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January 2025 Meeting Minutes- Approved PITTSYLVANIA COUNTY INDUSTRIAL DEVELOPMENT AUTHORITY 1/22/25 MEETING MINUTES I. CALL TO ORDER Faucette called Meeting to order at 6:04 PM. II. ROLL CALL • Saunders conducted Roll Call. The following IDA Members were present: Faucette, Daniel, Reynolds, Nuckols, Minter, and Adkins (By Zoom). • Merricks joined the meeting at 6:11pm. • Adkins joined the meeting at 6:35pm (In-Person). • Staff present: Shorter, Whittle, Rowe, Van Der Hyde, Saunders (By Zoom), and Van Allen. • Others in Attendance: Gary Hodnett (Mayor, Town of Hurt), Rachel del Campo Gatewood (River District Consulting Group), Hollie Adams (River District Consulting Group), and Josiah Motley (River District Consulting Group) III. REVISIONS TO AGENDA Motion by Nuckols, seconded by Daniel, to move Item VIII (C) Staunton River Plaza Presentation after VI. Consent Agenda. Motion passed unanimously by IDA Members present. IV. APPROVAL OF AGENDA Motion by Daniel, seconded by Nuckols, to approve Agenda. Motion passed unanimously by IDA Members present. V. ELECTION OF NEW OFFICERS A. Election of Chairman (see Bylaws, Article VI, page 3-4): On a motion by Reynolds, seconded by Daniel, the IDA Members present approved Faucette as Chairman. B. Election of Vice Chairman (see Bylaws, Article VI, page 3-4): On a motion by Nuckols, seconded by Reynolds, the IDA Members present approved Daniel as Vice Chairman. C. Election of Secretary from the Authority’s staff: On a motion Daniel, seconded by Nuckols, the IDA Members present approved Rowe as Secretary. D. Election of Treasurer from the Authority’s Staff: On a motion by Nuckols, seconded by Reynolds, the IDA Members present approved Van Der Hyde as Treasurer. VI. CONSENT AGENDA Motion by Daniel, seconded by Reynolds, to approve Consent Agenda. Motion passed unanimously by IDA Members present. VII. STAUNTON RIVER PLAZA PRESENTATION Gary Hodnett (Mayor, Town of Hurt), Rachel del Campo Gatewood (River District Consulting Group), Hollie Adams (River District Consulting Group), and Josiah Motley (River District Consulting Group) were present to discuss and present a PowerPoint on the Staunton River Plaza. VIII. OLD BUSINESS Pittsylvania County Strategic Plan Contract Update- Rowe shared that a kickoff meeting will be held during the first week of February. Legal Representation/Request for Qualification (RFQ) Process- Rowe shared that staff is working on language for the RFQ and will have it completed within the next week. Staff will share the RFQ with IDA members via email. IX. NEW BUSINESS Approval of FY2024 Audited Financial Statements- Van Der Hyde provided an overview of the FY2024 Audited Financial Statements. Approval of 2025 Meeting Schedule- Motion by Reynolds, seconded by Nuckols, to approve the 2025 Meeting Schedule. Motion passed unanimously by IDA Members present. Preliminary Engineering Report (PER) for Gretna Industrial Park Roadway- Rowe provided updates on the PER Study. Rowe shared that a contract has been signed, and work should begin soon. X. ECONOMIC DEVELOPMENT UPDATES Overview of Projects- Rowe provided updates on the following projects: Cambridge Pavers, Axxor, and Staunton River Plastics. Annual Fillings- Saunders reminded IDA members that their annual fillings are due on or before February 3, 2025. XI. MATTERS FROM IDA MEMBERS Reynolds provided an overview of the Balico project. XII. CLOSED SESSION Motion to enter Closed Session (see attached Agenda Packet for full Closed Session information) by Nuckols, seconded by Daniel. Motion unanimously passed by IDA Members present. IDA entered Closed Session at 8:16 PM. XIII. RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION IDA returned to Open Session at 8:50 PM and Saunders read the Closed Session Certification paragraph (see attached Agenda Packet for same), and conducted a Closed Session Certification Roll Call, which was unanimously voted “Yes” by IDA Members present. XIV. ADJOURNMENT Faucette adjourned the Meeting at 8:51 PM.