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12-20-2011 Adjourned MeetingAdjourned Meeting December 20, 2011 Pittsylvania County Board of Supervisors Tuesday, December 20, 2011 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, December 20, 2011 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Tim R. Barber, Chairman, called the meeting to order at 7:03p.m. The following members were present: Tim Barber, Chairman Tunstall District James Snead, Vice-Chair Dan River District William H. Pritchett Banister District Coy E. Harville Westover District Marshall Ecker Staunton River District Henry A. “Hank” Davis, Jr. Chatham-Blairs District Fred M. Ingram Callands-Gretna District Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Barber led the Pledge of Allegiance. Approval of Agenda Motion was made by Mr. Ecker, seconded by Mr. Snead, to approve the agenda with the following additions/deletions: Additions: a) Contract Amendment – Dewberry; Phase I CASE Report Preparation & Submission- Pittsylvania County Landfill, Permit No. 571 (b) Closed Session: Consultation with Legal Counsel and Briefings by Staff Members or Consultants pertaining to actual or probable litigation, where such consultations or briefings in open meeting would adversely affect the negotiating or litigation posture of the Public Body; and consultation with Legal Counsel employed or retained by a Public Body regarding specific legal matters requiring provision of legal advice by such Counsel. Authority: §2.2-3711(A) (7) Code of Virginia, 1950, as amended Subject Matter: Comprehensive Services Act Audit Purpose: Briefing on Litigation Status (c) Travel – County Administrator (d) Travel – Board of Supervisors Mr. Ecker’s motion to approve the agenda with the aforementioned additions was unanimously approved by the Board. Consent Agenda 6(a) Resolution – Fred Ingram 6(b) Resolution – Gretna Football Team – 2011 State Championship 6(c) Resolution – W. P. Johnson 6(d) Purchase of Service Weapon – Request that Investigator Albert “Bo” Johnson, who is retiring December 31, 2011, be allowed to purchase his issued service weapon at a price equivalent to the weapon’s fair market value of $375, on the date of Investigator Johnson’s retirement. Adjourned Meeting December 20, 2011 6(e) Public Safety Answering Point (PSAP)-Wireless Education Grant Program – Appropriation of PSAP grant totaling $2,000 that is to be used for PSAP wireless education and does not require a local match. 6(f) Clerk of Circuit Court – Technology Trust Funds – Appropriation of $17,113.00 to the technology trust funds of the Pittsylvania County Circuit Court that will be reimbursed 100% by the State Compensation Board to be used for software maintenance and redaction of Social Security numbers from various documents. 6(g) Virginia Breast Cancer Grant – Library – a $400 Virginia Breast Cancer grant given to the library for the purchasing of books that does not require a County match 6(h) Tax Refund for White Oak Grove Outreach Center - $285.60 tax refund occurring as the Center’s two vehicles are used for charitable purposes by their organization and was approved to be tax exempt by the Board of Supervisors on August 16, 2011. Motion was made by Mr. Snead, seconded by Mr. Pritchett, to approve the Consent Agenda, which was unanimously approved by the Board. Mr. Harville read and presented Mr. W.P. Johnson, along with his wife Emma Jean, the following resolution: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2011-12-08 VIRGINIA: At their adjourned meeting of the Pittsylvania County Board of Supervisors held on Tuesday, December 20, 2011, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following resolution was presented and adopted: WHEREAS, W.P. Johnson has served thirty-eight (38) years on the Pittsylvania County District Soil and Water Conservation Board; and WHEREAS, W.P. Johnson began his tenure on the Pittsylvania County District Soil and Water Conservation Board in 1974, replacing the seat vacated by Mr. Owen Smith; and WHEREAS, Governor Gerald L. Baliles appointed W.P. Johnson to serve four (4) years on the Virginia State Soil and Water Conservation Board; Governor George Allen appointed W.P. Johnson to serve four (4) years on the Virginia State Soil and Water Conservation Board; and Governor Jim Gilmore appointed W.P. Johnson to serve four (4) years on the Virginia State Soil and Water Conservation Board, totaling twelve (12) years of service on the Virginia State Soil and Water Conservation Board under the leadership of three (3) Virginia Governors; and WHEREAS, in 1968, W.P. Johnson was named Virginia Conservation Farmer of the Year, a program that was sponsored by Goodyear Industries, which included Mr. Johnson