01-03-2011 Reorganizational BOS MeetingJanuary 3, 2011
Re-organizational Meeting
VIRGINIA: The re-organizational meeting of the Pittsylvania County Board of
Supervisors was held on Monday, January 3, 2011 in the General District Courtroom of the
Edwin R. Shields Courthouse Addition in Chatham, Virginia. William D. Sleeper, County
Administrator, called the meeting to order at 7:06 p.m. The following members were present:
Fred M. Ingram
Tim R. Barber
James H. Snead
William H. Pritchett
Henry A. Davis, Jr.
Marshall A. Ecker
Coy E. Harville
Callands-Gretna District
Tunstall District
Dan River District
Banister District
Chatham-Blairs District
Staunton River District
Westover District
Mr. William D. Sleeper, County Administrator and Clerk of the Board; Mr. John P.
Light, Legal Counsel; Mr. J. Vaden Hunt, and Rebecca Flippen, Deputy Clerk were also present.
Mr. Harville gave the invocation and led the pledge of allegiance.
Approval of Agenda
Upon a motion of Mr. Snead, seconded by Mr. Barber, the board voted unanimously to
approve added the following to the agenda:
(1) Request by Mr. Ecker to draft a resolution to be sent to the Virginia Department of
Transportation (VDOT) concerning the fate of the pedestrian walkway across the RT 29
Business Bridge between Altavista and Hurt
(2) Resolution 2011-01-01 -County Attorney
(3) Expenditure Refunds - 10-day layover (from December 21, 2010 meeting)
(4) Regional One -January 2011 - 10-day layover (from December 21, 2010 meeting)
(5) Change Order -Moses Building
Mr. Snead's motion was unanimously approved by the Board.
Re-Organization of the Board:
Election of Chairman
Mr. Sleeper explained that under the By-laws adopted at the January 2010 Re-
organizational Meeting, nominations for chairman and vice-chairman required both a nomination
and a second, and that votes will be taken in the order that the nominations were made and it
takes four votes, the majority of the board, in order to select a chairman. He further read the
responsibilities of the Chairman, as per named in the Board's By-laws. Mr. Sleeper opened the
floor for nominations for Chairman of the Board of Supervisors for 2011. Mr. Pritchett
nominated Mr. Tim R. Barber, seconded by Mr. Snead, as the 2011 Chairman of the Board. Mr.
Ingram nominated Mr. Marshall Ecker, seconded by Mr. Davis, as the 2011 Chairman of the
Board. There were no other nominations and Mr. Sleeper closed the nomination process. The
following votes were recorded by raise of Board members' hands in favor for electing Mr.
Barber as Chairman: Mr. Barber: Yes; Mr. Snead: Yes; Mr. Pritchett: Yes; Mr. Harville: Yes.
Mr. Sleeper stated that at this time, there was a majority vote in favor of Mr. Barber. Mr. Ingram
then made a motion, seconded by Mr. Davis, to unanimously approve Mr. Barber as Chairman,
which the Board unanimously approved.
Re-Organization Meeting
January 3, 20l 1
Election of Vice-Chairman
Mr. Barber then opened the nomination process for Vice-Chairman of the Board for
2011. Mr. Ingram nominated Mr. James Snead for Vice-Chairman, which was seconded by Mr.
Pritchett. Mr. Davis then nominated Mr. Marshall Ecker for Vice-Chairman. Mr. Davis's
motion received no second. Motion was then made by Mr. Davis, seconded by Mr. Ingram, for
the Board to unanimously approve Mr. Snead as Vice-Chairman. Mr. Snead was then elected
Vice-Chairman by a 6-1 majority vote of the Board, with Mr. Ecker opposing.
B_y Laws and Rules of Order
Motion was made by Mr. Harville, seconded by Mr. Pritchett, to re-adopt the existing By-
Laws in Section 1.2 of the Pittsylvania County Code and the 10th Edition of Robert's Rules of
Order, which was unanimously approved by the Board.
Set Day and Time of Regular Meeting
Motion was made by Mr. Snead, seconded by Mr. Harville, for the Board of Supervisors
meetings to continue to be held on the first Monday and third Tuesday each month, at 7:00 pm,
in the General District Courtroom, which was unanimously approved by the Board.
Appointments of Committees by Chairman:
Mr. Barber appointed the following Board members to:
Standing Committees
(a) Finance/Insurance Committee: Mr. Coy E. Harville -Chairman,
Mr. Fred M. Ingram, Mr. Marshall A. Ecker and Mr. William H.
Pritchett
(b) Personnel Committee: Mr. James H. Snead -Chairman,
Mr. Marshall A. Ecker and Mr. William H. Pritchett
(c) Property/Building Committee: Mr. Coy E. Harville -Chairman,
Mr. Henry A. "Hank" Davis, Jr. and Mr. Fred M. Ingram
Special Committees
(d) Solid Waste Committee: Mr. Marshall A. Ecker -Chairman,
Mr. Fred M. Ingram and Mr. William H. Pritchett
(e) Legislative Committee: Mr. Marshall A. Ecker -Chairman,
Mr. Coy E. Harville and Mr. Henry A. "Hank" Davis, Jr.
