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07-19-2011 BOS Adjourned Meeting~cG~c ~c~~a~, BOARD PACKET BOARD OF SUPERVISORS p,DJOURNED MEETING JULY 19, 2011 a i ~6~ P1 P[TTSYLVANIA COUNTY BOARD OF SUPERVISORS AllJOURNEll MEETING TUESDAY, JULY 19, 201 l 7:00 P.M. GENERAL llISTRICT COURTROOM EDWIN R. SHIELDS COURTHOUSE ADDITION CHATHAM, VA 24531 AGENDA 1. Call to Order - 7:00 p.m. 2. Roll Call 3. Invocation 4. Pledge of Allegiance 5. Items to be added to the Agenda 6. Approval of Agenda HEARING OF THE CITIZENS CONSENT AGENDA 7(a) Resolution -Tunstall High School Girls Soccer "team -Piedmont District Championship - Pages 9-10 7(b) Request for Out of State Travel -Pages / l -/2 7(c) Regional One -August - Pcrge /3 7(d) Music Festival Permit -Tomahawk Mills Winery -Pages /=1-32 7(e) Jail Contract - Pcrges 33-36 7(t) Dental Renewal -Page 37 PUBLIC HEARINGS Rezoning Cases Case 7: Danville-Pittsyh~ania Regional Industrial Facility Authority -Tunstall & Westover Districts: R-11-027 (A-l, Agricullw•crl Dish•ict, R-l, Resic%nticd Suhta•bcm Subdivision Di.ch•ict & ~L/-/, /ndush•ia/ Dish•ict, Light /ndustry to !tl-2, /ndush•ial District, Heavy /ndtrstry) Case 1: H. Wayne Yeatts & Patricia D. Yeatts -Banister District: R-11-028 (R-l, Residential Suburban Subdivision Disn•ict ro A-!, Agricultural Disn•ict) Case 2: Walter D. Osborne - Callands-Gretna District: 12-11-029 (R-/, Residential Suburban .Snbdivisinn Disn•icl to A-l, Agric•ulha-al Di.ch•ict) Case 3: Shelton Living Trust, Stover C. Shelton - Callands-Gretna District: R-11-030 (A-1, Agrlczdtural District to R-1, Residential Suburban Szrbdivision Dish•ict) UNFINISHED BUSINESS 8. Expenditure Refunds - (At the July S, 201 ] Board meeting, motion ours made by z1'ir. Ecker, seconded by Mr. Harville, far a r'e-appropriation oJ;firnds as follows: 59.99 to Sheriff-Computer Supplies (/00-4-031200-6021), 5969.00 to Sheriff-Pm•[s (100-d-031200-6030), $671.00 to Sheriff- Lcrbor (100-4-03/200-6031), 53,445.97 to Sheriff-Capitcd Outlay-G'ehicle (100-4-031200-8105), 510,967.19 to .Jai[-Professional Ilealtlt ,Services (100-4-033100-3110), 512.00 to Economic Development-Travel (/00-d-082510-5500), 515,574.27 to 6t~lA-Rent (251-4-353160-5420), which reyuired cr 10-day Icryover that has noia~ been me!). Pages 40-42 9. Library -Fax Money Appropriation - (fIt the July S, 2011 Bocud meeting, motion was made by zt'lr. Davis, seconded by tifr•. F,cker, to amend the library's budget and appropriate $1,180.82 to the telephone line itern (100-4-073100-5230) ctnd approve « transfer cmd appropriation of 55,167.78 to the Library Constrraction Fnnd, which reyuired a 10-dcry layover that has now been nret). Pages 43-45 10. Waiver of Water & Sewer Fees - Brosville Industrial Park -Pages 46-48 NEW BUSINESS 11. Recommendations from Finance Committee -Pages 50-51 (a) Presentation on Lease - E911 FquipmenULandtill (b) Dan River Small Business Development Center (c) Southern Area Agency on Aging Funding Consideration 12. Recommendations from Solid Waste Committee - Pcages 52-53 (a) Exemption -Landfill Fees (b) Enersol Presentation 13. Request for Waiver of [-Tiring Freeze - E911 Communications - Pcrge 5-l-JJ 14. Request for Waiver of I-tiring Freeze -Code Compliance/Building Inspections -Page 56 15. Virginia Juvenile Community Crime Control Act (VJCCCA) Contract for Services from Wentz Enterprises, [nc. for Law and Community Awareness (LACA) Services Pcrges 57-h2 16. ~=^^^-^~ n~.n,.^«:,... o,.a..,a:..,. n,,..a.. ~,._:,.. ~ni i r ....i ~~.. ^~~_STRIKE FROM THE AGENDA 17. Health Renewal -Page 63 18. Altavista EMS Appropriation -Pages 6d-75 19. Set Public Hearing for 2010-2011 Ycar-End Budget Amendments -Page 76 20. Set Public Hearing for 2011-2012 Budget Amendments -Page 77 21. Proposed Ordinance for Gate Fees; Recreation Department Activities -Pages 78-79 22. Proposed 7_oning Code Change -Condominium/Olde Dominion Agricultural Complex - Pages 80-81 23. Tax Exemption Request -White Oak Grove Outreach Center -Pages 82-87 BOARD APPOINTMENTS 24. Danville-Pittsylvania Community Services Board of Directors -Dan River District; At-Large Position -Pages 89-91 25. Library Board of Trustees Gretna Representative - Puge 92 CLOSED SESSION 26. Closed Session - Discussion concerning a prospective business or industry or the expansion of an existing business or industry, where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. Authority: §2.2-3711(A)(5) of the Code of Virginia, 1950, as amended Subject Matter: Industry #12010-O1-03 Purpose: Discussion of industrial prospect BOARD ANNOUNCEMENTS REPORTS FROM LEGAL COUNSEL REPORTS FROM COUNTY ADMINIS'CRATOR-Pages ADJOURNMENT HEARING OF CITIZENS P7 CONSENT AGENDA P8 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Resolution -Tunstall Lady Trojans Piedmont District 07-19-2011 7(a) 20] 1 Girls Soccer Championship ACTION: INFORMATION: i SUBJECT/PROPOSAL/REOUEST: ~! Resolution -Tunstall Lady Trojans Piedmont District CONSENT AGENDA: Title ACTION: INFORMATION: STAFF CONTACT(S): Ycs William D. Sleeper ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: The Tunstall Lady Trojans Soccer Team won the 2011 Piedmont District Championship and went onto the state semi-finals against the Region IV. DISCUSSION: Attached hereto, is a Resolution commemorating the Tunstall Lady Trojans for their winning season. RECOMMENDATION: Staff recommends that the Board of Supervisors pass and present the attached Resolution to the Tunstall Lady Trojans Piedmont District Champions. P9 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2011-07-03 VH2GINIA: At the adjourned meeting of the Pittsylvania County Board of Supervisors held on Tuesday, July 19, 2011, the following resolution was presented and adopted congratulating the Tunstall Lady Trojans 2011 High School Soccer Team on its winning season and the winning of the Piedmont District Soccer Championship. WHEREAS, the 2011 Tunstall Lady Trojans High School Soccer Team has had an undefeated regular season; and WHEREAS, the Tunstall Lady Trojans High School Soccer Team, after completing a winning season, won the regular season Piedmont District Championship and moved on to become the Piedmont District Toumament Finalist and then semi-finalist in the Region N Tournament; and WHEREAS, the Tunstall Lady Trojans High School Soccer Team had 5 players selected for the All District ls` Team, 5 players selected for the All District 2nd Team, 3 players selected for the All Region N 1~` Team, 1 player selected for the All Region N 2"d Team, 1 player selected for All Region N Honorable Mention and 3 players selected for All State Honorable Mention; and WHEREAS, the Tunstall Lady Trojans Soccer Team had a team scoring record for the season with 66 goals, led the Piedmont District 2011 season with 18 goals and had only 2 goals allowed by all their opponents combined for the entire season; and WHEREAS, the Tunstall Lady Trojans Soccer Team set Virginia High School League Records for the 2011 season in 4d' all time Team Defensive Record Shutouts, Goals Allowed in the 20-game season, and Goalkeeper Jordan Moorefield ranked 3`d all time in the State for Goal Shutouts; and WHEREAS, Tunstall Lady Trojans coach, Marc Parrish received the Coach of the Year award for the Piedmont District, and teammates Courtney Mustain and Lauren Dafin were named Piedmont District Co-Players for 2011; and WHEREAS, the Tunstall Lady Trojans exhibited exemplary sportsmanship and talent throughout their season, bringing home to Tunstall High School the Piedmont District Girls Soccer Championship, performed admirably with their winning season not only to themselves, but to their school and to their County and its citizens; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors, on the behalf of all of the citizens of Pittsylvania County, express their sincere appreciation, admiration and congratulations to the Tunstall Lady Trojans Soccer Team of 20] 1 for their remarkable year and winning season, and for bringing Tunstall High School the Piedmont District Girls Soccer Championship title; and BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to the Coach and Members of the 201 I Tunstall Lady Trojans High School Soccer Team. Given under my hand this 19`" day of July, 2011. Tim R. Barber, Chairman Pittsylvania County Board of Supervisors William D. Sleeper, Clerk Pittsylvania County Board of Supervisors Pio PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Request for Out of State Travel SUBJECT/PROPOSAL/REOUEST: Approval of Out of State Travel for Vivian Royster, Victim-Witness Director -NOVA Conference, Philadelphia, PA August ]4 - 17, 20] ] STAFF CONTACT(S): Mr. Sleeper, Ms. Meeks AGENDA DATE: 07/19/11 ACTION: Yes CONSENT AGENDA: ACTION: Yes ATTACHMENTS: Yes REVIEWED BY: ITEM NUMBER: 7B INFORMATION: INFORMATION: BACKGROUND: Vivian Royster, Victim-Witness Director, has requested to attend the annual NOVA (National Organization for Victim Assistance) Conference to be held at the Philadelphia Marriott Downtown, Philadelphia, Pennsylvania, August ]4 -17, 2011. DISCUSSION: The registration fee is $410.00 and the cost for the room for three (3) nights is $466.56. She plans to drive per personal vehicle and request mileage reimbursement. There is $1,401.00 budgeted in 250-4.021900.5530 Subsistence & Lodging and $1,000.00 budgeted in 250- 4.021900.5540 Training & Education to cover the costs of the conference. RECOMMENDATION: Staff recommends that the Board approve the out of state travel for Vivian Royster, Victim-Witness Director, to the NOVA Conference in Philadelphia, Pennsylvania, August 14 - 17, 2011. P11 t)/'~~ J ~~ °~~.. sO. \/ s ~~.`_ 'o m ~ '" a ~ Cn o ~o ~s.. N 3 y O ~ N O N m Z . . C 0 0 o ~ N O p D- O' G7 ~ S O 7 0 . 0 0 p 0 ,n. 0 0 W ~ O c~ X ~ ? 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O i ~ y `OG N~ d v~ S 7 7~ Q m ~ m ~' ~~ o Z f m °' ~'~D=p ~ ~ o m 3 ~" - m D a P12 O O O ~ fD o_~7p > > mco ~ 7 d O ~ O. N DSO ~O'2 ~oc'od v,v Qom a» coo W N N O `C (D `G y N 0 N N~ y .O. C N ,00 m m m~ 3 m N ...- n ~ ~ ~ c o a~ m N -I~p Z~~ ~A y O n 0 0 0 0 n O y N O y S mN. o ~a ~.,~ v'°o o• o -OO o a 0 7 fA N O y~ y O N N S G W (D N N O (Op 7 N ~ ~. N ~ v ~ N a c a N fD AN N-+~ (O ~ W p N ~ p (7~ O O W A (fit U1A N~D 0 0 W N O O O O 3~ FOND 3 wo ~ 0 0 0~ o ~ o~ ~'~ m o m~ N 3 (O S O ~ S ~-. S O m ~ a» » 3 N C O N .~ p O (D < O O 0» 3 '~ ~ 0 m' ~ ~ ~ o ~ ~' ~' c a m N n w n m mw ~ O O a .~~ O ~ p 3 a m C C J ~. v ~~ Q o C ~ N O co m N 0 fC 01 D M D d n PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA llATE: 7-19-11 ITEM NUMBER: 7(c) Regional One-August SU BJECT/PROPOSAL/REQU EST: Approval of Contract Payment to Regional One for August 2011 STAFF CONTACT(S): Sleeper, VanDerHyde ACTION: CONSENT AGENDA: ACTION: Yes ATTACHMENTS: No REVIEWED BY: j~ ~~ ` INFORMATION: INFORMATION: BACKGROUND: At an adjourned meeting, December 22, 2008, the Board of Supervisors approved to begin paying Regional One for back-up ambulance service to the County. At that time, the Board requested that payment to Regional One be approved on a monthly basis. A total of $70,000 has been appropriated for Regional One in the 2012 Budget, which will cover Regional One's monthly cost for the entire budget year. DISCUSSION: It is time to approve payment for Regional One for the month of August. The amount due to Regional One is $5,833.33 per month. This amount has already been appropriated in the FY2012 budget. RECOMMENDATION: Staff recommends that the Board of Supervisors approve $5,833.33 for payment to Regional One for August 2011. P13 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Music Festival Permit-Tomahawk Mill Winery 07-19-2011 7 (d) SUBJECT/PROPOSAL/REQUEST: ACTION: INFORMATION: Tomahawk Mill Winery Summer Festival STAFF CONTACT(S): William D. Sleeper CONSENT AGENDA: ACTION: Ycs ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: INFORMATION: ~~ Annually, the Tomahawk Mill Winery holds a summer festival which requires a music permit from the Board of Supervisors. DISCUSSION: Attached hereto, you will find a Music Festival Permit Application from Nancy Medaglia for the Tomahawk Mill Winery S ummer Festival. This application has been reviewed and approved by the Pire Mazshal, the Department of Forestry, the Health Department and the Sheriff s Department. The Callands Fire Department has signed off to be on call for the event. RECOMMENDATION: Staff recommends the Board of Supervisors approve the Music Festival Permit Application for the'I'omahawk Mill Winery Summer Festival set for July 30, 2011 and authorize the County Administrator to sign all necessary documentation. P14 PITTSYLVANIA COUNTY VIRGINIA William D. Sleeper County Administrator P.O. Box 426 Chatham, Virginia 24531 dan.sleeper@pittgov.otg Phone (434) 432-77]0 Fax (434) 432-7714 Gretna/Hurt (434) 656-6211 Bachelors Hall/Whitmell (434) 797-9550 Memorandum To: Virginia Division of Forestry Pittsylvania County Sheriff s Department Pittsylvania County Fire Mazshall Captain, Climax Volunteer Fire Department Karen Baker, Pittsylvania County Health Dept., Environmental Health Sect. From: Rebecca D. Flippen, Deputy Clerk, Pittsylvania County ~~-- ~~' Date: July 1, 2011 Subject: Music Festival Permit -Tomahawk Mill Winery-Summer Festival Attached hereto, you will find an application for a Music Festival Permit submitted by Nancy Medaglia. Their annual Summer Festival will be held at 9221 Anderson Mill Road, Chatham, Virginia on July 30, 2011. The County Code requires your department to inspect the site and certify that the application meets all the necessary requirements for this permit. I am requesting that upon certification you print, sign and return the signature page 4 onlJ~ to my office to complete an original application. (The Environmental Health Section of the Health Department would use Page 3 as their signature page). If possible, it would be preferable that you scan the signature page once completed and email it back to my office at Rebecca.flippenna.aitt og v_org. [f you choose to fax a copy (434) 432-7714), I would also require the original signature page be mailed as well. Our office plans to submit the application to the Board of Supervisors for their review and consideration at their July 19, 2011 adjourned meeting, so we will need the signature sheet returned prior to Wednesday, July 13, 2011. If you should have any questions or require any additional information, please do not hesitate to contact me at (434) 432-7710. Your attention to this matter is greatly appreciated. RDF Attachment Cc: William D. Sleeper, County Administrator P15 APPLICATION FOP, PERMIT TO NAVE MUSICAL OR ENTERTAINMENT eESTIVAL CONC~UC?£G IN OPEN SPACE IN PITTSYLVANIA COUNTY, VIRGINIA Authority: La;al Ordinance adopted June 30, 1973, pursuant to authority contained in section 15.1-504 of the Code of Virginia of 1950 as amended. Instructions: This application is to De filed .r duplica*_e with the County Administrator's office at least twenty-or.e (21) days before the date cf s~.tCh festival. One copy of the applicativn will be returned to the applicant afi.er the Board of Supervisors passes on it and their decisiar, is duly rec.ordFd thereon. If any portior. of the application is emitted it will be automatically rejected, 1(a) - Name of Applicant~~~ ~d~~GLIA Age_~_______ (b) - Address (Local) 9~1 ,r`7~~1~6T~~~~~~f~_~1~,/~7 ____ (c) - List any other address where applicant, receives mail: ,tie ~ `~ _____.___ _._~ (d} -List all felony or moral turpitude criminal convictions of applicant with date and place, if any; N~~~ ____ ._ ~_~ _ __~___.__-_._ (ej - Ch@ck the following :lescriptions wh9ch apply to applicants interest:; ,f) -financial Rrranrements: List ail persons, funs, or cer•poratiorrs, wit!1 addresses, who have any financial interest, with proposed costs, pro forma balance sheet or financial statements of pr°ornoters: Commercial ( Charitable ( General Coordination { Percentage promoter P16 Page c' If persons other then applicant are to share in responsibility for condu<:t and liability of the Festival applied for list their names and addresses below: (If cnrporatioa or asscciatior~r, list officers and di rer_tors, State of Incorporation of t>lata of association and ati.ach certificate of goad standing) _~~ ~!?