02-15-2011 BOS Adjourned MeetingJ
BOARD PACKET
BOARD OF SUPERVISORS
ADTOURNED MEETING
FEBRUARY 15, 2011
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PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
ADJOURNED MEETING
TUESDAY, FEBRUARY 15, 2011
GENERAL DISTRICT COURTROOM
EDWIN R. SHIELDS COURTHOUSE ADDITION
AGENDA
1. Call to Order - 7:00 p.m.
2. Roll Call
3. Invocation
4. Pledge of Allegiance
5. Items to be Added to the Agenda
(a) Appropriation of Tobacco Opportunity Fund Reimbursement -Page 1
Requires a Motion and a 10-Day Layover
(b) Olde Dominion Agricultural Complex -Sanitary Sewer - Mr. Ecker, Mr. Ingram -
Page 2
6. Approval of Agenda
HEARING OF THE CITIZENS
CONSENT AGENDA
7(a) Apri12011 -National County Government Month Proclamation -Pages 3-4
7(b) Appropriation of Sheriff Concession Funds - Requires a Roll Call Vote -
Page S
7(c) Appropriation of Tobacco Opportunity Funds - Requires a Roll Call Vote -
Page 6
PUBLIC HEARINGS
REZONING CASES
Case 1: Withdrawn:
R-11-004
Case 2: Transcontinental Gas Pipeline - Bazuster District: R-11-005
(A-1, Agricultural District to M-1, Industrial District, Light Industry)
Case 3: Heritage Farms, Inc. -Dan River District: R-11-006
(R-1, Residential Suburban Subdivision District portion to A-1, Agricultural District)
NEW BUSINESS
9. Remove from Table Motion Concerning Industrial Parks - Mr. Ingram -Pages 7-8
10. Recommendations from Finance Committee (Agenda attached) -Pages 9-15
(a) County Administrator's Recommended Budget - FY 2011/2012
(b) Request from Registrar - FY 2010/2011 Budget
11. Approve and Authorize the Issuance of Request for Proposals (RFP) for 700 MHz
Project 25 Radio Communications System and the Towers, Shelters and Generators for
the Radio Communications System -Pages 16-17
APPOINTMENTS
12. 2011 Appointments to the Agricultural Development Board -Pages 18-21
CLOSED SESSION
13. Closed Meeting: Discussion of performance and salaries of employees of any public
body; and evaluation of performance of departments where such evaluation will
necessarily involve discussion of the performance of specific individuals.
Authority: §2.2-3711(A) (1) Code of Virginia, 1950, as amended
Subject: County Administration
Purpose: Discussion of performance and salaries of employees of any public body
BOARD ANNOUNCEMENTS
REPORTS FROM LEGAL COUNSEL
REPORTS FROM COUNTY ADMINISTRATOR
ADJOURNMENT
TO BE ADDED
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
2-15-11
ITEM NUMBER:
5(a)
Appropriation of Tobacco Opportunity Fund
Reimbursement-Requires a motion and a 10-day
layover
SUBJECT/PROPOSAL/REOUEST:
Appropriation of funds received from Donnachaidh
Associates, LLC for failure to meet performance
agreement. These funds need to be returned to the
Tobacco Commission.
STAFF CONTACT(S):
Sleeper, VanDerHyde
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
No
REVIEWED BY:
INFORMATION:
INFORMATION:
BACKGROUND:
Pittsylvania County applied for $105,000 from the Tobacco Opportunity Fund for Donnachaidh Associates,
LLC. These funds were received by Pittsylvania County on February 12, 2009 from the Tobacco
Indemnification and Revitalization Commission. These funds were forwarded to the Danville-Pittsylvania
Regional Industrial Facilities Authority (RIFA) to fund the tobacco opportunity incentive to Donnachaidh
Associates, LLC. RIFA handled this transaction since this was a joint industrial development venture.
DISCUSSION:
Since Donnachaidh Associates, LLC failed to meet performance measures set forth in the Tobacco
Opportunity Fund Grant Agreement, Donnachaidh had to return the grant monies totaling $105,000. These
funds were returned to Pittsylvania County since the County was the grant applicant. Therefore, these funds
need to be appropriated so that they may be returned to the Tobacco Commission.
RECOMMENDATION:
Staff recommends that the Boazd of Supervisors consider an appropriation of $105,000 to 325-4-081500-
8222. THIS ITEM REQUIRES A MOTION AND MUST LAYOVER FOR 10 DAYS BEFORE ACTION
CAN BE TAKEN.