(~ Computer/Radio/Telecommunications Committee: Mr. James H.
Snead -Chairman, Mr. Fred M. Ingram and Mr. Marshall A. Ecker
(g) Board of Supervisors/School Board Liaison Committee:
Mr. William H. Pritchett -Chairman, Mr. James H. Snead and Mr.
Fred M. Ingram
(h) Joint Sites and Facilities Committee: Mr. Fred M. Ingram -
Chairman, Mr. Henry A. "Hank Davis, Jr. and Mr. William H.
Pritchett
(i) Fire & Rescue Policies and Procedures Committee: Mr. Fred M.
Ingram -Chairman, Mr. Henry A. "Hank" Davis, Jr. and Mr.
Marshall A. Ecker
(j) Economic Development Committee: Mr. James H. Snead -
Chairman, Mr. Coy E. Harville and Mr. Tim R. Barber
Re-Organization Meeting
January 3, 20l l
(k) Agricultural Development Board: Mr. James H. Snead
(l) Animal Pound Committee: Coy E. Harville -Chairman, Mr. James
H. Snead and Mr. Henry A. "Hank" Davis, Jr.
Other Appointments by Mr. Barber were:
(1) Tri-Lake AEP Relicensing Committee (TCRC): Henry A. "Hank" Davis, Jr. and
Fred M. Ingram
(2) Tri-County Lack Advisory Committee (TLAC): Fred M. Ingram
(3) West Piedmont Planning District Commission: William H. Pritchett, James H.
Snead
(4) Pittsylvania County Planning Commission: Coy E. Harville
(5) Virginia Association of Counties: James H. Snead
(6) Pittsylvania County Community Action Agency: William H. Pritchett
(7) Metropolitan Planning Organization : James H. Snead, Henry A. "Hank" Davis,
Jr. and Coy E. Harville; Alternate: William D. Sleeper
(8) Transportation Safety Commission: Marshall A. Ecker
(9) Sara Title III (LEPC): William H. Pritchett, Henry A. Davis, Jr.
(10) Social Services Board: William H. Pritchett
(11) Roanoke River Basin Association: Fred M. Ingram
(12) Danville -Pittsylvania Regional Facilities Authority: Coy E. Harville, Henry A.
Davis, Jr. and Fred M. Ingram as Alternate
Consent Agenda
(a) Minutes: December 6, 2010 Regular Meeting
December 21, 2010 Adjourned Meeting
(b) Bill List: December 2010
(c) Library Transfer Fund
(d) Commonwealth Attorney Restricted Seizure Funds-Required Roll Call Vote
Motion was made by Mr. Davis, seconded by Mr. Harville, to approve the Consent
Agenda with the addition of the following minute amendments to the December 21, 2010
Adjourned Meeting Minutes by John Light, Legal Counsel:
(1) On Page 31 of Board Packet, Re-zoning Case 3, (R-10-052) Omit the line 4 and
insert that Mr. Shelton presented the petition.
(2) On Page 34 of Board Packet, line 6 from the page bottom, state "the terminology
for Non-Emergency Medical Transport and Emergency Medical Transport is to be inserted into
Special Use Permits and permitted uses as advertised".
(3) On Page 39, 1St Paragraph, 2"d line after the word "approve" insert "payment of
mileage, not time traveled" and to drop the word "modified" from that line.
The following roll call vote was recorded: Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes;
Mr. Davis-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; and Mr. Barber-Yes. Mr. Davis's motion
was unanimously approved by the Board.
Hearing of Citizens
Mr. Richard Shumate, of the Westover District, made comments opposing the Board
giving monies to booster clubs and other like agencies and on the break of the hiring freeze by
hiring a fulltime County Attorney and advertising for a Parks and Recreation Director and
opposed the possible loss of deputy positions in the Sheriff s office.
No one else signed up to speak.
Re-Organization Meeting
January 3, 2011
Unfinished Business
Upon a motion presented to the Board at their December 21, 2010 Adjourned Meeting by
the Finance Committee to make six (6) appropriations for County Attorney ($53,000) and
Director of Parks and Recreation ($35,000) and Landfill Fees-Engineering ($75,000), which
required a 10-Day Layover, The following roll call vote was recorded: Mr. Harville-Yes; Mr.
Ecker-Yes; Mr. Davis-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; and Mr. Barber-
Yes. The Board unanimously approved the Finance Committee's motion for the appropriations.