//9e~lG l~I /l~ /mil /5/P.,~z~ ~ ._~_..~.._._._ _.~~~~.e~a~_ I1~/1 ~o.~~/ g~g~ ______~...~_._ I, JU/IJp~~~GyQ~i~~P~,~1.5&5. ~c~- certify thief fire Festival Sii:e in t'nis '4A~-- ~--- . ap~T caftan t5 lG~c.ateci on property owneT,ara/er r:cntr•olled by me, and I rul''y understand that thr:. g±~ant•ing of this permit. by the board of Supervisors of Pittsy+lvania Gcunty does not in any way ob'iigate fire County 'for damages t=~ my property dur{ng the festival or as a result of the festival, and 1 guarantee trte right of ar.cess to the festival site to ail Federal, State, and Local regulatory, enforcement, or investigative officers in ttreir duties to protert the public safety, healthJ~and weir"ar•e~. The nat~,tre arrd inter°est of the applicant in said property iS.~.Y'~~,L.Pe~roT ~_..` , 5igrted__~ ~/~Q~~~ /t-~uate_'7 1 /i I endorse the above cammittrrrent: Si gned_i~~~~ate ~_ I~J (Total area accamodation plans should be limited to not less than thirty (?C) 5q, ft. per person excluding area designated for parking) (a) Number of admission certificates (tickets, badges, buttons, or ident. cards) to be offered for sale .................................(LDaa 1 (b) Dup11<:ate of wording t.o ba used on such admission tickets: (If ticket, are already printed a samitle attached tc this application is sufficient) (c) Best reaso+raF.+1e estimate o1' the numt~er oi' persrms expected to be. i., 60 attendance at, tifte f'esti,~a1 (Q_. P17 A t.ocatinn of ~'estivai SiCe: (fte reasonable spe~:,ific irn size and descript'on of site, and have ovrner of property sign two (Z) copies of the application after filling in the blank .space with his name; Page 3 5. A plan to provide food, water, sewerage, lodying and sanitation facilities, and medical first aid stations must be submitted to the ,iurlsdic[ion's healtn Department, with a copy of such plan attached to this application. if appllcatlori is granted the County land fill will provide garbago containers and pick up service. This application must have the Health Department approval of such plan, either in the farm of a letter of approval or the proper signature below. APPROVAL OF HEALTH D"cf.lilTMEr\'T: Thts is to certify t!iat: previsions to s~~pply food, water, sewerage and sanitation facilities, and medical first aid sta ri s fur t e Festi al planned i!r thls application is apparentlg adequate. --~ Siyned Date ~ ~~ ~~. ctor, c Heat ept. 6. List special prv>mot.ers/sponsors and addresses of this Festival, if any: __ ._.IIZ~L~'~~. __ - 1. List the groups who will perform at this festival: Name of rou A~drdress Scheduled time Date B. The Sheriff of Pittsylvania County o!' his designated representative must view 'the site, to determine feasibility and adequacy., of the parking area, the stage for performances, sights, entrances and exits, and whether these locations may cause problems with lights and noises for the surrounding dwellings, also to determine if sufficient mcvement of traffic within the grounds has been planned; also to determine 1f the plans Drovide for adequate security or police protection. After his inspection and discussion of the plan his approval is necessary as indicated by his signature to the blank space foliuwiny this paragraph. A cop,/ cf the plat for parking facilities and traffira con h•o1 must be attached ne~eto. P18 Tie O ice o~f~e~eriff ~ d;~i QG ~ ,~PO P%ttsyCvania County ~~'~''..~ Phone /434) 43z-78oo or (434) 65fr6m fax (434143z-J823 ~ r r EmaiC-ycso@gittpov.org lve6site- ivTVwrittsylvaNiasherefforg ggen~y July 13, 2011 AtlcfiaefW. t'ay(m- slierfg William D. Sleeper, County Administrator Pittsylvania County P.O. Box 426 CAatham, Virginia 24531 Re: Music Festival Permit- Tomahawk Mill Winery Dear Dan: Y.O 7iox 407 Cfiarham, Yat Zas3r Please find attached the Pittsvlvania Countv $herifYs Office Music/Entertainment Festival Checklist with my required signature for approval on page 4 of the application regarding the Music Festival Permit., scheduled for 30 July 2011 from the hours of 1:00 PM and ending at 6:00 PM. A query of the Pittsyivania Count~/s Computer Aided Dispatch revealed no calls for service needed at any preceding festival held at this event site. If you have any questions please feel free to call upon me. Thank you for your attention i1n/t~/his matter. With kindest regards I'm, Very truly yours, / Mich I W. Taylor Sheriff ENCLOSURE: APPLICATION CONSISTING OF 14 PAGES PITTSVLVANUI COUNTY SHERIFF'S OFFICE MUSIC~FESTIVAL CHECKLIST CC: NANCY MEDAGLIA, TOMAHAWK ENTERPRISES, INC. MWT/sc P19 Site Survey (cont.) On Site Traffic Movement oQ Plan Submitted Q NO PWn Submitted Q N~ Applicable Site adequate distance from roadlhighway? ~ ,,~ Q No Copy of Pittsylvania County Noise Ordinance provided to applicant? Q vr_s Qo No Site lighting/noise problematic with surrounding dwellings? Q ves Q No Suggested number of officers for security detail. 1 The Pittrylvania County Sheriffs Office holds no qualification or certifications to approve the feasibility of any staging or platforms used during this event. Applicants may defer to established county of state guidelines. Sheriff or Designee Y~ Site Survey Additional comments: Applicant has made arraignments for overflow parking. Attendees will be bussed from Oxford Road to the event site by the applicant. P20 Pittsylvania County Sheriff s Office Music/Entertainment Festival Checklist Event Information Applicant's Name: Nancy Medaglia, T/A Tomahawk Entetltrises, Inc Event Location: 9221 Anderson Mill Road Chatham Virginia 24531 Event Date: 30 July 2011 Between 1:00 PM ar Report Number: 2011-01 Site Survey Parking Qi Adequate/Feasible j Q Unacceptable Q Not Applicade If unacceptable, explain: Lighting For Safety Q adequate Q Unaaeptable Q Nar Applicade If unacceptable, explain: EntrancelExit{s) QQ Adequate Q Unaaeptable Q Not Appliode If unacceptable, explain: P21 Page 4 8. (con't) FDR THE SHERIFF'S APPROVAL: This is to certit'y that i have inspec the ite for t Fes ival planned in this application and I find the p v Sion f e co tro] and security seem to be adequate for approve':. ~ Signed ~ Date" ,' //_ Jfierif r IS 5 9, Agreeable by the County's representative of the Virginia Division of Forestry as not planned contrary to State Forestry Statutes and Regulations. Signed _ Date _ Forestry representat ve ~- 1G. The planned Festival in this application is approved as nat contrary to "*.ate and Local fire control regi.;lations. (A copy of the fire protection p?an must be attached heroic) Signed Date ~iiy ~Fi re Ffar•s a Date ~apta'~-in, DoT.- r~i e-6epf.- serving area. 11. If utilized, all outdoor lightin,y eauio.:~ent will be installed by , a licensed electrician, and will be i;: compliance with the juris id c*.ior: s co e for such use of electricity, and a plan showing location of lights and shielding devices or other equipment t:~ prevent unreasonable glow beyond festival property is attached hereto. 12. An dpi lifying system will 6e furnished {each music group may furnish own system) by Cl3 lhQ6)~ l~-,Goa(p and the applicant agrees to be responsible for keeping t~a~{bTe voTua-ie w thin reasonable limits to serve the site and nut be unreasonable audible be;or,d festival property. 13. RESPDNSI$iL:TY: I,N~~~ ~, lrl?~6l/~ , swear that all statements in this application are`~rue o e es~ot• nay-~owledge and belief and are in agreement with the Pittsy]vanla County ordinance on such festivals. Unless othenr+ise sta'ed in item (2) of this application I assume full responsibility for the conduct of the festival. I turther certify that I have read and been delivered a copy of the Pittsylvaaia County Ordinance Relating to !iusical or Entertainment Festivals adopted June 3D, 1973, and that approval by the Hoard of Supervisors is in ne way to be considered or advertised as an endorsement, but only f:~r purposes as set forth in said ordinance. 1 understand and 'agree that the said Board and county- assumes no liability of any kinrl, irrespective of cause, and I agree to save harmless said P22 Page 4 8. (con't) FOR THE SHERIFF'S APPRUVAL: This is to certify that ; have inspected the site for the Festival planned in this application and I find the ?rovisions for traffice control and security seem to be adequate for approve':. Signed Date _ ~Fer~ff,~or ,s es gnee ~-~- 9. Agreeable by the County's representative or the Virginia Division of Forestry as not planned contrary tc State Fo stry totes and Regulations. Siyned Date ~ 5` ~~ Forestr prese+ e 1G. The planned Festival in this application is approved as not contrary to State and Local fire control reg!.;lations. (A copy of the fire protection plan must be ditdChed heretC) Signed Data -County rlr"'re bars ,a _ _ Date map`- to n,-~oT, rire Dept. serving area. ` 1'I. If u±ilized, all outdoor lighting equipr.~ent wil'I be installed by _ a licensed e]ecirician, and v+i'il oe in compliance with the jurisaictiori s cc3e for such use of electricity, and a plan showing location of 'lights and shielding devices or ether equipment to prevent unreasonable g1ov,~ beyond festival property is attached hereto. 12. An ~!plifying system will be furnished (each music group may furnish own systzss;) by C/~ ~jpol` l~,raa~ and the applicant agrees to be responsible for keep ny t e~audi'ble volume- w~~hin reasonable limits to serve the site and not be unreasonable audible beyond festival property. 13. RESPONSi3iL:7QQY: 1,~1Aa~/e Uvl ~~~/~ swear that all statements in this applicatior! are true o e es~of~n~y-~ow'ledge and belief and are in agreement with th? Plttsylvanla County ordinance on such festival.. Unless oche rvrise stated in item (2) of this application I assume full responsibility to the conduct of the festival. I turther certify that I have read and been delivered a copy of the Pittsylvania County Ordir:ance Relating i:o (~usical or Enter*.ainme!;t Festivals adopted June 3C, 1973, and that approval by the E)eard of Su;:ervisors is in no 'day to br conside+°ed or advertised es a~! er!dorserr:r_nt, but only fur purposes as set forth 1n said ordinance. 1 understand acd agree that the ,aid Board and county assumes r~o 1lability of any kinrJ, irrespective of cause, and I agree to save harmless said P23 Page 4 (con't) F'OR THE SHERIFF'S APPROVAL: This is to certlfy that ; have inspected the site far the Festival planned 1n this applicatlon and I find the provlstons for traffice control and security seem to be adequate for dpp NVd':. Signed Date _ ~Fer, or s es gnee Agreeable by the County's representative of the Virginia Di visicn of Forestry as not planned contrary tc State Forestry Statutes and Regulations. Signet Date Forestry representative 10. The planned Festival in this application is approved as not contrary to State and Local fire control regulations. (A cop of the fire protection plan musi be attached heretc) Signed_~a~ ~Z/w.a~~ Date ~7-~0!/ ounty rre ars~iaTT- Date ~apta'~'ia, PoT, re apt. serving area. 11. If u±ilized, all outdoor light ny equiunient will be installed by a licensed electrician, and wi?; be in -ompliance with the juris ictror: s co e for such use of electricity, and a Dlan showing location of lights and shielding devices or other equipment to prevent unreasonable glow beyond festival property is attached hereto. 12. An ~p lifying system will be furnished (each music group may furnish own system) byL{JC/~ /rj~a)c C>r,Gocrp and the applicant agrees to be responsible for keep ng~f}-ie .au a vo ume w~~hin reasonable limits to serve the site and not be unreasonable audible beyond festival property. 13. RESPONSI3ILITY: 1, r~Olfe ~~,~~~/~ swear that al] statements in this application are rue a e es"~'of nry~-~owledge and belief and are in agreement with Cho Ptttsyivanla County ordinance nn such festivals. Unless othe rvrise stated in item (2) of this application I assume full responsibility fcr the conduct of the festival. I turther certify that 1 have read and Deen delivered a copy of the Pittsylvania County Ordinance Relating to !lusical or Entertainment Festivals adopted June 30, 19)3, and that approval by the board of Supervisors is 1n no way to be considered or advertised as an endorse+nent, Dut only for purposes as set forth in said ordinance. 1 understand and agree that the said 8oar•d and county assumes no liability Of any kind, irrespective of cause, and I agree to save harmless said Page 4 8. (con't) FOR 7HE SHERIFF'S APPROVAL: This is to certit'y that i have inspected the site for the Festival planned in this application and I find the provisions for traffice control and security seem to be adequate for approval. Signed Date ~yF__ S-Fier ff, or is es gnee 9. Agreeable by the County's representative of the Virginia Divisian of Forestry as not planned contrary tc State Forestry Statutes and Regulations. Signed _~ Date__ _ Forestry representative ]G, The planned Festival in and Local fire control attached hereto) this application is apprcved as not contrary tc+ Mate reyulations. (A copy of the fire protection plan must be Signed. Date 11. If utilized, all outdoor lighting equipment will be installed by ., a licensed electrician, and will be in compliance with the juris actions co e~ far such use of electricity, and a plan showing locatian of lights and shie'Iding devices or other equipment to prevent unreasonable glow beyond festival property is attached hereto. 72. An lifying system will be furnished (each music group may furnish own systern) by C /r~~a~)~e,~C~r~eo_a~__,_, and the applicant agrees to 6e responsible for keep~ng~ eh audi-6 e voT-Yuma within reasonable limits to serve the site and net be unreasonable audible beyond festival property. 13. RESPONSIBILITY~~: I, ja0v/e p~, ~~~~1~ swear that all statements in this application are rue o re es o my~nowledge and belief and are in agreement with the Pittsylvania County ordinance on such festivals. Unless oche rv+ise stated in Item (2) of this application I assume full responsibility for the conduct of the festival. I further certify that I have read and been delivered a copy of the Pittsylvania County Ordinance Relating to Musical or Entertainment Festivals adopted June 30, 1973, and that approval by the board of Supervisors is in na way to be considered or advertised as an endorsement, but only far purposes as set forth in said ordinance. I understand and agree that the said Board and county assumes no liability of any kind, irrespective of cause, and I agree to save harmless said P25 Page 5 13. RESPONSIBILITY {can't) Board and Coun*.y. 1 realize and hati~e been WARNED, along with any others signing as applicants, that any will ful maternal, 1~aTse -statement herein wrl, constitute perjury with possib~.e sentence if convicted. Si I* item two {2) listed any names, each must sign below as concurring with the above responsibility itenry ~ /_~// 5i ned_ ~C ~ Data fj - - _ ~~t~~ v /I Cate State of Virginia, County of Pittsylvaniav tc-wi*.: Medaglia This is to certify that Nancy B~Medaglia & C. P. /~, whose signature is affixed to the aforeyeing application, personally appeared before me, a P;o*.ary Public, in my county and stage afcresaid, and made oath on this the~p day of June ~ 2011 that the facts set forth therein were accurate and true to the best. of his knowledge and belief. _ MBE N. 1)OOLIN M commission ex i res the 30 da ;.~f June 014 Notary Dubuc Y P A,_ Y ~e,_. _ _ CommonwsaNn of wretma " - My Commiulon Ezp rrrr ea Jun 30, p9}0 ].4. ACTION BY THE BOARC DF SUPERVISORS: {To be duly executed and one copy returned to applicant) { ) This application is apprcved by ac ti an of the Board of Supervisors. { ) This application is rejected by ac^ior, a# the Board of Supervisors. As recorded in minutes of the meeting of the board cn Signed _ Cate ,ounty omim stratus P26 !:T •, ' COOFOINATOR'S CHECK LdST FOR A TEMPQFiARY FgOD EVENT By prov{ding the intormac~on below, you wiil ass~sr in ide:'~Iityinp anC pravenrinp pt,ienl:a! pubLc Health problemz thar, might occur during your even!. A Tempc•rary Footl Permit appticauon form should be receives from ea~cfh~! oVeratrr//t~~en~,yw~or~king days prior tv tb/oJanent. Fvr mare information call /Y7.