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03-16-2010 BOS Adjourned MeetingAdjourned Meeting March 16, 2010 Pittsylvania County Board of Supervisors Tuesday, March 16, 2010 Adjourned Meeting VIRGINIA: The Adjourned meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, March 16, 2010 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Henry A. Davis, Chairman, called the meeting to order at 7:02 p.m. The following members were present: Tim Barber James Snead William H. Pritchett Marshall Ecker Coy E. Harville Fred M. Ingram Henry A. Davis, Jr. Tunstall District Dan River District Banister District Staunton River District Westover District Callands-Gretna District Chatham-Blairs District Mr. William D. Sleeper, County Administrator, Mr. John P. Light, Legal Counsel, Mr. Odie H. Shelton, Jr., Director of Code Compliance, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Pritchett gave the invocation. Approval of Agenda Motion was made by Mr. Ecker, seconded by Mr. Harville, to approve the agenda with the following additions: 5(a)(1) Ratify Letter of Support- Danville Life Saving 5(a)(2) Bid Award-Berry Hill Road Water & Sewer 5(a)(3) Resolution -Carter Drive 5(a)(4) Taxi License Request 5(a)(5) Appraisal-old Chatham Elementary School Mr. Ecker's motion was unanimously approved by the Board. Citizen's Comment Period Ms. Amanda Price of the Dan River District, Mr. Darrell Ahren of the Dan River District, and Ms. Tara Phelps all made comments supporting the Pittsylvania Youth Sports League (PYSL), how beneficial the League has been for the County, and the positive impact the PYSL has had on hundreds of children in Pittsylvania County. Mr. Price invited the Board members to a public rally at the Blairs Community Center on Sunday, March 28, 2010 between 2-Spm concerning youth sports in Pittsylvania County, and hope the Board members would attend. Mr. Allen Gross, of the Banister District, told the Board he attended the Richmond uranium meeting and mentioned several localities throughout the State had local government representatives there and was disappointed that none of the Board members from Pittsylvania County attended. This concluded the Citizen's Comment Period. Public Hearing Rezoning Cases Case 1: Donald Grogan; Chatham-Blairs District ; R-10-006 Mr. Davis opened the public hearing at 7:20pm. Mr. Shelton explained Mr. Donald Grogan petitioned to rezone 10.91 acres, located off SR 972/Cundriff Lane in the Chatham- Blairs Election District from RC-1, Residential Combined Subdivision District to A-1, Agricultural District (for future subdivision of property). The Planning Commission, with no opposition, recommended granting the petitioner's request. Mr. Grogan was there to represent the petition. No one signed up to speak. Mr. Davis closed the public hearing at 7:22pm. Mr. Ingram made a motion, seconded by Mr. Barber, to grant the petitioner's request and rezone Case R-10-006 from RC-1, Residential Combined Subdivision District to A-1, Agricultural District. The following roll call vote was recorded: Mr. Barber-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ecker-Yes; Mr. Harville-Yes; Mr. Ingram-Yes; and Mr. Davis-Yes. Mr. Ingram's motion was unanimously approved by the Board. Adjourned Meeting March 16, 2010 Case 2; Curtis Arthur-Staunton River District; R-10-007 Mr. Davis opened the public hearing at 7:24pm. Mr. Shelton explained that Curtis Arthur had petitioned to rezone a total of 7.90 acres, two parcels, located on and off of SR 642/Shula Drive (on Curtis Lane), in the Staunton River Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District (for agricultural use- cattle). The Planning Commission, with no opposition, recommended granting the petitioner's request. Mr. Arthur was not there and Mr. Shelton stated he would answer any questions the Board may have. No one signed up to speak and Mr. Davis closed the hearing at 7:25pm. Motion was made by Mr. Ecker, seconded by Mr. Harville to grant the petitioner's request and to rezone Case R-10-007 from R-1, Residential Suburban Subdivision District to A-1, Agricultural District. The following roll call vote was recorded: Mr. Barber-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ecker-Yes; Mr. Harville-Yes; Mr. Ingram-Yes; and