05-18-2010 BOS Adjourned MeetingAdjourned Meeting
May 18, 2010
Pittsylvania County Board of Supervisors
Tuesday, May 18, 2010
Adjourned Meeting
VIRGINIA: The Adjourned meeting of the Pittsylvania County Board of
Supervisors was held on Tuesday, May 18, 2010 in the General District Coumoom of the
Edwin R. Shields Addition in Chatham, Virginia. Henry A. Davis, Chairman, called the
meeting to order at 7:02 p.m. The following members were present:
Tim Barber Tunstall District
James Snead Dan River District
William H. Pritchett Banister District
Marshall Ecker Staunton River District
Fred M. Ingram Callands-Gretna District
Henry A. Davis, Jr. Chatham-Blairs District
Mr. Coy E. Harville, Supervisors for the Westover District, was absent.
Mr. William D. Sleeper, County Administrator, Mr. John Light, Legal Counsel, Mr.
Odie H. Shelton, Jr., Director of Code Compliance, and Ms. Rebecca Flippen, Deputy Clerk
to the Board, were also present.
Mr. Barber gave the invocation and led the Pledge of Allegiance.
Since Mr. Harville was absent, nothing could be added to the agenda.
Motion was made by Mr. Ingram, seconded by Mr. Barber, to approve the agenda,
which was unanimously approved by the Board, with the exception of Mr. Harville, who
was absent.
Citizen's Comment Period
Mr. George Stanhope of the Callands-Gretna District addressed the Board on how
important a hydrology study be included in the uranium mining study. Mr. Stanhope stated
that Virginia Technology had done a study and came to the conclusion it was a problem and
should be studied and tested before any more test drilling for mining be done, and that this
information was also in a report that was done for Coles.
This concluded the Citizens Comments.
Consent Agenda
(a) Resolution - Hartzel Gillespie -Eagle Scout Award
(b) Expenditure Refunds
(c) Regional One-June
(d) Project Lifesaver
(e) State Restricted Seizure Funds-Sheriff
(f) Library Opportunity On-Line Grant
(g) Reimbursement of Dewberry Contracts with Industrial Development
Authority
Mr. Davis pulled Item (c), Regional One -June Payment, from the Consent Agenda
to be voted upon separately.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2010-05-01
WHEREAS, Hartzel Gillespie has successfully completed the requirements for the
rank of Eagle Scout; and
WHEREAS, the rank of Eagle Scout is the most outstanding, prestigious, and
highest rank that can be obtained by a member of the Boy Scouts of America; and
Adjourned Meeting
May 18, 2010
WHEREAS, the requirements and tasks put forth to obtain this prestigious standing
are a test of a man's ability to resolve problems, and deal with his innermost capabilities to
face the challenges at hand; and
WHEREAS, the successful completing of this accomplishment will follow Hartzel
Gillespie throughout his life assisting him in the day-to-day challenges allowing him to
persevere through the decisions that he has to make demonstrating the strengths that are
emblematic of the characteristics required to achieve the rank of Eagle Scout; and
WHEREAS, Hartzel Gillespie joined Troop 184 at the age of six, where he had
gone through all of the ranks of the Cub Scouts of America through Webelos; and
WHEREAS, Hartzel Gillespie climbed through the ranks of Boy Scouts of America
from Tenderfoot through the prestigious standing of Eagle Scout; then
BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors
congratulates Hartzel Gillespie, on achieving the "Eagle Scout" status bringing honor and
recognition, not only to his Troop but to his County, Church and Family in showing the
leadership and sportsmanship of an outstanding citizen of Pittsylvania County; and
BE IT FURTHER RESOLVED, that a copy of this resolution be presented to
Hartzel Gillespie, on the behalf of the Board of Supervisors of the County of Pittsylvania
and the Citizens of Pittsylvania County at the Eagle Scout Court of Honor on May 29, 2010
at Wayside Park, Hurt, Virginia.
Motion was made by Mr. Barber, seconded by Mr. Snead, to approve the Consent
Agenda, aside from Item (c), Regional One-June payment, which was unanimously
approved by the Board, with the exception of Mr. Harville, who was absent.
Motion was made by Mr. Snead, seconded by Mr. Pritchett, to approved funds for
the June payment to Regional One, which was approved by a majority 4-2 vote of the
Board, with Mr. Ecker and Mr. Barber opposing, and Mr. Harville being absent.
