09-16-2025 Work Session Agenda Packet
BOARD OF SUPERVISORS
WORK SESSION
Tuesday, September 16, 2025 - 4:00 PM
Board Meeting Room
39 Bank Street, SE,
Chatham,Virginia 24531
AGENDA
1. CALL TO ORDER (4:00 PM)
2. ROLL CALL
3. AGENDA ITEMS TO BE ADDED
4. APPROVAL OF AGENDA
For the citizens’ convenience, all Work Session and Committee Meetings
are now being recorded and can be viewed on the County's Facebook
and the same YouTube location as the Board of Supervisor’s Business
Meetings. Please remember that the Board’s Work Session is designed for
internal Board and County Staff communication, discussion, and work. It
is not a question and answer session with the audience. Accordingly,
during the Work Session, no questions or comments from the audience
will be entertained. Respectfully, any outbursts or disorderly conduct from
the audience will not be tolerated and may result in the offending
person’s removal from the Work Session. As a reminder, all County
citizens, and other appropriate parties as designated by the Board’s
Bylaws, are permitted to make comments under the Hearing of the
Citizens’ Section of tonight’s Business Meeting.
5. PRESENTATIONS
a. VDH Year-End Funding Request (10 mins) (Staff Contact: Michael
Dolianitis)
6. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. FY 2026 Capital Improvements Report (15 mins) (Staff Contact: Kim
VanDerHyde)
b. 2025 Business Personal Property Refund Explanation (15 mins) (Staff
Contact: Robin Goard)
c. Property Maintenance Discussion (10 mins) (Staff Contact: Matthew
Evans)
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7. BUSINESS MEETING DISCUSSION
8. CLOSED SESSION
a. Closed Session (Comprehensive Plan Update Project) (Staff
Contact: Dave Arnold)
b. Closed Session (Economic Development Update) (Staff
Contact: Matthew Rowe)
9. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
a. Closed Session Certification (Staff Contact: Matthew Evans)
10. ADJOURNMENT
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5.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: VDH Year-End Funding Request (10 mins)
Staff Contact(s): Michael Dolianitis
Agenda Date: September 16, 2025 Item Number: 5.a.
Attachment(s): None
Reviewed By:
Michael Dolianitis, Business Manager -C for the Pittsylvania-Danville Health
District, will be in attendance at the Board meeting to share a funding request
on behalf of the Pittsylvania County Health Department.
Mr. Dolianitis is requesting approval to:
• Retain $17,722 in unmatched FY26 local funds to help cover clerical
vacancies and hire a contractor while new clerks are trained.
• Carry over approximately $19,000–$20,000 in FY25 year-end settlement
funds (due to turnover vacancies) to cover the following:
o $5,300 toward network/telecom bills
o $7,600 toward staff computer (VITA) costs
o Remaining balance toward a clerical contractor
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6.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: FY 2026 Capital Improvements Report (15 mins)
Staff Contact(s): Kim VanDerHyde
Agenda Date: September 16, 2025 Item Number: 6.a.
Attachment(s): 1. Capital Improvemetns Report-2026
2. Critical Needs-VRA Loan
Reviewed By:
In accordance with Section 6 of the FY26 Budget Resolution, a report must be
submitted to the Board of Supervisors detailing all encumbered capital projects
that have been reappropriated into the new fiscal year’s budget. Ms. Van Der
Hyde will provide this report, which includes all Capital Projects within the
Capital Improvements Fund, Water & Sewer Fund, and Solid Waste Fund.
