢e efore m<. in my pc<a<nc< ~ >Mf! this ~r ~9 of - 20 2. A ~Iir is N Pub or oun /City Public My co .riots ea - P45 Adjourned Meeting May 15, 2012 Mr. Oakes stated that he wanted the property rezoned because in the 30 yeazs he's owned this property he had three (3) different offers for that property who wanted it for business use; first the U.S. Post Office wanted it to place a local post office on; second a lumber supply company; and last was John R. Atkinson and he would like to see it rezoned in case he had another business make him an offer. There aze already commercial properties there along the road of RT 41, and the County's compactor's site is there. The first person signed up to speak was Woodrow Hancock, who lives on Jackson Heights, located directed behind and adjacent to Mr. Oakes' property. Mr. Hancock was opposed to rezoning the property to commercial property right in front of a residential subdivision that would be what people trying to enjoy their backyazds would see. Next Mr. Allen Holley, Jr. of Jackson Heights was completely opposed to rezoning this property to business since this property is adjoining their backyazds, and this would only increase the noise level for what has been a quiet residential community for over 40 yeazs, and another concern would be the runoff water coming off into their properties. Ms. Wanda Holley, also of Jackson Heights, was totally opposed to rezoning this property since Mr. Oakes had already sold off the ingress and egress to this property, this business would be right on top of them and would be the demise of a quiet and peaceful neighborhood. Furthermore, the Jackson Heights subdivision is low-lying from RT 41 akeady have a problem with runoff from RT 41 and any other land cleazed and paved between them and RT 41 would only increase this problem. As for the noise level, the compactor when operated already signs like thunder and if anything comes any closer to them, their peaceful neighborhood is done for and she hoped the Board would denying this request. Next, Ms. Donna Jones, of Church Avenue, requested the Boazd to approve this request for rezoning since the properties to the left and right, and across RT 41, were akeady rezoned as business and operating as businesses; and recently a Dollaz General just opened in that azea. Ms. Jones asked the Boazd to approve Mr. Oakes request. Next, Ms. Jody Stone of the Jackson Heights property was opposed to rezoning this property to B- 2. She doesn't want a lumber company on the other side of her backyard, or any commercial property. Due to the runoff problem already occurring, this would only increase the flooding that's happening across her property and she can provide photos of this water issue, including 2 sink holes that have appeazed in the past yeaz, of which she can provide photos. The increased noise level is an issue for her, is also concerned about the safety issue since commercial properties can entice burglazies. Mr. Bazber asked Ms. Stone to speak with Mr. Greg Sides and directed Mr. Sides to see if VDOT can do something about their water issue. Mr. Stone also stated that he and his wife were starting a family and they understand that change occurs and businesses grow, but there's a big difference in a tombstone business or a lawnmower business than an 84 Lumber business like Mr. Oakes mentioned. The Stones felt this would certainly decrease the value of their property. Things that were being developed on RT 41 were greatly impacting the property quality, and life quality of the residents on Jackson Heights. Mr. Robert Hodges who lives on Jackson Heights supported all the reasons previously stated that opposed rezoning the property, as did Mr. Barry Lewis of Jackson, Mr. Steven Nichols, Donald Adkins, Joanne Adkinson, Elvin Whorley, Michael Crane, all of Jackson Heights. Mr. Oakes then stated there was no more runoff water now than it was when these people bought their properties, and he's sorry they aze dissatisfied, but he is dissatisfied at paying a higher tax because he is in between commerical properties. Mr. Bazber closed the public hearing at 8:38pm. Motion was made by Ms. Bowman, seconded by Mr. Snead, to denying rezoning R-12-023 from R-1, B-2 for the following reasons; she appreciates what Mr. Oakes is trying with his property and supports growth in the community, but Jackson Heights was established in the SOs and 60s and while the egress and ingress is on RT41 ad borders other properties on Jackson Heights, and because of the clearing that has akeady occurred they aze now seeing all the commercial development, development that is causing runoff that is eroding their properties ;the noise has increased in residential azea; and further development would reduce the home values. She is denying rezoning but suggests that the Board of Assessors consider reducing the assessed value of Mr. Oakes property and would be glad to help Mr. Oakes in pursuing that avenue. The following Roll Call Vote was recorded: Mr. Snead-Yes; Mr. Bazksdale-Yes; Mr. P46 Adjourned Meeting May 15, 2012 Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-yes; Mr. Harville-Absent; and Mr. Barber-Yes. Ms. Bowman's motion to deny rezoning Case R-12-023 was unanimously approved by the Board with the exception of Mr. Harville who was absent. Case 7: Perkins Tire & Service, LLC -Banister District; R-12-024 R-1, Residential Suburban Subdivision District to B-2, Business District, General Mr. Barber opened the public hearing at 8:40pm. Mr. Shelton explained that Perkins Tire & Service, LLC, had petitioned to rezone a total of 3.38 acres, three parcels, located on U.S. Highway 29 North, in the Banister Election District from R-1, Residential Suburban Subdivision District to B-2, Business District, General (for future commercial development). The Planning Commission, with opposition, recommended denying the petitioner's request. Ramsey Yeatts was there to represent the petition. Mr. Yeatts stated the Mr. Perkins was no longer interested in pursuing the rezoning of this property. However, Mr. Bazber stated there were people signed up to speak and they would still be allowed to speak. Ms. Tiny McLaughlin was in opposition of rezoning this property and also read a letter from Mr. and Ms. Willie and Lillian Fitzgerald, who were currently out of town that were also opposed to rezoning the property. Mr. Marilyn Keyes, Mr. Dora Adams, and Reverend Floyd Jones were all opposed to a tire business coming into a residential azea. Mr. Barber closed the public heazing at 8:SSpm. Motion was made by Mr. Barksdale, seconded by Mr. Ecker, to deny rezoning Case R-12-024. The following Roll Call Vote was recorded: Mr. Snead- Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-yes; Mr. Harville- Absent; and Mr. Bazber-Yes. Mr. Bazksdale's motion to deny rezoning Case R-12-024 was unanimously approved by the Board with the exception of Mr. Harville who was absent. This concluded the Re-zoning Cases. Unfinished Business At the May 7, 2012 meeting of the Boazd of Supervisors, a motion was made by Mr. Harville, seconded by Mr. Ecker, for the reappropriation of funds as follows: $279.13 to Boazd of Supervisors-Travel (100-4-011010-5500), $190.00 to Sheriff-Wrecker Service (100-4-031200- 3170), $21.97 to Sheriff-Fuel (100-4-031200-6008), $60.00 to Sheriff-Parts (100-4-031200-6030), $1,187.55 to Extradition (100-4-033100-5550), $260.00 to Library-Postage (100-4-073100-5210), $784.31 to Library-Computer Supplies (100-4-073100-6021), $12,883.06 to WIA-Rent (251-4- 353160-5420). This motion required a 10-Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-yes; Mr. Harville-Absent; and Mr. Barber-Yes. Mr. Harville's motion was unanimously approved by the Boazd with the exception of Mr. Hazville who was absent. New Business Mr. George Angerbauer with Williams Pipeline gave a brief presentation on William's upcoming project of the Virginia Southside pipeline expansion from Pittsylvania County to Brunswick County by providing a 24-inch gas line from Pittsylvania County to Brunswick County in order to support Dominion Power's new 1,300-megawatt, combined-cycle natural gas-fired power station in Brunswick County. The project will pazallel the existing 36-inch and 30-inch lines in the Transco right-of--way. Motion was made by Mr. Snead, seconded by Mr. Bazksdale, to approve using the current employer retirement rate of 9% used for the FY 2012 budget yeaz instead of the suggested rate from VRS of 12.34% and to approve Resolution 2012-OS-04 to elect the alternate employer rate of 9% effective July 1, 2012 with the Virginia Retirement System, which was unanimously approved by the Boazd with the exception of Mr. Harville who was absent. P47 Adjourned Meeting May 15, 2012 Resolution 2012-OS-04 Employer Contribution Rates for Counties, Cities, Towns, School Divisions and Other Political Subdivisions (In accordance with the 2012 Appropriation Act Item 468(H)) Resolution BE IT RESOLVED, that the Pittsylvania County 55171 does hereby acknowledge that its contribution rates effective July 1, 2012 shall be based on the higher of a) the contribution rate in effect for FY 2012, orb) seventy percent of the results of the June 30, 2011 actuarial valuation of assets and liabilities as approved by the Virginia Retirement System Board of Trustees for the 2012-14 biennium (the "Alternate Rate") provided that, at its option, the contribution rate may be based on the employer contribution rates certified by the Virginia Retirement System Board of Tnrstees pursuant to Virginia Code § Sl.1-145(I) resulting from the June 30, 2011 actuarial value of assets end liabilities (the "Certified Rate'7; and BE Tl' ALSO RESOLVED, that the Pittsylvania County SS 171 does hereby certify to the Virginia Retirement System Board of Trustees that it elects to pay the following contribution rate effective July 1, 2012: (Check only one box) O The Certified Rate of 12.34% B The Alternate Rate of QQQ%; and BE IT ALSO RESOLVED, that the Pittsylvanis County SS 171 does hereby certify to the Virginia Retirement System Board of Trustees that it has reviewed and cmderstands the information provided by the Virginia Retirement System outlining the potential future fiscal implications of any election made under the provisions of this resolution; and NOW, THEREFORE, the officers of Pittsylvania County 55171 are hereby authorized and directed in the name of the Pittsylvania County to carry out the provisions of this resolution, and said officer: of the Pittsylverria County are authorized and dvected to pay over to the Treasurer of Virginia from time to time such sums as are due to be paid by Pittsylvania County for this purpose. Governing Body/School Division G7rairman CERTIFICATE 1, iTilliat. D. Sleeper , Clerk of the Pittsylvania County, certify that the foregoing is a hue and correct copy of a resolution passed at a lawfully organized meeting of the Pittsylvania County held at Chatha ,Virginia at 7:OOya o'clock on Ma 1 , 2012. Given under my hand seal of the Pittsylvania County this 15 day of ~9 2012. Clerk This resolution must be passed prbr to 7ufy i, 2012 and received by VRS no later than duly 10, 2012. P48 Adjotrtned Meeting May 15, 2012 2012 Appropriation Act Item 468(Ii) Central Appropriations Language "H.1. Except as authorized in Paragraph H.2. of this Item, rates paid to the VRS on behalf of employees of participating (i) counties, (ii) cities, (iii) towns, (iv) local public school divisions (only to the extent that the employer contribution rate is not otherwise specified in this act), and (v) other political subdivisions shall be based on the higher of a) the contribution rate in effect for FY 2012, orb) seventy percent of the results of the June 30, 2011 actuarial valuation of assets and liabilities as approved by We Virginia Retirement System Boerd of Trustees for the 2012-14 biennium, eighty percent of the results of the June 30, 2013 actuarial valuation of assets and liabilities as approved by the Virginia Retirement System Board of Trustees for the 2014-16 biennium, ninety percent of the results of the June 30, 2015 actuarial valuation of assets and liabilities as approved by the Virginia Retirement System Board of Trustees for the 2016-18 biennium, one-hundred percent of the results of the June 30, 2017 actuarial valuation of assets and liabilities as approved by the Virginia Retirement System Board of Trustees for the 2018-20 biennium. 2. Rates paid to the VRS on behalf of employees of participating (i) counties, (ii) cities, (iii) towns, (iv) local public school divisions (only to the extent that the employer contribution rate is not otherwise specified in this act), and (v) other political subdivisions may, at each participating employers option, be based on the employer contribution rates certified by the Virginia Retirement System (VRS) Board of Trustees pursuant to § 51.1-145(n, Code of Virginia 3. Every participating employer must certify to the board of the Virginia Retirement System by resolution adopted by its local governing body that it: has reviewed and understands the information provided by the Virginia Retirement System outlining the potential future fiscal implications of electing or not elceting to utilize the employer contribution rates certified by the Virginia Retirement System (VRS) Board of Trustees, as provided for in paragraph H.2. 4. Prior to electing to utilize the employer contribution rates certified by the Virginia Retirement System (VRS) Board of Trustees, as authorized in paragraph H.2, local public school divisions must receive the concurrence of the local governing body. Such concurrence must be documented by a resolution of the governing body. 5. The board of the Virginia Retirement System shall provide all employers participating in the Virginia Retirement System with a summary of the implications inherent in the use of the employer contribution rates certified by the Virginia Retirement System (VRS) Board of Trustees set out in paragraph H.2, and the alternate employer contribution rates set out in paragraph H.1." Elsplanation: (This amendment allows for the phase-in of the VRS Board-approved employer contribution rates for local employers over three biennia.) Motion was made by Mr. Ecker, seconded by Ms. Bowman, to approve to phasing in the member contribution over a 5 year period. Employees of Pittsylvania County would receive a 1 salary increase beginning July 1, 2012 in order for them to contribute 1% to the Virginia Retirement System. This method would continue for the next 5 years until Pittsylvania County employees pay the entire 5% member contribution. All employees hired by Pittsylvania County after July 1, 2012 P49 Adjourned Meeting May 15, 2012 will automatically pay the 5% member contribution upon commencement of employment. It is not an option to phase these individuals in, and approve Resolution 2012-OS-OS, which was unanimously approved by the Board with the exception of Mr. Harville who was absent. Resolution 2012-OS-05 Member Contributions by Salary Reduction for Counties, Cities, Towns, and Other Political Subdivisions (In accordance with Chapter 822 of the 2012 Acts of Assembly (SB497)) Resolution WHEREAS, the Pittsylvania County SS l 71 employees who are Virginia Retirement System members who commence or recommence employment on or aRer July 1, 2012 ("FY2013 Employees" for purposes of this resolution), shall be required to contribute five percent of their creditable compensation by salary reduction pursuant to Internal Revenue Code § 414(h) on a pre-tax basis upon commencing or recommencing employment; and WHEREAS, the Pittsylvania County 55171 employees who are Virginia Retiranent System members and in service on June 30, 2012, shall be required to contribute five percxat of their creditable compensation by salary reduction pursuant to Internal Revenue Code § 414(h) on a pre-tax basis no later than July 1, 2016; and WHEREAS, such employees in service on Juae 30, 2012, shall contribute a minimum of an additional one percent of their creeditabk compensation beginning on each July 1 of 2012, 2013, 2014, 2015, and 2016, or until the employees' contributions equal five percent of creditable compensation; and WHEREAS, the Pittsylvania County 55171 may elect to require such employees in service on June 30, 2012, to contribute more than an additional one percart each year, in whole percentages, until the employees' contribtrtions equal five percent of creditable compensation; and WHEREAS, the second enactment clause of Chapter 822 of the 2012 Acts of Assembly (SB497) nxluires an increase in toW creditable compensation, effective July 1, 2012, to each such employee in service on June 30, 2012, to offset the cost of the manber contributions, such increase in total creditable compensation to be equal to the difference between five percent of the employee's total creditable compensation and the percentage of the member contribution paid by such employee on January 1, 2012. BE TT THEREFORE RESOLVED, that the Pittsylvatua County 55171 does hereby certify to the Virginia Retirement System Board of Trustees that it shall effect the implementation of the member contnbution requirements of Chapter 822 of the 2012 Acts of Assembly (SB497) according to the following schedule for the fiscal year beginning July 1, 2012 (i.e., FY2013): Type of Employee Employer Paid Member Contn'Mttion Employee Paid Member Contn'bution Plan 1 4 Y• 1 Y. Plan 2 4 •ti l Y. FY2013 Employees Oy. SY. (Note: Each row must add up to S percent.); and BE TI' FURTHER RESOLVED, that such contributions, although designated as member contnbutions, are to be made by the Pittsylvania County in lieu of member contributions; and P50 Adjourned Meeting May 15, 2012 I BE IT FURTHER RESOLVED, that pick up member contributions shall be paid from the same source of funds as used in paying the wages to affected employees; and BE IT FURTHER RESOLVED, that member contributions made by the Pittsylvania County under I the pick up arrangement shall be treated for all purposes other than income taxation, including but not limited to VRS benefits, in the same manner and to the same extent as member contributions made prior to the pick up arrangement; and BE IT FURTHER RESOLVED, that nothing herein shall be construed so as to permit or extend an option to VRS members to receive the pick up contributions made by the Pittsylvania County directly instead of having them paid to VRS; and BE PT FURTHER RESOLVED, that notwithstanding any contractual or other provisions, the wages of each member of VRS who is an ennployee of the Pittsylvania County shall be reduced by the amount of member contributions picked up by the Pittsylvania County on behalf of such employee pursuant to the foregoing resolutions. NOW, THEREFORE, the officers of Pittsylvania County 55171 are hereby authorized and directed in the name of the Pittsylvania County to carry out the provisions of this resolution, and said officers of the Pittsylvania County are authorized and dirocted to pay over to the Treasurer of Virginia from time to time such sums as are due to be paid by the Pittsylvania County for this purpo Governing Chairman ~=RTIFICATE I, Hilliaa D. Sleeper , Clerk of the Pittsylvania County, certify that the foregoing is a true and correct copy of a resolution passed at a lawfully organized meetin of the Pittsylvania County held at Cba ,Virginia at 7sl>D~ o'clock on ~g15 2012. Given under my hand and seal of the Pittsylvania County this 1S day of ~7 , 2012. Jerk This resolution must be passed prior to 7uly 1, 2012 and received by VttS no later than 7uly 10, 2012. P51 Adjotttned Meeting May 15, 2012 VIRGINIA ACTS OF ASSEMBLY - 2012 RECONVENED SESSION CHAPTER 822 An Act to amend and reenact § Sl.1-144 ojthe Code of Virginia, relating to Virginia Retirement System employee contributions; local employees; school board employees. [S 497] Approved April l8, 2012 Be it enacted by the General Assembly of Virginia: 1. Tkat § Sl.1-144 of the Code of Virginia is amended sari reenacted as follows: § 51.1-144. Member c~tributions. A. Each member shall contribute five percent of his creditable compensation for each pay period for which he receives compensation. The employer shall ieiuct the contn'bution payable by the member. Every emplo ee tin empkryment shall be deemed to conser-t and aggrreee to any deductions from his compeasati n re~ired by this chapter. ble deAttetiss ekaii bs takes f'resa tbs eeatpeeesties of a e~stsbsr alter hie sermel retireetsst date i€ the ss~ber sk+ets set to eeairr~aie: B. In determining the creditable compensation of a member in a payroll period, the Board may consider the rate of campensation payable to the member on the date of entry or removal of his name from the payroll as having been received throughout the month if service for the month is creditable. If service for the month is not creditable, the Board may consider any compensation payable during the month as not being creditable compensation, C. The minimum compensation provided by law for any member shall be reducod by the deduction required by this section. Except for any beae6b pmvidod by thin chapter, payment of compensation mmus the dedr~tions shall be a full and complete discharge of all claims for services renderod by the member during the period coverod by the paymart. D. No deduction shall be made from any member's compensation if the employer's contribution is in deGult. E. The Board may modify the method of collecting the contributions of members so that the ~pp~oyer may retain the amounts deducted from mentbera' salaries and have a corresponding amount deducted from state funds otherwisepaxabk to the employer. F. 1. Except as provided in etrbiivtetes subdivisions ~ 3 and 4, any employer may elect to ppaay an equivalent amount in lieu of all member contributions required of its employees. Such payments shall be credited to the members' contribution account. These contributions shall not be considered wages for purposes of Chapter 7 (§ S 1.1-700 et seq.) of this this, nor shall Way be considered to be salary for purposes of this chapter. 2. A person who becomes a member oa or efts Jul~r 1, 2010, shall be required to pay member contributions on a salary reduction basis in accordance wrth § 414(h) of We huemai Revenue Code in the amount of 5ve percent of creditable compensation if the person is (i) a member wvered by the de5aed bene5t plan established under this chapter, (ir) a member of the State Police Officers' Retirement System under Chapter 2 (§ 51.1-200 et seq.), (iii) a member of the Vugrma Law Officers' Retirement System under Chapter 2.1 (§ 51.1-211 et seq.), (iv) a member of the Judicial Retirement System under Chappter 3 (§ 51.1-300 et seq.), or (v) earning the benefits permitted by § 51.1-138. Baeb eeusq, eii}; taws; ieeal psblie wheel beard; er ether iesai erepleysr sxp sleet to pay aA equivalent esreust s2 lieu of tbs e9smbsr asatribuiiese rsquirsd e1' ~ employees dseedMd k this subdwieiem ~e eeuatyr eityr fewer ieeal Pxblis sebeel bew$ er etisar lesal e®pleyer may gsyr ie avkele perssatagesr up to i?'tvs of tM ardiiabls eerspaesatiee eih~wias rw~irsA of sash ~+Pr 4 that tits ea!~p~pays the sales ef' et~iable eeespeaeettes 1'er all sash sstpleyses; ssi is all eteanber eeatr~utiess p~q~~der ibis eseties far sli el' tts ether ssember employees P~ ie ibis wbdtviieie~ +4ay petftss of ibe frw peteest of erediteble eea~tpeeaebee ei: a pstsen wbe beeerese a s+erebsr en er aiher ,Tiny 4s 3A1EAi, that k set paid by +~ ~Yr ~Yr ~k iesal put-lie es)leei beard; er ether laeai estpleyeF ebsTi bs patd by sash parses: l-Ie exspieyer ether ibae s eeasg-r eiiyr ieV1'tk sees! publie se>leei beard: er ether leeai empieyar stu~ll be ailwveri to sleet ZB say ssreust of tM ntaabsr ees~ibutiess requital of a parses wlts beeeases a sieerbw ee er ei3er Ju~y yir ;iAiB= 3. A member who is an employee of a county, city, town, or other local employer other Jhan a local public school board, regardless of whether the membtr rs a person who becomes a member on or a,Jter July 1, 1010, shall be required to pay member contributions on a salary reduction basis in acrnrdance with § 414(h) of the Internal Revarue Code in the amount ojfrve percent of creditable compensation as jol/ows: (i) ony member who commences or recommences employment on or after July 1, 1012, shall be required to contribute frve percent of his creditable compensation upon commencing or recommencing P52 Adjourned Meeting May 15, 2012 i ~ 2 of 2 employment and (ti) members in service on June 30, 2012, shall be required to contribute five percent of their creditable compensation no later than July 1, 2016. Such member described in subdivision (ii) shall contribute a minimum of an additional one percent of his creditable compensation beginning on each July 1 of 2012, 2013, 2014, 201 S, and 2016, or until the member's contribution equals five percent of creditable compensation, but the county, city, town, or other local employer other than a local public i school board may elect to require members to contribute more than on additional one percent each year, in whole percentages. In no case shall a member be required to contribute more than free percent of has creditable compensation jar each pay period jar which he receives compensation. No county, city, lawn, or other local employer other than a local public school board shall be allowed to elect to pay any amount ojmember contributions except to the d~erence between frve percent and the employee contribution during the phase-in period described in this subdivision jar a member who was to service on June 30, 2012. ~ 4. A member who is an employee of a local public school board, regardless of whether the member i is a person who becomes a member on or after July 1, 2010, shall be required to pay member contributions on a salary reduction basrs in accordance with § 414(h) of the I»tenta! Revenue Code in the amount of frve percent of creditable compensation as follows: (i) any member who commences or recommences employment on or after July 1, 20IT, shall be required to contribute five percent of his creditablt compensation upon commencing or recommencing loyment and (ii) members in service on ~ June 30, 2012, shall be required to contribute frve percent their creditable compensation no later than July I, 2016. Such member described in subdivision (it) shall contribute a minimum of an ~ additional one percent of his creditable compensation beginning on each July 1 of 2012, 2013, 2014, 201 S, and 2016, or until the member's contribution equals five percent of creditable compensation, but the local public school board employer may elect to require mtmbers to contrtbute more than on ' additional one percent each year, in whole percentages. In no case shall a member be required to contribute more than frve percent of his creditable compensation for each pay period for which he j receives compensation. No local public school board employer shall be allowed to elect to pay any amount of member contributions exetpt to pay the dt~trenct between five percent atwd the employee contribution during the phase-tn period described in t Ls subdivision jar o member who was in service on June 30, 2012. 