Public Hearing
Rezoning
Case 1: Jackie Ray Atkinson, Jr., & Jennifer K. Atkinson -Westover District
R-10-015
R-1, Residential Suburban Subdivision District to B-2, Business District, General
Mr. Davis opened the public hearing at 7:07pm. Mr. Odie Shelton, Director of Code
Compliance, explained Jackie Ray Atkinson, Jr. and Jennifer K. Atkinson had petitioned to
rezone a total of 1.19 acres, two parcels, located on U.S. Highway 41/Franklin Turnpike, in
the Westover Election District from R-1, Residential Suburban Subdivision District to B-2,
Business District, General (for an insurance office). The Planning Commission, with no
opposition, recommended granting the petitioner's request. Mr. Jackie Atkinson was there
to represent the petition. No one signed up to speak and Mr. Davis closed the hearing at
7:lOpm Motion was made by Mr. Ecker, seconded Mr. Barber, to approve rezoning
Case R-10-O15 from R-1, Residential Suburban Subdivision District to B-2, Business
District, General. The following roll call vote was recorded: Mr. Barber: Yes: Mr. Snead-
Yes; Mr. Pritchett-Yes: Mr. Ingram-Yes; Mr: Harville-Absent; Mr. Ecker-Yes, and Mr.
Davis-Yes. Mr. Ecker's motion was unanimously approved by the Board, with Mr. Harville
being absent.
Case 2: Katie A. Barnette, Life Estate -Banister District R-10-016
B-2, Business District, General to R-1, Residential Suburban Subdivision District
Mr. Davis opened the public hearing at 7:1 Opm. Mr. Shelton explained that Katie A.
Barnette and Others had petitioned to rezone 1.23 acres, located on SR 640/Spring Garden
Road in the Banister Election District from B-2, Business District, General to R-1,
Residential Suburban Subdivision District (for future sale of the property). The Planning
Commission, with no opposition, recommended granting the petitioner's request. Lisa Cox
was there to represent the petition. No one signed up to speak and Mr. Davis closed the
hearing at 7:11. Motion was made by Mr. Pritchett, seconded by Mr. Snead, to rezone R-
Adjourned Meeting
May 18, 2010
10-016 from -2, Business District, General to R-1, Residential Suburban Subdivision
District. The following roll call vote was recorded: Mr. Snead-Yes; Mr. Pritchett-Yes: Mr.
Ingram-Yes; Mr: Harville-Absent; Mr. Ecker-Yes; Mr. Barber-Yes: and Mr. Davis-Yes.
Mr. Pritchett's motion was unanimously approved by the Board, with Mr. Harville being
absent.
Case 3: Brenda M. Blair -Callands-Gretna District R-10-017
A-1, Agricultural District portion to B-2, Business District, General
Mr. Davis opened the public hearing at 7:12pm. Mr. Shelton explained that Brenda
Blair had petitioned to rezone the A-1, Agricultural District portion of 10.32 acres to B-2,
Business District, General (for future commercial development). The A-1 portion is 7.94
acres, located on U.S. Highway 29, in the Callands-Gretna Election District. The Planning
Commission, with no opposition, recommended granting the petitioner's request. Ms. Blair
was present to represent the petition. No one signed up to speak and Mr. Davis closed the
hearing at 7:13pm. Motion was made by Mr. Ingram, seconded by Mr. Barber, to rezone
the A-1, Agricultural District portion (7.94 acres) of 10.32 acres to B-2, Business District,
General of Case R-10-017. The following roll call vote was recorded: Mr. Pritchett-Yes;
Mr. Ingram-Yes, Mr. Harville-Absent; Mr. Ecker-Yes; Mr. Barber-Yes, Mr. Snead-Yes, and
Mr. Davis-Yes. Mr. Ingram's motion was unanimously approved by the Board, with Mr.
Harville being absent.
Case 4 : Withdrawn R-10-018
Case 5 : Parks I Limited Partnership -Banister District R-10-019
R-1, Residential Suburban Subdivision District portion to RMF,
Residential Multi-Family District
Mr. Davis opened the public hearing at 7:14pm. Mr. Shelton explained that Parks I
Limited Partnership had petitioned to rezone the R-1, Residential Suburban Subdivision
District portion of 9.51 acres to RMF, Residential Multi-Family District (to make the zoning
more consistent with the adjoining parcel). The R-1 portion is 0.51 of an acre, located at
1152 North Main Street, Chatham, Virginia, in the Banister Election District. The Planning
Commission, with no opposition, recommended granting the petitioner's request. Mr.
William Fekas was there to represent the petition. No one signed up to speak and Mr. Davis
closed the hearing at 7:17pm. Motion was made by Mr. Pritchett, seconded by Mr. Barber
to rezone the R-1, Residential Suburban Subdivision District portion of 9.51 acres to RMF,
Residential Multi-Family District for Case R-10-019. The following roll call vote was
recorded: Mr. Ingram-Yes; Mr. Harville-Absent; Mr. Ecker-Yes; Mr. Barber-Yes; Mr.
Snead-Yes; Mr. Pritchett-Yes; and Mr. Davis-Yes. Mr. Pritchett's motion was unanimously
approved by the Board, with Mr. Harville being absent.
