Loading...
11-07-2011 Regular MeetingRegular Meeting November 7, 2011 Pittsylvania County Board of Supervisors Monday, November 7, 2011 Regular Meeting VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was held on Monday, November 7, 2011 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Tim R. Barber, Chairman, called the meeting to order at 7:03p.m. The following members were present: Tim Barber, Chairman Tunstall District James Snead, Vice-Chair Dan River District William H. Pritchett Banister District Coy E. Harville Westover District Marshall Ecker Staunton River District Henry A. “Hank” Davis, Jr. Chatham-Blairs District Fred M. Ingram Callands-Gretna District Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, Greg L. Sides, Assistant County Administrator, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Pritchett led the Pledge of Allegiance. Approval of Agenda Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the agenda, with the addition of the Item 4(a) – Appointment to the Social Services Board, which was unanimously approved by the Board. Hearing of the Citizens Mr. Richard Shumate of the Westover District made comments concerning previous board meeting discussions about courtroom security. Ms. Barbara Hudson of the Callands-Gretna District made questioning comments on ordinance procedures concerning; (1) the RT 40 and Inman Road waterline projects, (2) proposed Ferry Road waterline; (3) the lowering of RT 58 during the Henry County-Pittsylvania County waterline project; (4) appointments to agencies/boards/commissions by the Board of Supervisors. Mr. James Dehart of the Westover District also made questioning comments concerning Ms. Hudson’s referenced waterline projects, as well as comments concerning the board’s discussion of courtroom security policy at their previous meetings. Ms. Karen Maute of the Westover District questioned why Pittsylvania County Service Authority minutes were not online and suggested the Board consider moving the Hearing of the Citizens to the end of the agenda. This concluded the Hearing of the Citizens. Consent Agenda (a) Minutes: October 3, 2011 – Regular Meeting October 18, 2011-Adjourned Meeting (b) Sheriff-Halloween Trunk or Treat Regular Meeting November 7, 2011 (c) Project Lifesaver (d) Resolution – Mr. William H. Pritchett (e) Resolution – Mr. Henry A. Davis, Jr. Motion was made by Mr. Ecker, seconded by Mr. Snead, to approve the Consent Agenda, which was unanimously approved by the Board. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2011-10-10 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on November 7, 2011, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following resolution was presented and adopted: WHEREAS, Mr. William H. Pritchett, was elected to the Pittsylvania County Board of Supervisors in January 1992, representing the new Banister District; and WHEREAS, William H. Pritchett began his exemplary career with Pittsylvania County in 1992 as the first minority representative on the Pittsylvania County Board of Supervisors spanning a career of twenty years representing the interest of all the citizens in both the Banister District and all of Pittsylvania County; and WHEREAS, William H. Pritchett has served as the Chairman of the Board of Supervisors in 1996 and Vice-Chairman of the Board of Supervisors upon seven different occasions. Mr. Pritchett has also served for a number of years on the Pittsylvania County Social Services Board, as well as Pittsylvania County Community Services Board, Pittsylvania County Planning Commission; and WHEREAS, William H. Pritchett continued his long standing career by serving on the Danville- Pittsylvania Regional Industrial Facilities Authority Board, the Danville-Pittsylvania County Small Business Development Center, in addition he was the leader in organizing the West Piedmont Work Force Investment Board and served for over ten years as Chairman of the Local Elected Officials Consortium. Mr. William H. Pritchett has served as Chairman, Vice-Chairman and Treasurer of the West Piedmont Planning District Commission over his twenty year public service career. Mr. Pritchett represented Pittsylvania County in a number of organizations including the Pittsylvania Community Action Agency; and WHEREAS, William H. Pritchett has tirelessly given his time and effort to improve to continue to service the people of Pittsylvania County on subcommittees of the Board of Supervisors including Finance, Solid Waste, Personnel, Property and Building, Legislative, Computer Telecommunications, Fire and Rescue Policy Board, and the Board of Supervisor/School Board Liaison Committee and the Joint Sites and Facilities; and WHEREAS, William H. Pritchett through his dedication and leadership has contributed to major developments in Education, Economic Development, Recreation, and Community Development; now THEREFORE, BE IT HEREBY RESOLVED, on the behalf of the Pittsylvania County Board of Supervisors and all of the citizens of Pittsylvania County, we express our sincere appreciation to Mr. William H. Pritchett for his outstanding service and exemplary leadership that has made him a significant figure in the history of Pittsylvania County and wish him the best in his retirement; and BE IT FURTHER RESOLOVED that a copy of this resolution be presented to Mr. William H. Pritchett on Saturday, October 29th, 2011. Regular Meeting November 7, 2011 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2011-11-01 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on