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09-07-2010 BOS Regular MeetingPITTSYLVANIA COUNTY BOARD OF SUPERVISORS REGULAR MEETING SEPTEMBER 7, 2010 GENERAL DISTRICT COURTROOM EDWIN R. SHIELDS COURTHOUSE ADDITION AGENDA 1. Call to Order - 7:00 p.m. 2. Roll Call 3. Invocation 4. Pledge of Allegiance 5. Items to be Added to the Agenda (a) Authorization to Receive Real Estate -Pages 1-8 (b) Engine Replacement -Landfill- Pages 9-11 6. Approval of Agenda 7. Hearing of Citizens 8. Consent Agenda: (a) Minutes: August 2, 2010, Regular Meeting -Pages 13-20 August 9, 2010, Special Call Meeting- Page 21-23 August 17, 2010, Adjourned Meeting -Pages 24-36 (b) Bill List: August 2010 -Pages 37-84 (c) Resolution - 75`" Anniversary of Blue Ridge Parkway -Pages 85-86 (d) Sheriff Carryover - (10-Day Layover from August 17, 2010 meeting and requires Roll Call Vote -Page 87 (e) Expenditure Refunds - (Requires Roll Cull Vote) -Pages 88-91 (f) Letter of Support; Annual Sartomer Race -Pages 92-94 (g) Resolution on County Only Zip Codes - Pages 95-99 (h) Ratify Resolution; Heir List Recordation Fee -Pages 100-101 Public Hearings 9. Proposal to Move Swansonville Voting Precinct from Katies Inc Store to the Swansonville Pentecostal Holiness Church Fellowship Hall -Page 102 10. Proposal to Amend Chapter 23, Flood Plain Management, of the Pittsylvania County Code -Pages 103-146 Unfinished 11. Mid Atlantic Broadband-Gretna MSAP -Pages 147-158 New Business 12. Request for Diesel Fuel for Emergency Response Vehicle (ERV) owned by the American Red Cross -Pages 159-160 13. Amendment to Engineering Services Agreement Dated January 1999-Dewberry; For Surveying, Construction Documents Preparations, Bidding and Construction Administration for Phase II Cell BConstruction - Pittsylvania County Landfill -Pages 161-165 14. Discussion of County Attorney -Page 166 15. Discussion of Ordinance Involving Morals and Decency, and Community Standards - Pages 167-175 16. Modifications to Open Space Agreement -Pages 176-186 17. Set Public Hearing for Enterprise Zone- Pages 187-188 18. Draft Agreement-Town of Gretna Economic Development -Pages 189-191 19. Comment on Dominion Power Water Permit -Pages 192-211 20. Recommendations from Finance Committee - Pag 212 21. Recommendations from Property & Building Committee -Page 213 Appointments 22. At-Large Appointment-Soil & Water Conservation Board of Directors -Page 214-216 Reports from Board Members Reports from Officers and Committees Resorts from Leal Counsel Reports from County Administrator Closed Meeting 23. Discussion concerning a prospective business or industry or the expansion of an existing business or industry, where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. Authority: §2.23711(A) (5) of the Code of Virginia, 1950, as amended. Subject Matter: Industry #2010-08-19 Purpose: Discussion of industrial prospect 24. Resolution of Support- Industry #2010-08-19 Adjournment ITEMS TO BE ADDER PITTSYI,VANIA C®i11~TY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 09-07-10 ITEM NUMBER: 5(a) Authorization to Receive Real Estate ACTION: Yes INFORMATION: SUBJECT/PROPOSAL/REQUEST: Property -Pittsylvania County Landfill CONSENT AGENDA: ACTION: INFORMATION: STAFF CONTACT(S): William D. Sleeper ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: The Pittsylvania County Board of Supervisors authorized the purchase of adjoining property to Rainbow Lane and the Pittsylvania County Landfill November 2007. With this land and the existing property of the Pittyslvania County Landfill adjoining it going towards the river there was a 20-acre parcel between the County property and the Banister River that would have squared off the County landfill property and incorporated a completed track from SR 1041 to the Banister River. DISCUSSION: The County has negotiated the contract with the Carothers Family Living Trust for the purchase of 20.13 acres adjoining the Pittsylvania County Landfill to the Banister River in accordance with the directions of the Pittsylvania County Board of Supervisors. RECOMMENDATION: Staff recommends the Pittsylvania County Board of Supervisors authorize Legal Counsel to accept the property on the behalf of the Board of Supervisors and authorize Legal Counsel to sign the receipt of the deed on behalf of the the Pittsylvania County Board of Supervisors for a purchase price of $75,000. P1 REAL ESTATE SALES AGREEMENT THIS AGREEMENT OF PURCHASE AND SALE is made as of the ! da.y of July, 201.0, by and between Janet Carothers and John Carothers, Trustees under The Carothers Family Living Truat, dated May 12, 1998 and any amendments thereto, parties of the first part, (hereinafter referred to as "Seller"}, and the Board of Supervisors of Pittsylvania County, Virginia, party of the second part, (hereinafter referred to as "Purchaser") REC[TALS Seller is the owner of certain real property {ocated in Pittsylvania County, Virginia, and more particularly described below; and Seller has agreed to sell and Purchaser has agreed to purchase that property under the terms and conditions set forth in this Agreement. AGREEMENT For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Seller and Purchaser agree as follows: 1. Pro :Setter agrees to sell and purchaser agrees to purchase a!1 of that certain real property, together with improvements and appurtenances thereunto belonging if any, being located in the Chatham- Blahs Magisterial District, Pittsylvania County, Virginia, more commonly known as and more particularly described on Schedule A attached hereto and made a part hereof. The real property shaft be referred to in the Agreement as the "Property". ~' Seller Seller Purchaser 1 P2 2. Purchase Price. The purchase price of the property is seventy five thousand dollars ($75,000.00) and is payable in cash or by cashiers or certified check at settlement. 3. Settlement Date. Settlement shall take place on or about October l , 20 I 0 (the "settlement date") The parties may also mutually agree in writing to reschedule the settlement date after October I , 2610. Final possession of the Property shall be given to the Purchaser at settlement, except that Purchaser may enter onto the Property for inspection following execution ofthis contract. The Purchaser shall not materially alter the property prior to settlement. The results of Purchaser's inspection is not a condition precedent to the requirement of purchase. 4. Expenses and Prorations. Seller agrees to pay recordation tax applicable to grantors and prorated real estate taxes up to and including the date of settlement. Except as otherwise agreed herein, all other expenses incurred by Purchaser in connection with this purchase, including, without limitation, the expense of preparation of the deed, title examinations, survey costs and recording costs shall be borne by Purchaser. All taxes, assessments, interest, rent and mortgage insurance, if any, shall be prorated as of settlement. 5. Title. At settlement, Seller shall convey to Purchaser good and marketable fee simple title to the Property by General Warranty Deed containing English Covenants of Title subject to utility easements serving the Property which would not adversely affect any use of the Property or render the title less marketable. If a defect in the title is found which can be remedied by legal action within a. reasonable time, Seller shall, at: Seller's expense, promptly take such action as is necessary to cure the defect. If Seller, acting in good faith, is unable to have such defect corrected and notice is given to Seller, then Phis Agreement may be terminated by Purchaser. Purchaser may extend the date for settlement to the extent necessary for Seller to comply with this paragraph. ~° L,/OL/! Sel[e Seller Purchaser P3 6. Seller's Representations, Warranties, and Covenants. Seller represents and warrants ro Purchaser that as of the date of this Agreement and the settlement date: (a} There is no pending or threatened litigation, condemnation, or similar proceeding affecting the properly or any part thereof, nor to the best knowledge and belief of Seller is any such proceeding or assessment contemplated by any governmental authority; (b) Seller has not received any notice of any violation of any ordinance, regulation, law, ar statute of any governmental agency pertaining to the Property, or any part thereof; (c) Seller is fully authorized to sell the Property without the joinder of any other person or entity. Seller has good marketable fee simple title thereto free of any liens, exceptions, conditions, restriction, covenants, rights-of way, judgments, encumbrances, or other matters except as otherwise provided in this Agreement; (d) Seller has full consent of all beneficiaries of The Carothers Living Trust to make this sale for the consideration as stated herein, and are hereby authorized by said beneficiaries to proceed with the conveyance as described in this Sales Contract. (e) There are no existing boundary, water or drainage disputes in which the owner has any knowledge. (f) The parties hereby represent to each other that no real estate agent or broker was involved in this transaction, and each agrees to hold the other harmless from any claim for a commission of any action on their part. Seller o /t~-~ Seller Purchaser 3 P4 The provisions of this Section 6 shall survive any sett ement or closing pursuant to this agreement, and shall not be merged in any closing documents. 7. Default. If this Agreement is breached by either party, the aggrieved party shall have the- right to proceed in an action at law or in equity for such relief as may be appropriate under the circumstances, including the remedy of specific performance, and, in any event, the aggrieved party shelf. be entitled to recover from the defaulting party reasonable attorney's fees and costs associated with the breach. 8. Heirs, Successors, and Assigns. This Agreement is legally enforceable upon the heirs, successors, and assigns in interest of the Seller and Purchaser. 9. Entire Agreement. This Agreement constitutes the entire agreement among the parties and may not be modified or changed except by written instrument signed by the parties. 10. Interpretation. This Agreement shall be construed, interpreted, and applied according to the laws of the Commonwealth of Virginia. 11. Assi ability. This Agreement may not be assigned by either Seller or Purchaser without the written consent of the other. WITNESS the following signatures and seals: '~ (SEAL) Seller u.~o (SEAL) Seller (SEAL,) Purchaser P5 SCHEDULE "A"' AlI that certain parcel of land, lying and being situate in the Chatham-Blairs Magisterial District of the County of Pittsylvania, Virginia, consisting of 22 to 24 acres, more or less, to be sold. in gross and not by the acre, and beginning at an old iron on a farm road as shown on a Map shoHring Survey for W. B. Merricks, Jr., made by E. L. Moore, Surveyor, dated May 24, 1967, a copy of said Map being recorded in the Office of the Clerk. of the Circuit Court of Pittsylvania County in Deed Book 485, Page 86, said old iron also being shown on a Map made by William B. Sours, Civil Engineer, dated July 15`h -t8`h, 1927, said old iron being noted as being 537 feet west. of a red oak, said Survey being recorded in the aforesaid Clerk's Office in Map Book E at Page $6, said old iron also further being shown on the Map showing Survey of the Bill Giles tract, made by E. L. Moore, dated June 27th and 2$`h, 1.955, said. Map being recorded in the aforesaid Clerk's Office in Map Baok 5, Page 96 a.k.a. Plat Cabinet 2, Page 2-33F; thence N. 3° 25` E. 685.1 feet to an iron; thence N. 3° 25' E. 1121.65 feet to an iron thence cantmuing with said line in the same course and direction approximately 1.120 feet to the northern most property line of the Grantor located in the Banister River; thence N. 89 '/z ° E. and generally along the center of the Banister River to an existing iron as shown in the William B. Sours Map aforesaid; thence N. 83.5 ° E. 185.5 feet to an iron as shown on the aforesaid Sours Map; thence along the course as described Map to three birch trees, it being the desire of the parties hereto to convey the back line of the Grantor's property along the Banister River as shown on said plat; thence S. 9 ° 55 ' E. 1014 feet to a stone; thence N. 89 ° 43' W. to an unfound point in a new Iine; thence S. 3 ° 25 ' W. 11.21.65 feet to an iron. as shown on the E. L. Moore map; thence S. 3° as 25' W. 685.1 feet to an iron in the center of the farm road and place of beginning; it being the intention of the parties hereto to extend the existing boundary tine between the property owned by the Grantor described in that Deed of Gift from Wi]Iiam A. Carothers, also known as William A. Carothers, Jr. to Witham A. Carothers, Jr., Trustee under The Carothers Fatuity Living Trust, dated May I2, 1998, said. deed being recorded in the aforesaid Clerk's Office in Deed Book l 190, Page 039 and the property owned by the Grantee acquired by Deed of Bargain and Sale from Margaret Giles dated March 27, 2009 and recorded as Instrument No. 09-01754 and deed of John M. Barksdale and. Mary B. Barksdale dated February 28, l 984 recorded in the aforesaid Clerk's Office in Deed. Bonk 740, Page 358, and to continue said Iine generally known as N. 3 ° 25' E. to create a new Iine approximately 1120 feet tong to the back property line along and in the Banister River, and. to convey unto the Grantees a generally rectangular tract consisting of the northeastern portion of the property conveyed unto the Grantors by the aforesaid William A. Carothers deed, recorded in the aforesaid Clerk's Office in Deed Book 1191, Page 039. The parties agree and. understand. that the Grantee shall have a plat prepared consistent with this schedule, and the property which is the subject of this Real Estate Sales Agreement shall be co}~vey~ pursuant to sue` ,plat of survey. Seller ~% Seiler Purchaser 6 P6 WILLIAM CAROTHERS JR FAMILY TRUST C/O JANET CAROTHERS CO-TRUSTEE 3772 R.EDBUD ROAD HAW RfVER, NC 27258 piTTSYLVANIA COUNTY C/0 OTIS HAWKER -ASSISTANT COUNTY ADMINISTRATOR. P.O. DOX 426 CHATIiAM, VA 24531 To Otis Hawker: As per your instructions, I am returning to you the Real Estate Sales agreement signed by both myself (JANET CAROTHER.S CO-TRUSTEE) as well as my brother John Carothers (CO-TRUSTEE}. 1 assume this document, signed by both trustees, will serve merely as an intent to agree so as t:o move forward. I am concerned that pages four and five appear to need be notarized. Should you in fact need these documents notarized in order to move forward, please advise as soon as possible. 1 will be in CT next week., so, we could get these documents notarized if so needed. Dated this I (`~' day of August, 26IQ ~~ LLl_.(AM CAROTHERS JR FAMILY TRUST JANET CA.ROTHERS CO- TR.USTEE 3772 R.EDRUD ROAD HAW RIVER, NC 27258 P7 TIDE CAR®TI-IERS FAMILY LIYII~iG TRUST' N.4.ME C3F TI2US"T: CAROTH~:RS FAMILY LIVING TRUST DATE F..STABL,ISHED: MAY ~ 2 1998 DIS.ABILITI' TRUSTEE(S): 10F(N CAROTF{ERS AND lANF.~' CAROTFIERS, CO-"TRUSTEES DEATH TRUS'fEf•.(Sj: JOHN CARO"f}-iERS AND JANET CAROTHERS, CO-TRUSTEES INFORMAL TRUST NAME; CAROTIiEKS t=AMILY LIVING TRUS"f, dated MAY 1 7. 1998 FORMAL TRUST NAME: V/ILLIAM A. CAROTHERS, JR., Trustee, or his successors in (TITLE TO ALL ASSETS IN trust., under [he CAROTHERS FAMILY LIVING TRUST dated THE TRUST ARE VESTEn IN pi1QY 1 z,~ and any amendments thereto THiS NA11tE) ~IJ. THIS S[JMMARY IS NOT PART aF TIi~ 1RUST P8 PITTSYI,VANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA DATE: AGENDA TITLE: 09-07-10 Engine Replacement Landfill ACTION: SUBJECT/PROPOSAL/REQUEST: Yes Replacement Truck Engine CONSENT AGENDA: ACTION: STAFF CONTACT(S): I ATTACHMENTS: William D. Sleeper Yes REVIEWED BY: ITEM NUMBER: 5(b) INFORMATION: INFORMATION: BACKGROUND: In the budgeting process for the 2010-2011 year, a number of items were cut back significantly to insure that we could meet the guidelines of the Board of Supervisors; most of which were maintenance items or replacement items in line item budgets. Since we have reduced the replacement of engines, engine parts, or transmissions at the Landfill, there is no funding available except under emergency conditions. DISCUSSION: Attached hereto, you will find three quotes for a replacement engine for a rolloff truck at the Pittsylvania County Landfill. The lowest responsive bid is Truck Enterprises Lynchburg, Inc. of Lynchburg VA at $15,380. RECOMMENDATION: Staff recommends, and request that the Pittsylvania County Board of Supervisors appropriate $15,380 from unappropriated surplus to Pittsylvania County Landfill Engine Replacement line for collections to replace this engine. P9 ni' ((` ^i~111 1 ^-ii'/: Tr,;,l, ~,,: .' !, 1 ~ 1 1 ((~''^~~ ,1 LU• iVi~ ii~Linl4i 1 i,ttl utC1}itl~cS Lyill'it~ilfb h~ IJU,~/[j f. TRI,~n civ i ~Rrts~~~~ L r rv~.nBURG, INC. 5605 PLEASANT VALLEY ROAD LYNCHBURG, VA 24504 PHONE: (434) 845-7590 * (888) 838-4670 www.truckenterprises.com I~CTE . . ?RICES SrJBJECT TO CH_riNG~ WITHOUT NOTICE SHIF-TO... 382 R.AINSO~ I,ArI C U S T O M E R Q U O T E DRY FORK, VA 24549 ~---.•,-..~~-~FOR~~•....,..~-~--_ PITT51`LV.ANIA COUNTY SH.F V=A FINANCE DEPARTMEN'?' FO BOX 42'0 C?iAT)-TAM VA 2 4 5 31 QUOTE ~ 15332 I55UED 8/26/10 CUSTOMER 13248 BT2ANCH x 2 CTRMAN # 016 PQ DOC PAGr 1 TEhtr; QOO QBO SHP UNIT EXTEDTDED DESCRI`.'TIOPi RETCD TX PRIDE AMOUNT ****5oR)C 1 0 i '15380.00 15,384.00 ENG 99DT14-370~18C0 CELECT N xx436D 1 0 1 480Q.00 4,800.00 ENG 99N14-370C1800 CELECT N k*-136D 1- o ;.~ ~aoo.oo 4,soc.oo~ ~sx Corn, IQ QUOTED TOTAL 15,380.00 QUOTED TQTAL 15,380.00 x~*+*t~~x,t*x*xi~*,txA~kwn*****wxECIAL,S EVERY MONTH**'~******'~*******x~"'* *********~**************'~****~L 9:QOPM SA`t't7pDAY B:OOAM TIL 12:OOPM**." w~,c*,rx,c~,k,~~.tk~~~+~~~+~**=~~,t*~NESS I1Q 200~~~#**~*:t*~,t:t~,t~*,t*:tk***i:;t*** QISCLAIMER OF WARRANTIES: ANY WARRANTIES ON THE PARTS SOLD HEREBY ARE THOSE MADE BY THE MANUFACTURER. DEALER HEREBY DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR (MPLIED, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNcSS FOR A PARTICULAR PURPOSE, AND DOES NOT AUTHORIZE ITS AGENTS OR EMPLOYEES TO EXTEND, ALTER OR AMEND SUCH WARRANTY. LABQR IS WARRANTED FOR 30 PAYS OR 5,000 MILES, WHICHEVER OCCURS FIRS7• Any controversy or claistt arising out of ar relating to this transaction Shall be settled by arbitration adminig(erad by the American Arbitration Association under its Commercial Arbitration Rules, and judrment on the award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof. tf Dealer pursues any available remedy as set forth herein, Customer shall be responsible for Dealer's attorney fees. This transaction shall be governed by and consiruedin accordance w±th the laws of the Commonwealth of VircJinia. The parties agree that jurisdiction and venue for all claims and disputes regarding this transaction Shall ba that of tha location of the pealer. X Customer Signature ACCOUNTS ARE DUE AND PAYABLE BY THE 10t" OF THE MONTH. PAST DUE ACCOUNTS ARE SUBJECT TO A FINANCE CHARGE CQMPUTED AT A PERIODIC RATE OF 2°ro PER MONTH OR AN AN4dUP.L PERCENTAGE RATE OF 24°0. TO RETURN PARTS, A COPY OF THE INVOICE IS REQUIREq. CORES MUST 6E RETURNED WITHIN 15 DAYS OF INVOICE DATE, FOR CREDIT GONSIpERATidN. THE MANUFACTURER'S RESTOCKING FEE APPLIES TO SPECIAL ORDER PARTS. ELECTRICAL PARTS ARE NONRETURNABLE. ~RfGINAL P10 Ei81251?610 13:15 54©?775666 VA TRUCK CENTER PAGE 51 ViRG~NIA 7RUC1~ CENTER P,O. 80X 7178, ROUTE 11 N. ROANOKE, VIRGINIA 24019 {540) 777.7700 (8001 849.8823 FAX (540) 777.7716 1202 ORANGE AVENUE N.E. ROANOKt, VIRGINIA 7.4012 (5401 777-7730 (800) x82.8789 FAX {540) 777-7733 All clsims and returned yr,nds must be accompanied by this Invoice. No returns on-clect~ical. Fifteen percent f15%! ftostocking Chargo on spcciAl orn~,r parts, ,TE NTEf~EQ vpUR CrpER N0. OA7E SHIPpEp INVOICE PATE ~ A[7G 10.: _-- 2 5 AUG 10 s **QUOtE*'* o ~C'COUNT NO. 26~3Z H ~ I b P?TTSYI:V,FN2..1a COUNT' BOARD OF P S p F?0 ..$O~ 4 C T ~G?-I7~'?"-tLANi , VA 2 4.5 31 0 P VI/, SLSM. B/I. N0. TERMS ,BOB -~. . - - NET-30 Accounts are due and payable try tiro 10th of the month. Pest due accounts are aubjoct to a Finance Charge computed at a perindlc rate oP 1-1/2% per month or an Annual Percontago Rete of 18;r°. k 7 P11GE 1 OF 1, 0 } 1 ;' ~ :':. 0:" ~ 1~R~~5i~lu:. ? ;~N"C~. ~~~I~Z4,:';3,.. DO~~$~, 134 ~~~{Y.'>~':~3 15:>' ~Utl: Q;b': 1 1 CORr E~CT3t~.:~TGE X000. 00 6, 000.00 I f **~,~ y J 1 :,~ - I .. N ~' Q I r" ~ ~ r 0 m DO Nq . P.A.Y i I ,::.. <, PRANSICDLD i i I o •. - m I ( ~ ": .:, . , :: -:... ASK A60U7 l OUR ~ COMPLETE _`. .. STOCK OF i TRAILER ~ i 4 :.. PARTS .. _. HOI.LiNS STQ PARTS HOURS ~ ;. ~ MON, -FRI. I _ .... I 7AM-7_:30 AM ; AMC OR T SUZli SP]?CIA.7r ORDERS PARTS ICE SATURDAY i ti*******~'**I~rQ.i,~1-R.EyURNABLE*******'*'**** PARTS 21 700.OQ 7 ~ ~"**-k*QC'.0'T'ES G00!7 FOR 2G T7AYS**'"***** SUBLET AM - 5 PM 1rW t~P.;.~?T,S. & CORD. RETURNS MUS`I` . F3E FREfGHT 0 , 00 SUNDAY * *RETIJRNED ?N .~ 0 DAPS FOR CF2EbIT* * * * ('I IC"fI AAFR'^ llrAld Tl I°(; SALi;S TAX 0 . DO 3 PM - 1 AM x I -~~rAt.., DISCLAIMER OF WARRANT{ES my warantios•dn`ho itemiit~~m; sold hereby arc those made by the manufaoturnr, Tha snllor VIRGINIA TRUCY. CENTER horoby expreaely tlisclatma aq warrantias, dthCt exproas or'I'rrtpl,iad,,inFh.ldina any implied warranty of morchantebll(ty or tltn055 for a particular purpose, and VIRGINIA TRUCK CENTER noither assumes ,tor itthorizo~ any llthar per; pn so assume for it any liability In connootion with tho sale, of this hemlitoms. " '" ' ACCOt7NT2NG COAX P11 From:Diesel engine & Equipment Rep 4348366713 08130/2010 12:16 n810 P.002/00? DIESEL ENGINE & EQUIPMENT REPAIR Estimate#0000754 PO BOX 26 175 MACKEN LN. Date Printed :8/27/10 BLAIRS, VA 24527 Page : 1 434-836-6711 Center : 1 "WE KEEP THE BIG WHEELS ROLLING" Customer : PITTS CO LANDFILL Vehicle :2000 FORT STERLING Address :382 RAINBOW LANE Unit # :2001 TAG# : 34-195L City : DRY FORK, VA 24549- VIN : 2FZXECYB3YAG77122 Phone 1 (434) 432-7980 Ext : Engine : Trans Phone 2 : (434) 432-3057 Ext : FAX Mileage :345655 Parts Labor Quan Part Number Description Price Op Tech Description Time Charge 1.00 N14 370 HP W/ECM 21500.0 EN 0 17 R&R ENGINE 0.00 1700.00 0 17 ATTN: KELLY 0.00 0.00 L~~~V ~~~ ~~/~ L' ~ ~'~ sT-A- ~ ~ ~ ~ ,., y G a ecomen a ion a ecomen a ion a ecomen anon I hereby authorize the repair work to be done along with the necessary parts Labor: $1,700.00 and materials and hereby grant Diesel Engine Equipment 6 Repair (DEER and/or Parts $21,500.00 DEER employees permission to operate the vehicle herein described on streets, Sublet: 50.00 highways or elsewhere for the purpose of testing and/or inspection. An Other Fees: $0.00 express mechanics lien is hereby acknowledged on the above vehicle to secure Shop/Enviro $35.00 the amount of repairs thereto. I understand that DEER is not responsible for Subtotal : $23,235.00 delay or other consequence due to the unavailability of part shipments. Sales TdX: SO.OO (4ARRANPY IS 90 DAYS OR 4,000 MCLES WHICHEVER OCCURS FIRST FROM THE DATE OF THIS INVOICE, UNLESS SpECI FS ED OTHERFII SE; ALL WARRANPY I S VOI DED FOR REPAI RS Total : $23.235.00 DONE WITH 'USED' PARTS OR CUSTOMER SUPPLIED PARTS. ***PAYMENT IS DUE UPON RECEIPT OR 10 DAYS FROM INVOICE DATE IF TERMS HAVE BEEN EXTENDED TO CUSTOMER. EStlmate Only X P12 HEARING OF THE CITIZENS CONSEN'T' AGENDA Regular Meeting August 2, 2010 Pittsylvania County Board of Supervisors Tuesday, August 2, 2010 Regular Meeting VIRGINIA: The Regular meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, August 2, 2010 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Henry A. Davis, Chairman, called the meeting to order at 7:02 p.m. The following members were present: Tim Barber Tunstall District James Snead Dan River District William H. Pritchett Banister District Coy E. Harville Westover District Fred M. Ingram Callands-Gretna District Henry A. Davis, Jr. Chatham-Blairs District Mr. Marshall Ecker, Board representative for the Staunton River District and Mr. John P. Light, Legal Counsel, were absent Mr. William D. Sleeper, County Administrator, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Barber gave the invocation and led the Pledge of Allegiance. Motion was made by Mr. Barber, seconded by Mr. Harville, move the following items to the Consent agenda: Item 15-Virginia Economic Development Partnership (VEDP)-Lieutenant Governor's Proposal Item 18- Botetourt County Resolution-Economic Development Access Program; and to approve the agenda with the changes, which was unanimously approved by the Board with the exception of Mr. Ecker, who was absent. Ilearin~ of the Citizens Mr. Lamont Strange of the Tunstall District made favorable comments in support of the Mega Park, stating the community needed jobs and people should be thinking about the next generation of County workers when trying to bring businesses into Pittsylvania County. If big companies come, little businesses grow around them. Mr. Debra Dix of the Chatham-Blairs District stated she supported Citizens for Jobs. She also encouraged people voice their opinions the nominations for the panel on the environmental study concerning uranium mining in the county since some of the nominees mine uranium and/or are involved in building nuclear plants. She closed by voicing her complaint that the Regional Industrial Facilities Authority (RIFA) does not allow a citizen's commentary period. Mr. Dianne McMann of the Westover District stated she supported the Citizens for Jobs group and volunteered in anyway she could to help keep the development of the Mega Park moving along. Ms. Nancy Smith withdrew her sign up to speak. This concluded the Hearing of the Citizens. Motion was then made by Mr. Ingram, seconded by Mr. Harville, to approve the Consent Agenda, including the addition of Item 15 and Item 18. The following roll call vote was recorded: Mr. Barber-Yes, Mr. Snead-Yes, Mr. Pritchett -Yes, Mr. Ingram-yes, Mr. Harville-Yes, Mr. Ecker-Absent, P13 Regular Meeting August 2, 2010 and Mr. Davis-Yes. Mr. Ingram's motion which was unanimously approved by the Board with the exception of Mr. Ecker, who was absent. Consent Agenda (a) Minutes: July 6, 2010-Regular Meeting July 20, 2010-Adjourned Meeting (b) Bill List: July 2010 (c) Resolution of Support-Telamon Corporation (d) Resolution of Support-Agricultural Development Board request for a resolution concerning the area's drought conditions. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2010-08-01 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, August 2, 2010, the following resolution was presented and adopted: WHEREAS, Pittsylvania County has experienced an intense early to mid season drought has encompassed the entire geographical area of the County that has significantly affected many annual crops and most perennial corps including hay and pasture; and WHEREAS, due to the sever nature of this drought most pastureland has been over-grazed and many farmers have started utilizing what little winter feed is available and there is a strong possibility of very limited harvest of fall hay crops as a result of this unprecedented dry period; and WHEREAS, the loss of revenue due to these environmental factors has caused a significant financial burden on the agricultural community in Pittsylvania County; and WHEREAS, conservative figures estimates that these drought conditions have negatively affected more the 48,000 acres of pastures, with pasture loss estimated to be approximately 50% or $4,900,000 of value and have also affected 66,000 acres of hay land with estimated losses of 50% or $5,900,000 of hay value; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors declare a disaster area in Pittsylvania County due to the extreme drought and petition the Honorable Robert F. McDonnell, Governor of the Commonwealth of Virginia, to declare Pittsylvania County a disaster area due to the extreme drought conditions in order to provide the means for those affected to qualify for any available relief assistance; and BE IT FURTHER RESOLVED, that a copy of this Resolution be forward to the Honorable Robert F. McDonnell, Governor of the Commonwealth of Virginia, to be forwarded to the U.S. Department of Agriculture on the behalf of Pittsylvania County. Given under my hand this 2°d day of August, 2010. P14 Regular Meeting August 2, 2010 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2010-08-02 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, August 2, 2010, the following resolution was presented and adopted: WHEREAS, the Telamon Corporation opened its offices in 1994 in Gretna, Virginia, to provide necessary housing assistance to the citizens of Pittsylvania County; and WHEREAS, the Telamon Corporation has been assisting the citizens of Pittsylvania County to invest in their future and assist in the economy of Pittsylvania County for the past 16 years, resulting in an investment over $10.5 million to the tax base of Pittsylvania County; and WHEREAS, the Telamon Corporation has to date a total of 132 Pittsylvania County families that have been assisted in 2009 alone. The Telamon Corporation spent $732,500 to build 6 single family homes, providing housing for 11 family members. Currently in the year 2010 they are in the process of starting construction on 8 houses wherein they will spend approximately $1 million on this project to provide affordable housing to 8 low to moderate income families; and WHEREAS, the Telamon Corporation, in 2010, has provided services to over 416 clients for counseling and intervention concerning aborting of foreclosures on their homes which is assisting in keeping Pittsylvania County's economy strong; then BE IT HEREBY RESOLVED, by the Pittsylvania County Board of Supervisors that they express their sincere appreciation of the outstanding work done by the Telamon Corporation and congratulate them on serving their 500th client in Pittsylvania County, and further commend them on bringing in millions of Federal, State, and other dollars to assist in home ownership programs in Pittsylvania County; and BE IT FURTHER RESOLVED, that the Board of Supervisors of Pittsylvania County expresses their congratulations upon the completion of this goal of the Telamon Corporation and direct that a copy of this resolution be presented on the behalf of the citizens of Pittsylvania County, congratulating the Telamon Corporation for a job well done. Given under my hand this 2"d day of August, 2010. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2010-08-03 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, August 2, 2010, the following resolution was presented and adopted: P15 Regular Meeting August 2, 2010 WHEREAS, the Virginia Department of Transportation operates the Virginia Industrial/Economic Development Access Program which allows localities to apply for funding to develop industrial access roads related to economic development projects; and WHEREAS, the Virginia Economic Development Access Program was amended in July 2009 extending the amount available and reaffirming the requirements of bonded projects to be refunded within a five (5) year period if the locality does not meet the terms of the bonded project; and WHEREAS, the Commonwealth Transportation Board authorizes a locality to extend for twenty-four (24) months the ability to meet bonded project requirements; however, the locality must first return all funds due to the Virginia Department of Transportation not justified by the investment required in the bonded project; and WHEREAS, numerous localities in Virginia have fallen to the burden of the declining economy making it extremely difficult to meet these guidelines; and WHEREAS, the five (5) year period starts as soon as the Commonwealth Transportation Board authorizes the funding, yet the locality must design and spend as much as a year building the project losing required time in locating capital investment; then BE IT HEREBY RESOLVED, that Pittsylvania County joins Botetourt County and many other counties in Virginia requesting that the Virginia Commonwealth Transportation Board to amend its Economic Development Access Program to extend the five (5) year period to a seven (7) year period to allow the localities to achieve the private investment; and BE IT FURTHER RESOLVED, that a copy of this Resolution be forwarded to the Commonwealth Transportation Board in Botetourt County. Given under my hand this 2°d day of August, 2010. Recommendations from Finance Committee Mr. Harville, Chairman of the Finance Committee, asked that the recommendations from the committee be heard prior to the Public Hearings since it was relevant to the first public hearing. The following motions came from the Finance Committee: 1) to reduce the high school projects carryover by $900,402.11 and 2) to reduce the school's carryover request of $2.7 million to $1,850,470, reflecting the $900,000 reduction. Mr. Davis, Mr. Sleeper, and Mr. Harville pointed out this would change the amount of the proposed budget amendment. The Board unanimously approved the motion from the Finance Committee with exception of Mr. Ecker, who was absent Public Hearings Budget Amendments-To Receive Citizen Input on the Proposed $10,263,653.15 Amendment to the FY2010/2011 Budget P16 Regular Meeting August 2, 2010 Mr. Davis opened the public hearing at 7:18pm and explained the public hearing was to amend the County's FY2010/2011 budget, which would be $900,402.11 less than advertised since the Board voted to approve the Finance Committee's motion to not carryover the $900,402.11 from the High School Project line. No one signed up to speak. Mr. Davis closed the hearing at 7:19pm. Motion was made by Mr. Snead, seconded by Mr. Ingram to amend the FY2010/2011 Budget by $9,363,251.04, which would be a new total of $181,182,609.04 for the FY2010/2011 Budget. The following roll call vote was recorded: Mr. Snead-Yes, Mr. Pritchett-Yes, Mr. Ingram-Yes, Mr. Harville-Yes, Mr. EckerAbsent; Mr. Barber-Yes, and Mr. Davis-Yes. Mr. Snead's motion was unanimously approved by the Board, with Mr. Ecker being absent. Budget Amendment 2010-2011 REVENUES Current Budgeted Revenues $ 171,819,358.00 General Obligation Bond Proceeds/Interest 7,103,877.90 School Carryover Funds ~,~~n,°4~.4' =$1,850,584.70 General Fund Carryover Funds 408,788.44 Proposed Amended Revenues $ 181,182,609.04 EXPENDITURES Current Budgeted Expenditures High School Renovation Expenditures School Board Expenditures: Employees Health Insurance High School Project Pal's Tutors Funds Personal Assistants Textbook Funds Technology Telescope Project General Government Expenditures: Encumbrance Carryovers Carryovers of Designated Accounts Carryovers to meet 2011 Obligations Carryovers requested by Departments Carryover for Health Insurance $ 171,819,358.00 7,103,877.90 351,560.66 onn~-4o~iz =-~- 4,307.98 455,000.00 1,038,864.08 851.98 112,273.41 31,803.29 42,909.00 196,802.74 25,000.00 Proposed Amended Expenditures $181,182,609.04 P17 Regular Meeting August 2, 2010 Proposed Amendment to Chapter 6-6.3 of the Pittsylvania County Code, Property Exempt by Classification or Design. The proposed amendment would establish a tax exempt status for the Northern Pittsylvania Count Food Center, Inc. Mr. Davis opened the public hearing at 7:20pm. Mr. Sleeper told Mr. Davis this public hearing would need to be re-advertised. No one had signed up to speak and Mr. Davis adjourned the public hearing until the August 17, 2010 meeting of the Board. New Business Motion was made by Mr. Harville, seconded by Mr. Pritchett, to approve the annual performance contract with the Danville Pittsylvania County Community Services Board, which was unanimously approve by the Board, with the exception of Mr. Ecker, who was absent. Motion was made by Mr. Harville, seconded by Mr. Snead, to waive the hiring freeze for the position of Intake Diversion Specialist with the Court Services Unit that has a job salary of $33,114, which was unanimously approved by the Board, with the exception of Mr. Ecker, who was absent. Motion was made by Mr. Barber, seconded by Mr. Pritchett, to negotiate a contract with Dewberry & Davis, Inc. of Danville and Reynolds-Clark Development, Inc. of Gretna, to perform the necessary public sanitary sewer design for the Mega Park off Berry Hill Road, which was unanimously approved by the Board, with the exception of Mr. Ecker, who absent. Motion was made by Mr. Ingram, seconded by Mr. Harville, to award the sole source purchase to Medeltech, Inc. at a total cost of $13,000, to purchase a Fire Hazard Simulator to allow the Fire Marshall's office to expand and enhance the current fire prevention and public safety program in Pittsylvania County, which is be paid with grant funding and required no local funds. The following Roll Call Vote was recorded: Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes, Mr. Ekcer-Absent; Mr. Barber-Yes; Mr. Snead-Yes and Mr. Davis-Yes. Mr. Ingram's motion was unanimously approved by the Board, with the exception of Mr. Ecker, who was absent. Motion came from the Fire & Rescue Policies and Procedures Committee for the Board of Supervisors renew their contract with Regional One, dated September 1, 2010, for one year, contingent on Regional One establishing a backup facility in Gretna, which was unanimously approved by the Board, with the exception of Mr. Ecker, who was absent. Motion was made by Mr. Ingram, seconded by Mr. Harville, to authorize a letter of agreement to be written to Mid Atlantic Broadband Cooperative; that the Board of Supervisors does not oppose the assignment of a lease pending legal review and approval from the legal counsel and a letter from the Future of the Piedmont signed by a designated officer requesting that such assignment of lease be carried out on the behalf of Mid Atlantic Broadband Cooperative. Mr. Ingram's motion was unanimously approved by the Board with the exception of Mr. Ecker, who was absent. Appointments Motion was made by Mr. Snead, seconded by Mr. Barber, to appoint Kim Van Der Hyde, Director of Finance, as the Governmental Representative for 2010-2011 on the Regional Comprehensive Policy Management Board, which was unanimously approved by the Board, with the exception of Mr. Ecker, who was absent. P18 Regular Meeting August 2, 2010 Closed Meeting Motion was made by Mr. Harville, seconded by Mr. Barber, and unanimously approved by the Board with the exception of Mr. Ecker, who was absent, to enter into Closed Meeting for the purpose of: Consultation with Legal Counsel and Briefings by Staff Members or Consultants pertaining to actual or probable litigation, where such consultations or briefings in open meeting would adversely affect the negotiating or litigation posture of the Public Body; and consultation with Legal Counsel employed or retained by a Public Body regarding specific legal matters requiring provision of legal advice by such Counsel. Authority: §2.2-3711 (A) (7) of the Code of Virginia, 1950, as amended Subject Matter: Smith v. Pittsylvania County; Case No. CL-10-0000-88-00 Purpose: Consultation with Legal Counsel concerning this case And Discussion concerning a prospective business or industry or the expansion of an existing business or industry, where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. Authority: §2.2-3711 (A) (5) of the Code of Virginia, 1950, as amended Subject Matter: Industry 2009-12-32 Purpose: Discussion of industrial prospect Closed Meeting began at 7:36pm. The board reconvened at 8:02pm. Motion was made by Mr. Snead, seconded by Mr. Barber, to reconvene into Open Session and call for Certification of the Closed Meeting. The following certification resolution was read and approved by the following roll call vote: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the regular meeting of the Pittsylvania County Board of Supervisors on August 2, 2010, the board hereby certifies by a recorded vote that to the best of each board member's knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Vote Coy E. Harville Yes Marshall A. Ecker Absent Tim R. Barber Yes James Snead Yes Williams H. Pritchett Yes Fred M. Ingram Yes Henry A. Davis, Jr. Yes Certification was unanimous. P19 Regular Meeting August 2, 2010 Matters Presented by the Board Mr. Snead reminded everyone of National Night Out in Chatham, to be held the next night, beginning at Spm. Mr. Pritchett announced the Bethel Baptist Church would be celebrating its 145 year anniversary the following Sunday and everyone was invited to attend service and the education wing dedication, beginning at 10:45am. Mr. Harville stated the Animal League was doing a great job, hosting 2 events on the vaccinating of dogs, getting record amounts of people at each vaccination event with vaccinations being in an excess of 200, and if funding becomes available the League will host more vaccination events. Reports from County Administrator Mr. Sleeper reminded all Board members that the Regional Industrial Facilities Authority (RIFA) meeting would be held Monday, August 9, 2010, at 12:OOpm at the Institute for Advance Learning and Research and following the RIFA meeting, the Finance Committee of the Board of Supervisors would meet at Spm. Motion was made by Mr. Harville, seconded by Mr. Snead, to adjourn. The meeting adjourned at 8:06pm. P20 Special Call Meeting August 9, 2010 Pittsylvania County Board of Supervisors Monday, August 9, 2010 Special Call Meeting VIRGINIA: A Special Call Meeting of the Pittsylvania County Board of Supervisors was held on Monday, August 9, 2010 in the Room 203 of the Institute for Advanced Learning and Research in Danville, Virginia. Henry A. Davis, Chairman, called the meeting to order at 4:20 p.m. The following members were present: Tim Barber James Snead William H. Pritchett Marshall Ecker Coy E. Harville Fred M. Ingram Henry A. Davis, Jr. Tunstall District Dan River District Banister District Staunton River District Westover District Callands-Gretna District Chatham-Blairs District Mr. William D. Sleeper, County Administrator, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the agenda, which was unanimously approved by the Board. Hearing of the Citizens There were no sign ups. Npw RneinPCc Motion was made by Mr. Harville, seconded by Mr. Ecker, to approve 4 Tobacco Grant Applications and Resolutions: 1) Tobacco Application for project funds for Phase III Engineering and Environmental at the Mega Park; approximately $889,000; 2) Tobacco Application for Master Plan Engineering of Mega Park Water System; approximately $1,300,000; 3) Tobacco Application for Olde Dominion Agricultural Center-Agricultural Park Expansion; Approximately $310,000; and 4) Tobacco Application for Water & Sewer at the Hurt Industrial Park (former Klopman Mills); Approximately $985,000. Mr. Harville's motion was unanimously approved by the Board. RESOLUTION AUTHORIZING SUBMISSION OF THE FY 2011 TOBACCO APPLICATION FOR PITTSYLVANIA COUNTY, VIRGINIA 2010-08-04 WHEREAS, Pittsylvania County has been impacted by the decline of the tobacco industry causing a negative impact on economic development and growth throughout the County, and WHEREAS, the Tobacco Indemnification and Community Revitalization Commission has developed an economic development program to help tobacco related localities to change and revitalize their economy, and P2t Special Call Meeting August 9, 2010 WHEREAS, grants from the Tobacco Indemnification and Community Revitalization Commission will assist Pittsylvania County in transforming its economy to replace the decline in the tobacco agro-business community, then .BE IT HEREBY RESOLVED, that the Board of Supervisors of Pittsylvania County authorizes the submission of a grant application for Phase III -Environmental Review and Permitting of the Berry Hill Regional Mega Park being developed by the Danville-Pittsylvania Regional Industrial Facility Authority and authorizes the County Administrator to file this application and all necessary correspondence relating to the Tobacco Indemnification and Community Revitalization Commission required by this grant and to be responsible for the accuracy of the application and for the appropriate use of funds, should they be granted. Given under my hand this 9th day of August 2010. RESOLUTION AUTHORIZING SUBMISSION OF THE FY 2011 TOBACCO APPLICATION FOR PITTSYLVANIA COUNTY, VIRGINIA FOR MASTER PLAN WATER SYSTEM AT THE MEGA PARK 2010-08-OS WHEREAS, Pittsylvania County has been impacted by the decline of the tobacco industry causing a negative impact on economic development and growth throughout the County, and WHEREAS, the Tobacco Indemnification and Community Revitalization Commission has developed an economic development program to help tobacco related localities to change and revitalize their economy, and WHEREAS, grants from the Tobacco Indemnification and Community Revitalization Commission will assist Pittsylvania County in transforming its economy to replace the decline in the tobacco agro-business community, then BE IT HEREBY RESOLVED, that the Board of Supervisors of Pittsylvania County authorizes the submission of a grant application for the engineering and design of the Master Plan for Water Service to the Mega Park, including all drawings, and design specifications, and authorizes the County Administrator to file this application and all necessary correspondence relating to the Tobacco Indemnification and Community Revitalization Commission required by this grant and to be responsible for the accuracy of the application and for the appropriate use of funds, should they be granted. Given under my hand this 9th day of August 2010. RESOLUTION AUTHORIZING SUBMISSION OF THE FY 2011 TOBACCO APPLICATION FOR PITTSYLVANIA COUNTY, VIRGINIA FOR THE EXPANSION OF THE OLDE DOMINION AGRICULTURAL CENTER PARK 2010-08-06 WHEREAS, Pittsylvania County has been impacted by the decline of the tobacco industry causing a negative impact on economic development and growth throughout the County, and P22 Special Call Meeting August 9, 2010 WHEREAS, the Tobacco Indemnification and Community Revitalization Commission has developed an economic development program