Case 6 : River Landing, LLC -Westover District R-10-020
R-1, Residential Suburban Subdivision District portion to A-1, Agricultural
District
Mr. Davis opened the public hearing at 7:17pm. Mr. Shelton explained that River
Landing, LLC had petitioned to rezone the R-1, Residential Suburban Subdivision District
portion of 63.66 acres to A-1, Agricultural District (to construct a dwelling and combine
with the adjoining parcel which is zoned A-1). The R-1 portion is 49.47 acres, more or less,
located of SR1142/Ferry Road, in the Westover Election District. The Planning
Commission, with no opposition, recommended grating the petitioner's request. Mr. Johnny
Haymore was there to represent the petition. No one signed up to speak and Mr. Davis
closed the hearing at 7:19pm. Motion was made by Mr. Barber, seconded by Mr. Snead to
the R-1, Residential Suburban Subdivision District portion of 63.66 acres to A-1,
Agricultural District in Case R-10-020. The following roll call vote was recorded: Mr.
Harville-Absent; Mr. Ecker-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr.
Ingram-Yes; and Mr. Davis-Yes. Mr. Barber's motion was unanimously approved by the
Board with Mr. Harville being absent.
Proposed Comprehensive Plan
Mr. Davis opened the hearing at 7:21pm. Mr. Greg Sides, Assistant County
Administrator for Planning and Development presented a summary of the proposed
Comprehensive Plan to the Board that included proposed revisions made by both
department heads and citizens. Mr. Sides stated that all the revisions would be included in
the plan, as well as a comment letter from the Virginia Department of Transportation.
Adjourned Meeting
May 18, 2010
Several board members mentioned treatment areas that citizens in the northern area of
Pittsylvania County patron that were not actually located within Pittsylvania County, but
should be listed in the plan. Mr. Davis closed the hearing at 7:42pm. Motion was made by
Mr. Snead, seconded by Mr. Barber, to approve the proposed comprehensive plan, including
all revisions and the additional medical treatment areas mentioned during the meeting that
would outside Pittsylvania County. The following roll call vote was recorded: Mr. Barber-
Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Absent; Mr. Ecker-
Yes; and Mr. Davis-Yes. Mr. Snead's motion was unanimously approved by the Board,
with Mr. Harville being absent.
Unfinished Business
At the May 3, 2010 meeting of the Board of Supervisors, a motion was made by Mr.
Barber, seconded by Mr. Pritchett, to appropriate and amend the School Bond Fund Budget
in the amount of $39,000 to pay the closing costs of the recent refunding of Series 2010(A)
School Notes and Series 2008B School Bonds. This motion required a 10-day layover that
had been met by the May 18, 2010 meeting. The following roll call vote was recorded: Mr.
Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Absent; Mr. Ecker-Yes; Mr.
Barber-Yes; and Mr. Davis-Yes. Mr. Barber's motion was unanimously approved by the
Board with Mr. Harville being absent.
At the May 3, 2010 meeting, the Board held a public hearing for citizen input on the
proposed $171,819,358 County Budget for FY2010/2011. No action could be taken until 7
days after that public hearing. Motion was made by Mr. Ecker, seconded by Mr. Snead, to
approve that proposed budget and adopt resolution 2010-OS-02. The following roll call vote
was recorded: Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Absent; Mr. Ecker-Yes;
Mr. Barber-Yes; Mr. Snead-Yes; and Mr. Davis-Yes. Mr. Ecker's motion was unanimously
approved by the Board, with Mr. Harville being absent.
Presented: May 18, 2010
Adopted: May 18, 2010
RESOLUTION 2010-OS-02
VIRGINIA: At an adjourned meeting of the Pittsylvania County Board of
Supervisors on Tuesday, May 18, 2010 in the General District Courtroom in the Edwin R.
Shields Courthouse Addition in Chatham, Virginia, the following resolution on the annual
budget for Fiscal Year 2011 was presented and adopted.