4
BEGINNING
ACCOUNT ACCOUNT BALANCE AVAILABLE
NUMBER DESCRIPTION AS OF 7-01-25 BALANCE
COMPUTER - CAPITAL OUTLAY - 094100
310-4-094100-3163 COMPUTER CONSULTANTS - -
310-4-094100-8118 FINANCIAL MGT SYSTEM - -
310-4-094100-81181 HR SOFTWARE 41,017.00 41,017.00 C/O
310-4-094100-81182 WEBSITE DEVELOPMENT - -
310-4-094100-81183 COMMUNITY DEV PUBLIC ACCES 40,000.00 40,000.00 C/O
310-4-094100-8121 IT SERVER/NETWORK UPGRADE - -
310-4-094100-8149 TELEPHONE SYSTEM UPGRADE 42,672.05 42,672.05 C/O
TOTAL COMPUTER - CAPITAL OUTLAY - 094100 123,689.05 123,689.05
BUILDING AND GROUNDS - CAPITAL OUTLAY - 094130
310-4-094130-8158 BUILDING & GROUNDS IMPROVEMENTS 1,512,439.65 1,512,439.65 C/O
TOTAL - BLDG AND GROUNDS - CAPITAL OUTLAY - 094130 1,512,439.65 1,512,439.65
FIRE & RESCUE - CAPITAL OUTLAY - PAID 094135
310-4-094135-8102 MEDICAL EQUIPMENT 86,883.22 86,883.22 NEW 50,000, C/O 36,883.22
310-4-094135-81021 SCBA PACKS & ACCESSORIES 36,034.77 36,034.77 NEW 18,000, C/O 18,034.77
310-4-094135-810212 PERSONAL PROTECTIVE EQUIPMENT 20,400.06 20,400.06 NEW 16,000, C/O 4,400.06
310-4-094135-81022 TRAINING CENTER EQUIPMENT 53,054.18 53,054.18 NEW 37,500, C/O 15,554.18
310-4-094135-810512 CAREER STAFF APPARATUS 439,951.11 439,951.11 C/O
310-4-094135-8216 PROPERTY & BUILDINGS - -
310-4-094135-9100 TRANSFER TO OTHER FUNDS - -
TOTAL - FIRE & RESCUE-CAPITAL OUTLAY PAID-094135 636,323.34 636,323.34
FIRE & RESCUE - CAPITAL OUTLAY - VOLUNTEER 094136
310-4-094136-5605 VOLUNTEER FIRE & RESCUE GRANT 11,588.45 11,588.45 C/O
310-4-094136-810211 SCBA CYLINDER REPLACEMENT 32,574.53 32,574.53 C/O
310-4-094136-810215 FIRE & RESCUE CAPITAL RESERVE 96,192.44 96,192.44 C/O
310-4-094136-81022 TRAINING CENTER EQUIPMENT 53,054.18 53,054.18 NEW 37,500, C/O 15,554.18
310-4-094136-8103 COMMUNICATION EQUIPMENT 238,050.46 238,050.46 NEW 190,000, C/O 48,050.46
310-4-094136-81051 FIRE ENGINE - VOLUNTEER 975,000.00 975,000.00 NEW 650,000, C/O 325,000
310-4-094136-810511 AMBULANCE - VOLUNTEER 525,000.00 525,000.00 NEW 250,000, C/O 275,000
310-4-094136-8132 SPECIAL OPS CAPITAL EQUIP 25,000.00 25,000.00 C/O
TOTAL - FIRE & RESCUE-CAPITAL OUTLAY-VOL 094136 1,956,460.06 1,956,460.06
COMMUNITY & IND DEV - CAPITAL OUTLAY - 094150
310-4-094150-81691 COMPREHENSIVE PLAN 300,500.00 300,500.00 C/O
310-4-094150-8186 COURTHOUSE FACILITY/JAIL STUDY 47,437.90 47,437.90 C/O
310-4-094150-81861 NEW JAIL CONSTRUCTION - -
310-4-094150-819175 VOTING EQUIPMENT 412,850.00 412,850.00 C/O
310-4-094150-81862 COMMUNITY BASED CORRECTION PLAN STUDY - -
310-4-094150-819190 GRETNA LIBRARY RENOVATIONS 170.72 170.72 C/O
310-4-094150-819192 LIBRARY-BOOKMOBILE - -
310-4-094150-82163 BROADBAND INFRASTRUCTURE 5,757,647.97 5,757,647.97 C/O 1,567,847.92, MOSES C/O 1,163,030.55, CWA C/O 345,261.50, NEW (PROJECT FUND) 2,681,508
310-4-094150-9100 TRANSFERS TO OTHER FUNDS - -
TOTAL - COMMUNITY & IND DEV - CAPITAL OUTLAY - 094150 6,518,606.59 6,518,606.59
LEASE REVENUE BONDS - 094151
310-4-094151-315000 ADMIN LEGAL 60,400.00 60,400.00 NEW-BOND
310-4-094151-810320 RADIO SYSTEM UPGRADE 2,200,000.00 2,200,000.00 NEW-BOND
310-4-094151-815810 COURTHOUSE IMPROVEMENTS - - NEW-BOND
310-4-094151-815812 CWA-PROPERTY & IMPROVEMENTS 716,705.89 716,705.89 NEW-BOND 705,438 C/O LOCAL 11,267.89