traveling to Arizona to meet and share ideas with the winners from all 50 States at the National Soil and Water Conservation Convention; and WHEREAS, Mr. Johnson, has been a lifelong resident of Pittsylvania County; and he and his wife, Emma Jean, live on Johnson Mill Road in Gretna, Virginia; and WHEREAS, at the age of 17, Mr. W.P. Johnson took over the operations of a grist mill built in 1830, known as Mt. Airy Roller Mills, which he continues to operate to this day and is the only provider in Pittsylvania County of custom ground livestock feed; now Adjourned Meeting December 20, 2011 THEREFORE, BE IT HEREBY RESOLVED, on the behalf of the Pittsylvania County Board of Supervisors and all of the citizens of Pittsylvania County, we express our sincere appreciation to W.P. Johnson for his outstanding service and exemplary leadership that has made him a significant figure in the growth and development of Pittsylvania County Soil and Water Conservation Program and wish him the best in his retirement; and BE IT FURTHER RESOLOVED that a copy of this resolution be presented to Mr. W.P. Johnson. Given under my hand this 20th day of December, 2011 Mr. Snead read the following resolution (that was adopted at a previous meeting) and also presented Mr. Pritchett with a certificate from the Virginia Association of Counties congratulating Mr. Pritchett on his 20 consecutive years served as a member of the Pittsylvania County Board of Supervisors, and Chairman Barber presented Mr. Pritchett with a plaque from the Board thanking him for all his service. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2011-10-10 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on November 7, 2011, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following resolution was presented and adopted: WHEREAS, Mr. William H. Pritchett, was elected to the Pittsylvania County Board of Supervisors in January 1992, representing the new Banister District; and WHEREAS, William H. Pritchett began his exemplary career with Pittsylvania County in 1992 as the first minority representative on the Pittsylvania County Board of Supervisors spanning a career of twenty years representing the interest of all the citizens in both the Banister District and all of Pittsylvania County; and WHEREAS, William H. Pritchett has served as the Chairman of the Board of Supervisors in 1996 and Vice-Chairman of the Board of Supervisors upon seven different occasions. Mr. Pritchett has also served for a number of years on the Pittsylvania County Social Services Board, as well as Pittsylvania County Community Services Board, Pittsylvania County Planning Commission; and WHEREAS, William H. Pritchett continued his long standing career by serving on the Danville-Pittsylvania Regional Industrial Facilities Authority Board, the Danville-Pittsylvania County Small Business Development Center, in addition he was the leader in organizing the West Piedmont Work Force Investment Board and served for over ten years as Chairman of the Local Elected Officials Consortium. Mr. William H. Pritchett has served as Chairman, Vice-Chairman and Treasurer of the West Piedmont Planning District Commission over his twenty year public service career. Mr. Pritchett represented Pittsylvania County in a number of organizations including the Pittsylvania Community Action Agency; and WHEREAS, William H. Pritchett has tirelessly given his time and effort to improve to continue to service the people of Pittsylvania County on subcommittees of the Board of Supervisors including Finance, Solid Waste, Personnel, Property and Building, Legislative, Computer Adjourned Meeting December 20, 2011 Telecommunications, Fire and Rescue Policy Board, and the Board of Supervisor/School Board Liaison Committee and the Joint Sites and Facilities; and WHEREAS, William H. Pritchett through his dedication and leadership has contributed to major developments in Education, Economic Development, Recreation, and Community Development; now THEREFORE, BE IT HEREBY RESOLVED, on the behalf of the Pittsylvania County Board of Supervisors and all of the citizens of Pittsylvania County, we express our sincere appreciation to Mr. William H. Pritchett for his outstanding service and exemplary leadership that has made him a significant figure in the history of Pittsylvania County and wish him the best in his retirement; and BE IT FURTHER RESOLOVED that a copy of this resolution be presented to Mr. William H. Pritchett on Saturday, October 29th, 2011. Mr. Harville read the following resolution (that was adopted at a previous meeting) and Chairman Barber presented Mr. Davis with a plague from the Board of Supervisors, thanking Mr. Davis for his contributions as a Board member. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2011-11-01 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on November 7, 2011, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following resolution was presented and adopted: WHEREAS, Mr. Henry A. Davis, Jr., was elected to the Pittsylvania County Board of Supervisors in January 1992, representing the new Chatham/Blairs District; and WHEREAS, Henry A. Davis, Jr., began his exemplary career with Pittsylvania County in 1992 serving the citizens of the Chatham/Blairs District, as well as all of the citizens of Pittsylvania County spanning a career of over twelve years, concentrating on conservative management and industrial and economic development; and WHEREAS, Henry A. Davis, Jr., has served as both Chairman of the Board of Supervisors in 2010 and Vice-Chairman of the Board of Supervisors in 2004. Mr. Davis also served for a number of years on the West Piedmont Planning District Commission, as well as the Metropolitan Planning Organization and the Local Emergency Planning Council, in addition to services for the Pittsylvania County Economic Development Organization and Pittsylvania County Economic Development, Incorporated; and WHEREAS, Henry A. Davis, Jr., continued his long standing career by serving on the Danville-Pittsylvania Regional Industrial Facilities Authority Board, the Board of Directors of the Roanoke River Basin Association, as a representative of Pittsylvania County on the Tri-County Re- Licensing Committee for Smith Mountain Lake; and Adjourned Meeting December 20, 2011 WHEREAS, Henry A. Davis, Jr., through faithful service, wise counseling, and experience, has contributed substantially to the advancement of the citizens of Pittsylvania County and the Chatham/Blairs District serving on subcommittees of the Pittsylvania County Board of Supervisors, including Finance, Solid Waste, Personnel, Property and Buildings, Legislative, Fire and Rescue Policy and Procedures, Computer/Telecommunications, Joint Sites and Facilities Committee, Economic Development Committee and the Animal Pound Committee; and WHEREAS, Henry A. Davis, Jr., has, by his dedication and leadership, faithfully and dutifully served the Board of Supervisors and the citizens of Pittsylvania County; now THEREFORE, BE IT HEREBY RESOLVED, on the behalf of the Pittsylvania County Board of Supervisors and all of the citizens of Pittsylvania County, we express our sincere appreciation to Mr. Henry A. Davis, Jr., for his outstanding service and exemplary leadership that has made him a significant figure in the growth and development of Pittsylvania County and wish him the best in his retirement; and BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Henry A. Davis, Jr., on Monday, November 7, 2011. Mr. Ecker read the following resolution and Chairman Barber presented Mr. Ingram with a plague from the Board of Supervisors, thanking Mr. Ingram for his contributions as a Board member. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2011-12-07 VIRGINIA: At their adjourned meeting of the Pittsylvania County Board of Supervisors held on Tuesday, December 20, 2011, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following resolution was presented and adopted: WHEREAS, the Honorable Frederic M. “Fred” Ingram, was elected to the Board of Supervisors of Pittsylvania County and has been a member of the Board for a total of 23 years; and WHEREAS, Frederic M. “Fred” Ingram was first elected as the elected Staunton River District Representative to the Board of Supervisors and held office as such from January 4, 1982 thru December, 31, 1992; and WHEREAS, from January 1996 thru December 31, 2003, and from January 2008 thru December 31, 2011, Frederic M. “Fred” Ingram was the elected Callands-Gretna District Representative to the Board of Supervisors; and WHEREAS, during his tenure on the Board of Supervisors, Frederic M. “Fred” Ingram was Chairman of the Board of Supervisors in 1990 and 2001, and served as Vice-Chairman in 1989 and 1991; and WHEREAS, Frederic M. “Fred” Ingram has tirelessly given his time and effort to improve to continue to service the people of Pittsylvania County on subcommittees of the Board of Supervisors including Finance, Solid Waste, Personnel, Property and Building, Legislative, Computer Telecommunications, Fire and Rescue Policy Board, and the Board of Supervisor Recreation Advisory Committee; and Adjourned Meeting December 20, 2011 WHEREAS, Frederic M. “Fred” Ingram has, by his dedication and leadership, faithfully and dutifully served the Board of Supervisors and the citizens of Pittsylvania County; now THEREFORE, BE IT HEREBY RESOLVED, on the behalf of the Pittsylvania County Board of Supervisors and all of the citizens