WHEREAS, the laws of the Commonwealth of Virginia require the governing body
to prepare and approve a budget for fiscal and planning purposes, not withstanding
additional requirements for the schools, including revenues and expenditures for the ensuing
year by May 1, 2010, the Board of Supervisors approved a school budget, Monday, May 3,
2010, the next business day following May 1; and
WHEREAS, the laws of the Commonwealth of Virginia control the distribution of
funds by appropriations giving the Board of Supervisors authority to set such appropriations
at such periodic basis as outlined in Section 15.2-2506 of the Code of Virginia, being further
identified in this Resolution with Exhibit A and Exhibit B; and
WHEREAS, two separate public hearings were properly advertised for the School
Board and the Board of Supervisors. The School budget public hearing was held on
Tuesday, April 20, 2010 and the County budget public hearing was held on Monday May 3,
2010 , in accordance with state statute as shown by the affidavit of the publisher; then,
BE IT HEREBY RESOLVED, by the Board of Supervisors of the County of
Pittsylvania, that there be hereby adopted and appropriated a budget for Fiscal Year 2011,
the full and complete budget is contained in the document entitled:
"PITTSYLVANIA COUNTY ADOPTED BUDGET"
FISCAL YEAR 2011
JULY 1, 2010 -JUNE 30, 2011
Adjourned Meeting
May 18, 2010
TOTALING: $ 171,819,358
BE IT FURTHER RESOLVED, that the estimated budget total of $171,819,358
includes $14,089,803 total local effort for the Pittsylvania County Schools, and $811,869 in
reallocated carryovers for Capital Improvements, $628,638 carryover for Industrial
Development Local. Included in this budget is an approval of supplements for employees of
the Sheriffls Department including the jail. In addition, it includes a continued supplement
of $10,000 each for the Commissioner, Treasurer, Commissioner of Revenue and Clerk of
Courts and $5,000 for the Commonwealth's Attorney for salary supplements.
BE IT STILL FURTHER RESOLVED, that the funds of the School Budget, the
Library Board, and the Welfare Board shall be expended only by order and approval of
those respective boards and that no money shall be paid out for such contemplated
expenditures unless and until there has first been made an appropriation for such
contemplated expenditures by the Board of Supervisors; and,
BE IT STILL FURTHER RESOLVED that the School Budget estimate for FY
2010-2011 be set at $82,647,285 with the local funds provided by the Board of Supervisors
set at $14,089,803 to be funded by classification as allowed by the Code of Virginia, 1950
as amended, and the school board to report back in amounts requested to be funded in each
classification if different than shown in the approved budget.
The local funds include the following:
General Fund Local $14,089,803 (Includes $45,000 Solid Waste)
BE IT STILL FURTHER RESOLVED, that the Board of Supervisors shall
receive quarterly revenue and expenditure reports comparing receipts and expenditures to
the approved budget from the Office of the County Administrator; and,
BE IT STILL FURTHER RESOLVED, that the unit tax levy for the year
commencing January 1, 2010 shall be as follows:
Real Property: $.52 per $100 of assessed value, 100%
market value
Mobile Homes and Barns: $.52 per $100 of assessed value, 100%
market value
Machinery and Tools: $ 4.50 per $100 of assessed value at 10%
of original cost
Personal Property: $8.50 per $100 of assessed value, 30% of
market value.
In accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section 58.1-
3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004
Special Session 1) and as set forth in Item 503.E (Personal Property Tax Relief Program) of
Chapter 951 of the 2005 Acts of Assembly any qualifying vehicle sitused within the county
commencing January 1, 2010, shall receive personal property tax relief in the following
manner:
^ Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief;
^ Personal use vehicles valued at $1,001 to $20,000 will be eligible for 50% tax relief;
^ Personal use vehicles valued at $20,001 or more shall only receive 50% tax relief on
the first $20,000 of value; and
^ All other vehicles which do not meet the definition of "qualifying" (business use
vehicles, farm use vehicles, motor home, etc.) will not be eligible for any of tax
relief under this program.
Generating Equipment: $.52 per $100 of assessed value, 100% of
market value
Adjourned Meeting
May 18, 2010
Capital Merchant Tax:
Motor Vehicle Tax:
Consumer Utility Tax:
$ 2.75 per $100 of assessed value, 30% of
inventory value
$38.75 per vehicle, except as specified by
ordinance
20% of the first $15.00 monthly for
residential users and 20% of the first
$100.00 monthly for commercial or
industrial users, except as required
for Gas and Electricity, as defined by
Chapter 6 Section 13 of the
Pittsylvania County Code 1975 as amended
AND BE IT FURTHER RESOLVED by the Pittsylvania County Board of
Supervisors that, for the fiscal year beginning on July 1, 2010, and ending on June 30, 2011,
the following sections are hereby adopted.
Section 1. The cost center shown on the attached table labeled Appropriations
Resolution, Exhibit A, are hereby appropriated from the designated
estimated revenues as shown on the attached table labeled
Appropriations Resolution, Exhibit A. This appropriation does
include the unappropriated surplus. Funds may be appropriated by
the Board of Supervisors as needed during FY 2011 subject to the
Board's by-laws for appropriations.
Section 2. Appropriations, in addition to those contained in this general
Appropriations Resolution, may be made by the Board of Supervisors
only if there is available in the fund unencumbered or unappropriated
sums sufficient to meet such appropriations.
Section 3. All appropriations herein authorized shall be on the basis of cost
centers for all departments and agencies excluding schools. The
regular school fund is specifically appropriated by category as listed
on Exhibit A.
