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05-02-2011 BOS Regular MeetingRegular Meeting May 2, 2011 Pittsylvania County Board of Supervisors Monday, May 2, 2011 Regular Meeting VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was held on Monday, May 2, 2011 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Tim R. Barber, Chairman, called the meeting to order at 7:04 p.m. The following members were present: Tim Barber James Snead William H. Pritchett Coy E. I{arville Fred M. Ingram Marshall Ecker Henry A. "Hank" Davis, Jr Tttnstall District Dan River District Banister District Westover District Callands-Gretna District Staunton River District Chatham-Blairs District Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Harville gave the invocation and led the Pledge of Allegiance. The following items were requested to be placed on the agenda (a) Liquor by the Drink (b) Transportation Company of Virginia -Request for Additional Non-Emergency Transport Services (c) Amended Plan for County Redistricting (d) Regional One -June 2011 Appropriation (e) Expenditure Refunds (t) Request for Candlelight Service-Police Peace Memorial (g) old Chatham Elementary School Mr. Ecker asked to have Item C pulled from the additions to the agenda, and to vote on Items a, b, d, e, f, and g to collectively add to the agenda, seconded by Mr. Davis. Mr. Harville stated that he wanted Liquor by the Drink changed to Beer and Wine sales (on Sunday). Mr. Davis clarified that by saying he wanted two (2) referendums: Beer and Wine Sales on Sunday and Liquor by the Drink. Mr. Ekcer amended his motion to include this claritication which was seconded by Mr. Davis. Mr. Ecker's amended motion was unanimously approved by the Board. Mr. Ingram made a tnotion, seconded by Mr. Harville to add Item C to the agenda. The following vote was recorded: Mr. Davis-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-No; and Mr. Barber-Yes. Since the vote was not unanimous (6-1), Item C could not be added to the agenda. Motion was made by Mr. Ecker, seconded by Mr. Davis, to approve the amended agenda, which was approved by a majority vote of 6- l ,with Mr. Ingram opposing. Hearing of the Citizens Mr. Paul Lewis, of the Chatham-Blairs District, made comments in favor of Beer and Wine Sales on Sunday in the six (6) districts that currently do not have it (as does the Callands-Gretna District), and Liquor by the Drink in restaurants, and had been circulating petitions to citizens for signatures of support. Currently the petitions had 1,000 of the 4,000 to have it placed on the November ballot to be voted on the citizens of Pittsylvania County. Regular Meeting May 2, 201 ] Mr. George Stanhope of the Callands-Gretna District made comments on his disappointment with the Board of Supervisors and in the County's Attorney responses to Ms. Barbara Hudson's comments at the previous Board meeting concerning what paper was used to advertise the County Budget public hearing. Mr. Stanhope agreed with Ms. Hudson that all County public hearing should only be posted in the Chatham Star Tribune and not in the Danville Register and Bee. Mr. Stanhope also made comments in his disappointment in citizen attendance on the budget public hearing, clarifying his disappointment was with the overall lack of interest by the citizens and not with the Board of Supervisors. Mr. Jerry Hagerman, of the Callands-Gretna District, made comments supporting the proposed 2011 Redistricting Plan B, on his intentions to run for the Board of Supervisors as representative for the Callands-Gretna Electoral District, and that he had received phone calls from citizens of that area that there was a Board member trying to revise Plan B so that Mr. Hagerman would no longer be in the Callands-Gretna District. lIe stated that he hoped the [Board would support the Redistricting Committee's recommendation and pass Plan B when they held the required public hearing. Mr. Phillip [.ovelace, Callands-Gretna District, stated he was very upset in the possibility of a board member trying to revise Plan B redistricting proposals just to get a candidate relocated into another electoral district. Ms. Deborah Lovelace, Callands-Gretna District, stated that she would like to see the page numbers of the online version of the board packet to match those that were at the meetings. Ms. Flippen, Deputy Clerk to the Board, explained the scanning system assigned a page number to the index of the packet, which was not done in the printed version, creating the difference in page numbers. Ms. Flipped said she would start assigning page numbers to the printed packet and that would eliminate the discrepancy. Ms. Lovelace also stated she was having problems with maps showing up on a timely basis when pulling up the board packet online. She made further comments she didn't understand the need for redistricting-it is a very expensive process for the County. She ended with disapproving comments on the County's advertisement of