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07-05-2011 BOS Regular MeetingRegular Meeting July 5, 2011 Pittsylvania County Board of Supervisors Monday, ,July 5, 2011 Regular Meeting VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, July 5, 2011 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Tim R. Barber, Chairman, called the meeting to order at 7:04p.m. The following members were present Tim Barber James Snead William H. Pritchett Coy E. Harville Marshall Ecker Henry A. "Hank" Davis, Jr Tunstall District Dan River District Banister District Westover District Staunton Kivcr District Chatham-Blairs District The Honorable Fred M. Ingram, Callands-Gretna Supervisors, was absent. Mr. William D. Sleeper, County Administrator, Mc J. Vaden Hunt, County Attorney, Greg L. Sides, Assistant County Administrator, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Sleeper gave the invocation and led the Pledge of Allegiance. Motion was made by Mr. Ecker, seconded by Mr. 1 Iarville, to approve the agenda, which was unanimously approved by the Board, except for Mr. [ngram, who was absent. Hearin¢ of the Citizens Ms. Barbara Hudson of the Callands-Gretna District made comments concerning a lack of discussion and opportunity for citizen input during a recent Planning Commission meeting, specifically one which proposed changes to the Pittsylvania County Zoning Ordinance concerning the definition of accessory buildings. She also made comments on wanting the board to prohibit toxic wastes and solid waste production detrimental to the citizens of Pittsylvania County. Ms. Karen Maute of the Westover District agreed with Ms. Hudson's comments on the proposed ordinance change concerning accessory buildings. Ms. Deborah Dix of the Chatham-Blairs District made comments concerning the recent State officials' trip to France to observe uranium mining there and how the tour appeared to be one-sided in favor of the mining corporation and those corporations in favor of lifting the moratorium. Ms. Ann Cockrell of the Chatham-Blairs District stated she believed the Virginia Uranium Inc. could afford to pay for well water testing to set a benchmark prior to any further drilling. Mr. Gary Thomas of the Callands-Gretna District made comments concerning his disappointment at there being no second to Mr. Ecker's motion at the previous meeting to send communication to the Department of Environmental Quality and the Department of Mines, Minerals and Energy, asking they consider benchmark tests for well water in the Coles Hill area prior to any more drilling. "fhis concluded the Hearing of the Citizens. Regular Meeting July 5, 201 1 Consent Agenda (a) Minutes: June 6, 20 L 1 -Regular Meeting June 21, 2011-Adjourned Meeting (b) Bill List-June 2011 (c) Merger oP Pittsylvania County and City of Danville Emergency Planning Committees (d) National Night Out Motion was made by Mr. Harville, seconded by Mr. Ecker, to approve the Consent Agenda. The following Roll Call Vote was recorded: Mr. Harville - Ycs; Mr. Ecker-Yes; Mr. Davis-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Barber-Yes; and Mr. Ingram-Absent. Mr. I [arville's motion was unanimously approved by the Board with the exception of Mr. Ingram who was absent. Unfinished Business Mr. Barber relinquished the chair to Mc Snead and abstained from this issue as he declared a conflict of interest since he has business ties with the Brosville Industrial Park. At the June 21, 2011 adjourned tnceting of the Board of Supervisors, a motion was made by Mr. Harville, seconded by Mr. Ingram, to adopt a Memorandum of Understanding for the County Industrial Parks, or businesses and indttstrics utilizing industrial park roads for devclopntent, be offered the same incentive for providing twenty-tive (25) jobs or more as the F,nterprise lone and to approve a specific request for $7,500 from unappropriated surplus Ybr incentives of the Brosville Industrial Park for a new enterprise from the Danville Regional Medical Center that will provide 25 or more jobs at its facility. The $7,500 would be paid by the County to the Pittsylvania County Service Authority, waiving the water and sewer fee as an incentive to the medical center. This motion had now met the 10-day layover. Mr. Ecker questioned that he believed it was supposed to be a Performance Agreement, not a Memorandum of Understanding. After discussion, Mr. Harville amended his motion from Memorandum of Understanding to a Performance Agreement and that this issue be placed back on the agenda for the July 19, 20l 1 meeting when the Performance Agreement could be reviewed and then voted on. At the .tune 21, 2011 adjourned meeting of the Board of Supervisors, motion was made by Mr. Snead, seconded by Mr. Ecker, to appropriate $14,310.50 