08-19-2025 Work Session Agenda Packet
BOARD OF SUPERVISORS
WORK SESSION
Tuesday, August 19, 2025 - 3:30 PM
Board Meeting Room
39 Bank Street, SE,
Chatham,Virginia 24531
AGENDA
1. CALL TO ORDER (3:30 PM)
2. ROLL CALL
3. AGENDA ITEMS TO BE ADDED
4. APPROVAL OF AGENDA
For the citizens’ convenience, all Work Session and Committee Meetings
are now being recorded and can be viewed on the County's Facebook
and the same YouTube location as the Board of Supervisor’s Business
Meetings. Please remember that the Board’s Work Session is designed for
internal Board and County Staff communication, discussion, and work. It
is not a question and answer session with the audience. Accordingly,
during the Work Session, no questions or comments from the audience
will be entertained. Respectfully, any outbursts or disorderly conduct from
the audience will not be tolerated and may result in the offending
person’s removal from the Work Session. As a reminder, all County
citizens, and other appropriate parties as designated by the Board’s
Bylaws, are permitted to make comments under the Hearing of the
Citizens’ Section of tonight’s Business Meeting.
5. PRESENTATIONS
6. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. FY2025 and FY2026 Budget Amendments (30 minutes) (Staff
Contact: Kim VanDerHyde)
b. Human Services Building Roof Replacement Discussion (15 minutes)
(Staff Contact: Chris Adcock)
c. Election Systems & Software-Voting Machines Update (15 minutes)
(Staff Contact: Shani Shorter)
7. BUSINESS MEETING DISCUSSION
8. CLOSED SESSION
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a. Closed Session (Jail Project) (Staff Contact: Sheriff Mike Taylor)
b. Closed Session (Economic Development Update) (Staff
Contact: Matthew Rowe)
9. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
a. Closed Session Certification (Staff Contact: Matthew Evans)
10. ADJOURNMENT
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6.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Staff Report
Agenda Title: FY2025 and FY2026 Budget Amendments (30 minutes)
Staff Contact(s): Kim VanDerHyde
Agenda Date: August 19, 2025 Item Number: 6.a.
Attachment(s): 1. 2025 BUDGET YEAREND BUDGET ADJUSTMENTS
with backup docs
2. 2026 BUDGET ADJUSTMENT with backup docs
Reviewed By:
Kim Van Der Hyde, Finance Director, will give a presentation regarding the
FY2025 and FY2026 Proposed Budget Amendments. A Public Hearing will be
held at the 7:00 PM Business Meeting to hear citizen input on said amendments.
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PUBLIC HEARING NOTICE
Pursuant to §15.2-2507, Code of Virginia, 1950, as amended, the Pittsylvania County Board of Supervisors will
hold a public hearing on Tuesday, August 19, 2025, at 7:00 p.m., in the Board Meeting Room, 39 Bank Street,
SE, Chatham, Virginia, 24531, to receive citizen input on the proposed FY2025 Budget Amendments. Public
hearing documents are available for public inspection Monday-Friday, 8 am – 5 pm, in the Pittsylvania County
Administration Building, 1 Center Street, Chatham, Virginia, 24531, and on the County’s website,
www.pittsylvaniacountyva.gov.
Proposed
Budget
Amendments
2024-2025
REVENUES
Current Budgeted Revenues $315,466,927.91
General Fund Revenues 52,984.12
General Fund-Fund Balance 2,577,248.00
General Fund Transfers 46,256.60
DSS Revenue-Federal/Local 559,595.97
School Revenue-(Federal, State, Local) 4,629,932.44
School Fund Balance/Revenues-Nutrition 417,369.92
Pet Center Revenues 46,599.08
Workforce Investment Board Revenues 165.00
Capital Improvements Plan Revenues 79,922.50
Capital Improvements Plan Transfers 1,490,604.00
Courthouse Security Fees 16,723.34
Economic Development Revenues 87,295.64
Economic Development Fund Transfer 1,150,000.00
2024 Literary Loan Proceeds 16,385,298.50
Water & Sewer Fund Revenues 2,651.25
Solid Waste Fund-Revenues (Includes Bond Interest) 84,861.72
Solid Waste Fund-Fund Balance 608,754.20
Rescue Billing Fees 24,947.23
Proposed Amended Revenues $343,728,137.42
EXPENDITURES
Current Budgeted Expenditures $315,466,927.91
General Fund Operating Budget 2,676,488.72
DSS Operating Budget 559,595.97
School Operating Budget 4,629,932.44
School Nutrition Budget 417,369.92
Pet Center Fund Budget 46,599.08
Workforce Investment Board Operating Budget 165.00
Capital Improvements Projects 1,570,526.50
Courthouse Security Projects 16,723.34
Economic Development Incentives 1,237,295.64
1% School Sales Tax Fund 16,385,298.50
Water & Sewer Fund Budget 2,651.25
Solid Waste Fund Budget 693,615.92
Rescue Billing Distribution 24,947.23
Proposed Amended Expenditures $343,728,137.42
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Department
Line Items Providing
Funds Line Item Description
Amount of
Transfer/Appropriation
Reason for
Transfer/Appropriation 2025 Expense Line Item
Amount of
Transfer/Appropriation
YEAR-END TRANSFERS:
General Fund:TRANSFERS
Year-End Bookkeeping Budgetary
Adjustments
Public Health 100-4-051100-5610 Contributions-State Health (27,914.09) Covers increase in Det Chgs.100-4-033300-3180 (Detention Charges)27,914.09
Animal Control 100-4-035100-2210 VRS (1,901.00)
Animal Control 100-4-035100-2300 BSBS-Co. Share (232.68)
Animal Control 100-4-035100-3110 Professional Health Services (4,508.00)
Animal Control 100-4-035100-3174 Boarding of Animals (3,013.00)
Animal Control 100-4-035100-5540 Training & Education (2,584.00)
Animal Control 100-4-035100-5841 Software Support (13,000.00)
Animal Control 100-4-035100-6008 Vehicle Fuels (6,407.00)
Animal Control 100-4-035100-6031 Svc Costs-Labor (2,243.00)
Animal Control 100-4-035100-60311 Fleet Maintenance (2,780.00) Covers shortage in Pet Center 100-4-035110-5849 (Vet Exp-Spay/Neuter)36,668.68
Building & Grounds 100-4-043100-8105 Capital Outlay-Vehicles (34,856.00)
Building & Grounds 100-4-043100-6008 Electricity (28,500.00)
Covers renovations at 640
Rescue-Station 4 100-4-091200-9104 (Transfer to Capital)63,356.00
Water & Sewer 501-4-043220-3316 Maintenance Water Tanks (109,900.00) Needed for Vista Point Project 501-4-094165-8217 (Vista Point Project)109,900.00
Water & Sewer 501-4-043220-3317 Hydrant Maintenance (59,445.00) Needed for Robin Court Project 501-4-094165-8205 (Robin Court Project)148,960.68
Water & Sewer 501-4-043220-8102 Capital Outlay-Equip (Water)(20,000.00)
Water & Sewer 501-4-043220-5141 Purchased Water (20,000.00)
Water & Sewer 501-4-094165-8300 Water-Capital Reserve (49,515.68)
APPROPRIATION
Sheriff 100-3-000000-189913 Donations-Sheriff's Halloween 100.00
We receive donations for the
annual Sheriff's Halloween event
held at the ODAC. These funds
need to be appropriated to the
Sheriff's Office to be used to
cover the expenses incurred for
this event.100-4-031200-5878 100.00
Sheriff 100-3-000000-189903 Project Lifesaver-Donations 1,750.00
We receive donations for the
Project Lifesaver Program at the
Sheriff's office. We received
monies during the year that need
to be appropriated back to the
Project Lifesaver Expenditure line
item 100-4-031200-5882 1,750.00
Pittsylvania County
FY 2025 Year-End Budget Adjustments
5
Department
Line Items Providing
Funds Line Item Description
Amount of
Transfer/Appropriation
Reason for
Transfer/Appropriation 2025 Expense Line Item
Amount of
Transfer/Appropriation
Pittsylvania County
FY 2025 Year-End Budget Adjustments
Animal Control 100-3-000000-130102 Dangerous Dog Fee 630.00
A dangerous dog fee is required
by the state for all citizens who
own a dangerous dog. The citizen
pays this fee to the County to
pass on to the State.100-4-035100-5899 630.00
Pet Center 100-3-000000-410503 Transfer from Other Funds 46,256.60
Additional Funds collected by the
Pittsylvania County Pet Center
during the year. These funds are
needed to coverage the shortage
