Loading...
10-21-2025 Business Meeting Agenda Packet BOARD OF SUPERVISORS BUSINESS MEETING Tuesday, October 21, 2025 - 7:00 PM Board Meeting Room 39 Bank Street, SE, Chatham,Virginia 24531 AGENDA 1. CALL TO ORDER (7:00 PM) 2. ROLL CALL 3. MOMENT OF SILENCE 4. PLEDGE OF ALLEGIANCE 5. AGENDA ITEMS TO BE ADDED 6. APPROVAL OF AGENDA 7. CONSENT AGENDA a. County's September 2025 Bill List Approval (Staff Contact: Kim VanDerHyde) b. 2027 Budget Calendar Approval (Staff Contact: Kim VanDerHyde) c. Approval of Opioid Abatement Funding Requests (Staff Contact: Kim VanDerHyde) d. Appointments: CCJB Membership Slate Approval (Staff Contact: Kaylyn McCluster) e. Stryker Preventative Maintenance Contract Approval (Staff Contact: Christopher Key) f. Approval of “Watch for Children” Sign Installation – (Whitmell / Dry Fork Area) (Staff Contact: Kaylyn McCluster) g. Regional Stormwater/Sewer Inventory and Vulnerability Assessment Grant Application – Letter of Commitment (Staff Contact: Vincent Shorter) h. 2025 VACo Annual Business Meeting Voting Credentials Approval (Staff Contact: Kaylyn McCluster) i. Appointment: Planning Commission (Staunton River District); (Chris Farris) (Staff Contact: Tim Dudley) 1 j. Proclamation Approval (Lights On Afterschool) (Staff Contact: Kaylyn McCluster) k. Certificate of Recognition Approval (Lawrence Distributing Company, Inc.; 70 Years) (Staff Contact: William Ingram) l. Certificate of Excellence Approval (Chatham High School Girls Soccer) (Staff Contact: Kenneth Bowman) 8. PRESENTATIONS a. General Presentations (Board of Supervisors); (if any) (Staff Contact: Board of Supervisors) 9. HEARING OF THE CITIZENS Each person addressing the Board under Hearing of the Citizens shall be a resident or land owner of the County, or the registered agent of such resident or land owner. Each person shall step up, give his/her name and district in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes. No person shall be permitted to address the Board more than once during Hearing of the Citizens. All remarks shall be addressed to the Board as a body and not to any individual member thereof. Hearing of the Citizens shall last for a maximum of forty-five (45) minutes. Any individual that is signed up to speak during said section who does not get the opportunity to do so because of the aforementioned time limit, shall be given speaking priority at the next Board meeting. Absent Chairman’s approval, no person shall be able to speak who has not signed up. 10. PUBLIC HEARINGS a. Rezoning Public Hearings Pursuant to Article V, Division 6, of the Pittsylvania County Zoning Ordinance, the Board of Supervisors have been empowered to hear and decide specific zoning issues and zoning map changes in support of said Ordinance. In accomplishing this important task, the Board is responsible for promoting the health, safety, and general public welfare of the citizens of Pittsylvania County. The Board must ensure that all of its decisions and regulations be directed to these goals and that each be consistent with the environment, the comprehensive plan, and in the best interest of Pittsylvania County, its citizens, and its posterity. 1. Case R-25-021 Juan Lopez; Rezoning from DZ, Double Zoned, to R-1, Residential Suburban Subdivision District, (Dudley) (Staff Contact: Dave Arnold) 2 2. Case R-25-022 JoAnn Atkinson; Rezoning from R-1, Residential District, to B-2, Business District, General (Bowman) (Staff Contact: Dave Arnold) b. Other Public Hearings Each person addressing the Board under a Public Hearing shall step up, give his/her name and district, and/or his/her place of residency for non-County citizens, in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes; speakers for a group shall be limited to ten (10) minutes. Speakers shall conclude their remarks at that time, unless the consent of the Board is affirmatively given to extend the speakers allotted time. Absent Chairman’s approval, no person shall be able to speak who has not signed up. 1. Public Hearing: FY2026 Budget Amendment-Appropriation of VRA Lease Revenue Bonds (Staff Contact: Kim VanDerHyde) 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. MATTERS FROM WORK SESSION (IF ANY) 14. BOARD MEMBER REPORTS 15. COUNTY ADMINISTRATOR REPORTS 16. ADJOURNMENT 3 7.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: County's September 2025 Bill List Approval Staff Contact(s): Kim VanDerHyde Agenda Date: October 21, 2025 Item Number: 7.a. Attachment(s): None Reviewed By: SUMMARY: At each Board Business Meeting, the County’s Auditors recommend the Board review and approve payments made by the County as oversight of County Fund expenditures. For the Board's review and consideration, the County's September 2025 Bill List is found at the below link: https://weblink.pittgov.net/WebLink/Browse.aspx?id=539595&dbid=0&repo=Pitt GovDocs FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board approve the County’s September 2025 Bill List as presented. MOTION: “I make a Motion approving the County’s September 2025 Bill List as presented.” 4 7.b. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: 2027 Budget Calendar Approval Staff Contact(s): Kim VanDerHyde Agenda Date: October 21, 2025 Item Number: 7.b. Attachment(s): 1. PROPOSED BUDGET CALENDAR-2026-2027 Reviewed By: SUMMARY: Kim Van Der Hyde presented the proposed 2027 Budget Calendar at this afternoon's Work Session. This calendar needs to be approved to set target dates for meetings in order for the FY2027 Budget to be passed in a timely fashion. FINANCIAL IMPACT AND FUNDING SOURCE: There are no financial impacts. RECOMMENDATION: Staff recommends the Board approve the FY2027 Budget Calendar as presented. MOTION: "I make a Motion to approve the FY2027 Budget Calendar as presented." 5 PROPOSED BUDGET CALENDAR FY 2026-2027 Tuesday, October 21, 2025: •Approval of the 2026-2027 Budget Calendar by Board of Supervisors Wednesday, November 26, 2025: •Submission of CIP Update by Department and Departmental Operational Budget Requests Week of December 8, 2025: •Departmental Budget Reviews Tuesday, December 16, 2025: •2025 Audit Presentation by RFC Work Session Tuesday, January 20, 2026: •Review of Capital Improvements Plan Updates Finance Committee Meeting Tuesday, January 27, 2026: •Final Review of Capital Improvements Plan and Board Budget Planning Meeting Review Departmental Request/Budget Challenges Tuesday, February 17, 2026: •Review of 2027 Potential Revenues Finance Committee Meeting Friday, March 6, 2026: •Submission of County Administrator’s Recommended Budget Tuesday, March 10, 2026-5:00 pm: •Administrator’s Budget Presentation Special Meeting •Budget approved for advertisement by the Board of Supervisors Wednesday, March 18, 2026: •Budget Public Hearings will be and Wednesday, March 25, 2026 advertised Thursday, April 2, 2026 – 7:00 pm: •Public Hearings on School Budget and full Special Meeting County Budget (budgets cannot be approved until 7 days after public hearing) Thursday, April 9, 2026 – 7:00 pm: •Approval of the School Budget, and full Special Meeting County Budget at the regular of the Board of Supervisors 6 7.c. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Approval of Opioid Abatement Funding Requests Staff Contact(s): Kim VanDerHyde Agenda Date: October 21, 2025 Item Number: 7.c. Attachment(s): 1. County Fund Request Letter-Intensive Treatment 2. County Fund Request Letter Direct Distribution- Training 3. Crisis Services Overview since August 2023 4. DPCS Request-Opioid Balances for Crisis 08.2025 5. E-mail regarding shared cost with Danville Reviewed By: SUMMARY: Ms. Van Der Hyde presented several requests for the use of Opioid Abatement Funds during this afternoon's work session. The National Opioid Abatement Settlement Fund contains funds received by the County to mitigate the effects of the drug crisis in Pittsylvania County. The balance in the fund currently stands at $431,139.44. FINANCIAL IMPACT AND FUNDING SOURCE: The following requests were reviewed by the Board of Supervisors at their work session this afternoon. These requests include: 1.) Intensive Drug Treatment for individuals struggling with opioid use disorder and other substance-related challenges-$50,000 (Request made by the Danville-Pittsylvania Treatment Court) 2.) Training/Scholarship Funds for behavioral health practitioners and other workers and staff involved in addressing Opioid Use Disorder (OUD) and other 7 mental health conditions. This may include training, scholarships, fellowships, loan repayment programs, as well as staff training to improve the capability of the governments and community partners to abate the opioid crisis- $25,000 (Request made by the Danville-Pittsylvania Treatment Court) 3.) Renovation funds for the Crisis Intervention Center to better serve juveniles and adults being treated at the Crisis Intervention Center-$75,000. The City of Danville will also be contributing $75,000 for this same purpose. (Request made by the Danville-Pittsylvania Community Services Board) RECOMMENDATION: Staff recommends the Board of Supervisors approve and appropriate a total of $150,000 of Opioid Abatement Funds for the aforementioned requests as presented. MOTION: "I make a Motion to approve and appropriate a total of $150,000 of Opioid Abatement Funds for the aforementioned requests as presented." 