from unappropriated surplus to pay the required tees from "froutman Sanders LLP concerning General Obligation Refunding Bonds, Series 2011 and litigation information indentit3ed in the required billing. "fhis motion required a 10-day layover that had now been met. The following Roll Call Vote was recorded: Mr. Ecker-Yes; Mr. Davis-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Absent; Mr. [-Iarville-Yes; and Mc Barber-Yes. Mr. Snead's motion was unanimously approved by the Board with the exception of Mr. [ngram, who was absent. New Business Mr. Tom Leahy, Director of Public Utilities for the City of Virginia Beach, Virginia, gave a PowerPoint presentation on a study of possible catastrophe scenarios and their impacts if uranium mining was taking place in regards to whether or not rivers, streams and lakes from Pittsylvania County to Virginia Beach and onto the Atlantic Ocean would or would not be detrimentally affected. Motion was made by Mr. I-Iarville, seconded by Mr. Davis, to approve the updated Financial Management Policy and to review it every two (2) years, which was unanimously approved by the Board with the exception of Mr. Ingram who was absent. Regular Meeting July 5, 201 I Motion was made by Mr. I-larvillq seconded by Mr. Snead, for the County Administrator to not serve nn the Research "triangle Institute (RT[) of North Carolina's panel as an advisory member to provide input on what should be studied in a socioeconomic study involving the development of the Coles I-Till Uranium Mine and Mill site and to forward a letter to RTI that Mr. Sleeper was not to serve and they should select another person in his place, which was approved by a 5-1 majority vote of the Board with Mr. Ecker opposing and Mr. Ingram who was absent. Motion was made by Mr. Davis, seconded by Mr. Ecker, to approve a Memorandum of Agreement between the Board of Supervisors and the participating rescue squads in Pittsylvania County for the ambulance billing program, and to authorize the County Administrator to sign on the behalf of the Board oP Supervisors following approval of the County Attorney for the Ambulance Participation Billing. "I~he participating rescue squads are "the Blairs Volunteer Fire and Rescue Squad, Inc., Laurel Grove Fire and Rescue Services, Mount Cross Volunteer Fire and Rescue Squad, Inc., Route 640 Rescue Squad, Inc., Cool Branch Volunteer Rescue, and Callands Volunteer Fire and Rescue Squad, Inc. Mr. Davis's motion was unanimously approved by the Board with the exception of Mr. Ingram, who was absent. Mr. Ecker asked Mr. Sleeper to contact Mr. Ingram when he becomes available and set a Dire and Rescue Policy and Procedures Committee meeting concerning those squads that elected not to participate in the EMS Billing with the County. Motion was made by Mr. Harvillc, seconded by Mr. Davis, to approve Change Order #I of the Berry I-till Road Waterline Extension project in the amount of $116,326.00 and authorize the County Administrator to sign all necessary documentation, which was unanimously approved by the Board with the esception of Mc Ingram who was absent. Motion was made by Mr. tlarville, seconded by Mr. Ecker, to approve Change Order #8 for the Olde Dominion Agricultural Complex (ODAC) Water & Sewer Extension project in the amount of $4,950.00, contingent that the "town of Chatham agree to amend the Cease Purchase Agreement for the ODAC between the "town oP Chatham and Pittsylvania County from $94,000.00 to $98;950.00, and authorize the County Administrator to sign all necessary documentation. Mc Flarvillc's motion was unanimously approved by the Board with the exception of Mr. ingram who was absent. Motion was made by Mr. 1-Iarville, seconded by Mr. Pritchett, to amend the Engineering Services Agreement with Dewberry & Davis, Inc. in the lump sum amount of $7,000 for Storm Water Monitoring at the Pittsylvania County Landfill and authorize the County Administrator to sign all necessary documentation, which was unanimously approved by the Board with the exception of Mr. higram who was absent. Motion was made by Mc I larville, seconded by Mr. Ecker, to amend the Dewberry & Davis; Inc. contract in the amount of $99,300.00 for Phase I and Phase [[ of [he Landfill Groundwater Monitoring and authorize the County Administrator to sign all necessary documents, which was unanimously approved by the Board with the exception of Mr. Ingram who was absent. Motion was made by Mr. 1-[arville, seconded by Mr. Snead; to amend the Dewberry & Davis, Inc. contract in the amount of $6,800 for Phase [and Phase II of the Landfill Gas Monitoring and authorize the County Administrator to sign all necessary documents which was unanimously approved by the Board with the exception of Mr. ingram, who was absent. Motion