in the Pet Center operating
budget. 100-4-035110-58491 46,256.60
Community Development 100-3-000000-189926 Expenditure Refunds-Solar 50,504.12
We require solar farms to pay the
cost of inspections on their
projects. These invoices are paid
through the community
development budget.100-4-081400-3161 50,504.12
Non-Departmental 100-3-000000-410501 Unapprop Surplus/Carryover 2,577,248.00
Transfer of funds to cover
obligated expenditures to be
spent out of the Capital and
Economic Development Fund 100-4-091200-9104 1,427,248.00
100-4-091200-9105 1,150,000.00
TOTAL GENERAL FUND 2,676,488.72 2,676,488.72
APPROPRIATION
Pittsylvania County DSS 201-3-000000-180301 Expenditure Refunds 448.00
DSS made an overpayment to a
vendor. This refunds needs to be
re-appropriated back to the DSS
budget.201-4-053200-5706 448.00
6
Department
Line Items Providing
Funds Line Item Description
Amount of
Transfer/Appropriation
Reason for
Transfer/Appropriation 2025 Expense Line Item
Amount of
Transfer/Appropriation
Pittsylvania County
FY 2025 Year-End Budget Adjustments
Pittsylvania County DSS 201-3-000000-330511 Public Assistance-Federal 559,147.97
DSS received additional federal
funds during FY2025. These
funds need to be
appropropriated to the DSS
budget to cover expenses for the
year. 201-4-053100-1034 93,068.00
201-4-053100-2210 155,577.00
201-4-053100-2300 121,563.62
201-4-053200-5702 62,291.21
201-4-053700-9100 126,648.14
TOTAL DSS 559,595.97 559,595.97
APPROPRIATION
Schools 205-3-000000-240201 Sales Tax-State 307,002.92
Additional State, Federal and
Local revenues were received for
PCS as referenced in the attached
letter. An appropriation is
needed for expenditures of these
funds 205-4-061000-1120 (1,011,825.73)
205-3-000000-240202 School Funds - Regular 2,124,806.06
205-3-000000-240264 School Misc Receipts 725,184.32 205-4-062000-1800 4,983.63
205-3-000000-330201 Federal Funds 1,472,939.14 205-4-063000-3400 1,430,611.03
207-3-000000-410502 Carryovers/Fund Balance 182,568.73 205-4-064000-3300 4,537,119.85
207-3-000000-161204 School Cafeteria Receipts 234,801.19 205-4-065000-3179 121,733.99
205-4-066000-5600 (710,704.78)
205-4-067000-5700 258,014.45
207-4-065100-5700 417,369.92
TOTAL SCHOOLS 5,047,302.36 5,047,302.36
APPROPRIATION
Pet Center Fund 245-3-000000-035200 Animal Friendly Plate Revenue 342.48
The Pet Center received a total of
$342.48 over the estimate for
the sale of animal friendly license
plates. These funds need to be
appropriated to cover vet related
expenses at the Pet Center.245-4-035200-5849 342.48
7
Department
Line Items Providing
Funds Line Item Description
Amount of
Transfer/Appropriation
Reason for
Transfer/Appropriation 2025 Expense Line Item
Amount of
Transfer/Appropriation
Pittsylvania County
FY 2025 Year-End Budget Adjustments
Pet Center Fund 245-3-000000-410501 Unappropriated Surplus/Carryovers 46,256.60
The Pet Center generates
revenues to support their
operations. In FY2025, the Pet
Center was expected to provide
$100,000 to the General Fund to
coverage expenses related to the
operation of the Pet Center. The
Pet Center generated an
additional $46,256.60 that was
transferred to the General Fund
during the year. These funds are
needed to cover the shortage in
Pet Center operations for the
year. 245-4-035200-9100 46,256.60
TOTAL PET CENTER 46,599.08 46,599.08
APPROPRIATION
Workforce Investment Board 251-3-000000-180301 Expenditure Refunds 165.00
Reimbursement for the
accidental use of the WIB credit
card for personal use.251-4-353665-6014 165.00
TOTAL WORKFORCE INVESTMENT BOARD 165.00 165.00
APPROPRIATION
Capital Improvements Fund 310--3-000000-180301 Expenditure Refunds 79,922.50
The PPL Foundation paid a total
of $79,922.50 toward the
downpayment for the Library
Bookmobile. This amount needs
to be appriopriated to
bookmobile line item. 310-4-094150-819192 79,922.50
8
Department
Line Items Providing
Funds Line Item Description
Amount of
Transfer/Appropriation
Reason for
Transfer/Appropriation 2025 Expense Line Item
Amount of
Transfer/Appropriation
Pittsylvania County
FY 2025 Year-End Budget Adjustments
Capital Improvements Fund 310-3-000000-410503 Transfer from other Funds 63,356.00
The BOS approved to set up
Station 4 in the 640 Rescue
Building. As such, renovations
were need to equip this facility to
accommodate the staff with
living facilities while they are at
work. These renovations were
not included in the adopted
budget for FY2025. Sufficient
funds remained in the Building &
Grounds operating budget to
cover these costs. 310-4-094135-8216 63,356.00
Capital Improvements Fund 310-3-000000-410503 Transfer from other Funds 1,427,248.00
Transfer of funds to cover
obligated expenditures to be
spent out of the Capital
Improvements Fund 310-4-094130-8158 (B&G Improvements)566,648.00
310-4-094135-810512 (Career Ambulance)435,000.00
310-4-094150-81691 (Comprehensive Plan)200,250.00
310-4-094150-819175 (Voting Equipment)225,350.00
TOTAL CAPITAL IMPROVEMENTS FUND 1,570,526.50 1,570,526.50
APPROPRIATION
Courthouse Security Fund 314-3-000000-160304 Courthouse Security Fees 16,723.34
Fees are charged for Courthouse
Security thru the Circuit Court
Clerk's Office. These funds are
used to cover costs associated
with Courthouse Security. These
funds need to be appropriated
for recent courhouse security
upgrades.314-4-043201-8102 16,723.34
TOTAL COURTHOUSE SECURITY FUND 16,723.34 16,723.34
APPROPRIATION
Economic Development Fund 325-3-000000-180301 Expenditure Refunds 87,295.64
These funds were refunded due
to an overpayment to RIFA for
incentives.325-4-081500-8222 87,295.64
9
Department
Line Items Providing
Funds Line Item Description
Amount of
Transfer/Appropriation
Reason for
Transfer/Appropriation 2025 Expense Line Item
Amount of
Transfer/Appropriation
Pittsylvania County
FY 2025 Year-End Budget Adjustments
Economic Development Fund 325-3-000000-410503 Transfer from other Funds 1,150,000.00
Transfer of funds to cover
obligated incetives in the
Economic Development Fund 325-4-081500-8222 1,150,000.00
TOTAL ECONOMIC DEVELOPMENT FUND 1,237,295.64 1,237,295.64
APPROPRIATION
1% Sales Tax Fund 410-3-000000-410401 Literary Loan 2024 Proceeds 16,385,298.50
This is the appropriation needed
for the Literary Funds that were
awarded to Pittsylvania County
Schools in FY2025 Sales Tax Fund
projects.410-4-094420-821265 (Kentuck Elementary)4,560,312.50
410-4-094420-821266 (Southside Elementary)7,200,695.00
410-4-094420-82267 (Union Hall Elementary)4,624,291.00
TOTAL 1% SALES TAX FUND 16,385,298.50 16,385,298.50
APPROPRIATION
Water & Sewer Enterprise Fund 501-3-000000-180301 Expenditure Refunds 2,651.25
Refund received from sending a
part back that was not needed.501-4-043220-3314 2,651.25
TOTAL WATER & SEWER ENTERPRISE FUND 2,651.25 2,651.25
APPROPRIATION
Solid Waste Enterprise Fund-
Bond Proceeds 520-3-000000-150101 Interest on Investments 26,359.24
Interest earned on bond
proceeds for FY2025. These
funds need to appropriated to
the Landfill Bond Project Fund fo
cover future expenditures.520-4-094151-8133 23,068.92
520-4-094151-8212 3,290.32
10
Department
Line Items Providing
Funds Line Item Description
Amount of
Transfer/Appropriation
Reason for
Transfer/Appropriation 2025 Expense Line Item
Amount of
Transfer/Appropriation
Pittsylvania County
FY 2025 Year-End Budget Adjustments
Solid Waste Enterprise Fund 520-3-000000-180301 Expenditure Refunds 58,502.48
Funds received from the sale of a
vehicle and auto parts along with
funds received from an insurance
claim.520-4-042400-3310 25,843.48
520-4-042400-6003 23,889.45
520-4-094120-8141 8,769.55
Solid Waste Enterprise Fund 520-3-000000-410501 Unapprop Surplus/Carryover 608,754.20
Appropriation needed to cover
the overage in both Disposal and
Collection operating budgets.