8 DANVILLE PITTSYLVANIA TREATMENT COURT Pittsylvania County Attn: Kim Van Der Hyde Dear Ms. Van Der Hyde, I am writing on behalf of the Danville Pittsylvania Treatment Court to respectfully request your support through funding made available by the Opioid Abatement Act (OAA). The Danville Pittsylvania Treatment Court plays a vital role in addressing this crisis by offering a proven alternative to incarceration for individuals struggling with opioid use disorder and other substance-related challenges. Therefore, we are respectfully asking Pittsylvania County for funding assistance, specifically for the amount of $50,000 to assist with the cost of in-patient treatment for the participants of Danville Pittsylvania Treatment Court. Thank you, Candace Valdez Danville Pittsylvania Treatment Court Coordinator 9 DANVILLE PITTSYLVANIA TREATMENT COURT Pittsylvania County Attn: Kim Van Der Hyde Dear Ms. Van Der Hyde, I am writing on behalf of the Danville Pittsylvania Treatment Court to respectfully request your support through funding made available by the Opioid Settlement Direct Distribution. The Danville Pittsylvania Treatment Court plays a vital role in addressing this crisis by offering a proven alternative to incarceration for individuals struggling with opioid use disorder and other substance-related challenges. Therefore, we are respectfully asking Pittsylvania County for $25,000 (twenty-five thousand dollars) for funding assistance with training expenses allotted within Opioid Settlement Exhibit E, Schedule B, Part A, Point 11 – Offer scholarships and supports for behavioral health practitioners or workers involved in addressing OUD and any co-occurring SUF/MH or mental health conditions, including, but not limited to, training, scholarships, followships, loan repayment programs, or other incentives for providers to work in rural or underserved areas (Exhibit E, 2022). Also, training within Exhibit E, Schedule B, Part K, Point 1 - Provide funding for staff training or networking programs and services to improve the capability of government, community, and not-for-profit entities to abate the opioid crisis (Exhibit E, 2022). Your support will directly strengthen our community’s capacity to respond effectively to the opioid crisis by ensuring that our staff and partners are equipped with the training and resources necessary to provide high-quality, evidence-based care. Thank you, Candace Valdez Danville Pittsylvania Treatment Court Coordinator 10 Danville-Pittsylvania Community Services – Crisis Services Overview The mission of Crisis Services is to provide screening, emergency evaluation, and crisis intervention and stabilization to those individuals who may be experiencing a mental health crisis. Individuals may present to Crisis Services through the use of the Crisis Center location either through voluntary measures or be the subject of an Emergency Custody Order (ECO). The goals of the Crisis Center are to provide temporary custody, assessment, referral, and linkage for individuals in need of services to de-escalate the crisis and return to a level of stabilization to remain in the community and their natural environment. Mobile Crisis Response Services provides direct face-to-face interventions through rapid response for temporary, intensive services and support. The purpose of this service is to i) de-escalate the behavioral health crisis and prevent harm to the individual or others; ii) assist in the prevention of an individual’s acute exacerbation of symptoms; iii) development of an immediate plan to maintain safety; and iv) coordination of care and linking to appropriate treatment services to meet the needs of the individual. These services are intended for individuals who are experiencing a serious behavioral health crisis. This service is designed to stabilize the individual and strengthen the current living situation so that the individual remains in the community during and beyond the crisis period. Therefore, many of the services are provided in the home or community setting where the individual is located at the time of the crisis. Services include crisis intervention and assessment, care coordination, and peer support. Community Stabilization services are available 24 hours a day, seven days a week, to provide for short- term assessment, crisis intervention, and care coordination to individuals experiencing a behavioral health crisis. Services may include brief therapeutic and skill building interventions, engagement of natural supports, interventions to integrate natural supports in the de-escalation and stabilization of the crisis, and coordination of follow-up services. Services involve advocacy and networking to provide linkages and referrals to appropriate community-based services and assisting the individual and their natural support system in accessing other benefits or assistance programs for which they may be eligible. The goal of Community Stabilization services is to stabilize the individual within their community and support the individual and natural support system during the following: 1) between an initial Mobile Crisis Response and entry in to an established follow-up service at the appropriate level of care if the appropriate level of care is identified but not immediately available for access 2) as a transitional step-down from a higher level of care if the next level of care is identified but not immediately available or 3) as a diversion from a higher level of care. The mission of 23-Hour Crisis Stabilization is to provide assessment and stabilization interventions to individuals actively experiencing an acute mental health crisis for up to a 23-Hour time period within a community-based outpatient clinic. This service is accessible 24/7 and is indicated for individuals that are in acute crisis and require a safe environment for proper observation and assessment prior to determining whether admission to inpatient hospital setting or institutional placement is necessary. This service is intended to provide thorough assessments of crisis and psychosocial needs and supports throughout the full 23-hours of service to determine the best resources available for the individual to essentially prevent unnecessary hospitalization. 11 Annual Service Totals and Residency Breakdown The table above outlines the total number of individuals served by Crisis Services during Fiscal Years 2024 and 2025, categorized by their residence in Danville City, Pittsylvania County, or Other (which may include surrounding Virginia counties or out-of-state residents). • Fiscal Year 2024 began on July 1, 2023, and the current Crisis Center officially opened on August 15, 2023. • Between July 1 and August 14, 2023, 139 individuals were served prior to the opening. • Subtracting this number from the FY24 total yields a true post- opening total of 1,055 individuals. • Fiscal Year 2025 ended on June 30, 2025. • An additional 151 individuals were served between July 1 and August 5, 2025. Combining the adjusted totals from FY24 and FY25, Crisis Services has served a total of 2,522 individuals since the opening of the current Crisis Center. City County Other Total FY 2024 Crisis Services 742 350 102 1194 FY 2025 Crisis Services 811 396 109 1316 12 The chart above shows a breakdown of how many adults and juveniles had a residence on file in the city, county or another jurisdiction and which service line they received services through. Total numbers for these service lines since August 2023 are reflected in the figure below. 0 50 100 150 200 250 23-Hour Adult 23-Hour Juvenile CCS Adult CCS Juvenile MCR Adult MCR Juvenile Other 10 0 2 0 12 4 County 58 10 61 25 22 22 City 138 19 110 38 50 29 CITY/COUNTY OF RESIDENCE BY SERVICE LINE 23-HourTotal: 235 Juveniles: 29 Adults: 206 CCSTotal: 236 Juveniles: 63 Adults: 173 MCRTotal: 139 Juveniles: 55 Adults: 84 13 Individuals brought to the Crisis Intervention Team Assessment Center (CITAC) by law enforcement may arrive either voluntarily, or under an Emergency Custody Order (ECO). It is important to note not all individuals brought in under an ECO meet the criteria for a Temporary Detention Order (TDO). Conversely, not all individuals who are ultimately placed under a TDO were initially brought to the Crisis Center by law enforcement Since the opening of the current Crisis Center, 1,054 individuals have presented under an Emergency Custody Order (ECO) for assessment by Crisis Services. This total includes: 786 ECOs issued by magistrates and 268 ECOs initiated by law enforcement. It is important to note that not all ECOs resulted in individuals being brought directly to the Crisis Center. In some cases, individuals were transported to the Emergency Room due to medical concerns requiring immediate attention. 268 786 0 100 200 300 400 500 600 700 800 900 Magistrate-Issued LEO-Initiated ECO ORIGINATION TOTAL: 1,054 14 Since the opening of the current Crisis Center, a total of 1,051 Temporary Detention Orders (TDOs) have been issued. This figure includes individuals assessed through both Emergency Custody Orders (ECOs) and other referral pathways. Of the 2,522 individuals served since the opening of the current Crisis Center: • 558 individuals were not hospitalized and not enrolled in a crisis service • These individuals were instead referred to community-based outpatient providers or given resource lists to support follow-up care This approach ensures that every individual receives appropriate care based on their level of need, while promoting continuity of support within the community. 