New Business
Motion was made by Mr. Harville, seconded by Mr. Snead, to approved a funding request
of $3,000 to the Virginia Association of Counties (VACo) and the Virginia Municipal League
(VML) in their efforts to fight bills introduced during the 2011 Session of the General Assembly
that allow citizens to appeal local tax assessments with the burden of costs and legal fees placed
on the localities. The following roll call vote was recorded: Mr. Ecker-No; Mr. Davis-Yes; Mr.
Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; and Mr. Barber-Yes. Mr.
Harville's motion passed by a 6-1 majority vote of the Board.
Appointments
Motion was made by Mr. Ecker, seconded by Mr. Davis, to approve the appointment of
Ms. Dixie Poindexter as the Staunton River Representative to the Library Board of Trustees, to
fulfill the term of office left vacant when Ms. Cathy Moorefield resigned from that position.
This term of office will expire June 30, 2013. The Board unanimously approved Mr. Ecker's
motion.
Items Added
Motion was made by Mr. Davis, seconded by Mr. Ingram, to approve Resolution 2011-
01-01, which creates the Office of County Attorney and appoints Mr. J. Vaden Hunt to that
position with an annual salary of $75,000.00 as identified in Resolution 2011-01-01. Mr.
Davis's motion was unanimously approved by the Board.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2011-01-01
WHEREAS, Pittsylvania County, Virginia, operates under the County Board form of
government as defined in § 15.2-400 of the Code of Virginia, 1950, as amended; and
WHEREAS, it is the intent of the Pittsylvania County Board of Supervisors to establish the
Office of the County Attorney as a fulltime employee of Pittsylvania County in accordance with
the requirements of §15.2-1542 of the Code of Virginia, 1950, as amended; and
WHEREAS, it is the intent of the Pittsylvania County Board of Supervisors to hire a County
Attorney to work under the direction of the County Administrator and Chairman of the Board of
Supervisors in accordance with the job description of County Attorney for Pittsylvania County;
then
Re-Organization Meeting
January 3, 2011
BE IT HEREBY RESOLVED, that the Board of Supervisors of Pittsylvania County appoints
John Vaden Hunt as County Attorney for Pittsylvania County in accordance with the County's
job description of County Attorney attached hereto, and works at the pleasure of the Board of
Supervisors and under the general direction of the County Administrator for an annual salary of
$75,000.00, with all of the required benefits under the County's Personnel Plan as an employee
of Pittsylvania County beginning Monday, January 10, 2011.
Motion was made by Mr. Harville, seconded by Mr. Ecker, to approve the following
Expenditure Refunds that were on the December 21, 2010 agenda, but an action motion was not
made at that meeting: $50.00 to Sheriff-Telephone (100-4-031200-5230), $1,850.01 to Sheriff-
Parts (100-4-031200-6030), $3,039.60 to Sheriff-Labor (100-4-031200-6031), $100.00 to Jail-
Telephone (100-4-033100-5230), $406.19 to Jail-Extradition (100-4-033100-5550), $100.00 to
Animal Control-Donations (100-4-035100-5883), $25.00 to Landfill Disposal-Training (100-4-
042400-5540), $164.40 to B&G-Telephone (100-4-043100-5230), $6,000.00 to Library-
Computer Supplies (100-4-073100-6021), $9,108.98 to WIA-Rent (251-4-353160-5420). This
motion required a 10-Day Layover.
Motion was made by Mr. Ecker, seconded by Mr. Snead, to approve and appropriate
$5,833.33 for payment to Regional One for January 2011 from the December 21, 2010 agenda as
no action motion was made at that meeting. This motion would require a 10-Day Layover
Motion was made by Mr. Ecker, seconded by Mr. Ingram, to send a resolution to the
Virginia Department of Transportation (VDOT) to either repair or replace the pedestrian
walkway across the RT 29 Business bridge between Altavista and Hurt. Mr. Ecker's motion was
unanimously approved by the Board.
Board Announcement
Mr. Harville asked Mr. Sleeper when the new VDOT Halifax Residency Maintenance
Manager was coming to meet the Board. Mr. Sleeper stated that he would have Mr. Randy
Hamilton introduce him at the Board's next meeting.
Mr. Snead thanked the Board for electing him aVice-Chairman.
Mr. Davis congratulated Mr. Barber and Mr. Snead on their officer seats with the Board.
Mr. Barber thanked the Board for their votes electing him as Chairman. He then asked
Mr. Sleeper to request Mr. Sam Swanson, Jr., Commissioner of Revenue for Pittsylvania County
to be present at the Board's Adjourned Meeting on January 18, 2011. Mr. Barber also asked that
Mr. Sleeper set a Work Session for Thursday, January 20, 2011 for 6pm-8pm in the conference
room of the Economic Development Office, and to get with City Council on setting up a Joint
Meeting at the Institute for Advanced Learning and Research.
Adiournment
Mr. Harville made a motion, seconded by Mr. Ingram to adjourn. Motion carried
unanimously. The meeting adjourned at 7:52pm.