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02-29-2012 BOS Adjourned Meeting - Work SessionWork Session February 29,2012 Pittsylvania County Board of Supervisors Wednesday, February 29, 2012 Work Session VIRGINIA: A Work Session of the Pittsylvania County Board of Supervisors was held on Wednesday, February 29, 2012 in Conference Room 203 at the Institute for Advanced Learning and Research located at 150 Slayton Avenue, Danville, Virginia. Tim R. Barber, Chairman, called the Board of Supervisors meeting to order at 4:39 p.m. The following members were present: Tim R. Barber Westover District Jessie L. Barksdale Banister District Marshall A. Ecker Staunton River District Jerry A. Hagerman Callands-Gretna District Brenda H. Bowman Chatham-Blairs District James H. Snead Dan River District Coy E. Harville Westover District Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Flunt, County Attorney, Kim Van Der Hyde, Director of Finance, Otis Hawker, Assistant County Administrator of Operations and Facilities, Greg Sides, Assistant County Administrator of Planning and Development, Mike Taylor, Sheriff, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Motion was made by Mr. Snead, seconded by Mr. Barksdale to approve the agenda, which was unanimously approved by the Board. New Business Mr. Sleeper provided the Board with information concerning a proposed increase of $1.50 on Personal Property tax, stating that since the Board was $Smillion out in being able to balance the budget, and the Board had indicated they wanted to see something besides an increase to real estate looked at, that he and the Finance Director has compiled information as directed from the Chairman of the Finance Committee, Mr. Snead, on how imposing a $1.50 increase to Personal Property would affect the budget. Mr. Sleeper stated that for every $I increase to personal property, it would generate $Imillion dollars in revenue for the County. He noted to the Board that personal property tax included not only cars and trucks, but motor homes and small businesses as well. After much discussion of the Board, a motion was made by Mr. Ecker, seconded by Mr. Hagerman, to continue to work with a budget that included a proposed $1.50 Personal Property Tax increase, which was approved by a 5-2 majority vote of the Board with Mr. Barber and Ms. Bowman. Motion was made by Mr. Ecker, seconded by Mr. Harville, to not calculate a proposed $4 Solid Waste fee into the budget process at this time, which was approved by a 5-2 majority vote of the Board with Mr. Snead and Mr. Barksdale in opposition. Mr. Barber directed that discussion of the possibilities of combining the County's and School System's Central Purchasing Departments to the School Liaison Committee. Closed Session Motion was made by Mr. Snead, seconded by Harville, to enter into Closed Meeting with the purpose of: Work Session February 29, 2012 Discussion of performance and salaries of employees of any public body; and evaluation of performance of departments where such evaluation will necessarily involve discussion ofthe performance of specific individuals. Authority: § 2.2-371 I (A) (I) Code of Virginia, 1950, as amended Subject: County Administration Purpose: Performance evaluation Mr. Snead's motion was unanimously approved by the Board present and Closed Session began at 5:36pm. Motion was made by Mr. Snead, seconded by Mr. Barksdale, to re-enter Closed Session, which was unanimously approved by the Board. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Adjourned Meeting of the Pittsylvania County Board of Supervisors on February 29, 2012 the Board hereby certifies by a recorded vote that to the best of each board member's knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Codc, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Vote Coy E. Harville Yes Marshall A. Ecker Ycs Brenda l-l. Bowman Yes James H. Snead Yes Jessie L. Barksdale Yes Jerry A. Hagerman Yes "fim R. Barber Yes The Board re-convened to Open Session at 6:02pm Motion was made by Ms. Bowman, seconded by Mr. Ecker, to approve Mr. Sleeper's contract as was, with the extension of its end date to June 30, 2013, which was unanimously approved by the Board. Adjournment Motion was made by Mr. Ecker, seconded by Mr. Snead, to adjourn the meeting, which was unanimously approved by the Board. The meeting adjourned at 6:OSpm.