15 Impact of Licensing Changes on Juvenile Crisis Services In November 2024, the Virginia Department of Behavioral Health and Developmental Services (DBHDS) issued updated facility requirements for Community Services Boards (CSBs), mandating: • One shower per every four individuals • Separate, designated shower facilities for adults and juveniles As a result, the Juvenile 23-Hour Crisis Stabilization license was revoked for CSBs that did not meet these standards. Currently, Danville-Pittsylvania Community Services (DPCS) does not have sufficient shower facilities to reinstate 23-Hour services for juveniles. However, efforts are underway to expand the Crisis Center and increase treatment capacity to meet these requirements. Since the licensing change: • 188 juveniles have been assessed by Crisis Services • 83 juveniles were referred for voluntary inpatient psychiatric admission or hospitalized under a Temporary Detention Order (TDO) These youth may have benefited from the less restrictive and more comprehensive environment offered by 23-Hour Crisis Stabilization. Even those not hospitalized could have received more thorough assessments and individualized care planning through this service. 105 83 JUVENILE ASSESSMENTS SINCE NOVEMBER 2024 Assessed & Referred to Outpt Services at DPCS or in the Community Referred for Hospitalization 16 17 18 1 Kim Van Der Hyde From:Jim Bebeau <jbebeau@dpcs.org> Sent:Wednesday, October 8, 2025 7:56 PM To:Kim Van Der Hyde Subject:OAA Retained Balances CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Kim ~ The City confirmed with me this week that it will support the Crisis Center renovations with $75,000 in OAA retained balances. I believe it was left that Pittsylvania County would likely consider a match of city funding, so I wanted to pass this information along that contains a confirmed figure. If there is any action or follow-up needed from me, please let me know! Regards, Jim Jim Bebeau, LPC Executive Director Board Administration 245 Hairston Street Danville, VA 24540 Tel: 434.799.0456 ext. 3018 Crisis Services (24/7): 434.793.4922 or call/text 988 CONFIDENTIALITY NOTICE: This email or fax message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message. 19 7.d. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Appointments: CCJB Membership Slate Approval Staff Contact(s): Kaylyn McCluster Agenda Date: October 21, 2025 Item Number: 7.d. Attachment(s): 1. CCJB Code Sections COV 2. CCJB Appointments Reviewed By: SUMMARY: Freda Holliday ("Holliday"), Director of Halifax/Pittsylvania Court Services, has identified members for the Community Criminal Justice Board ("CCJB") to replace a number of vacancies on the existing CCJB. For the Board's review and consideration, is the application Code of Virginia Section regarding the CCJB, a list that includes all individuals in the seven (7) jurisdictions the CCJB serves, and a list of individuals who have agreed to serve on the CCJB's multi- jurisdictional Board. This same list will go to each local governing body in each jurisdiction for official appointment. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board approve the CCJB appointments as attached and recommended by Holliday. MOTION: "I make a Motion approving the CCJB appointments as attached and recommended by Holliday." 20 21 22 COMMUNITY CRIMINAL JUSTICE BOARD FOR HALIFAX/PITTSYLVANIA COURT SERVICES (Serving Halifax, Pittsylvania, Franklin, Henry and Patrick Counties and the Cities of Danville and Martinsville) Mr. J. R. Powell (Dep. Co. Adm. – Henry County) Ms. Brandy Rosser ( Dep. Co. Adm. – Franklin County) Mr. Clarke Whitfield, Jr. (City Attorney – Danville) Mr. Vincent Shorter. (Co. Adm. – Pittsylvania County) Ms. Beth Simms (Co. Adm. – Patrick County) TBD - (Co. Adm. – Halifax County) The Honorable James J. Reynolds (Circuit Court Judge – Pitts. Co., Franklin Co., Danville) The Honorable James R. McGarry (Circuit Court Judge – Martinsville, Henry and Patrick Co.) The Honorable Stephanie Vipperman (Gen. Dist. Ct. Judge – Martinsville, Henry & Patrick Co) The Honorable Melissa P. Keen (JDR Ct. Judge – Pitts. Co, Franklin Co, Danville) Tracy Quackenbush Martin (Commonwealth’s Attorney - Halifax Co.) Andrew Nester (Commonwealth’s Attorney Henry Co.) Dayna Bobbitt (Commonwealth’s Attorney - Patrick Co.) G. Andrew Hall (Commonwealth’s Attorney – Martinsville) Cooper Brown (Commonwealth’s Attorney - Franklin Co.) Fred Clark (Sheriff – Halifax Co.) Steve Draper (Sheriff – City of Martinsville) Captain Duane Amos (Sheriff’s Office – Franklin Co.) Mike Taylor (Sheriff – Pittsylvania. Co.) Chris Wiles (Dep. Police Chief – Danville) Vikram Kapil (Public Defender – Halifax County) Sandra Haley (Public Defender – Martinsville, Henry & Patrick Counties) Daniel Hosler (Chief Magistrate – Danville, Franklin and Pittsylvania Counties) Ann Hylton (Chief Magistrate – Martinsville, Henry and Patrick Counties) Timothy Trent (Jail Adm – Blue Ridge Regional Jail Authority - Halifax) Gene Beasley (Division Director, Danville Adult Detention - Danville) Jim Bebeau (Director, Dan/Pitts Comm Services – Danville and Pittsylvania Co.) Quincy Gravely (Justice Support Supervisor, Pied. Comm Services – Martinsville, Henry, Patrick and Franklin) Vickie Dowell (Chief, Probation & Parole– Danville and Pittsylvania County) Michael Lewis (Dir. Of Student Services & Accountability- Halifax County Schools) Robert David (Coordinator of Youth and Gang Violence Prevention Programs- Danville) 23 7.e. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Stryker Preventative Maintenance Contract Approval Staff Contact(s): Christopher Key Agenda Date: October 21, 2025 Item Number: 7.e. Attachment(s): 1. Equipment Service Plan 2. EMER MGMT Combined ProCare Quote 3. Stryker Sole Source Letter 4. ProCare Service Plans Reviewed By: SUMMARY: The FY2025/26 budget allocated funds for the maintenance of EMS stretchers, Power Load systems, EMS Monitors and Lucas Devices. This would be for all volunteer rescue transport agencies as well as the Public Safety Department. This would allow for preventive maintenance inspection services, documentation for regulating bodies, performed by a trained Stryker service specialist. Also, covering labor and travel expenses, using only Stryker OEM parts, with a 24–72-hour repair turnaround, allowing a 2-hour call back time with unlimited service calls. This is a highly recommended service by our insurance carrier for all EMS agencies’ equipment. Stryker Medical Division certifies that it is the original equipment manufacturer and a sole source distributor of parts for its Emergency Care products. The contract is for 3 years. This saves us the 4% increase on an annual contract. The contract for 3 years total is $479,535.06. The cost will be divided between the 2 different lines for Public Safety and the volunteer agencies. Sole Source: Stryker is the only FDA approved service provider for their products. Stryker does not contract with third party providers. They cannot guarantee the safety or warranty of any device repaired from a third-party provider. 24 FINANCIAL IMPACT AND FUNDING SOURCE: Funds for this item are already included in the FY2025–26 budget in the amount of $159,845.02. RECOMMENDATION: County staff recommend that the Board approve the attached Stryker Multi- Location ProCare Quote Agreement as presented. MOTION: “I make a Motion to approve the Stryker Multi Location ProCare Quote agreement as presented.” 25 26 27 Quote Summary Delivery Address Bill To Account  Name: PITTSYLVANIA COUNTY EMER MGMT Name: PITTSYLVANIA COUNTY PUBLIC SAFETY   Account #:   20124230   Account #:   20035552    Address:   110 OLD CHATHAM ELEMENTARY LN   Address:   POBox 426    CHATHAM  CHATHAM   Virginia 24531-3392  Virginia 24531-0426  ProCare Products: #Product Description Months Qty List Price Discount%  Sell Price Total   1.0 LUCAS-FLD-PROCARE PROCARE-SVC-LUCAS-FIELD-REPAIR  √ Parts, Labor, Travel √ Preventative Maintenance √ Batteries Service    36 2 $1,779.00 15.0%$4,536.45 $9,072.90   2.0 LUCAS-FLD-PROCARE PROCARE-SVC-LUCAS-FIELD-REPAIR  √ Parts, Labor, Travel √ Preventative Maintenance √ Batteries Service    36 16 $1,779.00 15.0%$4,536.45 $72,583.20   3.0 LIFEPK-FLD-PROCARE PROCARE-SVC-LIFEPAK-FIELD-REPAIR  √ Parts, Labor, Travel √ Preventative Maintenance √ Batteries Service    36 2 $2,281.00 15.0%$5,816.55 $11,633.10   4.0 LIFEPK-FLD-PROCARE PROCARE-SVC-LIFEPAK-FIELD-REPAIR  √ Parts, Labor, Travel √ Preventative Maintenance √ Batteries Service    36 18 $2,281.00 15.0%$5,816.55 $104,697.90  5.0 LIFEPK-FLD-PROCARE PROCARE-SVC-LIFEPAK-FIELD-REPAIR  √ Parts, Labor, Travel √ Preventative Maintenance √ Batteries Service    36 2 $2,281.00 15.0%$5,816.55 $11,633.10   6.0 POWERLOAD-PROCARE PROCARE-SVC-POWER-LOAD  √ Parts, Labor, Travel √ Preventative Maintenance √ Batteries Service    36 7 $2,352.00 15.0%$5,997.60 $41,983.20   7.0 POWERLOAD-PROCARE PROCARE-SVC-POWER-LOAD  √ Parts, Labor, Travel √ Preventative Maintenance √ Batteries Service    36 9 $2,352.00 15.0%$5,997.60 $53,978.40   8.0 POWERLOAD-PROCARE PROCARE-SVC-POWER-LOAD   36 13 $2,352.00 15.0%$5,997.60 $77,968.80  PITTSYLVANIA COUNTY EMER MGMT Combined ProCare Quote Quote Number: 11193618  Version: 1   Prepared For: PITTSYLVANIA COUNTY EMER MGMT  