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08-19-2025 Business Meeting Agenda Packet BOARD OF SUPERVISORS BUSINESS MEETING Tuesday, August 19, 2025 - 7:00 PM Board Meeting Room 39 Bank Street, SE, Chatham,Virginia 24531 AGENDA 1. CALL TO ORDER (7:00 PM) 2. ROLL CALL 3. MOMENT OF SILENCE 4. PLEDGE OF ALLEGIANCE 5. AGENDA ITEMS TO BE ADDED 6. APPROVAL OF AGENDA 7. CONSENT AGENDA a. Board Meeting Minutes Approval (Staff Contact: Kaylyn McCluster) b. County's July 2025 Bill List Approval (Staff Contact: Kim VanDerHyde) c. Mutual Aid Agreement Approval (Halifax County; Building Official) (Staff Contact: Vincent Shorter) d. Harris Radio Upgrade Approval (Staff Contact: Christopher Key) e. Courthouse HVAC Replacement/Upgrades Contract Approval (Staff Contact: Chris Adcock) f. E911 Console Purchase Approval (Staff Contact: Connie Gibson) g. Vista Pointe Water System Improvements Agreement Approval (Staff Contact: Chris Adcock) h. Water Tank Maintenance Services Contract Award Approval (Staff Contact: Connie Gibson) i. Portable Radio Purchase Approval (Staff Contact: Christopher Key) j. Resolution # 2025-08-01 Approval (Resolution of Appreciation and Recognition; Dave Arnold) (Staff Contact: Robert Tucker) k. Resolution # 2025-08-02 (Resolution Authorizing Acceptance of the Purdue Pharma Bankruptcy Plan of Reorganization and 1 Participation in the Sackler Family Direct Settlement) approval (Staff Contact: Matthew Evans) l. Resolution # 2025-08-03 (Authorizing Participation in the Alvogen, Amneal, Apotex, Hikma, Indivior, Mylan, Sun, and Zydus Opioid Settlement Agreements) Approval (Staff Contact: Matthew Evans) m. MerryGoRound Local Performance Agreement Execution Approval (Staff Contact: Matthew Rowe) n. Approval of Easement Acquisition for Robin Court Waterline Project (Staff Contact: Chris Adcock) o. Certificate of Commendation Approval (Sergeant T.D. Rigney; Danville Sheriff’s Office) (Staff Contact: William Ingram) 8. PRESENTATIONS a. General Presentations (Board of Supervisors); (if any) (Staff Contact: Board of Supervisors) b. Danville Pittsylvania Chamber of Commerce Rev-Up Winners Presentation (Staff Contact: Christy Harper) 9. HEARING OF THE CITIZENS Each person addressing the Board under Hearing of the Citizens shall be a resident or land owner of the County, or the registered agent of such resident or land owner. Each person shall step up, give his/her name and district in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes. No person shall be permitted to address the Board more than once during Hearing of the Citizens. All remarks shall be addressed to the Board as a body and not to any individual member thereof. Hearing of the Citizens shall last for a maximum of forty-five (45) minutes. Any individual that is signed up to speak during said section who does not get the opportunity to do so because of the aforementioned time limit, shall be given speaking priority at the next Board meeting. Absent Chairman’s approval, no person shall be able to speak who has not signed up. 10. 2 PUBLIC HEARINGS a. Other Public Hearings Each person addressing the Board under a Public Hearing shall step up, give his/her name and district, and/or his/her place of residency for non-County citizens, in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes; speakers for a group shall be limited to ten (10) minutes. Speakers shall conclude their remarks at that time, unless the consent of the Board is affirmatively given to 11. 12. NEW BUSINESS 13. MATTERS FROM WORK SESSION (IF ANY) 14. BOARD MEMBER REPORTS 15. COUNTY ADMINISTRATOR REPORTS 16. ADJOURNMENT 3 extend the speakers allotted time. Absent Chairman’s approval, no person shall be able to speak who has not signed up. 1. Public Hearing - FY2025 County Budget Adjustments (StaffContact: Kim VanDerHyde) 2. Public Hearing - FY2026 County Budget Adjustments (StaffContact: Kim VanDerHyde) UNFINISHED BUSINESS 7.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Board Meeting Minutes Approval Staff Contact(s): Kaylyn McCluster Agenda Date: August 19, 2025 Item Number: 7.a. Attachment(s): 1. 07-15-2025 Work Session - DRAFT 2. 07-15-2025 Business Meeting - DRAFT Reviewed By: SUMMARY: For the Board's review and consideration, attached are the following Board Meeting Minutes: (1) 07/15/2025 Work Session; and (2) 07/15/2025 Business Meeting. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board approve the attached Board Meeting Minutes. MOTION: "I make a Motion approving the attached Board Meeting Minutes." 4 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ WORK SESSION July 15, 2025 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Work Session was held on July 15, 2025, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (3:00 PM) Tucker called the Meeting to Order at 3:00 PM. ROLL CALL The following Board Members were present: Robert M. Tucker, Jr. - Banister District Eddie L. Hite, Jr. - Dan River District Kenneth L. Bowman - Chatham-Blairs District Darrell W. Dalton - Callands-Gretna District William V. (“Vic”) Ingram - Tunstall District Murray W. Whittle - Westover District Timothy W. Dudley – Staunton River District, joined the Meeting at 3:08 PM. ITEMS TO BE ADDED TO AGENDA Motion to add Fire and Rescue Service Agreement to item 8a, Closed Session RESULT: 6-0 (Approved) MOVER: Ingram SECONDER: Dalton AYES: Tucker, Hite, Bowman, Dalton, Ingram, Whittle NAYS: None ABSTAIN: None NOT PRESENT: None APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 6-0 (Approved) MOVER: Ingram SECONDER: Dalton AYES: Tucker, Hite, Bowman, Dalton, Ingram, Whittle NAYS: None ABSTAIN: None NOT PRESENT: None STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS 5 a. Landfill Gate Fee Adjustment for County Residents Adcock proposed waiving landfill gate fees for county residents to make the service more accessible and affordable. The current fee is $45 per ton, but under his proposal, personal vehicles would be exempt from fees, personal vehicles with trailers would pay half the rate at $20 per ton, and commercial users would continue paying the full rate. The board discussed adding a yearly tonnage cap to prevent misuse, and Mr. Tucker suggested implementing the policy for a one-year trial before reviewing its impact. Since the expected revenue loss would be minimal—less than 1,000 tons per year—the board expressed general support. Adcock will draft the policy for review by the County Administrator before it goes to the board for final approval. b. Update on Water Infrastructure Projects Adcock highlighted three key initiatives aimed at improving and maintaining the county’s water systems. For Water Tank Maintenance, USG Water Solutions was recommended for a five-year, $341,465 contract that includes annual inspections and painting of five storage tanks, pending the County Administrator’s review. The Vista Point Water Improvement Project received a low bid of $199,570 from Falwell Corporation to upgrade aging infrastructure, also awaiting review before moving forward. The Robin Court Water Project, under a $900,000 grant, awarded its lowest bid of $767,698 to Classic City Mechanical and approved an additional $180,000 to use more durable ductile iron pipe. This project, in development for four years, will enhance water infrastructure for residents. Overall, the update emphasized strategic investments in long-term reliability and sustainability through careful financial and technical planning. c. Battle on the Border Donation Request Dalton requested a $2,000 sponsorship for the ODAC Battle on the Border youth livestock showmanship program, noting the county provided similar support last year. He highlighted the event’s significant economic impact, with over 300 hotel rooms already booked, and stressed the value of supporting youth activities. Bowman asked for more details about the program, and Dalton expressed hope that the sponsorship would become an annual commitment. The board agreed to place the $2,000 donation on the Business Meeting Agenda for formal approval, aiming to support both youth programs and local economic development. d. Health Insurance Rate Increase Kim Van Der Hyde presented an update on health insurance rates, noting an overall 9.3% increase for the self-funded plan covering county, school, and Town of Gretna employees, totaling about 1,460 members. To improve affordability, the family plan premium was reduced to $754 per month, the high-deductible plan remained at $17 per month with a $1,000 health savings account contribution, and most other tiers, including Key Care 30, saw the full 9.3% increase. The changes aim to make family coverage more accessible, aid recruitment—especially for sheriff’s deputies— and encourage enrollment in the high-deductible plan. The adjustments will cost the insurance reserve account $169,000, leaving a balance of $290,000, with the total employee health fund at about $5 million. The board agreed that the rate changes are a strategic move to enhance employee benefits and affordability. CLOSED SESSION Motion to enter Closed Session. 6 The Board entered Closed Session at 3:51 PM. RESULT: 7-0 (Approved) MOVER: Dalton SECONDER: Ingram AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None NOT PRESENT: None a. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Potential Landfill Contract Purpose: Legal Counsel Contract Consultation b. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(3) Subject Matter: Potential Property Donation Acquisition Purpose: Review/Discussion Regarding the Same c. Discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(29) Subject Matter: Comprehensive Plan Update Project Purpose: Contractor/Vendor Selection and Negotiations Discussion d. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: Unannounced Prospective Businesses/Industries Purpose: General Economic Development Projects Update RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Board returned to Open Session at 7:05 PM and the following Certification was recorded: 7 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work Session on July 15, 2025, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Kenneth L. Bowman Yes Darrell W. Dalton Yes Timothy W. Dudley Yes William V. (“Vic”) Ingram Yes Murray W. Whittle Yes Eddie L. Hite, Jr. Yes Robert M. Tucker, Jr. Yes ADJOURNMENT Tucker adjourned the Meeting at 7:07 PM. 8 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ BUSINESS MEETING July 15, 2025 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Business Meeting was held on July 15, 2025, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER Tucker called the Meeting to Order at 7:10 PM. ROLL CALL The following Board Members were present: Robert M. Tucker, Jr. - Banister District Eddie L. Hite, Jr. - Dan River District Kenneth L. Bowman - Chatham-Blairs District Darrell W. Dalton - Callands-Gretna District Timothy W. Dudley - Staunton River District William V. (“Vic”) Ingram - Tunstall District Murray W. Whittle - Westover District AGENDA ITEMS TO BE ADDED Motion to add the following items to the Consent Agenda: • Robin Court Contract Approval • Battle on the Border Donation Approval • Health Insurance Rates and Increased Wellness Benefit Approval; And to also move item 7e, Resolution # 2025-07-02 Approval (Resolution in Support of a Four- Way Stop at the Intersection of Tunstall High Road, Stony Mill Road, and Mt. Cross Road), to New Business as item 12a. RESULT: 7-0 (Approve) MOVER: Bowman SECONDER: Dudley AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None APPROVAL OF AGENDA Motion to approve Agenda with revisions. RESULT: 7-0 (Approve) MOVER: Dalton SECONDER: Ingram AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle 9 NAYS: None ABSTAIN: None CONSENT AGENDA Motion to approve Consent Agenda. RESULT: 7-0 (Approve) MOVER: Hite SECONDER: Bowman AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None a. Board Meeting Minutes Approval b. County's June 2025 Bill List Approval c. Opioid Litigation Settlement Approval d. Resolution # 2025-07-01 Adoption (VDOT Rural Rustics Additions) e. Reappointment: IDA (Chatham-Blairs); (Steven Merricks) f. Robin Court Contract Approval “Motion to award the contract for the Robin Court Waterline Extension Project as presented in the Work Session.” g. Battle on the Border Donation Approval “Motion to approve a $2,000 donation for the Battle on the Border livestock show as presented in the Work Session.” h. Health Insurance Rates and Increased Wellness Benefit Approval “Motion to approve the new Health Insurance Rates and increased wellness benefit for the FY2026 Plan Year as outlined in the Work Session Packet and discussed in the Work Session.” PRESENTATIONS The Board recognized Bobby Campbell for his decades of service to the Chatham Volunteer Fire Department and the Chatham Rescue Squad. HEARING OF THE CITIZENS Jeff Love, Staunton River District, asked if the Berkeley Group’s proposed zoning overhaul will be on the August 19, 2025, agenda. He expressed concern over interpretation changes since Emily Ragsdale’s departure and requested an update on whether a line-by-line comparison of current and proposed zoning has been completed and made available to residents. PUBLIC HEARINGS Rezoning Public Hearings 1. Case R-25-012, Victor and Neil Hardy; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioners' request be granted (Supervisor Bowman) In Case R-25-012, Victor and Neil Hardy (Petitioners) have petitioned to rezone property located 10 on State Road 746/Golf Club Road in the Chatham-Blairs Election District and shown on the Tax Maps as GPIN # 2400-40-2870. The applicant is requesting to rezone 46.81 acres, from R-1, Residential Suburban Subdivision District to A-1, Agricultural District. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code Section 35-178 are a Permitted Use. The Comprehensive Plan designates the future land use as Medium to High Density Residential. On June 3, 2025, the Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioner's request be granted. Tucker opened the Public Hearing at 7:33 PM. Victor Hardy was present to represent the Petition. No one signed up to speak and Tucker closed the Public Hearing at 7:34 PM. Motion to approve the rezoning of 46.81 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be used for agricultural purposes and the placement of an accessory structure on the property. RESULT: 7-0 (Approve) MOVER: Bowman SECONDER: Ingram AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None 2. Case R-25-013 Harold and Caroline Carver; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District.The Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioners' request be granted (Supervisor Hite) In Case R-25-013, Harold and Caroline Carver (Petitioners) have petitioned to rezone property located on State Road 62/Milton Highway in the Dan River Election District and shown on the Tax Maps as GPIN # 2375-19-0473. The applicant is requesting to rezone 83.49 acres, from R-1, Residential Suburban Subdivision District to A-1, Agricultural District. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code Section 35-178 are a Permitted Use. The Comprehensive Plan designates the future land use as Medium to High Density Residential. On June 3, 2025, the Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioner's request be granted. Tucker opened the Public Hearing at 7:36 PM. Harold Carver, Jr. was present to represent the Petition. No one signed up to speak and Tucker closed the Public Hearing at 7:36 PM. Motion to approve the rezoning of 83.49 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be used for agricultural purposes. RESULT: 7-0 (Approve) MOVER: Hite SECONDER: Bowman AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None 3. Case R-25-014 Kingdom Land, LLC; Rezoning from R-1, Residential Suburban 11 Subdivision District, and A-1, Agricultural District, to A-1, Agricultural District. The Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioners' request be granted (Supervisor Tucker) In Case R-25-014, Kingdom Land, LLC (Petitioner) have petitioned to rezone property located on State Road 706/Abbott Place in the Banister Election District and shown on the Tax Maps as GPIN # 2454-38-5530. The applicant is requesting to rezone 19.46 acres, from R-1, Residential Suburban Subdivision District, and A-1, Agricultural District, to A-1, Agricultural District, to allow the property to be subdivided. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code Section 35-178 are a Permitted Use. The Comprehensive Plan designates the future land use Agricultural and Rural Residential. On June 3, 2025, the Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioner's request be granted. Tucker opened the Public Hearing at 7:38 PM. Andy Haymes was present to represent the Petition. No one signed up to speak, and Tucker closed the Public Hearing at 7:38 PM. Motion to approve the rezoning of 19.46 acres, from R-1, Residential Suburban Subdivision District, and A-1, Agricultural District, to A- 1, Agricultural District, to allow the property to be subdivided. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Ingram AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None 4. Case R-25-015 Rhetson Companies, Inc; Rezoning from RC-1, Residential Combined Subdivision District, to B-2, Business District, General. The Planning Commission recommended by a 5-2 vote, with opposition, that the petitioners' request be granted (Supervisor Whittle) In Case R-25-015, Rhetson Companies, LLC (Petitioner) have petitioned to rezone property located on State Road 844/Mount Cross Road in the Westover Election District and shown on the Tax Maps as GPIN #s 1480-00-6563 and 1480-00-8483. The applicant is requesting to rezone 3.90 acres, from RC-1, Residential Combined Subdivision District, to B-2, Business District, General, to allow for a retail establishment to be placed on the property. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code Section 35-365 are a Permitted Use. The Comprehensive Plan designates the future land use as Commercial and Medium to High Density Residential. On June 3, 2025, the Planning Commission recommended by a 5-2 vote, with opposition, that the petitioner's request be granted. Tucker opened the Public Hearing at 7:40 PM. Gregory Stewart was present to represent the Petition on behalf of Rhetson Companies, Inc. He explained that when the Planning Commission heard the case, two residents spoke in opposition—one concerned about commercial retail being near their homes and another about traffic. Since then, it became clear there may be more community opposition. Stewart requested a 60-day deferral to hold a community meeting, gather feedback, and address concerns, noting that while the project involves a Dollar General, his company also develops for other brands like Dunkin Donuts, Ace Hardware, churches, and schools. He emphasized that community support is essential for a successful project and proposed using the 12 extra time to engage with residents directly before returning to the board. During questioning, the developer explained that a community meeting was not initially planned because it would have added about 30 days to the project timeline, but after seeing the level of opposition, they decided it was a mistake and now want to address concerns properly. They believe a meeting could help by allowing discussion of possible changes, such as architectural upgrades, landscaping, buffers, fencing, or reduced store hours. The developer confirmed they have built three Dollar Generals in Pittsylvania County, with the nearest to the proposed site being about 4.2 miles away, and acknowledged there are several in close proximity. When asked about the impact on competing businesses and neighborhoods opposed to the project, the developer said site selection is based on land suitability for commercial use and that market analysis is done by the client, not by them. Tim Parsons, who lives next to the proposed Dollar General site, spoke in support of the project. He believes traffic would not be a major issue if stop signs are installed, as they would slow vehicles and make access easier. He also noted the potential for the store to create jobs, emphasizing that his intent is not to harm anyone but to support employment opportunities. Dennis Gibson, Westover District, spoke in strong opposition to rezoning property next to his home for a Dollar General. He argued the community does not need another store, noting research that Dollar General can harm small, independent grocers—such as nearby Mills Grocery, which offers gas, a grill, fresh produce, and local goods. He expressed concern that a new store could cause Mills Grocery to decline, reducing local tax revenue. Gibson also cited the number of existing Dollar Generals in the area—two within five miles, five within 10 miles, and ten in the Danville area— and warned of potential declines in nearby property values. He noted the company’s plans to close 96 stores nationwide in 2025 and shared that over 1,081 residents had signed a petition opposing the proposal. He urged the board to vote against the rezoning. Tyler Mills, owner of Mills Grill & Grocery and a nearby resident, spoke in opposition to the proposed Dollar General. He said the overwhelming sentiment from the community he has served for 15 years is a desire to preserve the area’s rural character, not add more businesses—especially with four Dollar Generals already within five miles. Mills argued the store would bring minimal benefit, employing only three to four people with limited hours, and could leave an uncertain long- term impact if Dollar General vacates after its lease. He raised concerns about property values, traffic safety at the nearby intersection, and the lack of community enhancement from the project. Emphasizing that his stance was about what’s best for the Tunstall community—not his own store— he urged the board to represent the residents’ opposition. Jackie Mize, a Tunstall District resident, urged the Board of Supervisors to deny the proposed Dollar General at Mount Cross and Stony Mill roads, citing multiple safety, crime, and property value concerns. She highlighted heavy traffic from Tunstall High and Middle schools, noting the large number of student drivers and the potential hazards of adding delivery trucks to an already dangerous blind curve—where a fatal accident occurred in the past. Myers referenced studies linking dollar stores to increased crime, calling them “robbery magnets,” and pointed to research showing property values can drop 16–21% when such stores are nearby. She also reminded the board that a similar proposal on the same site had previously been denied and questioned what taxpayer incentives, if any, would be given for this project. She urged the board to prioritize the safety and well-being of their community. 13 Emily Spicer, speaking on behalf of her grandparents, opposed the proposed Dollar General on Mount Cross Road. She said her family has lived in the area for decades and already faces dangerous traffic conditions, with vehicles often exceeding the 55 mph speed limit. Spicer shared that her grandparents are afraid to check their mail due to speeding cars, and she was nearly hit the previous week. She warned that adding a Dollar General would increase both traffic volume and speed, further endangering residents, and urged the board to reject the proposal. Scott Carter, a longtime resident with 68 years in the area, spoke against rezoning the Mount Cross Road property for commercial use. He noted that once rezoned, the land could be used for purposes beyond a Dollar General. Carter expressed concern that a Dollar General could threaten Mills Grocery, which employs 12 local residents, compared to the two to four typically employed at Dollar General. He warned that if Mills Grocery closed, it would result in job losses for local taxpayers and emphasized his opposition to changing the zoning. Gena Guill, Westover District, spoke in opposition to the proposed Dollar General, emphasizing that she chose to live in the country to avoid commercial development. She described safety concerns, noting the store would sit in a blind curve with heavy speeding, including transfer trucks making deliveries at night and early mornings, disrupting the quiet rural atmosphere. Guill shared that her daughter was nearly hit by a car in the area and said the increased traffic, especially near multiple schools, would heighten risks for young drivers. She also expressed concerns about crime, litter, and the loss of the peaceful, natural environment, urging the board to consider whether they would want to live next to a retail store in a rural setting. Shannon Mize, a Tunstall District resident, spoke on behalf of many neighbors opposing the proposed Dollar General near Mills Grill & Grocery on Mount Cross Road. She stressed that the community is not against development, but wants thoughtful, appropriate growth that reflects local values. Mize highlighted concerns from nearby retired residents about noise, traffic, and light pollution disrupting their peace and safety, especially in an area already slated for a four-way stop to manage existing congestion. She warned that the project would require removing trees that provide privacy buffers, permanently altering the neighborhood. Mize questioned the need for another Dollar General given several nearby locations and emphasized the threat to Mills Grill & Grocery, a long-standing local business that supports schools and community initiatives. She argued that short-term revenue gains are not worth the long-term loss of character, safety, and local economic stability, urging the board to reject the proposal. Cherie Melton, who lives on Mount Cross Road, spoke against the proposed rezoning for a Dollar General. She said she and her husband bought their home five years ago as their permanent residence and plan to live there for the rest of their lives. While understanding the landowner’s and developer’s desire to make money, she stressed that the property was zoned residential when purchased and should remain so. Melton stated the community does not want businesses in that location and even offered to help the landowner sell the property and find a commercially zoned site instead. She urged the board to prioritize residents’ well-being over the project. Justin Napier, a resident of Mount Cross Road, spoke in opposition to the proposed Dollar General. He shared that after living in several states, he chose to settle in Pittsylvania County for its peace and rural character, which he does not want to see changed for any amount of money. Napier urged the board to consider the community’s desire to preserve the area and to vote no on the proposal, 14 noting that residents value the view and tranquility of their surroundings over commercial development. Jody Fitzpatrick, a resident of Dry Fork in the Tunstall District, spoke against rezoning land for commercial use, warning that it would set a precedent for future development, leading to more traffic, noise, and environmental changes that conflict with the area’s rural, residential character. While the current proposal is for a Dollar General, Fitzpatrick emphasized that rezoning would allow other commercial projects in the future. He noted that several similar stores already exist nearby, so the location is not meeting an unmet need, and raised concerns about traffic and safety near schools as well as the negative impact on local small businesses that hire locally and give back to the community. He urged the board to vote no to protect the character and long-term direction of Dry Fork. Jonathan Brower, a resident living a mile from Mills Grill & Grocery, spoke in opposition to the proposed Dollar General. Having lived in the area since 1986, he described long-standing traffic issues, frequent accidents, and congestion after school and football games. Brower recalled facing the same rezoning proposal five years ago, when the developer delayed for community meetings before ultimately canceling—only to try again now. He believes this is an attempt to wear down opposition but stated the community remains firmly against it. Pointing out the abundance of nearby dollar stores, he said there is no need for another and urged the board to vote against it to preserve the area’s character. Matthew Nosse, a Tunstall District resident, read a statement on behalf of Tara Mills, a longtime local teacher, resident, and landowner, opposing the rezoning for a Dollar General. In her statement, Mills described Tunstall as a community rich in local support, anchored by the Mill’s store, which serves as a hub for fundraisers, community events, and small business promotion. She warned that a Dollar General in the proposed location would worsen traffic in an already dangerous area and provide no meaningful community involvement, noting that the chain has not sponsored local sports or academic programs despite having multiple stores nearby. Mills argued that while the county might gain some tax revenue, it would come at the cost of community spirit, local sponsorships, and volunteerism. She urged the board to reject the rezoning to preserve the character and support systems of the Tunstall community. Speaking on his own behalf, Matthew Noss, a recent Tunstall High School graduate and Tunstall District resident, voiced strong opposition to building a Dollar General near Tunstall High and Middle schools. With two younger brothers currently attending the middle school and another sibling on the way, he cited safety concerns for students and parents, noting that traffic near the schools is already dangerous. Noss shared his personal experience of being T-boned in a school zone and said adding more traffic would only increase risks, especially for young drivers. He emphasized the tight-knit community around Mills Grill & Grocery, which serves as a gathering place and is led by an owner who actively coaches and supports local youth—unlike large chains. Speaking on behalf of concerned students, he urged the board to vote no on the proposal. Emma Austin, a Westover District resident of 50 years and retired Pittsylvania County educator and administrator, urged the board to reject the proposed Dollar General near the Mount Cross and Stony Mill Road intersection. Drawing on her career focus on safety, she stressed that traffic in the area is already heavy with speeders, school traffic, and congestion, and that the store would add large delivery trucks, turning vehicles, and greater risk for accidents. Austin noted a Dollar General 15 is only 4.5 miles away, making another location unnecessary, and questioned whether the small amount of revenue would be worth endangering residents. She asked the board to prioritize safety over profit and vote no on the proposal. Tucker closed the Public Hearing at 8:27 PM. Before the vote, the applicant requested a deferral to hold a community meeting and present information addressing concerns such as traffic, landscaping, and buffering. The board discussed the procedural implications, noting that a denial would prevent a similar application for 12 months, while a withdrawal could allow reapplication after going through the Planning Commission again. Motion to deny the rezoning of 3.90 acres, from RC-1, Residential Combined Subdivision District, to B-2, Business District, General, to allow for a retail establishment to be placed on the property RESULT: 7-0 (Approve) MOVER: Whittle SECONDER: Ingram AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None 5. Case R-25-016 Andrew, Jr. and Jacqueline Oakes; Rezoning from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District. The Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioners' request be granted (Supervisor Dudley) In Case R-25-016, Andrew, Jr. and Jacqueline Oakes (Contract Purchasers) have petitioned to rezone property located on State Road 646/Spring Road in the Staunton River Election District and shown on the Tax Maps as GPIN # 2552-57-1262. The applicant is requesting to rezone 0.2480 acres, from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District, to allow the property to be consolidated with an adjacent parcel zoned R-1. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code Section 35-222 are a Permitted Use. The Comprehensive Plan designates the future land use as Agricultural and Rural Residential. On June 3, 2025, the Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioner's request be granted. Tucker opened the Public Hearing at 8:33 PM. Andrew and Jacqueline Oakes were present to represent the Petition. No one signed up to speak and Tucker closed the Public Hearing at 8:33 PM. Motion to approve the rezoning of 0.2480 acres, from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District, to allow the property to be consolidated with an adjacent parcel zoned R-1. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Dalton AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None 16 ABSTAIN: None 6. Case R-25-017 Tony and Mary Annette Willis; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioners' request be granted (Supervisor Hite) In Case R-25-017, Tony and Mary Willis (Petitioners) have petitioned to rezone property located on State Road 1003/Blair Lane in the Dan River Election District and shown on the Tax Maps as GPIN #s 2431-99-5114, 2431-99-5011, 2431-98-5829, 2431-98-5729, 2431-98-5648, 2431-98- 5548, and 2431-98-5444.. The applicant is requesting to rezone seven (7) parcels, totaling 4.27 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be consolidated with an adjacent parcel zoned A-1. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code Section 35-178 are a Permitted Use. The Comprehensive Plan designates the future land use as Agricultural and Rural Residential. On June 3, 2025, the Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioner's request be granted. Tucker opened the Public Hearing at 8:35 PM. Tony Wilis was present to represent the Petition. No one signed up to speak and Tucker closed the Public Hearing at 8:35 PM. Motion to approve the rezoning of seven (7) parcels, totaling 4.27 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be consolidated with an adjacent parcel zoned A-1. RESULT: 7-0 (Approve) MOVER: Hite SECONDER: Dudley AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None NEW BUSINESS a. Resolution # 2025-07-02 Approval (Resolution in Support of a Four-Way Stop at the Intersection of Tunstall High Road, Stony Mill Road, and Mt. Cross Road) During a recent Tunstall District town hall meeting, community members raised significant concerns regarding traffic safety at the intersection of Tunstall High Road, Stony Mill Road, and Mt. Cross Road—an area that experiences high traffic volumes, particularly during school hours. In response to these concerns, Supervisors William "Vic" Ingram and Murray Whittle, along with Virginia Department of Transportation (VDOT) representative Jay Craddock, discussed potential solutions and identified the installation of a four-way stop as a potential safety improvement. VDOT has advised that in order to complete this work prior to the start of the 2025–2026 school year in August, it would be preferred to receive a Resolution of support from the Board of Supervisors at the July meeting. The proposed Resolution expresses the Board’s formal support for the installation of a four-way stop at the intersection to improve traffic flow and enhance safety for students, school staff, and local residents. 17 Motion to approve Resolution # 2025-07-02 as presented. RESULT: 7-0 (Approve) MOVER: Ingram SECONDER: Whittle AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None BOARD MEMBER REPORTS Hite commented that during his visit to the proposed development site on Sunday, he nearly experienced road rage, but was glad a four-way stop would be installed there. He said he wished a similar measure had been used in the Dan River District years ago instead of building a large intersection that now sees frequent accidents. Hite welcomed new full-time County Administrator, Mr. Shorter, and expressed optimism about future progress. He also reflected on recent severe weather events, noting the unusual flooding of Hyco Lake that destroyed two boathouses, and urged residents to be thankful for their safety, as lives cannot be replaced. Hite closed by praising the board for its dedication and encouraging members to always put the county’s best interests first. Bowman recapped several highlights from the previous month, noting the Chamber’s annual awards and congratulating all winners, especially county honorees. He recognized Epic Health, recipient of the Pinnacle Award, for its work at a group home in Chatham, and Will Pace, who won the PACE Award in the young professional category, as well as multiple county winners in the Rev Up program. Bowman also attended the Business Appreciation Summer Kickoff at the Institute and was encouraged to see many young people pursuing internships with local businesses. Addressing the Dollar General decision, he thanked residents for attending and sharing their perspectives, stressing that while the board considers facts and data, hearing how issues personally affect citizens is vital. He encouraged continued public participation, whether in person or by watching from home, and closed by thanking the chairman, fellow board members, and county staff for their dedication to putting Pittsylvania County first. Dudley thanked everyone for attending the meeting and extended best wishes to former county employee Emily Ragsdale as she pursues a new career, expressing appreciation for her contributions. Dudley also welcomed Mr. Shorter as the new full-time County Administrator, pledging support and a commitment to working together. He closed by thanking the chairman for a good meeting. Ingram expressed appreciation for the strong public turnout, noting that at the July 8 community meeting he co-hosted, the discussion reinforced that while local stores and fire departments are important, it is ultimately the people who make communities thrive. He said the board supports growth but not at the expense of residents and the character of their communities. Ingram also recognized the anniversary of the Korean War on June 25, honoring the 36,940 Americans who lost their lives and urging remembrance of surviving veterans. He officially welcomed County Administrator Vince Shorter, praising his dedication to the county and its people, and thanked County Attorney Mr. Evans for his guidance. Ingram closed by thanking the chairman for his leadership. Dalton thanked the large crowd for attending and expressed appreciation to all county staff, 18 including those whose work is not always visible but is essential to keeping operations running. He noted June was Dairy Month and praised Pittsylvania County’s dairy farms, reminding residents to think of them when enjoying milk or homemade ice cream. Dalton also shared that the Gretna area recently lost a beloved business, Jack’s Quick Snack, and offered condolences to the Shelton family. He extended thoughts and prayers to families in Texas and other areas impacted by severe flooding. Dalton welcomed County Administrator Vincent Shorter, expressed optimism for the future, and thanked County Attorney Mr. Evans for his work, closing by wishing everyone a safe trip home. Whittle thanked County Administrator Vincent Shorter for stepping into the role, saying he had done well in his first 10 months, and also expressed appreciation for County Attorney Mr. Evans as a trusted resource. He thanked county staff for their work and the residents who attended the meeting, noting that strong public participation makes decision-making easier when everyone is working toward the same goal. Whittle also acknowledged the victims of recent flooding in Texas and elsewhere, urging people to keep them in their prayers, and closed by thanking Chairman Tucker for his leadership. Tucker began by thanking county staff for their work in preparing the agenda and ensuring the board avoids missteps. He expressed appreciation to the public for turning out and assured them that the board listens, even when it cannot always agree with every viewpoint. Tucker emphasized the importance of working together across districts to address major county issues. He thanked law enforcement, public safety, volunteers, and all county employees for their service, and joined fellow supervisors in welcoming County Administrator Vincent Shorter, praising his temperament and leadership style as well-suited for the county’s needs. Tucker also commended County Attorney Mr. Evans for his guidance, and closed by praising his fellow board members for their passion and dedication, saying they make his job as Chairman easier COUNTY ADMINISTRATOR REPORTS Mr. Shorter thanked the board for their kind comments and for entrusting him with the responsibility of the position. He said it was an honor and a privilege to serve and expressed his commitment to making both the board and the entire county proud. Shorter also shared his appreciation for County Attorney Mr. Evans. Mr. Evans stated it was always a pleasure to be part of the process and expressed optimism that the best is yet to come. ADJOURNMENT Tucker adjourned the Meeting at 8:59 PM. 19 7.b. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: County's July 2025 Bill List Approval Staff Contact(s): Kim VanDerHyde Agenda Date: August 19, 2025 Item Number: 7.b. Attachment(s): None Reviewed By: SUMMARY: At each Board Business Meeting, the County’s Auditors recommend the Board review and approve payments made by the County as oversight of County Fund expenditures. For the Board's review and consideration, the County's July 2025 Bill List is found at the below link: https://weblink.pittgov.net/WebLink/Browse.aspx?id=533613&dbid=0&repo=Pitt GovDocs FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board approve the County’s July 2025 Bill List as presented. MOTION: “I make a Motion approving the County’s July 2025 Bill List as presented.” 20 7.c. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Mutual Aid Agreement Approval (Halifax County; Building Official) Staff Contact(s): Vincent Shorter Agenda Date: August 19, 2025 Item Number: 7.c. Attachment(s): 1. Halifax County Mutual Aid - Endorsed Reviewed By: SUMMARY: Halifax County is currently without a Building Official due to an unforeseen staffing vacancy, creating an immediate regulatory compliance issue under the Virginia Uniform Statewide Building Code. Pursuant to Virginia Code §§ 15.2- 1300.1, 36-98, and 44-146.20, Halifax County has requested temporary emergency mutual aid from Pittsylvania County. Under the proposed agreement, a qualified Pittsylvania County Building Official will serve as Halifax County’s Acting Building Official on a temporary basis, effective July 29, 2025, pending affirmation by both Boards of Supervisors at their next regularly scheduled meetings. The term will continue until no later than September 30, 2025, or until Halifax County hires a certified and credentialed Building Official, whichever occurs first. The agreement outlines terms for service, insurance, reimbursement, and duties. Halifax County will reimburse Pittsylvania County at an hourly rate of $77.88, plus mileage at the current IRS rate, and any material/supply costs exceeding $200 with prior approval. Halifax County will also add Pittsylvania County as an additional insured for the duration of the appointment. The Acting Building Official will perform essential, non-delegable duties under the Building Code, while day-to-day administration remains with Halifax County’s Administrator or designee. FINANCIAL IMPACT AND FUNDING SOURCE: 21 Reimbursement to Pittsylvania County at $77.88/hour, plus mileage at the IRS rate of $0.70/mile, and approved material/supply costs (as incurred by Halifax County). RECOMMENDATION: County staff recommends that the Board approve the attached Emergency Mutual Aid Agreement with Halifax County for Acting Building Official services previously endorsed by all parties, as presented, effective July 29, 2025. MOTION: “I make a Motion to approve the attached Emergency Mutual Aid Agreement with Halifax County for Acting Building Official services, as presented.” 22 23 24 25 26 27 7.d. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Harris Radio Upgrade Approval Staff Contact(s): Christopher Key Agenda Date: August 19, 2025 Item Number: 7.d. Attachment(s): 1. Updated price Combined Pricing and Project Schedule for Pittsylvania County 2. Project Detail Sheet - Radio system refresh (003) Updated 7.18.25 3. Harris Upgrade Sole source letter Reviewed By: SUMMARY: Pittsylvania County’s radio system is an early version of the L3Harris P25 Phase 2 system, operating on a 700 MHz P25 Phase 2 SR10A.0 System Release. To ensure continued maintenance, parts availability, and system support, the system must be upgraded to SR10A.7. As part of this project, End-of-Life (EOL) equipment will also be replaced. The current Symphony Consoles operate on Maestro software; this upgrade will transition them to the Symphony software platform on new Symphony consoles. The upgrade will include: • Full replacement of the Network Switching Center (NSC) with SR10A.7 hardware and software • Replacement of existing Nokia 7705 V1 routers with V2 routers running TiMOS 9.0 software • Upgrade of existing Nokia 7705 V2 routers to the most current TiMOS 9.0 software • Replacement of all existing site and dispatch routers • Replacement of Site Network Sentry (Gen 2 and 3) with VIDA EDGE • Conversion of IP Control Point to Distributed Control Point (DCP) 28 • Replacement of Symphony dispatch platform with SDP 2.0 hardware running Windows 10 • Replacement of the Interop Gateway with Pathway+ • Upgrade of the Logging Recorder The NSC upgrade to SR10A.7 will be a full hardware replacement, with existing licenses and software transferred to the new NSCs. This includes Unite Core software and licenses for Location HA, Console, Console Talkpath, P25 Sites, P25 Site Talkpath, and various applications. In accordance with the Virginia Public Procurement Act (§2.2-4303(E)), sole source procurement is permitted when only one vendor is practicably available. Since this project is an upgrade—not a full system replacement— L3Harris is the only vendor capable of performing this work on the County’s existing P25 Phase 2 trunked public safety radio system. FINANCIAL IMPACT AND FUNDING SOURCE: Capital expense request – $2,158,842.30 RECOMMENDATION: County staff recommends that the Board approve the attached Radio System Upgrade as presented. MOTION: “I make a Motion to approve the attached Capital Reserve Request as presented.” 29 Name Duration Start Finish <Pittsylvania County, VA SR11.1 Upgrade>269 days Fri 8/1/25 Tue 9/1/26 L3Harris Internal Startup 10 days Fri 8/1/25 Thu 8/14/25 Contract Start 10 days Fri 8/1/25 Thu 8/14/25 Contract Signed 0 days Fri 8/1/25 Fri 8/1/25 Contract Execution Billing Milestone 0 days Fri 8/1/25 Fri 8/1/25 Hold Kick-Off Meeting 3 days Thu 8/7/25 Mon 8/11/25 Conduct Kick-off Meeting 1 day Thu 8/7/25 Fri 8/8/25 Pittsylvania County to Attend Kick-off Meeting 1 day Thu 8/7/25 Fri 8/8/25 Site Survey and System Baseline Audit/Test 8 days Fri 8/8/25 Wed 8/20/25 Site Survey 8 days Fri 8/8/25 Wed 8/20/25 Pittsylvania County to Provide All Sites, Tower, and Foundation Drawings for Existing Sites 0 days Wed 8/13/25 Wed 8/13/25 Pittsylvania County to Acquire Site Leases 0 days Wed 8/13/25 Wed 8/13/25 Perform Site Survey on Existing Sites 2 days Fri 8/8/25 Tue 8/12/25 System Inventory Audit / Initial Functional Test 4.25 days Mon 8/11/25 Fri 8/15/25 Perform System Inventory Audit 3 days Mon 8/11/25 Thu 8/14/25 Perform Initial Functional Test 3 days Mon 8/11/25 Thu 8/14/25 Detailed Design Review 36 days Fri 8/15/25 Tue 10/7/25 Preliminary Design Review 24 days Fri 8/15/25 Fri 9/19/25 Finalize Preliminary Design Review 6 days Fri 8/22/25 Tue 9/2/25 Detailed Design Review (DDR)12 days Fri 9/19/25 Tue 10/7/25 Conduct Detailed Design Review (DDR) Meeting 1 day Fri 9/19/25 Mon 9/22/25 Pittsylvania County to Attend Detailed Design Review (DDR) Meeting 1 day Mon 9/22/25 Tue 9/23/25 Revise and Modify Design Package Post Detailed Design Review (DDR) Meeting 5 days Tue 9/23/25 Tue 9/30/25 Detailed Designed Review (DDR) Approved by Pittsylvania County 0 days Tue 10/7/25 Tue 10/7/25 Detailed Design Review Billing Milestone 0 days Tue 10/7/25 Tue 10/7/25 LMR Standard Material Orders 77 days Tue 10/7/25 Fri 2/6/26 Place Material Orders 2 days Tue 10/7/25 Thu 10/9/25 Track Standard Material and Delivery 4 emons Thu 10/9/25 Fri 2/6/26 Materials Delivered at Customer Integration Center (CIC)0 days Fri 2/6/26 Fri 2/6/26 Equipment Procurement Billing Milestone 0 days Fri 2/6/26 Fri 2/6/26 LMR Factory Production 56 days Fri 2/6/26 Mon 4/27/26 LMR Equipment Assembly and Staging 42 days Fri 2/6/26 Tue 4/7/26 Equipment Staging at Factory Billing Milestone 0 days Tue 3/10/26 Tue 3/10/26 Internal Factory Acceptance Testing (IFAT)25 days Tue 3/10/26 Tue 4/14/26 Equipment Shipment and Delivery 9 days Tue 4/14/26 Mon 4/27/26 System Tear Down and Shipping 6 days Fri 4/17/26 Mon 4/27/26 Inventory of Equipment at Pittsylvania County's Warehouse 0 days Mon 4/27/26 Mon 4/27/26 Infrastructure Equipment Shipment Billing Milestone 0 days Mon 4/27/26 Mon 4/27/26 All Pittsylvania County's Site Preparation & Development Complete 0 days Mon 4/27/26 Mon 4/27/26 LMR Equipment Installation and Optimization 39.5 days Mon 4/27/26 Mon 6/22/26 Primary & Secondary Network Switching Center (NSC)12 days Mon 4/27/26 Wed 5/13/26 Turn-Down Legacy Secondary Network Switching Center (NSC) - White Oak Mt Site 1 day Mon 4/27/26 Tue 4/28/26 Power Down SR10A.0 Secondary Core 0.5 days Mon 4/27/26 Mon 4/27/26 Remove SR10A.0 Secondary Core 0.5 days Mon 4/27/26 Tue 4/28/26 Install New Secondary Network Switching Center (NSC) - White Oak Mt Site 6.5 days Tue 4/28/26 Wed 5/6/26 Install New Secondary SR11.1 Location HA Core 1 day Tue 4/28/26 Wed 4/29/26 Replace (1) Existing InterOp Gateway with Zetron Pathway+1 day Wed 4/29/26 Thu 4/30/26 NSC Secondary Power-Up 1 day Thu 4/30/26 Fri 5/1/26 Perform Health Check on Secondary Core 1 day Fri 5/1/26 Mon 5/4/26 Failover to New SR11.1 Secondary Core 1 day Mon 5/4/26 Tue 5/5/26 Integrate Interop Gateways (Pathway +)1 day Tue 5/5/26 Wed 5/6/26 Turn-Down Legacy Primary Network Switching Center (NSC) - Chatham ECC (Backroom)1 day Wed 4/29/26 Thu 4/30/26 Power Down SR10A.0 Primary Core 0.5 days Wed 4/29/26 Wed 4/29/26 Remove SR10A.0 Primary Core 0.5 days Wed 4/29/26 Thu 4/30/26 Install New Primary Network Switching Center (NSC) - Chatham ECC (Backroom)9 days Thu 4/30/26 Wed 5/13/26 Install New Primary SR11.1 Location HA Core 1 day Thu 4/30/26 Fri 5/1/26 Replace (1) Existing InterOp Gateway with Zetron Pathway+1 day Fri 5/1/26 Mon 5/4/26 NSC Primary Power-Up 1 day Thu 5/7/26 Thu 5/7/26 Perform Health Check on Primary Core 1 day Fri 5/8/26 Fri 5/8/26 Failover to New SR11.1 Primary Core 1 day Mon 5/11/26 Mon 5/11/26 Integrate Interop Gateways (Pathway +)1 day Tue 5/12/26 Tue 5/12/26 IP CP to DCP Conversion 2.5 days Wed 5/13/26 Fri 5/15/26 Power down IP Control Point (IPCP)1 day Wed 5/13/26 Thu 5/14/26 Reconfigure the system / site into Distributed Control Point (DCP)2 days Wed 5/13/26 Fri 5/15/26 Network Equipment Upgrade to the Latest Firmware (VIDA Edge) - (11) Existing Simulcast Sites23.25 days Fri 5/1/26 Thu 6/4/26 North Cell - Four (4) Simulcast Sites 15.25 days Fri 5/1/26 Fri 5/22/26 Install RF Site #1 - Grit Rd 11.75 days Fri 5/1/26 Mon 5/18/26 Replace each of the existing NWS Gen 3 (& Gen 2) with VIDA Edge 1 day Fri 5/1/26 Mon 5/4/26 Replace Existing Routers/Switch with (2) C1111 Routers, (1) 7705 Router, and (1) C1000 Switch0.5 days Mon 5/4/26 Mon 5/4/26 Optimize and Pre-Test Site Function 1 day Mon 5/18/26 Mon 5/18/26 Install RF Site #2 - Mt Airy 11.25 days Mon 5/4/26 Tue 5/19/26 Replace each of the existing NWS Gen 3 (& Gen 2) with VIDA Edge 1 day Mon 5/4/26 Tue 5/5/26 Replace Existing Routers/Switch with (2) C1111 Routers, (1) 7705 Router, and (1) C1000 Switch0.5 days Tue 5/5/26 Wed 5/6/26 Optimize and Pre-Test Site Function 1 day Tue 5/19/26 Tue 5/19/26 Install RF Site #3 - Rockford School 11 days Wed 5/6/26 Thu 5/21/26 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct2026 System Upgrade Pittsylvania County, Virginia Tasks written in blue indicate either customer's responsibility or customer's participation.Preliminary Project Schedule Confidential, Proprietary and Competition Sensitive July 2025Page 1 30 Name Duration Start Finish Replace each of the existing NWS Gen 3 (& Gen 2) with VIDA Edge 1 day Wed 5/6/26 Thu 5/7/26 Replace Existing Routers/Switch with (2) C1111 Routers, (1) 7705 Router, and (1) C1000 Switch0.5 days Thu 5/7/26 Thu 5/7/26 Optimize and Pre-Test Site Function 1 day Wed 5/20/26 Wed 5/20/26 Install RF Site #4 - Smith Mtn 10.75 days Thu 5/7/26 Fri 5/22/26 Replace each of the existing NWS Gen 3 (& Gen 2) with VIDA Edge 1 day Thu 5/7/26 Fri 5/8/26 Replace Existing Routers/Switch with (2) C1111 Routers, (1) 7705 Router, and (1) C1000 Switch0.5 days Fri 5/8/26 Mon 5/11/26 Optimize and Pre-Test Site Function 1 day Thu 5/21/26 Fri 5/22/26 South Cell - Seven (7) Simulcast Sites 17.25 days Mon 5/11/26 Thu 6/4/26 Install RF Site #5 - Brosville 10.25 days Mon 5/11/26 Tue 5/26/26 Replace each of the existing NWS Gen 3 (& Gen 2) with VIDA Edge 1 day Mon 5/11/26 Tue 5/12/26 Replace Existing Routers/Switch with (2) C1111 Routers, (1) 7705 Router, and (1) C1000 Switch0.5 days Tue 5/12/26 Tue 5/12/26 Optimize and Pre-Test Site Function 1 day Fri 5/22/26 Tue 5/26/26 Install RF Site #6 - Callands 10 days Tue 5/12/26 Wed 5/27/26 Replace each of the existing NWS Gen 3 (& Gen 2) with VIDA Edge 1 day Tue 5/12/26 Wed 5/13/26 Replace Existing Routers/Switch with (2) C1111 Routers, (1) 7705 Router, and (1) C1000 Switch0.5 days Wed 5/13/26 Thu 5/14/26 Optimize and Pre-Test Site Function 1 day Tue 5/26/26 Wed 5/27/26 Install RF Site #7 - Dan River School 9.75 days Thu 5/14/26 Thu 5/28/26 Replace each of the existing NWS Gen 3 (& Gen 2) with VIDA Edge 1 day Thu 5/14/26 Fri 5/15/26 Replace Existing Routers/Switch with (2) C1111 Routers, (1) 7705 Router, and (1) C1000 Switch0.5 days Fri 5/15/26 Fri 5/15/26 Optimize and Pre-Test Site Function 1 day Thu 5/28/26 Thu 5/28/26 Install RF Site #8 - White Oak 9.25 days Fri 5/15/26 Fri 5/29/26 Replace each of the existing NWS Gen 3 (& Gen 2) with VIDA Edge 1 day Fri 5/15/26 Mon 5/18/26 Replace Existing Routers/Switch with (2) C1111 Routers, (1) 7705 Router, and (1) C1000 Switch0.5 days Mon 5/18/26 Tue 5/19/26 Optimize and Pre-Test Site Function 1 day Fri 5/29/26 Fri 5/29/26 Install RF Site #9 - Tunstall Fire 9 days Tue 5/19/26 Tue 6/2/26 Replace each of the existing NWS Gen 3 (& Gen 2) with VIDA Edge 1 day Tue 5/19/26 Wed 5/20/26 Replace Existing Router/Switch with (2) C1111 Routers and (1) C1000 Switch 0.5 days Wed 5/20/26 Wed 5/20/26 Optimize and Pre-Test Site Function 1 day Mon 6/1/26 Mon 6/1/26 Install RF Site #10 - Mayfield Dr.8.75 days Wed 5/20/26 Wed 6/3/26 Replace each of the existing NWS Gen 3 (& Gen 2) with VIDA Edge 1 day Wed 5/20/26 Thu 5/21/26 Replace Existing Router/Switch with (2) C1111 Routers and (1) C1000 Switch 0.5 days Thu 5/21/26 Fri 5/22/26 Optimize and Pre-Test Site Function 1 day Tue 6/2/26 Wed 6/3/26 Install RF Site #11 - Danville 8.25 days Fri 5/22/26 Thu 6/4/26 Replace each of the existing NWS Gen 3 (& Gen 2) with VIDA Edge 1 day Fri 5/22/26 Tue 5/26/26 Replace Existing Router/Switch with (2) C1111 Routers and (1) C1000 Switch 0.5 days Tue 5/26/26 Tue 5/26/26 Optimize and Pre-Test Site Function 1 day Wed 6/3/26 Thu 6/4/26 Existing Consoles Upgrade - Chatham ECC (Dispatch Center)9.5 days Tue 5/26/26 Tue 6/9/26 Upgrade (5) Existing Symphony Consoles with SDP 3.0 & WIN 11 1 day Tue 5/26/26 Wed 5/27/26 Replace Existing Dispatch Router/Switch with (2) C1111 Routers and (1) C1000 Switch 0.5 days Wed 5/27/26 Thu 5/28/26 Consoles & Networking Equipment Turnup 0.5 days Thu 6/4/26 Thu 6/4/26 Console & Networking Equipment Optimization 1 day Fri 6/5/26 Fri 6/5/26 Network Turnup 1 day Mon 6/8/26 Mon 6/8/26 Acceptance Testing Readiness 9.5 days Tue 6/9/26 Mon 6/22/26 Installation (System) Billing Milestone 0 days Fri 6/19/26 Fri 6/19/26 System Acceptance 15.25 days Mon 6/22/26 Tue 7/14/26 Customer Field Acceptance Testing 9.25 days Mon 6/22/26 Mon 7/6/26 Conduct Functional Acceptance Test (FATP)3 days Tue 6/23/26 Thu 6/25/26 Pittsylvania County to Witness Functional Acceptance Test (FATP)3 days Tue 6/23/26 Thu 6/25/26 Functional Acceptance Test Approved by Pittsylvania County 0 days Mon 7/6/26 Mon 7/6/26 System Acceptance 6 days Tue 7/7/26 Tue 7/14/26 Submit Letter of System Acceptance 1 day Tue 7/7/26 Tue 7/7/26 Pittsylvania County to Sign Letter of Acceptance of System 0 days Tue 7/14/26 Tue 7/14/26 Warranty Starts 0 days Tue 7/14/26 Tue 7/14/26 Core Cutover Planning & Execution 49.75 days Mon 4/27/26 Tue 7/7/26 Cutover Planning 15 days Mon 4/27/26 Mon 5/18/26 Prepare Cutover Plan 10 days Mon 4/27/26 Mon 5/11/26 Pittsylvania County to Review the Cutover Plan 5 days Mon 5/11/26 Mon 5/18/26 Core Cutover Plan Approved by Pittsylvania County 0 days Mon 5/18/26 Mon 5/18/26 Cutover Readiness Review (CRR)25 days Mon 5/18/26 Tue 6/23/26 Cutover Execution 1 day Mon 7/6/26 Tue 7/7/26 Notify Users of Cutover Time 0 days Mon 7/6/26 Mon 7/6/26 Cutover to the New SR11.1 Cores 1 day Tue 7/7/26 Tue 7/7/26 Cutover Complete 0 days Tue 7/7/26 Tue 7/7/26 Final Acceptance 28 days Wed 7/8/26 Sat 8/15/26 Program Documentation 20 days Wed 7/8/26 Tue 8/4/26 Update "As-Built" Documentation Package 5 days Wed 7/8/26 Tue 7/14/26 Prepare Final Drawing Package 5 days Wed 7/15/26 Tue 7/21/26 Cleanup and Post Project Records 5 days Wed 7/22/26 Tue 7/28/26 Deliver Final As-Built Documentation Package to Pittsylvania County 5 days Wed 7/29/26 Tue 8/4/26 Warranty/Maintenance Handoff Meeting 1.5 days Wed 7/15/26 Thu 7/16/26 Conduct Warranty Handoff Meeting 0.5 days Wed 7/15/26 Thu 7/16/26 Pittsylvania County to Attend Warranty Handoff Meeting 0.5 days Thu 7/16/26 Thu 7/16/26 Final Invoice 21 days Thu 7/16/26 Sat 8/15/26 Final Acceptance Billing Milestone 0 days Thu 7/16/26 Thu 7/16/26 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct2026 System Upgrade Pittsylvania County, Virginia Tasks written in blue indicate either customer's responsibility or customer's participation.Preliminary Project Schedule Confidential, Proprietary and Competition Sensitive July 2025Page 2 31 System Upgrade Pittsylvania County, Virginia Pricing Summary PRICING SUMMARY Pittsylvania System Upgrade Sale Price (USD $) Core Equipment, Software, and Licenses $460,420.49 Dispatch Center Equipment, Software, and Licenses $198,748.00 South Cell Equipment, Software, and Licenses $360,230.24 North Cell Equipment, Software, and Licenses $275,246.88 MPLS Equipment $60,000.00 Pathway+ Equipment and Licenses $75,000.00 Logging Recorder SW Upgrade $40,140.69 System Implementation Services including: Project Management, Systems Engineering, Factory Staging, Installation, Testing, and As-Built Documentation $689,056.00 PROJECT TOTAL $2,158,842.30 Milestone Payments % Contract Execution 20% Detailed Design Review 25% Procurement of L3Harris Equipment 20% Equipment Staging @ Factory 15% Infra Equipment Shipment 5% Installation 10% Final System Acceptance 5% Total Milestone Payments 100% L3Harris is pleased to provide Pittsylvania County with the following firm fixed price proposal. Pricing is valid for 90 days from submittal date of 7/10/2025. Upon expiration of the pricing validity, L3Harris reserves the right to provide an updated pricing proposal. State and Local taxes not included Confidential, Proprietary and Competition Sensitive July 2025 Page 1 32 SYSTEM UPGRADE / PURCHASE AGREEMENT BETWEEN COUNTY OF PITTSYLVANIA COUNTY, VIRGINIA (Buyer) and L3HARRIS TECHNOLOGIES, INC. COMMUNICATION SYSTEMS SEGMENT (Seller) DATE: , 2025 33 (i) SYSTEM UPGRADE / PURCHASE AGREEMENT TABLE OF CONTENTS SECTION TITLE 1. DEFINITIONS 2. SCOPE OF WORK 3. PROJECT MANAGEMENT AND PLANNING 4. OBLIGATIONS FOR SYSTEM IMPLEMENTATION 5. DELIVERY, TITLE AND RISK OF LOSS 6. PRICE 7. TAXES 8. CHANGES AND ADDITIONS 9. PAYMENTS 10. SUBCONTRACTING 11. EXCUSABLE DELAYS 12. SELLER'S INSURANCE 13. TESTING AND ACCEPTANCE 14. SOFTWARE LICENSE 15. COVERAGE 16. WARRANTIES 17. INTERFERENCE 18. INDEMNIFICATION 19. PATENTS 20. LIMITATION OF LIABILITY 21. REMEDIES 22. CONFIDENTIALITY 23. COMPLIANCE 24. NOTICES 25. ORDER OF PRECEDENCE 26. TERM 27. ENTIRE AGREEMENT 28. AMENDMENT 29. SEVERABILITY 30. WAIVER 31. HEADINGS 32. GOVERNING LAW 33. ASSIGNMENT; SUCCESSORS AND ASSIGNS 34 (ii) EXHIBITS A. STATEMENT OF WORK B. SOFTWARE LICENSE AGREEMENT 35 Page 1 of 20 SYSTEM UPGRADE / PURCHASE AGREEMENT THIS SYSTEM UPGRADE / PURCHASE AGREEMENT (“Agreement”) is made and entered into this day of____, 2025 (“Effective Date”), by and between County Of Pittsylvania County, Virginia , (hereinafter referred to as “Buyer”) and L3Harris Technologies, Inc., a Delaware corporation, acting through its Communication Systems Segment (hereinafter referred to as “Seller”) together the (“Parties”). WITNESSETH: WHEREAS Seller, whose address is 221 Jefferson Ridge Parkway, Lynchburg, VA 24501, delivered a proposal (collectively, the “Seller's Proposal”) to provide the radio communication System and services. WHEREAS Buyer has selected Seller's Proposal and now desires to contract with Seller to provide Buyer with the radio communications System and services set forth in the Statement of Work attached to this Agreement as an exhibit. WHEREAS Buyer and Seller desire to enter into this Agreement to set forth in writing their respective rights, duties and obligations hereunder. NOW, THEREFORE, for and in consideration of the mutual promises contained herein and other good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, it is mutually agreed between the Buyer and Seller as follows: SECTION 1. DEFINITIONS: As used herein, the terms set forth below shall have meanings set forth below. A. “Acceptance” shall mean Acceptance of the System as set forth in the Testing and Acceptance section of this Agreement. B. “Acceptance Date” shall mean the date the System is accepted or deemed accepted as set forth in the Testing and Acceptance section of this Agreement. C. “Acceptance Tests” shall mean the testing procedures attached to the Statement of Work and mutually agreed upon by Buyer and Seller to be performed to determine whether the System has met the Acceptance criteria either set forth in the Statement of Work attached to this Agreement as an exhibit or as mutually agreed upon in writing by Buyer and Seller. D. “Certificate of Insurance” shall mean the certificate to be provided by Seller evidencing the insurance coverage of Seller. E. “Change Order” shall mean a written modification to the Total Agreement Price, Project Schedule or other Agreement terms which is signed by both Parties. F. “Detailed Design Documents” shall mean those documents deliverable by Seller to Buyer at the conclusion of the Detailed Design Review described in the subsection Detailed Design Review under the Project Management Planning section of this agreement. G. “Detailed Design Review” or “DDR” shall have the meaning given in the subsection Detailed Design Review under the Project Management Planning section of this agreement. 36 Page 2 of 20 H. “Documentation Deliverables” shall mean the standard commercial quality manuals to be furnished by the Seller to the Buyer pursuant to the terms set forth in the Statement of Work attached to this Agreement as an exhibit and this Agreement. I. “Effective Date of the Agreement” shall be the date on which the Agreement is signed by the last of the parties to sign the Agreement. The “Effective Date” shall be the date inserted on the first page of the Agreement. J. “Expiration Date” shall mean the date on which the Term of this Agreement shall end which shall be the end of the Warranty Period (as defined in the Warranty Section) except that some other sections of this Agreement may have a later end date for that section of the Agreement as specifically provided in those sections of this Agreement. K. “Hardware” shall mean, collectively, the Terminal Hardware and Infrastructure Hardware, as defined below. L. “Infrastructure Hardware” shall mean the equipment, goods, and materials to be supplied by Seller for the System infrastructure, as further described in the Statement of Work attached to this Agreement as an exhibit. M. “Project Kick-Off Meeting” shall have the meeting given in the Project Management and Planning section of this Agreement. N. “Project Manager” shall mean each respective Party’s duly authorized representative designated to manage each Party’s obligations. O. “Project Schedule” shall mean the schedule attached to the Statement of Work or otherwise mutually agreed upon by Seller and Buyer in writing for the delivery of the Hardware and Software and the performance of the Services described in the Statement of Work attached to this Agreement as an exhibit. P. “Project Sites” shall mean those sites where any construction work is performed or any Infrastructure Hardware is installed under the terms of this Agreement. The term “Project Sites” will include all of the Tower Sites (as defined below). Q. “Responsibility Matrix” shall mean the table included in the Statement of Work attached to this Agreement as an exhibit, which depicts the roles and responsibilities of Seller and Buyer set forth this Agreement. R. “Services” or “Work” shall mean the services and work to be provided by Seller to Buyer included in the Statement of Work attached to this Agreement as an exhibit. S. “Software” shall mean the proprietary computer software of Seller as owned exclusively by Seller or Seller's suppliers, as appropriate, and as further defined in and licensed to Buyer pursuant to the terms of the Software License Agreement. T. “Software License Agreement” shall mean the System Software License Agreement set forth in an exhibit attached to this Agreement. 37 Page 3 of 20 U. “Statement of Work” shall mean the description of the work to be performed by Seller to deliver the Hardware, install the System and provide the Services, all as described in an exhibit attached to this Agreement. V. “System” shall mean the radio communications System comprised of the Hardware and Software to be furnished by Seller to Buyer pursuant to the terms set forth in the Statement of Work attached to this Agreement as an exhibit. W. “Terminal Hardware” shall mean mobile units, portable units, control stations and related accessories to be provided by Seller as listed in the Statement of Work attached to this Agreement as an exhibit. X. “Total Agreement Price” shall mean the price of the Hardware, the Software license and the Services to be furnished by Seller to Buyer pursuant to the terms set forth in the Statement of Work attached to this Agreement as an exhibit and this Agreement. Y. “Tower Sites” shall mean those sites where Infrastructure Hardware will be installed on existing or new towers as included in the Contractor’s Statement of Work and to be finalized in the Detailed Design Documents or subsequent Change Orders. SECTION 2. SCOPE OF WORK: A. Seller shall furnish, deliver and install the Hardware and Software for the System and provide the Documentation Deliverables and Services in accordance with the terms of the Statement of Work, attached to this Agreement as an exhibit, the Project Schedule and this Agreement. B. The Detailed Design Documents, as described in the Project Management and Planning section of this Agreement and as amended from time to time in writing by the Parties, shall be incorporated into this Agreement after the Detailed Design Documents are approved by the Buyer and thereafter shall supersede any contrary provisions in the Statement of Work attached to this Agreement as an exhibit. C. Seller shall commence, carry on and complete its obligations under this Agreement with all deliberate speed in accordance with the dates set forth in the Project Schedule and in a sound, economical and efficient manner, in accordance with this Agreement and all applicable laws. In providing services under this Agreement, Seller agrees to cooperate with the various departments, agencies, employees and officers of Buyer. D. Seller agrees to secure at Seller's own expense all personnel necessary to carry out Seller's obligations under this Agreement. Such personnel shall not be deemed to be employees of Buyer nor shall they or any of them have or be deemed to have any direct contractual relationship with Buyer. Seller expressly understands and agrees that the Seller is and shall in all respects be considered an independent contractor. SECTION 3. PROJECT MANAGEMENT AND PLANNING: A. Project Managers. Seller shall designate a Project Manager who will lead the Seller’ team for the System installation project and other Services and Work described in this Agreement (the “Project”) and will serve as the Buyer’s primary point-of-contact for Seller’s project team and the official liaison between Seller’s project team and Buyer. Buyer shall designate a Project Manager to function as the single point-of-contact and official liaison between Seller’s Project Manager and the Buyer. 38 Page 4 of 20 B. Project Completion Dates. The Project completion dates are described in the schedule included in the Statement of Work, entitled “Project Schedule.” The Project Schedule may only be modified by mutual written approval of the Parties or as otherwise provided in this Agreement. C. Project Kick-off Meeting. Promptly after the Effective Date of the Agreement, the Seller’s Project Manager shall schedule a Project Kick-Off Meeting, the timing and location of which will be mutually agreed upon by Seller and Buyer. The objectives of this meeting include introduction of all project participants, review of the roles of the project participants, review of the overall project scope and objectives, review of the resource and scheduling requirements and review of current site status. D. Site Visits. Where applicable, all existing towers, shelters and associated equipment provided by or mandated by Buyer shall be satisfactory in all manners to accommodate the System proposed by the Seller. Following the Effective Date of the Agreement, the Buyer shall provide Seller with access to all Project Sites upon reasonable notice to allow Seller to thoroughly examine each Site and to perform the Detailed Design Review, to prepare a schedule of preparatory work required for each site and a timeline for completion of the preparatory work at each site. E. Construction Management Services, Site Preparatory Work. Where applicable, seller shall perform the civil construction services set forth in the Statement of Work and the Responsibility Matrix including, but not limited to, the site improvement civil construction to be performed at the identified sites. Buyer shall identify and disclose to Seller any and all problems or conditions at all Project Sites of which Buyer is aware that may affect the Work to be performed by Seller under this Agreement. F. Detailed Design Review. The Detailed Design Review (“DDR”) phase will commence after the Effective Date of the Agreement, and conclude at a mutually acceptable time to maintain adherence to the Project Schedule. During the DDR, Seller’s Project Manager will meet with Buyer’s project team on one or multiple occasions to review the System design, technical data, and site specific information to confirm and to refine the System and Tower Sites. At the conclusion of the DDR, Seller will provide Buyer with the following documents where applicable, (the “Detailed Design Documents”) for review and approval by Buyer: • Final Siting Plans • Project Schedule • Engineered Site plans (sufficient for the Buyer to obtain required zoning approvals) and construction drawings for each site. • Shelter Floor Plan Drawings • Rack Elevation Drawings • System Block and Level Diagrams • Power and HVAC Loads • Antenna Network Diagrams • Site Frequency Plans (including spectrum analysis and intermodulation studies of existing and proposed frequencies at each site). • TX Combiner Plan by Site • Network Backhaul Plans • Any other documents as mutually agreed upon by the parties 39 Page 5 of 20 Buyer shall have fourteen (14) days to conduct its review of the above documents. Approval of Detailed Design Documents by the Buyer shall not be unreasonably withheld, conditioned or delayed. G. Project Schedule. The Project Schedule for the Work is included in the Statement of Work, as an attachment entitled “Project Schedule.” Updates to the start dates and durations will be made as the information evolves and will be mutually agreed upon by both parties or updated as otherwise provided herein. H. System Implementation Communications. Seller and Buyer shall jointly establish a plan that defines regular meetings, reporting structure, and other communications activities, including working sessions that may be needed throughout the term of this Agreement to plan sub-tasks, including at a minimum: (a) one or more DDR meetings to communicate the final engineering design; (b) formal monthly reports to Buyer’s Project Manager concerning work in progress and accomplishments; (c) periodic status meetings at which the parties’ Project Managers and other project participants will provide updates; (d) conference calls with Seller’s and Buyer’s project teams to discuss tasks, assign responsibility, and establish schedules; and (e) workshops or working sessions that may be needed throughout the Project to plan subtasks. I. Buyer Approvals. Buyer will review and respond with reasonable promptness to all submittals or other items requiring its approval under this Agreement. For all such submittals or other items Buyer will provide the Seller with either; (i) written notification of Buyer's approval, or (ii) a written notification of conditional approval subject to Seller providing prompt correction of any noted deficiency, or (iii) in the case of a submittal that does not meet the requirements of the Agreement, a written notification of Buyer's disapproval. Buyer's disapproval notification will be provided with reasonable detail to sufficiently advise Seller of the basis on which the submittal was determined to be unacceptable. Buyer agrees that, except as otherwise provided, failure to provide approval, conditional approval or non-approval of a submittal for which its approval is required within fifteen (15) days of receipt of the submittal from the Seller shall constitute approval of the submittal. The parties agree that this section, Project Management and Planning, does not relate to the Testing and Acceptance procedures in the Testing and Acceptance section of this Agreement. SECTION 4. OBLIGATIONS FOR SYSTEM IMPLEMENTATION: The following subsections apply to the Work to be performed under the Agreement. A. Project Management and Implementation Plan. Buyer and Seller each agree to perform their respective tasks and obligations pertaining to permits and licenses, Project Site surveys, general Project Site-related responsibilities, general Hardware-related responsibilities, and Project Site-specific responsibilities as set forth in the Statement of Work. The Buyer's obligations set forth in the Statement of Work shall be performed by Buyer in a timely and proper fashion in accordance with the Project Schedule, or as otherwise agreed upon by Buyer and Seller, to allow Seller to timely perform its obligations under the Agreement. B. Access. Buyer shall provide access, at no cost to Seller, to all owned, leased, or licensed Project Sites at reasonable times, and with an escort (if required) at no charge, upon reasonable prior notification from Seller. Buyer shall ensure sufficient room, within reason, for construction vehicles used by Seller. Buyer shall issue temporary identification cards to Seller’s personnel and its authorized subcontractors, if required, for access to any of the Project Sites. 