310-4-094151-818127 MOSES BUILDING RENOVATIONS 285,893.00 285,893.00 NEW-BOND
TOTAL - LEASE REVENUE BONDS - 094151 3,262,998.89 3,262,998.89
PARKS & RECREATION - CAPITAL OUTLAY - 094175
310-4-094175-819188 SCHOOL PARKS IMPROVEMENTS 73,135.50 73,135.50 NEW 15,000, C/O 58,135.50
310-4-094175-819189 WAYSIDE PARK IMPROVEMENTS - -
TOTAL PARKS & RECREATION - CAP. OUTLAY - 094175 73,135.50 73,135.50
NEW 1,264,000.00
PROJECT FUND 2,681,508.00
GRAND TOTAL - FUND 310 14,083,653.08 14,083,653.08 C/O 6,886,414.08
To Be Funded by the General Fund 1,264,000.00 1,264,000.00 BOND 3,251,731.00
To Be Fund by Project Fund Contribution 2,681,508.00 2,681,508.00 14,083,653.08
To Be Funded by Carryover Funds 6,886,414.08 6,886,414.08
Carryover PO - -
Lease Revenue Bonds 3,251,731.00 3,251,731.00
TOTAL-ALL FUNDING SOURCES 14,083,653.08 14,083,653.08
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CAPITAL IMPROVEMENTS FUND
FUND 310
BALANCES AS OF 7-01-25
5
BEGINNING
ACCOUNT ACCOUNT BALANCE AVAILABLE
NUMBER DESCRIPTION AS OF 7-01-25 BALANCE
WATER-CAPITAL OUTLAY - 094165
501-4-094165-8205 ROBIN COURT WATER SYSTEM IMPROVEMENTS 1,035,700.98 1,035,700.98 C/O 130,700.98, VDH-ROBIN COURT 905,000
501-4-094165-8209 MT HERMON WATER BOOSTER IMPROVEMENTS 284,379.45 284,379.45 EDA GRANT 251,763.20, C/O 18,454.57, C/O PO 14,161.68
501-4-094165-8210 CRITICAL DEFICIENCES IMPROVEMENTS 110,393.97 110,393.97 EDA GRANT 105,101, C/O (618.96), C/O PO 5,911.93
501-4-094165-8217 VISTA POINTE WATER TANK 199,900.00 199,900.00 C/O 149,900, NEW 50,000
501-4-094165-8218 R&L SMITH ROAD WATER EXT 289,420.00 289,420.00 C/O 174,420, NEW 115,000
501-4-094165-8300 WATER-CAPITAL RESERVE 419,389.63 419,389.63 C/O 318,565.63, NEW 100,824
TOTAL - WATER - CAPITAL OUTLAY 094165 2,339,184.03 2,339,184.03
C/O 791,422.22
C/O PO 20,073.61
EDA GRANT 356,864.20
NEW 265,824.00
VDH GRANT-ROBIN 905,000.00
SEWER-CAPITAL OUTLAY - 094166
501-4-094166-8210 CRITICAL DEFICIENCIES IMPROVEMENTS 379,423.38 379,423.38 EDA GRANT 314,503, C/O 47,310.59, C/O PO 17,609.79
501-4-094166-8211 HODNETT'S MILL SEWER LIFT STATION IMRPOVEMENTS 373,307.08 373,307.08 EDA GRANT 315,628, C/O 39,925, C/O PO 17,754.08
501-4-094166-8212 RAGSDALE SEWER LIFT STATION IMPROVEMENTS 278,442.45 278,442.45 EDA GRANT 239,509.60, C/O 25,460.43, C/O PO 13,472.42
501-4-094166-8213 VISTA POINTE SEWER LIFT STATION IMPROVEMENTS 335,777.54 335,777.54 EDA GRANT 296,728.80, C/O 22,357.74, C/O PO 16,691.00
501-4-094166-8214 BLAIRS SEWER LIFT STATION IMPROVEMENTS 363,624.10 363,624.10 EDA GRANT 317,177.60, C/O 28,605.26, C/O PO 17,841.24
501-4-094166-8215 BROCKWAY SEWER MAIN INSTALLATION & LIFT STATION DECOMMISIONING 662,313.53 662,313.53 EDA GRANT 559,588.80, C/O 71,247.86, C/O PO 31,476.87
501-4-094166-8300 SEWER-CAPITAL RESERVE 339,981.00 339,981.00 285,691.00 C/O, NEW 54,290.00
TOTAL - SEWER - CAPITAL OUTLAY 094166 2,732,869.08 2,732,869.08
EDA GRANT 2,043,135.80
C/O PO 114,845.40
C/O 520,597.88
NEW 54,290.00
GRAND TOTAL 5,072,053.11 5,072,053.11
TO BE FUNDED BY CARRYOVER FUNDS 1,312,020.10 1,312,020.10
TO BE FUNDED BY CARRYOVER PO FUNDS 134,919.01 134,919.01 1,446,939.11 TOTALC/O