Rep: Lauren Dani  Attn:   Email:  Phone Number:  GPO:  Quote Date: 10/08/2025 SMR Service Rep Name: SMR Service Rep Email:  Mary Ann Cotton  maryann.cotton@stryker.com   Expiration Date: 11/07/2025 DUAL Service Rep Name: DUAL Service Rep Email:  Jonathan Mayberry  jonathan.mayberry@stryker.com   Contract Start: Contract End: 10/01/2025  09/30/2028  1  This is not an Invoice 28 #Product Description Months Qty List Price Discount%  Sell Price Total  √ Parts, Labor, Travel √ Preventative Maintenance √ Batteries Service   9.0 POWERPRO-PROCARE PROCARE-SVC-POWERPRO  √ Parts, Labor, Travel √ Preventative Maintenance √ Batteries Service    36 3 $1,656.00 15.0%$4,222.80  $12,668.40    10.0 POWERPRO-PROCARE PROCARE-SVC-POWERPRO  √ Parts, Labor, Travel √ Preventative Maintenance √ Batteries Service    36 14 $1,656.00 15.0%$4,222.80  $59,119.20    11.0 POWERLOAD-PROCARE PROCARE-SVC-POWER-LOAD  01/01/2026 - 09/30/2028  √ Parts, Labor, Travel √ Preventative Maintenance √ Batteries Service    33 1 $2,352.00 15.0%$5,497.80  $5,497.80   12.0 LIFEPK35-FLD-PRO ProCare-SVC-LP35-FIELD-REPAIR  10/01/2025 - 09/30/2026  √ Preventative Maintenance    12 1 $592.00 $592.00 $592.00   13.0 LIFEPK35-FLD-PRO ProCare-SVC-LP35-FIELD-REPAIR  09/01/2026 - 09/30/2028  √ Parts, Labor, Travel √ Preventative Maintenance √ Batteries Service    25 1 $2,398.00 15.0%$4,246.46    $4,246.46   14.0 POWERPRO-PROCARE PROCARE-SVC-POWERPRO  10/01/2025 - 09/30/2026  √ Preventative Maintenance    12 2 $316.00 $316.00 $632.00   15.0 POWERPRO-PROCARE PROCARE-SVC-POWERPRO  10/01/2025 - 09/30/2026  √ Preventative Maintenance    12 2 $316.00 $316.00 $632.00   16.0 POWERPRO-PROCARE PROCARE-SVC-POWERPRO  10/01/2025 - 09/30/2027  √ Preventative Maintenance    24 1 $316.00 $632.00 $632.00   17.0 POWERPRO-PROCARE PROCARE-SVC-POWERPRO  12/01/2026 - 09/30/2028  √ Parts, Labor, Travel √ Preventative Maintenance √ Batteries Service    22 2 $1,656.00 15.0%$2,580.60 $5,161.20  PITTSYLVANIA COUNTY EMER MGMT Combined ProCare Quote Quote Number: 11193618  Version: 1   Prepared For: PITTSYLVANIA COUNTY EMER MGMT  Rep: Lauren Dani  Attn:   Email:  Phone Number:  GPO:  Quote Date: 10/08/2025 SMR Service Rep Name: SMR Service Rep Email:  Mary Ann Cotton  maryann.cotton@stryker.com   Expiration Date: 11/07/2025 DUAL Service Rep Name: DUAL Service Rep Email:  Jonathan Mayberry  jonathan.mayberry@stryker.com   Contract Start: Contract End: 10/01/2025  09/30/2028  2  This is not an Invoice 29 #Product Description Months Qty List Price Discount%  Sell Price Total   18.0 POWERPRO-PROCARE PROCARE-SVC-POWERPRO  12/01/2026 - 09/30/2028  √ Parts, Labor, Travel √ Preventative Maintenance √ Batteries Service    22 1 $1,656.00 15.0%$2,580.60  $2,580.60   19.0 POWERPRO-PROCARE PROCARE-SVC-POWERPRO  01/01/2027 - 09/30/2028  √ Parts, Labor, Travel √ Preventative Maintenance √ Batteries Service    21 1 $1,656.00 15.0%$2,463.30  $2,463.30   20.0 POWERPRO-PROCARE PROCARE-SVC-POWERPRO  07/01/2027 - 09/30/2028  √ Parts, Labor, Travel √ Preventative Maintenance √ Batteries Service    15 1 $1,656.00 15.0%$1,759.50  $1,759.50  ProCare Annual Payment:$159,845.02 Price Totals:   Grand Total:$479,535.06 Comments/Terms/Signatures __________________________________________________ Authorized Customer Signer (Printed)            Date    __________________________________________________ Stryker Authorized Signature (Printed)           Date     PITTSYLVANIA COUNTY EMER MGMT Combined ProCare Quote Quote Number: 11193618  Version: 1   Prepared For: PITTSYLVANIA COUNTY EMER MGMT  Rep: Lauren Dani  Attn:   Email:  Phone Number:  GPO:  Quote Date: 10/08/2025 SMR Service Rep Name: SMR Service Rep Email:  Mary Ann Cotton  maryann.cotton@stryker.com   Expiration Date: 11/07/2025 DUAL Service Rep Name: DUAL Service Rep Email:  Jonathan Mayberry  jonathan.mayberry@stryker.com   Contract Start: Contract End: 10/01/2025  09/30/2028  3  This is not an Invoice 30 __________________________________________________ Authorized Customer Signature                     Date       __________________________________________________ Purchase Order  Number       __________________________________________________ Stryker Authorized Signature                         Date         Service Terms and Conditions:The Terms and Conditions of this quote and any subsequent purchase order of the Customer are governed by the Terms and Conditions located at www.stryker.com/stnc The terms and conditions referenced in the immediately preceding sentence do not apply where Customer and Stryker are parties to a Master Service Agreement. The terms and conditions referenced in the immediately preceding sentence do not apply where Customer and Stryker are parties to a written agreement governing the purchase/sale of goods and/or services.      PITTSYLVANIA COUNTY EMER MGMT Combined ProCare Quote      Quote Number: 11193618     Version: 1      Prepared For: PITTSYLVANIA COUNTY EMER MGMT  Rep: Lauren Dani   Attn:   Email:      Phone Number:          GPO:       Quote Date: 10/08/2025 SMR Service Rep Name: SMR Service Rep Email:  Mary Ann Cotton  maryann.cotton@stryker.com   Expiration Date: 11/07/2025 DUAL Service Rep Name: DUAL Service Rep Email:  Jonathan Mayberry  jonathan.mayberry@stryker.com   Contract Start: Contract End:   10/01/2025  09/30/2028       4   This is not an Invoice 31 Starting Balance:    $479,535.06       Date Payment Balance10/01/2025 $159,845.02 $319,690.0410/01/2026 $159,845.02 $159,845.0210/01/2027 $159,845.02 $         -   Payment Schedule 5 32 Equipment Service Plan Line Item #   Model   ProCare Materials   Serial #   1.0 99576-000043 PROCARE-SVC-LUCAS-FIELD-REPAIR 35172111 1.0 99576-000043 PROCARE-SVC-LUCAS-FIELD-REPAIR 35174365 2.0 99576-000063 PROCARE-SVC-LUCAS-FIELD-REPAIR 3520L976 2.0 99576-000063 PROCARE-SVC-LUCAS-FIELD-REPAIR 3520L405 2.0 99576-000063 PROCARE-SVC-LUCAS-FIELD-REPAIR 3520R941 2.0 99576-000063 PROCARE-SVC-LUCAS-FIELD-REPAIR 3519E160 2.0 99576-000063 PROCARE-SVC-LUCAS-FIELD-REPAIR 3523EQ39 2.0 99576-000063 PROCARE-SVC-LUCAS-FIELD-REPAIR 3520L408 2.0 99576-000063 PROCARE-SVC-LUCAS-FIELD-REPAIR 3523EO56 2.0 99576-000063 PROCARE-SVC-LUCAS-FIELD-REPAIR 3519G620 2.0 99576-000063 PROCARE-SVC-LUCAS-FIELD-REPAIR 3518B131 2.0 99576-000063 PROCARE-SVC-LUCAS-FIELD-REPAIR 3520R446 2.0 99576-000063 PROCARE-SVC-LUCAS-FIELD-REPAIR 3519G481 2.0 99576-000063 PROCARE-SVC-LUCAS-FIELD-REPAIR 3519D690 2.0 99576-000063 PROCARE-SVC-LUCAS-FIELD-REPAIR 3522CA01 2.0 99576-000063 PROCARE-SVC-LUCAS-FIELD-REPAIR 3522BZ87 2.0 99576-000063 PROCARE-SVC-LUCAS-FIELD-REPAIR 3520O552 2.0 99576-000063 PROCARE-SVC-LUCAS-FIELD-REPAIR 3523II15 3.0 99577-001955 PROCARE-SVC-LIFEPAK-FIELD-REPAIR 43794958 3.0 99577-001955 PROCARE-SVC-LIFEPAK-FIELD-REPAIR 43787589 4.0 99577-001957 PROCARE-SVC-LIFEPAK-FIELD-REPAIR 50131625 4.0 99577-001957 PROCARE-SVC-LIFEPAK-FIELD-REPAIR 49239945 4.0 99577-001957 PROCARE-SVC-LIFEPAK-FIELD-REPAIR 48888654 4.0 99577-001957 PROCARE-SVC-LIFEPAK-FIELD-REPAIR 48888927 4.0 99577-001957 PROCARE-SVC-LIFEPAK-FIELD-REPAIR 48935872 4.0 99577-001957 PROCARE-SVC-LIFEPAK-FIELD-REPAIR 49036295 4.0 99577-001957 PROCARE-SVC-LIFEPAK-FIELD-REPAIR 49240567 4.0 99577-001957 PROCARE-SVC-LIFEPAK-FIELD-REPAIR 49239960 4.0 99577-001957 PROCARE-SVC-LIFEPAK-FIELD-REPAIR 48902001 4.0 99577-001957 PROCARE-SVC-LIFEPAK-FIELD-REPAIR 48888825 4.0 99577-001957 PROCARE-SVC-LIFEPAK-FIELD-REPAIR 46013272 4.0 99577-001957 PROCARE-SVC-LIFEPAK-FIELD-REPAIR 50347365 4.0 99577-001957 PROCARE-SVC-LIFEPAK-FIELD-REPAIR 48914116 4.0 99577-001957 PROCARE-SVC-LIFEPAK-FIELD-REPAIR 48976502 4.0 99577-001957 PROCARE-SVC-LIFEPAK-FIELD-REPAIR 48689255 4.0 99577-001957 PROCARE-SVC-LIFEPAK-FIELD-REPAIR 48888928 4.0 99577-001957 PROCARE-SVC-LIFEPAK-FIELD-REPAIR 48901346 4.0 99577-001957 PROCARE-SVC-LIFEPAK-FIELD-REPAIR 50875280 5.0 99577-001958 PROCARE-SVC-LIFEPAK-FIELD-REPAIR 48749393 5.0 99577-001958 PROCARE-SVC-LIFEPAK-FIELD-REPAIR 48749370 6.0 639005550001 PROCARE-SVC-POWER-LOAD 2210012400529 6.0 639005550001 PROCARE-SVC-POWER-LOAD 2018012400237 6.0 639005550001 PROCARE-SVC-POWER-LOAD 2011012400232 6.0 639005550001 PROCARE-SVC-POWER-LOAD 2207012400404 6.0 639005550001 PROCARE-SVC-POWER-LOAD 2303012400058 6.0 639005550001 PROCARE-SVC-POWER-LOAD 2018012400109 6.0 639005550001 PROCARE-SVC-POWER-LOAD 2407012400302 7.0 639005550003 PROCARE-SVC-POWER-LOAD 2011012700065 6 33 7.0 639005550003 PROCARE-SVC-POWER-LOAD 2303012700161 7.0 639005550003 PROCARE-SVC-POWER-LOAD 2012012700117 7.0 639005550003 PROCARE-SVC-POWER-LOAD 2106012700045 7.0 639005550003 PROCARE-SVC-POWER-LOAD 2009012700085 7.0 639005550003 PROCARE-SVC-POWER-LOAD 2009012700086 7.0 639005550003 PROCARE-SVC-POWER-LOAD 2102012700008 7.0 639005550003 PROCARE-SVC-POWER-LOAD 2103012700008 7.0 639005550003 PROCARE-SVC-POWER-LOAD 2306012700133 8.0 6390000000 PROCARE-SVC-POWER-LOAD 150340087 8.0 6390000000 PROCARE-SVC-POWER-LOAD 141239327 8.0 6390000000 PROCARE-SVC-POWER-LOAD 1811003400141 8.0 6390000000 PROCARE-SVC-POWER-LOAD 160742181 8.0 6390000000 PROCARE-SVC-POWER-LOAD 160340314 8.0 6390000000 PROCARE-SVC-POWER-LOAD 140839065 8.0 6390000000 PROCARE-SVC-POWER-LOAD 1908003400397 8.0 6390000000 PROCARE-SVC-POWER-LOAD 1903003400240 8.0 6390000000 PROCARE-SVC-POWER-LOAD 2004003400086 8.0 6390000000 PROCARE-SVC-POWER-LOAD 170240219 8.0 6390000000 PROCARE-SVC-POWER-LOAD 141239578 8.0 6390000000 PROCARE-SVC-POWER-LOAD 170439136 8.0 6390000000 PROCARE-SVC-POWER-LOAD 