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01-20-2011 BOS Work SessionWork Session January 20, 2011 Pittsylvania County Board of Supervisors Thursday, January 20, 2011 Work Session VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was held on Thursday, January 20, 2011 in the Conference Room of the Economic Development Office at 34 N. Main Street, Chatham, Virginia. Tim R. Barber, Chairman, called the meeting to order at 6:04 p.m. The following members were present: Tim Barber James Snead William H. Pritchett Coy E. Harville Fred M. Ingram Marshall Ecker Henry A. "Hank" Davis, Jr. Tunstall District Dan River District Banister District Westover District Callands-Gretna District Staunton River District Chatham-Blairs District Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Greg Sides, Assistant County Administrator for Planning and Development, Ms. Kim Van Der Hyde, Director of Finance., Mr. Ken Bowman, Director of Economic Development, Mr. Fred Wydner, Director of Agricultural Development, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Ecker gave the invocation. Motion was made by Mr. Snead, seconded by Mr. Ecker, to approve the agenda with the following additions: (1) County wide billing (EMS Billing) - Mr. Ecker (2) Tax Sales on Lottery Tickets Sold in Pittsylvania County - Mr. Ecker (3) Bring Code Compliance Fees in Line with Other Areas- Mr. Ecker (4) Have a Technical Review Committee- Mr. Ecker (5) Pittsylvania County School System - Mr. Ingram Mr. Snead's motion was unanimously approved by the Board. New Business Mr. Sleeper handed out the Virginia Division of Legislative Services' "Guide to Local Redistricting" to the Board as this 2011 year Pittsylvania County will be required to re-district the electoral districts and be approved by the Department of Justice prior to the elections to be held in November 2011. Mr. Sleeper stated that the 2010 Census information will be released on February 2, 2011. The Board of Supervisors will need to appoint 2 citizens each to represent their districts on the Re-Districting Committee at the Supervisors' next meeting on February 7, 2011. The committee in turn will appoint 1 At-Large Seat and the committee's first meeting will be held on Thursday, February 10, 2011. Because the County does not have funds budgeted to cover the cost of hiring an outside firm to work with the Re-districting Committee, the Board determined it would be done in-house, and the GIS Coordinator, Terry Whitt, would work with the committee. New software and equipment costing approximately $8100 would be purchased to aid the project. The County Administrator and Board discussed obstacles in the upcoming FY2011/12 budget, in particular potential cuts from the Commonwealth of Virginia in programs the State has funded, or Work Session January 20, 2011 funded a portion of in past years. As the General Assembly continued its Session, more information would be coming in that would give a clearer picture of outlook for County's budget process would be. Mr. Harville told Board members that the School Board's budget meeting was on the 27`" and encouraged people attend. Mr. Ken Bowman, Director of Economic Development, gave a PowerPoint presentation on the County's industrial parks, what items, such as labor, product, transportation; business, climate, and quality of life are critical factors in companies locating in an area. Mr. Bowman gave a summary of the existing industrial parks, and the parks levels of need to make them more marketable. Mr. Harville asked Mr. Bowman to setup a meeting with Mr. Snead to go over the Ringgold West Industrial Park. Mr. Fred Wydner, Director of Agriculture, gave a PowerPoint presentation that updated the Board on the progress of the State's first anaerobic digester at the Van Der Hyde Dairy Farm, updates on the State's first agricultural complex of its kind, the Olde Dominion Agricultural Complex on RT 29, north of Chatham, and updates on how the County's various agricultural businesses are being successful. Added Items Mr. Ecker asked where the County is currently on EMS Billing. Mr. Sleeper told Mr. Ecker that on the February 7, 2011 Board of Supervisors agenda, an item concerning permission to begin negotiations on a contract for EMS billing was already scheduled. Mr. Ecker also asked about the status of Regional One and were they continuing to get a unit parked and available during their agreed upon times in the northern section of the County. Mr. Ingram stated he had seen Regional One in the northern end of the County. Mr. Harville stated he would like to see a cost analysis on Regional One covering all of Gretna and Hurt, or even putting out an RFP for the County to be covered. Mr. Ecker stated he would like to send a resolution to the Legislative representatives for Pittsylvania County on imposing a sales tax of 0.5¢ on every lottery ticket sold within Pittsylvania County and that tax kept as revenue for Pittsylvania County. Mr. Ecker stated he would like to see the County's Code Compliance fees brought in line with surrounding localities fees. Mr. Ecker said he would like to see the County develop a Technical Review Committee whose job it would be to check off the details of what needs to happen to make a project complete and without issues occurring because someone forget about a step in the process that needed to occur, or didn't occur and no one was aware that step needed to be followed up on. Mr. Sleeper stated that if the Board wants to make it an ordinance, then it could happen. After discussion, the Board felt this was an item to be referred to the Legislative Committee. Mr. Ingram stated that he would be attending the School Board's budget meeting on the 27`" and did the Board of Supervisors want Mr. Ingram to ask the schools to eliminate the recreational use fees? They replied that they did. Mr. Ingram then asked if the Board wanted him to ask the schools to start closing on election days in order to reduce the chaos that seemed to ensue when both the polls and schools were opened at the same time (for polling precincts located within some of the schools). The Board replied that they did. Mr. Ingram also asked if the Board supported him in asking the schools for a Joint meeting concerning the CSA Audit, providing the Board of Supervisors with a detailed budget prior to the Board of Supervisors voting on the school budget, questions concerning merit pay and the Work Session January 20, 2011 elimination of tenure. The Board indicated they supported Mr. Ingram in raising these topics when he met with the School Board. Adjournment Motion was made by Mr. Harville, seconded by Mr. Snead to adjourn the meeting. The meeting adjourned at 8:13pm.