November 7, 2011, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following resolution was presented and adopted: WHEREAS, Mr. Henry A. Davis, Jr., was elected to the Pittsylvania County Board of Supervisors in January 1992, representing the new Chatham/Blairs District; and WHEREAS, Henry A. Davis, Jr., began his exemplary career with Pittsylvania County in 1992 serving the citizens of the Chatham/Blairs District, as well as all of the citizens of Pittsylvania County spanning a career of over twelve years, concentrating on conservative management and industrial and economic development; and WHEREAS, Henry A. Davis, Jr., has served as both Chairman of the Board of Supervisors in 2010 and Vice-Chairman of the Board of Supervisors in 2004. Mr. Davis also served for a number of years on the West Piedmont Planning District Commission, as well as the Metropolitan Planning Organization and the Local Emergency Planning Council, in addition to services for the Pittsylvania County Economic Development Organization and Pittsylvania County Economic Development, Incorporated; and WHEREAS, Henry A. Davis, Jr., continued his long standing career by serving on the Danville- Pittsylvania Regional Industrial Facilities Authority Board, the Board of Directors of the Roanoke River Basin Association, as a representative of Pittsylvania County on the Tri-County Re-Licensing Committee for Smith Mountain Lake; and WHEREAS, Henry A. Davis, Jr., through faithful service, wise counseling, and experience, has contributed substantially to the advancement of the citizens of Pittsylvania County and the Chatham/Blairs District serving on subcommittees of the Pittsylvania County Board of Supervisors, including Finance, Solid Waste, Personnel, Property and Buildings, Legislative, Fire and Rescue Policy and Procedures, Computer/Telecommunications, Joint Sites and Facilities Committee, Economic Development Committee and the Animal Pound Committee; and WHEREAS, Henry A. Davis, Jr., has, by his dedication and leadership, faithfully and dutifully served the Board of Supervisors and the citizens of Pittsylvania County; now THEREFORE, BE IT HEREBY RESOLVED, on the behalf of the Pittsylvania County Board of Supervisors and all of the citizens of Pittsylvania County, we express our sincere appreciation to Mr. Henry A. Davis, Jr., for his outstanding service and exemplary leadership that has made him a significant figure in the growth and development of Pittsylvania County and wish him the best in his retirement; and BE IT FURTHER RESOLOVED that a copy of this resolution be presented to Mr. Henry A. Davis, Jr., on Monday, November 7, 2011. Unfinished Business At the October 18, 2011 Board of Supervisor meeting, a motion came from the Finance Committee to appropriate a total of $1,175,455 from the Debt Service Reserve Fund in the following manner: $1,000,000 from the establishment of a joint Debt Service Reserve Fund with the City of Danville, $45,455 to the debt service department for Landfill, and $130,000 to the debt service department for Berry Hill. This motion required a 10-day layover, which had now been met. The following Roll Call Vote was recorded: Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Regular Meeting November 7, 2011 Ecker-Yes; Mr. Davis-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; and Mr. Barber-Yes. The Finance Committee’s motion was unanimously approved by the Board. New Business Mr. Dean Jennings, a member of the Danville-Pittsylvania Community Services Board (DPCS) of Directors, presented the DPCS FY2011 annual report. Afterwards, motion was made by Mr. Pritchett, seconded by Mr. Snead, to accept the report, which was unanimously approved by the Board of Supervisors. No recommendations came from the Computer/Radio/Telecommunications Committee meeting and it was announced there would be another meeting of the Committee on November 15, 2011 at 5:00pm. Motion was made by Mr. Ecker, seconded by Mr. Snead, to approve and adopt Resolution 2011-11-02 for a Hazard Mitigation Plan for Pittsylvania County, which was unanimously approved by the Board. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS WEST PIEDMONT MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN RESOLUTION 2011-11-02 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on November 7, 2011, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following resolution was presented and adopted: WHEREAS, the Disaster Mitigation Act of 2000, as amended, requires that local governments develop, adopt, and update natural hazard mitigation plans in order to receive certain federal assistance, and WHEREAS, a Mitigation Advisory Committee (“MAC”) comprised of representatives from the counties of Franklin, Henry, Patrick and Pittsylvania; the cities of Danville and Martinsville; and the towns of Chatham, Boones Mill, Gretna, Hurt, Ridgeway, Rocky Mount and Stuart was convened in order to study the West Piedmont Region’s risks from and vulnerabilities to natural hazards, and to make recommendations on mitigating the effects of such hazards on the West Piedmont Region; and WHEREAS, a request for proposals was issued to hire an experienced consulting firm to work with the MAC to update a comprehensive hazard mitigation plan for the West Piedmont Planning District; and WHEREAS, the efforts of the MAC members and the consulting firm of Dewberry, in consultation with members of the public, private and non-profit sectors, have resulted in the update of the West Piedmont Multi-Jurisdictional Hazard Mitigation Plan including the County of Pittsylvania; now THEREFORE, BE IT HEREBY RESOLVED, by the Pittsylvania County Board of Supervisors that the West Piedmont Multi-Jurisdictional Hazard Mitigation Plan dated November 7, 2011 is hereby approved and adopted for the County of Pittsylvania. ADOPTED by the County of Pittsylvania on this 7th day of November, 2011. Regular Meeting November 7, 2011 Motion was made by Mr. Harville, seconded by Mr. Davis, to approve Resolution 2011- 11-03, authorizing the submittal of a FY12 Megasite Grant Application to the Tobacco Indemnification and Community Revitalization Commission, which was unanimously approved by the Board. