Library Board minutes 09162024Pittsylvania County Public Library
Board of Trustees
Sept. 16, 2024
Chatham Branch Library
The Library Board of Trustees met on Sept. 16, 2024. Library board members present included
Karen Eades, Portia Fitzgerald, David Law, York Pilson, Debra Turner, Shelby Buffington, and
Rhonda Griffin.
Karen Eades, Chair, called the Library Board meeting to order at 3:05 pm.
The consent agenda containing the corrected minutes of the August, 2024 Library Board
meeting, the agenda without amendment and the financial and operations reports for August
2024 were approved on a motion by David Law, seconded by York Pilson. Passed unanimously.
Action Items:
Rhonda Griffin distributed the updated board packets that were collected at the last meeting.
Rhonda informed the board that the current board notebooks were also posted on the library’s
website under “About the Library”. She asked if the board would consider transitioning the
board notebooks to the online format. With no objection to the online board notebooks, the board
also discussed transitioning to emailing the monthly board packets to save time and cost. Rhonda
agreed to text the board members a meeting reminder along with a notification that the packets
had been emailed. A motion was made by Portia Fitzgerald that the board notebooks transition to
online format and the monthly board packets be emailed, accompanied by a reminder text to
board members. David Law seconded the motion. Passed unanimously.
Information Items:
Rhonda Griffin informed the board that library staff had completed training to be passport
agents. The training certificates and facility application documents have been submitted for
approval. We are currently just awaiting approval.
Rhonda updated the board on the carpet at the Brosville Library. The installers arrived earlier
than expected, causing the library to close sooner so that the books could be boxed up and placed
in a storage container. The library closed to the public Sept 9th, with installers moving book
shelves and removing carpet beginning Sept 16th.
Rhonda informed the board that the Next Step Grant to Danville Regional Foundation had been
approved. Trees have already been removed and the library is currently looking for someone to
install the terrace.
Rhonda reviewed funding options for the bookmobile, including the County providing the
$100,000 deposit. Debra Dodson, submitted a grant application to the Lion’s Club and Hughes
Foundation. JTMM will be the next application. We are hopeful that funding for the bookmobile
will be raised through grants.
Rhonda presented to the School Board on August 13 inquiring if the school system had any
available land in the Dan River District that could be used for a public library. We are still
waiting for a response.
The meeting adjourned at 3:36 pm.
Next Executive Board Meeting is scheduled for Oct 7, 2024 at 3:00 pm at the Chatham Library.