Mr. Davis-Yes. Mr. Ecker's motion was unanimously approved by the Board. Case 3; Aaron Haga-Staunton River District; R-10-008 Mr. Davis opened the public hearing at 7:22pm. Mr. Shelton explained that Aaron Haga had petitioned to rezone 1.56 acres, located on/off SR 668/Grit Road (on Thrush Road), in the Staunton River Election District from R-1, Residential Suburban Subdivision to A-1, Agricultural District (for subdivision of the property). The Planning Commission, with no opposition, recommended granting the petitioner's request. Mr. Haga was there to represent the petition. No one signed up to speak. Mr. Davis closed the hearing at 7:25pm. Motion was made by Mr. Ecker, seconded by Mr. Snead to grant the petitioner's request and to rezone Case R-10-008 from R-1, Residential Suburban Subdivision District to A-1, Agricultural District. The following roll call vote was recorded: Mr. Barber-Yes; Mr. Snead- Yes; Mr. Pritchett-Yes; Mr. Ecker-Yes; Mr. Harville-Yes; Mr. Ingram-Yes; and Mr. Davis- Yes. Mr. Ecker's motion was unanimously approved by the Board. Case 4; Donnie D. Dalton-Staunton River District; R-20-009 Mr. Davis opened the public hearing at 7:24pm. Mr. Shelton explained that Donnie Dalton had petitioned to rezone 17.17 acres, located on State Road 763/Weatherford Drive, in the Staunton River Election District from RE, Residential Estates District to A-1, Agricultural District (for future agricultural use -cattle). The Planning Commission, with no opposition, recommended granting the petitioner's request. Mr. Dalton was not there to represent the petition and Mr. Shelton said he would answer any questions the Board might have. No one signed up to speak. Mr. Davis closed the hearing at 7:28pm. Motion was made by Mr. Ecker, seconded by Mr. Harville to grant the petitioner's request and to rezone Case R-10-009 from RE, Residential Estates District to A-1, Agricultural District. The following roll call vote was recorded: Mr. Barber-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ecker-Yes; Mr. Harville- Yes; Mr. Ingram-Yes; and Mr. Davis-Yes. Mr. Ecker's motion was unanimously approved by the Board. This concluded the rezoning cases. Public Hearings Proposed Budget Amendments-FY 2009-2010 (Various Budget Amendments that total $2,592,723.61) Mr. Davis opened the public hearing at 7:30pm. Mr. Sleeper explained this public hearing was adjourned from the March 16, 2010 meeting to meet property advertisement requirements. There were four separate budget amendments presented to the Board of Supervisors at their adjourned meeting, February 16, 2010 that individually did not meet the 1 % public hearing requirement but could have been laid over for 10 days and been voted on at the regular meeting, March 1, 2010. However, collectively these four amendments did exceed the 1 % threshold and it was determined that a public hearing be set for the regular meeting, March 1, 2010. The advertisement requirements were met by publishing the notice in the Danville Register and Bee on Sunday, February 22, 2010, however; the advertisement did show an ambiguous date and therefore the public hearing was adjourned to tonight's adjourned meeting, March 16, 2010 to hear additional public input before the Board of Supervisors approves these amendments. The advertisement requirements for the March 16~' public hearing were accomplished when a notice of public hearing was published in the Star Tribune on Weds. February 24, 2010. Budget Adjourned Meeting March 16, 2010 Amendment 2009-2010 REVENUES Current Budgeted Revenues $ 231,096,834.24 Comprehensive Services Act-State Revenue 1,755,378.54 Comprehensive Services Act-Local Share 197,837.46 Expenditure Refunds 29,024.15 Fund 313 Revenue 73,687.46 General Fund Balance 536,796.00 Proposed Amended Revenues $ 233,689,557.85 EXPENDITURES Current Budgeted Expenditures $ 231,096,834.24 Comprehensive Services Act-Pool Funds 1,953,216.00 Sheriff Department (includes Jail) 76,060.24 Animal Control 258.95 State Library Grant 35.45 Workforce Investment Act 26,356.97 Berry Hill-Debt Service Reserve Fund 536,796.00 Proposed Amended Expenditures $ 233,689,557.85 No one signed up to speak and Mr. Davis closed the hearing at 