the budget public hearing posted in the Danville Register and Bee instead of the Chatham Star Tribune. Ms. Nancy Smith, of the Tunstall District, disapproved of the County advertising public hearings in the Danville Register and Bee instead of the Chatham Star Tribune. Mr. Louie Wyatt, of the Chatham-Blairs District, made comments opposing the sale of wine and beer on Sunday and of liquor by the drink. This concluded the Hearing of the Citizens. Mr. Barber moved to hear Item 12 of the agenda at this time due the presenters being from out of the area. Mr. Bowman introduced Mr. Jay Ramamtirthi, ['resident and CEO, and Mr. Mark Vetter, Vice- President of Enersol. Mr. Vetter made a presentation to the Board, explaining that Enersol had designed a type of gasification furnace for burning solid waste, turning it into utility energy, and how they are proposing to develop a model to burn 50 tons per day as a research and development example sponsored by the Virginia Tobacco Commission and the Virginia State Economic Development Partnership. Mr. Vedder stated the company proposed to build a 50 ton demo unit, located at the Pittsylvania County Landfill. Enersol was not asking for any funding from the County. At this stage, Enersol was asking the Board of Supervisors for a Letter of Support or a Resolution of Support from the County, supporting Enersol's proposal on the 50 ton demo emit as a research and development example, endorsing their application to the Tobacco Commission. Motion was made by Mr. Snead, seconded by Mr. Davis, to draft a Resolution of Support for Enersol, endorsing Enersol's application to the Tobacco Commission, to be reviewed by the County Attorney, which was unanimously approved by the Board. Regular Meeting May 2, 201 I Consent Agenda 7(a) Minutes: April 4, 2011 -Regular Meeting April 12, 2011 -Joint Meeting April 14, 201 1 -Work Session April 19, 20l 1 -Adjourned Meeting April 25, 2011 -Adjourned Meeting (FY2011/12 Budget Public Hearings) 7(b) Bill List - Apri12011 7(c) Proclamation -National Police Week 7(d) Resolution -Business Appreciation Week Mr. Sleeper stated a correction to be made to the April 19, 2011 minutes. In the motion and vote concerning the landfill tipping fee waiver request made by Mr. Floyd Simpson, the recorded vote for the substitute motion should read: Mr. Harville, Mr. Ecker, Mr. Ingram and Mr. Barber-Yes; Mr. Snead, Mr. Pritchett and Mr. Davis-No; correcting the opposing vote of Mr. Ingram to Mr. Davis. Mr. Ecker made a motion, seconded by Mr. Harville, to approve the Consent Agenda with the minutes' correction, which was unanimously approved by the Board. PITTSYLVANIA COUNTYBOARD OFSUPERVISORS PROCLAMATION NATIONAL POLICE WEEK May 15-21, 2011 Wltereas, there are approximately 200,000 law enforcement officers serving in communities across the United States, including the dedicated rnembers of the Pittsylvania County Sheriff's Office; crud Whereas, some 60, 000 assaults against law enforcement offrcers are reported each year, resulting in approximately 16, DOD injuries; and Whereas, since the fast recorded death in 1791, over 19, 000 law enforcement officers in the United States have made the ultimate sacrifice and been killed in the line of duty, including 8 members of the Pittsylvania County Sheriff's Office; and Whereas, the names of these dedicated public servants are engraved on the walls of the National Law Enforcement Officers Memorial in Washington, D. C. ; and Whereas, 317 new names of fallen heroes are being added to the National Law Enforcement Officers Memorial this spring, including 153 officers killed in 2010 and 161 offrcers killed in previous years; and WJtereas, the service and sacrifice of all officers killed in the line of duty will be honored during the National Law Enforcement Officers Memorial Fund's 23'd Anraral Candlelight Vigil, on the evening of Friday, May 13, 2011; and Whereas, the Candlelight Vigil is part of National Police Week, which takes place this year on May I5-21; and Wleereas, May 1 S`" is designated as Peace Officers Memorial Day, in honor of all fallen officers and their families; then Regular Meeting May 2, 2011 Therefore, Be It Resolved, that the Pittsylvania County Board of Supervisors .formally designates May IS-21, 2011, as Police Week in Pittsylvania County and publicly salutes the service of law enforcement officers in our community and in communities across the notion. PiTTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2011-OS-03 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on Monday, May 2, 2011, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following resolution was presented and adopted: WHEREAS, Governor Robert F. McDonnell has recognized May 2-6, 2011 as Business Appreciation Week in the Commonwealth of Virginia, and called this observance to the attention of all citizens; and WHEREAS, Virginia and its localities recognize the many charitable, civic, and philanthropic contributions made by businesses and