~~~rt~' prR47,9~~~~~ (`/i3~) r~v~"`~~ 1. NAME GF EVENT ~JU)~! Pik c°f5Tl1IA~- ~~ --~I) m __.__~__._..___. 2, DATESS4 OF EVENT' ~l ~~ b// ?. EvENT LocA~•~orJ _~Y~7~>~%1r~lL f~~j>l~ l/_~IN~~' a, NAME OF EVENT ~'0ORDINATOR/RFaPGN518LE L^JDIV:~')UALS; [Jame A r ~ Phone k•worklol'~Q'?g 1~~~~1.rA ~~1~M~je~eat~a~ Jh tIIRP ---- - ___-____..~--------~3.~`~D~ ~ - - 5. NUMBER OF ANl"ICIP,aTED FCi~D BC)OTHS ~~______ ~__V,Y^__~_~~._ E. DATE, TIME, LOCATION OF SC4IEGULc'D SfiETINGS Y/iTH FO00 600TH r"ARTICIPANT ;; r 7. ATTACH A LIST OP Pr~;1F'OSED r CCD H.OOTii FARTIGF':>NTS: If. e Na~t~e of 9O;7t~t, Operator q, fame ~. Address. Fiione x! 3. TIME Or" EVENT SEl-~UP:. ~v~o qm - /~r3d ,n a7 ~~L~lr3l~r~6/l EVENT OPERATION: 1~- /o ,n m- r \""SI)~.~/ oCD rj~l 9. VViLL ELECTRiClTY BE PRpVIDED"iU TH'E_F'0-j0`D•`BOOTH-S-)~~=y'-NO YES 1F YES, DESCRIBE tC. W'1Li EOUlPMEtQTlI/TENSIL 1NASFiINCi FA~:LIiiFS SF PRGVIDEi) MGR i'UO~~ aG(:Tr OPERATORSI ~ NO ~~ YES IF YES, DESCRIBE: _ __ t t . SOURCE OF 1CElWATER SUPPLY: ~~~L~ ~~ 800 ~~ ,~ v __, }2. WASTE WATER DISPGSAL: ~ ',~C c~ 6 ~/!~ O,~~g,8l~ ® 13. GARBAGE DISPOSAL MF.THGD: RUe,7jeQ q~ pp~2.~ (iL~D 14. ATTACH A h1AP SHOVrINCi 7hi E; i..:Y Y"OU7 OF FpOD B00?HS, ,;ROI,~DJG5, A.F.>'i F.p i}fot FACIL!T1ES, ETC. FHS (TR•i) S~pna ura ate - P27 TOlVIAHAWI~ 1VIILL WINERY' 9221 ANDERSON MILL ROAD CHATI-IAM, VIRGINIA 24531 434-432-1063, fax 434-432-2037 To: Pittsylvania County Health Dept. Subject: Fifteenth Summer Festival Date: July ], 2011 To Whom It May Concern: This is to advise Tomahawk Mill Winery will have an emergency vehicle and personnel from the Callands Volunteer Fire Dept. on site for our event on July 3Q 2011. We will provide free bottled water to the public for this festival. Sincerely, //~ Nancy Med~glia President P28 FROM :HILL FWC N0. :434-822-7424 Jun. 29 2011 03:40PM PS COMMONWEALTH OF VIRGINIA DEPARTMENT OF HEALTH CERTIFI;hS THAT Wi].saotb Coacessions Sill 6 . r.averne~ wilmotti is heYeby granted a permit/license to operate a Mobile food Uait by the Prtisylvania Health Department in accordance with the regulations of the Board of Health of. the Commonwealth of Virginia. Restaurant Name: WILMO'TI3 CONCESSIONS #2 Located at: 438 Cedar Romd,, Ringgold, Vitgiaia 24586 Maximum Seating Capacity: 0 Expiration D1ate: October 31, ZOl l This Petvrdt Is Not TransferaAt¢ Fronv One Individuot Or Location Ta Anolker Rab~i~5h~. ~d~t• Lnvisonmental Specialist Please Direct Questions or Concerns,to the Pittsylvania Health Dept., Environmental Health Services {434) 432-7232, Bxt. 260 P29 i ,. ~~.~ °- t-.. 1 > '~ ~, ~. -~_ ~_~J ~ IV ~. ~ I ~, I z, I `~. ~~ .~ ~1 -f i . r~. ~~ 1-- '>-~ ,;Y z ~~ `~. ra ~~~ =- ~. ~~, ~ ,... Y ~~ ~f P-~°- ~7 ~ ~ ~ ~~` ~` } ~. z ~. ~~ -____~ ~.. P3~ ~ ~ y ~ R~ p~R~s©K m ~~ c. K o rte __-- R~~ ,. 4 a ~~ ~. ~. U .'' ~ t ~; . ~r t ~ t° `~1~. ., 1 (..,i ~' . , .a `~ ~x ~~ E~ Q ~ a~ ~~ ~~ ~~. ~ ~ ~~ ~ v 0 .---- . + ~~ ~ ~ O ~~ v ~' c C ,, z p3~ Tomahaw9c iViill Winery's o ANNUAL SIJMfVIER FESTIVAL ~ Tasting 8 SalesProvidedBy Six IA/inetiPs -.~ Clowns -Grape Stomping -Crafts - food. Saturday, July 30, 2011 1:00 p.m. - 6:00 p.m. MU.Sie By Baebstreet s Carovan featuring Lauxa Cideoefz Tents for 9221 Anderson Mill Road-Chatham, VA-434.432.1063 No Pets or Rain or Hat Sun 520.00 per person (512.00 in advance) Coolers, Please P32 PITTSYLVANIA COUNTY Board of Supen~isors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Jail Contract SUBJECT/PROPOSAL/I2EOUEST: Innate Contract -Blue Ridge STAFF CONTACT(S): William D. Sleeper BACKGROUND: 07-19-2011 ACTION: CONSENT AGENDA: ACTION: Yes ATTACHMENTS: Yes REVIEWED BY: 7(e) INFORMATION: INFORMATION: Pittsylvania County contracts for inmate housing for overflow of necessary prisoners in Pittsylvania County's local jail. This is a local only cost not supported by the State for the cost of housing the prisoners in otherjurisdictions or facilities. DISCUSSION: In order to insure a long term contract at a fixed price, the Sheriff s Department has signed a contract with the Blue Ridge Regional Jail Authority for $30.00 a day per prisoner housed in their facility. This is a very good price compared to $36-$47 per day charged by a number of other facilities. This is on the agenda for the Board of Supervisors to review and approve because it is a long term contract that needs to be funded annually in the Sheriff's Department Budget. RECOMMENDATION: Staff recommends that the Board of Supervisors approve the contract signed by the Pittsylvania County Sheriff s Department for long term inmate housing to Blue Ridge Regional Jail. This approval by the Board of Supervisors will be recorded in their minutes to insure that we properly fund inmate housing cost each year to cover the cost of housing of inmates in otherjurisdictions' facilities. P33 AGREEMENT THIS AGREEMENT is made this/S day of ~4 ~ 2011 between the Blue Ridge Regional Jail Authority (the "Authority"J and the Sheri of Pittsylvania County, Virginia (the "Sheriff'). WHEREAS, the Pittsylvania County Jail is not able to hold all of the inmates currently under the responsibility of the Sheriff; and WHEREAS, the Authority currently has, and should continue to have, excess bed capacity in its facilities which it would like to offer to relieve the capacity issues at the Pittsylvania County Jail; and WHEREAS, the Blue Ridge Regiona( Jail is, in the opinion of the Sheriff, the regionaljail which is best situated to hold Pittsylvania County inmates. NOW THEREFORE, IT IS AGREED by the parties as follows: 1. Housing of Inmates. The Authority agrees to hold all Pittsylvania inmates designated by the Sheriff above the capacity of the Pittsylvania County Jail, which the parties agree is 121, at, one of the Authority facilities. The Sheriff agrees, for the term of this Agreement, to send all inmates over 121 to the Authority, and not to contract with any other correctional facility for the housing of inmates. 2. Cost of Housing. The Authority agrees to charge the Sheriff thirty dollars ($30.00) per day for the housing of each inmate assigned to the Authority for the term of this Agreement. The Sheriff agrees to pay for all medical services provided outside the Authority facilities and to reimburse the Authority for security staff time accrued while guarding hospitalized inmates. All medical services provided within an Authority facility including medicines will be covered by this Agreement. Atl Pittsylvania County inmates will be subject to pay any housing fees or copayments as required by Authority policy, and these funds will be retained by the Authority. The per diem rate may be adjusted for the next fiscal year by agreement of the parties and the amendment of this Agreement. 3. Transportation. The Sheriff shall be responsible for the initial transportation of all Pittsylvania County inmates to the Authority facility in Lynchburg, and to provide transportation for such inmates to and from scheduled court appearances. The Authority agrees to transport the inmates for emergency medical services. 4. Payment. Payment under this Agreement shall be due within thirty days of the receipt of an invoice from the Authority, which invoices will be sent at the end of each month. Payment shall be made to: Blue Ridge Regional Jail Authority Page i of 3 P34 P.O. Box 6078 Lynchburg, Virginia 24505 Attn: Bob Osiniak 5. Term of Agreement. This Agreement shall begin as of the date stated above, and shall continue for a period of five (5) yeazs. The Agreement may be terminated at any time by either party by giving sixty {60) days' written notice to the other party. 6. Non-Appropriation Provision. Notwithstanding any other provision in this Agreement to the contrary, if the Boazd of Supervisors of Pittsylvania County, Virginia, fails during any fiscal yeaz to appropriate or allocate sufficient funds to the Sheriff to pay the amounts to be paid by the Sheriff pursuant to the provisions of this Agreement, which become due or payable during such fiscal year, then this Agreement and al[ the obligations of the Sheriff hereunder shall automatically terminate at the end of the fiscal year in which such non-appropriation occurs. The Sheriff agrees to use reasonable efforts to obtain any necessary funding contemplated by this Agreement, on an annual basis. Governing Law, Venue, Mediation, Legal Fees/Costs. A. Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia. B. Venue: If legal action by either party is necessary for or with respect to the enforcement of any or all of the terms and conditions hereof, then exclusive venue therefore shalt lie in the City of Lynchburg, Virginia, C. Mediation: 1. Good faith mediation shall be a condition precedent to the filing of any litigation in law or equity by either Party against the other Party relating to this Agreement. Before the remedies provided for in this Section maybe exercised by either Party, such Party shall give written notice to the other Party that such Party believes that an event of default or impasse under this Agreement may have occurred, specifying the circumstances constituting the event of default or impasse in sufficient detail that the other Party will be fully advised of the nature of the event of default or impasse. The responding Party shall prepaze and serve a written response thereto within ten (10) business days of receipt of such notice. A meeting shall be held within ten (lp) business days after the response between the Parties to attempt in good faith to negotiate a resolution of the dispute. 2. If the Parties are unable to resolve the dispute through the above- process, the Parties shall attempt to resolve the controversy by engaging a single mediator, experienced in the subject matter, to mediate the dispute. The Page 2 of 3 P35 mediator shall be mutually selected by the Parties, to the controversy and conduct mediation at a location to be agreed upon by the Parties or absent agreement, by the mediator. Within two (2) business days of selection, the mediator shall be famished copies of the notice, this Agreement, response, and any other documents exchanged by the Parties. If the Parties and the mediator are unable to settle the same within thirty (30) days from selection, or such other time as the Parties agree, the mediator shall make a written recommendation as to the resolution of the dispute. Each Party, in its sole discretion, shall accept or reject such recommendation in writing within ten (10) days. Should the Parties be unable to agree upon a single mediator within five (5) business days of the written response of the responding Party, the Parties jointly, shall agree upon the selection of a neutral third-party agreed upon by the Parties, to appoint a mediator, experienced and knowledgeable in the matters which aze the subject of the dispute. The costs of the Mediator and the mediation shall be shazed equally by the Parties to the dispute. 3. Notwithstanding the preceding pazagraphs, the Parties reserve the right to file suit or pursue litigation. The Pazties consent to selection of a mediator by any Court shall not constitute consent to jurisdiction of such court or waiver of defenses as to venue or jurisdiction. D. Legal Fees/Costs: At all times under this Agreement, each Party shall be responsible for its own legal fees and costs. WHEREFORE, the parties agree by their duly authorized signatures below. BLUE RIDGE REGIONAL JAIL AUTHORITY By: Its: VIRGINIA Page 3 of 3 P36 J. Vaden Hunt Pittsylvania County Attorney PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 7-19-11 ITEM NUMBER: 7(f) Dental Renewal SUBJECT/PROPOSAL/REQUEST: ACTION: Yes INFORMATION: Notification of increase in dental premiums for employees which will be taken from the Employee Health Fund STAFF CONTACT(S): Sleeaer, VanDerHvde CONSENT AGENDA: ACTION: ATTACHMENTS: No KEVIEWED BY: INFORMATION: BACKGROUNll: Delta Dental is the County's dental insurance provider for employees and retirees. The County recently received renewal rates from Delta Dental. DISCUSSION: The renewal rates from Delta Dental include a 2% increase over the rates used for FY2011. These new rates will be effiective for two years. Currently, the Board of Supervisors pays $12 toward dental coverage for full-time employees and retirees. "Phis equates to $144.00 annually per employee and retiree. The Insurance Committee recently met and agreed to allow the Employee Health Fund to absorb the cost of this increase for FY2012. The cost of the increase for the year equates to approximately $15,000. The Employee Health Fund currently has a balance of $3,358,738.22. This Fund can only be used to support health and dental benefits for the County. RECOMMENDATION: This summary is provided to notify the Board of Supervisors of the Insurance Committee's intention to allow the Employee Health Fund [o absorb approximately $15,000, the cost of the 2% dental insurance premium increase for FY2012. P37 PUBIC HARING P38 UNFINISHED BUSINESS P39 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENllA TITLE: AGENDA DATE: 7-19-11 ITEM NUMBER: 8 Expenditure Refunds-Motion was made by Mr. Ecker, ACTION: seconded by Mr. Harville and hus met the /0-dav Yes layover regnirement-reyuires a roll call vote SUBJECT/PROPOSAL/I2EOUEST: Budget Amendment for expenditure refunds STAFF CONTACT(S): Sleener. VanDerHvde CONSENT AGENDA: INFORMATION: ACTION: INFORMATION: ATTACHMENTS: Yes REVIEWED BY: , i/ BACKGROUND: DISCUSSION: Attached is a list of expenditure refunds for the month of June, 2011 for review. As discussed earlier with the Board, the simple routine of putting every refund back in the budget is extremely time consuming and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the budget so the budget would increase with every expenditure refund. RECOMMENDATION: Staff recommends the reappropriation of funds as follows: $9.99 to Sheriff-Computer Supplies (100-4- 031200-6021), $969.00 to Sheriff-Parts (100-4-031200-6030), $671.20 to Sheriff-Labor (100-4-031200- 6031), $3,445.97 to Sheriff-Capital Outlay-Vehicle (1 00-4-03 1 200-8 1 05), $10,967.19 to Jail-Professional Health Services (1 00-4-033 1 00-3 1 1 0), $12.00 to Economic Development-Travel (100-4-082510-5500), $15,574.27 to WIA-Rent (25]-4-353160-5420). MOTION WAS MADE BY MR. ECKER, SECONDED BY MR. HARVILLE AND HAS MET 1'HE 10-DAY LAYOVER REQUIREMENT-REQUIRES A ROLL CALL VOTE. P40 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA DATE: ITEM NUMBER: i AGENDA TITLE: 7-OS-11 21 , Expenditure Refunds-Requires a motion and a 10-dav ACTION: layover yeS SUBJECT/PROPOSAL/REOUEST: Budget Amendment for expenditure refunds STAFF CONTACT(S): CONSENT AGENDA: ACTION: ATTACHMENTS: Yes REVIEWED BY: INFORMATION: INFORMATION: BACKGROUND: Attached is a list of expenditure refunds for the month of June, 2011 for review. As discussed eazlier with the Boazd, the simple routine of putting every refund back in the budget is extremely time consuming and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the budget so the budget would increase with every expenditure refund. RECOMMENDATION: Staff recommends the reappropriation of funds as follows: $9.99 to Sheriff-Computer Supplies (100-4- 031200-6021), $969.00 to Sheriff-Parts (100-4-031200-6030), $671.20 to Sheriff-Labor (100-4-031200- 6031), $3,445.97 to Sheriff-Capital Outlay-Vehicle (t00-4-031200-8105), $10,967.19 to Jail-Professional Health Services (100-4-033100-3110), $12.00 to Economic Development-Travel (100-4-082510-5500), $15,574.27 to WIA-Rent (251-4-353160-5420), THIS ITEM REQUIRES A MOTION AND A 10-DAY LAYOVER. -.P41 PITTSYLVANIA COUNTY VIRGINIA %; ' , Finance Department t Pbonel4341432-7740 P.O. Box 426 # ~ ;~ Fax t434) 432-7746 ~ Gretna/Hurt (434) 656-6211 Chetbam, Virginia 24531 ** , ~ , * * $acbelora Hall/WbitmeH (434) 797-9550 a . nee MEMO TO: William D. Sleeper, C,ountyl Administrator FROM: Kim Van Der Hyde Finance Director ~~."