40 Page 6 of 20 C. Changes in Sites. Any sites where Seller will operate and perform System installation under the terms of this Contract must be approved by Buyer, which approval shall not be unreasonably withheld, delayed or conditioned. Should Buyer direct an addition to, removal from, or modification of the list of sites as detailed in this Agreement that affects Seller’s cost or schedule or System performance, including, but not limited to coverage, the parties agree that such change shall entitle Seller to a Change Order and each Party shall attempt, in good faith to fully negotiate and execute such Change Order prior to commencement of the Work at the changed site. D. Preparatory Work on Sites. Notwithstanding anything to the contrary contained in this Agreement, the parties agree that some Project Sites may require tower replacement or modifications, as well as related permitting and licensing for Work and/or obtaining physical real estate space. As stated in the Responsibility Matrix, Buyer shall be responsible for securing all necessary site zoning, site access, or other permits (including but not limited to easements, impact studies, planning commission approval, variances, etc.) necessary for the Work, whether required by federal, state, or local authorities, with Seller assisting by providing information and any required civil engineering drawings. Buyer shall also have the responsibility to secure by lease, purchase, easement or otherwise all rights and access to selected sites or additional real estate as may be required. Buyer also shall be responsible for paying all utility charges to the appropriate utility for providing utility services to the System installation areas. The Parties agree to mitigate the need for tower replacement or modification to the extent practical. If any unanticipated tower replacements or modifications become necessary, Seller is entitled to an extension of time for any impacted activities and/or an equitable adjustment to the Contract Price to maintain the Project Schedule. E. Frequency Federal Communications Commission (FCC) Licensing. The Buyer will be responsible for obtaining all FCC frequency licenses for the System, with Seller providing technical assistance and information as set forth in the Statement of Work. Seller has no responsibility or obligation to secure licensed frequencies. In the event Buyer fails to obtain FCC licenses, and such failure has a material impact on the cost of Work performed by Seller under the Agreement and/or the Project Schedule, the parties agree that Seller shall be entitled to an equitable adjustment to the Project Schedule, the Total Agreement Price, or both and that a Change Order shall be agreed to by the parties. F. Federal Aviation Administration (FAA) Approvals. Buyer will be responsible for obtaining all FAA approvals for newly-constructed or modified towers. G. Contractor Licenses. Seller will be responsible for obtaining all contractor licenses required for the performance of its duties and obligations. SECTION 5. DELIVERY, TITLE AND RISK OF LOSS: A. Infrastructure Hardware. Seller shall ship the Infrastructure Hardware to Buyer at Buyer's expense on or before the dates set forth in the Project Schedule. Partial deliveries shall be permitted. Upon delivery to the first carrier, title to each portion of the Hardware and all risk of loss or damage shall pass to Buyer. Infrastructure Hardware may be shipped directly to Buyer or to a mutually agreed upon staging or storage location. Buyer shall keep the Hardware fully insured for the total amount of all monies then due, or yet to become due, to Seller with respect to this Agreement. B. Terminal Hardware. Seller shall ship the Terminal Hardware to Buyer at Buyer's expense on or before the dates set forth in the Project Schedule. Partial deliveries shall be permitted. Upon delivery 41 Page 7 of 20 to the first carrier, title to each portion of the Hardware and all risk of loss or damage shall pass to Buyer. C. If Buyer fails to take delivery of any of the Hardware, Seller may place such Hardware in storage at the place of manufacture or elsewhere. In such event: (1) Seller shall notify Buyer of the placement of any Hardware in storage; (2) Seller's delivery obligations shall be deemed fulfilled and title and all risk of loss or damage shall thereupon pass to Buyer; (3) any amounts otherwise payable to Seller upon delivery shall be payable upon presentation of Seller's invoices therefore; and (4) promptly upon submission of Seller's invoices therefore Buyer shall reimburse Seller for all expenses incurred by Seller such as preparation for and placement into storage, handling, storage, demurrage, inspection, preservation and insurance. SECTION 6. PRICE: The Total Agreement Price to be paid by Buyer to Seller is Two Million, One Hundred Fifty Eight Thousand, Eight Hundred Forty Two Dollars and Thirty Cents United States Dollars ($2,158,842.30). The individual prices for the units of Hardware, the Software license and the Services to be performed are as set forth in the Price Schedule as an attachment to the Statement of Work. SECTION 7. TAXES: In addition to any price specified herein, Buyer shall pay the gross amount of any present or future sales, use, excise, value-added, or other similar tax applicable to the price, sale or any Hardware or Services furnished hereunder or to their use by Seller or Buyer, or Buyer shall otherwise furnish Seller with tax exemption certificates acceptable to all applicable taxing authorities. SECTION 8. CHANGES AND ADDITIONS: A. Hardware Changes. In the event of any change in the Hardware as a result of the imposition after the Effective Date of this Agreement of any requirements by any federal, state, or local government, Seller shall be entitled to an equitable adjustment, by Change Order, in the Total Agreement Price, the Project Schedule, or both. Any such adjustment in the Total Agreement Price or Project Schedule shall be mutually satisfactory to Buyer and Seller. Price increases and/or extensions of time shall not be binding upon either Party unless and until evidenced by a Change Order signed by the parties hereto. B. Buyer Requested Changes. Buyer may request changes in or additions to the Work or in the time or place of performance of the Work under this Agreement. If any such change causes an increase or decrease in the cost of, or the time required for, performance of any part of the Work under this Agreement, Seller shall be entitled to an equitable adjustment, by Change Order, in the Total Agreement Price, the Project Schedule, or both. Any such adjustment in the Total Agreement Price or Project Schedule shall be mutually satisfactory to Buyer and Seller. Price increases and/or extensions of time shall not be binding upon either Party unless and until evidenced by a Change Order signed by the parties hereto. C. Buyer Delays In Performance. To the extent that Buyer fails to timely perform its obligations under the Responsibility Matrix or otherwise under this Agreement, and such failure has a material impact on the cost of Work performed by Seller under the Agreement and/or the Project Schedule, the Parties agree that Seller shall be entitled to an equitable adjustment to the Project Schedule, the Total Agreement Price, or both. Any such adjustment in the Total Agreement Price or Project Schedule shall be mutually satisfactory to Buyer and Seller. Price increases and/or extensions of time shall not be binding upon either Party unless and until evidenced by a Change Order signed by the parties hereto. 42 Page 8 of 20 D. Concealed Conditions. If, following Buyer’s Acceptance of the Detailed Design Documents, Seller encounters a concealed condition, of which it had no reason to be aware, at one or more Project Sites, then the Parties agree to work together to determine the best course of action and agree to negotiate in good faith a Change Order and an equitable adjustment to the Project Schedule and/or Total Agreement Price. Any such adjustment in the Total Agreement Price or Project Schedule shall be mutually satisfactory to Buyer and Seller. Price increases and/or extensions of time shall not be binding upon either Party unless and until evidenced by a Change Order signed by the parties hereto. E. Product Discontinuance. Subject to its obligation to fulfill its obligations set forth in the Agreement, Seller reserves the right to change or to discontinue any product covered by the Agreement provided that Seller agrees to make available to the Buyer a functionally equivalent replacement product equal to or better than the product discontinued. F. Frequency Support and Frequency Changes. Where applicable, Seller shall reasonably support Buyer in submitting the Buyer’s frequency licensing applications to the regional authorities and the FCC for this project. In the event that, after all commercially reasonable efforts and due diligence have been expended, the Buyer cannot obtain all of the necessary United States and Canada government approvals for the frequency plan as described in this Statement of Work and this Agreement, it shall be treated as an excusable delay event pursuant to the Excusable Delays section of this agreement for which an extension to the Project Schedule shall be granted, and Seller will diligently and expeditiously prepare and provide to Buyer a System re-design for its review and approval including all price and Project Schedule changes. Notwithstanding anything to the contrary contained in the Agreement, the Parties agree if a System re-design has a material impact on the cost of Work performed by Seller under the Agreement and/or the schedule, the Parties agree that that Seller may be entitled to an equitable adjustment to the Total Agreement Price and/or the Project Schedule for Seller’s services on any such System re-design. Any such adjustment in the Total Agreement Price or Project Schedule shall be mutually satisfactory to Buyer and Seller. Price increases and/or extensions of time shall not be binding upon either Party unless and until evidenced by a Change Order signed by the parties hereto. In the event that Buyer and Seller cannot mutually agree on the System re-design, either party may then terminate the Agreement on thirty (30) days written notice to the other Party. SECTION 9. PAYMENTS: A. The Total Agreement Price for the Hardware, the Software license and the Services shall be paid by the Buyer to Seller as follows: A.1. Infrastructure Hardware: 1. Twenty percent (20%) of the Total Agreement Price (excluding the aggregate price of the Terminal Hardware included in the Total Agreement Price) shall be due at the time of the signing of the Agreement by the Buyer and Seller. 2. Twenty Five percent (25%) of the Total Agreement Price (excluding the aggregate price of the Terminal Hardware included in the Total Agreement Price) shall be due at the time of the first System detailed design review meeting. 3. Twenty percent (20%) of the Total Agreement Price (excluding the aggregate price of the Terminal Hardware included in the Total Agreement Price) shall be due at the time of Procurement of the Infrastructure Hardware. 43 Page 9 of 20 4. Fifteen percent (15%) of the Total Agreement Price (excluding the aggregate price of the Terminal Hardware included in the Total Agreement Price) shall be due at the time of factory staging as described in the project schedule. 5. Five percent (5%) of the Total Agreement Price (excluding the aggregate price of the Terminal Hardware included in the Total Agreement Price) shall be due upon Infrastructure Hardware shipment and delivery to Buyer. Partial payments of the total Infrastructure Hardware amount due under this subparagraph shall be allowed and shall be calculated using the value of the Infrastructure Hardware shipped and delivered as a percentage of the total value of the Infrastructure Hardware to be shipped and delivered under the terms of this Agreement. The Buyer shall have the right to inspect and confirm that the Infrastructure Hardware included in Seller’s invoice has been delivered to Buyer. 6. Ten percent (10%) of the Total Agreement Price (excluding the aggregate price of the Terminal Hardware included in the Total Agreement Price) shall be due upon substantial completion of the Hardware installation (exclusive of the mutually agreed upon value of any punchlist items). 7. Five percent (5%) of the Total Agreement Price (excluding the aggregate price of the Terminal Hardware included in the Total Agreement Price) plus any remaining unpaid portion of the Total Agreement Price for all Hardware, Software and Services to be provided under the terms of this Agreement (excluding the aggregate price of the Terminal Hardware included in the Total Agreement Price) shall be due upon final Acceptance of the System. A.2. Terminal Hardware: 1. One Hundred Percent (100%) of the purchase price of Terminal Hardware shall be invoiced upon shipment of unit on a per unit basis. B. Invoices and Electronic Funds Transfer Unless otherwise agreed by the parties, Seller shall electronically submit invoices using Seller’s standard invoice template. Buyer shall pay all invoices via Electronic Funds Transfer (“EFT”) directly to Seller’s banking institution using Seller’s banking information and EFT instructions below. L3Harris Technologies, Inc. Bank of America, New York, NY 10038 Account No.: 4451124230 Routing/ABA (ACH ONLY): 111000012 Routing/ABA (Wire ONLY): 026009593 C. Payment Dates The Payment(s) associated with the event(s) above shall be due thirty (30) days following the date of Seller’s invoice. D. Other Amounts Any other amounts due Seller hereunder shall be due upon Buyer's receipt of Seller's invoice. 44 Page 10 of 20 E. Late Payments All amounts past due over thirty (30) days shall accrue interest from their due date at the rate of one and one-half percent (1-1/2%) per month (or such lesser rate as may be the maximum permissible rate under applicable law). SECTION 10. SUBCONTRACTING: Seller may subcontract any portion of Work to be performed by Seller hereunder provided that Seller shall be responsible for the performance and Work of any such subcontractors. SECTION 11. EXCUSABLE DELAYS: A. Seller shall not be liable for delays in Project delivery, Project cost increases, or failure to perform due directly or indirectly to Acts of God, acts (including failure to act) of any governmental authority (de jure or de facto), wars (declared or undeclared), riots, revolutions, strikes or other labor disputes, fires, floods, sabotage, nuclear incidents, earthquakes, storms, epidemics; Seller's inability to timely obtain necessary materials, items, components or services at quoted prices from suppliers who are affected by the foregoing circumstances; other causes beyond Seller's reasonable control; or Buyer delays in performance of its obligations hereunder in a timely manner (individually “Excusable Delay”). The foregoing shall apply even though any of such causes exists at the time of signature of the Agreement or occurs after delays in Seller's performance of its obligations due to other causes. B. In the event of any Excusable Delay, Seller shall as soon as practical notify Buyer and diligently after such notice, specify the revised delivery, pricing, and performance dates. In the event of such delay, the time of delivery, pricing, or performance dates shall be extended for a reasonable time period to compensate for the impact to Seller by reason of the delay. SECTION 12. SELLER'S INSURANCE: A. In order to protect itself and Buyer, its officers, boards, commissions, agencies, employees and representatives under the indemnity and other provisions of this Agreement, Seller shall obtain and at all times during the term of this Agreement keep in full force and effect comprehensive general liability and auto liability insurance policies issued by a company or companies authorized to do business in the State of and licensed by the Insurance Department, with liability coverage provided for therein in the amounts of at least $1,000,000.00 CSL (Combined Single Limits). Coverage afforded shall apply as primary. Within ten (10) days after execution of this Agreement, Seller shall furnish Buyer with a Certificate of Insurance listing Buyer as an additional insured. Seller shall maintain coverage for the duration of this Agreement and for two years following the completion of this Agreement. Seller shall furnish Buyer, annually on the policy renewal date, a Certificate of Insurance as evidence of coverage. It is further agreed that Seller shall furnish the Buyer with a 30-day notice of cancellation or renewal. Seller shall furnish evidence of adequate Worker's Compensation Insurance. B. In case of any sublet of Work under this Agreement, Seller shall furnish evidence that each and every subcontractor has in force and effect insurance policies providing coverage substantially equal to that required of Seller. C. The parties do hereby expressly agree that Buyer, acting at its sole option and through its Risk Manager, may waive any and all requirements contained in this section Seller’s Insurance, such waiver to be in writing only. Such waiver may include or be limited to a reduction in the amount of coverage 45 Page 11 of 20 required above. The extent of waiver shall be determined solely by Buyer's Risk Manager taking into account the nature of the Work and other factors relevant to Buyer's exposure, if any, under this Agreement. SECTION 13. TESTING AND ACCEPTANCE: A. Seller shall notify Buyer that the System is ready for Acceptance Tests at least ten (10) days before commencement of the Acceptance Tests. Buyer and Seller shall jointly commence the Acceptance Tests on the date specified in Seller's notice (or other mutually agreeable date) and a representative of Seller and a representative of Buyer shall sign off on the form provided as part of the test procedure whether each item of the test was passed or failed. If the System does not fulfill the requirements of the Acceptance Tests, Seller shall correct the defects at no additional cost to Buyer as soon as practicable. Upon correction of the defects the Acceptance Tests for the applicable part of the System shall be repeated in accordance with the procedures set forth in this Section. Successful completion of the Acceptance Test is the sole criterion for technical System Acceptance and the initiation of the Warranty Period. Final System Acceptance shall occur when the Hardware and Software for the System, Documentation Deliverables and Services have been furnished, delivered, installed and the Acceptance Tests have been passed. B. Notwithstanding the Acceptance testing of the System set forth in subsection A above, if Buyer commences use of any portion of the System for its intended purpose, other than for the express purpose of training or testing as mutually agreed upon by Seller and Buyer in writing, prior to System Acceptance, the applicable portion of the System shall be deemed accepted by Buyer. The final payment for the applicable portion of the System shall be due and payable upon such Acceptance. The Warranty Period for the applicable portion of the System put into use together with the associated installation Services shall be deemed to have commenced concurrently with the use of the applicable portion of the System for its intended purpose. The use of the applicable portion of the System for its intended purpose shall be deemed to have occurred when Buyer commences to use and rely primarily on the applicable portion of the System for its communications. C. As used in the Agreement, the term “Acceptance Date” shall mean and “Acceptance” of the System shall be deemed to occur upon the earlier of: (1) the date on which the System is deemed accepted pursuant to subsection (A) above, or (2) the date on which the System is deemed accepted pursuant to subsection (B) above. D. Buyer and Seller agree that in the process of completing the Acceptance Tests, most if not all of the Acceptance Tests can be successfully completed with only a minor number of punchlist items remaining to be completed. In such event, Buyer and Seller shall mutually (and reasonably) agree upon the punchlist items to be completed, the value of those items and that “Conditional Acceptance” of the System has occurred. For the purpose of initiating the Warranty Period, satisfying the Project Schedule requirements and the release of any retained funds (other than the value of the punchlist items) conditional Acceptance shall constitute “Acceptance” of the specific portion or phase of the System. Conditional Acceptance shall not, however, release Seller from its obligations to complete the remaining punchlist items by the dates set forth on the punchlist schedule. E. Terminal Hardware shall be deemed accepted upon Buyer’s receipt of delivery at a Buyer-controlled facility, together with a bill of sale or other reasonably requested evidence of title. SECTION 14. SOFTWARE LICENSE. Subject to the terms and conditions of the Software License Agreement attached hereto as an exhibit to this Agreement, Buyer is granted a license to use the Software only in conjunction with the System purchased 46 Page 12 of 20 under this Agreement. “Software” means the “Licensed Programs” as defined in the Software License Agreement. SECTION 15. COVERAGE: Seller’s representations concerning the distance at which usable radio signals will be transmitted and received by Hardware supplied hereunder are set forth in the Statement of Work. Coverage for the System shall be measured as provided in the Testing and Acceptance section of this Agreement. SECTION 16. WARRANTIES: A. Hardware and Services Seller warrants for the following periods of time from the Acceptance Date (hereinafter referred to as the “Warranty Period”), that the Hardware and installation Services furnished by Seller under this Agreement shall be free from defects in material and workmanship and shall conform to the Agreement specifications. Any Services provided during the Warranty Period are set forth in the Statement of Work. Any and all claims for breach of this warranty are conclusively deemed waived unless made within the Warranty Period. 1. for mobile and portable radios, twenty-four (24) months. 2. for Unity® model mobile and portable radios, thirty-six (36) months. 3. for all other Hardware, one (1) year. B. For purposes of this Warranty the batteries supplied by Seller shall be deemed defective if: (1) the battery capacity is less than 80% of rated capacity, or (2) the battery develops leakage. Replacement batteries shall be warranted only for the remaining unexpired portion of the Warranty Period. This warranty becomes void if: (1) the battery has been subjected to any kind of misuse, detrimental exposure, or has been involved in an accident, or (2) the battery is used in equipment or service other than the Hardware for which it is specified. C. During the Warranty Period if any component of the Hardware or portion of the installation Services fails to meet the foregoing warranties, Seller's sole obligation and Buyer's exclusive remedy under this warranty shall be the correction by Seller of the failure. Seller shall, at Seller’s sole option, (1) repair any defective component of the Hardware, or (2) furnish necessary repaired, refurbished, or replacement parts, or (3) correct the faulty installation. Seller will be responsible for all shipping charges incurred in returning defective parts to Seller's facility and the shipping charges to return repaired, refurbished, or replacement parts to Buyer. Any such repair or replacement of the defective component or the redoing of any installation shall not extend the Warranty Period. All warranty work must be at the Seller’s place of business, for mobile or portable equipment, or at the Buyer's location for fixed location equipment. Where such failure cannot be corrected by Seller's commercially reasonable efforts, Seller will refund to Buyer the fees paid for the parts or Hardware less depreciation. D. Any additional purchases of equipment, including radios, and installation services which may be purchased by Buyer and delivered or performed by Seller after System Acceptance, shall be warranted on the same terms, limitations, and exclusions as are set forth herein, except that the warranty on the equipment and installation services shall be for a period of two (2) years for additional Terminal Hardware items from the date of delivery of that item of equipment, one (1) year for additional Infrastructure Hardware items from the date of delivery of that item of equipment, and one (1) year from the date of completion of that installation service. 47 Page 13 of 20 E. Seller's obligations shall not apply to: (1) Hardware or components thereof which are normally consumed in operation, or, or (2) defects which are the result of improper storage, use, or installation performed by other than Seller, maintenance performed by other than Seller, or repair performed by other than Seller, or (3) Hardware which has been subjected to any other kind of misuse or detrimental exposure or has been involved in an accident, or (4) Hardware or installations altered or repaired by any party other than Seller without Seller's prior written consent. F. Coverage Warranty. Notwithstanding the other provisions of this Section Warranties, Seller’s only Warranty as to radio coverage is that the System, prior to Acceptance, shall have successfully passed the coverage tests in the Acceptance Test Plan. G. Software The warranty for the Software is set forth in the Software License Agreement. H. THE WARRANTIES AND REMEDIES SET FORTH IN THIS SECTION AND IN THE SOFTWARE LICENSE AGREEMENT CONSTITUTE THE ONLY WARRANTIES WITH RESPECT TO THE HARDWARE, SOFTWARE AND SERVICES AND THE BUYER'S EXCLUSIVE REMEDIES IN THE EVENT SUCH WARRANTIES ARE BREACHED. THEY ARE IN LIEU OF ALL OTHER WARRANTIES WHETHER WRITTEN, ORAL, EXPRESS, IMPLIED, OR STATUTORY INCLUDING, WITHOUT LIMITATION, THE WARRANTY OF MERCHANTABILITY AND THE WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL SELLER BE LIABLE FOR SPECIAL, CONSEQUENTIAL OR INDIRECT DAMAGES INCLUDING, BUT NOT LIMITED TO, LOSS OF PROFITS OR REVENUES. SECTION 17. INTERFERENCE: Radio System coverage and performance are subject to degradation or disruption due to anomalous propagation and interference by natural phenomena or other radio Systems (“Outside Interference”). Seller cannot be responsible for Outside Interference over which the Seller has no reasonable control. In the event of a case of degradation or disruption due to Outside Interference by natural phenomena or an outside party, Seller will provide engineering support to Buyer at Buyer’s expense to support Buyer’s efforts in investigating and resolving the Outside Interference. SECTION 18. INDEMNIFICATION: A. Seller shall be responsible for and agrees to indemnify, hold harmless and defend the Buyer and its boards, commissions, agencies, officers and employees from and against all liability, losses, damages, costs or expenses which the Buyer and its boards, commissions, agencies and employees may sustain, incur or be required to pay by reason of third party claims, demands and causes of action for damages resulting from personal injuries, loss of life or damage to tangible property to the extent resulting from the willful misconduct or negligent acts or omissions of Seller, Seller's officers, agents, employees, or subcontractors. Buyer agrees to notify Seller in writing as soon as practical of any third party claim, demand or cause of action for which Buyer will request indemnification from Seller. Buyer will provide Seller with the necessary information and assistance to defend or settle such claim, demand or cause of action. The obligations of Seller under this paragraph shall survive the expiration or termination of this Agreement. 48 Page 14 of 20 SECTION 19. PATENTS: A. Seller warrants that the System furnished hereunder shall be delivered free of any rightful claim of any third party for infringement of any United States patent or copyright. If Buyer notifies Seller promptly of the receipt of any claim that the System infringes a United States patent or copyright and gives Seller information, assistance and exclusive authority to settle and defend such claim, Seller at its own expense shall defend, or may settle, any suit or proceeding against Buyer so far as based on a claimed infringement which breaches this warranty. If, in any such suit arising from such claim, the continued use of the System for the purpose intended is enjoined by any court of competent jurisdiction, Seller shall, at its expense and option, either: (1) procure for Buyer the right to continue using the System, or (2) modify the System so that it becomes non-infringing, or (3) replace the System or portions thereof so that it becomes non-infringing, or (4) remove the System and refund the purchase price (less reasonable depreciation for use). The foregoing states the entire liability of Seller for patent or copyright infringement by the System and is subject to any limitation of total liability set forth in this Agreement. B. The preceding subsection (A) shall not apply to: (1) any portion of the System which is manufactured to Buyer's design, or (2) the use of the System in conjunction with any other apparatus or material not supplied by Seller to the extent that such conjoined use causes the alleged infringement. As to any portion of the System or use described in the preceding sentence, Seller assumes no liability whatsoever for patent infringement. C. THE PATENT AND COPYRIGHT WARRANTY AND INDEMNITY OBLIGATIONS RECITED ABOVE ARE IN LIEU OF ALL OTHER PATENT AND COPYRIGHT WARRANTIES AND INDEMNITIES WHATSOEVER, WHETHER ORAL, WRITTEN, EXPRESS, IMPLIED OR STATUTORY. SECTION 20. LIMITATION OF LIABILITY: A. Except for Seller's liability to third parties for its willful misconduct or negligent acts or omissions as more particularly described in the Indemnification Section of this Agreement, the total liability of Seller, including its subcontractors or suppliers, for all claims of any kind for any loss or damage, whether in contract, warranty, tort (including negligence or infringement), strict liability or otherwise, arising out of, connected with, or resulting from the performance or non-performance of this Agreement or from the manufacture, sale, delivery, installation, technical direction of installation, resale, repair, replacement, licensing or use of any Hardware, Software or the furnishing of any Service, shall not exceed the amount paid by Buyer allocable to the particular item of Hardware, Software or Service which gives rise to the claim. Except as to title, any such liability shall terminate upon the expiration of the Warranty Period. B. IN NO EVENT, WHETHER AS A RESULT OF BREACH OF AGREEMENT, WARRANTY, TORT (INCLUDING NEGLIGENCE OR INFRINGEMENT), STRICT LIABILITY OR OTHERWISE, SHALL SELLER, OR ITS SUBCONTRACTORS OR SUPPLIERS, BE LIABLE FOR ANY SPECIAL, CONSEQUENTIAL, INCIDENTAL, INDIRECT OR EXEMPLARY DAMAGES INCLUDING, BUT NOT LIMITED TO, LOSS OF PROFITS OR REVENUES, LOSS OF USE OF THE HARDWARE OR ANY OTHER EQUIPMENT, COST OF CAPITAL, COST OF SUBSTITUTE GOODS, FACILITIES, SERVICES OR DOWNTIME COSTS. C. Any action for any claim of any kind for any loss or damages arising out of, connected with, or resulting from the performance, non-performance or breach of the Agreement, or from the manufacture, sale, 49 Page 15 of 20 delivery, installation, technical direction of installation, resale, repair, replacement, licensing or use of any Hardware, Software or the furnishing of any Services, shall be commenced within one (1) year after the cause of action accrued or it shall be deemed waived or barred. D. The provisions of this Section, LIMITATION OF LIABILITY, shall apply notwithstanding any other provisions of this Agreement or any other agreement. E. The provisions of this Section, LIMITATION OF LIABILITY, shall survive the expiration or termination of this Agreement. SECTION 21. REMEDIES: A. In the event of a material breach of this Agreement by Seller which shall continue for one hundred twenty (120) or more days after written notice of such breach (including a reasonably detailed statement of the nature of such breach) shall have been given to Seller by Buyer, Buyer shall be entitled to avail itself cumulatively of any and all remedies available at law or in equity and either: (1) suspend performance of its payment obligations under the Agreement for as long as the breach continues uncorrected; or (2) terminate this Agreement by written notice to Seller if the breach remains uncorrected. The following shall constitute material breaches of this Agreement: 1. violation by Seller of any State, Federal or local law, or failure by Seller to comply with any applicable States and Federal service standards, as expressed by applicable statutes, rules and regulations. 2. failure by Seller to carry applicable licenses or certifications as required by law. 3. failure of Seller to comply with reporting requirements contained herein. 4. inability of Seller to perform the Work provided for herein. B. In the event of: (1) any failure by Buyer for thirty (30) or more days to make any payment when due, or (2) any other material breach of this Agreement by Buyer which shall continue for one hundred twenty (120) or more days after written notice of such breach (including a reasonably detailed statement of the nature of such breach) shall have been given to Buyer by Seller, Seller shall be entitled to avail itself cumulatively of any and all remedies available at law or in equity and either: 1) suspend performance of its obligations under this Agreement for as long as the breach remains uncorrected; or (2) terminate this Agreement by written notice to Buyer if the breach remains uncorrected. C. In the event of a termination under this Agreement as provided herein, all Services performed and finished and unfinished Hardware and Documentation Deliverables produced or made by Seller for Buyer, up to and including the date of termination, shall become the property of Buyer and Seller shall be entitled to receive full price accrued up to the point of termination, for any such Services performed and finished and unfinished Hardware and Documentation Deliverables. Notwithstanding the above, Seller shall not be relieved of liability to Buyer for damages sustained by Buyer by virtue of any breach of this Agreement by Seller described in subsection A above and, after providing Seller with written notice of breach as set forth in subsection A, Buyer may withhold any payments to Seller for the purpose of set-off of any damages, as agreed upon or finally adjudicated, against such payment. SECTION 22. CONFIDENTIALITY: A. During the term of this Agreement, it is anticipated that one party (hereafter the “Disclosing Party”) may disclose to the other party (hereafter the “Receiving Party”) information which the Disclosing Party considers proprietary and confidential. Accordingly, with respect to any specification, drawings, sketches, models, samples, tools, technical information, confidential business information or data, in written or other tangible form which: (1) has been designated in writing by the Disclosing Party as 50 Page 16 of 20 confidential or proprietary, or (2) is of the type that the Receiving Party customarily treats as confidential or proprietary, and which is furnished by the Disclosing Party to the Receiving party in contemplation of or under this Agreement (hereinafter “Information”), the Receiving Party shall treat such Information, for a period of five (5) years after the Effective Date of this Agreement, as confidential information with the same degree of care as the Receiving Party affords to confidential information of its own of a similar nature and shall not reproduce any such Information, in whole or in part, except as specifically authorized in writing by the Disclosing Party. B. The provisions of the preceding subsection shall not apply to any Information which: 1. is or shall become publicly available without breach of this Section Confidentiality, on the part of the Receiving Party; 2. is already known by the Receiving Party prior to receipt from the Disclosing Party; 3. is independently developed by the Receiving Party; 4. is rightfully obtained by the Receiving Party from third parties without restriction; or 5. is required to be disclosed by appropriate governmental or judicial order provided that Receiving Party gives Disclosing Party prior written notice of such order and assists Disclosing Party in taking reasonable actions to restrict such order. C. The provisions of this Section, Confidentiality, shall survive the expiration or termination of this Agreement. D. The confidentiality obligations of this Section, Confidentiality, shall not apply to Software, the confidentiality and other rights and obligations with respect to which are set forth in the Software License Agreement. E. Except as required to fulfill its obligations under this Agreement, Seller will have no obligation to provide Buyer with access to its Confidential Information and/or proprietary information. Under no circumstances will Seller be required to provide any data related to cost and pricing. SECTION 23. COMPLIANCE: Seller agrees to comply with all federal, state and local laws, ordinances, codes, rules and regulations in effect as of the Effective Date of this Agreement that may in any way affect the Work by Seller hereunder. Any Hardware or Software furnished by Seller under this Agreement shall comply in all material respects with federal, state and local laws and regulations applicable to the manufacture, packing, sale and shipment of such Hardware or Software as of the Effective Date of this Agreement and shall comply with any amendments thereto which may have come into effect prior to the time such Hardware or Software are delivered provided that the price and, if necessary, delivery of such Hardware or Software shall be equitably adjusted to compensate Seller for the effect of compliance with any such amendments. 51 Page 17 of 20 SECTION 24. NOTICES: Notices and other communications between the parties shall be transmitted in writing by certified mail or nationally recognized overnight courier service to the parties at the addresses set forth below and shall be deemed effective upon receipt by the receiving party. Either party may change its address by giving notice in writing thereof to the other party. IF TO BUYER: County of Pittsylvania County, Virginia 21 North Main Street PO Box 426 Chatham, Virginia 24531 Attn: Pittsylvania County Administrator WITH A COPY TO: County of Pittsylvania County, Virginia 21 North Main Street PO Box 426 Attn: Pittsylvania County Attorney IF TO SELLER: L3Harris Technologies, Inc. 221 Jefferson Ridge Parkway Lynchburg, Virginia 24501 Attn: [Randy Jackson] WITH A COPY TO: L3Harris Technologies, Inc. 221 Jefferson Ridge Parkway Lynchburg, Virginia 24501 Attn: [Tom Clair] BUYER INVOICE CONTACT: ____________________________ ____________________________ ____________________________ Attn: ______________________ SELLER INVOICE CONTACT: L3Harris Technologies, Inc. 221 Jefferson Ridge Parkway Lynchburg, Virginia 24501 Attn: April Gallagher 434-455-9272 / april.gallagher@l3harris.com SECTION 25. ORDER OF PRECEDENCE: The Statement of Work and the following Exhibits are expressly incorporated herein by reference and, together with this Agreement, constitute the Agreement Documents. In the event of a conflict among or between the Agreement Documents, the documents shall control in the order of precedence set forth below: 1. Amendments to this Agreement 2. This Agreement (not including the Exhibits and documents listed below) 3. Detailed Design Documents 4. Exhibit A - Statement of Work, with Attachments 5. Exhibit B - Software License Agreement SECTION 26. TERM: The term of this Agreement shall commence upon the Effective Date of this Agreement and shall run through the Expiration Date. The term of the Software license is set forth in the Software License Agreement. SECTION 27. ENTIRE AGREEMENT: The entire agreement of the parties is contained herein and this Agreement supersedes any and all oral agreements and negotiations between the parties relating to the subject matter hereof. 52 Page 17 of 20 SECTION 28. AMENDMENT: The parties expressly agree that this Agreement shall not be amended in any fashion except in a writing(s) executed by authorized representatives of both parties. SECTION 29. SEVERABILITY: The invalidity, in whole or in part, of any Section or part of any Section of this Agreement shall not affect the validity of the remainder of such Section or the Agreement. SECTION 30. WAIVER: No term of this Agreement may be waived except in a writing signed by the party waiving enforcement. No term of this Agreement shall be deemed to be waived by reason of any failure to previously enforce such term. In no event shall the making of any payment required by this Agreement constitute or be construed as a waiver by Buyer of any breach of the covenants of this Agreement or a waiver of any default of Seller and the making of any such payment by Buyer while any such default or breach shall exist shall in no way impair or prejudice the right of Buyer with respect to recovery of damages or other remedy as a result of such breach or default. SECTION 31. HEADINGS: Section headings are inserted for convenience only and shall not be used in any way to construe the meaning of terms used in this Agreement. SECTION 32. GOVERNING LAW: It is expressly understood and agreed to by the parties hereto that in the event of any disagreement or controversy between the parties, law shall be controlling. Venue for any legal proceedings shall be in any state or federal court in the Commonwealth of Virginia. SECTION 33. ASSIGNMENT; SUCCESSORS AND ASSIGNS: This Agreement shall not be assigned nor any interest or obligation in this Agreement transferred by either Party without the written consent of the other Party, which shall not be unreasonably withheld or delayed. Notwithstanding the above, Seller may assign this Agreement, without consent, (a) in whole or in part, to an affiliate, subsidiary, or authorized reseller or (b) in the event of a change of controlling ownership interest (either directly or indirectly) in Seller or in the event of merger, recapitalization, consolidation, other business combination or sale of all or substantially all of the assets of Seller. In addition, Seller may also assign or transfer, without consent, claims for money due or to become due Seller from Buyer under this Agreement to a bank, trust company or other financial institution if and only if the instrument of assignment contains a provision substantially to the effect that it is agreed that the right of the assignee in and to any moneys due or to become due to Seller shall be subject to prior claims of all persons, firms and corporations for services rendered or materials supplied for the performance of the Work called for in this Agreement. Seller shall promptly provide to Buyer notice of any such permitted assignment or transfer without consent. [Signature Page Follows] 53 Page 18 of 20 IN WITNESS WHEREOF, Buyer and Seller have executed this Agreement. BUYER COUNTY OF PITTSYLVANIA COUNTY By: __________________________________ Name: _______________________________ Title: ________________________________ Date: ________________________________ Witness: By: __________________________________ Name: _______________________________ Title: ________________________________ Date: ________________________________ SELLER L3HARRIS TECHNOLOGIES, INC. ACTING THROUGH ITS COMMUNICATION SYSTEMS SEGMENT By: __________________________________ Name: _______________________________ Title: ________________________________ Date: ________________________________ Witness: By: __________________________________ Name: _______________________________ Title: ________________________________ Date: ________________________________ 54 Page 19 of 20 LIST OF EXHIBITS Exhibit A - STATEMENT OF WORK (with Attachments) Exhibit B - SOFTWARE LICENSE AGREEMENT 55 EXHIBIT A STATEMENT OF WORK SELLER’S UPGRADE PROPOSAL – JULY 2025 56 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 1 SYSTEM UPGRADE DESCRIPTION INTRODUCTION This proposal is a complete upgrade solution to the latest VIDA SR11 system release from the current VIDA SR10A.0 system release. The proposed offering will include the following: > Replace existing SR10A.0 Cores hardware with SR11 Cores and add Status Aware > Replace NWS Gen 2 with VVS > MASTR-V software upgrades > Upgrade Consoles to Symphony Dispatch Platform 3.0 > Convert Simulcast IP CP to DCP > Refresh Logging Recorder with Server 20222 > Replace (1) Existing InterOp Gateway with Zetron Pathway+ > Replace (13) Existing MPLS 7705 Routers with New Routers > Replace site and dispatch networking equipment NSC UPGRADE L3Harris will replace existing NSCs with new SR11 primary and secondary NSCs, respectively. These are VIDA Premier NSCs with location High Availability (HA). The NSC will be comprised of multiple Virtual Servers running in a VM-Ware environment on a single VAS Server. The new SR11 NSCs will include the routers and firewalls to provide network interface to the system backhaul plus the addition of Status aware SYMPHONY CONSOLES The five consoles at Pittsylvania County dispatch currently are Symphony Dispatch Platform (SDP) 1.0 Micros. To keep your system fully protected, we have included an upgrade from Symphony SDP 1.0 to Symphony SDP 3.0 and will contain updated patches. This upgrade only impacts the Symphony console PC: all current peripherals such as the monitor, microphone, etc. will remain in service. OVERVIEW OF SYSTEM FEATURES VIDA Network Switching Center (NSC) The VIDA SR11 Network Switching Center (NSC) is the heart of L3Harris’ packet-switched network and performs all the mission critical services required for Pittsylvania’s public safety LMR communication environment. Pittsylvania County is configured for Location High Availability (HA) VIDA Premier NSC with 57 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 2 geographically separated primary and secondary network switching servers. Location HA provides a secondary NSC that can be geographically separated from the primary NSC. The VIDA NSC is configured based on the following concept: > Critical services perform automatic failover to standby VMs > Non-critical services require manual failover NSC SERVICES & FEATURES Included Administration and Management Services: > Network Switching Server (NSS) > Unified Administration Server (UAS) > Region Network Manager (RNM) > Active Directory (AD) > Security Update Management Service (SUMS) > Transcoder (XCDA) > Trellix ePolicy Orchestrator (ePO) > BeOn Service > Enterprise Network Manager, Base (ENM) > Key Management Facility (KMF) > Encompass Gateway (CGW) > Over The Air Rekeying (OTAR) > Two-Factor Authentication > Voice Network Controller (VNIC) > StatusAware > Splunk VIDA Applications Server (VAS) The real-time voice, data, and management services reside on the VIDA Application Server (VAS) as virtual machines (VM’s). Virtualization allows a single server to simultaneously run multiple operating systems (OS), each in an independent environment called a virtual machine (VM). The VAS automatically allocates the appropriate RAM (memory), storage, and networking resources for each VM. Hypervisor software allows virtual machines residing on the VAS to operate with a degree of independence from the underlying physical hardware. Since virtual machines are decoupled from a specific set of physical hardware, virtualization allows for consolidation of physical computing resources 58 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 3 (such as CPUs, memory, storage, and networking) into pools of resources that can be dynamically allocated to the VMs it supports. The VAS provides the single point of access for the call switching, as well as management and administrative tasks for a VIDA Network. It hosts a voice controller application performing routing functions for digital trunked voice messages through an IP backbone. By tracking the radio site location of subscriber unit radios and their voice group affiliation, the VAS ensures delivery of voice messages only to those radio sites essential to reach the destined radios. In addition to call routing based on user radio (to site) registration, it is possible to set up the system to force certain talkgroup calls to those locations required for scanning. Virtual Machine (VM) Technology VM technology allows many applications running under separate operating systems to co-exist on a single server. The VM software allocates processor power, Random Access Memory (RAM), and Network Interface resources to each application. It isolates each application and assures that no application impacts the operation of the others. VM technology also allows the addition of software capabilities on the server. Premier NSC with Geographically Split-High Availability Redundancy: The VIDA solution provides full service high availability failover. For critical services on the primary core, the secondary core takes over in failover. VIDA provides robust performance without compromise; therefore, failover does not mean failure. VIDA networks employ the means to meet mission critical reliability, availability, and maintainability requirements, utilizing centralized services that can include geographically split redundant servers. When operating at distinctly separate geographic and judiciously separated locations (yet fully network interconnected), the system will provide automatic failover capability if a network switch becomes dysfunctional because a server, network, or physical location no longer functions. The High-Availability service on the VIDA core ensures expeditious failover of call routing, ensuring that communications continue with minimal impact to users. Cybersecurity Features The current SR10A.0 system includes basic cybersecurity controls. With the SR11 upgrade, we are enhancing these controls and offering additional complementary components that comprise an enhanced layered defense strategy. These ensure that Pittsylvania radio system users will have the confidence and trust the system maintains the confidentiality of their information, the integrity of their data, and the availability of their communications. Cyber security chapter below provides a more detailed description of the features proposed to Pittsylvania for the system upgrade. 59 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 4 StatusAware Description STATUSAWARE: GPS LOCATION REPORTING FOR MAPPING APPLICATIONS StatusAware Service (SA-Svc) is an advanced feature that consists of a virtual machine (VM) running on the L3Harris VIDA Network Switching Center (NSC). The StatusAware Service provides a single interface for collecting location (GPS data) and status (Presence data) information from devices such as P25 radios and L3Harris BeOn clients. L3Harris calls these devices “Presentities.” Presence information can include data such as unit availability, permissions, capabilities, and affiliations (e.g., talkgroup, site, etc.). StatusAware can then send this information to other internal or external applications such as Automatic Vehicle Location (AVL) applications or Computer Aided Dispatch (CAD) systems for display. L3Harris calls these applications “Watchers.” Visual representation of GPS location and Presence data greatly enhances the ability to respond to crisis incidents and operational changes. StatusAware Manages: > Tier 2 Location Request: Tier 2 Location Request is a TIA P25 standards-based feature that requires a working channel using a voice communications Talkpath to make the data transmission. > Binary Efficient Location Reporting (BELR): BELR messaging is similar to Tier 2 GPS in that it requires a working channel using a voice communications Talkpath to make the data transmission. However, BELR streamlines GPS data exchanges into a single outbound P25-GLR message, and a single inbound P25-GLP message for more efficient use of system resources. This feature increases efficiency over standard Tier 2 functionality and is proprietary to L3Harris. > In-Band GPS: In-Band GPS transmits GPS data without disruption while also transmitting voice communication with no additional working channel required. This proprietary L3Harris feature provides the most efficient use of system resources while also supporting location services. 60 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 5 OPTIONAL SYSTEM INTERFACE WITH STATUSAWARE CAD System Interface: StatusAware L3Harris offers CAD integration with our StatusAware virtual machine on the VIDA NSC for location and status services through a software development kit (SDK), which includes the application programming interface (API). The CAD vendor can then use this SDK which include libraries, documentation, and software examples, and the API to integrate radio and VIDA GPS features into their software application. L3Harris licenses the StatusAware CAD API directly to third-party CAD application vendors. A CAD vendor uses the StatusAware CAD API, which is provided in the form of an SDK, to write software that integrates the location services, such as mapping and GPS. From a technical perspective, the API/SDK consists of a Microsoft .NET 4.5 assembly that is provided to the application vendor and compiled into the application. .NET is an industry standard programming format that is well understood and used by third-party CAD developers, and minimizes the actual coding required by the CAD vendor to access and control the L3Harris radio traffic. The .NET assembly exposes classes, or objects, to the CAD application for direct programmatic interaction. SUMMARY OF SYSTEM UPGRADE OFFERING The VIDA SR11.1 upgrade includes equipment and services required to upgrade the following: > Replace existing SR10A.0 NSC hardware with SR11 NSCs & Add StatusAware > Replace RF Sites’ Network Sentry (NWS) with VIDA Virtual Site VVS > Upgrade Consoles to Symphony Dispatch Platform 3.0 with Windows 11 > Convert Simulcast System IP Control Point(s) to DCP > Refresh Logging Recorder to windows server 2022 > Replace (1) Existing UAC Interoperability Gateway with Zetron Pathway+ > Replace (13) Existing MPLS 7705 V1 Routers with New Routers > Provide SW Upgrade to (3) Existing MPLS 7705 V2 Routers > Replace site and dispatch networking equipment Estimated System Implementation Services: > Project Management > Systems Engineering > Installation > Acceptance Testing > As-Built Documentation 61 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 6 EQUIPMENT UPGRADES BY LOCATION The proposed upgrade includes the following sites, licenses, software and equipment. Chatham ECC: Primary NSC-1 This site consists of the primary NSC, primary DCP, and RF site. We propose the following LMR equipment for this site: > Primary VIDA SR11.1 NSC including: – Premier Location High Availability (LOC-HA) – VIDA Application Server (VAS), which hosts the following software applications in a virtual machine (VM) environment: – Network Switching Server (NSS) – Unified Administration Server (UAS) – Active Directory (AD) – Security Update Management Service (SUMS) – Transcoder (XCDA) – Trellix ePolicy Orchestrator (ePO) – Enterprise Network Manager, Base (ENM) – Key Management Facility (KMF) – Encompass Gateway (CGW) – Status Aware – Splunk – One Network Timing Protocol (NTP) timing reference – System Management Terminal (SMT) – Networking equipment replacement including: – One Cisco wide area router (WAR) – One Cisco regional access router (RAR) – One Internet Firewall (IFW) – UAC Replacement for Pathway+ White Oak: Secondary NSC-2 and RF Site This site consists of the secondary NSC and an RF site. We propose the following LMR equipment for this site: > Secondary VIDA SR11.1 NSC including: – Premier Location High Availability (LOC-HA) 62 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 7 – VIDA Application Server (VAS), which hosts the following software applications in a virtual machine (VM) environment: – Network Switching Server (NSS) – Unified Administration Server (UAS) – Active Directory (AD) – Security Update Management Service (SUMS) – Transcoder (XCDA) – Trellix ePolicy Orchestrator (ePO) – Status Aware – Splunk – One Network Timing Protocol (NTP) timing reference – System Management Terminal (SMT) – Networking equipment replacement including: – One Cisco wide area router (WAR) – One Cisco regional access router (RAR) – One Internet Firewall (IFW) > MASTR-V Base Station: – Simulcast IP CP upgrade to DCP – Five (5) 700 MHz MASTR-V base station firmware and personality refreshes – Replace Network Sentry with VIDA Virtual Site (VVS) > Replace MPLS 7705 Rockford: RF Site This site consists of an RF site. We propose the following LMR equipment upgrades for this site: > MASTR-V Base Station: – Simulcast IP CP upgrade to DCP – Five (5) 700 MHz MASTR-V base station firmware and personality refreshes > Replace Network Sentry with VIDA Virtual Site (VVS) Replace MPLS 7705s > Replace Site Access Router (SAR) > Replace Site Access Switch (SAS) 63 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 8 Grit Rd: RF Site This site consists of an RF site. We propose the following LMR equipment upgrades for this site: > MASTR-V Base Station: – Five (5) 700 MHz MASTR-V base station firmware and personality refreshes > Replace Network Sentry with VIDA Virtual Site (VVS)Upgrade MPLS 7705s TiMOS to latest software release > Replace Site Access Router (SAR) > Replace Site Access Switch (SAS) Mt Airy: RF Site This site consists of an RF site. We propose the following LMR equipment upgrades for this site: > MASTR-V Base Station: – Five (5) 700 MHz MASTR-V base station firmware and personality refreshes – Replace Network Sentry with VIDA Virtual Site (VVS) – Upgrade MPLS 7705s TiMOS to latest software release > Replace Site Access Router (SAR) > Replace Site Access Switch (SAS) Smith: RF Site This site consists of an RF site. We propose the following LMR equipment upgrades for this site: > MASTR-V Base Station: – Five (5) 700 MHz MASTR-V base station firmware and personality refreshes – Replace Network Sentry with VIDA Virtual Site (VVS) > Upgrade MPLS 7705s TiMOS to latest software release > Replace Site Access Router (SAR) > Replace Site Access Switch (SAS) Brosville: RF Site This site consists of an RF site. We propose the following LMR equipment upgrades for this site: > MASTR-V Base Station: – Five (5) 700 MHz MASTR-V base station firmware and personality refreshes – Replace Network Sentry with VIDA Virtual Site (VVS) > Upgrade MPLS 7705s TiMOS to latest software release 64 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 9 > Replace Site Access Router (SAR) > Replace Site Access Switch (SAS) Callands: RF Site This site consists of an RF site. We propose the following LMR equipment upgrades for this site: > MASTR-V Base Station: – Five (5) 700 MHz MASTR-V base station firmware and personality refreshes – Replace Network Sentry with VIDA Virtual Site (VVS) > Upgrade MPLS 7705s TiMOS to latest software release > Replace Site Access Router (SAR) > Replace Site Access Switch (SAS) Dan River: RF Site This site consists of an RF site. We propose the following LMR equipment upgrades for this site: > MASTR-V Base Station: – Five (5) 700 MHz MASTR-V base station firmware and personality refreshes – Replace Network Sentry with VIDA Virtual Site (VVS) > Upgrade MPLS 7705s TiMOS to latest software release > Replace Site Access Router (SAR) > Replace Site Access Switch (SAS) Tunstall: RF Site This site consists of an RF site. We propose the following LMR equipment upgrades for this site: > MASTR-V Base Station: – Five (5) 700 MHz MASTR-V base station firmware and personality refreshes – Replace Network Sentry with VIDA Virtual Site (VVS) > Upgrade MPLS 7705s TiMOS to latest software release > Replace Site Access Router (SAR) > Replace Site Access Switch (SAS) 65 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 10 Mayfield Dr: RF Site This site consists of an RF site. We propose the following LMR equipment upgrades for this site: > MASTR-V Base Station: – Five (5) 700 MHz MASTR-V base station firmware and personality refreshes – Replace Network Sentry with VIDA Virtual Site (VVS) > Upgrade MPLS 7705s TiMOS to latest software release > Replace Site Access Router (SAR) > Replace Site Access Switch (SAS) Danville: RF Site This site consists of an RF site. We propose the following LMR equipment upgrades for this site: > MASTR-V Base Station: – Five (5) 700 MHz MASTR-V base station firmware and personality refreshes – Replace Network Sentry with VIDA Virtual Site (VVS) > Upgrade MPLS 7705s TiMOS to latest software release > Replace Site Access Router (SAR) > Replace Site Access Switch (SAS) Chatham ECC: Dispatch This site consists of Five Symphony Consoles. We propose the following LMR equipment upgrades for this site: > Symphony Console – Replace QTY 5 Symphony console PCs with Symphony Dispatch Platform 3.0 (SDP) – Other peripherals will not be changed: monitors, keyboard, headset etc. > Replace Site Access Router (SAR) > Replace Site Access Switch (SAS) 66 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 11 SCOPE OF WORK L3Harris will build and configure the new VIDA Premier NSCs with standard L3Harris SR11.1 configuration. After successful staging and testing, L3Harris will ship the equipment to the customer site for installation into the designated RF shelters. The L3Harris team will power up the new equipment and perform a system health audit to verify proper installation and function of the new equipment. L3Harris will provide Pittsylvania County with the scope of services detailed below. > System Engineering > Project Management > Installation Services > Staging & Shipping Upon order, L3Harris will build and configure the new NSC to standard L3Harris configuration. After successful staging and testing, L3Harris will ship the equipment to the customer site for installation into the designated equipment rooms. The L3Harris team will power up the new equipment and perform a system health audit to verify proper installation and function of the new equipment. The L3Harris Team will then configure the new VIDA NSCs and prepare the system for cutover and acceptance testing. NETWORK ISOLATION The VIDA network must be routed through the customers IP network and firewalls to enable traffic separation and shaping of the network and allow network implementation and optimization to proceed in a highly managed and controlled manner. This ensures that a security breach in the support network equipment does not impact the dedicated capacity for call processing and to ensure that traffic is appropriately monitored. NETWORK BANDWIDTH The installation of SR11.1 equipment and software will not change the load on the backhaul. SITE POWER REQUIREMENTS The installation of SR11.1 equipment and software will not change the power requirements. ALARM MANAGEMENT PLAN The LMR alarm plan will remain in place. 67 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 12 SERVICES OVERVIEW System Design, Configuration and Installation L3Harris service quote includes engineering services in L3Harris Factory for NSC Staging, Configuration, and Functional Test. L3Harris personnel will provide physical installation of the new core equipment cabinets and L3Harris engineering will power up and test. Site preparation of power and grounding for the new cabinets is outside the scope of this proposal. L3Harris can expect that there is sufficient power, grounding, ventilation, and floor space for the new NSC equipment cabinets. Acceptance Testing L3Harris will perform system acceptance testing per the attached functional acceptance test plan (ATP). The L3Harris Upgrade Team notifies Pittsylvania when installation and upgrade are complete, and the system is ready for acceptance testing. System Documentation L3Harris will provide typical as-built documentation for all site upgrades which include: > Rack configuration drawings > Configuration Files > Technical Manuals and Users Guides for the new components. > New As-Built Documentation PREPARATION AND PLANNING OVERVIEW Upgrade To SR11 – Methodology The procedure for system upgrade usually consists of four main phases: > Upgrade Preparation and Planning – Complete system inventory audit and health check > Core Infrastructure Replacement – Replace NSC Hardware, including SMTs – UAC Interoperability Gateway replacements > RF Sites, Dispatch, and Interoperability Upgrades – RF site S/W & personalities – Upgrade Simulcast IP CP to DCP 68 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 13 – Replace NWS to VIDA Virtual Site (VVS) – Symphony Console PC replacements – SAR/SAS replacement Each phase is completed, and the system evaluate for stability before proceeding to the next phase. A summary of tasks required to provide trouble free migration is as follows. UPGRADE PREPARATION AND PLANNING A complete audit of the existing system was conducted to verify all known devices and the specific software revisions. This audit was used to identify components within the Pittsylvania system that could be reused, replaced, or upgraded. Prior to touching the system, L3Harris will validate that the results remain accurate. L3Harris will review RNM alarm logs, any outstanding TAC tickets, and discuss any outstanding punch list items and document all open issues that will be resolved with the system release update, including tests plans. In addition, L3Harris will back up all current system settings, and network configurations. NSC UPGRADE BY REPLACEMENT An NSC replacement will provide the quickest and most seamless upgrade. This method will allow off- site staging & testing to be performed and will ensure the NSC works as expected before delivery to site. Then, installing the new equipment rack near the existing rack allows for straight forward network cable moves to put the new system into service. This step of the upgrade process will transition the VIDA NSC from SR10A.0 to SR11.1. All the server hardware and network gear will be replaced. Any equipment that’ll be reused will be removed from the SR10A.0 AD domain before being added to the SR11 AD domain. The NSC replacement method of upgrade typically consists of the following basic steps: 1. Ensure current system HA capability is functioning properly. 2. Remove Windows Devices from the Active Directory (AD) Domain 3. Migrate existing databases. 4. Split NSCs (NSC2 is Active) 5. Cutover NSC1 6. Failover to new NSC1 7. Preliminary Functional Testing 8. Burn-in period to prove stability 9. Cutover NSC2 10. Preliminary Functional Testing 11. Heath Check 12. Test and Burn-In new configuration to prove stability 13. Perform Functional Plan 14. Add Windows Devices Back to the AD Domain 69 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 14 Figure 1. Primary NSC Rackup Diagram (Typical, Front & Rear View) BACKHAUL UPGRADE The infrastructure of the Pittsylvania County microwave network is up to date, though L3Harris will replace the MPLS router at all Sites ( 13 MPLS Routers) . NETWORK UPGRADES Review current network configuration, capacity, and hardware. At each step of the system upgrade process, the network upgrade aspect follows the basic steps below: 1. L3Harris will conduct an audit of the existing NSC network configurations, WAN configurations, IP Plan and existing NSC drawings. 2. L3Harris will document the recommended changes from SR10A.0 to SR11.1 based on results from the network audit. 3. L3Harris will develop factory network equipment configurations for the new NSC and validate these configurations during staging including implementing the existing WAN side of the WARs. 70 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 15 4. L3Harris will provide standard VIDA NSC network equipment and configure new NSC WAR Routers to provide backward compatibility with existing site network equipment. 5. End of Life or near end of support Network Equipment will be replaced at the RF sites and dispatch locations. Required Cisco Smartnet 1-year licenses agreement will be included in the base price. 6. All NSC routers, switches and Internet routers are being replaced. In addition, all Site Router and Switches are replaced , Each Site has a dual SAR/SAS configuration CONTROL POINT AND SIMULCAST CELL UPGRADE L3Harris will: > Install & Configure Data Mobility Exchange at the control point sites ( Rockport and White Oak) . > Replace network equipment at the CP/TX site. > Replace Network Sentry at the CP/TX site. > Decommission legacy Control Point (CP) after upgrade. RF SITE UPGRADES L3Harris will: 1. Replace network equipment at the RF sites 2. Replace the Network Sentry at the RF sites with VVS 3. Replace existing UAC with Pathway+. 4. Upgrade Site Code & Configure Personality at all 11 LMR sites. SYMPHONY CONSOLE UPGRADE The Pittsylvania system has five (5) dispatch consoles in operation. L3Harris will schedule the Dispatch Center upgrade around Pittsylvania’s schedule, identifying the outage times that have the least impact on operations. The Symphony console PC stations will be replaced with SDP Platform 3.0 units and SR11 Symphony application software. Existing console peripherals will be reused. The console will be reconnected to the network, the previous configuration will be loaded and tested prior to being approved for dispatcher operation again. EXACOM LOGGING RECORDER The existing logging recorder will be upgraded to Windows Server 2022 to support SR11.1. 