TO BE FUNDED BY EDA GRANT 2,400,000.00 2,400,000.00
TO BE FUNDED BY VDH GRANTS 905,000.00 905,000.00
NEW MONEY 320,114.00 320,114.00
TOTAL-ALL FUNDING SOURCES 5,072,053.11 5,072,053.11
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CAPITAL IMPROVEMENTS FUND
FUND 501
BALANCES AS OF 7-01-25
6
BEGINNING
ACCOUNT ACCOUNT BALANCE AVAILABLE
NUMBER DESCRIPTION AS OF 7-01-25 BALANCE
SOLID WASTE - CAPITAL OUTLAY - 094110
520-4-094110-8123 ROLL-OFF/FRONT LOADER TRUCK 230,000.00 230,000.00 NEW 230,000.00
520-4-094110-81301 NEW COMPACTOR SITE 272,053.77 272,053.77 C/O
520-4-094110-8133 COMPACTOR SITE IMPROVEMENT 52,998.84 52,998.84 C/O
520-4-094110-8137 GAS WELL INSTALLATION 43,448.00 43,448.00 C/O
520-4-094110-8142 RESERVE-LANDFILL CAPITAL 517,349.58 517,349.58 C/O
520-4-094110-8250 PURCHASE OF PROPERTY 9,500.00 9,500.00 C/O
TOTAL - SOLID WASTE - CAPITAL OUTLAY - 094110 1,125,350.19 1,125,350.19
LANDFILL - CAPITAL OUTLAY - 094120
520-4-094120-8139 LANDFILL CLOSURE 652,185.04 652,185.04 C/O
520-4-094120-8141 OFFICE/BREAKROOM RENOVATIONS 30,000.00 30,000.00 C/O
520-4-094120-8146 ENGINEERING 92,076.13 92,076.13 C/O
520-4-094120-81461 GROUND WATER MONITORING WELLS 80,524.66 80,524.66 NEW 30,000, C/O 50,524.66
520-4-094120-8212 LANDFILL CELL C2 CONSTRUCTION 180,908.23 180,908.23 NEW 88,000, C/O 92,908.23
TOTAL - LANDFILL- CAPITAL OUTLAY - 094120 1,035,694.06 1,035,694.06
LANDFILL - CAPITAL OUTLAY - 094151
520-4-094151-3150 CLOSING COSTS/LEGAL - - BOND
520-4-094151-8102 CAPITAL OUTLAY-EQUIPMENT - - BOND
520-4-094151-81301 NEW COMPACTOR SITE - - BOND
520-4-094151-8133 COMPACTOR SITE IMPROVEMENT 401,032.23 401,032.23 BOND C/O
520-4-094151-8212 LANDFILL CONSTRUCTION 77,319.21 77,319.21 BOND C/O (Includes a 3¢ interest adjustment)
TOTAL - LANDFILL- CAPITAL OUTLAY - 094120 478,351.44 478,351.44
348,000.00 NEW
2,291,395.69 C/O
GRAND TOTAL 2,639,395.69 2,639,395.69 2,639,395.69
TO BE FUNDED BY SOLID WASTE HOUSEHOLD FEE 348,000.00 348,000.00
TO BE FUNDED BY CARRYOVER FUNDS 2,291,395.69 2,291,395.69
TOTAL-ALL FUNDING SOURCES 2,639,395.69 2,639,395.69
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CAPITAL IMPROVEMENTS FUND
FUND 520
BALANCES AS OF 7-01-25
7
Requisition #:
Recipient:
Local Representative:
Title:
Date:
Moses building window replacement / HVAC improvements 1,541,993.00$ - 1,521,793.50 1,521,793.50 20,199.50
Path's building acquisition and renovation 705,438.00 - 456,815.61 456,815.61 248,622.39
Radio equipment upgrade 2,200,000.00 - - - 2,200,000.00
Couthouse HVAC and renovations 2,500,000.00 - - - 2,500,000.00
Local Costs of Issuance 60,000.00 - 60,400.00 60,400.00 (400.00)
Additional Proceeds / Contingency 1,712.35 - - - 1,712.35
TOTALS $ 7,009,143.35 $ - $ 2,039,009.11 $ 2,039,009.11 $ 4,970,134.24
Finance Director
8/19/2025
SCHEDULE 1
Form to Accompany Requisition
1
Kimberly Van Der Hyde
County of Pittsylvania, Virginia - VPFP Series 2025B
Cost Category Previous
Disbursements
Disbursement
This Period
Disbursements
to Date
Remaining
Balance
Total Project
Costs
8
6.b.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: 2025 Business Personal Property Refund Explanation (15
mins)
Staff Contact(s): Robin Goard
Agenda Date: September 16, 2025 Item Number: 6.b.