`TTT"' SUBJECT: June Expenditure Refunds DATE: June 30, 2011 The list below shows all expenditure refunds that were sent to the Finance Department during the month of June. I am recommending that all of the following expenditure refunds be reappropriated by the Board of. Supervisors: 100-4-031200-6021 Sheriff-Computer Supplies 9.99 Reimbursement 100-4-031200-6030 Sheriff-Svc Costs-Parts 969.00 Restitution/Insurance Reimbursement 100-4-031200-6031 Sheriff-Svc Costs-Labor 671.20 Insurance Reimbursement 100-4-031200-8105 Sheriff-CapitalOutlay-Vehicle 3,445.97 Insurance Reimbursement 100-4-033100-3110 Jail-Professional Health Services 10,967.19 Reimbursement 100-4-082510-5500 Economic Development-Travel 12.00 Reimbursement 251-4-353160-5420 WIA-Rent ] 5,574.27 Rent Payments 251-3-000000-15020] TOTAL JUNE EXPENDIP42JRE REFUNDS $31,649.62 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: 07-19-2011 9 Library-Fax Money Appropriation-Motion was made by Mr. Davis, seconded by Mr. Ecker and has met the ACTION: INFORMATION: 10-day layover requirement-requires a roll call vote Yes SUBJECT/PROPOSAL/REOUEST: CONSENT AGENDA: ACTION: INFORMATION: Appropriation of fax monies received at the Library during FY 2010-2011 ATTACHMENTS: Yes STAFF CONTACT(S): REVIEWED BY: S{eeper, Van Der Hyde BACKGROUND: DISCUSSION: Attached is a document sent by the library showing the amount of fax money collected for FY 2012. The library collected a total of $6,348.60 in fax machine receipts during FY 2010-2011. They are requesting that $1,180.82 be placed in their telephone line item (100-4-073100-5230). It was decided at the July 5, 2011 meeting that the remainder, $5,167.78 be transferred to the Library Construction Fund. RECOMMENDATION: Staff recommends that the Board of Supervisors amend the library's budget and appropriate $1,180.82 to the telephone line item (100-4-073100-5230) and approve a transfer and appropriation of $5,167.78 to the Library Construction Fund (Fund 310). MOTION WAS MADE BY MR. DAMS, SECONDED BY MR. ECKER AND HAS MET THE 10-DAY LAYOVER REQUIREMENT-REQUIRES A ROLL CALL VOTE, P43 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Library-Fax Money Appropriation-Requires a motion and a 10-day layover SUBJECT/PROPOSAL/REQUEST: Appropriation of fax monies received at the Library during FY 2010-2011 STAFF CONTACT(S): Sleeper. Van Der Hvde AGENDA DATE: 7-OS-11 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Ycs BACKGROUND: ITEM NUMBER: 22 INFORMATION: INFORMATION; DISCUSSION: Attached is a document sent by the library showing the amount of fax money collected for FY 2012. The library collected a total of $6,348.60 in fax machine receipts during FY 2010-2011 and they are requesting that $1,180.82 be placed in their telephone line item (100-4-073100-5230) and the remainder, $5,167.78 be transferred to the Memorial Gifts Fund. RECOMMENDATION: Staff recommends that the Board of Supervisors amend the library's budget and appropriate $1,180.82 to the telephone line item (100-4-073100-5230) and approve a transfer and appropriation of $5,167.78 to the Memorial Gifts Fund. THIS ITEM REQUIRES A MOTION AND A !0-DAY LAYOVER _P44 PITTSYLVANIA COUNTY PUBLIC LIBRARY FY2010-2011 DAILY PETTY CASH -ANNUAL SUMMARY AS OF THE MONTH OF: JUNE 2011 •••"All BRANCHES COMBINED''"• MONTH COPIES FINES LOST BOOKS FAX GIFTS TOTAL July, 2010 $ 833.35 $ 2,069.67 $ 401.91 $ 724.00 $ 264.68 $ 4,293.61 August, 2010 $ 637.65 $ 1,351.91 $ 166.82 $ 736.40 $ 426.75 $ 3.319.53 September, 2010 $ 801.62 $ 943.42 $ 150.18 $ 475.00 $ 1,049.38 $ 3,419.60 October, 2010 $ 757.25 $ 1.159.04 $ 188.52 $ 525.00 $ 804.09 $ 3,433.90 November, 2010 $ 577.59 $ 902.73 $ 71.93 $ 427.00 $ 4,366.89 $ 6,346.14 December, 2010 $ 527.50 $ 756.63 $ 405.87 $ 418.00 $ 3,028.56 $ 5,136.56 January, 201 I $ 432.60 $ I ,136.12 $ 153.41 $ 539.00 $ 1 17.70 $ 2,378.83 February, 2011 $ 690.70 $ 1,135.87 $ 352.62 $ 440.00 $ 670.70 $ 3,289.89 March, 2011 $ 883.45 $ 1,515.11 $ 143.81 $ 582.00 $ 389.32 $ 3,513.69 April, 201 I $ 696.65 $ 1,036.14 $ 180.02 $ 513.00 $ 98.95 $ 2,524.76 May, 2011 $ 415.85 $ 1,159.92 $ 111.95 $ 403.20 $ 90.14 $ 2,181.06 June, 2011 $ 563.95 $ 1,280.78 $ 387.98 $ 566.00 $ 2,324.39 $ 5,123.10 "'All BRANCHES''' $ 44,960.67 YEAR-TO-DATE TOTAL $ 7,818.16 $ 14,447.34 $ 2,715.02 $ 8,348.60 $ 13,631.55 $ 44,960.67 P45 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Waiver of Water & Sewer Fees -Brosville Industrial Park SUBJECT/PROPOSAL/REO U EST: Waiver of Water & Sewer Fees 07-19-2011 ACTION: Ycs CONSENT AGENDA: ACTION: STAFF CONTACT(S): William D. Sleeper ATTACHMENTS: Yes REVIEWEll BY: ~~j~,•~ 10 INFORMATION: ~ INFORMATION: BACKGROUND: The County Board of Supervisors has paid the waiver of water & sewer fees on a number of businesses and industries, particularly in relation to the Enterprise Zone requirements of the Pittsylvania County parks in the Enterprise Zones. The waiver of these fees is a payment made to the Pittsylvania County Service Authority (PCSA) by the County to waive the cost of the fees to the individual businesses or industries connecting to these utilities. DISCUSSION: In order to establish some criteria concerning a relationship with private businesses, the Board of Supervisors agreed to adopt a policy which would require a Performance Agreement for the waiver of water & sewer fees for the creation oftwenty-five (25)jobs within athirty-six (36) month period and a Performance Agreement indicating re-payment of the required water & sewer fees if the intuitives have not been met. Attached hereto, is a draft Performance Agreement for the Brosville Industrial Park requiring approval of the Board of Supervisors to waive $7,500.00 in water and sewer fees. In addition, this requires the Board of Supervisors to approve $7,500.00 from unappropriated surplus to pay the water and sewer tees to the PCSA in accordance with the attached agreement. RECOMMENDATION: Staff recommends that the Board of Supervisors approve the attached Performance Agreement and authorize the County Administrator to sign on behalf of Pittsylvania County concerning the required Performance Agreement at Brosville Industrial Park. P46 PERFORMANCE AGREEMENT This Performance Agreement made and entered into this day of July 2011 by and between Wilkins Realty, LLC., hereinafter referred to as the Company, and the Board of Supervisors of Pittsylvania County, Virginia, a political subdivision of the Commonwealth of Virginia hereinafter referred to as the County. WITNESSETH WHEREAS, The County, in order to stimulate economic growth and development of the community be creating jobs and new infrastructure has agreed to provide incentives to new and expanding businesses and industries; and WHEREAS, The Company has determined that it is in The Company's best interest to locate a business in Brosville Industrial Park, creating new investment and new jobs; and WHEREAS, The County is desirous of assisting The Company to create newjobs and to expand the tax base of the county; and WHEREAS, The County and The Company desire to set forth their understanding and agreement as to the receipt of, and use of incentive funds and the obligations regazding capital investment and job creation of The Company or its lessees as a result of the receipt of the incentive funds, as well as the payment format by the County of those funds. NOW, THEREFORE, in consideration of the foregoing, the mutual benefits, promises and understanding of the Company and the County, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties do hereby covenant and agree as follows: 1. The County will provide a Utility Investment Grant of $7,500 within thirty days of the approval and execution of this PERFORMANCE AGREEMENT by the parties with the understanding that the following two conditions are met within the stated time-frame: (a) The Company or its lessees shall create a total of twenty-five (25) full- time jobs at the Brosville facility within thirty (30) months from the date of this agreement. For purpose of this agreement, full-time jobs shall mean jobs which would ordinarily be scheduled to work a minimum of thirty- five (35) hours per week on a year-round basis, normal vacation and holiday excepted. The full-time jobs shall continue at the Brosville facility for a minimum time period of thirty-six (36) months, normal turnover, rehire and training time excepted. For the twenty-five (25) jobs created, The Company shall receive up to $7,500 in incentives paid to the Pittsylvania County Service Authority (PCSA). (b) The Company agrees, with thirty (30) months from the date of this agreement, to create and complete the location of a facility at the Brosville Industrial Park to house a medical service operation supported by the Danville Regional Hospital. 1 P47 2. The Company shall provide to The County detailed verification of The Company's fulfi]Iment of its obligation to provide twenty-five (25) full-time jobs and to maintain the jobs, including the production of such documentation as may be requested The County for verification thereof. Said verification shall be provided upon receipt of the Job Incentive Grant such that a base amount of full- timejobs can be documented, and further such verification shall be provided at twelve (12) months following the receipt of the Utility Incentive Grant from The County. 3. The Company shall provide to The County detailed verification of The Company's fulfillment of its obligation to create and complete the facility at the Brosville Industrial Park. 4. Any notices required or permitted under this agreement shall be given in writing and shall be deemed to be received upon mailing of the same by first class mail, postage fully prepaid, at the following address: 5. This PERFORMANCE AGREEMENT constitutes the entire agreement between the parties hereto as the subject matter contained herein and may not be amended or modified, except in writing, signed by each of the parties hereto. The parties hereto agree that there is no other inducement, promise, consideration, or any other changes to the terms or conditions hereof, except as is contained in this agreement, and any representations to be contrary by any agents or employees of the parties to the contrary shall not be binding upon the parties. 6. This agreement is made and intended to be performed in the Commonwealth of Virginia, and shall be construed and enforced by the laws of the commonwealth of Virginia. Jurisdiction and venue for any litigation arising out of or involving this agreement shall lie in the court of competent jurisdiction in Pittsylvania County, Virginia, and such litigation shall be brought only in such court. IN WITNESS WI-[EREOF, the parties hereto have executed this agreement. Hampton Wilkins Date President, Wilkins Realty, LI.C. Board of Supervisors Date Pittsylvania County, Virginia Acting by and through William D. Sleeper County Administrator 2 P48 P49 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Recommendations from Finance Committee SUBJECT/PROPOSAL/REOUEST: 07-19-2011 ACTION: Yes INFORMATION: Committee Recommendations STAFF CONTACT(S): CONSENT AGENDA: ACTION: INFORMATION: William D. Sleeper ATTACHMENTS: Ycs REVIEWED BY: BACKGROUND: DISCUSSION: Three items will be discussed at the Finance Committee meeting presentation concerning the lease of equipment for the E911 Center and the landfill by Davenport and Company to explain the actual cost to the County over the next 20 years. The item concerning the Dan River Small Business Development Center will be presented by the County Administrator as required by the Board to the Finance Committee considering alternate operations of that facility. The last item is the Southern Area Agency on Aging's request for the Board of Supervisors to consider some type of funding for their agency as opposed to no funding. RECOMMENDATION: Recommendations will be submitted following the Finance Committee meeting to the Board of Supervisors. P50 FINANCE COMMITTEE Pittsylvania County Board of Supervisors Tuesday, July 19, 2011 4:30 pm County Administration Conference Room Moses Building 21 N. Main Street Chatham, Virginia AGENDA 1. Call to Order 4:30 pm 2. Invocation 3. Roll Call 4. Approval of Agenda 5. New Business (a) Presentation on Lease - E911 Equipment/Landfill (b) Dan River Small Business Development Center (c) Southern Area Agency on Aging Funding Consideration 6. Adjournment P51 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Recommendations from Solid Waste Committee SUB.1 ECT/PKOPOSAL/I2EOUEST: 07-19-2011 ACTION: Yes 12 INFORMATION: Committee Recommendations STAFF CONTACT(S): CONSENT AGENllA: ACTION: INFORMATION: William D. Sleeper ATTACHMENTS: Yes REVIEWEll BY: BACKGROUND: DISCUSSION: The Solid Waste Committee met earlier on the exemptions for dumping at the Pittsylvania County Landfill and charging fees. This will be discussed by Otis Hawker, Assistant County Administrator for Operations. It is recommended that the Committee make some decision or recommendation to the Board. Enersol Corporation will make a presentation to the Board of Supervisors concerning operating of a new, larger facility at the Pittsylvania County Landfill and support for application to the "Tobacco Commission for R & D Funds. RECOMMENDATION: Recommendations will be submitted following the Solid Waste Committee meeting to the Board of Supervisors. P52 SOLID WASTE COMMITTEE Pittsylvania County Board of Supervisors Tuesday, July 19, 2011 5:30 pm County Administration Conference Room Moses Building 21 N. Main Street Chatham, Virginia AGENDA 1. Call to Order 5:30 pm 2. Invocation 3. Roll Call 4. Approval of Agenda 5. New Business (a) Exemption of Landfill Fees (b) Enersol Presentation 6. Adjournment P53 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENllA TITLE: AGENDA DATE: ITEM NUMBER: Waiver of Hiring Freeze - E911 Dispatcher SUBJECT/PROPOSAL/REQUEST: Waiver of Hiring Freeze for Open Position STAFF CONTACT(S): William D. Sleeper, James E. Davis 07-19-2011 ACTION: Yes CONSENT AGENllA: ACTION: ATTACHMENTS: I Yes BACKGROUND: 13 INFORMATION: INFORMATION: The Department of Emergency Management & Communications has received notification of an employee (E- 911)resignation. "Phis position is funded by the General Fund. DISCUSSION: The E-911 Center is authorized 4 employees to a shifr and One Operations Supervisor. In 2010 the 911 Center processed over 193,000 incoming-outgoing phone calls per year which generated over 47,067 calls For service to be dispatched to Police, Fire, EMS and Animal Control calls within the County. Our 911 Center handles 1,298,618 tasks (See Attachment) each year with 17 Authorized Dispatchers. Whenever a vacancy occurs it typically takes at least three months to fill the vacancy and at least six additional months to train the new employee. This dramatically increases the work load during the vacancy and while the employee is in training. Furthermore, during this time other dispatchers maybe on vacation, Holiday, Comp-time off, or sick leave. Our 911 Center is below the average employees with a County our size handling the call volume that we do. RECOMMENDATION: Staff recommends the Board of Supervisors waive the hiring freeze for the position of E-911 Telecommunicator. Salary: $25,374.00. P54 2010 YEAR IN REVIEW Non-Emergency Phone Calls 98,390 Emergency Phone Calls 30,593 Old Emergency Lines (Non-911) 16,021 Out-Going 48.801 193,805 31,788 Law Enforcement Calls (LE) 4,451 Animal Complaints (AC) 3,021 Fire Dispatch Calls (FD) 7,807 Rescue Dispatch Calls (RS) 47,067 Total Calls For Service For Year 2010 To break this down further we look at each function that the dispatcher must take to complete each call. ie., radio communications, document the call properly into the computer aided dispatch system. Each call for law enforcement requires 4 entries, Received-Dispatched-Arrived-Completed. Fire Department add 1 function and Rescue Squads add 2 additional functions. You must look at the average number of units per call in order to determine the total number of radio transmissions. 