71 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 16 CYBERSECURITY SOLUTION As a world leader in cybersecurity, we have proven expertise in designing, implementing, and maintaining large state-of-the-art secure networks that meet the exacting demands of our utility, government, and transportation customers. The Pittsylvania County system is secured using a defense- in-depth strategy, mitigating the risk of compromising any single defense. The current SR10A.0 system includes basic cybersecurity controls. With the SR11.1 upgrade, we are introducing improved components that make up an enhanced layered defense strategy, as shown in Figure 2. These ensure Pittsylvania County radio system users will have confidence that the system maintains the confidentiality of their information, the integrity of their data, and the availability of their communications. The Pittsylvania County radio system architecture will include the following elements: UPGRADED/ADDED SECURITY FEATURES > Malware Protection > Host Intrusion Detection > Firewalls > Network Intrusion Detection > Security Policies > Two-Factor Authentication > Centralized Log Management > Centralized Time Reference BASELINE SECURITY FEATURES > Access Control > Centralized User Management > Automated Patch Management > Two47 Lifecycle Software Management Services > Protection of Information in Transit > Network Isolation Figure 2. Layered Defense Strategy 72 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 17 UPDATED VIDA SECURITY FEATURES The features below are new or enhanced cybersecurity components for the SR11.1 system upgrade: MALWARE PROTECTION AND HOST INTRUSION DETECTION The legacy anti-virus solution will be upgraded to Trellix Endpoint Security (ENS). Trellix Endpoint Security is an integrated security platform, combining antivirus, reputation, and heuristics with cutting- edge machine learning containment in a single platform. It adds Host Intrusion Detection System (HIDS) functionality to the system at no additional cost. ENS will continue to be managed by ePolicy Orchestrator® (ePO). ePO provides end-to-end visibility and automations that reduce incident response times and strengthen protection. The ePO server is a virtual machine running on the Hyper-V Application Server in the primary NSC. The ePO server is managed by accessing the secure ePO management web page from any system management terminal on the Pittsylvania County radio network. FIREWALLS AND INTRUSION DETECTION The existing Cisco Adaptive Security Appliance (ASA) firewalls will be upgraded to Cisco Firepower firewalls running Firepower Threat Defense software. They will continue to secure communications external to the Pittsylvania County radio network, specifically supporting remote access, Inter- Subsystem Interface (ISSI) connections, and BeOn. L3Harris assumes the external interface of the IFW will be located inside the Pittsylvania County network. A Secure Firewall Management Center (FMC) virtual machine will be added in the primary NSC provide unified management of firewalls, application control, intrusion prevention, and malware defense. The firewalls and firewall policies are configured in accordance with the general industry practices. For example: > All communications, with the exception of specifically enabled communications between devices on the unprotected LAN and protected networks, is blocked. Blocking is based on source and destination IP address pairs, services, and ports. Blocking occur on both inbound and outbound packets, which is helpful in limiting high-risk communications; > Information flow for traffic monitoring, analysis, and intrusion detection is logged; > Logs are forwarded to a centralized logging server; and, > The base rule set is deny all, permit none. The Cisco Firepower firewalls also add network intrusion detection system (NIDS) services to the system. When the Firepower Threat Defense software detects a pattern of communications associated with a network intrusion, it generates an intrusion event. The event is sent to the Firewall Management Center, which logs it in a database, displays an alert on the FMC dashboard and issues an alert to Pittsylvania County personnel. Pittsylvania County incident response personnel can review intrusion events to determine whether they threaten the network, and either address or mark the event as reviewed. 73 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 18 REMOTE ACCESS Pittsylvania County authorized employees and contractors will access internal radio system network resources via the IFW, using the Cisco AnyConnect Secure Mobility Client. Connecting via AnyConnect requires authentication with valid radio system Active Directory credentials. Authentication is enhanced by the two-factor authentication solution described in the following section. Once connected, SSL or IPsec IKEv2 encryption secures all traffic, and the firewall and network intrusion detection inspect all traffic. TWO-FACTOR AUTHENTICATION Two-factor authentication is added to protect remote access via VPN through the Internet Firewall. Using two-factor authentication minimizes risks associated with compromised credentials and identity impersonation. One Identity™ Defender® tokens integrate with Active Directory, taking advantage of the user identity already in place. User token assignment is simply an additional attribute of a user’s properties within Active Directory. ACTIVE DIRECTORY GROUP POLICY OBJECTS AD Group Policy Objects (GPOs) are updated to implement the latest generally accepted industry standard security policies and configurations. CENTRALIZED LOG MANAGEMENT A centralized log manager facilitates the collection and review of system log data from all enterprise components. This device integrates the collection, normalization, and indexing of log information. Creating a centralized database of system event logs from all network devices simplifies the analysis of security and maintenance issues. This results in a faster response by network personnel. An industry-standard Splunk Enterprise server will be added to the Pittsylvania County radio system to provide centralized log management. It collects logs sent by the Spunk Universal Forwarder installed on UNIX and Windows devices, and logs sent by Cisco firewalls, routers, and switches by their native Syslog utility. The Splunk Infosec module creates a series of cybersecurity-related dashboards for visibility and correlation of cybersecurity-related events across the radio system. This allows your administrators to monitor threats in real time and respond quickly to incidents, so that they can avoid or limit damage. Splunk can be configured to e-mail reports and alerts to Pittsylvania County system administrators. 74 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 19 CENTRALIZED TIME REFERENCE A centralized time reference capability is critical to accurately synchronize system, log, and event recordings, facilitating data analysis and evaluation. The existing time references in the NSCs will be upgraded to Protempis Thunderbolt TS200 Stratum-1 GPS-based time reference systems. They will be installed in each NSC to provide accurate, centralized time. The time reference in the active HA NSC serves as the time reference for the entire system. The NSC Wide Area Router (WAR) synchronizes directly from the TS200 as its primary clock source. Windows AD servers and Linux servers also obtain time directly from the TS200. All other Windows based devices obtain time from AD. The Site Aggregation Routers (SAR) at the RF and dispatch sites synchronize time with the WAR. The TS200 in the inactive NSC is a secondary clock source, ensuring accurate time is available even if one is completely lost. PROTECTION OF INFORMATION AT REST SR11.1 adds full-drive encryption to the Hyper-V Application Servers. To maintain the confidentiality and integrity of information at rest, the Hyper-V Application Server host drives are encrypted with BitLocker. BitLocker’s advanced AES 256-bit encryption integrates with the HAS Trusted Platform Module (TPM), which stores the BitLocker decryption keys and ensures system integrity during the boot process. 75 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 20 BASELINE VIDA SECURITY FEATURES The following features are already components of the current SR10A.0 system and will continue to secure the SR11.1 system. ACCESS CONTROL AND CENTRALIZED USER MANAGEMENT Windows Active Directory (AD) will continue to control access to the Pittsylvania County radio network. This centralized service performs user and device authentication and authorization across the network, eliminating the need to manage individual user accounts on every device on the system. AD authentication is extended to UNIX servers with the integration of One Identity Authentication Services agents, and to networking devices (i.e. Cisco) through the remote authentication dial-in user service (RADIUS). AD is hosted on redundant virtual servers on the Hyper-V Application Server (HAS) in the VIDA NSC to ensure service availability. Identifying and authenticating a user to AD requires the user to provide a username and password. All Pittsylvania County radio system usernames and their encrypted passwords are maintained in the AD database. Pittsylvania County radio authentication mechanisms and credentials are separate from those used to authenticate on the Pittsylvania County corporate network. The SR11.1 HAS server host hardware, on which the virtual AD server resides, incorporates Trusted Platform Module (TPM) technology. TPM technology provides enhanced hardware platform integrity, secure device authentication, and cryptographic key management. These provide further protection to guest operating systems, including enhanced security for the AD server. AD security groups allow administrators to create role-based accounts to enforce the concept of “least privilege”. This provides users only the access necessary to complete their assigned tasks. Figure 3 shows examples of security groups and roles pre-configured in the Pittsylvania County system AD. Figure 3. Active Directory Security Groups and Roles 76 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 21 Certificate Authority The Windows Certificate Authority (CA) provides mutual authentication for web services, and Kerberos authentications for users and systems. The CA is integrated with the AD server to leverage capability, reduce costs, and reduce maintenance of hardware and software. DISASTER RECOVERY Security best-practice recommends backing up critical data using the “backup-in-depth” approach, with layers of backups (e.g., local, facility, disaster) time-sequenced so that rapid recent local backups are available for immediate use and secure backups are available to recover from a massive security incident. A mixture of backup/restore approaches and storage methods results in securely stored and appropriately accessible backups. Multiple backup strategies are still incorporated in the Pittsylvania County radio system designed to protect system data from partial or catastrophic malfunction at any of the system sites or nodes. Device Data The VIDA Device Manager is a Windows®-based application that facilitates the loading of code updates and personalities to many devices throughout the VIDA network. It maintains information in databases, facilitating the gathering of historical activities, validation checking, and the secure storage of data. As personalities populate in the VIDA Device Manager, the Repository automatically creates historical versions to easily track and compare them. The Repository maintains a history of activities performed upon devices, personalities, and code instances. History viewers facilitate browsing activities per device, personality, code instance, or all events within a specific time period. VIDA Device Manager and its associated database repository resides on a virtual system running on the VIDA Applications Server, where it is archived by the enterprise backup solution. Virtual System State The Hyper-V Application Server uses checkpoints to capture state, data, and hardware configurations of running virtual machines. Checkpoints, taken manually, provide a fast and easy way to revert the virtual machine to a previous state. Having an easy way to revert a virtual machine can be very useful for system administrators to recreate a specific state or condition to troubleshoot a problem. Replication Hyper-V Replica replicates virtual machines from one Hyper-V host server to another, creating a copy of a live virtual machine to a replica offline virtual machine. Primary and secondary host servers can be physically co-located or in separate geographical locations with replication over a WAN link. If an outage occurs in your primary location, you can manually initiate a failover. 77 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 22 Centralized Enterprise Backup Unitrends Recovery-Series Disk-to-Disk Backup Appliances are available as an option to provide off-site backups to secure the system against ransomware and network-based malware. See “Centralized Enterprise Backup” in the Optional VIDA Security Features section below for more information on this optional service. AUTOMATED PATCH MANAGEMENT Ongoing protection of the system is necessary, as new and different threats may emerge. Since many malware attacks and exploits target known software defects, it is essential to deploy security patch updates to the network in a timely fashion. The SUMS Automation Server for automating update distribution in the Pittsylvania County Network Switching Center (NSC) is now known as the “Two47 Automation Server”. The Two47 Automation Server is one of the virtual machines running on the Hyper- V Application Server in the primary VIDA NSC. The Automation Server works with the new Two47 Lifecycle Software Management service described in the next section. Security patch updates are pre-validated and regularly provided through this optional subscription service from L3Harris. Note: Two47 Software Management is included in the current maintenance agreement. Pittsylvania County radio system administrators start the automated distribution by loading the release media in the Two47 Automation Server using the Two47 Endpoint Manager Console. Agents loaded on each supported endpoint then pull the patches from the Two47 Automation Server. The administrator can pause, stop, or reverse the automated process as required. 78 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 23 Figure 4. Two47 Endpoint Manager Console The Two47 Endpoint Manager Console allows centralized management of [CUSTOMER NAME] system patch distribution When Agents report patching is complete, the system administrator can schedule endpoint reboots from the Two47 Endpoint Manager Console at times convenient to users, minimizing impact to radio system. System administrators can monitor and control the patch distribution process via the secure web-based Two47 Dashboard. The Two47 Dashboard is accessible by any authenticated administrator from any System Management Terminal on the SFMATA radio system network. 79 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 24 Figure 5. Two47 Dashboard The Two47 Dashboard provides Pittsylvania County system administrators patch reporting TWO47 LIFECYCLE SOFTWARE MANAGEMENT SERVICES Major upgrades are inevitable in the life of a critical communication system. Two47 Software Management is an L3Harris subscription service that provides ongoing quarterly updates to your Mission Critical Network with software and security updates, providing better protection against threats and minimizing potential downtime in your system. Two47 Software Management services periodically updates operating systems, L3Harris applications, third-party software, and security policies in accordance with our standard security posture. Two47 Software Management is included in the current maintenance agreement. Under Two47 Software Management, you will receive: > An initial system configuration audit > Software releases for system and programming software components > Improvements and enhancements for current software, with fixes for security vulnerabilities > Network, server, and workstation updates to patch firmware-related security vulnerabilities > Server and workstation operating system (Windows, Red Hat Enterprise Linux, Hyper-V) updates 80 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 25 L3Harris manages third-party software on your behalf, including, but not limited to, Cisco, Trellix, Centerity and Splunk. Should any evaluation between regular updates reveal high priority vulnerability (such as a significant virus or denial of service attack), L3Harris will release supplemental Information Security Notifications (ISNs) between regular cycles. Just like standard releases, ISNs are available via Tech-Link downloads and mailed media. Additionally, the next available standard release includes any previous emergency releases. L3Harris cybersecurity engineers monitor changes in Government-developed Security Technical Implementation Guides (STIGs) and Security Requirements Guides (SRGs). We evaluate the risk of potential changes in accordance with our standard security posture and test them to ensure system stability and policy compatibility with applications prior to each release. Two47 Software Management quarterly releases are provided via two options, distribution media or electronic delivery. The service includes notes documenting the contents of the release and detailed installation instructions. Pittsylvania County radio system administrators will have access to the releases via network download or mailed media. NETWORK ISOLATION The radio system network incorporates Virtual Local Area Networks (VLANs), which enable traffic separation and shaping of the network. In addition, they allow network implementation and optimization to proceed in a highly managed and controlled manner. Access Control Lists (ACLs) between VLANs isolate and partition trunked system traffic transport from other support network traffic. This ensures that a security breach in the support network equipment does not impact the dedicated capacity for call processing. VLANs include: > Traffic VLAN, which handles all voice, data, and call signaling. > Management VLAN, which supports administration and management servers > Backbone management VLAN, which supports management of routers and switches and does not appear on any switch ports > Security VLAN for firewall, Network Intrusion Detection & Prevention (IDS/IPS), management traffic, and centralized logging > Remote management communications VLAN > Loghost local VLAN, which provides communication between two Network Switching Servers (NSSs) in a high availability configuration > Technician VLAN, which enables maintenance of the network > Peripheral VLAN used to support customer-supplied equipment > Bit bucket VLAN, which is the destination for nonradio system packets that enter the radio network 81 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 26 PROTECTION OF INFORMATION IN TRANSIT Link encryption will continue to protect information traversing the network through public, shared, or insecure physical media, mitigating the risk of providing information about network infrastructure, user behavior, or confidential information to unauthorized sources. All system and network management activity use secure protocols for client-to-server communications. OPTIONAL VIDA SECURITY FEATURES CENTRALIZED ENTERPRISE BACKUP The best way to protect the system against ransomware and network-based malware is off-line data backup. Optional Unitrends Recovery-Series Disk-to-Disk Backup Appliances are the only validated solution to provide centralized backup of VIDA system data. They are a highly recommended addition to any VIDA system. Installed in each VIDA NSC, Unitrends Backup Appliances back up system data, and copy data to drives suitable for secure off-site storage. Each appliance supports up to 6 TB raw backup data. The local Backup Appliance backs up critical data on the Hyper-V Application Server using features available in your new system to make backing up your data faster, easier and more efficient. Figure 6. Unitrends Disk Backup Appliances Unitrends is an affordable, easy-to-use data protection solution. The data backed up on the HAS includes the Unified Administration Server database, Active Directory backups, system configuration parameters from Device Manager, radio system utilization history from the Regional Network Manager and Regional Site Manager, the KMF database, Cisco and Microsoft’s Hyper-V hypervisor configurations. Unitrends “de-duplicates” the data for storage efficiency (ensures that only one copy of duplicate data is stored). Unitrends automatically performs standards-based AES 256-bit encryption, protecting data from unauthorized access and theft, and stores the data on a redundant array of independent disks. This method provides availability, reliability, and speedy access. Once stored on the Unitrends appliance the data is available for rapid system restoration. Data can also be copied from the local Unitrends to a second set of blank drives, which are removable to allow secure offsite storage, where the backups will be inaccessible to crypto locking forms of malware. 82 System Upgrade Pittsylvania County, Virginia System Description Confidential, Proprietary and Competition Sensitive July 2025 Page 27 System administrators will continue to centrally monitor and manage Unitrends backup and recovery using the secure, web-based Rapid Recovery Console. In the event of loss of equipment data, administrators use the Rapid Recovery Console to restore the data and configuration to get the network device operating again. The Rapid Recovery Console is accessible by any authenticated administrator from any System Management Terminal on the Pittsylvania County radio network. Figure 7. Unitrends Rapid Recovery Console The Unitrends Rapid Recovery Console is the single interface to manage backups throughout the Pittsylvania County radio network 83 System Upgrade Pittsylvania County, Virginia Project Management and Implementation Plan Confidential, Proprietary and Competition Sensitive July 2025 Page 1 PROJECT MANAGEMENT / IMPLEMENTATION PLAN The L3Harris Team The following are brief descriptions of the key team members and the critical program and technical roles that they will perform throughout the course of the project. PROJECT MANAGER The project manager’s primary responsibilities are the successful implementation, integration, optimization, and acceptance of the project. The project manager manages all phases of the project from kickoff through final acceptance. He or she is responsible for ensuring the progress and quality of work, managing overall project cost, and processing any contract changes. All official communications regarding the project are held between the project manager and Pittsylvania County (hereafter referred to as the County). After the County signs the contract, the project manager schedules an audit and health check of the current system in order to finalize the system upgrade requirements. The project manager coordinates the ordering and shipping of materials and equipment through the support of our procurement, manufacturing, and order logistics functions. In addition, he or she coordinates implementation services in support of the project schedule. The project manager’s responsibilities include but are not limited to the following: > Managing all aspects of the project > Setting up and managing the project team > Conducting project activities according to the contract and within scope, quality, time, and cost constraints > Developing a formal project schedule and updating it as necessary > Reviewing, approving, and distributing all plan changes > Managing risks > Ensuring efficient project communications, team progress meetings, and issue resolution 84 System Upgrade Pittsylvania County, Virginia Project Management and Implementation Plan Confidential, Proprietary and Competition Sensitive July 2025 Page 2 SYSTEM ENGINEER The system engineer has full responsibility for the technical aspects of the system upgrade. He or she is responsible for integrating L3Harris products with vendor products as required. The system engineer also participates in all technical review meetings and provides technical support to the project manager. The system engineer oversees the system acceptance test, which is also known as the Functional Acceptance Test Procedures (FATP). In addition, the system engineer coordinates the development of as-built drawings and all technical documentation deliverables. The system engineer’s responsibilities include but are not limited to the following: > Conduct system audit and document results > Create an upgrade & transition plan > Order, stage, configure, and test new equipment > Provide instruction for proposed upgrades > Oversee installation and power up of replacement equipment > Perform network and network switching center (NSC) upgrades, and transition new equipment into service > Execute Functional Acceptance Test Procedures 85 System Upgrade Pittsylvania County, Virginia Project Management and Implementation Plan Confidential, Proprietary and Competition Sensitive July 2025 Page 3 Project Execution PLANNING AND PREPARATION Kick-off Meeting The project manager will initiate the project implementation with a project kick-off meeting, followed by a System Baseline Audit and Health Check. The L3Harris Team, and the County, will mutually agree on the timing of these activities. The objectives of the meeting include: > Introduction of all project participants > Review the roles of the project participants > Review the overall project scope and objectives > Review the as-sold technical solution > Review the current system status > Review current sites’ status > Review the project schedule > Review the migration strategy and functional test plans > Review planned post-upgrade system configuration Detailed Design Review (DDR) The L3Harris Team uses the information obtained during the Kick-Off meeting, as-sold design review, site surveys, and System Baseline Audit, along with regulatory and engineering documentation, to deliver the final system design at the DDR. The design drawings and documentation are presented during the DDR with the County. Once the DDR is agreed upon and finalized, the L3Harris team will place the order for equipment and services. Figure 1. Kick-off Meeting & Detailed Design Review Responsibility Matrix TASKS L3HARRIS THE COUNTY COMMENTS KICK-OFF MEETING, SITE SURVEYS, AND DESIGN ACTIVITIES Provide location to conduct Kick-Off meeting X Conduct / participate in Kick-Off meeting and site surveys X X Identify project team roles, responsibilities, structures and tasks, and delineating responsibilities X Review overall project scope and objectives and as-sold technical solution X Review System Upgrade Contract Requirements X X 86 System Upgrade Pittsylvania County, Virginia Project Management and Implementation Plan Confidential, Proprietary and Competition Sensitive July 2025 Page 4 TASKS L3HARRIS THE COUNTY COMMENTS Provide site plans and applicable electrical and layout plans X Schedule and conduct a System Baseline Audit and Health Check X System baseline Audit will validate any unknown changes from last system upgrade. Any changes will be addressed in the DDR and will be resolved in the Change Order Process. DETAILED DESIGN REVIEW (DDR) Prepare a SR11.1 Core, Network & RF Sites Design Document detailing the hardware, OS software, and applications X Prepare a detailed Project Schedule X Prepare Functional Acceptance Test Procedures (FATP) documents X Provide location to conduct DDR X Assemble team to participate in DDR X Present DDR material X Approve final system upgrade plan, FATP, and Project Schedule, following the DDR meeting (within 5 business days) X DETAILED DESIGN REVIEW DELIVERABLES System block diagrams X List of deliverable equipment for each site X Network connection plan and backhaul requirements X L3Harris will provide backhaul requirement; the County will be responsible for providing backhaul connection that meets L3Harris’ requirements. Rack elevation drawings X AC power and BTU requirements X Final system upgrade plan X FATP X Project schedule X 87 System Upgrade Pittsylvania County, Virginia Project Management and Implementation Plan Confidential, Proprietary and Competition Sensitive July 2025 Page 5 Equipment Procurement Following the approval of DDR, the project team procures material and schedules manufacturing using its Enterprise Resource Planning (ERP) system and processes. The L3Harris Customer Integration Center (CIC) receives orders to manufacture the equipment, as do our key suppliers or vendors. The Acceptance Test Plan (ATP) defines the appropriate test for each individual rack of equipment. After manufacturing and testing, factory technicians and system engineers assemble the equipment in the factory staging area. The system engineers work with staging technicians to make all intra-rack connections for each NSC’s equipment. Technicians set the IP addresses and verify operation of the network. Figure 2. Equipment Procurement & Production Responsibility Matrix TASKS L3HARRIS THE COUNTY COMMENTS Insert equipment delivery dates into the ERP system X Place orders with the factory and key suppliers/vendors X Manufacture all infrastructure equipment X Stage equipment (assemble, configure, and test) in L3Harris CIC in Lynchburg, VA X Equipment Delivery, Warehousing, and Inventory When manufacturing and staging are complete, we prepare the equipment for delivery to the County. Each rack is crated to protect the equipment in transit. We arrange to ship equipment and materials to a County-provided storage area near the point of installation. At the storage area, we inventory the equipment and materials and arrange them by installation site. Figure 3. Equipment Delivery, Warehousing, and Inventory Responsibility Matrix TASKS L3HARRIS THE COUNTY COMMENTS Provide temporary storage area near the point of installation X Break down equipment and materials, pack, and ship to the County’s storage area X Inventory equipment and materials X Arrange all equipment on a per site basis, ready for the installation teams X New Core Installation, Upgrade, and Transition With the replacement equipment in market, the L3Harris installation team(s) will install the new equipment and upgrade software at the site locations, as noted in the Detailed Design Review (DDR). Systems for hardware replacement and installation include: 88 System Upgrade Pittsylvania County, Virginia Project Management and Implementation Plan Confidential, Proprietary and Competition Sensitive July 2025 Page 6 > Core Network Switching Center (NSC) upgrade/replacement > Network Equipment upgrade/replacement > Network Sentry upgrade to VIDA Virtual Site (VVS) > NetworkFirst Gateway upgrade to Zetron Pathway+ Systems requiring software only upgrade include: > P25 radio system/sites upgrade > Dispatch consoles upgrade to Windows 11 and SR11.1 Our project team develops installation plans during the detailed planning phase of the project. They coordinate all activities to minimize conflicts and achieve efficient system implementation. Where existing operational equipment co-exists with the installation of new equipment, the project team takes great care to minimize or eliminate disruption in service. L3Harris has included StatusAware Virtual Machine as part of the proposal. Design, integration, and testing services with any connector service / device / equipment shall be handled as a change order should Pittsylvania County requests for such efforts. Figure 4. General Responsibility Matrix TASKS L3HARRIS THE COUNTY COMMENTS Coordinate with federal, state, and local government agencies, as required X Provide access to all buildings and sites, including temporary ID badges for L3Harris’ project team X Provide parking permits for L3Harris project team for any restricted parking areas X Provide adequate road access for delivery vehicles X Arrange for temporary parking to off-load equipment at all buildings and sites X Clean up site and remove all L3Harris’ installation debris X Remove any hazardous material found on site X Install materials in accordance with industry and L3Harris standards X Provide backhaul requirements to the County X Provide backhaul which meets the L3Harris’ backhaul requirements X 89 System Upgrade Pittsylvania County, Virginia Project Management and Implementation Plan Confidential, Proprietary and Competition Sensitive July 2025 Page 7 Figure 5. Core Upgrade Tasks TASKS L3HARRIS THE COUNTY COMMENTS Provide floor space & power for new equipment racks X Backup all the UAS, KMF, & RNM Databases X Backup all the NSS (VNIC & HA), RSMPro (SMS, DM Repository, AW), & ISSI Personality/Configuration files X Archive AW data X Verify that all database backups are completed X Deliver equipment to NSC locations X Install new Servers in Racks/Cabinets X The new NSCs will be installed in the existing cabinets. Install new NSCs and Connect to Network X Migrate databases from Old NSC to New NSC X Confirm call processing with new primary NSCs X Restart the UAS VM and ensure provisioning is working between devices within the primary NSC X Complete post upgrade tests & Burn-In for a minimum of 24 hrs X Conduct post Primary NSC upgrade meeting – proceed decision point. X Provide approval to proceed to secondary NSC X Upgrade secondary NSCs & Test X Remove old NSC from Network and Power off X 90 System Upgrade Pittsylvania County, Virginia Project Management and Implementation Plan Confidential, Proprietary and Competition Sensitive July 2025 Page 8 Site and Dispatch Installation, Upgrade, and System Optimization Following the NSC upgrade and transition, the system engineer works with the onsite installation team to upgrade the sites and dispatch locations. We perform system optimization to verify the overall function of the new system. Figure 6. Sites and Dispatch Installation, Upgrade Tasks, & System Optimization TASKS L3HARRIS THE COUNTY COMMENTS P25 RADIO SITES Install New Routers and Switches X Replace existing Network Sentry with VVS’ X Upgrade all MASTR V Site Codes to SR11.1 X Perform Site High Level Functional Test X DISPATCH LOCATIONS Install New Routers and Switches X Reimage Existing Symphony Consoles to WIN 11 and SR11.1 X Verify proper Symphony Consoles operation X SYSTEM OPTIMIZATION Verify proper P25 system functional operation X Verify proper network switching operation X 91 System Upgrade Pittsylvania County, Virginia Project Management and Implementation Plan Confidential, Proprietary and Competition Sensitive July 2025 Page 9 Acceptance Testing Our team then performs Functional Acceptance Test Procedures (FATP) according to the agreed upon Acceptance Test Plan (ATP) and system contract. The project team notifies the County when installation and initial testing are complete, and the system is ready for acceptance testing. The system engineer provides the County with a copy of the FATP which contains a short description, test methodology, and record form for logging results and acceptance signatures for each test. A punch list is available to document any issues found, which the team works to quickly resolve. Upon satisfactory completion of the FATP and punch list, the project manager presents the system acceptance documentation to the County. Figure 7. Acceptance Testing Responsibility Matrix TASKS L3HARRIS THE COUNTY COMMENTS Execute Functional Acceptance Test Procedures X Resolve any Functional Acceptance Test punch list items X Verify Functional Acceptance Test Results X Final Acceptance Upon the completion of functional test and submission of the final drawing package, the project manager submits the final system acceptance letter for the County to sign. Figure 8. Final Acceptance Responsibility Matrix TASKS L3HARRIS THE COUNTY COMMENTS Collect & Archive System Configurations X Removal of decommissioned legacy network, console, or site infrastructure equipment X Submit final drawing package X Submit letter of final system acceptance X Provide warranty and contact information X Meet with L3Harris to review warranty, contact procedures, and system support X Accept final drawing package X Sign letter of final system acceptance X 92 System Upgrade Pittsylvania County, Virginia Preliminary Project Schedule Confidential, Proprietary and Competition Sensitive July 2025Page 10PRELIMINARY PROJECT SCHEDULE A detailed project schedule will be prepared during the design phase and presented as part of the Detailed Design Review. The figure below represents a high-level project schedule following contract award. L3Harris is committed to working with the County throughout the project to identify potential schedule efficiencies in order to reduce the overall project duration. Figure 9. Preliminary Project Schedule 93 NameDuration Start Finish<Pittsylvania County, VA SR11.1 Upgrade>269 daysFri 8/1/25Tue 9/1/26L3Harris Internal Startup10 daysFri 8/1/25Thu 8/14/25Contract Start10 daysFri 8/1/25Thu 8/14/25Contract Signed0 daysFri 8/1/25Fri 8/1/25Contract Execution Billing Milestone0 daysFri 8/1/25Fri 8/1/25Hold Kick-Off Meeting3 daysThu 8/7/25Mon 8/11/25Conduct Kick-off Meeting1 dayThu 8/7/25Fri 8/8/25Pittsylvania County to Attend Kick-off Meeting1 dayThu 8/7/25Fri 8/8/25Site Survey and System Baseline Audit/Test8 daysFri 8/8/25Wed 8/20/25Site Survey8 daysFri 8/8/25Wed 8/20/25Pittsylvania County to Provide All Sites, Tower, and Foundation Drawings for Existing Sites 0 daysWed 8/13/25Wed 8/13/25Pittsylvania County to Acquire Site Leases0 daysWed 8/13/25Wed 8/13/25Perform Site Survey on Existing Sites2 daysFri 8/8/25Tue 8/12/25System Inventory Audit / Initial Functional Test4.25 daysMon 8/11/25Fri 8/15/25Perform System Inventory Audit3 daysMon 8/11/25Thu 8/14/25Perform Initial Functional Test 3 daysMon 8/11/25Thu 8/14/25Detailed Design Review36 daysFri 8/15/25Tue 10/7/25Preliminary Design Review 24 daysFri 8/15/25Fri 9/19/25Finalize Preliminary Design Review 6 daysFri 8/22/25Tue 9/2/25Detailed Design Review (DDR)12 daysFri 9/19/25Tue 10/7/25Conduct Detailed Design Review (DDR) Meeting1 dayFri 9/19/25Mon 9/22/25Pittsylvania County to Attend Detailed Design Review (DDR) Meeting1 dayMon 9/22/25Tue 9/23/25Revise and Modify Design Package Post Detailed Design Review (DDR) Meeting5 daysTue 9/23/25Tue 9/30/25Detailed Designed Review (DDR) Approved by Pittsylvania County0 daysTue 10/7/25Tue 10/7/25Detailed Design Review Billing Milestone0 daysTue 10/7/25Tue 10/7/25LMR Standard Material Orders77 daysTue 10/7/25Fri 2/6/26Place Material Orders2 daysTue 10/7/25Thu 10/9/25Track Standard Material and Delivery4 emonsThu 10/9/25Fri 2/6/26Materials Delivered at Customer Integration Center (CIC)0 daysFri 2/6/26Fri 2/6/26Equipment Procurement Billing Milestone0 daysFri 2/6/26Fri 2/6/26LMR Factory Production 56 daysFri 2/6/26Mon 4/27/26LMR Equipment Assembly and Staging42 daysFri 2/6/26Tue 4/7/26Equipment Staging at Factory Billing Milestone0 daysTue 3/10/26Tue 3/10/26Internal Factory Acceptance Testing (IFAT)25 daysTue 3/10/26Tue 4/14/26Equipment Shipment and Delivery9 daysTue 4/14/26Mon 4/27/26System Tear Down and Shipping6 daysFri 4/17/26Mon 4/27/26Inventory of Equipment at Pittsylvania County's Warehouse0 daysMon 4/27/26Mon 4/27/26Infrastructure Equipment Shipment Billing Milestone0 daysMon 4/27/26Mon 4/27/26All Pittsylvania County's Site Preparation & Development Complete0 daysMon 4/27/26Mon 4/27/26LMR Equipment Installation and Optimization 39.5 daysMon 4/27/26Mon 6/22/26Primary & Secondary Network Switching Center (NSC)12 daysMon 4/27/26Wed 5/13/26Turn-Down Legacy Secondary Network Switching Center (NSC) - White Oak Mt Site1 dayMon 4/27/26Tue 4/28/26Power Down SR10A.0 Secondary Core0.5 daysMon 4/27/26Mon 4/27/26Remove SR10A.0 Secondary Core 0.5 daysMon 4/27/26Tue 4/28/26Install New Secondary Network Switching Center (NSC) - White Oak Mt Site6.5 daysTue 4/28/26Wed 5/6/26Install New Secondary SR11.1 Location HA Core1 dayTue 4/28/26Wed 4/29/26Replace (1) Existing InterOp Gateway with Zetron Pathway+1 dayWed 4/29/26Thu 4/30/26NSC Secondary Power-Up1 dayThu 4/30/26Fri 5/1/26Perform Health Check on Secondary Core1 dayFri 5/1/26Mon 5/4/26Failover to New SR11.1 Secondary Core1 dayMon 5/4/26Tue 5/5/26Integrate Interop Gateways (Pathway +)1 dayTue 5/5/26Wed 5/6/26Turn-Down Legacy Primary Network Switching Center (NSC) - Chatham ECC (Backroom)1 dayWed 4/29/26Thu 4/30/26Power Down SR10A.0 Primary Core0.5 daysWed 4/29/26Wed 4/29/26Remove SR10A.0 Primary Core 0.5 daysWed 4/29/26Thu 4/30/26Install New Primary Network Switching Center (NSC) - Chatham ECC (Backroom)9 daysThu 4/30/26Wed 5/13/26Install New Primary SR11.1 Location HA Core1 dayThu 4/30/26Fri 5/1/26Replace (1) Existing InterOp Gateway with Zetron Pathway+1 dayFri 5/1/26Mon 5/4/26NSC Primary Power-Up1 dayThu 5/7/26Thu 5/7/26Perform Health Check on Primary Core1 dayFri 5/8/26Fri 5/8/26Failover to New SR11.1 Primary Core1 dayMon 5/11/26Mon 5/11/26Integrate Interop Gateways (Pathway +)1 dayTue 5/12/26Tue 5/12/26IP CP to DCP Conversion2.5 daysWed 5/13/26Fri 5/15/26Power down IP Control Point (IPCP)1 dayWed 5/13/26Thu 5/14/26Reconfigure the system / site into Distributed Control Point (DCP)2 daysWed 5/13/26Fri 5/15/26Network Equipment Upgrade to the Latest Firmware (VIDA Edge) - (11) Existing Simulcast Site23.25 daysFri 5/1/26Thu 6/4/26North Cell - Four (4) Simulcast Sites15.25 daysFri 5/1/26Fri 5/22/26Install RF Site #1 - Grit Rd11.75 daysFri 5/1/26Mon 5/18/26Replace each of the existing NWS Gen 3 (& Gen 2) with VIDA Edge1 dayFri 5/1/26Mon 5/4/26Replace Existing Routers/Switch with (2) C1111 Routers, (1) 7705 Router, and (1) C10000.5 daysMon 5/4/26Mon 5/4/26Optimize and Pre-Test Site Function1 dayMon 5/18/26Mon 5/18/26Install RF Site #2 - Mt Airy11.25 daysMon 5/4/26Tue 5/19/26Replace each of the existing NWS Gen 3 (& Gen 2) with VIDA Edge1 dayMon 5/4/26Tue 5/5/26Replace Existing Routers/Switch with (2) C1111 Routers, (1) 7705 Router, and (1) C10000.5 daysTue 5/5/26Wed 5/6/26Optimize and Pre-Test Site Function1 dayTue 5/19/26Tue 5/19/26Install RF Site #3 - Rockford School11 daysWed 5/6/26Thu 5/21/26JulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOct2026System UpgradePittsylvania County, VirginiaTasks written in blue indicate either customer's responsibility or customer's participation.Preliminary Project ScheduleConfidential, Proprietary and Competition SensitiveJuly 2025Page 194 NameDuration Start FinishReplace each of the existing NWS Gen 3 (& Gen 2) with VIDA Edge1 dayWed 5/6/26Thu 5/7/26Replace Existing Routers/Switch with (2) C1111 Routers, (1) 7705 Router, and (1) C10000.5 daysThu 5/7/26Thu 5/7/26Optimize and Pre-Test Site Function1 dayWed 5/20/26Wed 5/20/26Install RF Site #4 - Smith Mtn10.75 daysThu 5/7/26Fri 5/22/26Replace each of the existing NWS Gen 3 (& Gen 2) with VIDA Edge1 dayThu 5/7/26Fri 5/8/26Replace Existing Routers/Switch with (2) C1111 Routers, (1) 7705 Router, and (1) C10000.5 daysFri 5/8/26Mon 5/11/26Optimize and Pre-Test Site Function1 dayThu 5/21/26Fri 5/22/26South Cell - Seven (7) Simulcast Sites17.25 daysMon 5/11/26Thu 6/4/26Install RF Site #5 - Brosville10.25 daysMon 5/11/26Tue 5/26/26Replace each of the existing NWS Gen 3 (& Gen 2) with VIDA Edge1 dayMon 5/11/26Tue 5/12/26Replace Existing Routers/Switch with (2) C1111 Routers, (1) 7705 Router, and (1) C10000.5 daysTue 5/12/26Tue 5/12/26Optimize and Pre-Test Site Function1 dayFri 5/22/26Tue 5/26/26Install RF Site #6 - Callands10 daysTue 5/12/26Wed 5/27/26Replace each of the existing NWS Gen 3 (& Gen 2) with VIDA Edge1 dayTue 5/12/26Wed 5/13/26Replace Existing Routers/Switch with (2) C1111 Routers, (1) 7705 Router, and (1) C10000.5 daysWed 5/13/26Thu 5/14/26Optimize and Pre-Test Site Function1 dayTue 5/26/26Wed 5/27/26Install RF Site #7 - Dan River School9.75 daysThu 5/14/26Thu 5/28/26Replace each of the existing NWS Gen 3 (& Gen 2) with VIDA Edge1 dayThu 5/14/26Fri 5/15/26Replace Existing Routers/Switch with (2) C1111 Routers, (1) 7705 Router, and (1) C10000.5 daysFri 5/15/26Fri 5/15/26Optimize and Pre-Test Site Function1 dayThu 5/28/26Thu 5/28/26Install RF Site #8 - White Oak9.25 daysFri 5/15/26Fri 5/29/26Replace each of the existing NWS Gen 3 (& Gen 2) with VIDA Edge1 dayFri 5/15/26Mon 5/18/26Replace Existing Routers/Switch with (2) C1111 Routers, (1) 7705 Router, and (1) C10000.5 daysMon 5/18/26Tue 5/19/26Optimize and Pre-Test Site Function1 dayFri 5/29/26Fri 5/29/26Install RF Site #9 - Tunstall Fire9 daysTue 5/19/26Tue 6/2/26Replace each of the existing NWS Gen 3 (& Gen 2) with VIDA Edge1 dayTue 5/19/26Wed 5/20/26Replace Existing Router/Switch with (2) C1111 Routers and (1) C1000 Switch0.5 daysWed 5/20/26Wed 5/20/26Optimize and Pre-Test Site Function1 dayMon 6/1/26Mon 6/1/26Install RF Site #10 - Mayfield Dr.8.75 daysWed 5/20/26Wed 6/3/26Replace each of the existing NWS Gen 3 (& Gen 2) with VIDA Edge1 dayWed 5/20/26Thu 5/21/26Replace Existing Router/Switch with (2) C1111 Routers and (1) C1000 Switch0.5 daysThu 5/21/26Fri 5/22/26Optimize and Pre-Test Site Function1 dayTue 6/2/26Wed 6/3/26Install RF Site #11 - Danville8.25 daysFri 5/22/26Thu 6/4/26Replace each of the existing NWS Gen 3 (& Gen 2) with VIDA Edge1 dayFri 5/22/26Tue 5/26/26Replace Existing Router/Switch with (2) C1111 Routers and (1) C1000 Switch0.5 daysTue 5/26/26Tue 5/26/26Optimize and Pre-Test Site Function1 dayWed 6/3/26Thu 6/4/26Existing Consoles Upgrade - Chatham ECC (Dispatch Center)9.5 daysTue 5/26/26Tue 6/9/26Upgrade (5) Existing Symphony Consoles with SDP 3.0 & WIN 111 dayTue 5/26/26Wed 5/27/26Replace Existing Dispatch Router/Switch with (2) C1111 Routers and (1) C1000 Switch0.5 daysWed 5/27/26Thu 5/28/26Consoles & Networking Equipment Turnup0.5 daysThu 6/4/26Thu 6/4/26Console & Networking Equipment Optimization1 dayFri 6/5/26Fri 6/5/26Network Turnup1 dayMon 6/8/26Mon 6/8/26Acceptance Testing Readiness9.5 daysTue 6/9/26Mon 6/22/26Installation (System) Billing Milestone0 daysFri 6/19/26Fri 6/19/26System Acceptance15.25 daysMon 6/22/26Tue 7/14/26Customer Field Acceptance Testing9.25 daysMon 6/22/26Mon 7/6/26Conduct Functional Acceptance Test (FATP)3 daysTue 6/23/26Thu 6/25/26Pittsylvania County to Witness Functional Acceptance Test (FATP)3 daysTue 6/23/26Thu 6/25/26Functional Acceptance Test Approved by Pittsylvania County0 daysMon 7/6/26Mon 7/6/26System Acceptance6 daysTue 7/7/26Tue 7/14/26Submit Letter of System Acceptance1 dayTue 7/7/26Tue 7/7/26Pittsylvania County to Sign Letter of Acceptance of System0 daysTue 7/14/26Tue 7/14/26Warranty Starts0 daysTue 7/14/26Tue 7/14/26Core Cutover Planning & Execution49.75 daysMon 4/27/26Tue 7/7/26Cutover Planning15 daysMon 4/27/26Mon 5/18/26Prepare Cutover Plan10 daysMon 4/27/26Mon 5/11/26Pittsylvania County to Review the Cutover Plan5 daysMon 5/11/26Mon 5/18/26Core Cutover Plan Approved by Pittsylvania County0 daysMon 5/18/26Mon 5/18/26Cutover Readiness Review (CRR)25 daysMon 5/18/26Tue 6/23/26Cutover Execution1 dayMon 7/6/26Tue 7/7/26Notify Users of Cutover Time0 daysMon 7/6/26Mon 7/6/26Cutover to the New SR11.1 Cores1 dayTue 7/7/26Tue 7/7/26Cutover Complete0 daysTue 7/7/26Tue 7/7/26Final Acceptance28 daysWed 7/8/26Sat 8/15/26Program Documentation20 daysWed 7/8/26Tue 8/4/26Update "As-Built" Documentation Package5 daysWed 7/8/26Tue 7/14/26Prepare Final Drawing Package5 daysWed 7/15/26Tue 7/21/26Cleanup and Post Project Records5 daysWed 7/22/26Tue 7/28/26Deliver Final As-Built Documentation Package to Pittsylvania County5 daysWed 7/29/26Tue 8/4/26Warranty/Maintenance Handoff Meeting1.5 daysWed 7/15/26Thu 7/16/26Conduct Warranty Handoff Meeting0.5 daysWed 7/15/26Thu 7/16/26Pittsylvania County to Attend Warranty Handoff Meeting0.5 daysThu 7/16/26Thu 7/16/26Final Invoice21 daysThu 7/16/26Sat 8/15/26Final Acceptance Billing Milestone 0 daysThu 7/16/26Thu 7/16/26JulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOct2026System UpgradePittsylvania County, VirginiaTasks written in blue indicate either customer's responsibility or customer's participation.Preliminary Project ScheduleConfidential, Proprietary and Competition SensitiveJuly 2025Page 295 System Upgrade Pittsylvania County, Virginia Warranty Confidential, Proprietary and Competition Sensitive July 2025 Page 1 STANDARD WARRANTY WARRANTY SUPPORT L3Harris offers a standard one-year warranty on all proposed infrastructure equipment. Equipment Warranty provides that the hardware and installation services furnished by L3Harris shall be free from defects in material and workmanship. During the Warranty if any Hardware component or portion of the installation Services fails to meet the warranty, L3Harris will remedy by: (1) repairing any defective component of the Hardware, or (2) by furnishing any necessary repaired, refurbished, or replacement parts, or (3) by correcting the faulty installation. L3Harris will perform, at its discretion, all warranty labor at a L3Harris location. Where L3Harris has determined it is not feasible to ship fixed equipment for repair, L3Harris will repair on premise. Standard warranty response times are standard business days, 8:00 a.m. to 5:00 p.m. Eastern, unless an existing service agreement is in place. For additional levels of support, premium services are available. Software During the Warranty, if the L3Harris licensed software does not successfully operate, the error or defect will be corrected free of charge or make available a substitute program. Warranty provides corrections to software defects and known errors reported to L3Harris’ Technical Assistance Center (TAC) during the warranty period at no additional cost to the Customer. Installation of corrections to software defects reported to TAC during the warranty period is not included in the Warranty. Third-Party Warranties L3Harris will ensure that warranty on any third-party Original Equipment Manufacturer (OEM) equipment and services sold by L3Harris meets the same warranty requirements and we will act on behalf of the Customer to coordinate and settle all warranty issues with any integrated third-party equipment or software companies throughout the warranty period. L3Harris will transfer third-party warranties provided directly from equipment manufacturers to the Customer as part of the final acceptance. Depot Level Repair and Return The Depot Repair and Return service covers the cost to fix covered equipment at L3Harris or other third- party manufacturer’s factories. This service is part of our standard warranty and is a premium service during the maintenance periods. The L3Harris Depot Repair and Return facility is ISO 9001:2015, UL, and Factory Mutual certified. Master technicians using state-of-the-art test equipment verify that all repairs meet or exceed prescribed specifications. 96 System Upgrade Pittsylvania County, Virginia Warranty Confidential, Proprietary and Competition Sensitive July 2025 Page 2 The Depot Repair and Return Facility utilize a stockroom of common repair parts to reduce repair time. Our technicians can repair over 95% of radio and infrastructure equipment on-site, decreasing turn- around time. Customers are encouraged to call in advance regarding equipment returns to verify inventory and serviceability. Demand Services Demand services are available when an unexpected event or situation occurs outside the scope of work and requires repairs from L3Harris, its agents, or partners. For demand services, Pittsylvania County will receive an invoice on a time and materials basis. Examples may include the following: > Repair of equipment damaged by vandalism, abuse, neglect, or noncompliance to L3Harris recommended practices, to the extent such equipment damage is not caused by L3Harris or any of its agents. > Damages due to acts of God or other uncontrollable events > Any other repair or service not outlined in the Scope of Work MAINTENANCE SERVICE AGREEMENT Once the new equipment comes out of warranty, an amendment to the current service agreement allowing for the addition of upgraded hardware as well as removal of old/non-existent hardware, will be necessary to continue service and maintenance of the system as a whole. 97 System Upgrade Pittsylvania County, Virginia Pricing Summary PRICING SUMMARY Pittsylvania System Upgrade Sale Price (USD $) Core Equipment, Software, and Licenses $460,420.49 Dispatch Center Equipment, Software, and Licenses $198,748.00 South Cell Equipment, Software, and Licenses $360,230.24 North Cell Equipment, Software, and Licenses $275,246.88 MPLS Equipment $60,000.00 Pathway+ Equipment and Licenses $75,000.00 Logging Recorder SW Upgrade $40,140.69 System Implementation Services including: Project Management, Systems Engineering, Factory Staging, Installation, Testing, and As-Built Documentation $689,056.00 PROJECT TOTAL $2,158,842.30 Milestone Payments % Contract Execution 20% Detailed Design Review 25% Procurement of L3Harris Equipment 20% Equipment Staging @ Factory 15% Infra Equipment Shipment 5% Installation 10% Final System Acceptance 5% Total Milestone Payments 100% L3Harris is pleased to provide Pittsylvania County with the following firm fixed price proposal. Pricing is valid for 90 days from submittal date of 7/10/2025. Upon expiration of the pricing validity, L3Harris reserves the right to provide an updated pricing proposal. State and Local taxes not included Confidential, Proprietary and Competition Sensitive July 2025 Page 1 98 System Upgrade Pittsylvania County, Virginia Equipment List Equipment List Part # Description Qty NSC NS-PN2B SERVER,CISCO,UCS C220 M7,10A.7, UNITE 1 NS-SN5K SERVICE,SYBASE LICENSE 2 NS-CA5G CABINET,NSS,42 RU,120V 1 NS-ZM2A POWER KIT,SR10A.4,LOC HA/UNITE/ESSEN,110 1 NS-CP9T TIME SERVER, PROTEMPIS, NTP TS200 1 MANS-AN3S Kit,GPS Antenna,Outdoor,For Netclock 1 MANS-CK1A Cable,GPS Ant Outdoor,100ft/Netclock 1 NS-DW1T DRAWINGS,PREM/UNITE/CON ON PREM 1 SC-MD9G CONNECTOR KIT, GPS 1 NS-PKGBN PACKAGE, BEON TRIAL, 10 USERS 1 NMNM01 NM PROD GRP,DUMMY MODEL NUMBER 1 NM-VM2R SOFTWARE,ISSI,VM,UNITE 1 NM-SW1A SW,UNA RNM MOM APPLICATION 1 NM-VM2X SOFTWARE,STATUSAWARE,100 DEVICES 1 NM-VM2M SOFTWARE,UNITE CORE,VM 1 VSVS02 VIDA Security, NSC 1 CM-027501-100102 License,Quest Authentication,Server 13 CM-027501-100103 LICENSE,QUEST AUTHENTICATION,USER,QTY 6 1 VS-CR2A ROUTER,ISR,C1111-4P,SEC,APP 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CR3E VM, FMC 2 DEVICE 1 VS-DF2U LICENSE,QUEST DEF,TWO FACTOR E-TOKEN,1YR 10 VS-DF3D SW,QUEST DEFENDER,TWO FACTOR 1 VS-CR3D FIREWALL,FPR1010, WITH ANYCONNECT 1 VS-CR1H ROUTER,NOKIA,7705,SAR-8 1 VS-CU9B SWITCH,SMARTNET,C9200L-24T-4X-A 1 VS-CR3C ROUTER,APP,C921-4P 1 VS-CR1Y ROUTER,ISR,C1111-4P,SEC 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VSEPOVM Software, Epolicy Orch VM 1 VSSD03 LICENSE,SUMS,ENDPOINT 16 VSSD06 LICENSE, SUMS, BIGFIX 42 VS-SG3T LICENSE,HOST SECURITY,AV,EPO,QTY 26-50 42 VS-SH6L LICENSE, ENM P-RTU, + 3 YR SUPP, MED 1249 VS-SH6R LICENSE,ENM P-RTU,+3YR SUPP,GEO-HA 1 MANM-NSG9C License,Quad Mode Vocoder 1 NM-NG2P LICENSE,MS SQL SVR IOT 2022 STD 5 CAL 1 NM-NG2T LICENSE,MS SQL SVR IOT 2022 CAL 5 DEVICE 2 NS-SH1Z LICENSE,P25 SITE,UNITE 12 NS-SH2A LICENSE,P25 SITE TALKPATH,UNITE 20 NS-SH2K LICENSE,P25 CONVENTIONAL CHANNEL,UNITE 1 NS-SH2D LICENSE,IP LOGGING RECORDER,UNITE 1 NS-SH1V LICENSE,P25 APPLICATION,UNITE 1 Confidential, Proprietary and Competition Sensitive July 2025 Page 199 System Upgrade Pittsylvania County, Virginia Equipment List Part # Description Qty NS-SH2H LICENSE,LOCATION HA,UNITE 1 NM-SH5P LICENSE,STATUSAWARE,501-1000 DEVICES 900 NM-SG9E LICENSE,ISSI GATEWAY TALKPATH 30 NM-SH5D LICENSE,ISSI EXTERNAL SYS CONN,UNITE 3 NS-SH8B LIC,SYSLOG,ENT SUBSC 3YR 8 NS-PN2D SERVER,CISCO,UCS C220 M7,10A.7,VASC 1 NS-PN2B SERVER,CISCO,UCS C220 M7,10A.7, UNITE 1 NS-SN5K SERVICE,SYBASE LICENSE 2 NS-CA5G CABINET,NSS,42 RU,120V 1 NS-ZM2A POWER KIT,SR10A.4,LOC HA/UNITE/ESSEN,110 1 NS-CP9T TIME SERVER, PROTEMPIS, NTP TS200 1 MANS-AN3S Kit,GPS Antenna,Outdoor,For Netclock 1 MANS-CK1A Cable,GPS Ant Outdoor,100ft/Netclock 1 SC-MD9G CONNECTOR KIT, GPS 1 NM-VM2M SOFTWARE,UNITE CORE,VM 1 VSVS02 VIDA Security, NSC 1 VS-CR2A ROUTER,ISR,C1111-4P,SEC,APP 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CR3D FIREWALL,FPR1010, WITH ANYCONNECT 1 VS-CR1H ROUTER,NOKIA,7705,SAR-8 1 VS-CU9B SWITCH,SMARTNET,C9200L-24T-4X-A 1 VS-CR3C ROUTER,APP,C921-4P 1 VS-CR1Y ROUTER,ISR,C1111-4P,SEC 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 MANM-NSG9C License,Quad Mode Vocoder 1 NS-DF3H PC,SYSTEM MANAGEMENT TERMINAL 4 A30-1890-002 MONITOR, 21.5 INCH LED, 16:9 ASPECT 4 BM-PK1E FEATURE,NO AES ENCRYPTION 1 Dispatch Center VS-CR2A ROUTER,ISR,C1111-4P,SEC,APP 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CR2A ROUTER,ISR,C1111-4P,SEC,APP 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 UD-SW1N SW,SYMPHONY PC APP 1 UD-SG1F SOFTWARE,REMOTE BATON 1 UD-ZM3A KIT,PROMO,SDP 3.0 FOR EXISTING CUSTOMERS 5 NS-SG2C LICENSE,CONSOLE TALKPATH 60 CM-022218-001101 License,Vocoder 5 14032-0019-01 ASSEMBLY, C1300 CISCO SWITCH MOUNTING 2 14032-0002-29 SWITCH, C1300-24T-4G, W/3YR-SMARTNET 2 South Cell Site 1 VSVS01 VS PROD GRP, CONFIGURED MODEL NUMBER 1 VS-CR1Y ROUTER,ISR,C1111-4P,SEC 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CK3P KIT,RT-RT,RT-SW,SW-SW, REDUN AC-DC/1-8CH 1 VS-CR1Y ROUTER,ISR,C1111-4P,SEC 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CR1H ROUTER,NOKIA,7705,SAR-8 1 Confidential, Proprietary and Competition Sensitive July 2025 Page 2100 System Upgrade Pittsylvania County, Virginia Equipment List Part # Description Qty SAMD8E SITE MANAGER, VIDA EDGE 1 SAMD8F POWER SUPPLY, AC, VIDA EDGE 1 SAMD8G CONTROLLER, DIGITAL I/O 1 SAMD8K MODULE, DIGITAL IN (8) & OUT SOURCE (8) 1 SAMD9B MODULE, DIGITAL INPUT (16) ACTIVE LOW 3 SAMD8N SITE MOBILE DATA, VIDA EDGE 1 SC-SG4H LICENSE,SW,CP 1 14032-0019-01 ASSEMBLY, C1300 CISCO SWITCH MOUNTING 2 14032-0002-29 SWITCH, C1300-24T-4G, W/3YR-SMARTNET 2 South Cell Site 2 VSVS01 VS PROD GRP, CONFIGURED MODEL NUMBER 1 VS-CR1Y ROUTER,ISR,C1111-4P,SEC 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CK3P KIT,RT-RT,RT-SW,SW-SW, REDUN AC-DC/1-8CH 1 VS-CR1Y ROUTER,ISR,C1111-4P,SEC 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CR1H ROUTER,NOKIA,7705,SAR-8 1 SAMD8E SITE MANAGER, VIDA EDGE 1 SAMD8F POWER SUPPLY, AC, VIDA EDGE 1 SAMD8G CONTROLLER, DIGITAL I/O 1 SAMD8K MODULE, DIGITAL IN (8) & OUT SOURCE (8) 1 SAMD9B MODULE, DIGITAL INPUT (16) ACTIVE LOW 3 14032-0019-01 ASSEMBLY, C1300 CISCO SWITCH MOUNTING 2 14032-0002-29 SWITCH, C1300-24T-4G, W/3YR-SMARTNET 2 South Cell Site 3 VSVS01 VS PROD GRP, CONFIGURED MODEL NUMBER 1 VS-CR1Y ROUTER,ISR,C1111-4P,SEC 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CK3P KIT,RT-RT,RT-SW,SW-SW, REDUN AC-DC/1-8CH 1 VS-CR1Y ROUTER,ISR,C1111-4P,SEC 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CR1H ROUTER,NOKIA,7705,SAR-8 1 SAMD8E SITE MANAGER, VIDA EDGE 1 SAMD8F POWER SUPPLY, AC, VIDA EDGE 1 SAMD8G CONTROLLER, DIGITAL I/O 1 SAMD8K MODULE, DIGITAL IN (8) & OUT SOURCE (8) 1 SAMD9B MODULE, DIGITAL INPUT (16) ACTIVE LOW 3 14032-0019-01 ASSEMBLY, C1300 CISCO SWITCH MOUNTING 2 14032-0002-29 SWITCH, C1300-24T-4G, W/3YR-SMARTNET 2 South Cell Site 4 VSVS01 VS PROD GRP, CONFIGURED MODEL NUMBER 1 VS-CR1Y ROUTER,ISR,C1111-4P,SEC 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CK3P KIT,RT-RT,RT-SW,SW-SW, REDUN AC-DC/1-8CH 1 VS-CR1Y ROUTER,ISR,C1111-4P,SEC 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CR1H ROUTER,NOKIA,7705,SAR-8 1 SAMD8E SITE MANAGER, VIDA EDGE 1 Confidential, Proprietary and Competition Sensitive July 2025 Page 3101 System Upgrade Pittsylvania County, Virginia Equipment List Part # Description Qty SAMD8F POWER SUPPLY, AC, VIDA EDGE 1 SAMD8G CONTROLLER, DIGITAL I/O 1 SAMD8K MODULE, DIGITAL IN (8) & OUT SOURCE (8) 1 SAMD9B MODULE, DIGITAL INPUT (16) ACTIVE LOW 3 14032-0019-01 ASSEMBLY, C1300 CISCO SWITCH MOUNTING 2 14032-0002-29 SWITCH, C1300-24T-4G, W/3YR-SMARTNET 2 South Cell Site 5 VSVS01 VS PROD GRP, CONFIGURED MODEL NUMBER 1 VS-CR1Y ROUTER,ISR,C1111-4P,SEC 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CK3P KIT,RT-RT,RT-SW,SW-SW, REDUN AC-DC/1-8CH 1 VS-CR1Y ROUTER,ISR,C1111-4P,SEC 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CR1H ROUTER,NOKIA,7705,SAR-8 1 SAMD8E SITE MANAGER, VIDA EDGE 1 SAMD8F POWER SUPPLY, AC, VIDA EDGE 1 SAMD8G CONTROLLER, DIGITAL I/O 1 SAMD8K MODULE, DIGITAL IN (8) & OUT SOURCE (8) 1 SAMD9B MODULE, DIGITAL INPUT (16) ACTIVE LOW 3 14032-0019-01 ASSEMBLY, C1300 CISCO SWITCH MOUNTING 2 14032-0002-29 SWITCH, C1300-24T-4G, W/3YR-SMARTNET 2 South Cell Site 6 VSVS01 VS PROD GRP, CONFIGURED MODEL NUMBER 1 VS-CR1Y ROUTER,ISR,C1111-4P,SEC 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CK3P KIT,RT-RT,RT-SW,SW-SW, REDUN AC-DC/1-8CH 1 VS-CR1Y ROUTER,ISR,C1111-4P,SEC 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CR1H ROUTER,NOKIA,7705,SAR-8 1 SAMD8E SITE MANAGER, VIDA EDGE 1 SAMD8F POWER SUPPLY, AC, VIDA EDGE 1 SAMD8G CONTROLLER, DIGITAL I/O 1 SAMD8K MODULE, DIGITAL IN (8) & OUT SOURCE (8) 1 SAMD9B MODULE, DIGITAL INPUT (16) ACTIVE LOW 3 14032-0019-01 ASSEMBLY, C1300 CISCO SWITCH MOUNTING 2 14032-0002-29 SWITCH, C1300-24T-4G, W/3YR-SMARTNET 2 South Cell Site 7 VSVS01 VS PROD GRP, CONFIGURED MODEL NUMBER 1 VS-CR1Y ROUTER,ISR,C1111-4P,SEC 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CK3P KIT,RT-RT,RT-SW,SW-SW, REDUN AC-DC/1-8CH 1 VS-CR1Y ROUTER,ISR,C1111-4P,SEC 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CR1H ROUTER,NOKIA,7705,SAR-8 1 SAMD8E SITE MANAGER, VIDA EDGE 1 SAMD8F POWER SUPPLY, AC, VIDA EDGE 1 SAMD8G CONTROLLER, DIGITAL I/O 1 SAMD8K MODULE, DIGITAL IN (8) & OUT SOURCE (8) 1 Confidential, Proprietary and Competition Sensitive July 2025 Page 4102 System Upgrade Pittsylvania County, Virginia Equipment List Part # Description Qty SAMD9B MODULE, DIGITAL INPUT (16) ACTIVE LOW 3 14032-0019-01 ASSEMBLY, C1300 CISCO SWITCH MOUNTING 2 14032-0002-29 SWITCH, C1300-24T-4G, W/3YR-SMARTNET 2 North Cell Site 1 VSVS01 VS PROD GRP, CONFIGURED MODEL NUMBER 1 VS-CR1Y ROUTER,ISR,C1111-4P,SEC 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CK3P KIT,RT-RT,RT-SW,SW-SW, REDUN AC-DC/1-8CH 1 VS-CR1Y ROUTER,ISR,C1111-4P,SEC 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CR1H ROUTER,NOKIA,7705,SAR-8 1 SAMD8E SITE MANAGER, VIDA EDGE 1 SAMD8F POWER SUPPLY, AC, VIDA EDGE 1 SAMD8G CONTROLLER, DIGITAL I/O 1 SAMD8K MODULE, DIGITAL IN (8) & OUT SOURCE (8) 1 SAMD9B MODULE, DIGITAL INPUT (16) ACTIVE LOW 3 SAMD8N SITE MOBILE DATA, VIDA EDGE 1 SC-SG4H LICENSE,SW,CP 1 14032-0019-01 ASSEMBLY, C1300 CISCO SWITCH MOUNTING 2 14032-0002-29 SWITCH, C1300-24T-4G, W/3YR-SMARTNET 2 North Cell Site 2 VSVS01 VS PROD GRP, CONFIGURED MODEL NUMBER 1 VS-CR1Y ROUTER,ISR,C1111-4P,SEC 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CK3P KIT,RT-RT,RT-SW,SW-SW, REDUN AC-DC/1-8CH 1 VS-CR1Y ROUTER,ISR,C1111-4P,SEC 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CR1H ROUTER,NOKIA,7705,SAR-8 1 SAMD8E SITE MANAGER, VIDA EDGE 1 SAMD8F POWER SUPPLY, AC, VIDA EDGE 1 SAMD8G CONTROLLER, DIGITAL I/O 1 SAMD8K MODULE, DIGITAL IN (8) & OUT SOURCE (8) 1 SAMD9B MODULE, DIGITAL INPUT (16) ACTIVE LOW 3 14032-0019-01 ASSEMBLY, C1300 CISCO SWITCH MOUNTING 2 14032-0002-29 SWITCH, C1300-24T-4G, W/3YR-SMARTNET 2 North Cell Site 3 VSVS01 VS PROD GRP, CONFIGURED MODEL NUMBER 1 VS-CR1Y ROUTER,ISR,C1111-4P,SEC 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CK3P KIT,RT-RT,RT-SW,SW-SW, REDUN AC-DC/1-8CH 1 VS-CR1Y ROUTER,ISR,C1111-4P,SEC 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CR1H ROUTER,NOKIA,7705,SAR-8 1 SAMD8E SITE MANAGER, VIDA EDGE 1 SAMD8F POWER SUPPLY, AC, VIDA EDGE 1 SAMD8G CONTROLLER, DIGITAL I/O 1 SAMD8K MODULE, DIGITAL IN (8) & OUT SOURCE (8) 1 SAMD9B MODULE, DIGITAL INPUT (16) ACTIVE LOW 3 Confidential, Proprietary and Competition Sensitive July 2025 Page 5103 System Upgrade Pittsylvania County, Virginia Equipment List Part # Description Qty 14032-0019-01 ASSEMBLY, C1300 CISCO SWITCH MOUNTING 2 14032-0002-29 SWITCH, C1300-24T-4G, W/3YR-SMARTNET 2 North Cell Site 4 VSVS01 VS PROD GRP, CONFIGURED MODEL NUMBER 1 VS-CR1Y ROUTER,ISR,C1111-4P,SEC 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CK3P KIT,RT-RT,RT-SW,SW-SW, REDUN AC-DC/1-8CH 1 VS-CR1Y ROUTER,ISR,C1111-4P,SEC 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CR1H ROUTER,NOKIA,7705,SAR-8 1 SAMD8E SITE MANAGER, VIDA EDGE 1 SAMD8F POWER SUPPLY, AC, VIDA EDGE 1 SAMD8G CONTROLLER, DIGITAL I/O 1 SAMD8K MODULE, DIGITAL IN (8) & OUT SOURCE (8) 1 SAMD9B MODULE, DIGITAL INPUT (16) ACTIVE LOW 3 14032-0019-01 ASSEMBLY, C1300 CISCO SWITCH MOUNTING 2 14032-0002-29 SWITCH, C1300-24T-4G, W/3YR-SMARTNET 2 AW-L1-PNMNM-50 Cable,GPS Antenna,50ft 4 MPLS V2 SW UPGRADE 3HE02785RA (MISC-MTRL-PO-REF) SAR RELEASE 22.x BASIC OS UPGRADE 3 MPLS SFP CARDS 14032-0009-106 MODULE,NOKIA,8P GE SFP CARD 13 MPLS SFP BASE-T VS-CU8P ALCATEL,COPPER ENTERNET SFP, 100M 88 Pathway+ VSVS01 VS PROD GRP, CONFIGURED MODEL NUMBER 1 VS-CR2A ROUTER,ISR,C1111-4P,SEC,APP 1 VS-MN3X KIT, C1111 ROUTER SITE MTG 1 VS-CU9J KIT, PATHWAY ANALOG GATEWAY 2 VS-CU9L KIT, RACK MOUNT, PATHWAY DUAL UNIT 1 VS-PS3W POWER SUPPLY,AC, PATHWAY 2 NS-SJ4C LICENSE,PATHWAY TALKPATH 4 NS-SJ4D LICENSE,PATHWAY APPLICATION 1 NS-SJ4E LICENSE,PATHWAY SITE, 4 TALKPATHS 1 NG-SW1F SOFTWARE, ENCOMPASS GW FOR DFSI 1 14032-0019-01 ASSEMBLY, C1300 CISCO SWITCH MOUNTING 1 14032-0002-29 SWITCH, C1300-24T-4G, W/3YR-SMARTNET 1 Excom upgrade to Windows server 2022 (MISC-SERV-PO-REF)Exacom Software upgrade to Windows Server 2022 1 Confidential, Proprietary and Competition Sensitive July 2025 Page 6104 TEST PLAN FOR SYSTEM ACCEPTANCE Customer: Pittsylvania County, VA Prepared by: Hector Ribas 105 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 2 Table of Contents TEST PLAN .................................................................................................................................. 5 Introduction ..................................................................................................................................... 5 Roles and Responsibilities ..................................................................................................................... 5 Acceptance Testing Clarification ........................................................................................................... 5 Electrical Specifications ......................................................................................................................... 6 Baseline Configuration ........................................................................................................................... 6 Testing Prerequisites .............................................................................................................................. 6 Systems and Sites to be Tested ............................................................................................................. 7 Pass/Fail Criteria ..................................................................................................................................... 7 Trouble Reporting ................................................................................................................................... 7 Test Procedures ............................................................................................................................. 8 Features to be Tested ............................................................................................................................. 8 Tools / Test Equipment ........................................................................................................................... 8 Safety ............................................................................................................................................. 8 TEST PROCEDURES ..................................................................................................................... 9 System Feature Set .......................................................................................................................... 9 P25 TDMA Phase 2 Functionality (Single-site / Simulcast Single Site) .......................................... 9 Mixed Mode Site to Mixed Mode Site Call ─ FDMA to FDMA .............................................................. 10 Mixed Mode Site to Mixed Mode Site Call ─ FDMA and TDMA ........................................................... 11 Mixed Mode Site to Mixed Mode Site Call ─ FDMA ............................................................................. 12 TDMA Site Call ....................................................................................................................................... 13 Transmission Trunking ......................................................................................................................... 14 P25 Trunked Calls and Site Features .......................................................................................... 15 Multisite Group Call (Phase 1 and Phase 2) ....................................................................................... 15 Multisite Emergency Group Call ........................................................................................................... 16 Confirmed Call (Non Single-Cell / Multisite Only) .............................................................................. 17 Roaming / ProRoam .............................................................................................................................. 18 Priority System Scan / Preferred Site (Non Single-Cell Simulcast / Multisite Only) ....................... 19 Emergency ................................................................................................................................... 20 Local FDMA Emergency, Multisite (Non Single-Cell Simulcast / Multisite Only) ............................. 20 Local TDMA Emergency, Multisite ....................................................................................................... 21 Remote TDMA Emergency, Multisite ................................................................................................... 22 Control Point Movement .............................................................................................................. 23 DCP Forced Control Point Movement .................................................................................................. 23 DCP Control Point Movement in Response to Faults at the Active Control Point ............................ 24 System Test Notes / Issues ......................................................................................................... 25 System Functional Test Acceptance ........................................................................................... 26 Network Switching Center Feature Set.......................................................................................... 27 VIDA Unified Administration System (UAS) ............................................................................... 27 Active Directory Control of UAS User Accounts (SR10A.4 or later) .................................................. 27 Provision Agency with Talkgroups and Subscriber Units in the UAS ................................................ 29 Dynamic Regroup from the UAS .......................................................................................................... 30 Unit Deregistration ................................................................................................................................ 31 UAS Site Adjacency Configuration (Field Test) .................................................................................. 32 Unit Enable/Disable from the UAS ....................................................................................................... 33 106 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 3 UAS Site Access Control for Invalid User ID ....................................................................................... 34 Status Aware Systems and Sites to be Tested ................................................................................... 36 Network Management ................................................................................................................. 37 Real-time Site Monitoring (RNM) ......................................................................................................... 37 Regional Network Manger (RNM) Monitor System Status ................................................................. 38 RF System Alarms Indications are Reported (RNM) .......................................................................... 39 Network Sentry Site Alarm Indications are Reported (RNM) ............................................................ 40 Enterprise Network Management Display Verification (ENM) ........................................................... 42 Enterprise Network Manager Alarm and Alert Test (ENM) ................................................................ 43 Cybersecurity Testing .................................................................................................................. 45 Active Directory ..................................................................................................................................... 45 SUMS ...................................................................................................................................................... 46 ePolicy Orchestrator ............................................................................................................................. 47 Unitrends System Backup .................................................................................................................... 48 Activity Warehouse ...................................................................................................................... 49 Site Activity using the Activity Warehouse ......................................................................................... 49 Transcoder Test ........................................................................................................................... 50 Transcoder Test .................................................................................................................................... 50 BeOn Features ............................................................................................................................. 52 Transmit Grant Tone ............................................................................................................................. 52 Group Call .............................................................................................................................................. 53 Individual (Private) Call ........................................................................................................................ 54 Group Scan ............................................................................................................................................ 55 Emergency Group Call .......................................................................................................................... 56 BeOn Server High Availability (Field Test Only) .......................................................................... 