Section 4. The School Board and the Social Services Board are separately
granted authority for implementation of the appropriated funds for
their respective operations. By this resolution the School Board and
the Social Services Board are authorized to approve the transfer of
any unencumbered balance or portion thereof from one line item of
expenditure to another within the same classification in their
respective funds in any amount. Transfers between classification or
funds require approval of the Board of Supervisors.
Section 5. The County Administrator is expressly authorized to transfer any
unencumbered balance or portion thereof from one line item of
expenditure to another within the same cost center for the efficient
operation of government.
Section 6. All outstanding encumbrances, both operating and capital, at June 30,
2010 shall be reappropriated to the FY 2011 fiscal year to the same
cost center and account for which they are encumbered in the
previous year. A report of which shall be submitted to the Board.
Section 7. At the close of the fiscal year, all unencumbered appropriations lapse
for budget items other than the School Cafeteria Receipts Fund 209,
the State Restricted Seizure Fund -Sheriff 241, the Federal Restricted
Seizure Fund 242, the State Restricted Seizure Fund -
Commonwealth's Attorney 243, the Animal Friendly Plates Fund
245, the Grants Fund 250, the Work Force Investment Act Fund 251,
Law Library Fund 260, the Library Memorial Gift Fund 265, Cash
Bonds Fund 305, the County Capital Improvements Fund 310, the Jail
Adjourned Meeting
May 18, 2010
Inmate Management Fund 311, the Courthouse Maintenance Fund
312, the Jail Operating Fund 313, the Courthouse Security Fund 314,
the Jail Processing Fund 315, the Rural Roads Fund 320, the
Industrial Development Local Fund 325, the Industrial Development
Cyclical Fund 330, the School Bond Fund 410, the Landfill Bond
Fund 415, the Social Services Bond Fund 420, the Debt Service
Reserve Fund 425, the Bond Fund-Schools 435, the Special Welfare
Fund 733 and the Pittsylvania County Employees Health Plan 734.
Thus, all cancelled cash balances shall revert back to the General
Fund.
Section 8. Appropriations designated for capital projects will not lapse at the end
of the fiscal year but shall remain appropriated until the completion of
the project or until the Board of Supervisors, by appropriate
ordinance or resolution, changes or eliminates the appropriation.
Upon completion of a capital project, the County Administrator is
hereby authorized to close out the project and transfer to the funding
source any remaining balances. This section applies to all existing
appropriations for capital projects at June 30, 2010 and appropriations
in the FY 2011 Budget. The County Administrator is hereby
authorized to approve construction change orders to contracts up to an
increase of $10,000.00 and approve all change order for reduction of
contracts.
Section 9. The approval of the Board of Supervisors of any grant of funds to the
County shall constitute the appropriation of both the revenue to be
received from the grant and the County's expenditure required by the
terms of the grant, if any. The appropriation of grant funds will not
lapse at the end of the fiscal year but shall remain appropriated until
completion of the project or until the Board of Supervisors, by
appropriate resolution, changes or eliminates the appropriation. The
County Administrator may increase or reduce any grant appropriation
to the level approved by the granting agency during the fiscal year.
The County Administrator may approve necessary accounting
transfers between cost centers and funds to enable the grant to be
accounted for the in correct manner.
Upon completion of a grant project, the County Administrator is
authorized to close out the grant and transfer back to the funding
source any remaining balance. This section applies to appropriations
for grants outstanding at June 30, 2010 and appropriations in the FY
2011 Budget.
Section 10. The County Administrator may reduce revenue and expenditure
appropriations related to programs funded all or in part by the
Commonwealth of Virginia and/or the Federal Government to the
level approved by the responsible state or federal agency.
Section 11. The County Administrator is authorized to make transfers to the
various funds for which there are transfers budgeted. The County
Administrator shall transfer funds only as needed up to amounts
budgeted or in accordance with any existing bond resolutions that
specify the matter in which transfers are to be made.
Section 12. The Treasurer may advance monies to and from the various funds of
the County to allow maximum cash flow efficiency. The advances
must not violate County bond covenants or other legal restrictions
that would prohibit an advance.
Section 13. All purchases with funds appropriated herein shall be made in
accordance with the County purchasing ordinance and applicable
state statutes.
Adjourned Meeting
May 18, 2010
Section 14
It is the intent of this resolution that funds be expenc
purposes indicated in the budget; therefore, budgeted funds may not
be transferred from operating expenditures to capital projects or from
capital projects to operating expenses without the prior approval from
the Board of Supervisors. Also, funds may not be transferred from
one capital project to another without the prior approval of the Board
of Supervisors.