to help tobacco related localities to change and revitalize their economy, and WHEREAS, grants from the Tobacco Indemnification and Community Revitalization Commission will assist Pittsylvania County in transforming its economy to replace the decline in the tobacco agro-business community, then BE IT HEREBY RESOLVED, that the Board of Supervisors of Pittsylvania County authorizes the submission of a grant application for the purchase of 52 acres of land for the expansion of the Olde Dominion Agricultural Center, Agricultural Park, and all associated surveying, engineering, environmental and legal services, and authorizes the County Administrator to file this application and all necessary correspondence relating to the Tobacco Indemnification and Community Revitalization Commission required by this grant and to be responsible for the accuracy of the application and for the appropriate use of funds, should they be granted. Given under my hand this 9th day of August 2010. RESOLUTION AUTHORIZING SUBMISSION OF THE FY 2011 TOBACCO APPLICATION FOR PITTSYLVANIA COUNTY, VIRGINIA FOR WATER AND SEWER SERVICE TO THE HURT INDUSTRIAL PARK- KLOPMAN MILLS COMPLEX 2010-08-07 WHEREAS, Pittsylvania County has been impacted by the decline of the tobacco industry causing a negative impact on economic development and growth throughout the County, and WHEREAS, the Tobacco Indemnification and Community Revitalization Commission has developed an economic development program to help tobacco related localities to change and revitalize their economy, and WHEREAS, grants from the Tobacco Indemnification and Community Revitalization Commission will assist Pittsylvania County in transforming its economy to replace the decline in the tobacco agro-business community, then BE IT HEREBY RESOLVED, that the Board of Supervisors of Pittsylvania County authorizes the submission of a grant application for public water and sewer services to the Klopman Mills Complex of the Hurt Industrial Park, including all engineering and design, and authorizes the County Administrator to file this application and all necessary correspondence relating to the Tobacco Indemnification and Community Revitalization Commission required by this grant and to be responsible for the accuracy of the application and for the appropriate use of funds, should they be granted. Given under my hand this 9th day of August 2010. Motion was made by Mr. Harville, seconded by Mr. Snead, to adjourn. The meeting adjourned at 4:25pm. P23 Adjourned Meeting August 17, 2010 Pittsylvania County Board of Supervisors Tuesday, August 17, 2010 Adjourned Meeting VIRGINIA: The Adjourned meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, August 17, 2010 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Henry A. Davis, Chairman, called the meeting to order at 7:01 p.m. The following members were present: Tim Barber William H. Pritchett Marshall Ecker Henry A. Davis, Jr. Coy E. Harville Fred Ingram James Snead Tunstall District Banister District Staunton River District Chatham-Blairs District Westover District Callands-Gretna District Dan River District Mr. William D. Sleeper, County Administrator, Mr. John Light, Legal Counsel, Mr. Greg L. Sides, Assistant County Administrator for Planning and Development, Mr. Odie H. Shelton, Jr., Director of Code Compliance, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Ingram gave the invocation and led the Pledge of Allegiance. Motion was made by Mr. Ingram, seconded by Mr. Snead, to approve the following agenda additions: 5(a) Presentation of Rural Long Range Transportation Plan-Mr. Robert Dowd (b) Set Public Hearing for Proposed Changes to the Flood Plan (c) $600,000 given to the Schools last Spring- Mr. Ecker (d) School Fees for After School Activities-Mr. Ingram (e) Chatham Public Library roof-Mr. Davis Mr. Ingram's motion was unanimously approved by the Board. Motion was made by Mr. Ecker, seconded by Mr. Barber, to approve the agenda with the approved additions, which was unanimously approved by the Board. Hearing of the Citizens Ms. Rainy Clay, of the Staunton River District, made comments concerning the length of time it is taking to get No Through Trucks traffics signs up along Blue Ridge Drive and how dangerous the truck traffic is on that road. As Mr. Randy Hamilton, from the Virginia Department of Transportation was in the audience for a different agenda issue, he agreed to talk with Ms. Clay after he met with the Board. Ms. Judy Walker, of the Staunton River District, also made comments concerning how hazardous Blue Ridge Drive was with the truck traffic. P24 Adjourned Meeting August 17, 2010 Mr. Richard Shumate, Westover District, made comments opposing the development of the Mega Park and the Regional Industrial Facilities Authority (RIFA) and he made comments opposing the County's zoning issue with his neighbor, Mr. Curtis Smith. Mr. George Stanhope, Callands-Gretna District, stated he had heard about leakage in the liner at the landfill. He was told that apparently he had been misinformed because there was no leak in the landfill's liner. Ms. Lynne Huskey, Staunton River District, also made comments about the dangerous truck traffic on Blue Ridge Drive. Mr. Richard Bailey of the Chatham-Blairs District, commended the Board on their efforts in developing the Mega Park and by doing so, was looking ahead to bring jobs to Pittsylvania County, and he made comments supporting the Board's resolution concerning the Danville Regional Airport opposing the shortening of any runways of the airport. This concluded the Citizens Comments. Consent Agenda Motion was made by Mr. Barber, seconded by Mr. Snead, to approve the Consent Agenda but to remove Item 9(b)-Regional One to be voted on separately. The following Roll Call Vote was recorded: Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Barber- Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; and Mr. Davis-Yes. The Board unanimously approved Mr. Barber's motion. Motion was then made by Mr. Ingram, seconded by Mr. Snead, to approve the August & September payments to Regional One, which the Board passed in a 6-1 vote, with Mr. Ecker opposing. Consent Agenda: 9(a) Out of State Travel (b) Regional One -August & September (c) Resolution -Bethel Baptist Church 145`" year Anniversary (d) Resolution -Supporting Danville Regional Airport (e) Resolution -Supporting Revision of all Legislation Pertaining to Electric Utility Regulation (f) Proclamation -September is National Preparedness Month (g) Economic Development Transfer (h) Transfer of School Resource Officer (i) Resolution - Tunstall Volunteer Fire Department (j) Department of Social Services-Utilization Management Grant Carryover - Required Roll Call Vote (k) Community Foundation Grant-Animal Shelter-Required Roll Call Vote (1) Project Lifesaver-Required Roll Call Vote (m) National Night Out-Required Roll Call Vote (n) Ringgold East Tobacco Indemnification Commission (TIC) Grant-Required Roll Call Vote PITTSYLVANIA COUNTY BOARD OF SUPERVISORS 2010-08-08 WHEREAS, the Bethany Baptist Church was dedicated in 1865 and was an old log cabin located on the Tonkin Oliver Farm; and P25 Adjourned Meeting August 17, 2010 WHEREAS, in 1896, under the leadership of the Reverend Newton G. Ferguson, Bethany Baptist Church added new choirs, ordained deacons and provided a great worship atmosphere for its congregation during those tempestuous social times; and WHEREAS, the Reverend Edward L. McLaughlin was called to be the pastor of Bethany in 1937 and it was under his pastoral leadership the church name was changed from Bethany to Bethel Baptist Church; and WHEREAS, during the 1960's enormous growth occurred for Bethel Baptist Church. Membership grew by more than 300, new deacons were added and a building fund was initiated that led to the purchase of land where Bethel is currently located. And, in 1966, Reverend McLaughlin retired after 34 years of dedicated service to the church, and was elected Pastor Emeritus in 1967; and WHEREA, worship services were expanded to every Sunday in January 1968 when the Reverend John B. Doe, Jr. took charge as pastor and it was through his leadership the church constructed the current worship facility that opened for worship on June 29, 1971, affording opportunities to begin Vacation Bible School, a day care center, scouting programs as well as many other activities for its members; and WHEREAS, Bethel Baptist Church continued to grow under the pastoral leaderships of the Reverend William Spencer, Jr., Reverend Bravell Dodd, Sr., and Reverend Thomas D. Johnson, Sr.. After Reverend Thomas Johnson's resignation on November 27, 2005, church members banned together under the leadership of the deacons to search for a new pastor, and built a new fellowship all, kitchen, restrooms and classrooms to accommodate many programs for which to do the Lord's work; and WHEREAS, on June 26, 2009 the congregation elected the Reverend Clarence D. McLaughlin as pastor of Bethel Baptist Church who continues to lead the church in the Lord's work; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors congratulate the Bethel Baptist Church on its 145 year anniversary of faithful worship, their unwavering spirit for continuous growth despite social pressures and economic limitations of each era, community service and missionary works, and wish the Bethel Baptist Church and its congregation many more years of blessings. Given under my hand this 17th day of August 2010. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS 2010-08-09 VIRGINIA: AT THE ADJOURNED MEETING OF THE PITTSYLVANIA COUNTY BOARD OF SUPERVISORS 1N THE GENERAL DISTRICT COURTROOM IN CHATHAM, VIRGINIA ON TUESDAY, AUGUST 17, 2010, THE FOLLOWING RESOLUTION WAS PRESENTED AND ADOPTED: P26 Adjourned Meeting August 17, 2010 WHEREAS, the residents of Pittsylvania County, like many residents across the Commonwealth, continue to struggle with the effects of a sustained economic recession; and WHEREAS, our citizens continue to suffer from a multitude of issues, including fewer employment opportunities and increasing financial burdens; and WHEREAS, Pittsylvania County's unemployment rate is in double digits, and the nation's unemployment rate is only slightly lower; and WHEREAS, an especially cold winter and hot summer, coupled with a series of rate increases by Appalachian Power Company, have combined to create unmanageable electric bills for many of our citizens; and WHEREAS, local businesses, struggling with challenging economic conditions and rising electric bills, are precluded from hiring new employees and expanding operations; and WHEREAS, these skyrocketing bills are negatively impacting citizens and businesses, making the road to economic recovery more arduous; then NOW THEREFORE BE IT RESOLVED on the 17th day of August 2010 that the Pittsylvania County Board of Supervisors urges the General Assembly of the Commonwealth of Virginia to do all it can to limit these rising electrical bills; review and revise all legislation pertaining to electric utility regulation; work with our citizens on action they may undertake to save energy and decrease their fiscal burdens; and be responsive and considerate as our citizens and businesses deal with these crushing economic times. Given under my hand this 17th day of August 2010. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS 2010-08-10 VIRGINIA: AT THE ADJOURNED MEETING OF THE PITTSYLVANIA COUNTY BOARD OF SUPERVISORS IN THE GENERAL DISTRICT COURTROOM IN CHATHAM, VIRGINIA ON TUESDAY, AUGUST 17, 2010, THE FOLLOWING RESOLUTION WAS PRESENTED AND ADOPTED: WHEREAS, the Danville Regional Airport plays a key role in the economic development activities of southern Virginia; and WHEREAS, significant local, state, and federal funds have been invested in the infrastructure of the Danville Regional Airport to allow the airport to provide accessibility to existing industries and private citizens; and WHEREAS, the existing airport runways, taxiways and ramp areas were designed and constructed to allow commercial air service and to attract new business aviation and aviation related industrial opportunities; and P27 Adjourned Meeting August 17, 2010 WHEREAS, the Danville Regional Airport has served the southern Virginia community safely and reliably for over sixty years; and WHEREAS, the continued ability of the Danville Regional Airport to provide full service to the community and to serve as a catalyst for regional economic development is threatened; then BE IT RESOLVED that the Pittsylvania County Board of Supervisors respectfully requests that its Commonwealth of Virginia Legislators and Congressional Delegation support Pittsylvania County and the City of Danville, and the southern Virginia region, by working with the Federal Aviation Administration (FAA) to help secure modifications to FAA standards to allow for any necessary improvements to Danville Regional Airport while minimizing impacts to existing airport operations and businesses, and preserving the existing airport design features that are vitally important to regional economic efforts. Given under my hand this 17th day of August 2010. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS Resolution Approving the Financing By Tunstall Fire Department 2010-08-11 VIRGINIA: AT THE ADJOURNED MEETING OF THE PITTSYLVANIA COUNTY BOARD OF SUPERVISORS IN THE GENERAL DISTRICT COURTROOM 1N CHATHAM, VIRGINIA ON TUESDAY, AUGUST 17, 2010, THE FOLLOWING RESOLUTION WAS PRESENTED AND ADOPTED: WHEREAS, Tunstall Volunteer Fire Department has determined to finance an amount of up to $300,000.00 for the refinance of the fire station. The United States Internal Revenue Code requires that for such financing to be carried out on atax-exempt basis, this Board must first approve the financing. The VFD has held a public hearing on the financing after published notice, as required by the Code. The VFD has reported the proceedings to this Board; then BE IT THEREFORE RESOLVED by the Board of Supervisors of Pittsylvania County, Virginia, as follows: The County approves the VFD's entering into the financing, as required under the Code for the financing to be carried out on atax-exempt basis. The VFD's conduct of the required public hearing has been approved. 2. The approval of the issuance of the financing is granted only to the extent required by Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), and does not constitute an endorsement to a prospective purchaser of the financing of the creditworthiness of the Project or the Volunteer Fire Department, and does not address, either directly or by implication, any other Code requirements or tax matters with respect to the financing ,including and without limitation whether the financing can be treated as "qualified tax-exempt obligations" within the meaning for Section 265 of the Code. The financing shall provide on its face that (i) the County P28 Adjourned Meeting August 17, 2010 shall not be obligated to pay the principal of the financing or the interest thereon or other costs incident thereto and (ii) neither the faith and credit not the taxing power of the Commonwealth of Virginia nor any political subdivision thereof, including the County, shall be pledged thereof. I hereby certify that he foregoing resolution was duly adopted at a meeting of the Pittsylvania County Board of Supervisors duly called and held on Tuesday, August 17, 2010, and that a quorum was present and acting throughout such meeting. Such resolution remains in effect as of this day. Dated this 27`h day of August, 2010 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PROCLAMATION by Virtue of the authority vested by the Constitution in the Governor of the Commonwealth of Virginia, there is hereby officially recognized: NATIONAL PREPAREDNESS MONTH WHEREAS, September is National Preparedness Month, a time set aside to encourage Americans to take simple steps to prepare for emergencies in their homes, businesses, and communities; and WHEREAS, the Commonwealth of Virginia has suffered both natural disasters and human- caused emergencies that have resulted in tragic loss of life and property, including the terrorist attack on the Pentagon September 11, 2001; and WHEREAS, nearly three out of four Virginia residents do not have four essential supplies on hand to help during emergencies, with those supplies consisting of a family emergency plan, three days' food that won't spoil such as canned and packaged foods, three days' water amounting to one gallon per person per day, and ahand-crank or battery powered radio and extra batteries to hear emergency information; and WHEREAS, those who are at least minimally prepared for emergencies recover faster and can help others who also may be affected, demonstrating community spirit in the face of adversity; and WHEREAS, emergency preparedness is a shared responsibility, and every family that is able should prepare to be self-sufficient for the first 72 hours after disaster strikes; and WHEREAS, the shores of the Chesapeake Bay and the Atlantic Ocean and rolling and mountainous terrain put our Commonwealth at risk each year for the damaging effects of both offshore and inland hurricanes and tropical systems; and WHEREAS, historically September begins the prime season for the threat of tropical systems and flooding throughout Virginia; P29 Adjourned Meeting August 17, 2010 NOW, THEREFORE, as designated by Governor Robert F. McDonnell, the Pittsylvania County Board of Supervisors do hereby recognize September 2010 as NATIONAL PREAPREDNESS MONTH in our COMMONWEALTH OF VIRGINIA, and they encourage all citizens to be ready by taking steps to prepare for emergencies at home, at work and in communities of Pittsylvania County. Given under my hand this 17th day of August 2010. Mr. Robert Dowd, Executive Director for the West Piedmont Planning District made a presentation to the Board concerning the Rural Long Range Transportation Plan and said that Greg Sides, Assistant County Administrator for Planning and Development would be who to contact if the Board had questions or comments concerning the plan. Mr. Randy Hamilton, the County's Liaison for VDOT, introduced Mr. Joe Barkley III, Residency Maintenance Engineer for Pittsylvania and Halifax Counties. Mr. Barkley briefed the Board on what changes VDOT had made in how incoming calls to VDOT are now handled and assured the Board that each district's sites would continue to provide good service to Pittsylvania County. After giving the Board contact information, he also stated that new Virginia Highway maps were available for the public and advised Mr. Sleeper to have his office call and order maps for public use. Public Hearing Rezoning Case 1: Nellie E. Tarpley, Life Tenant -Tunstall District R-10-029 R-1, Residential Suburban Subdivision District to RC-1, Residential Combined Subdivision District Mr. Davis opened the public hearing at 7:04pm. Mr. Odie Shelton, Director of Code Compliance, explained Nellie E. Tarpley and Others have petitioned to rezone 1.00 acre, located on State Road 882/West Sunrise Drive in the Tunstall Election District from R-1, Residential Suburban Subdivision District to RC-1, Residential Combined Subdivision District (for the placement of a second dwelling, asingle-wide mobile home, to be used for the daughter's residence to care for her elderly parents). The Planning Commission, with no opposition, recommended granting the petitioner's request. Elaine Jefferson was there to represent the petition. Mr. George Stanhope signed up to speak, approving the rezoning. Mr. Davis closed the public hearing at 8:OSpm. Motion was made by Mr. Barber, seconded by Mr. Snead, to rezone Case R-10-029 from R-1 to RC-1. The following roll call vote was recorded: Mr. Barber-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville- Yes; Mr. Ecker-Yes; and Mr. Davis-Yes. Mr. Barber's motion to rezone the property was unanimously approved by the Board. Case 2: James N. Lowe & Patricia W. Lowe- Tunstall Election District; R-10-030 A-1, Agricultural District to R-1, Residential Suburban Subdivision District Mr. Davis opened the public hearing at 8:07pm. Mr. Shelton explained James & Patricia Lowe had petitioned to rezone a portion of a 54.18 acre parcel of land, (1.024 acres) located on SR 703/Sunset Drive, in the Tunstall Election District from A-1, Agricultural District to R-1, Residential Suburban Subdivision District (to combine with GPIN #1481-17- 4524). The Planning Commission, with no opposition, recommended granting the petitioner's request. No one signed up to speak and Mr. Davis closed the hearing at 8:09pm. P30 Adjourned Meeting August 17, 2010 Motion was made by Mr. Barber, seconded by Mr. Harville, to rezone Case R-10-030 from A-1, Agricultural District to R-1, Residential Suburban Subdivision District (to combine with GPIN #1481-17-4524). The following roll call vote was recorded: Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Barber-Yes and Mr. Davis-Yes. Mr. Barber's motion was unanimously approved by the Board. Case 3: Randall Wallace & Judy Wallace- Tunstall Election District; R-10-031 A-1, Agricultural District to R-1, Residential Suburban Subdivision District Mr. Davis opened the public hearing at 8:07pm. Mr. Shelton explained that Randall & Judy Wallace had petitioned to rezone a portion of a 54.18 acre parcel of land (2.099 acres) located on SR 703/Sunset Drive, in the Tunstall Election District from A-1, Agricultural District to R-1, Residential Suburban Subdivision District (to combine with GPIN #1481-06-5919). The Planning Commission, with not opposition, recommended granting the petitioner's request. No one signed up to speak and Mr: Davis closed the hearing at 8:09pm. Motion was made by Mr. Barber, seconded by Mr. Harville, to approve rezoning Case R-10-031 from A-1 to R-1. The following roll call vote was recorded: Mr. Barber-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; and Mr. Davis-Yes. The Board unanimously approved Mr. Barber's motion. End of Rezoning Cases Public Hearings (Adjourned from August 2, 2010 Meeting) Proposed Amendment to Chapter 6-6.3 of the Pittsylvania County Code: Citizen input on the proposed amendment to Chapter 6-6.3, Property Exempt by Classification or Designation, of the Pittsylvania County Code. The proposed amendment would establish a tax exempt status for the Northern Pittsylvania County Food Center, Inc. concerning the following: Parcel ID 2530-38-8407, assessed at $21,000 and a tax levy of $109.20, for 2.10 acres of land, and for (1) 1998 International Truck assessed at $1,400 with a tax levy of $119.00. Mr. Sleeper explained the Board had adjourned this hearing on August 2, 2010 at the Board's regular meeting in order to apply time necessary to advertise the actual parcel ID and assessed value of real estate and personal property. No one signed up to speak and Mr. Davis closed the hearing at 8:13pm. Motion was made by Mr. Ingram, seconded by Mr. Harville, to approve the amendments to Chapter 6-6.3 of the Pittsylvania County Code, incorporating the tax exemption for the Northern Pittsylvania County Food Center, Inc., particularly parcel ID #2530-38-8407, with an assessed value of $21,000 and a tax levy of $109.20 for 2.1 acres. In addition, (1) 1998 International Truck assessed at $1400, with a tax levy of $119.00. The following roll call vote was recorded: Mr. Barber- Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; and Mr. Davis-Yes. The Board unanimously approved Mr. Ingram's motion. Proposed application for available funding under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. Mr. Davis opened the public hearing at 8:15pm. Mr. Sleeper explained under the new Resource Recovery Act, the Edward Byrne Memorial Justice Assistance Grant process has been increased to allow new funding to local governments. Pittsylvania County is authorized to receive $11,348 under this grant. This is a grant from the U. S. Department of Justice to P37 Adjourned Meeting August 17, 2010 the Pittsylvania County Sheriff's office to clean the HVAC air conveyance system located at the Pittsylvania County Jail. No one signed up to speak and Mr. Davis closed the hearing at 8:16pm. Motion was made by Mr. Ecker, seconded by Mr. Harville, to approve the application for the Pittsylvania County Sheriff's office for this funding, which was unanimously approved by the Board. Proposed Amendment change to Section 9-53, License Year, of the Pittsylvania County Code that would increase the Division of Motor Vehicles (DMV) Stop Fee from $20 to $30. Mr. Davis opened the public hearing at 8:17pm. Mr. Sleeper explained the Board of Supervisors received input from the Treasurer's Office concerning Section 9-53 of the Pittsylvania County Code where the current fee is $20 to cover administrative costs for the vehicle registration withhold program of the Commonwealth of Virginia. Whereas §46.2- 752(j) of the Code of Virginia, 1950, as amended, authorizes the Treasurer or Director Finance of any County to enter into an agreement with the Commissioner of Motor Vehicles to withhold state licenses until such time as all local vehicle licenses fees, delinquent taxes, or parking citations are satisfactorily paid. Any fees charged by DMV are added on top of any license fee or delinquent tax or parking citation that the Commissioner of the local jurisdiction may issue. In addition, in accordance with §58.1-3958 of the Code of Virginia authorizes the governing body to impose an administrative fee or costs on delinquent fees and taxes not to exceed $30 for taxes any other fees due, or $35 for taxes due after a judgment is filed. No one signed up to speak and Mr. Davis closed the hearing at 8:18pm. Motion was made by Mr. Ecker, seconded by Mr. Ingram, to amend Section 9-53 of the Pittsylvania County Code, raising the DMV Stop Fee, imposing a $30 administrative fee to reimburse the County for costs associated with the Motor Registration Withholding Program. Mr. Harville said he could not support this proposal since it did not cost the Treasurer's office more than $20 in administrative costs. Mr. Ecker stated that a lot of these were repeat offenders. The following roll call vote was recorded: Mr. Barber-No; Mr. Snead-No; Mr. Pritchett-No; Mr. Ingram-No; Mr. Harville-No; Mr. Ecker-Yes; and Mr. Davis-No. Mr. Ecker's motion failed by a 6-1 vote of the Board. Proposed Amendment change to Section 6-2.2, Heir List Levy, of the Pittsylvania County Code, to establish a $25 fee for recordation of a list of heir, pursuant to §58.1- 1718 of the Code of Virginia, 1950, as amended. Mr. Davis opened the public hearing at 8:24pm. Mr. Sleeper stated the General Assembly as amended §58.1-1718 of the Code of Virginia, 1950, as amended, to establish a $25 fee for the recordation of a list of heirs. Section 6-2.2, Heir List Levy, establishes the recordation tax on heir lists. No one signed up to speak and Mr. Davis closed the hearing at 8:26pm. Motion was made by Mr. Harville, seconded by Mr. Ingram, to amend Section 6-2.2 of the Pittsylvania County Code to incorporate a charge of $25 for the recordation of an heirs list pursuant to §64.1-134, §64.1- 135, §58.1-1717.1, and §58.1-1718 of the Code of Virginia, 1950, as amended. The following roll call vote was recorded: Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; and Mr. Davis-Yes. Mr. Harville's motion was unanimously approved by the Board. Proposed Amendment to Chapter 21-13.1, Enforcement of Charges and Fees, of the Pittsylvania County Code that would establish lawful use and illegal use of fire hydrants and set required penalty fees. Mr. Davis opened the public hearing at 8:29pm. Mr. Sleeper explained he Pittsylvania County Board of Supervisors passed Chapter 21 of the P32 Adjourned Meeting August 17, 2010 Pittsylvania County Code in 1975, establishing the Pittsylvania County Water & Sewer Authority. Chapter 21 describes the service area, jurisdictional requirements, general operation and fees for the Pittsylvania County Service Authority (PCSA). Currently the Service Authority is having difficulty with individuals illegally or improperly drafting water from fire hydrants owned by the PCSA. Therefore this public hearing is held to change the enforcement of charges and fees by adding Section 21-13.1 of the Pittsylvania County Code, establishing the lawful use and illegal use of fire hydrants and metering devices and other equipment that operates a public water or sewer system in Pittsylvania County. No one signed up to speak and Mr. Davis closed the hearing at 8:30pm. Motion was made by Mr. Ecker, seconded by Mr. Snead, to approve the amendments to Section 21-13.1 of the Pittsylvania County Code, Unlawful and Illegal Use of Fire Hydrants and Penalty Fees. The following roll call vote was recorded: Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; and Mr. Davis-Yes. Mr. Ecker's motion was unanimously approved by the Board. This concluded the public hearings. New Business Motion was made by Mr. Snead, seconded by Mr. Barber, to transfer a 15-foot easement at the RT 29 trash compactor site near the Chatham Middle School to the PCSA, authorize Legal Counsel to draft the required easement, and authorize the Chairman to sign on the behalf of Pittsylvania County. Mr. Snead's motion was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Ingram, to transfer a 15-foot easement at the RT 29 trash compactor site near the Chatham Elementary School to the PCSA, authorize Legal Counsel to draft the required easement, and authorize the Chairman to sign on the behalf of Pittsylvania County. Mr. Harville's motion was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Ingram, to approve Change Order No. $ for Thor, Inc, in the amount of $37,438, pending approval of the Department of Historic Resources and VDOT concerning Phase II & III of the Chatham Southern Railway Depot. Mr. Harville's motion was unanimously approved by the Board. Motion was made by Mr. Ingram, seconded by Mr. Ecker, to set a public hearing for an intergovernmental agreement between the Town of Chatham, the Pittsylvania County Service Authority and Pittsylvania County concerning water and sewer to the Olde Dominion Agricultural Center. Mr. Harville stated that he believed the County Administrator had an explanation ready for the County to consider. Mr. Sleeper stated that the draft agreement he handed out prior to the meeting was a 3-party agreement that detail responsibilities of each of the 3 parties and would involved the northern section of the Town of Chatham, and gave the following metes and bound description for the area: METES AND BOUNDS DESCRIPTION OF EXTENDED WATER & SEWER SERVICE AREA TOWN OF CHATHAM P33 Adjourned Meeting August 17, 2010 Beginning at a point of the corporate limits of the town of Chatham at the intersection of White Branch and Hodnetts Mill Road; thence in a southwesterly direction along the Town's corporate limits to its intersection with the Norfolk and Southern Railway; thence in a northerly direction along the Norfolk and Southern Railway across U.S. Route 29 at the Dry Bridge to a point 200 feet east of the eastern right-of--way of U.S. Route 29; thence in a southerly direction along a line 200 feet east of the eastern right-of--way of U.S. Route 29 running parallel to U.S. Route 29 to its intersection with the northern right-of--way of Neighborhood Road (State Route 1431); thence in a westerly direction along the northern right-of--way of Neighborhood Road (State Route 1431) to its intersection with the eastern right-of--way of U.S. Route 29; thence in a southerly direction along U.S. Route 29 to its intersection with the centerline of Chalk Level Road (State Route 685); thence in a westerly direction along the centerline of Chalk Level Road (State Route 685) to its intersection with the corporate limits of the Town of Chatham; thence meandering north and west along the corporate limits of the Town of Chatham across Business Route 29 to the centerline of Hodnetts Mill Road to its intersection with White Branch, the Point of Beginning. Mr. Ingram withdrew his motion. Motion was then made by Mr. Harville, seconded by Mr. Barber, to approve the draft agreement and authorize the County Administrator to enter into negotiations with the Town of Chatham and come back to the Board with a final agreement, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Snead, to approve Phase I Groundwater Monitoring Network Well Installation Engineering Contract with Dewberry dated July 29, 2010, totally $65,615 and authorize the County Administrator to sign all necessary documentation. These funds are available in the 2011 budget under Solid Waste Disposal -Groundwater Monitoring; $158,938 is available. The Board unanimously approved Mr. Harville's motion. Motion was made by Mr. Harville, seconded by Mr. Ingram, to award a uniform bid for the Sheriff's Department, in its entirety, to Quality Uniforms with a lump sum bid of $29.762.07, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Snead, for the reappropriation of funds as follows: $800.00 to Sheriff-Telephone (100-4-031200-5230), $1,091.20 to Sheriff- Parts (100-4-031200-6030), $1,008.60 to Sheriff-Labor (100-4-031200-6031), $200.00 to Jail-Telephone (100-4-033100-5230), $78.35 to Jail-Extradition (100-4-033100-5550), $260.00 to Library-Postage (100-4-073100-5210), $8,074.81 to Economic Development- Engineering (Ringgold East Ind Park) (325-4-815530-3163). This motion required a 10-Day Layover. Motion was made by Mr. Barber, seconded by Mr. Pritchett, to set a public hearing for September 7, 2010 for citizen input on the proposed relocation of the Swansonville voting precinct from Katie's Store, Inc. to the fellowship hall of the Swansonville Pentecostal Holiness Church, which was unanimously approved by the Board. Mr. Davis directed the Board and audience take a 5 minute break at this time; 8:SOpm and the meeting continued at 8: S Spm. P34 Adjourned Meeting August 17, 2010 Mr. Bill Mechnick, with Land, Planning, & Design Associations (LPDA) gave a powerpoint presentation on the proposed Recreation Master Plan and the Board was supplied with recommendations from the Recreation Advisory Board (RAB). Motion was made by Mr. Pritchett, seconded by Mr. Ingram, to adopt the Recreation Advisory Board's recommendations for the Recreation Master Plan. Mr. Ingram made a substitute motion, seconded by Mr. Snead, to adopt Phase I of the RAB recommendations as follows: to establish a county run recreation department along with a director to organize all recreation on county owned property. Because these facilities are located in communities and will be closer to the users, the Recreation Advisory Board further recommends the department coordinate with volunteer organizations to do this, and develop a user agreement between the recreation department and the school board and in particular, to work with the school board. Mr. Pritchett withdrew his motion, thus Mr. Ingram's substitute motion became the main motion. Mr. Harville asked Mr. Ingram to amend his motion to include waiving the hiring freeze in order to fill the position of Recreation Director as proposed in the RAB's Phase I recommendation and refer it to the Finance Committee to discuss how much funding needed to be put into the recreation line budget, which Mr. Ingram did. The Board unanimously approved Mr. Ingram's motion. Motion came from the Finance Committee to approve a carryover of $20,000 from the Sheriff s Office end of year funds to establish an auxiliary deputy sheriff's program in Pittsylvania County. The following roll call vote was recorded: Mr. Ingram-Yes, Mr. Harville-yes, Mr. Ecker-Yes, Mr. Barber-Yes, Mr. Snead-yes, Mr. Pritchett-Yes and Mr. Davis-Yes. The Board unanimously approved the Finance Committee's motion. Motion came from the Finance Committee that the Board of Supervisors that Pittsylvania County will not fund any private day placements from the Comprehensive Plan Management Board Program for Pittsylvania County until the audit is completed by the State Auditor's Office, which was unanimously approved by the Board. Motion was made by Mr. Ingram, seconded by Mr. Harville, that the Board of Supervisors direct the IDA to clear Lot 7 for clearing and grubbing purposes, utiltizing the necessary funds from Economic Development 325 account in cooperation with the Pittsylvania County Office of Economic Development, which was unanimously approved by the Board. Motion was made by Mr. Ingram, seconded by Mr. Barber, to approve the renewal of the Cooperative Agreement with Tri-County Lake Administrative Commission (TLAC) and authorize the County Administrator to sign all necessary documentation, which the Board unanimously approved. Added Items Motion was made by Mr. Ecker, seconded by Mr. Harville, to set a public hearing for Tuesday, September 7, 2010, to receive citizen input to the mandated requirements and updates to Chapter 23, Flood Plain Management Ordinance of the Pittsylvania County Code. The Board unanimously approved Mr. Ecker's motion. P35 Adjourned Meeting August 17, 2010 Mr. Ecker asked Mr. Sleeper if the Board could take back the $600,000 they gave the schools in February since it was given to the school board in the belief that teachers might lose their jobs due to state funding cuts, and now the school board has a large carryover request. Mr. Sleeper stated that it would be very difficult to take the money back, but the Board could reclassify that money. Discussion of replacing the Chatham Library roof was referred to the Property and Buildings Committee, which was set to meet at 4pm on Tuesday, September 7, 2010 and Mr. Harville requested that the Library Board be there as well. Reports from Board Members Mr. Harville requested that the County Administrator to get with Joe Barkley and get contact numbers for the Board of each VDOT maintenance district office. Reports from County Administrator Mr. Sleeper reported that the Virginia Association of Counties (VACo) insurance program had agreed to pay for repairs to the portrait that was damaged when it fell from the courthouse wall, less the $1000 deductible the County would need to pay. Action was moving forward on the repairs. Adiournment Motion was made by Mr. Barber, seconded by Mr. Harville to adjourn the meeting, which was unanimously approved by the Board. The meeting adjourned at lO:Olpm. 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Axscue . .0 pp . aJnpp sssaoo •• Toru AJwxr or OJ8083 )aa unps ••• >sp piss. oa •• TmuAArnlJJn or aJecAS loomnlo ••• sJ.) nap. 00 t38T11 )J10J 1019) tpp-• • 1 pip 1]13 88L8R SP[CIALTT PR000Ci8 INC 101. •• TOTBL AJgOxT pP 0X0081 100 1]BT 11 ••• 31J.sA 00 138113 909901 1001f 10a-.-051500-1]3 p0a lef v.c i i ft. •• TOTBL BJeJUxT OT OJ8cA1 100 )3811] ••• 91.93 •• 3TOT8L 80pJJT] pP CH8CA1 1G8P00~1 ]8111 ... 18.8816.00 00 I]eT le 6 t• a0n l p-. • is - )i oa 080 SOVI31®JJ RETRTGVATiOx 111 l6 1300 Olt Oaa •• TOTAL Al~3 OP CxeCA1 300 1381)5 ••• 18 053.06 P38 0 33ax]3 IOJOI 00101 300 0-OB]s3p 501000 o t]0x30 19]5-B/l0 100-• 001000 ]60000 0 3]0x36 33 350 0-0x1100-600300 ] 130x3 r500xo -0 03 0 •• 3xmLL B3gOM OB MBC01 300 130x]] ••• ]'~ 30.00 1 x110 P03.NFLIN 3IBM l0. 0 •~ xNTx.3. 30n0Tar 09 w35Cxt1 300 ]]8x30 ••• 30 0]5.00 ~• Bl'O?03, ugUt/f Oe [xI~EC01 1W040t3Bx]6 ~,~ 09e ~B19B.08 •• T-rtAL A1%IVM'00PCNP.CIU 3NNPBNx]x ... ]51.1351.30 1691 T30m'0pU[s30 x00w000 1,]00.5; •• xOrN, BeUtOxi' O0 CN6f01 100 138x38 ••• x3,361.10 CENTRNL ACCOUNTING & PURChASi PRINT-O! IT pROOFEU EY(~I~/.4.r ~~ Ua'a u:::; Gzr , kpi';G?r~0 FOR BOARD PRenENTn'ro,M . 00 ]]Bxlx 13/09-6/1 ]30-0-090150 0169]0 00 3]0x)0 .M.x3030 100 0-OB)100-11x000 00 ]38x09 3x J3006-0 3p3D9 • o0J100-600x00 l00 0-00]100-600x00 P39 PD1,1 o:A"`A 3..3D.B6 D3 BBP ]D3p pAGe ] eGB N~ 6~pING. oe,;1;'0""" 1Dp-,-011010 6]3000 „LBPNGNB 1]88]8 pe ]1-3p 6.. PAIBPG3NI ~DB3NIUrIGN= ,3.10 - - .... soul fur ACCOUirf 300-e O1II p0-600100 ,. „ >oc+l fur oevAB»®a] NUNfY AOn]NISPAAe >. >l io[al for ACNOxP 300 •-O1]]IO 335000 8368 >5 1pp e-01]110-115]00 IND[GWf CWRT NST t]B6 B> 06-31-30 LBB N. 3vBeIX P. C. ]]0.00 ioc+l for ACCOCxP 100 e-D1331p 335300 330.00 ioc+l for OBPAB3>ffiPf Let'.AL BBRV3CU JeB8.35 ]p0-e 013810-600)00 OePICe GCeeLIU 3]8696 pB-D3 1p Ng3N[A]N PARR SPRING NATeR INC 13.0] P319] iCR roN'MOO]O[N0. 0B/l1/IUMUBT if .30.]5 01 See ]030 PACs ] Ga6¢aAl. 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OB/ll/lIM6AAY 38.]0.35 0l BaB x010 PACE e 100 e-Ol1]p0 601000 pOL]GB GOePLI BS 138655 OB ]1 10 niA¢ NN iAx1AP Gx6xiee 355. oa t o e o n0 cW^PS-PAAT6 1 B6 B 3 1 efi TIRB AN3 , -e-0])]00-60]000 GVC - • -]i-1a R1esw116AL3N RADIO v oa e- I VC Cl1TC5-uBOR CHAR I]B>] - -1o TAU .oa -e-0]1]00-601300 Sv xAR 13 > o -13 la SN T TIRB P B >B. p 3 e- 13]00-6 01100 Sv -ueOx CNAR e - ]f+B.53.3N i loo-• I] - lp V - 9 1 8656 0 - 1 3 (VIBONNBN~TN PM vlViR l00-• Oll]DO-60]]00 SVC NBTS-uBpR CHAR 3]8656 08-]]-10 CriMOMIBAI.T1 MD30 B¢RViC89 1B0.OD 100 a O3l]00 606500 CANINB w(cMM i]s698 0B ]1-10 NIti bxBL00N ]3,85 Toc+] for ACCVIMI 100-e-0 D1300-606500 13.89 P41 rllr PL~ . m„xl, -2~6 p 63~~,I6 6u„"6) l..ip.)9 pl 6. ~6 wx,x 6,Spiw. p6,ll,lp 66x.1, Lm6~ .moUx~ x ~`e a>~ vxxp~ x~ )xvo)c3 .w,>,rr a,E ;pp : o;;;°o=„ opo ~Px~ ' , - _; ~93R6 _ v ;;:o' ) p . ) - tewex e i B-)1-ta 6. ea'PnA93RFOIM mpuxi ii )1, To[r] Ipr ALLOteP] ]DO . 0]3)00-5]1000 161. 1p ioo . ] 5.0 m I) ] - )- RIwGpw riu G 366me 19p.pp .- LIES/'mAV6/1 1 l 62wmw PIRG a Pe clJe • .aa ] -. pp 566 )l WPLi66/TR6x6/) - )-lp A2RCA9 xATIW2RL SBi.p363 11.58 i -.-pl 566 ip ~ sUPrLia9/i6Ax6/1 - l 1p Ai39.~9 N6 Mew .,.. i 2 0 1 a0 963130 SVPPLI¢9/TRN13/t t a6-Jl 1 u3 xcw t o 1 . OlJ l pa lp rPL1&9/T6ApS/1 t] 61) B- 19p.po too . O))p p0-936110 @L5 6UerLIe6/TUx3/i 1366)) OB-11 10 AI3CR6 N6Ti0tui. Srtwex6 )2.61 Toprl Ipr •ttOImI 100 . o)])OO-566]10 fp2.01 -. m m eppfipp rw -vorsa6 . pfi-) -ip ce2I6>,L oIL or vlR - 6 ., , ) -. n - p veu9 o cwrRnL o1L pP v] u Sr . lp lop-. o )zo : . o axrn.i. on or vJ6 zxu mar ) o.ll :om m. .aouxr loo . mupp eapavp n66.)9 ) p .- - p9 ) PPL oe-u-lp o .xp Plw 1 1. e iap-. pil)oo 6po9aa voacL6 wrvLxes 116616 or ll-l0 66o13wRSxx6w vro ea 1..2 mia epr .moulr lap-. o>voo-6op9pp ll6.n lvu] m. v6e„Rllmar vowxi~l rus e a sles.ae P1191 c3x6uL l. epcex . ccow.r ez nv wsomrrfi fiu«xcx il.ia.ls of s6r :wo was 1 Poi xoxlx elrolw. or/li/lo xumfix wn snc va1roR xw Jxwice Rlornrr pR1.e ww mca tpr ficcouxr )op . ampp 6pazlp 161.93 ) a-.- 1 - laa-.-pn loo aoospa . p eai ] . o I -6 1 100 . 0]1100 6olppp a6xlrl6 PoL)Ca PoLS a rpLia i.L swrl.I6 6uvri.i e6 urPLlss 6UPPLI SS 1 c6-l)-la ra un s laes9 0601-ip ow v.LL6P rmos ixc. u.s6 1) 1 ip iTT ifi 1 - )-I TSCIII~ 6gir NAxvxAA I i)sl)e aB li ip i)cxxsprz6ev xa6l60ue 5.91 Tecal (or I.CMJRP 100-.-0]JIOp-601000 191.89 ri~PL9 a~3 S~x.2.xP ll.Jp.19 pl 3 PoR w~, aolw. p:,Jl,Jp P 6xpP61 s euxnRxr ll.lp.JS pl see )pip rnce e roR wxlx 6xolw. pVli/io co+e6lw l.mceR •ccnlvvr xwmm onn vslpp9 x6x3 Jxwlcfi axpinar wra voip roof mr 6ccvsrr lop 9-alsspp vlppp )61.s1 loo-9-mssaa-snoop nLfirxoxfi v6369 pfi-n-lp cu-PelRrplxr ca«uxiunoxs ml.p6 lop 2 0]9500 600100 OPPICe 6UrrL263 113693 pB ll 10 wUxTUx 9A6R Sr6iw xAT86 Iw )) pl 100-6 0]9900 810100 C[rf6MIGttax 6QVI PM )16103 OB ll ]0 MOIOSOPi t]9p0.p0 Toc.l (or A[CWIR tp0-.-p]9900-810100 1]900.00 Total (or perMlT¢1rP 691] TeLerwNe fiPS 29990.16 ipa . 0.)100-1]]500 ioo-2 Sn - 1 l p-.-pll lpa 1 1 a-.-plnoa 1 oirwxfi6 PxY6)Cw Uxi Sro6M 6 m 1)8619 OB Jl-lp 6REIlu hmiCU. CO+P iot.1 ]or K'mUlrt 100 . 66 1-1 u - ) 6 p i-1 6 - 1 io u mRrolunox - BR 90.00 0.]]00-111500 9x.00 Y9]2 tp .22 - 6512 ] 6.22 6962 111.1 ,w-. w6lpo ]10000 2 . p-9Jippo 1 -2-p1) pp- 1 p 2- •) p 6 2- 2 - loo 2-OS]lp0 epOeOp JxJJroex xelPU.w 6 I In 1[IT9 N6 N6 L6 rp61s-VdzCLe 1]8690 peal lp axP,s ~rpxanox . 1'0163 for AROUxf 100 . l 119 - -t WIH3206 eL I 1 ) 1-la C6L6x6URG lL¢cTxiC iotrl for 6cmUxr ]00 . 1)6 - 1 MVP)1bRT 02v1 x 1) pB- i p6tro2PoRi clG Y 138630 OB-ll 10 pAVm29J6i 6x6xCY 6v. 106... O6nap J10p0p Sl e.2B 1. )6 m. .99 0.)100 911000 139.6) 61.12 ]y. 1016.61 --------- ----- P42 nD¢ MMN vNI W. OB/l)/3UMUnY 38.10.15 Ol 5. Cv18oe1 LaoO®1 A[Ra0? Mae091 DAT[ a VR1Wn NA!!e IBVJZC¢ a1fJUMf tLTH 300-~ 08]]00 60]100 &EIBa AeGaaBORIM 3]866] OB-]I-10 01888E maiNa ~ aWI•T{[Mi nBGAIP 1).35 Tot el [or •CCOUMr loo-e 080]00 60J]00 1].15 ~ ~ iLTaa ) ] B OB-J3~10 Tn L 0 ,e Tot~3 !o+ nCW1Mi l00 ~-081)00-6oJ]00 88.1] ]00 ~ 08]100-60)500 DIL 4 LU80.IGMTa 31BBn0 OB-])-t0 1n>t'010iH vsinolstm fse.e0 • e 0-{0)800 aT u]1Li um )) 697 i to Man Tin _ ) B9 B.ce ) -~- ~ - aYDMOLIC Baa OB-l]-]0 a ~ T ,~ ~ ~ -60)800 aYnAAULI 0 a)BO ) B Ba Bea®ae W ~ ,0) 1 ~-08 - T _))-lo P 6E .]pdaON W i ]00 t 08 ]l00 60)eoo xapneW]C eaRTa [ao t1aB85 OB-Jl-10 fwnTpl eNOIIBBBT W. INC. 3]7].88 Total far ACCVVAT 300-e-081]00-601800 3607. •T ]00-~-00)00-60190D TIaee )DB 68] OB-)1-30 BIUa 4IWa ii B 315.89 Te[[1 for ACCYBINT IDO ~ 081100-BD]9DD ]8]8.85 e-08])00-80830D PA u e - -) ~ i8c IxC. BT .0 'cat.] for •ttdwT 100 a-oe x300 608100 695.00 TocB3 for DePMiMaM1' BOLIO Nnb'Te WW.aC 15)56.66 Dl )91 3qR InM010ot10IN0 OB/ll/tlwUaY 38 .3D.35 O1 aeB ]010 VAGe 11 6 CxaCB W20 100 a 081800-60]100 eWllre ,]tt 90RIEa 318685 OB-33 lD GRTO1 MOIIMVT W. INC. 338.)3 taco] for 8[CO3Mi ]00-e-083800-60 ]1 oD 816.69 30o-e-081800-60]500 OIL 4 I 0 -]3- Lace ) e 100-e-D818DD cpl50D OIL s LUeaiGM1'a t1B68o OB-))-10 MR010)B ea3nOLaue ]Be .f] Mm?axDT 0 aW+T6 a11roNBT 18.]0.]5 OI b e0R 19MIN at+0I N0~ 09/]I/]0 C@86aAL LBW 811 ACCWM MMBeB DAR ~ V6HW0. NAl16 IBOOICB A1t]ecll Q4Ta POR 1nM1'x ONING. OB/]]/30 GeMeRAL LmCen AttdMT MMBeR MTB a Ya3ID0R B.41B IMVICB uC1M1' MTC -e- ell 0 BLeCITICITY •- VIR M e 3 • e 11o nsc3TIC]TT 31aBas 1-)o SB] V n A ]850.11 -e- a o-sltooo aLeCTBICITT ]18668 - t-l0 OdiB v u Nrtvrt ]~5 o l 0 e e 3 -Bl 000 TB1JP1pMi-CBM48L SM 3 Bl]] oB ) 30 vaeEBa! B).0] 0 -e-oe]toD-53]000 T L[BMlaie ~CRrtMt Se l] T - 3-) e , Tool for wCWUM' l00 a Oa)1oo-51)000 s]1.D5 100 a pel3D0-600500 O,WitOnIN. a08BLIea 11BTIe oa-ll 10 SOPVLT BaBOtaCGT, [x[. 