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PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Olde Dominion Agricultural Complex
SUBJECT/PROPOSAL/REOUEST:
Sanitary Sewer
STAFF CONTACT(S):
Mr. Sleeper
AGENDA DATE:
02-15-2011
ACTION:
Yes
CONSENT AGENDA:
ACTION: INFORMATION:
ATTACHMENTS:
No
REVIEWED BY:
ITEM NUMBER:
5(b)
INFORMATION:
BACKGROUND:
To assist in extending the water and sewer service from the Town of Chatham to the new Olde Dominion
Agricultural Center on Route 29 North, an application was made in September 2008. The Tobacco
Commission Approved $900,000 of Tobacco Commission Funds. The County of Pittsylvania put in
$100,000, for a total of a $1 Million project. The original intent of this project was to extend water and sewer
services from the Chatham North Industrial Park up 29 Bypass to the Agricultural Center.
DISCUSSION:
Subsequent to the approval by the Tobacco Commission for the original application, significant changes have
occurred to the project due to the connection of the facilities to the Town of Chatham. The Virginia
Department of Health, which controls the approval of water and sewer systems in the Commonwealth,
refused to accept the pressure designed in this project because it fell below the minimum authorized by the
State. This required a complete redesign, changing of the engineering contract in order to redesign a new
pump station that was not identified in the original project and to relocate the booster station. The County
Administrator has been trying to negotiate this project to provide utilities to the Olde Dominion Agricultural
Center between the Pittsylvania County Service Authority, the Board of Supervisors and the Town of
Chatham. The intent at this point is for the Town of Chatham to inherit the service area for pump stations
and the customers. Because of the significant changes, there has been significant increase in costs. The
Board of Supervisors voted to transfer the current project to the Town of Chatham as it is their service area
and will be their customers in order to complete the installation of the required services. This has placed an
unexpected burden on the Town to complete this project. The Town has not responded.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review and consideration.
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HEARING OF
CITIZENS
CONSENT
AGENDA
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
ITEM NUMBER:
Proclamation -County Government Month
SUBJECT/PROPOSAL/REOUEST:
Proclamation on County Government Month-April 2011
STAFF CONTACT(S):
William D. Sleeper
02-15-2011
ACTION:
CONSENT AGENDA:
ACTION:
Yes
ATTACHMENTS:
Yes
REVIEWED BY:
7(a)
INFORMATION:
INFORMATION:
BACKGROUND:
The Board of Supervisors, on an annual basis, passes proclamation supporting the National County Government
Week as defined by the National Association of Counties (NACo).
DISCUSSION:
Attached hereto is a proclamation recognizing National County Government Month for April 2011 in Pittsylvania
County, with this yeaz's theme being "Serving Our Veterans, Armed Forced and Their Families".
RECOMMENDATION:
Staff recommends the Boazd of Supervisors proclaim Apri12011 as County Government Month in Pittsylvania
County and support the attached proclamation, and to authorize its distribution to the local media.
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PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
PROCLAMATION
NATIONAL COUNTY GOVERNMENT MONTH -APRIL 2011
"Serving Our Veterans, Armed Forces and Their Families"
Whereas, the nation's 3,068 counties provide a variety of essential public
services to communities serving more than 300 million Americans; and
Whereas, Pittsylvania County and all counties take seriously their
responsibility to protect and enhance the health, welfare and safety of its residents
in sensible and cost-effective ways; and
Whereas, Pittsylvania County honors and thanks our residents who have
served this country through military service; and
Whereas, county government delivers many important services to
America's veterans, military service members and their families, including
physical and mental health, housing, employment, and justice; and
Whereas, the National Association of Counties has encouraged counties
across the country to actively promote their own programs and services; and
Whereas, Pittsylvania County and the National Association of Counties are
working together to Restore the Partnership among all levels of government to
better serve American communities;
Now, Therefore, Be It Hereby Resolved, that the Pittsylvania County
Board of Supervisors do hereby proclaim April 2011 as National County
Government Month and encourage all Pittsylvania County officials, employees,
schools and residents to participate in county government celebration activities.
Given under my hand this 15th day of February 2011.