2003003400207 9.0 650605550002 PROCARE-SVC-POWERPRO 2209020600005 9.0 650605550002 PROCARE-SVC-POWERPRO 2305020600032 9.0 650605550002 PROCARE-SVC-POWERPRO 2205020600109 10.0 6506000000 PROCARE-SVC-POWERPRO 140140381 10.0 6506000000 PROCARE-SVC-POWERPRO 130241098 10.0 6506000000 PROCARE-SVC-POWERPRO 2011003500631 10.0 6506000000 PROCARE-SVC-POWERPRO 1903003500050 10.0 6506000000 PROCARE-SVC-POWERPRO 1907003500379 10.0 6506000000 PROCARE-SVC-POWERPRO 150139239 10.0 6506000000 PROCARE-SVC-POWERPRO 170640405 10.0 6506000000 PROCARE-SVC-POWERPRO 180640783 10.0 6506000000 PROCARE-SVC-POWERPRO 180840129 10.0 6506000000 PROCARE-SVC-POWERPRO 2003003500530 10.0 6506000000 PROCARE-SVC-POWERPRO 2010003500433 10.0 6506000000 PROCARE-SVC-POWERPRO 2107003503138 10.0 6506000000 PROCARE-SVC-POWERPRO 1908003500048 10.0 6506000000 PROCARE-SVC-POWERPRO 1812003500201 11.0 639005550003 PROCARE-SVC-POWER-LOAD 2411012700101 12.0 99335-000031 ProCare-SVC-LP35-FIELD-REPAIR 55024832 13.0 99335-000031 ProCare-SVC-LP35-FIELD-REPAIR 55024832 14.0 650605550002 PROCARE-SVC-POWERPRO 2406020600011 14.0 650605550002 PROCARE-SVC-POWERPRO 2406020600024 15.0 650705550001 PROCARE-SVC-POWERPRO 2405002696 15.0 650705550001 PROCARE-SVC-POWERPRO 2408005075 16.0 650705550001 PROCARE-SVC-POWERPRO 2501002752 17.0 650605550002 PROCARE-SVC-POWERPRO 2406020600011 17.0 650605550002 PROCARE-SVC-POWERPRO 2406020600024 18.0 650705550001 PROCARE-SVC-POWERPRO 2405002696 19.0 650705550001 PROCARE-SVC-POWERPRO 2408005075 20.0 650705550001 PROCARE-SVC-POWERPRO 2501002752 7 34 Purchase Order Form Account Manager Cell Phone Check box if Billing same as Shipping BILL TO !!,!,lling Account Num �<;>mpany Name ,.. Contact or Department ,..., Street Address r' Addt'I Address Line ""' City, ST ZIP .. , Phone Authorized Customer Initials DESCRIPTION REFERENCE QUOTE 1.._ ___ _,1 □ CUSTOMER# Accounts Payable Contact Information Name Email Phone Authorized Customer Signature Printed Name Title Signature Date Attachment Stryker Quote Number ·-·- ·-·- QlY I I stryker® SHIP TO Purchase Order Date Expected Delivery Date Stryker Quote Number ��ipping Account Num $.ompany Name �.ontact or Department Street Address Addt'I Address Line .... ,S:,itv, ST ZIP Phone Authorized Customer Initials TOTAL CUSTOMER# I Stryker Terms and Conditions www.stryker.com/stnc ·-·-·-·-·- *Sales or use taxes on domestic (USA} deliveries will be invoiced in addition to the price of the goods and services on the Stryker Quote. 35 As of March 2020 LIFEPAK® 15 service Stryker will continue to offer service support for this subset of the LIFEPAK 15 as follows: • All service parts with available inventory can be purchased by our end users • Transactional service (time and material) is available for non-contract customers o If a component has failed on your device, your local Sales Representative should be contacted for support • Contractual service o Stryker will continue to offer contractual service on a yearly basis only Stryker has been notified by our global parts providers that some components used on certain LIFEPAK 15 monitor/defibrillator models (Part Numbers beginning with V15-2) are no longer available in the market. Service on the LIFEPAK 15 with Part Number beginning with v15-5 or v15-7 is unaffected. o Preventive maintenance will continue to be done on devices less than eight (8) years old. After this point, we will cease to conduct preventative maintenance and shift to device inspections o If a component fails on your device, please contact your local Sales Representative for support. A pro-rated credit for any pre- paid service will be provided should a unit become non-serviceable due to part availability It is important to note that the LIFEPAK 15 has an expected life of eight (8) years from the date of manufacture. If you are uncertain of the manufacture date of your products, please contact your local Sales Representative for a full fleet assessment. We want to ensure the highest quality products and services for our customers. As such, it is important to know that Stryker is the only FDA- approved service provider for our products. We do not contract with third party service providers, nor will we be providing them with any additional parts for these repairs. As such, we cannot guarantee the safety and efficacy of any device that is repaired by a third-party service agency. 36 ProCare Services Our ProActive approach Your service details are: With ProCare Services, we offer you operational and financial peace of mind through three comprehensive offerings: ProCare Preventive Maintenance, ProCare Protect and ProCare Prevent. You will have confidence in your device’s state of readiness along with these additional benefits of your service plan. Our most inclusive service offering. All parts, labor and travel associated for repairs of contracted products are included in the cost of the service agreement. This does not include replacement of soft goods or accessories (i.e. mattresses, restraints, removable parts) and is not available for AEDs. Stryker Medical products past their service life, with this entitlement, will receive one maintenance inspection annually for the duration of the service agreement. This does not include any repair work or any work that is part of the PM process. Additional inspections are available for purchase. Contracted products receive an annual PM for the length of the service agreement. PM-only agreements do not cover any necessary repairs identified through the PM process. For details on preventive maintenance, refer to applicable product sheet. Preventive maintenance can also be done as individual billable work. • Additional Preventive Maintenance: Contracted products on a PM-only contract can receive an additional PM at the 6-month mark for the length of the service agreement. 3800 E. Centre Avenue Portage, MI 49002 USA stryker.com ® Stryker defibrillators, AEDs and LUCAS® products with this entitlement are allowed an agreed upon and documented number of case changes, upon failure, during the length of the service agreement. This is a premium, fully customizable service based on your installed assets. This white-glove experience is designed to complete large scale PM projects in a short amount of time, typically within a week. Services include PM’s, product unboxing and set up, power washing, all repair work as well as other customer or field initiatives. Stryker Medical products with this entitlement can have the batteries replaced, as a one-for-one swap, upon failure, during the length of the service agreement. Parts, labor and travel (PLT) Preventive Maintenance (PM) Case Change Special Ops Maintenance inspections Battery service Stryker or its affiliated entities own, use, or have applied for the following trademarks or service marks: LUCAS, ProCare, Stryker. All other trademarks are trademarks of their respective owners or holders. The absence of a product, feature, or service name, or logo from thislist does not constitute a waiver of Stryker’s trademark or other intellectual property rights concerning that name or logo. 08/2025 E C-GSNPS-BROC-2126150_REV-0_en_us Copyright © 2025 Stryker 37 38 39 7.f. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Approval of “Watch for Children” Sign Installation – (Whitmell / Dry Fork Area) Staff Contact(s): Kaylyn McCluster Agenda Date: October 21, 2025 Item Number: 7.f. Attachment(s): 1. 08-13-2025 Application - Rachel Smith Reviewed By: SUMMARY: The County received a “Watch for Children” sign application from Rachel Smith of 149 Hollyville Drive, Dry Fork, VA. In accordance with the County’s existing agreement with the Virginia Department of Transportation (VDOT), the request was reviewed by Jay Craddock with VDOT’s Halifax Residency Office. VDOT has approved installation of a “Watch for Children” sign approximately 400 feet west of Sunset Drive for westbound traffic, and advised that no sign is needed for the eastbound direction due to the road’s dead-end nature. The location will accommodate future placement of a 35 mph speed limit sign as part of VDOT’s planned Rural Rustic Road improvement project for the upcoming year. Per County policy, the applicant is responsible for 50% of the installation cost ($75.00), with the remaining cost covered by the County. Upon receipt of payment, County staff will proceed with installation and add the road to the County’s existing VDOT permit for “Watch for Children” signs. FINANCIAL IMPACT AND FUNDING SOURCE: The applicant is responsible for 50% of the installation cost ($75.00), with the remaining cost covered by the County. RECOMMENDATION: 40 County staff recommend that the Board of Supervisors approve the installation of a “Watch for Children” sign at the VDOT-approved location in the Whitmell/Dry Fork area as presented. MOTION: "I make a Motion to approve the installation of a “Watch for Children” sign at the VDOT-approved location in the Whitmell/Dry Fork area as presented." 41 42 7.g. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Regional Stormwater/Sewer Inventory and Vulnerability Assessment Grant Application – Letter of Commitment Staff Contact(s): Vincent Shorter Agenda Date: October 21, 2025 Item Number: 7.g. Attachment(s): 1. 