87.55 ............... Tote] [oz ACW31M3' 100 •-08]]00 600500 87.55 ) -e-08 300-eooTOO iW MIMI BVVVL t18T - i-lo iIGHTS()1)SaiH xBnuuRB 88, ] o-e-08 30o-BO T W MIM aev L t1 it t-30 p n vn i , 1 0 e- a 100 6 ] W l1821rt aVePL iD - 3-1o A a vnI MTSR IBC ) . loo e-08]100- T NG MIMI S0 v 11 TT t-l0 TImI ) too-e-ae 3 a l ND MAIMI SVPVt ]1 •e B- i-3 p ) e 100 a Del10D 600700 BVILDIMC MIME BuPPL ]18688 OB-]) ]0 BUILOBna oIBCOOM C9T1'en 1I'/. B1 To[sl [er aOWUMT 100-• 08]300-600]00 1of ).Ol Tote3 for oeeut]xewc BttI LO)W [ caONNH ]1)01. To ............... P43 !)191 P1~~oinwsomrrs stH.u9T 1..1o.)s DI sce 30)0 P9c9 )) PoH 9owm 9amixc~ D9/])/)D avrex3,L LmcsH lccanrr xvmn an R vnDOe x9n Ixvolcv unuem wT9 wID aDD-9-Dm90-nllD9 delnT)mrf caxr9acr- ue919 u9 ))aa c9rmwon a9D.9s Toc91 for ACnOxT 100-9 O1J 1oD-)11100 390.95 1D0 9 D1)lOD 513 pOD xnnxO TOetS 1]8691 DB l1 10 WLV)OIA Cu 3).]s Tot91 for ACCOtMI 100-9 O1]t00-9130D0 ----- 3].35 --- 100-9-01)100-91]000 tPTeR A)30 66xeP Sexy 130109 D! J1-10 PITT CO sGVIn 9vm09ITT )8.00 1 -9 ] - 00 ieISINIOtis 1 B1 1-1 i 10].61 1 0 '- 1 - ~ ~ 13 ] 1 0e-)1-]0 6w1e lA LLC 331. i 9 1 ~)19eNOxe 13 6 9 De-]1-10 AT 9 T l9 . 100 9 01]100 93J000 TeLePMWa 1396]9 OB-J1-10 698-1wI0.wINT CgfnmiUnols 168.80 --------------- Total [or AttO19T0 100-9 0]]100-9a )OOD 198.03 100 9 Ol]L00-600100 BOIIDIND WtIMHNANn 1]811• 09-J1 ID SOVTNEn 0.tle i0e0.3.TICx I3.B3 'TOt 93 for DePMmm~ Li90.uY )06].09 100-t 081900-360000 uVeRTIS Itb t3B ]35 OH-JI-lO Tn STU TRIBOAB 39.OD Total for H[COtan 100-9-081900-)9000D 39.00 100 9 0919 D0 600]00 OPPICe SOPPLIeS 1]8696 OB l]-10 foOx•TUx putt sPHlxc turn TxC 10.]6 Total for ACCpMf 100-9-081900-600100 t0.36 10[91 for DePMT)®l1 IXx]IxG ]9.36 ,.ev9i eo9 ,p„ie mmlxc u9n1i1tP,wHT 1..10.)9 w see 3D10 ece 1. ceae9.L Leocaa •ccovnr rnnmmi are 9c9 vv)DDx xua Irwin •eo))xr wTC wiv Total foz ACroO)rr v00-9ra e]9DD-990000 )9 as 100-9-093900 600530 HHNlAL/COPI01 L[Afie is 96]8 0B-)1-30 BN1C OP A)YRIG LeAS IxG 159.19 Tote] for •ttOtnn lOD-9 0939]0 93)000 93.90 100 9-08]510-599DOD T0.Aixi)q 9 ®1)CATIOU 1a 86x1 09 a1-10 vACO 159.00 Total toz ACCWM t00 9-Oa3910-559000 199.00 100-9-09x510-s9t000 OUes tD~®n5xies 1 O9-ll-1a ]xe - , 1 -9- a 1 tmmnsxi PS 1 OB-l1-10 a NnsNe09T .0 100-9-08x910-581000 Wn alm f~®H0.4NI0H 1a 8699 OB-J1 ]0 INeTIx4viLU eULLeTIH 13.00 TOC91 far aCNOWi' 1D0 9-08]910 9a10D0 I6a.00 Toca] [or OevuT)RtTI 6CTlxONIC OePelgel9H ]6].90 100-9-D991D0-916x00 LeASe P~/ttluse-N8)wp I]96J9 uB-]1-aD 99NC OP Hemt]G PMLIC c INSI'I eIN 1091].)9 Tot93 for ACCC))M 100 9 095100-916x00 10911.19 100 9 095100-916]00 L9ue PMCxHSe-T93.n 1]9696 p0-11-10 GIA PSLU0. P3xutCw, env. CORP. 0)x6.99 --------------- Total !o+ aCCTAOrt 100 9-095100-916]00 ]J]9.99 Total fD[ DePMTnern' OnT 4 Zen®PST 9e ---- lJ aOI. BB ............... .]193 Ou Y 19.1019 O1 sop ]010 PAO9 15 0)191 - LzSeUxsexIDr05 9 Y 19.10.15 O1 9eP x030 P3.Ge 16 IW 19JInX 001IN0. OB/)1/1101^0. POH NJNm cmix0~ OB/)1/100. Oexvw. Lncn aCtnOwr xt99en an aU veMDp9 N9tm IxvOife 9eOtAtm n9T8 w10 Ga>0u1. LmOn •CCOUMI' x0mn D9T8 en vtamp9 tu)¢ IMOOIn •)tOtlln DAry wiD P44 P119t emxlwu p uxseHexfS SU'eb~xx 1~. t0.15 of s[P ~O10 vACe ~i An~i91 arm ®m nV evxs~ x 1~.10.JS at ssv ]oho oA~6 1B PoR IAMM WpIxC. oe/J1/10 PoP 'o1lIN vmlw. oB/J]/l~p GH+vui L®GVl •ttgMf MA1B8P DATA wippa Nu¢ IxvJxfe ugUM Mie WIU GexmA1. 1.®OeP AttVUM M]®e0. N.ie u'i~ vproP x~t¢ ixvO2 w1E W[n C6 u~oVM I t_ ~:. CENTRAL ACCOUNTING ~. PURCH;~gi:~:, P.-^.INT-0UT PROOFED B\':L.!~~ D to Ertry CL. APPROVED FOR BOAP.D PR S NTATICN~ ~lY>~.~~ e a:~~\:r~_~ - _:: ;;, (-~p._:Y;: ~~ FOUR P: ~'i F;[~:[? P45 oa .099 90 ]99e99 i 9]8999 901099098 ]90 ~ 019 ]00 609]00 ~ 9]8991 l• 9 0-~- 9 c t 99099] 90196 9 9-00900-909 ta0 99099) l 0 9-00900 60910a l9 9BJ l 9 l00 9 099900 600100 3]8999 19)998/19 • 9 ve999 no ] -9-9n9cu-sesooo ]u-•av9oaauooo ]s9-9-9v 9so-99]000 ]s9-9a9n9a-sowoa xs9-sasssso-s]9oo9 999-9asssaa-9vooo x 999 0 9]e999 B/f0 a ewcer mne 99a . muo9 sn0ao ]99-9 ]99960-9]1000 9 ~ vexoo9 9w9s ~ A9au9rr ov r,r9c99 0 ]]8901 ]01 0 13890] M9M9909 •- ]]0 ]9 0 ]59-9-]9]l6a 9]90x0 09 9 QIATIIAM 995nre 50 .~ o~A9L L9~999~ 09.99.90 ]<.~ ]090 Sue ] s;:;~ a; •• TOTAL AIRMMI OP CxccA9 300 1]8990 .~• 1,090.( BO Jdw9oN 990. •• Torw Ainimm o9 asc99 900 9]999a ... 990.0 •• ttttAL AnD1019 O9 bLLC9:9 l00 9]0999 ... 0. 00.9 v 1ex eou99~.r m9vo9Ar9ox 999. m 9n9~mu ixumv ow9x ewc9T coos ' ]91. 900-9-9v]99-999009 00 1]9501 t/90/90 ]s9 9-19199a N]000 00 ]]9908 19999/195 99 9- 96a )99000 P47 AP6010 A[COUx6s PATABLE CHEC~BEGI6TBA nelA]L LISTING 09. s]. 6o 36 A0c ]010 PAGE 6 I i E P1mCIG3E Btrt1GR CvoE a Vm1WP NA1B 0 I I N MU706'R NumER D6OO~ MiwBeR 1VTA4 00 3]06]6 ] o-~- 33 6111 00MAED CUETIS GIAPEPI WMMCT ,60a. ]0] ]Sa 6 081606 8]1]00 •• ~~ ~~ OP CN6C6N 100 13 8616 ••• 0 31, Oa0.00 00 3]86]1 )565 10161 100-6 o]]]Oa 600100 ~ ~~] 0 00 L16sla Lf1669)1 100 • 011300 600 BOO •• 6]OTAL ~NI ap CMeCxY 100 1]86]6 ••• 39] Bi9]. l3 Oa 1]8639 561066 ] 3 6 6 0 6B PiES! PI¢ptlxl LVB PoMTION _ 6 •• TOTAL ANa]aT OP Lr6CR1 100 1]05]9 ••• 166.]6 ao 3]e660 1009 30118 too-6-OS 1]00 601000 P]A TN655 9.6 •• soTAL A16o66x1 OP c16ECE1 300 3:e slo ••• 6, 6ao.oa )0 J6 0)]6]0 666999 •• ~~ ANOUeTT or O~EC66 100 3]66]3 ••• I6 ~' •6.3] 00 336511 09 300-6 a1)LOO-600800 ELE 36) •• 1b6AL AMJUM oa p1¢CEB 300 33661] ••• IBI.OJ• 00 3166] ]1 ~ 1 -6 6 -113606 6fsl PoUB SEASONS PEST LOM'ROL tai. 00 3]aSI6 96 3 6- ] - 0 5561 PAEB v. M'dveE [II 6 ~ •• tvIAL AMDGxI OP CNE[61 100 1]85]6 ••• ]66.a1 00 ]83000 •-EO~n,AL AnoLLVP OP cEECE1 loo t3B 515 ••• 160 0]60.00 00 336616 31'/]1 100-6-0]1300-]61000 6t3 v. ~¢. 160 •• 1vIAY ANwNT 0~0OC1SiK6Y 30D 1385]6 ••• ]60.00 0]1510 635000 ~6~StOfALGAMUIfII BT30 1]86)1 ••• 3•] 030]50.00 P6010 ARM-1/l0 3 ]]8560 6961061 1]8561 5669918 6e so ]of ACMOe3I5 PATABLB CNCC I 6- 51 6 ]51-6-IS)90I-513600 loo 6 011310-J16300 Loa-6 ] i 0 ; 3 1 - is 100 RE¢eOiuTp1 08T •• TOT 0 6t6] ALL LISTING 09. AL N1]tM~ OP Ll1EL1t6 10 sc T. RS GRLGOPT T G65EErt 5].10 ]6 AW ]030 PACE l 5 615.58 0 ]365]9 ••• )),]88.51• 130. _ u 138566 ]99]1 ~ t]656 5669930 i tae 561 ]616 1 3>656e o 6566 10]1101 ]9931 Iot36 361 10315 t -6 0]3] 3oa-6-03]]30-3]5]00 300 6-06]600-6a I6 oa loo 6- 6 -]I LOGO -6 6 030 I3J6 •• To1 6116 6 •• 1vT 1005 J c J AV3O ..ALCS 'AL ANWM' O[ cNEC66 la J. PAITEB9px EOG665 ].B. xuvl EpOI FTImR' AL A16DONe OP CNEC66 10 SA6669 EIV¢n EOUi PNw 659.0 a 1]8566 ••• 3,660.35 I[[ 6]0.0 0. PAIR I6o.so 0 ]]6561 ••• 160.50 0 s5. 1e ~ P48 e.939 A~4 9A.A~L¢ a9~ ¢~IS,~ o¢TAIL LISTING 99.4x.19 ], AW x9,9 9w¢ , 9~¢I ~0. . 9~4 NAx, 0I „I , ¢ xB~~ x,~9>, OB„B¢ ~~ 4 ,mow °" 9 1x9594 aJ,Ji 300-.-9)1399.x91000 4 ,a J,9. •• TOTAL AMOxO Of Cxac~t9 )u0 ia.fbs ••• ).O.uu 9 1a 9599 199-9119 199-.-9,)189-S.a940 4)19 M ¢ N ).888.8 .. 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GRxW~L L®n6H A[roUM M6meH INTH vex100R Nblot INWICC 8w01dit ObrB wx0 al0-. 09••15-a1000o wia/vines ObrH sp0 ne•ea 0B-is l0 H t x 9xoro now 15a.n rorLL for BCCOIMI' t1o-t-09.1 15-e10900 15a.1] Mt.l for OePUCI161aI C0.6RU xxaH SOi00L 19988.80 ............... 'roc.] far bux0 a10 1JJet[.58 • -800100 OHrIC9 SV 91.1 8 8 1 9H a t o 1 0-800100 O v91.z e 1 5-]0 8 1-.-011510-t e1~ ~BPLIBS 118 8 0 - s_,0 0 oa • 1.5 -• n510-600x00 OPIICY HU9vi.Ie9 0 5 l0 o DHwn a e0t-a-Ol]Sl0-100100 OR[ta BU i.i i 58 s-10 pees[ i box-a mo1Ha orrxcb su Hues 5e -i a newt ~ ,Ji as •- - a r x Sues st -lo sever .be sot-•-ovvb-tooioo onxce su9x]HS ve•-r9 ob-]s io emw ,•+-. co+e.e9cxxc. 115.50 rou) mr accoubr w• • 0v5)o ubioo ----18v.io --- tot • ovvo-eo)o0o vo9sa. 85x15 nevi 0e-as 10 rxaxax H.vr m oau69 u.u --------------- rou) [er bccalrrr wa a-0uvo tmooo 11.55 ._.__ _ ' -reu or ne9ae15wxr eelrrxei. 9uxcrusxxc .•....-', 05 ... .... CEM"liAL r;;;C(JCN'iltJG & PURCHFiS!:Graaa ia: riem 169 1115.69 PHI"T-CUT ,^„~,.,~r r. •. .~ _ G„' _nLy C!- it er.. )eor ,... xvxos •.-..~.-••••... . ~ ,. ~. ~ ~,...... ..,~ PR F.T. ~ I x~ ...... - U ,~4u.~ ,Yu~.Q.. i ----..... P56 P57 . 3 X 9~~ ~3 ~. . X,X] 3,3 9~3 399.93399 999399 •. ,~>,~,~„P o. a9~X9 399 3]9... ... ]9.9=39.], 9o ue.gs v3,os 3sg >m s9 3so .-os.3og nmoo 3,rea 33rnaeunw3w 3X . u, , 300 o]n oo wom9 ~~ ~~~ or (H[C9g 300 ]]eggs ... 93 6n zei o3 ]soo 9oo3oa ~93,imu •XwxrXOr CXeCXg ~0 3]9gg+X ••• ]g 3s. o3 as vs..e ggu9mu 300 .-0]]3oo-v]ooo ~ u x~x3o, mavx3ur3oxs sg.9 00 1]9g• s]99~ 3 ~ ~-g i -90 3oa 3198 oa1IC[ Dtvm 3,g 3800 ]16900 g TOiA4PAl10U1rf OP CNFCA9 X300 3]8350 ••• ] , ], Ogo.00 00 1]9353 9]-N3a3t 300-~ 035500-559000 35 PSetlgMl 9P1: L ,6]6. a •• IOlIW u9Xmm OP O~aC99 l00 ]]8951 ••• •,636.00 Oo ]3935] o1~9/IO ]39-g-p 93150-919116 p BXV 31,3 o •• 30!)U, NOimf OP Cx39.i[I IV U00.13B953 ••• ]i, 560.00 00 3]e3 gJ OB]g30 lOD 3-al11a0-9003D0 3 PXOP6g530tu~ eXAg3v. 609. eo •• Mu. .3XON3I OP O36CX1 300 t]B35g ••• 609.85 0100 •~ g3~TU uSMOr~t OP CHeC91 lY4 119353 ••• ] 9131,939.00 D 1931UO •• 3f~ttAL Al3D0n OP CX3:LxY ]00 t]99g5 ••• ]u9 3a o. oo a0 3]8356 ~ 3- ~ 0 13]9 P]u3003 NWS[, iXC. 9]_g 3099]3319 350-3-03]]00 6013x0 56. •• 1V'fAL 9eCV1+3 Ot Cxsnc9 loo 3]9956 ••• 119.96 00 I]9353 9W 6sP'1'! 199 3 OJ]]99 811000 9 OX9L pffi [X 33 '• '3mat. 9Xa9ri OP Cxec91 300 339355 ••• 11,666.66 00 3]9959 3f 395-• 03]330-993]00 s3 •XCx]39cfs 3xc. > 93 ] •• TO'te3. 93301X33 oP M[CXI 399 1]9359 ••• ),836.11 00 339999 659 135-~-8155]8 316]90 9 - eTX03n9-C3M9 09v[ e, 309. •• f3YPW u3tX1M OP CN9CF9 100 3]9359 ••• 8,109.00 DO ]]8916 l6 350-3 0x3900-550000 00 3]9933 o3-e/39 l0a •-0]3930-565900 P58 CENTR;~L C.:CCGUN//TI//y~N((GJ~ & PURCHASf PRINT-GUT PROOFED 8'i:C/~~?`--~-~ Data Entry Clcrk kPPRDVED FDR 305.RL' PRESF NTAfiOi~: i P.PPROVED FOR PAYMENT: - Chai; man of the 6oard- P59 I1,I Nl~'~'o"""'A l ,9.11.9, x9 ADD xDID PAD¢ 1 wA NDNIR ~DIND. oB,;B;;o AA 1 -.-011010-180000 RDVeA SING 1 , Oa-16-x0 iNe In 118.x9 iota] fDr A~~DDM 1DD 9 D11B1P I9PDPD 9IP.]6 - -- - ... ----- - ialal fPr D¢PAA,rIf.] BDRAD DP sDePR.x=o 1819.x9 1DD_,_BI]IDD-BDDIDD DPPIre eDePLIB¢ 1]81,9 De IB-1D 81~IN~B GRD 19.1] iof.] fDr D¢PAR,,,exR AafINI=lR1,i ]A.,> D -.- 1x1 I n~ _ ~„ . . 1DB-. B]]]ID I19DDD L¢GI. BaBI~¢ 1]899, D. 1.1D ~o¢oN N"~'1aN 190.;0 total for AttOUNe 100-~-011x10 119o0D x09x.9D Pll9t eiliSll.vAN • T 19.11.51 le AUG x010 ew¢ I PDR fgN1'X ZVOINC. OB/3B/1~R ............... 300-9-0x1100-600]00 !D?A1~ PoR N10R5 1x8965 OB-xB-IO 6TANDRRO ItlFFY¢ SetVICe Ctl 9x.]9 local for Dcex.Rlwi]xl CiRNIT CVURi -------• 9x. x9 100-9 0x]]00 981000 gIBA c fief®R.SNIP 1]8919 OB-lB-30 VIRCIMZA XADSSTUis A590C]ATION iN 19.00 ----_-•--19.00 Total for DGPMISOa+I' wlEi0iAAie 100-9-0]1900-600]00 OPPIC¢ SDPPLI89 1]8891 OB IB 10 NODNPAIN eARR SPRING 9pTeP INC x9.01 total !oz A[COVM x00 9 D]1500 ]]6100 ---- 91].19~~~- 100-9 0x1600 11x000 eV< (ONiRACI-OPPICR 1x896] OB-18-10 BNARP ¢LeDi'RONICe CORPOMTION x5.00 100 9-0x1600-150000 PRIMIND 1xel9c OP-te ]0 BUStxESS GAD II 96 Total for DevAA'metP]' CLeRR of cdmT ---~--~-91x.]] ............... Ae1,91 NDN1w'~'o" a~~lB eDf.~F. 19.1].9,1. ADD xD1D PAD. ] PDR NDN,„ aDIND. DB,18,18 iPt.] fDr D¢eARl„sx] L~AL B¢eMae ]11I..P ---- IDD-.-Dxx9xe-IIxDBD ~~ roMR.~-DPP ~D 1]8.1] DP-].-xD DB f~DB ~D¢N PIN,~IAL ¢¢R~IDBA ID..9I tot.] fPr A«DNl IDB . D1x.1D-IIxPDD ID9.P1 ieaal for D.PAA„~l] lR¢»DR¢N iPr.I fer AD~DfP] 1DD 9-D1x.ID-<DB1DP 999.DD iPfa] fDr DeeAR]„aPf DoIf,AI. AD~DNiIND ..9.BP -.-01 51D- 100 CTMPUTEP 8UP . . OB-18-10 ev1~ xAn .lx IDB . DI]91D_9D]1DD eDePLI¢¢ 1xP... De.l,-,P BDD~,¢RN ~DNeDIBA NAAa~xD1Di58 x18.9, ---- - -- - iPr.] IDr AD~DNS 1DD_9-D1x91D-.DxIPB 11..xD total for DDPA.IIwvPI INPORNAttOx la6Di0 100 9-011]00 590000 iAAVeD 1x8196 00-18-10 BUSiNese GRD x8.89 'roul for ACCVUfrt 100-9-O1 )100-550000 -•-••-]S. B9---- A-Ix91 eOR lfONex BNDIND. OB/18/iDllfART 15.11.51 1B AUO 3010 0AC8 9 D@leRAl 48DOCA ACCWM NUI®6A OAT6 VSNDOA 1]Affe Ixv0]C8 A]Rl1A9T OATt ~ D 100-9 01x100 9xJ000 TDLePNONB 1x8998 OB-LB-10 NexT¢L O'aB10NIGTIONe 59.69 100-9-01x100-551000 euBS36-m1C8 a 14DDxx 1]8911 OB-18 ]0 DAVID N. DRIf65 1193. J] ............... 100 9-011x00-]31000 NR¢CR¢P S®tVi LB 1389]• 09-]R ]0 LRHO S tt%+INO L P¢CDVVtT zNC. x99.00 total for ACCY)OM to0-9-OI1 xoo-59)000 1x19.98 100 9-011]00-999000 TMININD AND BDUGII 1x0.196 OB le 30 BU9IMeSbiA~DR- NCRIPP 36]9.69 Total (or ACCCtM1' 100 9 0)1]00 999000 16x9. x9 loo-9-0 1x00-98BOD0 NAi1 Nw xi otrt t 9 1 Az s [Q{aC ] AG@ICY P61 01191 roR MDNTx vmIxc. pe/tB/1LO uRr is.n.91 is AUC 1010 paOR s Ap)191 roORr~KV+IN BMDIxD ae/ia/1Ui0w.RaT 19.ll.sl is auc ]010 pats 6 cHNeaaL Lmoea accouNr wimsa DATe vcR vwroR NAla ixwlce AMwmm Dare 1011 co+evaL LBDCeR AcroDNr NurmaA DATa v v®moa xA]e Ixw:a AaauNr oATH wln Tot.] mY AccoDSr ipo • amoo-ssupp u•.s9 . i1p - a 11 • - - exv)cH sTanox B , o -• 0 ! po-BDDipD P e 1 ••• ov-ie-m xlu v, A Loa-sxHaiH p.o •- 110 -a np v -LAVOa uva p -iB iD TBa 15.00 100-! miiDO-wmop pPazee suppLles ve••• pe ie ip M)ae N, raring-sxBavp n.eo -.- mpD-BOVOO sv -LAVOa niax 1 e•1 pe ie-io v Tv 18.00 c cnsrs 3 ] - iNCSxr sxpx touts -------------- ioo-•-m uop-Bavoo svc costs-LAVOa olAU ua•n oa-ie-io vlxcpxr sxwTSa cAaACv 1 0-•- - amrrAL/ropin LeAS •] - -1 rosx)BA suvl B 100 • 13 - vs rosrc-LAepa ova ix • 0e-;e 1 Pr T1ae 191.0 lop • 011300 800500 as]arw/ropin Loss iie•13 oe ie ip De LACR LW ex P3xaxaAL snv]cs9 ieB 1• ) • 13 t 1 - - ioo sv a AW Taus aepuR 1 . ---~~---- ioo-•-ol uoo-Bplioo svc mTTS-LAROn curt 13 e•n aB-iB-io cATanoD Avro AND raDCR nspala ie•.0o Tots] for ACroUNr too-•-011100-800900 ••9.)l -•-0 1]00- 0 ] v s' -LABOV 13 • oB-1 0 A uCR n8p a •1. 100 • 0)1100 600800 PUBiS VBNICLB ilB>96 OB iB-io BUHI NRBH CAaD 19.65 Total !er A[CYNlM 100 •-011300-60)1 p0 190.65 Total ter attOUNr 100 •-011300 600800 •1.99 Total !or DepAP'If~tr BNertIPP 8 DBpaan9¢ ]069).9] ............... l0 . 0 1300 601000 LI b p " ; B BxiBNexIBiR~ baTA xAxAGeMEM tN 0.1• -•-0 3 - eLeCnlCi'rt i A•3 -] -i BxewO C ro. ]00-t 0)1300 601000 pOL3CB eUPpLI69 138)96 OB 10 ]0 Bu8i1as8 CAW 116.a9 • 0 33 Lech in e•• -] i ~C~lait ro. 1•.61 '---'-------"- ]00-•-Ol]300-911000 eLeCTRICITf 138.3] 0B-ld-t0 u^!¢M]CN VIICINIA N1I8R ]6'1.99 Te[a] !or ACroUNr 100 • Oli]00 601D00 •61.09 1 -• li TT 13 •n 0 [CMIxION V)ROINIA aU9HP •03. -•- 3 0- ]1 6LBCTRICITT t] •] -te-10 M VIV • 9 -• 3 0 eLeCTRICITY t •0 1 l0 00x8 1.00 1 • - v ux) 1 o9 ae-m v xsss cAaD .•o .-ompp-snooo ei,v T 1 - so n AppALAalu vaNV! 1 -•-ouioo-wnoo ux 3 . 1 vRT 1 r ioo • crRmm 18]01 - O1n00-911000 vii OB-1B SO AppALa[XIAN FOM®i Bi9.96 ipa • pluoo-801100 uxlwut9 13819[ oB-ie-lo eRr ux)roars 11)].98 _______ _____ ioo-.-0]1]00-coiioo uxiwalts 1]e19. DB-ie-io eRT ux)loaAis Bap.oo Tou] mr Accaa,r ioD .-miipp su ooo )oa.9. rota] mr Amlmpr ioo •-m upD-BOUOO 1998.01 iDp •- s TRLVpuo+e vi • - 1 a 1 1 -•- - svc costs-pun 1 e•le - nsal x v!v sranox 3 p iao • olnpo-51)000 raLepxpxv i]a•1B oa-ie is uuan. aaova vpD 10.19 e • p-s )ooo svc cost vea v)x Tsa a ) -- - -• 1 oars • - 1 RR p 11. Total mr ACCamm mo • miioo snooo •s.ep i -• oo svc costs-puTS 1 • 1 o xAxcocRT9 ox xoTaovs ] , • 1300 0100 ii • 1 ANO pug ]r).f• 100-•-011]00-99.000 HASHING Aim $aP61Y 118196 00 18 10 HUH)N889 CaaD ))6.81 --------'--'"-- Total [o[ ACCOIDR ioo-•-0)]]00-95.000 ))6.81 Total !er ACCOUm' iop •-011300-60)000 1N 6. 90 1)91 YOn MJHIN ONOINC. oa /51 B/l1MNRT 19.3).91 18 aW ]010 PA08 r Ap]191 fOA lDMN 6ND1 w'~ 0B/iB/lUMAaY 19.]). s] lB alt 3010 pAGB e 1 0-• 0 no0- 118.3• - t Bxx -BU l • .sB 100-•-0]]]00-601000 PoL)C6 9Upp1.)W 138196 OB-te-io BUS)M8H8 CARD •]B.B] t00-• 330 - VeX1 139•] i tax L-BO8IN688 CARD T .o O1 0 600800 PUeLB- [LB l OB-1 e- 0 RBUBI 9 0 ] 0-• 3 -vcx)CLB 1] • ] 1 10 pR v )x 5.00 Total [er ACtO)R+I l0a-.-0))]00-601000 618.!9 100 . 0]3300-600800 PUelS Vp1ICLe I3 B•il oa ie ]0 CO-DROP-IN 1.1, •i --------------- 100-• 0)3x00 011000 ReD)WUL Oxe 13N 91 08-38 10 aW]CNU OxB iNC. 11666.66 Tota] !er DepAR]MB]aT LonARtiiDNB L pef2 6603.80 Total (ar ACCVUNC tp0-•-O)3]po-8!]000 11666.66 Tot a) tot OeHAa'mRM vGLUNCeq P3R6 B a 19831.1• ]OD •-0)1)00-118000 OeTBerTIGN Cl1ARGeH 1]8.0• OB-IB-lO RklpRaxp•BIVe lOxirOpBMG SOWriOMH S1B.oo ............... _ Tot e1 tot ACCOUNT ]00 • 0]))00-118000 1]8.00 - ~- ]00 • 0]]]00 600100 Ort)n %UHPLIeB 1]8.19 OB-ie 10 VIRGINIA OPPICe BUppLY, INC. 39,99 ---•.-19.99---. Total [or ACCY)UHf 100 .-0]1]00-600100 100 •-013100 )]1000 aePAIeB AND 9NIM 130]96 OB-1B 10 81151x689 CAW ie.li Total !er DepART(4Nr COURT 9BAV)CC9 UNI 31'1 99 Total tot ARpBTI 100-•-01]100-])1000 ]B.]] 100-• 019100 989000 ReGI(eu1 PC1aID OpBAA 1]B•Ol OB-IB-]o purv3LLe xUlaHe SCCIeTT )990.00 I IB.•B .-...-.--••-.-- ------~-------- TOCal for aCCOUNr 100-•-0)5100-909000 ]990.00 e. B ..------•------ Te[al !or OePAAITDNI ANIMAL C('MROL )990.00 ............... 100 • Oll ]00 995000 BRTRADITION 0a pRI60 3]8196 OB-1B IO BU8IN688 WD 9BB. 1• Tetel [or aCNUM 100 t 0)][00 999000 BBB. 1• 100 •-019900 9]]000 6LeCrn]CITY 13819] OB-10-10 Avpa)ACHIW pOxeR 1)a.9• l0 • 0])]00-c o0. 0 )tW L UppLi BS ii • 0 ie 10 aoPeb9)OxAL pxagMACY 0 Total !or ACLWNT 300-•-0]9900-911000 1)8.6• 1 t ) 100-500.0 ~) ppLICS 11 e••9 - -10 e61. i -• -9 000 TaA m19BB 13 198 -1 e- 0 u iNVS • ]00 . 0))1 a0 900.00 xWIGL sUppLi es 118196 0B-1B-10 eU8ixe68 CARD •1. •f 100-• 0)9900-990000 trUVCL Bzpex8L9 1]8196 OB-le-lo HUS]N856 CAW 1.59 Total !or ACWUNr lop-•-0)1100-600.00 is B1 .19 Mtal [or aCLOUx! i0p •-0)9900-990000 ]], 91 100-• 0))100 9o 1000 wLi CE 9Upp1.)ss 138••• 0e-ia io MIRe x. TAYina 9NeaIea 119.66 100 • 019900-99[000 TRaIN1NG 9 BpUCA.TIOx 118.51 OB-iB-10 p160lD1Tr aeGIONAt CRIMINAL JUSri CE •6]6.00 P62 A„9~ n .~: e~ ~, ~~._, „ .~ ,o.A Pug 9 .~ .~ ~„~.. oA,~.,~o ,oA , o„,AA >„~AA A~A~~ ~,R ~,,.A~ as ,._.A ~.~. o. ~..~ A..o -- - ro~.~ ~o. A~ ,oA . o,»AA ,~,~AA , .o „A.,.A,~,AA.,,,aAO ~,A~~ ~ _ ,. ~,,.,. oe.,A_,A ovAZG•5 aA~.,~ =~.~~A 9Aa.ao --------------- ,AO_._A,~,AO ,>>AAO ~~A~.A.~.n ,~..,~ o._~. ,A ~A.~ ~.A~=.u ~ ,a,s.,, ---- ---- ro~.. ~o..~ ,AA_._a,~.aa „~AAO ~A,s.,, ,oA_._A,,,aA-,~,AOO Po~kA ,~.,,s e. ~._~A aAS~~= GA~ ,s.~s - ----- -- ~AO_._A„~oe.,,~AOA ,~ ,~„99 A._„ ,A ~,,..~~ ,.o.s~ -- ---- - ro~.~ ~o..~ ,AA , o,,.oa-=,~AAe ~.A.6, ,AO , A,,,AO_sAA,AA o~.,~ =~P~r~ ,,,.~A A. ~,-,A a~o ~~~ ,,.,a -- ~- -- ,oA-. o,,.AO_.AA,eA s,~.,o.=w ,AAPV~.= ,,..,s Ao ~. ~a o~ y.A~A ~AA~ ~..~s ro~., ~a..~ ,Aa_._o,»AA .AA,AA ~ ,. ~, X00 ~ Oi1100 600eo0 he15-vp1ICLA 1~B~1p oe-fie-~o a~vio Au~i.eA 16.00 Tots] [or /.RW~M' lU0 ~ Oil~oo 600800 16.00 100 ~ 0)]300 601100 RMMIIG SUYVLIPS 138196 OB 18-]0 BUSINP.55 GAD SB1.1] iot~l for AcCOVN! l00 ~-0'x)100 60]]00 SBI.SJ To[al for pePiVelMxl L[eAi.AV ]81s.s3 ............... PoA ~ ~_.~. A.,,.,.o ------- ------- ro~.~ ~o. ,~ ,AO ._A,,.AA-.AAAao ,..., ,AA_._AA>>AA.,,AAAA ~.~. ~A~=, ,,.~,a AA_~.-,A ,~~~s GAO ,s.A. -- P63 v]]9] rw noxix exBiBC. oe/]e/]o~Ar ]s.]].si ]a Auc ]9 ]B VACS ]] A9]]9] .................................................................................................................................. ...... WIB .................................................................................................................................. ...... y]19] Kal]1'mm Oi6BU0.9O9~01e SU]BMRT 15.1].59 1B AUG 1010 PAGE l5 w 19T~IM BBOINO. OB/]e/]0 ........ ................................................................................................................... OWBBAL Lflf:eR AOOOUM! IB11®v MTB UWWB BA1¢ IN50ICB ANOUNI' MT[ VOID ........... ................................................................................................................ ............... roB ~geaiB wuB]w. aB/]a/]o ....................................................................................................................... ....................................................................................................................... APJ 191 y.0R lBl1IVN 0lOIw^~ 09/l•/]ufuBY 15.11.31 ]B AW ]0lo PAC! 16 ................................................................................................................................... ................................................................................................................................... ........669 59• TotA] [Or 91114 ]]l ]]5 9 8135]8-!]8100 COBSVLTAMB-eBOINBeIt 1]8959 00 ]e-10 BBY'IB)LOS-CURB o[vBigv9oDVi ]BU 8109.00 ............... Tots! toy OcvABTe®BI OxnE OOXIN]OB BO C 8]09.00 ............... ............... 9-9- L]5 ]0-600100 GIPS B9 OB-]e-IO OPrsCe Ol ] 9 9 s]0-600100 tiers v 99 o8-t0-10 Oeei , 9 9 -B vrzti eUVVLI64 e9 B 1 Oi WITAL i 609 9 0135]0-600!00 OersOB BUVVL]Bb 1]8196 OB 1B-]0 BUBIx65b C B9 ]yy9,p] xcLL [or AO 9Wrt 609-9-01]3)0 600100 3]56.6] Tool [or BevAR'19®vx CB.NTML vUBOI.tSING ]156.6] ............... _..... .. Total for vuxn 609 ]t56.6] I ... .. ,.~..., i CENTRAL A ;~OUPd'fItJG & A ''v'G ~ .] ...'.-......... Ptilr.lT-r:~;? F,r.~•i^FF~ n'f: ,7 z.a Ent7 C:c rk eo. Au rw9BS ]n]BB.n ~ :.d f aart~ ~ ~~ - - , ....~f.,: i -- P64 ___.. ..__. - s --------------- ~oo_, o.,.oa_,,,ooo ,~~ ~.R ay. ~ ,,.z9. oa-,..,a ~aa ,~~~,~ ,,.6, --- ro~.~ ~o.. ,oo . a„~oo »,ooo ,,.,, goo . o,,,oo-„~ooo ~n,~s ,,.,os o,-~, ~a ~«,. ~s~ ,~. ~~ o .. ro~.~ ~o= oeo~.,.®.~ ~ ,~,~..~,r =,.o. --- -- ,o..~ ~o~ oeP..,.®.< <.~. =.a,~~ .,9.00 ,oa_, o,,,,a_.,.ooo Ponca ,,.,., o. ~,-.a P.,,,~ ~ ~~. P~~~~ _~.. „o.,~ goo . o,,,,o-soo~oo oR=~ ~,o~=.= ,~.», oa ,~ ,o ~A~~ PAR =P„~ ..rte :~ ,b.o, - - - ,o~.~ ~o..~~ ~oo...o»,~o_soo,oo s.o~ --------------- P~,9, ~ ~ s~,v,., ,,.».~, „ .W ,o,o ors ~a .~„ ~.,~. oa,,,,,o ~. ~~ .~ ~~ a~ "` ,tea ~ r,~,~ „~ a~ ~,o --------------- ro~.~ ~o. oeP..,,~.~ ~ae~ o,~~~ ~ ,..,~ ............... - -- - ,o~., ~o. oso,~„~.. ,~_~ . ~~ ,.6.s, X00-~ 0]1600-600100 OCIIU SUVVLIBS tael~5 oe-11-10 hOUm~aix vin[ Svxlxo x.~'~8R INC ]6.01 300 ~-0]3100-X13000 SVC CMIAAC2 OPPIC[ I]B]5~ uB 1~ l0 91uRV iLeC1ROMICS CO0.vJMTION ]l5. op tool [or 0¢PAmwtM NMJMMGLTI ~'~v --------1~5.00- 1ao-~-0]1]00-)1]000 NR[C1tp1 660.vICe i]!]0~ OB ll-lo oIH58L ~c2xa ~ aptrsFlmrt n6cAIC ]S. oo .._... Teel [or •Cmv~at 100 ~-DII)00-J~i000 ]5.00 t00-~ 011100-J1]a00 SVf (vvlxaR-OFPICE l]B]BB OB-I1 v0 GR~R MO~txePi ICO.EixC. '~o B.~9 ~~. yea . ~:a o„n e ` ~ =~r~ .~A., an pro --------------- ro~.~ ~o..<~ ~eo , o~~,oa ,,,ooo ~,.,9 ro~.~ ~e~ .~~ ,ee , o~„oa s,~ooa .9 „ --------------- Total for •CNIIM 100-~ OJ13J0-600100 ]~].~> l0a-~ o I]ao- oaeoo vVe -wfI B t] o aB pmtl' CCMYANY ~ 100-~- ]lt -6uoB YVB -VeX 1 • it-l DI ft II.R [ ~11SwRH1' RHVA R ,) laa-~-0)1]00 60oB00 NeLb-vpiiCl6 t]BJO~ pB-tt-la oIU6L mgIM i NUIwffilf aieAln lo). Bi Total to[ AttVUNf 100-~-01]]00 60oB00 600.1• Total for wCCtlUlrf I00 ~ OJ1300 6C09oo 999.'I] iocsl for •CCWM laa ~ UJI]UO 601000 610.00 P65 ~~.,. ~~..~~ ~~ are " ~. ~ ,~~~ .~ an ~.o o . _~. ~. ,. „ oa .~_ . ,. ,oo_. o„~oo so~,oo ~ ~ _:~. ~ ,,.,o. o._>> ,o o.~.L w.~ . ~~,~., .eo... ,..s9 ---~:~::o --- ro,.~ ~a..~~ Sao ._a>>,oa_.o„o~ ro~.~ ~o, o.P,~„~.~ s~,P. s oEO..,~ 9„s... ---- - ,~~., ~o..~ Boa-. o~„oo_,,,ooo ,,.,, .a, .. u~ ,~ , . ;oo-: o~,=oo-:s:ooo ,p;=~=~ ,~ ~~ ;,,~aa a; ~~_~o ~. ~.~ o~ ~~ ' ~::,s -- ro~.~ ~o~ . goo , o,,,oa ss.oaa .,,,.~9 - ----- ,,,, ~;~~ ~o„~.. a.,>>;°"""' ~,.,9.~a >> ,W ,o,o ewe , ,oa . o,~,oo .a,ooo ~~~~. ~o~=~ „a,., o. ~, ~o u~~ o ~o.oa -- ------------- P66 roR ~ B>roiR~. oB,~);'°~'""x 11.89.)8 tt . ~Ra>w,L LBaBR .~ Rmm~: owre °° 9~Wa aR~m tt~oiea Rromrt are tBB-. B.])B9 BB)]BB B,R:)Ra aeeP==oa].~ t]a)B. BB_1) ,B ota=PL B>B~)Bm . BW,P„P>m RaPR)R ,)„ .] --------------- roB.) for BB9RRT~tt zoL)o RRStB WLLae 1...x.8) tBB .-B.].BB-B9.BBB „uBi.tt~ R~ Bn~„r] t]B))B BB-11 ,B sr=»~ ]Ba.BB i . . . - 00 Na15-VdICLe 1 0 0 - t- a ar , 100-.-0.].00-600000 PttaLS-v~IC1a - -1 a x , 1 -.-ou.o -Boo o -vot)u.a 1]B>oo oe-u-lo Goat ar ®tsR r ' T, . -x uxoo- ooaoo Ptmu-vaxtcLB ] t1-1o vRVw9oRr ~m ]B9.B. rota for RccwRrr too .-ox:xoo-moeoo Bu,.a, too . owoo Bo)too svc cows ueoa vavo oe )t 1B u. s. xeavr BouiPnmtr RaPaia isc. ne.oo -.- x Boo-Bmxoo oa roux - 1 .a, xsavr awi9r®rr Re9ua mc. soo. o too-. ouxaB Bmmo oaivB TRnin ae9uas ue]sB oaat to sooRn ea)oa m. 10).00 rOrBi for Recount toB-.-B.:xoo-Bwxoo Bm.oO Tout for oePRRS,mrr soLio .RSrB otsPOS ,)sa.B, vaxv, munrr w19t smauxx 11.t9.)a 11 . wa rotor uvinc. oe/1t/1o L~OUL taocen Rccaarr name nRre vvxooR tuxm :nvotca awuerr wra ~~RL Laaaa Reeomtt PRR®Ba oars "a ,~,moR aRBm taROtea .BO„M o"TB wxrx?atro m~]R r t1.)9.)e 11 . roe nmrrR mminc. oa/t)/tto~ eaOmnRt. LeocaR wccornrr xumeR wra sG vtmwa Buxm txvotce RrotRrr oars ............... rout eor Rceomrr too-.-oe]s1o-ssx ooo ss.oo 1BB-x-oe]s10-sesaoo w.aRariBa ue]n oe-)o-1o eaeot n scoxutc sm.+tr soo.oo roue for Recount )ao-. oe]vo ssssoo soO. oB 100-. OB]910 600510 RaNTRL/WPi ml LBA9a 1]8]81 OB 11-10 BAxC OP 9naAIG La.~S txC 159.,8 roCBl for RCLOUtrt )00-.-OB]510 600910 ts9. rx ToBRl for DBVRRTO9rt aR1a0MIC 01!v6t~Pem 68.. rx TotB1 for PUNO 100 501]89.0) x088] tar RCCOUtrr ]90 .-o)]x]o-55.000 SOO.oO rorBl for RCroUrt ]90-.-0)]x)x-116BOa •x00. 00 Total for DEPRRnmM' 1UBRRWUR MRTeRIRL x.00.00 P67 P1193 PD9 ~~®ID1x~. o.,il~'°" ""Y ,i.i9.191, .DD ID,D P><e 11 9,199-8033RD 6DP6~HIPII 3 . 9 -1 Y , .D9 19-. , PP-9 3199 9DDH6 ~ 6De6~A1P1I 3 199 9.13-3 3 9.DD 19 . , AxD 6DL6aIPTi 9B -13-, TxH 8~1, D - - -- - --- Tet.i fur DL.AHDgxf 6TATL LI.9A9Y DAAx 3979.9, 9 ~ ] a0 mGiN¢89IW 118101 - 690.00 --------------- Total [er ACCOIMf 150-9-099]05 119100 ]979.00 9-0 91 7 I 1 1 0 71011 INLO9 780 799 ]80 9-099309-911100 COI9VIHUCTIOx 119161 O9 Il 30 7x08 INLp9PORATeD 17597.90 TOU1 toz ACCOLM ]s0 9-099109 9]1]p0 98098.19 Total (or DePARtlmlf CxATHAx TBAIx OePO 96611.19 Tot91 [Vr P300 150 •••••-81199.91• 190-9-071900-601100 00096 AMO 6uB8CHI MI 119119 O9 11-10 LvI6xW110 99).00 Tota] [or ACCOUrt ]e0 9-0]1900 601100 B9 ].00 To[al for 06PA9TMetfl Ux LIBLVIY 99 ].a0 Teal for P1Lm ]90 091.00 369 9 0>1310-111000 6vC COMAAR-OPPiC71 1]9105 09 11 10 W[TI6Y6T0A4 CO ixc. 10.00 Total far ACCILIM 398 9-011310 ll]000 ----- ]8.00---- Total for DePA8793viI WPIBA PUNO aP0L9 18.00 ............... P1191 PGe 110v1M ex0I8G. 09/ll /]Uau9Y I1. 1939 11 ADC ]010 vAGB IB LTalenu. Lorca Acmuxr xwmeH wTH ~ vsxro9 xA9u Ixwia A99uvvr DAn 1q}p u9-9-99un nv9o mxmurrlox vua o9 a 39 cowl s. curzA mxPAm LLC 1919u .aa Tool for A0003M1 910-9-099911-tl1]00 191993 .00 910-9-099911 8]1000 PABHIxO WTfi 1]919• OB-it ]0 PAVIxG SPSCi.V.I8t0A=ixxc NC. 16900.00 Total [or ACCgMI 910-9 099911-811000 91618.00 910 9 099931 B1]l00 L.A3m6CAPixO 119)]• 09 ll-l0 xsATM LAx06GPIN0 1000x.00 TOtal [or A[cTJUpI 910 9x99911-e]1t00 30o0o.OD •]0 9 099911 338110 OW961D.TAxTO-v80usOT 11910] O9-ti-10 08xapeT AX0 3uvI6 9517.11 TOtal [or ACNUxT 910 9-099911 )16311 7199.99 Total (Or AC[pu1PT 910 9-09993] 9]0]00 7110.00 9 9 9931 307 ¢/n m DATA sou 1]8]89 0 cox 4pveR»¢M, [x 979 97 910 9 099911 e3o700 win/viOHp DATA Nu 1]9]89 Os 31 30 Cox c0v9PwOQri, [xc. 1].99 roui for Acmlmm 931-9-099931-910700 •98.19 931 9 x99931 811100 COx6THDC1iox t]e113 09 11-30 JOxx 6. Curs COxPAxY LIC 198795.00 -'"""-- -"''--- tool for D9PAH7x®rr o9x 91vm1 xicx scx 193119.7s TT YLVAx3A WAY AP1191 DI H3>a6 33.1,.19 31 ADD 1919 PAD91. .D9 xDxD1 aDIxD, 0./~3;'"'"" Tor9i fur .,L,n 199 ,9.09 - -:a;;:oo-- - ,~r.l for AWD1H.r 11P .8,.1,0-819311 Tot91 for OevA817lB1T CO99xlxITY A I»DUS~' Toni [or Nlm l10 9018.00 ..--------•---- 319-9 919519-811100 CO8B7TORIM 3]8]]9 O9 11 30 ss1 cRliinUCroe6 ixc 199199.91 TOt91 for P100 119 199199.9] 91 -9- 99 130 -P8P7ER 31 A05aCIATL6 PC 7 .1 910 9 099911-119]10 CONBULTAxr6-PPIARR 118101 O9 31-30 DF3RS98Y AMD MVI6 9511.79 Tot91 fOZ ACCWNY 910 9-099931-139]30 7199.99 910 9-09991] 980000 xiSBLl.AxeW9 110]03 09-i1-]0 OIAIAND PMS9 fD9PA8Y 9991.30 TOtal [ox ACCOUM 930 9 099911-980000 9693.10 910 9 099931 910300 PUBxITmE 1]8178 09-I1 10 AIe 6veCIALI0T6 OP N80Ix3A IMC. 7330.00 Total for MNwT 910-9-099911-910]00 71 10,00 9 -9-09991]-810700 v0 Ce/Vt080 DATA 80u 1 B1B9 3-1 ~ 97~ ~ 910-9-0999]]-830700 wfce/vi0s0 DATA e0u ]19189 Oa-11-1o cox OOVee ~ ixc. 13 70 Total ter ACNIVR 910 9-099931-810700 -----999. 1> ~~~ Avll ni 703 e A @6NI4 6VwA8Y ll.l9:1B 11 A00 1010 PA06 19 PoA 99DVn1 swDiw. a9/11/19 Do9H9u, L®Dex Acrouxr xumv DAn vmmoe xAxe Ixwice A9ouxr 3uTE vD D 91 9 99 9-118]10 CTYI6UL A1n'6-PeOJeC! 18113 30 A650CIAT86 BC 717.1 930 9-099919-)36]]0 C0918'ULTAlrt9-P801aCI I]B1D] OB-Il-IO D699Bm.9Y AIID DAVIfi 9917,79 Total ter ACCOIOTf 910 9 099919-116310 7]99 99-~-- 910-a 099919 800000 MSSRLLAlIWU6 1]8101 oa-11 30 DIARWp OAPs IFMPAM 78]9 70 Total for ACCgwT 910 9-099931 880000 7839.70 • 9-099919- 7 w3Ce/vID60 DATA e0U i 8119 08- 0 M 1MV019x 979 97 910 • 099919-910700 vOItt/VieeO WTA 8011 1]8189 Oe ]l ]0 Cw u0veA189oTT, INC. 1J 99 tecal far A0009MI 910-• ON 919-830700 99e .16 Total for OsPAeTeffirT c7uT7Dix XICN SClICO 38181.88 9- 993 3 - 3 0 -1 A0500UTeS 9C 17 7. 910 9-099918-118]10 [Ox6WTAHY9~OeGTetT I18]O1 OB ]1-30 OexBeA¢T AMD DAVI6 951].79 TVtal fer ACOdart 910-9-099918-116110 ]]99.99 910 9 099918-880000 MI6CeLYx6g16 318]0] 09 ]1-10 0IAN1xD PAPH0. CfImAM 7891. i0 Total tar ARYAMI 930 •-099918-880000 1891.60 9 9 899 - 700 W R/VIDeO DATA 800 ]B9 a-31-IO Cd WVpg981IP, 2 979 9 910-9-099919 919799 wimlYamD DATA eW 11 a B9 Oe-it IO W91 mvvuaffirr, Int. 11 99 Toca] for ActdOrT 910 9-099918 910700 998.37 ---.-----..'--- roc.] [or D9PArt79mrr cneTnA xzcx saooL 19119.79 total [or Plrtm 910 700991.91 P68 P1 . ro~ X1191 ua P 11.19. 1a ii 9.00 1010 P9.06 10 FoP MN1N vID]NG. 0e/ll/1~A G)Z1JALL I.HCPrt ACY'OUNr M11®eR Ma8 0&mOP N19N9 SN00IC6 A19DVIrI OAT6 Wi0 Toul tot nCC011H1' 601 ~-013510-5]1000 11.00 609-9-011510-501000 TeLePxWie 1a 9110 09 11 1p vpi[f4N 9139.0) Teel for I.CCYWN! 609 ~ Ol]910 5]1000 9118.01 6 : ; 1 6 oI 0 OPPZ 6uP L P 119111 O9 11-i oPPI1 PLUS ~'r CRWP~ INC ye~]9 ' ' S 60 0 P[ u9Pi.a 11B 90 O9 it l0 OPnR ve9m 116.61 9-9- 0 0100 oePaC9 Owm.i 1x 190 09 ii 1 ov9i 09POi .10 9-9-01 00100 O P 1 , 11 i PPICe 06 tJ. 1 909-~-0 5 0-600 0 oP i wv1.1 1 190 Oe-it 1 OPPitr O9Pm 1a9.1e 9-• - 00!00 OPPIB swml 1e 19 09-11-t0 xvrO~e95 P9'Pa lsuf I .I 909 9 p11510-c00100 oePZ [9 sVPP1.i9b 11 B]95 09-11 10 °.°54rt oPPICe OUPPLP 119.So 'ro[91 for •ttO1>w'P c09-9 011510 600100 1991.69 ioc91 toy /•CCVUm' 609-9-011510-600900 19999.)9 Tot9] to[ O9PA9)MCR C0P1'IIAL PfMClKOING 10985.0] ~__- __.___ .... ... .... ..._.._. ....,.- ____--__~Wa~te~ PVMO 619 10995.01 CENTRAL ACCOUNTING F. PURCHASitiG I ca9.1 toy ,91.1. PJ9,~9 RINT-OUT PRCGE[0 BY _ Ih ~ ,,,,,19,,,,,~„ C:. Entry Clzrh 'PROVED FOZ BOARG PRESENTATION: 'P3C'JEC Fit PAYM[NT: _ v Chairman of the Board I' P69 DD i]B],] 899 IDD-.-D)),DD-9])DDD DD lle]99 959889 ioa-. Ol]]00 91)OOa DC i]U 96 ]o9u ]999, . . m s DD ;;98:5 ;DD-:_D~;ioD->;;ooo >9,7=,~~>wu ]]o9w -9-09] -B ae o 969.89 ]1]698 i D-9- 9]]aa BooBOO ei s. t1 ]]]B]9 ioo-9-09] oo-ea BOD ] ,•9'.9• ) i]e)Di 9/]D10-Ix ioo ~-DB 1900-900)00 ~~ x ), 9f B. 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D. ~~. lDD J],15D ... ,D.DDSD.DD a0 1]e)5] lOl]9 )0119 100 9 OtJ100 6Dl)00 5909 n 5 6a0Y 5 99.00 Oo l]9)69 .JU~.Y]ol0 too 9-a915oo-100)00 inaA U0.G Os B® xD )~ ]. •• OO~aL AMMIMf Oe 016CF9 l00 1]8)59 •~• 1, 9e].st 00 x]5)69 19] ]00-9-015100-1i1pp0 9 w 30. 00 J]c)6 sff 91 too 9- • o - a el) TRV[R 9MeP09i9&9. L]xa~BUpO ~ 9J. Oo 1]5)58 )e 5 9-ot o-90)]OO 665 USa 'roo~Y if9.a0 P72 CENTRAL ACCOUNT IiJG & PURCHitSidiG i'P.IUT CL!l rr'~9^1=ia? 6Y. r ,. e `Mry Cler:: 4 I CeVa~t;:a .:.._ ' ~~ P73 L~~.. ~. .o.o,a ,mss >..,~~. ~,~ .~.~,~ o~u~ ~,n,~ ,,.~o..o o..W zo,e >,~e . a~~ rooe ~a ~s o= 00 ,,,~,~ ,cos >oo„ ,oo , o>>,oo bo.ooo .;emu `a: ~s~~';oo „a,,, ... a,. '_,.. oa „a,~. „o ~s,_. ~s»so so„oo ..~_ ~ a E zo,. ea .~.,,_ ~99,~ss ,aa_._a.~,oo „oooo ~,~_P.n=.~~.,,.. ~ ~,. oa ,,.,~, ,~09 s~ , ~„90, .o..oo .: ',m~°:~..'o: ~~., goo „a,~, ... ,,,. ;~,.. 00 ,~.~,. xF,o~.x.9 ~oo,o goo ._o~~,oa so~.oo .~. ~ .a ~,o oe ~,.. .. ,m~.°. o a.~., goo ,,,,,, ... „5.. 00 ,,,,,, .oa,..s.s ,,, . ,_,.,, <a,.oo :,.;mow ..~„M aF ~,e~,. ,oo ,,,,~9 ... z,o. ~zo.. 00 „a„o .,,,. ,99„ ~oo . o.,.oo so»oo e~ ~.M . ~.~ a. ,o. .. ,mow ,~~ a. ~e~~ ,oo ,,,=,o ... ,o._ 00 ,,.,,> ,,09,0,0, ,oo . o.~,oo »,ooo ~ aa~ ~, ,,. o 00 ,~.,z~ ss,,,, ,,,-.-,s~9ao-,~~aaa .a ., a r.~ ,.s.. .. ,mow o, as~;~",,._„ ... ~.6.. 00 ,,.,~. ,~.9~,., ~oo . o~„oo .oo,oo .9,,~w oP'~~R~ ,oo .,,,,. ... ~.,s ;`;,6., oa ~,.,,, ,,,6. ,99s, ,oo-.-a,~,oo-sooz,a ,~ . P=~s . ~.. 90.00 00 ~,.zz, ss,~s, ,995. ,oo_._o,,,oo.,~aooa ~ a.s,,.oo P75 .B>a ~BB1, eP.e,B .~C«>~PB P.9>uL. ~,e~B B~1B>~ oB99]L L1n1BB ]9.]8.98 9.9,>c ]B1P P>,ee 5 DO 1]9]]9 910 s . ¢ - 19 5]95 L8998P 08v¢IpPnOrt tOBPOBeTIOM ]. Pe I3B3.B 155988 398,8 _. ]] 56 LoR]B 9188 .a,P>,~ ,].,, 556 9 1BB . P]159P 116188 ,~99L". aP CMLLOa9 1091]99., ... 399.39..15 1B 351.1511591,6008 ~~ 9~M9 oP a~991PP 1]9]9] ... '''° ; BeB.Be eB ,].]., ..]]] ]„ .151159.591BBB ~891>~591LL9 B®9B9 ~-, 199.9P .. ,~99L .~ 0P ae~9.1BP 139391 •-- 198.89 BB 1]99.. 8.991911 199-. 81x188-688188 B „,>.~ eB ,PS., .. ,m>L eB~,,91 aP CBeg9 IPB 139999 ... 186.96 •• 9pTAL 93UU199 OP OigClt9 100 1x8]95 ••• ]O.Sf 0 139396 9016»]3 100 ~ 0]1500-600100 ]891 19tM1'aIN PMR BPB [NO w9tmt ]li[ 16. s1 •• roru. 91nu1r9 oP a9c99 lox vua ••• Jl.o6 Bo 1]a]99 ve lBO ~ w3]oo-s31oaB ] s PxBS 5 e ]]. 1 •• 9owr9L 9no193r oP Olecc988oa vu.9 ... n.cl B •• wru.~PUUOxr oP cMf'nu loo 1:u99 ... 55v 559.15 00 1]8350 ]]1009 ] 1-9- :190]-501900 39]a OP93CH PLUS 9 5 ]Sl 9-151901-501900 1,191.99 I ABIA COIm'Y P909o 9ttYMrlS PA9ABLC (999CR 89015989 oeTl\ll ] ]]8351 PAT Y05/ ] 9 9 9059 351-9-15]859 591600 •• tO9AL PI'rt Y VeMI9 CaurtY LI9TIH0 15.10.90 09 9W 3x10 P908 9 AP9a ]0 9000VNI6 PAYABLE C91M. BeOlSTd OCIAIL LIST3NG 15.]0.90 09 AUO ]010 PAGi PA9PIC9 (VIBPLY PUBLIC SCNCOLS 99 9 ],5]1.96 •• ~T"L A95811+I OP CMS[81 ]00 ]39]6] ••• 1,051.69 00 139]6] 919 to 9 9 -silo 680 SOU911BZ OB eLeCIBIC i .5] A9n0n] OP CNSC81 loo 199351 ••• 5,969.16 9t8 100-9-05]100-5l 10x0 11.99 13835] 1eB611BP 1D0 9 011x00-111500 It P •• 1p9A1 f ]]8x51 1]a l-B/i0 10x-9-a93J0a 511000 9 •• TOTAL ~ 138359 06 10 15] P l 1¢ c ]0.00 •• em'u' ~T M L918C1t8 100 139]6] ••• 50.51 AMOUNP OP C89C59 100 ]]835] ••• 00.00 00 1]8]69 910 ]SI-9-]53851-601900 59 4[AP x585 COBroMT10N JO o 6 PV A 819'9 le. •• TOT'S A1vMP OP CHtt81 loo 138]69 ••• 100.00 Anoux9 OP CB[CBB 100 1]8951 ••• 10.00 00 1]8365 116519 x98]1 10 9-Olt]00-5oto00 6339 98LBBPLp ta. 19TB9L0AxIA COBATY 10 0 .-a113aa e 5 351-t 151851 591900 9- 5 5 591]00 351-9-151956 591100 AB9.505 /10 ] 1 9 -591 0 ]51 9-15]9 ] 591900 i 1x8]55 ]018 100 9-051500 593000 1f P •• 9mAL t]8]sc 19199 39891 tao-9 03191C-150000 19 9 P •• t00AL 1]8]59 910 351-9-151150 5aa 90a l n 1]9]69 9 ] ] 9 to 9 9 1 0 0 900 ]95 O 0 e 0]9.18 - 01000 155.00 ~] , 100 9-0]1300-501000 105.00 f,98o.9B •• 90TAL A990Utrt OP C8ICA8 100 1]8]55 ••• 1,000.00 ' •1 00 (]8359 105 105-9-815535-]16)00 6150 m9PLB C. 9g01t6. P. ¢. f l9 0 ]0818 98 •• N38L yn{q9P OP [xBCic1 ]00 1]8]66 ••• 9,195.00 100 0 1100 50]100 989 Tie LIBMB9 NPPalATIOx ], B10.Oo ••• 'roTAL .VpUMP OP CH8CA8 300.1]8]69 ••• 9,910.00• 5 LvAUiA 9 98 ]0 a 00 1]9]68 T]3]985 ] -9- B - 9 1]99 TBBABUAm Of VIRGINIA 9 , AMUxS of CBBCAI 100 1]8]55 ••• 300.00 ]51-9-15]851 601900 911 03 xi x P9 ~y 0 •• IOTAL AMUwT OP CBeCA1 100 1]9]59 ••• 1, oe].59 AMUM 0P N.BC1tY 100 1]8]55 ••• •9.00 00 1]8169 ]]8]0101] 350-9 081509-599900 I89ASUBp1 OP V19 u 1]S.a o A lve 95 yA ••,STOBAL AnpM Ot c89C91 100 1]8]59 ••• 1]5.00 DU.19t Cax090L FAT. Lb. lw[. ]9 0951aa 115900 •1.O~~U~OM OP [HeCA9 100 139]90 ... 500. 600.00 130359 910 ]st-9 15116D~593000 sl s] A ••• 9p9AL 1]e]5a o9 609 9 013510-500100 99 S ••9 'nYi'AL 900801 lox 9 o]15oa 11x000 PPw cnAwutt ] 889 ao Oo 1]939] ]xv3196t] 10089 too •-x11]00-50]900 ] 1 M396LSS5 511. C L9Y Cx 8 VeR Ta>H 00 A3oN3C OP O~sC91 I00•iie ]59 ••• 3.889.0x• •~• TOTAL 989OOm' OP (N8CA1 100.138393 ••• 511.00• 00 1]8]91 9 -9- 99 - 9351 AM~S CLUB 9.6 9.9 11]50 ~ ~ VZRCO. IBC 1 .891.1 AMIUIrt OF CNBCAB 100 !]8]60 ••• ],619.90 t]] 09 9l -9- 999 - 1 ] 0 18,0]9.01 11.69 op 1]8399 9931899 x55 9-09]130-]1300a 5509 nRGIMIA 9usI1tB58 59s98ti9 1]9.15 P76 j- ~ - ' ~. ~ --- - -i CENT~r.L kCCCUid/T-L/N~~G//& PURCHiSSIi:U riclidT~GUT PRUCF D FY~~61fLc.~ <-~C I' Ent., ae:, FPRUV U F~.'. c0;\nD F ES -P.' :i iGi Y ~~ aartme ~.:. i ~ I Chairman vi t8. Ccard~ ~ - - _ P77 9391 roR MJ]RR EM1I R0. aB/06/]U909V1RY 15.11.]6 a] AUO loi0 vAae I 100 ] 011010-5]]000 TSLeP110N9 ]le1Be OB-o6-la 6~' AI0.GOIM[ MPIIMI GTIOHS 91.10 Toc91 fer oeRAeTR.tiort BWRp O9 SU9SRV]50 1]e.le Tocel [Or ACT.gM! 100 ~ 01]]00-600100 111.99 100 ~-Oll]IO ]]1000 60C CMrtRAR-O9PIC9 3181]6 OB-06-Ia 96TSrtN9 3600.00 Total [or ACCWHI 100-~ 01]]10-]]]000 17 e0.00 Tota] for O9RART1aNI CIXWI6SION6e OR to ]'I60.a0 -~ ~ Irrnwc2- tT ¢OU 1 • io R9Y t611.o0 ]00 1 a316I0 ]]]000 60C cbwnvcl-Oe9 apv 1]8]]6 OB a6 is Rsrslw]9 eeo.o0 Total Ior ACCCUM' 100-~-x]1630-11]000 355].00 Ta[a] [or O9PARTlDOII tReASOReR ]551.00 la ~- 1 ~ - ] PPICC ]391]6 • ~, I00 1011]]0 ]]]000 SVC COM'R.LLT ot~r]CB 13 B]l6 OB 06-10 RSiSOVre 160.00 ToC93 for ACNOxf I00 ~ 0)16]0-)]l00o e6].00 ]393 YOR MINnI eMII1a. oe/06/]09iMT ]5.11.]6 06 AW 1010 RAGE l Get]01A3. LBwRR ACNtvaf MR®® w.Te V9R[09 NAFe INOOICe AMOVM oATe WI0 100 ~-0x]9]0-]eooo0 eRIxR]F Ilele6 OB 06-10 eR iert N COVY CFMBit 66.00 Tou] for AttUOM lox-6-x]]910 ]50000 ]9.oa --------------- Total Ior 0e9AR'Mexe COURT S6ROICeS cu •9.00 --------------- Toc~l [Or ACCCt9fL 100 ~-0]]]00 ]]1500 10.00 Toc61 (or AccvOxi 100-6 0)]100 569000 tp.o5 lox-6-011100 600600 PU615 vexICLe 1]61]6 OB 06-IO PLeeT SeRVICe9 1156 60 --------------- Toth] Ior ACCOUe+e ]00 ~-Ol1]00-600600 1]56.61 ] h- ] I B- Uem.i 1 x69 oe 06 ] 1nv1'zS ~TicT R RRRIV6 ]e Toth] for AOCOVNO loo 6-0]1100 600900 >J 6.Il •c]]s] - OiS9UR9eMRaf9 5 e 35.]].]6 06 AUO lOlO BAGS 1 eOrt Xovnl eHO]W. 09/0]/]~R ARJl91 we 1f]HmOLlol]IG OB/O6/]~Y l5. )].l6 a6 AW 3010 DAGe ] Tool for AOCOUm' ]aO-~-011300-60)000 1008 Oa 100 ~ 031100 eo16a0 1vm6RCOVp1 WA9 1]9]36 09 06 l0 08LL MAIt9afZAGSL.P C/O OeLL VSA L. ]15.9e tot s1 toy ACttRMI' 100 • 0]1300-6o]60a 668.98 t -• ~ - V - ARTS ] 1 0 - 6-]0 vi , -6 Sv< C09T6-eART6 -a6 ] T6ogO0IAVI0 um ]'RUR REPAIR `oo : a]I1 0 60 ] SOC CYSTS-LABOR CIWI 1 1• ;-Ia ~eT 0 AlrtO Axp IfIU[R 0.6 A 9 19e.0a •- l o]I 0 60C COSTS-LABOR Cl1AP 16 6 GA v~po Avro AMO TRUC9 6 AIP ]66. Tool [o[ ACCOUx] 100 6 0]]]00-60]100 -----5]) os---- TOC~I [o[ O9PAPT1ffiR $RQIPP 8 OBPARTv 1100 5] loo-6-0 )1100-OI3000 91.9 1]a0l ~ l ITi OR uANVI ~ 9, ] ToG93 for ACCOIdT 100-• 0]]]00-513000 ]]06.95 Tochl to[ ACttNR+i 100-h 0)3300-St1oo0 1].15 1 h- aao 1]aa TeLeP ~ 1 lee o9 0: ]a ; AIRPoIM CpMN T 9,18 P79 .vxx» ros ~ s,mxw. osio•„u«,wr xz. x,.>: a• .a: ao~o s,.cs goo •-ovaoo •..xso sxssisncve usxru. xaens oe-o. xo cna,>„• wo ,soo. oo •Px19x ro. ~ o+ox~c. oaio.ix~r ".".': o..m aoxo scs s re..x xo~ onsms,+r coma snrxcss ~„ --'-:.::x.oo s"~~ .os ~,+ om:w. o.io.ns r ~s.n.x. a. aw as~o s.as , snr. ~BNnw ~.mcn accaunrr Hams. wrs so,oos wpm xsvmn ,s,oar wrs wro sos •w.rs s~sxw. ouo.iu,w.. ,s.a,.ae o. . sswnu~ ~.mcn wttasrt xamn an ~ winos xum xxsoxce axouxr an .-o•a.oo-eovoo no ccsssoues verso oe-o•ao o e~ • souxnmerr ncsus a . •- .. -eovoo seo n . anoo •-x xnr xs , mui mr •ccouxr goo • o•a•oo-soaaao xs•ns roc.x mr ecmarr xoo-•-au.oo coxsoa aex o• P80 118, N~'~'o"""`" ,5.]1.18 DI .,~ ]D1B RABB B .~ MDxixB~BIND, oB~a1~°°"AR ~, rtiB~A vole 1.BDBBR A~DM3 MBA DATB MoBDDR MAMB IMVO]<B AMD~RBR aTB r)19l BSnmTO i 15.)1:16 01 AtR: ]020 RACe ll rpR M¢fix Bx11IHG. ae/01/l0 GBxeRA4 LeOCBR ACLgMi x1BmBn BAtt ~ VF]OJOB NA16 INWIC6 AMOtB3! zy,TB wID 350 1-013100 810500 GRZTA4 Ovn.RT PIRB ]]8101 OB-O1~10 CASGOB vr0 158 ).6l To[R1 for ACCWrR 350-1 013100 810500 t5B1.B] 35o-I-05]]00-810600 R~SOw.I. Iriael PRae 138]0] oB~ol~lo uSCADe vrD 1318.15 to[R1 ]or OePAPTM.IDrt STAT6 LIBRMT CRAM 10.1] 350 1-081609-508900 AMSxISTRATive ¢XPBx 2]B]Bf OB-OI SO TRSBStntu ar vicciN3A 1]5.00 ]50 • Oe]0oo 580000 XISCBLLINSOUS 1]8]52 08 01-t0 RBBr ANBRIG Bu VIZ PBL )61.91 hcAl [or 06BM'1weNt Lti2R CONTROL Gu IBI. BM Total ]or nRm 350 1109.90 351-1-]5)160-116000 COMSULTAMS - OTNBR 2]831] OB 01-JO MALLARB t nwARO crAS LLC 1800.00 _.... Total for ACCOl1HT ]5]-1 )5]]60-126000 3800.00 ArJ1B1 '-~D o: 0~5~5 B 15.,1.18 D. ADC 3028 rAC31B rDR MDNix BMBSxB. BB,P.~°o "B SOB-. 882288 558880 TRAVB4 ~oBMB: 238315 BB-B: ;B a,x„SW.B-P3n~:~RAMiA ~ ~,.~~ D 25:oB TeRa So. A~DDM~ 1BD-.-BBl1DB-SIBDDD 32.DB -- - _. ----- TOB.I So. A~DDMi loB . 881388-=88]80 1BJD.5B ~- -- ---- TPBBS lo. DBBART~12 B~.B,x,T.. IxW=r 1858.]8 2 -1 oB , a-JJ300a sv mxrnA - rP] .- RBYStt%IB JDD 1 DB11BB 113888 Bv< ~SN„R-D,PI~e 238358 BBB.-1B ~J~BB BB.BB -------------- Toi.] B0r ACNDx1 SDB .-DB1.BD JJ]BBB 1DB.BB - -.._ - ToB.] SBr ACCVUxO JDD-.-BB52DD-]28.88 ,08.88 --------------- ,~L.I i0r DBrARJ,mRB oBBT B SS.BBRBBT BB SDB.BD --------------- T04B1 SO, A~DMB ]5B-1-D13.BB-55.DDD I301.BB 358 .-Bl3.DD_BSD,DD P3RB PICK] BWSB , B 138382 B.-BI-SD ~AS~ADB ,~ B,,.RD --------------- AP)192 cBxBRA4 Le 51 1 ]51 • - 352-1-]5]160-53)000 zgen ACCdMt LB TSLBPNOMB PI vru12 FVA MOMN B]]DIW. x[nRBJt zun ~ vH]00R 1- CBNTURY 1 1 COTURT 338]01 00 01 30 C0P1'URY i 15. )). J6 01 AW 10]0 PACE 11 OB/01/2'OMAR xB]IB iMrotCB AiYMrz DATA void LZMR 11 . LINF 1. LJNR 11.55 51 1 -531000 351-•-15116a-51]000 35I 1 )=1180-550000 352 1-)5]160-582000 1 - ]St-1-]=5260-600100 ]52-1-JS]26o-600500 I RV J ].use/RIDRBAL - BUILD 2 TBAVB4 2 DUBS B Sm®BASxIBS 1 P Orrice 9WPLI65 , .IABI]ORIAL sUPPLIG4 t To[.al ]or ACL - 1-i ]8358 08-01 l0 ac RRW ToLRI Bor att 38198 oB-01 to BRIT ri Total !a3 ACC ]8x1] pB-ol-la MRBTZxS - •- BBBT PI 38281 aB-a1-20 w.esart ]8399 oB 01-Sa up1DR To[R1 Lai ACC OBx] ]51-1 S512Ba-s]looo SaB.ll 5.00 R CvRBORAiiOx ]88].00 VU(R 355 1 )51160-SIBa00 3Ba'I.00 xAxCiu PBB 95].00 ro1Mi 352-1-151160-558000 953.00 Vl LLB NBlml (ONrtx a2NalBB 180. p0 .1 OePICB sWPLY 105.00 u®1 525.00 plxr BSI •-151t0o-600500 Tt5.00 P81 v TTSnvAxiA CO4xrf P1391 1U13IN WO v] @fO1i3 Su1wAAY 11.]1.11 D1 AUO 3030 OAC3i it lOR lpNl11 vm]NC. ae/03/l0 aomNL LmCOt AttVOxr xum%P 3uTe vmmoA x.116 INVOICA AnOOM p,1T6 w 0 Total ter AOCOOxO ]11 1 111310 600900 15.11 Tet~l for OOPAAra]rr VIA AOMIMISTMTIVC It l1 .1T --.. PoP 1gxM B.WSNO~ 06 /01/l0 06133pa(. CmO36 ACCOtMI' xv6a OATH un vR300D xA16 IxvoiCe Aladl wxe Total ter Attp3xt ]sl-1 ]5]900-11600a 1300.00 -1- a 1 eevA a 33 33 0 • piv9T p2 TiOx 1 _]• 311 1-151900-113 a0D ]evuas a nAixr 3]s111 De oa-1D Bear v3x~ilxTA3. vsA 3es.31 Total for ACCq]M 351-~-]119D0-111000 313.51 Toca] tot AtCWM ]13 1 151100-5]]000 11.11 351-~-)]1900-1]1 po0 TCISProxe []8196 of 01-ip BBaT PIxANCrar. v631 [15.6] 111 1-111900-600100 OTa]ce 6OVPCI[e 1]8196 Ot-01 10 o00T e3MANOta•. !10 l3 ], 19 ............... Total for ACYAONL ]11-t l5>900-600100 3]1.19 311-1 11]900-600]00 a00D $IIYPL165/3800 a 13a191 OB-01-30 B81T IItlIWOW, P1B •]]. l0 Total toi AOCWx[ ]11-1 ]11900 600300 333. )B To[al for A(.'LWNT ]11 ~ ]53900 o0aB00 10.10 Teel for OaeAPTMRTf DOL Atwix]SfxATivx ]118.11 Total toi ACCWnr ]13-• 151101513]00 ]1118.10 ]sl 1 151901 513100 OM6R vMp0l5® 131v 33835[ OB-0~-30 PIITSTLV.W]A tOIIITTY 3011]. 1a --------------- A-1391 F TCICAUASB¢NT1 S1MNgT l1~ll .16 Ot AW ]o3D pAGp ID 10P 1gN1N @m3x0. aB/Ot/lo 0O1xxAC 3.BOGU AOCplM' lnn6ID1 CAT3i s vIImOx 11.V16 Ixwi0x AnODIrt Ml'Y W10 ]1l 1-15185]-101100 OtN~ Ov3vUTixO ACTT 1]8196 OB o1-]0 BBt,T TIx~xOIAL POB 13.18 Total for ACCOUxI ]13-~-15101]-601[00 1991.38 D3 rCV A CWxTY AP1111 tnegt®r1g 1OMnAT ]5.]J .36 01 AW ]o to PA00 16 POrt 1DM11 cWIMt. Ot/O1/IO OdO1A1. 1.9C(.G A[(UUN't MU®®1 0AT8 VCSOA xA16 IM9I Ci MIWM Mt2 VOID -~-] O1'H8R OY®IATIxO ALT v oe ~-1 1t 31l • )1]901 60 ]1a0 OTNq OPaRATIw` ACTS 1]8196 00-Ot-30 DaI,T alNUx:IAC ab2 '68.10 Total for ACCgpT ]11 1-11190]-003100 1f 19.61 Total for 08pARTMSxr COL OI43n('l~Te0 xoA [0110.91 P82 s]]5] ron rowrx nm w, oe/or/]o T ]s.]].]a a. am ao]o suca ]9 ........................................................................................................................... ........................................................................................................................... Tocsl [or •CCOUNI' ass-r 093 ]a0~[OO]00 9re.r5 TO[al for DBVU]]oa.-r mv]n t~nun vvd5 toi ]. s] ............... io[~3 (or 9Vxp 365 X099. 5] ............... ]10 .-09.]]5-60]]00 9vt LUSTS uSOn la5ar0 O5 0. t0 INrtl3 T[st cMVUrt ]B.r] --------------- Toes] Ior AONV1rt )l0 . 09511] 60]]00 ]s.ra ............... Totsl [or NHD ]]0 Is.ra ............... -. 6->]i]00 OY+SULTUrt3-0NIN6ID~ ] - s-i iofvun C. ro0R . . - ]]5 66 OB 0 0 5 P 3 91 5 00 -.- ll s]00 OWSWTA]RS-89N]NSID~ 1 e-or-~ .[. a ]]5-r-5I55]r-]]s]Oa NNSWTUTS-59NIMSU t]sa]] os 0. to .IOiwSWr LNN19Ni5 9)56.50 Tetsl ter nnvu99®a[ SNUY x]LL n6]D 16]51.50 ............... Tocsl [er v0590 ]a] 16981.50 ............... r10-.-09rr ]a~510a00 vVSN i ]9) - . V INC 510-.-09rr ]a-510300 NSxI991n3 ]asal] OB-Or 1o v]nLN. INC 15591.1] Totsl for /~l]'L\Ort r]0-.-09..]3 510300 x]955. )a Total for USVA119MR![ TMSTTLL H]Gx BON --.---]--•l---' r -. ]-e]oaoo runx]9vnn - 9, -r-m«]]-uo:oo ruuiarwn uon n ur a v n ]nc T ]o oe-o ~] ]nm oo u uo-.-m.w-uoaoo runx]Twa un» os-o.-]o vanes, :xc ]mzoa .no..