Tim R. Bazber, Chairman
Pittsylvania County Boazd of Supervisors
William D. Sleeper, Clerk
Pittsylvania County Board of Supervisors
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PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
2-15-11
ITEM NUMBER:
7(b)
Appropriation of Sheriff Concession Funds-Requires a I ACTION:
Roll Call Vote
SUBJECT/PROPOSAL/REQUEST:
Appropriation of Concession Funds collected by the
Sheriff's Department
STAFF CONTACT(S):
Sle~er, VanDerHyde
CONSENT AGENDA:
INFORMATION:
ACTION: INFORMATION:
Yes
ATTACHMENTS:
No
REVIEWED BY:
BACKGROUND:
There is a Dodson Snack machine located on the Sally Port behind the Jail. This machine is used exclusively
by the deputies. Pittsylvania County receives profit checks from Dodson for the use of this snack machine.
On October 4, 2010, the Board of Supervisors approved to allow the Sheriff to use this money for the benefit
of his employees since his employees are responsible for the profits earned.
DISCUSSION:
A total of $435.11 has been received for the sale of concessions so far this year. The Sheriff has requested an
appropriation of these funds to the 2011 Sheriff's budget.
RECOMMENDATION:
Staff recommends that the Board approve an appropriation of $435.11 to the Employee Fund line item in the
Sheriff's FY 2011 budget (100-4-031200-6029) .
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PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
2-15-11
ITEM NUMBER:
7(c)
Appropriation of Tobacco Opportunity Funds-
Requires aRoll Call Vote
SUBJECT/PROPOSAL/REOUEST:
Appropriation of Tobacco Opportunity Funds
STAFF CONTACT(S):
Sleeper, VanDerHyde
ACTION:
CONSENT AGENDA:
ACTION:
Yes
INFORMATION:
INFORMATION:
ATTACHMENTS:
No
REVIEWED BY:
BACKGROUND:
Pittsylvania County applied for $75,000 from the Tobacco Opportunity Fund for Canadian Bank Notes
(CBN) Secure Technologies, Incorporated. These funds were received by Pittsylvania County on January 27,
2011 from the Tobacco Indemnification and Revitalization Commission.
DISCUSSION:
Since CBN Secure Technologies, Inc. is located in the Cyber Park, this is aDanville-Pittsylvania County
Regional Industrial Facilities Authority project. Therefore, an appropriation is required for the transfemng of
these funds to the Authority.
RECOMMENDATION:
Staff recommends that $75,000 be appropriated to 330-4-081500-8223 from the Tobacco Opportunity Funds
received.
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PUBLIC HEARING
NEW BUSINESS
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
02-15-2011
ITEM NUMBER:
9
Remove Table Motion -Industrial Parks
SUBJECT/PROPOSAL/REOUEST:
ACTION:
Yes
INFORMATION:
Discussion -Industrial Parks RFPs
STAFF CONTACT(S):
Mr. Sleeper
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
INFORMATION:
BACKGROUND:
At the regular meeting of the Board of Supervisors on Monday, February 7, 2011, Mr. Fred M. Ingram made a
motion, seconded by Mr. James H. Snead, to do a preliminary engineering for Tobacco Commission grants for
the Brosville and Gretna Industrial Parks and the Phase II, Environmental, on the Klopman Mills property,
adjacent to the Key Industrial Park.
DISCUSSION:
Whereas, there was a lengthy discussion concerning exactly what needed to be in the motion on the floor and
whether values needed to be attached to the preliminary engineering reports, RFPs, or did it incorporate all of the
required parks appeared to confuse the Board. A motion was made by Mr. Marshall Ecker, seconded by Mr.
Hank Davis, to lay this issue on the table so they could move on with other discussions of immediate need.
The Board of Supervisors should refer to Page 205 of Robert's Rules of Order, 10`h Edition that identifies
removing the question from the table. We are still not using the motion to lay upon the table correctly; however,
it is my interpretation that this meeting is an adjournment of the Board's regular meeting from February 7, 2011.
Any member can make a motion, and by a majority vote, the question that is lying upon the table can be removed
from the table and re-discussed.
Attached hereto is an information sheet that I have requested the Assistant County Administrator, Greg Sides, to
develop to explain the intent of what I believe Mr. Ingram was trying to do at the meeting. The intent is to do
preliminary engineering reports on four parks that need grading work at those parks so that we can apply for
Tobacco Commission funds in order to perform the grading. Please review the attached preliminary information
on the motion, the motion may be amended on the floor to the motion that is attached in the information sheet. It
would be most beneficial for the Board to consider that.