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION FOR THE FY 2012 TOBACCO COMMISSION SPECIAL PROJECTS MEGASITE GRANT PROGRAM FOR THE DANVILLE PITTSYLVANIA REGIONAL INDUSTRIAL FACILITY AUTHORITY 2011-11-03 WHEREAS, Pittsylvania County has been impacted by the decline of the tobacco industry causing a negative impact on economic development and growth throughout the County, and WHEREAS, the Tobacco Indemnification and Community Revitalization Commission has developed a Megasite Grant Program to help tobacco related localities to change and revitalize their economy, and WHEREAS, grants from the Tobacco Indemnification and Community Revitalization Commission will assist Pittsylvania County in transforming its economy to replace the decline in the tobacco agro-business community, then BE IT HEREBY RESOLVED, that the Board of Supervisors of Pittsylvania County authorizes the submission of a grant application to the FY2012 Special Projects Megasite Grant Program for Land Development in the Berry Hill Regional Mega Park being developed by the Danville-Pittsylvania Regional Industrial Facility Authority and authorizes the County Administrator to file this application and all necessary correspondence relating to the Tobacco Indemnification and Community Revitalization Commission required by this grant and to be responsible for the accuracy of the application and for the appropriate use of funds, should they be granted. Given under my hand this 7th day of November, 2011. Motion was made by Mr. Snead, seconded by Mr. Pritchett, to approve entering into a Performance Agreement with Growing Virginia, LLC, which would include the agreement of Growing Virginia LLC that in order to receive financial incentives from the County, they would need to create 25 new jobs within 36 months, among other terms, and agree to re-pay the performance agreement if terms listed within the performance agreement are not met. Mr. Snead’s motion was unanimously approved by the Board of Supervisors. Motion was made by Mr. Harville, seconded by Mr. Ecker, to approve the ½ day off Wednesday, November 23, 2011 (beginning at 12 Noon) as additional Thanksgiving holiday time and the day off Friday, December 23, 2011 as additional Christmas holiday time for Pittsylvania County employees, which was unanimously approved by the Board. Regular Meeting November 7, 2011 Motion was made by Mr. Harville, seconded by Mr. Ingram, for the reappropriation of funds as follows: $73.80 to Sheriff-Travel (100-4-031200-5500), $898.02 to Sheriff-Parts (100- 4-031200-6030), $1,307.00 to Sheriff-Labor (100-4-031200-6031), $392.75 to Extradition (100- 4-033100-5550), $15.00 to Animal Control-Office Supplies (100-4-035100-6001), $260.00 to Library-Postage (100-40073100-5210), $12,792.51 to WIA-Rent (251-4-353160-5420), $304.00 to WIA-Other Operating Supplies (251-4-353900-3600), which required a 10-day layover. Added Items Mr. Ingram withdrew his addition to the agenda concerning Social Services appointments. Appointments Motion was made by Mr. Harville, seconded by Mr. Ingram, to appoint Dr. Julie J. Brown, to the At-Large member seat on the Danville-Pittsylvania Community Services Board of Directors, which was unanimously approved by the Board. Board Announcements Mr. Harville made the following comments as corrections to comments made during Hearing of the Citizens: (a) 51% of the citizens living on Ferry Road did sign a petition to hook onto the Service Authority water should a waterline be put on that road, but no contract to construct the waterline has ever been awarded; (b) Mr. Harville did not appoint himself to the Planning Commission-a former Board chairman (not himself) appointed him to that Commission; (c) Mr. Harville did not appoint himself to the Pittsylvania County Service Authority Board. In fact, Mr. Harville was on that Board before he was ever elected to serve as the Westover District Board of Supervisors Representative. Mr. Ingram made the following comment as a correction to comments made during Hearing of the Citizens: Mr. Ingram was not on the Board of Supervisors during the RT40 Waterline project and several businesses and citizens have hooked up to the waterline since it was installed, not just the one business owner implied during the Hearing of the Citizens. Mr. Snead asked that everyone please keep Mr. Don Merricks in their thoughts as he was in an accident and asked for a Moment of Silence in respect and remembrance in the passing of Ms. Jean Shields. Mr. Pritchett thanked everyone for coming to the banquet held the previous weekend in honor of his retirement at the end of his Board term December 31, 2011. Adjournment Motion was made by Mr. Harville, seconded by Mr. Snead, to adjourn, which was unanimously approved by the Board. The meeting adjourned at 7:46pm.