3: S. Notwithstanding anX other provision of this section or other law, only those employers who were ~-aaying member contributions as of February 1, 2010, may pay member contributions. The provistoos of this subdivisi~ shall not apply to a county, city, town, local public school board, or other .ml employer. (i. Sa)tjwt to she previs;eas e[ subeeetien 14 eery eestleyer whew «npieyees an area~ber eeetribaiiens sB the retireetent ea s salary rudretiea basis in aeeerdeeee wits 414E of the letereel lEevenue 6sde ntsy ~en the paynieet e[ the nisasber eenMibatiees ee behel€ of its atrpleyess apen eetiSeatien to the $eard e[ tM eea~leye~e intent ie e~lce each paygwats, the $eerel the ere net ems[' ihs tune bg w6iels the pbae~tn a6ai4 ba ee®pleted net to exeeeA si>E years ftnm bl. l4ay ee~isyer thatr b~y~miwelatses Seveeeiag bedys ekete to retirotnsat ee~verege far its e®pieyees at saeerdsaes wild ~ "~ ea er eikr September ~; ~9 S aUew its ~pleyeea to pay erunber een~ibtatiens ie the retirement eystaxs ea a salary rsdaetiee basis is eeserelanes wuh § 4~ of tats letaeal Itevee>tie beds in lieu e~' paying the a+eesber eentrr~utien ee behel€ of its e®pleyses ie eeeerdaeee will! the previsions e[ eabesetien ~: l: The Board may develop procedures to effect the transfer of member contributions paid by employers on or after July 1, 1980, and accrued interest on those contributions, to the member contribution account of the member, if such contributions have been previously deposited into the retirement allowance account of the employer. 2. That any county, city, town, local pnb8c school board, or other local employer that currently j pays any portkn o member eonMbatioas to the Vhginia Retirement System that the member wW be responsible for paying pnnaant to the proviaiona o[ this act shall provide an Increase in total crediabk compenaatbn, effectlve July 1, 2012, to each affected member who wan in service on Jnne 30, 2012, to offset the cost of the member coaMbotions. Such increase in total creditable compensatlon shall be equal to the difference between five percent of an empbyee's total crediabk compensation and the perceatate of the member coatribafbn paW by the local member on January 1, 2012. It a county, dry, town, local pnbfk school board, or other local employer elects to phase in the member contribatbns parsaant b subdivisioa F 3 sr F 4 of $ Sl.1-144 of the ~ Code o[ Virginia, the increase in total crediable compeosatbn may also be phased in at the same ~ rate. Motion was made by Mr. Ecker, seconded by Mr. Hagerman,for the Board of Supervisors to review Chapter 21, under Section 21-8; Enforcement of Rates, Charges, and Fees, and request that the Pittsylvania County Service Authority implement the statutory connection costs to all the homeowners along the proposed areas of extended water and sewer service. This would require the homeowners to either hook-up to the system or to pay the price as if they were hooked-up to the P53 Adjourned Meeting May 15, 2012 system, and would become effective for future residential waterlines, which was unanimously approved by the Boazd with the exception of Mr. Harville who was absent. Aanointments Motion was made by Mr. Snead, seconded by Mr. Barksdale, to reappoint the Reverend John Clark for a second 3-year term on the Southern Area Agency on Aging, with the new term beginning July 1, 2012-June 30, 2015, which was unanimously approved by the Boazd with the exception of Mr. Harville, who was absent. Motion was made by Mr. Snead, seconded Mr. Hagerman, to reappoint Mr. Donnie Stevens for a second 2-yeaz term to the Dan River Small Business Development Center Boazd of Directors with his new term beginning July 1, 2012 -June 30, 2014, which was unanimously approved by the Board with the exception of Mr. Harville who was absent. Motion was made by Mr. Snead, seconded by Ms. Bowman, to withdraw the postponing of Item 14, which was unanimously approved by the Board with the exception of Mr. Harville who was absent. Motion was made by Mr. Snead, seconded by Mr. Ecker, to send the name of Eugene Jackson to the Danville City Council for consideration of re-appointment to the Danville Regional Airport Boazd of Directors, which was unanimously approved by the Boazd with the exception of Mr. Harville who was absent. Motion was made by Mr. Snead, seconded by Ms. Bowman, to appoint Ms. Gracie Mays to represent the Tunstall District on the Danville-Pittsylvania Community Services Boazd of Directors to serve a 3-yeaz term beginning July 1, 2012 June 30, 2015, which was unanimously approved by the Boazd with the exception of Mr. Harville who was absent. Board Announcements Mr. Ecker reminded everyone of the candlelight service for the Peace Officers Memorial to be held May 17, 2012. Ms. Bowman reminded everyone of her town hall meeting at the Twin Springs Elementary School on May 31, 2012 at 7pm; and of the Flag Dedication by the American Legion for the Chatham Train Depot on Saturday, May 26, 2012. Mr. Hagerman reminded everyone of the Gretna Festival on May 26, 2012. Mr. Snead reminded the County staff to make sure the Boazd is notified when Williams Pipeline holds their public hearing in July.\; and of the Chamber Picnic for the following Tuesday. Closed Meetin¢ Motion was made by Mr. Snead, seconded by Mr. Ecker, to enter into Closed Session for: Closed Session: Discussion concerning a prospective business or industry or the expansion of an existing business or industry, where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. Authority: §2.2-3711(A)(5) of the Code of Virginia,1950, as amended Subject Matter: Industry 12011-08-08 Purpose: Discussion of Incentives Mr. Snead's motion was unanimously approved by the Boazd with the exception of Mr. Harville who was absent and the Boazd entered Closed Session at 9:56pm. P54 Adjourned Meeting May 15, 2012 Motion was made by Mr. Snead, seconded by Mr. Ecker, to re-enter Open Session. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Adjourned Meeting of the Pittsylvania County Board of Supervisors on May 15, 2012 the Boazd hereby certifies by a recorded vote that to the best of each Boazd member's knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Boazd. Vote Mazshall A. Ecker Yes Brenda H. Bowman Yes Jerry A. Hagerman Yes Coy E. Harville Absent James H. Snead Yes Jessie L. Barksdale Yes Tim R. Barber Yes Mr. Snead's motion was unanimously approved by the Board with the exception of Mr. Harville who was absent. The Board re-entered Open Session at 10:15pm. Motion was made by Mr. Snead, seconded by Mr. Ecker, to authorize the County Administrator to apply for Tobacco Grant Funds and for Governor Opportunity Funds for industry 12011-08-08, which was unanimously approved by the Board with the exception of Mr. Harville who was absent. Adjournment Motion was made by Mr. Ecker, seconded by Mr. Snead, which was unanimously approved by the Board. The meeting adjourned at 8:52pm. P55 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Children at Play signs-Hodnett Road AGENDA DATE: 06-04-2012 ITEM NUMBER: 5(c) SUBJECT/PROPOSAL/REOUEST: Watch for Children Sign STAFF CONTACT(S): Mr. Sleeper ACTION: CONSENT AGENDA: ACTION: Yes ATTACHMENTS: Yes INFORMATION: INFORMATION: BACKGROUND: The Honorable Brenda Bowman has requested a resolution be sent to the Virginia Department of Transportation (VDOT) for Watch for Children signs on Waller Lane. DISCUSSION: Attached hereto you will find the required resolution requesting VDOT place Watch for Children signs on Waller Lane. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration and approval. P56 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2012-06-O1 WHEREAS, the 1997 session of the General Assembly amended the Code of Virginia with the addition of Section 33.1-210.2 which allows the installation of "Watch for Children" signs; and WHEREAS, the Pittsylvania County Boazd of Supervisors has received a request from the residents of Waller Lane (State Road 839) in the Chatham-Blalrs District; one sign to be place on the beginning of Waller Lane at its entry off of SR 41/Franklin Turnpike, on the right side of the highway between E911 addressing 264 Waller Lane and 306 Waller Lane, and the second sign to be placed at the opposite end of Waller Lane, on the left side of the highway, across from E911 addressing 748 Waller Lane; for the installation of these signs that would be approximately 1.8 miles apart; and WHEREAS, a review of this area indicates that it meets the criteria set forth by the Virginia Department of Transportation, NOW, THEREFORE, BE IT RESOLVED, that the Pittsylvania County Board of Supervisors does hereby request the Commissioner of the Virginia Department of Transportation to use funds from the Secondary Construction Budget to install "Watch for Children" signs at the above noted location. Given under my hand this 4th day of June 2012. Tim R. Barber, Chairman Pittsylvania County Boazd of Supervisors William D. Sleeper, Clerk Pittsylvania County Board of Supervisors P57 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Amend Resolution 2012-02-02: No Thru Trucks on SR640; (Wazds Road); SR633 (Clover Road); and SR633 (Stone Road) in the Staunton River District AGENDA DATE: 06-04-2012 ACTION: ITEM NUMBER: 5(d) SUBJECT/PROPOSAL/REOUEST: Amendment to Resolution 2012-02-02 STAFF CONTACT(S): Mr. Sleeper; Mr. Sides INFORMATION: CONSENT AGENDA: ACTION: INFORMATION: Yes ATTACHMENTS: Yes REVIEWED BY: ~~ BACKGROUND: At the February 6, 2012 meeting of the Pittsylvania County Boazd of Supervisors, the Boazd held the required public hearing for citizen input to establish an additional no through truck restriction on roads in the Staunton River District to stop Semi-tractor trailer trucks hauling mostly wood chips from cutting through to the Power Plant on narrow county roads. The intent was to stop trucks crossing the Manson bridge into Pittsylvania County and using either Wazds Road, Clover Road, or Stone Mill Road to get to Grit Road. The County Roads aze very narrow and curvy. This creates a danger to passenger vehicles and school buses using these roads. The county already received restrictions on Blue Ridge Drive, however trucks are now looking for other routes on narrow county roads. A reasonable alternate is to follow Gladys Road, State Road 699, in Campbell County to U.S. Route 29 Wazds road, then south to Route 712 exit at A1taVista, then on to Business 29 Main Street, to Pittsylvania Avenue, then East onto State Route 668 Grit Road. DISCUSSION: The Virginia Department of Transportation (VDOT) noted concerns from Campbell County and the Town of Altavista with adding their portion of SR 640 into the truck route restriction request. (See attached email). Furthermore, VDOT has asked for supplement documents, and that Pittsylvania County amend Resolution 2012-02-02 by inserting specific documentation into the resolution (see attached draft of Resolution 2012-02- 02). RECOMMENDATION: Staff recommends the Boazd of Supervisors approve the amendment to Resolution 2012-02-02 and submit it along with other requested documents to VDOT, and authorize the County Administrator to contact Campbell County staff to begin discussion on reaching an agreement concerning the alternate truck route that travels through Campbell County. P58 Rebecca Flippen From: Harter, Gerry (VDOT) (Gerry.Harter@vdot.virginia.govj Sent: Thursday, May 31, 2012 11:38 AM To: Greg Sides Cc: Rebecca Flippen; Conner, Matthew L., P.E. (VDOT); Austin Sr., Donald L. (VDOT); Guercia, Robert F.,P.E. (VDOT); Martin, Kenneth C. (VDOT) Subject: RE: Truck Routes -Pittsylvania County -Altavista Greg Don Austin had a preliminary conversation with Campbell County staff regarding this. Based on this conversation, Campbell County had concerns with adding their portion of 640 into the truck route restriction request. Based on my understanding, their reasoning was that when the Mansion Bridge was improved, Campbell County participated in the funding to widen the bridge and approaches to actually accommodate trucks to/from the power plant. If there is a desire to push this forward with Campbell County, Pittsylvania County would need to do so at this stage. As of now, VDOT would have to deny the resolution for 633 and 640 due to the reasons stated in number 4 below. Regarding what else Pittsylvania needs to do to correct the truck route restriction resolution, I offer the following from my May 21 S~ email to you: "....Based on VDOT's "Procedures for Considering Requests for Restricting Through Trucks on Primary and Secondary Highways", we are still in need of the following information: 1. A copy of all Public Notices regarding the truck route restrictions. 2. A transcript of the public hearing discussing and ultimately approving the truck route restriction resolutions. 3. Language in the Resolution stating that "[Pittsylvania County] will use its good offices for enforcement of the proposed restriction by the appropriate local law enforcement agency." We discussed that this additional language was not in the original resolutions but could be amended by the Board through another regular meeting. 4. The resolution as written for Routes 633 and 640 is somewhat problematic as the alternative route provided does not have the same termini as the routes themselves. Also, since both of these proposed truck route restrictions start at the County line, there is no logical area for a tractor trailer to tum around. As we discussed, the portion of Route 640 in Campbell County would also need to be a part of this truck route restriction in order for it to be legitimate... " We are going to go ahead and move forward with our counts, even though Campbell may not be totally on board with this. Let me know if you have any more questions. Thanks If I can be of further assistance, please do not hesitate to contact me. Thanks. C~Crr~ htArttr, ~.E. FTDE Area/District Traffic Engineer Virginia Department of Transportation 4219 Campbell Avenue Lynchburg, VA 24501 Office: 434-856-8211 Fax: 434-947-2465 From: Greg Sides [maitto:Greg.SidesCalpittgov.org] Sent: Thursday, May 31, 2012 9:59 AM To: Harter, Gerry (VDOT) Cc: Rebecca Flippen Subject: Truck Routes -Pittsylvania County -Altavista Gerry, P59 I attended the meeting in Altavista when the County's request about truck restrictions to the power plant was discussed. Our Board Clerk has told me that Mr. Ecker wants this topic added to our next Board of Supervisors meeting so that our previous resolution can be revised. I am not completely familiar with all aspects of this project, can you tell me what revisions Pittsylvania County needs to make to our truck traffic resolution to make it more correct and accurate? I also recall that a resolution is needed from Campbell County. I believe VDOT was going to make the contact with Campbell County. Do we need to take any action requesting a resolution from Campbell? I decided to a-mail these questions to give you time to check your files, rather than hitting you cold on the phone. If you need to discuss, please feel free to give me a call. Your assistance is greatly appreciated. Greg Sides Tel. (434) 432-7974 Assistant County Administrator for Planning and Development Fax. (434) 432-7714 County Administration Gree.Sides(a~,pittgov.orP www.Ditteov.org 21 North Main Street ` ~ PIT~SYLVANIA- CQUNTY F.o. Box 426 ~, ~ • :%~ • ~ Chatham, VA `~r.'. ~ VIR.GINIA~ 24x31 Any a-mail or other correspondence sent to a member of the Board o/Supervisors, or any other public official and/or employee of Pittsylvania County, Virginia (the `Counfy~, in the frensacfion of public business, is considered a public record, and such records are subject to the Virginia Freedom of Information Act ('VA FOIA7. This means that Virginia law generally requires the County to provide a copy of any such a-mail, upon request for inspecfron and copying to any citizen of the Commonwealth, or to any member of the news media, unless lawfully exempted fiom produdioNdisGosure under VA FOIA. I/you have received this email or any attachments in error, please notify the sender immediately at (434) 432-7700, and by reply email, and delete this email and any attachments toff /rom your in- box, sent ffems, and deletedffems. Thank you. P60 v~,~~- s PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2012-02-02 VIRGINIA: At a regulaz meeting of the Pittsylvania County Boazd of Supervisors on Monday, February 6, 2012 in the General District Courtroom of the Edwin R. Shields Courthouse Addition the following resolution was presented and adopted: WHEREAS, numerous citizens have complained to the Pittsylvania County Board of Supervisors about heavy truck traffic, pazticulazly wood chip trucks, using State Route 640 (Wazds Road) beginning at Manson Bridge to State Route 633 (Clover Road) and State Route 633 (Stone Road) from Manson Bridge until reaching State Route 668 (Grit Road) to gain access to the Dominion Power Plan at Hurt; and WHEREAS, the citizens requested that the Boazd of Supervisors consider "No Thru Truck" signs on these roads in order to improve the safety and welfaze of the community, protect the children and school buses on the road and reduce the potential of serious accidents on these secondary roads; and WHEREAS, the Pittsylvania County Boazd of Supervisors held a public hearing on Monday, February 6, 2012 to receive citizen input on the consideration of "No Thru Trucks" on State Route 640 (Wazds Road) beginning at Manson Bridge to State Route 633 (Clover Road) and State Route 633 (Stone Road) from Manson Bridge until reaching State Route 668 (Grit Road) with an alternate utilizing U.S. Route 29; and WHEREAS, the Board held a public hearing on Monday, February 6, 2012, in accordance with Section 46.2-809 of the Code of Virginia, 1950, as amended, and received the required citizen input and has recommended an alternate to the Commonwealth of Virginia; and WHEAREAS, Pittsylvania County will use its good offices for enforcement of the proposed restrictions by the appropriate local law enforcement agency; and BE IT HEREBY RESOLVED, that the Pittsylvania County Boazd of Supervisors, requests the Virginia Department of Transportation to place truck restrictions and "No Thru Truck" traffic signs on State Route 640 (Wazds Road) beginning at Manson Bridge to State Route 633 (Clover Road) and State Route 633 (Stone Road) from Manson Bridge until reaching State Route 668 (Grit Road) in Pittsylvania County with a primary alternate of continuing on State Route 699 (Gladys Road) to RT 29 (Wazds Road); RT29 South to the northern most exit for Altavista, RT 712 then South on BUS 29, come back through town to Pittsylvania Avenue and turn east onto State Route 668 (Grit Road); restriction should be on any truck or truck and trailer or semi-trailer combination, except pickup or panel trucks, or solid waste trucks performing their duties; and BE IT FURTHER RESOLVED, that a copy of this Resolution be forwazded to the Lynchburg District Office of the Virginia Department of Transportation and to Dominion Power. Given under my hand this 4`~ day of June, 2012. William D. Sleeper, Clerk Pittsylvania County Boazd of Supervisors P61 STEW BL SI~IESS P62 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 6-04-12 ITEM NUMBER: 6 Expenditure Refunds-Requires a motion and a 10-day ACTION: layover Yes SUBJECT/PROPOSAL/REOUEST: Budget Amendment for expenditure refunds STAFF CONTACT(S): Sleeper, VanDerHyde CONSENT AGENDA: ACTION: ATTACHMENTS: Yes INFORMATION: INFORMATION: REVIEWED BY: ~~ BACKGROUND: DISCUSSION: Attached is a list of expenditure refunds for the month of May, 2412 for review. As discussed earlier with the Board, the simple routine of putting every refund back in the budget is extremely time consuming and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the budget so the budget would increase with every expenditure refund. RECOMMENDATION: Staff recommends the reappropriation of funds as follows: $1,260.00 to Circuit Court Clerk-Part-time (100- 4-021600-1300), $1,169.48 to Sheriff-Service Contracts (I00-4-031200-3320), $351.65 to Sheriff- Subsistence & Lodging (100-4-031200-5530), $6,568.13 to Sheriff-Parts (100-4-031200-6030), $4,840.71 to Sheriff-Labor (100-4-031200-6431), $67.20 to Fire Marshal-Training & Education (100-4-031700-5540), $1,222.29 to Extradition (100-4-033100-5550), $292.52 to E911-Service Contracts (100-4-035500-3320), $708.74 to B&G-Service Contracts (100-4-043100-3320), $7,324.11 to WIA-Rent (251-4-353160-5420). THIS ITEM REQUIRES A MOTION AND A 10-DAY LAYOVER. P63 PITTSYLVANIA COUNTY VIRGINIA ~ ~~ Fiaaaca Dapartmaat ** Phoaa (434) 432-??40 Fax (434) 432-7746 P.O. Box 426 * * * Gretna/Host (434) 656-6211 Chatham, Virgiaia 24531 * * ~ * * * Bachelors Hall/WhitmeII (434) ?97-9550 y ~~r MEMO TO: William D. Sleeper, County Administrator FROM: Kim Van Der Hyde Finance Director SUBJECT: May Expenditure Refunds DATE: June 1, 2012 The list below shows all expenditure refunds that were sent to the Finance Department during the month of May. I am recommending that all of the following expenditure refunds be reappropriated by the Board of Supervisors: 100-4-021600-1300 Circuit Court Clerk-Part-time 1,260.00 State Reimbursement 100-4-031200-3320 Sheriff-Service Contracts 1,169.48 Overpayment 100-4-031200-5530 Sheriff-Subsistence & Lodging 351.65 Reimbursement 100-4-031200-6030 Sheriff-Parts 6,568.13 Insurance Reimbursement/Restitution 100-4-031200-6031 Sheriff-Labor 4,840.71 Insurance Reimbursement 100-4-031700-5540 Fire Marshal-Training & Education 67.20 Refund 100-4-033100-5550 Jail-Extradition 1,222.29 100-4-035500-3320 E911-Service Contracts 292.52 Overpayment P64 100-4-043100-3320 B&G-Service Contracts 708.74 Overpayment 251-4-353160-5420 WIA-Rent 7,324.11 Rent Payments 251-3-000000-150201 TOTAL MAY EXPENDITURE REFUNDS $23,804.83 P65 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: 6-04-12 7 Jail -Appropriation of Additional Fund for Boarding of External of Prisoners - Requires a motion and a ACTION: INFORMATION: 10-day layover Yes SUBJECT/PROPOSAL/REOUEST: CONSENT AGENDA: ACTION: INFORMATION: Appropriation of additional funds for boazding of external prisoners ATTACHMENTS: No REVIEWED BY: STAFF CONTACT(S): Sleeper, VanDerHyde BACKGROUND: It is the responsibility of the County to house prisoners in the County operated Jail. When this is not possible, prisoners aze boazded in other facilities and the County is billed for these charges. A total of $500,000 was budgeted for Boazding of External Prisoners in the FY 2012 budget. DISCUSSION: Because the Pittsylvania County Jail is overpopulated, the County has had no other option but to house the overflow prisoners in other facilities. A total of $585,812.50 has been spent for the boazding of prisoners in external facilities through May 31, 2012, exceeding the budget currently by $85,812.50. It is anticipated that we will spend an additional $139,187.50 for the month of June. Therefore, a total of $225,000.00 of additional funds aze needed to cover this anticipated overage. RECOMMENDATION: Staff recommends that the Boazd amend the Jail's budget and approve an appropriation of $225,000 from Unappropriated Surplus to line item 100-4-033100-3174 (Boazding of Prisoners-External). REQUIRES A MOTION AND A 10-DAY LAYOVER. P66 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: 6-04-12 g Jail -Appropriation of Additional Fund of Funds Received - Requires a motion and a 10-day layover ACTION: INFORMATION: ~, Yes SUBJECT/PROPOSAL/REOUEST: CONSENT AGENDA: Appropriation of additional funds received by the ACTION: INFORMATION: Sheriff s Department and Jail ATTACHMENTS: No STAFF CONTACT(S): REVIEWED BY: Sleeper, VanDerHyde BACKGROUND: The Jail has pay phones that aze located in the facility for inmates to use. These pay phones generate a profit that is returned to the General Fund. The total received this fiscal yeaz for Jail-Telephone Commissions is $29,425.68. In addition to these funds, jail deputies as well as sheriffs deputies work extra assigned duty assignments that aze billed by the County for their work. These funds aze deposited into the General Fund and the monies aze used to offset the overtime chazged for these assignments. Currently, a total of $27,097.13 has been received that has not yet been appropriated for expenditure. DISCUSSION: The funds discussed above have been used by the Jail in the past to balance their yeaz-end budget. Therefore, a total of $29,425.68 needs to be appropriated to the Jail's telephone line item (100-4-033100-5230) and $27,097.13 needs to be appropriated to the Jail's overtime line item (100-4-033100-1200). RECOMMENDATION: Staff recommends that the Board amend the Jail's budget and approve a total appropriation of $56,522.81 as outlined above. REQUIRES A MOTION AND A 10-DAY LAYOVER. P67 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 6-04-12 ITEM NUMBER: 9 Departmental Transfers SUBJECT/PROPOSAL/REOUEST: ACTION: Yes INFORMATION: Approval of transfer from the Court Service Unit Budget to the Building and Grounds Budget STAFF CONTACT(S): Sleeper, Van Der Hyde CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: No REVIEWED BY: BACKGROUND: DISCUSSION: The Court Service Unit (CSU) contacted the Building & Grounds department concerning replacement of the carpet in the CSU office because the existing carpet is frayed and is posing a safety issue. The CSU coordinator said that they were willing to use money in their budget to cover the expense of the carpet since she knew that additional monies would be available in the Outreach budget line item. The Building and Grounds department does not have sufficient funds to cover the cost of carpet replacement. The estimated cost for this project is $6,500.00. Because this transfer is between two departments, it requires Board approval. RECOMMENDATION: Staff recommends that the Boazd of Supervisors approve a transfer of $6,500 from the CSU Outreach line item (100-4-033300-3183) to Building & Grounds Repairs and Maintenance line item (100-4-043100-3310). P68 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 6-04-12 Library Transfers ACTION: SUBJECT/PROPOSAL/REOUEST: Yes Approval of library transfer from the Memorial Gifts CONSENT AGENDA: Fund to the Library local budget ACTION: STAFF CONTACT(S): Sleeper, Van Der Hyde ATTACHMENTS: Yes BACKGROUND: ITEM NUMBER: 10 INFORMATION: INFORMATION: DISCUSSION: Attached is a list of transfers approved by the Board of Trustees for the Library at their May 24, 2012 meeting. Because this transfer is requesting funds be moved from the Memorial Gift Fund to the Library local budget, the Pittsylvania County Board of Supervisors must approve this request. RECOMMENDATION: Staff recommends that the Board of Supervisors approve the attached transfers, which includes a transfer of $1,975.57 from the Memorial Gift Fund to the Library local budget. P69 pITTSYLVANIA CO PUBLIC LIBRARY FY 2011-2012 BUDGET TRANSFERS REQUESTED BASED ON BALANCES AS OF MAY 2Q12 NOTE: Approved by the Library Board of Trustees at their May 24, 2012 meeting. To be submitted to the Board of Supervisors for approval at their next meeting. FROM TO Transfer funds to accounts where needed: 100-4-073100-1100 FR Salaries {3,273.83) 100-4-073100-1300 P/T Salaries 1,335.70 100-4-073100-2100 FICA 895.22 100-4-073100-2210 VRS (486.90) 100-4-073100-2600 Unemployment Ins (360.76) 100-4-073100-3171 Emp Cont Gen 203.00 100-4-073100-3600 Advertising (100.00) 100-4-073100-5110 Electricity 300.00 100-4-073100-5120 Heating Fuels 1,750.00 100-4-073100-5130 Water 8~ Sewer 100.00 100-4-073100-5230 Telephone (1,000.00) 100-4-073100-5420 Rental of Buildings 1,800.00 100-4-073100-5500 Travel 1,400.00 100-4-073100-5540 Training & Education 128.73 100-4-073100-5840 Awards & Certificates 105.00 100-4-073100-6003 Furniture ~ Fixtures 760.77 100-4-073100-6005 Janitorial Supplies (350.00) 100-4-073100-6008 Fuels-Vehicle (1000.00) 100-4-073100-6030 Serv Costs -Parts (3851.50) 100-4-073100-6031 Serv Costs -Labor (331.00) 265-4-073310-6012 Memorial Gift Fund 1975.57 265-4-073320-3310 Rep 8~ Maint -Off Equip 696.00 265-4-073320-3320 Serv Cont Off Equip (696.00) 11,449.99 (11,449.99} 0.00 0.00 GRAND TOTAL TRANSFERS REQUESTED: 11,445.99 (11,449.99) PREPARED BY:Susan Harbrook 5/25/2012 P70 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: 6-04-12 11 Comprehensive Services Act (CSA) Repayment ACTION: INFORMATION: SUBJECT/PROPOSAL/REOUEST: Yes Discussion and decision concerning the School CONSENT AGENDA: Board's responsibility in repaying monies due to the ACTION: INFORMATION: Commonwealth of Virginia based on the CSA audit ATTACHMENTS: No STAFF CONTACT(S): REVIEWED BY: ~~ Sleeper, Van Der Hyde BACKGROUND: The County is responsible for repaying the Commonwealth of Virginia a total of $2.5 million over a 10 year period based on an audit of the CSA program conducted by the Auditor of Public Accounts in 2011. Repayment of these funds in the amount of $250,000 annually began in this fiscal year and was withheld from our most recent draw of CSA funds. DISCUSSION: Currently, Pittsylvania County owes Pittsylvania County Schools a reimbursement of CSA expenditures in the amount of $1,050,326.56. Since Pittsylvania County has already made the first payment to the State regarding the CSA audit, the Board of Supervisors needs to determine if they plan on sharing this liability with the School Board or if they plan on covering 100% of this repayment RECOMMENDATION: The Board needs to consider the level of responsibility the School Board has concerning repayment of CSA monies to the Commonwealth of Virginia. P71 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: Dan River Alcohol Safety Action Program-Articles of 06-04-2012 ITEM NUMBER: 12 Agreement Resolution SUBJECT/PROPOSAL/REOUEST: Watch for Children Sign ACTION: Yes CONSENT AGENDA: ACTION: INFORMATION: INFORMATION: STAFF CONTACT(S): Mr. Sleeper ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: The Counties of Pittsylvania, Franklin, Henry, and Patrick, and the Cities of Danville and Martinsville participate with the Dan River Alcohol Safety Action Program (ASAP), who provides services to the courts of these localities, and develops programming and alcohol service delivery mechanisms that will primarily serve to substantially reduce the number of highway hazards and accidents from the consumption of alcohol and drugs. DISCUSSION: Attached hereto you will find an Articles of Agreement Resolution that each subdivision with the Dan River ASAP is being asked to approve by resolution, and submit to Dan River ASAP. (see attached). RECOMMENDATION: Staff recommends the Boazd of Supervisors approve the Articles of Agreement Resolution #2012-06-03, authorize the Chairman to sign on behalf of the County, and forwazd the resolution to Dan River ASAP. P72 Dan River r ~ ~ 1~ ~, , ~~ ~,~ t r ~~. May 9, 2012 Safety Action Program County of Pittsylvania William D. Sleeper, County Administrator PO Box 426 Chatham, Virginia 24531 RE: Dan River ASAP Articles of Agreement Dear Mr. Sleeper: 135 East Market Street Martinsville, VA 24112 (276) 632-6303 (2761632-6304 fax __ ~~~1 ~> Vii!' -- '~ i _i l I j l ;~~~~ MAY 1 4 2012 ~'~ ~fI t;' V j t~ ~;tJ ~ Attached are the Articles of Agreement concerning Dan River Alcohol Safety Action Program, also known as Dan River ASAP. The City of Martinsville through letter of confirmation dated June 20, 2011 agreed to serve as Fiscal Agent for Dan River ASAP. The Dan River ASAP Policy Board members at their quarterly meeting on September 26, 2011 approved the amended Articles of Agreement to read such (third paragraph). Each political subdivision concurring with these Articles of Agreement and desiring representation on the Policy Board of the Dan River ASAP, should indicate their approval of these Articles of Agreement by Adoption of a resolution, a copy of which should be signed by the appropriate subdivision and submitted to Dan River ASAP. Thank you for your attention in this matter. Sincerely, ~~~~ TamQV m Foad Y Executive Director Attachment: (1) Serving the cities of Danville and Martinsville, and the counties of Franklin, Henry, Patrick and Pittsylvania P73 RESOLUTION 2012-06-03 ARTICLES OF AGREEMENT Concerning DAN RIVER ALCOHOL SAFETY ACTION PROGRAM These proposed Articles of Agreement are between the City of Danville, City of Martinsville, County of Franklin, County of Henry, County of Patrick, County of Pittsylvania, and Dan River Alcohol Safety Action Program, or any combination of the above-listed political subdivisions approving these Articles, along with Dan River Alcohol Safety Action Program, hereinafter referred to as Dan River ASAP. WHEREAS, Dan River ASAP came into existence by resolution of the City Council of Danville, Virginia, under the provisions §18.2-271.1, Code of Virginia 1950, as amended; and WHEREAS, The City of Martinsville, Virginia, has agreed to be cash flow agency (fiscal agent) for Dan River ASAP; and WHEREAS, Dan River ASAP provides services to the courts of the City of Danville and City of Martinsville, County of Franklin, County of Henry, County of Patrick, and County of Pittsylvania, and develops programming and alcohol service delivery mechanisms that will primarily serve to substantially reduce the number of highway hazards and accidents resulting from the consumption of alcohol and drugs. WHEREAS, A Policy Boazd is established to govern and operate the Dan River ASAP, BE IT AGREED: 1. A Policy Boazd of the Dan River ASAP shall be established whose purpose shall be to develop and implement operational and personnel policies of the program in keeping with the needs of the Courts, as they relate to drinking drivers, first time drug offenders, and such other ancillary programs as may be approved by the Boazd and necessitated by statutory changes of the Code of Virginia. The Policy Boazd shall develop and adopt a set of by-laws for the Boazd to conduct the business of Dan River ASAP as it serves the 21St & 22°d Judicial Districts; and P74 Articles of Agreement Page 2 2. Appointees to serve as members of the Policy Board may be designated by each political subdivision approving these Articles of Agreement. Each political subdivision, after approving these Articles of Agreement, may appoint up to two (2) members to the Policy Boazd, each to serve a three year term, with each succeeding re-appointed member to serve a three year term; and 3. District Court Judges within the geographical area of the 21St and 22"d Judicial Districts may be members of the Policy Boazd; and 4. Ex-officio member of the Policy Board shall be the Dan River ASAP Director; and 5. The Policy Board of Dan River ASAP shall be and is empowered to employ the Director of Dan River ASAP; implement personnel and operations policies for Dan River ASAP in keeping with the provisions of the Commission on VASAP Policy and Procedure Manual; develop and submit annual operational budgets for the Dan River ASAP; solicit bids and execute contracts for services and in general tend to the physical, financial and actual operation of Dan River ASAP. The Policy Board shall be and is empowered to delegate such powers as it deems necessary and/or advisable to the Director of the Dan River ASAP; and 6. Dan River ASAP shall be self-supporting or draw funds from Federal or State grant funds in such manner as to insure there is, and will be, no fmancial liability to any participating political subdivision; and 7. The Policy Board may also select members for the Policy Boazd from among professional groups such as law enforcement, educational, medical and/or civic groups concerned with highway safety; and 8. These Articles of Agreement shall remain in force until specifically revoked or canceled by participating jurisdictions approving these Articles of Agreement. Each political subdivision concurring with these Articles of Agreement and desiring to be represented on the Policy Boazd of the Dan River ASAP should indicate their approval of these Articles of Agreement by adoption of a resolution, a copy of which should be signed by the appropriate subdivision and submitted to the regional office of Dan River ASAP. Revisions approved by the Dan River ASAP Policy Board on Monday, September 26, 2011 Tim R. Bazber, Chairman Pittsylvania County Boazd of Supervisors P75 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 06/04/12 ITEM NUMBER: 13 Sheriff sOffice -Wellness Program -Phase III Sole Source Award SUBJECT/PROPOSAL/REOUEST: Sole Source Award STAFF CONTACT(S): Mr. Sleeper, Sheriff Taylor, Ms. Meeks ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes INFORMATION: INFORMATION: REVIEWED BY: BACKGROUND: In 2009 the Sheriff implemented Phase I of the Employee Wellness Program. The Jail Nurse conducted an EKG and drew blood samples from the employees that had volunteered to participate in the program. The Board awarded Phase II to Piedmont Prime Care/Centra Health for the medical and physical therapist screenings to be sure the employees could participate in strenuous activities. It also included the screening of the blood samples and reviewing the EKG and physical capability assessment per job description. We are now ready to implement Phase III of the program. This will include the Functional Movement Screen, body composition analysis, and a physical injury risk analysis using the Y-balance test. FMS (Functional Movement Systems) is the sole provider in the Pittsylvania County area of the FMS Pro software system, which will deliver personalized exercise programs in both paper and electronic format. This is the results phase of our program where as overall health and conditioning will be seen and data analysis recordings of each participant tracted. Data and performance measurements will allow for future application for continued employee wellness related goals. DISCUSSION: Attached is a letter from Functional Movement Systems stating that they are the sole provider in the Pittsylvania County area. A quote is attached from FMS for a total cost of $17,370 for Phase III of the Sheriff s Office Employee Wellness Program. $9,000 is available in the Byrne/JAG Grant (Rapid Deployment Team), line item 250-4.031741-3163 Consultants. The balance of $8,370 will be charged to the Sheriff s Local Budget -line item 100-4.031200- 311520 Wellness Program. That line item currently has a balance of $9,231. P76 Executive Summary Sheriff s Wellness Program -Phase III -Sole Source Page 2 RECOMMENDATION: The staff recommends that the Board award the contract to FMS (Functional Movement Systems) at a total cost of $17,370, as a sole source. P77 Functianel Movem¢nt Systems May 10, 2012 Donna Meeks, Purchasing Manager Pittsylvania County Finance Department 21 North Main Street P.O. Box 426 Chatham, VA 24531 Functional Movement Systems (FMS) is the creator of The Functional Movement Screen, which is a testing system used by professional athletes, military and many other high level organizations in their effort to improve performance and reduce injury risk This system has been trademarked and should only be implemented by exercise professionals who have become certified in the Functional Movement Screen. Functional Movement Systems will be offering functional testing through the Functional Movement Screen, body composition analysis, and a physical injury risk analysis using the Y-balance test FMS is the sale provider in the Pittsylvania County area of the FMS Pro software system, which will deliver personalized exercise programs to the Sheriffs Office Personnel in both paper and electronic format At the end of the program, each Sheriff will be retested in order to show any progress that has been made. Sincerely, Lee Burton, PhD, ATC, CSCS LB/vcg P78 Functional Movement Systems May 10, 2012 Proposal Outline for Pittsylvania County Sheriffs Department Wellness and Fitness Program History and Description: Functional Movement Systems (FMS) was formed in 1999 to improve the overall scope of rehabilitation, injury prevention, and performance enhancement in active individuals. FMS works to achieve these goals providing education and consulting services to a wide variety of professional organizations and individuals. Currently, FMS consults with industrial, collegiate sports organizations, and clinics over several states. Services that can be provided: Functional Movement Systems currently has the capability to provide movement screening, body composition, wellness and exercise program design as well as an exercise facility for the employees of the Pittsylvania County Sheriffs Department Movement screening is an advanced physical assessment that provides an individual exercise program for each employee. It specifically identifies physical weakness and flexibility problems that could actually increase potential injury risk. Current research shows that a fitness level alone is not the best indicator of injury in active occupations. Flexibility issues, balance issues, alignment and postural issues all play important roles in overall fitness. Movement screening targets early indicators of future musculoskeletal injury and incorporates the remedies for these into the exercise and fitness program. Functional Movement Systems also has a computerized body composition machine, which presents the most cutting-edge technology to assess percentage of body weight and muscle ratios in exercise participants. Body mass index charts are inaccurate and sometimes inconsistent whereas body composition tracks the amount of fat and muscle. This can give important direction and indicators to help target fitness goals toward reducing fat or adding muscle based on this scientific data. Body composition testing is a more thorough way to look at exercise benefits for Pittsylvania County employees as often gaining muscle and losing fat does not indicate an overall weight loss although the percentage of body fat could fall drastically without a change in overall body weight The body composition testing and movement screen will allow the physical therapist, athletic trainer and exercise professionals at Functional Movement Systems to individualize a program for each Pittsylvania County employee. At this point, each employee will receive an orientation to the facility as well as an individual P.0 Box 911 Chatham, Yp 24531 Phona: 434.432-3677 F~ 434.432-3367 Info~fanctionalmovement.cwn P79 program and to meet the staff. From that point, they will beput on auser-friendly program. Although we will not provide personal training services, our staff is accessible to them during their workouts. Their workouts will be presented to them in a file format and all exercises will be documented on sheets both with verbal instructions and photographs. In the event that screening reveals a musculoskeletal problem, Functional Movement Systems will quickly advise the employee about appropriate action and no extra fee will be incurred as this is a benefit of the wellness program. If physical therapy or orthopedic consultations are needed, we can help facilitate those arrangements if necessary. Goals of Program: • Enhance Understanding and increase awareness in the areas of Health and Fitness • Increase Performance and Durability in individuals • Reduce the Risk for injury and costs related to injuries Program Fees: Functional Movement Screen $75/person Computerized Body Composition test: $15/person Use of FMS Facility fee per person $25 jmonth Proposal Total: Functional Movement Screen (30 individuals x $75) $ 2,250.00 Computerized Body composition (48 individuals x $15) $ 720.00 Gym membership (48 individuals x $25/mo x 12 months) $14,400.00 TOTAL $17,370.00 Sincerely, ~~~~ Lee Burton, PhD, ATC, CSCS P.O Bax 911 Chatham, YA 24531 Plwna: 434.431-3677 Fmc 434.432-336T lnf'o~tanctlonatmovementcom P80 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Applications for Committees -New Board Policy 06-04-12 14 ~ SUBJECT/PROPOSAL/REOUEST: ACTION: INFORMATION: Yes New Program CONSENT AGENDA: ACTION: INFORMATION: BACKGROUND: The Honorable Brenda Bowman, representative from the Chatham-Blairs District, has requested that an application process be instituted by the Pittsylvania County Boazd of Supervisors for citizens of Pittsylvania County to make application for positions open for politican appointment to committees, boazds and commission of Pittsylvania County. DISCUSSION: Attached hereto aze proposals that were re-drafted from the City of Danville's application process for the Boazd of Supervisors to approve concerning citizen application for appointed positions. In addition, the Honorable Brenda Bowman has presented the issue of whether or not should be with no pay. This would require the Board of Supervisors to consider establishing ordinances that set up the definitions of pay or no pay, similaz to the Boazd of Supervisors' Chapter 22- Compensation for the Board of Supervisors, of the Pittsylvania County Code. RECOMMENDATION: Staff submits this for the Board of Supervisors for their review and approval. P81 STAFF CONTACT(S): ATTACHMENTS: Mr_ Cleenar Vow PITTSYLVANIA COUNTY BOARDS AND COMMISSIONS INFORMATION AND APPLICATION Serve on a Board or Commission Pittsylvania County, Virginia, is pleased to provide you with a guide to the County's boazds and commissions. It is hoped the information will be helpful and encourage you to shaze your talents and abilities through participation in County Government by volunteer service on a County board or commission. If you aze interested in serving on a board or commission, please complete the Boards and Commissions Application. For additional information about the appointment process, please contact the Clerk of the Board of Supervisors at (434) 432-7710. Current Boards and Commissions Dan River Alcohol Safety Action Program Dan River Small Business Development Center Danville Community College Boazd of Trustees Danville-Pittsylvania Community Policy and Management Board Danville-Pittsylvania Community Services Boazd Danville-Pittsylvania Regional Industrial Facility Authority Pittsylvania County Agricultural Development Board Pittsylvatua County Beautification Committee Pittsylvania County Board of Assessors Pittsyivania County Building Code Boazd of Appeals Pittsylvania County Community Action Boazd Pittsylvania County Industrial Development Authority Pittsylvania County Planning Commission Pittsylvania County Public Library Board Pittsylvania County Road Viewers Pittsylvatua County Service Authority Pittsylvania County Social Services Board Roanoke River Basin Association Southern Area Agency on Aging, Inc. Tri-County Lake Administrative Commission West Piedmont Planning District Commission P82 (PLEASE TYPE OR PRINT) PITTSYLVANIA COUNTY BOARDS AND COMMISSIONS APPLICATION I am interested in serving on an Authority, Boazd, Commission or Committee as follows: 1st Choice 2nd Choice 3rdChoice Name: (First); (Middle/Maiden); (Last) Home Address: (Street/Number); (City); (Zip); (Telephone) Email: Are you a registered voter in Pittsylvania County? Yes No Length of time at present address? Electoral District: Place of Birth: Date of Birth: Highest Education Received: Background: Civic Activities: (offices held, honors, etc.) Present Place of Employment: P83 Business Address: (Street/Number); (City); (State); (Zip); (Telephone) Job Title: Type of Organization: Job Duties: Do you have a valid Virginia driver's license? Yes explain Are your accounts current with the County (Taxes, etc.)? Yes explain References: (Persons who are not relatives). List name, address, and phone number(s). 1. 2. 3. Additional Information: (Time available, interests, unique qualifications, etc.) Criminal Record and Child Protective Services Information: (Provide information regazding the nature of the convictions and approximate date(s) of "Yes" answers.) 1. Except for minor traffic violations, have you been convicted of any violation of law? 2. Have you ever been convicted of a felony? 3. Have you ever been convicted of a misdemeanor involving moral turpitude (any offense involving lying, stealing, or cheating) since your eighteenth (18`x') birthday? No If no, please No_. If no, please P84 4. Are there any criminal charges or proceedings pending against you? I hereby certify that the information provided on this application is correct to the best of my knowledge and belief. I also hereby authorize the officials of the Central Criminal Records Exchange, and law enforcement official or officer, the Commissioner of the Department of Motor Vehicles, or any officer or employee of the Department of Motor Vehicles, the Commissioner of the Revenue of the County of Pittsylvania, Virginia, the Treasurer of the County of Pittsylvania County, Virginia, the Director of Central Collections for the County of Pittsylvania, Virginia, and/or any other person or official to provide any information relating to my record with respect to convictions for traffic violations or other offenses involving the operation of a motor vehicle, felony, or misdemeanor convictions, if any, and/or taxes assessed against me or my property which are delinquent, if any, to the County Clerk, the Board of Supervisors of Pittsylvania County, Virginia, and/or to any other person designated by the Board of Supervisors to receive such information. Date: Signed: I AM WILLING TO SERVE ON MORE THAN ONE (1) AUTHORITY, BOARD, OR COMMISSION CONCURRENTLY. YES NO NOTE: Successful candidates for the Board of Planning Commission and IDA, are required by State Law to complete a Conflict of Interest Form as a condition of taking office and thereafter annually on or before January 15cn. PLEASE RETURN APPLICATION TO: William D. Sleeper Pittsylvania County Administrator P.O. Box 426 Chatham, Virginia 24531 Telephone: (434) 432-7710 Fax: (434) 432-7714 Email: Dan.Sleeper@pittgov.org P85 arPOivTViEVTs P86 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Appointment -Dan River Small Business 06-04-2012 15 Development Center q SUBJECT/PROPOSAL/REOUEST: Appointment Boazd of Directors for the Dan River Small Business Development Center ACTION: Yes CONSENT AGENDA: ACTION: INFORMATION: STAFF CONTACT(S): Mr. Sleeper INFORMATION: ATTACHMENTS: No REVIEWED BY: BACKGROUND: Agencies, Boazds and Commissions that operate under Pittsylvania County make nominations to the Board of Supervisors for appointments representing each election district within the County, or aze appointed to represent Pittsylvania County as part of a regional organization. DISCUSSION: The Chairman of the Boazd of Supervisors has requested before any nominations for appointments are made to any committees, boazds, agencies or commissions, that the name be submitted to the Board of Supervisors prior to the boazd meeting of the proposed candidate to be nominated for an appointment to that board, agency, committee or commission. (a) Mr. Glenn Giles represents the Private Sector on the Boazd of Directors for the Dan River Small Business Development Center, and is currently the Vice-Chairman of the Board. This seat's term will expire on June 30, 2012 and Mr. Giles no longer wishes to serve as the Private Sector representative. This seat is a 2-yeaz term. Members may serve up to two 2-yeaz consecutive terms. The Honorable Brenda Bowman has nominated Mr. Shannon Hair for consideration of this appointment. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration. P87 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Appointment -Danville-Pittsylvania Community 06-04-2012 16 Services Board of Directors -Staunton River District SUBJECT/PROPOSAL/REOUEST: Appointments to Danville-Pittsylvania Community Services Boazd of Directors: Staunton River District STAFF CONTACT(S): Mr. Sleeper ACTION: Yes CONSENT AGENDA: ACTION: INFORMATION: ~ INFORMATION: ATTACHMENTS: No REVIEWED BY: BACKGROUND: Agencies, Boards and Commissions that operate under Pittsylvania County make nominations to the Boazd of Supervisors for appointments representing each election district within the County. The Danville-Pittsylvania Community Services Board of Directors is a boazd in which a representative from each district is appointed by the Boazd. DISCUSSION: The Chairman of the Board of Supervisors has requested before any nominations for appointments are made to any committees, boards, agencies or commissions, that the name be submitted to the Boazd of Supervisors prior to the boazd meeting of the proposed candidate to be nominated for an appointment to that board, agency, committee or commission. The Staunton River District seat on the Boazd of Directors for the Danville-Pittsylvania Community Services Boazd has a term that will expire on June 30, 2012. Members may serve up to three 3-yeaz consecutive terms. Mr. Dean Jennings holds a seat with a term that will expire on June 30, 2012. Mr. Jennings has already held three (3) consecutive 3-yeart terms and is not eligible for re-appointment. This position represents the Staunton River District. The Honorable Marshall Ecker has submitted the name of Gerald Milliman to be considered for this appointment. RECOMMENDATION: Staff submits this to the Boazd of Supervisors for their review and consideration. P88 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Appointment - Pittsylvania County Library Boazd of 06-04-2012 17 Trustees -Staunton River District SUBJECT/PROPOSAL/REOUEST: Fulfillment of term on Library Board of Trustees ACTION: Yes INFORMATION: Staunton River District STAFF CONTACT(S): Mr. Sleeper CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: No REVIEWED BY: ~4- BACKGROUND: Agencies, Boazds and Commissions that operate under Pittsylvania County make nominations to the Boazd of Supervisors for appointments representing each election district within the County. The Danville-Pittsylvania Community Services Boazd of Directors is a board in which a representative from each district is appointed by the Board. DISCUSSION: The Chairman of the Boazd of Supervisors has requested before any nominations for appointments are made to any committees, boazds, agencies or commissions, that the name be submitted to the Boazd of Supervisors prior to the board meeting of the proposed candidate to be nominated for an appointment to that board, agency, committee or commission. Currently Ms. Lucy Johnson holds a seat as the Staunton River District representative on the Pittsylvania County Library Board of Trustees with a term that will expire June 30, 2015. Ms. Johnson can no longer serve on that boazd and a new appointment will need to be made to fulfill the remainder of that term. The Honorable Marshall Ecker has submitted the name of Michael Hudson to be considered for this appointment. RECOMMENDATION: Staff submits this to the Boazd of Supervisors for their review and consideration. P89 REPORTS FRO=M BOARD _I~IE_I~IBERS P90 REPORTS FROM LEGAL COti~TSEL P91 REPORTS FROM coLVTY ADVII~TISTRATOR P92 PITTSYLVANIA COUNTY VIRGINIA Darrell W. Dalton, Superintendent Building & Grounds Department 51 N. Main St. P.O. Box 426 Chatham, Virginia 24531 E-mail: darrell.dalton@pittgov.org Phone (434)432-7958 Fax (434) 432-2294 Gretna/Hurt (434) 656-6211 Bachelors Hall/Whitmell (434) 797-9550 MEMORANDUM To: Otis S. Hawker, Assistant County Administrator n~ From: Heather Inge, Secretary of Building & Grounds ~'~'~`~ ~ v Date: May 31, 2012 Subject: COMPLETED WORK ORDERS -MAY 2012 Attached please find a listing, by department, of completed work orders for the month of May. This list does not reflect work orders in progress but not yet completed, actual expenses incurred, or routine maintenance necessary for the smooth operation of the County facilities. However, it does reflect the total number of man-hours. Presently, there aze approximately 20 work orders still outstanding. If you have any questions concerning this, please do not hesitate to contact me. HI Attachment cc: William D. Sleeper, County Administrator Darrell W. Dalton, Superintendent of Building & Grounds P93 Regular Meeting May 7, 2012 being based on student achievement on state assessments during the 2010-2011 and 2009-2010 school years; and WHEREAS, Mt. Airy Elementary School in Pittsylvania County has been recognized as a "Title I Distinguished School " for maintaining full state accreditation under the Commonwealth's Standards of Learning Program for two consecutive years, meeting federal benchmarks in reading and mathematics and having average test scores in both subjects at the 60<h percentile or higher without using the safe harbor provision; and WHEREAS, the students and teachers of Mt. Airy Elementary School have brought recognition not only to themselves for the exemplary