Attachment(s): 1. CIRCLE K REFUND LETTER
2. CIRCLE K LETTER OF REFUND
Reviewed By:
The Honorable Robin C. Goard, Commissioner of the Revenue, will be in
attendance to explain and answer questions regarding a refund request from
Circle K Stores, Inc.
Circle K filed an Amended 2025 Business Personal Property Return, which
revealed that duplicate assets had been reported due to a system error when a
fixed asset number was updated. This caused the same asset to be reported
twice. The taxpayer acknowledged the mistake and confirmed it was not the
fault of the assessing office.
As a result, a refund in the amount of $18,811.80 is being requested for overpaid
Business Personal Property taxes. If approved, this refund will be issued by
Ronald Merricks, the Interim Treasurer of Pittsylvania County. Related
documentation is attached.
9
10
11
6.c.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: Property Maintenance Discussion (10 mins)
Staff Contact(s): Matthew Evans
Agenda Date: September 16, 2025 Item Number: 6.c.
Attachment(s): None
Reviewed By:
Matt Evans, County Attorney, will discuss property maintenance issues
throughout the County, advise the Board regarding the current County Code,
and address any questions from the Board.
12
8.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Closed Session
Agenda Title: Closed Session (Comprehensive Plan Update Project)
Staff Contact(s): Dave Arnold
Agenda Date: September 16, 2025 Item Number: 8.a.
Attachment(s): None
Reviewed By:
Discussion of the award of a public contract involving the expenditure of public
funds, including interviews of bidders or offerors, and discussion of the terms or
scope of such contract, where discussion in an open session would adversely
affect the bargaining position or negotiating strategy of the public body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(29)
Subject Matter: Comprehensive Plan Update Project
Purpose: Contract Negotiation/Discussion of Terms
13
8.b.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Closed Session
Agenda Title: Closed Session (Economic Development Update)
Staff Contact(s): Matthew Rowe
Agenda Date: September 16, 2025 Item Number: 8.b.
Attachment(s): None
Reviewed By:
Discussion concerning a prospective business or industry or the expansion of an
existing business or industry where no previous announcement has been made
of the business' or industry's interest in locating or expanding its facilities in the
community.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Unannounced Prospective Businesses/Industries
Purpose: General Economic Development Projects Update
14
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Closed Session Certification
Staff Contact(s): Kaylyn McCluster
Agenda Date: September 16, 2025 Item Number: 9.a.
Attachment(s): None
Reviewed By: MWE
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’
(“Board”) Work Session on September 16, 2025, the Board hereby certifies by a
recorded vote that to the best of each Board Member’s knowledge, only public
business matters lawfully exempted from the Open Meeting requirements of the
Virginia Freedom of Information Act (“Act”) and identified in the Motion
authorizing the Closed Meeting were heard, discussed, or considered in the
Closed Meeting. If any Board Member believes that there was a departure from
the requirements of the Act, he shall so state prior to the vote indicating the
substance of the departure. The Statement shall be recorded in the Board's
minutes.
Vote
Kenneth L. Bowman Yes/No
Darrell W. Dalton Yes/No
Timothy W. Dudley Yes/No
William V. ("Vic") Ingram Yes/No
Murray W. Whittle Yes/No
Eddie L. Hite, Jr. Yes/No
Robert M. Tucker, Jr. Yes/No
9.a.
15