Section 15. The County Administrator is authorized, pursuant to state statute, to
issue orders and warrants for payments where funds have been
budgeted, appropriated, and where sufficient funds are available. A
warrant register shall be presented to the Board of Supervisors not
less frequently than monthly.
Section 16. Subject to the qualifications in this resolution contained, all
appropriations are declared to be maximum, conditional and
proportionate appropriations -the purpose being to make the
appropriations payable in full in the amount named herein if
necessary and then only in the event the aggregate revenues collected
and available during the fiscal year for which the appropriations are
made are sufficient to pay all the appropriations in full. Otherwise,
the said appropriations shall be deemed to be payable in such
proportion as the total sum of all realized revenue of the respective
funds is to the total amount of revenue estimated to be available in the
said fiscal year by the Board of Supervisors.
Section 17. All revenue received by any agency under the control of the Board of
Supervisors or by the School Board or by the Social Services Board
not included in its estimate of revenue for the financing of the fund
budget as submitted to the Board of Supervisors may not be expended
by said agency under the control of the Board of Supervisors or by
the School Board or by the Social Services Board without the consent
of the Board of Supervisors being first obtained. Nor may any of
these agencies or boards make expenditures, which will exceed a
specific item of an appropriation.
Section 18. Allowances out of any of the appropriations made in this resolution
by any or all county departments, bureaus or agencies under the
control of the Board of Supervisors to any of their officers and
employees for expense on account of the use of such officers and
employees of their personal automobiles in the discharge of their
official duties shall be paid at the same rate as that established by the
Internal Revenue Service and shall be subject to change from time to
time to maintain like rates.
Section 19. The County Administrator is directed to establish four (4) petty-cash
accounts under non-departmental from funds in this budget for central
purchasing, the landfill, building inspections, and zoning, in
accordance with Section 15.2-1229 of the Code of Virginia as
amended, 1950 with management plans as directed by the County
Auditor.
Section 20. All previous appropriation ordinances or resolutions to the extent that
they are inconsistent with the provisions of this resolution shall be
and the same are hereby repealed.
Section 21. This resolution shall be effective on July 1, 2010.
Adjourned Meeting
May 18, 2010
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
APPROPRIATIONS RESOLUTION, EXHIBIT A
EXPENDITURES BY COST CENTERS
FOR FY 2011
COST CENTERS
TOTAL
ADOPTED ADOPTED
BUDGET BUDGET
ADMINISTRATION AND MANAGEMENT
OF GOVERNMENT:
Board of Supervisors 114,856
County Administrator 263,165
County Attorney 95,300
Auditors 74,000
Commissioner of Revenue 526,214
Treasurer 580,812
Central Accounting 254,732
Information Technology 284,961
Central Purchasing 108,638
Grants Administration 69,803
Board of Elections 78,765
General Registrar 118,822
Non-Departmental 122,056
Total Administration and
Management of Government 2,692,124
PUBLIC WORKS:
Public Works 154,579
Building and Grounds 916,735
DMV Abandoned Vehicles 10,000
Zoning 216,924
Public Works 1,298,238
ADMINISTRATION OF JUSTICE:
Circuit Court 128,202
General District Court 14,161
Magistrates 4,827
Court Services 423,858
Halifax Court Services Unit 4,900
Juvenile & Domestic Relations Court 13,671
VJCCCA - J & D Court Services Grant 51,718
Misc -Records Preservation 5,000
Commissioner of Accounts 960
Clerk of Circuit Court 561,461
Commonwealth Attorney 661,597
State Restricted Seizure -Commonwealth Attorney 5,000
Law Library Fund 16,000
Byrne/JAG Criminal Justice 30,750
Victim/Witness Grant 69,317
Total Administration of Justice 1,991,422
LAW ENFORCEMENT:
Sheriff 5,440,388
Corrections 3,767,242
State Seizure - Sheriff 20,000
Federal Seizure -Sheriff 40,000
Medical Examiner 2,940
PADRE (School Resource Officer) Grant 43,492
Justice Assistance Grant (JAG) 23,400
Adjourned Meeting
May 18, 2010
DMV Grant 95,000
CVTS Traffic Enforcement Grant 2,000
Checkpoint Strikeforce Mini-Grant 3,000
DUI Selective Enforcement Grant 43,000
Criminal History Records Improvement 108,000
Jail Inmate Management Fund 13,600
Jail Processing Fund 2 200