was made by Mc Davis, seconded by Mr. Pritchett, to approve the contract between the Danville-Pittsylvania Community Services Board and Pittsylvania Cotmty and the 22"d Judicial District Court Service Unit [o provide this grant activity in Pittsylvania County and authorize the County Administrator to sign on the behalf of Pittsylvania County which was unanimously approved by the Board with the exception of Mr. Ingram who was absent. Regular Meeting July 5, 2011 Motion was made by Mr. Harville, seconded by Mr, Snead, to approve the proposal of the Planning Commission of which a public hearing was held by the Board of Supervisors on May 17, 2011 for citizen input, to amend the Pittsylvania County Zoning Ordinance, Chapter 35- 7.oning, Section 25-40. Principal Definitions of the Zoning Ordinance, to Accessory Building to delete the fallowing: An accessory building shall not do~ninrAe a principal huilding in area. extent or purpose. The following Roll Call Vote was recorded: Mr. Davis-No; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Absent; Mr. Harville-Yes; Mr. ticker-No; and Mr. Barber-Yes. Mr. Harville's motion passed by a 4-2 majority vote with Mr, Ingram being absent. Motion was made by Mr. Ecker, seconded by Mr. Harville to reappropriate the following funds: $9.99 to Sheriff-Computer Supplies (100-4-031200-6021), $969.00 to Sheriff-Parts (100- 4-031200-6030), $671.20 to Sheriff-Labor (1 00-4-03 1 200-603 1), $3,445.97 to Sheriff-Capital Outlay-Vehicle (100-4-031200-8105), $10,967.19 to Jail-Professional [-lealth Services (100-4- 033100-3110), $12.00 to Gconomic Development-Travel (1 00-4-0825 1 0-5 500), $15,574.27 to WIA-Rent (25 1-4-353 1 60-5420), This motion required a 10-day layover. Motion was made by Mr. Davis, seconded by Mr. [-latville, to amend the library's budget and appropriate $1,180.82 to the telephone line item (100-4-073100-5230) and approve a transfer and appropriation of $5,167.78 to the construction fund line. This motion required a 10-day layover. Motion was made by Mr. Snead, seconded by Mr. Pritchett, to approve Resolution 2011- 07-01; Supporting Federal Aviation Administration Punding at Danville Regional Airport, and authorize the County Administrator to forward to the Congressional Delegation in Washington, D. C, to assist in single grant funding, which was unanimously approved by the Board with the exception of Mr. Ingram who was absent. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2011-07-01 VIRGINIA: At the adjourned meeting of the Pittsylvania County Board oP Supervisors held on Tuesday, Jwtc 21, 2011, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following resolution was presented and adopted: WHEREAS, Pittsylvania County has worked in partnership with the City of Danville over many years to continue the support of the Danville Regional Airport and that the critical importance of the transportation and economic development in this region; and WHEREAS, the current construction of the Danville Regional Airport requires renovations to move a highpoint and visual deficiency in the runway; and WHEREAS, the Pederal Aviation Administration has agreed to work with the City of Danville and the Danville Airport Commission to provide 95% of the required funding necessary to do the renovations at the Danville Regional Airport for shortening the runway by 600 feet to 5,900 feet and to reduce the landing capacity from 120,000 pounds to 65,000 pounds while narrowing the runway from 150 feet to 100 feet; and WHEREAS, this is a significant project requiring substantial rehabilitation of the Danville Airport and the closing of the primary runway during this construction that is imperative that the project could be completed in a single grant in order to avoid jeopardizing any additional impacts on the economic development and transportation needs of the community; and Regular Meeting July 5, 201 I NOW, THEREFORE BE IT RESOLVED, that the Pittsylvania County Board of Supervisors submits its full support of the City of Danville and the Danville Regional Airport Commission for the Federal Aviation Administration funding necessary to provide for the engineering and financial construction expenses necessary to provide the rehabilitation of a 5,900 foot runway under a single grant for the Danville Regional Aitport; and BE IT FURTHER RESOLVED, that the Board of Supervisors request the County Administrator to forward copies of this resolution to the County's Congressional Representatives seeking their support and insuring that the Federal Aviation Administration funds a single grant for the rehabilitation project of the Danville Regional Airport. Motion was made by Mr. I-[arville, seconded by Mr. Snead, to approve Resolution 2011- 07-02; Virginia Department of Aviation-Danville Regional Airport, and authorize the County Administrator to forward to the Virginia Aviation Board with copies to the Governor and the County's General Assembly Delegates, which was unanimously approved by the Board with the exception of Mr. Ingram who was absent. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2011-07-02 VIRGINIA: At the adjourned meeting of the Pittsylvania County Board of Supervisors held on Tuesday, June 21, 2011, in the General District Courtroom of the Edwin K. Shields Courthouse Addition, the following resolution was presented and adopted: WHEREAS, the City of Danville and the Danville Regional Airport Commission have filed two (2) grant applications with the Virginia Aviation Board to provide necessary improvements at the Danville Regional Airport; and WHERF,AS, the two grant applications incorporate one for the necessary engineering of improvements to the Danville Regional Airport for extending the runway, providing changes to the navigational equipment and drainage to match the improvements made by the Federal Aviation Administration Grant; and WHEREAS, a second grant is requested in a timely manner to provide supplemental funding for the construction of the extension of the runway and the navigational aids to match the Federal Aviation Administration improvements at the Danville Regional Airport; and WHEREAS, the Danville Regional Airport is a critically important transportation and economic development asset in the region providing required business and commercial jet aircraft service, as well as the Averett University Flight School; and WHEREAS, the approval of these grants by the Virginia Aviation Board is critical in providing the necessary supplement Cunding and accomplishing the required crossed benellts of coordinating with the existing construction and renovation project; then BE iT RESOLVED, that the Pittsylvania County Board of Supervisors respectftilly request the Virginia Aviation Board to approve the two grant applications submitted by the City of Danville and the Danville Regional Airport Commission for the required engineering and Regular Meeting July 5, 201 I construction supplementing the Federal Aviation Administration runway project at the Danville Regional Airport providing a 600 toot extension and necessary navigational aids and drainage to that project; and I3F IT FUR'CNER RESOLVF,D, that the County Administrator is directed to provide a copy of this resolution to the I-lonorable Robert F. McDonnell, Governor, Commonwealth of Virginia and the I-lonorable Danny Marshall, the I-lonorable Ronald Merricks, the Honorable Charles Poindexter and the I-lonorable Bill Stanley. Appointments Motion was made by Mr. 1[arville, seconded by Mr. Ecker, to re-appointment the following members to the Recreation Advisory Board fora 1-year term beginning July I, 2011 and ending June 30, 2012: Jean B. Shields-Chatham-Blairs District; Donald I-[ylton-Westover District; Donnie DcVall, Jr. - Tunstall District; 'f.O. Rowland-Staunton River District; George Winn-Callands-Gretna District; Willie 1-I. Craft-Banister District; L.C. Moore-Dan River District; and Mr.. W. Neal Oakes -School Board Representative. Board Announcements There was a discussion between Board members concerning news paper articles written that had appeared in the Star Tribune and comments made by Board members at previous meetings. Mr. Ecker asked that Solid Waste Committee meeting be held on July 19, 201 l at 5:30pm concerning tipping fee waivers. Reports from Leal Counsel Mc Hunt gave the Board copies of the Attorney General's opinion concerning Liquor by the Drink and whether the Board was allowed to have the question placed on the 201 I November ballot The Attorney General's opinion was that it was up the citizens to have this placed on the ballot, and that would require a petition in favor of the question signed by 10% of the County's 41, 000 registered voters. Mr. Flunt stated that he had reported this to Mr. Paul Lewis, who has already began the circulation of such a petition. Reports from County Administrator Mr. Sleeper reminded the Board that there would be a Computer / Radio / 'fclecommunications Committee meeting beginning at I pm -Spm on Wednesday, July 20, 2011 and again on "fhursday, July 21, 2011 from Sam -Spm at the Chatham Volunteer Fire Department concerning interviews of equipment vendors for the E91 I System Upgrades, and that all Board members were encouraged to attend. Mc Sleeper stated that a Finance Committee meeting would be held on Tuesday, July 19, 2011 at 4:30pm. Adjournment Motion was made by Mr. Snead, seconded by Mr. llarvillc, to adjourn, which was unanimously approved by the Board with the exception of Mr. Ingram who was absent. The meeting adjourned at 8:d5pm.