support their involvement in sustaining communities; and WHEREAS, the County of Pittsylvania has joined the Commonwealth in developing a supportive business climate to encourage investment, job growth and community involvement; and WHEREAS, businesses in the County of Pittsylvania play a significant role in growing the economy of the Commonwealth by providing employment opportunities, contributing to the County's tax base, offering convenient products and services within the community, and supporting charitable and civic organizations; and WHEREAS, Business Appreciation Week increases public awareness of the valuable contributions that businesses make in our community; then BE IT RESOLVED by the Pittsylvania County Board of Supervisors that May 2-6, 2011 be and is hereby recognized as Business Appreciation Week, and calls this observance to the attention of all our citizens. At this time Mr. Barber moved Item 13 of the Agenda forward for a presentation from Mr. Robert Dowd, Administrator for the Danville-Pittsylvania Metropolitan Planning Organization, concerning the 2035 Long-Range Transportation Plan and to present a resolution for the Board's approval concerning the presented plan. After Mr. Dowd's presentation concluded, motion was made by Mr. Harville, seconded by Mr. Snead, to approve Resolution 2011-OS-02 which was unanimously approved by the Board. Regular Meeting May 2, 2011 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 201 t-OS-02 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on Monday, May 2, 2011, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following resolution was presented and adopted: WHEREAS, the basic goal of transportation within the Commonwealth of Virginia is the provision for the effective, safe, and efficient movement of people and goods; and WHEREAS, the West Piedmont Planning District Commission and the Virginia Department of Transportation have developed a Rural Long Range Transportation Plan with a horizon year of 2035 addressing all needs of the transportation system within the region regardless of anticipated funding availability; and WHEREAS, the West Piedmont Planning District Commission's 2035 Rural Long Range Transportation Plan was developed using transportation goals and objectives established through a Transportation Technical Advisory Committee consisting of local government representatives from each member jurisdiction; and WHEREAS, West Piedmvnt Planning District Commission's 2035 Rural Long Range Transportation Plan identities specific roadway and bridge deficiencies for each member jurisdiction; and WHEREAS, recommendations are presented to address the specific roadway and bridge deficiencies for each member jurisdiction; and WHEREAS, The City of Martinsville; the Counties of Franklin, Henry, Patrick, and Pittsylvania; and the Town of Rocky Mount-member localities of the West Piedmont Planning District- are covered by the West Piedmont Planning District Commission's 2035 Long Range Transportation Plan; NOW, THEREFORE, BE IT RESOLVED at its meeting on May 2, 2011, the Pittsylvania County Board of Supervisors, in recognizing the benefits of the West Piedmont Planning District Commission's 2035 Rural Long Range Transportativn Plan, hereby offices its endorsement. Public Hearing Proposed Amendment to the Pittsylvania County Code, Chapter 5-Cemeteries. Mr. Sleeper explained the public hearing was to receive citizen input on a proposed amendment to Chapter 5: Cemeteries, of the Pittsylvania County Code, to add an approximated 2-acre tract of land to be used as a cemetery for the New Chapel Church in Gretna, Virginia. This proposed cemetery will be located on Parcel #2513-OS-7174, off of Summerset Road/State Road 768, at the intersection of Rose Street/State Road 758, in the Brights Community in Gretna, Virginia. Mr. Barber opened the public hearing at 8:206pm. The Reverend Jerry Jones, representative of the New Chapel Church, was present. No one signed up to speak and Mr. Barber closed the public hearing at 8:28pm. Motion was made by Mr. Ingram, seconded by Mr. Pritchett, to an amendment to Chapter 5 of the Pittsylvania County Code Regular Meeting May 2, 201 to add the New Chapel Church of Gretna, Virginia as a cemetery in accordance with the Pittsylvania County Ordinance. The following Roll Call vote was recorded: Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Davis-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; and Mr. Barber-Yes. Mr. Ingram's motion was unanimously approved by the Board. Unfinished Business At the April 19, 2011 meeting of the Board of Supervisors, a motion was made by Mr. Harville, seconded by Mr. Ecker, to approve $35,000 from unappropriated surplus to the legal service line to pay for legal counsels outside of the normal legal department activities in Pittsylvania County. This motion required a 10-day layover. The following Roll Call vote was recorded: Mr. Harville-Yes; Mr. Ecker- Yes; Mr. Davis-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; and