accomplishments and expertise, but to their school and to their County and its citizens and the Renan community; THEN BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors, on behalf of all of the citizens of Pittsylvania County, express their sincere appreciation, admiration, and congratulations to Mt. Airy Elementary School for their dedication and achievement of academic excellence; and BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to Mt. Airy Elementary School. PITTSYLVANIA COUNTYBOARD OFSUPERVISORS PROCLAMATION NATIONAL POLICE WEEg May 13-19, 2012 Whereas, the Congress and President of the United States have designated May 1 S as Peace O, f~icers Memorial Day, and the week in which it falls as Police Week; and Whereas, the members of the law enforcement agency of Pittsylvania County plays an essential role in safeguarding the rights and freedoms of the citizens of Pittsylvania County; and Whereas, it is important that all citizens know and understand the problems, duties and responsibilities of their sheriff department, and that members of our sheriff department recognize their duty to serve the people by safeguarding life and property, by protecting them against violence or disorder, and by protecting the innocent against deception and the weak against oppression or intimidation; and Whereas, the Sheriff's Department of Pittsylvania County has grown to be a modern and scientific law enforcement agency which unceasingly provides a vital public service; then Now, Therefore, the Pittsylvania County Board of Supervisors call upon all citizens of Pittsylvania County and upon all patriotic, civil, and educational organizations to observe the week of May 13 through May 19, 2012, as Police Week with appropriate ceremonies in which - all of our people may join in commemorating police officers, past and present, who by their faithful and loyal devotion to their responsibilities have rendered a dedicated service to their communities and, in doing so, have established for themselves an enviable and enduring reputation for preserving the rights and security of all citizens; and P28 Regulaz Meeting May 7, 2012 Furthermore, the Board of Supervisors calls upon all citizens of Pittsylvania County to observe Monday, May 14, 2012 as Peace Officers Memorial Day in Pittsylvania County in honor of those peace officers who, through their courageous deeds, have lost their lives or have become disabled in the performance of duty. Public Hearin: Public Hearing to receive citizen input on proposed amendment to Pittsylvania County Code Chapter 17. Pursuant to the provisions of and authority contained in Section 15.2-2159 of the Code of Virginia, 1950, as amended, the Pittsylvania County Board of Supervisors does hereby propose to establish a Solid Waste Disposal Fee. Mr. Barber opened the public hearing at 7:31 pm. Mr. Sleeper explained the purpose of the public hearing was to receive citizen input on a proposed ordinance that is authorized by § 15.2-2159 of the Code of Virginia, 1950, as amended. The Board has worked for several months on developing a solid waste fee as additional income to the 2012/2013 annual budget. The current proposed budget is recommending a $5 per household monthly fee for Solid Waste. This will add Article III to Chapter 17 of the Pittsylvania County Code. Following the public hearing, the Board of Supervisors may approve the ordinance, which would require a Roll Call Vote. The first person to speak was Mr. George Stanhope of the Callands-Gretna District who preferred the Board's original idea of putting the $S per month fee on the utility bills as opposed to the current proposal of the fees being placed on the bi-annual tax bills sent out by the County. Mr. Stanhope stated that he did approve of the County's adopting the fee. Ms. Deborah Lovelace, also of the Callands-Gretna District, did not approve of the fee and felt it would burden those people who least could afford it. Ms. Lovelace felt the annual amount of the proposed solid waste fee would end up being higher than a 4 percent increase on real estate for those persons with modest homes-homes that were assessed at $75,000 or less, and asked the Board to at the very least postpone imposing the fee for at least another year. Mr. Phillip Lovelace of the Callands-Gretna District also opposed the solid waste fee. Mr. James Dehart of the Westover District felt the taxpayers were already paying for the landfill area and now it seemed the Board wanted the citizens to pay to use it and questioned exactly who would be allowed to use it. Mr. Dehart felt if all the waterline projects that the taxpayers were funding were to be cut, those dollars could be saved in the budget and this new fee would be necessary. Ms. Mary Catherine Plaster of the Chatham-Blairs District was also opposed to the proposed solid waste fee and stated the Towns of Chatham, Gretna, and Hurt should pay this fee for their residents since the residents were already being charged by the Towns for pickup services and believed it be a form of tax by another name. Mr. Darriel Barnette of the Chatham-Blairs District made comments against the proposed 2012/13 County budget, but stated his biggest complaint was concerning how tax moneys were being spent, particularly on industrial pazks and waterlines that weren't going towards industries and no one connecting to the service. Mr. Barnette felt departments should be reduced and entities that have outlived their purpose should be dissolved. Ms. Barbaza Hudson of the Callands-Gretna District stated that the Commissioner of Revenue should be done away with; that parents need to pay their way in recreation; that the Industrial Development Authority, the Economic Development Authority and the County's Office of Economic Development were redundant entities, that the Pittsylvania County Service Authority should be a department under County Administration and not an authority. Ms. Hudson felt a significant amount of money could be saved it some of those suggestions were implemented. Mr. Joe Spence of the Dan River District stated everyone should be recycling as much of their solid waste as possible; that the Institute for Advanced Learning and Reseazch should be used to find a way to use the landfill solid waste for an energy source; and that the County should revert back to when people paid their own way through schools and get away from socialism. No one else signed up to speak and Mr. Barber closed the public hearing at 7:58pm. A motion was made by Mr. Snead, seconded by Mr. Barksdale, to approve the P29 Regular Meeting May 7, 2012 proposed amendment to Chapter 17 of the Pittsylvania County Code, pursuant to the provisions of and authority contained in § 15.2-2159 of the Code of Virginia, 1950, as amended, which will also include a monthly $5 solid waste fee, of which said fee would be placed on the County's twice-a-yeaz tax tickets. A substitute motion was made by Mr. Hagerman, seconded by Mr. Ecker, to send the entire proposed budget back to the Finance Committee. After discussion, Mr. Hagerman amended his substitute motion to only send back the proposed solid waste fee back to the Finance Committee, which Mr. Ecker seconded. The following roll call vote was recorded for the amended substitute motion: Mr. Harville-Yes; Mr. Snead-No; Mr. Bazksdale-No; Mr. Hagerman-Yes; Ms. Bowman-No; Mr. Ecker-Yes; and Mr. Bazber-No. Mr. Hagerman's amended substitute motion failed by a 4-3 vote. The following roll call vote was recorded for Mr. Snead's motion: Mr. Snead-Yes; Mr. Bazksdale-Yes; Mr. Hagerman-No; Ms. Bowman-Yes; Mr. Ecker-No; Mr. Harville-No; and Mr. Bazber-Yes. Mr. Snead's motion passed by a 4 to 3 vote. Mr. Ecker stated that he would like to see some funding going towazds recycling programs by using some of the money collected from the solid waste fees and asked if the County Attorney could contact the Commonwealth's Attorney General to see if this is possible. New Business Mr. Eric Deaton, Chief Executive Officer of the Danville Regional Medical Center, Danville, Virginia, gave a brief presentation to the Board on updates of the medical center and new programs/facilities in the County that included a synopsis of: anew residency program; working with the Danville Community College for 60 nursing scholazships; working similarly with Averett University on Nursing B.S. scholarships; four new medical clinics in the County; an urgent caze center that is open during the weekends; child caze programs; chairing the 2012 United Way program; and numerous other programs being developed to help citizens throughout Danville and Pittsylvania County. Mr. Deaton stated that Danville Regional Medical Center employs 1500 and slightly over 1000 aze County residents. The Board commended Mr. Deaton his leadership and on how he and his staff have done a wonderful job in bringing all these services to citizens of the County and City of Danville. Recommendations from the Finance Committee: (1) The Finance Committee recommended the full Boazd of Supervisors approve the advertised School Budget by classification, totaling $87,170,899 with $14,790,922 in local funds, with an amendment to be made in June 2012 once the County receives all the final numbers from Richmond to approve the final 2012-2013 school budget. The following roll call vote was recorded: Mr. Ecker-yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Bazksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; and Mr. Barber-Yes. The Board unanimously approved the Finance Committees recommendation regarding approval of the 2012/13 school budget. SCHOOL BOARD Adopted Proposed Budget Budget 2011-2012 2012-2013 f:7~iL~1-~11L~C~i From Sales Tax 8,678,101 9,065,767 From State Funds 44,040,696 45,781,292 From Federal Funds 10,590,369 8,372,272 From Local Funds 13,696,012 14,790,922 P30 Regular Meeting May 7, 2012 Cafeteria Receipts From Other Funds Total EXPENDITURES Instruction Admn./Attend & Health Svcs Pupil Transportation Operation & Maintenance Non-Instructional Operations Facilities Technology Cafeteria Total 4,899,467 4,957,312 1,778,631 4,203,334 $ 83,683,276 $ 87,170,899 56,211,097 60,435,200 3,190,947 3,296,594 5,983,750 5,790,314 6,601,876 6,638,528 2,805,478 2,877,459 1,563,363 648,229 2,427,298 2,527,263 4,899,467 4,957,312 $ 83,683,276 $ 87,170,899 (2) The Finance Committee recommended that the full Boazd of Supervisors, in accordance with §58.1-3912 of the Code of Virginia, 1950 as amended, extend the current due date for taxes under Section 6-1.2(A) of the Pittsylvania County Code from June 5~' to July 16~', 2012 for the 2012 yeaz only and declare it an emergency ordinance change but would become effective immediately, and have 60 days to have the required public heazing that modifies Section 6-1.2(A) of the Pittsylvania County Code, changing the first installment due date for taxes from June 5~' to July 16~' for the 2012 year only. The following roll call vote was recorded: Mr. Hazville-Yes; Mr. Snead-Yes; Mr. Bazksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes; and Mr. Bazber-Yes. The Finance Committee's motion concerning the aforementioned tax due date change was unanimously approved by the Board. Mr. Harville asked that Ms. Teresa Easley, Treasurer for Pittsylvania County, send a letter to the Boazd explaining why this needed to occur. (3) The Finance Committee recommended the full Boazd of Supervisors consider Budget Resolution 2012-OS-O1 after the public hearing on the Solid Waste Fee. Motion was made by Mr. Snead, seconded by Mr. Barksdale, to approve Resolution 2012-OS-O1. A substitute motion was made by Mr. Ecker, seconded by Mr. Hagerman, to remove 310-4-094150-81825, the Orphanage Road-Jefferson Road Waterline Project, totaling $332,000, from the budget and pass the remainder of the advertised 2012/13 budget. The following roll call vote was recorded for Mr. Ecker's substitute motion: Mr. Snead-No; Mr. Bazksdale-No; Mr. Hagerman-No; Ms. Bowman-No; Mr. Ecker-Yes; Mr. Hazville-No; and Mr. Bazber-No. Mr. Ecker's substitute motion failed by a 6-1 vote of the Boazd. The following roll call vote was recorded for the original motion: Mr. Bazksdale-Yes; Mr. Hagerman-No; Ms. Bowman-Yes; Mr. Ecker-No; Mr. Harville-yes; Mr. Snead-Yes; and Mr. Bazber-No. Mr. Snead's motion passed by a 4 to 3 vote of the Boazd. Presented: May 7, 2012 Adopted: May 7, 2012 P31 Regular Meeting May 7, 2012 RESOLUTION 2012-05-O1 VIRGINIA: At a regular meeting of the Pittsylvania County Board of Supervisors on Monday, May 7, 2012 in the General District Courtroom in the Edwin R. Shields Courthouse Addition in Chatham, Virginia, the following resolution on the annual budget for Fiscal Year 2013 was presented and adopted. WHEREAS, the laws of the Commonwealth of Virginia require the governing body to prepare and approve a budget for fiscal and planning purposes, not withstanding additional requirements for the schools, including revenues and expenditures for the ensuing year by May 1, 2012; and WHEREAS, the laws of the Commonwealth of Virginia control the distribution of funds by appropriations giving the Board of Supervisors authority to set such appropriations at such periodic basis as outlined in Section 15.2-2506 of the Code of Virginia, being further identified in this Resolution with Exhibit A and Exhibit B; and WHEREAS, a public hearing has been properly advertised and held on April 10, 2012, in accordance with state statute as shown by the affidavit of the publisher; then, BE IT HEREBY RESOLVED, by the Board of Supervisors of the County of Pittsylvania, that there be hereby adopted and appropriated a budget for Fiscal Year 2013, the full and complete budget is contained in the document entitled: "PITTSYLVANIA COUNTY ADOPTED BUDGET" FISCAL YEAR 2013 JULY 1, 2012 -JUNE 30, 2013 TOTALING: $ 186,796,834 BE IT FURTHER RESOLVED, that the estimated budget total of $186,796,834 includes $14,790,922 total local effort for the Pittsylvania County Schools, and $2,010,002 in reallocated carryovers for Capital Improvements, $1,441,037 carryover for Industrial Development Local. Included in this budget is an approval of supplements for employees of the Sheriff s Department including the jail. Iri addition, it includes a continued supplement of $10,000 each for the Treasurer, Commissioner of Revenue and Clerk of Courts and $5,000 for the Commonwealth's Attorney for salary supplements. BE IT STILL FURTHER RESOLVED, that the funds of the School Budget, the Library Board, and the Welfare Board shall be expended only by order and approval of those respective boards and that no money shall be paid out for such contemplated expenditures unless and until there has first been made an appropriation for such contemplated expenditures by the Board of Supervisors; and, BE IT STILL FURTHER RESOLVED that the School Budget estimate for FY 2012-2013 be set at $87,170,899 with the local funds provided by the Board of Supervisors set at $14,790,922 to be funded by classification as allowed by the Code of Virginia, 1950 as amended, and the school board to report back in amounts requested to be funded in each classification if different than shown in the approved budget. P32 Regular Meeting May 7, 2012 The local funds include the following: General Fund Local $14,790,922 (Includes $45,000 Solid Waste) BE IT STILL FURTHER RESOLVED, that the Boazd of Supervisors shall receive quarterly revenue and expenditure reports compazing receipts and expenditures to the approved budget from the Office of the County Administrator; and, BE IT STILL FURTHER RESOLVED, that the unit tax levy for the yeaz commencing January 1, 2012 shall be as follows: Real Property: Mobile Homes and Barns: Machinery and Tools: Contract Carrier: $.56 per $100 of assessed value, 100% mazket value $.56 per $100 of assessed value, 100% mazket value $ 4.50 per $100 of assessed value at 10% of original cost $4.50 per $100 of assessed value at fair mazket value Personal Property: $8.75 per $100 of assessed value, 30% of mazket value. In accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly any qualifying vehicle sitused within the county commencing January 1, 2012, shall receive personal property tax relief in the following manner: ^ Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief; ^ Personal use vehicles valued at $1,001 to $20,000 will be eligible for 56% tax relief; ^ Personal use vehicles valued at $20,001 or more shall only receive 56% tax relief on the first $20,000 of value; and ^ All other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use vehicles, motor home, etc.) will not be eligible for any of tax relief under this program. Generating Equipment: Capital Merchant Tax: Consumer Utility Tax: $.56 per $100 of assessed value, 100% of market value $ 2.75 per $100 of assessed value, 30% of inventory value 20% of the first $15.00 monthly for residential users and 20% of the first $100.00 monthly for commercial or industrial users, except as required for Gas and Electricity, as defined by P33 Regular Meeting May 7, 2012 Chapter 6 Section 13 of the Pittsylvania County Code 1975 as amended AND BE IT FURTHER RESOLVED that the following fees will also be collected by Pittsylvania County for tax yeaz beginning January 1, 2012 and for the fiscal yeaz beginning on July 1, 2012: Motor Vehicle Fee: $38.75 per vehicle, except as specified by ordinance Solid Waste Fee: $5.00 per household per month, except as specified by ordinance AND BE IT FURTHER RESOLVED by the Pittsylvania County Boazd of Supervisors that, for the fiscal yeaz beginning on July 1, 2012, and ending on June 30, 2013, the following sections are hereby adopted. Section 1. The cost center shown on the attached table labeled Appropriations Resolution, Exhibit A, aze hereby appropriated from the designated estimated revenues as shown on the attached table labeled Appropriations Resolution, Exhibit A. This appropriation does include the unappropriated surplus. Funds may be appropriated by the Boazd of Supervisors as needed during FY 2013 subject to the Board's by-laws for appropriations. Section 2. Appropriations, in addition to those contained in this general Appropriations Resolution, may be made by the Boazd of Supervisors only if there is available in the fund unencumbered or unappropriated sums sufficient to meet such appropriations. Section 3. All appropriations herein authorized shall be on the basis of cost centers for all departments and agencies excluding schools. The regulaz school fund is specifically appropriated by category as listed on Exhibit A. Section 4. The School Board and the Social Services Boazd aze sepazately granted authority for implementation of the appropriated funds for their respective operations. By this resolution the School Boazd and the Social Services Boazd are authorized to approve the transfer of any unencumbered balance or portion thereof from one line item of expenditure to another within the same classification in their respective funds in any amount. Transfers between classification or funds require approval of the Boazd of Supervisors. Section 5. The County Administrator is expressly authorized to transfer any unencumbered balance or portion thereof from one line item of expenditure to another within the same cost center for the efficient operation of government. Section 6. All outstanding encumbrances, both operating and capital, at June 30, 2012 shall be reappropriated to the FY 2013 fiscal year to the same cost P34 Regular Meeting May 7, 2012 center and account for which they are encumbered in the previous year. A report of which shall be submitted to the Boazd. Section 7. At the close of the fiscal yeaz, all unencumbered appropriations lapse for budget items other than the School Cafeteria Receipts Fund 209, the State Restricted Seizure Fund -Sheriff241, the Federal Restricted Seizure Fund 242, the State Restricted Seizure Fund -Commonwealth's Attorney 243, the Federal Restricted Seizure Fund -Commonwealth's Attorney 244, the Animal Friendly Plates Fund 245, the Grants Fund 250, the Work Force Investment Act Fund 251, Law Library Fund 260, the Library Memorial Gift Fund 265, Cash Bonds Fund 305, the County Capital Improvements Fund 310, the Jail Inmate Management Fund 311, the Courthouse Maintenance Fund 312, the Jail Operating Fund 313, the Courthouse Security Fund 314, the Jail Processing Fund 315, the Rural Roads Fund 320, the Industrial Development Local Fund 325, the Industrial Development Cyclical Fund 330, the School Bond Fund 410, the Landfill Bond Fund 415, the E911 Bond Fund 416, the Social Services Bond Fund 420, the Debt Service Reserve Fund 425, the Bond Fund-Schools 435, the Landfill Enterprise Fund 520, the Rescue Billing Fund 530, the Special Welfare Fund 733 and the Pittsylvania County Employees Health Plan 734. Thus, all cancelled cash balances shall revert back to the General Fund. Section 8. Appropriations designated for capital projects will not lapse at the end of the fiscal yeaz but shall remain appropriated until the completion of the project or until the Boazd of Supervisors, by appropriate ordinance or resolution, changes or eliminates the appropriation. Upon completion of a capital project, the County Administrator is hereby authorized to close out the project and transfer to the funding source any remaining balances. This section applies to all existing appropriations for capital projects at June 30, 2012 and appropriations in the FY 2013 Budget. The County Administrator is hereby authorized to approve construction change orders to contracts up to an increase of $10,000.00 and approve all change order for reduction of contracts. Section 9. The approval of the Boazd of Supervisors of any grant of funds to the County shall constitute the appropriation of both the revenue to be received from the grant and the County's expenditure required by the terms of the grant, if any. The appropriation of grant funds will not lapse at the end of the fiscal yeaz but shall remain appropriated until completion of the project or until the Boazd of Supervisors, by appropriate resolution, changes or eliminates the appropriation. The County Administrator may increase or reduce any grant appropriation to the level approved by the granting agency during the fiscal yeaz. The County Administrator may approve necessary accounting transfers between cost centers and funds to enable the grant to be accounted for the in correct manner. Upon completion of a grant project, the County Administrator is authorized to close out the grant and transfer back to the funding source any remaining balance. This section applies to appropriations for grants outstanding at June 30, 2012 and appropriations in the FY 2013 Budget. P35 Regulaz Meeting May 7, 2012 Section 10. The County Administrator may reduce revenue and expenditure appropriations related to programs funded all or in part by the Commonwealth of Virginia and/or the Federal Government to the level approved by the responsible state or federal agency. Section 11. The County Administrator is authorized to make transfers to the various funds for which there are transfers budgeted. The County Administrator shall transfer funds only as needed up to amounts budgeted or in accordance with any existing bond resolutions that specify the matter in which transfers aze to be made. Section 12. The Treasurer may advance monies to and from the various funds of the County to allow maximum cash flow efficiency. The advances must not violate County bond covenants or other legal restrictions that would prohibit an advance. Section 13. All purchases with funds appropriated herein shall be made in accordance with the County purchasing ordinance and applicable state statutes. Section 14. It is the intent of this resolution that funds be expended for the purposes indicated in the budget; therefore, budgeted funds may not be transferred from operating expenditures to capital projects or from capital projects to operating expenses without the prior approval from the Boazd of Supervisors. Also, funds may not be transferred from one capital project to another without the prior approval of the Boazd of Supervisors. Section 15. The County Administrator is authorized, pursuant to state statute, to issue orders and warrants for payments where funds have been budgeted, appropriated, and where sufficient funds are available. A warrant register shall be presented to the Boazd of Supervisors not less frequently than monthly. Section 16. Subject to the qualifications in this resolution contained, all appropriations are declared to be maximum, conditional and proportionate appropriations - the purpose being to make the appropriations payable in full in the amount named herein if necessary and then only in the event the aggregate revenues collected and available during the fiscal year for which the appropriations are made aze sufficient to pay all the appropriations in full. Otherwise, the said appropriations shall be deemed to be payable in such proportion as the total sum of all realized revenue of the respective funds is to the total amount of revenue estimated to be available in the said fiscal year by the Board of Supervisors. Section 17. All revenue received by any agency under the control of the Board of Supervisors or by the School Boazd or by the Social Services Boazd not included in its estimate of revenue for the financing of the fund budget as submitted to the Board of Supervisors may not be expended by said agency under the control of the Board of Supervisors or by the School Boazd or by the Social Services Board without the consent of the Board of Supervisors being first obtained. Nor may any of these agencies or boazds make expenditures, which will exceed a specific item of an appropriation. P36 Regular Meeting May 7, 2012 Section 18. Allowances out of any of the appropriations made in this resolution by any or all county departments, bureaus or agencies under the control of the Boazd of Supervisors to any of their officers and employees for expense on account of the use of such officers and employees of their personal automobiles in the discharge of their official duties shall be paid at the same rate as that established by the Internal Revenue Service and shall be subject to change from time to time to maintain like rates. Section 19. The County Administrator is directed to establish eight (8) petty-cash accounts under non-departmental from funds in this budget for central purchasing, the landfill, building inspections, zoning and recreation in accordance with Section 15.2-1229 of the Code of Virginia as amended, 1950 with management plans as directed by the County Auditor. Section 20. All previous appropriation ordinances or resolutions to the extent that they aze inconsistent with the provisions of this resolution shall be and the same aze hereby repealed. Section 21. This resolution shall be effective on July 1, 2012. Motion was made by Mr. Barksdale, seconded by Mr. Harville, to approve the Deed of Bazgain and Sale transferring the railroad spur from Norfolk Southern Railway to the Intertape Polymer Corporation Building in the Ringgold West Industrial Pazk and authorize the Chairman of the Boazd of Supervisors to sign on the behalf of Pittsylvania County in order to transfer this property. The Boazd unanimously approved Mr. Bazksdale's motion. Motion was made by Mr. Ecker, seconded by Mr. Harville, to approve an agreement with Norfolk Southern Railway Company, subject to legal review, that requires fee of $11,200 from Pittsylvania County to Norfolk Southern Railway Company for the rights to cross the Norfolk Southern Railway to install a force main under the railway that will continue to the Town of Altavista, of which funds for this fee payment would come from the grand fund for the Hurt Water and Sewer line project, and motion further authorizes the Chairman of the Boazd of Supervisors to sign on the behalf of Pittsylvania County. Mr. Ecker's motion passed by a 6-1 majority vote of the Board, with Mr. Bazber opposing. Motion was made by Mr. Harville, seconded by Mr. Ecker, to approve a request from the Riverbend Volunteer Fire Department to authorize the transfer of the first available surplus vehicle from the Sheriff's Department fleet, to be utilized by the fire department for emergency and transportation needs, with the requirement that if the fire department no longer needs this vehicle, it is to be returned to the Pittsylvania County Boazd of Supervisors to be surplused to the public. Mr. Harville's motion was unanimously approved by the Boazd. Motion was made by Mr. Harville, seconded by Mr. Bazksdale, to authorize the County Administrator to sign the required contract dated April 30, 2012 for a total of $29,950 with the firm of Reynolds-Clark Development, Inc. of Crretna, Virginia for the necessary engineering of the Orphanage RoadlJefferson Road waterline, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Ecker, to approve the reassessment contract with Wingate Appraisal Service at $11.50 per parcel of real estate in Pittsylvania County and $5.75 for manufactured mobile homes, with an estimated total cost for parcels and P37 Regular Meeting May 7, 2012 manufactured homes at $613,847. Mr. Harville's motion was unanimously approved by the Board. Motion was made by Mr. Bazksdale, seconded by Ms. Bowman, to approve sending a letter to the Virginia Department of Conservation and Recreation requesting they evaluate for Scenic River Designations both the Banister River (from its headwaters at Beazskin Creek and Strawberry Creek, to the Halifax County line) and the Staunton River (from the Leesville Dam to the Halifax County Line) in Pittsylvania County. This request would join a same request from Halifax County. Mr. Bazksdale's motion was unanimously approved by the Boazd. Motion was made by Mr. Harville, seconded by Mr. Ecker, to approve the reappropriation of funds as follows: $279.13 to Boazd of Supervisors-Travel (100-4-011010- 5500), $190.00 to Sheriff-Wrecker Service (100-4-031200-3170), $21.97 to Sheriff-Fuel (100-4- 031200-6008), $60.00 to Sheriff-Parts (100-4-031200-6030), $1,187.55 to Extradition (100-4- 033100-5550), $260.00 to Library-Postage (100-4-073100-5210), $784.31 to Library-Computer Supplies (100-4-073100-6021), $12,883.06 to WIA-Rent (251-4-353160-5420). Mr. Harville's motion required a 10-Day Layover. Motion was made by Mr. Ecker, seconded by Mr. Snead, to approve appropriation of $312.02 to the Employee Fund line item in the Sheriff's FY 2012 budget (100-4-031200-6029). The following roll call vote was recorded: Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker- Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; and Mr. Bazber-Yes. Mr. Ecker's motion was unanimously approved by the Boazd. Motion was made by Mr. Snead, seconded by Mr. Harville, to approve an appropriation of $1,494 for the Byrne Justice Assistance Grant. The following roll call vote was recorded: Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Bazksdale-Yes; Mr. Hagerman-Yes; and Mr. Barber-Yes. Mr. Snead's motion was unanimously approved by the Boazd. Mr. Gary Thomas of the Callands-Gretna District spoke to the Boazd of Supervisors, asking for them to consider using potential money they may acquire if the old Chatham Elementary School is sold to take those funds to Ashland and bid to buy the name of the State Fair of Virginia. Added Items Motion was made by Mr. Hagerman, seconded by Mr. Harville, to approve Resolution 2012-OS-03, requesting that the Virginia Department of Transportation (VDOT) do a speed study and reduce the speed limit as necessary on a portion of the Museville Road (SR 626) from the intersection of Sago Road (SR 969) and the Museville Road to the intersection of Anderson Mill Road (SR 649) and the Museville Road; approximately 1.5 miles, and authorize the County Administrator to forwazd the resolution to VDOT for its review and consideration, which was unanimously approved by the Board. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2012-OS-03 P38 Regular Meeting May 7, 2012 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on Monday, May 7, 2012, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following resolution was presented and adopted: WHEREAS, the Virginia Department of Transportation is charged with the responsibility of insuring that the speed limits established on these secondary roads provide both the protection, consideration of the public and posting of those speeds; and WHEREAS, the Museville Road (SR 626), from the intersection of the Sago Road (SR 969) and Museville Road to the intersection of Anderson Mill Road (SR 649) and the Museville Road, a distance of approximately 1.5 miles, in the Callands-Gretna District appeazs to have a need for reduction in speed to 35 miles per hour due to safety factors, heavy traffic use and congestion in a residential area; then BE IT HEREBY RESOLVED, that the Pittsylvania County Boazd of Supervisors respectfully request the Virginia Department of Transportation to review the speed limit on Museville Road (SR 626), from the intersection of the Sago Road (SR 969) and Museville Road to the intersection of Anderson Mill Road (SR 649) and the Museville Road, a distance of approximately 1.5 miles. Motion was made by Mr. Snead, seconded by Mr. Harville, to pass a motion invoking the exemptions under Section 35-40 of the Pittsylvania County for the designated sites for the radio towers, which include: the Grit compactor site, the Mt. Airy compactor site; Rockford School Road compactor site; the Callands compactor site; the Cascade compactor site; and the Dan River Middle School site, that states "Property owned by Pittsylvania County or any designated agent of Pittsylvania County which is devoted to or intended for government uses is exempt from this Zoning Ordinance ". Mr. Snead's motion was unanimously approved by the Boazd. Motion was made by Ms. Bowman, seconded by Mr. Harville, to submit an application for the Virginia Association of Counties (VACo) 2012 Achievement Awazds under the environmental category concerning the efforts of the Pittsylvania County Beautification Committee, and the communities within Pittsylvania County in their involvement of the County's cleanup day, April 21, 2012, and to authorize the County Administrator to sign the completed application and forwazd it to VACo, which was unanimously approved by the Boazd. Ms. Bowman stated she would draft all the documents necessary for the application to submit to the County Administrator for his review and signature. Motion was made by Mr. Harville, seconded by Mr. Snead, to approve setting a public hearing in accordance with § 15.2-1800 of the Code of Virginia, 1950, as amended, for the public or private sale of property located on Sydenham Street in Pittsylvania County that the County took over in 2009, and for the public hearing to be held in June, which was unanimously approved by the Board. Board Announcements Mr. Harville suggested to the other members of the Boazd to look in their respective azeas to see if there was any dormant County owned properties that can be moved. Mr. Snead thanked everyone for their hazd work on the 2012/13 budget process. Ms. Bowman stated she was excited over all the economic development occurring, mentioning the opening of the Virginia Candle wazehouse, 2 new General Dollaz Stores opening and the groundbreaking of the new medical center at Mt. Hermon. P39 Regular Meering May 7, 2012 Mr. Ecker reminded everyone that academic achievements were even more important that athletic achievements of schools and students and the Boazd needs to continue recognizing them as they did tonight. He also inquired on whether the Boazd was still going to have a defense fund in relation to the ACLU case. Mr. Bazber also thanked everyone for their work on the budget process, and added that O'Kelley's would also be another new business to open in the Brosville azea. Reports from County Administrator Mr. Sleeper reminded the Boazd members of the May 22 Boazd and City of Danville Council members BBQ; of the flag ceremony on May 26 at the Chatham Train Depot; of the Peace Officers' Memorial Service on May 14 and the candlelight service on May 17; and of Ms. Bowman's Town Hall meeting to be held at the Twins Springs Elementary School on Thursday, May 31, 2012 at 7pm. Closed Meeting Motion was made by Mr. Harville, seconded by Mr. Bazksdale, to enter into Closed Meeting under the following: Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bazgaining position or negotiating strategy of the public body. Authority: §2.2-3711(A)(3) Code of Virginia, 1950, as amended Subject Matter: old Chatham Elementary School Purpose: Discussion of Proposal Mr. Harville's motion was unanimously approved by the Board. The Boazd entered into Closed Meeting at 9:56pm. Motion was made by Mr. Snead, seconded by Mr. Ecker, to re-enter into Open Meeting. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Regular Meeting of the Pittsylvania County Boazd of Supervisors on May 7, 2012 the Boazd hereby certifies by a recorded vote that to the best of each boazd member's knowledge only public business matters lawfiilly exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heazd, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Boazd. Vote Jerry A. Hagerman Yes Mazshall A. Ecker Yes Brenda H. Bowman Yes Coy E. Harville Yes James H. Snead Yes Jessie L. Bazksdale Yes Tim R. Bazber Yes The Boazd re-entered Open Meeting at 10:13pm P40 Regular Meeting May 7, 2012 Motion was made by Ms. Bowman, seconded by Mr. Snead, to authorize the County Administrator to sign a contract of sale between the Boazd of Supervisors and Echelon for the sale of the old Chatham Elementary School, which passed by a 6-1 majority vote of the Boazd, with Mr. Harville in opposition. Adiournment Motion was made by Mr. Hazville, seconded by Mr. Snead to adjourn the meeting, which was unanimously approved by the Boazd. The meeting adjourned at 10:15pm. P41 Adjourned Meeting May 15, 2012 Pittsylvania County Board of Supervisors Tuesday, May 15, 2012 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Boazd of Supervisors was held on Tuesday, May 15, 2012 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Tim R. Bazber, Chairman, called the meeting to order at 7:07p.m. The following members were present: Tim Bazber James Snead Jessie L. Bazksdale Jerry A. Hagerman Mazshall Ecker Brenda H. Bowman Tunstall District Dan River District Banister District Callands-Gretna District Staunton River District Chatham-Blairs District Mr. Coy E. Harville, Westover District, was absent and therefore nothing could be added to the agenda. Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Greg L. Sides, Assistant County Administrator for Planning and Development, Odie H. Shelton, Jr., Director of Code Compliance, Kenneth L. Bowman, Director of Economic Development, and Ms. Rebecca Flippen, Deputy Clerk to the Boazd, were also present. Mr. Bazber led the Pledge of Allegiance. Anoroval of Agenda Motion was made by Mr. Snead, seconded by Ms. Bowman, to approve the agenda with the following items to postpone until the June 19, 2012 meeting as requested by Ms. Bowman; Under Appointments, postpone: Item 13(a): Dan River Small Business Development Center Boazd of Directors Mr. Glenn Giles holds a seat that will expire on June 30, 2012. This is a 2 year term seat and Mr. Giles is eligible for re-appointment; Item 14: Danville Airport Commission - Mr. Eugene F. Jackson holds a seat that will expire on June 30, 2012. This is a 3 year term position and Mr. Jackson is eligible for re-appointment; and Item 15(c): Danville-Pittsylvania Community Services Boazd- Ms. Gayla R. Wood holds a seat that will expire on June 30, 2012. At the end of her current term, Ms. Wood has indicated she will be moving out of state and therefore cannot be re-appointed. This position represents the Chatham-Blairs District; And to postpone Item 17 Closed Session until the June 4, 2012 Boazd meeting: Consultation with Legal Counsel and Briefings by Staff Members or Consultants pertaining to actual or probable litigation, where such consultations or briefings in open meeting would adversely affect the negotiating or litigation posture of the Public Body; and consultation with Legal Counsel employed or retained by a Public Body regazding specific legal matters requiring provision of legal advice to such counsel. Authority: §2.2-3711(A)(7) of the Code of Virginia, 1950, as amended Subject Matter: Bazbaza Hudson vs. Pittsylvania County Purpose: Briefing on Litigation Status P42 Adjourned Meeting May I5, 2012 Mr. Snead's motion was unanimously approved by the Board with the exception of Mr. Harville, who was absent. Hearing of the Citizens Mr. Gerald Milliman of the Staunton River District made comments on constitutional rights and encouraged the Board to be considerate of representing what local people wanted; felt there was spiritual erosion going on in the country and offered a moment of prayer. Ms. Bazbaza Hudson of the Callands-Gretna District had comments concerning matters that arose at the last Boazd meeting (1)that the Board mentioned that renters don't pay tax and they do pay taxes in the means of rent increases passed on by the owners to the renters; (2) that it was mentioned that residents on Orphanage Road had bad water problems and only 2 residents came at a previous meeting, and said the water had been tested and was found nothing wrong with it, other than they don't like the taste of it; (3) it was mentioned by the Boazd that an aging population is not good for economic development. There is a difference between an aging community and migration . Parents how moved into the area as retirees also have children of working age who on occasion also move here after visiting their parents, obtaining jobs, etc. Ms. Nancy Smith of the Tunstall District made comments concerning the County budget, comments against the payment/interest payments by the County on moral obligation bonds made by authorities, and felt the Pittsylvania County Service Authority and its commission should be dissolved and the Service Authority should report under County Administration. The Reverend John Clazk of the Tunstall District thank the Board for allowing his to serve on various boazds and agencies over the years, and now serves on the Southern Area Agency for the Aging. Rev. Clazk offered a prayer for the board and the community. Mr. George Stanhope of the Callands-Gretna District made comments on authority bonds and was opposed to the Board paying anything against these moral obligation bonds, and would like to see the Commonwealth remove these authorities ability to issue bonds. Ms. Karen Maute of the Westover District stated she would like to see the Board of Supervisors respond when the Uranium Working Group (LJWG) releases its reports late this yeaz, and wants the Boazd to think about creating a citizens group for making reports and brining back information to the Board and to the citizens on the findings of the UWG. Mr. David Grisham, a resident of Franklin County, made comments supporting the Americans Civil Liberties Union (ACLU) filing the case of Barbara Hudson vs. Pittsylvania County, and that any prayer singling out specific religious believes is illegal. This concluded the Hearing of the Citizens. Consent Agenda Motion was made by Mr. Snead, seconded by Ms. Bowman, to approve the Consent Agenda, which was unanimously approved with the exception of Mr. Harville, who was absent. (a) Regional One -June 2012 (b) Out of State Travel to Cary, North Carolina -Economic Development Public Hearings Rezoning Cases Case 1: Ricky Dale Carter And Others -Chatham-Blairs District; R-12-018 DZ (R-1, Residential Suburban Subdivision District & B-2, Business District, General) to B-2, Business District, General Mr. Barber opened the public hearing at 7:35pm. Mr. Shelton explained that Ricky Carter and Others had petitioned to rezone 0.97 acre, located on U.S. Highway 29, in the Chatham-Blairs Election District from DZ (R-1, Residential Suburban Subdivision District andB-2, Business District, General) to B-2, Business District, General (to make the zoning consistent with the adjoining parcels of land and for future sale of the property).The Planning Commission, with no P43 Adjourned Meeting May 15, 2012 opposition, recommended granting the petitioners' request. Ramsey Yeatts was there to represent the petition. No one signed up to speak and Mr. Bazber closed the public hearing at 7:36pm. Ms. Bowman made a motion, seconded by Mr. Ecker, to approve rezoning R-12-018 from DZ to B-2. The following Roll Call Vote was recorded: Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-Absent; Mr. Snead-Yes; and Mr. Bazber-Yes. The Boazd unanimously approved Ms. Bowman's motion to rezone R-12-018 from DZ to B-2, with the exception of Mr. Harville who was absent. Case 2: Ricky D. Carter -Chatham-Blairs District; R-12-019 R-1, Residential Suburban Subdivision District to B-2, Business District, General Mr. Bazber opened the public hearing at 7:36pm. Mr. Shelton explained that Ricky Dale Cazter had petitioned to rezone 0.60 acre, located on U.S. Highway 29, in the Chatham-Blairs Election District from R-1, Residential Suburban Subdivision District to B-2, Business District, General (to make the zoning consistent with the adjoining parcel of land and for future sale of the property). The Planning Commission, with no opposition, recommended granting the petitioner's request. Ramsey Yeatts was there to represent the petition and no one signed up to speak. Mr. Bazber closed the public hearing at 7:37pm. Motion was made by Ms. Bowman, seconded by Mr. Snead, to approve rezoning R-12-019 from R-1 to B-2. The following Roll Call Vote was recorded: Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Bazksdale-Yes; and Mr. Bazber-Yes. The Boazd unanimously approved Ms. Bowman's motion to rezone R-12-019 from R-1 to B-2 with the exception of Mr. Harville who was absent.. Case 3: Richard A. Dill & Amy M. Dill -Callands-Gretna District; R-12-020 B-1, Business District, Limited to RC-1, Residential Combined Subdivision District Mr. Bazber opened the public hearing at 7:38pm. Mr. Shelton explained that Richazd and Amy Dill had petitioned to rezone 0.93acre, located at Harts Landing Subdivision, Lot 12, in the Callands-Gretna Election District from B-1, Business District, Limited to RC-1, Residential Combined Subdivision District (to allow for construction of their personal residence).The Planning Commission, with no opposition, recommended granting the petitioners' request. Richazd Dill was there to represent the petition. No one signed up to speak and Mr. Barber closed the public hearing at 7:39pm. Motion was made by Mr. Hagerman, seconded by Mr. Ecker, to approve rezoning R- 12-020 from B-1 to RC-1. The following Roll Call Vote was recorded: Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-Absent; Mr. Snead-Yes; Mr. Bazksdale-Yes; Mr. Hagerman-Yes; and Mr. Bazber-Yes. The Board unanimously approved Mr. Hagerman's motion to rezone R-12-020 from B-1 to RC-1 with the exception of Mr. Harville who was absent. Case 4: James K. Reynolds & Patsy M. Reynolds -Staunton River District; R-12-021 R-1, Residential Suburban Subdivision District & B-1, Business District, Limited to A-1, Agricultural District Mr. Bazber opened the public hearing at 7:40pm. Mr. Shelton explained that James and Patsy Reynolds had petitioned to rezone a total of 2.36 acres, two parcels, located on State Road 631/Dews Road in the Staunton River Election District from R-1, Residential Suburban Subdivision District and B-1, Busness District, Limited to A-1, Agricultural District (to allow for placement of a single-wide mobile home for their step-granddaughter's residence on GPIN # 2565-42-9352 which contains 2.06 acres). The Planning Commission, with no opposition, recommended granting the petitioners' request. Teddie Reynolds was there to represent the petition and no one signed up to speak. Mr. Bazber closed the public hearing at 7:41pm. Motion was made by Mr. Ecker, seconded by Mr. Bazber, to approve rezoning R-12-021 from R-1 and B-1 to A-1. The following Roll Call Vote was recorded: Mr. Ecker-Yes; Mr. Harville-Absent; Mr. Snead-Yes; Mr. Bazksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; and Mr. Bazber-Yes. Mr. Ecker's motion to rezone R-12-021 P44 Adjowned Meeting May 15, 2012 from DZ to RFM was unanimously approved by the Boazd with the exception of Mr. Harville who was absent. Case 5: Lawrence A. Weiss, Jr., & Stephanie R. Weiss -Callands-Gretna District; R-12-022 R-1, Residential Suburban Subdivision District to A-1, Agricultural District Mr. Barber opened the public hearing at 7:42pm. Mr. Shelton explained that Lawrence and Stephanie Weiss had petitioned to rezone 1.00 acre, located on State Road 805/Tomahawk Creek Road, in the Callands-Gretna Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District (to make the zoning consistent with the adjacent parcels of land). The Planning Commission, with no opposition, recommended granting the petitioners' request. Stephanie Weiss was there to represent the petition. No one signed up to speak and Mr. Barber closed the public heazing at 7:43pm. Motion was made by Mr. Hagerman, seconded by Mr. Bazksdale, to rezone R-12-022 from R-1, Residential Suburban Subdivision District to A-1, Agricultural District. The following Roll Call Vote was recorded: Mr. Harville-Absent; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-yes; and Mr. Barber-Yes. Mr. Hagerman's motion was unanimously approved by the Board with the exception of Mr. Harville who was absent. Case 6: Calvin C. Oakes &Zada P. Oakes -Chatham-Blairs District; R-12-023 R-1, Residential Suburban Subdivision District to B-2, Business District, General Mr. Barber opened the public hearing at 7:44pm. Mr. Shelton explained that Calvin and Zada Oakes had petitioned to rezone 5.33 acres, located on U.S. Highway 41/Franklin Turnpike, in the Chatham-Blairs Election District from R-1, Residential Suburban Subdivision District to B-2, Business District, General (for future sale of the property). The Planning Commission, with opposition, recommended granting the petitioners' request with proffer. Calvin Oakes was there to represent the petition. STATE OF VIRGLN LA COUN-L'Y OF PITI-SYL.VANIA AEFORE THE PI-E'I-SYLVANIA COUN"lY HOARD OF SiJP ERVI50RS RE: CASE 6; R-12-623 R.Zonr tbs proprrry, fim R-1, Re~idrwtio/ Srbrrdor S.rbd "av.rion Dsitrict to B-?, Bivs "nesr Dirtrs<t. C~inssn! on property /on^hd on LT..S'. Hidb,s y 47/F .EGn T piAes, nonss/y T Mup Numbar 2410- 34-8278/ f 37 A-30B rnn<~ ing 5.33 ocser. PROPN'F_li OY' CONDITIONS: We, C^lvin C- Oake^ and Zada P. Oakes, hereby volunurily proffer co the PittcytvNnia County Board of Supervisors cbe following condiciona Eor the above-referenced property: 1. All deeds shall have a re. tricdon aloaa~ the re^Ldcntial peopcrdee zooad Rr1 requiiein~ the pLcemeat of a bvffier isa accordance wida tha Hit4Fyhxaaia Cotmty zonLtQ Otdipattce, S~+-c'3'I Imo' ss-i~t- Fglr~~A S~~rescr`=0, Man-atif~de Esncfn~ oe naatural •cseetsltt~ tl^t-Y be acqulrcd as coadidow [oe the i:•auance of zoniatq peemlta and special we permit.. Unlcu oaftecwi.e rcyuired, tcacirag requited of wppUcaats Eor zoaiw~ permit ah'II mesa an approved fancc which prevnnta viowian~~r 80m o/gt0 aide ro the othoc, which iw of unl.Borm conatrucsion wad color, sad. svlsieh fa ant leas tltaa six (6) feat la 6oi~bt. Sesee shall mesa a phmtcd buffiar • p of tree. or ^htub^ of not lea. ttaan en (1Sj Lest is width sad ant Lea^ tban eiQbc (B) Feee in hciQho Respecefially submitted: .s- s _zm f ~ Appltct+nr r~wgc Qaat~^r ~a Swo to n ^ub^eefor^ sae, io my pee^er.ce ~ ~ ~= chia p of 20 A ~i<ugia is N pub7Lc or /~~' Yublic My co sion P45 Adjourned Meeting May 15, 2012 Mr. Oakes stated that he wanted the property rezoned because in the 30 yeazs he's owned this property he had three (3) different offers for that property who wanted it for business use; first the U.S. Post Office wanted it to place a local post office on; second a lumber supply company; and last was John R. Atkinson and he would like to see it rezoned in case he had another business make him an offer. There aze already commercial properties there along the road of RT 41, and the County's compactor's site is there. The first person signed up to speak was Woodrow Hancock, who lives on Jackson Heights, located directed behind and adjacent to Mr. Oakes' property. Mr. Hancock was opposed to rezoning the property to commercial property right in front of a residential subdivision that would be what people trying to enjoy their backyazds would see. Next Mr. Allen Holley, Jr. of Jackson Heights was completely opposed to rezoning this property to business since this property is adjoining their backyazds, and this would only increase the noise level for what has been a quiet residential community for over 40 yeazs, and another concern would be the runoff water coming off into their properties. Ms. Wanda Holley, also of Jackson Heights, was totally opposed to rezoning this property since Mr. Oakes had already sold off the ingress and egress to this property, this business would be right on top of them and would be the demise of a quiet and peaceful neighborhood. Furthermore, the Jackson Heights subdivision is low-lying from RT 41 already have a problem with runoff from RT 41 and any other land cleared and paved between them and RT 41 would only increase this problem. As for the noise level, the compactor when operated already signs like thunder and if anything comes any closer to them, their peaceful neighborhood is done for and she hoped the Board would denying this request. Next, Ms. Donna Jones, of Church Avenue, requested the Boazd to approve this request for rezoning since the properties to the left and right, and across RT 41, were already rezoned as business and operating as businesses; and recently a Dollar General just opened in that azea. Ms. Jones asked the Boazd to approve Mr. Oakes request. Next, Ms. Jody Stone of the Jackson Heights property was opposed to rezoning this property to B- 2. She doesn't want a lumber company on the other side of her backyazd, or any commercial property. Due to the runoff problem already occurring, this would only increase the flooding that's happening across her property and she can provide photos of this water issue, including 2 sink holes that have appeazed in the past yeaz, of which she can provide photos. The increased noise level is an issue for her, is also concerned about the safety issue since commercial properties can entice burglazies. Mr. Bazber asked Ms. Stone to speak with Mr. Greg Sides and directed Mr. Sides to see if VDOT can do something about their water issue. Mr. Stone also stated that he and his wife were starting a family and they understand that change occurs and businesses grow, but there's a big difference in a tombstone business or a lawnmower business than an 84 Lumber business like Mr. Oakes mentioned. The Stones felt this would certainly decrease the value of their property. Things that were being developed on RT 41 were greatly impacting the property quality, and life quality of the residents on Jackson Heights. Mr. Robert Hodges who lives on Jackson Heights supported all the reasons previously stated that opposed rezoning the property, as did Mr. Barry Lewis of Jackson, Mr. Steven Nichols, Donald Adkins, Joanne Adkinson, Elvin Whorley, Michael Crane, all of Jackson Heights. Mr. Oakes then stated there was no more runoff water now than it was when these people bought their properties, and he's sorry they aze dissatisfied, but he is dissatisfied at paying a higher tax because he is in between commerical properties. Mr. Barber closed the public hearing at 8:38pm. Motion was made by Ms. Bowman, seconded by Mr. Snead, to denying