31,788 LE Calls @ 4 radio transmissions = 127,152 1.3 average units per call = 165,297 4,451 AC Calls @ 4 radio transmissions = 17,804 3,021 FD Calls @ 5 radio transmissions = 16,305@ 2.0 average units per call = 30,210 7,807 RS Calls @ 6 radio transmissions = 40,914@ 1.9 average units per call = 88,999 802,503 Computer-Aided Dispatch entries Phone calls Outgoing-Incoming =802,503 =193.805 1,298,618 This leaves each dispatcher with 76,389 types of transactions or tasks to be completed. Respectfully submitted: James E. Davis, Director July 14, 2011 P55 P[TTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENllA DATE: ITEM NUMBER: Request for Waiver of Hiring Freeze -Cade Compliance/Building Inspections SUBJECT/PRO POSAL/REOUEST: Discussion of Waiver of Hiring Freeze STAFF CONTACT(S): William D. Sleeper 07-19-2011 ACTION: Yes CONSENT AGENDA: ACTION: I ATTACHMENTS: ~ No I,1 REVIEWED BY: BACKGROUND: 14 INFORMATION: INFORMATION: Pittsylvania County has not experienced as much of a cut back in the building program or community as the remainder of the nation, therefore building inspectors have consistently been working to provide the required inspections for building permits. DISCUSSION: The Office of Building Inspections has been under stress due to medical leave of one building inspector. For medical reasons, that building inspector has now terminated from office and the County is short of a building inspector. RECOMMENDATION: The County Administrator recommends the Board of Supervisors lifr the hiring freeze concerning the building inspector position and authorize the County Administrator to hire a new building inspector for the Office of Code Compliance. P56 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE, SUMMAKY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Virginia Juvenile Community Crime Control Act (VJCCCA) SUBJECT/PROPOSAL/REQUEST: Contract for Services -VJCCCA 07-19-20)1 ACTION: Yes CONSENT AGENllA: ACTION: STAFF CONTACT(S): William D. Sleeper ATTACHMENTS: Ycs I REVIEWED BY: ,~/ 15 INFORMATION: INFORMATION: BACKGROUND: The Virginia Juvenile Community Crime Control Act (VJCCCA) is a grant received by Pittsylvania County for various services concerning support to the Juvenile/Domestic Relations Couri and Court Services Division on juveniles assigned from that court. At the last meeting of the Board of Supervisors we approved a contract for VJCCCA services for Pittsylvania County Community Services Board providing drug screening and other counseling for the J & D Court. DISCUSSION: Attached is a contract with Wentz Enterprises, Inc. of Danville, Virginia to provide law and community awareness services. This program educationsjuveniles on their rights and responsibilities ascitizens and their opportunities to interact with legal authorities and community representatives. It is the intent to help get offenders back in line with their required responsibility as citizens. RECOMMENDATION: The County Administrator recommends the Board of Supervisors approve the VJCCCA Contract for Services with Wentz Enterprises, [nc. and authorize the County Administrator to sign the contract and all necessary documentation on the behalf of Pittsylvania County. P57 CONTRACT FOR SERVICES FISCAL YEAR 2012 Purchase of service agreement between the parties as listed, utilizing Virginia Juvenile Community Crime Control Act Funds as provided for such purposes. Contractor: Wentz Enterprises, Inc 136 Stonegate Way Danville, VA 24541 Purchasing Agent: Pittsylvania County Office of Grants Administration P.O. Box 426 Chatham, VA 24531 IN CONSIDERATION of the mutual covenants and stipulations set out herein, and WHEREAS, Contractor represents that it is duly qualified and willing to perform the services set forth therein, NOW THEREFORE, it is agreed. A. SCOPE OF SERVICES: Wentz Enterprises, Inc. agrees to provide Law and Community Awareness (LACA) services. A program designed to provide education regazding law, the juvenile justice system and juvenile's rights and responsibilities as a citizen, to provide opportunities for positive interaction with legal authorities and other community representatives, to encourage juveniles to examine their own values and attitudes towards the law and community, and to improve juveniles' skill in the azeas of communication, problem-solving and responsible decision making for juveniles from 10-17 years of age. Wentz Enterprises utilizes staff of the Court Service Unit, Juvenile and Domestic Relations Court, and other local community agencies as resources. Eligible Juveniles must meet one of the following criteria: (1) a traffic offender (2) in the diversion program (3) a first time offender (4) on probation. Wentz Enterprises, Inc further agrees to: 1. Receive appropriate referrals for LACA from the 22"d District Court Service Unit in the County of Pittsylvania. 2. Provide component program activities as described under the section "program type" in the current FY2011-2012 VJCCCA local plan for Pittsylvania County. 3. Maintain a responsive and supportive liaison with the Juvenile and Domestic Relations Court and Service Unit of Pittsylvania County. P58 4. Create and maintain appropriate case records, relevant data and evaluation materials for all juveniles and families referred to and receiving LACA services. Submit all reports to include: Program Acceptance Letter to clienUparent (copy to CSU), Law and Community Awareness Group Rules, Law and Community Awareness Participant Progress Form (submitted with monthly invoice), pre-post test results and any other correspondence as required by the Juvenile and Domestic Relations Court Service Unit for referred cases in a timely manner. 5. Comply with all requirements of the Virginia Juvenile Community Crime Control Act as directed by the Virginia Department of Juvenile Justice and the County of Pittsylvania as implemented through the current VJCCCA Local Plan for FY 2011-2012. The Contractor will also be familiar with and accountable for the compliance with the Virginia Department of Juvenile Justice document titled "Standards for Non-Residential Services Available to Juvenile and Domestic Relations District Courts," Sections 6VAC35-150-425 through 6 VAC35-150- 600 and be prepared to implement all applicable sections in their program operations and service delivery to clients. A copy of the relevant sections of the Code of Virginia, the Local VJCCCA Plan for FY 2011-2012 and the Department of Juvenile Justice Standards for Non-Residential Services (required sections) are available with this contract for review by the Contractor and the Purchasing Agency. Said documents are available at the offices of the 22"d District Court Services Unit in Chatham, Virginia. 6. The Contractor should provide services designed specifically to address the assessed needs of referred juveniles and prevent and discourage youth from involvement with the Juvenile Justice and Correctional systems in the State of Virginia, and will be prepared to provide evidence that these programs and services are effective and supportive in achieving this goal. The 22nd District Court Services Unit will maintain responsibility for the development and submittal to the Virginia Department of Juvenile Justice of the local VJCCCA plan when requested and as required. This plan as approved will include the funding determination for all programs and services approved for participation in the Virginia Juvenile Community Crime Control Act as implemented within the County of Pittsylvania. All decisions regarding the amount and disbursement of VJCCCA funding as provided through the Virginia Department of Juvenile Justice to the County of Pittsylvania will be at the sole discretion and prerogative of the entities. All disbursements of VJCCCA funds must be made in accordance with the current (FY 2011-2012) Pittsylvania County VJCCCA plan as approved by the State Board of Juvenile Justice. P59 B. METHOD OF COMPENSATION- Monthly on a reimbursement basis, upon receipt of invoice from Contractor for services rendered in the period named on the invoice. All monthly billings submitted will note specific services provided as described under the section "program type" within the FY2011-2012 VJCCCA local plan for Pittsylvania County. Each monthly billing will include, as attachments, "Billing/JTS Reporting Form(s)" which provide the following information: Participant name, DJJ#, Pre/Post, PO Name, Referral Date, Service Dates, Completion or Release Date and code, Total Units for billing period, Unit Cost, and Total Costs. Only those referrals who aze participants for that billing period will be included in that month's billing. All monthly billings by the Contractor will be submitted to the Secretary in the Chatham office of the 22nd District Court Service Unit. Afrer review by other appropriate CSU staff, they will be submitted to the Probation Supervisor in the 22" District for review and approval and then submitted to the Director of Finance in Pittsylvania County for processing; all of this is to be done within ten (10) working days of their receipt. Payment to Wentz Enterprises, Inc shall be made within 30 days of receipt of a complete invoice at the CSU office and documentation that the latest Clinical Summary documenting progress toward goals and objectives has been received. The Purchasing Agency will pay $28.00 per child per group session for up to eight (8) sessions not to exceed $3,808.00. The total of juveniles served will not exceed 12 individuals per group for up to 2 groups or 17 total youth from the ages of 10-17. Reporting Requirements established within this contract may not be changed during the contract year. C. TIME OF PERFORMANCE- Services will commence on July 1, 201 ]and end on June 30, 2012. D. GENERAL PROVISIONS- Nothing in this agreement shall be construed as authority For either party to make commitments which will bind the other party beyond the scope of services contained herein, Furthermore, the Contractor shall not assign ,sublet or subcontract any work related to this agreement or any interest he/it may have herein, without the prior written consent of the Agency. This contract is subject to appropriations by the Virginia General Assembly. E. CONDITIONS OF PAYMENT- All services provided by Contractor pursuant to this agreement shall be performed to the satisfaction of the Agency, and in accord with all applicable federal, state and local law, ordinances, rules and regulations. Contractor shall not receive payment for work found by the Agency to be unsatisfactory, or performed in violation of federal, state or local law, ordinance, rule or regulation. P60 F. LIABILITY- The Contractor shall indemnify and hold harmless Wentz Enterprises, Inc and its employees and designated representatives, from any and all claims, suits, actions, liabilities of any kind, caused by the performance/actions of Speakers not employed by Wentz Enterprises that volunteer to speak for or on behalf of the LACA program. These individuals are not employed by Wentz Enterprises, Inc. G. TERMINATION- Wentz Enterprises, Inc may terminate this agreement for its convenience upon 30 days written notice to the other party. Upon termination for convenience, the Contractor shall be paid only for those additional expenses incurred between notification of termination and the effective date of termination that are necessary for curtailment of his/its work under this agreement. In the event of breach by the Contractor of this agreement, Wentz Enterprises, Inc shall have the right to immediately rescind, revoke or terminate the agreement. In the alternative, Wentz Enterprises, Inc. may give written notice to the Contractor specifying the manner in which the agreement has been breached. If notice of breach is given and the Contractor has not substantially corrected the breach within 15 days of receipt of the written notice, Wentz Enterprises shall have the right to terminate the agreement. In the event of rescission, revocation or termination, all documents and other materials related to the performance of this agreement shall become the property of the Purchasing Agency, named here as the County of Pittsylvania. H. INTEGRATION AND MODIFICATIONS- This contract constitutes the entire agreement between the Contractor and the Agency. No alteration, amendment or modification to the provisions of this agreement shall be effective unless reduced to writing, signed by the parties and attached hereto. L COLLATERAL CONTRACTS- Where there exists any inconsistency between this agreement and other provisions of collateral, contractual agreements which are made a part of this agreement by reference or otherwise, the provisions of this agreement shall control. NON-DISCRIMINATION- In his/its performance of this agreement, the Contractor warrants that he/it will not discriminate against any employee, or other person, on account of race, color, sex religious creed, ancestry, age, or national origin. P61 K. SEVERABILITY- Each paragraph and provision of this agreement is severable from the entire agreement, and if any provision is declared invalid, the remaining provisions shall nevertheless remain in effect. L. OWNERSHIP OF DOCUMENTS -Any reports, studies, photographs, negatives, or other documents prepared by Contractor in the performance of its obligations under this contract shall be the exclusive property of the Agency, and all such materials shall be remitted to the Agency by Contractor upon completion, termination or cancellation of this contract. Contractor shall not use, willingly allow or cause to have such materials used for any purpose other than performance of Contractor's obligations under this contract without the prior written consent of the Agency. M. APPLICABLE LAWS- This agreement shall be governed in all respects whether as to validity, construction, capacity, performance or otherwise, by the laws of the Commonwealth of Virginia. N. FINANCIAL RECORDS AVAILABILITY: Wentz Enterprises, Inc. agrees to retain all books, records, and other documents relative to this agreement for three (3) years. The Agency, its authorized agents, and/or State Auditors shall have full access to and the right to examine any of the said materials during said period. IN WITNESS WHEREOF, the parties caused this contract to be duly executed intending to be bound thereby. CONTRACTOR As Reviewed By: By 22nd District Court Service Unit Title Date Agency By Title Date P62 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 7-19-11 ITEM NUMBER: 17 Health Insurance Renewal SUBJECT/PROPOSAL/REO UEST: ACTION: Yes INFORMATION: Approval of increasing the Employer's Share of Health Insurance Coverage STAFF CONTACT(S): CONSENT AGENDA: ACTION: ATTACHMENTS: No REVIEWED BY: INFORMATION: BACKGROUND: Anthem Blue Cross Blue Shield is the County's health insurance provider for employees. The County recently received renewal rates from Anthem. DISCUSSION: The renewal rates from Anthem include a 4% increase over the rates used for FY2011. Currently, the Board of Supervisors pays 100% of the employee's share of the KeyCare 1,000 insurance plan. "Phis equates to $5,019.60 annually per employee. To continue to pay 100% of this coverage, an additional $220.80 per employee will be required, increasing the total annual contributuion to $5,240.40 per employee. Based on the number of employees enrolled in the insurance program, a total of $56,856.00 is needed for FY2012. Currently, $100,000 exitsts to cover insurance increases for this budget year. Therefore, there are sufficient funds available to cover this increase. RECOMMENllATION: Staff recommends that the Board of Supervisors approve to continue to fund 100% of the KeyCare 1,000 insurance plan for all enrolled employees. P63 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 7-19-1 l ITEM NUMBEK: 18 Altavista EMS Appropriation-Requires a motion and a 10-day layover SUBJECT/PROPOSAL/REQUEST: Appropriation of fuel reimbursement for Altavista EMS and appropriation of block fimding for FY2011 and FY2012 STAFF CONTACT(S): Sleeper. VanllerHvde ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes INFORMATION: INFORMATION: BACKGROUND: Mark A. Moss, Executive Vice-President for Allvista EMS appeared before the Board of Supervisors at their adjourned meeting, July 20, 2010. Attached is the excerpt from that meeting discussing Mr. Moss' request and the Board's action at that time. DISCUSSION: As per the Board's motion from the July 20, 2010 meeting, Mr. Moss has submitted a request for fuel reimbursement. His letter along with a list of calls run in Pittsylvania County is attached for the Board's consideration. This request totaling $8,198.48 covers from 7/01/10 to 12/31/10. In addition, the Board approved an additional $5,000 per year for block funding for Altavista. This amount has not been appropriated for FY2011 nor FY2012. RECOMMENDATION: Staff recommends that the Board of Supervisors approve and appropriate $8,198.48 for fuel reimbursement to Altavista EMS and appropriate a total of $10,000 ($5,000 for FY2011 and $5,000 for FY2012) for block funding for Altavista EMS. The total appropriation for Altavista EMS would be $18,198.48. THIS AMENDMENT REQUIRES A MOTION AND A 10-DAY LAYOVER. P64 1~~~~.