7:31pm. Motion was made by Mr. Snead, seconded by Mr. Barber, to amend the fiscal year budget 2009-2010, making a new budget of $233,689,557.85. The following roll call vote was recorded: Mr. Harville-Yes; Mr. Ecker-No; Mr. Barber-Yes; Mr. Snead-Yes, Mr. Pritchett-Yes, Mr. Ingram-Yes; Mr. Davis-Yes. Mr. Snead's motion passed by a 6-1 majority vote of the Board. Proposed Relocation of the Hurt Voting Precinct Mr. Davis opened the public hearing at 7:35pm. Mr. Sleeper explained the Electoral Board of Pittsylvania County requested the Board of Supervisors to move the polling precinct in Hurt from the Hurt Volunteer Fire Department located at 203 School Road to the John L. Hurt, Jr. Elementary School located at 315 Prospect Road in Hurt, Virginia. The request was made in order to get better facilities for the citizens and to provide more room at the Hurt polling precinct for the citizens during election. This change would amend Section 8-7; Precincts; of the Pittsylvania County Code. No one signed up to speak. Mr. Davis closed the public hearing at 7:37pm. Motion was made by Mr. Ecker, seconded by Mr. Harville, to move the precinct from the Hurt Volunteer Fire Department located at 203 School Road to the John L. Hurt, Jr. Elementary School located at 315 Prospect Road in Hurt, Virginia and authorize the County Administrator to sign all necessary documentation and file the amendment with the U.S. Department of Justice for pre-clearance. The following roll call vote was recorded: Mr. Ecker-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Pritchett- Yes; Mr. Ingram-Yes; Mr. Harville-Yes; and Mr. Davis-Yes. Mr. Ecker's motion was unanimously approved by the Board. Proposed Amendments-Chapter 35; Zoning-Section 35-402-Permitted Uses and Section 35-403-Special Use Permits. Mr. Davis opened the public hearing at 7:38pm. Mr. Sleeper explained the Pittsylvania County Planning Commission had already held their public hearing on February 2, 2010 concerning the proposed amendments to Chapter 35 of the Zoning Ordinance for the addition of the following definitions: Raceway, Private Recreational Facilities and Public Recreational Facilities, and to remove Raceway listed under Industrial District (M-2)-Heavy Industry, Section 35-402, Permitted Uses; and to add Raceway under M-2-Heavy Industry; Section 35-403, Special Use Permits; and to add Private Recreational Facilities and Public Recreation Facilities definitions to Section 35-403; Special Use Permits, of the Pittsylvania County Code. No one signed up to speak and Mr. Davis closed the public hearing at 7:40pm. Motion was made by Mr. Ecker, seconded by Mr. Ingram to keep all 3 definition in the Zoning Ordinance, but to only add Raceway and Private Recreational Facilities to Section 35-403; Special Use Permits, of the Pittsylvania County Code. Mr. Snead asked Mr. Light on the omission of public recreational facilities under Special Use Permits. Mr. Light stated he didn't feel public land, which was owned by Pittsylvania County, was subject to zoning ordinances and thus didn't feel it was proper to add it under that zoning ordinance. The following roll call vote was recorded: Mr. Barber-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; and Mr. Davis-Yes. Mr. Ecker's motion was unanimously approved by the Board. Adjourned Meeting March 16, 2010 Surplus-old Callands Cannery Mr. Davis opened the public hearing at 7:48pm. Mr. Davis stated that he would be abstaining from this issue due to the fact he had represented a party interested in purchasing this property. Mr. Sleeper stated the Board of Supervisors had received a surplus school from the Pittsylvania County School Board in 1991; the former Callands Elementary School. The Board had surplused and sold the school to an industry. That industry has since closed and the building has been vacant from some time. On a parcel separated from the old school, prior to the school being surplused and sold to the industry, is the cannery. The Board must surplus the old cannery in order for the Board to negotiate any type of sale of this property. No one signed up to speak and Mr. Davis closed the public hearing at 7:49pm. Motion was made by Mr. Ingram, seconded by Mr. Barber, to declare the