10-21-2025 Letter of Committment - Round 6 – Virginia CFPF – Regional Stormwater Inventory and Vulnerability Assessment Reviewed By: SUMMARY: The West Piedmont Planning District Commission (WPPDC) is preparing an application to the Virginia Department of Conservation and Recreation’s (DCR) Community Flood Preparedness Fund to support a Regional Stormwater/Sewer Inventory and Vulnerability Assessment. This initiative was identified as a priority need in the 2021 Hazard Mitigation Plan Update. The project aims to address regional stormwater and sewer capacity challenges by compiling existing infrastructure data, identifying vulnerabilities using local and regional flood modeling, conducting site assessments, and recommending potential mitigation strategies. The effort will also produce a GIS-based tool to assist in planning and coordination of local and regional stormwater projects. The total project cost is estimated at $350,000, with a 10% in-kind match requirement. Pittsylvania County’s contribution will consist of $3,500 in staff time, tracked and documented as part of the project’s in-kind match. FINANCIAL IMPACT AND FUNDING SOURCE: No direct financial expenditure is required. The County’s contribution will be provided through in-kind staff time, valued at $3,500, and is included in existing departmental workloads. 43 RECOMMENDATION: County staff recommend that the Board of Supervisors approve the attached Letter of Commitment supporting the WPPDC’s Regional Stormwater/Sewer Inventory and Vulnerability Assessment grant application and authorizing the County’s in-kind match participation in the amount of $3,500. MOTION: "I make a Motion to approve the attached Letter of Commitment as presented." 44 COUNTY ADMINISTRATION P.O. Box 426 • 1 Center Street Chatham, Virginia 24531 Phone (434) 432-7710 _______________________________________________________________________________________________________ Vincent E. Shorter, County Administrator Vincent.shorter @pittgov.org October 21, 2025 Virginia Department of Conservation and Recreation ATTN: Virginia Community Flood Preparedness Fund (CFPF) 600 East Main Street, 24th Floor Richmond, VA 23219 RE: Round 6 – Virginia CFPF – Regional Stormwater Inventory and Vulnerability Assessment Dear DCR CFPF Review Committee, I am writing this letter to indicate Pittsylvania County’s support for West Piedmont Planning District Commission’s Community Flood Preparedness Fund application for a Regional Stormwater-Sewer Inventory and Vulnerability Assessment, and to confirm Pittsylvania County’s commitment to provide at least $3,500 worth of in-kind match in the form of staff hours and GIS data/resources provided over the project period. To assist with collection of documentation for these expenses, Pittsylvania County will submit a monthly time tracking form to the West Piedmont Planning District Commission. Thank you for your consideration of the grant proposal and for supporting flood preparedness across the Commonwealth. If you have any questions, please contact me at 434-432-7709. Sincerely, Vincent Shorter County Administrator Pittsylvania County, Virginia 45 7.h. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: 2025 VACo Annual Business Meeting Voting Credentials Approval Staff Contact(s): Kaylyn McCluster Agenda Date: October 21, 2025 Item Number: 7.h. Attachment(s): 1. VACo 2025 Annual Meeting Voting Credentials Reviewed By: SUMMARY: The 2025 Annual Business Meeting of the Virginia Association of Counties (“VACo”) is on Tuesday, November 11, 2025. Article VI of the VACo Bylaws states that each County shall designate a representative of its Board to cast its vote(s) at the VACo Annual Business Meeting. However, if a Board Member cannot be present for this Meeting, VACo’s Bylaws allow a County to designate a non-elected County official to cast a proxy vote(s). For the County to be certified to vote at the VACo Annual Business Meeting, a completed Voting Credentials Form or a Proxy Statement, attached, must be submitted to VACo by October 24, 2025. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board designate Chairman Tucker as the County’s VACo Annual Business Meeting Voting Delegate and Supervisor Bowman as the County’s Alternate Delegate MOTION: “I make a Motion designating Chairman Tucker as the County’s VACo Annual Business Meeting Voting Delegate and Supervisor Bowman as the County’s Alternate Delegate." 46 VACo 2025 Annual Meeting Voting Credentials Form Please return completed form to: sklaczynski@vaco.org by Friday, October 24, 2025 Voting Delegate: (Supervisor) Name:________________________________________________________ Title:_________________________________________________________ Locality:______________________________________________________ Alternate Delegate: (Supervisor) Name:________________________________________________________ Title:_________________________________________________________ Locality:______________________________________________________ Verified by: (County Administrator or Clerk of the Board) Name:________________________________________________________ Title:_________________________________________________________ Locality:______________________________________________________ ------------------------------------------------------------------------------------------------------------------------------------------ VACo 2025 Annual Meeting Proxy Statement Form _________________________ County authorizes the following person to cast its votes at the 2025 Annual Meeting of the Virginia Association of Counties on November 11, 2025. _________________________, a non-elected official of this county. -OR- _________________________, a supervisor from ______________________ County. This authorization is: Uninstructed. The proxy may use their own discretion to cast ___________________ County’s votes on any issue to come before the annual meeting. Instructed. The proxy is limited in how they may cast ___________________ County’s votes. The issues on which they may cast those votes and specific voting instructions are attached to this form. (List issues and specific instructions on a separate sheet and include with this form.) Authorized by: Name:________________________________________________________ Title:_________________________________________________________ Locality:______________________________________________________ 47 7.i. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Appointment: Planning Commission (Staunton River District); (Chris Farris) Staff Contact(s): Tim Dudley Agenda Date: October 21, 2025 Item Number: 7.i. Attachment(s): 1. 10-06-2025 Chris Farris - Planning Commission 2. Chris_Farris_Planning_Commission_Cover_Lett er Reviewed By: SUMMARY: Nathan Harker ("Harker"), the current Planning Commission Staunton River Representative, has a term set to expire November 1, 2025, and he does not wish to be reappointed. Supervisor Dudley desires to appoint Chris Farris ("Farris") as the Staunton River District Representative for a four (4)-year term, beginning November 2, 2025, and ending on November 2, 2029. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board follow Supervisor Dudley's recommendation and appoint Farris as the Planning Commission's Staunton River Representative, beginning November 2, 2025, and ending on November 2, 2029. MOTION: "I make a Motion to appoint Farris as the Planning Commission's Staunton River Representative, beginning November 2, 2025, and ending on November 2, 2029." 48 Board & Commission Interest Form First Name Christopher Last Name Farris Address 5012 Deerview Road City Gretna State Virginia Zip Code 24557 Election District Staunton River Phone 434-401-1748 Email cfarris66@yahoo.com Board, Committee / Commission of Interest Planning Commission Disclaimer Members of the Board of Zoning Appeals and the Board of Equalization are appointed by a local judge. The Board of Supervisors can make recommendations, but a judge actually makes the appointment. Resume or Cover Letter Chris_Farris_Planning_Commission_Cover_Letter.docx Education Background High school diploma IATF 16949 standards, DEA and FDA regulations, and international import/export compliance. I’ve also participated in numerous training programs, and professional development initiatives that have strengthened my technical knowledge and leadership skills. Occupation Quality Manager Why do you want to serve on this Board? I want to serve on the Planning Commission to help guide the responsible growth of Pittsylvania County and give back to the community that has shaped my life. I remain actively involved in youth sports leadership and continue to serve as a volunteer election poll worker, which keeps me closely connected to the people and values of our county. I’m motivated by a strong desire to ensure that future development supports the needs of our residents while preserving our rural heritage, encouraging growth that aligns with our community’s values, and maintaining fiscal responsibility. What special skills / interests / qualifications would benefit you in this appointment? I bring a strong background in regulatory compliance, including experience with state/federal-level safety and environmental standards, and federal regulations such as DEA and FDA requirements. As a Quality Manager governed by IATF 16949 standards, I oversee internal audits, corrective action processes, risk-based thinking, and continuous improvement initiatives to ensure product and process quality in a highly 49 regulated manufacturing environment. As DEA Coordinator for a major pharmaceutical company, I was responsible for the oversight and reconciliation of multi-million-dollar controlled substance inventories, ensuring strict adherence to all applicable state and federal regulatory requirements.. I also overseen the process of obtaining import and export permits from various countries and international health authorities, which involved interpreting and adhering to a wide range of global regulatory requirements. In the community, I’ve served in leadership roles in youth sports, remain an active church member, and continue to volunteer as an election poll worker. These roles have strengthened my ability to listen to diverse perspectives, build trust, and advocate for fairness for all residents. Agreement I agree If appointed to serve on any Committee, Board, or Commission, I agree to the following: I agree Disclaimer: The Pittsylvania County Board of Supervisors reserves the absolute legal right to appoint an individual to any Committee, Board, or Commission. Moreover, completion and submission of the Citizen Committee Interest Form does not guarantee an appointment to a committee by the Pittsylvania County Board of Supervisors. 