This overage is primarily due to
the use of outside contractors to
perform work at the landfill as
well as large costs for heavy
equipment repairs/rentals.520-4-042300-3165 24,044.78
520-4-042400-3165 310,575.13
520-4-042400-3311 160,946.66
520-4-042400-6034 113,187.63
TOTAL SOLID WASTE ENTERPRISE FUND 693,615.92 693,615.92
APPROPRIATION
Rescue Billing 530-3-000000-160402 Rescue Billing Revenue 24,947.23
Estimates for the Rescue Billing
Fund for FY2025 were
underestimated. Therefore, an
additional appropriation is
needed to balance the Rescue
Billing Fund for the year.530-4-035501-58998 24,947.23
TOTAL RESCUE BILLING FUND 24,947.23 24,947.23
GRAND TOTAL-ALL FUNDS TOTAL APPROPRIATION 28,261,209.51 *28,261,209.51
*This amount includes a transfer total of $2,686,860.60
11
To: Pittsylvania County Finance Department
From: Regina Barger, Director
Date: July 21, 2025
Subject: Request for Use of FY25 Carryover Funds
I am writing to formally request approval for the use of carryover funds from Fiscal Year 2025 in
the amount of $126,648 for the Pittsylvania County Department of Social Services.
The proposed allocation of these funds is as follows:
1. Office Furniture – $10,000
To furnish four newly established office spaces within the agency, which are necessary to
support recent staffing expansions and space reconfigurations.
2. Vehicle Replacement or Capital Improvement – $25,000
To replace a department vehicle that was recently involved in an accident. If the vehicle
is not deemed totaled and replacement is not necessary, I request that these funds be
redirected toward capital improvements to create additional office space within the
agency.
3. Employer Health Insurance Increase – $25,000
To offset the increased employer cost of family health insurance coverage effective
October 1, 2025, which was not accounted for in the approved FY26 budget.
4. Capital Improvements – Remaining Balance
Any remaining funds after the above allocations are requested to be used for capital
improvements related to the expansion of office space within the agency to meet ongoing
operational needs.
Your consideration of this request is appreciated. Please let me know if any additional
documentation or justification is needed for approval.
Sincerely,
Regina Barger
Director
REGINA BARGER
DIRECTOR
Pittsylvania County Department of Social Services
220 H G McGhee Drive
Drawer E
Chatham, VA 24531
MAINLINE
434.432.7281
GRETNA
434.656.8407
FACSIMILE
434.432.0923
12
13
14
15
PUBLIC HEARING NOTICE
Pursuant to §15.2-2507, Code of Virginia, 1950, as amended, the Pittsylvania County Board of
Supervisors will hold a public hearing on Tuesday, August 19, 2025, at 7:00 p.m., in the Board
Meeting Room, 39 Bank Street, SE, Chatham, Virginia, 24531, to receive citizen input on the
proposed FY2026 Budget Amendments. Public hearing documents are available for public
inspection Monday-Friday, 8 am – 5 pm, in the Pittsylvania County Administration Building, 1
Center Street, Chatham, Virginia, 24531, and on the County’s website,
www.pittsylvaniacountyva.gov.
Proposed
Budget
Amendments
2025-2026
REVENUES
Current Budgeted Revenues $257,574,766.00
Unassigned Fund Balance (Includes Carryovers) 19,828,408.20
DSS Carryovers 60,000.00
School Carryovers 15,272,098.03
Beautification Fund 73,856.99
Pet Center Fund 13,436.21
Grants Fund 150,000.00
Proposed Amended Revenues $292,972,565.43
EXPENDITURES
Current Budgeted Expenditures $257,574,766.00
General Fund Operating Budget 19,828,408.20
DSS Operating Budget 60,000.00
School Operating Budget 15,272,098.03
Beautification Fund 73,856.99
Pet Center Fund 13,436.21
Grants Fund 150,000.00
Proposed Amended Expenditures $292,972,565.43
16
Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
COUNTY AMENDMENTS
Board of Supervisors 75,000.00
Carryover Funds to cover County's
share of the MPO-Safe Streets
Grant MPO-Safe Streets 100-4-011010-56595 75,000.00
Reassessment 586,825.76
Carryover Funds to prepare for
FY2028 Reassessment Consultants-Appraisers 100-4-012320-3160 586,825.76
Clerk of Court 23,809.98
Carryover of Clerk's Office
Contribution for Office Supplies-
These funds are collected by the
Clerk's Office during the year and
can only be used by this office Office Supplies 100-4-021600-6001 23,809.98
Sheriff 2,431.89
Carryover of Donations for
Halloween Halloween-Contributions 100-4-031200-5878 2,431.89
Sheriff 1,893.83
Carryover of Donations for Project
Lifesaver Expenses Project Lifesaver Expenses 100-4-031200-5882 1,893.83
Sheriff 41.32
Carryover of Donations for School
Supplies School Supplies-Donated 100-4-031200-60141 41.32
Sheriff 26,907.90
Carryover of Donations for the
Dare Program DARE Supplies 100-4-031200-6002 26,907.90
Jail 346,959.43
Carryover of Budget Savings from
Jail's Operating Budget
Transfer required to cover a variety of
needs in the Sheriff/Jail budgets. These
estimates have been provided by the
Sheriff after reviewing year-end actuals
and ensuring sufficient funds exist to
cover upcoming anticipated costs.100-4-031200-6010 (Tasers/Rifles)66,597.00
100-4-031200-8105 (Car Reserve)280,362.43
Public Safety 23,120.01
FEMA funds received from various
storms in the past. These funds
are carried over each year to cover
costs associated with future
natural disasters that may occur PS-Natural Dis/Emergency Resp 100-4-032200-5670 23,120.01
Pittsylvania County
FY 2026 Budget Amendments
17
Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
Pittsylvania County
FY 2026 Budget Amendments
Building Inspections 65,593.09
Carryover of all remaining budget
funds to cover the cost of outside
consultants used to perform
inspections due to staffing
shortage Consultants-Inspections 100-4-034000-3161 16,398.27
Consultants-Plan Reviews 100-4-034000-3163 49,194.82
Animal Control 4,875.00
Carryover of unused Dangerous
Dog Funds collected from citizens
with dangerous dogs. These fees
are paid to the State on behalf of
these citizens Dangerous Dog Fee 100-4-035100-5899 4,875.00
Children's Services Act (CSA)378,512.13
Carryover of Children Services Act
Program Funds to ensure that
sufficient funds exist to cover
increased services in the coming
year Comp Svc Act Pool-Programs 100-4-053500-7003 300,262.27
100-4-053500-7004 78,249.86
Parks & Recreation 19,867.50
Carryover funds requested from
unused Field and Park
maintenance and Rec. Related
Supplies. These funds will be used
to cover the increased cost of
maintaining ballfields and the cost
of refreshing the landscaping at
County owned parks and/or
facilities Field Maintenance 100-4-071100-6006 7,000.00
Park Maintenance 100-4-071100-60061 6,000.00
Rec. Related Supplies 100-4-071100-6014 6,867.50
State Forestry 35,000.00
Carryover funds requested to the
FY2025 forestry fees that were not
paid until FY2026 State Forestry Contribution 100-4-071500-5666 35,000.00
Library 105,000.00
Carryover funds requested to
cover the cost of security cameras
at all 4 library branches and to
make renovations at the Chatham
Library Branch for ADA compliance Furniture & Fixtures 100-4-073100-6003 30,000.00
Property Improvements 100-4-073100-8216 75,000.00
18
Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
Pittsylvania County
FY 2026 Budget Amendments
Community Contributions 2,000.00
Carryover of donations to be used
to cover the cost of the Battle on
the Border sponsorship Other Community Contribution 100-4-081200-5668 2,000.00
Community Development 79,749.76
Carryover of funds from the
Community Development Budget
to cover plan reviews for
construction projects and to cover
the additional cost of the WPPDC
contribution for FY2025 Consultants-Plan Review 100-4-081400-3163 78,697.76
Contributions-WPPDC 100-4-081400-5673 1,052.00
Community Development 105,957.84
Fees are collected thru building
inspections to help remove
dilapidated structures in the
County. The remaining balance is
rolled over each year to cover this
potential liability in the coming
budget year.Dilapidated Structure Removal 100-4-081400-8142 105,957.84
Economic Development 9,800.00
Carryover funds requested to be
used to cover consulting fees to
provide assistance in applying for
grants to aid in Economic
Development ventures Professional Services 100-4-082510-3163 9,800.00
Non-departmental 2,002,612.09
Carryover of unused COLA funds
and vacancy savings to cover
COLA/Bonuses for FY2026 COLA/Salary Increase 100-4-091200-1999 2,002,612.09
Non-departmental 98,299.49
Carryover of Contingency/Grant
Local Match Funds Grants Local Match/Contingency 100-4-091200-8109 98,299.49
Non-departmental 502,053.15
Carryover of unused Health and
Wellness Program increase in
health care premiums for FY2025 BCBS-Co. Share 100-4-091200-2300 190,288.62
Worker's Compensation 100-4-091200-2700 107,092.00
Wellness Program Expense 100-4-091200-31152 204,672.53
19
Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
Pittsylvania County
FY 2026 Budget Amendments
DSS Carryover-General Fund Side 60,000.00 DSS Carryovers Transfers to Other Funds 100-4-091200-9102 60,000.00
School Carryover-General Fund
Side 15,272,098.03 School Carryovers Transfers to Other Funds 100-4-091200-9102 15,272,098.03
TOTAL GENERAL FUND 19,828,408.20 19,828,408.20
DSS AMENDMENTS
Transfers from other Funds 60,000.00
Carryover Funds requested to be
used for: Office Furniture-$10,000,
Vehicle Replacement-$25,000, and
Employer's Health Insurance
Increase-$25,000 BCBS-Co. Share 201-4-053100-2300 25,000.00
Furniture & Fixtures 201-4-053100-8102 10,000.00
Cap Outlay-Vehicles 201-4-053100-8105 25,000.00
TOTAL DSS AMENDMENTS 60,000.00 60,000.00
SCHOOL AMENDMENTS
School Carryover Amounts:
All-in Funding 2,206,269.89
State Funds-Remained Unspent at
6/30 School Operating Fund 205 2,206,269.89
SOQ Bonus Payment-August 2025 1,399,370.00
State/Local Funds-Remained
Unspent at 6/30 School Operating Fund 205 1,399,370.00
Capital Project-CES Sewer
Connection 210,000.00
State Funds-Remained Unspent at
6/30 School Operating Fund 205 210,000.00
Capital Project-SMES HVAC 373,091.60
State Funds-Remained Unspent at
6/30 School Operating Fund 205 373,091.60
Capital Project-PCTC Welding
Shop Ventilation 742,827.84
State Funds-Remained Unspent at
6/30 School Operating Fund 205 742,827.84
Project Graduation 57,321.33
State Grant Funds-Remained
Unspent at 6/30 School Operating Fund 205 57,321.33
PBIS Grant 6,610.95
State Grant Funds-Remained
Unspent at 6/30 School Operating Fund 205 6,610.95
PBIS/VTSS Grant 24,298.32
State Grant Funds-Remained
Unspent at 6/30 School Operating Fund 205 24,298.32
Project Lead the Way 12,339.50
Local Grant Funds-Remained
Unspent at 6/30 School Operating Fund 205 12,339.50
Roofing Projects-UHES, ECC
Dome, Bus Shop, Middle School
Metal Roofs 1,311,363.00
State Grant Funds-Remained
Unspent at 6/30 School Operating Fund 205 1,311,363.00
Replacement Vehicles (Main.
Transp, IT, Buses)538,159.80
FY2022 Carryover/State Funds-
Remained Unspent at 6/30 School Operating Fund 205 538,159.80
20
Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
Pittsylvania County
FY 2026 Budget Amendments
ECC Auditorium AC 100,000.00
State Funds-Remained Unspent at
6/30 School Operating Fund 205 100,000.00
THS Wastewater System Upgrade 500,000.00
State Funds-Remained Unspent at
6/30 School Operating Fund 205 500,000.00
Virginia Preschool Program 752,954.91
State Funds-Remained Unspent at
6/30 School Operating Fund 205 752,954.91
PALS Tutors 28,246.29
State Funds-Remained Unspent at
6/30 School Operating Fund 205 28,246.29
Textbooks 3,119,873.82
State/Local Funds-Remained
Unspent at 6/30 School Operating Fund 205 3,119,873.82
Drain field & Wastewater
Expansion - KES 300,000.00
FY2022 Carryover Funds-
Remained Unspent at 6/30 School Operating Fund 205 300,000.00
Athletic Training Rooms & MS
Sports 151,695.46
State Funds-Remained Unspent at
6/30 School Operating Fund 205 151,695.46
SBO HVAC Replacement 1,500,000.00
State Funds-Remained Unspent at
6/30 School Operating Fund 205 1,500,000.00
Maintenance Warehouse
Purchase/Repairs 84,077.42
FY2021 Carryover Funds-
Remained Unspent at 6/30 School Operating Fund 205 84,077.42
On-going Maintenance Projects 1,310,589.81
State Funds-Remained Unspent at
6/30 School Operating Fund 205 1,310,589.81
Chrome Book Replacements 400,000.00
State Funds-Remained Unspent at
6/30 School Operating Fund 205 400,000.00
On-going IT Projects 143,008.09
State Funds-Remained Unspent at
6/30 School Operating Fund 205 143,008.09
TOTAL SCHOOL CARRYOVER 15,272,098.03 TOTAL SCHOOL CARRYOVER 15,272,098.03
TOTAL SCHOOLS 15,272,098.03 15,272,098.03
BEAUTIFICATION FUND
Unappropriated Surplus 73,856.99
Funds needed to clean County
Welcome Signs and to freshen up
the landscaping at the sign sites Contractual Services-Landscaping 230-4-043500-3172 73,856.99
TOTAL-BEAUTIFICAITON FUND 73,856.99 73,856.99
PET CENTER FUND
21
Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
Pittsylvania County
FY 2026 Budget Amendments
Unappropriated
Surplus/Carryovers 13,436.21
Remaining balance of
Donations/Memorials made to the
Pet Center for a specific purpose.Pet Center-Vet Exp-Spay/Neuter 245-4-035200-5849 8,843.94
Pet Center-Emergency Medical 245-4-035200-58492 4,592.27
TOTAL-PET CENTER FUND 13,436.21 13,436.21
GRANTS FUND
VDEM-Additional E911 Funds 150,000.00
Funds awarded by the Virginia
Department of Emergency
Management Furniture & Fixtures 250-4-032447-6003 18,050.00
250-4-032447-8102 131,950.00
TOTAL-GRANTS FUND 150,000.00 150,000.00
GRAND TOTAL -
ALL FUNDS 35,397,799.43 *35,397,799.43
*This amount includes a transfer total of $15,332,098.03
22
23
LIBRARY EXPANSION – CHATHAM OUTSIDE AREA 1
Funding Request – Capital FY 25-26
Chatham Outdoor area - $75,000
Security cameras at all branches - $30,000
July 2025
We are excited to announce that with the generous support from the County and local funders,
the Bookmobile is fully funded. Therefore, we do not need the second $100,000 installment from
the County. We are still requesting the $75,000 from the originally submitted capital needs
request for the Chatham library and $30,000 for external security cameras at all branches, for a
total of $105,000
1. Security cameras at all branches – Requesting $30,000
Outdoor security cameras were installed at the Gretna branch for the safety of patrons and staff.