57 BeOn Server High Availability .............................................................................................................. 57 High Availability NSS Switchover ................................................................................................ 59 High Availability Wide Area Router Failure ......................................................................................... 59 NSC Test Notes / Issues .............................................................................................................. 61 NSC Test Acceptance .................................................................................................................. 62 Symphony Console Feature Set .................................................................................................... 63 Transmitting with a Microphone .......................................................................................................... 63 Receiving Calls (Unit ID Display, Talkgroup ID Display, Aliasing) ..................................................... 65 Talkgroup Call ....................................................................................................................................... 65 Individual Call (Unit – Unit) .................................................................................................................. 66 Emergency Call and Emergency Alarm ............................................................................................... 67 Alert Tones ............................................................................................................................................ 68 Console Pre-empt ................................................................................................................................. 69 Simulselect ............................................................................................................................................ 70 Patch ...................................................................................................................................................... 71 Call History ............................................................................................................................................ 72 Group Emergency and Unit Alert with Symphony .............................................................................. 73 Console to Console Cross-mute ........................................................................................................... 75 Symphony Console Test Notes / Issues ...................................................................................... 76 Symphony Console Test Acceptance........................................................................................... 77 Subscriber Unit Test Notes / Issues ............................................................................................ 78 Subscriber Unit Test Acceptance ................................................................................................ 79 Failure Reporting ......................................................................................................................... 80 Scheduled Maintenance or Intermediate Failure ........................................................................ 81 107 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 4 Major Failure ................................................................................................................................ 81 Resources and Designations ....................................................................................................... 81 Acceptance .................................................................................................................................. 81 P25 Radio System Issue Report Form ......................................................................................... 82 Appendix A – Acronyms and Definitions ........................................................................................ 83 108 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 5 TEST PLAN INTRODUCTION L3Harris designed this System Test Plan to validate the installation and functionality of our P25 Phase 2 Trunking system at the SR10A.7 release. It defines the plan for conducting tests and analyzing test results, to confirm that the system satisfies design objectives. The Test Team shall perform these tests in the order they appear in the plan and test procedures, or as required by the L3Harris systems engineer. The team will record test results in the appropriate test procedure referenced by this document. The prescribed test procedures have been developed and rigorously vetted by L3Harris engineering to provide extensive functional verification of the system features under test. ROLES AND RESPONSIBILITIES A Test Team consisting of at least one L3Harris system engineer and one Pittsylvania representative to act as a witness to the testing is required to execute the test plan. It may be necessary for a secondary team, consisting of an additional L3Harris employee and a Pittsylvania County witness, to be present at another location to test certain features, such as multisite calls or for the secondary team to initiate site alarms so that the primary team can observe them from a system management terminal (SMT). An L3Harris employee will execute the test steps outlined in the test procedure using the required equipment and with optional assistance from the County representatives. Additional personnel may attend as desired, or as required, to provide access or escort others to certain locations, such as RF shelters or other restricted access areas. Pittsylvania County shall provide access for the entire team to its facilities, including, the Network Switching Center (NSC) locations, RF site shelters, and dispatch locations. For secure facilities, appropriate access permissions must be granted prior to the testing events. ACCEPTANCE TESTING CLARIFICATION Final acceptance testing can occur in two separate phases. The first phase of testing begins with functional testing performed in the L3Harris staging facility immediately after initial factory configuration is complete. During this first phase, the County representatives may be on-site to witness the testing. The second phase occurs after final installation at customer facilities. Staging tests, as detailed in the identified test procedures, verify equipment functionality that we can reasonably perform in a factory environment. We will perform all identified functional testing in the field after final install and commissioning of the system. Factory staging tests will be virtually conducted via a remote video conferencing session. The virtual testing allows for a greater number of participants than typically allowed for during an on-site visit. Once acceptance testing begins, we will lock system configurations, hardware platforms, and software versions, except to correct software defects affecting system performance. Prior to conducting the factory tests, we perform a system audit to verify installation of the appropriate software system release version on each platform. 109 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 6 ELECTRICAL SPECIFICATIONS If requested, L3Harris will provide raw test data and site alignment measurements from the factory Automated Manufacturing Test Station (AMTS) for the L3Harris provided transceiver equipment. BASELINE CONFIGURATION L3Harris systems include a baseline configuration with a predefined test agency and group structure to support the defined test procedures. L3Harris system engineering will determine the hardware and software revisions during program planning and check the system conforms to that baseline prior to the start of testing. A complete set of as-built system schematics will be available during testing and includes: > System block diagrams > Network schematics > Connection diagrams > Wiring and cabling schematics > Rack up drawings > Alarm punch down drawings > Grounding and power schematics TESTING PREREQUISITES Following installation and commissioning of the applicable hardware and software, L3Harris will verify the system readiness for test. If the testing includes RF sites, L3Harris will complete site alignment and optimization by setting site configurations, aligning stations, and optimizing system timing parameters. As part of the standard installation practices, we measure equipment settings and record levels. L3Harris will provide these site measurements as part of the final documentation package. These parameters include: > Transmit frequency and deviation > Output and reflected power > Receiver sensitivity > Receiver multicoupler gain (if applicable) > Receiver preamplifier gain (if applicable) > Time domain reflectometry of transmission line > Combiner loss (if applicable) > Audio line out > Audio line in Prior to conducting installation testing, L3Harris performs a system audit to verify installation of the appropriate system release version of software on each platform. Finally, prior to conducting the testing procedures detailed in this document, L3Harris and Pittsylvania County representatives will agree upon the dates and times of the test. 110 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 7 SYSTEMS AND SITES TO BE TESTED L3Harris will test the P25 Phase 2 Trunking system installed at each of Pittsylvania County’s locations. Functional testing is expected to take up to two to three days per site but may be completed sooner. Final system acceptance testing will take place at each of the RF site locations. A site will be chosen to initiate the testing, and all test procedures appropriate to the site will be executed and recorded. Once a site has completed the test cycle, the team will move on to the next site. This approach will be repeated until all sites have been tested. Equipment is located at various locations across the facilities and is identified as the following: SYSTEM/SITE LOCATION ADDRESS OR BUILDING NUMBER SYSTEM/EQUIPMENT DESCRIPTION <<Site>> <<Address>> <<Description>> PASS/FAIL CRITERIA Criteria for Pass / Fail is determined by execution of the test procedures in the Acceptance Test Plan. If a feature test is successfully executed, that feature is deemed to be compliant and results in a PASS. If a failure occurs, the failed test may be repeated to address missed steps or configuration requirements overlooked during execution. If a certain piece of equipment is deemed to be malfunctioning and duplicate spare equipment is available to replace it, the test may be executed using the spare equipment. If the feature test is successfully executed on the spare equipment, the feature will be deemed compliant and result in a PASS. At such time as the original piece of equipment is repaired or replaced and is able to function as designed, the original equipment will be returned to service and tested to ensure functionality. If a feature is found to be non-compliant, L3Harris will address the non-compliance and retest. Until a successful retest, the feature is deemed to be non-compliant and results in a FAIL. If it is necessary to defer a test for any reason, it may be marked as Not Yet Evaluated (NYE). The test may be executed, with appropriate witnessing, at any time afterward to change the result to a PASS. TROUBLE REPORTING Any issues found during testing will first be recorded on the comment page at the end of the feature set, and then they will be reported directly to the L3Harris program manager to be logged in the project issues log for corrective action. Failures must be appropriately addressed. For hardware failures occurring during test events, failed hardware will be removed from the system being tested and turned over to L3Harris’ quality organization for repair or replacement. 111 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 8 Test Procedures FEATURES TO BE TESTED The following list of acceptance procedures will be used to validate system performance: > Network Switching Center > Symphony Dispatch Consoles TOOLS / TEST EQUIPMENT Unless otherwise specified, L3Harris will supply all special tools necessary to test the product. Equipment list TBD during program planning. EQUIPMENT MODEL NUMBER DESCRIPTION SERIAL NUMBER TBD TBD TBD RADIO MODEL NUMBER DESCRIPTION SERIAL NUMBER TBD TBD TBD Safety L3Harris will take reasonable safety precautions to ensure personnel against harm while operating within and traversing the installations. General safety guidelines for portable radios: > Do not hold onto the antenna when the radio is powered on. > To ensure you do not exceed FCC RF exposure compliance requirements, always keep the antenna at least 0.43 inches (1.1 cm) away from the body and 0.98 inches (2.5 cm) from the face when transmitting. > Do not use the portable radio with a damaged or missing antenna. A minor burn may result if skin comes into contact with a damaged antenna. Replace a damaged antenna immediately. Operating a portable radio with the antenna missing could cause personal injury, damage the radio, and may violate FCC regulations. > Use only manufacturer-approved antennas. Use of unauthorized antennas, modifications, or attachments could cause damage to the radio unit and may violate FCC regulations. > RF energy from portable radios may affect some electronic equipment. Most modern electronic equipment in cars, hospitals, homes, etc., is shielded from RF energy. However, in areas in which you are instructed to turn off two-way radio equipment, always observe the rules. If in doubt, turn it off! L3Harris engineering will identify environmental detriments prior to testing, if deemed applicable. L3Harris will make adjustments to the extent required to address any such deficiencies deemed to present a danger to either system performance or personnel safety; examples include excessive temperature variations, contaminants, hazardous materials, or obstructions to LMR equipment. 112 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 9 TEST PROCEDURES SYSTEM FEATURE SET P25 TDMA Phase 2 Functionality (Single-site / Simulcast Single Site) Purpose: Demonstrate P25 TDMA Phase 2 implementation provides the additional traffic channel capacity and features of P25 TDMA Phase 2 while allowing backwards compatibility with FDMA Phase 1 radios and talkgroups. Expected Results: Verify that a P25 FDMA call will work on a TDMA system. Setup: In the following tests, Radios 1 and 2 will be set up as FDMA only. Radios 3 and 4 will be set up as TDMA and FDMA capable, depending upon TG. FDMA refers to Phase 1 and TDMA refers to Phase 2. Log into RNM, Realtime Tab, start RSM Site Activity or VNIC site calls to monitor system channel assignment and call type during active calls. DESCRIPTION RADIO LID TG DESCRIPTION TG ID SYSTEM Radio 1 9980001 TG 64051 P25 64051 Phase 1 Radio 2 9980002 TG 64051 P25 64051 Phase 1 Radio 3 9980003 TG 64051 P25 64051 Phase 2 Radio 4 9980004 TG 64051 P25 64051 Phase 2 113 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 10 MIXED MODE SITE TO MIXED MODE SITE CALL ─ FDMA TO FDMA Purpose: Demonstrates that an FDMA call will work on a FDMA system. Expected Results: Verify that a P25 FDMA call will work on the system. Setup: Turn off Radios 3 and 4. Execution: 1. PTT Radio 1 and talk. The transmit (TX) indicators should turn on at Radio 1. > Verify that the call is assigned as an FDMA by viewing the real time viewer site activity on the RNM. > Verify Radio 2 can hear Radio 1. TEST RESULTS Tester: Date: Result: Pass Fail 114 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 11 MIXED MODE SITE TO MIXED MODE SITE CALL ─ FDMA AND TDMA Purpose: Demonstrates that a mixed mode call can function on a TDMA system. Expected Results: Verify that a TDMA radio will hear a call from a FDMA radio. Setup: Turn on Radios 1, 2, 3, and 4. Execution: 1. PTT Radio 1 and talk. The transmit (TX) indicators should turn on at Radio 1. > Verify that the call is assigned as an FDMA by viewing the real time viewer site activity on the RNM. > Verify Radios 2, 3, and 4 can hear Radio 1. TEST RESULTS Tester: Date: Result: Pass Fail 115 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 12 MIXED MODE SITE TO MIXED MODE SITE CALL ─ FDMA Purpose: Demonstrates that a mixed mode call can function on a TDMA system. Expected Results: Verify that an FDMA radio will hear a call from a TDMA radio. Setup: Turn on Radios 1, 2, 3, and 4. Execution: 1. PTT Radio 3 and talk. The transmit (TX) indicators should turn on at Radio 3. > Verify that the call is assigned as an FDMA by viewing the real time viewer site activity on the RNM. > Verify Radios 1, 2, and 4 can hear Radio 3. TEST RESULTS Tester: Date: Result: Pass Fail 116 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 13 TDMA SITE CALL Purpose: Demonstrates that a TDMA call will work on a TDMA system. Expected Results: Verify that a P25 TDMA call will work on a TDMA system. Setup: Turn off Radios 1 and 2. Execution: 1. PTT Radio 3 and talk. The transmit (TX) indicators should turn on at Radio 3. > Verify that the call is assigned as an TDMA by viewing the real time viewer site activity on the RNM. > Verify Radio 4 can hear Radio 3. TEST RESULTS Tester: Date: Result: Pass Fail 117 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 14 TRANSMISSION TRUNKING Purpose: Test will demonstrate that the system is working as a transmission trunking system. Expected Results: Verify the control channel will assign a working channel to the radio and that the radio and site will work as a trunking set by dropping radio transmission upon PTT release. Setup: Radios 1, 2, and 3 should be the only radios on the system. Use RNM real time viewers to monitor system channel assignment. DESCRIPTION RADIO LID TG DESCRIPTION TG ID SITE Radio 1 9980001 TG 64001 P25 64001 1 Radio 2 9980002 TG 64001 P25 64001 1 Radio 3 9980003 TG 64001 P25 64001 1 Execution: 1. Log into RNM, Realtime Tab, start RSM Site Activity, to monitor system channel assignment. Observe all channels on Site 1. 2. PTT Radio 1 and talk. > The transmit (TX) indicators should turn on at Radio 1. > Verify the number of the channel assigned. > Un-PTT Radio 1. 3. PTT Radio 2 and talk. > The transmit (TX) indicators should turn on at Radio 2. > Verify the next channel is assigned. > Un-PTT Radio 2. 4. PTT Radio 3 and talk. > The transmit (TX) indicators should turn on at Radio 3. > Verify the next channel is assigned. > Un-PTT Radio 3. > Verify the channel immediately drops, or as configured by station hang timers. TEST RESULTS Tester: Date: Result: Pass Fail 118 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 15 P25 Trunked Calls and Site Features MULTISITE GROUP CALL (PHASE 1 AND PHASE 2) Purpose: This test will demonstrate that the system will allow a group call to function in a multisite environment. Expected Results: The test will demonstrate that all radios assigned to a common group will hear a call regardless of the site they are affiliated with. Setup: Radios must be affiliated with sites with VNIC connectivity (wide area communications). DESCRIPTION RADIO LID SITE AFF TG DESCRIPTION TG ID Radio 1 9980001 Site 21 TG 64001 P25 64001 Radio 2 9980002 Site 21 TG 64001 P25 64001 Radio 3 9980003 Site 25 TG 64001 P25 64001 Execution: 1. PTT Radio 1 and talk. 2. The transmit (TX) indicators should turn on at Radio 1. 3. Radios 2 and 3 should hear the call. 4. Switch all radios to TG 64051 to test phase 2 multisite. 5. Repeat Steps 1 and 2. TEST RESULTS Tester: Date: Result: Pass Fail 119 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 16 MULTISITE EMERGENCY GROUP CALL Purpose: Demonstrate the capability of the system to process an emergency group call. Expected Results: This test will verify that when a radio initiates an emergency group call, all other radios in the group indicate an emergency and the emergency can be cleared by a supervisor radio or console. Setup: Program three radios with the same emergency home group. Set the supervisor (Radio 1) & Radio 2 to the home group. Set Radio 3 to a different group (not home group). A console will be used to clear the emergency. DESCRIPTION RADIO LID TG DESCRIPTION TG ID SITE Radio 1 9980001 TG 64001 P25 64001 1 Radio 2 9980002 TG 64001 P25 64001 2 Radio 3 9980003 TG 64003 P25 64003 1 Execution: 1. Press the Emergency call button on Radio 1 and talk within the pre-defined Emergency Auto-key time, and/or PTT Radio 1 during or just after that time. > Verify that Radio 1 indicates the “TX EMER” declaration and that it reverts to the home group. > Verify Radio 2 (on Site 2) indicates a “RX EMER” and hear audio on the emergency home group. > Verify Radio 3 does not display the emergency. 2. Clear the emergency with a supervisor radio or console. > Verify the emergency clears in the radios. TEST RESULTS Tester: Date: Result: Pass Fail 120 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 17 CONFIRMED CALL (NON SINGLE-CELL / MULTISITE ONLY) Purpose: Demonstrate that the system allows confirmed calls. Expected Results: The radio will be briefly queued before being allowed to talk while the system attempts to wait until there are available channels, or the confirmed call timer expires. Setup: In the system, enable “Confirm Call” on TG64001. Ensure that the group is set up for multisite operation. For this test, set the “Confirmed Call Timeout” to a default of 1 second in the site via device manager. Site 1 should only have one working channel, disable all other working channels at Site 1. DESCRIPTION RADIO LID TG DESCRIPTION TG ID SITE Radio 1 9980001 TG 64001 P25 64001 1 Radio 2 9980002 TG 64002 P25 64002 1 Radio 3 9980003 TG 64001 P25 64001 2 Radio 4 9980004 TG 64001 P25 64001 2 Execution: 1. Key up ”Radio 2 on Site 1, TG64002, and hold the call up. 2. Key up Radio 3 on TG64001, on Site 2, and hold the call up. > Verify the confirmed call is not allowed to proceed, until the “Confirmed Call Timeout” period has expired. > When the timer expires, the call will proceed, but only to Site 2. > Verify Radio 4 late enters in the call from Radio 3. > Verify Radio 1 does not get the call from Radio 3, since Site 1 does not have any available channels. 3. Radio 2 is still keyed. Now, unkey Radio 2, to free up the channel on Site 1. > Verify the call from Radio 3 gets routed to Site 1 and Radio 1 late-enters into the call. 4. Repeat test. Key up Radio 2 on Site 1, TG64002 and hold the call up. 5. Key up Radio 3 on TG64001, on Site 2, and hold the call up. > Verify Radio 4 hears the call. 6. Unkey Radio 2, before the “Confirmed Call Timeout” period expires. > Verify the call from Radio 3, Site 2 is heard on Radio 1, Site 1, and late-enters on Radio 1. TEST RESULTS Tester: Date: Result: Pass Fail 121 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 18 ROAMING / PROROAM Field Only Test Purpose: This test will demonstrate the ability of radios to scan and find adjacent site control channels as a user travels (or roams) between LMR sites or simulcast cells. Expected Results: As the signal quality degrades the radio will scan the adjacent control channels and log on to adjacent available control channel. Setup: The two radios used for this test must be capable (feature encrypted) and programmed for ProRoam. The radios must be valid on the two sites (Site 1 and Site 2) being used to conduct the tests. Site 1 and Site 2 should have overlapping coverage to verify priority system scan (if tested). Log Radio 1 and Radio 2 onto Site 1. Ensure the radios are communicating. Verify that the tone suppress option is not selected in the personality so that an audible tone can be heard once the radios switch systems. Program both radios for dynamic scan mode. To test Priority System Scan (a.k.a., Preferred Site), ensure only Radio 1 has one of the sites (Site 1) used for the test as its priority system. Have Radio 2’s Priority System Scan site set to a site not near the sites used in this test (i.e., not Site 1 or Site 2). Note that the display and indications of each model of radio differ. This test describes the general procedure for ProRoam roaming. Refer to the specific radio operator’s manual or the ProRoam Release Notes for details. Execution: 1. Start with both radios at Site 1. 2. Begin traveling toward an area where the coverage from Site 2 is stronger than the coverage from Site 1. 3. As you travel away from Site 1 and towards Site 2, the signal quality will deteriorate. Once the signal level of Site 2 exceeds the programmed ProRoam parameters in the personality. > Radio 1 and Radio 2 will switch to the Site 2. > The radios will generate audible tones and will visually indicate that they have switched to Site 2 cell. > After the radios have both switched to the Site 2 cell, verify communications continue. TEST RESULTS Tester: Date: Result: Pass Fail 122 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 19 PRIORITY SYSTEM SCAN / PREFERRED SITE (NON SINGLE-CELL SIMULCAST / MULTISITE ONLY) Field Only Test Purpose: This test will demonstrate the radios ability to prefer one site over another site. Expected Results: As the signal degrades the radio will switch to the preferred site although the signal strength of the preferred site is lower than the non-preferred site. Setup: The two radios used for this test must be capable (feature encrypted) and programmed for ProRoam. The radios must be valid on the two sites (Site 1 and Site 2) being used to conduct the tests. Site 1 and Site 2 should have overlapping coverage to verify Priority System Scan (if tested). Verify that the tone suppress option is not selected in the personality so that an audible tone can be heard once the radios switch systems. Program both radios for Dynamic Scan mode. To test Priority System Scan (a.k.a., Preferred Site), ensure only Radio 1 has one of the sites (Site 1) used for the test as its Priority System. Have Radio 2’s Priority System Scan site set to a site not near the sites used in this test (i.e., not Site 1 or Site 2). Note that the display and indications of each model of radio differ. This test describes the general procedure for ProRoam roaming. Refer to the specific radio operator’s manual or the ProRoam Release Notes for details. Log Radio 1 and Radio 2 onto the Site 1 used for this test. Ensure the radios are communicating on this system. Execution: 1. Continued from roaming test. 2. Begin slowly travelling from Site 2 back to the coverage of Site 1. 3. As you travel from Site 2 back to Site 1, Radio 1 will log back onto Site 1 (its Priority System) as soon as an acceptable signal is available, even if Site 2 has a stronger signal. 4. Radio 2 will roam onto Site 1 only when its signal is stronger than the signal of Site 2. Verify that Radio 1 scans back to Site 1 sooner than Radio 2 does. TEST RESULTS Tester: Date: Result: Pass Fail 123 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 20 Emergency LOCAL FDMA EMERGENCY, MULTISITE (NON SINGLE-CELL SIMULCAST / MULTISITE ONLY) Purpose: This test is set up to demonstrate the multisite FDMA emergency. Expected Results: This test will verify that the system will not drop a channel to assign a channel an emergency in FDMA mode. Setup: This test requires six radios and two working talk paths on the site. Disable channels (if necessary) until there are only two working talk paths on the site. Description Radio LID TG Description TG ID Site Radio 1 9980001 TG 64101 P25 64101 1 Radio 2 9980002 TG 64102 P25 64102 1 Radio 3 9980003 TG 64103 P25 64103 1 Radio 4 9980004 TG 64101 P25 64101 2 Radio 5 9980005 TG 64102 P25 64102 2 Radio 6 9980006 TG 64103 P25 64103 2 Execution: 1. Disable channels at Site 1 and Site 2 so the sites only have two working FDMA talk paths. 2. PTT Radio 1 and 2 to busy up the sites. 3. Declare an emergency on Radio 3. > Radio 3 Should enter the queue. 4. Un-key Radio 2. > Verify Radio 3 is assigned the call. 5. Un-key all radios and clear the emergency with the Radio 1. TEST RESULTS Tester: Date: Result: Pass Fail 124 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 21 LOCAL TDMA EMERGENCY, MULTISITE Purpose: This test is set up to demonstrate the multisite TDMA local emergency. Expected Results: This test will verify that the system will drop a local channel to assign a channel an emergency in TDMA mode. Setup: This test requires six radios and two working talk paths on the site. Disable channels (if necessary) until there are only two working talk paths on the site. DESCRIPTION RADIO LID TG DESCRIPTION TG ID SITE Radio 1 9980001 TG 64151 P25 64151 1 Radio 2 9980002 TG 64152 P25 64152 1 Radio 3 9980003 TG 64153 P25 64153 1 Radio 4 9980004 TG 64151 P25 64151 2 Radio 5 9980005 TG 64152 P25 64152 2 Radio 6 9980006 TG 64153 P25 64153 2 Execution: 1. Disable channels at Site 1 and Site 2 so that the sites only have two working TDMA talk paths. 2. PTT Radio 1 and 2 to busy up the sites. > Verify Radio 4 and 5 are listening. 3. Declare an emergency on Radio 3. > Verify call is dropped to Radio 1 and tone is heard. > Verify Radio 3 is assigned a channel / one TDMA Slot. > Verify a console hears calls from Radio 2 and 3. > Verify Radio 6 hears Radio 3. 4. Un-key all radios and clear the emergency with the Radio 1. TEST RESULTS Tester: Date: Result: Pass Fail 125 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 22 REMOTE TDMA EMERGENCY, MULTISITE Purpose: This test is set up to demonstrate the multisite TDMA remote emergency response. Expected Results: This test will verify that the system will not drop a remote channel to assign a channel an emergency in TDMA mode. Setup: This test requires five radios and two working talk paths on the site. Disable channels (if necessary) until there is only two working talk paths on the site. Site Personality Setup: Configure Section 17: Emergency Declarations; Handling When All Chans Busy – Drop Calls of Lower Priority DESCRIPTION RADIO LID TG DESCRIPTION TG ID SITE Radio 1 9980001 TG 64151 P25 64151 1 Radio 2 9980002 TG 64152 P25 64152 1 Radio 3 9980003 TG 64153 P25 64153 1 Radio 4 9980004 TG 64151 P25 64151 2 Radio 5 9980005 TG 64152 P25 64152 2 Execution: 1. Disable channels at Site 1 and Site 2 so that the sites only have two working TDMA talk paths. 2. PTT Radio 4 and 5 to busy up the sites. 3. Declare an emergency on Radio 3. > Verify audio is dropped to Radio 1. > Verify calls from Radios 4 and 5 continue. > Verify Radio 3 is assigned a channel. > Verify a console hears calls from Radio 3, 4, and 5. 4. Un-key all radios and clear the emergency with the Radio 1. TEST RESULTS Tester: Date: Result: Pass Fail 126 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 23 Control Point Movement DCP FORCED CONTROL POINT MOVEMENT Purpose: This test will demonstrate the DCP system can move the control point in response to user command. Expected Results: This test will verify that the Control Point can be moved from the active site to an alternate Control Point Site. After the control point is switched to the alternate Control Point the system should operate normally. Setup: The DCP system is operating with an active control point and at least two sites are enabled to be the control point. Execution: 1. Log into the RNM. 2. In Network view identify the site which is the active control point. 3. Right click on the control point site icon and select “Change Control Point to Best Site Available”. 4. Verify system is still functioning (i.e. voice calls can be made – between radios and a radio and console and optionally data calls can be made (e.g. radios can be ‘pinged’). 5. Verify that the RNM indicates a different site as control point and the previous control point is now a TX site. (Note – a CP only site displays “zzzz” when it is not the active control point.) 6. On the RNM right click on the previous control point site and select “Change to be the Control Point”. 7. Verify system is still functioning (i.e. calls can be made – between radios and a radio and console and optionally data calls can be made (e.g. radios can be ‘pinged’). 8. Verify that the RNM indicates the control point has moved to the site selected in Step 6 and the previous control point is now a TX site. (Note – a CP only site displays “zzzz” when it is not the active control point.) TEST RESULTS Tester: Date: Result: Pass Fail 127 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 24 DCP CONTROL POINT MOVEMENT IN RESPONSE TO FAULTS AT THE ACTIVE CONTROL POINT Purpose: This test will demonstrate that the Control Point will move in response to failures at the active Control Point. Expected Results: This test will verify that the DCP system will move the active Control Point to an alternate control point site when the active control point experiences failures. After the Control Point moves the old control point should drop into bypass and the rest of the system should operate normally as a Simulcast cluster. Setup: The DCP system is operating with an active control point and is properly configured with at least two sites enabled to be the control point. Execution: 1. Verify system is functioning (i.e. calls can be made – between radios and a radio and console and optionally data calls can be made (e.g. radios can be ‘pinged’). 2. At the control point site disconnect the 1pps cable from GPS B. 3. Verify the system is still functioning (i.e. calls can be made – between radios and a radio and console and optionally data calls can be made (e.g. radios can be ‘pinged’) and control point has not moved. The traffic controllers at the control point display ‘CC xx’ and ‘TC xx’ when idle; at a satellite site the traffic controllers display “TR xx’ where xx is the channel number. 4. At the control point site disconnect the 1pps cable from GPS A. 5. Verify that the control point moved to next ranked site and the old control point is now in bypass. The traffic controllers at the control point display ‘CC xx’ and ‘TC xx’ when idle: Any channels that are configured to be active at the old control point site when it is in bypass will have all their status LED red. In bypass all the traffic controllers display ‘CC xx’ and ‘TC xx’ when idle and the status LED will be red. 6. Verify the RNM indicates the new control point and shows the old control point site is now in bypass. 7. Verify the simulcast system is still functioning (i.e. calls can be made – between radios and a radio and console and optionally data calls can be made (e.g. radios can be ‘pinged’). 8. If the old control point has channels active in bypass, verify radios switched to this bypass site acquire the control channel and can communicate. 9. Restore the connections to the GPS receivers at the site in bypass (the old control point site). 10. Verify that the site exits bypass and joins the simulcast cluster. TEST RESULTS Tester: Date: Result: Pass Fail 128 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 25 System Test Notes / Issues 129 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 26 System Functional Test Acceptance This Functional Test Acceptance Procedure has been fully and successfully completed with all action items resolved. Pittsylvania County Representative L3Harris Technologies Representative Signature Signature Printed Name and Title Printed Name and Title Date Date 130 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 27 NETWORK SWITCHING CENTER FEATURE SET VIDA Unified Administration System (UAS) ACTIVE DIRECTORY CONTROL OF UAS USER ACCOUNTS (SR10A.4 OR LATER) Purpose: Transition from managing UAS-user accounts in the UAS application to AD instead. New systems will be shipped w/ AD control instead of UAS application user control. Existing systems may choose to switch to AD control or continue to use the existing accounts in UAS. Expected Results: Demonstrate for SR10A.4 or later UAS Login; the UAS uses Active Directory- configured user login with AD username and password. Setup: All users configured in Active Directory prior to UAS Login. UAS Users are added to AD ‘Active Directory Users and Computers’ > within vida.local area > VIDA Users > VIDA Administrators > “each User defined here”. For “User X”, within “Properties” > “Member of” Tab; User X needs appropriate “VIDA UAS access group”. Execution: 1. Login into UAS with AD user login. Use AD username and password. With SR10A.4 or later, UAS web login interface will pass username and password to Active Directory for authentication. > Verify user has logged into the UAS. TEST RESULTS Tester: Date: Result: Pass Fail 131 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 28 CREATE A RESTRICTED USER ACCOUNT IN THE UAS Purpose: Show that a user can be created in the UAS that has restricted access. Expected Results: New user will only have access to the agencies tab and 998 agency. Setup: User will need system level access to a UAS to define a new administration class that has limited access privileges and create a new user with that class. Execution: 1. Log into AD and create a new test user with UAS login rights. 2. Attempt to login with new account. (should receive message that user has now scope) 3. Login to the UAS with an AD account that has admin rights. 4. Grant the new test user rights to only agency 998 5. Log out and log back in as the test user. Verify the new user only has access to the ‘Agencies’ tab and agency 998. 6. Return to AD and delete test user to remove from system. TEST RESULTS Tester: Date: Result: Pass Fail 132 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 29 PROVISION AGENCY WITH TALKGROUPS AND SUBSCRIBER UNITS IN THE UAS Purpose: Demonstrate the capability to add talkgroups and users to the agency accounts in the UAS. Expected Results: Test will show that a user can add a new TG and users to the system. Setup: System/region/agency level access to the UAS or a UAS client. Execution: 1. Log into the UAS with one of the default accounts. 2. Select Agency 998, select ‘R/W Talkgroup’, to create a talkgroup. 3. Click ‘Add’ and then on the ‘Talkgroup Detail’ screen input the talkgroup ID from the table below. For any setting not listed, use the auto setting. Click OK and download. > Verify the talkgroup has been added to the list of talkgroups. TG ID NAME DESCRIPTION SPNI PROPERTY ID PRIORITY ID COVERAGE VALID COVERAGE 64454 64454ANA Half Rate Low Priority 1 3 5 P25Sites_PSAPs P25Sites_PSAPs 4. Using telnet, log into a traffic controller at a control point for simulcast or site for multisite and issue the command ‘show gdb’. > Verify that Group 64454 exists in the traffic controller user data base. 5. Once the group has been verified, delete it from the UAS. 6. In the UAS, select Voice End (VEU) User tab and add a VEU. 7. Select the Subscriber Unit tab, and add a Subscriber Unit for the Voice End User. 8. Using Telnet, log into a traffic controller at a control point for simulcast or site for multisite and issue the command ‘show udb’. > Verify the added user exists in the traffic controller user data base. 9. Once the user has been verified, delete it from the UAS. TEST RESULTS Tester: Date: Result: Pass Fail 133 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 30 DYNAMIC REGROUP FROM THE UAS Purpose: Demonstrate ability to dynamically regroup subscriber units from the UAS. Expected Results: Test will combine selected talkgroups into a single interop group. Setup: Radios must have “Allow P25T Unsolicited Dynamic Regroup” checked in the radio personality under general options. Ensure radio IDs and talkgroup IDs are uploaded to the site. DESCRIPTION TG DESCRIPTION TG ID SITE Radio A TG 64001 P25 64001 1 Radio B TG 64002 P25 64002 1 Radio C TG 64003 P25 64003 1 Execution: 1. At the UAS, select ‘Regroup’ tab and ‘Regroup Profile’. 2. Click ‘Add’ to add profile detail; name Group ‘Regroup1’, and Description ‘Regroup1 Test’. > Define regroup profile; select Agency 998 and ‘TG64003’. > Select ‘OK’ and save changes to the UAS. 3. Click ‘End User Group’ and click ‘Add’. Name Group ‘Regroup1’ and Description ‘Regroup1 test’. > Select Agency 998 from ‘Select a Scope’ drop down box. > Add ‘Radio A’ and ‘Radio B’ to the ‘Selected’ windows. > Select ‘OK’ to close ‘End User Group Detail’. > Click ‘Save’ button to download the new regroup. 4. Click ‘Define Regroup’ and click ‘Add’ to name the regroup ‘Regroup1’ and description ‘Regroup1 test’. > Change ‘Profile Name’ to ‘Regroup1’ and change ‘End User Group Id’ to ‘Regroup1’. > Click ‘OK’ and save to click ‘Save’ the changes to the UAS. 5. Click ‘Manage Regroup’ check the box for ‘Regroup1’ and select the button for ‘Regroup’. > Click ‘Save’ to start regroup. > Verify that Radio A and Radio B are forced to ‘Talkgroup 64003’. 6. At ‘Radio A’ and ‘Radio B’, attempt to change talkgroups away from ‘Talkgroup 64003’ > Verify that both radios are forced to remain on ‘Talkgroup 64003’. 7. PTT ‘Radio A’ on ‘Talkgroup 64003’. > Verify that ‘Radio C’ hears audio on ‘Talkgroup 64003’ and can respond. 8. Clear the dynamic regroup from the UAS client. > Verify ‘Radio A’ and ‘Radio B’ are no longer forced to ‘Talkgroup 64003’ (i.e., they can select other predefined talkgroups). TEST RESULTS Tester: Date: Result: Pass Fail 134 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 31 UNIT DEREGISTRATION Purpose: Demonstrate that a radio will automatically deregister when the radio is turned off. Expected Results: Test will show that the radio is off and will not create traffic load demand. Setup: Radio A is the only radio on ‘TG A’ for this test. All other radios should be on different talkgroups. UAS>System Properties>Protocol Timer>Radio Re-Registration Timer for P25 trunked sites must be lowered to a minimum value to test this feature. It is typically setup for 360 minutes. Set the timer for two minutes and note the “calculated” value of “VNIC Remove Demand Timer”. The VNIC Remove Demand Timer value is the “wait time” to see the radio be “deregistered” by the system after losing connectivity. Restart the VNIC following the change. Be sure to set the timer back to 360 minutes following the test. Execution: 1. Browse to https://s0u1rnm.vida.local/nmc and log in with an Active Directory account. Choose ‘System Map’ and select ‘Launch Application’ button. Open ‘Realtime’ tab and click ‘Mobiles.’ > Verify Radio A LID is shown registered on the site. 2. PTT console and verify it communicates on the system to Radio A. > Return call from Radio A to the console. 3. Turn off Radio A and wait for expiration of the radio timeout period. 4. Refresh RNM mobiles screen periodically and verify Radio A is deregistered after VNIC Remove Demand Timer has passed. 5. PTT console, after the expiration of the timeout. > Verify no channel is assigned to site, since no demand exists at the sites. TEST RESULTS Tester: Date: Result: Pass Fail 135 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 32 UAS SITE ADJACENCY CONFIGURATION (FIELD TEST) Purpose: Demonstrate the capability to configure site adjacencies in the UAS. Expected Results: Site adjacencies will be successfully configured and modified. Setup: UAS is installed and functioning on system network. Execution: 1. In the UAS go to System > System Properties > Site adjacency. 2. Select a site on the left-hand side to configure for adjacency information. 3. Use the left-hand side to add adjacencies for the site. > Confirm the adjacent sites are removed from the non-adjacent site list and display correctly on the right side. 4. Use the right-hand side to remove a site adjacency. > Confirm the removed adjacency disappears on the right side and is displayed as a non-adjacent site on the left side. TEST RESULTS Tester: Date: Result: Pass Fail 136 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 33 UNIT ENABLE/DISABLE FROM THE UAS Purpose: Demonstrate the ability to disable a lost/stolen radio from the UAS. Expected Results: Test will disable and re-enable a designated radio. Setup: Ensure radios can communicate together on same trunk group. Verify all sites are connected to the NSC and are online. Note: If a radio is encrypted, unit disable will automatically delete the encryption key from the radio, as it is disabled. To restore unit functionality for an encrypted radio, the radio must have the encryption key re-installed. DESCRIPTION TG DESCRIPTION Radio A TG A Radio B TG A Radio C TG A Execution: 1. PTT on Radio C and verify call is heard on other Radios. 2. From the UAS: > Click Radio C Enable/Disable. > Under the Unit Enable/Disable tab, enter the ID of Radio C to be modified. > Select the disable button and check the status. > Attempt to PTT Radio C and verify that it will not communicate with the other radios. > PTT Radio A and verify that Radio C cannot receive the call. 3. Enable the ID of Radio C. > Verify that the Enable/Disable screen indicates that the current state of the radio is enabled. > Confirm that the radios can communicate by placing call. TEST RESULTS Tester: Date: Result: Pass Fail 137 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 34 UAS SITE ACCESS CONTROL FOR INVALID USER ID Purpose: Demonstrate access control for subscriber units with invalid radio IDs and high availability of the Regional System Manager (RSM). Expected Results: Radio will be denied access to the system with an invalid subscriber ID. Once the radio is added to the system in the UAS database, the primary RSM will download the database that includes it to the sites and allow the radio access. When the primary RSM is turned off and the radio is deleted from the UAS database, the secondary RSM will download the database that deletes the radio from the system. Once the radio is deleted from the system, the radio will again be denied access. Required Materials: Three radios, a programming cable, and computer with RPM2 installed. Setup: Use the table below to set up the new radio in the UAS. VOICE END USER INPUT SUBSCRIBER UNIT INPUT User ID 010:998:9150 Description Radio9150 Name Rad9150 Electronic Serial No. 0109989150 Description Radio9150 RSI 0000000109989150 Personality Pers1 Protocol Mask P25 User Privilege 998_10_default Status Enabled Unit Message Trunked Icall TRUE Sub Type Harris XL-200P Enable P25 AES OTAR TRUE Assigned End User 010:998:9150 Manually Keyed FALSE Algorithm Support AES Preferred Vocoder P25 Half Rate Transc Allowed Flag TRUE Execution: 1. Log into a site traffic controller, issue a “show udb 9989150.” > Verify radio is not present in the traffic controller database. 2. Program Radio A with an ID 9989150. 3. Attempt to PTT Radio 9150. > Verify access to the site is denied and audio is not heard. 4. Use the supplied table to enter Radio 0109989150 into the UAS database. > Select Agency/”agency name”/Voice End User. Click ‘Add Entry’ and then on the ‘End User’ Detail screen input the user ID, password (“p25user”), name, description, etc. of the user. > Select agency/”agency name”/subscriber unit and enter appropriate user ID, IP address, and ESN for the user. 5. Log into a site traffic controller, issue a “show udb 0109989150.” > Verify the radio is now present in the traffic controller database. 6. Key Radio A (9150). > Verify access to the site is permitted and audio is heard on radio. 7. Delete 0109989150 from the UAS database. 8. Key Radio A (9150) > Verify access to the site is not permitted and audio is not heard. 138 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 35 TEST RESULTS Tester: Date: Result: Pass Fail 139 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 36 STATUS AWARE SYSTEMS AND SITES TO BE TESTED L3Harris will test the StatusAware at Chatham ECC NSC at Pittsylvania County location. Functional testing is expected to take up to two to three days per site but may complete sooner. Final system acceptance testing will take place at Chatham ECC NSC location. Equipment is located at various locations across the facilities and is identified as the following: SYSTEM/SITE LOCATION ADDRESS OR BUILDING NUMBER SYSTEM/EQUIPMENT DESCRIPTION Chatham ECC Data center Primary NSC 140 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 37 Network Management REAL-TIME SITE MONITORING (RNM) Purpose: Demonstrate the capability to monitor real-time call activity from the RNM. Expected Results: This test will show active call traffic on specific talkgroups and caller IDs. Setup: Administrator access to the RNM. Radio A and Radio B operating on a site and NSC under test, both programmed with Group A. Execution: 1. On a client computer, open the Windows Internet Explorer and browse to https://s0u1rnm.vida.local/nmc and log into the RNM. > Choose the ’System Map’ and select the ‘Launch Application’ button. > Open the ‘Real-time’ tab and click ‘Site Activity’. > Select the site and expand. 2. Check the box next to the channels and select it to add the channels to the target list. Select the ‘OK’ button to launch the application. 3. Place a group call from Radio A to Radio B on the site. > Verify the event viewer displays the talkgroup ID and caller ID. > Verify the state changes from free to talk. > Verify the trunk group alias displays the group number. 4. Place an emergency call from Radio A to Radio B on the site. > Verify the event viewer displays the emergency indication. > Verify the event viewer displays the talkgroup ID and caller ID. 5. Place an individual call from Radio A to Radio B on the site. > Verify the event viewer displays an individual call on the channel. 6. For P25 Phase 2: Verify the P25 Phase 2 RF traffic channels are sub-divided into two bearers (2-slot TDMA) when all Radios on the TG are Phase 2 capable. TEST RESULTS Tester: Date: Result: Pass Fail 141 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 38 REGIONAL NETWORK MANGER (RNM) MONITOR SYSTEM STATUS Purpose: Demonstrate the capability to monitor system status from the RNM. Expected Results: This test will show system level equipment icons. Setup: Administrator access to the RNM. Execution: 1. On a client computer, open the Windows Internet Explorer and browse to https://s0u1rnm.vida.local/nmc and log into the RNM. 2. Choose the system map and select the ‘Launch Application’ button. Select the ‘Network’ tab and expand the tree in the left-hand panel until you can see a site in the right-hand panel. > Verify the infrastructure is presented. > Select an object and right click to select properties to view information related to the object. TEST RESULTS Tester: Date: Result: Pass Fail 142 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 39 RF SYSTEM ALARMS INDICATIONS ARE REPORTED (RNM) Purpose: Demonstrate the capability to monitor system faults and alarms at the RNM. Expected Results: Site equipment will send alarms to the RNM. Setup: Need access to the site under test and the regional RNM. The alarm will need to be generated by equipment being physically powered-down or reset. Note the time of the alarm condition for later tests. On the ‘RNM Domain’ screen, verify all map icons are either green or blue. On the fault browser screen, delete any prior alarms. Execution: 1. On a client computer, open the Windows Internet Explorer and browse to https://s0u1rnm.vida.local/nmc and log in with an Active Directory account. > Choose the system map and select the ‘Launch Application’ button. > Select the ‘Network’ tab and expand the tree in the left-hand panel until a site is in the right- hand panel. 2. Generate an alarm on a device (see chart) by powering down or otherwise disabling the device. > Verify that the RNM Network Viewer indicates a site alarm for the affected device. > Review alarm details by doing a right mouse click on an ‘Alarm Object’. Select the desired menu option. > Verify alarm is listed in the ‘Fault Browser’. 3. Turn the device back ON. > Verify that the device alarm clears and displays green. 4. Repeat Steps 2 - 3 for all equipment listed in the below chart. 5. Substitute https://s0u2rnm.vida.local/nmc and repeat test Steps 1 - 4 for the second RNM. 6. Record the results below for each site. Note: This form can be modified to reflect actual as-built alarms SITE # SITE NAME ALARM # NAME RESULTS (PASS/FAIL) REMARKS 1 Traffic Controller Press the reset button on the TC and watch for the alarm 2 Router Remove cable from Gi0/0 (interface to SAS) 3 Switch Remove a cable from a PLAN port 4 PA Disable one of the site PAs TEST RESULTS Tester: Date: Result: Pass Fail 143 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 40 NETWORK SENTRY SITE ALARM INDICATIONS ARE REPORTED (RNM) FIELD TEST ONLY Purpose: Demonstrate the capability to monitor site faults and alarms at the RNM. Expected Results: Site level equipment will indicate faults and alarms at the RNM. During factory testing the alarm will be simulated by changing the active state polarity. During field acceptance testing the jumper alarm contacts will be opened or closed to simulate an alarm. An actual alarm could be monitored if the contacts have been connected. Setup: This test verifies that the site and shelter alarms are connected to the new system and alarm names are programmed to show the alarm types and locations. Site specific digital alarm inputs connected to the alarm management system (Network Sentry) alarm unit. Execution: 1. On a client computer, open the Windows Internet Explorer and browse to https://s0u1rnm.vida.local/nmc and log in with the Active Directory account. 2. Choose the system map and select the ‘Launch Application’ button. 3. Select the ‘Network’ tab and expand the tree in the left-hand panel until you can see a site in the right-hand panel. 4. Select a physical site to test alarm inputs. 5. Create a condition that will either simulate an alarm (jumper alarm contacts) or the actual event to trigger each alarm > Verify that the alarm is detected and displayed in the RNM Network Viewer and is listed in the ‘Fault Browser.’ 6. Clear the alarm condition. > Observe that the alarm indication has cleared in both the ‘Network Viewer’ and the ‘Fault Browser.’ 7. Repeat for each alarm and for each site in the system. 8. Record the results below for each site. Note: This form can be modified to reflect actual as-built alarms. SITE # SITE NAME ALARM # NAME RESULTS (PASS/FAIL) REMARKS 1 2 3 4 144 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 41 TEST RESULTS Tester: Date: Result: Pass Fail 145 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 42 ENTERPRISE NETWORK MANAGEMENT DISPLAY VERIFICATION (ENM) Purpose: Demonstrate ENM monitoring capabilities. Expected Results: Monitor various components of the LMR system. Setup: The ENM product must be configured in Active Directory, in the “VIDA ENM Administrators” group. The user must log into the ENM with an administrator account. Execution: 1. Open Internet Explorer and browse to https://s0u0enm.vida.local. 2. On the left side of the screen select the “Maps” heading and the “Maps Dashboard” sub-heading. From here, you can select the type of map you would like to view. 3. Verify that geographical maps display system and NSC information as configured. TEST RESULTS Tester: Date: Result: Pass Fail 146 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 43 ENTERPRISE NETWORK MANAGER ALARM AND ALERT TEST (ENM) Purpose: Demonstrate the capability to monitor system faults and alarms at the ENM. Expected Results: ENM will detect in system status by displaying the appropriate alarm. Setup: Need access to the system under test and the ENM. The alarm will need to be generated by equipment being powered-down or reset. The ENM product must be configured in Active Directory in the “VIDA ENM Administrators” group. The user must log into ENM with an administrator account. Execution: 1. On a client computer, open Windows Internet Explorer and browse to https://s0u0enm.vida.local. Log in with the Active Directory account. 2. On the left side of the screen select “Maps” heading and “Maps Dashboard” sub-heading. Then select “System” map. At the “System” map, select the icon for the NSC that you will be working on. 3. Generate an alarm on a device (see chart below) by powering down or otherwise disabling the device. 4. The machine will take a few minutes to shut down. > Verify after a few minutes that the host will be highlighted red, and the icon in the “Status” column will turn red. 5. Turn the device back on. > Verify after a few minutes the icon in the “Status” column will turn green. (It may take some time for the red highlight to clear). 6. Repeat Steps 1 - 5 for all equipment listed in the below chart. Note: This form can be modified to reflect actual as-built alarms. Alarm # Name Description Results (Pass/Fail) Remarks NSC1 1 NSS Network Switching Service 2 ISSI Inter Sub-System Interface 3 ADSA Active Directory Server (A, B, C) 4 RCA/SCA Root Certificate Authority/ Subordinate Certificate Authority 5 VCC (vCenter) VCenter Computer 7 UAS Unified Administration System 8 RSM/PRO Regional Site Manager 9 LAP (BeOn) LMR Access Point 10 RNM Regional Network Manager 11 VPS VIDA Presence Server 12 TXT TextLink Server 13 EDTA eData Server 14 KMF Key Management Facility 147 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 44 Alarm # Name Description Results (Pass/Fail) Remarks 15 EPO ePolicy Orchestrator 16 SUMS Security Update Management Service 17 BAK Backup Server (Unitrends) 18 DFC Defense Center Server 19 NIDS Network Intrusion Detection 20 SMT System Management Terminal 21 Console- Dispatch (CON) Console 22 VMT Virtual Management Terminal 23 XCD Transcoder NSC2 1 NSS Network Switching Service 2 ISSI Inter Sub-System Interface 3 ADSA Active Directory Server (A, B, C) 4 SCA Subordinate Certificate Authority 5 PRO Regional Site Manager 6 LAP (BeOn) LMR Access Point 7 RNM Regional Network Manager 8 VPS VIDA Presence Server 9 EDTA eData Server 10 BAK Backup Server (Unitrends) 11 DFC Defense Center Server 12 NIDS Network Intrusion Detection 13 VMT Virtual Management Terminal 14 XCD Transcoder TEST RESULTS Tester: Date: Result: Pass Fail 148 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 45 Cybersecurity Testing ACTIVE DIRECTORY Purpose: The purpose of this test is to view the GPO structure on an Active Directory server. Expected Results: The GPO structure is valid. Setup: None Execution: 1. Remote desktop into an active directory server on the system. 2. Open Active Directory ‘Users and Computers’ > Validate that the computer accounts are in the appropriate containers. No computers should appear in the “Computers” container. > Verify VIDA administrator group and VIDA Dispatch group exist. > Verify VIDA administrators template exists for creation of new accounts. TEST RESULTS Tester: Date: Result: Pass Fail 149 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 46 SUMS Purpose: Demonstrate the SUMS server is communicating with the remote client. Expected Results: Test will verify the SUMS server is communicating with the remote clients and that the remote clients are updated. Setup: N/A Execution: 1. Remote Desktop into the SUMS server. 2. Launch the ‘IBM Endpoint Manager Console’ and log into the console with the SUMS administrative user. 3. Expand ‘Sites’ ‘Custom Sites’ ‘VIDA’ and select ‘Subscribed Computers’ > Verify that each computer is listed, in the “Subscribed Computers” window > Check to make sure that each computer has reported to the SUMS server within the last 30 minutes by checking the ‘Last Report Time’ column. > To check to make sure all the subscriber computers are updated by selecting the ‘Baseline’ in the left-hand window. > Make sure the ‘Baseline’ window is empty or all computers in the window are gray. TEST RESULTS Tester: Date: Result: Pass Fail 150 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 47 EPOLICY ORCHESTRATOR Purpose: This test verifies that ePolicy Orchestrator is communicating with its end devices and it will report actions taken by McAfee Antivirus on a remote computer. Expected Results: ePolicy Orchestrator is accessible and displays valid reporting. Setup: N/A Execution: 1. Use Internet Explorer on a client PC to navigate to the McAfee E-Policy Orchestrator server located at “https:/s0u1epo.vida.local:8443”. 2. Log in using proper credentials > Use local account user “xAdministrator”. 3. Go to ‘System Tree.’ 4. Expand VIDA groups. > Verify all servers and computers are present within EPO and are communicating. TEST RESULTS Tester: Date: Result: Pass Fail 151 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 48 UNITRENDS SYSTEM BACKUP Purpose: This test verifies the Unitrends server has a schedule for performing backups of network computers and that it can display the backup status of those computers. Expected Results: The test will verify the backup configuration. Setup: N/A Execution: 1. Use Internet Explorer on a client PC to navigate to the Unitrends backup servers: > s0u1bak.vida.local located at “https://10.128.0.145”. > s0u2bak.vida.local located at “https://10.128.0.177”. 2. Log in using root. 3. On the left panel click protect. 4. On the left look at file level and VMware backups. > Verify that devices are visible and configured for backups. TEST RESULTS Tester: Date: Result: Pass Fail 152 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 49 Activity Warehouse SITE ACTIVITY USING THE ACTIVITY WAREHOUSE Purpose: Demonstrate the capability to create various agency level system usage reports. Expected Results: Test will create an agency level user report. Setup: Ensure radio traffic has occurred across the network recently. If necessary or desired, place some calls with a known radio ID on multisite talkgroups prior to running the test for reference during the test. Execution: 1. Open a web browser and browse to ‘https://s0u1pro.vida.local/reports’ and log in with active directory credentials. 2. Select ‘Activity Reports’  Call Activity 3. Enter the time period for the report (Example: 2-hour window before this test). 4. Enter additional report information required. 5. Click on “View Report” > Check to make sure that there is call activity. NOTE: These reports can be up to two hours behind. TEST RESULTS Tester: Date: Result: Pass Fail 153 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 50 Transcoder Test TRANSCODER TEST Purpose: Test will demonstrate the transcoder ability to transcode calls made with different vocoders. Expected Results: This test will verify that the transcoder is needed to transcode a call, and each transcoder will transcode calls. Setup: Radio A Personality: Systems > P25 Trunked > Select the “System Name” > “TDMA Capable” needs to be unchecked (for FDMA / Phase 1). Radio B Personality: Systems > P25 Trunked > Select the “System Name” > “TDMA Capable” needs to be Checked (for TDMA / Phase 2). UAS > Agencies > Voice End User > > Radio A > P25 Full Rate > Radio B > P25 Half Rate DESCRIPTION TYPE TG DESCRIPTION SITE Radio A Phase 1 Radio Half rate TG 1 Radio B Phase 2 Radio Half rate TG 2 Console Half rate TG Execution: 1. Shutdown s0u1xcda.vida.local, s0u2xcda.vida.local and s0u1xcdb.vida.local. TRANSCODER STATE s0u1xcda.vida.local Off s0u2xcda.vida.local Off 2. From the console place a call on Talkgroup, a P25 TDMA Phase 2 call. > Verify call is not heard on P25 FDMA Radio A on Talkgroup, this call failed, since there is no working transcoder. > Verify call is heard on P25 TDMA Radio B on Talkgroup. 3. From FDMA Radio A place a call on Talkgroup. > Verify call is not heard on TDMA Radio B on Talkgroup, since there is no working transcoder. 4. Restart s0u1xcda.vida.local. TRANSCODER STATE s0u1xcda.vida.local On s0u2xcda.vida.local Off 5. From the console place a call on Talkgroup, a P25 TDMA call. > Verify call is heard on P25 FDMA Radio A, call is using s0u1xcda.vida.local. > Verify call is heard on P25 TDMA Radio B. 6. From FDMA Radio A place a call on Talkgroup. > Verify call is heard on TDMA Radio B on Talkgroup, call is using s0u1xcda.vida.local. 7. Restart s0u2xcda.vida.local wait for 15 minutes for services to start 154 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 51 8. Shutdown s0u1xcda.vida.local. TRANSCODER STATE s0u1xcda.vida.local Off s0u2xcda.vida.local On 9. From the console place a call on Talkgroup, a P25 TDMA call. > Verify call is heard on P25 FDMA Radio A, call is using s0u2xcda.vida.local. > Verify call is heard on P25 TDMA Radio B. 10. From FDMA Radio A place a call on Talkgroup. > Verify call is heard on TDMA Radio B on Talkgroup, call is using s0u2xcda.vida.local. TEST RESULTS Tester: Date: Result: Pass Fail 155 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 52 BeOn Features Purpose: Demonstrate the BeOn features. Expected Results: Following tests will demonstrate that BeOn works as designed. Setup: Tests will show that the BeOn system allows a smartphone to communicate with the radio system. TRANSMIT GRANT TONE Purpose: Demonstrate the grant tone on BeOn. Expected Results: When the smartphone PTTs on the BeOn app, it will play a grant tone. Setup: Grant tone (Ready to Talk tone) enabled in smartphone radio personality. DESCRIPTION TG DESCRIPTION BeOn Phone 1 TG A BeOn Phone 2 TG A BeOn Phone 3 TG A Execution: 1. Press PTT button on smartphone with valid group selected. > Verify grant tone is heard at smartphone when working channel access is granted. Note: If the call is queued, the grant tone will be delayed until the call is assigned a working channel. TEST RESULTS Tester: Date: Result: Pass Fail 156 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 53 GROUP CALL Purpose: Confirms BeOn can make group calls. Expected Results: Selected talkgroup call audio is heard. Setup: Set Smartphones 1, 2, and 3 to (Group A) per test group structure. Make sure Scan is turned OFF. DESCRIPTION TG DESCRIPTION BeOn Phone 1 TG A BeOn Phone 2 TG A BeOn Phone 3 TG A Execution: 1. PTT on BeOn Phone 1 and talk. > The transmit (TX) indicators should turn on at BeOn Phone 1. > Audio should be heard in BeOn Phone 2 and BeOn Phone 3. > The ID of BeOn Phone 1 should be seen at BeOn Phone 2 and BeOn Phone 3. 2. Set BeOn Phone 3 to TG B. PTT on BeOn Phone 1 and talk. > The transmit (TX) indicators should turn on at BeOn Phone 1. > Audio should be heard in BeOn Phone 2 only. > The ID of BeOn Phone 1 should be seen at BeOn Phone 2 only. TEST RESULTS Tester: Date: Result: Pass Fail 157 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 54 INDIVIDUAL (PRIVATE) CALL Purpose: Confirms individual calls can be initiated using BeOn enabled smartphones. Expected Results: Individual calls are confirmed. Setup: DESCRIPTION TG DESCRIPTION BeOn Phone 1 TG A BeOn Phone 2 TG A BeOn Phone 3 TG A Execution: 1. Using the BeOn Phone 1, select the pre-stored ID of BeOn Phone 2 or enter the BeOn Phone 2 ID directly from the keypad, and PTT Smartphone 1. > Verify that BeOn Phone 2 receives the call and displays the ID of Smartphone 1. > Verify that BeOn Phone 3 remains idle. TEST RESULTS Tester: Date: Result: Pass Fail 158 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 55 GROUP SCAN Purpose: Confirms the scan function which allows a smartphone to hear audio on selected talkgroups other than the current talkgroup. Expected Results: Selected talkgroup call audio is heard. Setup: BeOn Phone 1 set up with Talkgroup A P25 and B P25 in the scan list, Talkgroup A P25 selected, and group scan initially disabled. DESCRIPTION TG DESCRIPTION BeOn Phone 1 TG B BeOn Phone 2 TG A Execution: 1. Place a call from BeOn Phone 2 on Talkgroup A P25. > Verify the call is not received by BeOn Phone 1. 2. Enable group scan on BeOn Phone 1. 3. Place another call from BeOn Phone 2 on Talkgroup A P25. > Verify that the call is now received, and audio is heard on BeOn Phone 1. TEST RESULTS Tester: Date: Result: Pass Fail 159 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 56 EMERGENCY GROUP CALL Purpose: Confirms an emergency can be declared, recognized, and cleared by a smartphone. Expected Results: The emergency is declared, recognized, and cleared. Setup: DESCRIPTION TG DESCRIPTION BeOn Phone 1 TG A BeOn Phone 2 TG B BeOn Phone 3 Talkgroup C Execution: 1. Press the emergency call button on BeOn Phone 3 and then PTT BeOn Phone 3. > Verify that BeOn Phone 3 indicates the “TX EMER” declaration and that it reverts to the home group. > Verify that BeOn Phone 1 and BeOn Phone 2 indicate a “RX EMER” and hear audio on the emergency home group. 2. Clear the emergency with supervisor phone or console. TEST RESULTS Tester: Date: Result: Pass Fail 160 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 57 BeOn Server High Availability (Field Test Only) BEON SERVER HIGH AVAILABILITY Purpose: Demonstrate BeOn LAP servers operate as high availability. Expected Results: Verify BeOn LAP servers provide high availability BeOn operational status. Setup: Two BeOn LAP servers are up and operational. Test can include BeOn Windows client, BeOn iOS client, BeOn Android client if available for testing. > Use RNM > “Network” tab > BeOn Sites > LAP1 and LAP2 to view Server Active Status. DESCRIPTION TG DESCRIPTION BeOn Windows Client TG A BeOn iOS Client TG A BeOn Android Client TG A Radio A TG A Execution: 1. All BeOn clients and BeOn-capable radios are on same Talkgroup. > Verify all BeOn clients and radios can transmit and receive on Talkgroup. 2. On RNM > “Network” tab > BeOn Sites > LAP1 and LAP2 > “Properties”: > Verify both LAP1 and LAP2 are “Online” and “Reachable” and “Up”. 3. Shutdown LAP1 server. 4. Monitor at RNM, the status of LAP1 server, to indicate when LAP1 server is down. RNM > “Network” tab > BeOn Sites > LAP1 > “Properties”. > Verify “Monitor” is “Offline”. > Verify “Connectivity” is “Unreachable”. > Verify “Operation” is “Down”. 5. Ensure at RNM, status of LAP2 server remains “Online”, “Reachable”, and “Up”. > Verify “Monitor” is “Online”. > Verify “Connectivity” is “Reachable”. > Verify “Operation” is “Up”. 6. PTT Radio A on Talkgroup and talk. Transmit (TX) indicator should turn on at Radio A. > Verify BeOn Windows client, BeOn iOS client, BeOn Android client and BeOn-capable Radio B all receive the call audio. 7. Restart LAP1 server. 161 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 58 TEST RESULTS Tester: Date: Result: Pass Fail 162 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 59 High Availability NSS Switchover HIGH AVAILABILITY WIDE AREA ROUTER FAILURE Purpose: Demonstrate capabilities of the system to work after a WAR failure. Expected Results: System components that are set-up with high availability will continue to work after a WAR failure. Setup: These tests are setup to be run twice, once on each router. After completing Step 4 restart the WAR router if not already running. Wait 20 minutes and rerun the tests for the second router. These tests will simulate a WAR failure by disconnecting it from the Wide Area Network (WAN), so the WAR to WAN connection will need to be known. DESCRIPTION TG DESCRIPTION SITE Radio A TG A 1 Radio B TG A 1 Radio C TG A 1 Radio D TG A 2 Execution: 1. Use Radio A to initiate a call > Verify that the call is heard on the Radio B. Keep the call active during fail-over. 2. Use Radio C to initiate a call > Verify that the call is heard on Radio D. Keep the call active during fail-over. 3. Log in to s0u1nss and s0u2nss; change your user to the Root User and enter the password. 4. Type ‘HArunning’ into both NSSs, one will report that it is the ‘Stand By’ and one will report that it is the ‘Primary’. Note the name of the primary NSS and the primary WAR. DESCRIPTION TEST RUN 1 TEST RUN 2 Primary NSS Name Primary RNM Name Primary RNM Name Primary RSM Name Time of Server Reboot 5. Log into the WAR that is associated with the ‘Primary’ NSS. “Reload” the WAR router. > The call from Radio C to Radio D will be dropped. > The call from Radio A to Radio B will continue and the console will lose connectivity to the VNIC. > Verify that after a short delay, the backup server NSS2 automatically takes over as the primary server. 6. Wait 20 minutes for the two NSS servers to synchronize and replicate their databases. 163 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 60 TEST RESULTS Tester: Date: Result: Pass Fail 164 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 61 NSC Test Notes / Issues 165 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 62 NSC Test Acceptance This Functional Test Acceptance Procedure has been fully and successfully completed with all action items resolved. Pittsylvania County Representative L3Harris Technologies Representative Signature Signature Printed Name and Title Printed Name and Title Date Date 166 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 63 SYMPHONY CONSOLE FEATURE SET TRANSMITTING WITH A MICROPHONE Purpose: Demonstrate Symphony operator can initiate communication with a radio using Symphony select functions and foot pedal. Expected Results: Confirms Symphony communication with radio Setup: Radio set to same TG as console Execution: 1. Press INSTANT TX function (right mouse button) on module with test group. > Verify call is heard on radio. > Verify a ripple effect on ‘TX’ indicator is displayed. > Verify a channel access tone is heard. > Release the Instant TX key. 2. Click the ‘Select’ button on the module to make the TG the selected talkgroup. > Verify module for TG is highlighted, indicating it is selected talkgroup. 