RECOMMENDATION:
Staff recommends that the Board of Supervisors re-state the motion as identified in the attached sheet.
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INFORMATION SHEET
Preliminary Engineering Reports
Ringgold East Industrial Park
Brosville Industrial Park
Gretna Industrial Park
The purpose of the Preliminary Engineering Reports is to undertake an engineering evaluation of
the most feasible and cost effective approach to developing the County's existing industrial
parks. The reports will accurately describe existing site, access and utility conditions. The
existing condition will be used to determine the optimal lot layout and configuration that will
facilitate immediate development and allow for future extensions and expansions. Any prior
engineering reports may be used as background data, but all site information must be updated to
current conditions. Existing utility services, both on and off-site, must be fully addressed to
identify available capacities and the need for upgrades. Access issues must be addressed to help
with marketing and client targeting efforts. The lot layout analysis should result in a Grading
Plan that identifies pad areas as well as stormwater management areas and environmental
permitting areas. Each report must include cost estimates for the graded pad sites, with available
on-site utilities, as well as a cost for any off-site improvements that may be required. These
Preliminary Engineering Reports, Grading Plans and Cost Estimates will be used in the
preparation of Economic Development Grant Fund applications for the Virginia Tobacco
Commission, and any other available State or Federal funding sources.
Preliminary Engineering Reports shall include, but not be limited to the following:
Site Description & Characteristics Permitting
Site Access -Road, Rail Grading Plan
Water Service Cost Estimates
Sewer Service Construction Schedule
Communication & Electric Infrastructure
Motion -Motion is to authorize the County Administrator to issue RFP's for Preliminary
Engineering Reports to evaluate the most feasible and cost-effective design for development of
buildable pad sites, which are fully served by water, sewer and power, in each of the following
existing Industrial Parks: Ringgold East, Brosville and Gretna. Funding of each PER shall not
exceed $25,000 and the funding shall come from the unencumbered Economic Development
budget.
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PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
02-15-2011
ITEM NUMBER:
10
Recommendations from Finance
SU BJE CT/PROPOSAL/REQUEST:
ACTION:
Yes
INFORMATION:
Recommendations from Finance Committee
STAFF CONTACT(Sl:
Mr. Sleeper
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
BACKGROUND:
At the last meeting of the Finance Committee on February 7, 2011, the Committee discussed at length options to
balance the 2011 Budget. A consistent factor in all of the scenarios was to issue the re-financing of existing
bonds through Davenport & Company in order to reduce the budget by $1.6 Million.
DISCUSSION:
Attached hereto, you will find a proposed resolution from Bond Counsel to the Board of Supervisors that states
the Board of Supervisors' intent to re-finance the existing bonds in order to reduce costs and save money.
The Board of Supervisors will have to vote on the actual documentation necessary to re-finance the bonds at the
next meeting of the Board of Supervisors.
RECOMMENDATION:
Staff is submitting this resolution to the Finance Committee for their review and approval or consideration by the
Board of Supervisors.
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PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
FINANCE COMMITTEE
Tuesday, February 15, 2011
5:00 PM
County Administration Conference Room
Moses Building
Chatham, Virginia
AGENDA
1. Call to Order S:OOP.M.
2. Invocation
3. Roll Call
4. Approval of Agenda
5. New Business
(a) County Administrator's Budget - FY 2011/12
(b) Request from Registrar- FY 2010/11 Budget
6. Adjournment
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RESOLUTION AUTHORIZING
THE TAKING OF ACTIONS WITH RESPECT TO THE
ISSUANCE OF BONDS BY PITTSYLVANIA COUNTY, VIRGINIA
WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (the
"Board") wishes to undertake the refunding of all or a portion of its outstanding General
Obligation Refunding Bonds, Series of 1998 and General Obligation School Refunding Bonds,
Series 2005 (collectively, the "Prior Bonds") issued by Pittsylvania County, Virginia (the
"County"), in order to restructure certain upcoming principal payments; and
WHEREAS, to refund the Prior Bonds, the County will need to issue bonds in an
aggregate principal amount not to exceed $8,500,000, such bonds to be issued pursuant to the
Public Finance Act of 1991, Chapter 26, Title 15.2, Code of Virginia of 1950, as amended (the
"Act"), and to be secured by a pledge of the full faith and credit of the County; and
WHEREAS, the Board, pursuant to the Act, now desires to issue and sell the
bonds either through a private placement with a financial institution or similar entity or through a
public offering, the manner of sale being determined based upon market conditions and upon the
recommendation of Davenport & Company LLC ("Davenport"); and
WHEREAS, the County Administrator and staff of the County will need to take
certain actions prior to the final authorization of the bonds to facilitate the sale and issuance
thereof in a timely and orderly manner;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
SUPERVISORS OF PITTSYLVANIA COUNTY, VIRGINIA:
1. It is hereby determined to be necessary and expedient for the County to
refund the Prior Bonds by issuing its refunding bonds in a maximum aggregate principal amount
not to exceed Eight Million Five Hundred Thousand Dollars ($8,500,000) (the "Bonds").