We are also in the process of installing cameras at the History Center ($7,792.99).
That leaves Mt. Hermon, Brosville, and Chatham.
Concerns:
History Center
– Police called to neighbor’s multiple times
- Spent shell casing found in parking lot of History Center
- Staff and patron safety
Mt. Hermon
- People from Food Lion Parking lot going behind building
- Staff only entrance is behind library building
- Patrons jumped over fence to the storage area
Brosville
- Hidden out of sight down in a hollow
- Homeless found sleeping in picnic tables
Chatham
- New outdoor area behind building
- Wooded area
- Houses county vehicles and Bookmobile
Using the proposal for the History Center ($7,792.99), we are estimating $10,000 per branch
for the remaining 3 locations: Mt. Hermon, Brosville, and Chatham.
24
LIBRARY EXPANSION – CHATHAM OUTSIDE AREA 2
2. Chatham Outdoor area – Requesting $75,000
With other priorities, such as replacing the 20-year-old bookmobile, it will be several years
before the Chatham Library can receive any major renovations. Therefore, the best immediate
way to meet the increasing programming needs of the main library is to create a multifunctional
outdoor area.
A $25,000 Make More Happen Grant provided funds to install a concrete stage for
performances and create a terraced landscape for outdoor seating during programs.
This $75,000 request is to complete the outdoor space.
The next steps in this project include:
Replacing the emergency exit back door with a door that patrons can use to access the
back terrace
Including a deck and wheelchair ramp at back door
Replacing the emergency exit back door with a door that patrons can use to access the
back terrace
Including a deck and wheelchair ramp at back door
Running electricity to the stage and shed
Adding a fence down the path
Adding a low fence and cement pad at the top of the terrace for handicap view of the
stage.
Ramp for new storage shed
Seating for terrace – stone
Paved walkway
Security cameras and lighting
Sun shades for stage
25
LIBRARY EXPANSION – CHATHAM OUTSIDE AREA 3
Additional Supporting information:
The 2019 Feasibility Study
In May 2019, the Board of Supervisors received the 2019 Study and, in August 2019, passed a
Resolution endorsing the study. The resolution recognizes the positive impact of new libraries in
attracting new residents and businesses to the County, as well as supporting existing residents
and businesses. Additionally the board approved its support for library construction and funding
needs in future budgets, capital investment, and strategic planning documents.
Library Evolution and Impact
Libraries are so much more than books. Libraries have grown into
community centers and are more vital than ever. Library usage
continues to rise. The importance of out-of-school learning has been
studied and determined to have tremendous value in people’s lives.
Social and emotional health are equally shaped by family, neighbors,
friends, role models and cultural influences. Interactions with school,
libraries, faith-based institutions, social media, and after-school
programs can shape the future for youth in our community. There are
numerous positive impacts of libraries on a community including:
Connection
o Book talks, local authors, book reviews
o Community programs including Easter egg hunts,
movie nights, outdoor summer reading programs,
outdoor painting
o Meeting places that bring people together for the
common good
o Preserving local history
Digital Divide
o Libraries provide free internet access. This is crucial to
those that can not afford internet connections or in
locations where access is unavailable.
o PCPL is the only organization in the state of Virginia
that is certified by AARP to offer computer workshops
for seniors.
Literacy
o Summer Reading Programs help prevent “summer slide”
o Storytime programs for preschoolers provide a
positive introduction to the school and learning
environment
STEM - Libraries offer programs in Science, Technology,
Engineering, & Math
o LEGO Clubs
o Painting
o Building
o Crafts for all ages
26
LIBRARY EXPANSION – CHATHAM OUTSIDE AREA 4
The Opportunity
With growing outdoor activities and limited space, Chatham Main Library began looking for a
way to expand outdoor programing. After a quick GIS search, it became apparent that the
solution is literately in our own back yard. The library/county’s property goes all the way back to
Hargrave Military Academy in three separate tracks.
There is a hill directly behind the library that drops approximately 10 feet and then levels out.
The area would be perfect for an outdoor public learning area with seating built into the hill
expanding out into a level area for a blowup screen for movies, outdoor activities, Easter egg
hunts, outdoor programs, and more.
A call was made to the Assistant County Administrator to inquire about the feasibility of
expanding the library’s yard into that area. Following his recommendation, a visit was made to
the Chatham Town Manager to discuss zoning and land use. Once the Town Manager was
confident that expanding the library footprint would not violate any town laws, a call was placed
to the County land use department to discuss the idea. We were informed that, with that area
being low land, ¼ acre could be cleared at a time, which is more than enough space to create
our vision. Maintenance was then contacted to measure off ¼ acre, which was done March 7,
2024.
County Property
Chatham Main
Library
27
LIBRARY EXPANSION – CHATHAM OUTSIDE AREA 5
Reimagine Chatham
At the May 14, 2024 kick-off
meeting of Reimagine Chatham,
the participants were asked to rate
Community Services. The Chatham
Library received the highest ranking
among everything listed, showing
the impact, value, and confidence
of the library to the residents.
The lowest ranked item was
Outdoor Event Centers.
This project combines an already
highly trusted and valued entity with
a much needed and citizen
requested service for Chatham.
28
LIBRARY EXPANSION – CHATHAM OUTSIDE AREA 6
Examples of outdoor seating:
29
LIBRARY EXPANSION – CHATHAM OUTSIDE AREA 7
FY 25-26 Budget Request
A $25,000 Make More Happen Grant provided funds to install a concrete stage for
performances and create a terraced landscape for outdoor seating during programs.
We were also able to replace the old shed, pictured
30
To: Pittsylvania County Finance Department
From: Regina Barger, Director
Date: July 21, 2025
Subject: Request for Use of FY25 Carryover Funds
I am writing to formally request approval for the use of carryover funds from Fiscal Year 2025 in
the amount of $126,648 for the Pittsylvania County Department of Social Services.
The proposed allocation of these funds is as follows:
1. Office Furniture – $10,000
To furnish four newly established office spaces within the agency, which are necessary to
support recent staffing expansions and space reconfigurations.
2. Vehicle Replacement or Capital Improvement – $25,000
To replace a department vehicle that was recently involved in an accident. If the vehicle
is not deemed totaled and replacement is not necessary, I request that these funds be
redirected toward capital improvements to create additional office space within the
agency.
3. Employer Health Insurance Increase – $25,000
To offset the increased employer cost of family health insurance coverage effective
October 1, 2025, which was not accounted for in the approved FY26 budget.