Mr. Barber-Yes. Mr. Harville's motion of April 19, 2011 was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Davis, to postpone Item 9, Legal Services Appropriation, until the May 17, 2011, which was unanimously approved by the Board. A public hearing was held on Monday, April 25, 2011 to hear citizen input on the proposed FY2012 Pittsylvania School Budget with a total budget of $83,683,276. This public hearing was held at least 7 days after the notice of public hearing was advertised in the Danville Register & Bee, which met the requirement of the State Code. Motion was made by Mr. Snead, seconded by Mr. Harville, to approve the School Board Budget for 201 1/2012 by Classification, and to include at the bottom of the approval letter to the Schools the Board of Supervisors requests a detailed summary of the $1,563,363 in the facilities to ensure the money is used for the Professional Services for the following: Architect and Engineering, Chatham Facilities, and the Brosville Kitchen. 'I~he following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Ecker-No; Mr. Davis-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. [ngram-Yes; and Mr. Barber-Yes. Mr. Snead's motion was approved by a majority vote of 6-1 of the Board, with Mr. Ecker in opposition. The Pittsylvania County Board of Supervisors held a public hearing for citizen input on the county's budget on Monday, April 25, 2011 to hear citizen input on the proposed FY2012 Pittsylvania County Budget with a total budget of $206,522,126. This public hearing was held at least 7 days after the notice of public hearing was advertised in the Danville Register & Bee, which met the requirement of the State Code. Motion was made by Mr. Harville, seconded by Mr. [ngram, to approve Resolution 2011-OS-O1, adopting the Pittsylvania County Budget for Fiscal Year 2012 as presented at the April 25, 2011 public hearing. The following Roll Call vote was recorded: Mr. Ecker-No; Mr. Davis-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; and Mr. Barber-Yes. Mr. Harville's motion was approved by a majority vote of 6-1 of the Board, with Mr. Ecker in opposition, stating that he could not support this budget. RESOLUTION 2011-05-O1 VIRGINIA: At an adjourned meeting of the Pittsylvania County Board of Supervisors on Monday, May 2, 2011 in the General District Courtroom in the Edwin R. Shields Courthouse Addition in Chatham, Virginia, the following resolution on the annual budget for Fiscal Year 2012 was presented and adopted. WHEREAS, the laws of the Commonwealth of Virginia require the governing body to prepare and approve a budget for fiscal and planning purposes, not withstanding additional requirements for the schools, including revenues and expenditures for the ensuing year by May 1, 2011; and Regular Meeting May 2, 201 1 WHEREAS, the laws of the Commonwealth of Virginia control the distribution of funds by appropriations giving the Board of Supervisors authority to set such appropriations at such periodic basis as outlined in Section 15.2-2506 of the Code of Virginia, being further identified in this Resolution with Exhibit A and Exhibit B; and WHEREAS, a public hearing has been properly advertised and held on April 25, 2011, in accordance with state statute as shown by the affidavit of the publisher; then, BE IT HEREBY RESOLVED, by the Board of Supervisors of the County of Pittsylvania, that there be hereby adopted and appropriated a budget for Fiscal Year 201 ?, the full and complete budget is contained in the document entitled: "PITTSYLVANIA COUNTY ADOPTF,D BUDGET" FISCAL YEAR 2012 JULY 1, 2011 - .TUNE 30, 2012 TOTALING: S 206,522,126 BE IT FURTHER RESOLVED, that the estimated budget total of $206,522,126 includes $13,696,012 total local effort for the Pittsylvania County Schools, and $830,450 in reallocated carryovers for Capital Improvements, $1,294,625 carryover for Industrial Development Local. Included in this budget is an approval of supplements for employees of the Sheriff's Department including the jail. In addition, it includes a continued supplement of $10,000 each for the Commissioner, Treasurer, Commissioner of Revenue and Clerk of Courts and $5,000 for the Commonwealth's Attorney for salary supplements. BE IT STILL FURTHER RESOLVEll, that the funds of the School Budget, the Library Board, and the Welfare Board shall be expended only by order and approval of those respective boards and that no money shall be paid out for such contemplated expenditures unless and until there has first been made an appropriation for such contemplated expenditures by the Board of Supervisors; and, BE IT STILL FURTHER RESOLVED that the School Budget estimate for FY 2011-2012 be set at $83,683,276 with the local funds provided by the Board of Supervisors set at $13,696,012 to be funded by classification as allowed by the Code of Virginia, 1950 as amended, and the school board to report back in amounts requested to be funded in each classification if