-a.ru-awoo nax]nrse usan oe-or-]o v:nm, ]xc ]ao>.s] ron eroxrn vm]rN. as/or/]a ' i.li• %:. i ~i ~~; i. 90 of OSVMIMCav CHn'M..L vU561.].51xE earl ].O5 CEF;T;{(lL f.000UNTING & FUF:CHA"ii':G ............... Cst~ iS d. :' ... i.'r f-;i0`i~D r"~.: L•..',2Dr ;.'S. ;•-T/•a ION: ..,gyp cor,] m. .u. nwr ]osss.o.]] D Jzrtr•.:e.: ~ ~ ~~~~ ............... Ch:a isman r: ti~r _•:~itl P83 PI'i'TSYI,VAI~tIA C®i11~'TY Board of Supervisors EXECi1'I'IVE S~JIVIIVIARY AGENDA TITLE: AGENDA DATE: 09-07-10 ITEM NUMBER: 8(c) 75`h Anniversary of the Blue Ridge Parkway ACTION: INFORMATION: SUBJECT/PROPOSAL/REQUEST: Commemorative Resolution CONSENT AGENDA: ACTION: Yes INFORMATION: STAFF CONTACT(S): William D. Sleeper ATTACHMENTS: Yes BY: BACKGROUND: For the past year, the U.S. Department of the Interior has been notifying counties and cities along the Blue Ridge Parkway of the park's 75`h Anniversary which will be celebrated on Friday, September 10, 2010 at Cumberland Knob, North Carolina, on the Blue Ridge Parkway. DISCUSSION: Both the Senate and House of the U.S. Congress, the Senate and House of Representatives of the Virginia General Assembly, and the Sentate and House Representatives of the North Carolina General Assembly have all passed resolutions commemorating the 75`h Anniversary of the Blue Ridge Parkway. In addition, numberous counties, cities and towns along the Blue Ridge Parkway, and other areas of Virginia and North Carolina, have passed resolutions celebrating the 75"' Anniversary of this national treasure. Attached hereto is Resolution 2010-09-02 from the Pittyylvania County Board of Supervisors commemorating the 75`h Annivesary of the Blue Ridge Parkway to be presented to the Secretary of the Interior on the behalf o the citizens of Pittsylvania County, Virginia. RECOMMENDATION: Staff recommends the Pittsylvania County Board of Supervisors approve Resolution 2010-09-02 and direct its presentation to the National Park Service on Friday, September 10, 2010. P85 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS 2010-09-02 VIRGINIA: AT THE REGULAR MEETING OF THE PITTSYLVANIA COUNTY BOARD OF SUPERVISORS IN THE GENERAL DISTRICT COURTROOM OF THE EDWIN R. SHIELDS COURTHOUSE ADDTION IN CHATHAM, VIRGINIA ON TUESDAY, SEPTEMBER 7, 2010, THE FOLLOWING RESOLUTION WAS PRESENTED AND ADOPTED: WHEREAS, the Blue Ridge Parkway links the Great Smoky Mountains National Park to the Shenandoah National Park, providing 469 scenic miles for motor recreation along the crest of the Blue Ridge Mountains in North Carolina and Virginia; and WHEREAS, on November 24, 1933, at the recommendation of Virginia Senator Harry Byrd, Secretary of the Interior Harold Ickes approved construction of the new highway to connect the Great Smoky Mountains National Park and the Shenandoah National Park; and WHEREAS, on September 11, 1935, construction began on the first 12.5-mile section of the Blue Ridge Parkway near Cumberland Knob in North Carolina; and WHEREAS, the Blue Ridge Parkway was established by Congress as a unit of the National Park Service on June 30, 1936; and WHEREAS, the Blue Ridge Parkway is the most visited unit of the National Park Service with nearly 20 million visitors each year; and WHEREAS, the Blue Ridge Parkway is one of the strongest economic engines in the Southern Appalachian region, generating an estimated $2.3 billion in North Carolina and Virginia annually; and WHEREAS, construction of the Blue Ridge Parkway took more than 52 years, from 1935 to the completion of the Linn Cove Viaduct in North Carolina in 1987; then BE IT THEREFORE RESOLVED that the Board of Supervisors of Pittsylvania County request all of the citizens of the Commonwealth of Virginia and Pittsylvania County to join with their neighbors in North Carolina to celebrate the 75`~ Anniversary of the Blue Ridge Parkway and encourage these citizens to participate in the series of events that focus regional and national attention on the history and stewardship of the this national treasurer, marking this historic occasion; and BE IT FURTHER RESOLVED, that a copy of this resolution be presented to the Secretary of the Interior Friday, September 10, 2010 at the 75`'' Anniversary celebration at Cumberland Knob, North Carolina. Dated this 7`~ day of September, 2010 Henry A. Davis, Jr., Chairman Pittsylvania County Board of Supervisors William D. Sleeper, Clerk Pittsylvania County Board of Supervisors P86 PIT'TSYI,VAI~IIA C®iJI~TY Board of Supervisors EXECU'T'IVE SLT1VIlVIA1Z~' AGENDA DATE: AGENDA TITLE: 9-07-10 Sheriff Carryover ~ ACTION: SUBJECT/PROPOSAL/REQUEST: CONSENT AGENDA: Approval of carryover funds to be used for a new ACTION: Sheriff's Auxiliary Law Enforcement Program Yes ATTACHMENTS: No STAFF CONTACT(S): Sleeper, VanDerHyde ITEM NUMBER: 8(d) INFORMATION: INFORMATION: BACKGROUND: Sheriff Mike Taylor presented a new program to the Board of Supervisors at the Finance Committee meeting held at the Institute on August 9, 2010. As explained at the meeting, this program, Sheriff's Auxiliary Law Enforcement Program, would utilize licensed officers in the community to help the Sheriff s office out with various extra assigned duty assignments. These officers would work for the Sheriff at no cost but would use the time to maintain their current certifications. Many of these officers work as security guards for businesses in the area. DISCUSSION: The Sheriff would like to utilize $20,000 from his 2010 budget to fund uniforms and police supplies needed for these officers. RECOMMENDATION: Staff recommends that $20,000 be carried over from the Sheriffs 2010 budget and appropriated in the following manner: $8,000 to Uniforms (1 00-4-03 1 200-60 1 1) and $12,000 to Police Supplies (100-4- 031200-6010). THIS AMENDMENT HAS MET THE 10-DAY LAYOVER REQUIREMENT. P87 PITTSYL,VANIA C®UNTY Board of Supervisors EXECU'T'IVE SUMMARY AGENDA TITLE: AGENDA DATE: 09-07-10 ITEM NUMBER: g(fl Letter of Support for annual Sartomer Race ACTION: INFORMATION: SUBJECT/PROPOSAL/REOUEST: Letter of Support CONSENT AGENDA: ACTION: Yes INFORMATION: STAFF CONTACT(S): William D. Sleeper ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: The Sartomer Race has been an annual event in the Town of Chatham for the past several years, with donations raised going to the American Red Cross as well as volunteer fire and rescue squads. DISCUSSION: The Virginia Department of Transportation (VDOT) has informed organizers of the Sartomer Race that in order for VDOT to waive the typical permit and fees required to run the race on public highways (since the Sartomer Race is part of anon-profit organization) VDOT would require a letter of support from both the Town of Chatham and from Pittsylvania County. Attached hereto is a letter to VDOT supporting the annual Sartomer Race. RECOMMENDATION: Staff recommends the Pittsylvania County Board of Supervisors approve the letter of support and authorize the County Administrator to forward a copy to Randy Hamilton at the Virginia Department of Transportation. P88 September 2, 2010 Mr. Randy Hamilton Virginia Department of Transportation 4219 Campbell Ave Lynchburg, VA 24506 Re: Annual Sartomer Race, Chatham, Virginia Dear Mr. Hamilton: This is to inform you that the Pittsylvania County Board of Supervisors reviewed the request for utilization of streets in the Town of Chatham, Virginia, October 9, 2010 from 9:OOam-10:30am for the annual Sartomer Race and is in concurrence as exhibited by a vote to approve this letter of support at their regular meeting on Tuesday, September 7, 2010 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. If you require any additional information or support from the Board of Supervisors concerning this race, please do not hesitate to contact my office. Sincerely, William D. Sleeper, County Administrator WDS/rf Cc: Honorable Mike Taylor, Sheriff Edmund Giles, Manager, Town of Chatham Roderick J. Henderson, Sartomer Race Coordinator P89 Mr. William Sleeper P.O. Box 426 Chatham, VA 24531 Subject: Letter regarding permission for the annual Sartomer Kace VDOT requires a permit and fees to approve the request for the banner and the race. 1 talked to Mr. Hamilton and he informs me that the tees could be waivered because the race is non-profit with the donations going to the American Red Cross, Volunteer Fire Department, and the Rescue Squad. To do this 1 need a letter from the city approving this race which was done at the last council meeting. "They are also requesting that we have a letter from the county approving the race. '1'0 be held on October 9, 2010. The race will be from 0900 to 1030. Thank you for your attention to this matter. My number is 1-434-221-9033. P90 ~~,~_- ~~- ;.:.. ~ \ ` (~`.. ~, _ ~ ~ ~ ~~ i~ ~ \ -~` • ~ ~ e • ~- ~ ~J h ~!~- d ~ ~ - 4 mac- '4 • ~ ~' "~ Q _ l `Y yM p~ ~ . ~ 4 '~ d ~ ~ ~ ~ ~ ~~ ~~.,,~ ,. ~.,~ ~~ -~ e. r ~ ~ 1 ~'T~ e l -, f ~__ ~ '~ ~~ ~ ~'_~ ° ~ - i , `. ; /' ~P9 _ ~ r~_--- PITTSYI,VANIA C®L1N~'Y Board of Supervisors EXECi1-'TINE SUIVIMAI2Y AGENDA TITLE: AGENDA DATE: ITEM NUMBER: 8(e) Expenditure Refunds 9-07-10 ACTION: INFORMATION: SUBJECT/PROPOSAL/REQUEST: Budget Amendment for expenditure refunds CONSENT AGENDA: ACTION: Yes INFORMATION: ATTACHMENTS: Yes STAFF CONTACT(S): Sleeper, VanDerllvde BACKGROUND: DISCUSSION: Attached is a list of expenditure refunds for the month of July, 2010 for review. As discussed earlier with the Board, the simple routine of putting every refund back in the budget is extremely time consuming and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the budget so the budget would increase with every expenditure refund. RECOMMENDATION: Staff recommends the reappropriation of funds as follows: $800.00 to Sheriff-Telephone (100-4-031200- 5230), $1,091.20 to Sheriff-Parts (100-4-031200-6030), $1,008.60 to Sheriff-Labor (100-4-031200-6031), $200.00 to Jail-Telephone (100-4-033100-5230), $78.35 to Jail-Extradition (100-4-033100-5550), $260.00 to Library-Postage (1 00-4-073 1 00-52 1 0), $8,074.81 to Economic Development-Engineering (Ringgold East Ind Park) (325-4-815530-3163). THIS AMENDMENT HAS MET THE 10-DAY LAYOVER REQUIREMENT. P92 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA DATE: AGENDA TITLE: 8-17-10 Expenditure Refunds ACTION: No SUBJECT/PROPOSAL/REQUEST: CONSENT AGENDA: Budget Amendment for expenditure refunds ACTION: ATTACHMENTS: Yes STAFF CONTACT(S): Sleeper, VanDerHyde ITEM NUMBER: 20 INFORMATION: INFORMATION: BACKGROUND: DISCUSSION: Attached is a list of expenditure refunds for the month of July, 2010 for review. As discussed earlier with the Board, the simple routine of putting every refund back in the budget is extremely time consuming and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the budget so the budget would increase with every expenditure refund. RECOMMENDATION: Staff recommends the reappropriation of funds as follows: $800.00 to Sheriff-Telephone (100-4-031200- 5230), $1,091.20 to Sheriff-Parts (100-4-031200-6030), $1,008.60 to Sheriff-Labor (100-4-031200-6031), $200.00 to Jail-Telephone (100-4-033100-5230), $78.35 to Jail-Extradition (100-4-033100-5550), $260.00 to Library-Postage (100-4-073100-5210), $8,074.81 to Economic Development-Engineering (Ringgold East Ind Park) (325-4-815530-3163). THIS AMENDMENT REQUIRES A 10-DAY LAYOVER. P93 PITTSYLVI~NIA COUNTY VIRGINIA ~ ~ ' ~ Finance Department P.O. Box 426 a Chatham, Virginia 24531 d ~ O ~ * * i *.. »s~ */ MEMO TO: William D. Sleeper, CCounty Administrator FROM: Kim Van Der Hyde~,~ Finance Director SUBJECT: July Expenditure Refunds DATE: August 6, 2010 Phone (434) 432-7740 Fax (434) 432-7746 Gretna/Hurt (434) 656-6211 Bachelors Hall/Whitmell (434) ?97-9550 The list below shows all expenditure refunds that were sent to the Finance Department during the month of July. I am recommending that all of the following expenditure refunds be reappropriated by the Board of Supervisors: 100-4-031200-5230 Sheriff-Telephone 800.00 Alltel Rebate 100-4-031200-6030 Sheriff-Parts 1,091.20 Insurance Reimbursement/Restitution 100-4-031200-6031 Sheriff-Labor 1,008.60 Insurance Reimbursement 100-4-033100-5230 Jail-Telephone 200.00 Alltel Rebate 100-4-033100-5550 Extradition 78.35 100-4-073100-5210 Library-Postage 260.00 325-4-815530-3163 Economic Dev-Engineering 8,074.81 Reimbursement TOTAL JULY EXPENDITURE REFUNDS $11,512.96 P94 PI'TTSYLVANIA C®~JNTY Board of Supervesors EXECUTIVE SLTMMARV AGENDA TITLE: AGENDA DATE: 09-07-10 ITEM NUMBER: 8(g) Resolution -County Zip Codes ACTION: INFORMATION: SUBJECT/PROPOSAL/REQUEST: Resolution Requesting County's Zip Codes CONSENT AGENDA: ACTION: Yes INFORMATION: STAFF CONTACT(S): William D. Sleeper ATTACHMENTS: Yes VIEWED BY: BACKGROUND: The U.S. Postal Service identifies areas in Brosville, Mt. Hermon, and Ringgold that are not in the City of Danville as Danville, Virginia 24540. This creates confusions with the Treasurer's and Commissioner's offices as well as sales tax since it is very difficult to find out where vehicles are garages or whether sales tax is properly being paid when the area is designated as the City of Danville. DISCUSSION: This same issue arose in Chesterfield County and Henrico County where the City of Richmond has zip codes that incorporated significant areas of those counties. Henrico County was successful in changing 11 zip codes from the word "Richmond, Virginia" to Henrico. Henrico estimates its reclaiming approximately $8 million in lost sales tax since the change. Attached is a resolution to our Congressional delegates requesting that congressional action be taken since the U.S. Postal Service will not make significant changes as per this request. RECOMMENDATION: Staff recommends the Pittsylvania County Board of Supervisors approve the attached resolution and authorize it be forwarded to our U.S. Congressional delegates. P95 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS 2010-09-03 VIRGINIA: AT THE REGULAR MEETING OF THE PITTSYLVANIA COUNTY BOARD OF SUPERVISORS 1N THE GENERAL DISTRICT COURTROOM OF THE EDWIN R. SHIELDS COURTHOUSE ADDTION IN CHATHAM, VIRGINIA ON TUESDAY, SEPTEMBER 7, 2010, THE FOLLOWING RESOLUTION WAS PRESENTED AND ADOPTED: WHEREAS, the United States Postal Service is in charge of the development of zip codes to serve various areas of localities throughout the United States; and WHEREAS, the United States Postal Service has identified various areas of Virginia which incorporate city names on areas that are located in surrounding counties; and WHEREAS, this has created a significant problem where vehicles are garaged for personal property tax purposes, and sales tax, which could inadvertently go to the city where the zip code is identified as opposed to going to the county which is the actual geographic location; and WHEREAS, Henrico County, Virginia, was recently successful in changing 11 zip codes from "Richmond" to "Henrico", which the County estimates helped reclaim significant sales tax since the change; and WHEREAS, Chesterfield County, another highly populated County in Virginia, has requested the same action. It was turned down by the U.S. Postal Service in Washington, D.C.; and WHEREAS, areas of Pittsylvania County, Virginia are identified as "Danville" in areas such as Brosville, Mt. Hermon, and Ringgold; then BE IT THEREFORE RESOLVED by the Board of Supervisors of Pittsylvania County they request their Virginia Congressional Delegation to work towards setting up zip codes in Brosville, Dan River and Mt. Hermon with separate zip codes from the City of Danville; and BE IT FURTHER RESOLVED, that a copy of this resolution be forwarded to all Virginia Congressional Delegates representing Pittsylvania County and the City of Danville. Given under my hand this 7`h day of September, 2010. Henry A. Davis, Jr., Chairman Pittsylvania County Board of Supervisors William D. Sleeper, Clerk Pittsylvania County Board of Supervisors P96 Residents want zip code names changed Hy Greg Pearson STAFF WRITER v The county wants to change the eight shaded zip codes from a Richmond, Colonial Heights or Petersburg designation to something more identifiable to Chesterfield. Map courtesy of Chesterfield County If residents of Dale and Bermuda districts are representative of the county, citizens want the names of zip codes in the county changed from Richmond, Petersburg or Colonial Heights to Chesterfield. But that option has already been turned down by U.S. Post Office (LISPS) officials in Washington, D.C. Most citizens who voted at last week's meeting at Meadowbrook High School wanted to get rid of Richmond, VA 23234 and Richmond, VA 23237 in favor of the Chesterfield designations. Regardless of what the post offices are called, mail would still be received because it's tracked by the zip codes, which would not be changed. So letters sent to the same address in Richmond, VA 23237 or Chesterfield, VA 23237 would all be received at the same address. "Let's get our federal officials involved,n recommended one citizen. "Don't ask the post office if we can do it; tell them." The U.S. Congress approves funding for LISPS. "The post office is supposed to serve the people, not the other way around," added another citizen. According to Matt Harris, the county's senior budget analyst, who made the zip code presentation to 190 citizens, postal officials won't allow any of the existing post office names to be reused or anything similar to them. That, for example, rules out Eastern Midlothian or North Chesterfield. The county already has a Chesterfield-designated post office near the county government complex serving the zip codes of 23832 and 23838. Because of the rapidly growing number of households in Midlothian, LISPS split off mail delivery to the 23112 zip code next to Sycamore Square to a new post office on Hull Street Road. It kept the Midlothian name. P97 The Chester post office opened in 1965 and now serves 23831 and 23836. The similarly named Chesterfield post office opened in 1968. "Once the federal government is involved," Bermuda Supervisor Dorothy Jaeckle told the group, "something that should be very simple becomes very complicated." Residents were not very receptive to the county suggestion that Chesterfield addresses in 23234 be moved into 23237 and be designated as Dale along with all of 23237. Its post office is in the Dale magisterial district, but few citizens are familiar with the Dale name. All of the businesses and homes in 23237 are also in Chesterfield County, but 23234 is split between Richmond city and the county. The reason for the zip code change is for Chesterfield to capture sales tax revenue now being sent to Richmond, Petersburg and Colonial Heights. One penny of each nickel comes back to local govemment. Chesterfield estimates up to $2 million is lost every year to those jurisdictions because citizens and businesses assume they are in those cities because of their zip code designation. Chesterfield also proposes redrawing the boundaries for 23224 and 23225 and moving them into the 23235 zip code. That zip code would be renamed from Richmond to Bon Air and include the existing homes and businesses in the Richmond 23235 zip code. Zip code 23236 is suggested to become Clover Hill, named after the magisterial district, but its supervisor, Art Warren, said he is open to another name. Chesterfield addresses in Colonial Heights 23834 are proposed to change to Enon 23834. Those county addresses now in Petersburg 23803 would become Matoaca 23803. The changes to the eight zip codes affect some 50,000 residences and 4,200 businesses. Some business owners are reported to prefer a Richmond address because more people are familiar with the Richmond name. "The post office has worked with us throughout the effort but remained very neutral," said Harris. They did educate us on their policies and procedures." Chesterfield has been working on its plan for about two years. Now county officials are holding community meetings to assess citizen reaction to its proposal. After reassessment, the next step is to make an official request to USPS. If accepted, USPS would survey those residents and businesses that would be impacted by the changes. P98 Last year, Henrico County changed 11 zip codes from Richmond to Henrico, affecting about 84,000 addresses. Henrico's change was considerably easier because none of its zip codes had the name Henrico. Richmond countered Henrico's advertising with its own marketing plan but lost the battle. Henrico estimates it is reclaiming about $8 million in lost sales tax revenue. P99 PI'I"'I'SYI,VAI~IIA C®iJ1~1TY hoard of Supervisors EXECgTTIVE SUlVI1VIARY AGENDA TITLE: AGENDA DATE: 09-07-10 ITEM NUMBER: 8(h) Resolution -Heir List Levy ACTION: INFORMATION: SUBJECT/PROPOSAL/REOUEST: Ratification of Resolution CONSENT AGENDA: ACTION: Yes INFORMATION: STAFF CONTACT(S): William D. Sleeper ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: At their adjourned meeting on August 17, 2010, after the required public hearing, the Board of Supervisors unanimously approved the amendment to the Pittsylvania County Code, §6-2.2, Heir List Levy, establishing a charge of $25.00 recordation fee for heir list, in accordance with the Code of Virginia. DISCUSSION: In order for this fee to go into affect, a resolution of the Board's action must be sent to the Virginia Supreme Court. Attached hereto, is a resolution that has been sent to the Honorable H.F. Haymore, Pittsylvania County Circuit Court Clerk, documenting the Board's action of August 17, 2010. RECOMMENDATION: Staff recommends the Pittsylvania County Board of Supervisors approve and ratify the attached resolution. P100 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS 201.0-09-01. VIRGINIA: AT THE REGULAR MEETING OF THE PITTSYLVANIA COUNTY BOARD OF SUPERV[SORS IN THE GENERAL DISTR[CT COURTROOM IN CHATHAM, VIRGINIA ON TUESDAY, SEPTEMBER 7, 2010, THE FOLLOWING RESOLUTION WAS PRESENTED AND RATIFED: WHEREAS, the Virginia General Assembly adopted 58692, providing the Board of Supervisors the authority to charge aTwenty-five ($25.00) dollar fee for the recordation of a list of heirs or affidavit unless a will has been probated for the decedent of there has been a grant of administration on the decedent's estate; and WHEREAS, the Board of Supervisors desired to amend Pittsylvania County Code, §6- 2.2, Heir List Levy, to incorporate the new statutory authority and collect the maximum amount permissible under the Virginia Code; and WHEREAS, after holding the required public hearing on "I`uesday, August 17, 2010 in the Edwin R. Shields Addition of the General District Courtroom in Chatham, Virginia, a motion was made by the Honorable Coy E. Harville, seconded by the Honorable Fred M. Ingram, which was carried by a vote of 7-0, to amend the Pittsylvania County Code, 6-2.2, Heir List Levy, to incorporate the new statutory authority and collect the maximum amount permissible under the Virginia. Code; Members Vote I-Ienry A. Davis, Jr. -Chairman Yes Tim. R. Qarber-Vice-Chairman Yes Cay E. t-(arville Yes Fred M. Ingram Yes James H. Snead Yes Marshall A. Ecker Yes William EI. Pritchett Yes NOW, BE IT THEREFORE RESOLVED by the Board of Supervisors of Pittsylvania County, Virginia, on August 17, 2010, amended the Pittsylvania County Code to include Section 6-2.2, Heir t,ist Levy, allowing a charge of Twenty-live ($25.00) dollar fee for the recordation of a List of heirs or affidavit unless a will has been probated for the decedent of there has been a grant of administration on the decedent's estate. w zd this 3 is` day of August, 2010 William D. Sleeper, Clerk Pittsylvania Caunty Board of Supervisors P101 PUBLIC ~IEAI2INGS (~OOI~II,ET aid/or E1~1CI,OSiT1~E) PI'I'TSYLVANIA C®i11\1TY Board of Supervisors EXEC~TTIVE SUIVIIVIARY AGENDA TITLE: Public Hearing -Swansonville Voting Precinct SUBJECT/PROPOSALiREQUEST: Proposed move of Swansonville Voting Precinct STAFF CONTACT(S): William D. Sleeper AGENDA DATE: ITEM NUMBER: 09-07-10 9 ACTION: No CONSENT AGENDA: ACTION: INFORMATION: INFORMATION: ATTACHMENTS: No REVIEWED BY: BACKGROUND: Due to the inconvenience of operating in a local grocery store, the Electoral Board and delegates representing the Tunstall District have requested the moving of the Swansonville Voting Precinct from Katie's Store, Inc. to the Swansonville Pentecostal Holiness Church Fellowship Hall. DISCUSSION: As the church as decided to withdraw its offer of use of the Fellowship Hall, the public hearing should be opened, this explanation explained to the public that the church is no longer available, and the public hearing closed. No further action should be taken concerning this public hearing. RECOMMENDATION: Staff recommends the Board of Supervisors close this public hearing and take no action on the proposed relocation. P102 ~~~r~rsY~,va~lA c®~~~~ Board of Supervisors EXECi1'I'IVE Si11VIMARY AGENDA DATE: AGENDA TITLE: 09-07-10 Public Hearing -Amendments to Pittsylvania County ACTION: Code; Chapter 23-Flood Plain Management Yes SUBJECT/PROPOSAL/REOUEST: CONSENT AGENDA: ACTION: Manadatory Changes -Pittsylvania County Code; Chapter 23-Flood Plain Management Ordinance ATTACHMENTS: Yes STAFF CONTACT(S): I REVIEWED BY: William D. Sleeper ITEM NUMBER: 10 INFORMATION: INFORMATION: BACKGROUND: The Federal Flood Insurance Program requires localities to participate in establishing required ordinances for flood plain control in their area in order for the Federal Flood Insurance Program to be operated and approved in their areas. DISCUSSION: As changes have occurred in Washington, D.C. and updates to the current Federal Flood Plain Insurance Program requiring changes of local flood plain ordinances, changes have been made in the Pittsylvania County Flood Plain Ordinance, submitted herein. RECOMMENDATION: Staff recommends, following the public hearing, the Board of Supervisors approve the amendments to Chapter 23, Flood Plain Management Ordinance, of the Pittsylvania County Code. P103 PUBLIC HEARING NOTICE The Board of Supervisors of Pittsylvania County will hold a public hearing on Tuesday, September 7, 2010, at 7:00 p. m. in the General District Courtroom located on the second floor of the Edwin R. Shields Courthouse Addition in Chatham, Virginia to receive citizen input on the proposed amendment change to Chapter 23 of the Pittsylvania County Code, Flood Plain Management. A full text concerning this public hearing is available in the office of the County Administrator, 21 North Main Street, Chatham, Virginia, Monday through Friday from 8:00 a. m. to 5:00 p. m. for public viewing. P104 I'I'I'T'S~'LVAl~IA C®i11~T'I'Y Board of Supervisors EXECIJ'I'IV~ SLTMMAI2Y AGENDA TITLE: Public Hearing -Flood Plain Ordinance AGENDA DATE: 8-17-10 ITEM NUMBER: TBA 5(b) SUBJECT/PROPOSAL/REOUEST: Public Hearing Requirement STAFF CONTACT(S): William D. Sleeper ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: No INFORMATION: INFORMATION: BACKGROUND: The Federal Emegency Management Agency (FEMA) is charged with the responsibility annually of keeping up with the requirements of flood plain programs throughout the various states. We have met with our federal agents on changes at the federal level and the state level concerning requirements of the flood plain program. DISCUSSION: In order for the County to continue participating in the Federal Flood Plain Insurance Program, we must update our ordinance to meet those requirements identified by the Federal government in changes for 2010/2011. RECOMMENDATION: Staff recommends the Board of Supervisors set a public hearing for Tuesday, September 7, 2010, to receive citizen input to the mandated requirements and updates to Chapter 23 of the Pittsylvania County Code entitled Flood Plain Ordinance for Pittsylvania County. P105 Star -Tribune August 25, 2010 PUELIC HEARING N®TICE The Boartl of Supervisors of Pittsylvania County wiN hold a public hearing on Tuesday, September 7, 2010, at 7:00 p. m. in the General District Courtroom located on the second floor of the Edwin R. Shields CourthouseAddition in Chatham, Vrginia to receive citizen input an the proposed amendment change to Chapter 23 of the Pittsylvania County Code, Flood Plain Man- agement. A full text canceming this public hearing is available in the office of the County Administrator, 21 North Main Street, Chatham, Virginia, Monday through Friday from 8;00 a. m. to 5;00 p. m. for public viewing. P106 Star -Tribune September 1, 2010 PUELIC HEARING N®TICE The Board of Supervisors of Pittsylvania County will hold a public hearing on Tuestlay, September 7, 2010, at 7:00 p. m. in the General District Courtroom located on the second floor of the Edwin R. Shields CourthouseAddition in Chatham, Virginia 'to receive citizen input on the proposed amendment change to 'Chapter 23 of the Pittsylvania County Code, Flood Plain Man- agement. A full text concerning this public hearing is available in the office of the County Administrator, 21 North Main Street, (Chatham, Virginia, Monday through Friday from 8:00 a. m. to ~ 5:00 p. m. for public viewing. ~ P107 Review Copy (Proposed additions are in Red. Proposed deletions are in s~+l~~~e~gt~•) PITTSYLVANIA COUNTY CODE CHAPTER 23 FLOOD PLAIN MANAGEMENT Article I. General Provisions 23-1. Statutory Authorization and Purpose 23-2. Applicability 23-3. Compliance and Liability 23-4. Abrogation and Greater Restrictions 23-5. Severability 23-6. Penalties Article II. Definitions § 23-7. Definitions Generally Article III. Establishment of Zoning Districts 23-8. Description of Districts 23-9. District Boundary Delineation Map 23-10. District Boundary Changes 23-1 ] . Interpretation of District Boundaries 23-12. Submitting Technical Data P108 Article IV. District Provisions ~ 23-13. General Provisions Eloo~#~ ..:a^° n...,,.,,.,;w,^*°a ~~,,,,,~ n~^;,,~ ^,,,a c„°,.;^~ ~~,,,,a ~~^;,, ~~ ~ 23-14. General Standards § 23-15. Specif c Standards § 23-16. Standards for the Floodway District r,°^~°~ r,,.:*°-~^ ~ r T T*;';*;°~ ^~a ~^^;';*;°^ § 23-17. Permitted Uses in the Floodway District § 23-18. Standards for the Special Flood Plain District § 23-19. Standards for the Approximated Flood Plain District § 23-20. Design Criteria for Utilities and Facilities § 23-21. Standards for Subdivision Proposals Article V. Variances: Factors to be considered § 23-22. Variances Article VI. Existing Structures in Floodplain Districts ~ 23-23. Existing Structures /Conditions P109 AN ORDINANCE AMENDING ORDINANCE CHAPTER 23, THE FLOOD PLAIN ORDINANCE PITTSYLVANIA COUNTY, VIRGINIA, BY ESTABLISHING DISTRICTS, BY REQUIRING THE ISSUANCE OF PERMITS FOR DEVELOPMENT, AND BY PROVIDING FACTORS AND CONDITIONS FOR VARIANCES TO THE TERMS OF THE ORDINANCES BE IT ENACTED AND ORDAINED BY THE Board of Supervisors of Pittsylvania County, Virginia, as follows: CHAPTER 23 FLOOD PLAIN Article I. General Provisions SEC. 23-1. STATUTORY AUTHORIZATION AND PURPOSE. This ordinance is adopted pursuant to the authority granted to localities by Va. Code § 15.2 - 2280, 1950, as amended. The purpose of these provisions is to prevent the loss of life and property, the creation of health and safety hazards, the disruption of commerce and governmental services, the extraordinary and unnecessary expenditure of public funds for flood protection and relief, and the impairment of the tax base by: A. Regulating uses, activities, and development which, alone or in combination with other existing or future uses, activities, and development, will cause unacceptable increases in flood heights, velocities, and frequencies. B. Restricting or prohibiting certain uses, activities, and development from locating within districts subject to flooding. C. Requiring all those uses, activities, and developments that do occur in flood-prone districts to be protected and/or flood proofed against flooding and flood damage. D. Protecting individuals from buying land and structures which are unsuited for intended purposes because of flood hazards. SEC. 23-2. APPLICABILITY. These provisions shall apply to all lands within the jurisdiction of Pittsylvania County, Virginia and identified as being in the one hundred (100)-year floodplain by the Federal Insurance Administration. SEC. 23-3. COMPLIANCE AND LIABILITY. A. No land shall hereafter be developed and no structure shall be located, relocated, constructed, reconstructed, enlarged, or structurally altered except in full compliance with the terms and provisions of this ordinance and any other applicable ordinances and regulations which apply to uses within the jurisdiction of this ordinance. P110 B. The degree of flood protection sought by the provisions of this ordinance is considered reasonable for regulatory purposes and is based on acceptable engineering methods of study, but does not imply total flood protection. Larger floods may occur on rare occasions. Flood heights may be increased by man-made or natural causes, such as ice jams and bridge openings restricted by debris. This ordinance does not imply that districts outside the floodplain district or that land uses permitted within such district will be free from flooding or ,flood damages. C. Records of actions associated with administering this ordinance shall be kept on file and maintained by the Pittsylvania County Zoning Administrator. D. This ordinance shall not create liability on the part of Pittsylvania County, Virginia or any officer or employee thereof for any flood damages that result from reliance on this ordinance or any administrative decision lawfully made there under. SEC. 23-4. ABROGATION AND GREATER RESTRICTIONS. This ordinance supersedes any ordinance currently in effect in flood prone districts except the Pittsylvania County Zoning Ordinance. However, any underlying or overlaying ordinance shall remain in full force and effect to the extent that its provisions are more restrictive than this ordinance. SEC. 23-5. SEVERABILITY. If any section, subsection, paragraph, sentence, clause, or phrase of this ordinance shall be declared invalid for any reason whatever, such decision shall not affect the remaining portions of this ordinance. The remaining portions shall remain in full force and effect; and for this purpose, the provisions of this ordinance are hereby declared severable. SEC. 23-6. PENALTIES. Any person who fails to comply with any of the requirements or provisions of this ordinance or directions of the Zoning Administrator or any other authorized employee of the County of Pittsylvania shall be guilty of a misdemeanor of the first class and subject to the penalties therefore. In addition to the above penalties, all other actions are hereby reserved, including an action in equity for the proper enforcement of this ordinance. The imposition of a fine or penalty for any violation of, or noncompliance with, this ordinance shall not excuse the violation or noncompliance to permit it to continue; and all such persons shall be required to correct or remedy such violations or noncompliance within a reasonable time. Any structure constructed, reconstructed, enlarged, altered, or relocated in noncompliance with this ordinance may be declared by the Board of Supervisors to be a public nuisance and abatable as such. Flood insurance may be withheld from structures constructed in violation of this ordinance. P111 Article lI. Definitions SEC. 23-7. DEFINITIONS GENERALLY. A. Base flood -The flood having a one percent chance of being equaled or exceeded in any given year. B. Base flood elevation -The Federal Emergency Management Agency designated one hundred (100)-year water surface elevation. The water surface elevation of the base flood in relation to the datum specified on the community's Flood Insurance Rate Map. For the purposes of this ordinance, the one hundred (100) year flood or 1 % annual chance flood. C. Basement -Any area of the building having its floor sub-grade (below ground level) on all sides. D. Board of Zoning Appeals -The board appointed to review appeals made by individuals with regard to decisions of the Zoning Administrator in the interpretation of this ordinance. E. Development -Any man-made change to improved or unimproved real estate, including, but not limited to, buildings or other structures, mining, dredging, filling, grading, paving, excavation or drilling operations or storage of equipment or materials. F. Elevated building - Anon-basement building built to have the lowest floor elevated above the ground level by means of fill, solid foundation perimeter walls, pilings, or columns (posts and piers). G. Encroachment -The advance or infringement of uses, plant growth, fill, excavation, buildings, permanent structures or development into a floodplain, which may impede or alter the flow capacity of a floodplain. H. Flood or flooding - 1. A general or temporary condition of partial or complete inundation of normally dry land areas from a. the overflow of inland or tidal waters; or, b. the unusual and rapid accumulation or runoff of surface waters from any source. c. mudflows which are proximately caused by flooding as defined in paragraph (1)(b) of this definition and are akin to a river of liquid and flowing mud on the surfaces of normally dry land areas, as when earth is carried by a current of water and deposited along the path of the current. 2. The collapse or subsistence of land along the shore of a lake or other body of water as a result of erosion or undermining caused by waves or currents of water exceeding anticipated cyclical levels or suddenly caused by an unusually high water level in a natural body of water, accompanied by a severe storm, or by an unanticipated force of nature such as flash flood or an abnormal tidal surge, or by some similarly unusual and unforeseeable event which results in flooding as defined in paragraph 1 (a) of this definition. P112 Flood Insurance Rate Map (FIRM) - an official map of a community, on which the Administrator has delineated both the special hazard areas and the risk premium zones applicable to the community. A FIRM that has made available digitally is called a Digital Flood Insurance Rate Map (DFIRM). Flood Insurance Study (FIS) - an examination, evaluation and determination of flood hazards and, if appropriate, corresponding water surface elevations, or an examination, evaluation and determination of mudflow and/or flood-related erosion hazards. K. Floodplain or flood-prone area -Any land area susceptible to being inundated by water from any source. L. Flood proofing -any combination of structural and non-structural additions, changes, or adjustments to structures which reduce or eliminate flood damage to real estate or improved real property, water and sanitary facilities, structures and their contents. M. Floodway -The channel of a river or other watercourse and the adjacent land areas that must be reserved in order to discharge the base flood without cumulatively increasing the water surface elevation more than one foot. N. Freeboard - A factor of safety usually expressed in feet above a flood level for purposes of floodplain management. "Freeboard" tends to compensate for the many unknown factors that could contribute to flood heights greater than the height calculated for a selected size flood and floodway conditions, such as wave action, bridge openings, and the hydrological effect of urbanization in the watershed. When a freeboard is included in the height of a structure, the flood insurance premiums will be significantly cheaper. O. Highest adjacent rg ade -the highest natural elevation of the ground surface prior to construction next to the proposed walls of a structure. P. Historic structure -Any structure that is 1. listed individually in the National Register of Historic Places (a listing maintained by the Department of Interior) or preliminarily determined by the Secretary of the Interior as meeting the requirements for individual listing on the National Register; 2. certified or preliminarily determined by the Secretary of the Interior as contributing to the historical significance of a registered historic district or a district preliminarily determined by the Secretary to qualify as a registered historic district; individually listed on a state inventory of historic places in states with historic preservation programs which have been approved by the Secretary of the Interior; or, 4. individually listed on a local inventory of historic places in communities with historic preservation programs that have been certified either a. by an approved state program as determined by the Secretary of the Interior; or, b. directly by the Secretary of the Interior in states without approved programs. P113 Q. Lowest floor -The lowest floor of the lowest enclosed area (including basement). An unfinished or flood-resistant enclosure, usable solely for parking of vehicles, building access or storage in an area other than a basement area is not considered a building's lowest floor; provided, that such enclosure is not built so as to render the structure in violation of the applicable non-elevation design requirements of Federal Code 44CFR §60.3. R. Manufactured home - A structure subject to Federal Regulations, transportable in one or more sections, which is built on a permanent chassis and is designed for use with or without a permanent foundation when connected to the required utilities. For floodplain management purposes the term "manufactured home" also includes park trailers, travel trailers, and other similar vehicles placed on a site for greater than 180 consecutive days, but does not include a recreational vehicle. Manufactured home park or subdivision -Three (3) or more manufactured home lots, tracts or parcels of land, corporately or privately owned, used or offered for use in whole or part for consideration, for the parking of manufactured homes. T. New construction -For the purposes of determining insurance rates, structures for which the "start of construction" commenced on or after November 4, 1980, and includes any subsequent improvements to such structures. For floodplain management purposes, new construction means structures for which the start of construction commenced on or after the effective date of a floodplain management regulation adopted by a community and includes any subsequent improvements to such structures. U. Recreational vehicle - A vehicle which is 1. built on a single chassis; 2. 400 square feet or less when measured at the largest horizontal projection; 3. designed to be self-propelled or permanently towable by a light duty truck; and, 4. designed primarily not for use as a permanent dwelling but as temporary living quarters for recreational camping, travel, or seasonal use. V. Shallow floodingarea - A special flood hazard area with base flood depths from one to three feet where a clearly defined channel does not exist, where the path of flooding is unpredictable and indeterminate, and where velocity flow may be evident. Such flooding is characterized by ponding or sheet flow. W. Special flood hazard area -The land in the floodplain subject to a one (1%) percent or greater chance of being flooded in any given year as determined in Article 3, c°~ of this ordinance. X. Start of construction -For other than new construction and substantial improvement, under the Coastal Barriers Resource Act (P.L. - 97-348), means the date the building permit was issued, provided the actual start of construction, repair, reconstruction, rehabilitation, addition, placement, substantial improvement or other improvement was within 180 days of the permit date. The actual start means either the first placement of permanent construction of a structure on a site, such as the pouring of slab or footings, the installation of piles, the construction of columns, or any work beyond the stage of excavation; or the placement of a manufactured home on a foundation. Permanent construction does not include land preparation, such as clearing, grading and filling; nor does it include the installation of P114 streets and/or walkways; nor does it include excavation for a basement, footings, piers, or foundations or the erection of temporary forms; nor does it include the installation on the property of accessory buildings, such as garages or sheds not occupied as dwelling units or not part of the main structure. For a substantial improvement, the actual start of the construction means the first alteration of any wall, ceiling, floor, or other structural part of a building, whether or not that alteration affects the external dimensions of the building. Y. Structure -for flood plain management purposes, a walled and roofed building, including a gas or liquid storage tank, that is principally above ground, as well as a manufactured home. Z. Substantial damage -Damage of any origin sustained by a structure whereby the cost of restoring the structure to it's before damaged condition would equal or exceed 50 percent of the market value of the structure before the damage occurred. AA. Substantial improvement - Any reconstruction, rehabilitation, addition, or other improvement of a structure, the cost of which equals or exceeds 50 percent of the market value of the structure before the start of construction of the improvement. This term includes structures which have incurred substantial damage regardless of the actual repair work performed. The term does not, however, include either: 1. any project for improvement of a structure to correct existing violations of state or local health, sanitary, or safety code specifications which have been identified by the local code enforcement official and which are the minimum necessary to assure safe living conditions, or 2. any alteration of a historic structure, provided that the alteration will not preclude the structure's continued designation as a historic structure. BB. Violation -the failure of a structure or other development to be fully compliant with the community's flood plain management regulations. A structure or other development without the elevation certificate, other certifications, or other evidence of compliance required in Sec. 60.3(b)(5), (c)(4), (c)(10), (d)(3), (e)(2), (e)(4), or (e)(5), of the National Flood Insurance Program Regulations, is presumed to be in violation until such time as that documentation is provided. CC. Watercourse - A lake, river, creek, stream, wash, channel or other topographic feature on or over which waters flow at least periodically. Watercourse includes specifically designated areas in which substantial flood damage may occur. 0 ,,,*~.,,,,,R-, *i,o r,,,,,a ,,, ~,.~ h a nor ~ ~ 1 ,.,,~ ,. +>,roo ~ o~~ rr'ciiiu"re'~~-~`8urdcirccr-~'c'mccEE~ Ll("~'ut~6ir-~p~ir ,• °, , „ P115 -~~~vµ ~~;~e~~~~~~~ ~- ~~~eg~~~~~ ~~~' ee~rEe~ p116 > ; > > > > > > > > • ~~ ~~ > > > ~~ ~~ ~+r ~.Jii , , ,. 'C~CITiG T i~.i o,.._ ~..._a_aa innm ..,....._,. ee,...... e,.., .. ~.,._ ............._..a ....w., i,._,...... w.._:...._.,.i -~je¢iiA~ !..\ .ion:.t„orl +., L.o Wolf r,r..r,ollorl ., a„+1.> +~,.~~~l,l0 1•,« ~ 1;~1,+ ~-1„+., tr,~..L• ~„d o ~ (.11 rlon:.'r•oi-1 .. r:l.r .. i.+ ~ r ~~no .~ o.~+ rliz.oll;r~~c 1».+ no_fnmr~~rnnr l;t~:r~a ,n«+orn ~ r r on+;,,,,.,1 ,. +r.,.,ol .,1 , ~~ ~ ~ 7 7 7 1 '/ 7 1 7 7 1 1 7 7 7 7 ) > > P117 • 0 > n n n > > > > n n n n Article III. Establishment of Zoning Districts SEC. 23-8. DESCRIPTION OF DISTRICTS. A. Basis of Districts The various floodplain districts shall include special flood hazard areas. The basis for the delineation of these districts shall be the Flood Insurance Study (FIS) and the Flood Insurance Rate Maps (FIRM) for Pittsylvania County prepared by the Federal Emergency Management Agency, Federal Insurance Administration, dated September 29, 2010, and any subsequent revisions or amendments thereto. The boundaries of the Special Flood Hazard Area and Floodplain Districts are established as shown on the Flood Insurance Rate Map which is declared to be a part of this ordinance and which shall be kept on file at the Pittsylvania County Department of Code Compliance offices. A ..o„<..<, T~'o.ao,-mil T,.~,,,-,,.,..o A a,ti,:.,;r+«.,+;.