~Il~~~ I~JV1I~ ®f~ce of r'!re ~xecrrfive dice-I~residerzP P.O. Box I / 1510 Main SU•eet Altavista VA 24517 Phone (434) 369-4716 x.106 Pax (434) 3C9-4306 nunoss «altavistaems.com AltavistarMS.com Mr. Dan Sleeper, Administrator Pittsylvauia County 21 North Main Street P.O. Box 426 Chatham, VA 24531 June 28, 2011 Dear Mr. Sleeper: I hope this letter finds you well I am waiting to follow upon my letter dated March 30 seeking fuel reimbursement iu the amount of $8,198.48 for calls answered from 7/01!2010 to 12131/2010. Should you need anything further please feel free to contact me. Thaiilc• yoo 1 a<n, Mark A. Moss Executive Vice-President Enclosure: March 30 letter Detailed Calls Answered Report cc. Mr. Marshall Ecker, Supervisor Stanton River District Aia Ortr«r~izafion the Conunnnili~ c•an cle~enc/ on Since 196 P66 ~11~~.~~~~~ ~1VI~ ®f~ce of P/ze ~a:eccrti~~e Y~rce-IDr•esirlefrt Y.O. 13ox I / 1510 Main Street illtavista Va ?4517 Phone (434) 369-4716 x.106 Fax (434) 369-4306 nunoss(~altavistaents.com altavistaEMS.com Mr, Dan Sleeper, Administrator Pittsylvania County 21 North Main Street P.O. Box 426 Chatham, VA 24531 March 30, 201 l Dear Mr. Sleeper: I hope this letter finds you well. I am writing asking for $8,198.48 in fitel expense for EMS calls answered from 7/01/2010 to 12/31/2010. Should you need anything fiu•ther please feel free to let me know. Thank you lam, Mark A: Moss Executive Vice-President Enclosure: Detailed Calls Answered Report cc. Mr. Marshall Ecker, Supervisor Stanton River District SHIPPED MAR 3 0 1U11 ,~1rr (h•,~ani~crlinrr the Conn/runilt~ ecru clenend on Since 19~i< P66 List of Events -Short Format Agency: PCEM, Station/Beat: SQSQ Event Daze/Time Range: 07/01/2010 Beat f Station SQ50 ncident # Date/Time Street Na[we Calls in Station SQ50 Area !010027639 07/01/2010 09:28:41 204 PICKER CIIt !010027668 07/01/2010 12:47:26 527 POCKET RD !010027768 07/01/2010 19:41:12 2189 GRIT RD !010027779 07/01/2010 21:17:48 7445 WARDS RD !010027806 07/01/2010 23:52:18 13980 ROCKFORD SCHOOL RD !010027866 07/02/2010 11:37:11 527 POCKET RD !010027970 07/02/2010 22:30:30 1296 GALLOWS RD !010027994 07/03/2010 00:30:40 2736 MARINA DR !010027996 07/03/2010 00:51:03 2008 COUNTRY CLUB RD !010028294 07/05/2010 02:37:19 616 PROSPECT RD !010028319 07/05/2010 08:29:59 2188 MARINA DR !010028323 07/05/2010 09:05:49 2472 GRIT RD !010028329 07/05/2010 09:19:10 2188 MARINA DR !010028341 07/05/2010 11:04:13 310 W HURT RD !010028416 07/05/2010 20:48:07 6410 MOONS RD !010028516 07/06/2010 14:08:24 527 POCKET RD !010028522 07/06/2010 14:36:15 1868 MARINA DR !010028693 07/07/2010 14:46:10 527 POCKET RD !010028828 07/08/2010 13:20:01 7445 WARDS RD !010028916 07/09/2010 05:17:22 3408 MOONS RD !010028919 07/09/2010 05:51:08 7445 WARDS RD !010028922 07/09/2010 07:06:15 7445 WARDS RD !010028997 07/09/201014:04:05 517HIGHWAYVIEWRD !010029090 07/10/2010 00:40:20 6780 MOONS RD/STRAIGHTSTONE RL !010029110 07/10/2010 08:19:48 16341 ROCKFORD SCHOOL RD !010029114 07/10/2010 08:46:22 2341 POCKET RD !010029301 07/11/2010 13:07:12 293 DELTA DR !010029355 07/11/2010 20:01:56 2341 POCKET RD !010029408 07/12/2010 09:54:18 2060 GRIT RD !010029593 07/13/2010 13:21:00 216 LONGVIEW RD !010029671 07/14/2010 00:30:51 1380 CLOVER RD !010029688 07/14/2010 06:41:21 135 TRIPLE R FARM RD !010029822 07/15/2010 00:41:05 6601 DEWS RD !010029834 07/15/2010 04:00:54 343 COMPTON DR !010029837 07/15/2010 06:11:34 2188 MARINA DR !010029868 07/15/2010 09:58:10 14608 ROCKFORD SCHOOL RD !010030032 07/16/2010 10:03:47 2701 GRIT RD !010030046 07/16/2010 11:31:48 905 PROSPECT RD !010030174 07/17/2010 00:19:23 2188 MARINA DR !010030392 07/18/2010 14:43:12 13473 ROCKFORD SCHOOL RD !010030434 07/18/2010 17:53:20 200 MAIN ST !010030527 07/19/2010 11:13:00 527 POCKET RD !010030659 07/20/2010 07:23:54 4460 SHULA DR/DELTA DR !010030683 07/20/2010 09:30:04 1380 CLOVER RD !010030687 07/20/2010 09:57:01 360 PENINSULA PL !010030788 07/20/2010 18:34:30 1380 CLOVER RD !010030812 07/20/2010 20:33:27 346 MERCURY RD !OL0030829 07/21/2010 00:17:21 5425 SHULA DR P67 ucident # Date/Time Street !010030917 07/21/2010 14:51:45 7445 WARDS RD !010030956 07/21/2010 19:03:29 905 PROSPECT RD !010031087 07/22/2010 18:02:15 4608 SHULA DR !010031124 07/22/2010 21:51:54 417 JASPER WOOD RD !010031133 07/22/2010 22:51:07 853 DELTA DR !010031250 07/23/2010 12:10:00 ] 697 POCKET RD A10031259 07/23/2010 12:32:22 135 TRIPLE R FARM RD !010031498 07/25/201.0 04:28:35 1796 GRIT RD !010031596 07/25/2010 20:49:50 326 DOGWOOD LN !010031679 07/26/2010 11:50:12 527 POCKET RD !010031787 07/27/2010 02:02:15 1380 CLOVER RD !010031817 07/27/2010 09:00:57 5900 SCOTT JACOBS MEMORIAL DR !010031915 07/27/2010 22:35:47 2680 WARDS RD/ROARK MILL RD !010031936 07/28/2010 08:30:38 517 HIGHWAYVIEW RD !010032090 07/29/2010 08:24:47 1360 ROARK MILL RD !010032132 07!2912010 14:12:44 109 LONGVIEW RD !010032168 07/29/2010 17:05:06 527 POCKET RD !010032329 07/30/2010 18:36:03 776 STONE MII.L RD !010032367 07/31/2010 00:56:05 326 DOGWOOD LN !010032479 07/31/2010 21:50:26 1584 COUNTRY CLUB RD !010032501 08/01/2010 02:35:11 2676 GRIT RD !010032509 08/01/2010 06:43:41 420 JASPER WOOD RD !010032596 08/01/2010 23:36:22 45 RICKY VAN SHELTON DR !010032598 08/01/2010 23:37:51 960 JASPER WOOD RD !010032612 08/02/2010 06:50:17 617 SPRING ST !010032639 08/02/2010 12:42:42 1296 GALLOWS RD !010032648 08/02/2010 13:19:14 240 DEWS RD !010032705 08/02/2010 17:56:52 527 POCKET RD !010032739 08/02/2010 22:06:03 7712 BLUE RIDGE DR !010032785 08/03/2010 10:11:34 527 POCKET RD !010032872 08/03/2010 23:24:15 2188 MARINA DR !010032965 08/04/2010 16:19:57 2] 88 MARINA DR !010032975 08/04/2010 17:58:35 33839 U S HIGHWAY NO 29/DEWBERRY RD !010032995 08/04/2010 21:27:45 500 PROSPECT RD !010033009 08/05/2010 00:45:21 476 JASPER WOOD RD !010033148 08/06/2010 07:03:10 813 LEVEL RUN RD :010033397 08/07/2010 20:47:24 2008 COUNTRY CLUB RD !010033430 08/07/2010 23:29:46 3760 ROARK MILL RD/ALLEN DR !010033576 08/09/2010 09:27;43 2420 GALLOWS RD !010033606 08/09/2010 11:39;56 527 POCKET RD !010033644 08/09/2010 15:01;14 9141 BLUE RIDGE DR !010033661 08/09/2010 16:23:09 527 POCKET RD !010033671 08/09/2010 17:45:36 105 HOGAN ST !010033677 08/09/2010 18:4827 8629 BLUE RIDGE DR !010033705 08/09/2010 22:33:05 202 RIDGE ST !010033832 08/10/2010 18:19:53 3745 WARDS RD !010033897 08/11/2010 04:08:18 104 DOGWOOD LN !010034027 08/11/2010 20:13:57 257 CREEKS BANK RD !010034043 08/11/2010 22:26:46 129 ARTHUR LN !010034099 08/12/2010 13:25:46 527 POCKET RD !010034111 08/12/2010 13:58:36 249 GALLOWS RD !010034134 08/12/2010 17:13:47 249 GALLOWS RD !010034175 08/12/2010 23:42:11 4680 WARDS RD !010034324 08/13/2010 22:02:43 1380 CLOVER RD !010034332 08/13/2010 23:06:32 500 RICKY VAN SHELTON DR !010034382 08/14/2010 10:17:17 1296 GALLOWS RD P68 iicident # Date/Time Street !010034397 08/14/2010 12:12:52 105 PROSPECT RD !010034485 08/14/2010 20:47:40 613 ROWLAND DR !010034591 08/15/2010 16:09:45 326 DOGWOOD LN !010034597 08/15/2010 16:39:19 2516 GRIT RD !010034640 08/15/2010 21:37:18 6641 STRAIGHTSTONE RD !010034643 08/15/2010 22:07:04 2863 SHULA DR !010034697 08/16/2010 08:30:55 9420 ROCKFORD SCHOOL RD !010034707 08/16/2010 09:19:02 2060 GRIT RD !010034791 08/16/201017:12:55 203 PROSPECT RD !010035132 08/18/2010 21:14:16 2097 STONE MII.L RD !010035210 08/19/2010 12:30:55 206 PROSPECT RD !010035374 08/20/2010 14:51:07 2341 POCKET RD !010035480 08/21/2010 10:36:30 4228 ROARK MQ.L RD !010035590 08/22/2010 10:11:53 905 PROSPECT RD !010035605 08/22/2010 13:19:22 2341 POCKET RD !010035710 08/23/2010 09:31:46 2699 GALLOWS RD !010035734 08/23/2010 11:40:25 765 CEMETERY RD !010036094 08/25/2010 17:34:37 527 POCKET RD !010036097 08/25/2010 17:54:53 13980 ROCKFORD SCHOOL RD !010036130 08/25/2010 21:16:49 2341 POCKET RD A10036226 08/26/2010 11:44:27 588 CEDAR FOREST RD !010036462 08/27/2010 18:11:07 13281 ROCKFORD SCHOOL RD !010036749 08/30/2010 07:20:03 12584 ROCKFORD SCHOOL RD !010036757 08/30/2010 08:02:19 7320 BLUE RIDGE DR/SHULA DR !010036937 08/31/2010 06:36:14 10145 ROCKFORD SCHOOL RD !010037131 09/01/2010 09:53:05 2100 MOONS RD !010037453 09!03(2010 13:31:07 4520 SHULA DR/U S HIGHWAY NO 29 !010037585 09/04/2010 09:56:45 36425 U S HIGHWAY NO 29 !010037617 09/04/2010 14:04:57 1272 JASPER WOOD RD !010037637 09/04/2010 16:50:06 1769 HUBBARD RD !010037651 09/04/2010 18:43:47 797 LEVEL RUN RD !010037758 09/05/2010 08:55:50 2341 POCKET RD !010037766 09/05/2010 10:32:29 405 LEVEL RUN RD !010037992 09/07/2010 00:02:12 4608 SHULA DR !010038014 09/07/2010 07:20:50 1697 GRIT RD !010038026 09/07/2010 08:33:37 2341 POCKET RD !010038146 09/08/2010 02:09:13 2188 MARINA DR !010038150 09/08/2010 04:38:01 980 WINTERHAVEN TRL !010038152 09/08/2010 06:15:02 960 MOONS RD !010038199 09/08/2010 13:53:24 101 HII,LSIDE RD !010038203 09/08/2010 14:47:13 777 CEMETERY RD !010038209 09/08/2010 15:33:01 527 POCKET RD !010038342 09/09/2010 11:27:07 527 POCKET RD !010038384 09/09/2010 15:50:38 100 KENT CIIi !010038519 09/10/2010 10:51:12 527 POCKET RD !010038526 09(10(2010 11:32:41 1397 POCKET RD !010038533 09/10/2010 11:46:24 7712 BLUE RIDGE DR !010038553 09/10/2010 13:43:31 1296 GALLOWS RD !010038571 09/10/2010 15:04:48 2008 COUNTRY CLUB RD !010038642 09/10/2010 23:26:05 4608 SHULA DR !010038667 09/11/2010 04:44:43 16909 ROCKFORD SCHOOL RD !010038762 09/12/2010 04:16:31 5641 RENAN RD !010038824 09/12/2010 17:30:35 302 PROSPECT RD !010038842 09/12/2010 20:48:42 1645 WARDS RD !010038855 09/12/2010 22:42:44 2188 MARINA DR !010038936 09/13/2010 12:37:53 6385 DEWS RD !~ P69 iicident # Date/I'ime Street !010039017 09/13/2010 23:17:34 2341 POCKET RD !010039024 09/13/2010 23:55:20 1272 JASPER WOOD RD !010039165 09/14/20]0 21:18:02 3837 POCKET RD !010039190 09/15/2010 07:24:33 7400 WARDS RD !010039202 09/15/2010 08:14:30 3361 DERBY RD !010039235 09/15/2010 11:31:50 1640 STONE MILL RD !010039414 09/16/2010 15:27:39 527 POCKET RD !010039657 09/17/2010 23:13:08 6973 RENAN RD !0100396'71 09/18/2010 01:54:15 4660 SHULA DR !010039680 09/18/2010 04:23:36 9420 ROCKFORD SCHOOL RD !010039715 09/18/2010 12:03:08 1397 POCKET RD !010039723 09/18/2010 12:34:26 813 LEVEL RUN RD !010039725 09/18/2010 12:44:49 3773 SHULA DR !010039738 09/18/2010 13:47:39 249 GALLOWS RD !010039755 09/18/2010 15:50:17 45 RICKY VAN SHELTON DR !010039767 09/18/2010 17:31:45 221 REED CREEK CT !010039848 09/19/2010 09:20:26 1215 CODY RD !010039947 09/20/2010 06:12:52 1272 JASPER WOOD RD !010040035 09/20/2010 13:39:08 813 LEVEL RUN RD !010040077 09/20/2010 17:01:02 2341 POCKET RD !010040261 09/22/2010 07:12:42 220 JASPER WOOD RD !010040380 09/22/2010 18:09:49 318 PROSPECT RD !010040433 09/22/2010 19:38:38 303 PROSPECT RD !010040559 09!23/2010 14:30:28 6497 STRAIGHTSTONE RD !010040575 0923/2010 16:00:53 16370 ROCKFORD SCHOOL RD !010040707 0924/2010 11:34:28 527 POCKET RD !010040874 0925/2010 14:38:56 107 RIVERVIEW RD !010040885 0925/2010 15:51:40 1380 CLOVER RD !010040938 0925/2010 22:52:00 1296 GALLOWS RD !010040980 0926/20I0 08:4634 1840 GRIT RD !010041017 0926/2010 13:09:00 45 RICKY VAN SHELTON DR !010041067 0926/2010 23:25:52 14917 ROCKFORD SCHOOL RD !010041113 0927/2010 09:43:24 527 POCKET RD !010041138 0927/2010 11:53:35 2420 GALLOWS RD !010041182 0927/2010 18:54:23 1380 CLOVER RD !010041203 0927/2010 22:36:57 2393 GRIT RD !010041231 09/28/2010 07:14:00 4387 ROARK MILL RD !010041261 0928/2010 10:21:42 527 POCKET RD !010041316 0928/2010 17:40:49 527 POCKET RD !010041465 0929/2010 19:48:20 5641 RENAN RD !010041479 0929/2010 22:08:23 14705 ROCKFORD SCHOOL RD !010041658 09/30/2010 23:30:39 6576 DEWS RD !010041789 10/01/2010 17:24:50 301 PICKER CIIt !010041953 10/02/2010 21:27:48 777 CEMETERY RD !010041987 10/03/2010 00:49:38 2260 MARINA DR !010042139 10/04/2010 02:30:05 13980 ROCKFORD SCHOOL RD !010042367 10/05/2010 12:4924 527 POCKET RD !010042441 10/05/2010 21:22:18 2840 STONE MILL RD !010042462 10/06/2010 01:53:37 813 LEVEL RUN RD !010042489 10/06/2010 07:56:52 10300 ROCKFORD SCHOOL RD !010042539 10/06/2010 11:51:32 10300 ROCKFORD SCHOOL RD !0]0042572 10/06/2010 14:23:37 527 POCKET RD !010042617 10/06/2010 17:47:01 4472 STRAIGHTSTONE RD !010042634 10/06/2010 20:56:16 9097 BLUE RIDGE DR !010042649 10/06/2010 22:11:00 2188 MARINA DR !010042653 10/06/2010 22:33:24 1368 STONE MILL RD P70 ticident # Da[e/Time Street !010042718 10/07/2010 12:1427 2008 COUNTRY CLUB RD !010042802 10/07/2010 21:56:21 150 MELODY SPRINGS DR !010042860 10/08/201010:02:45 2260 GRIT RD !010042875 ]0/08/2010 12:02:06 10819 ROCKFORD SCHOOL RD !010043082 10/09/2010 13:27:11 135 TRIPLE R FARM RD !010043130 10/09/2010 17:56:20 7333 BLUE RIDGE DR !010043133 10/09/2010 18:01:24 5320 SHULA DR !010043202 10/09/2010 23:31:56 5313 LEVEL RUN RD !010043214 10/10/2010 02:22:39 2640 ROARK MILL RD !010043236 10/10/2010 06:11:29 5320 SHULA DR !010043334 10/10/2010 18:43:40 2008 COUNTRY CLUB RD !010043344 10/10/2010 19:26:04 793 LEVEL RUN RD !010043526 10/12/2010 01:16:27 3092 POCKET RD !010043561 10/12/2010 09:02:29 1800 COUNTRY CLUB RD !010043660 10/12/2010 18:55:30 520 W SPENCER RD !010043744 10/13/2010 09:56:27 2060 GRIT RD !010043748 10/13/2010 10:05:43 712 SPRING ST !010043853 10/13/2010 21:22:20 1296 GALLOWS RD !010043900 10/14/2010 07:32:48 813 LEVEL RUN RD !010043915 10/14/2010 09:24:04 527 POCKET RD !010043983 10/14/2010 15:36:29 260 DOVE LN !010044022 10/14/2010 19:59:47 4587 DEWS RD !010044100 10/15/2010 09:53:19 345 ALBECK DR !010044107 10/15/2010 10:38:36 527 POCKET RD !010044353 10/16/2010 20:41:22 689 EASOME RD !010044454 10/17/2010 14:18:11 1281 CLOVER RD !010044516 10/18/2010 00:14:09 33000 U S HIGHWAY NO 29 !010044791 10!19/2010 17:21:31 2641 GLENLAND RD !010044927 10/20/2010 16:00:17 527 POCKET RD !010045123 1021/2010 20:15:45 4608 SHULA DR l01t~45126 10/21/2010 20:27:35 2393 GRIT RD !010045168 1022/2010 07:38:16 813 LEVEL RUN RD !010045315 1022/2010 21:57:08 11700 ROCKFORD SCHOOL RD/b1IItCURY RD !010045348 1023/2010 01:25:53 14021 ROCKFORD SCHOOL RD !010045385 1023/2010 08:39:04 1380 CLOVER RD !010045412 1023/2010 14:12:32 200 W SPENCER RD !010045422 10/23/2010 14:59:57 114 E SPENCER RD !010045630 1024/2010 17:58:21 202 RIDGE ST !010045820 1026/2010 04:49:34 104 DOGWOOD LN !010045848 1026/2010 10:18:16 104 DOGWOOD LN !010045939 1026/2010 18:54:44 2356 WARDS RD !010045964 1026/2010 19:54:12 340 COMPT'ON DR !010046077 1027/2010 13:36:00 2008 COUNTRY CLUB RD !010046139 1027/2010 20:09:34 221 REED CREEK CT !010046195 1028/2010 09:03:06 1072 JASPER WOOD RD !010046287 1028/2010 18:10:05 100 TRIPLE R FARM RD !010046390 10/29/2010 12:12:41 2713 ROARK MILL RD !010046408 1029/2010 14:26:48 2713 ROARK MII,L RD !010046423 1029/2010 15:55:51 527 POCKET RD !010046510 