Courthouse Security 40,000
Total Law Enforcement 9,644,262
PUBLIC SAFETY:
Volunteer Fire/Rescue Departments 1,397,435
VA Fire Program Grant 170,000
Four for Life - DMV 70,000
Fire Marshal 89,514
The Community Foundation-Fire Marshal Grant 14,000
State Forestry 34,000
E911 Wireless Grant 297,376
Regional Wireless Grant-Pitts Cty/Danville 1,000,000
Regional Wireless Consultant Grant 51,000
VA Emergency Management 18,605
VFSB Training Mini Grant 10,000
Comm. Emer. Response Team (CERT) 25,000
COPS Technology Grant 50,000
VFIRS Computer Grant 5,000
Triad Crime Prevention 2,500
Law Enforcement Terrorism Prevention Grant 38,000
Regional Crime Info Sharing Network 25,000
Fire Prevention & Safety 18,000
Animal Control 250,329
Building Inspections 281,027
Rural AED Grant GEMS 50,000
Emergency Management Services 1,180,466
Total Public Safety 5,077,252
ENVIRONMENTAL PRESERVATION
AND PROTECTION:
Solid Waste Collections 966,467
Solid Waste Disposal 765,298
Litter Control Grant 19,000
VPI & SU Extension 62,193
Resource Conservation 127,832
Total Environmental Preservation
and Protection 1,940,790
HUMAN AND SOCIAL SERVICES:
Public Health 490,000
Mental Health 147,882
Comprehensive Services Act -Pool 7,629,806
Social Services Administration/Administrative Expense 5,070,098
Public Assistance 2,276,474
Family Preservation 45,000
Baby Care Grant 49,039
Total Human and Social Services 15,708,299
ECONOMIC DEVELOPMENT:
Industrial Development -Local 6,534,746
Agricultural Economic Development Specialist 80,019
Economic Development 179,166
Industrial Development Authority 24,500
Adjourned Meeting
May 18, 2010
Workforce Investment Board
Community & Industrial Development
Total Economic Development
PLANNING. HOUSING AND COMMUNITY
DEVELOPMENT:
Planning Commission
Regional Foundation-Recreation Grant
Chatham Train Depot Restoration
CDBG - Clazkstown
IRP - Clazkstown
CDBG -Wither Road-Water
CDBG -Wither Road-Sewer
CDBG -Witcher Road Improvement
Total Planning, Housing and Community
Development
PUBLIC LIBRARIES:
Libraries
State Library Grant
Library Memorial Fund
Total Public Library
CAPITAL INVESTMENTS:
Debt & Interest
Computer Capital Outlay
Solid Waste -Capital Outlay
Landfill -Capital Outlay
Building & Grounds Capital Outlay
Fleet Management
Community & Industrial Development Capital Outlay
School-High School Renovations
Landfill Expansion
Rural Road Capital Outlay
Total Capital Investments
PUBLIC EDUCATION:
School Fund:
Instruction
Admin./Attend & Health Services
Pupil Transportation
Operation & Maintenance
Non-Instructional Operations
Technology
Cafeteria
Danville Community College
Total Public Education
TRANSFERS:
Social Services Department Transfer
School Boadd Transfer
Capital Improvements Fund Transfer
School Bond Fund to General Fund
Economic Development Transfer
5,012,258
364,402
12,195,091
140,900
25,000
390,500
3,000
1,000
154,496
5,750
244,200
964,846
846,397
163,737
65,000
1,075,134
8,921,261
16,500
75,500
225,000
65,000
111,662
1,577,874
5,000,000
3,000,000
25,000
19,017,797
56,333,777
3,153,519
6,363,408
6,803,052
2,658,802
2,412,175
4,922,552 82,647,285
8,981
82,656,266
878,167
14,089,803
311,867
1,200,000
1,078,000
Adjourned Meeting
May 18, 2010
Total Transfers
GRAND TOTAL ALL EXPENDITURES
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
APPROPRIATIONS RESOLUTION,
EXHIBIT B
REVENUES BY FUND
FOR FY 2011
REVENUES
Local Funds
State Funds
Federal Funds
CIP Carryover
Carryovers
Loan Proceeds
School Bonds
Transfers
Fund Balance
GRAND TOTAL ALL REVENUES
17,557,837
171,819,358
Total
Adopted
Budget
41,603,752
82,444,501
19,311,054
811,869
708,256
3,000,000
6,200,000
17,557,837
182,089
$171,819,358
New Business
Motion was made by Mr. Ingram, seconded by Mr. Ecker, to authorize the County
Administrator to send a letter to the Roanoke River Basin Bi-State Commission
recommending a modified Alternate#2 plan as identified by the Smith Mountain Lake
Association, which allows the U.S. Army Corps of Engineers to handle the allocations of
water from the John L. Kerr Reservoir used by the States of Virginia and North Carolina
with certain guidelines, one of which should restrict allocation of water resources outside of
an existing basin. Mr. Ingram's motion was unanimously approved by the Board, with Mr.
Harville being absent.
Motion was made by Mr. Barber, seconded by Mr. Pritchett, to fund a request made
by the Cascade Ruritans for $8,000 to outfit and convert a modular unit to a computer lab
for Danville Community College to use as an off-site computer science classroom. Mr.