different than shown in the approved budget. The local funds include the following: General Fund Local $13,696,012 (Includes $45,000 Solid Waste) BE IT STILL FURTHER RESOLVED, that the Board of Supervisors shall receive quarterly revenue and expenditure reports comparing receipts and expenditures to the approved budget from the Ottice of the County Administrator; and, BE IT STILL FURTHER RESOLVED, that the unit tax levy for the year commencing January 1, 2011 shall be as follows: Regular Meeting May 2, 201 1 Real Property: Mobile Homes and Barns: Machinery and Tools: Personal Property: $.52 per $100 of assessed value, 100% market value $.52 per $100 of assessed value, 100% market value $ 4.50 per $100 of assessed value at 10% of original cost $8.50 per $100 of assessed value, 30% of market value. In accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session I) and as set forth in Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly any qualifying vehicle sitused within the county commencing January 1, 2011, shall receive personal property tax relief in the following manner: ^ Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief; ^ Personal use vehicles valued at $1,001 to $20,000 will be eligible for 63% tax relief; ^ Personal use vehicles valued at $20,001 or more shall only receive 63% tax relief on the first $20,000 of value; and ^ All other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use vehicles, motor home, etc.) will not be eligible for any of tax relief under this program. Generating Equipment: Capital Merchant Tax: Motor Vehicle Tax: Consumer Utility Tax: $.52 per $100 of assessed value, 100% of market value $ 2.75 per $100 of assessed value, 30% of inventory value $38.75 per vehicle, except as specified by ordinance 20% of the first $15.00 monthly for residential users and 20% of the first $100.00 monthly for commercial or industrial users, except as required for Gas and Electricity, as defined by Chapter 6 Section 13 of the Pittsylvania County Code 1975 as amended AND BE IT FURTHER RESOLVED by the Pittsylvania County Board of Supervisors that, for the fiscal year beginning on July 1, 2011, and ending on June 30, 2012, the following sections are hereby adopted. Section 1. The cost center shown on the attached table labeled Appropriations Resolution, Exhibit A, are hereby appropriated from the designated estimated revenues as shown on the attached table labeled Appropriations Resolution, Exhibit A. This appropriation does include the unappropriated surplus. Funds may be Regular Meeting May 2, 20l I appropriated by the Board of Supervisors as needed during FY 2012 subject to the Board's by-laws for appropriations. Section 2. Appropriations, in addition to those contained in this general Appropriations Resolution, may be made by the Board of Supervisors only if there is available in the fund unencumbered or unappropriated sums sufficient to meet such appropriations. Section 3. All appropriations herein authorized shall be on the basis of cost centers for all departments and agencies excluding schools. The regular school fund is specifically appropriated by category as listed on Exhibit A. Section 4. The School Board and the Social Services Board are separately granted authority for implementation of the appropriated funds for their respective operations. By this resolution the School Board and the Social Services Board are authorized to approve the transfer of any unencumbered balance or portion thereof from one line item of expenditure to another within the same classification in their respective funds in any amount. "Transfers between classification or funds require approval of the Board of Supervisors. Section 5. "The County Administrator is expressly authorized to transfer any unencumbered balance or portion thereof from one line item of expenditure to another within the same cost center for the efficient operation of government. Section 6. All outstanding encumbrances, both operating and capital, at June 30, 2011 shall be reappropriated to the FY 2012 fiscal year to the same cost center and account for which they are encumbered in the previous year. A report of which shall be submitted to the Board. Section 7. At the close of the fiscal year, all unencumbered appropriations lapse for budget items other than the School Cafeteria Receipts Fund 209, the State Restricted Seizure Fund -Sheriff 241, the Federal Restricted Seizure Fund 242, the State Restricted Seizure Fund -Commonwealth's Attorney 243, the Animal Friendly Plates Fund 245, the Grants Fund 250, the Work Force Investment Act Fund 251, I~aw Library Fund 260, the Library Memorial Gift Fund 265, Cash Bonds Fund 305, the County Capital Improvements Fund 310, the Jail Inmate Management Fund 311, the Courthouse Maintenance Fund 312, the Jail Operating Fund 313, the Courthouse Security Fund 314, the Jail Processing Fund 315, the Rural Roads Fund 320, the Industrial Development Local Fund 325, the Industrial Development Cyclical Fund 