10/30/2010 03:33:40 2341 POCKET RD !010046606 10/30/2010 18:34:54 221 REED CREEK CT !010046709 10/31/2010 10:45:14 201 COMPTON DR !010046852 11/01/2010 09:36:11 7949 BLUE RIDGE DR !010046865 11/01/2010 11:10:44 1272 JASPER WOOD RD !010046934 11/01/2010 17:18:23 527 POCKET RD !010046948 11/01/2010 17:58:19 112 TERRY LN P71 ticident # Date/Time Street !010047080 11/02/2010 14:35:24 527 POCKET RD '.410047251 11703/2010 20:47:44 220 E SPENCER RD !010047257 11/03/2010 21:46:31 297 DEWBERRY RD !010047334 11/04/2010 15:23:51 326 DOGWOOD LN !010047338 11/04/2010 15:44:29 801 COUNTRY CLUB RD !010047359 11/04/2010 19:15:28 4472 STRAIGHTSTONE RD !010047452 11/05/201012:37:44 628HIGHWAYVIEWRD !010047527 11/05/2010 18:39:32 344 COMPTON DR !010047663 11/06/2010 18:06:33 415 W HURTRD !010047757 11/07/2010 10:05:56 201 COMPTON DR !010047784 11/07/2010 13:08:15 2513 GRIT RD !010047843 11/07/2010 20:00:13 3300 GR1T RD !010047863 11/07/2010 23:59:16 205 LONGVIEW RD !010047874 11/08/2010 01:02:59 9420 ROCKFORD SCHOOL RD !010048020 11/08/2010 15:52:07 4648 SCOTT JACOBS MEMORIAL DR !010048226 11/09/2010 19:12:37 1176 HARBOR DR !010048249 11/09/2010 22:56:19 37160 U S HIGHWAY NO 29/MAIN ST !010048296 11/10/2010 09:53:38 609 HIGH ST !010048426 11/1112010 05:15:40 1200 HARBOR DR !010048461 11/11/2010 09:48:55 527 POCKET RD !010048494 11/11/2010 12:25:04 821 GRIT RD !010048606 11/12/2010 02:48:10 960 JASPER WOOD RD !010048750 11/12/2010 16:49:52 2188 MARINA DR !010048793 11/13/2010 00:49:44 1200-BLK HIGHWAYVIEW RD !010048870 11/13/2010 17:17:29 6010 DEWS RD !010048916 11/13/2010 22:28:18 1960 SHULA DR/MOORES DR !010048970 11/14/2010 09:45:00 1905 GLENLAND RD !010049068 ] 1/15/2010 00:19:13 9420 ROCKFORD SCHOOL RD !010049471 11/17/2010 15:21:14 1380 CLOVER RD !010049540 11/17/2010 22:37:45 2761 MARINA DR !010049558 11/18/2010 05:15:56 777 CEMETERY RD !010049917 11/19/2010 23:18:04 728 HIGHWAYVIEW RD !010049942 11/20/2010 04:33:58 821 GRIT RD !010050056 11/20/2010 20:02:10 1056 DEWS RD !010050109 11/21/2010 06:17:28 15260 ROCKFORD SCHOOL RD '.01005013b 1121/2010 11:14:09 205 DOGWOOD LN !010050291 11/22/2010 12:48:32 905 PROSPECT' RD !010050411 11/23/2010 08:10:04 3180 POCKET RD !010050518 11/23/2010 19:56:08 4325 SCOTT JACOBS MEMORIAL DR !010050666 11/24/2010 16:46:05 282 HIGHWAYVIEW RD !010050731 11/25/2010 02:04:16 7949 BLUE RIDGE DR !010050890 11/26/2010 08:09:04 2008 COUNTRY CLUB RD !010051002 11/27/2010 02:36:22 1381 MOONS RD !010051151 11(28/2010 09:50:45 3028 PAISLEY RD !010051204 11/28/2010 15:50:03 2509 GALLOWS RD !010051261 11Y29/2010 03:47:32 905 DELTA DR !010051280 11/29/2010 08:10:15 3100 STONE MILL RD/WARDS RD !010051305 11/29/2010 09:46:44 501 PROSPECT RD !010051352 11/29/2010 16:03:34 527 POCKET RD !010051521 11/30/2010 18:13:07 3745 GRIT RD !010051697 12/01/2010 22:17:20 1380 CLOVER RD !010051857 12/02/2010 21.40:12 13980 ROCKFORD SCHOOL RD !010051862 12/02/2010 22:20:29 776 STONE MILL RD !010051870 12/02/2010 23:45:55 2188 MARINA DR !010051874 12/02/2010 23:56:08 716 STONE MII,L RD !010051913 12/03/2010 10:20:22 8146 BLUE RIDGE DR P72 iicident # Date/Cime Street !010052140 12/04/2010 19:15:31 419 PAISLEY RD !010052157 12/04/2010 23:10:04 5577 WARDS RD !010052195 12/05/2010 05:41:06 282 HIGIIWAYVIEW RD !010052218 12/05/2010 10:16:49 3880 SHULA DR !010052417 12!06/2010 20:26:49 13641 ROCKFORD SCHOOL RD !010052437 12/06/2010 22:40:50 3205 GRIT RD !010052494 12/07/2010 11:21:23 527 POCKET RD !010052498 12/07/2010 11:31:12 237 PICKER CIl2 !010052507 12/07/2010 12:38:46 1296 GALLOWS RD !010052666 12/08/2010 13:56:03 527 POCKET RD !010052683 12/08/2010 15:44:43 960 EASOME RD !010052785 12/09/2010 08:36:42 1841 GRIT RD !010052787 12/09/2010 08:40:58 309 DOGWOOD LN !010052866 12/09/2010 18:35:20 13980 ROCKFORD SCHOOL RD !010052936 12/10/2010 10:29:50 1313 GRIT RD !010053031 12(11/2010 03:23:15 6164 STRAIGHTSTONE RD !010053143 12/11/2010 16:32:22 813 LEVEL RUN RD !010053157 12/1 I/2010 18:13:18 112 TERRY LN !010053214 12/12/2010 01:16:13 426 STONE MILL RD !010053220 12/12/2010 01:40:53 326 DOGWOOD LN !010053273 12/12/2010 15:58:07 605 LYNN ST !010053324 12/13/2010 06:40:22 140 BELLS DR !010053390 12/]3/2010 15:21:46 220 JASPER WOOD RD !010053486 12/14/2010 09:47:12 7001 TELEGRAPH RD !010053504 12/14/2010 11:59:28 1296 GALLOWS RD !010054001 12/17/2010 12:32:06 4608 SHULA DR !010054094 12/17/2010 22:54:09 5440 SHULA DR !010054156 12/18/2010 12:13:11 713 PROSPECT RD !010054195 12/18/2010 15:57:11 875 COUNTRY CLUB RD !010054298 12/19/2010 12:28:39 150 MELODY SPRINGS DR !010054387 12/20/2010 07:52:49 304 W SPENCER RD !010054403 12/20/2010 09:09:15 309 DOGWOOD LN !010054436 12/20/2010 12:10:31 4781 SCOTT JACOBS MEMORIAL DR !010054446 12/20/2010 14:13:13 2420 GALLOWS RD !010054474 12/20/2010 18:45:50 326 DOGWOOD LN !010054512 12/21/2010 03:14:46 309 DOGWOOD LN !010054547 12/21/2010 11:15:43 2008 COUNTRY CLUB RD !010054661 12/22/2010 02:54:07 2188 MARINA DR !010054688 12!22/2010 09:59:41 2029 GALLOWS RD !010054751 12/22/2010 16:11:48 5440 SHULA DR !010054978 12/24/2010 14:55:19 9821 BLUE RIDGE DR !010054989 12/24/2010 15:49:03 476 JASPER WOOD RD !010055121 12/25/2010 11:59:58 188 CEDAR FOREST RD !010055337 12/26/2010 08:48:23 2008 COUNTRY CLUB RD !010055456 12/27/2010 09:38:45 2774 SHULA DR !010055572 12/27/2010 19:00:07 380 MARINA DR !010055623 12/28/2010 06:18:31 5789 RENAN RD !010055637 1228/2010 08:42:09 1296 GALLOWS RD !010055659 1228/2010 11:07:58 3880 SHULA DR !0]0055698 12/28/2010 15:07:16 188 CEDAR FOREST RD !010055769 1229/2010 01:58:26 11744 ROCKFORD SCHOOL RD !010055791 12/29/2010 08:47:37 220 JASPER WOOD RD !010055890 1229/2010 16:58:02 933 JASPER WOOD RD !010056000 12/30/2010 13:07:23 340 COMPTON DR !010056125 12/31/2010 08:31:33 606 LYNN ST P73 ncident # Date/Time Street Subtotal for Calls in Station SQ50 383 Calls in S[a[ion (Uiil:non n) Area !010028967 07/09/2010 11:16:19 ALTAVISTA RESCUE !010043076 10/09/2010 13:02:20 200 POPLAR BRANCH LN !010045087 10/21/2010 17:04:59 SQ50 BASE !010045979 10/26/2010 22:20:40 1013 PARK ST !010050024 11/20/2010 16:00:45 8100 WARDS RD/MANSION BRIDGE RD Subtotal for Calls in Station (Not Identified) 5 Calls in Station SQ10 Area !010028655 07/07/2010 11:30:40 1541 SANDY RD !010028832 07/08/2010 14:11:06 103 CREASY ST !010030366 07/18/2010 09:28:26 1265 PITTSVILLE RD !010031224 07/23/2010 10:46:18 886 FARMERS MT RD !010032246 07/30/2010 11:30:06 1981 PINEY GROVE RD !010033016 08/05/2010 03:05:15 102 E GRETNA RD !010036785 08/30/2010 11:09:24 1220 W GRETNA RD !010036887 08/30/2010 22:21:04 210 ADKINS LN !010037185 09/01/2010 17:17:21 5180 BLUE RIDGE DR !010037658 09/04/2010 19:07:57 3761 ROCKFORD SCHOOL RD !010037659 09/04/2010 19:10:31 114 HIGHLAND RD !010037881 09/06/2010 04:52:40 4804 FARMERS RD !010038984 09/13/2010 16:51:06 301 CHANEY LN !010039996 09/20/2010 10:17:09 1220 W GRETNA RD !010040734 09/24/2010 15:14:55 101 CREASY ST !010041861 10/02/2010 09:02:21 417 N MAIN ST !010041915 10/02/2010 17:09:11 4201 MIDWAY RD !010042242 10/04/2010 17:40:25 407 CHANEY LN !010042362 10/05/2010 12:34:04 305 N MAIN ST !010042400 10/05/2010 15:51:12 811 MUSIC ST !010042481 10/06/2010 06:35:28 3085 CROWN RD !010042713 10/07/2010 11:43:06 223 REESE LOOP RD !010043145 10/09/2010 18:51:12 327 PAYNE ST !010044304 10/16/2010 15:31:46 1193 SPRING RD !010044318 10/16/2010 16:54:52 4984 ROCKFORD SCHOOL RD !010044422 10/17/2010 09:26:02 404 LEFTWICH ST !010044498 10/17/20]0 21:17:03 284 FARMERS MT RD !010044698 10/19/2010 02:43:57 3778 PAISLEY RD !010044772 10/19/2010 14:44:41 201 S MAIN ST !010044991 10/21/2010 01:23:09 3833 ROCKFORD SCHOOL RD !010046574 10/30/2010 14:22:11 301 FRANKLIN BLVD S !010046743 10/31/2010 14:47:13 2956 PAYNETON RD !010046786 10/31/2010 19:42:31 901 N MAIN ST !010046863 11/01/2010 10:47:33 104 MUSIC ST N !010047378 11/04/2010 23:22:30 660 BEN ANNIE RD !010048091 I1/OS/2010 23:31:55 3745 MIDWAY RD !010048163 11/09/2010 12:43:41 305 PAYNE ST !010048708 11/12/2010 13:52:56 305 PAYNE ST !010048799 11/13/2010 0129:53 327 PAYNE ST !010049496 11/17/2010 18:01:38 211 WASHINGTON ST !010049675 11/18/2010 16:55:17 327 PAYNE ST P~4 Adjourned Meeting ]uly 20, 20]0 2. Prohibit a creditor's use of a personal check or other device as a means, directly or indirectly, to gain access to a consumer's bank account; and 3. Incorporate into the Virginia Code the protections regarding consumer credit to military personnel as reflected in the Military Lending Act, 10 United States Code Section 987. Motion was made by Mr. Harville, seconded by Mr. Snead, to approve a transfer from the Sheriff s budget to the Jail budget to cover overages for FY2009-2010 in the amount of $41,098.71. The Board voted unanimously to approve Mr. Harville's motion. Motion was made by Mr. Snead, seconded by Mr. Pritchett, approve to continue to fund 100% of the KeyCare 1,000 insurance plan for all enrolled employees and consider a carryover of $25,000 from the FY2010 Health Insurance line item. This amount will be advertised for public heazing on August 2, 2010. A substitute motion was made by Mr. Esker, seconded by Mr. Ingram, to refer this item to the Finance Committee. After discussion, Mr. Esker withdrew his substitute motion and the Board then voted unanimously to approve Mr. Snead's motion. Motion came from the Fire and Rescue Policy and Procedures meeting to renew Regional One's contract for 1 year. This motion passed by a 6-1 vote of the Board, with Mr. Esker in opposition. ~, "'~ u141otton'came from the Ftre &'iRescuc°Pohcy & ~Piocedures Committee for Altavista `~~EMS to receive an addtUonal.'$5000 of~block grant funding acid to`send'~their fuel bill'to~the :County.<:fot the Bo`'ard's`consideratiori of refunding. The'Board uoanimously~approved this . ?intition-from the cornmittee.s Motion was sent from the Property and Building Committee to authorize the County Administrator to go to solicitation for bids for the Moses Building repairs. The Board voted unanimously to approve this motion from Committee. Motion was made by Mr. Pritchett to support Scenario #4 that was presented at the Liaison Committee for the school's request of $1.9 and 1 school board member to the recreation board, contingent on the schools dropping the recreation fee on facilities. Mr. Pritchett's motioned failed for lack of a second. Motion was then made by Mr. Ingram to reduce the requested amount from $1.9 million to $1.4 million and drop back the amount of cost of the storage to $0.5 million for all four buildings, a school board member on the recreation committee and elimination of the recreation facility rental fee. No one seconded Mr. Ingram's motion. Motion was then made by Mr. Harville, seconded by Mr. Barber, to refer this issue to the Finance Committee, which was unanimously approved by the Board. Jldded Items Motion was made by Mr. Harville, seconded by Mr. Pritchett, to table Item 5(a), which was unanimously approved by the Board. P75 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 7-19-11 ITEM NUMBER: 19 Public Hearing for 2010-2011 Year-End Budget Amendments SUBJECT/PROPOSAL/REOU E ST: Public Hearing needed to amended the budget because such amendments exceed 1 % of the fiscal budget STAFF CONTACT(S): Sleeaer. VanllerHvde ACTION: No CONSENT AGENDA: ACTION: ATTACHMENTS: ~ No "~ REVIEWED BY: 1~~ INFORMATION: INFORMATION: BACKGROUND: The Code of Virginia states in Section 15.2-2507 that "Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by section 15.2-2504. However, any such amendment which exceeds one percent of the total expenditures shown in the currently adopted budget must be accomplished by publishing a notice of a meeting and a public hearing once in a newspaper having general circulation in that locality at least seven days prior to the meeting date." DISCUSSION: Budget amendments for 20]0-2011 exceed the 1% threshold covered under Secition 15.2-2507 of the Code of Virginia, 1950 as amended. Therefore, a public hearing needs to be set for the Board of Supervisors' adjourned meeting, August 16, 2011. An advertisement of this amendment will run in the Star Tribune on August 3, 2011, which will satisfy the 7 day requirement. RECOMMENDATION: Staff recommends that a public hearing be set for the adjourned meeting of the Board of Supervisors, August 16, 2011 to hear citizen imput on budget amendments to the FY 2011 budget, P76 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA DATE: ITEM NUMBER: AGENDA TITLE: 7-19-11 20 Public Hearing for 2011-2012 Budget Amendments ACTION: INFORMATION: No SUBJECT/PROPOSAL/REOUEST: CONSENT AGENDA: ACTION: INFORMATION: Public Hearing needed to amended the budget because such amendments exceed 1 % of the fiscal budget ATTACHMENTS: No STAFF CONTACT(S): REVIEWEll BY: Sleeper, VanDerHyde _ BACKGROUND: The Code of Virginia states in Section 15.2-2507 that "Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by section 15.2-2504. However, any such amendment which exceeds one percent of the total expenditures shown in the currently adopted budget must be accomplished by publishing a notice of a meeting and a public hearing once in a newspaper having general circulation in that locality at least seven days prior to the meeting date." DISCUSSION: Budget amendments for 2011-2012 exceed the I% threshold covered under Secition 15.2-2507 of the Code of Virginia, 1950 as amended. Therefore, a public hearing needs to be set for the Board of Supervisors' adjourned meeting, August 16, 2011. An advertisement of this amendment will run in the Star Tribune on August 3, 2011, which will satisfy the 7 day requirement. RECOMMENDATION: Staff recommends that a public hearing be set for the adjourned meeting of the Board of Supervisors, August 16, 201 I to hear citizen imput on budget amendments to the FY 2012 budget. P77 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Proposed Gate Fee Ordinance SUBJECT/PROPOSAL/REO UEST: AGENDA DATE: 07-19-11 ACTION: Yes CONSENT AGENDA: ACTION: Ordinance Change -Recreation Department STAFF CONTACT(S): Mr. Sleeper ATTACHMENTS: Yes 'sVIEWED BY BACKGROUND: ITEM NUMBER: 21 INFORMATION: INFORMATION: The Pittsylvania County Board of Supervisors established a Department of Parks and Recreation for the fiscal year 2011-2012. One of the main functions for that department was to take over existing activities concerning youth sports in Pittsylvania County. DISCUSSION: One of the main operations of the youth sports which pays for the officials; maintenance of the fields and necessary electricity and other items related to the actual field or basketball activities is the gate fees. Since the Pittsylvania County Department of Parks and Recreation is a County department, it requires an ordinance that authorizes the collection of gate fees for recreational activities in Pittsylvania County. Attached hereto, for Chapter 36, is an amendment relating to the recreational gate fees authorizing gate fees for the entry and attendance of any County Parks and Recreation run or sponsored event. It is necessary for this to be established in order to have authority for gate fees and recreational activities. RECOMMENDATION: Staff recommends the Board of Supervisors set the required public hearing for amendments to Chapter 36 of the Pittsylvania County Code, to allow for recreational gate fees for the Department of Parks and Recreation. Pis PITTSYLVANIA COUNTY CODE CHAPTER 36 FEE ASSESSMENT Article V. SEC. 36-5, RECREATION GATE FEES. A. The Board of Supervisors shall be expressly authorized, via resolution, to establish recreation gate fees for entry and attendance of any and all County Parks and Recreation-run, sponsored, or affiliated recreation games and contests within the County's jurisdiction. A copy of the adopted fee schedule shall be posted in or at the recreational facility at points where such fees are to be collected. B. No person shall be permitted to attend or gain entry into any recreational game or contest described above for which fees are charged without first paying the fee, C. Fees may be suspended by order of the Board of Supervisors and/or the