Barber's motion was unanimously approved by the Board with Mr. Harville being absent.
Motion was made by Mr. Snead, seconded by Mr. Barber, to authorize Mr. Sleeper
to send a letter of request from the Board to the Danville Utilities Commission, asking the
Commission to allow 2 representatives from the County who are Danville Utility customers
to hold voting seats on the Commission. The Board unanimously approved Mr. Snead's
motion with Mr. Harville being absent.
Motion was made by Mr. Ecker, seconded by Mr. Ingram, to approve Change Order
#4 with the reduced amount of $18,000, for the construction contract for Phase II & Phase
III with Dewberry & Davis for the Chatham Train Depot project, pending approval of the
change order by the Virginia Department of Transportation and the Department of Historic
Resources, being the new lowered contract total to $369,402, which was unanimously
approved by the Board with Mr. Harville being absent.
Motion was made by Mr. Ingram, seconded by Mr. Pritchett, approve Change Order
#1 and to ratify the County Administrator's approval for Change Order #1 with George
Jones & Son for the RT 40 Booster Station installation for change amount of $800, which
was unanimously approved by the Board with Mr. Harville being absent.
Motion was made by Mr. Ecker, seconded by Mr. Barber, to authorize the County
Administrator to develop independent contracts through AECOM for the required special
testing reports and environmental assessments in order to complete Camp 15 Architectural
Adjourned Meeting
May 18, 2010
Design Study, which was unanimously approved by the Board with Mr. Harville being
absent.
Appointments
Motion was made by Mr. Pritchett, seconded by Mr. Ingram, to re-appoint Ms. Betty
M. Pickral, of the Callands-Gretna District and Dr. Roy N. Ford, Jr., of the Westover
District, and to appoint Mr. Jesse Barksdale of the Banister District to the Danville-
Pittsylvania Community Services Board of Directors, which was unanimously approved by
the Board with Mr. Harville being absent.
Closed Session
Motion was made by Mr. Barber, seconded by Mr. Snead, to enter Closed Session
for the purpose of:
Consultation with Legal Counsel and Briefings by Staff Members or Consultants
pertaining to actual or probable litigation, where such consultation or briefing in
open meeting would adversely affect the negotiating or litigating posture of the Public
Body; and consultation with Legal Counsel employed or retained by a Public Body
regarding specific legal matters requiring the provision of legal advice by such Counsel.
Authority: Section 2.2- 3711 (A) (7) of the Code of Virginia, 1950, as amended.
Subject Matter:
Smith vs Pittsylvania County Board of Supervisors; Case GVIO-355
Smith, et als vs Pittsylvania County Board of Supervisors; Case CL10-88
Purpose:
Review with Legal Counsel recent developments and discuss options.
Mr. Barber's motion was unanimously approved by the Board, with Mr. Harville being
absent, and the Board entered Closed Session at 8:16pm.
Motion was made by Mr. Barber, seconded by Mr. Pritchett, to enter back into Open
Session, which was unanimously approved by the Board with Mr. Harville being absent.
The Board re-entered Open Session at 9:14pm.
The following certification resolution was read and approved by the following roll
call vote:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at the regular meeting of the Pittsylvania County Board of
Supervisors on April 5, 2010, the board hereby certifies by a recorded vote that to the best
of each board member's knowledge only public business matters lawfully exempted from
the open meeting requirements of the Virginia Freedom of Information Act and identified in
the motion authorizing the closed meeting were heard, discussed or considered in the closed
meeting. If any member believes that there was a departure from the requirements of the
Code, he shall so state prior to the vote indicating the substance of the departure. The
statement shall be recorded in the minutes of the Board.
Vote
Coy E. Harville Absent
Marshall A. Ecker Yes
Tim R. Barber Yes
James Snead Yes
Williams H. Pritchett Yes
Fred M. Ingram Yes
Henry A. Davis, Jr. Yes
Certification was unanimous, with Mr. Harville being absent.
Motion was made by Mr. Ingram, seconded by Mr. Ecker, to withdraw the appeal in
legal cases:
Smith vs Pittsylvania County Board of Supervisors; Case GVIO-355
Smith, et als vs Pittsylvania County Board of Supervisors; Case CL10-88
Mr. Ingram's motion was approved by a 5-1 majority vote of the Board, with Mr. Barber
opposing and Mr. Harville being absent.
Adjourned Meeting
May 18, 2010
Motion was made by Mr. Snead, seconded by Mr. Barber, to adjourn the meeting
which was unanimously approved by the Board with Mr. Harville being absent.
The meeting adjourned at 9:15pm.
Henry A. Davis, Jr., Chairman
Pittsylvania County Board of Supervisors
William D. Sleeper, Clerk
Pittsylvania County Board of Supervisors