3. Make a call on TG by pressing PTT foot pedal. > Verify a channel access tone is heard. > Verify halo around the ‘TX’ indicator is displayed. > Verify call is heard on radio. > Verify audio is heard at radio on talkgroup. > Release foot pedal to end call. 4. Make a call on TG by pressing headset button. > Verify a channel access tone is heard. > Verify halo around ‘TX’ indicator is displayed. > Verify call is heard on radio. > Verify audio is heard at radio on talkgroup. > Release headset button to end call. 5. Make a call on TG by selecting it with a mouse. > Verify a channel access tone is heard. > Verify halo around ‘TX’ indicator is displayed. > Verify call is heard on radio. > Verify audio is heard at radio on talkgroup. > Release mouse button to end call. 167 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 64 TEST RESULTS Tester: Date: Result: Pass Fail 168 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 65 RECEIVING CALLS (UNIT ID DISPLAY, TALKGROUP ID DISPLAY, ALIASING) Purpose: Confirm Symphony operator can receive communications from a radio, using both TG A and individual calling. Expected Results: Communications are initiated and received on appropriate speaker (select or unselect) and radio’s ID is displayed. Setup: Symphony has talkgroups A, B, and C configured with TG B selected. Talkgroup Call Execution: 1. Key radio and verify > That call is heard at unselect speaker. > Calling radio ID is displayed on module for TG. > A green light ID displayed indicating an incoming call on module TG A. 2. Switch radios talkgroup to TG B and key radio. > Verify call is heard at select speaker. > Verify calling radio ID is displayed on TG B module. > Verify a green light ID displayed indicating an incoming call on module for TG B. TEST RESULTS Tester: Date: Result: Pass Fail 169 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 66 Individual Call (Unit – Unit) Execution: 1. Right click on ‘Harris’ box on top left-hand side of screen. 2. Select ‘Open Directory’ this will open a pop-up window for ‘Directory’. 3. Select ‘Users’ tab. 4. Select ‘Radio A’ under “ALIAS’ column. 5. Press ‘Radio A’ button right side to screen to place an individual call to ‘Radio A’. > Verify ripple effect on ‘TX’ indicator is displayed. > Verify a ringing tone will be heard at console and radio. > Verify radio displays ‘INDV’ and consoles ‘ID”. 6. Respond to console by PTTing radio. > Verify call is heard on Symphony and calling radio’s ID and call indicator are displayed. TEST RESULTS Tester: Date: Result: Pass Fail 170 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 67 EMERGENCY CALL AND EMERGENCY ALARM Purpose: Confirms Symphony indicates an emergency declared by a radio and can reset and clear emergency. Expected Results: Symphony indicates and can clear emergency. Setup: Test requires a test radio capable of generating and clearing an emergency (i.e. supervisor radio). DESCRIPTION TG DESCRIPTION Radio A TG A Execution: 1. Using test radio, declare an emergency on TG A. > Verify TG A module turns red, > Verify ID/name of test radio is displayed > Verify emergency alert tone is heard on Symphony. 2. Select triangle with a ‘!’ to access emergency menu. > Verify acknowledge ‘Ack’ button is red and check box is red. 3. Using radio, transmit on talkgroup > Verify call is received by Symphony. 4. With Symphony, transmit on group with emergency. > Verify test radio receives call and is still in emergency mode. 5. Acknowledge emergency by selecting ‘Ack’ button > Verify button changes from ‘Ack’ to clear. > Verify radio and Symphony are still in emergency mode. 6. Clear the emergency by selecting ‘Clear X’ button > Verify Symphony clears emergency. > Verify radio clears emergency. 7. Transmit on radio. > Verify emergency is cleared and normal group calls have resumed. 8. Select TG A group selected on Symphony, declare an emergency on test group by pressing ‘Emer Declare’. > Verify Symphony and radio have same indications as Steps 2 to 4. 9. Acknowledge by hitting ‘Ack’ in Step 5. 10. Clear emergency with Symphony. TEST RESULTS Tester: Date: Result: Pass Fail 171 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 68 ALERT TONES Purpose: Confirm Symphony can initiate alert tones which can be heard at radio. Expected Results: Tones can be initiated and heard. Setup: Symphony programmed with TG A. DESCRIPTION TG DESCRIPTION Radio A TG A Execution: 1. Make TG A P25 selected talkgroup. 2. Select tones tab on talkgroup module. 3. Select one of three ALERT TONE keys by selecting drop-down list next to orange button. 4. Radio A will receive tone. 5. Test all three alert tones to ensure all alert tones can be heard on radio. > Verify ALERT TONE is received by Radio A and is also heard on Symphony. 6. When ALERT TONE key is released. > Verify tone on Radio A drops. TEST RESULTS Tester: Date: Result: Pass Fail 172 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 69 CONSOLE PRE-EMPT Purpose: Confirm Symphony can pre-empt an ongoing call between radios. Expected Results: Call started by the radio will be interrupted by the console. Setup: Symphony programmed with TG: TG64001 P25 DESCRIPTION TG DESCRIPTION Radio A TG A Radio B TG A Execution: 1. Key Radio A on TG A and hold call up. Verify that audio is heard at Radio B and Symphony. 2. Key Symphony on TG A and hold, while continuing to hold call up on Radio A > Verify console pre-empts. > Verify transmit indicator is displayed along with pre-empted caller LID and CALL indicator. > Verify second radio begins to hear Symphony audio and not first radio call. > Verify pre-empted radio audio is still heard on pre-empting console. 3. Un-key first radio. > Verify pre-empted caller LID and CALL indicators are removed, and pre-empted radio audio is no longer heard on pre-empting Symphony. 4. Un-key Symphony. TEST RESULTS Tester: Date: Result: Pass Fail 173 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 70 SIMULSELECT Purpose: Confirms operation of Symphony simulselect feature, which allows multiple talkgroups to be selected for communication simultaneously. Expected Results: Symphony can select multiple talkgroups and communication is allowed. Setup: Symphony programmed with TGs A, B, C, and D. DESCRIPTION TG DESCRIPTION Radio A TG A Radio B TG B Radio C TG C Radio D TG D Execution: 1. Create simulselect group on 4 test group modules. 2. Place a call from Symphony on simulselect group. > Verify call is heard at all four radios. 3. Place a call from each radio. > Verify only Symphony hears calls. > Verify only radios on the same talkgroup hear each other. 4. Deactivate simulselect group. TEST RESULTS Tester: Date: Result: Pass Fail 174 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 71 PATCH Purpose: Confirms Symphony patch feature creates shared communication between multiple selected talkgroups. Expected Results: Patched talkgroups can communicate. DESCRIPTION TG DESCRIPTION Radio A TG A Radio B TG B Radio C TG C Radio D TG D Execution: 1. Create patch on PATCH 1 with all four groups above. 2. Place a call from newly created patch. > Verify call is heard on all radios. 3. Place a call from each radio. > Verify call is heard on Symphony and each radio. 4. Deactivate patch. TEST RESULTS Tester: Date: Result: Pass Fail 175 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 72 CALL HISTORY Purpose: Confirms a history of calls processed at the Symphony. Expected Results: History is accessible and valid. Setup: Test compares programmed module call activity to history scroll lists. Utility page, dispatch menu will be selected. Select either “Select History” or “Unselect History”. Execution: 1. Press ‘scroll up’ and ‘scroll down’ buttons to scroll through Unselect Call History list. > Compare these calls with known activity. 2. Press ‘scroll up’ and ‘scroll down’ buttons to scroll through Selected Call History list. > Compare these calls with known activity. 3. Press ‘Esc’ button to exit history scroll mode. 4. To monitor call history on a single group, use ‘module history’ button on ‘module modify’ menu. 5. Use ‘scroll up’ and ‘scroll down’ buttons to scroll through calls for picked module. > Compare these calls with known activity. TEST RESULTS Tester: Date: Result: Pass Fail 176 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 73 GROUP EMERGENCY AND UNIT ALERT WITH SYMPHONY Purpose: Confirm Symphony receives a group emergency and an emergency unit alert declared by a radio. Confirm console can acknowledge and clear emergency alarm (unit alert) and acknowledge and clear group emergency. Expected Results: Symphony Console can indicate emergency alarm (unit alert) and group emergency. Symphony can also clear unit alert & cancel group emergency. Setup: Radios A & B have “Emergency Alarm” enabled in personalities. DESCRIPTION TG DESCRIPTION TG ID Radio A TDMA TG A 64152 Radio B TDMA TG B 64152 Execution: 1. Select TDMA TG A on the console. On Radio A, declare an emergency on TG B. PTT Radio A to talk to the dispatcher. > Verify Radio B on site 2 receives emergency and hears emergency group call. 2. On Symphony’s TG B Module: > Verify TG B Module has a striped red background. > Verify TG Smart Button flashes an “emergency icon”, which alternates with TG icon. > Verify Declarer ID is shown in Red on TG Module. > Verify emergency alarm tone and radio emergency group call audio is heard on Symphony. 3. On Symphony’s Sidebar Panel, go to the Emergency Panel: > Verify emergency listed shows TG B, in a mini module, with a red background. > Verify declarer ID is listed, with an “ACK” button and a number ‘1’, for number of group emergencies declared, [listed below TG Mini Module]. > Verify below declarer ID, single unit icon and declarer ID is listed, with an “ACK” button. 4. To clear group emergency alarm tone on Symphony emergency sidebar panel, select top “ACK” button next to declarer ID. > Verify group emergency alarm tone is silenced on the console. > Verify group emergency is still displayed on talkgroup module and emergency sidebar panel. > Verify unit alert “ACK” is still displayed below group emergency. 5. On Symphony, select and transmit on TG B. > Verify Radio A and B both receive emergency call. 6. Clear group emergency on Radio A. > Verify console TG module no longer indicates a group emergency. > Verify the group emergency is no longer seen on Radio A and Radio B. 7. PTT on Radio A, to do a group call: > Verify an emergency group call goes to the Symphony on TG B module, and to Radio B. > Verify emergency is also seen in emergency sidebar panel. > (This occurs, since emergency unit alert is still active on TG B.) 177 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 74 8. On Symphony emergency sidebar panel, clear unit alert tone by selecting second “ACK” button next to unit icon and declarer ID. Also, clear group emergency alarm tone on TG B, by selecting first “ACK” button next to declarer ID. > Verify all emergency tones have been silenced. 9. On emergency sidebar panel, clear group emergency by selecting first “Clear” button next to declarer ID. Also, clear unit alert by selecting second “Clear” button next to Unit Icon and declarer ID. > Verify emergency on TG B has been cleared from Symphony, Radio A, and Radio B. 10. PTT on Radio A on TG B, to do a group call. > Verify a group call without an emergency is seen and heard at Symphony and Radio B. TEST RESULTS Tester: Date: Result: Pass Fail 178 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 75 CONSOLE TO CONSOLE CROSS-MUTE Purpose: Confirm creation of a cross-mute of another console to quiet the muted consoles audio on the local console. Expected Results: Cross-muted console’s audio cannot be heard on local console. Setup: Establish two Symphony consoles (A and B) to test cross mute function. Both Symphony consoles must be on same NSC. Program and select a test group on both consoles. Execution: 1. Place a call on Console A on test group. > Verify Console B can hear Console A. 2. Open Symphony configuration utility for Console B, add ID for Console A to ‘cross mute’ list. 3. Select ‘Apply’ to save changes. 4. Place a call on Console A on test group. > Verify call can’t be heard at Console B. 5. Restore desired cross mute setup. TEST RESULTS Tester: Date: Result: Pass Fail 179 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 76 Symphony Console Test Notes / Issues 180 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 77 Symphony Console Test Acceptance This Functional Test Acceptance Procedure has been fully and successfully completed with all action items resolved. Pittsylvania County Representative L3Harris Technologies Representative Signature Signature Printed Name and Title Printed Name and Title Date Date 181 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 78 Subscriber Unit Test Notes / Issues 182 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 79 Subscriber Unit Test Acceptance This Functional Test Acceptance Procedure has been fully and successfully completed with all action items resolved. Pittsylvania County Representative L3Harris Technologies Representative Signature Signature Printed Name and Title Printed Name and Title Date Date 183 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 80 Failure Reporting Upon observing a system issue, System Tester will notify the designated System Monitors and provide the necessary information required to complete a Radio System Issue Report (Figure 1). In the event that System Monitors identify an abnormal system condition, alarm, or alert, either from the Regional Network Manager (RNM) or from a System Tester report, the monitor will complete the Radio System Issue Report (Figure 1) and submit it to the Test Committee within 12 hours. Upon receipt of the issue report, the L3Harris representative will log the report and make a preliminary classification of the issue and report it to the Test Committee within 12 hours of receiving the report. Should the issue be classified as a major failure, the test will be halted until resolved. In the unlikely event that the Test Committee cannot reach consensus on the issue classification, or restart of the test after a major failure, the L3Harris Project Manager and the County Project Manager will meet and discuss. If they cannot reach agreement, the test will resume, and the issue will be referred to the Dispute Resolution Board. Weekly meetings will take place to review the progress of the test, discuss issues identified and their resolution. Attendees of the meetings will include the Test Committee and others as identified by the County and L3Harris Project Managers. The L3Harris Project Manager will document and distribute meeting minutes and action items for each meeting. Figure 1. P25 Radio System Issue Report Form P25 RADIO SYSTEM ISSUE REPORT FORM Name / User: Date: Time: Location: In Building (Y/N): GPS Coordinates: Agency: User ID: Talk Group / Channel: Selected System: ISSUE DESCRIPTION Note: The P25 System Issue Reporting Form is also available on the last page of this document to use as a handout during testing. 184 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 81 Scheduled Maintenance or Intermediate Failure Upon completion of the maintenance or resolution of the failure, the test shall resume as if the maintenance or failure had not occurred (i.e., if the test is stopped on Day 5 for maintenance, it would then resume on Day 6 after the maintenance is complete). Major Failure Should a major failure occur, the L3Harris team will take prompt action to evaluate the issue and implement corrective action. After resolving the issue, the L3Harris Project Manager or Engineering Manager will document the resolution and provide notice of restarting the test at Day 1. Resources and Designations L3Harris and the County will determine the necessary resources to execute and monitor the testing and ensure they are available to meet, perform, and complete the technical requirements as agreed upon. Such resources include personnel, facilities, site access, and the assistance of required Pittsylvania County personnel to conduct testing. Identified and agreed upon resources will be made available such that there is no impact to the cycle-time of the reliability test and performance of the task. Acceptance As identified on the project schedule, upon successful completion of the <<#RelDays>>-Calendar Day System Reliability Test, L3Harris will submit the results of the test including a summary of issues and descriptions of resolutions performed. A joint meeting will follow, at a mutually agreeable location, to review the test documentation and obtain acceptance and agreement that the System Reliability Test was successfully executed, completed, and approved. 185 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 82 P25 Radio System Issue Report Form P25 RADIO SYSTEM ISSUE REPORT FORM Name / User: Date: Time: Location: In Building (Y/N): GPS Coordinates: Agency: User ID: Talk Group / Channel: Selected System: ISSUE DESCRIPTION 186 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 83 APPENDIX A – ACRONYMS AND DEFINITIONS ACRONYM DEFINITION AD Active Directory AES Advanced Encryption Standard ATP Acceptance Test Procedure CAI Common Air Interface (usually in reference to P25) CME Cisco Mobility Exchange (Telco Interconnect) CNM Central Network Manager, a L3Harris product Confirmed Call A confirmed call is a special type of call where the call is queued until all sites have resources available, or until the confirmed call timer expires (configurable, typically one or two seconds) COTS Commercial-off-the-Shelf CPC Channel Performance Criterion DAQ Delivered Audio Quality DES Digital Encryption Standard LMR Enterprise Land Mobile Radio ESN Electronic Serial Number (64 bits) FDMA Frequency Division Multiple Access GID Group ID (16 bit). This corresponds to a talkgroup. The group ID is unique within a VNIC and can be reused on other VNICs within the same WACN. Some of the older P25 documents refer to the GID as a talkgroup ID (TGID) HA High Availability Individual Call An individual call is a private call between one user and another. It can be between two radios, or between one radio and a dispatch console KEK Key Encryption Key KID 16-bit encryption key ID KMF Key Management Facility KMM Key Management Message LAN Local Area Network MASTR V An L3Harris base station product MES Mobile End System, a subscriber radio MME Miniature mobility exchange, which consists of L3Harris software running on a SitePro card at the base site. The MME runs the SNDCP layer of the data protocol and is the equivalent of the P25 RFG (RF Gateway) 187 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 84 ACRONYM DEFINITION N(S) A 3-bit sequence number for the packet data unit NSC Network Switching Center NSS Network Switching Server NWS Network Sentry OTAP Over-the-air-programming OTAR Over-the-air-rekeying P25 Project 25, a suite of standards for digital radio communications, developed by the Association of Public Safety Communications Officials (APCO) under the TIA TR-8 engineering committee, and published as the TIA-102 set of documents Priority Talkgroup The priority talkgroup selected on the subscriber device. Usually this is the talkgroup that the radio will transmit on when the user presses PTT ProFile An L3Harris product used for configuring radios over the P25 radio channel ProScan An L3Harris software algorithm used for radio roaming PTT Push-to-Talk RAR Regional Access Router RF Radio Frequency RNM Regional Network Manager RSM Regional Site Manager, a server that runs the RSM, Activity Warehouse and Device Manager applications RSSI Received Signal Strength Indicator RVM Regional VIDA Manager, a server that runs the UAS and RNM applications SAN Storage area network SMT System management terminal. SU Subscriber unit. In the P25 world, an SU is a mobile or portable radio SUT System Under Test SUMS Security Update Management Service (an L3Harris product) SUMSplus Version of SUMS TAC Technical Assistance Center, an L3Harris service TDMA Time Division Multiple Access TEK Traffic Encryption Key TGID Talkgroup ID (16 bit, equivalent to GID). The P25 documents usually use GID but some of the older documents use TGID Traffic Controller Software entity that resides in a base station at the site and generates the P25 control channel Tx Transmit UAC Unified Audio Card 188 System Upgrade Pittsylvania County, Virginia Test Plan for System Acceptance Confidential, Proprietary and Competition Sensitive July 2025 Page 85 ACRONYM DEFINITION UAS Unified Administration System UKEK User Key Encryption Key UPS Uninterrupted Power Supply VAS VIDA Application Server VIDA Voice, Interoperability, Data, Access (an L3Harris system product) VLAN Virtual Local Area Network VM Virtual Machine VNIC Voice Network Interface Controller, the L3Harris voice switch VPN Virtual Private Network VTI VIDA Telephone Interconnect WACN Wide area communication network (20 bit network ID, part of SUID). This is a customer network that can include many VNICs WAR Wide Area Router Zeroize A P25 control channel command which causes the mobile radio to erase its encryption keys (but then requires manual loading to restore encryption keys) 189 Page | 1 EXHIBIT B SOFTWARE LICENSE AGREEMENT This License Agreement (“License Agreement”) is made upon the Effective Date of the Primary Agreement (the “Effective Date”) between L3Harris Technologies, Inc., a Delaware Corporation, acting through its Communication Systems Segment, (“LICENSOR” or “L3Harris”) with offices at 221 Jefferson Ridge Parkway, Lynchburg, VA 24501 and County Of Pittsylvania County, Virginia (“LICENSEE”). LICENSOR is the owner of certain wireless communications software programs and LICENSEE desires to obtain a license from LICENSOR to use such wireless communications programs. 1.0 Definitions. 1.1 “Designated Systems”: Means the L3Harris System(s), products, and Designated Terminals purchased by Buyer and identified in the Primary Agreement for which the Licensed Programs and documentation are intended to be used. 1.2 “Designated Terminals”: Means the LICENSOR‘s Terminals purchased by LICENSEE. 1.3 “Licensed Programs”: The term Licensed Programs shall mean the wireless communications computer programs in software or firmware supplied under this License Agreement by LICENSOR in binary object code format to the LICENSEE (stand alone or in conjunction with the purchase of a LICENSOR wireless communications System.) Licensed Programs shall also include all other material related to the Licensed Programs supplied by LICENSOR to LICENSEE hereunder, and which may be in machine readable or printed form, including but not limited to user documentation and/or manuals. 1.4 “Open Source Software”: Means software with either freely obtainable source code, license for modification, or permission for free distribution. 1.5 “Open Source Software License”: The terms or conditions under which the Open Source Software is licensed. 1.6 “Primary Agreement”: The agreement to which this exhibit is attached. 1.7 “Third Party Software Products”: Shall mean programs that are not developed by LICENSOR which are licensed / purchased by LICENSOR for inclusion in its products. 2.0 License Grant for Licensed Programs. 2.1 Subject to the Contract and the performance by Licensee of its obligations hereunder, LICENSOR hereby grants to Licensee, and Licensee hereby accepts from LICENSOR, (a) a personal, non-transferable, non-exclusive, perpetual, limited license to use the Licensed Programs in object code format only and (b) install and execute such Licensed Programs on Licensee’s equipment and (c) are to be used for internal business purposes only. All licensed programs under this License Agreement shall only be used in conjunction with the Designated System. This license does not transfer any right, title, or interest in the Licensed Programs. The license granted authorizes Licensee to use the Licensed Programs in object code format and does not grant any rights to source code. 2.2 LICENSEE will not reproduce, modify, or make derivative works of the Licensed Programs, except that LICENSEE may make one archival, and one inactive backup, copy of the Licensed Programs. In addition, LICENSEE, its agents, consultants and/or its subcontractors will not attempt to reverse engineer, 190 Page | 2 decompile, or reverse-compile any software contained in the Licensed Programs and any attempt to do so shall be a material breach of this License Agreement. With respect to the Licensed Programs, LICENSEE will not alter, deface, discard, or erase any media, documentation, or LICENSOR or Third Party Licensor’s trademarks or proprietary rights notices. 2.3 Third Party Software Products may be subject to additional license terms, which, if applicable, are set out in Product Specific License Terms delivered with each product. To the extent applicable, LICENSEE shall comply with any additional Third Party Software Product license terms. 2.4 If the Software licensed under this License Agreement contains or is derived from Open Source Software, the terms and conditions governing the use of such Open Source Software are in the Open Source Software Licenses of the copyright owner and not this License Agreement and, to the extent applicable, LICENSEE will comply with the Open Source Software License terms. If there is a conflict between the terms and conditions of this License Agreement and the terms and conditions of the Open Source Software Licenses governing Licensee’s use of the Open Source Software, the terms and conditions of the license grant of the applicable Open Source Software Licenses will take precedence over the license grants in this License Agreement. If requested by Licensee, L3Harris will use commercially reasonable efforts to: (i) determine whether any Open Source Software is provided under this License Agreement; (ii) identify the Open Source Software and provide Licensee a copy of the applicable Open Source Software License (or specify where that license may be found). 3.0 Protection and Security of Licensed Programs. LICENSEE acknowledges and agrees that the Licensed Programs and any materials and/or documentation related thereto, and any portion thereof, supplied by LICENSOR hereunder are proprietary and confidential to LICENSOR or applicable third party licensors and are a valuable commercial asset of LICENSOR or their third party owners. LICENSEE also acknowledges and agrees that LICENSOR and/or the third party licensors have and shall retain all proprietary rights in their respective portions of the Licensed Programs and any materials and/or documentation related thereto. LICENSEE (i) shall respect such proprietary rights, (ii) shall protect LICENSOR and any third party licensor’s proprietary rights at least to the extent that it protects its own proprietary information, or such (iii) shall not use the Licensed Programs nor any materials or documentation related thereto except for the purposes for which they are being made available as set forth in this License Agreement and (iv) shall not reproduce, print, disclose, or otherwise make said Licensed Programs or materials and/or documentation related thereto available to any third party, in whole or in part, in whatever form, except as permitted in the terms of this License Agreement. 4.0 Warranty Seller warrants, for the greater of a period of one year or, if a longer Warranty Period for the product containing the Licensed Program is set forth in a Primary Agreement, the longer Warranty Period shall apply commencing with the date of Licensee's Acceptance of their Designated System, that any Licensed Program furnished to Licensee under this License Agreement shall be capable of successfully operating on the Designated System in accordance with the logic defined in the operator's manuals when the System is supplied with correct input data. If, on the basis of evidence submitted to LICENSOR within the term of this warranty, it is shown that any Licensed Program does not meet this warranty, LICENSOR will, at its option, either correct the defect or error in the Licensed Program, free of charge, or make available to Licensee a substitute program. The foregoing warranty is exclusive and in lieu of all other warranties whether written, oral, implied or statutory. NO IMPLIED OR STATUTORY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, NONINFRINGEMENT, SHALL APPLY, ALL OF WHICH ARE EXPRESSLY DISCLAIMED BY LICENSOR. 191 Page | 3 Licensed Programs which have been developed or are owned by a third party licensor and which are sublicensed by LICENSOR to LICENSEE hereunder shall be warranted to LICENSEE only to the extent that the licensor of such sublicensed programs warrants such sublicensed programs to LICENSOR. In the event that the Licensed Programs do not conform to the representation above, LICENSEE’s sole remedy and LICENSOR’s sole and exclusive liability shall be to replace such Licensed Programs with the then current released version of such Licensed Programs. 5.0 Limitation of Liability. 5.1 THE LIMITATION OF LIABILITY PROVISION IN THE PRIMARY AGREEMENT SHALL GOVERN THIS LICENSE AGREEMENT AND SECTION 5.2 SHALL NOT APPLY. IF THERE IS NO LIMITATION OF LIABILITY PROVISION IN THE PRIMARY AGREEMENT, SECTION 5.2 SHALL APPLY. 5.2 IN NO EVENT WILL LICENSOR AND/OR ANY THIRD PARTY LICENSOR(S) BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL, CONSEQUENTIAL, PUNITIVE OR EXEMPLARY DAMAGES, INCLUDING BUT NOT LIMITED TO ANY DAMAGES RESULTING FROM LOSS OF USE, LOSS OF DATA, LOSS OF PROFITS OR LOSS OF BUSINESS, WHETHER BASED ON CONTRACT, TORT, STRICT LIABILITY OR ANY OTHER THEORY OR FORM OF ACTION, EVEN IF LICENSOR AND/OR ITS THIRD PARTY LICENSOR(S) HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. LICENSOR’S AND THIRD PARTY LICENSORS’, LIABILITY IN CONTRACT, TORT OR OTHERWISE ARISING OUT OF OR IN CONNECTION WITH THIS LICENSE AGREEMENT OR THE USE OF THE LICENSED PROGRAMS SHALL NOT EXCEED THE TOTAL COMPENSATION PAID TO LICENSOR BY LICENSEE FOR THE PRODUCTS CONTAINING THE LICENSED PROGRAMS. 6.0 Term and Termination. 6.1 LICENSOR reserves the right, in addition to any other remedies it may retain in this License Agreement or may be entitled to in law or equity (including immediate injunctive relief and repossession of all non-embedded Licensed Programs and documentation), to terminate this License Agreement at any time prior to the expiration of any Term in the event LICENSEE breaches any material term or condition or fails to perform or observe any obligations or covenants of this License Agreement and such failure and/or breach is not remedied within thirty (30) days of written notice from LICENSOR. 6.2 Within thirty (30) days after termination or expiration of this License Agreement, LICENSEE will return to LICENSOR all confidential material including but not limited to all copies, partial copies, and/or modified copies (if any) of Licensed Programs and any equipment owned by LICENSOR in LICENSEE’s possession. 7.0 Assignment/Transfer. This License Agreement, the licenses granted hereunder and the Licensed Programs provided to LICENSEE under this License Agreement may not be assigned, sub-licensed, or otherwise transferred by LICENSEE to any third party without LICENSOR’s prior written consent, except that this license may be assigned if the Products containing the Licensed Programs are transferred but the new owner or user of the Products may only use the Licensed Programs in accordance with terms of this License Agreement. Subject to the foregoing, any assignee hereunder shall be subject to all of the terms, conditions and provisions of 192 Page | 4 this License Agreement. Any attempt by LICENSEE to assign, sub-license, or transfer the Licensed Programs, or any of the rights or duties contained in this License Agreement, without LICENSOR's prior written consent shall be void. 8.0 Severability. If any term or provision of the License Agreement is determined by a court or government agency of competent jurisdiction to be invalid under any applicable statute or rule of law, such provision(s) are, to that extent, deemed omitted, but this License Agreement and the remainder of its provision shall otherwise remain in full force and effect. 9.0 Waiver. No waiver will be implied from conduct or failure to enforce rights. No waiver will be effective unless in writing signed on behalf of the party against whom the waiver is asserted. 10.0 Compliance with Laws. Licensee acknowledges that the Licensed Programs are subject to the laws and regulations of the United States and Licensee will comply with all applicable laws and regulations, including export laws and regulations of the United States. Licensee will not, without the prior authorization of L3Harris and the appropriate governmental authority of the United States, in any form export or re-export, sell or resell, ship or reship, or divert, through direct or indirect means, any item or technical data or direct or indirect products sold or otherwise furnished to any person within any territory for which the United States Government or any of its agencies at the time of the action, requires an export license or other governmental approval. Violation of this provision is a material breach of this License Agreement. 11.0 Governing Law. This License Agreement will be governed by the laws of the Unites States to extent that they apply and otherwise to the laws of the State of New York. The terms of the U.N. Convention on Contracts for the International Sale of Goods do not apply. The parties expressly agree that the Uniform Computer Information Transactions Act (“UCITA”) applicable in any jurisdiction shall not apply to this License Agreement. 12.0 U.S. Government. If Licensee is the U.S. Government, the Licensed Programs and documentation qualify as “commercial items,” as that term is defined at Federal Acquisition Regulation (“FAR”) (48 C.F.R.) 2.101, consisting of “commercial computer software” and “commercial computer software documentation” as such terms are used in FAR 12.212. Consistent with FAR 12.212, and notwithstanding any other FAR or other contractual clause to the contrary in any agreement into which the License Agreement may be incorporated, Customer may provide to Government end user or, if the License Agreement is direct, Government end user will acquire, the software and documentation with only those rights set forth in the License Agreement. Use of either the software or documentation or both constitutes agreement by the Government that the software and documentation are “commercial computer software” and “commercial computer software documentation,” and constitutes Acceptance of the rights and restrictions herein. 193 Page | 5 13.0 Agreement. This License Agreement may be part of a Primary Agreement between LICENSOR and LICENSEE for the purchased products by LICENSEE from LICENSOR. The Primary Agreement and this License Agreement contain the full understanding of the parties with respect to the subject matter hereof and which supersede all prior understandings and writings relating thereto and which shall become binding on the Effective Date of this License Agreement. No waiver, consent, modification, amendment, or change to the terms of this License Agreement shall be binding unless agreed to in a writing signed by LICENSEE and LICENSOR. If there is any conflict between the terms of the Primary Agreement and this License Agreement as to the Licensed Programs, the terms of this License Agreement will prevail. 14.0 Notices. Notices shall be provided as set forth in the Primary Agreement. In the event there is no notice provision in the Primary Agreement, notices and other communications between the parties shall be transmitted in writing by certified mail or nationally recognized overnight courier service. 15.0 Survival. Sections 2, 3, 5, 6, 8, 9, 11, and 13 of this License Agreement shall survive termination of this agreement. [End of Document] 194 195 7.e. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Courthouse HVAC Replacement/Upgrades Contract Approval Staff Contact(s): Chris Adcock Agenda Date: August 19, 2025 Item Number: 7.e. Attachment(s): 1. Signed Contract Ext SC CA4I dba CarolinaBUY Hoffman Hoffman (1-2025) 2. Pitts Addendum HMS 7.31.25 3. Pittsylvania County Courthouse QUOTE VRV UPDATE Reviewed By: SUMMARY: This proposed project aims to replace the aging HVAC system in the two oldest sections of the Courthouse Complex. During a recent assessment by our energy consultant, Ameresco, it was noted that the existing piping within the Courthouse is in various stages of deterioration. A failure in this system could result in flooding and potential damage to irreplaceable historic records stored onsite. Additionally, the current boilers, chillers, and supporting equipment have exceeded their expected service life, posing both operational and efficiency concerns. The replacement system will incorporate Variable Refrigerant Flow (VRF) technology, which precisely controls the flow of refrigerant to match the heating and cooling needs of individual zones throughout the building. This allows for simultaneous heating and cooling in different areas, significantly improving both energy efficiency and occupant comfort. The project will be completed using cooperative purchasing through CarolinaBuy Contract #CA4I. Cooperative purchasing allows us to procure services and equipment through competitively bid contracts that have already been vetted and awarded by other public agencies, saving time and ensuring 196 compliance. A quote and proposed contract from Hoffman and Hoffman—the selected contractor—are included for your review. FINANCIAL IMPACT AND FUNDING SOURCE: Funding for this project is included in the County's 2025 VRA loan. RECOMMENDATION: County staff recommends that the Board approve the contract with Hoffman & Hoffman for the Courthouse HVAC Replacement and Upgrades Project in the amount of $2,489,763.00, to be procured through the CarolinaBuy cooperative contract. MOTION: “I make a Motion to approve the contract with Hoffman & Hoffman for the Courthouse HVAC Replacement and Upgrades Project in the amount of $2,489,763.00, to be procured through the CarolinaBuy cooperative contract." 197 198 PITTSYLVANIA COUNTY CONTRACT FORM ADDENDUM TO CONTRACTOR’S FORM AGENCY NAME: Pittsylvania County Board of Supervisors CONTRACTOR NAME: Hoffman and Hoffman Mechanical Solutions DATE: Pittsylvania County and the Contractor are this day entering into a contract and, for their mutual convenience, the parties are using the standard form agreement provided by the Contractor,. This addendum, duly executed by the parties, is attached to and hereby made a part of the contract. The Contractor represents and warrants that it is a corporation authority authorized to do in Virginia the business provided for in this contract. Notwithstanding anything in the Contractor’s form to which this Addendum is attached, the payments to be made by the Pittsylvania County for all goods, services and other deliverables under this contract shall not exceed $2,489,763.00 payments will be made only upon receipt of a proper invoice, detailing the goods/services provided and submitted to Accounts Payable. Except to the extent of Pittsylvania County’s gross negligence or willful misconduct, tThe total cumulative liability of Pittsylvania County, its officers, employees and agents in connection with this contract or in connection with any goods, services, actions or omissions relating to the contract, shall not under any circumstance exceed payment of the above maximum purchase price plus liability for an additional amount equal to such maximum purchase price. In its performance under this contract, the Contractor acts and will act as an independent contractor, and not as an agent or employee of Pittsylvania County. The Contractor’s form contract is, with the exceptions noted herein, acceptable to Pittsylvania County. Nonetheless, because certain standard clauses that may appear in the Contractor’s form agreement cannot be accepted by Pittsylvania County, and in consideration of the convenience of using that form, and this form, without the necessity of specifically negotiating a separate contract document, the parties hereto specifically agree that, notwithstanding any provisions appearing in the attached Contractor’s form contract, none of the following shall have any effect or be enforceable against the Pittsylvania County: 1. Requiring Pittsylvania County to maintain any type of insurance either for the Pittsylvania County’s benefit or for the contractor’s benefit; 2. Renewing or extending the agreement beyond the initial term or automatically continuing the contract period from term to term; 3. Requiring or stating that the terms of the attached Contractor’s form agreement shall prevail over the terms of this addendum in the event of conflict; 4. Requiring the County to defend, indemnify or to hold the Contractor harmless for third party claims of any kind; 5. Imposing interest charges contrary to that specified by the Code of Virginia, § 2.2-4347 through 2.2-4354, Prompt Payment; 6. Requiring the application of law other than Virginia law in interpreting or enforcing the contract, or requiring or permitting that any dispute under the contract be resolved in any court other than an appropriate state circuit court in Virginia; 7. Requiring any total or partial compensation or payment for lost profit or liquidated damages by Pittsylvania County if the contract is terminated before its ordinary period; 8. Requiring that the contract be “accepted” or endorsed by the home office or by any other officer subsequent to execution by an official of Pittsylvania County before the contract is considered in effect; 199 9. Delaying the acceptance of this contract or its effective date beyond the date of execution; 10. Limiting or adding to the time period within which claims can be made or actions can be brought; 11 DELETE 12. Permitting unilateral modification of this contract by the Contractor; 13. Binding Pittsylvania County to any arbitration or to the decision of any arbitration board, commission, panel or other entity; 14. Obligating the Pittsylvania County to pay costs of collection or attorney’s fees; 15. Granting the Contractor a security interest in property of the Pittsylvania County. 16. Bestowing any right or incurring any obligation that is beyond the duly granted authority of the undersigned agency representative to bestow or incur on behalf of Pittsylvania County. In addition, the parties agree that the contract between them shall be deemed to incorporate provisions that the Virginia Public Procurement Act requires to be included in Pittsylvania County contracts. These can be found in the following Sections of the Code of Virginia: § 2.2-4363 (procedure for filing claims); § 2.2- 4354 (requirement to pay subcontractors);; § 2.2-4311 (non-discrimination in contracts above $10,000); § 2.2-4312 (drug-free workplace in contracts above $10,000); § 2.2-4311.1 (compliance with federal immigration law); and § 2.2-4311.2 (authorization to transact business in Virginia, if legally required). “§ 2.2-4311.4 procurement of imported goods; forced and indentured child labor prohibition.” This contract, consisting of this Addendum and the attached form agreement, constitutes the entire agreement between the parties and may not be waived or modified except by written agreement between the parties. IN WITNESS WHEREOF, the parties have caused this contract to be duly executed, intending thereby to be legally bound. IN WITNESS WHEREOF, the parties have caused this contract to be duly executed, intending thereby to be legally bound. AGENCY : CONTRACTOR : Title Title ______________ Date ________________________________ Date__________________________________________ 200 P.O. Box 77319 Greensboro, NC 27417 24 Hour Service 855-761-HVAC(4822) Fax 855-327-4830 Page 1 of 5 To: Pittsylvania County Date: July 21, 2025 Revised: July 31, 2025 Quote#: Q-185-043025-1R Reference: Carolina Buy Attention: Chris Adcock / Connie Gibson Project: Courthouse HVAC project Hoffman Mechanical Solutions, Inc. is pleased to quote the following: Equipment Information: • Daikin VRV Scope of Work: • Provide Preliminary Engineering designs for approval by Pittsylvania County. • Outdoor units to be set either on the existing steel frame on the roof once cooling tower is removed. Or on the steel frame the existing AHU is currently on. This will depend on the final design. • We have provided pricing for the Daikin 3 phase system with simultaneous heating and cooling (recommended). • Provide and install (estimated 45 indoor units). number of indoor units based on the number for the sheriff’s office building, but overall tonnage of system will be larger. Tonnage based off chiller and tower info of 60tons. Exact rooms, tonnage and location of indoor units to be determined in final design. • Provide and install Daikin controls for the VRV system. To include control wiring. • Provide and install all necessary refrigerant piping from outdoor units to indoor units. Our goal is to run piping through existing flue chase if possible. If this turns out to be unavailable an alternate route will be discussed. We have not included pricing to remove the stack/flue, but this may be a good option for a chase. • Provide and install all hangers, rod, strut etc.. as needed for the pipe and equipment installation. • Provide and install condensate pumps where necessary. Condensate will be piped to the exterior where possible or to the nearest drain. • We have an allowance included for any needed interior enclosures or bulkheads. • Provide and install electrical service to the outdoor condensing units. • Provide and install electrical service to the indoor units as needed. • All work priced to be done during normal hours. • We have included removal of asbestos in the mechanical room as well as removal of asbestos on the existing flue pipe in the mechanical room to where it starts up through the building. We will also have the abatement contractor encapsulate the flue pipe in the chase area as far as he has access to do so. We have not included removal of any walls or chases to access any existing asbestos that may be concealed. 201 P.O. Box 77319 Greensboro, NC 27417 24 Hour Service 855-761-HVAC(4822) Fax 855-327-4830 Page 2 of 5 • We have included the demo of the existing boiler, chiller and cooling tower. Abandon in place is also an option to reduce costs. • We have included crane and rigging as needed. • We have included Budget costs for ductwork and installation of fresh air into the building. We Will be able to confirm pricing for this portion of the work when the engineering has been completed. We feel based on our last walk-thru of the building that we will be able to save some money from the overall cost once we have the final engineering completed. • Please note that all pricing is subject to change once the engineering is completed. • All work will carry a one year workmanship (construction) warranty. And all Daikin VRV equipment carries a 10 year equipment and 10 year compressor warranty. Other equipment may carry a similar warranty. That equipment and or parts can be outlined in more detail once the final design is completed. Hoffman Mechanical Solutions, Inc. price for this work is …………………………………… $2,481,048.84 Breakout for engineering cost is (This cost is included in the base price)………………………..$ 51,000.00 Cost for Payment and Performance bond is $7.00/$1,000.00. Based on the above price this would be $17,428.32. Hoffman Mechanical Solutions will cover ½ of this cost. The new price above reflects this deduction. Pittsylvania County’s portion of the bond: ………………………………………………………..$ 8,714.16. (Note, this cost is not included in the base price above). Exclusions: • Holidays or weekends • Davis Bacon wages • Lead paint • Fire alarm/sprinkler • Temporary heating and cooling • Structural engineering • Structural changes • Painting • Roofing • New electrical service to the building • Any cosmetic work outside scope inclusions • Concrete • Tunneling or boring • Make-up Air or Fresh air into the building • Existing piping or ductwork 202 P.O. Box 77319 Greensboro, NC 27417 24 Hour Service 855-761-HVAC(4822) Fax 855-327-4830 Page 3 of 5 Owner Responsibilities Equipment Access – Provide safe and free access to equipment. Hoffman Mechanical Solutions, Inc. Responsibilities Qualified Personnel – Contractor’s personnel must be qualified and certified as needed to perform the work listed in the Contract. Material/Supplies – Must meet Manufacturer’s specifications. Work Scheduling – Scheduled work must be convenient to the business of Owner. Hoffman Mechanical Solutions, Inc.'s normal working hours are from 8am to 5pm, Monday through Friday. Any work requested to be performed after normal working hours are subject to additional costs. Sub-Contracting – The Contract may not be sublet. It is understood that certain procedures will be out-sourced as needed; those involved must comply with these Contract Specifications. Work Completion – All work must be completed in a timely manner to include clean-up. Warranties Hoffman Mechanical Solutions, Inc. guarantees that all work performed and parts installed will be in accordance to Manufacturer specifications. Hoffman Mechanical Solutions, Inc. will be liable for any work performed or parts installed that does not comply with Manufacturer specifications and results in equipment failure. All work performed will be warranted for a minimum of 90 days 1 year and replacement parts for 1 year. Additional work, if necessary, will be performed only upon your written authorization. Hoffman does not currently comply with Executive Order 14042 Task Force Guidance as issued September 24, 2021, if applicable. Proposal expires if not accepted by Customer within thirty (30) days from the date of the proposal. Prices are at all times subject to escalation. On-site safety training and drug testing not included in quote unless noted. Payment terms shall be net 30 days. An additional 3.0% convenience fee will be added to the total amount due for any payments received via credit card. As a condition of this Proposal, all work performed by Hoffman Mechanical Solutions, Inc. shall be only in accordance with the Terms and Conditions, attached and incorporated herein by reference. Furthermore, this Proposal is contingent upon final approval of the Hoffman Credit Department and may be rescinded in the Company’s sole discretion. Parts only quotes do not Please call our office if you have any questions regarding this proposal or if we can be of any additional assistance with include taxes and will be added to the sell price listed. For North Carolina Only – See NCDOR Form E-589CI for Capital Improvements. All applicable North Carolina taxes are excluded in price and will be added at time of invoice. your service needs. We appreciate your business! Sincerely, Accepted by: _______________________ Curtis Adams Date: _______________________ Your Name Title: _______________________ Hoffman Mechanical Solutions, Inc. P.O.#: _______________________ 203 P.O. Box 77319 Greensboro, NC 27417 24 Hour Service 855-761-HVAC(4822) Fax 855-327-4830 Page 4 of 5 AL Mechanical Contractor #2022137, GA Mechanical Contractor #CN211360, NC Mechanical License # 28275, SC Mechanical Contractor #M113953, SC General Contractor #G120314, TN Mechanical License # 71199, VA Contractor # 2705164248 204 TERMS AND CONDITIONS 05/25 “Hoffman” shall mean Hoffman Mechanical Solutions, Inc. and its officers, employees and agents. “Customer” shall mean the person or entity entering into this Agreement to purchase services and/or goods. 1. Controlling Terms & Conditions: This Agreement, upon Customer’s acceptance, is limited to the terms and conditions stated herein, despite any additional or conflicting terms and conditions contained in any purchase order, any other document presented by Customer, or any contract document between Customer and any third-party (i.e., owner, other contractor, etc.), all of which additional or conflicting terms are hereby rejected by Hoffman. No waiver of, or modification to, these Terms and Conditions shall be valid unless made in writing and signed by an authorized representative of Hoffman. Hoffman salespeople are not authorized to waive or modify any Terms and Conditions. The terms of any written proposal / quote made by Hoffman (“proposal”) and these Terms and Conditions shall constitute the entire agreement of the parties. 2. Acceptance: Any Hoffman proposal expires if not accepted by Customer within thirty (30) days from the date of the proposal. Prices are at all times subject to escalation due to increased costs. Cost increases may result from, but are not limited to, tariffs, taxes, manufacturer/subcontractor price increases, government regulations, etc. Typographical and clerical errors in quotations, orders and acknowledgments are subject to correction. Customer is deemed to have accepted any Hoffman proposal, including these Terms and Conditions, when Customer either (a) receives and retains an acknowledgement from Hoffman without written objection within ten (10) days, (b) accepts delivery of all or any part of the goods ordered, (c) provides to Hoffman delivery dates, shipping instructions, or other instructions evidencing acceptance, or (d) otherwise executes or assents to any proposal or these Terms and Conditions. Customer’s acceptance shall be deemed acceptance of the proposal subject solely to Hoffman’s terms and conditions. If Customer’s acceptance is expressly conditioned upon Hoffman’s acceptance or assent to terms and/or conditions other than those stated herein, return or acknowledgment of such order by Hoffman with Hoffman’s Terms and Conditions attached or referenced serves as Hoffman’s notice of objection to, and rejection of, Customer’s terms and as Hoffman’s counteroffer to provide goods or services in accordance with the Hoffman proposal and Hoffman’s Terms and Conditions. If thereafter Customer does not object to Hoffman within ten (10) days by written notice to Legal@hoffman-hoffman.com, Hoffman’s counteroffer will be deemed accepted by Customer. Customer’s acceptance of all or any part of any goods ordered will constitute Customer’s acceptance of Hoffman’s proposal subject to Hoffman’s Terms and Conditions. 3. Additional Services / Materials: As work progresses, there may be a need for additional services or goods, which could not be anticipated at the time this Agreement was entered. Hoffman shall notify Customer of the description and price for such additional work or material. If Customer authorizes Hoffman to proceed with the additional work or materials, the contract price and dates of completion shall be mutually agreed upon and adjusted accordingly, or Hoffman shall not be responsible for the extra work. Once submittals are approved by Customer, Customer shall reimburse Hoffman for all expenses resulting from changes thereto. 4. Terms of Payment / Taxes: Payment is due net thirty (30) days from the date of each Hoffman invoice to Customer. Interest at the rate of 1 1/2% per month (or the highest interest rate allowed by applicable law, if lower) may be charged after the 30-day period until payment is received. Hoffman accepts credit card payments. If Customer chooses to pay by credit card, Customer is subject to an additional convenience fee of 3.0% of the total amount paid by credit card. Customer shall pay all costs of collection incurred by Hoffman including, but not limited to, reasonable attorneys’ fees, collection fees and court costs. Hoffman may suspend all further services and transactions (regardless of their status) without liability if Customer’s account is more than thirty (30) days past due or if Customer’s credit, in the sole judgment of Hoffman, is impaired at any time. Partial invoices may be submitted for any portion of completed work and/or delivered materials. While risk of loss passes to Customer, Hoffman will have a purchase-money security interest in all goods (including any accessories and substitutions) purchased under this Agreement to secure payment in full of all amounts due Hoffman, and the underlying proposal, together with these Terms and Conditions, form a security agreement (as defined by the UCC). The purchase- money security interest granted herein attaches upon Hoffman’s acceptance or acknowledgment of this Agreement and Customer’s receipt of said goods, but prior to installation. Customer will have no rights to set off against any amounts which become payable to Hoffman under this Agreement or otherwise. Customer is responsible to pay in full for the services and/or goods provided by Hoffman regardless of whether such goods or services are funded for Customer pursuant to any extraneous contract and/or by an applicable project owner or contractor. Notwithstanding any Customer form or document to the contrary, Hoffman shall not release any rights to make a lien and/or bond claim, or other claim for damages, in connection with its work or anticipated work (including the sale of goods and/or services) until Hoffman has obtained payment in full for such work and any damages. Any requirement for Hoffman to obtain lien waivers from subcontractors or suppliers shall not apply to those subcontractors and suppliers whose total scope of work under Hoffman on the project is less than $10,000. Unless otherwise agreed by Hoffman in writing, Customer shall pay to Hoffman, in addition to the contract price, all sales, use, excise, privilege or other taxes imposed by any local, state or federal taxing authority payable in connection with the services and/or goods furnished hereunder. 5. Shipments / Claims: All shipments of goods are at Customer’s risk, f.o.b. factory, or if shipped from another location, f.o.b. point of shipment, with charges either allowed, added to invoice, or collected as noted. Any claims for damage or shortage or loss in transit must be filed by Customer against the applicable carrier. 6. Warranties: Upon condition that Hoffman receives payment in full for all amounts owed, under this Agreement, and unless otherwise specifically agreed to in writing by Hoffman, Hoffman (a) extends to Customer the manufacturer’s warranty (a copy of which is available upon request) on any goods purchased, and said manufacturer’s warranty is in lieu of any warranties contained in any applicable project contracts, conditions, plans, or specifications, and (b) warrants that the labor it provides will be performed in a workmanlike manner in accordance with industry standards. No claim for defective workmanship under this warranty may be brought unless Customer provides Hoffman with written notice of such defect within ninety (90) days from the date such services are performed. HOFFMAN MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, AS TO ANY MATTER WHATSOEVER, INCLUDING, WITHOUT LIMITATION, IMPLIED WARRANTIES OF DESIGN, MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. 7. Limitation of Remedy and Liability: To the extent Hoffman is liable to Customer under any legal theory, HOFFMAN’S MAXIMUM LIABILITY (HOWEVER ARISING) SHALL NOT EXCEED ONE HALF (.5) TIMES THE AMOUNT ACTUALLY PAID HOFFMAN UNDER THIS AGREEMENT FOR ANY GOODS AND/OR SERVICES WHICH ARE THE CAUSE OF ANY LOSS OR DAMAGE TO CUSTOMER. HOFFMAN SHALL HAVE NO LIABILITY TO CUSTOMER OR TO ANY THIRD PARTY FOR ANY INCIDENTAL, CONSEQUENTIAL, INDIRECT, SPECIAL, PUNITIVE, EXEMPLARY OR LIQUIDATED DAMAGES OR LOSSES, INCLUDING BUT NOT LIMITED TO, LOSS OF USE, INCOME, PROFIT OR PRODUCTION, LOST DATA, SPOILAGE, DELAY, OR INCREASED COST OF OPERATION. SAID EXCLUSIONS APPLY EVEN IF HOFFMAN HAS BEEN ADVISED OF SUCH POSSIBLE DAMAGES OR IF SUCH POSSIBLE DAMAGES WERE REASONABLY FORESEEABLE. In addition to the foregoing, Hoffman’s liability shall be further limited to only that proportion of the loss or damage suffered by Customer, which is directly caused by, and the fault of, Hoffman. Hoffman shall have no responsibility for misuse of any system or goods by the Customer or third parties, for the negligence of Customer or third parties, for the design of the system, or for obsolescence, failure of, or damage to equipment caused by power interruptions, low voltage, burned out fuses, single phasing, phase reversal, low water pressure, vandalism or other deficiencies or causes beyond Hoffman’s control. Customer acknowledges that Hoffman is not responsible for the design of goods or services purchased and did not participate in any project planning or design in connection with such goods or services. Under no event shall Hoffman owe any duty or have any obligation whatsoever to any customer or client of Customer or to any other third party. 8. Indemnification / Insurance: To the fullest extent permitted by law, Customer shall indemnify, hold harmless and defend Hoffman and its officers, employees and agents from and against all claims, demands, liabilities, suits, judgments, awards, or expenses of any kind (including reasonable attorneys’ fees and costs incurred defending such claims or demands, regardless of whether they result in legal action or are prosecuted to final judgment or award), which result or arise from Customer’s purchase, installation, or use of goods or services provided by Hoffman. To the fullest extent permitted by law, the obligations of defense and indemnification set forth herein shall be binding upon Customer no matter what the nature of the claim asserted may be (whether it be for negligence, warranty, strict liability, or otherwise) and shall be binding even if Hoffman is alleged or proven to have acted negligently; provided, however, that Customer shall have no obligation to provide indemnification to Hoffman if the claim asserted arises in negligence and is finally adjudicated to have arisen solely from the negligence of Hoffman. Customer shall also indemnify and hold harmless Hoffman from all liability for taxes owing in connection with Customer’s purchase of goods or services. The obligations and rights to indemnity herein shall not negate, abridge or reduce other such rights or obligations under law. This Agreement does not require Customer to indemnify Hoffman for Hoffman’s own negligent or intentional acts or omissions to the extent that doing so would violate applicable law. Customer and Hoffman jointly authorize and request any court or arbitrator considering the enforceability of this paragraph to re-write this paragraph so that it requires Customer to defend, indemnify, and hold Hoffman harmless to the fullest extent permitted by applicable law. Upon written request of Customer, Hoffman shall name Customer as an additional insured, but only to only the coverage types listed on Hoffman’s standard Certificate of Insurance (available upon request). In no event does Hoffman waive any rights of subrogation. 9. Claims Resolution / Governing Law: Unless Hoffman elects otherwise, all claims and disputes between Customer and Hoffman arising out of or relating to performance of any agreement or breach thereof must be decided by binding arbitration in accordance with the Construction Industry Arbitration rules of the American Arbitration Association (AAA). Demand for Arbitration must be filed in the regional office of the AAA closest to Greensboro, North Carolina, and the filing party must serve such Notice upon the other party in accordance with AAA rules. The procedural and substantive law of the State of North Carolina must apply in and to all arbitration proceedings, and Greensboro, North Carolina, is designated as the sole and exclusive venue for such proceedings. Any award arising from such proceedings shall be final and binding upon the parties and enforceable in accordance with the Federal Arbitration Act. Hoffman and Customer agree that their transactions involve interstate commerce. This Agreement shall be governed by and construed solely in accordance with the laws of the State of North Carolina, without regard to principles of conflicts of laws. Hoffman shall have the sole and exclusive right, at Hoffman’s sole and absolute discretion, to waive the arbitration provision and to elect to litigate any claim or dispute in a court of appropriate jurisdiction. Unless Hoffman elects another court of appropriate jurisdiction in Hoffman’s sole and absolute discretion, the state courts located in Greensboro, Guilford County, North Carolina, shall be the sole and exclusive forum for any litigation between Hoffman and Customer. Customer consents to the jurisdiction of the state and federal courts located in Greensboro, Guilford County, North Carolina. 10. Delays / Penalties / Force Majeure: Delivery dates are approximate and not guaranteed. In no event and under no circumstances whatsoever, will Hoffman be liable for any damages or expenses caused by any failure or delay in making delivery of goods or in performing services hereunder. No penalty clause or liquidated damages of any kind (for delays or otherwise) apply to Hoffman unless pre-approved in writing by a Hoffman officer. Furthermore, in no event and under no circumstances whatsoever, will Hoffman be liable under this Agreement for any event of force majeure, including but not limited to, acts of God, riot, war, terrorism, inclement weather, labor strikes, material shortages, pandemic, and other causes beyond Hoffman’s reasonable control. 11. Customer Responsibility: Customer shall provide Hoffman’s personnel with a safe work environment in which to perform their services under this Agreement and provide Hoffman personnel with required utilities (water, electricity, compressed air, etc.) and reasonable access to Customer’s facilities (elevators, receiving dock, etc.). Customer shall provide adequate service access space and shall remove any stock, fixtures, partitions, etc. necessary to perform the service. Customer shall promptly notify Hoffman of any unusual operating conditions. 12. Hoffman Employees: Customer acknowledges Hoffman’s employees are a valuable asset to Hoffman, and Hoffman has invested significant time and expense in their training, including without limitation, training applicable to the work being performed for Customer. During the term of this Agreement and for twelve months thereafter, in the event Customer hires any employee of Hoffman who has worked on a Customer project, Customer agrees to pay Hoffman a fee equal to twelve months of hired employee’s salary. 13. Hazards: Hoffman is not responsible for the identification, detection, abatement, encapsulation or removal of hazardous substances, such as (without limitation) asbestos, products or materials containing asbestos, mold, fungi, mildew, or bacteria. In the event Hoffman encounters any such hazardous substance or condition in the course of its actions under this Agreement, Hoffman may suspend its work and remove its employees from the subject project, until any such hazardous substance or condition no longer exists. Hoffman shall receive an extension of time to complete its work and additional compensation for delays encountered as a result of any such situation. At all times now and in the future, Hoffman takes no responsibility for and makes no representations or warranties concerning any existing or future hazardous substance or condition (i.e., mold) or the remedy or prevention thereof. Furthermore, Customer has a duty to alert Hoffman of any known or likely potential hazards at any project site where Hoffman’s representatives and affiliates may be present in connection with this Agreement. 14. Refrigerant: Customer shall be responsible for any expense in connection with the modification, removal, replacement or disposal of any refrigerant, as required by law. 15. Termination: Hoffman may terminate any of its obligations under this Agreement, if Customer fails to pay amounts owing to Hoffman when due, fails to perform or comply with any material provision of this Agreement, or otherwise breaches this Agreement, if such failure or breach is not cured within ten (10) business days after receipt of written notice from Hoffman. Upon termination by either Party, Customer shall be liable to Hoffman for all goods (including any goods specially ordered, but not delivered) and services provided and all damages and losses sustained by Hoffman, including lost profits. 16. Equal Employment Opportunity: Hoffman is an Equal Employment Opportunity employer. Hoffman does not discriminate against its employees or applicants in the terms and conditions of employment on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity, age, disability, genetic information, veteran status or any other basis prohibited by law. 17. Government Contracts: If Customer’s purchase of goods or services is in any way connected to any federal, state, or local government project, which implicates or utilizes any Small, Minority or Disadvantaged Business incentives or qualifications (or other similar laws or regulations), Customer represents and certifies that Customer is performing a commercially useful function on such project. Hoffman assumes no responsibility for the compliance of any quoted or sold materials or equipment with any government specifications or requirements, including, but not limited to, Federal Acquisition Regulation (FAR) requirements, unless such is specifically stated in Hoffman’s written proposal. 18. Trust Funds: Customer agrees that all funds Customer receives that result from the labor, materials, and/or equipment furnished by Hoffman will be considered “Trust Funds.” Customer will hold all Trust Funds in trust for the sole and exclusive benefit of Hoffman. Customer will segregate Trust Funds from other funds. Customer will account for all Trust Funds and deliver all Trust Funds to Hoffman. Customer will not use Trust Funds for any purpose other than paying Hoffman. 19. Survival: The terms contained herein which explicitly or by their nature are intended to survive the earlier termination or expiration of this Agreement shall survive, including, but not limited to, all indemnity obligations. 205 7.f. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: E911 Console Purchase Approval Staff Contact(s): Connie Gibson Agenda Date: August 19, 2025 Item Number: 7.f. Attachment(s): 1. Extension 1 - Russ Bassett Corp. 2. FY26 Additional Funding Award Letter_150000 3. PN-10792-01 - Pittsylvania County Emergency OC - Opt 3 Rev F Sales Agreement Reviewed By: SUMMARY: E911 has received a $150,000 grant from the Virginia Department of Emergency Management (VDEM) to replace its existing dispatch consoles, which were originally purchased in 1996 and are now well beyond their expected service life. The new consoles will be purchased from Russ Bassett using the Houston- Galveston Area Council (HGAC) cooperative contract #EC07-23. The County has received the HGAC contract extension, the VDEM award letter, and the sales agreement from Russ Bassett, which includes detailed drawings and the full cost proposal. FINANCIAL IMPACT AND FUNDING SOURCE: The total cost of the new consoles is $135,307.98, which will be fully funded by the VDEM grant. RECOMMENDATION: County Staff recommends that the Board of Supervisors approve the purchase of new E911 dispatch consoles from Russ Bassett in the amount of $135,307.98, utilizing VDEM grant funds, through HGAC cooperative contract #EC07-23. 206 MOTION: "I make a Motion to approve the purchase of new E911 dispatch consoles from Russ Bassett in the amount of $135,307.98, utilizing VDEM grant funds, through HGAC cooperative contract #EC07-23." 207 H-GAC Houston-Galveston Area Council P.O. Box 22777 · 3555 Timmons · Houston, Texas 77227-2777 Cooperative Agreement - Extension - Russ Bassett Corp. - Public Services - ID: 14310 Revised 19Mar2024 EXTENSION No. 1 to CONTRACT No. EC07-23 For 9-1-1 Equipment & Emergency Notification Software and Services Between HOUSTON-GALVESTON AREA COUNCIL And Russ Bassett Corp. THIS AMENDMENT modifies the above referenced Contract as follows: Contract is extended through Jun 30 2027 Midnight CST or the effective date of the contracts resulting from the most recently awarded Request For Proposal (RFP) for 9-1-1 Equipment & Emergency Notification Software and Services, whichever occurs first. Unless otherwise noted, this amendment goes into effect on the date signed by H-GAC. All other terms and conditions of this Contract shall remain unchanged and in full force and effect. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their respective duly authorized representatives. Signed for: Houston-Galveston Area Council $docusign:SignHere::InternalSigner Chuck Wemple Executive Director Date: $docusign:DateSigned::InternalSigner Signed for: Russ Bassett Corp. Printed Name: Title: $docusign:SignHere::Customer1 Linn Steinbeck President Date: $docusign:DateSigned::Customer1 Docusign Envelope ID: 9F89A18A-05AE-484E-975F-A8873164CA96 5/23/2025 5/23/2025 208 Saving lives through effective emergency management and homeland security. “A Ready Virginia is a Resilient Virginia.” COMMONWEALTH of VIRGINIA Virginia 9-1-1 Services Board Dorothy Spears-Dean, Ph.D. Deputy State Coordinator VDEM (804) 840-7260 Mary Binford PSC Coordinator VDEM (804) 536-8177 July 17, 2025 Dear Pittsylvania County PSAP: I am pleased to advise you that the Virginia 9-1-1 Services Board has approved your FY26 NG911 Additional Funding grant request. You have been awarded $150,000.00 for eligible costs for the: FY26 NG911 Additional Funding outlined in the PSAP Grant Guidelines for the FY26 Additional Funding. Funding for this grant award will be available beginning July 1, 2025. The Grant Payment Reimbursement Process is described in the Grant Guidelines. Payment will be made on a reimbursement basis only for allowable costs. All funding requests must be submitted in the in vdem.emgrants.com system. For the request to be processed, invoice(s) that support the amount requested should be attached to the form when it is submitted. All invoices should be submitted within 30 calendar days and dated after July 1, 2025. Finally, grant payment requests will be held until all required reports are received. If you have any questions, please do not hesitate to contact me, 911 Grant Program Specialist Marcus Grant, or your NGS Outreach Manager. Questions can also be directed to the PSAP Grants mailbox: psapgrants@vdem.virginia.gov. Congratulations on your grant award! Sincerely, Marcus Grant 911 Grant Program Specialist 209 SALES AGREEMENT Sales Agreement (Pittsylvania County Emergency Operations Center PN-10792-01 Opt 3 Rev F) Page 1 of 5 PROJECT / ORDER DETAILS BUYER: Pittsylvania County Emergency Operations Center PROJECT NAME: Pittsylvania County Emergency Operations Center PROJECT NUMBER: PN-10792-01 Opt 3 Rev F BUYER PURCHASE ORDER NO:_____________________ Thank you for your order! To make sure both parties agree on their individual responsibilities, we have prepared the following “Sales Agreement” to cover items relating to your order. 