4. Capital Improvements – Remaining Balance
Any remaining funds after the above allocations are requested to be used for capital
improvements related to the expansion of office space within the agency to meet ongoing
operational needs.
Your consideration of this request is appreciated. Please let me know if any additional
documentation or justification is needed for approval.
Sincerely,
Regina Barger
Director
REGINA BARGER
DIRECTOR
Pittsylvania County Department of Social Services
220 H G McGhee Drive
Drawer E
Chatham, VA 24531
MAINLINE
434.432.7281
GRETNA
434.656.8407
FACSIMILE
434.432.0923
31
32
33
Saving lives through effective emergency management and homeland security.
“A Ready Virginia is a Resilient Virginia.”
COMMONWEALTH of VIRGINIA
Virginia 9-1-1 Services Board
Dorothy Spears-Dean, Ph.D.
Deputy State Coordinator
VDEM
(804) 840-7260
Mary Binford
PSC Coordinator
VDEM
(804) 536-8177
July 17, 2025
Dear Pittsylvania County PSAP:
I am pleased to advise you that the Virginia 9-1-1 Services Board has
approved your FY26 NG911 Additional Funding grant request.
You have been awarded $150,000.00 for eligible costs for the: FY26
NG911 Additional Funding outlined in the PSAP Grant Guidelines
for the FY26 Additional Funding. Funding for this grant award will
be available beginning July 1, 2025.
The Grant Payment Reimbursement Process is described in the Grant
Guidelines. Payment will be made on a reimbursement basis only for
allowable costs. All funding requests must be submitted in the in
vdem.emgrants.com system. For the request to be processed, invoice(s)
that support the amount requested should be attached to the form when
it is submitted. All invoices should be submitted within 30 calendar
days and dated after July 1, 2025. Finally, grant payment requests will
be held until all required reports are received.
If you have any questions, please do not hesitate to contact me, 911 Grant Program
Specialist Marcus Grant, or your NGS Outreach Manager. Questions can also be directed
to the PSAP Grants mailbox: psapgrants@vdem.virginia.gov.
Congratulations on your grant award!
Sincerely,
Marcus Grant
911 Grant Program Specialist
34
6.b.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Staff Report
Agenda Title: Human Services Building Roof Replacement
Discussion (15 minutes)
Staff Contact(s): Chris Adcock
Agenda Date: August 19, 2025 Item Number: 6.b.
Attachment(s): 1. Social Services Roof Assessment
2. Human Services Bid Tab
Reviewed By:
Chris Adcock, Director of Public Works, will discuss recent bids received to
replace the roof at the Human Services Building located at 220 H G McGhee Dr,
Chatham, VA. 24531.
35
SHEET NO.
The Garland Company3800 E. 91st Street
Cleveland, OH 44105
SHEET TITLE:
THE INFORMATION CONTAINED HEREIN IS OFA PROPRIETARY NATURE AND IS SUBMITTEDIN CONFIDENCE FOR USE BY THE CLIENTSAPPROVED BY THE ORIGINATOR OF THIS
DOCUMENT - ONLY. THE USE OF THESEDOCUMENTS FOR ANY OTHER PROJECTS,PURPOSE, LOCATION, PUBLICATION,REPRODUCTION OR DISTRIBUTION IN WHOLEOR PART, BY ANY INDIVIDUAL OR
ORGANIZATION WITHOUT WRITTENPERMISSION THE ORIGINATING COMPANY ISPROHIBITED. THE INFORMATION HEREINREMAINS THE PROPERTY AND ITS USE ORDISCLOSURE TO OTHERS IS PROHIBITED FOR
ANY USE NOT AUTHORIZED BY THEORIGINATING COMPANY.
DIMENSIONS
TO BE VERIFIED
PITTSYLVANIA COUNTY VIRGINIASOCIAL SERVICES / HEALTH DEPARTMENT200 H.G. MCGHEE DRCHATHAM, VA 24531A-1
COVER
Roof Assessment
(Updated 02/12/25)
INDEX OF DRAWINGS
A-1 COVER PAGE
A-2 FACILITY OVERVIEW
A-3 CONDITION MAP
A-4 INSPECTION REPORT
A-5 OBSERVED DECICIENCIES
A-6 OBSERVED DEFICIENCIES CONTD
A-7 REPLACEMENT BUDGETS
A-8 SOLUTION COMPARISON
Project Location
Social Services & Health Department
36
SHEET NO.
The Garland Company3800 E. 91st Street
Cleveland, OH 44105
SHEET TITLE:
THE INFORMATION CONTAINED HEREIN IS OFA PROPRIETARY NATURE AND IS SUBMITTEDIN CONFIDENCE FOR USE BY THE CLIENTSAPPROVED BY THE ORIGINATOR OF THIS
DOCUMENT - ONLY. THE USE OF THESEDOCUMENTS FOR ANY OTHER PROJECTS,PURPOSE, LOCATION, PUBLICATION,REPRODUCTION OR DISTRIBUTION IN WHOLEOR PART, BY ANY INDIVIDUAL OR
ORGANIZATION WITHOUT WRITTENPERMISSION THE ORIGINATING COMPANY ISPROHIBITED. THE INFORMATION HEREINREMAINS THE PROPERTY AND ITS USE ORDISCLOSURE TO OTHERS IS PROHIBITED FOR
ANY USE NOT AUTHORIZED BY THEORIGINATING COMPANY.
DIMENSIONS
TO BE VERIFIED
PITTSYLVANIA COUNTY VIRGINIASOCIAL SERVICES / HEALTH DEPARTMENT200 H.G. MCGHEE DRCHATHAM, VA 24531A-2
FACILITY
OVERVIEW
Facility Overview
37
SHEET NO.
The Garland Company3800 E. 91st Street
Cleveland, OH 44105
SHEET TITLE:
THE INFORMATION CONTAINED HEREIN IS OFA PROPRIETARY NATURE AND IS SUBMITTEDIN CONFIDENCE FOR USE BY THE CLIENTSAPPROVED BY THE ORIGINATOR OF THIS
DOCUMENT - ONLY. THE USE OF THESEDOCUMENTS FOR ANY OTHER PROJECTS,PURPOSE, LOCATION, PUBLICATION,REPRODUCTION OR DISTRIBUTION IN WHOLEOR PART, BY ANY INDIVIDUAL OR
ORGANIZATION WITHOUT WRITTENPERMISSION THE ORIGINATING COMPANY ISPROHIBITED. THE INFORMATION HEREINREMAINS THE PROPERTY AND ITS USE ORDISCLOSURE TO OTHERS IS PROHIBITED FOR
ANY USE NOT AUTHORIZED BY THEORIGINATING COMPANY.
DIMENSIONS
TO BE VERIFIED
PITTSYLVANIA COUNTY VIRGINIASOCIAL SERVICES / HEALTH DEPARTMENT200 H.G. MCGHEE DRCHATHAM, VA 24531A-3
CONDITION
MAP
Condition Map
Like New 10+ Years 5-10 Years <5 Years 0-1 Years
38
SHEET NO.
The Garland Company3800 E. 91st Street
Cleveland, OH 44105
SHEET TITLE:
THE INFORMATION CONTAINED HEREIN IS OFA PROPRIETARY NATURE AND IS SUBMITTEDIN CONFIDENCE FOR USE BY THE CLIENTSAPPROVED BY THE ORIGINATOR OF THIS
DOCUMENT - ONLY. THE USE OF THESEDOCUMENTS FOR ANY OTHER PROJECTS,PURPOSE, LOCATION, PUBLICATION,REPRODUCTION OR DISTRIBUTION IN WHOLEOR PART, BY ANY INDIVIDUAL OR
ORGANIZATION WITHOUT WRITTENPERMISSION THE ORIGINATING COMPANY ISPROHIBITED. THE INFORMATION HEREINREMAINS THE PROPERTY AND ITS USE ORDISCLOSURE TO OTHERS IS PROHIBITED FOR
ANY USE NOT AUTHORIZED BY THEORIGINATING COMPANY.
