Library Board minutes 08122024Pittsylvania County Public Library
Board of Trustees
August 12, 2024
Chatham Branch Library
The Library Board of Trustees met on August 12, 2024. Library board members present included
Karen Eades, Phyllis Roach, Portia Fitzgerald, David Law, Janice Fitts, Sandy Mitchell, Shelby
Buffington, and Rhonda Griffin.
Karen Eades, Chair, called the Library Board meeting to order at 3:01 pm.
The consent agenda containing the minutes of the May, 2024 Library Board meeting, the agenda
without amendment and the financial and operations reports for May 2024 were approved on a
motion by Portia Fitzgerald, seconded by Phyllis Roach. Passed unanimously.
Action Items:
Rhonda Griffin collected the board packets to be updated and returned at the next meeting.
Rhonda informed the board of the schedule for carpet installation at the Brosville Branch. The
projected closed dates are Sept 19th through Oct 4th. Maintenance will fill the gaps at the walls
starting Sept 9th.
The Library Board was presented with the updated Circulation Policy. The DVD 1-week check-
out had been approved in a previous meeting. The only other update was including working to
specifically state that patrons were required to pay for damaged items, which did not affect the
policy meaning. A motion was made by Alice Shelton to approve the updated Circulation Policy,
seconded by Phyllis Roach, approve unanimously.
The board was also presented with the Annual Revision to the 5-year plan. Rhonda reviewed
each item in the revision. Janice Fitts made a motion to approve the annual revision, seconded by
Portia Fitzgerald, approved unanimously.
Information Items:
Rhonda Griffin provided an overview of an application for a Next Step Grant to Danville
Regional Foundation for an outdoor terrace at the Chatham branch. Rhonda is scheduled to
present the application to the DRF committee on Oct 1st.
Rhonda explained that in addition to the County providing the $100,000 deposit for the
bookmobile, the library has been working with Debra Dodson to submit several grant
applications. We are hopeful that funding for the bookmobile will be raised through grants.
Rhonda informed the board that she would be presenting to the School Board on August 13
inquiring if the school system had any available land in the Dan River District that could be used
for a public library.
The meeting adjourned at 3:39 pm.
Next Board Meeting is scheduled for Sept 9, 2024 at 3:00 pm. At the Chatham Library