P11
2. The Board hereby authorizes the County Administrator and County staff,
upon the advice and recommendation of Davenport, to (i) prepare and disseminate, or cause to be
prepared and disseminated, a request for proposals (the "RFP") to financial institutions and other
entities specified by the County and/or (ii) work with Davenport to prepare a Preliminary Official
Statement of the County describing the Bonds and their terms and manner of purchase, the
purposes for which the Bonds are being issued and the security for and other information relating
to such Bonds, and setting forth certain information with respect to the County. The form of the
Preliminary Official Statement and its distribution are subject to approval by the Board by
resolution adopted at a subsequent meeting prior to its distribution..
3. In the event that a private placement is determined to be in the best
interests of the County, the County Administrator and his staff are hereby authorized to (i) select
the RFP response that the County Administrator feels best satisfies the interests of the County
(the "Winning Proposal") and (ii) take any other actions that he may feel necessary or expedient
in connection with the RFP and the selection of the Winning Proposal for the purchase of the
Bonds. The County Administrator is authorized to negotiate the terms of the Winning Proposal,
and the Chairman and Vice Chairman of the Board and the County Administrator, any of whom
may act, are each authorized to accept the Winning Proposal on behalf of the County and, if
required, to execute and deliver the Winning Proposal.
4. In the event that a public offering and sale of the Bonds is determined to
be in the best interests of the County, the County Administrator and his staff are hereby
authorized to take such actions as shall be necessary or appropriate to obtain a credit rating or
ratings for the Bonds from Fitch, Inc., Moody's Investors Service, Inc. and/or Standard & Poor's
Ratings Services, if the County Administrator, in consultation with Davenport, determines that
the receipt of such ratings would be beneficial to the County. In addition, the County
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P12
Administrator and his staff are authorized to take such actions as shall be necessary or
appropriate to obtain a commitment or commitments for municipal bond insurance or other credit
enhancement to secure the Bonds, if the County Administrator, in consultation with the
Davenport, determines that the receipt of such municipal bond insurance or other credit
enhancement would be beneficial to the County. Any determination of the security to be offered
- for the Bonds such as bond insurance or other credit enhancement will be subject to approval by
the Board by resolution adopted at a subsequent meeting prior to the time that the County enters
into a contract to sell or place any Bonds.
5. The County hereby appoints Troutman Sanders LLP to serve as Bond
Counsel to the County in connection with the issuance of the Bonds and to supervise all
proceedings in connection therewith.
6. The County Administrator and other officials of the County are hereby
authorized to execute and deliver all other certificates, instruments and documents in the name
and on behalf of the County and to take all such further action as they may consider necessary or
desirable to carry out the intent and purpose of this Resolution or the issuance of the Bonds,
including without limitation the filing of any applications for State and Local Government Series
("BEGS") securities.
7. The actions of the County Administrator and his staff in undertaking
preliminary arrangements for the financing contemplated hereby are in all respects ratified,
approved and confirmed. All other actions of officers of the County in conformity with the
purposes and intent of this Resolution and in furtherance of the issuance and sale of the Bonds,
regardless of whether such actions occurred before or occur after the enactment of this
Resolution, are hereby ratified, approved and confirmed. The final terms of the Bonds shall be
fixed by the Board by resolution adopted at a meeting prior to the date that any Bonds are sold.
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This Resolution shall take effect immediately upon its adoption.
Adopted: February 15, 2011
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CLERK'S CERTIFICATE
At a regular meeting of the Board of Supervisors of Pittsylvania County, Virginia, held on
the 15t1i day of February, 2011, at which the following members were present and absent:
MEMBER PRESENT ABSENT
The foregoing resolution, a true and correct copy of which precedes this certification, was
adopted by the affirmative roll call vote of a majority of all members of the Board of Supervisors,
the ayes and nays being recorded in the minutes of the meeting as follows:
MEMBER
VOTE
AYE NAY
WITNESS my hand as Clerk of the Board of Supervisors of Pittsylvania County,
Virginia, this day of February, 2011.