1. GENERAL The terms outlined herein represent the complete agreement between the seller, Russ Bassett Corp. (“RBC”) and Pittsylvania County Emergency Operations Center (“BUYER”). This Sales Agreement supersedes any other prior conversations, understandings, and agreements, written or verbal. 2. SCOPE OF WORK RBC agrees to provide product,(specifically built-to-order for this project), delivery, and installation as detailed in the attached drawings, renderings, and quotation / proposal, collectively referred to as “Attachment A”. 3. INVESTMENT BUYER shall pay RBC $135,307.98 in U.S. currency in return for the products and services outlined in Attachment A, per the milestone payment schedule below. 4. MILESTONE PAYMENT SCHEDULE RBC milestone payment term schedule for this project are as follows: MILESTONE PROGRESS PAYMENT INVOICED 1. SUBMITTAL OF ORDER TO RBC 25% Due: Net 30 Days 2. ORDER SHIPMENT 50% Due: Net 30 Days 3. SUBSTANTIAL COMPLETION OF THE PROJECT 25% Due: Net 30 Days* *10% retainage can be held back if there are minor punch list items delaying final completion. 5. BONDS No bonds are included as part of this order. 6. TAXES BUYER shall be responsible for all sales and use taxes beyond what is collected on this order. 7. FINAL ORDER APPROVAL Receipt of BUYER’s purchase order, signed copy of this Sales Agreement, and receipt of 25% milestone payment #1 constitutes final approval of all attachments and conveys to RBC clear approval and authority to move forward with manufacturing to meet your firm delivery requirements. 210 SALES AGREEMENT Sales Agreement (Pittsylvania County Emergency Operations Center PN-10792-01 Opt 3 Rev F) Page 2 of 5 8. SCHEDULE RBC shall coordinate with BUYER’s Designated Contact to establish a firm shipment and delivery schedule to meet BUYER’s desired installation requirements. This schedule will then be published and made part of this Agreement. 9. CHANGES Any REQUEST for changes to the design, scope of work or schedule shall be made in writing. RBC will notify BUYER if it is possible to accommodate the requested change and, if so, what costs and schedule impacts would apply. No change will be made without sign-off of the updated quote and drawing by BUYER and prepayment of additional costs. Once a confirmed order is within 4 WEEKS of the scheduled ship date, it is NOT AVAILABLE FOR CHANGES. 10. DELAYS If BUYER is unable to take delivery per the agreed upon schedule, RBC will, as a courtesy, warehouse the product at no charge for up to 30 days. After 45 days, 100% of the Product Total will be invoiced, less any prior progress payments already received. At that time STORAGE FEES OF 1% PER MONTH, of the product total will apply and be billed monthly. Freight and Installation fees will be billed at time of shipment and due upon substantial completion of the installation. A 10% retainage may be held back to cover resolution of any outstanding punch list items. 11. SHIPPING Freight and delivery charges include inside delivery and removal of packaging debris. If damage occurred during shipping, RBC would rush a replacement item to the installation site and remove the damaged item at no cost to BUYER. If BUYER modifies the schedule, requests additional shipments, expedited shipments, or off-site storage beyond the original scope of work, any resulting additional costs shall be the sole responsibility of BUYER. 12. SITE CONDITIONS To ensure a successful installation, the delivery and installation site must be 100% ready. This includes clean and free access to allow delivery, movement, staging and installation of the product as agreed at the time of order, including elevator access if not a “ground floor” installation. All flooring, walls, painting, carpeting, ceiling, and electrical work should be complete prior to the arrival of the RBC product. BUYER shall appoint an on-site representative that will be available to RBC’s installation team for security, site safety and product placement coordination. Unless otherwise arranged, RBC is not responsible for professional architectural, electrical, mechanical, structural or floor loading analysis. These services may be available on a fee basis upon request. 13. INSTALLATION RBC installations are performed by RBC authorized, factory trained, non-union furniture installers during normal, uninterrupted, business hours. Overtime, evening, weekend, and holiday work is available at an additional charge. The installation charge includes the placement, installation, clean-up and training on the use, service and maintenance of the products supplied. Any existing materials subject to relocation by RBC that were not included in the original scope of work may be subject to additional charges. RBC assumes that the site is prepared to allow RBC installers to receive the product and complete the installation in a single installation activity unless it is already quoted otherwise under the scope of work. If multiple site visits are required at the request of BUYER, RBC will provide a revised quotation for any resulting additional costs. 211 SALES AGREEMENT Sales Agreement (Pittsylvania County Emergency Operations Center PN-10792-01 Opt 3 Rev F) Page 3 of 5 14. ACCEPTANCE To ensure BUYER’s complete satisfaction, BUYER shall have a representative join an RBC representative for a walk through after final installation. At this time, RBC will turn over the product to BUYER, provide a product demonstration and training session outlining its proper use and maintenance. BUYER will be requested to sign-off on the installation or create a “punch list” of all incomplete or unsatisfactory items. All “non punch list” items will be considered complete and accepted. Once all agreed punch list items are corrected, BUYER shall sign-off on the project and will be invited to comment on the Installation Survey form. 15. CANCELLATION / RETURNS As stated above, orders are BUILT TO ORDER and therefore, once started, it is not subject to cancellation or return. Any requests for consideration of cancellation must be submitted in writing and approved by an officer of RBC. Requests received and approved within two weeks of receipt of order will be accommodated at no charge. If the request is received after two weeks, it will be subject to a cancellation charge. The cancellation charge will be between 25% and 100% of the contract amount depending on how far the order has progressed through the system. RBC will deliver a Cancellation Quote with supporting documentation. If BUYER decides to proceed with the cancellation, BUYER agrees to pay RBC within 30 days of cancellation invoice. 16. WARRANTY RBC warrants, to the original BUYER, that all products will be free from defects in material and workmanship for 10 full years. In mission critical, 24/7/365 environments, quickly resolving a product issue is of top priority for both the BUYER and RBC. Prompt execution of this warranty requires cooperation. With guidance from RBC, BUYER agrees to perform basic troubleshooting tasks to determine the nature of the defect and to self-correct before on-site assistance can be provided. For simple replacements, the part will be quickly shipped directly to BUYER. If the problem requires on-site assistance, RBC will come out during normal work hours to resolve the issue. If the defect is found to have resulted from circumstances outside of the warranty coverage, and/or BUYER imposes conditions or restrictions that increases the service cost, BUYER agrees to reimburse RBC for any resulting additional expense. BUYER also agrees to properly dispose of the old parts and packing material. The few circumstances where this warranty against defects would not apply include normal wear and tear, damage, misuse, modifications, consumable items, or product shipped outside the U.S. Repairs, substitute products or replacements, of equal or higher value, used to resolve a warranty claim will in no way extend the warranty period applied to the original product. Product repair or replacement is BUYER’s exclusive remedy for all product defects covered under this non- transferable warranty. RBC makes no other express or implied warranties on any product except as stated above and makes no warranty of RBC product fitness except for use as standard console furniture. 17. LIABILITY 212 SALES AGREEMENT Sales Agreement (Pittsylvania County Emergency Operations Center PN-10792-01 Opt 3 Rev F) Page 4 of 5 RBC shall not be liable for damages in any form or any other claim arising out of strikes, floods, fire, accidents, or any other causes beyond RBC’s control. RBC shall not be liable for any liquidated, consequential, or incurred damages, nor penalties of any kind for delays in the completion of work. Acceptance of final payment under this agreement shall be conclusive evidence that RBC has performed all its obligations under this agreement and shall release RBC from all claims by BUYER. 18. NON-DISCLOSURE All engineering, drawings, specifications, or other written materials provided shall represent an RBC investment and shall remain the property of RBC. Such items are submitted with the understanding and agreement that the information will not be disclosed to any third party without the written consent of RBC. 19. FORCE MAJEURE In the event that either party is prevented from performing or is unable to perform any of its obligations under this Agreement (other than a payment obligation) due to any act of God, acts or decrees of governmental or military bodies, fire, casualty, flood, earthquake, war, strike, lockout, epidemic, destruction of production facilities, riot, civil unrest, insurrection, materials unavailability, or any other cause beyond the reasonable control of the party invoking this section (collectively, a “Force Majeure”), and if such party shall have used its commercially reasonable efforts to mitigate its effects, such party shall give prompt written notice to the other party, its performance shall be excused, and the time for the performance shall be extended for the period of delay or inability to perform due to such occurrences. Regardless of the excuse of Force Majeure, if such party is not able to perform within ninety (90) days after such event, the other party may terminate the Agreement. 20. NOTICES All notices, requests, demands, and other communications given under this agreement shall be in writing and shall be deemed to have been duly given if delivered personally, via e-mail with receipt confirmed, or sent by Federal Express (or other overnight courier). For BUYER send to: For Seller send to: Ronnie Fowler Robin S. Lunder Controller Pittsylvania County Emergency Operations Center Russ Bassett Corp. 53 North Main Street 8189 Byron Road Chatham, VA 24531 Whittier, CA 90606 ronnie.fowler@pittgov.org rlunder@russbassett.com SIGNATURE PAGE 213 SALES AGREEMENT Sales Agreement (Pittsylvania County Emergency Operations Center PN-10792-01 Opt 3 Rev F) Page 5 of 5 Please sign and return this page to RBC with your order. PROJECT / ORDER DETAILS BUYER: Pittsylvania County Emergency Operations Center PROJECT: Pittsylvania County Emergency Operations Center PROJECT NUMBER: PN-10792-01 Opt 3 Rev F BUYER ORDER NO:_____________________ ATTACHMENTS PART OF THIS AGREEMENT ▪ RBC Proposal Package (Attachment A) ▪ Buyer Purchase Order or Letter of Intent (Provided by Buyer) APPROVAL OF AGREEMENT Upon signature below by designated BUYER, this Sales Agreement, and all attachments for the purchase of product and related services is immediately in effect. SIGNATURE BUYER Name (printed): ________________________________________ Title: _______________________ Company: __________________________________________________________________________ Address: ____________________________________________________________________________ City: ____________________________________ State: __________________ Zip: _______________ Phone: _______________________________ Email: _______________________________________ Signature: __________________________________________________ Date: __________________ 214 PLACE AGENCY / ENTITYLOGO HEREPITTSYLVANIA COUNTYREVISION:PHONE:CHATHAM1PITTSYLVANIA COUNTY EMERGENCY OPERATIONS8189 BYRON RD.WHITTIER, CA 906068/6/2025EMAIL:RONNIE FOWLERPHONE:24531QUOTATIONPROJECT #:ADDRESS:PROJECT NAME:11/6/2025VA3ADDRESS:SALES EXECUTIVE:8/6/2025ethrall@russbassett.comHGACBuy Contract #: EC07-23 (911 Equipment & Emergency Notification Software and Services).Prices shown herein are Net (discount applied) unless otherwise noted.Effective Dates 8/01/2023 - 6/30/2025OPTION:8137582127Russ Bassett Corporation8189 Byron Road, Whittier, CA 90606Tel: 800.350.2445 Fax: 562.698.8972www.russbassett.comCONTACT:QUOTE DATE:EMAIL:14ronnie.fowler@pittgov.orgPN-10792-01DateCUSTOMER:PageEXPIRATION DATE:F434-432-7920ELIZABETH THRALL215 03/27/25FLEXDESIGNERELIZABETH THRALLJN8189 Byron Rd, Whittier, CA 90606 (800) 350-24453SEPIDEH NILI16E2453114UPDATES PER DESIGN REVIEWPROJECT NAME:AOPT.PITTSYLVANIA COUNTY EMERGENCYADD CORING & EQUIPMENT FITND2BYDRAWING #12133NO.DNDREMOVE LOCKERSJNCHATHAMCUSTOMER:F04/25/25SHEETNUMBER OF POSITIONS:810REV.11NDRUSS BASSETT CORPORATION HEREBY EXPRESSLY RESERVES ITS COMMON LAW COPYRIGHT AND OTHER PROPERTY RIGHTS IN THESE PLANS. THESE PLANS ARE NOT TO BE COPIED, REPRODUCED OR CHANGEDIN ANY FORM OR MANNER WHATSOEVER, NOR ARE THEY TO BE ASSIGNED TO ANY THIRD PARTY WITHOUT FIRST OBTAINING THE EXPRESS WRITTEN PERMISSION AND CONSENT OF RUSS BASSETT CORPORATION.14REMOVE BACK PANELS, POS 1 - 3PITTSYLVANIA COUNTY EMERGENCYOPERATIONS CENTERDESCRIPTIONDATENDVASNB3/6/2025PN-10792-01PROJECT08/04/2549SHEET INDEX5SALES EXECUTIVEREVISIONSSHEET DESCRIPTIONCREV03/25/25703/20/2515NTS62D & 3D PRELIMINARYUPDT MON COUNT, SHIFT 4-6SCALE:6ADD LOCKERS3D VIEW 1PROJECT ADDRESS:PROJECT INITIATION DATE:FCUSTOMERCONSOLE TYPE:04/24/2523D VIEW 1CORING PLANRENDERING 2ELEVATION BCORING DETAILSEQUIPMENT FITRENDERING 1ELEVATION APLAN VIEW3D VIEW 2216 REMOVE LOCKERSREMOVE BACK PANELS, POS 1 - 3524531BYCONSOLE TYPE:PITTSYLVANIA COUNTY EMERGENCYOPERATIONS CENTER9RUSS BASSETT CORPORATION HEREBY EXPRESSLY RESERVES ITS COMMON LAW COPYRIGHT AND OTHER PROPERTY RIGHTS IN THESE PLANS. THESE PLANS ARE NOT TO BE COPIED, REPRODUCED OR CHANGEDIN ANY FORM OR MANNER WHATSOEVER, NOR ARE THEY TO BE ASSIGNED TO ANY THIRD PARTY WITHOUT FIRST OBTAINING THE EXPRESS WRITTEN PERMISSION AND CONSENT OF RUSS BASSETT CORPORATION.13FSCALE:403/25/25CUSTOMER:03/27/25NDEVA3D VIEW 27REVNTSCUSTOMER126SHEETSN16DATENDDRAWING #REV.PROJECT ADDRESS:08/04/25NO.SALES EXECUTIVE14JNSHEET DESCRIPTIONF14SEPIDEH NILIADD CORING & EQUIPMENT FITPROJECTND04/24/25OPT.UPDT MON COUNT, SHIFT 4-6PN-10792-012D & 3D PRELIMINARYJNBREVISIONS23/6/2025ADD LOCKERS04/25/25811ND63A3DESCRIPTIONELIZABETH THRALLC103CHATHAM8189 Byron Rd, Whittier, CA 90606 (800) 350-244503/20/25DPROJECT NAME:15FLEXUPDATES PER DESIGN REVIEWDESIGNERSHEET INDEXNUMBER OF POSITIONS:PITTSYLVANIA COUNTY EMERGENCYPROJECT INITIATION DATE:EQUIPMENT FIT3D VIEW 2RENDERING 13D VIEW 1PLAN VIEWELEVATION ACORING DETAILSELEVATION BCORING PLANRENDERING 2217 BA5164237 m1.14 m2 m10 m9.1 m1 m0.88 m0.91 m0.43 m0.91 m2.04 m1.1 m0.46 m0.38 m1.31 m0.48 m1.83 m0.18 m1.07 m0.18 m1.83 m0.61 m1.83 m0.19 m1.83 m0.46 m0.46 m1.83 m0.19 m1.83 m0.61 m1.83 m0.18 m2.14 m1.53 m0.23 m1.52 mUPDT MON COUNT, SHIFT 4-6OPT.1308/04/25BYADD LOCKERSPROJECT ADDRESS:5NDREMOVE BACK PANELS, POS 1 - 3ADD CORING & EQUIPMENT FITDRAWING #112CONSOLE TYPE:NUMBER OF POSITIONS:SNDESCRIPTION12APROJECT NAME:DESIGNERDATENDCUSTOMERD04/25/258189 Byron Rd, Whittier, CA 90606 (800) 350-2445PROJECT INITIATION DATE:NDSCALE:JNSEPIDEH NILIREVSHEET DESCRIPTION14JNPITTSYLVANIA COUNTY EMERGENCYFLEXNDFVA315CHATHAMSHEET INDEXB603/20/254714CSHEETREVISIONSSALES EXECUTIVE2D & 3D PRELIMINARY3/6/2025CUSTOMER:PROJECT1/2" = 1'-0"PLAN VIEWF1041603/27/25PN-10792-01EREV.NO.924531303/25/258REMOVE LOCKERS04/24/25ELIZABETH THRALLUPDATES PER DESIGN REVIEW6RUSS BASSETT CORPORATION HEREBY EXPRESSLY RESERVES ITS COMMON LAW COPYRIGHT AND OTHER PROPERTY RIGHTS IN THESE PLANS. THESE PLANS ARE NOT TO BE COPIED, REPRODUCED OR CHANGEDIN ANY FORM OR MANNER WHATSOEVER, NOR ARE THEY TO BE ASSIGNED TO ANY THIRD PARTY WITHOUT FIRST OBTAINING THE EXPRESS WRITTEN PERMISSION AND CONSENT OF RUSS BASSETT CORPORATION.PITTSYLVANIA COUNTY EMERGENCYOPERATIONS CENTERELEVATION A3D VIEW 2PLAN VIEWCORING DETAILSELEVATION BRENDERING 23D VIEW 1EQUIPMENT FITCORING PLANRENDERING 1218 1.07 mA564235' -4-1/2"7 m7' -1-1/2"3' -9-1/2"4' -7"19' -0"4' -7-1/2"21' -6"10 m22' -4-1/2"0.18 m1.83 m0.61 m1.83 m0.19 m1.83 m0.46 m1.83 m0.19 m1.83 m0.61 m1.83 m0.18 m1.52 mMONITOR MOUNTS ARRAY SLATWALL MOUNTED & 8" MANUAL FOCAL DEPTH ADJUSTMENT11" ELECTRIC HEIGHT ADJUSTMENT SLATWALL MONITOR ARRAY W/MANAGEMENT FLIPPER DOORFULL WIDTH QUICK RELEASE CABLEFORCED AIR HEATERS UNDER SURFACEW/ DESKTOP FANS AND PERSONAL COMFORT SYSTEM (PCS) CONSOLE DASHBOARD WITH:· CONSOLE CONTROLS· PCS CONTROLS· 2 - USB-A DATA PORTS· 1 - USB-A & 1 - USB-C CHARGING PORTS· GOOSENECK TASK LIGHT W/ DIMMER· AMBIENT LIGHT DIMMERMONITOR ARMS & ACCESSORIESSLATWALL FOR MOUNTING SURFACE W/ COMFORT EDGEHIGH PRESSURE LAMINATE WORK 18" W BOX/CLOSED PEDESTALABOVE SURFACE AMBIENT LIGHT (BLUE)FOOTWELL LIGHT (BLUE)27"27"27"27"27"27"REV.SCALE:REMOVE LOCKERS5C08/04/25SHEET13RUSS BASSETT CORPORATION HEREBY EXPRESSLY RESERVES ITS COMMON LAW COPYRIGHT AND OTHER PROPERTY RIGHTS IN THESE PLANS. THESE PLANS ARE NOT TO BE COPIED, REPRODUCED OR CHANGEDIN ANY FORM OR MANNER WHATSOEVER, NOR ARE THEY TO BE ASSIGNED TO ANY THIRD PARTY WITHOUT FIRST OBTAINING THE EXPRESS WRITTEN PERMISSION AND CONSENT OF RUSS BASSETT CORPORATION.NDJNB14CONSOLE TYPE:FLEXREMOVE BACK PANELS, POS 1 - 3DATENUMBER OF POSITIONS:3/6/202512REVISIONS1/2" = 1'-0"UPDT MON COUNT, SHIFT 4-6PN-10792-01OPT.118SALES EXECUTIVE2D & 3D PRELIMINARY604/25/257REVFSEPIDEH NILINDPROJECT NAME:04/24/25SNPROJECT INITIATION DATE:03/25/2514PITTSYLVANIA COUNTY EMERGENCY6UPDATES PER DESIGN REVIEW03/27/25EFCUSTOMER:PROJECT ADDRESS:03/20/25ADD LOCKERSJNPROJECTCUSTOMERDPITTSYLVANIA COUNTY EMERGENCYOPERATIONS CENTER416ND3DRAWING #NDELEVATION ADESIGNERVA52BYDESCRIPTION9A8189 Byron Rd, Whittier, CA 90606 (800) 350-2445SHEET INDEXSHEET DESCRIPTION1024531CHATHAM15ADD CORING & EQUIPMENT FITNO.3ELIZABETH THRALLELEVATION A3D VIEW 1RENDERING 2CORING DETAILS3D VIEW 2CORING PLANEQUIPMENT FITELEVATION BPLAN VIEWRENDERING 1219 B51422 m1.14 m10 m1 m0.88 m0.91 m0.43 m0.91 m2.04 m1.1 m0.38 m0.46 m1.31 m0.48 m1.83 m0.18 m1.07 m1.83 m0.61 m1.83 m0.18 m2.14 m1.53 m0.23 m0.61 m1.83 m0.19 m1.83 m0.46 m1.83 m0.59 mINDIVIDUAL KEYED LOCKSMAIL SLOTWITH ADJUSTABLE SHELFPERSONAL STORAGE LOCKER9A08/04/25SHEET8OPT.REV.312DATE311PROJECT INITIATION DATE:RUSS BASSETT CORPORATION HEREBY EXPRESSLY RESERVES ITS COMMON LAW COPYRIGHT AND OTHER PROPERTY RIGHTS IN THESE PLANS. THESE PLANS ARE NOT TO BE COPIED, REPRODUCED OR CHANGEDIN ANY FORM OR MANNER WHATSOEVER, NOR ARE THEY TO BE ASSIGNED TO ANY THIRD PARTY WITHOUT FIRST OBTAINING THE EXPRESS WRITTEN PERMISSION AND CONSENT OF RUSS BASSETT CORPORATION.E16VAPROJECTDCUSTOMERPITTSYLVANIA COUNTY EMERGENCYNO.JN6UPDT MON COUNT, SHIFT 4-614ELIZABETH THRALLDESCRIPTIONSNPITTSYLVANIA COUNTY EMERGENCYOPERATIONS CENTERNDFUPDATES PER DESIGN REVIEWSHEET DESCRIPTION74JNDRAWING #DESIGNERPROJECT ADDRESS:FLEXADD CORING & EQUIPMENT FIT5REMOVE LOCKERS603/27/25PN-10792-011/2" = 1'-0"03/20/2503/25/25ND04/25/25F1513CUSTOMER:04/24/25NUMBER OF POSITIONS:BYNDNDSEPIDEH NILI2D & 3D PRELIMINARYPROJECT NAME:8189 Byron Rd, Whittier, CA 90606 (800) 350-2445SCALE:2BSALES EXECUTIVECCHATHAM63/6/202524531CONSOLE TYPE:ADD LOCKERSREVISIONS1410REMOVE BACK PANELS, POS 1 - 3SHEET INDEXREVELEVATION B3D VIEW 2RENDERING 1PLAN VIEWCORING PLAN3D VIEW 1CORING DETAILSRENDERING 2ELEVATION BEQUIPMENT FITELEVATION A220 RIOS MICRO + DELL 307011.5H x 3.7W x 11.5DCAD THERMALTAKE H1715.4H x 8W x 15DEQUIP.PHONE - INTRADO A9C G312H x 12W x 18DL3HARRIS CS70003.5H x 17W x 13DSYMPHONY SDP 1.01.75 x 16.75W x 10.5DDESCRIPTION04/25/25JNCHATHAMREMOVE LOCKERSNUMBER OF POSITIONS:OPT.F8189 Byron Rd, Whittier, CA 90606 (800) 350-244546CUSTOMER:3/6/2025PROJECT6PROJECT NAME:JN3SHEET DESCRIPTION13DATE16DNO.SNREVUPDATES PER DESIGN REVIEWPITTSYLVANIA COUNTY EMERGENCY5PROJECT ADDRESS:PROJECT INITIATION DATE:VA03/25/25CUSTOMERADD CORING & EQUIPMENT FITREMOVE BACK PANELS, POS 1 - 3AELIZABETH THRALLPITTSYLVANIA COUNTY EMERGENCYOPERATIONS CENTER04/24/2524531NDFLEXSHEETCONSOLE TYPE:DESIGNER7129DRAWING #ADD LOCKERS03/27/25SHEET INDEXCBEQUIPMENT FIT1103/20/25SCALE:UPDT MON COUNT, SHIFT 4-608/04/25PN-10792-013REV.15ND14BYRUSS BASSETT CORPORATION HEREBY EXPRESSLY RESERVES ITS COMMON LAW COPYRIGHT AND OTHER PROPERTY RIGHTS IN THESE PLANS. THESE PLANS ARE NOT TO BE COPIED, REPRODUCED OR CHANGEDIN ANY FORM OR MANNER WHATSOEVER, NOR ARE THEY TO BE ASSIGNED TO ANY THIRD PARTY WITHOUT FIRST OBTAINING THE EXPRESS WRITTEN PERMISSION AND CONSENT OF RUSS BASSETT CORPORATION.SALES EXECUTIVE14NDREVISIONSF101/2" = 1'-0"2D & 3D PRELIMINARYND78SEPIDEH NILIEDESCRIPTION2ELEVATION B3D VIEW 1EQUIPMENT FITPLAN VIEWRENDERING 2CORING DETAILSRENDERING 1ELEVATION A3D VIEW 2CORING PLAN221 LAMINATE:POWDER COAT:COLOR SCHEME:PORTICO TEAKN/ABLACKFABRIC:ND1014ADD LOCKERSCUSTOMERELIZABETH THRALLPROJECT INITIATION DATE:1385PROJECT24531CUSTOMER:UPDATES PER DESIGN REVIEW8EPITTSYLVANIA COUNTY EMERGENCYOPERATIONS CENTERPITTSYLVANIA COUNTY EMERGENCYNO.SHEET INDEX03/27/25DNTSREVRUSS BASSETT CORPORATION HEREBY EXPRESSLY RESERVES ITS COMMON LAW COPYRIGHT AND OTHER PROPERTY RIGHTS IN THESE PLANS. THESE PLANS ARE NOT TO BE COPIED, REPRODUCED OR CHANGEDIN ANY FORM OR MANNER WHATSOEVER, NOR ARE THEY TO BE ASSIGNED TO ANY THIRD PARTY WITHOUT FIRST OBTAINING THE EXPRESS WRITTEN PERMISSION AND CONSENT OF RUSS BASSETT CORPORATION.REMOVE LOCKERSDATE2PROJECT ADDRESS:NDBADD CORING & EQUIPMENT FIT14DESCRIPTION79COPT.SN1503/25/251603/20/253JNJNPN-10792-01UPDT MON COUNT, SHIFT 4-6NDSCALE:3/6/2025BYDRAWING #VADESIGNERSHEET6ND2D & 3D PRELIMINARYFPROJECT NAME:REV.3SEPIDEH NILIF8189 Byron Rd, Whittier, CA 90606 (800) 350-2445CONSOLE TYPE:REMOVE BACK PANELS, POS 1 - 31204/25/25ACHATHAMSALES EXECUTIVESHEET DESCRIPTION04/24/2508/04/25FLEXNUMBER OF POSITIONS:116RENDERING 1REVISIONS4CORING PLAN3D VIEW 13D VIEW 2EQUIPMENT FITRENDERING 1ELEVATION BCORING DETAILSELEVATION ARENDERING 2PLAN VIEW222 LAMINATE:POWDER COAT:COLOR SCHEME:PORTICO TEAKN/ABLACKFABRIC:SHEET DESCRIPTIONDRAWING #03/20/25REV62D & 3D PRELIMINARYD04/24/25REV.08/04/2503/27/25REVISIONS3/6/2025JNCUSTOMERNTSADD LOCKERSPROJECT INITIATION DATE:PN-10792-01NDBYRENDERING 2FLEXPITTSYLVANIA COUNTY EMERGENCYOPERATIONS CENTERSEPIDEH NILIREMOVE LOCKERS2RUSS BASSETT CORPORATION HEREBY EXPRESSLY RESERVES ITS COMMON LAW COPYRIGHT AND OTHER PROPERTY RIGHTS IN THESE PLANS. THESE PLANS ARE NOT TO BE COPIED, REPRODUCED OR CHANGEDIN ANY FORM OR MANNER WHATSOEVER, NOR ARE THEY TO BE ASSIGNED TO ANY THIRD PARTY WITHOUT FIRST OBTAINING THE EXPRESS WRITTEN PERMISSION AND CONSENT OF RUSS BASSETT CORPORATION.DATE13ENDDESCRIPTIONAPROJECT ADDRESS:804/25/2516SCALE:3FJNNO.15144SN7BOPT.SHEETPROJECT NAME:REMOVE BACK PANELS, POS 1 - 3CHATHAM1011SHEET INDEX03/25/2512SALES EXECUTIVECUSTOMER:9FNUMBER OF POSITIONS:24531NDNDPROJECTUPDATES PER DESIGN REVIEW5CADD CORING & EQUIPMENT FIT6DESIGNER9CONSOLE TYPE:PITTSYLVANIA COUNTY EMERGENCYELIZABETH THRALLUPDT MON COUNT, SHIFT 4-6VA1438189 Byron Rd, Whittier, CA 90606 (800) 350-2445PLAN VIEWRENDERING 2CORING DETAILS3D VIEW 2RENDERING 1CORING PLANELEVATION BELEVATION A3D VIEW 1EQUIPMENT FIT223 PHONE:8/6/2025VAOPTION:FADDRESS:PROJECT NAME:CUSTOMER:PROJECT #:ADDRESS:ethrall@russbassett.com10RONNIE FOWLERPITTSYLVANIA COUNTYCONTACT:ELIZABETH THRALL3434-432-7920DateEXPIRATION DATE:PageEMAIL:CHATHAM8137582127PHONE:11/6/20258/6/2025CORINGCORING & WALL ACCESS DISCLAIMERREVISION:ronnie.fowler@pittgov.org148189 BYRON RD.WHITTIER, CA 90606PN-10792-0124531Russ Bassett offers floor coring drawings including measurements for suggested coring locations that correspond to the access points beneath the consolewalls as a courtesy to our clients.Please note that Russ Bassett does not offer services for on-site marking, verification, or drilling of core locations.As a console manufacturer, our installation technicians are specifically certified to install Russ Bassett consoles and are not authorized or qualified to makemodifications to your building structure.We recommend that any measuring, marking, verification, and drilling of core locations be performed by qualified professionals in flooring, electrical, or dataservices.PITTSYLVANIA COUNTY EMERGENCYEMAIL:PRINT DATE:SALES EXECUTIVE:Russ Bassett Corporation8189 Byron Road, Whittier, CA 90606Tel: 800.350.2445 Fax: 562.698.8972www.russbassett.com224 REPRESENTS POWER TERMINATION LOCATION.SEE JBOX DETAIL ON CORING DETAILS PAGE.REPRESENTS GROUNDING BAR LOCATION.SEE R56 GROUNDING DETAIL ON CORING DETAILS PAGE.REPRESENTS DATA TERMINATION LOCATION.SEE DTB DETAIL ON CORING DETAILS PAGE.INDICATES RECOMMENDED POWER CORE DRILLLOCATIONINDICATES RECOMMENDED DATA CORE DRILL LOCATION23' -3-1/2"5' -4-1/2"7' -1-1/2"3' -9-1/2"4' -7"19' -0"19' -11-1/2"4' -7-1/2"22' -4-1/2"21' -6"19' -1-1/2"7' -11"8' -8-1/2"22' -6"1211SHEETCCHATHAM08/04/25ND8189 Byron Rd, Whittier, CA 90606 (800) 350-2445UPDT MON COUNT, SHIFT 4-6CORING PLAND04/24/25SHEET INDEXPITTSYLVANIA COUNTY EMERGENCYOPERATIONS CENTERVAREVISIONSFLEXREVSCALE:SEPIDEH NILISALES EXECUTIVE10ND6SNREMOVE LOCKERSDESCRIPTIONCUSTOMER9ELIZABETH THRALL824531E2D & 3D PRELIMINARY41/4" = 1'-0"03/25/2513PROJECT ADDRESS:03/20/25DRAWING #REMOVE BACK PANELS, POS 1 - 3REV.163/6/2025NDJN1156PROJECT NAME:DATENDDESIGNER03/27/25RUSS BASSETT CORPORATION HEREBY EXPRESSLY RESERVES ITS COMMON LAW COPYRIGHT AND OTHER PROPERTY RIGHTS IN THESE PLANS. THESE PLANS ARE NOT TO BE COPIED, REPRODUCED OR CHANGEDIN ANY FORM OR MANNER WHATSOEVER, NOR ARE THEY TO BE ASSIGNED TO ANY THIRD PARTY WITHOUT FIRST OBTAINING THE EXPRESS WRITTEN PERMISSION AND CONSENT OF RUSS BASSETT CORPORATION.FNUMBER OF POSITIONS:ADD CORING & EQUIPMENT FIT2JNUPDATES PER DESIGN REVIEWCUSTOMER:3B14NO.7FCONSOLE TYPE:BYA15PROJECT INITIATION DATE:04/25/2514PN-10792-01OPT.PROJECTPITTSYLVANIA COUNTY EMERGENCYADD LOCKERSSHEET DESCRIPTION3EQUIPMENT FIT3D VIEW 1RENDERING 2ELEVATION BPLAN VIEWRENDERING 1CORING PLAN3D VIEW 2CORING DETAILSELEVATION A225 3' -9-1/2"BUS BAR, 4" X 12" X 1/4" copper, 1/4" holes.3/4” O/C and 3/8” Holes, 1” O/C,#10 AWG Double-Lug Bonding Wire to Frame8FLEXND1/2" = 1'-0"VASHEET DESCRIPTION9ELIZABETH THRALL11PN-10792-01PROJECT INITIATION DATE:147SCALE:STATUS LIGHT CONN. KIT3CHATHAMSHEET03/27/25143PROJECT ADDRESS:REMOVE BACK PANELS, POS 1 - 3104UPDATES PER DESIGN REVIEWPITTSYLVANIA COUNTY EMERGENCYNDRUSS BASSETT CORPORATION HEREBY EXPRESSLY RESERVES ITS COMMON LAW COPYRIGHT AND OTHER PROPERTY RIGHTS IN THESE PLANS. THESE PLANS ARE NOT TO BE COPIED, REPRODUCED OR CHANGEDIN ANY FORM OR MANNER WHATSOEVER, NOR ARE THEY TO BE ASSIGNED TO ANY THIRD PARTY WITHOUT FIRST OBTAINING THE EXPRESS WRITTEN PERMISSION AND CONSENT OF RUSS BASSETT CORPORATION.ANO.PITTSYLVANIA COUNTY EMERGENCYOPERATIONS CENTERBCUSTOMER38189 Byron Rd, Whittier, CA 90606 (800) 350-24452D & 3D PRELIMINARYJN12CORING DETAILS16PROJECT NAME:CUSTOMER:DESCRIPTION2UPDT MON COUNT, SHIFT 4-6REVMOUNTS VERTICALLY TO THE END OF ANY FLEX WALL.HAS SPACE FOR UP TO 14 KEYSTONES.E03/20/2503/25/25JUNCTION BOX BKTSHEET INDEXFJNNDDATA TERMINATION BKTBYMOUNTS TO THE END OF THE FLEX WALL FRAME.VERTICAL SPACE FOR UP TO 3 JUNCTION BOXES AS SHOWN.SNR56 GROUNDING BUS BARSEPIDEH NILI3/6/202504/25/25DRAWING #ADD LOCKERSCONSOLE TYPE:NDNUMBER OF POSITIONS:04/24/25ADD CORING & EQUIPMENT FITFDESIGNERSALES EXECUTIVECREV.DATE1508/04/2564D1122453113PROJECTCONNECTION KIT, MOUNTS VERTICALLY TO THE END OF ANYFLEX WALL, 24V POWER SUPPLY, TERMINAL BLOCKS FORTOOL-LESS WIRE CONNECTIONREVISIONSOPT.52REMOVE LOCKERS6CORING DETAILSELEVATION AELEVATION BRENDERING 1RENDERING 23D VIEW 2CORING PLAN3D VIEW 1EQUIPMENT FITPLAN VIEW226 QUOTATION - HGACBuyProject: PITTSYLVANIA COUNTY EMERGENCY OPERATIONS CENTERDate 8/6/2025Page 13 / 14#QtyPart NumberDescriptionSellExt. SellItem 1. Consoles16FSA-CS-72Flex Sit-Stand, 90Deg Corner, 72W, Single Lift, Adj. Array$5,332.55$31,995.3024FSW-07-1842-SWN-EMTFlex Wall, 07D, 18L x 42H, Slatwall Side A, Empty Side B$424.93$1,699.7032FSW-07-2442-SWN-EMTFlex Wall, 07D, 24L x 42H, Slatwall Side A, Empty Side B$438.73$877.4548FSW-07-3042-EMT-EMTFlex Wall, 07D, 30L x 42H, Empty Side A, Empty Side B$280.03$2,240.2052FSW-07-3042-SSP-EMTFlex Wall, 07D, 30L x 42H, Sit-Stand Powder Side A, Empty Side B$404.23$808.4568FSW-07-4242-SSP-EMTFlex Wall, 07D, 42L x 42H, Sit-Stand Powder Side A, Empty Side B$432.40$3,459.2072FSW-07-4242-SSP-SSPFlex Wall, 07D, 42L x 42H, Sit-Stand Powder Side A, Sit-Stand Powder Side B$556.60$1,113.2083FBP-1842-SPSFlex Back Panel, 18W x 42H, Solid, Powder, Square$217.35$652.0591FBP-2442-SPSFlex Back Panel, 24W x 42H, Solid, Powder, Square$224.25$224.25105FBP-3042-SPSFlex Back Panel, 30W x 42H, Solid, Powder, Square$231.15$1,155.75115FBP-4242-SPSFlex Back Panel, 42W x 42H, Solid, Powder, Square$244.95$1,224.75122FTC-0718-S-SFlex Top Cap, 7D x 18W, Solid, Square$131.68$263.35132FTC-0724-S-SFlex Top Cap, 7D x 24W, Solid, Square$138.58$277.15148FTC-0772-S-SFlex Top Cap, 7D x 72W, Solid, Square$194.35$1,554.80152FTC-0790-S-SFlex Top Cap, 7D x 90W, Solid, Square$215.05$430.10166FCF-42-T-SSPFlex Sit-Stand Corner Filler, 42H, Tech Storage, Powder$621.00$3,726.00174FWS-FRE-3618-WWork Surface, Rectangle, 36D x 18L, Comfort$453.68$1,814.70182FWS-FRE-3624-WWork Surface, Rectangle, 36D x 24L, Comfort$503.13$1,006.25196FWS-SCA-3672-N-WWork Surface, 90Deg Corner Sit-Stand, Single Lift Array, 36D x 72L$1,088.48$6,530.85202FPP-3618-BCL-L-NFlex Drawer Pedestal, 36D x 18W, Box/Closed, Left Swing, Lam Faces, No Lk$438.73$877.45212FPP-3618-BCR-L-NFlex Drawer Pedestal, 36D x 18W, Box/Closed, Right Swing, Lam Faces, No Lk$438.73$877.45222FPP-3624-BCL-L-NFlex Drawer Pedestal, 36D x 24W, Box/Closed, Left Swing, Lam Faces, No Lk$461.15$922.30232FCC-07L-9042-EPSFlex Corner Connector, 7D, 90º L-Type, 42H, Exterior, Powder, Square$317.98$635.95242FCC-07T-9042-EPSFlex Corner Connector, 7D, 90º T-Type, 42H, Exterior, Powder, Square$317.40$634.80251FTP-12-NUnder Surface Tech Pod, 12"W$274.28$274.28262FEC-AAN-0742-B-LFlex Back-to-Back End Cap, Corner, Array Sit-Stand, 7" Wall, 42"H, Lam$483.00$966.00274FEC-FH-0742-LFlex End Cap, Fixed Height, 7" Wall, 42"H, Lam$276.00$1,104.002818DAC-DASH-BLANKDash Plate, Blank$31.63$569.252912DAC-MM-01-SW-PMMonitor Mount, Slatwall, Pole Mount, Ext$362.25$4,347.003012DAC-MM-11-SW-PMMonitor Mount, 1-Over-1, Slatwall, Pole Mount, Ext$586.50$7,038.00312DAC-SW-MICROPCSlatwall Micro PC Mount$138.00$276.00Total Item 1. Consoles$79,575.98Item 2. Optional Accessories326DAC-AMB-SW-12Ambient Light, Slatwall, 12”, Blue$104.08$624.45336DAC-AMB-SW-72Ambient Light, Slatwall, 72”, Blue$276.00$1,656.00346DAC-DASH-CHRG-ACDash Plate, Device Charging, USB A-C$163.88$983.25356DAC-DASH-DIMMERDash Plate, Ambient Dimmer$94.88$569.25366DAC-DASH-LIGHTDash Plate, Gooseneck Light$204.70$1,228.20376DAC-DASH-USB-X2Dash Plate, 2 USB Keystones W/ Cables$116.73$700.35386DAC-PCS-FLX-AFlex Personal Comfort System, Heat & Air, Array Console$1,500.18$9,001.05396DAC-AMB-PWRAmbient Light Power Supply W/ Splitter$55.78$334.654024DAC-CO-USBUSB-A 3.0 Keystone - Coupler (Includes 15' Extension)$41.98$1,007.40416WAC-DTB-1414 Port Data Termination Bracket, Universal$83.38$500.25426WAC-IV-RMK-11U Internal Vertical Rack Kit$97.18$583.05Total Item 2. Optional Accessories$17,187.90Item 3. Optional Storage Lockers434DEF-LKR-1572-3H-MSPersonal Storage Locker, 19"D x 15"W x 72"H, 3 High Unit, Mail Slot, Locking$851.58$3,406.30444DEF-LKR-BSE-0230Locker Base, 2 Wide, 19"D x 30"W x 2"H$150.65$602.60454DEF-LKR-TOP-30Locker Top, 2 Wide, 19"D x 30"W$243.80$975.20Total Item 3. Optional Storage Lockers$4,984.10Item 6. Non-Standard Products464NSP-92825-3HPersonal Locker, 19"D x 15"W x 72"H, 3 High Unit, Mail Slot, RH Door$1,140.00$4,560.00Total Item 6. Non-Standard Products$4,560.00 Russ Bassett Product (Sell)$106,307.98Russ Bassett Installation Services:$17,500.00227 QUOTATION - HGACBuyProject: PITTSYLVANIA COUNTY EMERGENCY OPERATIONS CENTERDate 8/6/2025Page 14 / 14#QtyPart NumberDescriptionSellExt. SellFreight Services:$11,500.00Total (Sell)$135,307.98228 7.g. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Vista Pointe Water System Improvements Agreement Approval Staff Contact(s): Chris Adcock Agenda Date: August 19, 2025 Item Number: 7.g. Attachment(s): 1. C520 Agmnt btw Own and Cntr for Const Con Stip Price Reviewed By: SUMMARY: Pittsylvania County Public Works (PCPW) has operated the Vista Pointe water system since 1984, with no major improvements made since 1988. To address the aging infrastructure, bids were recently solicited for significant upgrades to the system. Bids were opened for the project on Tuesday, July 8th, at 2:00 pm at the County Administration Building. The project was advertised for over 30 days and generated interest from three (3) general contractors, one (1) of whom submitted a bid before the deadline. The low bidder was Falwell Corporation of Lynchburg, VA. Following the bid opening, Dewberry and Falwell discussed value engineering options to reduce the cost of the project. Falwell agreed with cost reductions related to means and methods for the bypass water service during construction, and subsequent inspection of the above-ground storage tank. Falwell has offered a new price of $167,190.00, down from the original bid price of $199,570.00. The proposed agreement is attached for reference. FINANCIAL IMPACT AND FUNDING SOURCE: Public Works has sufficient funds budgeted to complete this work. RECOMMENDATION: Staff recommends that the Board authorize the County Administrator to execute an agreement with Falwell Corporation to complete the project. MOTION: 229 "I make a Motion to authorize the County Administrator to execute an agreement with Falwell Corporation to complete the Vista Point water system improvements in the amount of $167,190.00." 230 EJCDC® C-520, Agreement between Owner and Contractor for Construction Contract (Stipulated Price). Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 of 7 AGREEMENT BETWEEN OWNER AND CONTRACTOR FOR CONSTRUCTION CONTRACT (STIPULATED PRICE) This Agreement is by and between Pittsylvania County Public Works (“Owner”) and Falwell Corporation (“Contractor”). Terms used in this Agreement have the meanings stated in the General Conditions and the Supplementary Conditions. Owner and Contractor hereby agree as follows: ARTICLE 1—WORK 1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: see attached bid. ARTICLE 2—THE PROJECT 2.01 The Project, of which the Work under the Contract Documents is a part, is generally described as follows: Vista Pointe Well System Improvements. • Demolition of Existing Booster Pump Controls and Electrical Panels • Booster Pump Skid, bladder tank, and controls • Piping modifications • Temporary pumping and piping • Hydropneumatic tank removal, disposal, and building repair o Alternate to be removed from site. • Miscellaneous Electrical ARTICLE 3—ENGINEER 3.01 The Owner has retained Dewberry Engineers Inc. (“Engineer”) to act as Owner’s representative, assume all duties and responsibilities of Engineer, and have the rights and authority assigned to Engineer in the Contract. 3.02 The part of the Project that pertains to the Work has been designed by Dewberry Engineers Inc., 551 Piney Forest Road, Danville, VA 24540 ARTICLE 4—CONTRACT TIMES 4.01 Time is of the Essence A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. 4.03 Contract Times: Days A. The Work will be substantially complete within 120 days after the date when the Contract Times commence to run as provided in Paragraph 4.01 of the General Conditions, and completed and ready for final payment in accordance with Paragraph 15.06 of the General Conditions within 150 days after the date when the Contract Times commence to run. 231 EJCDC® C-520, Agreement between Owner and Contractor for Construction Contract (Stipulated Price). Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 of 7 4.04 Liquidated Damages A. Contractor and Owner recognize that time is of the essence as stated in Paragraph 4.01 above and that Owner will suffer financial and other losses if the Work is not completed and Milestones not achieved within the Contract Times, as duly modified. The parties also recognize the delays, expense, and difficulties involved in proving, in a legal or arbitration proceeding, the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty): 1. Substantial Completion: Contractor shall pay Owner $450 for each day that expires after the time (as duly adjusted pursuant to the Contract) specified above for Substantial Completion, until the Work is substantially complete. 2. Completion of Remaining Work: After Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Times (as duly adjusted pursuant to the Contract) for completion and readiness for final payment, Contractor shall pay Owner $300 for each day that expires after such time until the Work is completed and ready for final payment. 4. Liquidated damages for failing to timely attain Milestones, Substantial Completion, and final completion are not additive, and will not be imposed concurrently. B. If Owner recovers liquidated damages for a delay in completion by Contractor, then such liquidated damages are Owner’s sole and exclusive remedy for such delay, and Owner is precluded from recovering any other damages, whether actual, direct, excess, or consequential, for such delay, except for special damages (if any) specified in this Agreement. 4.06 Special Damages A. Contractor shall reimburse Owner (1) for any fines or penalties imposed on Owner as a direct result of the Contractor’s failure to attain Substantial Completion according to the Contract Times, and (2) for the actual costs reasonably incurred by Owner for engineering, construction observation, inspection, and administrative services needed after the time specified in Paragraph 4.02 for Substantial Completion (as duly adjusted pursuant to the Contract), until the Work is substantially complete. B. After Contractor achieves Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Times, Contractor shall reimburse Owner for the actual costs reasonably incurred by Owner for engineering, construction observation, inspection, and administrative services needed after the time specified in Paragraph 4.02 for Work to be completed and ready for final payment (as duly adjusted pursuant to the Contract), until the Work is completed and ready for final payment. C. The special damages imposed in this paragraph are supplemental to any liquidated damages for delayed completion established in this Agreement. 232 EJCDC® C-520, Agreement between Owner and Contractor for Construction Contract (Stipulated Price). Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 of 7 ARTICLE 5—CONTRACT PRICE 5.01 Owner shall pay Contractor for completion of the Work in accordance with the Contract Documents, the amounts that follow, subject to adjustment under the Contract: A. The base bid contract amount is: $167,190 B. For all Unit Price Work, an amount equal to the sum of the extended prices (established for each separately identified item of Unit Price Work by multiplying the unit price times the actual quantity of that item). The extended prices for Unit Price Work set forth as of the Effective Date of the Contract are based on estimated quantities. As provided in Paragraph 13.03 of the General Conditions, estimated quantities are not guaranteed, and determinations of actual quantities and classifications are to be made by Engineer. C. For all Work, at the prices stated in Contractor’s Bid, attached hereto as an exhibit. ARTICLE 6—PAYMENT PROCEDURES 6.01 Submittal and Processing of Payments A. Contractor shall submit Applications for Payment in accordance with Article 15 of the General Conditions. Applications for Payment will be processed by Engineer as provided in the General Conditions. 6.02 Progress Payments; Retainage A. Owner shall make progress payments on the basis of Contractor’s Applications for Payment on or about the 25th day of each month during performance of the Work as provided in Paragraph 6.02.A.1 below, provided that such Applications for Payment have been submitted in a timely manner and otherwise meet the requirements of the Contract. All such payments will be measured by the Schedule of Values established as provided in the General Conditions (and in the case of Unit Price Work based on the number of units completed) or, in the event there is no Schedule of Values, as provided elsewhere in the Contract. 1. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as Owner may withhold, including but not limited to liquidated damages, in accordance with the Contract. a. 5 percent of the value of the Work completed (with the balance being retainage). b. 5 percent of cost of materials and equipment not incorporated in the Work (with the balance being retainage). 6.03 Final Payment A. Upon final completion and acceptance of the Work, Owner shall pay the remainder of the Contract Price in accordance with Paragraph 15.06 of the General Conditions. 233 EJCDC® C-520, Agreement between Owner and Contractor for Construction Contract (Stipulated Price). Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4 of 7 6.04 Consent of Surety A. Owner will not make final payment, or return or release retainage at Substantial Completion or any other time, unless Contractor submits written consent of the surety to such payment, return, or release. ARTICLE 7—CONTRACT DOCUMENTS 7.01 Contents A. The Contract Documents consist of all of the following: 1. This Agreement. 2. Bonds: a. Performance bond (together with power of attorney). b. Payment bond (together with power of attorney). 3. General Conditions. 4. Supplementary Conditions. 5. Specifications as listed in the table of contents of the project manual (copy of list attached). 6. Drawings (not attached but incorporated by reference). 8. Addenda (1, inclusive). 9. Exhibits to this Agreement (enumerated as follows): a. Property owner list for service connections provided by the Owner. 10. The following which may be delivered or issued on or after the Effective Date of the Contract and are not attached hereto: a. Notice to Proceed. b. Work Change Directives. c. Change Orders. d. Field Orders. e. Warranty Bond, if any. B. The Contract Documents listed in Paragraph 7.01.A are attached to this Agreement (except as expressly noted otherwise above). C. There are no Contract Documents other than those listed above in this Article 7. D. The Contract Documents may only be amended, modified, or supplemented as provided in the Contract. 234 EJCDC® C-520, Agreement between Owner and Contractor for Construction Contract (Stipulated Price). Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5 of 7 ARTICLE 8—REPRESENTATIONS, CERTIFICATIONS, AND STIPULATIONS 8.01 Contractor’s Representations A. In order to induce Owner to enter into this Contract, Contractor makes the following representations: 1. Contractor has examined and carefully studied the Contract Documents, including Addenda. 2. Contractor has visited the Site, conducted a thorough visual examination of the Site and adjacent areas, and become familiar with the general, local, and Site conditions that may affect cost, progress, and performance of the Work. 3. Contractor is familiar with all Laws and Regulations that may affect cost, progress, and performance of the Work. 4. Contractor has carefully studied the reports of explorations and tests of subsurface conditions at or adjacent to the Site and the drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Supplementary Conditions, with respect to the Technical Data in such reports and drawings. 5. Contractor has carefully studied the reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Supplementary Conditions, with respect to Technical Data in such reports and drawings. 6. Contractor has considered the information known to Contractor itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Contract Documents; and the Technical Data identified in the Supplementary Conditions or by definition, with respect to the effect of such information, observations, and Technical Data on (a) the cost, progress, and performance of the Work; (b) the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor; and (c) Contractor’s safety precautions and programs. 7. Based on the information and observations referred to in the preceding paragraph, Contractor agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract. 8. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents. 9. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and of discrepancies between Site conditions and the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor. 10. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 235 EJCDC® C-520, Agreement between Owner and Contractor for Construction Contract (Stipulated Price). Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 6 of 7 11. Contractor’s entry into this Contract constitutes an incontrovertible representation by Contractor that without exception all prices in the Agreement are premised upon performing and furnishing the Work required by the Contract Documents. 8.02 Contractor’s Certifications A. Contractor certifies that it has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for or in executing the Contract. For the purposes of this Paragraph 8.02: 1. “corrupt practice” means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of a public official in the bidding process or in the Contract execution; 2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process or the execution of the Contract to the detriment of Owner, (b) to establish Bid or Contract prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition; 3. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish Bid prices at artificial, non-competitive levels; and 4. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract. 8.03 Standard General Conditions A. Owner stipulates that if the General Conditions that are made a part of this Contract are EJCDC® C-700, Standard General Conditions for the Construction Contract (2018), published by the Engineers Joint Contract Documents Committee, and if Owner is the party that has furnished said General Conditions, then Owner has plainly shown all modifications to the standard wording of such published document to the Contractor, through a process such as highlighting or “track changes” (redline/strikeout), or in the Supplementary Conditions. 236 EJCDC® C-520, Agreement between Owner and Contractor for Construction Contract (Stipulated Price). Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 7 of 7 IN WITNESS WHEREOF, Owner and Contractor have signed this Agreement. This Agreement will be effective on the date signed by the Owner below (which is the Effective Date of the Contract). Owner: Contractor: (typed or printed name of organization) (typed or printed name of organization) By: By: (individual’s signature) (individual’s signature) Date: Date: (date signed) (date signed) Name: Name: (typed or printed) (typed or printed) Title: Title: (typed or printed) (typed or printed) (If [Type of Entity] is a corporation, a partnership, or a joint venture, attach evidence of authority to sign.) Attest: Attest: (individual’s signature) (individual’s signature) Title: Title: (typed or printed) (typed or printed) Address for giving notices: Address for giving notices: Designated Representative: Designated Representative: Name: Name: (typed or printed) (typed or printed) Title: Title: (typed or printed) (typed or printed) Address: Address: Phone: Phone: Email: Email: (If Pittsylvania County Public Works is a corporation, attach evidence of authority to sign. If Pittsylvania County Public Works is a public body, attach evidence of authority to sign and resolution or other documents authorizing execution of this Agreement.) License No.: (where applicable) State: 237 238 7.h. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Water Tank Maintenance Services Contract Award Approval Staff Contact(s): Connie Gibson Agenda Date: August 19, 2025 Item Number: 7.h. Attachment(s): 1. CONTRACT Unsigned 2. RFP 20250411 Water Towers Maintenance Services 3. Tabulation Sheet Reviewed By: SUMMARY: The Purchasing Department issued a Request for Proposals (RFP) for Water Tank Maintenance services for Public Works. The RFP was advertised in the Star Tribune, posted on the Virginia Business Opportunities website, and on the County’s website. Two proposals were received and reviewed by the evaluation committee. Following careful consideration, the committee voted to award the contract to USG Water Solutions. The approved contract cost is $68,293 per year for a term of five (5) years, for a total contract value of $341,465.00. The County Administrator has reviewed and approved the contract. FINANCIAL IMPACT AND FUNDING SOURCE: This will be funded from the Public Works Budget. RECOMMENDATION: County Staff recommends the Board of Supervisors award the Water Tank Maintenance contract to USG Water Solutions in the amount of $68,293 annually for a period of five (5) years, for a total contract value of $341,465.00. MOTION: 239 "I make a Motion to award the Water Tank Maintenance contract to USG Water Solutions in the amount of $68,293 annually for a period of five (5) years, for a total contract value of $341,465.00." 240 County of Pittsylvania, VA Contract Number: 20250705 This contract entered into this 20th day of August 2025, by USG Water Solutions, hereinafter called the “Contractor” and County of Pittsylvania, called the “Purchasing Agency.” WITNESSETH that the Contractor and the Purchasing Agency, in consideration of the mutual covenants, promises and agreements herein contained, agree as follows: SCOPE OF SERVICES: The Contractor shall provide the services to the County of Pittsylvania as set forth in the RFP 20250410 and proposal received. PERIOD OF PERFORMANCE: from 07/01/2025 through 06/30/2030 with one (1) 5-year renewal. The contract documents shall consist of: A. This signed form; B. The following portions of the Request for Proposals dated April 11, 2025: (1) Scope of services, (2) Pittsylvania County General and Special Terms and Conditions (3) Attachment A C. The Provider’s Proposal dated May 15, 2025 to include cost; IN WITNESS WHEREOF, the parties have caused this Contract to be duly executed intending to be bound thereby. CONTRACTOR: PURCHASING AGENCY: By: _________________________________________ By: _______________________________ Title: _________________________________________ Title: _______________________________ Date: _________________________________________ Date: ________________________________ Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in 241 ATTACHMENT A Changes to the RFP that are incorporated into the contract. 1. #2 Scope of Work- a. 2.1 - Inspection and Evaluation: change “City” to “County”. b. 2.2- Exterior/Interior Renovations, second bullet: Change “City” to “County”. 2. #6 Evaluation of Proposal- a. Award Procedures: change “Commonwealth of Virginia” to” Pittsylvania County”. Terms and Conditions 3. C. Anti Discrimination – 1. D. Change “Commonwealth of Virginia” to “Pittsylvania County”. 2. E. Change “Commonwealth of Virginia” to “Pittsylvania County”. 4. Q. Use of Brand Names- 1. Change “Commonwealth of Virginia” to “Pittsylvania County”. 5. Below is an added term that is incorporated into the contract: Procurement of imported goods; forced and indentured child labor prohibition. A. For the purposes of this form "forced or indentured child labor" means all work or service (i) exacted from any person younger than 18 years of age under the menace of any penalty for the nonperformance of such work or service and for which such person does not offer himself voluntarily or (ii) performed by any person younger than 18 years of age pursuant to a contract the enforcement of which can be accomplished by process or penalties. B. Any public contract for good or services that exceeds $10,000 shall include provisions (i) prohibiting the use of forced or indentured child labor in the performance of the contract and (ii) requiring that the contractor include such prohibition in every subcontract or purchase order that exceeds $10,000, so that the prohibition will be binding upon each subcontractor or vendor. 242 Page 1 of 18 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS REQUEST FOR PROPOSALS WATER TANK MAINTENANCE SERVICES RFP # 20250411 ISSUED DATE: APRIL 11, 2025 CONNIE GIBSON, PURCHASING MANAGER (434) 432-7744 – E-mail: connie.gibson@pittgov.org 243 Page 2 of 18 WATER TANK MAINTENANCE SERVICES FOR FINISHED WATER STORAGE TANKS GENERAL INSTRUCTIONS TO OFFERORS DUE DATE: Sealed Proposals will be received until May 15, 2025, no later than 2:00PM. Failure to submit proposals to the correct location by the designated date and hour will result in disqualification. ADDRESS: One original and (3) copies and one electronic copy of the proposals should be mailed or hand delivered to: Pittsylvania County Purchasing Department Att: Connie Gibson 1 Center Street Chatham, VA 24531. All Proposals must be in a sealed envelope or box and clearly marked in the lower left corner: "Sealed Proposal - RFP #20250411- Water Tank Maintenance Services: Proposals not so marked or sealed shall be returned to the offeror and will not be considered. Proposal Submission Requirements: Proposals must be received by the Proposal Due Date and Time. Pittsylvania County offers the option to submit bids or proposals electronically through the Commonwealth of Virginia’s eVA procurement marketplace. You must be registered in eVA to submit electronic bids and proposals. There is no cost to register. eVA Registration: https://eva.virginia.gov/register-now.html Pittsylvania County will still accept paper responses, as well as requiring a paper response for the electronic bids/proposals for review purposes. ADDENDUMS: If an addendum has been issued, the vendor needs to ensure that they have responded to the latest version of the IFB/RFP. QUESTIONS: 1. All questions regarding this RFP must be made in writing. The written questions must be received by the County no later than 2:00 p.m., April 28, 2025. Questions may be emailed to Connie.gibson@pittgov.org. 2. All responses to questions will be posted on Pittsylvania County website: www.pittsylvaniacountyva.gov by April 30, 2025, 2:00pm. The offeror has the sole responsibility to go to the website and receive the responses or by contacting Connie Gibson requesting they be emailed. The responses will be an addendum to the RFP. All such responses by the County shall become part of the RFP. 3. Oral instructions do not become part of the proposal documents. Note: The County of Pittsylvania, Virginia does not discriminate against faith-based organizations in accordance with the Code of Virginia, §§ 2.2-4343.1, 1950 as amended or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by Federal, State, and County law relating to discrimination in employment or contracting. 244 Page 3 of 18 In Compliance with this Request for Proposal the named party hereby submits a proposal in response to Pittsylvania County to furnish services described in this RFP. The entire proposal, including Technical proposal, Proposal Cover Sheet, and any supplemental materials required to be provided by the offeror pursuant to the terms and conditions of the RFP, constitute the entire proposal. The party hereby certifies that such is genuine and not collusive or sham; that said offeror has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion or communication or conference, with any person to fix the bid price or affiant or any bidder, or to fix any overhead, profit or cost element of said bid price, or of that of any other bidder, or to secure any advantage against Pittsylvania County or any person interested in the proposed contract. The party submitting the forgoing Proposal acknowledges the provisions, terms and conditions of this RFP, including all attachments and addenda, and agrees to be bound by those provisions, terms and conditions. Further, the party certifies that all information submitted in response to this RFP is correct and true. The person signing this form shall be an authorized signatory officer of the corporation or an individual authorized by the By-Laws of the Corporation that has been given authoritative responsibility to bind the firm in a contract. Name and Address of Firm: Company Name: _____________________________________ Date: __________________________________ (Print or type company name) Address: _____________________________________ Phone #: __________________________________ _____________________________________ Email: __________________________________ By: _____________________________________ Title: ___________________________________ (Print or type individual’s name) Signature: _____________________________________ VA Contractor’s License# (Signature in Ink by Officer of the Corporation) ___________________________________________ State of Incorporation: ____________________________ State Corporation Commission #: ___________________ Receipt of the following Addenda are acknowledged: Addendum No. ____________, dated____________ Addendum No. ____________, dated____________ Addendum No. ____________, dated____________ (Return this Form with your proposal) 245 Page 4 of 18 1.0 INTENT It is the intent for this Request for Proposal (RFP) to solicit sealed proposals from qualified vendors to secure a future contract for the professional maintenance of the County’s finished water storage tanks to include inspection, renovation, and preventative maintenance. 2.0 SCOPE OF WORK The scope of work will include the full-service maintenance program for the six (6) water storage tanks. The work shall include, but not be limited to, inspection, rehabilitation, repair, washouts, disinfection and repainting of the tanks. The objective of a future contract will be to ensure the County’s water storage tanks are: • Compliant with OSHA, NSF, and AWWA standards. • The interior surfaces of each tank are sanitary, protected and renovated accordingly. • The exteriors are protected, visually appealing, and renovated accordingly. A schedule of work for the proposed, initial, five-year contract is included as Attachment 1 with this RFP. 2.1 INSPECTION & EVALUATION The selected Offeror will provide trained personnel directly employed and supervised by the Offeror to perform all inspections. The aforementioned personnel must be at least NACE Level 1 Coating Inspector. Reference ANSI / AWWA D101-53 (R86), Inspecting and Repairing Steel Water Tanks, Standpipes, Reservoirs, and Elevated Tanks for Water Storage. Each tank must be visually inspected, at a minimum, once in any twelve-month period. All observations will be documented in a concise report with supporting photographs. The tank’s compliance with regulatory standards and regulations will be documented in a single page compliance report with supporting photographs. A qualified representative of the selected Offeror, acceptable to the County, may perform the physical inspections. If any of the inspections are to be performed by a subcontractor of the Offeror and not direct employees, it must be indicated in your proposal document. Minimum expected scope of work for an Exterior Visual Inspection: 1. Engineering inspection and preventative maintenance. 2. Provide any needed repairs and touchup. 3. Provide emergency repair service as necessary. 4. Ensure tank complies with all federal and state regulations. 5. Maintain as per AWWA standards Minimum expected scope of work for a Washout Inspection: 1. Washout, disinfect and inspect the tank. 2. Inspect the tank visually both interior and exterior. 3. Perform any needed repairs/touchup. 4. Provide emergency repair service, as necessary. 5. Ensure Tank complies with all federal and state regulations. 6. Maintain as per the maintenance program. 246 Page 5 of 18 2.2 EXTERIOR / INTERIOR RENOVATIONS The selected Offeror will provide trained personnel directly employed and supervised by or subcontracted by and supervised by the Offeror to provide the experience, support, equipment, labor, and materials necessary to perform any repairs and interior / exterior renovations. Reference AWWA Standard D101 Painting Steel Water Storage Tanks. • Projected exterior renovation cycles should foremost ensure the structure is protected. Notwithstanding, the County expects a tank to be kept visually appealing and will not accept visible surface imperfections, blistering, cracking, flaking paint or excessive chalking. In general, it is expected that exteriors of the tanks be overcoated every ten (10) years. The Offeror shall be responsible for addressing any premature coating failure to ensure a tank to be protected and kept visually appealing. Minimum expected scope of work for an Exterior Renovation: 1. All exterior surfaces must be pressure washed with a minimum of 4,000 P.S.I. washer to remove any surface contamination. 2. All rusted areas must be hand/power tool cleaned per SSPC-SP2, SP3 cleaning methods. 3. All rusted or bare areas must be spot primed with a rust inhibitive metal primer. 4. One (1) full intermediate coat of a Tnemec compatible series coating shall be applied to complete exterior surfaces (100%). 5. One (1) full finish coat of a Tnemec compatible Series coating shall be applied to complete exterior surfaces (100%). 6. Retrace existing logos. • Projected interior renovation cycles should foremost ensure the structure is protected. Notwithstanding, the County expects the interior of a tank to be free of any visible surface imperfections, blistering, cracking, flaking paint or corrosion. In general, it is expected that interiors of the tanks be renovated every twelve (12) years. Note that the Offeror will be responsible for addressing any premature coating failure to ensure a tank to be protected and sanitary. 1. Contractor shall furnish and set up a temporary storage tank with pumps (as necessary) and all necessary piping and appurtenances in order to supply the existing customers during tank renovation for this system. 2. The complete interior (100%) shall be abrasive blast cleaned to SSPC-SP No. 10 “Near White” finish. 3. After abrasive cleaning, all surfaces shall be cleaned of any dust reside or foreign debris. 4. The spent abrasive media shall be tested per TCLP-(8) Heavy Metals as mandated by the State. Once the test results confirm the non-hazardous status of the wastes, the spent abrasive shall be disposed of properly. 5. A high build epoxy line manufactured by the Tnemec Company shall be applied as follows: a. Primer Coat: One (1) complete coat of Tnemec Series 20 Epoxy shall be applied to achieve a dry film thickness of 3 to 5 mils. 247 Page 6 of 18 b. Finish Coat: One (1) complete finish coat of Tnemec Services 20 Epoxy shall be applied to achieve a dry film thickness of 4 to 6 mils. c. Contrasting Color: Each coat of epoxy paint shall be of contrasting color. d. Stripe Coat: One additional coat of epoxy shall be applied by brush and roller to all weld seams. 6. After the liner has properly cured, the interior surfaces shall be disinfected per A.W.W.A. Spray Method No. 2 (200 PPM). 7. The tank shall be sealed and made ready for service. 2.3 WASHOUT INSPECTIONS The selected Offeror will provide trained personnel either directly employed and supervised by or subcontracted by and directly supervised by the Offeror to provide all labor, equipment, and materials to clean, inspect, and disinfect each water storage tank identified in this RFP. Each water tank will be washed out, inspected, and disinfected in accordance with American Water Works Association (AWWA) C652 Standards. All observations shall be documented in a concise report with supporting photographs with reference to compliance with regulatory requirements and standards. If any water quality related work is to be performed by a subcontractor and not direct employees, it must be indicated in your proposal document. 2.4 WATER STORAGE FACILITIES The tanks to be included in the County’s tank maintenance contract are identified as follows: Tank Name (location) Tank Information Route 41/Mount Hermon Tank 1500 Golf Club Road, Danville 24540 400,000 Gallon Ground Storage Tank (GST) Brosville Tank 12189 Martinsville Hwy, Danville 24541 750,000 Gallon Standpipe Kentuck Road Tank 1325 Kentuck Road, Danville 24540 300,000 Gallon Elevated Storage Tank Route 29 North/Office Tank 405 R & L Smith Drive, Danville 24540 500,000 Gallon Elevated Storage Tank Ringgold / Cane Creek Ind. Park Tank 2300 Cane Creek Pkwy, Ringgold 24586 1,000,000 Gallon Elevated Storage Tank Woodroam Subdivision Tank 14541 Rockford School Road, Hurt 24563 15,000 Gallon Standpipe 248 Page 7 of 18 2.5 REGULATORY REQUIREMENTS The selected Offeror is responsible for testing the current materials in place on a tank for hazardous content and taking all necessary precautions for its removal or handling. All abrasive blast debris generated from this work shall be tested as required for heavy metals using the TCLP method. Test results shall be provided to the County as well as proof of proper disposal in accordance with all applicable regulations. All work must comply with OSHA Confined Space Entry, Virginia Department of Health (VDH), American Water Works Association (AWWA) and National Sanitation Foundation (NSF) Regulations. 3.0 OFFEROR INSTRUCTIONS It is recommended that each prospective Offeror interested in this proposal inspect each tank prior to the submission of their proposal. All bidders are responsible for obtaining any information pertinent to the proper evaluation of each storage facility. The most recent inspection reports will be available upon request. Tanks will not be drained for any pre-proposal inspections. Any vendor transacting business with Pittsylvania County may be asked to provide proof of registration with the State Corporation Commission (SCC), as required by Sections 13.1 or Title 50 of the Code of Virginia. 4.0 MINIMUM QUALIFICATIONS OF OFFERORS The following minimum qualifications must be met for your firm to be considered: • Demonstrate a minimum of forty (40) current maintenance management contracts. Provide a contact list, with names and telephone numbers, of at least three (3) current management clients. • A proposing Offeror must have been in business a minimum of twenty (20) years and have no current pending litigation. • An administrative contact, directly employed by the Offeror, shall locate within a reasonable driving distance to provide serviceability deemed appropriate by the County. 5.0 PROPOSAL REQUIREMENTS Proposals shall be prepared simply and economically, providing a straightforward and concise description of the firm’s capabilities to satisfy the requirements of the RFP. Emphasis should be on completeness and clarity of content. Elaborate brochures and other representations beyond what is sufficient to present a complete and effective proposal are neither required nor desired. The Offeror is asked to address each evaluation criteria contained in Section 6 - Proposal Evaluation Criteria and to be specific in presenting their qualifications. Responses should be as thorough and detailed as possible so that the County may properly evaluate the firm’s capabilities to provide the required services. The proposal shall set forth full, accurate, and complete information as required by this section and other sections of this RFP. Any material misrepresentation in the proposal could result in rejection of 249 Page 8 of 18 the proposal, termination of any subsequent contract, or any other appropriate administrative and/or legal actions. The Offeror should include in their proposal the following: • Table of Contents: Including numbering for all pages of the proposal. • Cover Letter: Provide in introduction to the firm and team on company letterhead, highlighting the special strengths of the firm to perform the work requested in this RFP. The letter shall be signed by a person with the corporate authority to enter into any contract which results from the RFP. • FOIA Exclusion Letter: Letter on company letterhead stating exclusions within the proposal. Identify the specific data or other materials for which protection is sought and state the reasons why protection is necessary in accordance with the Code of Virginia, Chapter 43, § 2.2-4342. • Proposal: The Proposal submitted by Offeror shall include, at a minimum, the following: 1. Evidence that demonstrates their ability to provide the services within reasonable completion dates and within budget. 2. Proposed approach to provide the requested services herein including the type of coating options. 3. Information on the corporate structure of its firm as well as any proposed sub-consultants required to perform the required work. Include resumes of personnel expected to be assigned to this project including the name(s) of the partner in charge or principal along with proof of applicable certifications. 4. A detailed explanation of the Offeror’s methodology for the handling and disposition of any hazardous waste generated by the work herein. 5. A description of the Offeror’s formal safety program stating company policy on all safety procedures to include confined space entry, fall protection and worker protection. 6. A fully completed “Schedule of Fees” attached as Exhibit B. 7. An insurance certificate detailing that the Offeror can meet the minimum insurance requirements specified herein. 7. Completed and signed “ 8. Completed and signed “Contractor Eligibility Certification” 6.0 EVALUATION OF PROPOSALS The selection of one or more firms will be made in accordance with the procedures outlined in Section 2.2-4302.2 “Process for competitive negotiation”, of the Code of Virginia 1950 as amended. A selection committee of one or more individuals shall review the proposals submitted. Evaluation Criteria: The selection committee will review and evaluate each proposal based on the following criteria. • Specific experience, technical capabilities, professional competence, and qualifications of the proposing firm and project personnel, especially those assigned to provide the services outlined in the Scope of Work (30 points) • Clearly demonstrated understanding of the work to be performed. Completeness and reasonableness of the Offeror’s plan for accomplishing the work. (25 points) 250 Page 9 of 18 • References of parties for whom comparable work has been (or is currently being) performed. (20 points) • Professionalism and completeness of the proposal (15 points) • Cost (10 points) AWARD PROCEDURES Selection shall be made of two or more offerors deemed to be fully qualified and best suited among those submitting proposals on the basis of the evaluation factors included in the Request for Proposals, including price, if so stated in the Request for Proposals. Negotiations shall be conducted with the offerors so selected. Price shall be considered but need not be the sole determining factor. After negotiations have been conducted with each offeror so selected, the agency shall select the offeror which, in its opinion, has made the best proposal, and shall award the contract to that offeror. Pittsylvania County may cancel this Request for Proposals or reject proposals at any time prior to an award and is not required to furnish a statement of the reasons why a particular proposal was not deemed to be the most advantageous (Code of Virginia, § 2.2-4359D). Should the County determine in writing and in its sole discretion that only one offeror is fully qualified, or that one offeror is clearly more highly qualified than the others under consideration, a contract may be negotiated and awarded to that offeror. The award document will be a contract incorporating by reference all the requirements, terms and conditions of the solicitation and the contractor’s proposal as negotiated. 7.0 RENEWAL The term of the contract shall be a period of five (5) years for an all-inclusive fee. The contract may be renewed for an additional five (5) year term if both parties agree. Price for the additional five-year period will be addressed at renewal. 8.0 SPECIAL TERMS AND CONDITIONS 8.1 Bid Acceptance Period: Any bid in response to this solicitation shall be valid for (120) days. At the end of the days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled. 8.2 Announcement of Award: Upon the award or the announcement of the decision to award a contract as a result of this solicitation, the purchasing agency will publicly post such notice on the County’s website, www.pittsylvaniacountyva.gov and on the County Public Notice Bulletin Board located at 1 Center Street, Chatham, VA 24531. 8.3 Cancellation of Contract: The purchasing agency reserves the right to cancel and terminate any resulting contract, in part or in whole, without penalty, upon 60 days written notice to the contractor. In the event the initial contract period is for more than 12 months, the resulting contract may be terminated by either party, without penalty, after the initial 12 months of the contract period upon 60 days written notice to the other party. Any contract cancellation notice shall not relieve the contractor of the obligation to deliver and/or perform on all 251 Page 10 of 18 outstanding orders issued prior to the effective date of cancellation. 