rezoning R-12-023 from R-l, B-2 for the following reasons; she appreciates what Mr. Oakes is trying with his property and supports growth in the community, but Jackson Heights was established in the SOs and 60s and while the egress and ingress is on RT41 ad borders other properties on Jackson Heights, and because of the clearing that has akeady occurred they aze now seeing all the commercial development, development that is causing runoff that is eroding their properties ;the noise has increased in residential area; and further development would reduce the home values. She is denying rezoning but suggests that the Board of Assessors consider reducing the assessed value of Mr. Oakes property and would be glad to help Mr. Oakes in pursuing that avenue. The following Roll Call Vote was recorded: Mr. Snead-Yes; Mr. Bazksdale-Yes; Mr. P46 Adjourned Meeting May I5, 2012 Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-yes; Mr. Harville-Absent; and Mr. Bazber-Yes. Ms. Bowman's motion to deny rezoning Case R-12-023 was unanimously approved by the Boazd with the exception of Mr. Harville who was absent. Case 7: Perkins Tire & Service, LLC -Banister District; R-12-024 R-1, Residential Suburban Subdivision District to B-2, Business District, General Mr. Bazber opened the public hearing at 8:40pm. Mr. Shelton explained that Perkins Tire & Service, LLC, had petitioned to rezone a total of 3.38 acres, three parcels, located on U.S. Highway 29 North, in the Banister Election District from R-1, Residential Suburban Subdivision District to B-2, Business District, General (for future commercial development). The Planning Commission, with opposition, recommended denying the petitioner's request. Ramsey Yeatts was there to represent the petition. Mr. Yeatts stated the Mr. Perkins was no longer interested in pursuing the rezoning of this property. However, Mr. Bazber stated there were people signed up to speak and they would still be allowed to speak. Ms. Tiny McLaughlin was in opposition of rezoning this property and also read a letter from Mr. and Ms. Willie and Lillian Fitzgerald, who were currently out of town that were also opposed to rezoning the property. Mr. Marilyn Keyes, Mr. Dora Adams, and Reverend Floyd Jones were all opposed to a tire business coming into a residential area. Mr. Barber closed the public hearing at S:SSpm. Motion was made by Mr. Bazksdale, seconded by Mr. Ecker, to deny rezoning Case R-12-024. The following Roll Call Vote was recorded: Mr. Snead- Yes; Mr. Bazksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-yes; Mr. Harville- Absent; and Mr. Bazber-Yes. Mr. Bazksdale's motion to deny rezoning Case R-12-024 was unanimously approved by the Boazd with the exception of Mr. Harville who was absent. This concluded the Re-zoning Cases. Unfwished Business At the May 7, 2012 meeting of the Boazd of Supervisors, a motion was made by Mr. Harville, seconded by Mr. Ecker, for the reappropriation of funds as follows: $279.13 to Boazd of Supervisors-Travel (100-4-011010-5500), $190.00 to Sheriff-Wrecker Service (100-4-031200- 3170), $21.97 to Sheriff-Fuel (100-4-031200-6008), $60.00 to Sheriff-Parts (100-4-031200-6030), $1,187.55 to Extradition (100-4-033100-5550), $260.00 to Library-Postage (100-4-073100-5210), $784.31 to Library-Computer Supplies (100-4-073100-6021), $12,883.06 to WIA-Rent (251-4- 353160-5420). This motion required a 10-Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Snead-Yes; Mr. Bazksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-yes; Mr. Harville-Absent; and Mr. Barber-Yes. Mr. Harville's motion was unanimously approved by the Boazd with the exception of Mr. Harville who was absent. New Business Mr. George Angerbauer with Williams Pipeline gave a brief presentation on William's upcoming project of the Virginia Southside pipeline expansion from Pittsylvania County to Brunswick County by providing a 24-inch gas line from Pittsylvania County to Brunswick County in order to support Dominion Power's new 1,300-megawatt, combined-cycle natural gas-fired power station in Brunswick County. The project will pazallel the existing 36-inch and 30-inch lines in the Transco right-of--way. Motion was made by Mr. Snead, seconded by Mr. Barksdale, to approve using the current employer retirement rate of 9% used for the FY 2012 budget yeaz instead of the suggested rate from VRS of 12.34% and to approve Resolution 2012-OS-04 to elect the alternate employer rate of 9% effective July 1, 2012 with the Virginia Retirement System, which was unanimously approved by the Board with the exception of Mr. Harville who was absent. P47 Adjourned Meeting May 15, 2012 Resolution 2012-OS-04 Employer Contribution Rates for Counties, Cities, Towns, School Divisions and Other Political Subdivisions (In accordance with the 2012 Appropriation Act Item 468(H)) Resolution BE IT RESOLVED, that the Pittsyivania County 55171 does hereby acknowledge that its contribution rates effective July 1, 2012 shall be based on the higher of a) the contribution rate in effect for FY 2012, orb) seventy percent of the results of the June 30, 2011 actuarial valuation of assets and liabilities as approval by the Virginia Retirement System Board of Trustees for the 2012-14 biennium (the '`Alternate Rate") provided that, at its option, the contribution rate may be based on the employer contribution rates certified by the Virginia Retirement System Board of Trustees pursuant to Virginia Code § S 1.1-145(I) resulting from the June 30, 2011 actuarial value of assets and liabilities (the "Certified Rate"); and BE TT ALSO RESOLVED, that the Pittsylvania County SS i 7l does hereby certify to the Virginia Retirement System Board of Trustees that it elects to pay the following contribution rate effective July 1, 2012: (Check only one box) O The Certified Rate of 12.34% B The Alternate Rate of QQQ'~o; and BE IT ALSO RESOLVED, that the Pittsylvanis County SS 171 does herby certify to the Virginia Retirement System Board of Trustees that it has reviewed and understands the information provided by the Virginia Retirement System outlining the potential future fiscal implications of any election made under the provisions of this resolution; and NOW, THEREFORE, the officers of Pittsylvania County 55171 are hereby authorized and directed in the name of the Pittsylvania County to carry out the provisions of this resolution, and said officers of the Pittsylvania County ere authorized and directed to pay over to the Treasurer of Virgiria from time to time such sums as are due to be paid by Pittsylvania County for this purpose. ~\ Governing Body/School Division Chairman CERTIFICATE 1, tiillia~ D. Sleeper , Cierkofthe Pittsylvania County, certify that the foregoing is a true and correct copy of a resolution passed at a lawfully organized meeting of the Pittsylvania County held at ~atLa~ ,Virginia at 7:OOya o'clock on !ta 1 , 2012. Given under my hand seal of the Pittsylvania County this 15 day of May 2012. Clerk This resolution must be passed prior to 7uly i, 2012 and received by VRS no later than )uly 10, 2012. P48 Adjourned Meeting May 15, 2012 I t 2012 Appropriation Act Item 468(Fn Central Appropriations Language "H.1. Except as authorized in Paragraph H.2. of this Item, rates paid to the VRS on behalf of employees of participating (i) counties, (ii) cities, (iii) towns, (iv) local public school divisions (only to the extent that the employer contribution rate is not otherwise specified in this act), and (v) other political subdivisions shall be based on the higher of a) the contribution rate in effect for FY 2012, or b) seventy percent of the results of the June 30, 2011 actuarial valuation of assets and liabilities as approved by We Virginia Retirement System Board of Trustees for the 2012-14 biennium, eighty percent of the results of the June 30, 2013 actuarial valuation of assets and liabilities as approved by the Virginia Retirement System Board of Trustees for the 2014-16 biennium, ninety percent of the results of the June 30, 2015 actuarial valuation of assets and liabilities as approved by the Virginia Retirement System Board of Trustees for the 2016-18 biennium, one-hundred percent of the results of the June 30, 2017 actuarial valuation of assets and liabilities as approved by the Virginia Retirement System Board of Trustees for the 2018-20 biennium. 2. Rates paid to the VRS on behalf of employees of participating (i) counties, (ii) cities, (iii) towns, (iv) local public school divisions (only to the extent that the employer contribution rate is not otherwise specified in this act), and (v) other political subdivisions may, at each participating employers option, be based on the employer contribution rates certified by the Virginia Retirement Systmn (VRS) Board of Trustees pursuant to § 51.1-145(n, Code of Virginia. 3. Every participating employer must certify to the board of the Virginia Retirement System by resolution adopted by its local governing body that it: has reviewed and rmderstands the information provided by the Virginia Retirement System outlining the potential future fiscal implications of electing or not electing to utilize the employer contribution rates certified by the Virginia Retirement System (VRS) Board of Trustees, as provided for in paragraph H.2. 4. Prior to elxtirrg to utilize the employs contribution rates certified by the Virginia Retirement System (VRS) Board of Trusters, as authorized in paragraph H.2, local public school divisions must receive the concurrence of the local governing body. Such concurrence must be documented by a resolution of the governing body. 5. The board of the Virginia Retirattent System shall provide all employers participating in the Virginia Retirement System with a summary of the implications inherent in the use of the employer contribution rates certified by the Virginia Retirement System (VRS) Board of Trustees set out in paragraph H.2, and the alternate employer contribution rates set out in paragraph H.1." Ezplanation: (This amendment allows for the phase-in of the VRS Board-approved employer contribution rates for local employers over three biennia.) Motion was made by Mr. Ecker, seconded by Ms. Bowman, to approve to phasing in the member contribution over a 5 year period. Employees of Pittsylvania County would receive a 1 salary increase beginning July 1, 2012 in order for them to contribute 1% to the Virginia Retirement System. This method would continue for the next 5 years until Pittsylvania County employees pay the entire 5% member contribution. All employees hired by Pittsylvania County after July 1, 2012 P49 Adjot>rtted Meeting May 15, 2012 will automatically pay the 5% member contribution upon commencement of employment. It is not an option to phase these individuals in, and approve Resolution 2012-OS-OS, which was unanimously approved by the Board with the exception of 1VIr. Harville who was absent. Resolution 2012-05-05 Member Contributions by Salary Reduction for Counties, Cities, Towns, and Other Political Subdivisions (In accordance with Chapter 822 of the 2012 Acts of Assembly (SB497)) Resolution WHEREAS, the Pittsylvania County S 5171 employees who are Virginia Retirement System members who commence or recommence employment on or aRer July 1, 2012 ("FY2013 Employees" for purposes of this resolution), shall be required to contribute five percent of their creditable compensation by salary reduction pursuant to Internal Revenue Code § 414(h) on a pre-tax basis upon commencing or recommencing employment; and WHEREAS, the Pittsylvania County 55171 employees who are Virginia Retirement System members and in service on June 30, 2012, shall be required to contribute five percent of their creditable compensation by salary reduction pursuant to Internal Revenue Code § 414(h) on a pre-tax basis no later than July 1, 2016; and WHEREAS, such employees in service on June 30, 2012, shall contribute a minimum of an additional one pet+catt of their ca+editabk compensation beginning on each July 1 of 2012, 2013, 2014, 2015, and 2016, or until the employees' contributions equal five percent of creditable compensation; and WHEREAS, the Pittsylvania County 55171 may elect to require such employees in service on June 30, 2012, to c~tribute more than an additional one percent each year, in whole percentages, until the employees' contributions equal five percent of creditable compensation; and WIiEREAS, the second enactment clause of Chapter 822 of the 2012 Acts of Assembly (SB497) roquirts an increase in total creditable compensation, effective July 1, 2012, to each such employee in service on June 30, 2012, to offset the cost of the member contributions, such increase in total creditable compensation to be equal to the difference between five percent of the employee's total creditable compensation and the percentage of the member contribution paid by such employee on January 1, 2012. BE 1T THEREFORE RESOLVED, that the Pittsylvania County 55171 does hereby certify to the Virginia Retirement System Board of Trnstees that it shall effect the implementation of the member contribution requirements of Chapter 822 of the 2012 Acts of Assembly (SB497) according to the following schedule for the fiscal year beginning July 1, 2012 (i.e., FY2013): Type of Empbyee Employer Paid Membu Contribution Employee Paid Member Contribution Plan 1 4 Yi 1 Ye Plan 2 4 % l Y• FY2013 Employees 0•ti SY• (Note: Each row moat add up to S percent.); and BE Tf FURTHER RESOLVED, that such contributions, although designated as member contributions, are to be made by the Pittsylvania County in lieu of member contributions; and P50 Adjourned Meeting May I5, 2012 1 BE IT FURTHER RESOLVED, that pick up member contributions shall be paid from the same source of funds as used in paying the wages to affected employees; and BE IT FURTHER RESOLVED, that member contributions made by the Pittsylvania County under the pickup arrangement shall be treated for all purposes other than income taxation, including but not limited to VRS benefits, in the same manner and to the same extent as member contributions made prior to the pick up arrangement; and BE IT FURTHER RESOLVED, that nothing herein shall be construed so as to permit or extend an option to VRS members to receive the pick up contributions made by the Pittsylvania County directly instead of having them paid to VRS; and BE PT FURTHER RESOLVED, that notwithstanding any contractual or other provisions, the wages of each member of VRS who is an employee of the Pittsylvania County shall be reduced by the amount of member contributions picked up by the Pittsylvania County on behalf of such employee pursuant to the foregoing resolutions. NOW, THEREFORE, the officers of Pittsylvania County 55171 are hereby authorized and directed in the name of the Pittsylvania County to carry out the provisions of this resolution, and said officers of the Pittsylvania County are authorized and dieoctod to pay over to the Treasurer of Virginia from time to time such sums as are due to be paid by the Pittsylvania County for this purpo ~~ . Governing Chairman CERTIFIC.~TE I, Niliiaa, D. Sleeper ,Clerk ofthe Pittsylvania County, certify that the foregoing is a true and correct co y of a resolution passed at a lawfully organized meetin of the Pittsylvania County held at ~~ ,Virginia at 7'0~ o'clock on ~ ~5 2012. Given under my hand and seal of the Pittsylvania County this 1S day of ~7 , 2012. Jerk Tfiis resolution must be passed prior to duly 1, 2012 and received by VRS no later than 7uly 10, 2012. P51 Adjourned Meeting May 15, 2012 VIRGINIA ACTS OF ASSEMBLY - 2012 RECONVENED SESSION CHAPTER 822 An Act to amend and reenact § Sl.1-144 ojthe Code of Virginia, re/sting to Virginia Retirement System employee contribwtions; local employees; school board employees. [S 497J Approved April 18, 2012 Be it enacted by the General Assembly of Virginia: 1. That § Sl.1-114 of the Code of Virginia is amended and reenacted as follows: § 51.1-144. Member contributions. A. Each member shall contribute five percent of his creditable compensation for each pay period for which he receives compeasa~ion. The employer shall deduct the contribution payable by the member. Every employee accepting employment shall be deemed to consent and a e to any deductions from his compensation b required y this chapter. lie dedr«ian ehaii be Ukee the eea~eeastien of a nmer~nbeE eRet l~ sermel retiseagsat date i€ the sleets eel to eentAbtitst B. In determining the creditable compensation of a member in a payroll period, the Board may consider the rate of compensation payable to the member on the date of entry or removal of his name from the payroll as having been received throughout We month if service for the month is creditable. If service for the month is not creditable, the Board may consider any compen.ation payable during the month as not being creditable compensation. C. The minimum compensation provided by law for any member shall be reduced by the deduction required by this section. Except for any benefits provided by this cbapter, Payment of compensation minus the deduetions shall be a full and complete discharge of aU claims for services rendered by the member during the period covered by the payment. D. No deduction shall be made from any member's compensation if the employer's contribution is in default. E. The Board may modify the method of collecting the contributions of members so that the anppayer may tetaia the amounts deducted fiom members' salaries and have a corresponding amount deducted from state funds otherwise ppaa~abk to the employer. F. 1. Except as provided is at~iwaren subdivirioru 3 3 and 4, any employer may elect w ppaay ao equivalent amount in lieu of ali member contributions required of its empbyees. Such payments shall be credited to the members' contribution account. These contributions shall not be considered wages for purposes of Chapter 7 (§ 51.1-700 et seq.) of drier titie, nor shall they be considered to be salary for Purposes of this chapter. 2. A person who becomes a member on or after Jul~r 1, 2010, shall be required to pay member contributions on a salary reduction basis in accordance wtth § 4I4(h) of the Internal Revemre Code in the amount of Eve pet+cent of creditable compensation if the person is (i) s member covered by the defined benefit plan established under this chapter, (ir) a member of the State Police Offices' Retiranent System under Chapter 2 (§ 51.1-200 et seq.), (iii) a member of the Vt'rgmra Law Officers' Retirement System under Chapter 2.1 (§ 51.1-211 et seq.), (iv) a member of the Judicial Retirement System under Chapter 3 (§ 51.1-3300 et seq.), or (v) earning the benefits permitted by § 51.1-138. Eaeh eeueq, ~ fewer leeai }wblia wheel beart~ of et6sF legal erepiepsr rosy Bleat to ~ an equivtdeet arneuet ie lieu of tha membaF aen~butieee ragMired of its e>spleyaea dseaei'baA ie this ~ha eetietyr eityr fewer level ~nblia seheei bear$ er etl~ level oreplelrar ~y payr ie whsle pawaai~asi eP to 4'we ef` 1M aniiiabls eempaeaatiea ethK+wisa ~irad of suet eeipleyesat A t>!at the da~p~paya rite sexes eF anditable eetstpaeeapse ~'ee all sash eespleyessr sad ie a~sg all ink eeattsb>Kiena p~~aadeE this seetiee fee ail of its ether issmbar aeeplepaea PrreE dseaebad in ihie wbdi+weien: lkey Pertsae of iM Eves pwvaeE of ersiitable eempeesatiea of a psrsee whe bseetese a member ee eF aRaf iaiy ~ ;~A; thst is Bet paid b'Y t~ ~i'r ~'Ys tewnr lessl pYbiio wheel beard; et: etbsF lssei sanpleys~ ehail bs paid bjr sash Meeen: alea~p etbeF there a eeueg-t eityr fewer lesal ptiblia ssheei bearbr er ether lessl mepleyse shell ire alisvr/i ~ nelwt is any aerewit of the mssnbsr aeeti9batiees n of • panes wire bssernes a anaaibsr ea eE ailsr Ju y~~ ~& 3..f member who is an employee of a county, city town, or other local employer other than a local public school board, regardless of whether the member is a person who becomes a member on or after July 1, 1010, shall be regwired to pay member contributions on a salary reduction basis in accordance with § 414(h) of the Internal Revenue Code in the amount of five percent of creditable compensation as follows: (i) any member who commences or recommences employment on or after July 1, 1012, shall be required to contribute five percent of his creditable compensation upon commencing or recommencing P52 Adjourned Meeting May 15, 2012 i i 2of2 employment and (ti) members in service on June 30, 2012, shall be required to contribute five percent of their creditable compensation no later than July 1, 2016. Such member described in subdivision ri) shall contribute a minimum of an additional one percent of his creditable compensation beginning on each July 1 oj2012, 2013, 2014, 2015, and 2016, or until the member's contribution equals frve rcent ojcreditable compensation, but the county, city, town, or other Local employer other than a local rublic school board may elect to require members to contribute more than on additional one percent each year, to whole percentages. In no case shall a member be required to contribute more thou five percent of his creditable compensation for eoch pay period jor which he receives comppensation. No county, city, town, or other local employer other thou aloco/ public school board shall be allowed to elect to pay any amount ojmember contributions except to pay the d~erenee between frve percent and the employee contribution during the phase-in period described in this subdivision jor a member who was in service on June 30, 2012. 4. A member who is an employee of a local public school board, regardless of whether the member rs a person who becomes a member on or aJler July 1, ZO10, dull be required to pay member contributions on a salary reduction basis in accordance with § 414(h) of the Internal Revenue Code in the amount of frve percent of creditable compensation as follows: (i) any member who commences or recommences employment on or ajler July 1, 2012, shall be required to contribute five percent of his creditable compensation upon commencing or recommencing loyment and (ii) members in service on June 30, 2012, shall be required to contribute frve ppeerrccent o~their credltable conepentation no Toter than July 1, 2016. Such member described in subdivision (ti) shall contribute a minimum of on additional one percent of his creditable compensation begrnning on each July 1 of 2012, 2013, 1014, 201 S, and 2016, or until the member's contribution egaals five percent of creditable compensation, but the local public school board employer may elect to require members to contribute more than an ' additional one percent each year, in whole percentages. In no case shall a member be required to contribute more than frve percent off' his creditable eompenration jor each pay period for which he receives compensation. No local public school board employer shall be allowed to elect to pay any amount of member contributions except to pay the di rend between frve percent and the employee contribution during the phase-tn period described in thls subdivision for a member who was in service on June 30, 2012. 3: S. Notwithstanding any other provision of this section or other law, only those employers who were haying member contributions as of February 1, 2010, may pay mea-ber contributions. The vistoos of this subdivision shall not apply to a county, city, town, local public school board, or other ..local employer. !; G. Subjoot sa sbe previsieae of sxbeeetien pr aey oestieyor lvhees etnpleyese errs t~bsr ' eea~ibntises ie the ~etieement ea a salary tralnNiea baste ie sseeraaees witk 41!4Ela e€ tM bstereel Itsvsnas 6sds tgay ~ tM psyetent ef` tbs tnernboF seelributieea ea behsif of ire anpleyeee rrpee eetr1'isatiea to tM $eard of tAo sedpleyarta inhet to make swab po}4eoeta< ~Ae $eard the ~ of tbs lisle bg which tlts phae-is shall bs eeetpieteA net to exceed oia bears #~ ~. fey se~leyar tbatr ieaointtee Sewreiag bsdyr sisets to ire retiFSeseet eewrsge £er its easpleyeee m aeeerdaaee wills f 31:1- }30 en eF sf~ Sspteasber ~ ~ spew ito srhpleyseo ie }-ay t eetNn~t6eae sB the eetiteroeat oyetmx BB a eaku~y tealnetien basis i$ aeeer~aees will, § 4~ of tbs letnaai Itevea>is Cis in lien of payieS tbs nrembsE eeat~uliett ea behalf of its e®pleysee in aeserdaeee with lhs ptevisiees of ettbas~iea I~: The Board may develop procedures to effect the transfer of mtmber contributions paid by employers on or after July 1, 1980, and accrued interest on those contributions, to the member contribution account of the member, if such contributions have been previously deposited into the retirement allowance account of the employer. 2. That soy county, city, town, local peb8c school board, or other local employer that currently j pays any portioe of member eontribationa to the Virginia Retirement System that the member wW be responsible for paying pnnnant to the provisions o[ this act shall provide ere increa:c ie total creditable compensatbn, eRectlve Jnly i, 2012, to each affected member who was in servke on Jnae 30, 2012, to offset the coat of the member cseMbotions. Such incrtiase ie toW creditable ~ compensatbe Btall be equal to the difference between five percent of an empbyee's toW creditable compeeatioe and the percentage of the member coatribntion paW by the local member on January 1, 2012. If a county, dry, town, h-cal peblk scltooi board, or other local employer deers to phase is the member contribndoes pnrwant is anbdivhfioe F 3 or F 4 of § Sl.1-144 of the Code of Virginia, the increase in total creditable compeesatbn may also be phased ie at the same rate. Motion was made by Mr. Ecker, seconded by Mr. Hagerman,for the Board of Supervisors to review Chapter 21, under Section 21-8; Enforcement of Rates, Chazges, and Fees, and request that the Pittsylvania County Service Authority implement the statutory connection costs to all the homeowners along the proposed azeas of extended water and sewer service. This would require the homeowners to either hook-up to the system or to pay the price as if they were hooked-up to the P53 Adjourned Meeting May 15, 2012 system, and would become effective for future residential waterlines, which was unanimously approved by the Boazd with the exception of Mr. Harville who was absent. Auuointments Motion was made by Mr. Snead, seconded by Mr. Bazksdale, to reappoint the Reverend John Clazk for a second 3-yeaz term on the Southern Area Agency on Aging, with the new term beginning July 1, 2012-June 30, 2015, which was unanimously approved by the Boazd with the exception of Mr. Harville, who was absent. Motion was made by Mr. Snead, seconded Mr. Hagerman, to reappoint Mr. Donnie Stevens for a second 2-year term to the Dan River Small Business Development Center Boazd of Directors with his new term beginning July 1, 2012 -June 30, 2014, which was unanimously approved by the Boazd with the exception of Mr. Harville who was absent. Motion was made by Mr. Snead, seconded by Ms. Bowman, to withdraw the postponing of Item 14, which was unanimously approved by the Boazd with the exception of Mr. Harville who was absent. Motion was made by Mr. Snead, seconded by Mr. Ecker, to send the name of Eugene Jackson to the Danville City Council for consideration of re-appointment to the Danville Regional Airport Board of Directors, which was unanimously approved by the Boazd with the exception of Mr. Harville who was absent. Motion was made by Mr. Snead, seconded by Ms. Bowman, to appoint Ms. Gracie Mays to represent the Tunstall District on the Danville-Pittsylvania Community Services Boazd of Directors to serve a 3-year term beginning July 1, 2012 -June 30, 2015, which was unanimously approved by the Board with the exception of Mr. Harville who was absent. Board Announcements Mr. Ecker reminded everyone of the candlelight service for the Peace Officers Memorial to be held May 17, 2012. Ms. Bowman reminded everyone of her town hall meeting at the Twin Springs Elementary School on May 31, 2012 at 7pm; and of the Flag Dedication by the American Legion for the Chatham Train Depot on Saturday, May 26, 2012. Mr. Hagerman reminded everyone of the Gretna Festival on May 26, 2012. Mr. Snead reminded the County staff to make sure the Boazd is notified when Williams Pipeline holds their public hearing in July.