223160.000023
2023621vi
Clerk, Board of Supervisors of Pittsylvania County,
Virginia
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PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
February 15, 2011
ITEM NUMBER:
11
Approve and Authorize the Issuance of Request for
Proposals (RFP) for 700 MHz Project 25 Radio ACTION:
Communications System and the Towers, Shelters, Yes
and Generators for the Radio Communications
System.
SUBJECT/PROPOSAL/REQUEST:
Authorize the Issuance of Request for Proposals
STAFF CONTACT(S):
Messrs. Davis, Sleeper
INFORMATION:
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
No
REVIEWED BY:
INFORMATION:
BACKGROUND:
At the December 6, 2010, Board of Supervisors regular meeting, the Board voted to authorize Federal
Engineering, Inc., the County's Radio Consultant, to begin and prepare Phase II of the Radio Conceptual
System Design Request for Proposal (RFP). Two RFP's were authorized: the first for the Radio Conceptual
System Design; and a second RFP for the Towers and related Infrastructure.
DISCUSSION:
Pursuant to the Code of Virginia 2.2-4303 of the Virginia Public Procurement Act, it states: "All public
contracts with nongovernmental contractors for the purchase or ]ease of goods, or for the purchase of services,
insurance, or construction, shall be awarded after competitive sealed bidding, or competitive negotiation as
provided in this section, unless otherwise authorized bylaw." It further states in subsection "C". "Upon a
determination made in advance by the public body and set forth in writing that competitive sealed bidding is
either not practicable or not fiscally advantageous to the public; goods, services, or insurance maybe procured
by competitive negotiation. The writing shall document the basis for this determination."
Due to the nature and complexity of this system we are requesting the Board of Supervisors to consider
Subsection "C" of this code, as this will allow a full and complete evaluation of alI the vendors for the total
response to the proposal rather than a sealed bid procurement. By agreeing to this we feel that it will be to the
County's advantage both fiscally and by competitive negotiation that the RFP be issued.
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Page 2
The reasons listed are:
1. RFP Compliance
2. Radio Coverage Guarantee
3. Vendor Experience
4. Cost of System
5. Lifecycle costs
6. Unit costs of subscriber equipment
7. Capability, features, and functionality of the system
8. Feasibility of design
9. Warranty, maintenance, and support.
RECOMMENDATIONS:
Staff recommends the Board of Supervisors determines in accordance with §2.2430(c) of
the Code of Virginia, 1950, as amended, that competitive sealed bids are not practical or
fiscally advantageous and authorizes the issuance of the RFP's by the County's
Purchasing Department, as prepared by Federal Engineering, Inc. and authorize the
County Administrator to advertise the RFP and have Donna Meeks, Purchasing Manager,
to solicit potential vendors to respond.
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APPOINTMENTS
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: 2011 Proposed Slate of I AGENDA DATE:
Members for the Ag Development Board 02-15-2011
SUBJECT/PROPOSAL/REOUEST:
STAFF CONTACT(S): Fred Wydner
Mr. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
ITEM NUMBER:
12
INFORMATION:
INFORMATION:
BACKGROUND:
The County Ag Development Board (ADB) consists of both voting and non-voting members serving
staggering year appointments. The Nominating committee of the ADB meets to review the current list of
members, move members from non-voting to voting and vice-versa, and to propose new members. This slate
is then provided to the Board of Supervisors for their consideration and ratification.
DISCUSSION:
The Nominating Committee of the ADB has met to discuss the 2011 Proposed Slate of Board Members for
consideration by the Board of Supervisors.