DIMENSIONS
TO BE VERIFIED
PITTSYLVANIA COUNTY VIRGINIASOCIAL SERVICES / HEALTH DEPARTMENT200 H.G. MCGHEE DRCHATHAM, VA 24531A-4
INSPECTION
REPORT
CORE PHOTO(S):
Roof Section Name:
Square Footage:
Year Installed/Age:
System Type:
Slope:
Height:
Drainage System:
Accessibility:
Inspection Rating:
Notes:
ROOF SECTION PHOTO(S): ROOF SECTION INFORMATION: SITE MAP:
CONDITION SUMMARY:
Sections 1-4
28,938 sq ft
20+ Years Old
EPDM
¼” : 12
25 ft
Wall Scuppers
Hatch / Ladder
POOR
Loose walk pads
have caused
significant damage.
Minor ponding at the
wall scuppers has
led to failed seams.
The Overall Condition of the Roof is POOR. Below are some of the observed conditions.
• The EPDM roofs over Roof Sections 1-4 are approximately 20 years old.
• Regular foot traffic from servicing HVAC units has caused some isolated damage to the roof membrane.
• Several of the protective walk pads have come loose and blown across the roof causing punctures, tears, and
general damage. Many of these areas have been previously patched,
• The perimeter metal coping does not appear well installed and may need to be resecured to prevent further
damage and loosening.
• Most of the visible sealant and caulk joints across the roof are dried out and cracked and have openings that
look like a potential for water intrusion and leaks.
• A few of the wall scupper drains are starting to delaminate at their seams and are becoming a risk for water
intrusion and leaks.
The EPDM roofs are in POOR condition and reaching the end of their serviceable life. In their current
condition they look like ideal candidates for restoration to put the roof back under warranty cost effectively
and with less disruption to the building tenants inside. This type of solution involves making necessary
repairs to the existing roof, replacing any wet insulation, and installing an epoxy type fluid with fabric
reinforcement. They perform well and eliminate potential future seam issues. If the condition of the roof is
allowed to degrade further a full replacement may become the only viable solution. A full replacement
would come at a significant cost increase and be much more disruptive to the interior due to potential
adhesive odors and debris created during tear off.
Core 1 – High Side Core 2 – Low Side
39
SHEET NO.
The Garland Company3800 E. 91st Street
Cleveland, OH 44105
SHEET TITLE:
THE INFORMATION CONTAINED HEREIN IS OFA PROPRIETARY NATURE AND IS SUBMITTEDIN CONFIDENCE FOR USE BY THE CLIENTSAPPROVED BY THE ORIGINATOR OF THIS
DOCUMENT - ONLY. THE USE OF THESEDOCUMENTS FOR ANY OTHER PROJECTS,PURPOSE, LOCATION, PUBLICATION,REPRODUCTION OR DISTRIBUTION IN WHOLEOR PART, BY ANY INDIVIDUAL OR
ORGANIZATION WITHOUT WRITTENPERMISSION THE ORIGINATING COMPANY ISPROHIBITED. THE INFORMATION HEREINREMAINS THE PROPERTY AND ITS USE ORDISCLOSURE TO OTHERS IS PROHIBITED FOR
ANY USE NOT AUTHORIZED BY THEORIGINATING COMPANY.
DIMENSIONS
TO BE VERIFIED
PITTSYLVANIA COUNTY VIRGINIASOCIAL SERVICES / HEALTH DEPARTMENT200 H.G. MCGHEE DRCHATHAM, VA 24531A-5
OBSERVED
DEFICIENCIES
OBSERVED DEFICIENCY PHOTO(S):
Membrane Puncture. From possible walk pads blowing
across the surface. This is a source for water intrusion.Numerous previous repair patches were observed.Loose walk pads that have blown across the roof. There a
several locations where this is occurring.
Numerous loose walk pads were observed and removed
from the roof.
Ponding water exists at most of the wall scupper primary
drains on Sect. 1.
Upon close investigation of the scuppers many of the
seams have failed and look open for water intrusion.
40
SHEET NO.
The Garland Company3800 E. 91st Street
Cleveland, OH 44105
SHEET TITLE:
THE INFORMATION CONTAINED HEREIN IS OFA PROPRIETARY NATURE AND IS SUBMITTEDIN CONFIDENCE FOR USE BY THE CLIENTSAPPROVED BY THE ORIGINATOR OF THIS
DOCUMENT - ONLY. THE USE OF THESEDOCUMENTS FOR ANY OTHER PROJECTS,PURPOSE, LOCATION, PUBLICATION,REPRODUCTION OR DISTRIBUTION IN WHOLEOR PART, BY ANY INDIVIDUAL OR
ORGANIZATION WITHOUT WRITTENPERMISSION THE ORIGINATING COMPANY ISPROHIBITED. THE INFORMATION HEREINREMAINS THE PROPERTY AND ITS USE ORDISCLOSURE TO OTHERS IS PROHIBITED FOR
ANY USE NOT AUTHORIZED BY THEORIGINATING COMPANY.
DIMENSIONS
TO BE VERIFIED
PITTSYLVANIA COUNTY VIRGINIASOCIAL SERVICES / HEALTH DEPARTMENT200 H.G. MCGHEE DRCHATHAM, VA 24531A-6
OBSERVED
DEFICIENCIES
CONTD
OBSERVED DEFICIENCY PHOTO(S):
Section where the parapet coping is completely loose
due to screw back outs.
The underside of the coping was investigated and the
EPDM membrane does not carry over the wall. Wood
blocking is exposed and these joints may allow leaks.
The perimeter coping is improperly installed, through
fastened on top, and poorly attached. Any loose screws
are a potential for leaks.
Corner defect where coping was installed incorrectly.
Deteriorated / water damaged wood is exposed.
Sealant joint failure at the parapet coping to wall
transition. This is a potential leak source.
Sharp debris removed from the roof surface. Many of
these are a potential source for membrane punctures.
41
SHEET NO.
The Garland Company3800 E. 91st Street
Cleveland, OH 44105
SHEET TITLE:
THE INFORMATION CONTAINED HEREIN IS OFA PROPRIETARY NATURE AND IS SUBMITTEDIN CONFIDENCE FOR USE BY THE CLIENTSAPPROVED BY THE ORIGINATOR OF THIS
DOCUMENT - ONLY. THE USE OF THESEDOCUMENTS FOR ANY OTHER PROJECTS,PURPOSE, LOCATION, PUBLICATION,REPRODUCTION OR DISTRIBUTION IN WHOLEOR PART, BY ANY INDIVIDUAL OR
ORGANIZATION WITHOUT WRITTENPERMISSION THE ORIGINATING COMPANY ISPROHIBITED. THE INFORMATION HEREINREMAINS THE PROPERTY AND ITS USE ORDISCLOSURE TO OTHERS IS PROHIBITED FOR
ANY USE NOT AUTHORIZED BY THEORIGINATING COMPANY.
DIMENSIONS
TO BE VERIFIED
PITTSYLVANIA COUNTY VIRGINIASOCIAL SERVICES / HEALTH DEPARTMENT200 H.G. MCGHEE DRCHATHAM, VA 24531ROOF
OPTIONS /
BUDGETS
A-7
Replacement Budgets
SUMMARY: The EPDM roof system on the Social Services / Health Department Building s reaching the end of its
serviceable life. The existing roof and underlying insulation appear to be in a restorable condition with some minor
repairs and touch ups. The below solutions and budgets are all viable options for the roof on this building. With large
central HVAC units and the occupied interior offices odor sensitivity and disruption should be a major focus here.
The Recommended Scope of Work Consists of the Following
Roof Restoration System
➢ Replace any identified areas of wet insulation.
➢ Repair any membrane deficiencies or blisters in the
existing roof insulation.
➢ Clean the existing roof surface by pressure washer.
➢ Install fabric reinforced tape over all membrane seams
and penetrations.