330, the School Bond Fund 410, the Landfill Bond Fund 415, the E911 Bond Fund 416, the Social Services Bond Fund 420, the Debt Service Reserve Fund 425, the Bond Fund-Schools 435, the Special Welfare Fund 733 and the Pittsylvania County Employees Health Plan 734. Thus, all cancelled cash balances shall revert back to the General Fund. Section 8. Appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate ordinance or resolution, changes or eliminates the appropriation. Upon completion of a capital project, the County Regular Meeting May 2, 201 1 Administrator is hereby authorized to close out the project and transfer to the funding source any remaining balances. This section applies to all existing appropriations for capital projects at Jttne 30, 2011 and appropriations in the FY 2012 Budget. The County Administrator is hereby authorized to approve construction change orders to contracts up to an increase of $10,000.00 and approve all change order for reduction of contracts. Section 9. "I'he approval of the Board of Supervisors of any grant of funds to the County shall constitute the appropriation of both the revenue to be received from the grant and the County's expenditure required by the terms of the grant, if any. The appropriation of grant funds will not lapse at the end of the fiscal year but shall remain appropriated until completion of the project or until the Board of Supervisors, by appropriate resolution, changes or eliminates the appropriation. T'he County Administrator may increase or reduce any grant appropriation to the level approved by the granting agency during the tiscal year. The County Administrator may approve necessary accounting transfers between cost centers and funds to enable the grant to be accounted for the in correct manner. Upon completion of a grant project, the County Administrator is authorized to close out the grant and transfer back to the funding source any remaining balance. "this section applies to appropriations for grants outstanding at June 30, 2011 and appropriations in the FY 2012 Budget. Section 10. The County Administrator may reduce revenue and expenditure appropriations related to programs funded all or in part by the Commonwealth of Virginia and/or the federal Government to the level approved by the responsible state or federal agency. Section 1 1. The County Administrator is authorized to make transfers to the various funds for which there are transfers budgeted. "I'he County Administrator shall transfer funds only as needed up to amounts budgeted or in accordance with any existing bond resolutions that specify the matter in which transfers are to be made. Section 12. The Treasurer may advance monies to and from the various funds of the County to allow maximum cash flow efficiency. The advances must not violate County bond covenants or other legal restrictions that would prohibit an advance. Section 13. All purchases with titnds appropriated herein shall be made in accordance with the County purchasing ordinance and applicable state statutes. Section 14. It is the intent of this resolution that funds be expended for the purposes indicated in the budget; therefore, budgeted titnds may not be transferred from operating expenditures to capital projects or from capital projects to operating expenses without the prior approval from the Board of Supervisors. Also, funds may not be transferred from one capital project to another without the prior approval of the Board of Supervisors. Section l5. The County Administrator is authorized, pursuant to state statute, to issue orders and warrants for payments where funds have been budgeted, appropriated, and Regular Meeting May 2> 201 1 where sufficient funds are available. A warrant register shall be presented to the Board of'Supervisors not less tcequently than monthly. Section 16. Subject to the qualifications in this resolution contained, all appropriations are declared to be maximum, conditional and proportionate appropriations -the purpose being to make the appropriations payable in full in the amount named herein if necessary and then only in the event the aggregate revenues collected and available during the fiscal year for which the appropriations are made are sufficient to pay all the appropriations in full. Otherwise, the said appropriations shall be deemed to be payable in such proportion as the total sum of all realized revenue of the respective funds is to the total amount of revenue estimated to be available in the said fiscal year by the Board of Supervisors. Section 17. All revenue received by any agency under the control of the Board of Supervisors or by the School Board or by the Social Services Board not included in its estimate of revenue for the financing of the fund budget as submitted to the Board of Supervisors may not be expended by said agency under the control of the Board of Supervisors or by the School Board or by the Social Services Board without the consent of the Board of Supervisors being first