The Nominating Committee of the ADB recommends the following 2011 Proposed Slate of Members (both
written and in Excel format):
Mr. Buddy Shelton
Mr. Chad Shelton
Mr. Lanier Easley
Mr. Dean Jennings
Mrs. Maggie Gardne
Mr. Mark Osborne
Mr. Roger Jefferson
Mr. Robert Mills
Mr. Roy Swanson
Mr. Kevin Owen
Voting Members
Board Chairman
Vice Chairman
Representing Crop producers - no change
Representing Cattle Producers from non-voting
r Representing Equine Producers - no change
Representing Turf Producers from non-voting
Representing Dairy Producers
Representing Poultry Producers - no change
Representing Swine Producers
Representing Farm Bureau - no change
Mr. Joe Williams Representing Viticulture
Mr. Bobby Wilkerson Representing At-Large Producers
Mr. Donnie Moore Representing the Ex-Officio position
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Non-Voting Members
Mr. Ricky Luck Representing Tobacco - no change
Ms. Jessica Jones Representing Ag Education
Mr. James Snead Representing BOS appointment
Mr. Ken Moss Representing Horticulture -from voting
Mr. Charles AdkinsonRepresenting Fertilizer - no change
Mr. George Winn Representing Feed
Mr. Ken Bowman Representing Economic Development - no change
Mr. W. P. Johnson Representing FSA - no change
Mr. Jim Shields Representing Farm Equipment - no change
Mr. Dan Sleeper Representing County Administration - no change
Mr. Stephen Barts Representing Cooperative Extension
Mr. Drew Arnn Representing VA Dept. of Forestry - no change
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review and consideration.
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Pittsylvania County Ag Development Board
Proposed Slate of Members - 2011
Voting Members
Name Address Phone Email Address Term Representing or
Servin As
Buddy Shelton 1058 Andrew Road
(434) 251-7149
1 yr.
Board Chair.
Gretna VA 24557
Chad Shelton 461 Hudson Circle (434) 441-6456 beaerlas3lPvanoo.c«n 1 yr. Vice Chair.
Chatham VA 24531
Lanier Easle
y 1949 Easly Road
(434) 432-8545
2 yrs.
Crops
Chatham Va 24531
Dean Jennings 1960 Easome Road (q34) 324-7635 aK^^~~~ 1 yr. Cattle
Hurt VA 24563
Maggie Gardner 372 Hillcrest Lane (q34) 432-0102 w~K,an~na,.aa~^ 2 yrs uine
E
Chatham VA 24531 . q
Mark Osbourne 314 Wilson Road (434) 685-3435 ^~*~~ 1
r Turf
Danville VA 24541 y
.
Ro er Jefferson
g 2625 Oxford Road
(434) 537-6513 m~e~~
2 yr.
Dairy
Chatham VA 24531
Robert Mills 1101 Wynell Drive
(434) 441-0272 k~ra,mPn~n~
2 yrs.
Poultry
Callands VA 24530
Roy Swanson Swine
Kevin Owen 4612 Climax Road (434) 441-0254 k~^~~M+ 2 yrs. Tobacco/Farm
Chatham VA 24531 Bureau
toe Williams 568 Rigney Circle (q34) 251-3515 ~h~«^~~~M^Mro~a~~«^ 2 yr Viticulture/
Chatham, VA 24531 , Vegetable Crop
Bobb Wilkerson
y 1129 Wilkerson Road
(434) 441-0755
~n~aK.~an,~
2 yr.
At-Large
Ring old, VA 24586
Donnie Moore 595 Strawberry Road (q34) 432-3746
dlmooreF~widEYK.~M 1 yr. Ex-Officio
Chatham VA 24531
Non-Voting Me mbers
Rick Luck
y 412 Pickaway Road
(q34) 251-3000
Tobacco
Vernon Hill VA 24597
Jessica Jones 11650 US Hwy 29N (q3q) 249-1952 ~~ ~,~~~~1.n.~5 Ag Education
Chatham VA 24531 Teacher
James Snead 718 Ringgold Depot Road (434) 489-2982 kamessn~aaeollteor.ore Board of
Ringgold, VA 24586 Supervisors
Ken Moss 1105 Cotton Patch Road (q34) 656-6551