8.4 Ownership/FOIA: Ownership of all data, materials and documentation originated and prepared for the County pursuant to the RFP shall belong exclusively to the County and be subject to public inspection in accordance with the Virginia Freedom of Information Act. Trade secrets or proprietary information submitted by an Offeror shall not be subject to public disclosure under the Virginia Freedom of Information Act; however, the Offeror must invoke the protections of Section 2.2-4342D of the Code of Virginia, in writing, either before or at the time the data or other materials to be protected and state the reasons why protection is necessary. The proprietary or trade secret material submitted must be identified by some distinct method such as highlighting or underlining and must indicate only the specific words, figures, or paragraphs that constitute trade secret or proprietary information. The classification of an entire proposal document, line-item prices and/or total proposal prices as proprietary or trade secrets is not acceptable and will result in rejection of the proposal. 8.5 State Corporation Commission Identification Number: Pursuant to Code of Virginia, §2.2-4311.2 subsection B, a bidder or offeror organized or authorized to transact business in the Commonwealth pursuant to B-30 Title 13.1 or Title 50 is required to include in its bid or proposal the identification number issued to it by the State Corporation Commission (SCC). Any bidder or offeror that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law is required to include in its bid or proposal a statement describing why the bidder or offeror is not required to be so authorized. Indicate the above information on the SCC Form provided. Contractor agrees that the process by which compliance with Titles 13.1 and 50 is checked during the solicitation stage (including without limitation the SCC Form provided) is streamlined and not definitive, and the Commonwealth’s use and acceptance of such form, or its acceptance of Contractor’s statement describing why the bidder or offeror was not legally required to be authorized to transact business in the Commonwealth, shall not be conclusive of the issue and shall not be relied upon by the Contractor as demonstrating compliance. 8.6 Contract Changes: Any changes to the CONTRACT must be approved through issuance of a written contract addendum or change order. The County will not assume responsibility for the cost of any changes made without issuance of a written contract addendum or change order. 8.7 Additional Services: The County may add to the Scope of Services or make changes in the Scope of Services any services of a similar nature to those specified in the Scope of Services of this Request for Proposals as mutually agreed to at a price mutually agreed upon. 8.8 Subcontracting and Assignment of Work: The Contractor shall not subcontract or assign the CONTRACT, in whole or in part, other than that specifically stated in the CONTRACT, without the express written consent of the County. A description of any work the Contractor proposes to subcontract shall be submitted to the County for review and approval along with the name and address of the individual, firm, or corporation that is the proposed subcontractor. This submittal shall also include a list of the key personnel that the subcontractor will assign to the project. All work performed by any subcontractor shall be coordinated by the Contractor and the Contractor will be responsible to the County for all work performed by any subcontractor or special consultant. 252 Page 11 of 18 8.9 Cooperative Procurement: If authorized by the Offeror, the contract resulting from this Request for Proposals may be extended to other public bodies, public agencies or institutions within the State of Virginia to purchase at contract prices and terms. Any public entity that uses the contract shall place its own order(s) directly with the contractor(s). Pittsylvania County Board of Supervisors is not a party to such contracts and is not responsible for placement of orders, payment or discrepancies of the participating jurisdictions. It is the Offeror’s responsibility to notify the jurisdictions of the availability of contract(s). Offerors who do not wish to extend the terms, conditions and prices to other public entities shall so indicate in the proposal. 253 Page 12 of 18 PITTSYLVANIA COUNTY GENERAL TERMS AND CONDITIONS (not all will be applicable) Any Special terms and conditions will supersede the below terms and conditions A. VENDORS MANUAL 1 B. APPLICABLE LAWS AND COURTS 1 C. ANTI-DISCRIMINATION 1 D. ETHICS IN PUBLIC CONTRACTING 2 E. IMMIGRATION REFORM AND CONTROL ACT OF 1986 2 F. DEBARMENT STATUS 2 G. ANTITRUST 3 H. CLARIFICATION OF TERMS 3 I. PAYMENT 3 J. PRECEDENCE OF TERMS 4 K. QUALIFICATIONS OF BIDDERS OR OFFERORS 4 L. TESTING AND INSPECTION 4 M. ASSIGNMENT OF CONTRACT 4 N. CHANGES TO THE CONTRACT 4 O. DEFAULT 4 P. TAXES 5 Q. USE OF BRAND NAMES 5 R. TRANSPORTATION AND PACKAGING 5 S. INSURANCE 5 T. ANNOUNCEMENT OF AWARD 6 U DRUG-FREE WORKPLACE 6 V. NONDISCRIMINATION OF CONTRACTORS 7 W. AVAILABILITY OF FUNDS 7 X. SMALL, WOMEN-, MINIORTY AND SERVICE DISABLED VETERAN-OWNED . Z. TERMINATION A. VENDORS MANUAL: This solicitation is subject to the provisions of the Commonwealth of Virginia Vendors Manual and any changes or revisions thereto, which are hereby incorporated into this contract in their entirety. B. APPLICABLE LAWS AND COURTS: This solicitation and any resulting contract shall be governed in all respects by the laws of the Commonwealth of Virginia, without regard to its choice of law provisions, and any litigation with respect thereto shall be brought in the circuit court of Pittsylvania County. The county and the contractor are encouraged to resolve any issues in controversy arising from the award of the contract or any contractual dispute using Alternative Dispute Resolution (ADR) procedures (Code of Virginia, § 2.2-4366). ADR procedures are described in Chapter 9 of the Vendors Manual. The contractor shall comply with all applicable federal, state and local laws, rules and regulations. C. ANTI-DISCRIMINATION: By submitting their (bids/proposals), (bidders/offerors) certify to the County that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians With Disabilities Act, the Americans With Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act (VPPA). If the award is made to a faith-based organization, the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient's religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender sexual orientation, gender identity, or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (Code of Virginia, § 2.2-4343.1E). In every contract over $10,000 the provisions in 1. and 2. below apply: 1. During the performance of this contract, the contractor agrees as follows: 254 Page 13 of 18 a. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, gender identity, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer. c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. d. The requirements of these provisions 1. and 2. are a material part of the contract. If the Contractor violates one of these provisions, the County may terminate the affected part of this contract for breach, or at its option, the whole contract. Violation of one of these provisions may also result in debarment from State contracting regardless of whether the specific contract is terminated. e. In accordance with Executive Order 61 (2017), a prohibition on discrimination by the contractor, in its employment practices, subcontracting practices, and delivery of goods or services, on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, political affiliation, disability, or veteran status, is hereby incorporated in this contract. 2. The contractor will include the provisions of 1. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor. D. ETHICS IN PUBLIC CONTRACTING: By submitting their (bids/proposals), (bidders/offerors) certify that their (bids/proposals) are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other (bidder/offeror), supplier, manufacturer or subcontractor in connection with their (bid/proposal), and that they have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. E. IMMIGRATION REFORM AND CONTROL ACT OF 1986: Applicable for all contracts over $10,000: By entering into a written contract with the County, the Contractor certifies that the Contractor does not, and shall not during the performance of the contract for goods and services in Pittsylvania County , knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986. F. DEBARMENT STATUS: By participating in this procurement, the vendor certifies that they are not currently debarred by the Commonwealth of Virginia from submitting a response for the type of goods and/or services covered by this solicitation. Vendor further certifies that they are not debarred from filling any order or accepting any resulting order, or that they are an agent of any person or entity that is currently debarred by the Commonwealth of Virginia. If a vendor is created or used for the purpose of circumventing a debarment decision against another vendor, the non-debarred vendor will be debarred for the same time period as the debarred vendor. G. ANTITRUST: By entering into a contract, the contractor conveys, sells, assigns, and transfers to Pittsylvania County all rights, title and interest in and to all causes of action it may now have or hereafter acquire under the antitrust laws of the United States and the Commonwealth of Virginia, relating to the particular goods or services purchased or acquired by Pittsylvania County under said contract. H. CLARIFICATION OF TERMS: If any prospective (bidder/offeror) has questions about the specifications or other solicitation documents, the prospective (bidder/offeror) should contact the buyer whose name appears on the face of the solicitation no later than five working days before the due date. Any revisions to the solicitation will be made only by addendum issued by the buyer. I. PAYMENT: 1. To Prime Contractor: 255 Page 14 of 18 a. Invoices for items ordered, delivered and accepted shall be submitted by the contractor directly to the payment address shown on the purchase order/contract. All invoices shall show the contract number and/or purchase order number; social security number (for individual contractors) or the federal employer identification number (for proprietorships, partnerships, and corporations). b. Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment in less than 30 days, however. c. All goods or services provided under this contract or purchase order, that are to be paid for with public funds, shall be billed by the contractor at the contract price, regardless of which public agency is being billed. d. The following shall be deemed to be the date of payment: the date of postmark in all cases where payment is made by mail, or when offset proceedings have been instituted as authorized under the Virginia Debt Collection Act. e. Unreasonable Charges. Under certain emergency procurements and for most time and material purchases, final job costs cannot be accurately determined at the time orders are placed. In such cases, contractors should be put on notice that final payment in full is contingent on a determination of reasonableness with respect to all invoiced charges. Charges which appear to be unreasonable will be resolved in accordance with Code of Virginia, § 2.2-4363 and -4364. Upon determining that invoiced charges are not reasonable, the County shall notify the contractor of defects or improprieties in invoices within fifteen (15) days as required in Code of Virginia, § 2.2-4351.,. The provisions of this section do not relieve an agency of its prompt payment obligations with respect to those charges which are not in dispute (Code of Virginia, § 2.2-4363). 2. To Subcontractors: a. Within seven (7) days of the contractor’s receipt of payment from the County, a contractor awarded a contract under this solicitation is hereby obligated: (1) To pay the subcontractor(s) for the proportionate share of the payment received for work performed by the subcontractor(s) under the contract; or (2) To notify the county and the subcontractor(s), in writing, of the contractor’s intention to withhold payment and the reason. b. The contractor is obligated to pay the subcontractor(s) interest at the rate of one percent per month (unless otherwise provided under the terms of the contract) on all amounts owed by the contractor that remain unpaid seven (7) days following receipt of payment from the County except for amounts withheld as stated in (2) above. The date of mailing of any payment by U. S. Mail is deemed to be payment to the addressee. These provisions apply to each sub-tier contractor performing under the primary contract. A contractor’s obligation to pay an interest charge to a subcontractor may not be construed to be an obligation of the County. 3. The Pittsylvania County encourages contractors and subcontractors to accept credit card payments. J. PRECEDENCE OF TERMS: The following General Terms and Conditions VENDORS MANUAL, APPLICABLE LAWS AND COURTS, ANTI-DISCRIMINATION, ETHICS IN PUBLIC CONTRACTING, IMMIGRATION REFORM AND CONTROL ACT OF 1986, DEBARMENT STATUS, ANTITRUST, MANDATORY USE OF STATE FORM AND TERMS AND CONDITIONS, CLARIFICATION OF TERMS, PAYMENT shall apply in all instances. In the event there is a conflict between any of the other General Terms and Conditions and any Special Terms and Conditions in this solicitation, the Special Terms and Conditions shall apply. K. QUALIFICATIONS OF (BIDDERS/OFFERORS): Pittsylvania County may make such reasonable investigations as deemed proper and necessary to determine the ability of the (bidder/offeror) to perform the services/furnish the goods and the (bidder/offeror) shall furnish to the County all such information and data for this purpose as may be requested. The County reserves the right to inspect (bidder’s/offeror’s) physical facilities prior to award to satisfy questions regarding the (bidder’s/offeror’s) capabilities. The County further reserves the right to reject any (bid/proposal) if the evidence submitted by, or investigations of, such (bidder/offeror) fails to satisfy the County that such (bidder/offeror) is properly qualified to carry out the obligations of the contract and to provide the services and/or furnish the goods contemplated therein. L. TESTING AND INSPECTION: Pittsylvania County reserves the right to conduct any test/inspection it may deem advisable to assure goods and services conform to the specifications. 256 Page 15 of 18 M. ASSIGNMENT OF CONTRACT: A contract shall not be assignable by the contractor in whole or in part without the written consent of Pittsylvania County. N. CHANGES TO THE CONTRACT: Changes can be made to the contract in any of the following ways: 1. The parties may agree in writing to modify the terms, conditions, or scope of the contract. Any additional goods or services to be provided shall be of a sort that is ancillary to the contract goods or services, or within the same broad product or service categories as were included in the contract award. Any increase or decrease in the price of the contract resulting from such modification shall be agreed to by the parties as a part of their written agreement to modify the scope of the contract. 2. The Purchasing Department may order changes within the general scope of the contract at any time by written notice to the contractor. Changes within the scope of the contract include, but are not limited to, things such as services to be performed, the method of packing or shipment, and the place of delivery or installation. The contractor shall comply with the notice upon receipt, unless the contractor intends to claim an adjustment to compensation, schedule, or other contractual impact that would be caused by complying with such notice, in which case the contractor shall, in writing, promptly notify the Purchasing Department of the adjustment to be sought, and before proceeding to comply with the notice, shall await the Purchasing Manager’s written decision affirming, modifying, or revoking the prior written notice. If the Purchasing Department decides to issue a notice that requires an adjustment to compensation, the contractor shall be compensated for any additional costs incurred as the result of such order and shall give the Purchasing Department a credit for any savings. Said compensation shall be determined by one of the following methods: Any additions or changes to the contact shall be mutually agreed upon between the parties in writing and approved by the Purchasing Manger before the changes take affect. O. DEFAULT: In case of failure to deliver goods or services in accordance with the contract terms and conditions, the County, after due oral or written notice, may terminate this contract and procure all goods and/or services contracted for, from other sources and hold the contractor responsible for any resulting additional purchase and administrative costs. This remedy shall be in addition to any other remedies which the County may have. P. TAXES: Sales to Pittsylvania County are normally exempt from State sales tax. State sales and use tax certificates of exemption, Form ST-12, will be issued upon request. Deliveries against this contract shall usually be free of Federal excise and transportation taxes. The County’s excise tax exemption registration number is 54-6001508. If sales or deliveries against the contract are not exempt, the contractor shall be responsible for the payment of such taxes unless the tax law specifically imposes the tax upon the buying entity and prohibits the contractor from offering a tax-included price. Q. USE OF BRAND NAMES: Unless otherwise provided in this solicitation, the name of a certain brand, make or manufacturer does not restrict (bidders/offerors) to the specific brand, make or manufacturer named, but conveys the general style, type, character, and quality of the article desired. Any article which the public body, in its sole discretion, determines to be the equivalent of that specified, considering quality, workmanship, economy of operation, and suitability for the purpose intended, shall be accepted. The (bidder/offeror) is responsible to clearly and specifically identify the product being offered and to provide sufficient descriptive literature, catalog cuts and technical detail to enable the County to determine if the product offered meets the requirements of the solicitation. This is required even if offering the exact brand, make or manufacturer specified. Normally in competitive sealed bidding only the information furnished with the bid will be considered in the evaluation. Failure to furnish adequate data for evaluation purposes may result in declaring a bid nonresponsive. Unless the (bidder/offeror) clearly indicates in its (bid/proposal) that the product offered is an equivalent product, such (bid/proposal) will be considered to offer the brand name product referenced in the solicitation. R. TRANSPORTATION AND PACKAGING: By submitting their (bids/proposals), all (bidders/offerors) certify and warrant that the price offered for FOB destination includes only the actual freight rate costs at the lowest and best rate and is based upon the actual weight of the goods to be shipped. Except as otherwise specified herein, standard commercial packaging, packing and shipping containers shall be used. All shipping containers shall be legibly marked or labeled on the outside with purchase order number, commodity description, and quantity. S. INSURANCE: By signing and submitting a bid or proposal under this solicitation, the bidder or offeror certifies that if awarded the contract, it will have the following insurance coverage at the time the contract is awarded. For construction contracts, if any subcontractors are involved, the subcontractor will have workers’ compensation insurance in accordance with §§ 2.2-4332 257 Page 16 of 18 and 65.2-800 et seq. of the Code of Virginia. The bidder or offeror further certifies that the contractor and any subcontractors will maintain these insurance coverages during the entire term of the contract and that all coverage will be provided by companies authorized to sell insurance in Virginia by the Virginia State Corporation Commission. MINIMUM INSURANCE COVERAGES AND LIMITS: 1. Workers’ Compensation - Statutory requirements and benefits. Coverage is compulsory for employers of three or more employees, to include the employer. Contractors who fail to notify the Commonwealth of increases in the number of employees that change their workers’ compensation requirements under the Code of Virginia during the course of the contract shall be in noncompliance with the contract. 2. Employer’s Liability - $100,000. 3. Commercial General Liability - $1,000,000 per occurrence and $2,000,000 in the aggregate. Commercial General Liability is to include bodily injury and property damage, personal injury and advertising injury, products and completed operations coverage. The Commonwealth of Virginia shall be added as an additional insured to the policy by an endorsement. 4. Automobile Liability - $1,000,000 combined single limit. (Required only if a motor vehicle not owned by the Commonwealth is to be used in the contract. Contractor must assure that the required coverage is maintained by the Contractor (or third party owner of such motor vehicle.) Profession/Service Limits Accounting $1,000,000 per occurrence, $3,000,000 aggregate Architecture $2,000,000 per occurrence, $6,000,000 aggregate Asbestos Design, Inspection or Abatement Contractors $1,000,000 per occurrence, $3,000,000 aggregate Health Care Practitioner (to include Dentists, Licensed Dental Hygienists, Optometrists, Registered or Licensed Practical Nurses, Pharmacists, Physicians, Podiatrists, Chiropractors, Physical Therapists, Physical Therapist Assistants, Clinical Psychologists, Clinical Social Workers, Professional Counselors, Hospitals, or Health Maintenance Organizations.) Code of Virginia § 8.01-581.15 https://law.lis.virginia.gov/vacode/title8.01/chapter21.1/section8.01-581.15/ Insurance/Risk Management $1,000,000 per occurrence, $3,000,000 aggregate Landscape/Architecture $1,000,000 per occurrence, $1,000,000 aggregate Legal $1,000,000 per occurrence, $5,000,000 aggregate Professional Engineer $2,000,000 per occurrence, $6,000,000 aggregate Surveying $1,000,000 per occurrence, $1,000,000 aggregate T. ANNOUNCEMENT OF AWARD: Upon the award or the announcement of the decision to award a contract as a result of this solicitation, the purchasing agency will publicly post such notice on the County’s website (www.pittsylvaniacountyva.gov) for a minimum of 10 days. U. DRUG-FREE WORKPLACE: Applicable for all contracts over $10,000: During the performance of this contract, the contractor agrees to (i) provide a drug-free workplace for the contractor's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the contractor that the contractor maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor. For the purposes of this section, “drug-free workplace” means a site for the performance of work done in connection with a specific contract awarded to a contractor, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract. 258 Page 17 of 18 V. NONDISCRIMINATION OF CONTRACTORS: A bidder, offeror, or contractor shall not be discriminated against in the solicitation or award of this contract because of race, religion, color, sex, sexual orientation, gender identity, national origin, age, disability, faith-based organizational status, any other basis prohibited by state law relating to discrimination in employment or because the bidder or offeror employs ex-offenders unless the state agency, department or institution has made a written determination that employing ex-offenders on the specific contract is not in its best interest. If the award of this contract is made to a faith-based organization and an individual, who applies for or receives goods, services, or disbursements provided pursuant to this contract objects to the religious character of the faith-based organization from which the individual receives or would receive the goods, services, or disbursements, the public body shall offer the individual, within a reasonable period of time after the date of his objection, access to equivalent goods, services, or disbursements from an alternative provider. W. AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that the agency shall be bound hereunder only to the extent that the Board of Supervisors has appropriated funds that are legally available or may hereafter become legally available for the purpose of this agreement. X. Small, Women-, Minority and Service Disabled Veteran-Owned Business Participation. The Purchasing Department will try to facilitate the participation of small, women-, minority-, and service disabled veteran-owned businesses in the procurement transactions of the County. The County grants no preferences or set- asides to such businesses. The Purchasing Department shall assist any such business in understanding bids or proposals. A. Discrimination Prohibited. In the solicitation of awarding of contracts, The County shall not discriminate against any bidder or offeror because of race, religion, color, sex, national origin, age, disability, status as a service disabled veteran, or other basis prohibited by state or federal law relating to discrimination in employment. Pittsylvania County shall not discriminate against any faith-based organizations. Z. TERMINATION: Termination/Cancellation of Contract: Subject to the provisions below, the contract may be terminated by either party upon thirty (30) days advance written notice to the other party; but if any work or service hereunder is in progress, but not completed as of the date of termination, then this contract may be extended upon written approval of the County until said work or services are completed and accepted. Termination for Convenience A. In the event that this contract is terminated or cancelled upon request and for the convenience of the County, without the required thirty (30) days advance written notice, then the County shall negotiate reasonable termination costs, if applicable. B. Termination for Cause Termination by the County for cause, default or negligence on the party of the appraiser or firm shall be excluded from the foregoing provision; termination costs, if any, shall not apply. The thirty (30) days advance notice requirement is waived in the event of Termination of Cause. C. No-Appropriation Clause/Termination due to Unavailability of Funds in Succeeding Fiscal Years When funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal year, the contract shall be cancelled and the contractor shall be reimbursed for the reasonable value of any non- recurring costs incurred but not amortized in the price of the supplies or services delivered under the contract. 259 Page 18 of 18 STATEMENT OF DISCLAIMER RE: ______________________________ (BID OR RFP #) This is to certify that no employee, official, or elected officer of the County of Pittsylvania has a proprietary interest in the company, corporation, partnership, or other organization, furnishing the goods and/or services, or stands to benefit personally from the furnishing of such goods or services as referenced above. FIRM: _________________________ BY: _________________________ TITLE: ________________________ (THIS COMPLETED FORM MUST BE INCLUDED IN YOUR PROPOSAL SUBMITTAL) CONTRACTOR ELIGIBILITY CERTIFICATION This is to certify that this person/firm/corporation has not been barred from bidding on contracts by any agency of the Commonwealth of Virginia, nor is this person/firm/corporation a part of any firm/corporation that has been barred from bidding on contracts by any agency of the Commonwealth of Virginia. ______________________________ Name of Official ______________________________ Title ______________________________ Firm or Corporation (THIS COMPLETED FORM MUST BE INCLUDED IN YOUR PROPOSAL SUBMITTAL) 260 Water Tower PM Specific experience, technical capabilities, professional competence, and qualifications of the proposing firm and project personnel, especially those assigned to provide the services outlined in the Scope of Work 30 Clearly demonstrated understanding of the work to be performed. Completeness and reasonableness of the Offeror’s plan for accomplishing the work 25 References of parties for whom comparable work has been (or is currently being) 20 Professionalism and completeness of the proposal 15 Cost 10 Evaluator 1 Evaluator 2 Evaluator 3 Alan JohnsonChris AdcockChris Adcock Caleb Milam Vendors USG Water 96 97 89 282 Sourthen Corrosion 94 93 87 274 261 7.i. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Portable Radio Purchase Approval Staff Contact(s): Christopher Key Agenda Date: August 19, 2025 Item Number: 7.i. Attachment(s): 1. Portable Radio Purchase Reviewed By: SUMMARY: Pittsylvania County Public Safety is requesting approval to purchase 100 Harris XL 45P portable radios for volunteer fire and rescue departments in FY 2026. The current Harris XG 75P portable radios, originally purchased in February 2012, reached the end of their service life in March 2023 and now require replacement. These radios have served the County well for over a decade; however, Harris no longer provides parts or service for the XG 75P model. This purchase represents the third phase of the County’s replacement plan, which began after the initial acquisition of 690 XG 75P units in 2012. FINANCIAL IMPACT AND FUNDING SOURCE: Capital expense – $161,189.00 RECOMMENDATION: County staff recommends that the Board approve the purchase of the 100 Harris XL 45P portable radios as presented. MOTION: “I make a Motion to approve the purchase of the 100 Harris XL 45P portable radios as presented.” 262 L3Harris Technologies, Inc. Public Safety and Professional Communications 221 Jefferson Ridge Parkway Lynchburg, Virginia 24501 Phone: 1-800-368-3277 Fax: 321-409-4393 Date: 8/5/2025 Valid for 30 days Pittsylvania County, VA FIRE-RESCUE Sales POC:Jim Junkins Attn: Jason Maurakis Sr Spec, Sales/Account Mgmt +1 4342588395 jim.junkins@l3harris.com Quote by: J.Knox CRM # CCC Case #INC-000364921/INC-000365120 Item Part Number Description Qty List Price Discount Sale Price Extended Sale Price 1 XK-PF78B PORTABLE, XL-45P, 7/800 MHZ, PH1, GRAY 50 2,300.00$ 26%1,702.00$ 85,100.00$ 2 XK-FW2X OPERATION,LOAD NIFOG PERSONALITY 50 0.01$ 100%-$ -$ 3 XK-PL4F FEATURE,P25 PHASE 2 TDMA 50 275.00$ 26%203.50$ 10,175.00$ 4 XK-PL8Y FEATURE, ENCRYPTION LITE 50 0.01$ 100%-$ -$ 5 XK-PL9E FEATURE,SINGLE-KEY AES ENCRYPTION 50 0.01$ 100%-$ -$ 6 XK-PL4U FEATURE,SINGLE-KEY DES ENCRYPTION 50 0.01$ 100%-$ -$ 7 XK-PA3R BATTERY,LI-ION,3100MAH 50 155.00$ 26%114.70$ 5,735.00$ 8 XK-NC8D ANTENNA,WHIP,1/2 WAVE,762-870MHZ 50 50.00$ 26%37.00$ 1,850.00$ 9 XK-CH5X CHARGER,1-BAY,TRI-CHEMISTRY 50 170.00$ 26%125.80$ 6,290.00$ 10 YZ-SP2X XL-45P Trade in Credit 50 (708.01)$ 0%(708.01)$ (35,400.50)$ Subtotal 73,749.50$ 11 XK-PF78B PORTABLE, XL-45P, 7/800 MHZ, PH1, GRAY 50 2,300.00$ 26%1,702.00$ 85,100.00$ 12 XK-FW2X OPERATION,LOAD NIFOG PERSONALITY 50 0.01$ 100%-$ -$ 13 XK-PL4F FEATURE,P25 PHASE 2 TDMA 50 275.00$ 26%203.50$ 10,175.00$ 14 XK-PL8Y FEATURE, ENCRYPTION LITE 50 0.01$ 100%-$ -$ 15 XK-PL9E FEATURE,SINGLE-KEY AES ENCRYPTION 50 0.01$ 100%-$ -$ 16 XK-PL4U FEATURE,SINGLE-KEY DES ENCRYPTION 50 0.01$ 100%-$ -$ 17 XK-PA3R BATTERY,LI-ION,3100MAH 50 155.00$ 26%114.70$ 5,735.00$ 18 XK-NC8D ANTENNA,WHIP,1/2 WAVE,762-870MHZ 50 50.00$ 26%37.00$ 1,850.00$ 19 XK-AE4C SPEAKER MIC,RUGGED,COILED,HI-VIS 50 350.00$ 26%259.00$ 12,950.00$ 20 XK-HC2G BELT CLIP,STANDARD,XL-45 50 20.00$ 26%14.80$ 740.00$ 21 XK-CH5X CHARGER,1-BAY,TRI-CHEMISTRY 50 170.00$ 26%125.80$ 6,290.00$ 22 YZ-SP2X XL-45P Trade in Credit 50 (708.01)$ 0%(708.01)$ (35,400.50)$ Subtotal 87,439.50$ Total Sale Price 161,189.00$ Terms and Conditions: 1. 2. 3. Purchase Order requirements: Purchase Order issued to L3Harris Technologies - PSPC - 221 Jefferson Ridge Parkway - Lynchburg, VA 24501 The Purchase Order should include the following references: Shipping will default to Best Way ground, unless otherwise specific. Special shipping/delivery instructions (ex. Delivery lift gate required?) must be noted if applicable. Non Standard packing will be billed to the customer. Bill to and Ship to addresses along with contact information must be included. Provide customer account number if readily available. L3Harris DUNS#: 101474992; Cage Code: 1PNR4; Tax ID 34-0276860. Must include Quote Name and Date. If applicable, include MBP#. All orders must contain valid model number, quantity, and price for each item. Frequencies must be supplied with order if applicable. Requested Delivery Date; If related to Grant Funding, important to provide Grant name, Agency, deadline and product receipt deadline, when applicable. Lead time is subject to material availability at time of order Pricing does not include installation, programming, taxes or shipping (if applicable), unless otherwise noted. These items may be waived based on the terms and conditions which are applicable to this quote (Item 1) and could be subject to change. Storing battery packs is not recommended because the chemicals in the battery degrade over time and this affects the functionality of the battery. Improper storage of batteries may void warranty. The terms and conditions are governed by the agreement between Staunton Augusta Waynesboro (SAW), Agreement # Contract# 00009309, and L3Harris Technologies, Inc., dated July 1, 2023, as amended, if applicable. Internal reference # MBP 1193133. Also reference SIT# 1193133 | SAW cooperative procurement SPR XL-45 Portable Quote Name: Pittsylvania County_XL45P_1193133_08052025 L3Harris' Internal Use Only XL-45 Portable with Belt Clip & Speaker Mic Confidential, Proprietary, & Competition Sensitive 263 7.j. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Resolution Agenda Title: Resolution # 2025-08-01 Approval (Resolution of Appreciation and Recognition; Dave Arnold) Staff Contact(s): Robert Tucker Agenda Date: August 19, 2025 Item Number: 7.j. Attachment(s): 1. 2025-08-01 Resolution of Appreciation and Recognition - Dave F. Arnold Reviewed By: SUMMARY: Since June 16, 2021, Mr. Dave F. Arnold has served Pittsylvania County as Assistant County Administrator, consistently providing steadfast leadership, guidance, and support. He has demonstrated professionalism, integrity, and a commitment to the citizens and staff, fostering collaboration and efficient operations. Mr. Arnold recently transitioned to Deputy County Administrator, reflecting his continued dedication and valuable contributions. This resolution formally recognizes and expresses the Board’s appreciation for his exemplary service and leadership. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends that the Board of Supervisors adopt Resolution # 2025-08-01, recognizing Arnold for his service as Assistant County Administrator and congratulating him on his transition to Deputy County Administrator. MOTION: "I make a Motion to adopt Resolution # 2025-08-01, recognizing Arnold for his service as Assistant County Administrator and congratulating him on his transition to Deputy County Administrator." 264 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2025-08-01 RESOLUTION OF APPRECIATION AND RECOGNITION FOR EXEMPLARY SERVICE BY MR. DAVE F. ARNOLD VIRGINIA: At a meeting of the Pittsylvania County Board of Supervisors (“Board”) on Tuesday, August 19, 2025, at the Board Meeting Room, 39 Bank Street, Chatham, Virginia 24531, the following Resolution was presented and adopted: WHEREAS, Mr. Dave F. Arnold (“Arnold”) has faithfully served Pittsylvania County as Assistant County Administrator since June 16, 2021, consistently providing steadfast leadership, guidance, and support to the County; and WHEREAS, throughout his tenure as Assistant County Administrator, Arnold has demonstrated exceptional professionalism, integrity, and an unwavering commitment to the citizens and staff of Pittsylvania County, fostering a culture of transparency, accountability, and collaboration; and WHEREAS, Arnold’s leadership and dedication have been vital in navigating challenges, ensuring the seamless continuation of County operations, and promoting excellence in public service; and WHEREAS, his ability to lead with both compassion and decisiveness has created a positive and stabilizing influence on County departments, encouraging teamwork, efficiency, and cooperation among staff; and WHEREAS, Arnold has recently transitioned from the role of Assistant County Administrator to Deputy County Administrator, a reflection of his continued commitment and invaluable contributions to Pittsylvania County; and WHEREAS, the Board of Supervisors wishes to recognize and express its sincere appreciation for Arnold’s tireless work ethic, steadfast dedication, and outstanding service, which have made a lasting impact on the County and its citizens; NOW, THEREFORE, BE IT RESOLVED, that the Pittsylvania County Board of Supervisors hereby extends its deepest gratitude to Mr. Dave F. Arnold for his exemplary service, leadership, and devotion to Pittsylvania County, and offers its best wishes for continued success in his role as Deputy County Administrator; and BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to Mr. Arnold as a token of the County’s appreciation and as a permanent record of his dedicated service. Given under my hand this 19th day of August, 2025. Robert M. Tucker, Jr., Chairman Pittsylvania County Board of Supervisors Kaylyn M. McCluster, Clerk Pittsylvania County Board of Supervisors 265 7.k. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Resolution Agenda Title: Resolution # 2025-08-02 (Resolution Authorizing Acceptance of the Purdue Pharma Bankruptcy Plan of Reorganization and Participation in the Sackler Family Direct Settlement) approval Staff Contact(s): Matthew Evans Agenda Date: August 19, 2025 Item Number: 7.k. Attachment(s): 1. 2025-08-02 Resolution Authorizing Acceptance of the Purdue Pharma Bankruptcy Plan of Reorganization and Participation in the Sackler Family Direct Set Reviewed By: SUMMARY: Purdue Pharma and its affiliates filed for bankruptcy in 2019 to address liabilities related to the opioid epidemic. A new bankruptcy Plan of Reorganization (“Plan”) and a Governmental Entities Settlement Agreement (“GESA”) have been proposed to resolve outstanding claims, including those filed by local governments. The Plan provides for dissolution of Purdue Pharma and creation of a new company dedicated to opioid abatement, funded by the Sackler family’s payment of up to $6.5 billion over 15 years, including $1.5 billion upon the settlement’s effective date (anticipated in early 2026). Payments to Virginia localities will be distributed through Estate Distributions and Direct Settlement funds, with all proceeds restricted to opioid abatement. Pittsylvania County, having filed a proof of claim in the bankruptcy, is entitled to vote on whether to accept or reject the Plan. County participation in the Direct Settlement—requiring the release of direct claims against the Sackler family—is voluntary but strongly recommended to maximize Virginia’s overall recovery and ensure the County receives its share of Direct Settlement funds. Under the Virginia MOU, Virginia’s maximum potential recovery is approximately $104 million over 15 years, with roughly $39.7 million allocated directly to participating localities. Pittsylvania County’s share is 0.750% of the locality distribution under 266 the MOU. Approval of the attached Resolution will authorize the County's outside counsel to: • Cast the County’s vote to accept the Purdue Pharma bankruptcy Plan; and • Execute the County’s participation in the Direct Settlement. FINANCIAL IMPACT AND FUNDING SOURCE: Settlement funds will be distributed over a 15-year period, restricted to opioid abatement uses. Pittsylvania County’s share will be based on the Virginia MOU allocation percentage (0.750%). RECOMMENDATION: County staff recommends that the Board approve the attached Resolution authorizing acceptance of the Purdue Pharma bankruptcy Plan and participation in the Direct Settlement, as presented. MOTION: “I make a Motion to approve the attached Resolution authorizing acceptance of the Purdue Pharma bankruptcy Plan and participation in the Direct Settlement, as presented.” 267 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2025-08-02 _____________________________________________________________________________ A RESOLUTION OF THE PITTSYLVANIA COUNTY BOARD OF SUPERVISORS ACCEPTING THE PURDUE PHARMA BANKRUPTCY PLAN AND APPROVING OF THE COUNTY’S PARTICIPATION IN THE PROPOSED DIRECT SETTLEMENT OF OPIOID-RELATED CLAIMS AGAINST THE SACKLER FAMILY, AND DIRECTING THE COUNTY’S OUTSIDE COUNSEL TO EXECUTE THE DOCUMENTS NECESSARY TO ACCEPT THE PLAN AND EFFECTUATE THE COUNTY’S PARTICIPATION IN THE SETTLEMENT. ______________________________________________________________________________ VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) August 19, 2025, Business Meeting, the following Resolution was presented and adopted: WHEREAS, the opioid epidemic that has cost thousands of human lives across the country also impacts Pittsylvania County (“the County”)by adversely impacting the delivery of emergency medical, law enforcement, criminal justice, mental health and substance abuse services, and other services by the County’s various departments and agencies; and WHEREAS, Pittsylvania County has been required and will continue to be required to allocate substantial taxpayer dollars, resources, staff energy and time to address the damage the opioid epidemic has caused and continues to cause the citizens of the County; and WHEREAS, a settlement proposal has been negotiated that will cause the Sackler family, the owners of the Purdue Pharma family of companies, to pay an aggregate of $6.5 billion dollars nationwide to resolve opioid-related claims against them and resolve Purdue Pharma’s bankruptcy; and WHEREAS, Pittsylvania County has filed suit against Purdue Pharma and the Sackler family for their role in the distribution, manufacture, and sale of the pharmaceutical opioid products that have fueled the opioid epidemic that has harmed the County; and WHEREAS, the County’s suit seeks recovery of the public funds previously expended and to be expended in the future to abate the consequences and harms of the opioid epidemic; and WHEREAS; the County submitted a proof of claim in the bankruptcy and is thus entitled to vote on whether the bankruptcy court should accept or reject the associated bankruptcy plan; WHEREAS, the County has approved and adopted the Virginia Opioid Abatement Fund and Settlement Allocation Memorandum of Understanding (the “Virginia MOU”), and affirms that this pending settlement with the Sackler family shall be considered a “Settlement” that is subject to the Virginia MOU, and shall be administered and allocated in the same manner as the opioid settlements entered into previously with the Distributors, Janssen, Teva, Allergan, Walmart, CVS, Walgreens, and Kroger; and 268 WHEREAS, the County’s outside counsel has reviewed the available information about the proposed settlement with the Sackler family and the Purdue Pharma bankruptcy plan and has recommended that the County accept the bankruptcy plan and participate in the settlement, in order to recover its share of the funds that the settlement would provide; NOW THEREFORE BE IT RESOLVED that the Pittsylvania County Board of Supervisors accepts the Purdue Pharma bankruptcy plan and approves of the County’s participation in the proposed settlement of opioid-related claims against the Sackler family, and directs the County’s outside counsel to execute the documents necessary to effectuate the County’s participation in the settlement, including the required release of claims against the Sackler family, and accept the bankruptcy plan. Given under my hand this 19th day of August 2025. ___________________________________ Robert M. Tucker, Jr. (Chairman) Pittsylvania County Board of Supervisors ___________________________________ Kaylyn M. McCluster (Clerk) Pittsylvania County Board of Supervisors Approved as to Form: ________________________ Matthew W. Evans, Esq. Pittsylvania County Attorney Vote Robert M. Tucker, Jr. (Chairman) Yes/No Eddie L. Hite, Jr. (Vice-Chairman) Yes/No Darrell W. Dalton Yes/No Kenneth L. Bowman Yes/No Timothy W. Dudley Yes/No William V. (“Vic”) Ingram Yes/No Murray W. Whittle Yes/No Ayes __ Nays _ Abstentions _ 269 7.l. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Resolution Agenda Title: Resolution # 2025-08-03 (Authorizing Participation in the Alvogen, Amneal, Apotex, Hikma, Indivior, Mylan, Sun, and Zydus Opioid Settlement Agreements) Approval Staff Contact(s): Matthew Evans Agenda Date: August 19, 2025 Item Number: 7.l. Attachment(s): 1. 2025-08-03 Resolution Authorizing Participation in the Alvogen, Amneal, Apotex, Hikma, Indivior, Mylan, Sun, and Zydus Opioid Settlement Agreements Reviewed By: SUMMARY: A series of proposed nationwide settlement agreements totaling approximately $720 million have been reached with eight opioid manufacturers—Alvogen, Amneal, Apotex, Hikma, Indivior, Mylan, Sun, and Zydus (collectively, “Manufacturers”)—to resolve litigation brought by states, localities, and special districts for harms caused by the opioid epidemic. The settlements include both monetary compensation for abatement efforts and injunctive relief restricting opioid marketing, sales, and distribution practices to prevent future diversion. Virginia’s share of these settlements is estimated at approximately $16.4 million over the life of the agreements, assuming full participation by subdivisions. Of that amount, approximately $6.273 million will be allocated directly to participating cities and counties pursuant to the Virginia Opioid Abatement Fund and Settlement Allocation Memorandum of Understanding (“MOU”). Pittsylvania County’s share will be based on its percentage allocation under the MOU Exhibit A. All funds are restricted for opioid remediation, with at least 95% of proceeds required to be used for that purpose. The settlement payment structures vary by manufacturer, with five paying their maximum amounts in a single payment and three paying in installments over four to ten years. Additional “incentive payments” are available based on 270 subdivision participation rates; maximum recovery for Virginia is dependent upon broad participation among Virginia political subdivisions. Participation requires release of claims against the Manufacturers. The deadline for participation is October 8, 2025. Approval of Resolution # 2025- 08-03, authorizing the County's outside counsel to execute the necessary Participation Form on behalf of the Board, ensuring the County’s inclusion in the settlement distributions. FINANCIAL IMPACT AND FUNDING SOURCE: Settlement funds, restricted to opioid remediation uses, will be allocated to Pittsylvania County based on its MOU percentage share of the $6.273 million designated for participating localities, with potential additional incentive funds. RECOMMENDATION: County staff recommends that the Board approve Resolution # 2025-08-03, authorizing participation in the Manufacturers Settlement Agreements and release of claims, as presented. MOTION: “I make a Motion to approve Resolution # 2025-08-03, authorizing participation in the Manufacturers Settlement Agreements and release of claims, as presented.” 271 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2025-08-03 _____________________________________________________________________________ A RESOLUTION OF THE PITTSYLVANIA COUNTY BOARD OF SUPERVISORS APPROVING OF THE COUNTY’S PARTICIPATION IN THE PROPOSED SETTLEMENTS OF OPIOID-RELATED CLAIMS AGAINST ALVOGEN, AMNEAL, APOTEX, HIKMA, INDIVIOR, MYLAN, SUN, AND ZYDUS AND THEIR RELATED CORPORATE ENTITIES, AND DIRECTING THE COUNTY ATTORNEY AND/OR THE COUNTY’S OUTSIDE COUNSEL TO EXECUTE THE DOCUMENTS NECESSARY TO EFFECTUATE THE COUNTY’S PARTICIPATION IN THE SETTLEMENTS. ______________________________________________________________________________ VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) August 19, 2025, Business Meeting, the following Resolution was presented and adopted: WHEREAS, the opioid epidemic that has cost thousands of human lives across the country also impacts Pittsylvania County (“the County”) by adversely impacting the delivery of emergency medical, law enforcement, criminal justice, mental health and substance abuse services, and other services by the County’s various departments and agencies; and WHEREAS, Pittsylvania County has been required and will continue to be required to allocate substantial taxpayer dollars, resources, staff energy and time to address the damage the opioid epidemic has caused and continues to cause the citizens of the County; and WHEREAS, eight settlement proposals have been negotiated that will cause eight opioids manufacturers, Alvogen, Inc., Amneal Pharmaceuticals, Inc., Apotex Corp, Hikma Pharmaceuticals USA, Inc., Indivior Inc., Mylan Pharmaceuticals Inc, Sun Pharmaceutical Industries, Inc., and Zydus Pharmaceuticals (USA) Inc. (collectively the “Manufacturers”) to pay approximately $720 million nationwide to resolve opioid-related claims against it; and WHEREAS, Pittsylvania County has filed suit against certain of the manufacturers and their related corporate entities for their role in the distribution, manufacture, and sale of the pharmaceutical opioid products that have fueled the opioid epidemic that has harmed the County; and WHEREAS, the County’s suit seeks recovery of the public funds previously expended and to be expended in the future to abate the consequences and harms of the opioid epidemic; and WHEREAS, the County has approved and adopted the Virginia Opioid Abatement Fund and Settlement Allocation Memorandum of Understanding (the “Virginia MOU”), and affirms that these pending settlements with the Manufacturers shall be considered a “Settlement” that is subject to the Virginia MOU, and shall be administered and allocated in the same manner as the opioid settlements entered into previously with the Distributors, Janssen, Teva, Allergan, Walmart, CVS, Walgreens, and Kroger; and 272 WHEREAS, the County’s outside opioid litigation counsel has recommended that the County participate in the eight settlements in order to recover its share of the funds that the Manufacturers settlements would provide; and WHEREAS, the County Attorney has reviewed the available information about the proposed settlements and concurs with the recommendation of outside counsel; and NOW THEREFORE BE IT RESOLVED that the Pittsylvania County Board of Supervisors approves of the County’s participation in the proposed settlements of opioid-related claims against the Manufacturers and their related corporate entities, and directs the County Attorney and/or the County’s outside counsel to execute the documents necessary to effectuate the County’s participation in the settlements, including the required release of claims against the Manufacturers. Given under my hand this 19th day of August 2025. ___________________________________ Robert M. Tucker, Jr. (Chairman) Pittsylvania County Board of Supervisors ___________________________________ Kaylyn M. McCluster (Clerk) Pittsylvania County Board of Supervisors Approved as to Form: ________________________ Matthew W. Evans, Esq. Pittsylvania County Attorney Vote Robert M. Tucker, Jr. (Chairman) Yes/No Eddie L. Hite, Jr. (Vice-Chairman) Yes/No Darrell W. Dalton Yes/No Kenneth L. Bowman Yes/No Timothy W. Dudley Yes/No William V. (“Vic”) Ingram Yes/No Murray W. Whittle Yes/No Ayes __ Nays _ Abstentions _ 273 7.m. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: MerryGoRound Local Performance Agreement Execution Approval Staff Contact(s): Matthew Rowe Agenda Date: August 19, 2025 Item Number: 7.m. Attachment(s): 1. Project Toy Story LPA Reviewed By: SUMMARY: The company will establish and operate a live commerce market and fulfillment center at 3401 US Highway 29, Pittsylvania County, Virginia. The company plans to invest $10,003,600.00 at the site and create 203 full-time jobs with an average yearly base wage of at least $54,985.00. The company will enter into a 62-month temporary lease at the Project Site which provides the company with a option to purchase the Project Site for a fixed price of $5,350,000.00 during or after the 38-month temporary lease term. FINANCIAL IMPACT AND FUNDING SOURCE: Here is a breakdown of local incentives provided to the company as stated in the LPA: All grant funds provided are post performance (No financial liability to the County). Local Incentives* Estimated Value or Max. Value Long-Term/High Impact 60% Real Estate Tax Rebate, Machinery and Tools Tax Rebate, and Business Personal Property Tax Rebate, for Year 1 through Year 6 $169,543.00 Waiver of Building Zoning and Land Disturbance Permit Fees, and Water and Sewer Fees $50,000.00 274 Tobacco Region Opportunity Fund Grant $145,500.00 TOTAL LOCAL INCENTIVES $365,043.00 Staff will work with the Company to facilitate the award of State grants based upon performance which would be provided to the Company post- performance. RECOMMENDATION: County staff recommends that the Board approve the Local Performance Agreement for MerryGoRound, Inc. as presented. MOTION: "I make a Motion to approve the Local Performance Agreement for MerryGoRound, Inc. as presented." 275 1 LOCAL PERFORMANCE AGREEMENT THIS LOCAL PERFORMANCE AGREEMENT (this "Agreement"), made and entered into as of the 30th day of June 2025, by and among INDUSTRIAL DEVELOPMENT AUTHORITY OF PITTSYLVANIA COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia ("PCIDA"); the COUNTY OF PITTSYLVANIA, VIRGINIA, a political subdivision of the Commonwealth of Virginia (the "County"); and MERRYGOROUND, INC., a Virginia corporation ("MGR" or the "Company"); W I T N E S S E T H : NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties agree as follows: Section 1. - Recitals. The parties recite the following facts: a. PCIDA and the County, in order to stimulate economic growth and development of the community by creating jobs and infrastructure have agreed to provide incentives to new and expanding businesses which conduct industrial activity. b. The Company desires to establish and to operate a live commerce market and fulfillment center (the "New Facility"). The New Facility would be established on that certain real property containing approximately 20.17 acres, commonly known as 3401 US Highway 29, Pittsylvania County, Virginia 24540 in Pittsylvania County, Virginia (the "Project Site"); provided, however, MGR shall initially enter into a sixty-two (62) month lease (the "Temporary Lease") at the Project Site, which Temporary Lease provides an option for MGR to purchase the Project Site (the “Option”) at a fixed purchase price of Five Million Three Hundred Fifty Thousand and 00/100 Dollars ($5,350,000.00) (the “Project Site Purchase Price”), which Option MGR intends to exercise during or after the thirty eighth (38) month of the Temporary Lease term, but in any event before the expiration thereof. c. Tankwarehouse, LLC, a North Carolina limited liability company ("Landlord"), intends to purchase the Project Site from the Project Site's current owner, and the Company, after entering into the Temporary Lease, will subsequently complete certain renovations to the Project Site for the operations of the New Facility. The Landlord currently estimates the purchase of the Project Site to be completed during the second quarter of 2025, and the Company estimates the renovations to commence within six (6) to nine (9) months after purchase, and the Company anticipates completion of the renovations by December 31, 2026 (the “New Facility Completion Date”). Upon MGR’s exercise of the Option, MGR shall purchase the Project Site from Landlord, the closing date of which shall be reasonably acceptable to PCIDA. d. During the Performance Period described below, the Company plans to make capital investments in the Project Site of at least Ten Million Three Thousand Six Hundred and Docusign Envelope ID: DDBA03E4-63A3-40D8-8192-EE79B87BAB08 276 2 00/100 Dollars ($10,003,600.00) and to create two hundred three (203) full-time jobs with an average yearly base wage of at least Fifty-Four Thousand Nine Hundred Eighty-Five and 00/100 Dollars ($54,985.00), as set forth in this Agreement. e. Each of PCIDA and the County is willing to provide those certain incentives to the Company summarized in Schedule 1(e), attached hereto and incorporated herein by this reference, provided that the Company satisfies certain criteria relating to employment projections and capital investment as described below. f. Each of PCIDA and the County finds that the provisions of this Agreement and the commitments of the Company will promote the expansion of industry by inducing industrial development within the County, and that such development will promote the safety, health, welfare, convenience and prosperity of the citizens of the County. Section 2. - Definitions. For the purposes of this Agreement, the following terms shall have the following definitions: a. "Agreement" shall mean this Local Performance Agreement and shall have the same meaning as set forth in the header paragraph. b. "Affiliated Operations Entity" shall have the same meaning as in Section 3 below. c. "Capital Investment" means a capital expenditure by or on behalf of the Company in taxable real property, taxable tangible personal property, or both, at the New Facility. A capital expenditure related to a leasehold interest in real property will be considered to be made "on behalf of the Company" if a lease between a Government Party (or a third party developer) and the Company is a capital lease, or is an operating lease having a term of at least ten (10) years, and the real property would not have been constructed or improved but for the Company's interest in leasing some or all of the real property. Only the capital expenditures allocated to the portion of the real property to be leased by the Company will count as Capital Investment. The purchase or lease of furniture, fixtures, machinery and equipment, will qualify as Capital Investment hereunder. Provided MGR purchases the Project Site pursuant to the Option and purchases any related equipment for the continued operations of the New Facility, the Project Site Purchase Price and any capital expenditures made by or on behalf of the Company in taxable tangible personal property at the New Facility during the term of the Temporary Lease will qualify as Capital Investment. d. "Company" shall have the same meaning as such term in the header paragraph of this Agreement and shall include any Affiliated Operations Entity. e. "County" shall have the same meaning as that term in the header paragraph of this Agreement. f. "Event of Default" shall have the same meaning as that term is used in Section 8 Docusign Envelope ID: DDBA03E4-63A3-40D8-8192-EE79B87BAB08 277 3 below. g. "Event of Force Majeure" shall mean without limitation, any of the following: acts of God; strikes, lockouts or other industrial disturbances; act of public enemies; orders of any kind of the government of the United States of America or of the Commonwealth or any of their respective departments, agencies, political subdivisions or officials, or any civil or military authority; insurrections; riots; epidemics; landslides; lightning; earthquakes; fires; hurricanes; tornadoes; storms; floods; washouts; droughts; arrests; restraint of government and people; civil disturbances; explosions; breakage or accident to machinery, transmission pipes or canals not caused by the Company; partial or entire failure of utilities; or any other cause or event not reasonably within the control of the Company. h. "Government Party" or "Government Parties" shall mean any one or more of PCIDA and the County. i. “Landlord” shall have the same meaning as that term is used in Section 1(c) above. j. "Maintain", as it pertains to a New Job, shall mean that the New Job will continue without interruption from the date of creation through the Performance Date. Positions for the New Jobs will be treated as Maintained during periods in which such positions are not filled due to (i) temporary reductions in the Company's employment levels (so long as there is active recruitment for open positions), (ii) strikes and (iii) other temporary work stoppages not to exceed sixty (60) days. k. "New Facility" shall have the same meaning as that term is used in Section 1(b) above. l. “New Facility Completion Date” shall have the same meaning as that term is used in Section 1(c) above. m. "New Job" shall mean new permanent full-time employment of an indefinite duration at the New Facility for which the standard fringe benefits are provided by the Company for the employee, and for which the Company pays an average annual wage of at least Fifty Four Thousand Nine Hundred Eighty Five and 00/100 Dollars ($54,985.00), excluding standard fringe benefits. Each New Job must require a minimum of either (i) thirty-five (35) hours of an employee's time per week for the entire normal year of the Company's operations, which "normal year" must consist of at least forty-eight (48) weeks, or (ii) one thousand six hundred eighty (1,680) hours per year. Seasonal or temporary positions, positions created when a job function is shifted from an existing location in the Commonwealth of Virginia, and positions with construction contractors, vendors, suppliers and similar multiplier or spin-off jobs shall not qualify as New Jobs. n. “Option” shall have the same meaning as that term is used in Section 1(b) above. Docusign Envelope ID: DDBA03E4-63A3-40D8-8192-EE79B87BAB08 278 4 o. "PCIDA" shall have the same meaning as that term in the header paragraph of this Agreement. p. "Performance Date" shall mean the date that is six (6) years after the date of this Agreement. The Performance Date shall be extended one (1) day, for a maximum of three hundred sixty-five (365) days, for each day after the New Facility Completion Date has passed without all of the applicable certificates of occupancy or permitting and/or inspection approvals related to the Company’s renovation of the New Facility having been issued. The Company shall give written notice to PCIDA of any extension of the Performance Date. q. "Performance Period" shall mean that period of time commencing on the date of this Agreement and ending on the Performance Date. r. "Project Site" shall have the same meaning as that term is used in Section 1(b) above. s. “Project Site Purchase Price” shall have the same meaning as that term is used in Section 1(b) above. t. "Recruitment Documents" shall mean any one or more of this Agreement, any and all performance grant agreements executed by the Company pertaining to State Grants and any other document(s) executed, at the request of PCIDA, by the Company in connection with this Agreement. u. "State Grants" shall mean the Commonwealth Opportunity Fund Grant, and such other items as described in Section 5(f). v. "Tax Rebates" shall mean the rebates of certain taxes imposed upon the Company and actually paid and received by the County pursuant to Sections 5(a) through 5(c) below. w. “Temporary Lease” shall have the same meaning as that term is used in Section 1(b) above. Section 3. - Temporary Lease; Purchase of Project Site; Affiliated Operations Entity. a. Temporary Facility Lease. On or within sixty (60) days from the beginning of the Performance Period, the Company shall provide PCIDA with the following: i. A copy of the recorded deed evidencing Landlord's purchase of the Project Site; and ii. a fully executed copy of the Temporary Lease by and between Landlord and the Company pursuant to which the Company shall locate its live commerce market and fulfillment center operations; and Docusign Envelope ID: DDBA03E4-63A3-40D8-8192-EE79B87BAB08 279 5 iii. the Company's plans and specifications for the upfitting of the Project Site approved by Landlord, including estimated Capital Investment by or for the Company for the same and the estimated annual timeframes therefor. b. Purchase of the Project Site. The Company shall, during the Performance Period, provide PCIDA with a fully executed copy of the Exercise Notice (as defined in the Temporary Lease) evidencing the Company's exercise of the Option and commitment to purchase the Project Site, the form of which shall be previously approved by PCIDA, such approval shall not be unreasonably withheld, conditioned or delayed. After the Company has exercised the Option, the Company covenants not to amend the terms of the Option without the prior written consent of PCIDA, such consent shall not be unreasonably withheld, conditioned or delayed. c. Affiliated Operations Entity. In the event that an affiliated entity controlled by the Company will actively support the Company's operations at the New Facility (the "Affiliated Operations Entity"), the Company shall cause the Affiliated Operations Entity to execute a joinder certificate in the form reasonably satisfactory to PCIDA's counsel, under which the Affiliated Operations Entity joins this Agreement as a party and agrees to be bound by the same terms and conditions of this Agreement to the same extent as the Company is bound. Failure of the Company to obtain written approval from PCIDA’s counsel as to the form of such joinder certificate shall be a material breach of this Agreement. The Company and the Affiliated Operations Entity, if any, shall be in good standing with the Virginia State Corporation Commission and authorized to transact business in Virginia throughout the balance of the Performance Period. The Company shall promptly notify PCIDA, but not to exceed ten (10) days, in the event that the Affiliated Operations Entity (i) files a petition or has a petition filed against the Affiliated Operations Entity under the Bankruptcy Code or any proceeding for the relief of insolvent debtors which is not dismissed within sixty (60) days of such filing; (ii) is subject to the entry of an order for relief by any court of insolvency; (iii) makes an admission of insolvency seeking the relief provided in the Bankruptcy Code or any other insolvency law; (iv) makes an assignment for the benefit of creditors; (v) has a receiver appointed, voluntarily or otherwise, for its property; or (vi) becomes insolvent, however otherwise evidenced. Section 4. - Capital Investment; New Job Creation by the Company; and Virginia Domestication. a. $10,003,600.00 Capital Investment. On or before the Performance Date, the Company shall make Capital Investment in the minimum aggregate amount of Ten Million Three Thousand Six Hundred and 00/100 Dollars ($10,003,600.00) to or for the New Facility. Notwithstanding the foregoing, it shall not constitute an Event of Default under Section 8 below if the Company during the Performance Period shall make a Capital Investment of at least Nine Million Three Thousand Two Hundred Forty and 00/100 Dollars ($9,003,240.00) on or before the Performance Date. b. 203 New Jobs. The Company shall create and employee two hundred three (203) Docusign Envelope ID: DDBA03E4-63A3-40D8-8192-EE79B87BAB08 280 6 New Jobs on or before the Performance Date and shall Maintain these New Jobs until at least the Performance Date. Beginning October 1, 2025, and on April 1 and October 1 of each year during the Performance Period, the Company shall produce and deliver to PCIDA a New Jobs roster itemizing, at a minimum, each New Job and the base pay (excluding fringe benefits), as described in Section 2(m) above and any other information pertaining to such New Job employees as may be reasonably requested by PCIDA. The Company shall redact from the New Jobs roster any personally identifiable information of its employees. The Company hereby authorizes each of the County's Economic Development Director and the PCIDA Treasurer or her respective designees to obtain and to verify the information contained in the New Jobs roster from the Virginia Employment Commission. Notwithstanding the foregoing, it shall not constitute an Event of Default under Section 8 below if the Company during the Performance Period shall create and Maintain at least one hundred eighty two (182) New Jobs on or before the Performance Date. c. Domestication in Virginia. The Company shall be in good standing with the Virginia State Corporation Commission and authorized to transact business in Virginia throughout the balance of the Performance Period. The Company shall remain domesticated in the Commonwealth of Virginia, at all times, during the Performance Period. d. Financial Report. On April 1 and October 1 of each year during the Performance Period, the Company shall produce and deliver to PCIDA a general financial report on the status of the Company's business since the date of its opening of the New Facility. Section 5. - Funds Extended to or for the Company. a. Long-Term/High Impact 60% Real Estate Tax Rebate for Year 1 through Year 6. Subject to appropriations, the County shall rebate to the Company sixty percent (60%) of the real estate taxes imposed upon the New Facility that are paid by the Company and actually received by the County, during the first six (6) tax years after the execution of this Agreement. After these rebate grants are made, these grants are subject to recapture by the County in the event the Company fails to make the Capital Investment and/or create and Maintain the New Jobs on or before the Performance Date. b. Long-Term/High Impact 60% Machinery and Tools Tax Rebate for Year 1 through Year 6. Subject to appropriations, the County shall rebate to the Company sixty percent (60%) of the machinery and tools tax imposed upon the Company that are paid by the Company and actually received by the County, during the first six (6) tax years after the execution of this Agreement. After these rebate grants are made, these grants are subject to recapture by the County in the event the Company fails to make the Capital Investment and/or create and Maintain the New Jobs on or before the Performance Date. c. Long-Term/High Impact 60% Business Personal Property Tax Rebate for Year 1 through Year 6. Subject to appropriations, the County shall rebate to the Company sixty percent (60%) of the business personal property tax imposed upon the Company that are paid by the Company and actually received by the County, during the first six (6) tax years after the execution Docusign Envelope ID: DDBA03E4-63A3-40D8-8192-EE79B87BAB08 281 7 of this Agreement. After these rebate grants are made, these grants are subject to recapture by the County in the event the Company fails to make the Capital Investment and/or create and Maintain the New Jobs on or before the Performance Date. d. Waiver of Building Zoning and Land Disturbance Permit Fees, and Water and Sewer Fees: Estimated Value of $50,000.00. The County will waive one hundred percent (100%) of the cost of building zoning and land disturbance permit fees for eligible new construction and expansions in the enterprise zone. Water and sewer connection fees are reimbursed by the County for new construction and expansions and the County Department of Public Works will run necessary water and sewer lines to the Facility at no charge to the Company. The waivers under this Section 5(d) shall be subject to all the enterprise zone terms and conditions. e. Up to $145,500.00 Tobacco Region Opportunity Fund Grant. As a condition to and as a part of the application for the Tobacco Region Opportunity Fund Grant, PCIDA and the Company shall enter into a performance grant agreement with the Tobacco Commission. If the application for such grant is approved, PCIDA shall disburse the funds to the Company upon the Company's satisfaction or achievement of certain performance metrics as set forth in such performance grant agreement. After this grant is made, the grant funds are subject to recapture by PCIDA in the event the Company fails to make the Capital Investment and/or create and Maintain the New Jobs on or before the Performance Date. f. State Grant Applications. As part of the establishment and operation of the New Facility, PCIDA or the County shall apply for and accept State Grants as follows: i. Up to $350,000.00 Commonwealth Opportunity Fund Grant. As a condition to and as a part of the application for the Commonwealth Opportunity Fund Grant, PCIDA and the Company shall enter into a performance grant agreement with the Virginia Economic Development Partnership. If the application for such grant is approved, PCIDA shall disburse the funds to the Company upon the Company's satisfaction or achievement of certain performance metrics as set forth in such performance grant agreement. ii. Major Business Facility Job Tax Credit (estimated value $93,000.00). The Company may be eligible to receive an income tax credit for each new full- time job created over a threshold number of jobs. iii. Virginia Talent Accelerator Program ($490,000.00 in estimated cost savings). The Virginia Talent Accelerator's team, with extensive experience in advanced manufacturing, offers direct recruitment and training services that are fully customized to the Company’s unique process, procedures, standards, and culture. This