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10-07-2010 BOS Adjourned MeetingAdjourned Meeting October 7, 2010 Pittsylvania County Board of Supervisors Thursday, October 7, 2010 Adjourned Meeting VIRGINIA: The Adjourned meeting of the Pittsylvania County Board of Supervisors was held jointly with the Pittsylvania County School Board on Thursday, October 7, 2010 in Pittsylvania County School Board Office Conference Room in Chatham, Virginia. Henry A. Davis, Chairman, called the Board of Supervisors to order at 6:03 p.m. The following members were present: Tim Barber James Snead William H. Pritchett Fred M. Ingram Marshall Ecker Henry A. Davis, Jr. Tunstall District (arrived late) Dan River District Banister District Callands-Gretna District Staunton River District Chatham-Blairs District Mr. Coy Harville, Supervisor for the Westover District, was absent and Mr. Barber arrived late. Mr. William D. Sleeper, County Administrator and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Motion was made by Mr. Snead, seconded by Mr. Ecker, to approve the agenda, which was unanimously approved by the Board with the exception of Mr. Harville, who was absent. New Business The main discussion between the Board of Supervisors and the School Board concerned the Community Use of School Facilities and fees to be charged for the use of these facilities by the Pittsylvania Youth Sports League (PYSL). Mr. Calvin Doss, Chairman for the School Board, told the Board of Supervisors that the hourly breakdown for the cost to the school if someone used the facilities are 1) $5.00 per hour for fields without using the lights and, 2) $8.33 per hour for the use of gyms, which includes lights and heat. Mr. Doss stated that he did not know where the reduced cost of $61,000 fee that had been printed in the newspapers. After lengthy discuss an agreement reached between the two (2) Boards was for the Board of Supervisors to provide $40,000.00 to the School Board to pay for youth sports for this fiscal year. The Superintendent, Mr. McDaniel, noted that the School Board balanced the budget at$125,000.00 for facility use, and the $40,000.00 would be much less than this amount. After discussing the concerns of the Boards' members, it was determined that the County Administrator would provide a listing of current youth sports groups using the schools. Motion was then made by Mr. Ingram, seconded by Mr. Pritchett, to appropriate $36,000 from unappropriated surplus, the balance of the $40,000 less the $4,000 already given to the schools for the PYSL football use, for this current year only. This motion required a 10-day layover. Mr. Sleeper was directed by Mr. Davis to send a letter to the School Board with a list of what recreation groups were included in the lump sum user fees the Board of Supervisors would be paying for to the School Board. The 2 Boards then discussed the upgrade for the Chatham High School athletic fields and the construction of a storage building at each of the four (4) high schools. The Board of Supervisors has indicated they would like for the School Board to present a scaled down request at a lower cost than the one provided. Mr. Alan Burchette of Dewberry provided possible costs of 42' X 80' brick buildings, Adjourned Meeting October 7, 2010 split-face block buildings and metal buildings. The consensus of the Board members was to look at split- face block buildings and not consider metal buildings at all. Motion was made by Mr. Snead, seconded by Mr. Ecker to approve a resolution to be sent to Congressman Tom Perriello asking for stimulus monies to be earmarked to help pay for E911 system upgrades, which was unanimously approved by the Board of Supervisors, with Mr. Harville being absent. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS 2010-10-03 VIRGINIA: AT AN ADJOURNED MEETING OF THE PITTSYLVANIA COUNTY BOARD OF SUPERVISORS 1N THE CONFERENCE ROOM IN THE PITTYYLVANIA COUNTY SCHOOL BOARD BUILDING IN CHATHAM, VIRGINIA ON THURSDAY, OCTOBER 7, 2010, THE FOLLOWING RESOLUTION WAS PRESENTED AND ADOPTED: WHEREAS, the Federal Communication Commission has made regulatory changes that affect the frequencies of Emergency 911 Dispatch centers throughout the country; and WHEREAS, this change by the Federal Communication Commission requires most emergency service centers and emergency service providers to change radio systems in order to meet these new regulations by 2013; and WHEREAS, Pittsylvania County operates an Emergency 911 system that covers approximately 1000 square miles, dispatching 21 volunteer fire departments and 14 rescue squads as well as over 100 County deputies; and WHEREAS, this regulation change by the Federal Communication Commission has passed on a significant financial burden to the citizens of Pittsylvania County; and WHEREAS, this is a requirement of the Federal government in order to operate an Emergency 911 center with the required license; then BE IT THEREFORE RESOLVED by the Pittsylvania County Board of Supervisors that they request the Honorable Tom Perriello, Congressman for the Soh Congressional District covering Pittsylvania County, to earmark at least $12 million of available stimulus or federal funds in order to meet this federal mandate. Motion was made by Mr. Snead, seconded by Mr. Ecker to adjourn the meeting, which was unanimously approved by the Board with the exception of Mr. Harville, who was absent. The meeting adjourned at 7:18pm.