Loading...
12-14-2011 Work SessionWork Session December 14, 2011 Pittsylvania County Board of Supervisors Wednesday, December 14, 2011 Work Session VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was held on Wednesday, December 14, 2011 in Conference Room 2 of the Captain Martin Building in Chatham, Virginia. Tim R. Barber, Chairman, called the meeting to order at 7:05p.m. The following members were present: Tim Barber, Chairman Tunstall District James Snead, Vice-Chair Dan River District William H. Pritchett Banister District Coy E. Harville Westover District Marshall Ecker Staunton River District Henry A. “Hank” Davis, Jr. Chatham-Blairs District Fred M. Ingram Callands-Gretna District Delegate Daniel W. “Danny” Marshall III of the 14th District, Delegate Donald W. Merricks of the 16th District, Senator Frank M. Ruff, Jr. of the 15th Senatorial District, Supervisor-Elect Jesse Barksdale, Banister District; Supervisor-Elect Jerry Hagerman – Callands-Gretna District; Supervisor- Elect Ms. Brenda Bowman – Chatham-Blairs District; Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, Greg L. Sides, Assistant County Administrator for Planning and Development, Otis S. Hawker, Assistant County Administrator for Operations and Facilities, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Barber led the Pledge of Allegiance. Approval of Agenda Motion was made by Mr. Harville, seconded by Mr. Ecker, to approve the agenda with the following additions: Additions: (a) Sales Tax on Lottery Tickets (Mr. Ecker) (b) Closed Meeting: Discussion of the award of a public contract involving the expenditure of public funds, including interviews or bidders or offerors, and the discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body. Authority: §2.2-7311(A)(29) of the Code of Virginia, 1950, as amended Subject Matter: E911 Upgrades Project Purpose: Negotiations of contract (c) Department of Motor Vehicles Animal Friendly Tags Sterilization Program – Program Guidelines (d) Virginia Department of Transportation – Dirt Road Money – Mr. Ingram (e) Taxes on Uranium to be earmarked towards School Bond Debt – Mr. Ingram Mr. Harville’s motion was unanimously approved by the Board. New Business The Board discussed the following legislative packets sent for their review, consideration and support: proposals from the West Piedmont Planning District Commission and the Tri-County Lake Administrative Commission. Work Session December 14, 2011 The Board discussed with the present Legislative representatives a proposed Solid Waste Fee for Pittsylvania County. Delegate Danny Marshall stated that he was already in the process of having this drafted and asked Senator Ruff if the Senate House has a pre-filing date for drafted bills as it would be nice to have both Houses supporting the Solid Waste Fee bill for Pittsylvania County simultaneously. Mr. Ecker asked if this was something the Treasurer’s Office could collect semi- annually like taxes. He also asked how long would it take to for the fee to become effective once the State approves and Senator Ruff said if approved it would become effective July 1, 2012. The Board and present Legislative representatives discussed the County’s proposal for a Local Option Sales Tax of 1¢. Senator Ruff stated that he was sure it would be put forth by someone during the General Assembly and eventually would happened but he is not sure when. Delegate Don Merricks state he was supportive of the Local Sales Tax Option and Delegate Danny Marshall stated he would have drafted a bill for the Local Sales Tax Option. Senator Ruff also told the Board that other good sources for the Board to use as well as their local legislators were the Virginia Association of Counties (VACo) and the Virginia Municipal League (VML). Delegate Marshall agreed and stated the entities like VACo needed to work on the densely populated areas such as Northern Virginia to help get things like the Local Sales Tax Option passed through the General Assembly since all bills passed boiled down to votes. Mr. Snead asked that the Board be notified when the General Assembly met regarding the Local Sales Tax Option issue and the Board of Supervisors would be happy to come to Richmond to help support the issue. The local Legislative representatives suggested that the best time for the Board to come would be during the crossover time on Legislative Day. Chairman Barber thanked Delegates Marshall and Merricks and Senator Ruff for taking the time to attend the Work Session and listening to the Boards concerns. Added Items Mr. Ingram stated the monies from the State had to be set aside in the Virginia Department of Transportation budget for safety/emergency issues and that there were many dirt roads in his district that were for all practical purposes impassable due to their conditions. Senator Ruff stated that if he and other local Legislative representatives are contacted about these types of cases, they see to it that safety studies are done on these questionable roads. Mr. Ingram stated that if uranium mining occurred in Pittsylvania County, he would like to see any taxes garnered off the mining be earmarked to go towards paying down the School Bond Debts. The Legislative representatives present said that even if it passed the House, it would be several years down in the in actually mining occurring. Mr. Davis proposed a 4% severance tax, with Pittsylvania County, Halifax County, Mecklenburg County and Campbell County getting 1% each. Chairman Barber authorized the County Administrator to sign on the behalf of the County to accept $900 of funds due to the County from the Department of Motor Vehicles Animal Friendly Tag program to be used for the County’s dog/cat sterilization program (Option 1). Mr. Harville asked that in the guidelines of the program (to be developed by the County Attorney) to include a limitation of 1 animal per household per year until the amount of funds from the State are depleted. Closed Session Motion was made by Mr. Davis seconded by Mr. Snead, to enter into Closed Session for the following items: Work Session December 14, 2011 Closed Meeting: Discussion of the award of a public contract involving the expenditure of public funds, including interviews or bidders or offerors, and the discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body. Authority: §2.2-7311(A)(29) of the Code of Virginia, 1950, as amended Subject Matter: E911 Upgrades Project Purpose: Negotiations of contract Mr. Davis’s motion was unanimously approved by the Board and they entered into Closed Session at 6:22pm. Motion was made by Mr. Davis seconded by Mr. Harville to reconvene and enter back into Open Session, which was unanimously approved by the Board. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Work Session of the Pittsylvania County Board of Supervisors on December 14, 2011, the Board hereby certifies by a recorded vote that to the best of each board member’s knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Vote Coy E. Harville Yes Marshall A. Ecker Yes Henry A. Davis, Jr. Yes James H. Snead Yes William H. Pritchett Yes Fred M. Ingram Yes Tim R. Barber Yes The Board returned to Open Session at 6:53pm. Adjournment Motion was made by Mr. Snead, seconded by Mr. Davis, to adjourn, which was unanimously approved by the Board. The meeting adjourned at 6:54pm.