\; and of the Chamber Picnic for the following Tuesday. Closed Meetine Motion was made by Mr. Snead, seconded by Mr. Ecker, to enter into Closed Session for: Closed Session: Discussion concerning a prospective business or industry or the expansion of an existing business or industry, where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. Authority: §2.2-3711(A)(5) of the Code of Virginia,1950, as amended Subject Matter: Industry 12011-08-08 Purpose: Discussion of Incentives Mr. Snead's motion was unanimously approved by the Board with the exception of Mr. Harville who was absent and the Board entered Closed Session at 9:56pm. P54 Adjourned Meeting May 15, 2012 Motion was made by Mr. Snead, seconded by Mr. Ecker, to re-enter Open Session. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Adjourned Meeting of the Pittsylvania County Board of Supervisors on May 15, 2012 the Boazd hereby certifies by a recorded vote that to the best of each boazd member's knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heazd, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Boazd. Vote Mazshall A. Ecker Yes Brenda H. Bowman Yes Jerry A. Hagerman Yes Coy E. Harville Absent James H. Snead Yes Jessie L. Bazksdale Yes Tim R. Bazber Yes Mr. Snead's motion was unanimously approved by the Boazd with the exception of Mr. Harville who was absent. The Board re-entered Open Session at 10:15pm. Motion was made by Mr. Snead, seconded by Mr. Ecker, to authorize the County Administrator to apply for Tobacco Grant Funds and for Governor Opportunity Funds for industry 12011-08-08, which was unanimously approved by the Boazd with the exception of Mr. Harville who was absent. Adjournment Motion was made by Mr. Ecker, seconded by Mr. Snead, which was unanimously approved by the Board. The meeting adjourned at 8:52pm. P55 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Children at Play signs-Hodnett Road AGENDA DATE: 06-04-2012 ITEM NUMBER: 5(c) SUBJECT/PROPOSAL/REOUEST: Watch for Children Sign STAFF CONTACT(S): Mr. Sleeper ACTION: CONSENT AGENDA: ACTION: Yes ATTACHMENTS: Yes INFORMATION: INFORMATION: BACKGROUND: The Honorable Brenda Bowman has requested a resolution be sent to the Virginia Department of Transportation (VDOT) for Watch for Children signs on Waller Lane. DISCUSSION: Attached hereto you will find the required resolution requesting VDOT place Watch for Children signs on Waller Lane. RECOMMENDATION: Staff submits this to the Boazd of Supervisors for their review and consideration and approval. P56 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2012-06-01 WHEREAS, the 1997 session of the General Assembly amended the Code of Virginia with the addition of Section 33.1-210.2 which allows the installation of "Watch for Children" signs; and WHEREAS, the Pittsylvania County Boazd of Supervisors has received a request from the residents of Waller Lane (State Road 839) in the Chatham-Blalrs District; one sign to be place on the beginning of Waller Lane at its entry off of SR 41/Franklin Turnpike, on the right side of the highway between E911 addressing 264 Waller Lane and 306 Waller Lane, and the second sign to be placed at the opposite end of Waller Lane, on the left side of the highway, across from E911 addressing 748 Waller Lane; for the installation of these signs that would be approximately 1.8 miles apart; and WHEREAS, a review of this azea indicates that it meets the criteria set forth by the Virginia Department of Transportation, NOW, THEREFORE, BE IT RESOLVED, that the Pittsylvania County Boazd of Supervisors does hereby request the Commissioner of the Virginia Department of Transportation to use funds from the Secondary Construction Budget to install "Watch for Children" signs at the above noted location. Given under my hand this 4th day of June 2012. Tim R. Barber, Chairman Pittsylvania County Boazd of Supervisors William D. Sleeper, Clerk Pittsylvania County Board of Supervisors P57 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Amend Resolution 2012-02-02: No Thru Trucks on SR640; (Wazds Road); SR633 (Clover Road); and SR633 (Stone Road) in the Staunton River District AGENDA DATE: 06-04-2012 ACTION: ITEM NUMBER: 5(d) SUBJECT/PROPOSAL/REOUEST: Amendment to Resolution 2012-02-02 STAFF CONTACT(S): Mr. Sleeper; Mr. Sides INFORMATION: CONSENT AGENDA: ACTION: INFORMATION: Yes ATTACHMENTS: Yes REVIEWED BY: ~~ BACKGROUND: At the February 6, 2012 meeting of the Pittsylvania County Boazd of Supervisors, the Boazd held the required public hearing for citizen input to establish an additional no through truck restriction on roads in the Staunton River District to stop Semi-tractor trailer trucks hauling mostly wood chips from cutting through to the Power Plant on narrow county roads. The intent was to stop trucks crossing the Manson bridge into Pittsylvania County and using either Wazds Road, Clover Road, or Stone Mill Road to get to Grit Road. The County Roads are very narrow and curvy. This creates a danger to passenger vehicles and school buses using these roads. The county already received restrictions on Blue Ridge Drive, however trucks aze now looking for other routes on narrow county roads. A reasonable alternate is to follow Gladys Road, State Road 699, in Campbell County to U.S. Route 29 Wazds road, then south to Route 712 exit at A1taVista, then on to Business 29 Main Street, to Pittsylvania Avenue, then East onto State Route 668 Grit Road. DISCUSSION: The Virginia Department of Transportation (VDOT) noted concerns from Campbell County and the Town of Altavista with adding their portion of SR 640 into the truck route restriction request. (See attached email). Furthermore, VDOT has asked for supplement documents, and that Pittsylvania County amend Resolution 2012-02-02 by inserting specific documentation into the resolution (see attached draft of Resolution 2012-02- 02). RECOMMENDATION: Staff recommends the Boazd of Supervisors approve the amendment to Resolution 2012-02-02 and submit it along with other requested documents to VDOT, and authorize the County Administrator to contact Campbell County staff to begin discussion on reaching an agreement concerning the alternate truck route that travels through Campbell County. P58 Rebecca Flippen From: Harter, Gerry (VDOT) [Gerry.Harter@vdot.virginia.gov] Sent: Thursday, May 31, 2012 11:38 AM To: Greg Sides Cc: Rebecca Flippen; Conner, Matthew L., P.E. (VDOT); Austin Sr., Donald L. (VDOT); Guercia, Robert F.,P.E. (VDOT); Martin, Kenneth C. (VDOT) Subject: RE: Truck Routes -Pittsylvania County -Altavista Greg Don Austin had a preliminary conversation with Campbell County staff regarding this. Based on this conversation, Campbell County had concerns with adding their portion of 640 into the truck route restriction request. Based on my understanding, their reasoning was that when the Mansion Bridge was improved, Campbell County participated in the funding to widen the bridge and approaches to actually accommodate trucks to/from the power plant. If there is a desire to push this forward with Campbell County, Pittsylvania County would need to do so at this stage. As of now, VDOT would have to deny the resolution for 633 and 640 due to the reasons stated in number 4 below. Regarding what else Pittsylvania needs to do to correct the truck route restriction resolution, I offer the following from my May 215 email to you: ....Based on VDOT's "Procedures for Considering Requests for Restricting Through Trucks on Primary and Secondary Highways", we are still in need of the following information: 1. A copy of all Public Notices regarding the truck route restrictions. 2. A transcript of the public hearing discussing and ultimately approving the truck route restriction resolutions. 3. Language in the Resolution stating that "[Pittsylvania County] will use its good offices for enforcement of the proposed restriction by the appropriate local law enforcement agency." We discussed that this additional language was not in the original resolutions but could be amended by the Board through another regular meeting. 4. The resolution as written for Routes 633 and 640 is somewhat problematic as the alternative route provided does not have the same termini as the routes themselves. Also, since both of these proposed truck route restrictions start at the County line, there is no logical area for a tractor trailer to tum around. As we discussed, the portion of Route 640 in Campbell County would also need to be a part of this truck route restriction in order for it to be legitimate..." We are going to go ahead and move forward with our counts, even though Campbell may not be totally on board with this. Let me know if you have any more questions. Thanks If I can be of further assistance, please do not hesitate to contact me. Thanks. eerr~ 1-tartcr, p.e. Pro6 Area/District Traffic Engineer Virginia Department of Transportation 4219 Campbell Avenue Lynchburg, VA 24501 Office: 434-856-8211 Fax: 434-947-2465 From: Greg Sides [mailto:Grea.Sides@pi~gov.Qral Sent: Thursday, May 31, 2012 9:59 AM To: Harter, Gerry (VDOT) Cc: Rebecca Flippen Subject: Truck Routes -Pittsylvania County -Altavista Gerry, P59 I attended the meeting in Altavista when the County's request about truck restrictions to the power plant was discussed. Our Board Clerk has told me that Mr. Ecker wants this topic added to our next Board of Supervisors meeting so that our previous resolution can be revised. I am not completely familiar with all aspects of this project, can you tell me what revisions Pittsylvania County needs to make to our truck traffic resolution to make it more correct and accurate? I also recall that a resolution is needed from Campbell County. I believe VDOT was going to make the contact with Campbell County. Do we need to take any action requesting a resolution from Campbell? I decided to a-mail these questions to give you time to check your files, rather than hitting you cold on the phone. If you need to discuss, please feel free to give me a call. Your assistance is greatly appreciated. Greg Sides Tel. (434) 432-7974 Assistant County Administrator for Planning and Development Faa. (434) 432-7714 County Administration Gree.SidesCa~pittgov.org www.uitteov.org 21 iYarth Main Street ` • - PI~'TSYLVANIA COIITNTY P.o. Bos 426 `~,r -\.:°~. • f Chatham, VA ~~.. VIRGINIAe 24531 Any a-mail or other correspondence sent to a member of the Board of Supervisors, or any other public official and/or employee of Pittsylvania County, Virginia (the 'County), in the transaction of public business, is considered a public record, and such recorr/s aria subject to the Virginia Freedom of Information Act ('VA FOIA'1. This means that Virginia law generally requires the County to provide a copy of any such a-mail, upon request, for inspection and copying to any atizen of the Commonwealth, or to any member of the news media, unless lawfully exempted from production/disctosure under VA FOIA. If you have received this email or any attachments in error, please notify the sender immediately at (434) 432-771)0, and by reply email, and delete this email and any attachments to it from your in- box, sent items, and deleted items. Thank you. P60 v~~~- ^ PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2012-02-02 VIRGINIA: At a regulaz meeting of the Pittsylvania County Boazd of Supervisors on Monday, February 6, 2012 in the General District Courtroom of the Edwin R. Shields Courthouse Addition the following resolution was presented and adopted: WHEREAS, numerous citizens have complained to the Pittsylvania County Board of Supervisors about heavy truck traffic, particulazly wood chip trucks, using State Route 640 (Wazds Road) beginning at Manson Bridge to State Route 633 (Clover Road) and State Route 633 (Stone Road) from Manson Bridge until reaching State Route 668 (Grit Road) to gain access to the Dominion Power Plan at Hurt; and WHEREAS, the citizens requested that the Boazd of Supervisors consider "No Thru Truck" signs on these roads in order to improve the safety and welfaze of the community, protect the children and school buses on the road and reduce the potential of serious accidents on these secondary roads; and WHEREAS, the Pittsylvania County Boazd of Supervisors held a public hearing on Monday, February 6, 2012 to receive citizen input on the consideration of "No Thru Trucks" on State Route 640 (Wards Road) beginning at Manson Bridge to State Route 633 (Clover Road) and State Route 633 (Stone Road) from Manson Bridge until reaching State Route 668 (Grit Road) with an alternate utilizing U.S. Route 29; and WHEREAS, the Boazd held a public hearing on Monday, February 6, 2012, in accordance with Section 46.2-809 of the Code of Virginia, 1950, as amended, and received the required citizen input and has recommended an alternate to the Commonwealth of Virginia; and WHEAREAS, Pittsylvania County will use its good offices for enforcement of the proposed restrictions by the appropriate local law enforcement agency; and BE IT HEREBY RESOLVED, that the Pittsylvania County Boazd of Supervisors, requests the Virginia Department of Transportation to place truck restrictions and "No Thru Truck" traffic signs on State Route 640 (Wazds Road) beginning at Manson Bridge to State Route 633 (Clover Road) and State Route 633 (Stone Road) from Manson Bridge until reaching State Route 668 (Grit Road) in Pittsylvania County with a primary alternate of continuing on State Route 699 (Gladys Road) to RT 29 (Wazds Road); RT29 South to the northern most exit for Altavista, RT 712 then South on BUS 29, come back through town to Pittsylvania Avenue and turn east onto State Route 668 (Grit Road); restriction should be on any truck or truck and trailer or semi-trailer combination, except pickup or panel trucks, or solid waste trucks performing their duties; and BE IT FURTHER RESOLVED, that a copy of this Resolution be forwazded to the Lynchburg District Office of the Virginia Department of Transportation and to Dominion Power. Given under my hand this 4~' day of June, 2012. William D. Sleeper, Clerk Pittsylvania County Boazd of Supervisors P61 vEw sL sivESs P62 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA DATE: ITEM NUMBER: AGENDA TITLE: 6-04-12 6 Expenditure Refunds-Requires a motion and a 10-day ACTION: layover Yes SUBJECT/PROPOSAL/REOUEST: Budget Amendment for expenditure refunds STAFF CONTACT(Sl: Sleeper, VanDerHyde CONSENT AGENDA: ACTION: ATTACHMENTS: Yes INFORMATION: INFORMATION: REVIEWED BY: BACKGROUND: DISCUSSION: Attached is a list of expenditure refunds for the month of May, 2012 for review. As discussed eazlier with the Boazd, the simple routine of putting every refund back in the budget is extremely time consuming and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the budget so the budget would increase with every expenditure refund. RECOMMENDATION: Staff recommends the reappropriation of funds as follows: $1,260.00 to Circuit Court Clerk-Part-time (100- 4-021600-1300), $1,169.48 to Sheriff-Service Contracts (I00-4-031200-3320), $351.65 to Sheriff- Subsistence & Lodging (100-4-031200-5530), $6,568.13 to Sheriff-Parts (100-4-031200-6030), $4,840.71 to Sheriff-Labor (100-4-031200-6031), $67.20 to Fire Mazshal-Training & Education (100-4-031700-5540), $1,222.29 to Extradition (100-4-033100-5550), $292.52 to E911-Service Contracts (100-4-035500-3320), $708.74 to B&G-Service Contracts (100-4-043100-3320), $7,324.11 to WIA-Rent (251-4-353160-5420). THIS ITEM REQUIRES A MOTION AND A 10-DAY LAYOVER. P63 PITTSYLVANIA COUNTY VIRGINIA * T ~`~ Finance Department * ~ P.O. Box 426 Chatham, Virginia 24531 * * o * * * ~ ~. X787 1 MEMO TO: William D. Sleeper, County Administrator FROM: Kim Van Der Hyde ~~ Finance Director SUBJECT: May Expenditure Refunds DATE: June 1, 2012 Phone (434) 432-?740 Fax (434) 432-??46 Gretna/Hart (434) 656-6211 Bachelors Hall/WhitmeII (434) 79?-9550 The list below shows all expenditure refunds that were sent to the Finance Department during the month of May. I am recommending that all of the following expenditure refunds be reappropriated by the Board of Supervisors: 100-4-021600-1300 Circuit Court Clerk-Part-time 1,260.00 State Reimbursement 100-4-031200-3320 Sheriff-Service Contracts 1,169.48 Overpayment 100-4-031200-5530 Sheriff-Subsistence & Lodging 351.65 Reimbursement 100-4-031200-6030 Sheriff-Parts 6,568.13 Insurance Reimbursement/Restitution 100-4-031200-6031 Sheriff-Labor 4,840.71 Insurance Reimbursement 100-4-031700-5540 Fire Marshal-Training & Education 67.20 Refund 100-4-033100-5550 Jail-Extradition 1,222.29 100-4-035500-3320 E911-Service Contracts 292.52 Overpayment P64 100-4-043100-3320 B&G-Service Contracts 708.74 Overpayment 251-4-353160-5420 WIA-Rent 7,324.11 Rent Payments 251-3-000000-150201 TOTAL MAY EXPENDITURE REFUNDS $23,804.83 P65 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 6-04-12 ITEM NUMBER: 7 Jail -Appropriation of Additional Fund for Boazding of External of Prisoners - Requires a motion and a 10-day layover SUBJECT/PROPOSAL/REOUEST: Appropriation of additional funds for boarding of external prisoners ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: No INFORMATION: INFORMATION: REVIEWED BY: STAFF CONTACT(S): Sleeper, VanDerHyde BACKGROUND: It is the responsibility of the County to house prisoners in the County operated Jail. When this is not possible, prisoners are boazded in other facilities and the County is billed for these chazges. A total of $500,000 was budgeted for Boazding of External Prisoners in the FY 2012 budget. DISCUSSION: Because the Pittsylvania County Jail is overpopulated, the County has had no other option but to house the overflow prisoners in other facilities. A total of $585,812.50 has been spent for the boarding of prisoners in external facilities through May 31, 2012, exceeding the budget currently by $85,812.50. It is anticipated that we will spend an additional $139,187.50 for the month of June. Therefore, a total of $225,000.00 of additional funds aze needed to cover this anticipated overage. RECOMMENDATION: Staff recommends that the Boazd amend the Jail's budget and approve an appropriation of $225,000 from Unappropriated Surplus to line item 100-4-033100-3174 (Boarding of Prisoners-External). REQUIRES A MOTION AND A 10-DAY LAYOVER. P66 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: 6-04-12 8 Jail -Appropriation of Additional Fund of Funds Received - Requires a motion and a 10-day layover ACTION: INFORMATION: Yes SUBJECT/PROPOSAL/REOUEST: CONSENT AGENDA: Appropriation of additional funds received by the ACTION: INFORMATION: Sheriff's Department and Jail ATTACHMENTS: No STAFF CONTACT(S1: REVIEWED BY: Sleeper, VanDerHyde BACKGROUND: The Jail has pay phones that are located in the facility for inmates to use. These pay phones generate a profit that is returned to the General Fund. The total received this fiscal year for Jail-Telephone Commissions is $29,425.68. In addition to these funds, jail deputies as well as sheriff's deputies work extra assigned duty assignments that aze billed by the County for their work. These funds aze deposited into the General Fund and the monies aze used to offset the overtime chazged for these assignments. Currently, a total of $27,097.13 has been received that has not yet been appropriated for expenditure. DISCUSSION: The funds discussed above have been used by the Jail in the past to balance their yeaz-end budget. Therefore, a total of $29,425.68 needs to be appropriated to the Jail's telephone line item (100-4-033100-5230) and $27,097.13 needs to be appropriated to the Jail's overtime line item (100-4-033100-1200). RECOMMENDATION: Staff recommends that the Boazd amend the Jail's budget and approve a total appropriation of $56,522.81 as outlined above. REQUIRES A MOTION AND A 10-DAY LAYOVER. P67 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 6-04-12 Departmental Transfers SUBJECT/PROPOSAL/REOUEST: Approval of transfer from the Court Service Unit Budget to the Building and Grounds Budget STAFF CONTACT(S): i Sleeper, Van Der Hyde ACTION: Yes CONSENT AGENDA: ITEM NUMBER: 9 INFORMATION: ACTION: INFORMATION: ATTACHMENTS: No REVIEWED BY: BACKGROUND: DISCUSSION: The Court Service Unit (CSU) contacted the Building & Grounds department concerning replacement of the carpet in the CSU office because the existing carpet is frayed and is posing a safety issue. The CSU coordinator said that they were willing to use money in their budget to cover the expense of the carpet since she knew that additional monies would be available in the Outreach budget line item. The Building and Grounds department does not have sufficient funds to cover the cost of carpet replacement. The estimated cost for this project is $6,500.00. Because this transfer is between two departments, it requires Board approval. RECOMMENDATION: Staff recommends that the Board of Supervisors approve a transfer of $6,500 from the CSU Outreach line item (100-4-033300-3183) to Building & Grounds Repairs and Maintenance line item (100-4-043100-3310). P66 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 6-04-12 ITEM NUMBER: 10 Librazy Transfers SUBJECT/PROPOSAL/REOUEST: ACTION: Yes INFORMATION: Approval of librazy transfer from the Memorial Gifts Fund to the Librazy local budget STAFF CONTACT(S): Sleeper, Van Der Hyde CONSENT AGENDA: ACTION: ATTACHMENTS: Yes BACKGROUND: INFORMATION: DISCUSSION: Attached is a list of transfers approved by the Boazd of Trustees for the Librazy at their May 24, 2012 meeting. Because this transfer is requesting funds be moved from the Memorial Gift Fund to the Library local budget, the Pittsylvania County Boazd of Supervisors must approve this request. RECOMMENDATION: Staff recommends that the Boazd of Supervisors approve the attached transfers, which includes a transfer of $1,975.57 from the Memorial Gift Fund to the Library local budget. P69 PITTSYLVANIA CO PUBLIC LIBRARY FY 2011-2012 BUDGET TRANSFERS REQUESTED BASED ON BALANCES AS OF MAY 2012 NOTE: Approved by the Library Board of Trustees at their May 24, 2012 meeting. To be submitted to the Board of Supervisors for approval at their next meeting. FROM TO Transfer funds to accounts where needed: 100-4-073100-1100 FR Salaries (3,273.83) 100-4-073100-1300 P/T Salaries 1,335.70 100-4-073100-2100 FICA 895.22 100-4-073100-2210 VRS (486.90) 100-4-073100-2600 Unemployment Ins (360.76) 100-4-073100-3171 Emp Cont Gen 203.00 100-4-073100-3600 Advertising (100.00) 100-4-073100-5110 Electricity 300.00 100-4-073100-5120 Heating Fuels 1,750.00 100-4-073100-5130 Water 8~ Sewer 100.00 100-4-073100-5230 Telephone (1,000.00) 100-4-073100-5420 Rental of Buildings 1,800.00 100-4-073100-5500 Travel 1,400.00 100-4-073100-5540 Training & Education 128.73 100-4-073100-5840 Awards & Certificates 105.00 100-4-073100-6003 Furniture 8~ Fixtures 760.77 100-4-073100-6005 Janitorial Supplies (350.00) 100-073100-6008 Fuels-Vehicle (1000.00) 100-4-073100-6030 Serv Costs -Parts (3851.50) 100-4-073100-6031 Serv Costs -Labor (331.00) 265-4-073310-6012 Memorial Gift Fund 1975.57 265-4-073320-3310 Rep 8~ Maint -Off Equip 696.00 265-4-073320-3320 Serv Cont Off Equip (696.00) 11,449.99 (11,449.99} 0.00 0.00 GRAND TOTAL TRANSFERS REQUESTED: 11,449.99 (11,444.99) PREPARED BY:Susan Harbrook 5/25/2012 P70 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 6-04-12 ITEM NUMBER: 11 Comprehensive Services Act (CSA) Repayment SUBJECT/PROPOSAL/REOUEST: ACTION: Yes INFORMATION: Discussion and decision concerning the School Boazd's responsibility in repaying monies due to the Commonwealth of Virginia based on the CSA audit STAFF CONTACT(S): Sleeper, Van Der Hyde CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: No REVIEWED BY: ~~ BACKGROUND: The County is responsible for repaying the Commonwealth of Virginia a total of $2.5 million over a 10 yeaz period based on an audit of the CSA program conducted by the Auditor of Public Accounts in 2011. Repayment of these funds in the amount of $250,000 annually began in this fiscal yeaz and was withheld from our most recent draw of CSA funds. DISCUSSION: Currently, Pittsylvania County owes Pittsylvania County Schools a reimbursement of CSA expenditures in the amount of $1,050,326.56. Since Pittsylvania County has already made the first payment to the State regazding the CSA audit, the Boazd of Supervisors needs to determine if they plan on sharing this liability with the School Board or if they plan on covering 100% of this repayment RECOMMENDATION: The Boazd needs to consider the level of responsibility the School Board has concerning repayment of CSA monies to the Commonwealth of Virginia. P71 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: Dan River Alcohol Safety Action Program-Articles of 06-04-2012 Agreement Resolution ACTION: Yes SUBJECT/PROPOSAL/REOUEST: CONSENT AGENDA: Watch for Children Sign ACTION: ATTACHMENTS: Yes STAFF CONTACT(S): Mr. Sleeper ITEM NUMBER: 12 INFORMATION: INFORMATION: i REVIEWED BY: BACKGROUND: The Counties of Pittsylvania, Franklin, Henry, and Patrick, and the Cities of Danville and Martinsville participate with the Dan River Alcohol Safety Action Program (ASAP), who provides services to the courts of these localities, and develops programming and alcohol service delivery mechanisms that will primarily serve to substantially reduce the number of highway hazards and accidents from the consumption of alcohol and drugs. DISCUSSION: Attached hereto you will find an Articles of Agreement Resolution that each subdivision with the Dan River ASAP is being asked to approve by resolution, and submit to Dan River ASAP. (see attached). RECOMMENDATION: Staff recommends the Board of Supervisors approve the Articles of Agreement Resolution #2412-06-43, authorize the Chairman to sign on behalf of the County, and forward the resolution to Dan River ASAP. P72 Dan River t_ ~ ' ~ ___ -- ~1~~ ~ ~J r~ L_~ ~~ ~~~ May 9, 2012 Safety Action Program County of Pittsylvania William D. Sleeper, County Administrator PO Box 426 Chatham, Virginia 24531 RE: Dan River ASAP Articles of Agreement Deaz Mr. Sleeper: 135 East Market Street Martinsville, VA 24112 (276) 632-6303 (2761632-6304 fax '~i il; Ijl ~' ~; MAY ~ ~'~ ~ `' ~~ 4 2012 + ',~ ~- ~ rtJ ~~ j~ 1 Attached are the Articles of Agreement concerning Dan River Alcohol Safety Action Program, also known as Dan River ASAP. The City of Martinsville through letter of confirmation dated June 20, 2011 agreed to serve as Fiscal Agent for Dan River ASAP. The Dan River ASAP Policy Board members at their quarterly meeting on September 26, 2011 approved the amended Articles of Agreement to read such (third paragraph). Each political subdivision concurring with these Articles of Agreement and desiring representation on the Policy Board of the Dan River ASAP, should indicate their approval of these Articles of Agreement by Adoption of a resolution, a copy of which should be signed by the appropriate subdivision and submitted to Dan River ASAP. Thank you for your attention in this matter. Sincerely, ~~~ Tam~Voad Y , Executive Director Attachment: (1) Serving the cities of Danville and Martinsville, and the counties of Franklin, Henry, Patrick and Pittsylvania P73 RESOLUTION 2012-06-03 ARTICLES OF AGREEMENT Concerning DAN RIVER ALCOHOL SAFETY ACTION PROGRAM These proposed Articles of Agreement are between the City of Danville, City of Martinsville, County of Franklin, County of Henry, County of Patrick, County of Pittsylvania, and Dan River Alcohol Safety Action Program, or any combination of the above-listed political subdivisions approving these Articles, along with Dan River Alcohol Safety Action Program, hereinafter referred to as Dan River ASAP. WHEREAS, Dan