tmossPwedmontbnuoducls.com
Horticulture
Gretna VA 24557
Charles Adkinson PO Box 65 (434) 432-5331 Fertilizer
D Fork VA 24549
Geor a Winn
g PO Box 955
(434) 432-5331 aYbu~sPfairoontnet
Feed/Fertilizer
Gretna VA 24557
Ken Bowman PO Box 426 (q34) 432-1669
km. Eowanan PoRKar.afe
PCED
Chatham VA 24531
W. P. Johnson PO Box 400 (434) 432-9455
wilkam.iohnsonM.usda.eov
FSA
Chatham VA 24531
Jim Sheilds 1101 Industrial Avenue (434) 792-4926 ~pea^~^e~ Equi ment
p
Danville VA 24541
PO Box 426 Pittsylvania
Dan Sleeper (434) 432-7710 as^~~~^~ County
Chatham, VA 24531
Administration
Stephen Barts PO Box 398 (434) 432-7770 wan~~.~ VCE
Chatham VA 24531
y
Drew Arnn/Lesl Mace PO Box 368 (q34) 432-8888 VA Dept. of
a~n.amn@dol.wmiator
Chatham VA 24531 Forestr
P20
Pittsylvania County Ag Development Board
Board Membership 2010
Voting Members
Name Address Phone Email Address Term Re resentin
Buddy Shelton 1058 Andrew Road Gretna, (434) 251-7149 1 yr. Cattle
VA 24557
Lanier Easley 1949 Easly Road (434) 432-8545 2 yrs. Crops
Chatham Va 24531
John Waller 1352 Waller Road (q34) 324-4075 1 yr. Dairy
Hurt VA 24563
Maggie Gardner 372 Hillcrest Lane (434) 432-0102 ~MK~~^~+~«^ 2 yrs. Equine
Chatham VA 24531
Chad Shelton 461 Hudson Circle
(434) 441-6456 weee.:.s31P,dwo.mm
1 yr
Forest
Chatham VA 24531 . ry
Ken Moss 1105 Cotton Patch Road (434) 656-6551
~sP~~ 2
rs Horticulture
Gretna VA 24557 y
.
Earl Stanfield 29 Military Drive (434) 432-4641
esbnReldPad sc<wn 1 yr. Ag Lending
Chatham VA 24531
Robert Mills 1101 Wynell Drive (434) 441-0272 "^M•^^P^~*-^N 2 yrs. Poultry
Callands VA 24530
Walter Riekk 5455 Medical Center Road
(434) 685-4752 sroatPOrtawood ^n
1 yr.
Swine
Axton VA 24054
Kevin Owen 4612 Climax Road (q34) 441-0254 -~^P.+asw~~« 2 yrs. Tobacco/Farm
Chatham VA 24531 Bureau
Aubrey Nuckols 2825 White Fall Road (434) 335-5738 •^~~~P~~^~~~«^ 1 yr Viticulture/
Gretna, VA 24557 . Vegetable Crop
Donnie Moore 595 Strawberry Road (q34) 432-3746
m~oa<Paaae~ ~ 2 yrs. At-Large
Chatham VA 24531
Jay Calhoun 1461 Triangle School Road (434) 688-1196 ^~~P~+-^~ 1 yr. Ex-Officio
Callands, VA 24530
Non-Voting M embers
Ricky Luck 412 Pickaway Road (434) 251-3000 Tobacco
Vernon Hill VA 24597
Louis Sink 1261 Payneton Road
(434) 656-3624 IpyhsintPOa.kl2.vaus Ag Education
Chatham VA 24531 Teacher
Marshall Ecker 7856 Deer View Road (434) 335-5967 ^,annau.~a~P~..a. Board of
Gretna VA 24557 Su ervisors
Charles Adkinson PO Box 65 Dry (434) 432-5331 Fertilizer
Fork VA 24549
Ken Bowman PO Box 426 (434) 432-1669 k~^ ~-^~^P~+~ PCED
Chatham VA 24531
Mark Osbourne 314 Wilson Road (434) 685-3435
mos4anePswnsod.oom
Turf
Danville VA 24541
W. P. Johnson PO Box 400 (434) 432-9455 ~^ p^^14A~ ~+~ FSA
Chatham VA 24531
Jim Sheilds 1101 Industrial Avenue (434) 792-4926
<ollieeauo Pomew^o0. ~_..
Equipment
Danville VA 24541
PO Box 426 Pittsylvania
Dan Sleeper (434) 432-7710 e,^:~,Pom= County
Chatham, VA 24531
Administration
Dean Jennings 1960 Easome Road (434) 324-7635
da^^~nPfaowa ~ ~ e
Cattle
Hurt VA 24563
Jamie Stowe PO Box 398 (434) 432-7770 ~~~-~~ VCE
Chatham VA 24531
Drew Arnn PO Box 368 (434) 432-8888 e,~., r^^P~-~ ~ VA Dept. of
Chatham VA 24531 Forest
P21
CLOSED
MEETING
REPORTS FROM
BOARD
MEMBERS
REPORTS FROM
LEGAL COUNSEL
REPORTS FROM
COUNTY
ADMINISTRATOR