of Pittsylvania County, we express our sincere appreciation to Mr. Frederic M. “Fred” Ingram for his outstanding service and exemplary leadership that has made him a significant figure in the history of Pittsylvania County and wish him the best; and BE IT FURTHER RESOLOVED that a copy of this resolution be presented to Mr. Frederic M. “Fred” Ingram. Given under my hand this 20th day of December, 2011. Mr. Ingram read the following resolution that was presented to Coach Kevin Saunders , congratulating him and the Gretna High School Hawks Football Team on winning their 5th State Championship Title: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2011-12-06 VIRGINIA: At the adjourned meeting of the Pittsylvania County Board of Supervisors held on Tuesday, December 20, 2011, the following resolution was presented and adopted, congratulating the Gretna Hawks Varsity Football Team on the 2011 Group A, Division II State Championship: WHEREAS, on December 10, 2011 the Gretna Hawks Varsity Football Team claimed its fifth state championship title in the past nine seasons by defeating Goochland High School 21-16; and WHEREAS, the Gretna Hawks Varsity Football Team went undefeated in their regular season; and WHEREAS, the Gretna Hawks Varsity Football Team exhibited exemplary sportsmanship and talent as they defeated their opponents in previous District, Regional, and State Championships, and by winning the 2011 Group A State Championship, the Gretna Hawks Varsity Football Team is now tied for eighth all-time in Virginia High School League history; and WHEREAS, the Gretna Hawks Varsity Football Team has performed admirably with an undefeated regular season from 2003 through 2011, bringing recognition not only to themselves, but to their school and to their County, Town, and its citizens; THEN BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors, on the behalf of all of the citizens of Pittsylvania County, express their sincere appreciation, admiration, and congratulations to the Gretna Hawks Varsity Football Team of 2011 for their winning season and bringing another State Championship to the County of Pittsylvania and the Town of Gretna for the State Group A, Division II High School Football; and BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to Coach Kevin Saunders and the Members of the 2011 Gretna Hawks High School Varsity Football Team. Given under my hand this 20th day of December, 2011. Adjourned Meeting December 20, 2011 Public Hearings Rezoning Cases Case 1: Paul W. Haymes & Linda T. Haymes-Dan River District: R-11-043 Mr. Barber opened the public hearing at 7:34pm. Mr. Shelton explained that Paul and Linda Haymes had petitioned to rezone the R-1, Residential Suburban Subdivision District portion of 38.89 acres to A-1, Agricultural District (to make the property one zoning district and for agricultural use - pastureland and hay). The R-1 portion is approximately 37.96 acres, located on State Road 62/Milton Highway, in the Dan River Election District. The Planning Commission, with no opposition, recommended granting the petitioners’ request. Mr. and Mrs. Haymes were there to represent the petition. No one signed up to speak and Mr. Barber closed the public hearing at 7:35pm. Motion was made by Mr. Snead, seconded by Mr. Davis, to approve rezoning Case R-011-043 from R-1 to A-1. The following Roll Call Vote was recorded: Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Davis-Yes; and Mr. Barber-Yes. Mr. Snead’s motion to rezone Case R-11-043 was unanimously approved by the Board. Case 2: Allen Thomas Clay & Norma Jean Clay, Callands-Gretna District: R-11-044 Mr. Barber opened the public hearing at 7:36pm. Mr. Shelton explained that Allen Thomas Clay and Norma Jean Clay had petitioned to rezone the R-1, Residential Suburban Subdivision District portion of 7.44 acres to A-1, Agricultural District (to make the property one zoning district). The R-1 portion is approximately 3.25 acres, located on State Road 794/Old Mine Road, in the Callands-Gretna Election District. The Planning Commission, with no opposition, recommended granting the petitioners’ request. Mr. and Mrs. Clay were there to represent the petition. No one signed up to speak and Mr. Barber closed the public hearing at 7:37pm. Motion was made by Mr. Ingram, seconded by Mr. Harville, to approve rezoning Case R-11-044 from R-1 to A-1. The following Roll Call Vote was recorded: Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Davis-Yes; and Mr. Barber-Yes. Mr. Ingram’s motion to rezone Case R-11-044 was unanimously approved by the Board. Case 3: Withdrawn Case 4: Ted Rosemund Clifton & Sandra A. Clifton – Callands-Gretna District: R-11-046 Mr. Barber opened the public hearing at 