„, I. The Floodway District is delineated, for purposes of this ordinance, using the criterion that certain areas within the floodplain must be capable of carrying the waters of the one hundred (100)-year flood without increasing the water surface elevation of that flood more than one (1) foot any point. The areas included in this District are specifically defined in Table 8 of the above-referenced Flood Insurance Study and shown on its accompanying Flood Boundary and Floodway Map or Flood Insurance Rate Map. The Special Floodplain District shall be those areas identified as an AE Zone on the maps accompanying the Flood Insurance Study for which one hundred (100)-year flood elevations have been provided. The Approximated Floodplain District shall be those areas identified as an A or A99 Zone on the maps accompanying the Flood Insurance Study. In these zones, no detailed flood profiles or elevations are provided, but the one hundred (100)-year floodplain boundary has been approximated. P118 4. The Shallow Flooding District shall be those areas identified as Zone AO or AH on the maps accompanying the Flood Insurance Study. 2. •r~,o ~'1^^a ~..;,,no n;.,+..;n+ ~>,nit ~.^ +tin+ n ^~+t,o „ o ~,,,,-„~,.oa r1 nm . ,- fl^^aH~~;,, + aoa ,,, +1,0 >~i^^a.. , n; 1, ~ +>,o +o,-,V,^~+ ~,^,,,,,~~,.., ^~+1,0 iroriiiC-l-Li~ ~t~r~C~-T~-1$-vcc~ rs~vr-cna-vci~cnriv~c-ovurmu~-~Trcrn, pr-^vici ^v~t~3(iav0=d~cef@rel~EeC~lA6`u-iiracrrarrE° c+„rl., .,,a ~L,,,..,,.. ;+~ .~ T.'i~,.,.a R^ ..rin ,,.1 i,.l^^rl, AA.,Y,~r 1~'l~„~~_7~,c„rn„no An+~ AAnY, in° A..,,.«„ ~ ~:.,,n+ or1 Rl,,., ,a,~.ln;,, Tl;~+ ~:n+ ~l,nll L,v +4, n+ f1 ,,,,a,~1 n;H n n f r ,,. L,;n1, „ : ~1o+n;1o.1 ~ ^^a ,. .,F;1^~ ^ o1o.,n+;^„ ~ n ,;aoa ~,,,+ .,,l,vr o n v ~,,,,,,~,-o a ~i nn~ anr fl.,.,.J „in L ,., ,,rln L,n p - A~ d ~~l l i- `i~$S -a~° ~1, ,, 7~, A ~ t I een ~1 - ap~ @ E 1-~ ~ t, • , ' c ~ • , ~'•-• r " +l, o ~ o ~ r~.~ ~ _ + ~ ~ B1:i ~ 3(~inz i c `~ p$-ccEE vv 6 ~ L l t v6E ~Sur-c ~i~C ~~ '- ~- f c ~ ' r - ~~ i d°1n l c t izii r cu-~ j-~' cm e~ -e l9ir a ~-izai ~i &y ~} Ov v 6i t-l-rvrn - c ~ra i-~ a ~ 1„ „area ii nn~ Fl,,,,~ ol^ n+;,, „~,+ 1,v ~o+~~,,; ,,o~ 4' x_41,; _~ rv., „rt ~+ l~or n ~ .-1 + n ~. L,o T T Q A . •.~~ . (`.. ~ ~ ~M r G GT7 .'1 .-1 1 0 ^ ' ~ inf ATI - + T I '~H r ' r7C7'Rrliti.T\TI- ~ D ^ T CTCC C'Cl ~~ ' ~ T ~i T ~j , .,^.,, "~ ~' "Q' T 1 'J p ~1 ~+C +ti.n n fi11I 0 r, +1~v n 1 1T( C r~~,n II O nr,+ TJ, i ' 'CLp~ V7,~T o Q .]e ,Vg'1•C. B~ n •~~ e~1 ^1(. r,+ ~i 'ee~l ~e'~'P. ~Y~Y r~rl~l. n+;..;+. nl.nl Ygie , l .ao+o .' GT o + 1.; oho n+; `. ~l'tl'P.-p~ r ~'Se'tt' -tt5 v , 11 11 1 H,~^r ,1f n1, 11 [,Nn11 ^ 1 1 1 Mo Ht~orfn 1 (~ Lrp AHICI ~lI HNOTO[~[ ~SAH2 ~l2 /~ ^Y +L, G1 l~ T S_O V L1I r n+~~ fl + 1 t ~ l +y/l N ~ ~ i' ca --EA t 'c i}E@ ~ S ~ ~c~ n~c) " E9rrcczr'~ t ti cE e t ~czzrre ~,n~~ -&Cce H ~ ~,^ ,~.H,:++o m r r ptcc~ E a ~„~~;n;o„+ ,~+n p ;~ +„ z ~ v~.,r ~ +l , ~r , r Eer -a e ns, e ., B. Overlay Concept The Floodplain Districts described above shall be overlays to the existing underlying districts as shown on the Official Zoning Ordinance Map, and as such, the provisions for the floodplain districts shall serve as a supplement to the underlying district provisions. 2. Any conflict between the provisions or requirements of the Floodplain Districts and those of any underlying district, the more restrictive provisions and/or those pertaining to the floodplain districts shall apply. In the event any provision concerning a Floodplain District is declared inapplicable as a result of any legislative or administrative actions or judicial decision, the basic underlying provisions shall remain applicable. P119 SEC. 23-9. DISTRICT BOUNDARY DELINEATION MAP. The boundaries of the Floodplain Districts are established as shown on the Flood Boundary and Floodway Map and/or Flood Insurance Rate Map which is declared to be a part of this ordinance and which shall be kept on file at the Pittsylvania County offices. SEC. 23-10. DISTRICT BOUNDARY CHANGES. The delineation of any of the Floodplain Districts may be revised by the Board of Supervisors where natural or man-made changes have occurred and/or where more detailed studies have been conducted or undertaken by the U.S. Army Corps of Engineers or other qualified agency or an individual documents the need for such change. However, prior to any such change, approval must be obtained from the Federal Insurance Administration. SEC. 23-11. INTERPRETATION OF DISTRICT BOUNDARIES. Initial interpretations of the boundaries of the Floodplain Districts shall be made by the Zoning Administrator. Should a dispute arise concerning the boundaries of any of the Districts, the Board of Zoning Appeals shall make the necessary determination. The person questioning or contesting the location of the District boundary shall be given a reasonable opportunity to present his case to the Board of. Zoning Appeals and to submit his own technical evidence if he so desires. SEC. 23-12. SUBMITTING TECHNICAL DATA A community's base flood elevations may increase or decrease resulting from physical changes affecting flooding conditions. As soon as practicable, but not later than six months after the date such information becomes available, a community shall notify the Federal Insurance Administrator of the changes by submitting technical or scientific data. Such a submission is necessary so that upon confirmation of those physical changes affecting flooding conditions, risk premium rates and flood plain management requirements will be based upon current data. Article IV. District Provisions SEC. 23-13. GENERAL PROVISIONS. A. Permit Requirement All uses, activities, and development occurring within any Foodplain district shall be undertaken only upon the issuance of a zoning permit and building permit. Such development shall be undertaken only in strict compliance with the provisions of the Ordinance and with all other applicable codes and ordinances, such as the Virginia Uniform Statewide Building Code and the County of Pittsylvania Subdivision Regulations. Prior to the issuance of any such permit, the Zoning Administrator shall require all applications to include compliance with all applicable state and federal laws and shall review all sites to assure they are reasonably safe from flooding. Under no circumstances shall any use, activity, and/or development adversely affect the capacity of the channels or floodway of and watercourse, drainage ditch, or any other drainage facility or system. P120 > •~ B. Site Plans and Permit Applications All applications for development within any floodplain district and all building permits issued for the floodplain shall incorporate the following information: 1. The elevation of the Base Flood at the site. 2. The elevation of the lowest floor (including basement). 3. For structures to be flood-proofed (non-residential only), the elevation to which the structure will be flood-proofed. 4. Topographic information showing existing and proposed ground elevations. SEC. 23-14. GENERAL STANDARDS. The following provisions shall apply to all permits: A. New construction and substantial improvements shall be according to the VA USBC, and anchored to prevent flotation, collapse or lateral movement of the structure. B. Manufactured homes shall be anchored to prevent flotation, collapse, or lateral movement. Methods of anchoring may include, but are not limited to, use of over-the-top or frame ties to ground anchors. This standard shall be in addition to and consistent with applicable state anchoring requirements for resisting wind forces. C. New construction and substantial improvements shall be constructed with materials and utility equipment resistant to flood damage. D. New construction or substantial improvements shall be constructed by methods and practices that minimize flood damage. E. Electrical, heating, ventilation, plumbing, air conditioning equipment and other service facilities, including duct work, shall be designed and/or located so as to prevent water from entering or accumulating within the components during conditions of flooding. F. New and replacement water supply systems shall be designed to minimize or eliminate infiltration of flood waters into the system. P121 G. New and replacement sanitary sewage systems shall be designed to minimize or eliminate infiltration of flood waters into the systems and discharges from the systems into flood waters. H. On-site waste disposal systems shall be located and constructed to avoid impairment to them or contamination from them during flooding. In addition to provisions A - H above, in all special flood hazard areas, the additional provisions shall apply: Prior to any proposed alteration or relocation of any channels or of any watercourse, stream, etc., within this jurisdiction a permit shall be obtained from the U. S. Corps of Engineers, the Virginia Department of Environmental Quality, and the Virginia Marine Resources Commission (a joint permit application is available from any of these organizations). Furthermore, in riverine areas, notification of the proposal shall be given by the applicant to all affected adjacent jurisdictions, the Department of Conservation and Recreation (Division of Dam Safety and Floodplain Management) and the Federal Insurance Administrator. The flood carrying capacity within an altered or relocated portion of any watercourse shall be maintained. SEC. 23-15. SPECIFIC STANDARDS. In all special flood hazard areas where base flood elevations have been provided in the Flood Insurance Study or generated according Article IV, °°~~ the following provisions shall apply: A. Residential Construction New construction or substantial improvement of any residential structure (including manufactured homes) shall have the lowest floor, including basement, elevated to or above the base flood elevation (recommend > one foot freeboard). B. Non-Residential Construction New construction or substantial improvement of any commercial, industrial, or non- residential building (or manufactured home) shall have the lowest floor, including basement, elevated to or above the base flood elevation (recommend > one foot freeboard). Buildings located in all Al-30, AE, and AH zones may be flood-proofed in lieu of being elevated provided that all areas of the building components below the elevation corresponding to the BFE plus one foot are water tight with walls substantially impermeable to the passage of water, and use structural components having the capability of resisting hydrostatic and hydrodynamic loads and the effect of buoyancy. A registered professional engineer or architect shall certify that the standards of this subsection are satisfied. Such certification, including the specific elevation (in relation to mean sea level) to which such structures are floodproofed, shall be maintained by the Zoning Administrator. P122 C. Elevated Buildings Fully enclosed areas, of new construction or substantially improved structures, which are below the regulatory flood protection elevation shall: I 1. not be designed or used for human habitation, but shall only be used for parking of vehicles, building access, or limited storage of maintenance equipment used in connection with the premises. Access to the enclosed area shall be the minimum necessary to allow for parking of vehicles (garage door) or limited storage of maintenance equipment (standard exterior door), or entry to the living area (stairway or elevator). 2. be constructed entirely of flood resistant materials below the regulatory flood protection elevation; 3. include, in Zones A, AO, AE, and Al-30, measures to automatically equalize hydrostatic flood forces on walls by allowing for the entry and exit of floodwaters. To meet this requirement, the openings must either be certified by a professional engineer or architect or meet the following minimum design criteria: a. Provide a minimum of two openings on different sides of each enclosed area subject to flooding. b. The total net area of all openings must be at least one (1) square inch for each square foot of enclosed area subject to flooding. c. If a building has more than one enclosed area, each area must have openings to allow floodwaters to automatically enter and exit. d. The bottom of all required openings shall be no higher than one (1) foot above the adjacent grade. e. Openings may be equipped with screens, louvers, or other opening coverings or devices, provided they permit the automatic flow of floodwaters in both directions. f. Foundation enclosures made of flexible skirting are not considered enclosures for regulatory purposes, and, therefore, do not require openings. Masonry or wood underpinning, regardless of structural status, is considered an enclosure and requires openings as outlined above. D. Standards for Manufactured Homes and Recreational Vehicles All manufactured homes placed, or substantially improved, on individual lots or parcels, in expansions to existing manufactured home parks or subdivisions, in a new manufactured home park or subdivision or in an existing manufactured home park or subdivision on which a manufactured home has incurred substantial damage as the result of a flood, must meet all the requirements for new construction, including the elevation and anchoring requirements in Article IV, section 23-14, (A) and (B), and P123 section 23-15, (A). 2. All recreational vehicles placed on sites must either a. be on the site for fewer than 180 consecutive days; b. be fully licensed and ready for highway use (a recreational vehicle is ready for highway use if it is on its wheels or jacking system, is attached to the site only by quick disconnect type utilities and security devices and has no permanently attached additions); or, c. meet all the requirements for manufactured homes in Article IV, sections 23-14 and .nk~r~R nv~~ r u~ n .-.a o~o.,n4. ~v.n , 1-iFe~ed-and-rt~dy-fe~#i-gl~va~ use ~-er '~ Adoo4 4L,o .. w..4 r r~4c+ ~ .~ .+~nnem o.,4 n.,.-1 41,0 o~ ~ v..n4. ter. nr~~ n nl, ter. r. ~. L• ~PIlili[ZIZ<' jJGrI12~~T /l~~ t 1 ]"pAl11YAY11or+n Y!~ 1!]n~l lr0/'~ N ~ N /~ i- i - - o ` rcq mrcrrrc~nTro i rcmiiraccm caz-cvriic~ iir~cnirgruprr~- rn~-u o v n~+nnl,oll n.7.3:+:..,.~ SEC. 23-16. STANDARDS FOR THE FLOODWAY DISTRICT. The following provisions shall apply within the Floodway District: A. Encroachments, including fill, new construction, substantial improvements and other developments are prohibited unless certification such as hydrologic and hydraulic analyses (with supporting technical data) is provided demonstrating that encroachments shall not P124 result in any increase in flood levels during occurrence of the base flood. Hydrologic and hydraulic analyses shall be undertaken only by professional engineers or others of demonstrated qualifications, who shall certify that the technical methods used correctly reflect currently-accepted technical concepts. Studies, analyses, computations, etc., shall be submitted in sufficient detail to allow a thorough review by the Zoning Administrator. Development activities which increase the water surface elevation of the base flood may be allowed, provided that the applicant first applies -with the Zoning Administrator's endorsement - for a conditional Flood Insurance Rate Map and floodway revision, and receives the approval of the Federal Emergency Management Agency. B. If Article IV, Section 23-19 is satisfied, all new construction and substantial improvements shall comply with all applicable flood hazard reduction provisions of Article IV. C. The placement of manufactured homes (mobile homes) is prohibited, except in an existing manufactured homes (mobile homes) park or subdivision. A replacement manufactured home may be placed on a lot in an existing manufactured home park or subdivision provided the anchoring, elevation, and encroachment standards are met. °r SEC. 23-17. PERIVIITTED USES IN THE FLOODWAY DISTRICT. The following uses and activities are permitted provided that they are in compliance with the provisions of the underlying area and are not prohibited by any other ordinance and provided that they do not require structures, fill, or storage of materials and equipment: A. Agricultural uses, such as general farming, pasture, grazing, outdoor plant nurseries, horticulture, truck farming, forestry, sod farming, and wild crop harvesting. B. Public and private recreational uses and activities, such as parks, day camps, picnic grounds, golf courses, boat launching and swimming areas, horseback riding and hiking trails, wildlife and nature preserves, game farms, fish hatcheries, trap and skeet game ranges, and hunting and fishing areas. C. Accessory residential uses, such as yard areas, gardens, play areas, and previous loading areas. D. Accessory individual and commercial uses, such as yard areas, pervious parking and loading areas, airport landing strips, etc. SEC. 23-18. STANDARDS FOR THE , D7 ,. iu ~ un SPECIAL FLOOD PLAIN DISTRICT. The following provisions shall apply within the Special Floodplain District: P125 Until a regulatory floodway is designated, no new construction, substantial improvements, or other development (including fill) shall be permitted within the areas of special flood hazard, designated as Zones Al-30 and AE on the Flood Insurance Rate Map, unless it is demonstrated that the cumulative effect of the proposed development, when combined with all other existing and anticipated development, will not increase the water surface elevation of the base flood more than one foot at any point within the County. Development activities in Zones Al-30, AE, and AH, on the Pittsylvania County Flood Insurance Rate Map which increase the water surface elevation of the base flood by more than one foot may be allowed, provided that the applicant first applies -with the Zoning Administrator's endorsement - for a conditional Flood Insurance Rate Map revision, and receives the approval of the Federal Emergency Management Agency. u,,;l.a;.,.. r-~,,,ao .,,.,a .,11 „*L,or ~ r,l;,..,t,lo ,.,,,ao~ ~,~.,a „«,a:,,.,.,,.o~ SEC. 23-19. STANDARDS FOR APPROXIMATED FLOOPLAIN DISTRICT The following provisions shall apply with the Approximate Floodplain District: The Approximated Floodplain District shall be that floodplain area for which no detailed flood profiles or elevations are provided, but where a one hundred (100)-year floodplain boundary has been approximated. Such areas are shown as Zone A on the maps accompanying the Flood Insurance Study. For these areas, the one hundred (100)-year flood elevations and floodway information from federal, state, and other acceptable sources shall be used, when available. It is recommended that the applicant refer to FEMA 265, "Managing Floodplain Development in Approzimate Zone A Areas, A Guide for Obtaining and Developing Base (100-Year) Flood Elevations." Where the specific one hundred (100)-year flood elevation cannot be determined for this area using other sources of data, such as the U. S. Army Corps of Engineers Floodplain Information Reports, U. S. Geological Survey Flood-Prone Quadrangles, etc., an applicant for a proposed use, development and/or activity greater than SO lots or 5 acres, whichever is lesser, shall determine this elevation. For development proposed in the approximate P126 floodplain the applicant must use technical methods that correctly reflect currently accepted technical concepts, such as point on boundary, high water marks, or hydrologic and hydraulic analyses. Studies, analyses, computations, etc., shall be submitted in sufficient detail to allow a thorough review by the Zoning Administrator. The Zoning Administrator reserves the right to require a hydrologic and hydraulic analyses for any development. When such base flood elevation data is utilized, the lowest floor shall be elevated to or above the base flood elevation (recommend > one foot freeboard). During the permitting process, the Zoning Administrator shall obtain: 1) the elevation of the lowest floor (including the basement) of all new and substantially improved structures; and, 2) if the structure has been flood-proofed in accordance with the requirements of this article, the elevation (in relation to mean sea level) to which the structure has been flood-proofed. SEC. 23-20. DESIGN CRITERIA FOR UTILITIES AND FACILITIES. A. Sanitary Sewer Facilities All new or replacement sanitary sewer facilities and private package sewage treatment plants (including all pumping stations and collector systems) shall be designed to minimize or eliminate infiltration of flood waters into the systems and discharges from the systems into the flood waters. In addition, they should be located and constructed to minimize or eliminate flood damage and impairment. B. Water Facilities All new or replacement water facilities shall be designed to minimize or eliminate infiltration of floodwaters into the system and be located and constructed to minimize or eliminate flood damages. C. Drainage Facilities All storm drainage facilities shall be designed to convey the flow of surface waters without damage to persons or property. The Systems shall ensure drainage away from buildings and onsite disposal sites. Pittsylvania County may require a primarily underground system to accommodate frequent floods and a secondary surface system to accommodate larger, less frequent floods. Drainage plans shall be consistent with local and regional drainage plans. The facilities shall be designed to prevent the discharge of excess runoff onto adjacent properties. D. Utilities All utilities, such as gas lines, electrical and telephone systems being placed in flood-prone areas should be located, elevated (where possible), and constructed to minimize the chance of impairment during a flooding occurrence. P127 E. Streets and Sidewalks Streets and sidewalks should be designed to minimize their potential for increasing and aggravating the levels of flood flow. Drainage openings shall be required to sufficiently discharge flood flows without unduly increasing flood heights. SEC. 23-21. STANDARDS FOR SUBDIVISION PROPOSALS. A. All subdivision proposals shall be consistent with the need to minimize flood damage; B. All subdivision proposals shall have public utilities and facilities such as sewer, gas, electrical and water systems located and constructed to minimize flood damage; C. All subdivision proposals shall have adequate drainage provided to reduce exposure to flood hazards, and D. Base flood elevation data shall be provided for subdivision proposals and other proposed development proposals (including manufactured home parks and subdivisions) that exceed fifty lots or five acres, whichever is the lesser. Article V. Variances: Factors to Be Considered SEC. 23-22. VARIANCES. Variances shall be issued only upon (i) a showing of good and sufficient cause, (ii) after the Board of Zoning Appeals has determined that failure to grant the variance would result in exceptional hardship to the applicant. In passing upon applications for Variances, the Board of Zoning Appeals shall satisfy all relevant factors and procedures specified in other sections of the zoning ordinance and consider the following additional factors: A. The danger to life and property due to increased flood heights or velocities caused by encroachments. No variance shall be granted for any proposed use, development, or will cause any activity within any Floodway District that increase in the one hundred (100)-year flood elevation. No variance shall be granted for any construction, development, use, or activity within any Special Flood Plain Area that would, together with all other existing and anticipated development, increase the one hundred (100)-year flood elevation more than one (1) foot at any time. B. The danger that materials may be swept on to other lands or downstream to the injury of others. C. The proposed water supply and sanitation systems and their ability of these systems to prevent disease, contamination, and unsanitary conditions. D. The susceptibility of the proposed facility and its contents to flood damage and the effect of such damage on the individual owners. P128 E. The importance of the services provided by the proposed facility to the community. F. The requirements of the facility for a waterfront location. G. The availability of alternative locations not subject to flooding for the proposed use. H. The compatibility of the proposed use with existing development and development anticipated in the foreseeable future. I. The relationship of the proposed use to the comprehensive plan and floodplain management program for the area. J. The safety of access by ordinary and emergency vehicles to the property in time of flood. K. The expected heights, velocity, duration, rate of rise and sediment transport of the floodwaters expected at the site. L. The repair or rehabilitation of historic structures upon a determination that the proposed repair or rehabilitation will not preclude the structure's continued designation as a historic structure and the variance is the minimum necessary to preserve the historic character and design of the structure. M. Such other factors which are relevant to the purposes of this ordinance. 1. The Board of Zoning Appeals may refer any application and accompanying documentation pertaining to any request for a variance to any engineer or other qualified person or agency for technical assistance in evaluating the proposed project in relation to flood heights and velocities and the adequacy of the plans for flood protection and other related matters. 2. Variances shall be issued only after the Board of Zoning Appeals has determined that the granting of such will not result in (a) unacceptable or prohibited increases in flood heights, (b) additional threats to public safety, (c) extraordinary public expense; and will not (d) create nuisances, (e) cause fraud or victimization of the public, or (f) conflict with local laws or ordinances. 3. Variances shall be issued only after the Board of Zoning Appeals has determined that variance will be the minimum required to provide relief from any hardship to the applicant. 4. The Board of Zoning Appeals shall notify the applicant for a variance, in writing, that the issuance of a variance to construct a structure below the one hundred (100) year flood elevation (a) increases the risks to life and property and (b) will result in increased premium rates for flood insurance. 5. A record shall be maintained of the above notification as well as all variance actions, including justification for the issuance of the variances. And variances, which are issued, shall be noted in the annual or biennial report submitted to the Federal Insurance Administrator. P129 Article VI. Existing Structures in Floodplain Districts SEC. 23-23. EXISTING STRUCTURES/CONDITIONS. A structure or use of a structure or premises which lawfully existed before the enactment of these provision, but which is not in conformity with these provisions, may be continued subject to the following conditions: A. Existing structures in the Floodway District shall not be expanded or enlarged unless it has been demonstrated through hydrologic and hydraulic analyses performed in accordance with standard engineering practice that the proposed expansion would not result in any increase in the one hundred (100)-year flood elevations. B. Any modifications, alteration, repair, reconstruction, or improvement of any kind to a structure and/or use located in any floodplain area to an extent or amount of less than fifty percent (50%) of its market value, shall conform to the Virginia Uniform Statewide Building Code. ~o oio.,.,+oa .,,,,~i,,,. ~,,,,a „ „~ a +,. +~,o ~ o.,+e~+ v.,+o„+„ ~;~,ia C. The modification, alteration, repair, reconstruction, or improvement i€ of any kind to a structure and/or use, regardless of its locations in a floodplain area, to an extent or amount of fifty percent (50%) or more of its market value shall be undertaken only in full compliance with the provisions of this ordinance and shall require the entire structure to conform to the Virginia Uniform Statewide Building Code. P130 Office of the Deputy Administrator U.S. Department of Homeland Security 500 C Street, SW Washington, DC 20472 AU G 1 3 2010 CERTIFIED MAIL RETURN RECEIPT REQUESTED William D. Sleeper Pittsylvania County Administrator Post Office Box 426 Chatham, Virginia 24531 Dear Mr. Sleeper: o~ei r~F~. x ~t'~ND SEGJ it f e~'r~ Luc ~ 7 ~~o 1 am writing this letter as an official reminder that Pittsylvania County, Virginia, has until September 29, 2010, to adopt and have the Department of Homeland Security's Federal Emergency Management Agency (FEMA) Regional Office approve floodplain management measures that satisfy 44 Code of Federal Regulations (CFR) Section 60.3(d) of the National Flood Insurance Program (NFIP) regulations. Pittsylvania County must adopt floodplain management measures, such as a floodplain management ordinance, that meet or exceed the minimum NFIP requirements (copy enclosed) by September 29, 201.0, to avoid suspension from the NFIP. If suspended, your community becomes ineligible for flood insurance through the NFIP, new insurance policies cannot be sold, and existing policies cannot be renewed. The provisions of Section 202(a) of Public Law 93-234, as amended prohibits .Federal officers or agencies from approving any forni of loan, grant, guaranty, insurance, payment, rebate, subsidy, or disaster assistance loan or grant, for acquisition. or construction purposes within Special Flood Hazard Areas (SFHAs), areas subject to inundation by the base (1-percent-annual-chance) flood. Your community's suspension from the NFIP would prohibit mortgage loans guaranteed by the Department of Veterans Affairs, insured by the Federal Housing Administration, or secured by the Rural Economic and Community Development Services. This prohibition also affects the disaster assistance in connection with a flood under the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, as amended. Furthermore, Section 202(b) of Public Law 93-234, as amended, requires Federally regulated lending institutions to notify the purchaser or lessee of improved real property located in an SFHA, whether Federal disaster assistance will be available when the property is being used to secure a loan that is being made, increased, extended, or renewed. Your NFIP State Coordinator and FEMA would like to assist Pittsylvania County to ensure it remains in good standing with the NF[P and avoids suspension from the Prognam. If your conm7unity is suspended, it may regain its eligibility in the NFIP by enacting the floodplain management measures established in 44 CFR Section 60.3 of the NFIP regulations. As stated in my www.fema.gov P131 William D. Sleeper AU G 1 3 2010 Page 2 previous correspondence, Irecommend you contact your NFIP State Coordinator or the FEMA Regional Office if Pittsylvania County is encountering difficulties in enacting its measures. I recognize that your community may be in the final adoption process or may have recently adopted the appropriate floodplain management measures. Please submit these measures to the Floodplain Management Program at the Virginia Department of Conservation and Recreation, Division of Dam Safety and Floodplain Management. Charley Banks, CFM, the NFIP State Coordinator, is accessible by telephone at (804) 371-6135, in writing at 203 Governor Street, Suite 210, Richmond, Virginia 23219-2094, or by electronic mail at charley.banks@dcr.virginia.gov. The FEMA Regional staff in Philadelphia, Pennsylvania, is also available to assist you with your floodplain management measures. The FEMA Regional Office maybe contacted by telephone at (21 S) 931-5512 or in writing. Please send your written inquiries to the Director, Federal Insurance and Mitigation Division, FEMA Region III, at 615 Chestnut Street, One Independence Mall, Sixth Floor, Philadelphia, Pennsylvania 19106-4404. In the event your community does not adopt and/or submit the necessary floodplain management measures that meet or exceed the minimum NFIP requirements, I must take the necessary steps to suspend your community from the NFIP. This letter is FEMA's final notification before your community is suspended from the Program. Sincerely, ~ ;' ~/ _~- ~i ` ~ , Sandra K. Knight, PhD, PE Deputy Federal Insurance and Mitigation Administrator, Mitigation Enclosure cc: Patricia Arcuri, Acting Regional Administrator, FEMA Region III Charley Banks, CFM, NFIP State Coordinator, Virginia Department of Conservation and Recreation, Division of Dam Safety and Floodplain Management Odie H. Shelton, Jr., Code Compliance and Zoning Administrator, Pittsylvania County P133 FEDERAL EMERGENCY 1VIANAGEMENT AGENCY Revised Oct. 21, 2002 This document. which is in two parts, contains a reprint of the Nations! Flood Insurance Program (N)rTP)'s regulations (~1~ CFR Parts ~9-78}, revised as of October 1, 2001, as well as final NFIP rules that became effective between October 1, 2001 and October 21, 2002. Part I contains the NF1P final regulations revised as of October 1, 2001. Part II contains the following NFiP rules published after that date: • A final rule published on February 27, 2002, which increases premium rates charged under the \'FIP for "pre-FIRM,"V-zone properties. (Those revisions became effective May 1. ?002.) A final rule published on March ??. 2002, launching a pilot project to enable up to six intergovernmental risk pools to sell flood insurance under the Write Your O~vn (WYO) program. (Those revisions became effective on April _'2, 2002.) A final rule published on August 9. 2002, revising the effective date of the WYO arrangement for the 2002-3 arrangement year. . (The change took effect October 1. '_002.) • An interim final rule published on September 30, 2002, permitting States to extend coverage under Group Flood Insurance Policies by paying premiums for the coverage. (The rule became effective October I5, 2002.) P135 Federal Emergency Management Agency § b9.24 Suspension of community eligi- bility. (a) A community eligible for the sale of flood insurance shall be subject to suspension from the Program for fail- ing to submit copies of adequate flood plain management regulations meeting the minimum requirements of para- graphs (b), (c), (d), (e) or (f) of §60.3 or paragraph (b) of §60.4 or §60.5, within six months from the date the Adminis- trator provides the data upon which the flood plain regulations for the ap- plicable paragraph shall be based. Where there has not been any submis- sion by the community, the Adminis- trator shall notify the community that 90 days remain in the six month period in order to submit adequate flood plain management regulations. Where there has been an inadequate submission, the Administrator shall notify the commu- nity of the specific deficiencies in its .submitted flood plain management reg- ulations and inform the community of the amount of time remaining within the six month period. If, subsequently, copies of adequate flood plain manage- ment regulations are not received by the Administrator, na later than 30 days before the expiration of the origi- nal six month period the Administrator shall provide written notice to the community and to the state and assure publication In the FEDERAL REGISTER under part 64 of this subchapter of the community's loss of eligibility for the sale of flood insurance, such suspension to become effective upon the expira- tion of the six month period. Should the community remedy the defect and the Administrator receive copies of adequate flood plain management regu- lations within the notice period, the suspension notice shall be rescinded by the Administrator. If the Adminis- trator receives notice from the State that it has enacted adequate flood plain management regulations for the community within the notice period, the suspension notice shall be re- scinded by the Administrator. The community's eligibility shall remain terminated after suspension until cop- ies of adequate flood plain manage- ment regulations have been received and approved by the Administrator. (b) A community eligible for the sale of flood insurance which fails to ade- §.59.24 quately enforce flood plain manage- ment regulations meeting the min- imum requirements set forth in §§ 60.3, 60.4 and/or 60.5 shall be subject to pro- bation. Probation shall represent for- mal notification to the community that the Administrator regards the community's flood plain management program as not compliant with NFIP criteria. Prior to imposing probation, the Administrator (1) shall inform the community upon 90 days prior written notice of the impending probation and of the specific program deficiencies and violations relative to the failure to en- force, (2) shall, at least 60 days before probation is to begin, issue a press re- lease to local media explaining the rea- sons for and the effects of probation, and (3) shall, at least 90 days before probation is to begin, advise all policy- holders in the community of the im- pending probation and the additional premium that will be charged, as pro- vided in this paragraph, on policies sold or renewed during the period of probation. During this 90-day period the community shall have the oppor- tunity to avoid probation by dem- onstrating compliance with Program requirements, or by correcting Pro- gram deficiencies and remedying all violations to the maximum extent pos- sible. If, at the end of the 90-day period, the Administrator determines that the community has failed to do so, the pro- bation shall go into effect. Probation may be continued for up to one year after the community corrects all Pro- gram deficiencies and remedies all vio- lations to the maximum extent pos- sible. Flood insurance may be sold or renewed in the community while it is on probation. Where a policy covers property located in a community placed on probation on or after October 1, 1986, but prior to October 1, 1992, an additional premium of $25.00 shall be charged on each such policy newly issued or renewed during the one-year period beginning on the date the com- munity is placed on probation and dur- ing any successive one-year periods that' begin prior to October 1, 1992. Where a community's probation begins on or after October 1, 1992, the addi- tional premium described in the pre- ceding sentence shall be $50.00, which 231 P137 § 59.24 shall also be charged during any suc- cessive one-year periods during which the community remains on probation for any part thereof. This $50.00 addi- tional premium shall further be charged during any successive one-year periods that begin on or after October 1, 1992, where the preceding one-year probation period began prior to Octo- ber 1, 1992. (c) A community eligible for the sale of flood insurance which fails to ade- quately enforce its flood plain manage- ment regulations meeting the min- imum requirements set forth in §§ 60.3, 60.4 and/or 60.5 and does not correct its Program deficiencies and remedy all violations to the maximum extent pos- sible in accordance with compliance deadlines established during a period of probation shall be subject to suspen- sion of its Program eligibility. Under such circumstances, the Administrator shall grant the community 30 days in which to show cause why it should not be suspended. The Administrator may conduct a hearing, written or oral, be- fore commencing suspensive action. If a community is to be suspended, the Administrator shall inform it upon 30 days prior written notice and upon publication in the FEDERAL REGISTER under part 64 of this subchapter of its loss of eligibility for the sale of flood insurance. In the event of impending suspension, the Administrator shall issue a press release to the local media explaining the reasons and effects of the suspension. The community's eligi- bility shall only be reinstated by the Administrator upon his receipt of a local legislative or executive measure reaffirming the community's formal intent to adequately enforce the flood plain management requirements of this subpart, together with evidence of ac- tion taken by the community to cor- rect Program deficiencies and remedy to the maximum extent possible those violations which caused the suspen- sion. In certain cases, the Adminis- trator, in order to evaluate the com- munity's performance under the terms of its submission, may withhold rein- statement for a period not to exceed one year from the date of his receipt of the satisfactory submission or place the community on probation as pro- 44 CFR Ch. I (10-1-99 Edition) vided for in paragraph (b) of this sec- tion. (d) A community eligible for the sale of flood insurance which repeals its flood plain management regulations, allows its regulations to lapse, or amends its regulations so that they no longer meet the minimum require- ments set forth in §§ 60.3, 60.4 and/or 60.5 shall be suspended from the Pro- gram. If a community is to be sus- pended, the Administrator shall inform it upon 30 days prior written notice and upon publication in the FEDERAL REG- ISTER under part 64 of this subchapter of its loss of eligibility for the sale of flood insurance. The community eligi- bility shall remain terminated after suspension until copies of adequate flood plain management regulations have been received and approved by the Administrator. (e) A community eligible for the sale of flood insurance may withdraw from the Program by submitting to the Ad- ministrator acopy of a legislative ac- tion that explicitly states its desire to withdraw from the National Flood In- surance Program. TJpon receipt of a certified copy of a final legislative ac- tion, the Administrator shall withdraw the community from the Program and publish in the FEDERAL REGISTER Urider part 64 of this subchapter its loss of eli- gibility for the sale of flood insurance. A community that has withdrawn from the Program may be reinstated if its submits the application materials spec- ified in § 59.22(a). (f) If during a period of ineligibility under paragraphs (a), (d), or (e) of this section, a community has permitted actions to take place that have aggra- vated existing flood plain, mudslide (i.e., mudflow) and/or flood related ero- sion hazards, the Administrator may withhold reinstatement until the com- munity submits evidence that it has taken action to remedy to the max- imum extent possible the increased hazards. The Administrator may also place the reinstated community on probation as provided for in paragraph (b) of this section. ' (g) The Administrator shall promptly notify the servicing company and any insurers issuing flood insurance pursu- ant to an arrangement with the Ad- ministrator of those communities 232 P138 Federal Emergency Management Ager-cy whose eligibility has been suspended or which have withdrawn from the pro- gram. Flood insurance shall not be sold or renewed in those communities. Poli- cies sold or renewed within a commu- nity during a period of ineligibility are deemed to be voidable by the Adminis- trator whether or not the parties to sale or renewal had actual notice of the ineligibility. [41 FR 46968, Oct. 26, 1976. Redesignated at 44 FR 31177, May 31, 1979, and amended at 48 FR 44543 and 44552, Sept. 29, 1983; 49 FR 4751, Feb. 8, 1984; 50 FR 36023, Sept. 4, 1985; 57 FR 19540, May 7, 1992; 59 FR 53598, Oct. 25, 1994; 62 FR 55715, Oct. 27, 1997] PART 60-CRITERIA FOR LAND MANAGEMENT AND USE Subpart A-Requirements for Flood Plain Management Regulations Sec. 60.1 Purpose of subpart. 60.2 Minimum compliance with flood plain management criteria. 60.3 Flood plain management criteria for flood-prone areas. 60.4 Flood plain management criteria for mudslide (i.e., mudflow)-prone areas. 60.5 Flood plain management criteria for flood-related erosion-prone areas. 60.6 Variances and exceptions. 60.7 Revisions of criteria for flood plain management regulations. 60.8 Definitions. Subpart B-Requirements for State Flood Plain Management Regulations 60.11 Purpose of this subpart. 60.12 Flood plain management criteria for State-owned properties in special hazard areas. 60.13 Noncompliance. Subpart C-Additional Considerations in Managing Flood-Prone, Mudslide (I.e., Mudflow)-Prone, and Flood-Related Erosion-Prone Areas 60.21 Purpose of this subpart. 60.22 Planning considerations for flood- prone areas. 60.23 Planning considerations for mudslide (i.e., mudflow)-prone areas. 60.24 Planning considerations for flood-re- lated erosion-prone areas. 60.25 Designation, duties, and responsibil- ities of State Coordinating Agencies. 