old Callands Cannery surplus and authorize Legal Counsel to negotiate a sale of this property on the behalf of Pittsylvania County. Mr. Light stated that before they voted to realize he will use standard past practices of the Board and seek 2 appraisals of the property before sale. Mr. Ingram's motion was unanimously approved by the Board, with Mr. Davis abstaining from voting. This concluded the public hearings. The Board chose to move the sections of the agenda concerning reports and requests from the Board, Legal Counsel, and the County Administrator to the end of the meeting. Unfinished Business At the March 1, 2010 meeting of the Board of Supervisors a motion was made by Mr. Snead, seconded by Mr. Pritchett, to amend the Jail's budget and appropriate $625,000 to line item 100-4-033100-3174 (Board of Prisoners-External) from unappropriated surplus. This required a 10-day layover. No further discussion was made during the March 16~' meeting and the following roll call vote was recorded: Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Barber-Yes; Mr. Snead-Yes; and Mr. Davis-Yes. Mr. Snead's motion was unanimously approved by the Board. Consent Agenda Motion was made by Mr. Ecker, seconded by Mr. Harville, to approve the Consent Agenda, with the exception of Item 8(a)-Regional One-April payment which would be voted on separately. The Board unanimously approved Mr. Ecker's motion. Motion was made by Mr. Ingram, seconded by Mr. Snead, to approve the April payment to Regional One. The following vote was recorded: Mr. Barber-No, Mr. Snead- Yes, Mr. Pritchett-Yes, Mr. Ingram-Yes, Mr. Harville-No, Mr. Ecker-No and Mr. Davis-Yes. Mr. Ingram's motion passed by a 4-3 majority vote of the Board. New Business Motion was made by Mr. Harville, seconded by Mr. Barber, to group together for vote and approve the following proclamations, and to provide the media with a copy, which was unanimously approved by the Board of Supervisors: Proclaim Apri12010 as National County Government Week in Pittsylvania County Proclaim April 4~"-10~', 2010 as Beautification and Clean Up Week in Pittsylvania County Proclaim March 14~' - 20~', 2010 as National Agriculture Week in Pittsylvania County. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PROCLAMATION NATIONAL COUNTY GOVERNMENT WEEK APRIL 4te - lOt'' , 2010 "PROTECTING OUR COMMUNITIES" Whereas, the week of April 4~' - 10`" has been designated as National County Government Week raising public awareness and understanding about the roles and responsibilities of Pittsylvania County Officials and Employees as these individuals provide valuable and numerous services to our citizens, striving to make communities stronger, safe places to live and raise families; and Adjourned Meeting March 16, 2010 Whereas, Pittsylvania County Employees police our streets, fight fires, save lives, keep families healthy, help troubled youths and young adults, provide countless other services and perform countless other jobs for which they deserve to be recognized; and Whereas, Pittsylvania County provides public safety, and offer medical and human services in addition to providing the opportunity for new businesses to prosper, provide job training and technological solutions; and Whereas, when natural or man-made disaster strikes, Pittsylvania County Emergency Services keeps citizens safe and informed until order can be restored; and Whereas, Pittsylvania County Officials and Employees use their role as local leaders to encourage economic development and therefore improve the lives of their citizens and make their communities more livable; and Whereas, Pittsylvania County has a long history of providing critical services in addition to being the citizen's local government voice, providing solutions that bring communities together. Now, Therefore, Be It Hereby Resolved, by the Pittsylvania County Board of Supervisors officially recognize and proclaim the week of April 4th through 10th, 2010 as National County Government Week and respectfully encourage all citizens to join in expressing their sincere thanks, gratitude and appreciation for the outstanding service and quality performance these outstanding individuals provide throughout the year for their contributions made to the Nation, State and County. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PROCLAMATION BEAUTIFICATION and CLEANUP WEEK APRIL 4th-10th, 2010 Whereas, Pittsylvania County has won numerous State and National Awards for Beautification and Clean up of Pittsylvania County; and Whereas, the citizens of Pittsylvania County are proud of the appearance of their County; and Whereas, it is necessary that citizens continue to work to clean up Pittsylvania County providing a number volunteer hours for beautification and litter control. THEN, BE IT HEREBY PROCLAIMED, by the Pittsylvania County Board of Supervisors that the week of April 4th through 10th , 2010 be declared "Beautification and Cleanup Week" in Pittsylvania County and the Board of Supervisors requests all the citizens of Pittsylvania County to work for beautification and cleanup of the County during this week. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PROCLAMATION NATIONAL AGRICULTURE WEEK March 14th - 20th, 2010 WHEREAS, agricultural development in Pittsylvania County is one of the major economic resources of the County; and WHEREAS, agriculture and tobacco have been the history of Pittsylvania County for over 200 years; and WHEREAS, agricultural development in Pittsylvania County is significant not only to the agricultural businesses and farms in Pittsylvania County but also to the citizens who receive food sources from this resource, then BE IT HEREBY PROCLAIMED by the Pittsylvania County Board of Supervisors that the week of March 14th through March 20th, 2010 be proclaimed "National Agriculture Week" in Pittsylvania County and all agricultural industries, Future Farmers of America, Young Farmers and other agricultural support groups are requested to provide input and information to the citizens of the county to the importance of agriculture in Pittsylvania County. Motion was made by Mr. Ingram, seconded by Mr. Harville, to table the Blairs Community Center Lease between the Pittsylvania County Youth Sports, Inc. and the Board of Supervisors until a new amendment was put in the lease identifying the estate/trust since a lease party interest had died. The following vote to table the issue was recorded: Mr. Adjourned Meeting Mazch 16, 2010 Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Barber-Yes; Mr. Snead-No; Mr. Pritchett-No; and Mr. Davis-Yes. Mr. Ingram's motion to table was approved by a 5-2 vote of the Board. Mr. Sleeper stated the City of Danville has been installing a new transmission line along Eagle Springs Road in order to serve the Swedwood facility in the Cane Creek Centre. In order to complete the installation of that transmission line, it is necessary that the City of Danville receive additional easements from the Pittsylvania County Board of Supervisors off of Eagle Springs Road adjacent to the Intertape Polymer facilities. Since this is specifically a utility easement on a public owned property neither a public hearing nor a roll call vote is required. Mr. Snead made a motion, seconded by Mr. Harville, to grant the additional utility easement request by the Danville Utilities. Mr. Snead's motion was unanimously approved by the Board. Motion was made by Mr. Snead, seconded by Mr. Pritchett, to approve the Rehabilitation Specialist Agreement for the Witcher Road Rehabilitation Project (CIG #06- 19) and authorize the County Administrator to sign on the behalf of Pittsylvania County pending any changes and approval by legal counsel. Mr. Snead's motion was unanimously approved by the Board. Motion was made by Mr. Snead, seconded by Mr. Pritchett, to award to the lowest bidder the Witcher Road Rehabilitation Project and authorize the County Administrator to sign all necessary documents. Mr. Snead's motion was unanimously approved by the Board. Motion was made by the Finance Committee to set a tax rate from 0.56¢ to 0.52¢ per $100 value for real estate for FY 2010/2011. The following roll call vote was recorded: Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes and Mr. Davis-Yes. Mr. Light is going to check to see whether or not a public hearing will be required to make this rate change. Motion was made by the Finance Committee to discuss the additional funding of $35,000 