50 October 5, 2025 Dear Planning Commission Selection Committee, I am writing to express my interest in serving on the Pittsylvania County Planning Commission. As a dedicated resident with a strong commitment to our community’s growth and well-being, I bring a unique combination of professional expertise, civic involvement, and public service that I believe would be valuable to the Commission. In my current role as a Quality Manager, I focus on process improvement, regulatory compliance, and data-driven decision-making—skills that are essential for evaluating development proposals and ensuring alignment with county standards. Previously, I served as a DEA Coordinator for a major pharmaceutical company, where I was responsible for managing and accounting for millions of dollars in controlled substance inventory. These roles have instilled in me a deep respect for accountability, precision, and public trust. Beyond my professional background, I remain actively involved in youth sports throughout the county, serving in leadership roles such as president, vice president, coordinator, treasurer, and board member. I also continue to serve as a volunteer election poll worker, which has given me a deeper appreciation for civic engagement and the importance of fair, transparent processes in local government. These experiences have strengthened my connection to the community and deepened my understanding of the importance of planning for future generations. I am eager to contribute to the thoughtful and balanced development of Pittsylvania County, ensuring that growth reflects our shared values while preserving the character of our region. Thank you for your time and consideration. I would be honored to serve and help shape the future of our county. Sincerely, Chris Farris 51 7.j. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Proclamation Approval (Lights On Afterschool) Staff Contact(s): Kaylyn McCluster Agenda Date: October 21, 2025 Item Number: 7.j. Attachment(s): 1. 10-21-2025 Lights on Afterschool Reviewed By: SUMMARY: The Board of Supervisors will consider adopting a Proclamation designating October 23, 2025, as Lights On Afterschool Day in Pittsylvania County, recognizing the importance of quality afterschool programs that support student success, working families, and community development. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommend the Board approve the attached Proclamation, designate October 23, 2025, as Lights On Afterschool Day in Pittsylvania County. MOTION: "I make a Motion to approve the attached Proclamation, and designate October 23, 2025, as Lights On Afterschool Day in Pittsylvania County." 52 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS ______________________________________________________________________________________________________ KEEPING THE LIGHTS ON AFTER SCHOOL PROCLAMATION ______________________________________________________________________________________________________ VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) Business Meeting on Tuesday, October 21, 2025, the following Proclamation was adopted: WHEREAS, the citizens of Pittsylvania County stand firmly committed to quality afterschool programs and opportunities because they: • Provide safe and engaging learning experiences that help children realize their full potential, and support their academic growth and well-being. • Support working families by ensuring their children are safe and productive when they are out of their classrooms. • Help address key issues in our community such as school absenteeism, learning loss recovery, and workforce development. • Build stronger communities by involving students, parents, businesses, and volunteers in the lives of young people. • Afterschool provides a solid return on investment. Every $1 invested in afterschool programs saves at least $3 by increasing kids’ earning potential; improving kids’ performance at school; and reducing crime and juvenile delinquency. WHEREAS, afterschool programs provide critical support for children and youth, offering them new experiences and opportunities, along with hands-on learning, that help them learn and grow. Youth who attend afterschool programs attend school more often, do better in school, and gain important work and life skills. These supports are all the more important today; and WHEREAS, the Dan River Region Out-of-School Time Network is committed to the education and well-being of our youth and recognizes that quality afterschool programs prepare our children to become successful adults, and help our community thrive; and WHEREAS,  Lights On Afterschool, the national celebration of afterschool programs held this year on October 23, 2025, promotes the importance of quality afterschool programs for our children, families, and communities; and WHEREAS, the demand for afterschool programs continues to grow; for every child in a program, four are waiting to get in; and WHEREAS, many afterschool programs face operating challenges so severe that they are forced to consider closing their doors and turning off their lights; and WHEREAS, Pittsylvania County is committed to providing expanded learning opportunities that help our children learn, grow, and develop the skills essential for success in life and work. THEREFORE, the Board does hereby proclaim October 23, 2025, as "Lights On Afterschool Day"; and BE IT FURTHER RESOLVED that the Pittsylvania County Board of Supervisors enthusiastically endorses Lights On Afterschool and commits our community to engage in innovative afterschool programs and activities that ensure the lights stay on and the doors stay open for all children after school. Given under my hand this 21st day of October, 2025. ____________________________________ Robert M. Tucker, Jr. (Chairman) Pittsylvania County Board of Supervisors ____________________________________ Kaylyn M. McCluster (Clerk) Pittsylvania County Board of Supervisors 53 7.k. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Certificate of Recognition Approval (Lawrence Distributing Company, Inc.; 70 Years) Staff Contact(s): William Ingram Agenda Date: October 21, 2025 Item Number: 7.k. Attachment(s): 1. Certificate of Recognition - Lawrence Distributing Company, Inc. - 70 years (1) Reviewed By: SUMMARY: Lawrence Distributing Company, Inc. celebrated its 70th Anniversary and the Board expresses its sincere congratulations and admiration and wishes them continued growth and blessings in the future. For the Board's review and consideration, attached is a Certificate of Recognition ("COR") evincing the same. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board approve the COR for Lawrence Distributing Company, Inc. as attached. MOTION: "I make a Motion approving the COR for Lawrence Distributing Company, Inc. as attached." 54 C e r t i f i c a t e o f R e c o g n i t i o n Lawrence Distributing Company, Inc. Robert M. Tucker, Jr. Chairman The Pittsylvania County Board of Supervisors expresses its sincere congratulations and admiration to Lawrence Distributing Company, Inc. on 70 years of outstanding business in Southside Virginia. Founded by Billy B. Lawrence in February 1954 after purchasing Green Distributing Company, Lawrence Distributing began as a one-man beer distributorship in Chatham, Virginia, and has since grown into a respected, family-owned enterprise serving the region from facilities in Danville and South Hill. Through steady growth over seven decades—including the addition of wine, soft drinks, and bottled water—Lawrence Distributing has remained a cornerstone of the local business community, known for its commitment to quality, service, and family values. The Board commends Lawrence Distributing Company, Inc. for seven decades of excellence, leadership, and community partnership, and wishes continued success and prosperity in the years ahead. Given this 21st day of October, 2025 William "Vic" Ingram Tunstall District 55 7.l. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Certificate of Excellence Approval (Chatham High School Girls Soccer) Staff Contact(s): Kenneth Bowman Agenda Date: October 21, 2025 Item Number: 7.l. Attachment(s): 1. Certificate of Excellence - Chatham High School Girls Soccer Team Reviewed By: SUMMARY: The Chatham High School Girls Soccer Team had a phenomenal 2025 season marked by historic achievements and unwavering dedication. With an outstanding overall record of 16-2-1 and an undefeated regular season, the Lady Cavaliers showcased exceptional skill, teamwork, and determination. Making Pittsylvania County history as the first soccer team ever to advance to the Virginia High School League State Tournament, the team also earned the titles of Region 2C Runner-Up and Back-to-Back Dogwood District Champions. Their remarkable accomplishments this season have brought immense pride to Chatham High School and the entire community, exemplifying the power of hard work, perseverance, and unity. The Board, via the attached Certificate of Excellence ("COE"), expresses its deepest congratulations and admiration to the Chatham High School Girls Soccer team for these amazing accomplishments. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board approve the attached COE honoring the Chatham High School Girls Soccer team. MOTION: 56 "I make a Motion approving the attached COE honoring the Chatham High School Girls Soccer team." 57 C e r t i f i c a t e o f E x c e l l e n c e Chatham High School Girls Soccer Team Robert M. Tucker, Jr. Chairman The Chatham High School Girls Soccer Team had a phenomenal 2025 season marked by historic achievements and unwavering dedication. With an outstanding overall record of 16-2-1 and an undefeated regular season, the Lady Cavaliers showcased exceptional skill, teamwork, and determination. Making Pittsylvania County history as the first soccer team ever to advance to the Virginia High School League State Tournament, the team also earned the titles of Region 2C Runner-Up and Back-to-Back Dogwood District Champions. Your remarkable accomplishments this season have brought immense pride to Chatham High School and the entire community, exemplifying the power of hard work, perseverance, and unity. The Pittsylvania County Board of Supervisors proudly extends its deepest congratulations and admiration to the Chatham High School Girls Soccer Team for these historic achievements and wishes you continued success in the seasons ahead. Given this 21st day of October, 2025 Kenneth L. Bowman Chatham-Blairs District 58 8.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Information Only Agenda Title: General Presentations (Board of Supervisors); (if any) Staff Contact(s): Board of Supervisors Agenda Date: October 21, 2025 Item Number: 8.a. Attachment(s): None Reviewed By: The Board will present any Resolutions, Proclamations, or Recognitions approved on the October (or any previous) Consent Agenda. 59 10.a.1. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Case R-25-021 Juan Lopez; Rezoning from DZ, Double Zoned, to R-1, Residential Suburban Subdivision District, (Dudley) Staff Contact(s): Dave Arnold Agenda Date: October 21, 2025 Item Number: 10.a.1. Attachment(s): 1. Lopez Scan Reviewed By: SUMMARY: In Case R-25-021, Juan Lopez (Petitioner) has petitioned to rezone property located on State Road 634/Blue Ridge Drive in the Staunton River Election District and shown on the Tax Maps as GPIN # 2555-22-1130. The applicant is requesting to rezone one (1) parcel, totaling 0.70 acres, from DZ, Double Zoned, to R-1, Residential Suburban Subdivision District, to allow for a single-family dwelling. Once the property is rezoned to R-1, all uses listed under Section 35- 222 are a permitted use. The Comprehensive Plan designates the future land use as Medium to High Density Residential. On September 2, 2025, the Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioner's request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None RECOMMENDATION: Staff recommends approval of Case R-25-021, submitted by Juan Lopez, requesting to rezone 0.70 acres located on State Road 634/Blue Ridge Drive, in the Staunton River Election District and shown on the Tax Maps as GPIN # 2555- 22-1130. The subject property is adjacent to properties currently zoned R-1, Residential Suburban Subdivision District and the rezoning would be consistent with the County’s Comprehensive Plan. 60 MOTION: "In Case R-25-021, I make a Motion to approve the rezoning of 0.70 acres, from DZ, Double Zoned, to R-1, Residential Suburban Subdivision District, to allow for a single-family dwelling." 61 62 63 64 65 66 67 10.a.2. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Case R-25-022 JoAnn Atkinson; Rezoning from R-1, Residential District, to B-2, Business District, General (Bowman) Staff Contact(s): Dave Arnold Agenda Date: October 21, 2025 Item Number: 10.a.2. Attachment(s): 1. Atkinson Scan Reviewed By: SUMMARY: In Case R-25-022, JoAnn Atkinson (Petitioner) has petitioned to rezone property located on US Hwy 29 in the Chatham-Blairs Election District and shown on the Tax Maps as GPIN # 242-27-1776. The applicant is requesting to rezone one (1) parcel, totaling 0.50 acres, from R-1, Residential Suburban Subdivision District to B-2 Business District, General, to allow for a hair salon. Once the property is rezoned to B-2, all uses listed under Section 35-365 are a permitted use. The Comprehensive Plan designates the future land use as Commercial. On September 2, 2025, the Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioner's request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None RECOMMENDATION: Staff recommends APPROVAL of Case R-25-022, submitted by JoAnn Atkinson, requesting to rezone 0.50 acres located on US HWY 29, in the Chatham-Blairs Election District and shown on the Tax Maps as GPIN # 2423-27-1776. The subject property is adjacent to properties currently zoned R-1, Residential Suburban Subdivision District and B-2, Business District, General, and the rezoning would be consistent with the County’s Comprehensive Plan. MOTION: 68 "In Case R-25-022, I make a Motion to approve the rezoning of 0.50 acres, from R-1, Residential Suburban Subdivision District, to B-2 Business District, General, to allow for a hair salon. 69 70 71 72 73 74 75 10.b.1. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Public Hearing Agenda Title: Public Hearing: FY2026 Budget Amendment- Appropriation of VRA Lease Revenue Bonds Staff Contact(s): Kim VanDerHyde Agenda Date: October 21, 2025 Item Number: 10.b.1. Attachment(s): 1. NOTICE OF PUBLIC HEARING-COUNTY (2026)- 10.21.25 with Attachment Reviewed By: SUMMARY: Virginia Code § 15.2-2507 states that “Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by section 15.2-2504. However, any such amendment which exceeds one percent of the total expenditures shown in the currently adopted budget must be accomplished by publishing a notice of a meeting and a public hearing twice in a newspaper having general circulation in that locality, with the first publication being published no more than 28 days before and the second notice being no less than seven days prior to the meeting date.” An advertisement for the County Budget Amendment, attached, appeared in The Chatham Star Tribune on September 24, 2025 and on October 1, 2025, which satisfies the legal notice requirement. For the Board's review and consideration, attached is a Budget Synopsis showing both revenues and expenditures totaling $3,757,412.35, along with a detailed spreadsheet outlining the specific uses of these funds. FINANCIAL IMPACT AND FUNDING SOURCE: The County closed on a VPFP Series 2025 B VRA Loan on 8-06-2025 for a total amount of $7,009,143.35. Of this amount, $3,251,731 was already included in the FY2026 budget, leaving a remaining balance of $3,757,412.35 yet to be appropriated. An attachment is included showing the projects being covered by this loan. RECOMMENDATION: 76 Staff recommends the Board of Supervisors appropriate a total of $3,757,412.35 to the Capital Improvements Fund as presented. MOTION: "I make a Motion to approve an appropriation of $3,757,412.35 to the Capital Improvements Fund as presented." 77 PUBLIC HEARING NOTICE Pursuant to §15.2-2507, Code of Virginia, 1950, as amended, the Pittsylvania County Board of Supervisors will hold a public hearing on Tuesday, October 21, 2025, at 7:00 p.m., in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia, 24531, to receive citizen input on the proposed FY2026 Budget Amendments. Public hearing documents are available for public inspection Monday-Friday, 8 am – 5 pm, in the Pittsylvania County Administration Building, 1 Center Street, Chatham, Virginia, 24531, and on the County’s website, www.pittsylvaniacountyva.gov. Proposed Budget Amendments 2025-2026 REVENUES Current Budgeted Revenues $298,772,471.25 Loan Proceeds 3,757,412.35 Proposed Amended Revenues $302,529,883.60 EXPENDITURES Current Budgeted Expenditures $298,772,471.25 Capital Improvements 3,757,412.35 Proposed Amended Expenditures $302,529,883.60 78 Moses building window replacement / HVAC improvements 1,541,993.00$ Path's building acquisition and renovation 705,438.00 Radio equipment upgrade 2,200,000.00 Couthouse HVAC and renovations 2,500,000.00 Local Costs of Issuance 60,000.00 Additional Proceeds / Contingency 1,712.35 TOTAL LOAN PROCEEDS APPROVED $ 7,009,143.35 3,251,731.00 Amount Remaining to be Appropriated on 10-21-25 3,757,412.35$ Total Project Costs Pittsylvania County VPFP Series 2025 B VRA Loan Total Loan Proceeds Approved Total Amount included in Original 2026 Budget 79