7:46pm. Mr. Shelton explained that Ted and Sandra Clifton had petitioned to rezone a total of 4.19 acres, three parcels, located on State Road 928/Spruce Road in the Callands-Gretna Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District (to acquire additional property to add to their existing parcel in order to place a double-wide mobile home for their personal residence and for possible subdivision of the property in the future to convey the existing dwelling to their son).The Planning Commission, with no opposition, recommended granting the petitioners’ request. Mr. and Mrs. Clifton were there to represent the petition. No one signed up to speak and Mr. Barber closed the public hearing at 7:38pm. Motion was made by Mr. Ingram, seconded by Mr. Pritchett, to approve rezoning Case R-11-046 from R-1 to A-1. The following Roll Call Vote was recorded: Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Davis-Yes; and Mr. Barber-Yes. Mr. Ingram’s motion to rezone Case R-11-046 was unanimously approved by the Board. Case 5: Mark Steven Clifton – Callands-Gretna District: R-11-047 Mr. Barber opened the public hearing at 7:40pm. Mr. Shelton explained that Mark Clifton had petitioned to rezone 1.17 acres, located off State Road 928/Spruse Road in the Callands-Gretna Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District (to combine with a portion of the adjacent parcel of land to be rezoned to A-1, Agricultural District). The Planning Commission, with no opposition, recommended granting the petitioner’s request. Mark Adjourned Meeting December 20, 2011 Clifton was there to represent the petition. No one signed up to speak and Mr. Barber closed the public hearing at 7:41pm. Motion was made by Mr. Ingram, seconded by Mr. Ecker, to approve rezoning Case R-11-046 from R-1 to A-1. The following Roll Call Vote was recorded: Mr. Snead- Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Davis-Yes; and Mr. Barber-Yes. Mr. Ingram’s motion to rezone Case R-11-047 was unanimously approved by the Board. Case 6: Hammock Farms, LLC – Callands-Gretna District; R-11-048 Mr. Barber opened the public hearing at 7:42pm. Mr. Shelton explained Hammock Farms, LLC, had petitioned to rezone the R-1, Residential Suburban Subdivision District portion of 80.06 acres to A-1, Agricultural District (to make the property one zoning district). The R-1 portion is approximately 2.00 acres, located on State Road 928/Spruse Road, in the Callands-Gretna Election District. The Planning Commission, with no opposition, recommended granting the petitioner’s request. Lynwood Hammock was there to represent the petition. No one signed up to speak and Mr. Barber closed the hearing at 7:43pm. Motion was made by Mr. Ingram, seconded by Mr. Pritchett, to approve rezoning Case R-11- 048 from R-1 to A-1. The following Roll Call Vote was recorded: Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Davis-Yes; and Mr. Barber-Yes. Mr. Ingram’s motion to rezone Case R-11-048 was unanimously approved by the Board. This concluded the public hearings. Unfinished At the December 5, 2011 meeting a motion made by Mr. Harville, seconded by Mr. Ingram, to reappropriate the following funds: $95.72 to Board of Supervisors-Telephone (100-4-011010-5230), $60.00 to Sheriff-Parts (100-4-031200-6030), $245.00 to Sheriff-Police Supplies (100-4-031200- 6010), $1,516.39 to Extradition (100-4-033100-5550), $5,750.00 to Jail-Police Supplies (100-4- 033100-6010), $1,186.20 to Ag Development-Travel (100-4-082500-5500), $17,920.14 to WIA-Rent (251-4-353160-5420) and had now met the 10-day layover requirement. The following Roll Call Vote was recorded: Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Davis-Yes; and Mr. Barber-Yes. Mr. Harville’s motion was unanimously approved by the Board. At the December 5, 2011, a motion was made by Mr. Harville, seconded by Mr. Ingram, to appropriate $10,400 needed to cover both the awarded contract fee of $6,900 and a $3,500 cost of architectural fees and emergency repairs made to date. This motion required a 10-Day Layover that had now been met. The following Roll Call Vote was recorded: Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Davis-Yes; and Mr. Barber-Yes. Mr. Harville’s motion was unanimously approved by the Board. At the December 5, 2011, a motion was made by Mr. Harville, seconded by Mr. Snead, to approve an appropriation of $1,409,249.89 to the Pittsylvania County Schools (Fund 205) to cover Comprehensive Services Act (CSA) expenditures upfronted by the Schools. This motion required a 10-Day Layover that has now been met. This motion required a 10-Day Layover that had now been met. The following Roll Call Vote was recorded: Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram- Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Davis-Yes; and