for Regional One. Motion was then made by Mr. Ingram, seconded by Mr. Snead, to add additional funding of $35,000 for Regional One for the period of July 2010-December 2010 to fund backup emergency services. The following vote was recorded: Mr. Barber-No; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ecker-No; Mr. Harville-No; Mr. Ingram-Yes; and Mr. Davis-Yes. Mr. Ingram's motion passed by a majority vote of 4-3. There were no recommendations from the Fire & Rescue Policy and Procedures Committee. Motion was made by Mr. Harville, seconded by Mr. Barber, to approve the reappropriation of funds such as follows: $3.00 to Sheriff-Police Supplies (100-4-031200- 6010), $15,462.98 to Sheriff-Undercover Account (100-4-031200-6024), $900.00 to Sheriff- Petty Cash (100-4-031200-6028), $60.00 to Sheriff-Parts (100-4-031200-6030), $384.39 to Jail-Extradition (100-4-033100-5550), $3,026.50 to CSA(Comprehensive Services Act)-Pool Funds (100-4-053500-7003), $13,857.00 to Building and Grounds-Capital (310-4-094130- 8158). This requires a 10-day layover. Motion was made by Mr. Ecker, seconded by Mr. Harville, to set a public hearing on April 5, 2010 for citizen input on a proposed amendment to Section 2-22, Running at Large in Designated Areas, of the Pittsylvania County Code, amending the code to allow a town council to petition the Board of Supervisors on behalf of the town's constituents a running at large restricted area. Mr. Ecker's motion to set the required public hearing was unanimously approved by the Board. Added Items Motion was made by Mr. Harville, seconded by Mr. Barber, to ratify a letter of support for the Danville Life Saving Crew who is applying for a grant to the State Department of Emergency Services for a heavy duty rescue truck and for the required extraction equipment for that truck. The Board unanimously approved Mr. Harville's motion. Adjourned Meeting March 16, 2010 Motion was made by Mr. Harville, seconded by Mr. Snead, to award to Key Contractors the Berry Hill Waterline Extension for an amount of $1,812,507.35. Mr. Sleeper explained the water would be coming from Danville for the purpose of installing the waterline, but that no water or the waterline itself would be in use until a connection to a facility in the park was made. Mr. Harville stated he had been under the impression that water for that line would be coming from Henry County. He then amended his motion, which Mr. Snead seconded, to state to award the bid to Key Contractors and authorize the County Administrator to sign all necessary documentation and that the water for this line would be coming from Henry County. The Board unanimously approved Mr. Harville's amended motion. Motion was made by Mr. Harville, seconded by Mr. Barber, to approve Resolution 2010-03-12 concerning VDOT improvements to SR 750/Carter Drive, authorize the County Administrator to sign all necessary documentation and forward the resolution to VDOT. Mr. Harville's motion was unanimously approved by the Board. Adjourned Meeting Mazch 16, 2010 The Board of Supervisors of Pittsylvania County, in regular meeting on the 16'" day of March 2010, adopted the following: RESOLUTION 2010-03-12 WHEREAS, the street described below currently serves at least 3 families and was established prior to July I, 1992, at which time it was used by motor vehicles as a public access; and WHEREAS, the County has determined its subdivision ordinance satisfies subsection B of §33.1-72.1, Code of Virginia, and is therefore eligible to make qualifying additions to the secondary system of state highways maintained by the Virginia Department of Transportation and fund n~essary improvements as setout therein, except as otherwise prohibited by subsection B of §33.1-72.2, Cade of Virginia; and WHEREAS, after examining the ownership of all property abutting this street, including the deeds and related plats, this Board finds no restriction on the use of public funds for improving of the road; and WHEREAS, after examining the ownership of all property abutting this street, this Board finds that speculative interest does not exist; and WHEREAS, this Board has identified immediately available funding to make improvements required to qualify the street for