training is designed to teach new employees how to apply their education, skills and experience to the Company’s specific jobs. Eligibility and participation in this program are Docusign Envelope ID: DDBA03E4-63A3-40D8-8192-EE79B87BAB08 282 8 subject to the then applicable terms and conditions. The Company shall reasonably cooperate with the Government Parties in connection with the applications for the State Grants, including without limitation providing financial information about the Company, the Company's planned Capital Investments, and the creation schedule of the New Jobs. The Government Parties acknowledge that one or more advances of the State Grants could be made by PCIDA or other Government Party applying for such grants, provided that the advanced disbursements are adequately secured in the sole and absolute determination of such applicant Government Party, in the event that the Company does not meet the performance metrics or other requirements for such State Grant. Section 6. - Capital Investment Report and Unaudited Annual Financial Statements. The Company shall provide a signed report to PCIDA annually, beginning October 1, 2025, documenting the Company's progress in Capital Investment and in maintenance of the Capital Investment. The Company further agrees that each of the County's Economic Development Director and the PCIDA Treasurer or her respective designees are authorized to verify all taxable Capital Investment and related information through the Office of the Commissioner of Revenue for the County. Along with the report in this Section, the Company shall provide to PCIDA (i) unaudited financial statements covering the previous twelve (12) month period, prepared under generally accepted accounting principles (GAAP) as used in the United States of America and (ii) documentation or other information reasonably satisfactory to PCIDA demonstrating the Company’s plans to have sufficient working capital to operate its business for at least the next eighteen (18) months and to meet its required Capital Investment as set forth in this Agreement. Section 7. - Representations and Warranties of the Company. As of the date of this Agreement and continuing until the Performance Date, the Company hereby represents and warrants to each Government Party the following: a. MGR is a corporation duly organized, validly existing, and in good standing under the laws of the Commonwealth of Virginia as of the date of this Agreement and is authorized to transact business in the Commonwealth of Virginia and all other jurisdictions in which it is required by law. b. This Agreement, the transactions contemplated herein, and the other Recruitment Documents to be executed by the Company have been or shall have been approved by all necessary corporate action by the Company; and the persons executing this Agreement and any of the other Recruitment Documents to be executed by the Company have or shall have full and complete authority to execute and deliver the same for and on behalf of the Company. c. The execution, delivery, and performance of this Agreement, the other Recruitment Documents, and the consummation of the transactions contemplated hereby and thereby by the Company will not violate, conflict with, or result in any default under, or cause any acceleration Docusign Envelope ID: DDBA03E4-63A3-40D8-8192-EE79B87BAB08 283 9 of any obligation under, any (i) Articles of Incorporation, Bylaws, or other organizational documents of the Company; (ii) any existing contract, agreement, note, or other document to which the Company is a party, or by which the Company is bound; or (iii) any orders, decrees, or laws of any jurisdiction applicable to and binding upon the Company. d. This Agreement and all other Recruitment Documents constitute the legal, binding and enforceable obligations of the Company in accordance with the terms contained herein or therein. e. There is no pending or threatened litigation or proceeding against the Company or any of its members which may materially adversely affect the financial condition, business operations, or business prospects of the Company. f. The Company is not in material default with respect to any existing indebtedness incurred by it to the extent that (i) would materially adversely affect the financial condition, business operations, or business prospects of the Company, or (ii) would, in the reasonable good faith determination of PCIDA, likely cause the Company to have insufficient working capital to operate its business for at least the next eighteen (18) months and to meet its required Capital Investment as set forth in this Agreement. None of the Company's members is in material default with respect to any existing indebtedness incurred by any one or more of them. g. All financial statements, certificates, resolutions, and other information or documentation furnished to any one or more of the Government Parties prior to the date of this Agreement by the Company are true, correct, and accurate, and no such information fails to disclose or misrepresents any information which could materially or adversely affect the transactions contemplated in this Agreement; and the Company has not failed to disclose any information which could materially and adversely affect the business or financial condition of the Company. For purposes of this Section 7, the "Company" shall, specifically and without limitation, include any permitted assignee of the Company to any one or more of the Recruitment Documents and any Affiliated Operations Entity and wholly owned subsidiary of the Company that acquires any ownership or leasehold interest in any portion or all of the Project Site. Section 8. - Event of Default. It shall be an Event of Default upon the occurrence of any one or more of the following events: a. The occurrence of any material default under this Agreement, or any other Recruitment Document which is not cured within sixty (60) days after written notice to the Company of such default (or if such default cannot reasonably be cured within such sixty (60) day period, then if the Company fails to substantially begin such cure within such sixty (60) day period or fails thereafter to diligently pursue such cure); b. The Company discontinues business for a period of sixty (60) days or more, or Docusign Envelope ID: DDBA03E4-63A3-40D8-8192-EE79B87BAB08 284 10 materially changes the nature of the Company's business; c. The Company (i) files a petition or has a petition filed against it under the Bankruptcy Code or any proceeding for the relief of insolvent debtors which is not dismissed within sixty (60) days of such filing; (ii) is subject to the entry of an order for relief by any court of insolvency; (iii) makes an admission of insolvency seeking the relief provided in the Bankruptcy Code or any other insolvency law; (iv) makes an assignment for the benefit of creditors; (v) has a receiver appointed, voluntarily or otherwise, for its property; or (vi) becomes insolvent, however otherwise evidenced; d. The controlling owner of the Company (i) files a petition or has a petition filed against it under the Bankruptcy Code or any proceeding for the relief of insolvent debtors which is not dismissed within sixty (60) days of such filing; (ii) is subject to the entry of an order for relief by any court of insolvency; (iii) makes an admission of insolvency seeking the relief provided in the Bankruptcy Code or any other insolvency law; (iv) makes an assignment for the benefit of creditors; (v) has a receiver appointed, voluntarily or otherwise, for its property; or (vi) becomes insolvent, however otherwise evidenced; e. The Company is not in good standing with the Virginia State Corporation Commission after having received at least sixty (60) days written notice from the Commission; f. An officer or a controlling member of the Company or the Affiliated Operations Entity (i) is convicted of a felony, or (ii) is convicted of any other crime involving lying, cheating, stealing, fraud, misappropriation, or other similar acts of dishonesty; g. The occurrence of a material default under the Temporary Lease and the applicable cure period, if any, has expired; or h. The Company's failure to proceed to closing by the closing date under the Option terms contained in the Temporary Lease. For purposes of this Section 8, the "Company" shall, specifically and without limitation, include any permitted assignee of the Company to any one or more of the Recruitment Documents, any Affiliated Operations Entity and wholly owned subsidiary of the Company that acquires any ownership or leasehold interest in any portion or all of the Project Site. Section 9. - Upon Occurrence of an Event of Default. In addition to and not in lieu of any other remedies or relief made available to any one or more of the Government Parties under this Agreement, at law or in equity, upon the occurrence of an Event of Default, irrespective of whether any Government Party has terminated this Agreement, each Government Party (as the case may be) may elect any one or more of the following: a. The Government Party may immediately cease to disburse any further payments (including without limitation rebates) to or for the Company under this Agreement or the Docusign Envelope ID: DDBA03E4-63A3-40D8-8192-EE79B87BAB08 285 11 Recruitment Documents; b. The Government Party may give written notice to the Company exercising the right to accelerate the Company's obligation to repay its unpaid indebtedness of the Company to that Government Party, declaring the outstanding balance to be immediately due and payable; c. Upon giving written notice to the Company, the Government Party shall have the right, but not the obligation, to offset any amounts owed by the Government Party against amounts owed or claimed to be owed by the Company; and/or d. Upon demand of PCIDA, the Company shall pay back the Tax Rebates as set forth in Section 10 below. e. The Government Party may pursue any and all other remedies available to it under this Agreement, any one or more of the Recruitment Documents or applicable law. Section 10. - Repayments to PCIDA. a. Repayment of Tax Rebates for Failure to make the Capital Investment and/or to create and to maintain New Jobs. In the event the Company fails to make the Capital Investment and/or to create and to maintain New Jobs as required under this Agreement and such failure constitutes an Event of Default, the Company shall repay to PCIDA portions of the Tax Rebates in an amount equal to the sum of the following: i. Failure to Make the Capital Investment. An amount equal to fifty percent (50%) of the total amount of the Tax Rebates actually disbursed as of the Performance Date, minus the following calculation: an amount equal to the Capital Investment actually made by the Company as of the Performance Date multiplied by a fraction, (A) the numerator of which is fifty percent (50%) of the total amount of the Tax Rebates actually disbursed as of the Performance Date, and (B) the denominator of which is Nine Million Three Thousand Two Hundred Forty and 00/100 Dollars ($9,003,240.00); plus ii. Failure to Create and to Maintain New Jobs. An amount equal to fifty percent (50%) of the total amount of the Tax Rebates actually disbursed as of the Performance Date, minus the following calculation: an amount equal to the New Jobs actually Maintained by the Company as of Performance Date multiplied by a fraction, (A) the numerator of which is fifty percent (50%) of the total amount of the Tax Rebates actually disbursed as of the Performance Date, and (B) the denominator of which is one hundred eighty two (182) New Jobs. b. Repayment of the Tobacco Region Opportunity Fund Grant for Failure to make the Capital Investment and/or to create and to maintain New Jobs. In the event the Company fails to Docusign Envelope ID: DDBA03E4-63A3-40D8-8192-EE79B87BAB08 286 12 make the Capital Investment and/or to create and to maintain New Jobs as required under this Agreement and such failure constitutes an Event of Default, the Company shall repay to PCIDA portions of the Tobacco Region Opportunity Fund Grant in an amount equal to the sum of the following: i. Failure to Make the Capital Investment. An amount equal to fifty percent (50%) of the total amount of the Tobacco Region Opportunity Fund Grant actually disbursed as of the Performance Date, minus the following calculation: an amount equal to the Capital Investment actually made by the Company as of the Performance Date multiplied by a fraction, (A) the numerator of which is fifty percent (50%) of the total amount of the Tobacco Region Opportunity Fund Grant actually disbursed as of the Performance Date, and (B) the denominator of which is Nine Million Three Thousand Two Hundred Forty and 00/100 Dollars ($9,003,240.00); plus ii. Failure to Create and to Maintain New Jobs. An amount equal to fifty percent (50%) of the total amount of the Tobacco Region Opportunity Fund Grant actually disbursed as of the Performance Date, minus the following calculation: an amount equal to the New Jobs actually Maintained by the Company as of Performance Date multiplied by a fraction, (A) the numerator of which is fifty percent (50%) of the total amount of the Tobacco Region Opportunity Fund Grant actually disbursed as of the Performance Date, and (B) the denominator of which is one hundred eighty two (182) New Jobs. The Company shall pay the sums described in this Section 10 no later than sixty (60) days after the date on which the Company is given written notice of such Event(s) of Default described in this Section. Section 11. - Audit and Guideline Requirements. Upon reasonable prior written request, the Company shall allow each of the County's Economic Development Director and the PCIDA Treasurer (or her respective designees) reasonable access during regular business hours to all records pertaining to the Company's employment and investment at the New Facility, and the Company shall cooperate with PCIDA in any audit of such records by furnishing all information necessary to verify the Company's performance under this Agreement. In return, each of PCIDA and the County agrees to maintain the confidentiality of any and all proprietary, confidential and/or sensitive information, including without limitation personal payroll earnings or similar information that those Government Parties or its designees may receive or access. Section 12. - Force Majeure. Notwithstanding the foregoing, if the Company does not meet the New Job and Capital Investments requirements because of an Event of Force Majeure, the Performance Date will be extended day-for-day by the delay in meeting the targets caused by the Event of Force Majeure. Section 13. - Subject to Annual Appropriations. As provided under Virginia law, the Docusign Envelope ID: DDBA03E4-63A3-40D8-8192-EE79B87BAB08 287 13 obligations of the Government Parties to pay the cost of performing its obligations under this Agreement are subject to and dependent upon annual appropriations being made from time to time by the governing body of such Government Party, for such purpose. Section 14. - Non-waiver. No waiver of any term or condition of this Agreement by any party shall be deemed a continuing or further waiver of the same term or condition or a waiver of any other term or condition of this Agreement. Section 15. - Attorneys' Fees. Each of the parties shall be solely responsible for their respective attorneys' fees in the negotiating, drafting, and execution of this Agreement and any of the transactions contemplated hereby. Section 16. - Other Documents. The parties agree that they shall execute, acknowledge, and deliver all such further documents as may be reasonably required to carry out and consummate the transactions contemplated by this Agreement. Section 17. - Default. In the event that a party to this Agreement incurs attorneys' fees and/or costs in pursuing or defending an alleged breach of this Agreement, the non-prevailing party, in addition to any other remedy, shall be responsible for the reasonable attorneys' fees and costs incurred by the prevailing party, as the same may be determined by a court of competent jurisdiction. The parties retain all rights at law and in equity to enforce the provisions of this Agreement in accordance with applicable law. Section 18. - Entire Agreement. This Agreement and the schedules hereto contain the entire agreement and understanding of the parties to this Agreement with respect to the transactions contemplated hereby; and this Agreement and the schedules hereto supersede all prior understandings and agreements of the parties with respect to the subject matter hereof. Section 19. - Headings. The descriptive headings in this Agreement are inserted for convenience only and do not constitute a part of this Agreement. Section 20. - Notices. Any notice required or contemplated to be given to any of the parties by any other party shall be in writing and shall be given by hand delivery, certified or registered United States mail, or a private courier service which provides evidence of receipt as part of its service, as follows: Docusign Envelope ID: DDBA03E4-63A3-40D8-8192-EE79B87BAB08 288 14 If to the County: Attn.: Matthew D. Rowe Director of Economic Development 1 Center Street P.O. Box 426 Chatham, VA 24531 With a copy to: County Attorney’s Office 1 Center Street P.O. Box 426 Chatham, VA 24531 If to PCIDA: Attn.: Matthew D. Rowe Director of Economic Development 1 Center Street P.O. Box 426 Chatham, VA 24531 With a copy to: County Attorney’s Office 1 Center Street P.O. Box 426 Chatham, VA 24531 If to MGR: MerryGoRound, Inc. Attn.: Evans Richards 301 N. Scales St. Reidsville, NC 27320 With a copy to: B. Cabell Barrow, Esq. B. CABELL BARROW, PLLC P.O. Box 11111 Danville, VA 24543 Any party may change the address to which notices hereunder are to be sent to it by giving written notice of such change in the manner provided herein. A notice given hereunder shall be deemed given on the date of hand delivery, deposit with the United States Postal Service properly addressed and postage prepaid, or delivery to a courier service properly addressed with all charges prepaid, as appropriate. Copies as set forth in this Section 20 are provided as a courtesy and shall not be required to effectuate notice as provided herein. Section 21. - Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia. The parties hereby submit to the exclusive jurisdiction of the state court located in Pittsylvania County, Virginia, or the U.S. District Court for the Western District of Virginia (Danville Division), in any action or proceeding arising out of, or related to this Agreement, and the parties hereby agree that all claims in respect of any action or proceeding shall be heard or determined only in either of these courts. The parties agree that a final judgment in any action or proceeding shall, to the extent permitted by applicable law, be conclusive and may be enforced in other jurisdictions by suit on the judgment, or in any other manner provided by applicable law related to the enforcement of judgments. If any ambiguity or question of intent or interpretation arises, this Agreement shall be construed as if drafted jointly by the parties and no presumptions or burden of proof shall arise favoring or disfavoring any party Docusign Envelope ID: DDBA03E4-63A3-40D8-8192-EE79B87BAB08 289 15 by virtue of authorship of any of the provisions of this Agreement. Section 22. - Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors, assigns, and legal representatives. Section 23. - Amendment, Modification and/or Supplement. The parties may amend, modify, and/or supplement this Agreement in such manner as may be agreed upon by the parties, provided such amendments, modifications, and/or supplement are reduced to writing and signed by the parties or their successors in interest. Section 24. - Gender and Number. Throughout this Agreement, wherever the context requires or permits, the neuter gender shall be deemed to include the masculine and feminine, and the singular number to include the plural, and vice versa. Section 25. - Counterparts. This Agreement may be executed in one (1) or more counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same Agreement. Section 26. - Severability. The invalidity or unenforceability of any particular provision of this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed in all respects as if such invalid or unenforceable provisions were omitted. Section 27. - Survival. Any termination, cancellation or expiration of this Agreement notwithstanding, provisions which are by their terms intended to survive and continue shall so survive and continue. Section 28. - No Third-Party Beneficiaries. Nothing in this Agreement is intended, nor will be deemed, to confer any rights or remedies upon any person or legal entity not a party to this Agreement. [SIGNATURES ARE ON FOLLOWING PAGES.] Docusign Envelope ID: DDBA03E4-63A3-40D8-8192-EE79B87BAB08 290 16 WITNESS our signature and seal to this LOCAL PERFORMANCE AGREEMENT as of the date first above written: INDUSTRIAL DEVELOPMENT AUTHORITY OF PITTSYLVANIA COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia By: _______________________________ Joey Faucette, Chairman List of Schedules 1(e) - Summary of Incentives Docusign Envelope ID: DDBA03E4-63A3-40D8-8192-EE79B87BAB08 291 17 WITNESS our signature and seal to this LOCAL PERFORMANCE AGREEMENT as of the date first above written: COUNTY OF PITTSYLVANIA, VIRGINIA, a political subdivision of the Commonwealth of Virginia By: _______________________________ Robert M. Tucker, Jr., Chairman Board of Supervisors List of Schedules 1(e) - Summary of Incentives Docusign Envelope ID: DDBA03E4-63A3-40D8-8192-EE79B87BAB08 292 18 WITNESS our signature and seal to this LOCAL PERFORMANCE AGREEMENT as of the date first above written: MERRYGOROUND, INC., a Virginia corporation By: _________________________________ Evans E. Richards, President List of Schedules 1(e) - Summary of Incentives Docusign Envelope ID: DDBA03E4-63A3-40D8-8192-EE79B87BAB08 293 19 Schedule 1(e) (Summary of Incentives) Local Incentives* Estimated Value or Max. Value Long-Term/High Impact 60% Real Estate Tax Rebate, Machinery and Tools Tax Rebate, and Business Personal Property Tax Rebate, for Year 1 through Year 6 (§5(a)-(c)) $169,543.00 Waiver of Building Zoning and Land Disturbance Permit Fees, and Water and Sewer Fees (§5(d)) $50,000.00 Tobacco Region Opportunity Fund Grant (§5(e)) $145,500.00 TOTAL LOCAL INCENTIVES $365,043.00 *Any and all local incentive disbursements shall be made after the Performance Date. State Incentives Estimated Value or Max. Value Commonwealth Opportunity Fund Grant (§5(f)(i)) $350,000.00 Major Business Facility Job Tax Credit (§5(f)(ii)) $93,000.00 Virginia Talent Accelerator Program (§5(f)(iii)) $490,000.00 TOTAL STATE INCENTIVES $933,000.00 TOTAL INCENTIVES $1,298,043.00 Docusign Envelope ID: DDBA03E4-63A3-40D8-8192-EE79B87BAB08 294 7.n. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Approval of Easement Acquisition for Robin Court Waterline Project Staff Contact(s): Chris Adcock Agenda Date: August 19, 2025 Item Number: 7.n. Attachment(s): 1. 2025-08-15 Deed of Easement_Robin Ct water extension_spencer - Revised 2. 212230_ESMT_REV Reviewed By: SUMMARY: Public Works needs to obtain an easement to cross private property in order to complete the Robin Court waterline extension project. The property owner has agreed to a compensation of $2700.00 for the easement. Staff are working with County Attorney to prepare a Deed of Easement that will be recorded once signatures are obtained. The draft Deed of Easement and associated Easement Exhibit are attached for review and consideration. FINANCIAL IMPACT AND FUNDING SOURCE: The $2700.00 payment for the easement would come from Water and Sewer Fund reserves. RECOMMENDATION: Staff recommends approval and execution of a Deed of Easement across parcels 2427-11-0383 and 2427-01-9265 as presented. MOTION: "I make a motion to approve the acquisition of an easement for the Robin Court waterline project, as presented." 295 This deed is exempt from the recordation taxes and fees under Virginia Code §§ 58.1-811(A)(3) and 58.1-811(C)(5). Prepared by and returned to: Tax Map No.: 2427-01-9265 and 2427-11-0383 Matthew W. Evans Property Owner: Pittsylvania County Attorney Joyce Ann Spencer 1 Center Street 437 Poplar Street Chatham, Virginia 24531 Danville, Virginia 24541 VSB#: 82081 Title Insurance: Unknown to preparer DEED OF EASEMENT This DEED OF EASEMENT is made on the _____ day of _______________, 2025, by and between JOYCE ANN SPENCER (“Grantor”) and PITTSYLVANIA COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia (“Grantee”). WITNESSETH: Grantor is the owner of a tract of land in Pittsylvania County, Virginia, known as PID 2427-11- 0383 and PID 2427-01-9265 (“Property”), transferred to Grantor by a deed of gift recorded on October 16, 2017, as Instrument 170005639 in the land records of the Clerk of the Circuit Court of Pittsylvania County, Virginia. Grantor intends to dedicate and grant certain easements across the Property to Grantee for public use, as more particularly described on the attached plat prepared by Hurt and Proffitt, titled “Public Utility Easement Exhibit affecting PID: 2427-11-0383 & 2427-01-9265,” last revised June 9, 2025. Therefore, in consideration of the sum of $2700.00, which Grantor acknowledges is sufficient and has been received, Grantor hereby grants and conveys with General Warranty and Modern English Covenants of Title unto Grantee, its successors, and assigns, this permanent easement as shown on the plat: A public utility easement to survey, construct, operate, maintain, test, inspect, repair, alter, enlarge, remove, replace, abandon in place, and control water pipeline facilities, public utilities, and related improvements and appurtenances, upon, over, under, and across PID 2427-11-0383 and PID 2427-01-9265 as shown on the plat. The easement granted is a twenty foot (20’) wide linear strip as shown on the plat. The easement includes the right of ingress to and egress from the easement. Grantee agrees to restore and repair any actual damage to the Property which may be directly caused by the construction, reconstruction, or maintenance of said pipeline or other public utility, except as hereinafter provided. Grantor agrees that the Grantee will not be expected to restore the Property to the identical original condition, but rather as near thereto as is practicable, and that Grantor will cooperate with Grantee in effectuating such restoration. 296 Grantor covenants that no tree, shrub, plant, fence, building, object, or structure shall be planted, placed, or erected within, upon or adjacent to the easement or placed in such location as to render the easement inaccessible. If this covenant is violated, Grantee may remove the tree, shrub, plant, fence, building, object, or structure and shall not be obligated to repair or replace it. Grantee and its agents shall have the right to inspect the easement and to trim, cut, clear, and remove all trees, shrubbery, plants, undergrowth, fences, structures, facilities, obstructions, or improvements lying within, upon, or adjacent to said easement if Grantee decides that they endanger or interfere with the construction, operation, maintenance, or proper use of the easement. Grantor acknowledges that Grantee may grant the right to others to locate facilities serving the public within the easement, including electric, telecommunications, and gas utility facilities. Grantee has no obligation to construct, maintain, or operate any lines or facilities in the easement. Grantor acknowledges that the plans for the aforesaid project as they affect the Property have been fully explained to Grantor or Grantor’s authorized representative. The fixtures, facilities, lines, utilities, and any other improvements placed upon, under, or across the Property by Grantee, whether now or in the future, shall remain Grantee’s property. This easement is granted in addition to, and not in lieu of, any easement or right-of-way now in existence. Grantor shall not grant any easement or license permitting the use of the easement area without obtaining advance written permission from Grantee. Grantor covenants and agrees for itself and its heirs, successors, successors in title, executors, legal representatives, and assigns that the consideration received for this easement and the covenants herein are in lieu of any and all claims to compensation and damages by reason of the location, construction, operation, maintenance, or reconstruction of the lines and facilities for which this easement is granted. The dedication, grant and conveyance of this Deed of Easement is with the free consent and in accordance with the desires of the Grantor, and shall constitute a covenant running with the land for the benefit of Grantee, its successors and assigns forever, to have and hold unto Grantee, its successors and assigns forever. WITNESS the following signatures and seals: GRANTOR: By:_____________________________________________ Joyce Ann Spencer COMMONWEALTH OF VIRGINIA COUNTY OF PITTSYLVANIA, to-wit: 297 I certify that Joyce Ann Spencer, Grantor, signed this Deed of Easement in my presence on the ______ day of ________________, 2025. My Commission expires: ___________ Notary’s Registration No. ___________ _____________________________________ Notary Public 298 GRANTEE: PITTSYLVANIA COUNTY, VIRGINIA By:_____________________________________________ Vincent E. Shorter, County Administrator COMMONWEALTH OF VIRGINIA COUNTY OF PITTSYLVANIA, to-wit: I certify that Vincent E. Shorter, Pittsylvania County Administrator, Grantee, signed this Deed of Easement in my presence on the ______ day of ________________, 2025. My Commission expires: _____________ Notary’s Registration No. _____________ _____________________________________ Notary Public Approved as to Form: ___________________ Matthew W. Evans Pittsylvania County Attorney 299 300 7.o. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Certificate of Commendation Approval (Sergeant T.D. Rigney; Danville Sheriff’s Office) Staff Contact(s): William Ingram Agenda Date: August 19, 2025 Item Number: 7.o. Attachment(s): 1. Certificate of Commendation - Sergeant TD Rigney Reviewed By: SUMMARY: On July 20, 2025, off-duty Danville Sheriff’s Office Sergeant T.D. Rigney—a resident of the Tunstall District—responded to a breaking and entering at his son’s grandmother’s home in the same district. Arriving before on-duty deputies, Sgt. Rigney located the suspect on Mt. Cross Road, identified himself, and gained compliance after the suspect initially refused to follow commands. He detained and handcuffed the suspect until Pittsylvania County deputies arrived, ensuring the safety of his family and the community. Sgt. Rigney’s quick thinking, professionalism, and commitment to protecting his home district—both on and off duty—prevented further harm and exemplified the highest standards of law enforcement service. The Pittsylvania County Board of Supervisors thanks Sergeant Rigney for his bravery and publicly recognizes his outstanding service to the citizens of the Tunstall District and the County as a whole. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends that the Board approve the attached Certificate in honor of Sergeant Rigney. MOTION: 301 "I make a Motion to approve the attached Certificate in honor of Sergeant Rigney." 302 C e r t i f i c a t e o f C o m m e n d a t i o n Sergeant T.D. Rigney Robert M. Tucker, Jr. Chairman On July 20, 2025, while off duty, Sergeant T.D. Rigney—a resident of the Tunstall District—demonstrated exceptional courage, quick action, and dedication to public safety. Upon learning that a man had broken into his son’s grandmother’s home—while family members, including his son, were inside—Sergeant Rigney immediately responded. Equipped only with his duty belt and badge, and without hesitation for his own safety, Sgt. Rigney located the suspect on Mt. Cross Road in the Tunstall District of Pittsylvania County. He identified himself as a Sheriff’s Deputy, gave clear commands, and, when the suspect failed to comply, used his training and presence of mind to safely detain and handcuff the individual until on-duty deputies arrived. Thanks to his decisive actions, the suspect was apprehended without further harm to the victims, the community, or law enforcement personnel. This commendation is awarded in recognition of Sgt. Rigney’s bravery, professionalism, and unwavering commitment to protecting others—whether on or off duty. His actions exemplify the highest standards of law enforcement service and reflect great credit upon himself, the Danville Sheriff’s Office, and the community he serves. Given this 19th day of August, 2025 William "Vic" Ingram Tunstall Supervisor 303 8.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Information Only Agenda Title: General Presentations (Board of Supervisors); (if any) Staff Contact(s): Board of Supervisors Agenda Date: August 19, 2025 Item Number: 8.a. Attachment(s): None Reviewed By: The Board will present any Resolutions, Proclamations, or Recognitions approved on the August (or any previous) Consent Agenda. 304 8.b. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Information Only Agenda Title: Danville Pittsylvania Chamber of Commerce Rev-Up Winners Presentation Staff Contact(s): Christy Harper Agenda Date: August 19, 2025 Item Number: 8.b. Attachment(s): None Reviewed By: Christy Harper, Director of Member Engagement, will present this year's Rev-Up Winners to the Board. 305 10.b. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Public Hearing Agenda Title: Public Hearing - FY2025 County Budget Adjustments Staff Contact(s): Kim VanDerHyde Agenda Date: August 19, 2025 Item Number: 10.b. Attachment(s): 1. 2025 BUDGET YEAREND BUDGET ADJUSTMENTS with backup docs Reviewed By: SUMMARY: Annually, Departmental/Fund Budgets are reviewed to determine if sufficient Budget amounts exist to cover expenses until year-end. Most of these items are bookkeeping entries required by the County’s Auditors. The attached list shows the amount needed/requested and the reason for the need/request. Said list also contains suggested appropriations for year-end, as well as the categorical changes requested by the School Board. This list has been circulated to all Board members via email and the Friday Update and has been duly advertised in The Chatham Star Tribune. Prior to approval of the attached FY 2025 County Budget Amendments, per the Virginia Code, a Public Hearing is required to be held. FINANCIAL IMPACT AND FUNDING SOURCE: See attached list. RECOMMENDATION: Following conducting the legally required Public Hearing, County Staff recommends the Board approve the FY 2025 County Budget Amendments as attached and presented. The transfers have no monetary effect on the County Budget, since monies are simply being moved from one (1) line item to the next to cover shortages. The Budget Appropriations included are utilizing 2025 actual revenues that have not been previously budgeted. These appropriations will cover the various line items listed in detail on the attached list. MOTION: 306 “I make a Motion approving the FY 2025 County Budget Amendments as attached and presented.” 307 PUBLIC HEARING NOTICE Pursuant to §15.2-2507, Code of Virginia, 1950, as amended, the Pittsylvania County Board of Supervisors will hold a public hearing on Tuesday, August 19, 2025, at 7:00 p.m., in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia, 24531, to receive citizen input on the proposed FY2025 Budget Amendments. Public hearing documents are available for public inspection Monday-Friday, 8 am – 5 pm, in the Pittsylvania County Administration Building, 1 Center Street, Chatham, Virginia, 24531, and on the County’s website, www.pittsylvaniacountyva.gov. Proposed Budget Amendments 2024-2025 REVENUES Current Budgeted Revenues $315,466,927.91 General Fund Revenues 52,984.12 General Fund-Fund Balance 2,577,248.00 General Fund Transfers 46,256.60 DSS Revenue-Federal/Local 559,595.97 School Revenue-(Federal, State, Local) 4,629,932.44 School Fund Balance/Revenues-Nutrition 417,369.92 Pet Center Revenues 46,599.08 Workforce Investment Board Revenues 165.00 Capital Improvements Plan Revenues 79,922.50 Capital Improvements Plan Transfers 1,490,604.00 Courthouse Security Fees 16,723.34 Economic Development Revenues 87,295.64 Economic Development Fund Transfer 1,150,000.00 2024 Literary Loan Proceeds 16,385,298.50 Water & Sewer Fund Revenues 2,651.25 Solid Waste Fund-Revenues (Includes Bond Interest) 84,861.72 Solid Waste Fund-Fund Balance 608,754.20 Rescue Billing Fees 24,947.23 Proposed Amended Revenues $343,728,137.42 EXPENDITURES Current Budgeted Expenditures $315,466,927.91 General Fund Operating Budget 2,676,488.72 DSS Operating Budget 559,595.97 School Operating Budget 4,629,932.44 School Nutrition Budget 417,369.92 Pet Center Fund Budget 46,599.08 Workforce Investment Board Operating Budget 165.00 Capital Improvements Projects 1,570,526.50 Courthouse Security Projects 16,723.34 Economic Development Incentives 1,237,295.64 1% School Sales Tax Fund 16,385,298.50 Water & Sewer Fund Budget 2,651.25 Solid Waste Fund Budget 693,615.92 Rescue Billing Distribution 24,947.23 Proposed Amended Expenditures $343,728,137.42 308 Department Line Items Providing Funds Line Item Description Amount of Transfer/Appropriation Reason for Transfer/Appropriation 2025 Expense Line Item Amount of Transfer/Appropriation YEAR-END TRANSFERS: General Fund:TRANSFERS Year-End Bookkeeping Budgetary Adjustments Public Health 100-4-051100-5610 Contributions-State Health (27,914.09) Covers increase in Det Chgs.100-4-033300-3180 (Detention Charges)27,914.09 Animal Control 100-4-035100-2210 VRS (1,901.00) Animal Control 100-4-035100-2300 BSBS-Co. Share (232.68) Animal Control 100-4-035100-3110 Professional Health Services (4,508.00) Animal Control 100-4-035100-3174 Boarding of Animals (3,013.00) Animal Control 100-4-035100-5540 Training & Education (2,584.00) Animal Control 100-4-035100-5841 Software Support (13,000.00) Animal Control 100-4-035100-6008 Vehicle Fuels (6,407.00) Animal Control 100-4-035100-6031 Svc Costs-Labor (2,243.00) Animal Control 100-4-035100-60311 Fleet Maintenance (2,780.00) Covers shortage in Pet Center 100-4-035110-5849 (Vet Exp-Spay/Neuter)36,668.68 Building & Grounds 100-4-043100-8105 Capital Outlay-Vehicles (34,856.00) Building & Grounds 100-4-043100-6008 Electricity (28,500.00) Covers renovations at 640 Rescue-Station 4 100-4-091200-9104 (Transfer to Capital)63,356.00 Water & Sewer 501-4-043220-3316 Maintenance Water Tanks (109,900.00) Needed for Vista Point Project 501-4-094165-8217 (Vista Point Project)109,900.00 Water & Sewer 501-4-043220-3317 Hydrant Maintenance (59,445.00) Needed for Robin Court Project 501-4-094165-8205 (Robin Court Project)148,960.68 Water & Sewer 501-4-043220-8102 Capital Outlay-Equip (Water)(20,000.00) Water & Sewer 501-4-043220-5141 Purchased Water (20,000.00) Water & Sewer 501-4-094165-8300 Water-Capital Reserve (49,515.68) APPROPRIATION Sheriff 100-3-000000-189913 Donations-Sheriff's Halloween 100.00 We receive donations for the annual Sheriff's Halloween event held at the ODAC. These funds need to be appropriated to the Sheriff's Office to be used to cover the expenses incurred for this event.100-4-031200-5878 100.00 Sheriff 100-3-000000-189903 Project Lifesaver-Donations 1,750.00 We receive donations for the Project Lifesaver Program at the Sheriff's office. We received monies during the year that need to be appropriated back to the Project Lifesaver Expenditure line item 100-4-031200-5882 1,750.00 Pittsylvania County FY 2025 Year-End Budget Adjustments 309 Department Line Items Providing Funds Line Item Description Amount of Transfer/Appropriation Reason for Transfer/Appropriation 2025 Expense Line Item Amount of Transfer/Appropriation Pittsylvania County FY 2025 Year-End Budget Adjustments Animal Control 100-3-000000-130102 Dangerous Dog Fee 630.00 A dangerous dog fee is required by the state for all citizens who own a dangerous dog. The citizen pays this fee to the County to pass on to the State.100-4-035100-5899 630.00 Pet Center 100-3-000000-410503 Transfer from Other Funds 46,256.60 Additional Funds collected by the Pittsylvania County Pet Center during the year. These funds are needed to coverage the shortage in the Pet Center operating budget. 100-4-035110-58491 46,256.60 Community Development 100-3-000000-189926 Expenditure Refunds-Solar 50,504.12 We require solar farms to pay the cost of inspections on their projects. These invoices are paid through the community development budget.100-4-081400-3161 50,504.12 Non-Departmental 100-3-000000-410501 Unapprop Surplus/Carryover 2,577,248.00 Transfer of funds to cover obligated expenditures to be spent out of the Capital and Economic Development Fund 100-4-091200-9104 1,427,248.00 100-4-091200-9105 1,150,000.00 TOTAL GENERAL FUND 2,676,488.72 2,676,488.72 APPROPRIATION Pittsylvania County DSS 201-3-000000-180301 Expenditure Refunds 448.00 DSS made an overpayment to a vendor. This refunds needs to be re-appropriated back to the DSS budget.201-4-053200-5706 448.00 310 Department Line Items Providing Funds Line Item Description Amount of Transfer/Appropriation Reason for Transfer/Appropriation 2025 Expense Line Item Amount of Transfer/Appropriation Pittsylvania County FY 2025 Year-End Budget Adjustments Pittsylvania County DSS 201-3-000000-330511 Public Assistance-Federal 559,147.97 DSS received additional federal funds during FY2025. These funds need to be appropropriated to the DSS budget to cover expenses for the year. 201-4-053100-1034 93,068.00 201-4-053100-2210 155,577.00 201-4-053100-2300 121,563.62 201-4-053200-5702 62,291.21 201-4-053700-9100 126,648.14 TOTAL DSS 559,595.97 559,595.97 APPROPRIATION Schools 205-3-000000-240201 Sales Tax-State 307,002.92 Additional State, Federal and Local revenues were received for PCS as referenced in the attached letter. An appropriation is needed for expenditures of these funds 205-4-061000-1120 (1,011,825.73) 205-3-000000-240202 School Funds - Regular 2,124,806.06 205-3-000000-240264 School Misc Receipts 725,184.32 205-4-062000-1800 4,983.63 205-3-000000-330201 Federal Funds 1,472,939.14 205-4-063000-3400 1,430,611.03 207-3-000000-410502 Carryovers/Fund Balance 182,568.73 205-4-064000-3300 4,537,119.85 207-3-000000-161204 School Cafeteria Receipts 234,801.19 205-4-065000-3179 121,733.99 205-4-066000-5600 (710,704.78) 205-4-067000-5700 258,014.45 207-4-065100-5700 417,369.92 TOTAL SCHOOLS 5,047,302.36 5,047,302.36 APPROPRIATION Pet Center Fund 245-3-000000-035200 Animal Friendly Plate Revenue 342.48 The Pet Center received a total of $342.48 over the estimate for the sale of animal friendly license plates. These funds need to be appropriated to cover vet related expenses at the Pet Center.245-4-035200-5849 342.48 311 Department Line Items Providing Funds Line Item Description Amount of Transfer/Appropriation Reason for Transfer/Appropriation 2025 Expense Line Item Amount of Transfer/Appropriation Pittsylvania County FY 2025 Year-End Budget Adjustments Pet Center Fund 245-3-000000-410501 Unappropriated Surplus/Carryovers 46,256.60 The Pet Center generates revenues to support their operations. In FY2025, the Pet Center was expected to provide $100,000 to the General Fund to coverage expenses related to the operation of the Pet Center. The Pet Center generated an additional $46,256.60 that was transferred to the General Fund during the year. These funds are needed to cover the shortage in Pet Center operations for the year. 245-4-035200-9100 46,256.60 TOTAL PET CENTER 46,599.08 46,599.08 APPROPRIATION Workforce Investment Board 251-3-000000-180301 Expenditure Refunds 165.00 Reimbursement for the accidental use of the WIB credit card for personal use.251-4-353665-6014 165.00 TOTAL WORKFORCE INVESTMENT BOARD 165.00 165.00 APPROPRIATION Capital Improvements Fund 310--3-000000-180301 Expenditure Refunds 79,922.50 The PPL Foundation paid a total of $79,922.50 toward the downpayment for the Library Bookmobile. This amount needs to be appriopriated to bookmobile line item. 310-4-094150-819192 79,922.50 312 Department Line Items Providing Funds Line Item Description Amount of Transfer/Appropriation Reason for Transfer/Appropriation 2025 Expense Line Item Amount of Transfer/Appropriation Pittsylvania County FY 2025 Year-End Budget Adjustments Capital Improvements Fund 310-3-000000-410503 Transfer from other Funds 63,356.00 The BOS approved to set up Station 4 in the 640 Rescue Building. As such, renovations were need to equip this facility to accommodate the staff with living facilities while they are at work. These renovations were not included in the adopted budget for FY2025. Sufficient funds remained in the Building & Grounds operating budget to cover these costs. 310-4-094135-8216 63,356.00 Capital Improvements Fund 310-3-000000-410503 Transfer from other Funds 1,427,248.00 Transfer of funds to cover obligated expenditures to be spent out of the Capital Improvements Fund 310-4-094130-8158 (B&G Improvements)566,648.00 310-4-094135-810512 (Career Ambulance)435,000.00 310-4-094150-81691 (Comprehensive Plan)200,250.00 310-4-094150-819175 (Voting Equipment)225,350.00 TOTAL CAPITAL IMPROVEMENTS FUND 1,570,526.50 1,570,526.50 APPROPRIATION Courthouse Security Fund 314-3-000000-160304 Courthouse Security Fees 16,723.34 Fees are charged for Courthouse Security thru the Circuit Court Clerk's Office. These funds are used to cover costs associated with Courthouse Security. These funds need to be appropriated for recent courhouse security upgrades.314-4-043201-8102 16,723.34 TOTAL COURTHOUSE SECURITY FUND 16,723.34 16,723.34 APPROPRIATION Economic Development Fund 325-3-000000-180301 Expenditure Refunds 87,295.64 These funds were refunded due to an overpayment to RIFA for incentives.325-4-081500-8222 87,295.64 313 Department Line Items Providing Funds Line Item Description Amount of Transfer/Appropriation Reason for Transfer/Appropriation 2025 Expense Line Item Amount of Transfer/Appropriation Pittsylvania County FY 2025 Year-End Budget Adjustments Economic Development Fund 325-3-000000-410503 Transfer from other Funds 1,150,000.00 Transfer of funds to cover obligated incetives in the Economic Development Fund 325-4-081500-8222 1,150,000.00 TOTAL ECONOMIC DEVELOPMENT FUND 1,237,295.64 1,237,295.64 APPROPRIATION 1% Sales Tax Fund 410-3-000000-410401 Literary Loan 2024 Proceeds 16,385,298.50 This is the appropriation needed for the Literary Funds that were awarded to Pittsylvania County Schools in FY2025 Sales Tax Fund projects.410-4-094420-821265 (Kentuck Elementary)4,560,312.50 410-4-094420-821266 (Southside Elementary)7,200,695.00 410-4-094420-82267 (Union Hall Elementary)4,624,291.00 TOTAL 1% SALES TAX FUND 16,385,298.50 16,385,298.50 APPROPRIATION Water & Sewer Enterprise Fund 501-3-000000-180301 Expenditure Refunds 2,651.25 Refund received from sending a part back that was not needed.501-4-043220-3314 2,651.25 TOTAL WATER & SEWER ENTERPRISE FUND 2,651.25 2,651.25 APPROPRIATION Solid Waste Enterprise Fund- Bond Proceeds 520-3-000000-150101 Interest on Investments 26,359.24 Interest earned on bond proceeds for FY2025. These funds need to appropriated to the Landfill Bond Project Fund fo cover future expenditures.520-4-094151-8133 23,068.92 520-4-094151-8212 3,290.32 314 Department Line Items Providing Funds Line Item Description Amount of Transfer/Appropriation Reason for Transfer/Appropriation 2025 Expense Line Item Amount of Transfer/Appropriation Pittsylvania County FY 2025 Year-End Budget Adjustments Solid Waste Enterprise Fund 520-3-000000-180301 Expenditure Refunds 58,502.48 Funds received from the sale of a vehicle and auto parts along with funds received from an insurance claim.520-4-042400-3310 25,843.48 520-4-042400-6003 23,889.45 520-4-094120-8141 8,769.55 Solid Waste Enterprise Fund 520-3-000000-410501 Unapprop Surplus/Carryover 608,754.20 Appropriation needed to cover the overage in both Disposal and Collection operating budgets. This overage is primarily due to the use of outside contractors to perform work at the landfill as well as large costs for heavy equipment repairs/rentals.520-4-042300-3165 24,044.78 520-4-042400-3165 310,575.13 520-4-042400-3311 160,946.66 520-4-042400-6034 113,187.63 TOTAL SOLID WASTE ENTERPRISE FUND 693,615.92 693,615.92 APPROPRIATION Rescue Billing 530-3-000000-160402 Rescue Billing Revenue 24,947.23 Estimates for the Rescue Billing Fund for FY2025 were underestimated. Therefore, an additional appropriation is needed to balance the Rescue Billing Fund for the year.530-4-035501-58998 24,947.23 TOTAL RESCUE BILLING FUND 24,947.23 24,947.23 GRAND TOTAL-ALL FUNDS TOTAL APPROPRIATION 28,261,209.51 *28,261,209.51 *This amount includes a transfer total of $2,686,860.60 315 To: Pittsylvania County Finance Department From: Regina Barger, Director Date: July 21, 2025 Subject: Request for Use of FY25 Carryover Funds I am writing to formally request approval for the use of carryover funds from Fiscal Year 2025 in the amount of $126,648 for the Pittsylvania County Department of Social Services. The proposed allocation of these funds is as follows: 1. Office Furniture – $10,000 To furnish four newly established office spaces within the agency, which are necessary to support recent staffing expansions and space reconfigurations. 2. Vehicle Replacement or Capital Improvement – $25,000 To replace a department vehicle that was recently involved in an accident. If the vehicle is not deemed totaled and replacement is not necessary, I request that these funds be redirected toward capital improvements to create additional office space within the agency. 3. Employer Health Insurance Increase – $25,000 To offset the increased employer cost of family health insurance coverage effective October 1, 2025, which was not accounted for in the approved FY26 budget. 4. Capital Improvements – Remaining Balance Any remaining funds after the above allocations are requested to be used for capital improvements related to the expansion of office space within the agency to meet ongoing operational needs. Your consideration of this request is appreciated. Please let me know if any additional documentation or justification is needed for approval. Sincerely, Regina Barger Director REGINA BARGER DIRECTOR Pittsylvania County Department of Social Services 220 H G McGhee Drive Drawer E Chatham, VA 24531 MAINLINE 434.432.7281 GRETNA 434.656.8407 FACSIMILE 434.432.0923 316 317 318 319 10.c. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Public Hearing Agenda Title: Public Hearing - FY2026 County Budget Adjustments Staff Contact(s): Kim VanDerHyde Agenda Date: August 19, 2025 Item Number: 10.c. Attachment(s): 1. 2026 BUDGET ADJUSTMENT with backup docs Reviewed By: SUMMARY: Virginia Code § 15.2-2507 states that “Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by section 15.2-2504. However, any such amendment which exceeds one percent of the total expenditures shown in the currently adopted budget must be accomplished by publishing a notice of a meeting and a public hearing twice in a newspaper having general circulation in that locality, with the first publication being published no more than 28 days before and the second notice being no less than seven days prior to the meeting date.” An advertisement for the County Budget Amendments, attached, appeared in The Chatham Star Tribune on July 30, 2025 and on August 6, 2025, which satisfies the legal notice requirement. For the Board's review and consideration, attached is a Budget Synopsis showing both revenues and expenditures totaling $35,397,799.43, along with a detailed spreadsheet outlining the specific uses of these funds. FINANCIAL IMPACT AND FUNDING SOURCE: The County needs to make several Budget Amendments to the FY 2026 County Budget. Please see attached documentation for specific numbers. RECOMMENDATION: Following the required Public Hearing, County Staff recommends the Board approve an appropriation of $35,397,799.43 MOTION: 320 "I make a Motion approving FY 2026 Budget Amendments totaling $35,397,799.43 as presented." 321 PUBLIC HEARING NOTICE Pursuant to §15.2-2507, Code of Virginia, 1950, as amended, the Pittsylvania County Board of Supervisors will hold a public hearing on Tuesday, August 19, 2025, at 7:00 p.m., in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia, 24531, to receive citizen input on the proposed FY2026 Budget Amendments. Public hearing documents are available for public inspection Monday-Friday, 8 am – 5 pm, in the Pittsylvania County Administration Building, 1 Center Street, Chatham, Virginia, 24531, and on the County’s website, www.pittsylvaniacountyva.gov. Proposed Budget Amendments 2025-2026 REVENUES Current Budgeted Revenues $257,574,766.00 Unassigned Fund Balance (Includes Carryovers) 19,828,408.20 DSS Carryovers 60,000.00 School Carryovers 15,272,098.03 Beautification Fund 73,856.99 Pet Center Fund 13,436.21 Grants Fund 150,000.00 Proposed Amended Revenues $292,972,565.43 EXPENDITURES Current Budgeted Expenditures $257,574,766.00 General Fund Operating Budget 19,828,408.20 DSS Operating Budget 60,000.00 School Operating Budget 15,272,098.03 Beautification Fund 73,856.99 Pet Center Fund 13,436.21 Grants Fund 150,000.00 Proposed Amended Expenditures $292,972,565.43 322 Department Amount Reason for Addition Line Item Description Account Number Recommended Amount COUNTY AMENDMENTS Board of Supervisors 75,000.00 Carryover Funds to cover County's share of the MPO-Safe Streets Grant MPO-Safe Streets 100-4-011010-56595 75,000.00 Reassessment 586,825.76 Carryover Funds to prepare for FY2028 Reassessment Consultants-Appraisers 100-4-012320-3160 586,825.76 Clerk of Court 23,809.98 Carryover of Clerk's Office Contribution for Office Supplies- These funds are collected by the Clerk's Office during the year and can only be used by this office Office Supplies 100-4-021600-6001 23,809.98 Sheriff 2,431.89 Carryover of Donations for Halloween Halloween-Contributions 100-4-031200-5878 2,431.89 Sheriff 1,893.83 Carryover of Donations for Project Lifesaver Expenses Project Lifesaver Expenses 100-4-031200-5882 1,893.83 Sheriff 41.32 Carryover of Donations for School Supplies School Supplies-Donated 100-4-031200-60141 41.32 Sheriff 26,907.90 Carryover of Donations for the Dare Program DARE Supplies 100-4-031200-6002 26,907.90 Jail 346,959.43 Carryover of Budget Savings from Jail's Operating Budget Transfer required to cover a variety of needs in the Sheriff/Jail budgets. These estimates have been provided by the Sheriff after reviewing year-end actuals and ensuring sufficient funds exist to cover upcoming anticipated costs.100-4-031200-6010 (Tasers/Rifles)66,597.00 100-4-031200-8105 (Car Reserve)280,362.43 Public Safety 23,120.01 FEMA funds received from various storms in the past. These funds are carried over each year to cover costs associated with future natural disasters that may occur PS-Natural Dis/Emergency Resp 100-4-032200-5670 23,120.01 Pittsylvania County FY 2026 Budget Amendments 323 Department Amount Reason for Addition Line Item Description Account Number Recommended Amount Pittsylvania County FY 2026 Budget Amendments Building Inspections 65,593.09 Carryover of all remaining budget funds to cover the cost of outside consultants used to perform inspections due to staffing shortage Consultants-Inspections 100-4-034000-3161 16,398.27 Consultants-Plan Reviews 100-4-034000-3163 49,194.82 Animal Control 4,875.00 Carryover of unused Dangerous Dog Funds collected from citizens with dangerous dogs. These fees are paid to the State on behalf of these citizens Dangerous Dog Fee 100-4-035100-5899 4,875.00 Children's Services Act (CSA)378,512.13 Carryover of Children Services Act Program Funds to ensure that sufficient funds exist to cover increased services in the coming year Comp Svc Act Pool-Programs 100-4-053500-7003 300,262.27 100-4-053500-7004 78,249.86 Parks & Recreation 19,867.50 Carryover funds requested from unused Field and Park maintenance and Rec. Related Supplies. These funds will be used to cover the increased cost of maintaining ballfields and the cost of refreshing the landscaping at County owned parks and/or facilities Field Maintenance 100-4-071100-6006 7,000.00 Park Maintenance 100-4-071100-60061 6,000.00 Rec. Related Supplies 100-4-071100-6014 6,867.50 State Forestry 35,000.00 Carryover funds requested to the FY2025 forestry fees that were not paid until FY2026 State Forestry Contribution 100-4-071500-5666 35,000.00 Library 105,000.00 Carryover funds requested to cover the cost of security cameras at all 4 library branches and to make renovations at the Chatham Library Branch for ADA compliance Furniture & Fixtures 100-4-073100-6003 30,000.00 Property Improvements 100-4-073100-8216 75,000.00 324 Department Amount Reason for Addition Line Item Description Account Number Recommended Amount Pittsylvania County FY 2026 Budget Amendments Community Contributions 2,000.00 Carryover of donations to be used to cover the cost of the Battle on the Border sponsorship Other Community Contribution 100-4-081200-5668 2,000.00 Community Development 79,749.76 Carryover of funds from the Community Development Budget to cover plan reviews for construction projects and to cover the additional cost of the WPPDC contribution for FY2025 Consultants-Plan Review 100-4-081400-3163 78,697.76 Contributions-WPPDC 100-4-081400-5673 1,052.00 Community Development 105,957.84 Fees are collected thru building inspections to help remove dilapidated structures in the County. The remaining balance is rolled over each year to cover this potential liability in the coming budget year.Dilapidated Structure Removal 100-4-081400-8142 105,957.84 Economic Development 9,800.00 Carryover funds requested to be used to cover consulting fees to provide assistance in applying for grants to aid in Economic Development ventures Professional Services 100-4-082510-3163 9,800.00 Non-departmental 2,002,612.09 Carryover of unused COLA funds and vacancy savings to cover COLA/Bonuses for FY2026 COLA/Salary Increase 100-4-091200-1999 2,002,612.09 Non-departmental 98,299.49 Carryover of Contingency/Grant Local Match Funds Grants Local Match/Contingency 100-4-091200-8109 98,299.49 Non-departmental 502,053.15 Carryover of unused Health and Wellness Program increase in health care premiums for FY2025 BCBS-Co. Share 100-4-091200-2300 190,288.62 Worker's Compensation 100-4-091200-2700 107,092.00 Wellness Program Expense 100-4-091200-31152 204,672.53 325 Department Amount Reason for Addition Line Item Description Account Number Recommended Amount Pittsylvania County FY 2026 Budget Amendments DSS Carryover-General Fund Side 60,000.00 DSS Carryovers Transfers to Other Funds 100-4-091200-9102 60,000.00 School Carryover-General Fund Side 15,272,098.03 School Carryovers Transfers to Other Funds 100-4-091200-9102 15,272,098.03 TOTAL GENERAL FUND 19,828,408.20 19,828,408.20 DSS AMENDMENTS Transfers from other Funds 60,000.00 Carryover Funds requested to be used for: Office Furniture-$10,000, Vehicle Replacement-$25,000, and Employer's Health Insurance Increase-$25,000 BCBS-Co. Share 201-4-053100-2300 25,000.00 Furniture & Fixtures 201-4-053100-8102 10,000.00 Cap Outlay-Vehicles 201-4-053100-8105 25,000.00 TOTAL DSS AMENDMENTS 60,000.00 60,000.00 SCHOOL AMENDMENTS School Carryover Amounts: All-in Funding 2,206,269.89 State Funds-Remained Unspent at 6/30 School Operating Fund 205 2,206,269.89 SOQ Bonus Payment-August 2025 1,399,370.00 State/Local Funds-Remained Unspent at 6/30 School Operating Fund 205 1,399,370.00 Capital Project-CES Sewer Connection 210,000.00 State Funds-Remained Unspent at 6/30 School Operating Fund 205 210,000.00 Capital Project-SMES HVAC 373,091.60 State Funds-Remained Unspent at 6/30 School Operating Fund 205 373,091.60 Capital Project-PCTC Welding Shop Ventilation 742,827.84 State Funds-Remained Unspent at 6/30 School Operating Fund 205 742,827.84 Project Graduation 57,321.33 State Grant Funds-Remained Unspent at 6/30 School Operating Fund 205 57,321.33 PBIS Grant 6,610.95 State Grant Funds-Remained Unspent at 6/30 School Operating Fund 205 6,610.95 PBIS/VTSS Grant 24,298.32 State Grant Funds-Remained Unspent at 6/30 School Operating Fund 205 24,298.32 Project Lead the Way 12,339.50 Local Grant Funds-Remained Unspent at 6/30 School Operating Fund 205 12,339.50 Roofing Projects-UHES, ECC Dome, Bus Shop, Middle School Metal Roofs 1,311,363.00 State Grant Funds-Remained Unspent at 6/30 School Operating Fund 205 1,311,363.00 Replacement Vehicles (Main. Transp, IT, Buses)538,159.80 FY2022 Carryover/State Funds- Remained Unspent at 6/30 School Operating Fund 205 538,159.80 326 Department Amount Reason for Addition Line Item Description Account Number Recommended Amount Pittsylvania County FY 2026 Budget Amendments ECC Auditorium AC 100,000.00 State Funds-Remained Unspent at 6/30 School Operating Fund 205 100,000.00 THS Wastewater System Upgrade 500,000.00 State Funds-Remained Unspent at 6/30 School Operating Fund 205 500,000.00 Virginia Preschool Program 752,954.91 State Funds-Remained Unspent at 6/30 School Operating Fund 205 752,954.91 PALS Tutors 28,246.29 State Funds-Remained Unspent at 6/30 School Operating Fund 205 28,246.29 Textbooks 3,119,873.82 State/Local Funds-Remained Unspent at 6/30 School Operating Fund 205 3,119,873.82 Drain field & Wastewater Expansion - KES 300,000.00 FY2022 Carryover Funds- Remained Unspent at 6/30 School Operating Fund 205 300,000.00 Athletic Training Rooms & MS Sports 151,695.46 State Funds-Remained Unspent at 6/30 School Operating Fund 205 151,695.46 SBO HVAC Replacement 1,500,000.00 State Funds-Remained Unspent at 6/30 School Operating Fund 205 1,500,000.00 Maintenance Warehouse Purchase/Repairs 84,077.42 FY2021 Carryover Funds- Remained Unspent at 6/30 School Operating Fund 205 84,077.42 On-going Maintenance Projects 1,310,589.81 State Funds-Remained Unspent at 6/30 School Operating Fund 205 1,310,589.81 Chrome Book Replacements 400,000.00 State Funds-Remained Unspent at 6/30 School Operating Fund 205 400,000.00 On-going IT Projects 143,008.09 State Funds-Remained Unspent at 6/30 School Operating Fund 205 143,008.09 TOTAL SCHOOL CARRYOVER 15,272,098.03 TOTAL SCHOOL CARRYOVER 15,272,098.03 TOTAL SCHOOLS 15,272,098.03 15,272,098.03 BEAUTIFICATION FUND Unappropriated Surplus 73,856.99 Funds needed to clean County Welcome Signs and to freshen up the landscaping at the sign sites Contractual Services-Landscaping 230-4-043500-3172 73,856.99 TOTAL-BEAUTIFICAITON FUND 73,856.99 73,856.99 PET CENTER FUND 327 Department Amount Reason for Addition Line Item Description Account Number Recommended Amount Pittsylvania County FY 2026 Budget Amendments Unappropriated Surplus/Carryovers 13,436.21 Remaining balance of Donations/Memorials made to the Pet Center for a specific purpose.Pet Center-Vet Exp-Spay/Neuter 245-4-035200-5849 8,843.94 Pet Center-Emergency Medical 245-4-035200-58492 4,592.27 TOTAL-PET CENTER FUND 13,436.21 13,436.21 GRANTS FUND VDEM-Additional E911 Funds 150,000.00 Funds awarded by the Virginia Department of Emergency Management Furniture & Fixtures 250-4-032447-6003 18,050.00 250-4-032447-8102 131,950.00 TOTAL-GRANTS FUND 150,000.00 150,000.00 GRAND TOTAL - ALL FUNDS 35,397,799.43 *35,397,799.43 *This amount includes a transfer total of $15,332,098.03 328 329 LIBRARY EXPANSION – CHATHAM OUTSIDE AREA 1 Funding Request – Capital FY 25-26 Chatham Outdoor area - $75,000 Security cameras at all branches - $30,000 July 2025 We are excited to announce that with the generous support from the County and local funders, the Bookmobile is fully funded. Therefore, we do not need the second $100,000 installment from the County. We are still requesting the $75,000 from the originally submitted capital needs request for the Chatham library and $30,000 for external security cameras at all branches, for a total of $105,000 1. Security cameras at all branches – Requesting $30,000 Outdoor security cameras were installed at the Gretna branch for the safety of patrons and staff. We are also in the process of installing cameras at the History Center ($7,792.99). That leaves Mt. Hermon, Brosville, and Chatham. Concerns: History Center – Police called to neighbor’s multiple times - Spent shell casing found in parking lot of History Center - Staff and patron safety Mt. Hermon - People from Food Lion Parking lot going behind building - Staff only entrance is behind library building - Patrons jumped over fence to the storage area Brosville - Hidden out of sight down in a hollow - Homeless found sleeping in picnic tables Chatham - New outdoor area behind building - Wooded area - Houses county vehicles and Bookmobile Using the proposal for the History Center ($7,792.99), we are estimating $10,000 per branch for the remaining 3 locations: Mt. Hermon, Brosville, and Chatham. 330 LIBRARY EXPANSION – CHATHAM OUTSIDE AREA 2 2. Chatham Outdoor area – Requesting $75,000 With other priorities, such as replacing the 20-year-old bookmobile, it will be several years before the Chatham Library can receive any major renovations. Therefore, the best immediate way to meet the increasing programming needs of the main library is to create a multifunctional outdoor area. A $25,000 Make More Happen Grant provided funds to install a concrete stage for performances and create a terraced landscape for outdoor seating during programs. This $75,000 request is to complete the outdoor space. The next steps in this project include:  Replacing the emergency exit back door with a door that patrons can use to access the back terrace  Including a deck and wheelchair ramp at back door  Replacing the emergency exit back door with a door that patrons can use to access the back terrace  Including a deck and wheelchair ramp at back door  Running electricity to the stage and shed  Adding a fence down the path  Adding a low fence and cement pad at the top of the terrace for handicap view of the stage.  Ramp for new storage shed  Seating for terrace – stone  Paved walkway  Security cameras and lighting  Sun shades for stage 331 LIBRARY EXPANSION – CHATHAM OUTSIDE AREA 3 Additional Supporting information: The 2019 Feasibility Study In May 2019, the Board of Supervisors received the 2019 Study and, in August 2019, passed a Resolution endorsing the study. The resolution recognizes the positive impact of new libraries in attracting new residents and businesses to the County, as well as supporting existing residents and businesses. Additionally the board approved its support for library construction and funding needs in future budgets, capital investment, and strategic planning documents. Library Evolution and Impact Libraries are so much more than books. Libraries have grown into community centers and are more vital than ever. Library usage continues to rise. The importance of out-of-school learning has been studied and determined to have tremendous value in people’s lives. Social and emotional health are equally shaped by family, neighbors, friends, role models and cultural influences. Interactions with school, libraries, faith-based institutions, social media, and after-school programs can shape the future for youth in our community. There are numerous positive impacts of libraries on a community including:  Connection o Book talks, local authors, book reviews o Community programs including Easter egg hunts, movie nights, outdoor summer reading programs, outdoor painting o Meeting places that bring people together for the common good o Preserving local history  Digital Divide o Libraries provide free internet access. This is crucial to those that can not afford internet connections or in locations where access is unavailable. o PCPL is the only organization in the state of Virginia that is certified by AARP to offer computer workshops for seniors.  Literacy o Summer Reading Programs help prevent “summer slide” o Storytime programs for preschoolers provide a positive introduction to the school and learning environment  STEM - Libraries offer programs in Science, Technology, Engineering, & Math o LEGO Clubs o Painting o Building o Crafts for all ages 332 LIBRARY EXPANSION – CHATHAM OUTSIDE AREA 4 The Opportunity With growing outdoor activities and limited space, Chatham Main Library began looking for a way to expand outdoor programing. After a quick GIS search, it became apparent that the solution is literately in our own back yard. The library/county’s property goes all the way back to Hargrave Military Academy in three separate tracks. There is a hill directly behind the library that drops approximately 10 feet and then levels out. The area would be perfect for an outdoor public learning area with seating built into the hill expanding out into a level area for a blowup screen for movies, outdoor activities, Easter egg hunts, outdoor programs, and more. A call was made to the Assistant County Administrator to inquire about the feasibility of expanding the library’s yard into that area. Following his recommendation, a visit was made to the Chatham Town Manager to discuss zoning and land use. Once the Town Manager was confident that expanding the library footprint would not violate any town laws, a call was placed to the County land use department to discuss the idea. We were informed that, with that area being low land, ¼ acre could be cleared at a time, which is more than enough space to create our vision. Maintenance was then contacted to measure off ¼ acre, which was done March 7, 2024. County Property Chatham Main Library 333 LIBRARY EXPANSION – CHATHAM OUTSIDE AREA 5 Reimagine Chatham At the May 14, 2024 kick-off meeting of Reimagine Chatham, the participants were asked to rate Community Services. The Chatham Library received the highest ranking among everything listed, showing the impact, value, and confidence of the library to the residents. The lowest ranked item was Outdoor Event Centers. This project combines an already highly trusted and valued entity with a much needed and citizen requested service for Chatham. 334 LIBRARY EXPANSION – CHATHAM OUTSIDE AREA 6 Examples of outdoor seating: 335 LIBRARY EXPANSION – CHATHAM OUTSIDE AREA 7 FY 25-26 Budget Request A $25,000 Make More Happen Grant provided funds to install a concrete stage for performances and create a terraced landscape for outdoor seating during programs. We were also able to replace the old shed, pictured 336 To: Pittsylvania County Finance Department From: Regina Barger, Director Date: July 21, 2025 Subject: Request for Use of FY25 Carryover Funds I am writing to formally request approval for the use of carryover funds from Fiscal Year 2025 in the amount of $126,648 for the Pittsylvania County Department of Social Services. The proposed allocation of these funds is as follows: 1. Office Furniture – $10,000 To furnish four newly established office spaces within the agency, which are necessary to support recent staffing expansions and space reconfigurations. 2. Vehicle Replacement or Capital Improvement – $25,000 To replace a department vehicle that was recently involved in an accident. If the vehicle is not deemed totaled and replacement is not necessary, I request that these funds be redirected toward capital improvements to create additional office space within the agency. 3. Employer Health Insurance Increase – $25,000 To offset the increased employer cost of family health insurance coverage effective October 1, 2025, which was not accounted for in the approved FY26 budget. 4. Capital Improvements – Remaining Balance Any remaining funds after the above allocations are requested to be used for capital improvements related to the expansion of office space within the agency to meet ongoing operational needs. Your consideration of this request is appreciated. Please let me know if any additional documentation or justification is needed for approval. Sincerely, Regina Barger Director REGINA BARGER DIRECTOR Pittsylvania County Department of Social Services 220 H G McGhee Drive Drawer E Chatham, VA 24531 MAINLINE 434.432.7281 GRETNA 434.656.8407 FACSIMILE 434.432.0923 337 338 339 Saving lives through effective emergency management and homeland security. “A Ready Virginia is a Resilient Virginia.” COMMONWEALTH of VIRGINIA Virginia 9-1-1 Services Board Dorothy Spears-Dean, Ph.D. Deputy State Coordinator VDEM (804) 840-7260 Mary Binford PSC Coordinator VDEM (804) 536-8177 July 17, 2025 Dear Pittsylvania County PSAP: I am pleased to advise you that the Virginia 9-1-1 Services Board has approved your FY26 NG911 Additional Funding grant request. You have been awarded $150,000.00 for eligible costs for the: FY26 NG911 Additional Funding outlined in the PSAP Grant Guidelines for the FY26 Additional Funding. Funding for this grant award will be available beginning July 1, 2025. The Grant Payment Reimbursement Process is described in the Grant Guidelines. Payment will be made on a reimbursement basis only for allowable costs. All funding requests must be submitted in the in vdem.emgrants.com system. For the request to be processed, invoice(s) that support the amount requested should be attached to the form when it is submitted. All invoices should be submitted within 30 calendar days and dated after July 1, 2025. Finally, grant payment requests will be held until all required reports are received. If you have any questions, please do not hesitate to contact me, 911 Grant Program Specialist Marcus Grant, or your NGS Outreach Manager. Questions can also be directed to the PSAP Grants mailbox: psapgrants@vdem.virginia.gov. Congratulations on your grant award! Sincerely, Marcus Grant 911 Grant Program Specialist 340