Mr. Barber-Yes. Mr. Harville’s motion was unanimously approved by the Board. New Business Motion was made by Mr. Harville, seconded by Mr. Ingram, to postpone discussion of closing the sewage treatment plant at Camp 15 until the January Adjourned Meeting, which was unanimously approved by the Board. Mr. Sleeper was directed to contact the State to find out whether the State will take Camp 15 back or not. Adjourned Meeting December 20, 2011 Motion was made by Mr. Davis, seconded by Mr. Ecker, to negotiate the contract for the fire and rescue insurance with Elbridge G. Coles Insurance Agency that would be for 3 years, annually renewable, with an optional renewal for a 4th year and 5th year, pending appropriation of funds. The 1st year’s contract period is January 1, 2012 through December 31, 2012. The Board unanimously approved Mr. Davis’s motion. Motion was made by Mr. Snead, seconded by Mr. Ecker, to approve a contract in the amount of $10,795,000 with Harris Corp. RF Communications Division dated December 20, 2011 for a radio system with Pittsylvania County, and authorize the County Administrator to sign on the behalf of Pittsylvania County pending any changes by Legal Counsel, which was unanimously approved by the Board. Motion was made by Mr. Snead, seconded by Mr. Pritchett, to approve a contract with Gamewood Technology Group-Kimbanet in the amount of $1,830,923 and authorize the County Administrator to sign on the behalf of Pittsylvania County pending any changes by Legal Counsel. Mr. Snead’s motion was approved by a 6-1 majority vote of the Board with Mr. Ingram in opposition. Added Items Motion was made by Mr. Harville, seconded by Mr. Snead, to approve a $25,000 contract amendment with Dewberry for a Phase I CASE Report Preparation and Submission to the Department of Environmental Quality (DEQ) for Pittsylvania County Landfill Permit #571 and authorize the County Administrator to sign all necessary documentation, which was unanimously approved by the Board Motion was made by Mr. Snead, seconded by Mr. Pritchett, to transfer $3,000 from Industrial Incentives to County Administration for travel to insure that accounting is properly addressed under County Administration rather than a variety of other lines in the budget for this year, which was unanimously approved by the Board. Motion was made by Mr. Davis, seconded by Mr. Harville, to approve paying for the newly elected Board of Supervisor members to attend the VACo Forum for new supervisors in January and to approve a transfer of $4,149.00 for travel and $900 for training, which passed by a majority vote of 6-1 of the Board, with Mr. Pritchett in opposition. Closed Session Motion was made by Mr. Snead, seconded by Mr. Davis, to enter into Closed Session for the following item; Closed Session: Consultation with Legal Counsel and Briefings by Staff Members or Consultants pertaining to actual or probable litigation, where such consultations or briefings in open meeting would adversely affect the negotiating or litigation posture of the Public Body; and consultation with Legal Counsel employed or retained by a Public Body regarding specific legal matters requiring provision of legal advice by such Counsel. Authority: §2.2-3711(A) (7) Code of Virginia, 1950, as amended Subject Matter: Comprehensive Services Act Audit Purpose: Briefing on Litigation Status Mr. Harville’s motion was unanimously approved by the Board and they entered into Closed Session at 8:34pm. Adjourned Meeting December 20, 2011 Motion was made by Mr. Davis, seconded by Mr. Harville to reconvene and enter back into Open Session, which was unanimously approved by the Board. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Adjourned Meeting of the Pittsylvania County Board of Supervisors on December 20, 2011, the Board hereby certifies by a recorded vote that to the best of each board member’s knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Vote Coy E. Harville Yes Marshall A. Ecker Yes Henry A. Davis, Jr. Yes James H. Snead Yes William H. Pritchett Yes Fred M. Ingram Yes Tim R. Barber Yes The Board returned to Open Session at 9:00pm. Motion was made by Mr. Davis, seconded by Mr. Harville, to respond to the offer of the State Executive Council, which was unanimously approved by the Board. Reports by the County Administrator Mr. Sleeper asked if there were any comments from the Board in reference to Campbell County’s proposed permit for Region 2000 Regional Sanitary Landfill, Permit No. 610. The Board had no comments. Adjournment Motion was made by Mr. Snead, seconded by Mr. Harville, to adjourn, which was unanimously approved by the Board. The meeting adjourned at 9:06pm.