addition to the aforesaid secondary system of state highways, based on the Department's cost estimate of S 9 49 ; NOW, THEREFORE, BE IT RESOLVED, pursuant to §33.1-72.1, Code of Virginia, this Board requests the following street be added to the secondary system of state highways maintained by the Virginia Department of Transportation and hereby gttarantees the right-of--way of the street to be clear, unencumbered and unrestricted, which right of way 6ttarantce shall including any necessary easements required for cuts, fills, and drainage: Name of Subdivision: Name of Street: Carter Drive From: Route 750 To: 0.12 Miles West of Route 750 Length: 0.12 miles Guaranteed Right-of--Way Width: 40 feet. Right of Way or Instrument Reference Plat Book: 44 Page: 108 and Date Recorded: 01/29/2010 BE IT FURTHER RESOLVED, this Board requests the Virginia Department of Transportation to improve said street to the prescribed minimum standards, funding said improvements with the following funds; Source of Funds Amount Rural Addition S 93,492 BE IT FURTHER RESOLVED, this Board agrees to reimburse, within 45-days of receiving an invoice, all costs that the Virginia Department of Transportation incurs to relocate existing utilities within the right of way that are discoverod during the course of snd in conflict with -he construction, drawing such funds from resources other than those administered by the Department; and BE IT FURTHER RESOLVED, this Board agrees to reimburse, within 45-days of receiving an invoice, all costs that the Virginia Depertotent of Transportation incurs in the construction of necessary improvements to the road that are over and above the estimated cost of improvements or to otherwise identify an eligible source of funds administered by the Departrnent to cover such costs; and BE IT FINALLY RESOLVED, that a certified copy of this resolution and a county check in the amount of 151. , be forwarded to the Residency Administrator of the Virginia Department of Transportazion. Recorded Vote Moved By: Seconded By: Yeas: Nays: Coy E. Harville Tim R. Barber A Cop Teste: William D. Sleeper, Clerk to a Board o upervisors Adjourned Meeting March 16, 2010 Motion was made by Mr. Harville, seconded by Mr. Snead, to table the issue of the taxi permit request until the required Sheriff's report on the petitioner was completed. The Board unanimously approved Mr. Harville's motion. Motion was made by Mr. Ingram, seconded by Mr. Snead, to approve a transfer of funds from the balance of the Brosville Industrial Park Road in the 325 Account, totaling $24,951.84, and $3,845.94 balance of the RT 58 and RT 62 sewer to have enough contingency to cover this project and approve the change order with Warrco in the amount of $25,293 for the waterline extension on Deerwood Track, and authorize the County Administrator to sign on behalf of the Board. Motion was made by Mr. Ingram, seconded by Mr. Harville, to authorize the Honorable John P. Light, Legal Counsel, to accept on the behalf of the Board of Supervisors a Deed of Easement between Marion Brumfield and the Board of Supervisors. Mr. Ingram's motion was unanimously approved by the Board. Motion was made by Mr. Ecker, seconded by Mr. Harville, to direct the County Administrator to do all the necessary work for an appraisal to be done on the old Chatham Elementary School in order to sell the building. Mr. Ecker's motion passed with a 6-1 majority vote of the Board, with Mr. Barber opposing. Matters Presented by the Board Mr. Snead reminded all the Board members of a Region 10 VACo meeting being held on March 31, 2010 at 3pm in the General District Courtroom in Chatham, Virginia. Mr. Ecker reminded everyone of Beautification and Clean Up Week, April 4-10, 2010. Mr. Davis reminded everyone of the Grand Opening of Black Dog Antiques in Chatham, next to Old Dutch on Friday, March 19~' at lOAM and the Ground Breaking Ceremony of the Olde Dominion Agriculture Complex on US 29, Thursday, March 18~' at 2PM. Motion was made by Mr. Ecker, seconded by Mr. Harville to adjourn the meeting. The meeting adjourned at 8:32pm. Henry A. Davis, Jr., Chairman Pittsylvania County Board of Supervisors William D. Sleeper, Clerk Pittsylvania County Board of Supervisors