obtained. Nor may any of these agencies or boards make expenditures, which will exceed a specific item of an appropriation. Section 18. Allowances out of any of the appropriations made in this resolution by any or all county departments, bureaus or agencies under the control of the Board of Supervisors to any of their ofticers and employees for expense on account of the use of such ofticers and employees of'their personal automobiles in the discharge of their otticial duties shall be paid at the same rate as that established by the [nternal Revenue Service and shall be subject to change from time to time to maintain like rates. Section 19. The County Administrator is directed to establish tour (4) petty-cash accounts under non-departmental from funds in this budget for central purchasing, the landtill, building inspections, and zoning, in accordance with Section 15.2-1229 of the Code of Virginia as amended, 1950 with management plans as directed by the County Auditor. Section 20. All previous appropriation ordinances or resolutions to the extent that they are inconsistent with the provisions of this resolution shall be and the same are hereby repealed. Section 21. This resolution shall be effective on July 1, 2011. New Business Motion was made by Mr. Harville, seconded by Mr. Davis, to approve Amendment No. 6 to the Architect/Engineering Contract, Phase III A, for the Chatham Southern Railway Depot and authorize the County Administrator to sign all necessary documentation, which was unanimously approved by the Board. Regular Meeting May 2, 201 I Motion was made by Mr. Snead, seconded by Mr. Davis, to authorize the County Administrator to begin the process of notice to the Virginia Department of Transportation amending the "No Through Truck" requirement on State Road 734 to from the U.S. Route 58 to the Ringgold Depot Road and to Barker Road. Mr. Snead's motion was unanimously approved by the Board. Motion was made by Mr. Ecker, seconded by Mr. Ingram, to approve an amendment dated April 18, 2011 to Virginia Master Service Agreement VA040801-VERV and authorize the County Administrator to sign all necessary documentation, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Ingram, to refer to the Solid Waste Committee Option B plans concerning proposed changes to Chapter 17-Solid Waste, of the Pittsylvania County Code, that would eliminate landfill tipping fee waivers to citizens and refer all other landfill tipping fee waiver requests to the Solid Waste Committee for review. Motion was made by Mr. Harville, seconded by Mr. Ecker, approve Resolution 2011-OS-04 for reimbursement, if any, for the Pittsylvania County Landfill Bonds. Z'he following Roll Call vote was recorded: Mr. Davis-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; and Mr. Barber-Yes. Mr. Ilarville's motion was unanimously approved by the Board. RESOLUTION OF THF. BOARD OF SUPERVISORS OF PITTSYLVANIA COUNTY, VIRGINIA DECLARING ITS INTF,NTION TO REIMBURSE THE COST OF CERTAIN EXPF,ND[TURES RESOLUTION 2011-OS-04 WHF,REAS, Pittsylvania County, Virginia (the "County") desires to undertake the financing of certain capital improvements to the County's landfill, including but not limited to the construction of a new cell (the "Project"); and WHERF,AS, the County and/or the Industrial Development Authority of Pittsylvania County, Virginia (the "Authority") has made or will make expenditures (the `'Expenditures") in connection with the Project; WHEREAS, the County may determine that the funds advanced and to be advanced to pay Expenditures will be reimbursed to the County and/or the Authority from the proceeds of one or more tax-exempt obligations to be issued by the County or the Authority (the "Indebtedness"); NOW, TIIEREFORE, BE 1'f RESOLVED BY TI[E BOARD OF SUPERVISORS OF PITTSYLVANIA COUNTY, VIRGINIA (THE "BOARD"): The Board hereby adopts this declaration of ol~ticial intent under Treasury Regulations Section 1.150-2 and declares that the County intends to reimburse itself and/or the Authority with the proceeds of Indebtedness for Expenditures made on, after or within 60 days prior to the date hereof with respect to the Project, except that Expenditures made more than 6U days prior to the date hereof may be reimbursed as to certain de minimis or preliminary expenditures described in Treasury Regulations Section 1.150-2(t) and as to other expenditures permitted under applicable Treasury Regulations. Regular Meeting May 2, 2011 The maximum principal amount of Indebtedness expected to be issued for the Project is $3,500,000. This Resolution shall take effect immediately upon its adoption. The undersigned Clerk of the Board of Supervisors of Pittsylvania County, Virginia hereby certifies that the foregoing constitutes a true, correct and complete copy of a Resolution duly adopted by the Board of Supervisors of Pittsylvania County, Virginia at a meeting duly called and held on May 1, 2011, during which a quorum was present and acting throughout, by the vote