60.26 Local coordination. AUTHORITY: 42 U.S.C. 4001 et seq.; Reorga- nization Plan No. 3 of 1978, 43 FR 41943, 3 § 60.1 CFR, 1978 Comp., p. 329; E.O. 12127 of Mar. 31, 1979, 44 FR 19367, 3 CFR, 1979 Comp., p. 376. SOURCE: 41 FR 46975, Oct. 26, 1976, unless otherwise noted. Redesignated at 44 FR 31177, May 31, 1979. Subpart A-Requirements for Flood Plain Management Regulations § 60.1 I~urpose of subpart. (a) The Act provides that flood insur- ance shall not be sold or renewed under the program within a community, un- less the community has adopted ade- quate flood plain management regula- tions consistent with Federal criteria. Responsibility for establishing such criteria is delegated to the Adminis- trator. (b) This subpart sets forth the cri- teria developed in accordance with the Act by which the Administrator will determine the adequacy of a commu- nity's flood plain management regula- tions. These regulations must be le- gally-enforceable, applied uniformly throughout the community to all pri- vately and publicly owned land within flood-prone, mudslide (i.e., mudflow) or flood-related erosion areas, and the community must provide that the reg- ulations take precedence over any less restrictive conflicting local laws, ordi- nances or codes. Except as otherwise provided in § 60.6, the adequacy of such regulations shall be determined on the basis of the standards set forth in § 60.3 for flood-prone areas, § 60.4 for mudslide areas and § 60.5 for flood-related erosion areas. (c) Nothing in this subpart shall be construed as modifying or replacing the general requirement that all eligi- ble communities must take into ac- count flood, mudslide (i.e., mudflow) and flood-related erosion hazards, to the extent that they are known, in all official actions relating to land man- agement and use. (d) The criteria set forth in this sub- part are minimum standards for the adoption of flood plain management regulations by flood-prone, mudslide (i.e., mudflow)-prone and flood-related erosion-prone communities. Any com- munity may exceed the minimum cri- teria under this part by adopting more comprehensive flood plain management 233 P139 § 60.2 regulations utilizing the standards such as contained in subpart C of this part. In some instances, community of- ficials may have access to information or knowledge of conditions that re- quire, particularly for human safety, higher standards than the minimum criteria set forth in subpart A of this part. Therefore, any flood plain man- agement regulations adopted by a State or a community which are more restrictive than the criteria set forth in this part are encouraged and shall take precedence. [41 FR 46975, Oct. 26, 1976. Redesignated at 44 FR 31177, May 31, 1979, as amended at 48 FR 44552, Sept. 29, 1983; 49 FR 4751, Feb. 8, 1984] § 60.2 Minimum compliance with flood plain management criteria. (a) A flood-prone community apply- ing for flood insurance eligibility shall meet the standards of •§60.3(a) in order to become eligible if a FHBM has not been issued for the community at the time of application. Thereafter, the community will be given a period of six months from the date the Adminis- trator provides the data set forth in §60.3(b), (c), (d), (e) or (f), in which to meet the requirements of the applica- ble paragraph. If a community has re- ceived aFHBM, but has not yet applied for Program eligibility, the community shall apply for eligibility directly under the standards set forth in §60.3(b). Thereafter, the community will be given a period of six months from the date the Administrator pro- vides the data set forth in §60.3(c), (d), (e) or (f) in which to meet the require- ments of the applicable paragraph. (b) A mudslide (i.e., mudflow)-prone community applying for flood insur- ance eligibility shall meet the stand- ards of § 60.4(a) to become eligible. Thereafter, the community will be given a period of six months from the date the mudslide (i.e., mudflow) areas having special mudslide hazards are de- lineated in which to meet the require- ments of § 60.4(b). (c) A flood-related erosion-prone community applying for flood insur- ance eligibility shall meet the stand- ards of § 60.5(a) to become eligible. Thereafter, the community will be given a period of six months from the date the flood-related erosion areas 44 CFR Ch: I (10-1-99 Edition) having special erosion hazards are de- lineated in which to meet the require- ments of § 60.5(b). (d) Communities identified in part 65 of this subchapter as containing more than one type of hazard (e.g., any com- bination of special flood, mudslide (i.e., mudflow), and flood-related erosion hazard areas) shall adopt flood plain management regulations for each type of hazard consistent with the require- ments of §§ 60.3, 60.4 and 60.5. (e) Local flood plain management regulations may be submitted to the State Coordinating Agency designated pursuant to § 60.25 for its advice and concurrence. The submission to the State shall clearly describe proposed enforcement procedures. (f) The community official respon- sible for submitting annual or biennial reports to the Administrator pursuant to § 59.22(b)(2) of this subchapter shall also submit copies of each annual or bi- ennial report to any State Coordi- nating Agency. (g) A community shall assure that its comprehensive plan is consistent with the flood plain management objectives of this part. (h) The community shall adopt and enforce flood plain management regu- lations based on data provided by the Administrator. Without prior approval of the Administrator, the community shall not adopt and enforce flood plain management regulations based upon modified data reflecting natural or man-made physical changes. [41 FR 46975, Oct. 26, 1976. Redesignated at 44 F'R 31177, May 31, 1979, as amended at 48 FR 29318, June 24, 1983; 48 FR 44552, Sept. 29, 1983; 49 FR 4751, Feb. 8, 1984; 50 FR 36024, Sept. 4, 1985; 59 FR 53598, Oct. 25, 1994; 62 FR 55716, Oct. 27, 1997] § 60.3 Flood plain management criteria for flood-prone areas. The Administrator will provide the data upon which flood plain manage- ment regulations shall be based. If the Administrator has not provided suffi- cient data to furnish a basis for these regulations in a particular community, the community shall obtain, review and reasonably utilize data available from other Federal, State or other sources pending receipt of data from 234 P140 Federal Emergency Management Agency the Administrator. However, when spe- cial flood hazard area designations and water surface elevations have been fur- nished by the Administrator, they shall apply. The symbols defining such special flood hazard designations are set forth in § 64.3 of this subchapter. In all cases the minimum requirements governing the adequacy of the flood plain management regulations for flood-prone areas adopted by a par- ticular community depend on the amount of technical data formally pro- vided to the community by the Admin- istrator. Minimum standards for com- munities are as follows: (a) When the Administrator has not defined the special flood hazard areas within a community, has not provided water surface elevation data, and has not provided sufficient data to identify the floodway or coastal high hazard area, but the community has indicated the presence of such hazards by sub- mitting an application to participate in the Program, the community shall: (1) Require permits for all proposed construction or other development in the community, including the place- ment of manufactured homes, so that it may determine whether such con- struction or other development is pro- posed within flood-prone areas; (2) Review proposed development to assure that all necessary permits have been received from those governmental agencies from which approval is re- quired by Federal or State law, includ- ing section 404 of the Federal Water Pollution Control Act Amendments of 1972, 33 U.S.C. 1334; (3) Review all permit applications to determine whether proposed building sites will be reasonably safe from flooding. If a proposed building site is in a flood-prone area, all new construc- tion and substantial improvements shall (i) be designed (or modified) and adequately anchored to prevent flota- tion, collapse, or lateral movement of the structure resulting from hydro- dynamic and hydrostatic loads, includ- ing the effects of buoyancy, (ii) be con- structed with materials resistant to flood damage, (iii) be constructed by methods and practices that minimize flood damages, and (iv) be constructed with electrical, heating, ventilation, plumbing, and air conditioning equip- § 60.3 ment and other service facilities that are designed and/or located so as to prevent water from entering or accu- mulating within the components dur- ing conditions of flooding. (4) Review subdivision proposals and other proposed new development, in- cluding manufactured home parks or subdivisions, to determine whether such proposals will be reasonably safe from flooding. If a subdivision proposal or other proposed new development is in a flood-prone area, any such pro- posals shall be reviewed to assure that (i) all such proposals are consistent with the need to minimize flood dam- age within the flood-prone area, (ii) all public utilities and facilities, such as sewer, gas, electrical, and water sys- tems are located and constructed to minimize or eliminate flood damage, and (iii) adequate drainage is provided to reduce exposure to flood hazards; (5) Require within flood-prone areas new and replacement water supply sys- tems to be designed to minimize or eliminate infiltration of flood waters into the systems; and (6) Require within flood-prone areas (i) new and replacement sanitary sew- age systems to be designed to minimize or eliminate infiltration of flood wa- ters into the systems and discharges from the systems into flood waters and (ii) onsite waste disposal systems to be located to avoid impairment to them or contamination from them during flooding. (b) When the Administrator has des- ignated areas of special flood hazards (A zones) by the publication of a com- munity's FHBM or FIRM, but has nei- ther produced water surface elevation data nor identified a floodway or coast- al high hazard area, the community shall: (1) Require permits for all proposed construction and other developments including the placement of manufac- tured homes, within Zone A on the community's FHBM or FIRM; (2.) Require the application of the standards in paragraphs (a) (2), (3), (4), (b) and (&) of this section to develop- ment within Zone A on the commu- nity's FHBM or FIRM; 235 P141 § 60.3 (3) Require that all new subdivision proposals and other proposed develop- ments (including proposals for manu- factured home parks and subdivisions) greater than 50 lots or 5 acres, which- ever is the lesser, include within such proposals base flood elevation data; (4) Obtain, review and reasonably uti- lize any base flood elevation and floodway data available from a Fed- eral, State, or other source, including data developed pursuant to paragraph (b)(3) of this section, as criteria for re- quiring that new construction, sub- stantial improvements, or other devel- opment in Zone A on the community's FHBM or FIRM meet the standards in paragraphs (c)(2), (c)(3), (c)(5), (c)(6), (c)(12), (c)(14), (d)(2) and (d)(3) of this section; (5) Where base flood elevation data are utilized, within Zone A on the com- munity's FHBM or FIRM: (i) Obtain the elevation (in relation to mean sea level) of the lowest floor (including basement) of all new and substantially improved structures, and (ii) Obtain, if the structure has been floodproofed in accordance with para- graph (c)(3)(11) of this section, the ele- vation (in relation to mean sea level) to which the structure was floodproofed, and (iii) Maintain a record of all such in- formation with the official designated by the community under § 59.22 (a)(9)(111); (6) Notify, in riverine situationa, ad- jacent communities and the State Co- ordinating Office prior to any alter- ation or relocation of a watercourse, and submit copies of such notifications to the Administrator; (7) Assure that the flood carrying ca- pacity within the altered or relocated portion of any watercourse is main- tained; (8) Require that all manufactured homes to be placed within Zone A on a community's FHBM or FIRM shall be installed using methods and practices which minimize flood damage. For the purposes of this requirement, manufac- tured homes must be elevated and an- chored to resist flotation, collapse, or lateral movement. Methods of anchor- ing may include, but are not to be lim- ited to, use of over-the-top or frame ties to ground anchors. This require- 44 CFR Ch. I (10-1-99 Edition) ment is in addition to applicable State and local anchoring requirements for resisting wind forces. (c) When the Administrator has pro- vided anotice of final flood elevations for one or more special flood hazard areas on the community's FIRM and, if appropriate, has designated other spe- cial flood hazard areas without base flood elevations on the community's FIRM, but has not identified a regu- latory floodway or coastal high hazard area, the community shall: (1) Require the standards of para- graph (b) of this section within all A1- 30 zones, AE zones, A zones, AH zones, and AO zones, on the community's FIRM; (2) Require that all new construction and substantial improvements of resi- dential structures within Zones Al-30, AE and AH zones on the community's FIRM have the lowest floor (including basement) elevated to or above the base flood level, unless the community is granted an exception by the Admin- istrator for the allowance of basements in accordance with § 60.6 (b) or (c); (3) Require that all new construction and substantial improvements of non- residential atructurea within Zones A1- 30, AE and AH zones on the commu- nity's firm (i) have the lowest floor (in- cluding basement) elevated to or above the base flood .level or, (11) together with attendant utility and sanitary fa- cilities, be designed so that below the base flood level the structure is water- tight with walls substantially imper- meable to the passage of water and with structural components having the capability of resisting hydrostatic and hydrodynamic loads and effects of buoyancy; (4) Provide that where anon-residen- tial structure is intended to be made watertight below the base flood level, (i) a registered professional engineer or architect shall develop and/or review structural design, specifications, and plans for the construction, and shall certify that the design and methods of construction are in accordance with ac- cepted standards of practice for meet- ing the applicable provisions of para- graph (c)(3)(ii) or (c)(8)(ii) of this sec- tion, and (ii) a record of such certifi- cates which includes the specific ele- vation (in relation to mean sea level) 236 P142 Federal Emergency Management Agency to which such structures are floodproofed shall be maintained with the official designated by the commu- nity under § 59.22(a)(9)(iii); (5) Require, for all new construction and substantial improvements, that fully enclosed areas below the lowest floor that are usable solely for parking of vehicles, building access or storage in an area other than a basement and which are subject to flooding shall be designed to automatically equalize hy- drostatic flood forces on exterior walls by allowing for the entry and exit of floodwaters. Designs for meeting this requirement must either be certified by a registered professional engineer or architect or meet or exceed the fol- lowing minimum criteria: A minimum of two openings having a total net area of not less than one square inch for every square foot of enclosed area sub- ject to flooding shall be provided. The bottom of all openings shall be no high- er than one foot above grade. Openings may be equipped with screens, louvers, valves, or other coverings or devices provided that they permit the auto- matic entry and exit of floodwaters. (6) Require, that manufactured homes that are placed or substantially im- proved within Zones Al-30, AH, and AE on the community's FIRM on sites (i) Outside of a manufactured home park or subdivision, (ii) In a new manufactured home park or subdivision, (iii) In an expansion to an existing manufactured home park or subdivi- sion, or (iv) In an existing manufactured home park or subdivision on which a manufactured home has incurred "sub- stantial damage" as the result of a flood, be elevated on a permanent foun- dation such that the lowest floor of the manufactured home is elevated to or above the base flood elevation and be securely anchored to an adequately an- chored foundation system to resist floatation collapse and lateral move- ment. (7) Require within any AO zone on the community's FIRM that all new construction and substantial improve- ments of residential structures have the lowest floor (including basement) elevated above the highest adjacent grade at least as high as the depth § 60.3 number specified in feet on the commu- nity's FIRM (at least two feet if no depth number is specified); (8) Require within any AO zone on the community's FIRM that all new construction and substantial improve- ments of nonresidential structures (i) have the lowest floor (including base- ment) elevated above the highest adja- cent grade at least as high as the depth number specified in feet on the commu- nity's FIRM (at least two feet if no depth number is specified), or (ii) to- gether with attendant utility and sani- tary facilities be completely floodproofed to that level to meet the floodproofing standard specified in (9) Require within any A99 zones on a community's FIRM the standards of paragraphs (a)(1) through (a)(4)(i) and (b)(5) through (b)(9) of this section; (10) Require until a regulatory floodway is designated, that no new construction, substantial improve- ments, or other development (including fill) shall be permitted within Zones Al-30 and AE on the community's FIRM, unless it is demonstrated that the cumulative effect of the proposed development, when combined with all other existing and anticipated develop- ment, will not increase the water sur- face elevation of the base flood more than one foot at any point within the community. (11) Require within Zones AH and AO, adequate drainage paths around struc- tures on slopes, to guide floodwaters around and away from proposed struc- tures. (12) Require that manufactured homes to be placed or substantially im- proved on sites in an existing manufac- tured home park or subdivision within Zones A-1-30, AH, and AE on the com- munity's FIRM that are not subject to the provisions of paragraph (c)(6) of this section be elevated so that either (i) The lowest floor of the manufac- tured home is at or above the base flood elevation, or (ii) The manufactured home chassis is supported by reinforced piers or other foundation elements of at least equivalent strength that are no less than 36 inches in height above grade and be securely anchored to an ade- quately anchored foundation system to 237 P143 § 60.3 resist floatation, collapse, and lateral movement. (13) Notwithstanding any other provi- sions of § 60.3, a community may ap- prove certain development in Zones Al- 30, AE, and AH, on the community's FIRM which increase the water surface elevation of the base flood by more than one foot, provided that the com- munity first applies for a conditional FIRM revision, fulfills the require- ments for such a revision as estab- lished under the provisions of § 65.12, and receives the approval of the Ad- ministrator. (14) Require that recreational vehi- cles placed on sites within Zones Al-30, AH, and AE on the community's FIRM either (i) Be on the site for fewer than 180 consecutive days, (ii) Be fully licensed and ready for highway use, or (iii) Meet the permit requirements of paragraph (b)(1) of this section and the elevation and anchoring requirements for "manufactured homes" in para- graph (c)(6) of this section. A recreational vehicle is ready for highway use if it is on its wheels or jacking system, is attached to the site only by quick disconnect type utilities and security devices, and has no per- manently attached additions. (d) When the Administrator has pro- vided anotice of final base flood ele- vations within Zones Al-30 and/or AE on the community's FIRM and, if ap- propriate, has designated AO zones, AH zones, A99 zones, and A zones on the community's FIRM, and has provided data from which the community shall designate its regulatory floodway, the community shall: (1) Meet the requirements of para- graphs (c) (1) through (14) of this sec- tion; (2) Select and adopt a regulatory floodway based on the principle that the area chosen for the regulatory floodway must be designed to carry the waters of the base flood, without in- creasing the water surface elevation of that flood more than one foot at any point; (3) Prohibit encroachments, includ- ing fill, new construction, substantial improvements, and other development within the adopted regulatory 44 CFR Ch. I (10-1-99 Edition) floodway unless it has been dem- onstrated through hydrologic and hy- draulic analyses performed in accord- ance with standard engineering prac- tice that the proposed encroachment would not result in any increase in flood levels within the community dur- ing the occurrence of the base flood discharge; (4) Notwithstanding any other provi- sions of § 60.3, a community may per- mit encroachments within the adopted regulatory floodway that would result in an increase in base flood elevations, provided that the community first ap- plies for a conditional FIRM and floodway revision, fulfills the require- ments for such revisions as established under the provisions of § 65.12, and re- ceives the approval of the Adminis- trator. (e) When the Administrator has pro- vided anotice of final base flood ele- vations within Zones Al-30 and/or AE on the community's FIRM and, if ap- propriate, has designated AH zones, AO zones, A99 zones, and A zones on the community's FIRM, and has identified on the community's FIRM coastal high hazard areas by designating Zones Vl- 30, VE, and/or V, the community shall: (1) Meet the requirements of para- graphs (c)(1) through (14) of this sec- tion; (2) Within Zones V1-30, VE, and V on a community's FIRM, (i) obtain the elevation (in relation to mean sea level) of the bottom of the lowest structural member of the lowest floor (excluding pilings and columns) of all new and substantially improved struc- tures, and whether or not such struc- tures contain a basement, and (ii) maintain a record of all such informa- tion with the official designated by the community under § 59.22(a)(9)(iii); (3) Provide that all new construction within Zones V1-30, VE, and V on the community's FIRM is located landward of the reach of mean high tide; (4) Provide that all new construction and substantial improvements in Zones V1-30 and VE, and also Zone V if base flood elevation data is available, on the community's FIRM, are elevated on pilings and columns so that (i) the bot- tom of the lowest horizontal structural member of the lowest floor (excluding the pilings or columns) is elevated to 238 P144 Federal Emergency Management Agency or above the base flood level; and (ii) the pile or column foundation and structure attached thereto is anchored to resist flotation, collapse and lateral movement due to the effects of wind and water loads acting simultaneously on all building components. Water loading values used shall be those asso- ciated with the base flood. Wind load- ing values used shall be those required by applicable State or local building standards. A registered professional en- gineer or architect shall develop or re- view the structural design, specifica- tions and plans for the construction, and shall certify that the design and methods of construction to be used are in accordance with accepted standards of practice for meeting the provisions of paragraphs (e)(4) (i) and (ii) of this section. (5) Provide that all new construction and substantial improvements within Zones V1-30, VE, and V on the commu- nity's FIRM have the space below the lowest floor either free of obstruction or constructed with non-supporting breakaway walls, open wood lattice- work, or insect screening intended to collapse under wind and water loads without causing collapse, displace- ment, or other structural damage to the elevated portion of the building or supporting foundation system. For the purposes of this section, a breakway wall shall have a design safe loading re- sistance of not less than 10 and no more than 20 pounds per square foot. Use of breakway walls which exceed a design safe loading resistance of 20 pounds per square foot (either by design or when so required by local or State codes) may be permitted only if a registered professional engineer or architect cer- tifies that the designs proposed meet the following conditions: (i) Breakaway wall collapse shall re- sult from a water load less than that which would occur during the base flood; and, (ii) The elevated portion of the build- ing and supporting foundation system shall not be subject to collapse, dis- placement, or other structural damage due to the effects of wind and water loads acting simultaneously on all building components (structural and non-structural). Water loading values used shall be those associated with the § 60.3 base flood. Wind loading values used shall be those required by applicable State or local building standards. Such enclosed space shall be useable solely for parking of vehicles, building access, or storage. (6) Prohibit the use of fill for struc- tural support of buildings within Zones V1-30, VE, and V on the community's FIRM; (7) Prohibit man-made alteration of sand dunes and mangrove stands with- in Zones V1-30, VE, and V on the com- munity's FIRM which would increase potential flood damage. (8) Require that manufactured homes placed or substantially improved with- in Zones V1-30, V, and VE on the com- munity's FIRM on sites (i) Outside of a manufactured home park or subdivision, (ii) In a new manufactured home park or subdivision, (iii) In an expansion to an existing manufactured home park or subdivi- sion, or (iv) In an existing manufactured home park or subdivision on which a manufactured home has incurred "sub- stantial damage" as the result of a flood, meet the standards of paragraphs (e)(2) through (7) of this section and that manufactured homes placed or substantially improved on other sites in an existing manufactured home park or subdivision within Zones VI-30, V, and VE on the community's FIRM meet the requirements of paragraph (c)(12) of this section. (9) Require that recreational vehicles placed on sites within Zones V1-30, V, and VE on the community's FIRM ei- ther (i} Be on the site for fewer than 180 consecutive days, (ii) Be fully licensed and ready for highway use, or (iii) Meet the requirements in para- graphs (b)(1) and (e) (2) through (7) of this section. A recreational vehicle is ready for highway use if it is on its wheels or jacking system, is attached to the site only by quick disconnect type utilities and security devices, and has no per- manently attached additions. (fj When the Administrator has pro- vided anotice of final base flood ele- vations within Zones Al-30 or AE on 239 P145 § 60.4 the community's FIRM, and, if appro- priate, has designated AH zones, AO zones, A99 zones, and A zones on the community's FIRM, and has identified flood protection restoration areas by designating Zones AR, AR/A1-30, AR/ AE, AR/AH, AR/A0, or AR/A, the com- munity shall: (1) Meet the requirements of para- graphs (c)(1) through (14) and (d)(1) through (4) of this section. (2) Adopt the official map or legal de- scription of those areas within Zones AR, AR/A1-30, AR/AE, AR/AH, AR/A, or AR/AO that are designated developed areas as defined in §59.1 in accordance with the eligibility procedures under §65.14. (3) For all new construction of struc- tures in areas within Zone AR that are designated as developed areas and in other areas within Zone AR where the AR flood depth is 5 feet or less: (i) Determine the lower of either the AR base flood elevation or the ele- vation that is 3 feet above highest adja- cent grade; and (ii) Using this elevation, require the standards of paragraphs (c)(1) through (14) of this section. (4) For all new construction of struc- tures in those areas within Zone AR that are not designated as developed areas where the AR flood depth is greater than 5 feet: (i) Determine the AR base flood ele- vation; and (ii) Using that elevation require the standards of paragraphs (c)(1) through (14) of this section. (5) For all new construction of struc- tures in areas within Zone AR/A1-30, AR/AE, AR/AH, AR/AO, and AR/A: (i) Determine the applicable ele- vation for Zone AR from paragraphs (a)(3) and (4) of this section; (ii) Determine .the base flood ele- vation or flood depth for the undel•- lying Al-30, AE, AH, AO and A Zone; and (iii) Using the higher elevation fI•om paragraphs (a)(5)(i) and (ii) of this sec- tion require the standards of para- graphs (c)(1) through (14) of this sec- tion. (6) For all substantial improvements to existing construction within Zones AR/A1-30, AR/AE, AR/AH, AR/AO, and AR/A: 44 Cr•R Ch. ~ (10-1-99 Edition) (i) Determine the Al-30 or AE, AH, AO, or A Zone base flood elevation; and (ii) Using this elevation apply the re- quirements of paragraphs (c)(1) through (14) of this section. (7) Notify the permit applicant that the area has been designated as an AR, AR/A1-30, AR/AE, AR/AH, AR/AO, or AR/A Zone and whether the structure will be elevated or protected to or above the AR base flood elevation. [41 FR 46975, Oct. 26, 1976] EDITORIAL NOTE: FOr FEDERAL REGISTER Ci- tations affecting § 60.3, see the List of Sec- tions Affected in the Finding Aids section of this volume. § 60.4 Flood plain management criteria for mudslide (i.e., mudflow)-prone areas. The Administrator will provide the data upon which flood plain manage- ment regulations shall be based. If the Administrator has not provided suffi- cient data to furnish a basis for these regulations in a particular community, the community shall obtain, review, and reasonably utilize data available from other Federal, State or other sources pending receipt of data from the Administrator. however, when spe- cial mudslide (i.e., mudflow) hazard area designations have been furnished by the Administrator, they shall apply. The symbols defining such special mudslide (i.e., mudflow) hazard des- ignations are set forth in § 64.3 of this subchapter. In all cases., the minimum requirements for mudslide (i.e., mud- flow)-prone areas adopted by a par- ticular community depend on the amount of technical data provided to the community by the Administrator. Minimum standards for communities are as follows: (a) When the Administrator has not yet identified any area within the com- munity as an area having special mudslide (i.e., mudflow) hazards, but the community has indicated the pres- ence of such hazards by submitting an application to participate in the Pro- gram, the community shall (1) Require permits for all proposed donstruction or other development in the community so that it may deter- mine whether development is proposed within mudslide (i.e., mudflow)-prone areas; 240 P146 UNFINISHED BUSINESS PITT'SYLVAIo1IA C®IJI~ITY Board of Supervisors E~:ECIITIVE SUMMARY AGENDA DATE: AGENDA TITLE: 09-07-10 Mid Atlantic Broadband-Gretna MSAP ACTION: Yes SUBJECT/PROPOSAL/REQUEST: CONSENT AGENDA: Agreement Authorizing Assignment ACTION: ATTACHMENTS: STAFF CONTACT(S): Yes William D. Sleeper REVIEWED BY: ITEM NUMBER: 11 INFORMATION: INFORMATION: BACKGROUND: Mid Atlantic Broadband is anon-profit corporation that has been working with the Virginia Tobacco Commission to provide broadband Ethernet cable service along the U.S. RT 58 and RT 29 corridors along southside Virginia. In order to continue to operate all the facets of the required infrastructure, it is necessary that the Board of Supervisora approve an agreement that allows the Future of the Piedmont Corporation to transfer its interest in a lease with Pittsylvania County to Mid Atlantic Broadband in Gretna, Virginia, concering the multi-source access point. (MSAP) DISCUSSION: RECOMMENDATION: Staff recommends that the Board of Supervisors approve the assignment of the lease of the Gretna MSAP facility from Future of the Piedmont to Mid Atlantic Broadband, Inc., anon-profit corporation. P147 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Mid Atlantic Broadband-Gretna MSAP SUBJECT/PROPOSAL/REQUEST: Lease Assignment STAFF CONTACT(S): William D. Sleeper 08-02-2010 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes 19 INFORMATION: INFORMATION: BACKGROUND: In 2002, the Pittsylvania County Board of Supervisors worked with Future of the Piedmont to lease space at the Gretna MSAP for the location of electronic equipment necessary for broadband service to Gretna, Virginia. DISCUSSION: I have received a request from Mid Atlantic Broadband Cooperative to grant a consent of an assignment of a lease dated November 11, 2002 between the Pittsylvania County Board of Supervisors and Future of the Piedmont Foundation to Mid Atlantic Broadband Cooperative as Future of the Piedmont request to assign a Deed of Lease to Mid Atlantic Broadband Cooperative from the Gretna MSAP. RECOMMENDATION: Staff recommends the Board of Supervisors authorize a letter to be written to Mid Atlantic Broadband Cooperative; that the Board of Supervisors does not oppose the assignment of a lease pending legal review and approval from legal counsel and a letter from the Future of the Piedmont Foundation signed by a designated officer requesting that such assignment of lease be carried out on the behalf of Mid Atlantic Broadband Cooperative. P148 July 12, 2010 Mid-Atlantic Broadband Cooperative 1100 Confroy Drive, Suite 4 South Boston, VA 24592 Attention: Gray Ramsey, General Manager Dear Mr. Ramsey: It has come to our attention that the Future of the Piedmont Foundation wishes to assign that certain Deed of Lease (the "Lease") between the Board of Supervisors of Pittsylvania County, Virginia (the "Board")and the Future of the Piedmont Foundation, made and entered into on November 11, 2002, to Mid-Atlantic Broadband Cooperative, South Boston, Virginia. The Board hereby consents to such assignment of the Lease. Regards, William D. Sleeper Pittsylvania County Administrator 66747.000001 EMF US 31594041v2 P149 co~v DEED OF LEASE ;~ This DEED OF LEASE, made and entered into this 11th day of November; 2002, by and between. the Board of Supervisors of Pittsylvania County, Virginia, hereinafter referred to as the "Lessor", acid the l~uture of the Piedmont Foundation, a' Virginia Non-Profit Corporation, hereinafter referred to as the "Lessee". WITNESSBTH For and in consideration of the terms, conditions; covenants, promises and agreements herein made, and for and in the consideration of $1.00 per year paid by the Lessee to the Lessor, Lessor hereby leases and demises unto Lessee the. following described real property, hereinafter referred to as the "Demised Premises", and described as .follows: All that certain lot. or parcel, of land, lying and being in the Town of Gretna; Pittsylvania Cotinty,.Viigiriia, near the south side of Coffey Street, being a 40' by 50' rectangular parcel, located on the property of Lessor upon which sits the Gretna Library, together with anon-exclusive easement for vehicular access upon and across ascertain gravel.drive to and. from the parcel from S.R. 1303 (Coffey Street), all. as shown on that '"' survey entitled "Pittsylvania County, Virginia, Callands-Gretna Magisterial District, Plat of Survey For: Pittsylvania County Board:of Supervisors"; dated November 12, 2002;. prepared by Dewberry & Davis; Inc., which is incorporated herein by reference; along with reasonable access to said parcel for purposes consistent with the use of the leased parcel as a Multimedia Service Access Point: . INITIAL TERM OF LEASE: The Demised Premises are hereby leased to Lessee for a period often (10) years and twenty (20) days, beginning on the. l lth day of November, 2002 and terminating on the 30th day of November, 20.12. 2. RENT: Lessee covena~~ts.to pay Lessor the sum of one dollar ($1.00) per year, in the total amount often dollars ($10.00) for the initial term of this lease payable in advance, as rent during the first term of the lease. Rent shall be made payable to the Treasurer of Pittsylvania County,.and mailed to the Office of County Administrator, P.O. Boz 426, Chatham, Virginia 24531, or P150 to such other party and such .other place as Lessor may from time to time designate in writing as provided herein. In addition to the consideration aforesaid, Lessee shall install the necessary lines, at no cost to the Lessor, whieli would permit the use of MSAP service by the Library, Gretna High School; and the Gretna Middle School, provided that Lessor would be responsible for the user fees.or other. charges for use of such MSAP services as are customarily charged to customers of such MSAP services. 3. PURPOSE AND USE OF DEMISED.PREMISES: The Demised Premises are leased to be used and occupied by Lessee and their agents, employees and assigns, for the. sole and exclusive use of the Demised Premises as a MSAP. 4. DELIVERY OF POSSESSION:..Lessor covenants to deliver quiet possession.of the Demised Premises at the commencement of the initial term and Lessor agrees . to obtain any necessary.zoning approvals for use of the Demised Premises for the purpose described in Paragraph 3 above. ARCHITECTURAL AND CONSTRUCTION REQUIREMENTS: Lessee agrees that~it shall c6nstnict only a single primary structure on the Demised Premises and one secondary structure for purposes of housing a generator as shall be required for the operation of the facility. The structure housing the generator and any fencing around the gerierator..shall be constructed in such a manner as to be appropriate to create a reasonably safe barrier to prevent children from having any unsafe contact with said generator: The primary structure shall have. an external appearance generally consistent with the external appearance of the Gretna Library; including the same type of bxick exterior, door frames; generally consistent roof pitch, generally consistent roof covering and shingles, and generally consistent window exterior, if applicable. All skirting, dormers, soffit, and any and all other external components of the primary structure shall be P151 5 ~~ generally consistent with that of the Gretna Library. Lessee agrees that it shall, prior to initiation of construction, permit review of its specifications and construction plans.by the County Administrator.for Pittsylvania County. The County Adiniivsti-ator shall promptly review such. plans and specifications and shall not unreasonably withhold his approval of such plans and specifications if they are consistent with the terms of this lease. 6. RENEWAL OF LEASE:. Unless. otherwise terminated as herein provided, at the end of the initial term, this lease shall automatically renew and continue in full force..and effect from year to year ("renewal term") at the same annual rental rate of One Dollar ($1.00), for each renewal term of twelve (12) months each, and subject to all terms, conditions, covenants, promises and agreements herein contained, and such twelve month renewal terms shall continue to renew automatically unless terminated by either party in. such manner and at such time as hereinafter provided for termination of the initial term. ~~ 7.. TERMINATION: This lease and any renewal term of this lease maybe terminated by either party only upon written notice to the other party by certified or registered mail, return receipt requested, at least ninety (90) days prior to the expiration of the initial term or any renewal.term; otherwise, this lease shall renew and continue as provided in paragraph six.. Upon the expiration or termination of this lease, Lessee may remove, at Lessee's expense, any improvements located on the Demised Premises; provided that Lessee repairs any damage to the Demised Premises caused by such removal.. In the event that Lessee.does not remove.any such improvements within thirty (30) days after the expiration or termination of this lease; such improvements shall be deemed, and thereafter shall be, the property of Lessor. 3 P152 8. NOTICE: Any notice required or contemplated to lie given to any of the parties by ~. any other party shall be in writing and shall be given by hand delivery; certified.gr registered United States mail, or a, private courier service which provides evidence of receipt as part of its service, .as follows: (i) To Lessor: Board of Supervisors of Pittsylvania County, Virginia c/o County Administrator of Pittsylvania County, Virginia 11 North.Main Street'. Chatham, Virginia 24531 (ii) To Lessee: Future: of the Piedmont Foundation Attention: Ben J. Daveriport, Jr. c/o First Piedmont Corporation 108 South Main Street Chatham, Virginia 24531 Any party may change the address to which notices hereunder are to be sent to it by giving written notice of such change in the manner herein provided. A notice given heretimder shall be.deemed given on: (i) the date of hand delivery, (ii) if by registered or certified mail, three days after deposit with the United States Postal Service properly. addressed .and postage.prepaid, or (iii) if delivery by private courier service, two Business Days after delivery to a courier service properly addressed with all charges prepaid; as appropriate: For the purposes of this . Section, "Business Days" shall: mean Monday through Friday, except to the extent that any such day is a holiday generally recognized.for federal employees. BINDING UPON SUCCESSORS: This lease shall be binding upon the parties hereto and their successors in interest, including but not limited to heirs, assigns or purchasers. 4 P153 10. LIABILITY: The Lessor shall not be liable to Lessee or any other person for any loss or damage suffered during the lease on account of any defective condition or depreciation of the Demised.Premises or any equipment on the Demised Premises and Lessee shall assume all risks to persons or property due to latent or patent _. defects in the premise and fixtures thereon. Lessee hereby agrees; for itself, its heirs, and assigns; to indemnify Lessor, its agents and employees, against all clairris; demands, and liability for any loss, damage, injury, or other casualty to person. or property, whether that of either of the parties hereto or of third persons, caused by or occurring in connection with Lessee's use and occupancy of the Demised Premises, structures, equipment, appliances, or fixtures located on or to be located thereon, whether due to Lessee's negligence or otherwise, tulless such damage or injury is caused by the negligence or willful conduct of Lesson, its agent$;. employees, or contractors. 11. APPLICABLE LAW; ENTIItE UNDERSTANDING: This lease shall be governed by the applicable laws of the. Commonwealth of Virginia. This lease, including•exhibits, and/or attachments, expresses the entire understanding and all agreements of. the parties. Neither party has made.or shall be bound by any. agreement or representation to the other party which is not expressly set forth herein or in the attachments or exhibits attached hereto. 12. MODIFICATION: This. Deed of Lease shall not be modified, altered or amended except by written agreement executed by the parties hereto with the same formality as this agreement. 13. PARAGRAPH HEADINGS: Headings to tt~e .paragraphs are mere.catch words and are illustrative only; they do not form a part of this lease nor are they intended to be used in construing the same: 5 P154 14. SEVERABILITY: Any provision of this lease which is prohibited by, or unlawful, or unenforceable under Virginia law shall be ineffective only to the extent of such prohibition, without invalidating the remaining provisions of this lease. 15. ASSIGNMENT AND SUBLETTING: The.Lessee.shall not assign this lease or sublet any part of the Demised Premises without the Lessor's prior written consent, which consent shall 'not be unreasonably withheld. - 16. INSPECTION OF PREMISES: Lessor specifically reserves the right to inspect the Demised Premises in its entirety upon reasonable notice to Lessee. 17. BREACH BY LESSEE: If (a) Lessee comrriits a material breach of this lease; (b) Lessee denies Lessor's exercise of any rights under this lease or by law; or (c) the Demised Premises are used by Lessee or others for any illegal purposes, Lessor will have the right, upon written notice to Lessee and the failure of Lessee within thirty (30) days after receipt of such notice to cure or substantially begin the cure of such breach, to enter and take possession through legal proceedings, oz if the Demised Preii~ises are abandoned, to enter and take possession by any lawful means. The Demised Premises shall .be deemed abandoned if no agent of Lessee is present on the Demised Premises foi.a period exceeding thirty (30) days. In addition, Lessor will have the right to pursue. all other remedies available, including a claim for damages. If Lessor pursues any such remedies (and regardless of whether such remedies are prosecuted to judgment), Lessee will be liable as follows: (l) For all past due_ rent and other charges; (2) For all additional rent (future rent) that would have accrued until the expiration of the then current term of this lease (or until a new lease term between Lessor and another tenant begins, if earlier), provided (i) that this 6 P155 will not affect Lessor's duty to minimize the damages by making reasonable efforts to enter into a new lease with another tenant as soon as practicable, and (ii) that if Lessor obtains a judgment for future rent, Lessor shall apply as a credit towards the judgment all funds received by Lessor as rent for the Demised Premises for those months for which the judgment for future rent was awarded. (3) For all expenses the Lessor may incur for cleaning, painting, and repairing the Demised Premises due to Lessee's failure tb leave the Demised Premises reasonably clean and in good condition, reasonable wear and tear accepted. (4) For any court cost and reasonable attorney's fees incurred by Lessor (i) in collecting rent or other charges or damages, and (ii) in obtaining possession of the Demised. Premises. If Lessee has breached this lease by failing to pay rent when due;.Lessor shall give a written notice to Lessee stating that the lease will terminate within five (5) days if the Tent is.not paid. If Lessee fails to pay the rent within that five (5) days, Lessor may terminate the lease and proceed to obtain possession.of the.Derrxi.sed Premises by filing any unlawful detainer proceeding. Without limiting Lessor's remedies, in that proceeding, Lessor may.pursue a claim for the entire amount of rent due and payable under. the full term of the lease. In coruiection with breaches other than the failure to. pay rent; if a material non- compliance with the lease b.y l ,essee. occurs, Lessor may. serve Lessee with a written notice stating the~acts or omissions constituting such breach and stating (i) that the lease will terminate upon a date no.t less than thirty (30) days after Lessee.receives.the notice unless the breach is remedied within thirty (30) days, and (ii) that the lease will terminate as set forth in the notice. Lf the breach is remedied by Lessee within thirty (30) days of such notice; or such longer period of time as the Lessor may allow, the lease shall not terminate. If such breach is not so remedied, 7 P156 Lessor's written notice to Lessee may state that the lease will terminate upon a specific date, ,,,,.,, which date may no.t be less than thirty (30) days after Lessor receives the notice. 