➢ Install Polyurea base coat over the newly installed fabric
tape and let cure overnight.
➢ Install Polyurea base coat across the entire roof surface
and let cure overnight.
➢ Install Polyurea top coat across the entire roof surface.
➢ Install 3' wide walkway with additional Polyurea and
ceramic granules. The walkway will be extended around
the perimeter of all HVAC units and the around the roof
hatch
➢ Replace all exposed sealant joints across the roof
perimeter and around rooftop penetrations.
➢ Resecure all metal coping across the perimeter by replacing
all screws and fasteners.
= Repair
30 Yr. 2-Ply Replacement Budget = $1,000,000 - $1,200,000
20 Yr. Single Ply Replacement Budget = $850,000 - $900,000
10 Yr. Fluid Applied Restoration Budget = $350,000 - $380,000
RESTORATION OPTIONS
REPLACEMENT OPTIONS
15 Yr. Fluid Applied Restoration Budget = $420,000 - $475,000
20 Yr. Fluid Applied Restoration Budget = $630,000 - $660,000
*Red circled solution is recommended due to roof specific conditions and requirements.
*Budget includes turn key project costs including all design documents, labor, materials and freight, and
project inspections.
*Add $40K to replace all metal coping along the perimeter.
= Restore = Recover = Replace
30 /40 Yr. Hybrid Replacement Budget = $1,300,000 - $1,500,000
42
SHEET NO.
The Garland Company3800 E. 91st Street
Cleveland, OH 44105
SHEET TITLE:
THE INFORMATION CONTAINED HEREIN IS OFA PROPRIETARY NATURE AND IS SUBMITTEDIN CONFIDENCE FOR USE BY THE CLIENTSAPPROVED BY THE ORIGINATOR OF THIS
DOCUMENT - ONLY. THE USE OF THESEDOCUMENTS FOR ANY OTHER PROJECTS,PURPOSE, LOCATION, PUBLICATION,REPRODUCTION OR DISTRIBUTION IN WHOLEOR PART, BY ANY INDIVIDUAL OR
ORGANIZATION WITHOUT WRITTENPERMISSION THE ORIGINATING COMPANY ISPROHIBITED. THE INFORMATION HEREINREMAINS THE PROPERTY AND ITS USE ORDISCLOSURE TO OTHERS IS PROHIBITED FOR
ANY USE NOT AUTHORIZED BY THEORIGINATING COMPANY.
DIMENSIONS
TO BE VERIFIED
PITTSYLVANIA COUNTY VIRGINIASOCIAL SERVICES / HEALTH DEPARTMENT200 H.G. MCGHEE DRCHATHAM, VA 24531SOLUTION
COMPARISON
A-8
Solution Comparison
Roof System Pros and Cons
10/15/20 Yr
Fluid Applied Restoration
Thickness: 50 or 90 mils
32-37 Years
Pros: Low Initial Cost, Fast Install, Minimal Disruption, Zero Odor, Sustainable, Re-Coatable.
Good Durability.
Cons: Limited to roofs not in “Failed Condition”. Weather sensitive application. Roofs that
have severe ponding are not candidates.
Pros: Low Total Cost of Ownership, Low Maintenance, Redundant Waterproofing (2
membranes), high foot traffic durability, high puncture and tear strength, eco friendly / Zero
VOC No Odor options.
Cons: High initial cost, longer install time.
200 H.G. McGhee Dr
Approx. 29,00 Sq Ft
Single Ply Roof System 2 Ply Modified Roof System 2 Ply Hybrid Roof System
Realistic Life Expectancy
15-22 Years
(can be re-coated)
40 Years+
Pros: Lowest Total Cost of Ownership, Low Maintenance, Redundant Waterproofing (2
membranes), extreme foot traffic and chemical resistance, highest puncture and tear strength,
eco friendly / Zero VOC No Odor options.
Cons: Highest initial cost, longer install time.
30 / 40 Yr Warranty - 2 Ply
Hybrid
Thickness: 300 mils
30 Yr Warranty - 2 Ply Modified
Thickness: 300 mils
15 / 20 Yr Warranty - Single Ply
Thickness: 60 mils
Pros: Low Initial Cost, Fast Install
Cons: High Life-Cycle Cost, High Maintenance, Prone to punctures from foot traffic and
mechanical work, single layer of protection. High odor solvent based adhesives.
15-22 Years
Restoration System
Age Condition
POOR Approx. 23 Years
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Pittsylvania County Human Services Building
220 H G McGhee Dr
Chatham,VA 24531
2025 Roof Project - Bid Tab
Company Bid Option 1
15 Year System
Bid Option 2
20 Year System Addendum
Service Roofing $402,781 $573,782
Eskola $386,781 $565,826
Baker Roofing $620,183 $885,960
Team Craft $548,779 $773,657
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6.c.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: Election Systems & Software-Voting Machines Update (15
minutes)
Staff Contact(s): Shani Shorter
Agenda Date: August 19, 2025 Item Number: 6.c.
Attachment(s): None
Reviewed By:
The acquisition of the DS200 voting machines marks the culmination of multi-
year planning outlined in the County’s Capital Improvement Plan to modernize
election infrastructure. These new digital scan units will replace the existing
equipment, originally purchased in 2012, which has reached the end of its
recommended service life. Upgrading to the DS200 ensures continued
compliance with state and federal election requirements, improves ballot
scanning accuracy, and enhances overall election security and efficiency. The
County’s General Registrar, Shani Shorter, will be present to provide additional
details and address any questions the Board may have.
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8.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Closed Session
Agenda Title: Closed Session (Jail Project)
Staff Contact(s): Sheriff Mike Taylor
Agenda Date: August 19, 2025 Item Number: 8.a.
Attachment(s): None
Reviewed By:
Discussion of plans to protect public safety as it relates to terrorist activity or
specific cybersecurity threats or vulnerabilities and briefings by staff members,
legal counsel, or law-enforcement or emergency service officials concerning
actions taken to respond to such matters or a related threat to public safety;
discussion of information subject to the exclusion in subdivision 2 or 14 of § 2.2-
3705.2, where discussion in an open meeting would jeopardize the safety of any
person or the security of any facility, building, structure, information technology
system, or software program; or discussion of reports or plans related to the
security of any governmental facility, building or structure, or the safety of
persons using such facility, building or structure.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(19)
Subject Matter: Jail Project
Purpose: Discussion Regarding the Same
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8.b.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Closed Session
Agenda Title: Closed Session (Economic Development Update)
Staff Contact(s): Matthew Rowe
Agenda Date: August 19, 2025 Item Number: 8.b.
Attachment(s): None
Reviewed By:
Discussion concerning a prospective business or industry or the expansion of an
existing business or industry where no previous announcement has been made
of the business' or industry's interest in locating or expanding its facilities in the
community.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Unannounced Prospective Businesses/Industries
Purpose: General Economic Development Projects Update
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BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Closed Session Certification
Staff Contact(s): Kaylyn McCluster
Agenda Date: August 19, 2025 Item Number: 9.a.
Attachment(s): None
Reviewed By: MWE
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’
(“Board”) Work Session on August 19, 2025, the Board hereby certifies by a
recorded vote that to the best of each Board Member’s knowledge, only public
business matters lawfully exempted from the Open Meeting requirements of the
Virginia Freedom of Information Act (“Act”) and identified in the Motion
authorizing the Closed Meeting were heard, discussed, or considered in the
Closed Meeting. If any Board Member believes that there was a departure from
the requirements of the Act, he shall so state prior to the vote indicating the
substance of the departure. The Statement shall be recorded in the Board's
minutes.
Vote
Kenneth L. Bowman Yes/No
Darrell W. Dalton Yes/No
Timothy W. Dudley Yes/No
William V. ("Vic") Ingram Yes/No
Murray W. Whittle Yes/No
Eddie L. Hite, Jr. Yes/No
Robert M. Tucker, Jr. Yes/No
9.a.
48