set forth below, and that such Resolution has not been repealed, revoked, rescinded or amended: Present/Absent Vote Board Member Henry A. "Hank" Davis, Jr. Yes Yes Tim R. Barber Yes Yes Fred M. Ingram Yes Yes James H. Snead Yes Yes William H. Pritchett Yes Yes Marshall A. Ecker Yes Yes Coy C. Harville Yes Yes Motion was made by Mr. Pritchett, seconded by Mr. Ingram, authorize Legal Counsel to draft a Quit Claim Deed to remove the restrictions on the current deed with Riverview Plumbing & Heating since their performance agreement has substantially been met and to send notice the Industrial Development Authority to do the same, which was unanimously approved by the Board. Motion was made by Mr. Ecker, seconded by Mr. Ingram, to approve an amendment to the Regional One Contract. "['his amendment under Article 1.1 Subsection D. Directing Regional One to carry patients that are paying from north of Gretna to the Lynchburg Ilospital at the same rate as they would to Danville, notwithstanding the requirement of the State law for emergency response to the closest hospital during critical, trauma responses. Mr. Ecker's motion was unanimously approved by the Board. Added Items Mr. Barber abstained from Item (a) of Items Added since he and his wife owned a convenience store that could be impacted concerning sales of beer and wine and thus presented a potential conflict of interest. After stating his abstention, Mr. Barber turned the Chair over to the Vice-Chairman, Mr. Snead. Mr. Davis made a motion, seconded by Mr. Ecker, to ask the Circuit Court of Pittsylvania County to place on the November 7, 2011 voting ballot as a referendum for County wide, not by districts, for beer and wine sales on Sunday in the six (6) electoral districts that do not have it. Mr. Davis's motion was passed by a majority vote of 5-1, with Mr. Barber abstaining. Motion was made by Mr. Davis, seconded by Mr. Pritchett, to approve the $5,833.33 June appropriation to Regional One. This motion required a 10-day layover. Motion was made by Mr. Harville, seconded by Mr. Ingram, to approve the following expenditure refunds: $15.77 to Board of Supervisors-Travel (100-4-011010-5500), $35.00 to Sheriff- National Night Out (100-4-031200-5880), $60.00 to Sheritt-Parts (100-4-031200-6030), $250.00 to Sheriff-Labor (100-4-031200-6031), $124.24 to Extradition (100-4-033100-5550), $1,482.00 to B&G- Regular Meeting May 2, 201 I Service Contracts-Equipment (100-4-043100-3320), $21.90 to Library-Telephone (100-4-073100-5230), $260.00 to Library-Postage (100-4-073100-5210), $66.33 to Economic Development-Office Supplies (100-4-082510-6001), $9,745.03 to WIA-Rent (251-4-353160-5420), $7,386.50 to Berry I-Iill- Engineering (325-4-815526-3163). This motion requires a 10-day layover. Motion was made by Mr. Harville, seconded by Mr. Ingram, to approve a request made by Ms. Gracie Ann May to allow her to organize a candlelight service to be hold at the Fallen Officers Memorial located behind the Moses Building, but to ask if she can move the date from Tuesday, May 17, 2011 to another night that week since the proposed date would be during the Board's adjourned meeting. Mr. Harville's motion was unanimously approved by the Board. Mr. Davis stated the old Chatham Elementary School should be referred as a closed session topic for the Building and Properties Committee. Motion was made by Mr. Harville to sell the Old Chatham Elementary School, but did not receive a second. Appointments Motion was made by Mr. Harville, seconded by Mr. [ngram, to rescind the appointment of Barry Riddle to the Danville Community College Board of Directors that was made at the March 15, 201 I meeting, which was unanimously approved by the Board. Mr. Sleeper stated that for record purposes, when Mr. Riddle's appointment was made in March, his wife was not at that time a faculty member of Danville Community College. Motion was then made by Mr. Ingram, seconded by Mr. Harville, to appoint Lou Harris to the Danville Community College Board of Directors. A substitute motion was made by Mr. Snead, seconded by Mr. Pritchett, to appoint Mr. Chris Eastwood to the Danville Community College Board of Directors. The following vote was recorded for the substitute motion: Mr. Snead, Mr. Pritchett, Mr. Davis and Mr. Barber-Yes ; Mr. Ingram-No; Mr. Harville-No; and Mr. Ecker-No. Mr. Snead's substitute motion was approved by a majority 4-3 vote of the Board. Reports from Board Members Mr. Snead stated that the Computer/Radio/Telecotnmunications Committee would be meeting at Spm on June 6, 2011 in the County Administration Conference Room for updates on both the E911 upgrades and on the telephone contract. Mr. Harville set a Spm meeting of the Properties and Buildings Committee for May 17, 2011 in the County Administration Conference Room. Mr. Ecker set a Spm meeting of the Solid Waste Committee on May 17, 2011. Adjournment Motion was made by Mr. Harville, seconded by Mr. Ecker to adjourn. The meeting adjourned at 9:26pm.