County Administrator or his/her designee, for good cause. D. No fees paid under paragraph A shall be refunded, without the express approval of the Board of Supervisors, the County Administrator or his designee, or the Director of Parks and Recreation or his designee. State law reference: Va. Code § 15.2-1806. P79 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA DATE: AGENDA TITLE: 07-19-11 Proposed Zoning Change - Condominium/Olde ACTION: Dominion Agricultural Complex (ODAC) Yes CONSENT AGENDA: SUBJECT/PROPOSAL/REQUEST: ACTION: Change County Ordinance ATTACHMENTS: I Yes STAFF CONTACT(S): Mr. Sleeper REVIEWED BY: BACKGROUND: ITEM NUMBER: 22 INFORMATION: INFORMATION: Olde Dominion Agricultural Complex on U.S. Route 29 North of Chatham was developed and zoned for activities dealing with agricultural services and agricultural programs zoned A-1. Current titling requirements for utilization of space in this facility would come under a requirement called Condominium Conversions. DISCUSSION: In order for Pittsylvania County to have condominium conversions, they need a section of the code that would develop a special use permit regardless of the specific zoning that would allow a condominium conversion for buildings or structures that could be approved by the Zoning Boazd of Appeals. Attached hereto, you will see proposed Section 35-720. Condominium Conversion recommended by legal counsel to establish this special use permit. RECOMMENDATION: Staff recommends the Board of Supervisors send this proposed zoning ordinance change to the Pittsylvania County Planning Commission, require them to hold the necessary public hearings to recommend this proposed change and the zoning ordinance back to the Pittsylvania County Board of Supervisors so this can go through the required legal process to be established as Section 35-720 of the Pittsylvania County Code. This is a Roll Call Vote. P80 PROPOSED Widening, narrowing, extension, enlargement, vacation or change of use of streets or public areas shall likewise be submitted for approval, but paving, repair, reconstruction improvement, drainage or similar work and normal service extensions of public utilities or public service corporations shall not require approval unless involving a change in location or extent of a street or public area. The foregoing notwithstanding, the provisions of Section 15.2-2232 of the Code of Virginia shall apply to any such review. SEE SEC. 35-50. EXEMPTIONS. SEC. 35-710. CONDOMIN/UM CONVERSON Whenever any land, buildings, or structures, or the use thereof, are proposed to be converted to condominiums or cooperatives, and such land, building, or structures to not conform to the regulations of this zoning ordinance, then before such proposed conversion may take place, a special exception use permit pursuant to section 35-712, hereof shall be obtained, unless a variance of the requirements of zoning or land use regulations, which may be granted by the Board of Zoning Appeals pursuant to Title 15.2 of the Code of Virginia is, in fact, granted. A request for such a special exception or variance filed after July I, 1982, shall be granted if the applicant can demonstrate that the continuance of any existing nonconformities, as proposed by the conversion, is not likely to affect adversely the property or adjacent properties, the intention of the Comprehensive Plan, or the public welfare or safety. SECS. 35-720-35-740. RESERVED DIVISION 4. SITE DEVELOPMENT PLAN SEC. 35-741. SITE DEVELOPMENT PLANS REQUIRED There is a mutual responsibility between Pittsylvania County and the applicant developer to develop land in an orderly manner. The purpose of this Section is to encourage innovative and creative design and facilitate use of the most advantageous techniques and highest standards in the development of land in Pittsylvania County; and to ensure that land be used in a manner which is efficient, harmonious with neighboring property and in accordance with the adopted Comprehensive Plan for Pittsylvania County and with the provisions of this Ordinance; and to ensure public safety, health, and welfaze. Site development plan as a requirement to receive a zoning permit also provides the appropriate approving authority information on which to base their decisions. Site development plans or concept plans required are to be considered as par[ of an application package to be submitted for various zoning requests. It is also recognized that, in some instances, subdivision plats and site development plans may be filed coincident in time and it is the intent that requirements for each document be interrelated as much as possible. SEC. 35-742. USES REQUIRING SITE DEVELOPMENT PLAN AND REVIEW BY PLANNING COMMISSION. (UNLESS EXEMPTED UNDER SECTION 35-7521 P81 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Personal Property Tax Exemption Request-White Oak Grove Outreach Center SUBJECT/PROPOSAL/REOUEST: Request for Public Hearing STAFF CONTACT(Sl: William D. Sleeper 07-19-2011 ACTION: Yes CONSENT AGENDA: ACTION: 23 INFORMATION: INFORMATION: ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: The White Oak Grove Outreach Center has submitted a request through the County Administrator for tax exemption on two vehicles used for charitable purposes by their organization. In order to exempt these vehicles, the County's Board of Supervisors must hold a public hearing. DISCUSSION: The White Oak Grove Outreach Center has a 501(C) 3 tax exempt status and the center is exempt from tax per Sec. 6-6.3 of the Pittsylvania County Code (Board ofSupervisor Meeting 12-19-2006). Presently, the White Oak Grove Outreach Center is requesting exemption for personal property tax fora 2007 Ford van and a 2010 Ford van used to transport people to and from the center. The Office of the Commissioner of Revenue states this would be a total of $805.80 of personal property tax to be exempt. (See Attached). A public hearing would be required to amend Sec. 6-6.3 of the Pittsylvania County Code to include this tax exemption for the White Oak Grove Outreach Center. RECOMMENDATION: Staff recommends the Board of Supervisors set a public hearing to be held for August 1, 2011 for citizen input concerning the White Oak Grove Outreach Center's request for personal property exemption for the above referenced vehicles. P82 ',. ,:.: ~~ `•et ~.°.. .~~.~ ~~~ tn3 fbbi Sfluy`Jo+k`I?nod S~iuy'3w/v, rUa< Z/i549 fur `~o~, ~Va: 2ti5/r9 '~;~~m434-250-fbri9 /434-432-Bf f7 `'~ewiw~ww~ s1~i+rw/' ~o~/t~+' ~' ~~' d ~atfev `~on+~F'~ .July 1 Z, ZO11 Dear Mr. Sleeper, 1 am writing this letter to request a Personal Property Tax Exemption for the White Oak (;rave Outreach Center vehicles. We have a 2007 Ford van, vehicle identification number; 1 FBSS31 LO7DB02175 a»d a 2010 Ford van, vehicle identification namher: 1 FBSS3BLSADAS6798. These vehicles are used 1o transport people to and from the Outreach Center. The Whine Oak Grove Outreach Center has a S01(C)3 Tax Exempt status. The Tax ID!# is Ul -0688619. It is aNon-Profit organization seeking to make our community better by serving its people. We are also requesting that this exemption be retroactive to January 1, 2011. Please give this request your utmost consideration. If you have any questions or need more information, please contact me at (434)432-8717 nr (434)250-1649. In service for Christ, X------~! ~ ~~~ Edward L. Pope, President Z8 3`Jbd 3/10?J9 ~id0 31IHM P83 5SL0ZEb Zt~BT TLOZ/99/L0 G ~AystcaG sdddus~. 9~4.,g- ~Idd~~. 1461 ~u``~ouE9Taad ~.~.93ar.f03 QSiy. `Jo.t~ rya 24549 $~vy `fom4% `Va< 24549 `~e[en/wn~ 434 -432 -0494 / 434 -432 -04 95 "Setiui~+g-a.+d ~1~:u1nq~ ~'aget~ie.G ~a `D3uild-a `~3vttev ~.onununit~y FAX NUMBER: (434)432-0155 IB'i'OTJ I30 T~iOT RECEIVE ALL OF THE PAGES, PLEASE CALL BACK AS SOON AS POSSIBLE; OTHERWISE; TT WILL BE CONSIDERED AS 1ZECEI'VED, DATE: 7~/l~j-~/y FROM: TOTAL NUMBER OF PAGES TNCLUD.IIYG COVER PAGE: :L COMMENTS: ~~ c e c..s ~ f~d~ 4,.d ,~..~,~ ~ ~,•.,..s d~1s~/ ,P~<s r__..~ ~,w~ ~c-,4r >~(~~~ TO 39Fid 3ft0a9 71110 3LIHM SSi9Z8b Zi:8i Ti9Z/99/L0 P84 Vehicle Summary With NADA Values NADA Used Car Guide Wednesday, Juty 13, 2011 Gaide Edition: Eastern Used Car Guide • January 20I I Vehicle Description: 2007 FORD TRUCK Econoline E350 Wag-V8 Super Duty Extended Wagon VIN: I F6SS31 L 07DD02175 Weight: 61 ] 3 Stock q: MSRP: 529,905 Rough Avg. Clean Clean NADA Trade-In Trade-In Trade-In Loan Rase Values b9,800 b11,20D 512,350 SI I,I2S Mileage: N/A N/A NrA N!A N!A AteeSSOt1eS 50 SO $0 SO NADA Adjusted Values S9,a00 SI LLOO 512350 511.125 Apprniscr 80 $0 50 SO Adjustment Adjusted Values 59,800 $t1,2W 512,350 511,125 Accessories: Trade Loan Retail Rear Air Conditioning wlbody w,'6ody wnudy ~~i~b X ~Jo Clean Retail 515,575 N;A 50 515.575 ED 515,573 331~o x 850 = ags bo Appraiser Item: Value Appraiser Item: Value NADA uswx~ no rcyvxnihiliry or liah,hp' far nny cmun nr nmis<ians or am r wixi:xu or aJJilions mvk hl'vtlua' on <hts rcpart. All NAUn vnh¢s uc rcpnnmJ xnh pcrmusinn of NnnA uud [nr Gwaa, NAU.ASC. P85 Vehicle Summary With NADA Values NADA lased Car Guide Wednesday, July 13, 2011 Guide Edition: Fastem Used Car Ciuide - ]anuary 201 I Vehicle Description: 2010 FORD TRUCK Gconoline E350 Wag-V 8 Super Duty Extended Wagon VIN: 1 FBS53BL SADA56798 Weight: 6448 StocK N: MSRP: 532,870 Rough Avg. Clean Clean NADA Trade-]n Trade-In Trade-In Loan Base Values 518,750 520.400 S?1,750 819,575 Mileage: N/A N/A N/A N/A N!A Accessories SO SO 50 SO NADA Adjusted Values 518,750 520,400 521,750 519,575 Appraiser bo SO SO SO Adjustment Adjusted Values SI8,750 520,400 521,750 $19,575 Accessories: Trade Loan Retail Rear Air Conditioning w.rbody w!body ~!bndy Clean Retail 525,500 N/A bo 825.500 SO 525,500 ao 409 ~c3 0 t~~ao k ~,so =~5ao. aD Appraiser Item: Value Appraiser item: Value NAIIA msumo no ns Wa\ibiltly m hal+iliry' lax any vrrun m,xnivsino or revisiw> a aJdiUUOS nmJe Oy myoce on thiv nyul. All NAUA value an r grinmd a~ilh pcm~issiun of NAU:\ IheJ Cm liuidc. NMASI'. P86 Rebecca Flippen From: Shirley Hammock Sent: Wednesday, July 13, 2011 2:17 PM To: Rebecca Flippen Subject: RE: Tax Exemption Request -Personal Property -White Oak Grove Outreach Center Attachments: WHITE OAK GROVE OUTREACH CENTER 001.jpg; WHITE OAK GROVE OUTREACH CENTER 002.jpg Rebecca, The 2010 Ford Van was purchased 6-9-11. The assessment is based on January 1, 2011 NADA values with projected revenue loss calculated on those figures and the current tax rate. Attached are reports from NADA showing the average trade in X 30% assessment ratio to arrive at the assessed values. I have calculated the levy on the attached reports. Should you have any questions, please feel free to call. Thanks Shirley Y. Hammock (434)432-7942 Sh i riey.Hammock@pittgov.org Master Chief Deputy Commissioner of the Revenue Pittsylvania County From: Rebecca Flippen Sent: Wednesday, July 13, 2011 2 To: Shirley Hammock Subject: Tax Exemption Request Good afternoon, Shirley; 10 PM Personal Property -White Oak Grove Outreach Center Rev. Edward L. Pope, President of the White Oak Grove Outreach Center is requesting Personal Property Tax Exemption for White Oak Grove Center vehicles. The Center already receives a tax exemption tax from the County and this would incorporate the Center's vehicles into their current tax exempt status. I need to know what the tax amount on the vehicles listed below that the Center is asking exemption for. 200 Ford van; VIN 1FBSS32LOyDBouyg 201o Ford van; VIN 1FBSS3BL5ADt~56~98 Thank you for your help. -Rebecca 'R..b.u. 'I~. ~t;~Y. Deputy Clerk Pittsylvania County P.O. Box 426 21 N Main St P87 APPO1vT VIE~TS P88 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Danville -Pittsylvania Community Services Board of 07-19-2011 ~, Directors -Appointments ACTION: SUBJECT/PROPOSAL/REOUEST: Yes Appointments CONSENT AGENDA: ACTION: STAFF CONTACT(S): William D. Sleeper ATTACHMENTS: Yes REVIEWED BY: 24 INFORMATION: INFORMATION: BACKGROUND: As of July 1, 2011, the Danville -Pittsylvania Community Services (DPCS) Board of Directors has 2 seats open for appointment. DISCUSSION: The DPCS Board of Directors respectfully requests that Mr. Ronald E. Merricks be re-appointed by the Board of Supervisors to represent the Dan River District for a second term effective July 1, 2011-June 30, 2014. Ms. Virginia N. Henderson held the At-Large seat and is no longer eligible for re-appointment. The DPCS Boazd has already contacted Mr. Pritchett regarding this vacancy and respectfully asks for his recommendations. RECOMMENDATION: Staff submits this to the Board for their review and recommendation. P89 Rebecca Flippen From: Pat Burnette [pburnette@dpcs.org] Sent: Thursday, July 07, 2011 10:57 AM To: Rebecca Flippen Subject: County Appointments to DPCS Bd of Directors Rebecca, Pittsylvania County has two vacancies on the Danville-Pittsylvania Community Services Board of Directors as of July 1, 2011, as follows: (1)Ronald E. Merricks, 2640 Keeling Drive, Keeling VA 24566, of the Dan River District, completed his first three-year term on June 30, 2011. Mr. Merricks is eligible for a second three-year appointment (July 1, 2011 to June 30, 2014) and has expressed interest in continuing to represent the County in this capacity. Mr. Merricks was an active member and represented the County well during his term on our Board of Directors. He served as Secretary on the Board's Executive Committee and as Chairperson of the Prevention Services Committee in Fiscal Year 2011. We are certainly pleased that he is eligible and interested in continued service on our Board. (2)Virginia N. Henderson. 2912 Banister Road, Chatham VA 24531, who is an At- Large member representing Pittsylvania County, completed her third successive three-year term on June 30, 2011. Unfortunately, Ms. Henderson is not eligible for appointment to another term at this time. We regret that Ms. Henderson is not eligible for appointment. She has served on all of the Board's program committees and was a member of the Prevention Services Committee in Fiscal Year 2011. She will be missed. On behalf of the Danville-Pittsylvania Community Services Board of Directors, we respectfully ask that the Pittsylvania County Board of Supervisors consider the appointment of Ronald E. Merricks of the Dan River District to a second term effective July 1, 2011 to June 30, 2014. We have spoken with Mr. William Pritchett of the Pittsylvania County Board of Supervisors regarding the vacancy created by the term expiration of Ms. Henderson, and he is currently considering a suggestion for an At- Large citizen appointment to our Board of Directors. We respectfully ask that action be taken by the Board of Supervisors for an appointment to fill the At-Large vacancy. Thank you in advance for your assistance with our request. Please let me know should you need additional information. P90 Pat Burnette Pat Burnette Executive Assistant Danville-Pittsylvania Community Services 245 Hairston Street Danville VA 24540 Email: pburnette@dpcs.ora Phone: 434-799-0456 Ext3084 Fax: 434-799-4261 Visit our Website: www.docs.ora CONFIDENTIALITY NOTICE: This email message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message. Psi PITTSYLVANIA COUNTY Board oS Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGF,NllA DATE: ITEM NUMBER: Library Board of "frustecs - SUBJECT/PROPOSAL/REO UEST: 07-19-2011 ACTION: Ycs 25 INFORMATION: Appointment STAFF CONTACT(S): William D. Sleeper CONSENT AGENDA: ACTION: ATTACHMENTS: No REVIEWED BY: ,( INFORMATION: BACKGROUND: 'Che Board of Supervisors appoints representatives to the Pittsylvania County Public Library Board of Trustees. DISCUSSION: The teen for Ms. Joyce Terry, representative for the )'own of Gretna, expired on June 30, 2011. Ms. Terry is eligible for re-appointment to another four (4) year term. RECOMMENDATION: Staff submits this to the Board for their review and recommendation. P92 CLOSED MEETIVG P93 REPORTS FROM BOARD MEl'IBERS P94 REPORI5 FROM LEGAL COUNSEL P95 REPORTS FROM COUNTY ADMINISTRATOR P96 ADJOURV VIENT P97