18. AUTHORITY TO SIGN: The persons signing this lease on behalf of the parties to this lease hereby represent and warrant that they.have the authority to sign this lease on behalf of the party for whom they are.signing. In WITNESS WHEREOF, the parties have affixed their signatures and seals. LESSOR: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS, William D: Sleeper PittsYvariia County Administrator By: LESSEE: FUTURE C,r ins ricLiviv~v 1 rvuNllallVN . . i _ ~-~ By: l l (n.-E COMMONWEALTH OF..VIRGINIA CITY/COUNTY OF ~~~.D~ ti,'~ , to-wit: T re foregoing Lease Agreement was acknowledged before me by rr~~~~ ~ _(.d~_ on .the _,;~~_ day of _~ 20~_, in the jurisdic ' n aforesaid: My commission expires: / 03~: Not Public 8 f5 F P157 COMMONWEALTH OF VIIZGINIA CITY/COSY OF ' ~C~l.~ ~/t .I ~ ~. , to-wit: . The f.} regoing Lease Agreement was acknowledged before me by ~~.i'"' ~,S ~' ~ ~ __ on the c~.O~ day of ~~ , 20~, in the~unsdi host a oresaid. My commission expires: ~ (~ 1~ ~ ~ c'~-(.~ Q3 ~~ tart' Public APPROVED AS TO FOkM: PITTSYLVANIA COUNTY ATTORNEY DATE P158 NSW BUSINESS PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: ACTION: Yes INFORMATION: AGENDA DATE: 09-07-10 ITEM NUMBER: Diesel Fuel -American Red Cross 12 SUBJECT/PROPOSAL/REQUEST: Funding For Diesel Fuel -American Red Cross CONSENT AGENDA: ACTION: INFORMATION: STAFF CONTACT(S): William D. Sleeper ATTACHMENTS: Yes BY: BACKGROUND: The American Red Cross closed its Danville Office and operates out of the Roanoke Valley Chapter to provide services in Pittsylvania County, Lynchburg, and Campbell County area for the American Red Cross. The American Red Cross has an Emergency Response Vehicle (ERV) garaged at the Ringgold Volunteer Fire Department which services the Pittsylvania County and Danville area. DISCUSSION: The American Red Cross Emergency Services Director has requested that Pittsylvania County pay for the diesel fuel used by the vehicle housed at the Ringgold Volunteer Fire Department. They estimate that to be 250 gallons per year. With the current diesel price of $2.85 per gallon, that is approximately $712.50 per year. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration and approval. P159 American August 19, 2010 Mr. William D. Sleeper, Administrator Pittsylvania County P.O. Box 426 Chatham, VA 24531 Dear Mr. Sleeper: Roanoke Valley Chapter 352 Church Avenue, S.W. Roanoke, Virginia 24016-5098 Phone:540-985-3535 Fax: 540-985-3010 oangkeValleyRedCross.org I,,t ~~~~~ ~~~~~~ I ~~ - - AUG 2 3 ZQ1Q i j~ ~._- The purpose of this letter is to respectfully request that Pittsylvania County provide diesel fuel for an American Red Cross Emergency Response Vehicle (ERV) that we have garaged at the Ringgold ~'clunteer Fire Department. ~a'e anticipate that the amount of fuel needed would be less than 250 gallons per year. While this arrangement would not only be a great convenience to our volunteers, it also helps the Red Cross underwrite a portion of our expenses for storing and maintaining the vehicle at this location. Anytime the ERV is utilized beyond the Pittsylvania-Danville area, the tank will be refilled before returning to the fire department. The ERV is used for mobile or stationary feeding, hauling bulk supplies and as a small "office" for interviewing victims on-site. All ERV drivers are volunteers of the American Red Cross who have successfully completed background checks, DMV driving record checks, classroom training and practical driving instruction. The training also includes the proper use of on-board equipment and supplies. We enjoy a wonderful relationship with various county departments, especially emergency management, social services and the health department, as we work to cooperatively respond to fires and other disasters, open shelters and assist citizens with their needs during times of disaster. And, of course, we are indebted to the Ringgold Volunteer Fire Department for their willingness to provide space for both the ERV and for a Disaster Shelter Trailer at their site. Thank you for your willingness to bring this request before the Board of Supervisors on our behalf. Please contact me if you are in need of additional information. Sincerely, 4~ Steven T. Smith, Director Emergency Services Danny Tate, Disaster Action Team Volunteer Satellite Offices Franklin County Office Pittsylvania County Office 1529 Franklin Street, Suite 7 2276 Franklin Turnpike, Suite 107 Rocky Mount, Virginia 24151 Danville, Virginia 24540 ~ m 540-483-5621 FAX 540-985-3010 434-836-2434 FAX 434-836-4053 Partne, Agency Serving the counties of Roanoke, Botetourt. Craig. Franklin and Pittsylvania: and the cities and towns therein P160 PITTSYi,VAlo1IA C~UI~1'I'Y Board of Supervisors EXECUTIVE SUMMAI2V AGENDA TITLE: AGENDA DATE: 09-07-10 ITEM NUMBER: 13 Amendment -Engineering Services-County Landfill SUBJECT/PROPOSAL/REQUEST: ACTION: Yes INFORMATION: Construction Design Plans-Phase II Cell B STAFF CONTACT(S): William D. Sleeper CONSENT AGENDA: ACTION: ATTACHMENTS: Yes INFORMATION: BACKGROUND: Since January of 1999 Dewberry has been providing necessary services to the numerous engineering and technical reports required for the operation of the Pittsylvania County Landfill. DISCUSSION: Currently the County will have to move to Cell B in Phase II in order to continue to develop the Phase II Cell for utilization by the citizens of Pittsylvania County. In order to do that, construction design plans, bid specifications and administrative services must be provided. Attached hereto is an amendment to the 1999 Engineering Services Agreement with Dewberry to provide construction design plans, bidding, and construction administration for Phase II Cell B, totaling $69,900. Currently available in the budget is $75,340.00. RECOMMENDATION: Staff recommends the Board of Supervisors approve the amendment to the Engineering Services Agreement of 1999 for construction, plans, bidding and construction administration of Phase II Cell B of the Pittsylvnaia County Landfill for a total of $69,900. P161 551 Piney Forest Road 434 797 4497 ¢.•' ® Danville, Virginia 24540-3353 434 797 4341 fax ,~ ~~91~Y~~i ~~ P.O. Box 1509 Danville, Virginia 24543-1509 www.dewberry.com August 3, 2010 Mr. Otis S. Hawker Assistant County Administrator Pittsylvania County P.O. Box 426 Chatham, Virginia 24531 ;~ C~C~C~DML~~ ~,{ AUG 5 X10 a Re: Pittsylvania County Solid Waste Amendment to Engineering Services Agreement Dated January 1999 For Surveying, Construction Documents Preparation, Bidding, and Construction Administration for Phase II Cell B Construction. Dear Otis: Per your request we are pleased to forward herewith an amendment to our January 1999, Agreement for Engineering Services. The terms and conditions of this amendment will be consistent with those presented in the original agreement. This amendment will address the following tasks which were included in the agreement as amended May 2, 2000, but at the time the full scope of services was not known: Item 2 -Construction Design Plans for Phase II Cell B Item 3 -Bid and Construction Administration Services for Phase II Cell B A detailed scope of services has now been prepared for these items for the new 9.0 acre Cell B area since the design has been completed. We anticipate providing these services for the entire Cell B area. SCOPE OF SERVICES Item 2 -Construction Design Plans for Phase II Cell B: Construction Design plans will be prepared for the entire Cell B area based on the permitted design prepared by Dewberry & Davis, Inc. Topographic Survey -Perform 29 acre topographic survey of the existing ground in the area of the proposed construction. 2. Design plans will consist of the following plan sheets: 1. Cover Sheet 2. General Notes & Site Legend 3. Overall Existing Site Dewberry & Davis, Inc. P162 Mr. Otis Hawker Page 2 August 3, 2010 4. Stakeout Plan 5. Cell B Base Grades 6. Cell B Modified Grades 8. Erosion & Sediment Control Plan 9. Cross Sections 10. Cross Sections 11. Details 12. Details 13. Details l4. Erosions & Sediment Control Details l5. Erosions & Sediment Control Details 3. Prepare contract documents consisting of technical specifications, bid documents, and quality assurance/quality control documents. 4. Prepare and submit a Storm Water Pollution Prevention Plan (SWPPP) in accordance with the Virginia Stormwater Management Permit (VSMP) for Storm Water Discharges from Construction Activities Item 3 -Bid & Construction Administration Services for New Cell: 1. Furnish up to twenty-five (25) sets of prints of the final construction drawings, specifications, and contract documents for the use of reviewing agencies, bidders, and the County. 2. Conduct apre-bid project review of the entire bid package prior to Advertisement for Bids with the County. 3. Assist the County in conducting apre-bid conference and distributing any necessary addenda to all bidders and material suppliers. 4. Assist in advertising, receiving, and tabulating construction bids; provide recommendation on award of contracts. 5. Preparation of construction contracts for execution on behalf of contractor(s) and the County. 6. The Engineer will assist the County in conducting apre-construction conference to be attended (prior to the start of construction) by the County, the Engineer, the Contractor(s), QAQC representative, and all appropriate state and local agencies. 7. Furnish sets of plans and specifications to the prime contractor on the project. 8. Provide general construction oversight services and periodic inspection of the work by the project manager and engineer to assure that the requirements of the construction Dew~exry® P163 Mr. Otis Hawker Page 3 August 3, 2010 contracts are followed. Estimate of four (4) site visits per month during active construction. It is estimated the construction period will be eight (8) months. 9. Review contractor submittals including shop drawings, samples, schedules, etc. to ensure compliance with design requirements of the drawings and specifications. 10. Consultation with contractors relative to interpretation of drawings and specifications, and the establishment of satisfactory construction schedules. The Engineer will interpret the intent of the drawings and specifications to protect the County against defects and deficiencies in construction on the part of the contractor(s). 11. The Engineer will provide the County with two (2) sets of reproducible "Record Drawings." Such drawings will be based upon information provided by the contractor(s). 12. Monthly reports will be made to the County reviewing the status of the work completed to date, partial estimates from the contractor(s) showing the amount earned and due on the work, and written recommendations for payments due. 13. Coordinate (and prepare) with the County and the contractor(s) all change orders necessary during project construction. 14. Conduct final inspections upon completion of the work to ensure that all elements of the work have been constructed in accordance with Contract Drawings and Specifications; issue Certificate of Substantial Completion and subsequent Certificate of Final Completion, and submit a written recommendation for payment of the contractor's final pay estimates; and acceptance of the work by the County. I5. Assist the County with the advertisement and procurement of QAQC firm to perform inspection during construction and provide construction certification to the Virginia Department of Environmental Quality at the completion of construction. 16. Review construction certification prior to QAQC firm submittal to the Virginia Department of Environmental Quality. FEES Item 3 -Design Plans for New Cell Construction (Lump Sum) 38 700.00 Item 4 -Bid & Construction Administration Services for New Cell (Lump Sum) 31 200.00 Devvberry® P164 Mr. Otis Hawker Page 4 August 3, 2010 We are prepared to begin preparation of design plans upon your approval of this amendment. Sincerely yours, Dewberry & Davis, lnc. Shawn R. Harden, P.E. Project Manager -r\ , ~ian K. Bradn r, .E., CPESC Senior Associate Assistant Office Manager The foregoing proposal of Dewberry & Davis, lnc. is accepted: Print (Type) Individual, Firm, or Corporate Name Signature of Authorized Representative Date Print (Type) Name of Authorized Representative and Title R:~Pronosal Leuers~Enginecring\20IO.OR.03 Pi~tsyl~~ania County Landfill Cell B.doc~ P165 PITTSYL,VANIA C®i1NTY Board of Supervisors EXECU'T'IVE SUIVIlVIA12Y AGENDA TITLE: AGENDA DATE: 09-07-10 ITEM NUMBER: 14 Discussion -County Attorney SUBJECT/PROPOSAL/REOUEST: ACTION: Yes INFORMATION: Discussion -County Attorney STAFF CONTACT(S): William D. Sleeper CONSENT AGENDA: ACTION: ATTACHMENTS: Yes INFORMATION: BACKGROUND: The Pittsylvania County Board of Supevisors debated the issue of a full time County Attorney and placed funding in the 2011 Budget for that consideration. DISCUSSION: The Honorable Coy E. Harville of the Westover District, has requested this item to be placed on the agenda for discussion by the full Board. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration. P166 ~ITTSYLVAI~IIA C®Ul~TY Board of Supervisors EXEC~1'I'IVE SfTM1VIARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: 09-07-10 15 Ordinance Involving Moral Decency and Community Standards ACTION: Yes INFORMATION: SUBJECT/PROPOSAL/REQUEST: New Ordinance on Community Standards CONSENT AGENDA: ACTION: INFORMATION: STAFF CONTACT(S): William D. Sleeper ATTACHMENTS: Yes BACKGROUND: Recent inquiries from out-of--state individuals concerning required permits and zoning for the operation of a topless dancing or strip club in Pittsylvania County has provoked the interest of a number of members of the Board of Supervisors since the County does not have a local ordinance prohibiting such activity. DISCUSSION: The Honorable Coy E. Harvilie of the Westover District was concerned since the proposed facility was located in that district and has requested the Board of Supervisors consider the development and adoption of an ordinance that would prohibit topless or nude dancing within the confines of Pittsylvania County. Attached is a proposed ordinance from Legal Counsel that set some community standards that are the most stringent permitted in a local ordinance but will not necessarily stop the activity that members of the Baord are concerned with. This is submitted to the Board of Supervisors for their consideration, review and comment. RECOMMENDATION: Staff recommends the Board of Supervisors direct County Administration and Legal Counsel to draft a required ordinance and/or to set public hearings as may be the desire of the Board of Supervisors. P167 Chapter _ OBSCENITY* *State law references: Authority of the Board of Supervisors to adopt ordinance similar to provisions of this chapter, Code of Virginia, § 15.2-926.2 Art. I. In General, §§ Art. II. Offenses Relating to Juveniles, §§ ARTICLE L IN GENERAL Sec. .Violations of chapter generally. Unless otherwise specifically provided, a violation of any provision of this chapter shall constitute a Class 1 misdemeanor. State law references: Similar provisions with respect to violations of state law on obscenity, Code of Virginia, § 18.2-380. Sec. "Obscene" defined. The word "obscene," where it appears in this chapter, shall mean that which, considered as a whole, has as its dominant theme or purpose an appeal to the prurient interest in sex, that is, a shameful or morbid interest in nudity, sexual conduct, sexual excitement, excretory functions or products thereof or sadomasochistic abuse, and which goes substantially beyond customary limits of candor in description or representation of such matters and which, taken as a whole, does not have serious literary, artistic, political or scientific value. State law references: Similar provisions, Code of Virginia, § 18.2-372. Sec. Obscene items enumerated. Obscene items shall include: (1) Any obscene book; or (2) Any obscene leaflet, pamphlet, magazine, booklet, picture, painting, bumper sticker drawing, photograph, film, negative, slide, motion picture, videotape recording; or (3) Any obscene figure, object, article, instrument, novelty device or recording or transcription used or intended to be used in disseminating any obscene song, ballad, words or sounds. (4) Any obscene writing, picture or similar visual representation, or sound recording, stored in an electronic or other medium retrievable in a perceivable form. P168 State law references: Similar provisions, Code of Virginia, § 18.2-373. Sec._ . Production, publication, sale, possession, etc., of obscene items. (a) It shall be unlawful for any person knowingly to: (1) Prepare any obscene item for the purposes of sale or distribution; or (2) Print, copy, manufacture, produce or reproduce any obscene item for purposes of sale or distribution; or (3) Publish, sell, rent, lend, transport in intra-county commerce or distribute or exhibit any obscene item, or offer to do any of these things; or (4) Have in his possession, with intent to sell, rent, lend, transport or distribute, any obscene item. (b) Possession in public or in a public place of any obscene item shall be deemed prima facie evidence of a violation of this section. © For the purposes of this section, "distribute" shall mean delivery in person, by mail, messenger or by any other means by which obscene items may pass from one person to another. State law references: Similar provisions, Code of Virginia, § 18.2-374. Sec. Obscene exhibitions and performances generally. It shall be unlawful for any person knowingly to: (1) Produce, promote, prepare, present, manage, direct, carry on or participate in any obscene exhibition or performance, including the exhibition or performance of any obscene motion picture, play, drama, show, entertainment, exposition, tableau or scene; provided, that no employee of any person or legal entity operating a theatre, garden, building, structure, room or place which presents such obscene exhibition or performance shall be subject to prosecution under this section, if the employee is not the manager of the theatre or an officer of such entity, and has no financial interest in such theatre other than receiving salary and wages; or (2) Own, lease or manage any theatre, garden, building, structure, room or place and lease, let, lend or permit such theatre, garden, building, structure, room or place to be used for the purpose of presenting such obscene exhibition or performance or to fail to post prominently therein the name and address of a person resident in the P169 locality who is the manager of such theatre, garden, building, structure, room or place. State law references: Similar provisions, Code of Virginia, § 18.2-375. Sec. Advertising obscene items, exhibitions or performances generally. It shall be unlawful for any person knowingly to prepare, print, publish or circulate, or cause to be prepared, printed, published or circulated, any notice or advertisement of any obscene item referred to in section or of any obscene performance or exhibition referred to in section ,stating or indicating where such obscene item, exhibition or performance may be purchased, obtained, seen or heard. State law references: Similar provisions, Code of Virginia, § 18.2-376. Sec. Obscene placards, posters, bills, etc. It shall be unlawful for any person knowingly to expose, place, display, post up, exhibit, paint, print or mark, or cause to be exposed, placed, displayed, posted, exhibited, painted, printed or marked, in or on any building, structure, billboard, wall or fence, or on any street or in or upon any public place, any placard, poster, banner, bill, writing or picture which is obscene or which advertises or promotes any obscene item referred to in section or any obscene exhibition or performance referred to in section , or knowingly to permit the same to be displayed on property belonging to or controlled by him. State law references: Similar provisions, Code of Virginia, § 18.2-377. Sec. Coercing acceptance of obscene articles or publications. It shall be unlawful for any person, firm, association or corporation, as a condition to any sale, allocation, consignment or delivery for resale of any paper, magazine, book, periodical or publication, to require that the purchaser or consignee receive for resale any other article, book or other publication which is obscene; nor shall any person, firm, association or corporation deny or threaten to deny any franchise or impose or threaten to impose any penalty, financial or otherwise, by reason of the failure or refusal of any person to accept such articles, books or publications, or by reason of the return thereof. State law references: Similar provisions, Code of Virginia, § 18.2-378. Sec. Obscene photographs, slides and motion pictures. Every person who knowingly: P170 (1) Photographs himself or any other person, for purposes of preparing an obscene film, photograph, negative, slide or motion picture for purposes of sale or distribution; or (2) Models, poses, acts or otherwise assists in the preparation of any obscene film, photograph, negative, slide or motion picture for purposes of sale or distribution; shall be guilty of a Class 3 misdemeanor. State law references: Similar provisions, Code of Virginia, § 18.2-382. Sec. Indecent exposure. Every person who intentionally makes an obscene display or exposure of his person, or the private parts thereof, in any public place, or in any place where others are present, or procures another to so expose himself, shall be guilty of a Class 1 misdemeanor. No person shall be deemed to be in violation of this section for breastfeeding a child in any public place or any place where others are present. State law references: Similar provisions, Code of Virginia, § 18.2-387. Sec. Obscene sexual display; penalty. Any person who, while in any public place where others are present, intending that he be seen by others, intentionally and obscenely as defined in Sec. ,engages in actual or explicitly simulated acts of masturbation, is guilty of a Class 1 misdemeanor. State law references: Similar provisions, Code of Virginia, § 18.2-387.1. Sec. Exceptions from chapter. Nothing contained in this chapter shall be construed to apply to: (1) The purchase, distribution, exhibition or loan of any book, magazine or other printed or manuscript material by any library, school or institution of higher learning, supported by public appropriation; (2) The purchase, distribution, exhibition or loan of any work of art by any museum of fine arts, school or institution of higher learning, supported by public appropriation; (3) The exhibition or performance of any play, drama, tableau or motion picture by any theatre, museum of fine arts, school or institution of higher learning, supported by public appropriation.State law references: Similar provisions, Code of Virginia, § 18.2-383. ARTICLE II. OFFENSES RELATING TO JUVENILES P171 Sec. Definitions. For the purposes of this article, the following words and phrases shall have the meanings respectively ascribed to them by this section: Harmful to juveniles: That quality of any description or representation, in whatever form, of nudity, sexual conduct, sexual excitement or sadomasochistic abuse, when it: (1) Predominantly appeals to the prurient, shameful or morbid interest of juveniles; (2) Is patently offensive to prevailing standards in the adult community in the County as a whole with respect to what is suitable material for juveniles; and (3) Is, when taken as a whole, lacking in serious literary, artistic, political or scientific value for juveniles. Juvenile: Any person less than eighteen (18) years of age. Knowingly: Having general knowledge of, or reason to know, or a belief or ground for belief which warrants further inspection or inquiry of both the character and content of any material described herein, which is reasonably susceptible of examination by the defendant, and the age of the juvenile; provided, however, that an honest mistake shall constitute an excuse from liability hereunder if the defendant made a reasonable bona fide attempt to ascertain the true age of such juvenile. Nudity: A state of undress so as to expose the human male or female genitals, pubic area or buttocks with less than a full opaque covering, or the showing of the female breast with less than a fully opaque covering of any portion thereof below the top of the nipple, or the depiction of covered or uncovered male genitals in a discernibly turgid state. Sadomasochistic abuse: Actual or explicitly simulated flagellation or torture by or upon a person who is nude or clad in undergarments, a mask or bizarre costume, or the condition of being fettered, bound or otherwise physically restrained on the part of one so clothed. Sexual conduct: Actual or explicitly simulated acts of masturbation, homosexuality, sexual intercourse or physical contact, in an act of apparent sexual stimulation or gratification, with a person's clothed or unclothed genitals, pubic area, buttocks or, if such person be female, breast. Sexual excitement: The condition of human male or female genitals when in a state of sexual stimulation or arousal. State law references: Similar provisions, Code of Virginia, § 18.2-390. P172 Sec. Employing or permitting minor to assist in violation of chapter. It shall be unlawful for any person knowingly to hire, employ, use or permit any minor to do or assist in doing any act or thing constituting an offense under this chapter. State law references: Similar provisions, Code of Virginia, § 1$.2-379. Sec. Unlawful sales or loans to juveniles generally. It shall be unlawful for any person to knowingly sell or loan to a juvenile, or to knowingly display for commercial purpose in a manner whereby juveniles may examine and peruse: (1) Any picture, photograph, drawing, sculpture, motion picture film or similar visual representation or image of a person or portion of the human body which depicts sexually explicit nudity, sexual conduct or sadomasochistic abuse and which is harmful to juveniles; or (2) Any book, pamphlet, magazine, printed matter, however reproduced, or sound recording which contains any matter enumerated in paragraph (1) above, or explicit and detailed verbal descriptions or narrative accounts of sexual excitement, sexual conduct or sadomasochistic abuse and which, taken as a whole, is harmful to juveniles. State law references: Similar provisions, Code of Virginia, § 18.2-391. Sec. Admitting juveniles to premises exhibiting obscene films or other presentations; such films not to be visible to juveniles from public way. It shall be unlawful for any person to knowingly sell to a juvenile an admission ticket or pass or to knowingly admit a juvenile to premises whereon there is exhibited a motion picture, show or other presentation which, in whole or in part, depicts sexually explicit nudity, sexual conduct or sadomasochistic abuse and which is harmful to juveniles, or to exhibit any such motion picture at any such premises which are not designed to prevent viewing from any public way of such motion picture by juveniles not admitted to such premises. P173 State law references: Similar provisions, Code of Virginia, § 18.2-391. Sec. Misrepresentation to persons mentioned in sections and as to juvenile's age, etc. (a) It shall be unlawful for any juvenile to falsely represent to any person mentioned in section or , or to his agent, that such juvenile is eighteen (18) years of age or older, with the intent to procure any material set forth in section or with the intent to procure such juvenile's admission to any motion picture, show or other presentation set forth in section (b) It shall be unlawful for any person to knowingly make a false representation to any person mentioned in section or , or to his agent, that he is the parent or guardian of any juvenile, or that any juvenile is eighteen (18) years of age, with the intent to procure any material set forth in section , or with the intent to procure such juvenile's admission to any motion picture, show or other presentation set forth in section State law references: Similar provisions, Code of Virginia, § 18.2-391. Sec. .Display of obscene materials at business establishments open to juveniles. It shall be unlawful for any person to exhibit, expose or display in public, at a newsstand or any other business or commercial establishment frequented by juveniles or where juveniles are or may be invited as part of the general public: (1) Any picture, photograph, drawing, sculpture, motion picture film or similar visual representation or image of a person or portion of the human body which depicts nudity, sexual conduct or sadomasochistic abuse and which is harmful to juveniles, or (2) Any book, pamphlet, magazine or printed matter, however reproduced, or sound recording which contains any matter enumerated in paragraph (1) above, or explicit and detailed verbal descriptions or narrative accounts of sexual excitement, sexual conduct or sadomasochistic abuse and which, taken as a whole, is harmful to juveniles. Sec. Exceptions from article. Nothing contained in this article shall be construed to apply to: P174 (1) The purchase, distribution, exhibition or loan of any work of art, book, magazine or other printed or manuscript material by any accredited museum, library, school or institution of higher learning. (2) The exhibition or performance of any play, drama, tableau or motion picture by any theatre, museum, school or institution of higher learning, either supported by public appropriation or which is an accredited institution supported by private funds. State law references: Similar provisions, Code of Virginia, § 18.2-391.1. P175 PITTSYLVANIA C®~JI~TY Board of Supervisors EXECUTIVE S~JIVIMARY AGENDA TITLE: AGENDA DATE: 09-07-10 ITEM NUMBER: 16 Modifications to Open Space Agreement SUBJECT/PROPOSAL/REQUEST: ACTION: Yes INFORMATION: Modifications to Agreement STAFF CONTACT(S): William D. Sleeper CONSENT AGENDA: ACTION: ATTACHMENTS: Yes INFORMATION: BACKGROUND: In June, the Pittsylvania County Board of Superviors approved an Open Space Agreement that coincides with the Pittsylvania County Land Use Program. The Open Space Agreement will be between individual landowners and the Pittsylvania County Board of Supervisors to help further establish the restrictive use of Open Space in Pittsylvania County. DISCUSSION: Attached hereto are modifications recommended by the Pittsylvania County Agricultural Development Board to the Board of Supervisors on the current Open Space Agreement. If the Board of Supervisors enters into an agreement with these modifications, the Board may adopt the modification into the Open Space Agreement. It does not require a new public hearing, since the Open Space Agreement is not an ordinance, it is simply a contract of the Board of Supervisors that relates to the operation of an ordinance. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review, consideration and approval. P176 ~e~e~~ ~ ~ ~~~ ~ ~ ova OPEN-SPACE USE AGREEMENT THIS agreement, made this day of between hereinafter called the owner, and the County of Pittsylvania, a political subdivision of the Commonwealth of Virginia, hereinafter called the County, recites and provides as follows: ' RECITALS 1. The owner is the owner of certain real estate, described below, hereinafter called the property; and 2. The County is the local governing body having real estate tax jurisdiction over the property; and 3. The County has determined: A. That it is in the public interest that the property should be provided or preserved for one or more of the following Open-Space uses: (circle one or more) Pazk or recreational purposes; Conservation of land; Conservation of other natural resource; other use which serves the public interest by the preservation of open- space land as provided in the Land-Use Plan; and B. That the property meets the applicable criteria for real estate devoted to open space use as prescribed in Article 4 (§ 58.1-3229 et seq.) of Chapter 32 of Title 58.1 of the Code of Virginia, and- the standards for classifying such real estate prescribed by the director of the Virginia Department of Conservation and Historic Resources; and C. That the provisions of this agreement meet the requirements and standards prescribed under § 58.1-3233 of the Code of Virginia for commitments by landowners not to change open-Space use to anon-qualifying use; and 4. The owner is willing to make a written commitment to preserve and protect the open space uses of the property during the term of this agreement in order for the property to be taxed on the basis of a use assessment and the owner has submitted an application for such taxation to the Commissioner of the Revenue of the County pursuant to § 58.1-3234 of the Code of Virginia and Section 6-12.1 of the Pittsylvania County Code to provide for the special assessment of agricultural, horticultural, forest and open space; and 5. The County is willing to extend the tax for the property on the basis of a use assessment commencing with the next succeeding tax year and continuing for the term of this agreement, in consideration of the owner's commitment to preserve and protect the open-space uses of the property, and on the condition that the owner's P177 application is satisfactory and that all other requirements of Article 4, Chapter 32, Title 58.1 of the Code of Virginia and Section 6- 12 of the Pittsylvania County Code to provide for the special assessment of agricultural, horticultural, forest and open space are complied with. NOW, Therefore, in consideration of the recital and the mutual benefits, covenants and terms herein contained the parties hereby covenant and agree as follows: This agreement shall apply to all of the following described real estate: 2. The owner agrees that during the term of this agreement: A) There shall be no change in the use or uses of the property that exists as of the date of this agreement to any use that would not qualify as an open space use. B) There shall be no display of billboards, signs or other advertisements on the property, except to (i) state solely the name of the owner and the address of the property; (ii) advertise the sale or lease of the property; (iii) advertise the sale of goods or services produced pursuant to the permitted use of the property; or (iv) provide warnings. No sign shall exceed four feet by four feet. C) There shall be no construction, placement or maintenance of any structure on the property unless such structwe is either: i) On the property as of the date of this agreement; or ii) Related to and compatible with the open-space uses of the property which this agreement is intended to protect or provide for. D) There shall be no accumulations of trash, garbage, ashes, waste, junk, abandoned property or other unsightly or offensive material on this property. E) There shall be no filling, excavating, mining, drilling, removal of topsoil, sand, gravel, rock, minerals or other materials which alters the topography of the property, except as required in the construction of permissible / P178 buildings, structures and features under this agreement. F) There shall be no construction or placement offences, screens, hedges, walls or other similar barriers which materially obstruct the public's view of scenic areas of the property. G) There shall be no removal or destruction of trees, shrubs, plants, and other vegetation, except that the owner may: i) Engage in agricultural, horticultural or silvicultural activities, provided that there shall be no cutting of trees, other than selective cutting and salvage of dead or dying trees, within 100 feet of a scenic river, a scenic highway, a Virginia byway or public property listed in the approved State Comprehensive Outdoor Recreation Plan (Virginia Outdoors Plan); and ii) Remove vegetation which constitutes a safety, a health or an ecological hazard. H) There shall be no alteration or manipulation of natural water courses, shores, marshes, swamps, wetlands or other water bodies, nor any activities or uses which adversely affect water quality, level or flow. I) On areas of the property that aze being provided or preserved for conservation of land, floodways or other natural resources, or that are to be left in a relatively natural or undeveloped state, there shall be no operation of dune buggies, all-terrain vehicles, motorcycles, motorbikes, snowmobiles or other motor vehicles, except to the extent necessary to inspect, protect or preserve the azea. Properties which aze to be provided or preserved for natural areas aze to be left in undeveloped state. J) There shall be no industrial or commercial activities conducted on the property, except for the continuation of agricultural, horticultural or silvicultural activities; or activities that are conducted in a residence or an associated outbuilding such as a garage, smokehouse, small shop or similar structure which is permitted on the property. K) There shall be no separation or split-off of lots, pieces or parcels from the property. The property may be sold or transferred during the term of this agreement only as the same entire parcel that is the subject of this agreement; provided, however, that the owner may grant to a public body or bodies open-space conservation or historic preservation easements which apply to all or part of the property. This agreement shall be effective upon acceptance by the County; provided, P179 however, that the real estate tax for the property shall not be extended on the basis of its use value until the next succeeding tax year following timely application of the owner for use assessment and taxation in accordance with the Pittsylvania County Code. Thereafter, this agreement shall remain in effect for a term of six consecutive years. 4. Nothing contained herein shall be construed as giving to the public a right to enter upon or to use the property or any portion thereof, except as the owner may otherwise allow, consistent with the provisions of this agreement. The Commissioner of the Revenue, or his designee, shall have the right at all reasonable times to enter the property to determine whether the owner is complying with the provisions of the agreement. 6. Nothing in this agreement shall be construed to create in the public or any member thereof a right to maintain a suit for any damages against the owner for any violation of this agreement. 7. Nothing in the agreement shall be construed to permit the owner to conduct any activity or to build or maintain any improvement which is otherwise prohibited by law. 8. If any provision of this agreement is determined to be invalid by a court of competent jurisdiction, the remainder of the agreement shall not be affected hereby. 9. The provisions of this agreement shall run with. the land and be binding upon the parties, their successors, assigns, personal representatives, and heirs. l0. Words of one gender used herein shall include the other gender, and words in the singular shall include words in the plural, whenever the sense requires. 11. This agreement may be terminated by either party in the manner provided in § 15.2-4407(A) of the Code of Virginia for removal of land from an agricultural, forestal or an agricultural and forestal district. 12. Upon termination of this agreement, the property shall thereafter be assessed and taxed at its fair mazket value, regardless of its actual use, unless the County determines otherwise in accordance with applicable law. 13. NOTICE: At such time that the Open-Space Use or uses by which the property qualified for assessment and taxation on the basis of use changes to a nonqualifying use or uses, or when the zoning for the propert~chanQes to a more intensive use at the request of the owner, the property, or such portion of the property which no longer qualifies, shall be subject to roll-back taxes in accordance with §58.1-3237 of the Code P180 of Virginia. The owner shall be subject to all of the obligations and liabilities of said code section. ~l 4. This agreement shall begin on ,and expire on . No further revalidation shall be necessary until the expiration year, when a new agreement and application will be required. (Seal) (Seal) Owner(s) BY Commissioner of the Revenue Pittsylvania County, Virginia Comments (Seal) Sworn to and subscribed before me on this day of in the year Notary My commissioner expires on P181 ~~o~ 5 e ~ ~ ,~~~ ~•Y, e r~ y- OPEN-SPACE USE AGREEMENT THIS agreement, made this day of between hereinafter called the owner, and the County of Pittsylvania, a political subdivision of the Commonwealth of Virginia, hereinafter called the County, recites and provides as follows: RECITALS The owner is the owner of certain real estate, described below, hereinafter called the property; and 2. The County is the local governing body having real estate tax jurisdiction over the property; and 3. The County has determined: A. That it is in the public interest that the property should be provided or preserved for one or more of the following Open-Space uses: (indicate one or more) Park or recreational purposes; Conservation of land; Conservation of other natural resource; other use which serves the public interest by the preservation of open- space land as provided in the Land-Use Plan; and B. That the property meets the applicable criteria for real estate devoted to open space use as prescribed in Article 4 (§ 58.1-3230 et seq.) of Chapter 32 of Title 58.1 of the Code of Virginia, and the standards for classifying such real estate prescribed by the director of the Virginia Department of Conservation and Historic Resources; and C. That the provisions of this agreement meet the requirements and standards prescribed under § 58.1-3233 of the Code of Virginia for commitments by landowners not to change open-Space use to anon-qualifying use; and 4. The owner is willing to make a written commitment to preserve and protect the open space uses of the property during the term of this agreement in order for the property to be taxed on the basis of a use assessment and the owner has submitted an application for such taxation to the Commissioner of the Revenue of the County pursuant to § 58.1-3234 of the Code of Virginia and County Code 6-12.1-9 of the Pittsylvania County Code to provide for the special assessment of agricultural, horticultural, forest and open space; and 5. The County is willing to extend the tax for the property on the basis of a use assessment commencing with the next succeeding tax year and continuing for the term of this agreement, in consideration of the owner's commitment to preserve and protect the open-space uses of the property, and on the condition that the owner's P182 application is satisfactory and that all other requirements of Article 4, Chapter 32, Title 58.1 of the Code of Virginia and County Code 6-12 of the Pittsylvania County Code to provide for the special assessment of agricultural, horticultural, forest and open space are complied with. NOW, Therefore, in consideration of the recital and the mutual benefits, covenants and terms herein contained the parties hereby covenant and agree as follows: 1. This agreement shall apply to all of the following described real estate: 2. The owner agrees that during the term of this agreement: A) There shall be no change in the use or uses of the property that exists as of the date of this agreement to any use that would not qualify as an open space use. B) There shall be no display of billboards, signs or other advertisements on the property, except to (i) state solely the name of the owner and the address of the property; (ii) advertise the sale or lease of the property; (iii) advertise the sale of goods or services produced pursuant to the permitted use of the property; or (iv) provide warnings. No sign shall exceed four feet by four feet. C) There shall be no construction, placement or maintenance of any structure on the property unless such structure is either: i) On the property as of the date of this agreement; or ii) Related to and compatible with the open-space uses of the property which this agreement is intended to protect or provide for. D) There shall be no accumulations of trash, garbage, ashes, waste, junk, abandoned property or other unsightly or offensive material on this property. E) There shall be no filling, excavating, mining, drilling, removal of topsoil, sand, gravel, rock, minerals or other materials which alters the topography of the property, except as required in the construction of permissible P183 buildings, structures and features under this agreement. F) There shall be no construction or placement offences, screens, hedges, walls or other similar barriers which materially obstruct the public's view of scenic areas of the property. G) There shall be no cutting of trees other than selective cutting and salvage of dead or dying trees anywhere on the property. However, the property owner may remove vegetation which constitutes a safety, a health or an ecological hazard. H) There shall be no alteration or manipulation of natural water courses, shores, marshes, swamps, wetlands or other water bodies, nor any activities or uses which adversely affect water quality, level or flow. I) On areas of the property that are being provided or preserved for conservation of land, floodways or other natural resources, or that are to be left in a relatively natural or undeveloped state, there shall be no operation of dune buggies, all-terrain vehicles, motorcycles, motorbikes, snowmobiles or other motor vehicles, except to the extent necessary to inspect, protect or preserve the area. Properties which are to be provided or preserved for natural areas are to be left in undeveloped state. J) There shall be no industrial or commercial activities conducted on the property; or activities that are conducted in a residence or an associated outbuilding such as a garage, smokehouse, small shop or similar structure which is permitted on the property. K) There shall be no separation or split-off of lots, pieces or parcels from the property. The property may be sold or transferred during the term of this agreement only as the same entire parcel that is the subject of this agreement; provided, however, that the owner may grant to a public body or bodies open-space conservation or historic preservation easements which apply to all or part of the property. This agreement shall be effective upon acceptance by the County and with all proper recordation fees paid by the applicant; provided, however, that the real estate tax for the property shall not be extended on the basis of its use value until the next succeeding tax year following timely application of the owner for use assessment and taxation in accordance with the Pittsylvania County Code. Thereafter, this agreement shall remain in effect for a term of six consecutive years. 