River ASAP came into existence by resolution of the City Council of Danville, Virginia, under the provisions §18.2-271.1, Code of Virginia 1950, as amended; and WHEREAS, The City of Martinsville, Virginia, has agreed to be cash flow agency (fiscal agent) for Dan River ASAP; and WHEREAS, Dan River ASAP provides services to the courts of the City of Danville and City of Martinsville, County of Franklin, County of Henry, County of Patrick, and County of Pittsylvania, and develops programming and alcohol service delivery mechanisms that will primarily serve to substantially reduce the number of highway hazards and accidents resulting from the consumption of alcohol and drugs. WHEREAS, A Policy Board is established to govern and operate the Dan River ASAP, BE IT AGREED: 1. A Policy Boazd of the Dan River ASAP shall be established whose purpose shall be to develop and implement operational and personnel policies of the program in keeping with the needs of the Courts, as they relate to drinking drivers, first time drug offenders, and such other ancillary programs as may be approved by the Boazd and necessitated by statutory changes of the Code of Virginia. The Policy Boazd shall develop and adopt a set of by-laws for the Boazd to conduct the business of Dan River ASAP as it serves the 21St & 22°d Judicial Districts; and P74 Articles of Agreement Page 2 2. Appointees to serve as members of the Policy Board may be designated by each political subdivision approving these Articles of Agreement. Each political subdivision, after approving these Articles of Agreement, may appoint up to two (2) members to the Policy Boazd, each to serve a three year term, with each succeeding re-appointed member to serve a three year term; and 3. District Court Judges within the geographical area of the 21S` and 22"d Judicial Districts may be members of the Policy Board; and 4. Ex-officio member of the Policy Board shall be the Dan River ASAP Director; and The Policy Boazd of Dan River ASAP shall be and is empowered to employ the Director of Dan River ASAP; implement personnel and operations policies for Dan River ASAP in keeping with the provisions of the Commission on VASAP Policy and Procedure Manual; develop and submit annual operational budgets for the Dan River ASAP; solicit bids and execute contracts for services and in general tend to the physical, financial and actual operation of Dan River ASAP. The Policy Boazd shall be and is empowered to delegate such powers as it deems necessary and/or advisable to the Director of the Dan River ASAP; and 6. Dan River ASAP shall be self-supporting or draw funds from Federal or State grant funds in such manner as to insure there is, and will be, no fmancial liability to any participating political subdivision; and 7. The Policy Board may also select members for the Policy Board from among professional groups such as law enforcement, educational, medical and/or civic groups concerned with highway safety; and 8. These Articles of Agreement shall remain in force until specifically revoked or canceled by participating jurisdictions approving these Articles of Agreement. Each political subdivision concurring with these Articles of Agreement and desiring to be represented on the Policy Boazd of the Dan River ASAP should indicate their approval of these Articles of Agreement by adoption of a resolution, a copy of which should be signed by the appropriate subdivision and submitted to the regional office of Dan River ASAP. Revisions approved by the Dan River ASAP Policy Board on Monday, September 26, 2011 Tim R. Bazber, Chairman Pittsylvania County Boazd of Supervisors P75 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 06/04/12 ITEM NUMBER: 13 Sheriff sOffice -Wellness Program -Phase III Sole Source Award SUBJECT/PROPOSAL/REOUEST: Sole Source Award STAFF CONTACT(S): Mr. Sleeper, Sheriff Taylor, Ms. Meeks ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes INFORMATION: INFORMATION: REVIEWED BY: BACKGROUND: In 2009 the Sheriff implemented Phase I of the Employee Wellness Program. The Jail Nurse conducted an EKG and drew blood samples from the employees that had volunteered to participate in the program. The Board awarded Phase II to Piedmont Prime Care/Centra Health for the medical and physical therapist screenings to be sure the employees could participate in strenuous activities. It also included the screening of the blood samples and reviewing the EKG and physical capability assessment per job description. We are now ready to implement Phase III of the program. This will include the Functional Movement Screen, body composition analysis, and a physical injury risk analysis using the Y-balance test. FMS (Functional Movement Systems) is the sole provider in the Pittsylvania County area of the FMS Pro software system, which will deliver personalized exercise programs in both paper and electronic format. This is the results phase of our program where as overall health and conditioning will be seen and data analysis recordings of each participant tracted. Data and performance measurements will allow for future application for continued employee wellness related goals. DISCUSSION: Attached is a letter from Functional Movement Systems stating that they are the sole provider in the Pittsylvania County area. A quote is attached from FMS for a total cost of $17,370 for Phase III of the Sheriff's Office Employee Wellness Program. $9,000 is available in the Byrne/JAG Grant (Rapid Deployment Team), line item 250-4.031741-3163 Consultants. The balance of $8,370 will be charged to the Sheriff's Local Budget -line item 100-4.031200- 311520 Wellness Program. That line item currently has a balance of $9,231. P76 Executive Summary Sheriffs Wellness Program -Phase III -Sole Source Page 2 RECOMMENDATION: The staff recommends that the Board award the contract to FMS (Functional Movement Systems) at a total cost of $17,370, as a sole source. P77 ~ , Functional Movement Systems May 10, 2012 Donna Meeks, Purchasing Manager Pittsylvania County Finance Department 21 North Main Street P.O. Box 426 Chatham, VA 24531 Functional Movement Systems (FMS) is the creator of The Functional Movement Screen, which is a testing system used by professional athletes, military and many other high level organizations in their effort to improve performance and reduce injury risk This system has been trademarked and should only be implemented by exercise professionals who have become certified in the Functional Movement Screen. Functional Movement Systems will be offering functional testing through the Functional Movement Screen, body composition analysis, and a physical injury risk analysis using the Y-balance test FMS is the sole provider in the Pittsylvania County area of the FMS Pro software system, which will deliver personalized exercise programs to the Sheriffs Office Personnel in both paper and electronic format At the end of the program, each Sheriff will be retested in order to show any progress that has been made. Sincerely, Lee Burton, PhD, ATC, CSCS LB/vcg P7$ May 10, 2012 Proposal Outline for Pittsylvania County Sheriffs Department Wellness and Fitness Program History and Description: Functional Movement Systems (FMS) was formed in 1999 to improve the overall scope of rehabilitation, injury prevention, and performance enhancement in active individuals. FMS works to achieve these goals providing education and consulting services to a wide variety of professional organizations and individuals. Currently, FMS consults with industrial, collegiate sports organizations, and clinics over several states. Services that can be provided: Functional Movement Systems currently has the capability to provide movement screening, body composition, wellness and exercise program design as well as an exercise facility for the employees of the Pittsylvania County Sheriffs Department. Movement screening is an advanced physical assessment that provides an individual exercise program for each employee. It specifically identifies physical weakness and flexibility problems that could actually increase potential injury risk. Current research shows that a fitness level alone is not the best indicator of injury in active occupations. Flexibility issues, balance issues, alignment and postural issues all play important roles in overall fitness. Movement screening targets early indicators of future musculoskeletal injury and incorporates the remedies for these into the exercise and fitness program. Functional Movement Systems also has a computerized body composition machine, which presents the most cutting-edge technology to assess percentage of body weight and muscle ratios in exercise participants. Body mass index charts are inaccurate and sometimes inconsistent whereas body composition tracks the amount of fat and muscle. This can give important direction and indicators to help target fitness goals toward reducing fat or adding muscle based on this scientific data. Body composition testing is a more thorough way to look at exercise benefits for Pittsylvania County employees as often gaining muscle and losing fat does not indicate an overall weight loss although the percentage of body fat could fall drastically without a change in overall body weight The body composition testing and movement screen will allow the physical therapist, athletic trainer and exercise professionals at Functional Movement Systems to individualize a program for each Pittsylvania County employee. At this point, each employee will receive an orientation to the facility as well as an individual P.0 Box 911 Chatham, YA 24531 Phony: 434.432-3677 F~ 434-432-3367 Info@tanetlonalmovoment.can P79 program and to meet the staff. From that point, they will be put on auser-friendly program. Although we will not provide personal training services, our staff is accessible to them during their workouts. Their workouts will be presented to them in a file format and all exercises will be documented on sheets both with verbal instructions and photographs. In the event that screening reveals a musculoskeletal problem, Functional Movement Systems will quickly advise the employee about appropriate action and no extra fee will be incurred as this is a benefit of the wellness program. if physical therapy or orthopedic consultations are needed, we can help facilitate those arrangements if necessary. Goals of Program: • Enhance Understanding and increase awareness in the areas of Health and Fitness • Increase Performance and Durability in individuals • Reduce the Risk for injury and costs related to injuries Program Fees: Functional Movement Screen $75/person Computerized Body Composition test: $15/person Use of FMS Facility fee per person $25 jmonth Proposal Total: Functional Movement Screen (30 individuals x $75) $ 2,250.00 Computerized Body composition (48 individuals x $15) $ 720.00 Gym membership (48 individuals x $25/mo x 12 months) $14,400.00 TOTAL $17,370.00 Sincerely, ~~~~~ Lee Burton, PhD, ATC, CSCS P.0 Box 911 Chatham. YA 24531 Phony. 434.432-36T7 Faoc 434.432-33b7 {nb~tanctlonalmwementcom P80 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE• Applications for Committees -New Boazd Policy AGENDA DATE: 06-04-12 ITEM NUMBER: 14 SUBJECT/PROPOSAL/REOUEST: New Program ACTION: Yes CONSENT AGENDA: ACTION: INFORMATION: INFORMATION: BACKGROUND: The Honorable Brenda Bowman, representative from the Chatham-Blairs District, has requested that an application process be instituted by the Pittsylvania County Boazd of Supervisors for citizens of Pittsylvania County to make application for positions open for politican appointment to committees, boards and commission of Pittsylvania County. DISCUSSION: Attached hereto aze proposals that were re-drafted from the City of Danville's application process for the Boazd of Supervisors to approve concerning citizen application for appointed positions. In addition, the Honorable Brenda Bowman has presented the issue of whether or not should be with no pay. This would require the Boazd of Supervisors to consider establishing ordinances that set up the definitions of pay or no pay, similaz to the Boazd of Supervisors' Chapter 22- Compensation for the Boazd of Supervisors, of the Pittsylvania County Code. RECOMMENDATION: Staff submits this for the Boazd of Supervisors for their review and approval. P81 STAFF CONTACT(S): ATTACHMENTS: Mr. Sleeper vP~ PITTSYLVANIA COUNTY BOARDS AND COMMISSIONS INFORMATION AND APPLICATION Serve on a Board or Commission Pittsylvania County, Virginia, is pleased to provide you with a guide to the County's boards and commissions. It is hoped the information will be helpful and encourage you to share your talents and abilities through participation in County Government by volunteer service on a County board or commission. If you aze interested in serving on a board or commission, please complete the Boazds and Commissions Application. For additional information about the appointment process, please contact the Clerk of the Board of Supervisors at (434) 432-7710. Current Boards and Commissions Dan River Alcohol Safety Action Program Dan River Small Business Development Center Danville Community College Boazd of Trustees Danville-Pittsylvania Community Policy and Management Board Danville-Pittsylvania Community Services Board Danville-Pittsylvania Regional Industrial Facility Authority Pittsylvania County Agricultural Development Board Pittsylvania County Beautification Committee Pittsylvania County Board of Assessors Pittsylvania County Building Code Board of Appeals Pittsylvania County Community Action Boazd Pittsylvania County Industrial Development Authority Pittsylvania County Planning Commission Pittsylvania County Public Library Board Pittsylvania County Road Viewers Pittsylvania County Service Authority Pittsylvania County Social Services Boazd Roanoke River Basin Association Southern Area Agency on Aging, Inc. Tri-County Lake Administrative Commission West Piedmont Planning District Commission P82 (PLEASE TYPE OR PRINT) PITTSYLVANIA COUNTY BOARDS AND COMMISSIONS APPLICATION I am interested in serving on an Authority, Board, Commission or Committee as follows: 1st Choice 2nd Choice 3rdChoice Name: (First); (MiddleiMaiden); (Last) Home Address: (StreetJNumber); (City); (Zip); (Telephone) Email: Are you a registered voter in Pittsylvania County? Yes present address? Electoral District: Place of Birth: Date of Birth: Highest Education Received: Background: Civic Activities: (offices held, honors, etc.) Present Place of Employment: No Length of time at P83 Business Address: (Street/Number); (City); (State); (Zip); (Telephone) Job Title• Type of Organization: Job Duties: Do you have a valid Virginia driver's license? Yes No If no, please explain Are your accounts current with the County (Taxes, etc.)? Yes_ No_. If no, please explain References: (Persons who aze not relatives). List name, address, and phone number(s). 1. 2. 3. Additional Information: (Time available, interests, unique qualifications, etc.) Criminal Record and Child Protective Services Information: (Provide information regarding the nature of the convictions and approximate date(s) of "Yes" answers.) 1. Except for minor traffic violations, have you been convicted of any violation of law? 2. Have you ever been convicted of a felony? 3. Have you ever been convicted of a misdemeanor involving moral turpitude (any offense involving lying, stealing, or cheating) since your eighteenth (18~') birthday? P84 4. Are there any criminal charges or proceedings pending against you? I hereby certify that the information provided on this application is correct to the best of my knowledge and belief. I also hereby authorize the officials of the Central Criminal Records Exchange, and law enforcement official or officer, the Commissioner of the Department of Motor Vehicles, or any ofEcer or employee of the Department of Motor Vehicles, the Commissioner of the Revenue of the County of Pittsylvania, Virginia, the Treasurer of the County of Pittsylvania County, Virginia, the Director of Central Collections for the County of Pittsylvania, Virginia, and/or any other person or official to provide any information relating to my record with respect to convictions for traffic violations or other offenses involving the operation of a motor vehicle, felony, or misdemeanor convictions, if any, and/or taxes assessed against me or my property which are delinquent, if any, to the County Clerk, the Board of Supervisors of Pittsylvania County, Virginia, and/or to any other person designated by the Boazd of Supervisors to receive such information. Date: Signed: I AM WILLING TO SERVE ON MORE THAN ONE (1) AUTHORITY, BOARD, OR COMMISSION CONCURRENTLY. YE5 NO NOTE: Successful candidates for the Board of Planning Commission and IDA, are required by State Law to complete a Conflict of Interest Form as a condition of taking office and thereafter annually on or before January 15~b. PLEASE RETURN APPLICATION TO: William D. Sleeper Pittsylvania County Administrator P.O. Box 426 Chatham, Virginia 24531 Telephone: (434) 432-7710 Fax: (434) 432-7714 Email: Dan.Sleeper@pittgov.org P85 ApppINTMENT5 P86 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Appointment -Dan River Small Business 06-04-2012 15 'Development Center SUBJECT/PROPOSAL/REOUEST: Appointment Boazd of Directors for the Dan River Small Business Development Center ACTION: Yes CONSENT AGENDA: ACTION: INFORMATION: STAFF CONTACT(Sl: Mr. Sleeper INFORMATION: ATTACHMENTS: No REVIEWED BY: BACKGROUND: Agencies, Boazds and Commissions that operate under Pittsylvania County make nominations to the Boazd of Supervisors for appointments representing each election district within the County, or aze appointed to represent Pittsylvania County as part of a regional organization. DISCUSSION: The Chairman of the Boazd of Supervisors has requested before any nominations for appointments aze made to any committees, boazds, agencies or commissions, that the name be submitted to the Boazd of Supervisors prior to the boazd meeting of the proposed candidate to be nominated for an appointment to that board, agency, committee or commission. (a) Mr. Glenn Giles represents the Private Sector on the Boazd of Directors for the Dan River Small Business Development Center, and is currently the Vice-Chairman of the Boazd. This seat's term will expire on June 30, 2012 and Mr. Giles no longer wishes to serve as the Private Sector representative. This seat is a 2-yeaz term. Members may serve up to two 2-yeaz consecutive terms. The Honorable Brenda Bowman has nominated Mr. Shannon Hair for consideration of this appointment. RECOMMENDATION: Staff submits this to the Boazd of Supervisors for their review and consideration. P87 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Appointment -Danville-Pittsylvania Community 06-04-2012 16 Services Boazd of Directors -Staunton River District SUBJECT/PROPOSAL/REOUEST: Appointments to Danville-Pittsylvania Community Services Board of Directors: Staunton River District STAFF CONTACT(S): ACTION: Yes CONSENT AGENDA: ACTION: INFORMATION: Mr. Sleeper ATTACHMENTS: No REVIEWED BY: INFORMATION: BACKGROUND: Agencies, Boazds and Commissions that operate under Pittsylvania County make nominations to the Boazd of Supervisors for appointments representing each election district within the County. The Danville-Pittsylvania Community Services Boazd of Directors is a boazd in which a representative from each district is appointed by the Boazd. DISCUSSION: The Chairman of the Board of Supervisors has requested before any nominations for appointments are made to any committees, boards, agencies or commissions, that the name be submitted to the Boazd of Supervisors prior to the board meeting of the proposed candidate to be nominated for an appointment to that boazd, agency, committee or commission. The Staunton River District seat on the Boazd of Directors for the Danville-Pittsylvania Community Services Board has a term that will expire on June 30, 2012. Members may serve up to three 3-yeaz consecutive terms. Mr. Dean Jennings holds a seat with a term that will expire on June 30, 2012. Mr. Jennings has already held three (3) consecutive 3-yeart terms and is not eligible for re-appointment. This position represents the Staunton River District. The Honorable Marshall Ecker has submitted the name of Gerald Milliman to be considered for this appointment. RECOMMENDATION: Staff submits this to the Boazd of Supervisors for their review and consideration. P88 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Appointment -Pittsylvania County Library Boazd of 06-04-2012 17 Trustees -Staunton River District SUBJECT/PROPOSAL/REOUEST: Fulfillment of term on Library Boazd of Trustees ACTION: Yes INFORMATION: Staunton River District STAFF CONTACT(S): Mr. Sleeper CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: No REVIEWED BY: BACKGROUND: Agencies, Boards and Commissions that operate under Pittsylvania County make nominations to the Boazd of Supervisors for appointments representing each election district within the County. The Danville-Pittsylvania Community Services Boazd of Directors is a boazd in which a representative from each district is appointed by the Boazd. DISCUSSION: The Chairman of the Boazd of Supervisors has requested before any nominations for appointments are made to any committees, boazds, agencies or commissions, that the name be submitted to the Boazd of Supervisors prior to the boazd meeting of the proposed candidate to be nominated for an appointment to that board, agency, committee or commission. Currently Ms. Lucy Johnson holds a seat as the Staunton River District representative on the Pittsylvania County Library Boazd of Trustees with a term that will expire June 30, 2015. Ms. Johnson can no longer serve on that board and a new appointment will need to be made to fulfill the remainder of that term. The Honorable Marshall Ecker has submitted the name of Michael Hudson to be considered for this appointment. RECOMMENDATION: Staff submits this to the Boazd of Supervisors for their review and consideration. P89 ~p(1RT MEM$EKa S FgOM BOA pg0 PORTS FgOM R GAL C~UN5EL p9~ ~ppgTS FRAM CpUNTY ADMIN15T~TOR P92 PITTSYLVANIA COUNTY VIRGINIA Darrell W. Dalton, Superintendent Building & Grounds Department 51 N. Main St. P.O. Box 426 Chatham, Virginia 24531 E-mail: darrell.dalton@pittgov.org Phone (434) 432-7958 Fax (434) 432-2294 Gretna/Hurt (434) 656-6211 Bachelors Hall/Whitmell (434) 797-9550 MEMORANDUM To: Otis S. Hawker, Assistant County Administrator From: Heather Inge, Secretary of Building & Grounds ~''~'~ ~~ Date: May 31, 2012 Subject: COMPLETED WORK ORDERS -MAY 2012 Attached please find a listing, by department, of completed work orders for the month of May. This list does not reflect work orders in progress but not yet completed, actual expenses incurred, or routine maintenance necessary for the smooth operation of the County facilities. However, it does reflect the total number ofman-hours. Presently, there are approximately 20 work orders still outstanding. If you have any questions concerning this, please do not hesitate to contact me. HI Attachment cc: William D. Sleeper, County Administrator Darrell W. Dalton, Superintendent of Building & Grounds P93 WORK ORDERS COMPLETED FOR MONTH OF MAY 2012 NO. W/O MAN-HOURS AMMAL CONTROL 3 g ARMORY A S C S /EXTENSION /USDA-FSA BOARD OF SUPERVISORS BUILDING 8c GROUNDS BUILDING INSPECTIONS CAPTAIN MARTIN BLDG CENTRAL ACCOUTING CENTRAL PURCHASING CIRCUIT COURT 1 1 CLERK OF COURT 6 23 CODE COMPLIANCE (PLANNING COMMISSSION & ZONING 2 4 COMMISSIONER OF REVENUE 3 4 COMMONWEALTH ATTORNEY COMPACTOR SITE COUNTY ADMINISTRATOR AND ASST. COUNTY ADMIN. ] 2 COUNTY ATTORNEY COURTHOUSE (1968 ANNEX) COURTHOUSE (EDWIN R. SHIELDS) CSA - CPMB DEPOT BUILDING 3 4 EMERGENCY 911 FACILITY ENVIItONMENTAL HEALTH FINANCE FIRE MARSHAL GENERAL DISTRICT COURT 1 1 GRANTS ADMISTRATTON HEALTH DEPARTMENT 8 10 HUMAN SERVICES FACILTTY INDUSTRIAL PARKS INFORMATION TECHNOLOGY 1 2 JUVENII.E & DOMESTIC COURT 1 1 JUVENILE & DOMESTIC COURT SERVICES UNIT 1 1 7AII, 41 52 LANDFII.,L 1 2 LIBRARY 12 25 LITERACY MAGISTRATE MOSES BUILDING 1 1 OLD DOMINION AG. COMPLEX 1 g PCED BUII,DING 1 4 REASSESSMENT RECREATION: RAIL-TRAIL 8c WAYSIDE PARK 1 8 RECREATIONAL 1 2 REGISTRAR-VOTING PRECINCTS 3 2 SHERIFF 5 16 SOCIAL SERVICES TREASURER VICTIM WITNESS OTHER: REGIONAL PARK RINGGOLD DEPOT CALLANDS CLERKS OFFICE TOTAL WORK ORDERS COMPLETED -MAY 2012 98 181 YEAR i0 DATE 07/01/2011- 06/30/2012 ~„. 963 1,979 PITTSYLVANIA COUNTY William D. Sleeper County Administrator P.O. Box 426 Chatham, Virginia 24531 e-mail: dsleeper@pittgov.org VIRGINIA '/ . f y o ~ r~is~ Phone (434) 432-7710 Fax (434)432-7714 Gretna/Hurt (434) 656-6211 MEMORANDUM To: Otis S. Hawker, Assistant County Administrator From: Henry Boswell, Jr., Chief Animal Control Officer Date: Junel, 2012, Subject: Animal Control Activity Report During the period of Mayl, 2012 through, May 31, 2012, the Animal Control Officers responded to 344 calls as per Henry Boswell, Chief Animal Control Officer, resulting in the following: Description Number Remarks Animals taken into custod 186 Dogs 65 Cats 119 Other 2 1-Turkey/Wild 1-opossum Animals on hand at month end 13 Animals dis etched 38 Cats-7 do s- 31 Licenses checked 59 Court cases 12 Summons 14 Animals Ado ted 6 Animals returned to owners 4 Cats taken to the Humane Socie 112 Animals Transferred 18 LAP-1 DAHS-1 FCHS-16 Inured animals icked u 5 Animals found in tra s 57 Ex osures: Human/Saliva 0 Ex osures: Do s/Cats/Wildlife 0 Do Bites 6 Cat Bites 0 Cruel Checks 2 Well-being Checks 20 Cat/Do Fi hts 1 Investi ated killin s b do s/cats 2 Investi ate killin s b Co otes 0 If you have any questions concerning this, please do not hesitate to contact me. cc: William D. Sleeper, County Administrator P95 PITTSYLVANIA COUNTY VIRGINIA SYLV,t~ t William D. Sleeper Q -l r 9 Phone 434 432-7710 County Administrator o ., Fax (434 432-7714 P.O. Box 426 a ,~ry ~` c ~ ) < / ~ z Gretna Hurt 434 656-6211 Chatham, Virginia 24531 Y ~ ~ ~ v ~ ~ ) e-mail: dsleeper@pittgov.org `~' /"~' ~ ~F~ MEMORANDUM To: Otis S. Hawker, Assistant County Administrator From: Henry Boswell, Jr., Chief Animal Control Officer Date: June 1, 2012 Subject: Conservators of the Peace Solid Waste Monitoring Report The Animal Control Officers whom have been appointed to the position of Conservators of the Peace monitoring solid waste sites in Pittsylvania County, as per Henry (Pete) Boswell, Chief Animal Control Officer, for the period of May 1, 2012 through May 31,2012. Description Number Remarks 96 hrs Total hours monitored Vehicles entering sites 1,116 Vehicles checked 77 Summons' issued 15 Court Cases 1 Convictions 1 5-June 4a' , 8- June 25tH If you have any questions concerning this, please do not hesitate to contact me. cc: William D. Sleeper, County Administrator P96 PITTSYLVANIA COUNTY CODE COMPLIANCE MONTHLY REPORT & FEES May 2012 TYPES OF PERMITS 84 I N PERM T FE ETD 6,051. 84 LEVY COLLECTED $121.03 0 SUBDIVISION FEES COLLECTED $0.00 33 ZONING PERMIT FEES COLLECTED $170.00 0 REINSPECTION FEES COLLECTED $0.00 13 LAND DISTURBING FEES COLLECTED $221.00 214 TOTAL FEES COLLECTED $6,563.65 MONTHLY BUILDING VALUES 6 NEW DWELLINGS $1,725,000.00 4 MOBILE HOMES/OFFICE TRAILERS 38,000.00 2 DOUBLE-WIDE MOBILE HOMES 98,200.00 2 MODULAR 280,310.00 9 COMMERCIAL CONSTRUCTION 664,992.00 61 MISCELLANEOUS 561,924.00 84 TOTAL $3,368,426.00 NONTAXABLE: $972,585.00 $170,440,342.00 MONTHLY ACTIVITY REPORT NUMBER OF BUILDING INSPECTIONS MADE 291 NUMBER OF REJECTIONS OF WORK 50 NUMBER OF E ~ S INSPECTIONS 62 NUMBER OF MILES INSPECTORS TRAVELED 3,688 MONTHLY ZONING FEES 2 REZONING FEES COLLECTED $346.50 2 SPECIAL USE PERMIT FEES COLLECTED 184.75 0 VARIANCE 8 APPEAL FEES COLLECTED 0.00 0 SIGN PERMIT FEES COLLECTED 0.00 4 TOTAL $531.25 R/espectfully Submitted, 4~~ Odie H. Shelton, Jr. Director of Code Compliance/ Zoning Administrator P97 CLOSED MEETING pg8 AD1~U~MENT P99