4. Nothing contained herein shall be construed as giving to the public a right to enter upon or to use the property or any portion thereof, except as the owner may otherwise allow, consistent with the provisions of this agreement. P184 The Commissioner of the Revenue, or his designee, shall have the right at all reasonable times to enter the property to determine whether the owner is complying with the provisions of the agreement. 6. Nothing in this agreement shall be construed to create in the public or any member thereof a right to maintain a suit for any damages against the owner for any violation of this agreement. 7. Nothing in the agreement shall be construed to permit the owner to conduct any activity or to build or maintain any improvement which is otherwise prohibited by law. 8. If any provision of this agreement is determined to be invalid by a court of competent jurisdiction, the remainder of the agreement shall not be affected hereby. 9. The provisions of this agreement shall run with the land and be binding upon the parties, their successors, assigns, personal representatives, and heirs. 10. Words of one gender used herein shall include the other gender, and words in the singular shall include words in the plural, whenever the sense requires. 11. This agreement may be terminated by either party. 12. Upon termination of this agreement, the property shall thereafter be assessed and taxed at its fair market value, regardless of its actual use, unless the County determines otherwise in accordance with applicable law. 13. NOTICE: At such time that the Open-Space Use or uses by which the property qualified for assessment and taxation on the basis of use changes to a nonqualifYing use or uses, or when the zoning for the property changes to a more intensive use at the request of the owner the property or such portion of the property which no longer qualifies, shall be subject to roll-back taxes in accordance with §58 1-3237 of the Code of Virginia. The owner shall be subject to all of the obligations and liabilities of said code section. 14. This agreement is subject to an annual revalidation, of which the Commissioner of Revenue for Pittsylvania County will. provide the proper documentation on which to attest their review and acceptance of all properties listed thereon. P185 15. This agreement shall begin on on (Seal) Seal). Owner(s) (Seal) Sworn to and subscribed before me on this of in the year My commissioner expires on Notary day BY County Administrator Official Designee of the Pittsylvania County Board of Supervisors Pittsylvania County, Virginia Comments and expire P186 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: 17 09-07-10 Set Public Hearing for Enterprise Zone SUBJECT/PROPOSAL/REQUEST: ACTION: Yes INFORMATION: Set Public Hearing Date for Enterprise Zone Application STAFF CONTACT(S): William D. Sleeper CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: The Pittsylvania County Board of Supervisors and the City Council of the City of Danville have made application and received approval on a joint enterprise zone which incorporates areas in both Danville and Pittsylvania County. In addition, the County has a detached zone which is located around the Gretna Industrial Park. DISCUSSION: With the proposed development of the Mega Park in the Berry Hill area of Pittsylvania County it would require the Board of Supervisors and the City of Danville to file for new joint enterprise zone that would incorporate that park and allow additional acreage for other areas in the County that are adjacent to enterprise zones if the Board of Supervisors so chooses to change or modify zones. Because all of our zones are joint zones with the City of Danville, any modifications made by the Board of Supervisors would require approval of the City of Danville before submission to Richmond. To set up a new zone it requires a public hearing. RECOMMENDATION: Staff recommends the Board of Supervisors set a public hearing for a new joint enterprise zone incorporating the Mega Park for Tuesday, September 21, 2010. P187 PUBLIC IIEARING NOTICE PITTSYLVANIA COUNTY The Pittsylvania County Board of Supervisors will hold a public hearing on Tuesday, September 21, 2010, to receive citizen input on a proposed Enterprise Zone Application to the Virginia Department of Housing and Community Development, due October 1, 2010. The meeting will be at 7:00 p.m. in the General District Courtroom, second floor, of the Edwin R. Shields Courthouse Addition in Chatham, Virginia. A copy of the proposed application will be available for review in the Office of the County Administrator, 21 North Main Street, Chatham, Virginia between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. P188 PIT"I'SYI,VAl~1IA C®I11oTTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Draft Agreement -Town of Gretna SUBJECT/PROPOSAL/REQUEST: Draft Agreement on Economic Development STAFF CONTACT(S): William D. Sleeper AGENDA DATE: 09-07-10 ACTION: Yes CONSENT AGENDA: ACTION: ATTACI-IMENTS: Yes BY: ITEM NUMBER: 18 INFORMATION: INFORMATION: BACKGROUND: The Honorable Fred M. Ingram, representing the Callands-Gretna District, has requested the County to draft an agreement in writing between the County of Pittsylvania Board of Sueprvisors and the Town of Gretna concerning economic development and responsibilities of each party in that program. DISCUSSION: Attached hereto is a draft agreement from the County side identifying items the County could provide and proposed items from the Town of Gretna. This would require the Town to agree and modify their contract to be submitted back to the Board of Supervisors in final form before the Board approves the full contract. RECOMMENDATION: Staff recommends the Board of Supervisors approve the draft contract and requests a copy be forwarded to the Gretna Town Council for their review, modification and approval. P189 THIS AGREEMENT made this 7`" day of September, 2010, by and between the COUNTY OF PITTSYLVANIA, VIRGINIA, apolitical subdivision of the Commonwealth (hereafter referred to as "County") and the TOWN OF GRETNA, VIRGINIA, a political subdivision of the Commonwealth, (Hereafter know as TOWN) WITNESSETH THAT WHEREAS, the County has transferred ownership of the Gretna Industrial Park to the Town allowing the Town to create its own economic development program; and WHEREAS, the Town owns the existing water and sewer treatment facilities to provide the necessary utilities to the park, and is charged with the responsibility to provide services for Site Selection, Purchase, Planning, Development, and Marketing of such sites for economic development; and , WHEREAS, the Town does not have the staff or program ability to properly Market the Park for economic development purposes, then BE IT HEREBY AGREED that The Pittsylvania County Board of Supervisors, and the Gretna Town Council by vote at regularly scheduled meetings of each respective Board adopt this Agreement; and further 1. The County agrees, through its office of Economic Development, to provide guidance, logistics, planning and marketing assistance to the Town 2. The Town agrees to undertake the engineering and design service for the environmental assessment, lot layout, transportation improvements, and necessary utility infrastructure design, and construction to meet the marketing requirements 3. The county agrees through the Assistant County Administrator for Planning and Development to assist the Town with the necessary Tobacco Commission Grant Applications to meet the marketing requirements set by the County Department of Economic Development, as well as other projects the town qualifies for in the Tobacco Commission Economic Development program. 4. The County, and Town agree to support their individual required components of this agreement; the Town will budget and provide the required support for the Towns components, the County will provide the necessary funding for the County Departments to provide the required assistances to the Town. 5. Upon execution of this agreement, the Town will be responsible for request for proposals (RFP) for the engineering, environmental assessment, transportation design, and utility infrastructure designs. Of the remainder of the Gretna Industrial Park, Prior to awarding any contract for engineering or design, the Town will insure the contracts is within the allocated funding available 6. Upon execution of this agreement, the County will proceed with the identification of the funding necessary to provide the incentives and marketing necessary to support the Towns economic development program, and will notify the Town of the source and amount of that funding P190 7. The Town will provide all contract administration and review of the construction elements of the capital development facilities for their economic development program, all projects will meet all current Town, Service Authority, DEQ, Health Department, and VDOT operating standards. 8. The Town agrees to provide the above-mentioned work and approve all outstanding bills and invoices related to their program and fund the activities as required, for any mutually agreed to activity, invoices will be sent to the County on a monthly basis to reimburse or pay the amount of the expenditure of funds for the project. The County agrees that if such invoices are submitted and properly approved they will be paid within thirty (30) days of receipt of the invoice. 9. All Above Funding shall be Subject to annual appropriation Either party hereto may cancel this agreement by a written notice to the other party 30 days prior to the requested termination of the agreement. WITNESS the following Seals and Signatures: COUNTY OF PITTSYLVANIA, VIRGINIA By: (Title) PITTSYLVANIA COUNTY ECONOMIC DEVLOPMENT INCORPORATED By: (Title) TOWN OF GRETNA, VIRGINIA By: (Title) Approved As To Form County Attorney P191 PITTS~LVAI~TIA C®Ul~TY Board of Supervisors EXECUTIVE SUlVI1VIARY AGENDA TITLE: Comment -Dominion Power Water Permint SUBJECT/PROPOSAL/REOUEST: Water Withdrawal Permit- Dominion Power STAFF CONTACT(S): William D. Sleeper AGENDA DATE: 09-07-10 ACTION: Yes CONSENT AGENDA: ACTION: ATTACIIMENTS: Yes WED BY: ITEM NUMBER: 19 INFORMATION: INFORMATION: BACKGROUND: The Department of Environmental Quality (DEQ) issues a withdrawal permit to power plants concerning their ability to withdraw from the waters in the State of Virginia for the operation of the steam facilities of those power plants. DISCUSSION: Currently the Virginia Power facility in Hurt, Virginia is up for a re-issuance of a Virginia Permit. Attached hereto is documentation that has been forwarded to the County Administrator's office in April resignating that a later date additional permits and definitions would be forwarded. You will find a letter from Chairman Davis designating the notice for the environmental permit and its required contents. This is for the Board of Supervisors to make required comments to be sent to DEQ. RECOMMENDATION: Staff submits this to the Board of Supervisors for their comments. P192 ~~~ gWI ~. COMMONWEALTH of VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY Street address: 629 East Main Street, Richmond, Virginia 23219 Douglas W. Domenech Mailing address: P.O. Box 1 105, Richmond, Virginia 23218 David K. Paylor Secretary of Natural Resources TDD (804) 698-4021 Director www.deq.virginia.gov (804)698-4020 1-800-592-5482 August 3, 2010 Mr. Henry A. Davis, Jr. Chairman, Pittsylvania County Board of Supervisors 3188 Fairview Road Chatham, VA 24531 RE: Reissuance of Virginia Water Protection Individual Permit Number 89-0230 Dominion -Pittsylvania Power Station, Pittsylvania County, Virginia Notification of Pending Public Notice Dear Chairman Davis: The Department of Environmental Quality (DEQ) has received an application to reissue a Virginia Water Protection (VWP) individual permit for the above-referenced project and has drafted a permit for applicant review. Attached is a copy of the Public Notice for the proposed permit action, as drafted by DEQ and sent to the applicant. You are being copied on the notice pursuant to Section 62.1-44.15:01 of the Code of Virginia. The applicant has been given 14 calendar days from August 3, 2010 to review the draft individual permit and either respond with concerns or accept the draft. If the applicant accepts the draft permit, such acceptance is conveyed by the applicant by placing the attached Public Notice in the Altavista Journal. Publishing dates vary and aze not under the control of either the applicant or DEQ; therefore, an exact publication date cannot be determined at this time. If the applicant contests the draft permit, DEQ may elect to revise the draft and Public Notice. This process may extend the 14-calendar day period for applicant response and publication of the notice. Once the public notice is published in the newspaper, a 30 calendar day public comment period will commence, during which the public may make technically sound comments on the draft permit. If you wish to comment during the 30-calendar day public comment period, please follow the instructions provided for commenting in the public notice. If you have any questions, please contact me at (804) 698-4516 or brenda.winn(a~~.vir~inia~. Sincerely, ~~ ~`~ Brenda K. Winn VWP Water Withdrawal Project Manager Attachment: Public Notice P194 Public Notice -Environmental Permit PURPOSE OF NOTICE: To seek public comment on a draft permit from the Department of Environmental Quality that will allow a surface water withdrawal in Pittsylvania County, Virginia. PUBLIC COMMENT PERIOD: For 30 days, beginning on the day after the notice is published. The comment period will also be posted on DEQ's web site. PERMIT NAME: Virginia Water Protection Permit reissued by DEQ, under the authority of the State Water Control Board. NAME, ADDRESS AND PERMIT NUMBER OF APPLICANT: Virginia Electric and Power Company, 5000 Dominion Boulevard, Glen Allen, VA 23060. Virginia Water Protection Permit Number 89-0230. PROJECT DESCRIPTION: Continuation of surface water withdrawals from the Roanoke River not to exceed a maximum daily rate of 4 million gallons and a maximum annual rate of 730 million gallons under the minimum instream flow and other provisions specified in the draft permit. DEQ's preliminary decision is to approve the permit. HOW TO COMMENT: DEQ accepts comments by a-mail, fax or postal mail. All comments must be in writing and be received by DEQ during the comment period. Written comments must include: 1) The name, mailing address, and telephone number of the person commenting and of ail people represented by the citizen; 2) If a public hearing is requested, the reason for holding a hearing, including associated concerns; 3) A brief, informal statement regarding the extent of the interest of the person commenting, including how the operation of the facility or activity affects the citizen. DEQ may hold a public hearing, including another comment period, if public response is significant and there are substantial, disputed issues relevant to the proposed permit. The public may review the draft permit and application by appointment at the DEQ office named below. CONTACTS FOR PUBLIC COMMENTS, DOCUMENT REQUESTS AND ADDITIONAL INFORMATION: Brenda Winn, DEQ-Central Office Water Division, P.O. Box 1105, Richmond, Virginia 23218. Phone: (804) 698-4516. Fax: (804) 698-4032. E-mail: brenda.winn@deq.virainia.aov. P196 ~, ~~~°~~ °P4e~~ ~ (! ,1 ~e~ :,~~9" o %~°±~ rea~.~' COMMONWEALTH of VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY Street address: 629 East Main Street, Richmond, Virginia 23219 Douglas W. Domenech Mailing address: P.O. Box ] 105, Richmond, Virginia 23218 Secretary of Natural Resources TDD (804) 698-4021 www.deq.virginia.gov Apri17, 2010 Mr. William D. Sleeper Pittsylvania County Administrator P.O. Box 426 Chatham, VA 24531 RE: Reissuance of Virginia Water Protection Permit No. 89-0230 Dominion Pittsylvania Power Station, Pittsylvania County, Virginia Dear Mr. Sleeper: APR 9 2010 David K. Paylor (804) 698-4020 1-800-~92-5482 This letter has been sent to your attention as required by Chapter 3.1, §62.1-44.15:4.D. of the Code of Virginia. The Department of Environmental Quality (DEQ) has received a complete application from Dominion Virginia Power for the reissuance of the Virginia Water Protection (VWP) individual permit noted above. The applicant proposes to continue the surface water withdrawal from the Roanoke River/Kerr Reservoir at the same volumes and limits as previously authorized by DEQ. No new construction is proposed. A copy of the previous permit is attached. DEQ will review the application and may draft a VWP individual permit for this project. If DEQ prepares a draft permit, the applicant will be required to post a public notice in the Altavista Journal inviting the public to make technically sound comments on the proposed project. The public comment period will be 30 calendar days from the data, the public notice is published in the newspaper. During the comment period, the public is welcome to review the permit application and draft permit at the DEQ-Central Office by scheduling an appointment during normal business hours. If you have any questions, please contact me at 804-698-4516 or brenda.winn(c~deq.virginia.gov. Sincerely, ~~ Brenda K. Winn VWP Water Withdrawal Project Manager Attachment P198 ,~~- ~< ~. ''ii,.' ~''~.aa •;;:±; ~.. .~-`~ ; COMMONWEALTH of VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY Street address: 629 East Main Street, Richmond, Virginia 23219 L. Preston Bryant, Jr. Mailing address: P.O. Box 1105, Richmond, Virginia 23218 David K. Paylor Secretary ofNatural Resources TDD (804) 698-4021 Director www.deq.virginia.gov (804) 698-4020 I -800-592-5482 VWP Permit No. 89-0203 Effective Date: October 18, 1999 Original Expiration Date: October 18, 2009 Extension Date: Apri16, 2009 New Expiration Date: October 1, 2010 VIRGINIA WATER PROTECTION PERMIT ISSUED PURSUANT TO STATE WATER CONTROL LAW AND SECTION 401 OF THE CLEAN WATER ACT Based upon an examination of the information submitted by the owner, and in compliance with § 401 of the Clean Water Act as amended (33 USC 1341) and the State Water Control Law and regulations adopted pursuant thereto, the State Water Control Board (board) has determined that there is a reasonable assurance that the activity authorized by this permit, if conducted in accordance with the conditions set forth herein, will protect instream beneficial uses and will not violate applicable water quality standards. The board finds that the effect of the impact, together with other existing or proposed impacts to surface waters, will not cause or contribute to a significant impairment to state waters or fish and wildlife resources. Permittee: Virginia Electric & Power Company Address: Dominion - Pittsylvania Power Station 821 Grit Road P. O. Box 2001 Hurt, Virginia 24563 Activity Location: Intake off the south bank of the Roanoke (Staunton) River approximately 900 feet upstream from the Virginia State Route 668 bridge in Hurt, Virginia. Activity Description: The operation of a water supply intake on the Roanoke (Staunton) River. The authorized discharge shall be in accordance with this cover page, Part I -Special Conditions, Part II - General Conditions. Director, Water Division Date P200 :M~ ,,. 'r '~~+!' v ~~~. Jamcs 5. Gilmore, 111 DEPARTMENT OF ENVIRONMEMAL QUALITY Governor Street address: 629 East Main Street, Richmund, Virginia 23219 Mailing address: P.O. Box 10009, Richmond, Virginia 23240 John Paul Woodiey, Jr. Fax {804} 698-4500 TDD (804) 698-4021 Secretary of Natural Resources http:l/www.deq.state.va.ns VVVP Permit No. 89-0203 Effective Date: October 28, 1999 Expiration Date: October 18, 2009 VIRGLNLA WATER PROTECTION PERMIT ISSUED PURSUANT TO STATE WATER CONTROL LAW A:~LD SECTION 401 OF THE CLEAN WATER ACT Dennis H. Treacy Director (804) 698-1000 1-800-592-5482 Based upon an examination of the information submitted by the owner and in compliance with Section 401 of the Clean Water Act as amended (33 USC 1251 et seq) and the State Water Control Law and regulations adopted pursuant thereto, the Department has determined that there is a reasonable assurance that the activity authorized by this permit, if conducted in accordance with the conditions set forth herein, will protect instream beneficial uses and will not violate applicable water quality standards. Permittee: Multitrade of Pittsylvania County, L.P. Address: 821 Grit Road P. O. Box 200 L Hurt, Virginia 24563 Activity Location: Intake off the south bank of the Staunton River approximately 900 feet upstream from the Virginia State Route 668 bridge in Hurt, Virginia. Activity Description: The operation of a water supply intake on the Roanoke (Staunton) River. The authorized discharge shall be in accordance with this cover page, Part I -Special Conditions, Part II -General Conditions. , - _~ ~ ~. / ~-~- Director, Department of Enviro entai Quali ~? `~--= ~? lO 1`l5~ Date An Agency of the Natural Resources Secretariat P202 VWP Permit No. 89-0203 Part I Page 1 of 2 SPECIAL CONDITIONS This permit authorizes the operation of an intake on the Roanoke River ("River") 2. This permit is valid for a maximum of ten years from the date of issuance. The V WPP Regulation (9 VAC 25-210-80) requires submittal ofan application for reissuance no less than 180 days prior to the expiration date of the permit. The maximum daily tivithdrawai shall not exceed 4 million gallons. 4. The maximum annual withdrawal shalt not exceed 730 million gallons. The permittee shall monitor the River at the Altavista gage on a daily basis to determine whether flow in the River is sufficient to withdraw water under the minimum instream flow requirements of this permit. 6. Minimum Instream Foowby (MIF) is the minimum streamflow that must flowby immediately downstream of the intake if water is being withdrawn. Unless the circumstance described in special condition 7 has occurred, then the MIF past the intake must be equal to or above 858 cubic feet per second (cfs) from March 1st through the end of the Striped Bass spawning flow augmentation period, as designated by the Department of Game and Inland Fisheries. The Striped Bass spawning flow augmentation period is the period of time that flows above the license requirements of Article 29 are released into the Staunton River below Leesville dam as a result of a request for flow augmentation from the DGIF to Appalachian Power Company. The Department of Environmental Quality shall notify the permittee of the date that the Striped Bass spawning flow augmentation periods ends and the permittee may begin withdrawing water under the lower flowby rules on that date. However, if the permittee discovers independently from DEQ that the Striped Bass spawning #low augmentation period has ended, from either the Department of Game and Inland Fisheries, the Appalachian Power Company or from the Federal Energy Regulatory Commission, then the permittee may also switch to the lower MIF level. The Iv1IF must be equal to or above 720 cfs from the day after the end of the Striped Bass spawning #low augmentation through February 29th. P203 V WP Permit No. 89-0203 Part I Page 2 of 2 7. If the Federal Energy Regulatory Commission (FERC) grants Appalachian Povver Company a variance to Article 29 of the license for Project Number 2210, the Smith lvlotmtain -Leesville hydroelectric project, to suspend the Article 29's requirement that Appalachian Power Company release a minimum weekly average flow of 6~0 cfs from Leesville dam, then for the duration of any such variance: a. from the close of the striped bass flow augmentation period through September 30th, the MIF shall be 420 cfs, b. from September 30th through the beginning of the striped bass flow augmentation period, the MIF shall be 360 cfs. At the end of the FERC variance the MIF rules revert to those values in special condition 6. The Department of Environmental Quality shall notify the permittee twenty four (24) hour in advance of the effective date of the FERC variance and of the termination of the FERC variance. 8. The State Water Control Board may reopen and modify this permit if the FERC license for the Smith Mountain -Leesville hydroelectric project is reissued or modified during the term of this permit and as a result of such reissuance or modification, changes are made to release requirements from Leesville Dam which may impact instream flows of the River at the Altavista gage. 9. The permittee shall prepare an annual report to demonstrate compliance with special conditions 3, 4, 6, and 7. The report shall contain the following information: for each day, the amount of water withdrawn, the flow in the river as measured by the Roanoke River at Altavista gage, and the required minimum instream flowby. Violations of any water withdrawal condition shalt be reported within one week following discovery by the permittee. The report shall be sent to the Department of Environmental Quality, Office of Water Permit Programs, P. O. Box 10009, Richmond, Virginia 23240-1009. The report shall reference the permit number and shall be due by January 31st for the previous calendar year. P204 V WP Permit No. 89-0230 Part II Page 1 of 6 PART II -GENERAL CONDITIONS A. Duty to Comely The permittee shall comply with all conditions of the permit. Nothing in this permit shall be construed to relieve the permittee of the duty to comply with all applicable Federal and State statutes, regulations and toxic standards and prohibitions. Any permit non-compliance is a violation of the Clean Water Act and State Water Control Law, and is grounds for enforcement action, permit termination, revocation, modification, or denial of a permit renewal application. B. Mitigation Requirements The permittee shall take all reasonable steps to: i . Avoid all adverse environmental impact which could result from the activity; 2. Where avoidance is impractical, minimize the adverse environmental impact; and 3. Where impacts cannot be avoided, provide mitigation of the adverse impact on an in kind basis. C. eo ener This permit may be reopened to modify the conditions of the permit to meet new regulatory standards duly adopted by the Board. Causes for reopening permits include, but are not limited to: 1. When State law prohibits conditions in a permit which are more stringent than an applicable effluent limitation guideline; 2. When subsequently promulgated effluent guidelines are modified, and are based on best conventional pollutant control technology; or 3. When the circumstances on which the previous permit was based have materially and substantially changed, or special studies conducted by the Department or the permittee show material and substantial change since the time the permit was issued and thereby constitute cause for permit modification or revocation and reissuance. P205 VWP Permit No. 89-0230 Part II Page 2 of 6 D. Change in Management of Pollutants All discharges and other activities authorized by this permit shall be made in accordance with the terms and conditions of this permit. The permittee shall submit a new application 180 days prior to any proposed modification to their activity which will: 1. Result in a si,nificantly new or substantially increased discharge of dredged or fill material, or a significant change in the nature of the pollutants; or~ 2. Violate or lead to the violation of the terms and conditions of the permit or the Water Quality Standards of the Commonwealth. E. Duty to Halt or to Reduce Activity It shall not be a defense for a permittee in an enforcement action that it would have been necessary to halt or reduce the permitted activity in order to maintain compliance with the conditions of this permit. F. C~OmDliance with State and Federal I aw Compliance with this permit constitutes compliance with the V irginia Water Protection Permit requirements of the State ~'~'ater Control Law. Nothing in this permit shall be construed to preclude the institution of any legal action under or relieve the permittee from any responsibilities. liabilities, or other penalties established pursuant to any other State law or regulation or under the authority preserved by Section ~ 10 of the Clean Water Act. G. Property Rights The issuance of this permit does not convey any property rights in either real or personal property, or any exclusive privileges, nor does it authorize any injury to private property or any invasion of personal property rights, nor any infringement of federal, state or local laws or regulations. H. Severability The provisions of this permit are severable. P206 V~VP Permit No. 89-0230 Part II Page 3 of 6 I. Ri hg t of Entry The permittee shall allow authorized state and federal representatives, upon the presentation of credentials, at reasonable times and under reasonable circumstances: To enter the pennittee's property, public or private, and have access to, inspect and copy any records that must be kept as part of the permit conditions; 2. To inspect any facilities, operations or practices (including monitoring and control equipment) regulated or required under the permit; 3. To sample or monitor any substance, parameter or activity for the purpose of assuring compliance with the conditions of the permit or as otherwise authorized by law. For the purpose of this section, the time for inspection shall be deemed reasonable during regular business hours. Nothing contained herein shall make an inspection time unreasonable during an emergency. J. Transferabilitkof Permit This permit may be transferred to another person by a permittee if: 1. The current pennittee notifies the Department of Environmental Quality 30 days prior to the proposed transfer of the title to the facility or property; 2. The notice of the proposed transfer includes a written agreement between the existing and proposed new permittee containing a specific date of transfer of permit responsibility, coverage and liability between them; and 3. The Department of Environmental Quality does not within the 30 day time period notify the existing permittee of the State Water Control Board's intent to modify or revoke and reissue the permit. Such a transferred permit shall, as of the date of the transfer, be as fully effective as if it had been issued directly- to the new permittee. P207 V~,'~P Permit No. 89-0230 Part II Page 4 of 6 K. Permit Modification The permittee shall notify the Department of Environmental Quality of any modification of this activity and shall demonstrate in a written statement to the Department that said modification will not violate any conditions of this permit. If such demonstration cannot be made, the permittee shall apply fora modification of this permit. This permit may be modified when any of the following developments occur: 1. When additions or alterations have been made to the affected :facility or activity which require the application of permit conditions that differ from those of the existing permit or are absent from it; When new information becomes available about the operation or discharge covered by the permit which was not available at permit issuance and would have justified the application of different permit conditions at the time of permit issuance; When a change is made in the promulgated standards or regulations on which the permit was based; 4. When it becomes necessary to change final dates in schedules due to circumstances over which the permittee has little or no control such as acts of God, materials shortages, etc. However, in no case may a compliance schedule be modified to extend beyond any applicable statutory deadline of the Clean Water Act; When an effluent standard or prohibition far a toxic pollutant must be incorporated in the permit in accordance with provisions of Section 307(a) of the Clean Water Act; 6. When changes occur which are subject to "reopener clauses" in the permit; 7. When the Department of Envirotunental Quality determines that minimum instream flow levels resulting from the permittee's withdrawal of water are detrimental to the instream beneficial use, the withdrawal of water should be subject to further net limitations or when an area is declared a Surface Water Management Area pursuant to State `Water Control Law Sections 62.1-242 through 2~3, during the term of the permit; P208 V WP Permit No. 89-0230 Part II Page 5 of 6 8. When the level of discharge of a pollutant not limited in the permit exceeds the level which can be achieved by available methodology for controlling such discharges; 9. When the permittee begins or expects to begin to cause the discharge of any toxic pollutant not reported in the application; or 10. When other states were not notified of the change in the permit and their waters may be affected by the discharge. L. Permit Termination This permit, after public notice and opportunity for a hearing, is subject to termination. Causes for termination are as follows: 1. Noncompliance by the permittee with any condition of the permit; 2. The permittee's failure in the application or during the permit issuance process to disclose fully all relevant facts or the pennittee's misrepresentation of any relevant facts at any time; 3. The permittee's violation of a special or judicial order; 4. A determination that the permitted activity endangers human health or the environment and can be regulated to acceptable levels by permit modification or termination; or ~. A change in any condition that requires either a temporary or permanent reduction or elimination of any discharge of dredged and fill material controlled by the permit. M. Civil and Criminal Liabi itv Nothing in this permit shall be construed to relieve the permittee from civil and criminal penalties for noncompliance. N. Oil and Hazardous Substance LiabilitX Nothing in this permit shall be construed to preclude the institution of legal action or relieve the permiltee from any responsibilities, liabilities, or penalties to which the permittee is or may be subject under Section 311 of the Clean Water Act or Sections 62.1-44.34:14 through 62.1-44.34:23 of the State Water Control La~v. P209 VWP Permit No. 89-0230 Part II Page 5 of 6 O. Unauthorized Discharge of Pollutants Except incompliance with this permit, it shall be unlawful for the permittee to: Discharge into state waters sewage, industrial wastes, other wastes, or any noxious or deleterious substances, or, 2. Otherwise alter the physical, chemical, or biological properties of such state surface waters and make them detrimental to the public health, or to animal or aquatic life, or to the uses of such waters far domestic or industrial consumption, or for recreation, or for other uses. P210 PITTSYLVAI~TIA C®U1~1TY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 09-07-10 ITEM NUMBER: 20 Recommendations from Finance Committee SUBJECT/PROPOSAL/REQUEST: ACTION: Yes INFORMATION: Recommendations from Committee STAFF CONTACT(S): William D. Sleeper CONSENT AGENDA: ACTION: ATTACHMENTS: No INFORMATION: ~r BACKGROUND: The Finance Committee of the Pittsylvania County Board of Supervisors will hold a meeting on Tuesday, September 7, 2010 at SPm to review the following 3 items and make comments to the Board of Supervisors: (1) School Funding Carryovers and Classifications (2) Discussion of Recreation Director Salary & Operation (3) Discussion of Architecture for Animal Shelter DISCUSSION: RECOMMENDATION: Recommendations will come following the committee meeting on Tuesday, September 7, 2010. P212 ~~~r~s~~,va~~A C®u~~~ Board of Supervisors EXECUTIVE Si1M1VIARY AGENDA TITLE: AGENDA DATE: 09-07-10 ITEM NUMBER: 21 Recommendations from Property & Buildings Committee ACTION: Yes INFORMATION: SUBJECT/PROPOSAL/REQ VEST: Recommendations from Committee CONSENT AGENDA: ACTION: INFORMATION: STAFF CONTACT(S): William D. Sleeper ATTACHMENTS: No BACKGROUND: The Property & Buildings Committee of the Pittsylvania County Board of Supervisors will hold a meeting on Tuesday, September 7, 2010 at 4Pm in the County Administration Conference Room in the Moses Building. DISCUSSION: The Property & Buildings Committee will be discussing the Moses Building architectural repairs and options concerning those repairs. RECOMMENDATION: Recommendations will come following the committee meeting on Tuesday, September 7, 2010. P213 P12ESE_v'TATI0~1S/ A?POI\TTOVfEti TS PITTSYL,VAI~IIA C®~JN'I'Y hoard of Supervisors EXECUTIVE SUIVIMAIt~' AGENDA TITLE: AGENDA DATE: ITEM NUMBER: 09-07-10 22 At-Large Appointment-Soil & Water Conservation Board of Directors ACTION: Yes SUBJECT/PROPOSAL/REQUEST: CONSENT AGENDA: Board Appointment ACTION: ATTACHMENTS: STAFF CONTACT(S): Yes William D. Sleeper REVIEWED BY: INFORMATION: INFORMATION: BACKGROUND: The Pittsylvania County Soil & Water District has sent notification that it is currently preparing to fill its at- large appointment seat for the next four years. DISCUSSION: Currently Aubrey Pritchett fills this seat and the term will expire December 31, 2010. If the Pittsylvania County Board of Supervisors wishes to make a nomination to the Pittsylvania Soil & Water Conservation District (SWCD) Board of Directors for consideration of this seat, the nominee(s) must be submitted in writing to the Pittsylvania SWCD no later than Wednesday, September 15, 2010. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration. P214 <~_y ,_;, Pittsylvania ;y ~~ ~ Soil ~ Water Conservation District P.O. Box 9 Chatham, Virginia 24531 ,, , R ~, N, A S o, ~& W A T E R (434) 432-8146 FAX: (434) 432-2068 A PARTNERSHIP TO CONSERVE NATIdJ~AL-RESrniRCES C O N S E R V A T I O RI August 10, 2010 Mr. William D. Sleeper '~ E~~~~d~ ~" auc ~ z Zo~a Pittsylvania County Administrator P.O. Box 426 Chatham, VA 24531 Dear Mr. Sleeper, The purpose of this letter is to notify the Pittsylvania County Board of Supervisors that the Pittsylvania Soil and Water Conservation District is currently preparing to fill its at-large appointment seat for the next four years. Currently Aubrey Pritchett fills this seat, which will expire December 31, 2010. If the Pittsylvania County Board of Supervisors wishes to make a nomination to the Pittsylvania Soil and Water Conservation District Board of Directors for consideration of this seat please submit in writirig the nominated person or persons to the Pittsylvania SWCD district office no later than Wednesday, September 15, 2010. We would appreciate this item being added onto your agerida for the next Board of Supervisors meeting. If you have any questions concerning this matter please contact our District Manager Greg Barts at (434)432-8146 ext.104. Sincerely, BobEG`~on Secretar y y Pittsylvania SWCD Cc. Hank Davis, Chairman Pittsylvania County Board of Supervisors P215 ittsylvania Soil ~ Water Conservation District P.O. Box 9 Chatham, Virginia 24531 (434) 432-8146 FAX: (434) 432-2068 A PARTNERSHIP TO CONSERVE NATURAL RESOURCES C O N S E R V A T I O RI Pittsylvania SlNC® hoard of ®irectors Aubrey Pritchett, Chairman (At-Large Appointment) W. P. (Billy) Johnson, Vice Chairman, (Elected) Sammy Giles, Treasurer (Elected) Bobby Wilkerson, Secretary (Elected) Jamie Stowe, Director (Va. Coop. Ext. Appointment) P216 V I R G I N 1 A SOIL & W ATE R VIATTEf2S FRESE_vTLD BY THE BOARD couv~y ~.TTORVEY P2E1~OI2TS, R~,QIJESTS ADD ~ECOV~VIEZDATIO~TS COU\TTY ~IDVt~visT~aTOR ZE~ORTS, ~~Q:7ESTS A~ill ~zECOVrv~E~~~Tiovs CLOS~~ ~IEE~ING VIRGINIA William D. Sleeper County Administrator P.O. Box 426 Chatham, Virginia 24531 e-mail: dsleeper@pittgov.otg Phone (434) 432-7710 Fax (434) 432-7714 Gtetna/Hurt (434) 656-6211 MEMORANDUM To: Otis S. Hawker, Assistant County Administrator From: Henry Boswell, Jr., Chief Animal Control Officer Date: July 29, 2010 Subject: Animal Control Activity Report During the period of July30, 2010 through, August3l, 2010, the Animal Control Officers responded to 462 calls as per Henry Boswell, Chief Animal Control Officer, resulting in the following: Description Number Remarks Animals taken into custody: .168 Dogs 135 Cats 27 Other 6 5-Opossum, l -Horse Animals on hand at month end 19 Animals dispatched 76 1-cat, 5-others. 70- dogs Licenses checked 943 Court cases 61 17m Summons 122 18m Animals Adopted 9 Animals returned to owners 10 9-dogs, 1-horse Cats taken to the 1FIumane Society 26 Animals Transferred 15 Henry Co. SPCA-11 DAHS- 2 Franklin Co-2 Injured animals picked up 1 Animals found in traps 45 Exposures: Human/Saliva 0 Exposures: Dogs/Cats/Wildlife 0 Dog Bites 4 Cat Bites 1 Cruelty Checks 0 Well-being Checks 9 Cat/Dog Fights 0 Investigated killings by dogs/cats 1 Investi>iate killings by Coyotes 0 9 Adopted out of 71 Adoatable Dogs If you have any questions concerning this, please do not hesitate to contact me. cc: William D. Sleeper, County Administrator P217 PI'T'I°~YLV1VI~l C®~T1~''T'Y VIRGINIA William D. Sleeper County Administrator P.O. Box 426 Chatham, Virginia 24531 e-mail: dsleeper@pittgov.org Phone (434) 432-7710 Fax (434) 432-7714 Gretna/Hurt (434) 656-6211 MEMORANDUM To: Otis S. Hawker, Assistant County Administrator From: Henry Boswell, Jr., Chief Animal Control Officer Date: Sept 2, 2010 Subject: Conservators of the Peace Solid Waste Monitoring Report The Animal Control Officers whom have been appointed to the position of Conservators of the Peace monitoring solid waste sites in Pittsylvania County, as per Henry (Pete) Boswell, Chief Animal Control Officer, for the period of August 2010: Description Number Remarks Total hours monitored 10 Vehicles entering sites 61 Vehicles checked 12 Summons' issued 1 Court Cases 0 1 pending - 9-23-2010 Convictions 0 If you have any questions concerning this, please do not hesitate to contact me. cc: William D. Sleeper, County Administrator P218 I~'~'YLVA I C ~J °T VIRGINIA •~,~SY GVR 1' Darrell W. Dalton, Superintendent Q ~ ~,J-? ~ "~ -` ~ Phone (434) 432-7958 Building & Grounds Department o ~ ~, o Fax (434) 432-2294 51 N. Main St. a ~'s ~ c P.O. Box 426 emu, N O ~ ,~ Gretna/Hurt (434) 656-6211 ~ ` ,~ ~ Bachelors Hall/Whitmell (434) 797-9550 Chatham, Virginia 24531 ~~~~ E-mail: darrell.dalton@pittgov.org ~~ ~ ^ , ~~, p. MEMORANDUM To: Otis S. Hawker, Assistant County Administrator From: Heather Inge, Secretary of Building & Grounds 1 °~`n~` Date: September 2, 2010 Subject: COIVIPLET'ED WORK ORDERS -AUGUST' 2010 Attached please find a listing, by department, of completed work orders for the month of August. This list does not reflect work orders in progress but not yet completed, actual expenses incurred, or routine maintenance necessary for the smooth operation of the County facilities. However, it does reflect the total number of man-hours. Presently, there are approximately 16 work orders still outstanding. If you have any questions concerning this, please do not hesitate to contact me. HI Attachment cc: William D. Sleeper, County Administrator Darrell W. Dalton, Superintendent of Building & Grounds P219 BUILDING & GROUNDS MAINTENANCE WORK ORDERS COMPLETED FOR MONTH OF AUGUST 2010 NO. W/O MAN-HOURS ANIMAL CONTROL 2 5 ARMORY A S C S /EXTENSION /USDA-FSA ] 2 BOARD OF SUPERVISORS BUII.DING & GROUNDS 2 6 BUILDING INSPECTIONS CENTRAL ACCOUTING CEN"IRAL PURCHASING 1 1 CII2CUIT COURT '7 ] ] CLERK OF COURT ] ] CODE COMPLIANCE (PLANNING COMMISSSION & ZONING 2 4 COMMISSIONER OF REVENUE COMMONWEALTH ATTORNEY 3 34 COMPACTOR SITE 2 14 COUNTY ADMIMSTRATOR AND ASST. COUNTY ADMIN. 2 2 COURTHOUSE (1968 ANNEX) ] q COURTHOUSE (EDWIN R. SHIELDS) CSA - CPMB 2 1 O DEPOT BUILDING 1 4 ELECTORAL BOARD EMERGENCY 911 FACILITY 2 3 ENVII20NMENTAL HEALTH FINANCE ] 2 FIRE & RESCUE FII2E MARSHAL GENERAL DISTRICT COURT 1 1 GRANTS ADMISTRATION HEALTH DEPARTMENT 5 10 HUMAN SERVICES FACILITY INDUSTRIAL PARKS INFORMATION TECHNOLOGY 3 2 JUVENILE & DOMESTIC COURT 2 2 JUVENILE & DOMESTIC COURT SERVICES UNIT 1 1 JAII, 3 8 44 LANDFILL ] 2 LIBRARY $ 24 LITERACY MAGISTRATE MOSES BUILDING PCED BUII.DING REASSESSMENT RECREATION: RAIL-TRAIL & WAYSIDE PARK REGISTRAR-VOTING PRECINCTS 2 36 RINGGOLD DEPOT SHERIFF 2 2 SOCIAL SERVICES 2 3 TREASURER VICTIM WITNESS 3 9 OTHER: TOWER SITES MEGA PARK COURTYARD TOTAL WORK ORDERS COMPLETED -AUGUST 2010 95 23 9 YEAR ro DATE 07/01/2010 - 06/30/2011 201 444 P220 PITTSYLVANIA COUNTY CODE COMPLIANCE MONTHLY REPORT & FEES August 2010 TYPES OF PERMITS 82 BUILDING PERMIT FEES COLLECTE[ $b,235.59 82 LEVY COLLECTED $124.71 0 SUBDIVISION FEES COLLECTED $0.00 34 ZONING PERMIT FEES COLLECTED $155.00 0 REINSPECTION FEES COLLECTED $0.00 13 LAND DISTURBING FEES COLLECTED $90.00 211 TOTAL FEES COLLECTED $b,60S.30 MONTHLY BUILDING VALUES 6 NEW DWELLINGS $614,000.00 9 MOBILE HOMES/OFFICE TRAILERS 1 18,970.00 1 DOUBLE-WIDE MOBILE HOMES 72,000.00 5 MODULAR 856,800.00 12 COMMERCIAL CONSTRUCTION 152.1 15.00 49. MISCELLANEOUS 326,651.00 82 TOTAL $2,140,53b00 YEAR TO DATE: NONTAXABLE: $4,510,630.00 $26:,720,5.15.00 MUN 1 HLY A(:11V1TY RE1'URT NUMBER OF BUILDING INSPECTIONS MADE 287 NUMBER OF REJECTIONS OF WORK 37 NUMBER OF E 8t S INSPECTIONS 1 1 1 NUMBER OF MILES INSPECTORS TRAVELED 5,648 MONTHLY ZONING FEES 8 REZONING FEES COLLECTED $1,455.74 1 SPECIAL USE PERMIT FEES COLLECTED 171.58 0 VARIANCE 8z APPEAL FEES COLLECTED 0.00 0 SIGN PERMIT FEES COLLECTED 0.00 9 TOTAL $1,627.32 Respectfully Submitted, ~~ Ode ~ e ton, Director of Code Compliance/ Zoning Administrator P221